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REQUEST FOR PROPOSAL (RFP) FOR Statewide Traffic

1. Notes Provide an itemized cost for this Bid Item See Itemized Bid Table included as part of this attachment All vendors providing a Video Wall comprised of Flat Panel Display Units must provide four additional units which will be used as spares Quantity shown for proposal cost scoring purposes only Actual quantities procured may vary and may be higher or lower than those shown WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 29 of 64 Bid Item 1 Itemized Bid Sheet Description of Item Quantity Total Cost Video Wall Refer to Attachment J Bid Item 1 Total WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 30 of 64 Bid Item 4 Itemized Bid Sheet Description of Item Quantity Total Cost Video Wall Management System Refer to Attachment L B Bid Item 4 Total Bid Item 5 Itemized Bid Sheet WI DEPARTMENT of TRANSPORTATION Description of Item RFP 272210 Page 31 of 64 Cost Quantity Total Cost Refer to Attachment K Video Wall Management System Bid Item 5 Total WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 32 of 64 ATTACHMENT E EXISTING STOC CONTROL ROOM AND VIDEO WALL LAYOUT EXISTING STOC CONTROL ROOM LOOKING SOUTH WI DEPARTMENT of TRA
2. WisDOT means the Wisconsin Department of Transportation Project scope WisDOT desires to establish a contract s for the procurement of a Video Wall Video Wall Management System Audio System and several other related items The proposal includes acquisition and procurement of the following items which collectively will comprise the System Video Wall Flat Panel Display Units for Video Wall Rear Projection Cube for Video Wall Flat Panel Display Unit for Standalone Display Flat Panel Display Unit for Workstation Video Wall Management System Control Room Audio System System Service Support and Maintenance Note Specifications for a Flat Panel Display Unit and a Rear Projection Cube has been included in this RFP The Vendor must provide a Video Wall made up entirely of either Flat Panel Display Units or Rear Projection Cubes not both Vendors may submit multiple proposals if they wish to submit a proposal for each option The selected Vendor s will be required to coordinate with WisDOT personnel consultants and contractors as well as CB Richard Ellis CBRE the building facilities management company All effort WI DEPARTMENT of TRANSPORTATION RFP 272210 1 4 1 5 1 6 1 7 Page 6 of 64 and funding required by the selected Vendor for coordination with the above mentioned personnel is to be included in the cost provided for the System All materials procured and services performed under this Contract shall be c
3. ener nnne ne asser neta nasse etna ss enia 5 11 SYSTEM SERVICE AND SUPPORT PROGRAM 1 nennen nnns sess entere ga sa sess estesa dass sess estate asas ss ensi na 5 12 OVERALL SYSTEM RELIABILITY zs 3 roii roro Tee eaae Pega EE 5 13 OVERALL SYSTEM ENERGY CONSUMPTION csessssscececsceeseeaeceeccecseseeaeseeececeeseeseseeecsceeseaaeeeeeesceeseaseeeeeesceeees 5 14 ACCEPTANCE TEST PROCEDURE 5 15 VALUE ADDED SOLUTIONS 22 eR XI orate con osea Eo e e REPE SE d Rede e ex 6 COST PROPOSAL M 6 1 GENERAL INSTRUCTIONS FOR THE COST PROPOSAL AND 5 2 6 2 FORMAT FOR SUBMITTING THE COST PROPOSAL ATTACHMENT D sccccsesscceessscecesssececsssseceessceceesseeeensesecees 6 3 oPIXED PRICE PERIODS 7 SPECIAL TERMS AND ene eene eee nennen ZA EE Bo wi dip 7 2 EMPLOYEE IDENTIFICATION khe Fe eere ite bae Fe due pA oae bande sa na Rie eee ae iait 7 37 CONFIDENTIALITY A Area eae tot e ca adea fosse oe fe epa Miedatepezee episodes cantadededeeserse 7 47 INSURANCE e diii He RR avira He ERR E EK CER 74 5 BUILDING PERMITS recen ehe o te etr ode aeo reos eerta em
4. Department reserves the right to reject the Vendor s proposal E Method of Measurement A complete Flat Panel Display Unit shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment A complete Flat Panel Display Unit measured as provided above shall be paid for at the contract price for each Flat Panel Display Unit which price shall be payment in full for completing delivery and any installation and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 53 of 64 ATTACHMENT FLAT PANEL DISPLAY UNIT FOR WORKSTATION A Description This special provision describes furnishing a commercial grade high definition 1920 x 1080 pixel Flat Panel Display Unit The Flat Panel Display Unit will be installed on a workstation in the STOC control room The Flat Panel Display Unit will be managed by the Video Wall Management System procured as part of this contract B Materials Furnish a Flat Panel Display Unit that meets or exceeds the following requirements Viewable Area Furnish a Flat Panel Display Unit with a minimum size or diagonal viewable area of 21 5 inches Depth Furnish a Flat Panel Display Unit with a maximum depth excluding any mounting hardware of 2 0 inches Weight Furnish a Flat Panel Display Unit with a maximum weight excluding any mounting hardwar
5. Furnish a Flat Panel Display Unit with a maximum depth excluding any mounting hardware of 2 5 inches Weight Furnish a Flat Panel Display Unit with a maximum weight excluding any mounting hardware of 65 pounds Bezel Furnish a Flat Panel Display Unit with a bezel or border around all four sides of the LED display top bottom left and right of no more than 1 0 inches Video Display Furnish a Flat Panel Display Unit that is capable of displaying High Definition HD video Furnish a Flat Panel Display Unit Display that meets the following requirements e Native Display Resolution 1920 x 1080 pixels e Aspect Ratio 16 9 e Minimum Refresh Rate 60 Hertz e Minimum Viewing Angle 178 degrees horizontal and vertical Connectivity Furnish a Flat Panel Display Unit that comes with all the necessary input and output terminals necessary to fully operate the Flat Panel Display Unit All input and output terminals should be fully integrated into the Flat Panel Display Unit no connection conversion devices will be permitted All cables used to connect the Flat Panel Display Units to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted At a minimum furnish a Flat Panel Display Unit that has the following terminals Input Terminals gt Digital 2 HDMI required 1 DisplayPort preferred 1 DVI D preferred gt Analog 1 VGA 15 Port or 1 Component e External
6. Refer to Attachment 1 Video Wall Management System Refer to Attachment J Bid Sheet Bid Item Bid Item Description Cost for complete Video Wall including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Cost for complete Flat Panel Display Unit for the Video Wall including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Cost for complete Rear Projection Cube for the Video Wall including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Cost for complete Flat Panel Display Unit for Standalone Display including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Cost for complete Flat Panel Display Unit for Workstation including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Cost for complete Video Wall Management System including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Bid Item Cost Quantit Total Cost y
7. and conditions outlined in the proposal shall remain fixed and valid for acceptance for one hundred and twenty 120 days starting on the due date for proposals The awarded Vendor s must hold the accepted prices and or costs for the entire contract period Any adjustment to prices and or costs at the beginning of a contract renewal period will be negotiated between WisDOT and the Vendor Price increase requests must be justified with supporting documentation of industry wide increases If WisDOT deems cost increases are not acceptable it reserves the right to re bid the contract in whole or part Acceptance of the price increases shall be in writing If the Contractor s cost decreases during the term of the contract the Contractor shall immediately notify WisDOT Such cost decreases shall become effective to WisDOT the same date the decrease is effective to the contractor If WisDOT is not properly notified of price decreases the pricing at the time of order will be used for invoice payment and the vendor will provide refunds or credits as necessary 7 SPECIAL TERMS AND CONDITIONS 7 1 7 2 7 3 Liquidated Damages The selected Vendor will be allowed a maximum of fourteen 14 consecutive calendar days from the time the existing system is taken out of operation until the time the new System is installed integrated and fully functional The Vendor will be liable for liquidated damages of two thousand five hundred dollars 2 500 00 per c
8. a Video Wall solution that requires connecting each Rear Projection Cube to one another must provide all of the necessary input and output terminals to properly connect each Rear Projection Cube At a minimum furnish a Rear Projection Cube that has the following terminals Input Terminals Digital DVI D or HDMI or DisplayPort Analog VGA 9 or 15 Port e Output Terminals gt Digital DisplayPort or HDMI or DVI D e External Control LAN 10 100 BaseT Ethernet and IR Remote Power Requirements Furnish n Rear Projection Cube that is capable of running on 100 volts to 240 volts Alternating Current AC 50 to 60 Hertz The Rear Projection Cube should include surge protection suppression to protect it from a spike in voltage The Vendor should provide any available information related to energy consumption of the Rear Projection Cube being proposed in all display modes economy normal bright etc Redundancy Provide a Rear Projection Cube with redundant features Furnish a Rear Projection Cube with a redundant LED light source Rear Projection Cubes with redundant power supplies and cooling fans units are preferred but not required WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 48 of 64 Environmental Operating Conditions Furnish a Rear Projection Cube that is capable of operating in temperatures ranging from 50 degrees Fahrenheit to 86 degrees Fahrenheit 10 degrees Celsius to 30 degrees Celsius Furnish a Rear Projection C
9. due The Purchasing Agent will score each cost proposal by prorating with the lowest cost proposal given the highest score The formula is as follows Calculation of points awarded to subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator This number is then multiplied by the number of points given to the cost section of the RFP resulting in the cost proposal score Lowest Proposed Cost constant Maximum Cost Score Proposer s Cost Evaluation Score varies according to proposal being scored WI DEPARTMENT of TRANSPORTATION RFP 272210 6 2 6 3 6 4 Page 18 of 64 Format for submitting the Cost Proposal Attachment D Submit one original plus one copy in a separate sealed envelope clearly marked as the Cost Proposal Instructions for submission of the Cost Proposal can be found in Attachment D If needed include any additional pricing information on a separate sheet of paper and include it in the Cost Proposal Cost of System hardware and software licenses The Vendor is to provide all of the necessary hardware and software licenses required for the Video Wall and Video Wall Management System The cost of all hardware or software including all licenses should be included in the cost sheet All licensing fees costs should be one time costs and should be good for the life of the System Fixed price period All prices costs
10. for public inspection from 7 30 a m to 3 30 p m in the WisDOT Purchasing Section Room 751 4802 Sheboygan Avenue Madison Wisconsin WI DEPARTMENT of TRANSPORTATION RFP 272210 3 12 3 13 3 14 Page 13 of 64 Proposers should make appointments to ensure that space and time are available for the review Contact the Purchasing Agent managing this RFP process to schedule an appointment Multiple Contract Awards WisDOT reserves the right to award this contract to multiple Vendors provided all of the Vendors receiving a contact each meet all of the requirements included in the RFP Vendor proposals and or pricing contingent on the number of contracts awarded from this RFP will be rejected Appeals process The appeals process applies only to those requests for proposal for services that result in a contract greater than 50 000 Notices of intent to protest and protests must be formally made in writing Protestors should make their protests as specific as possible and should identify Wisconsin Statutes and Wisconsin Administrative Code provisions that are alleged to have been violated The written notice of intent to protest the intent to award a contract must be filed with Mark Gottlieb P E Secretary Wisconsin Dept of Transportation 4802 Sheboygan Avenue PO Box 7910 Madison WI 53707 phone number 608 266 1114 facsimile number 608 266 9912 and received in his office no later than five 5 working days after the notice of intent
11. form as a component of your bid may result in rejection of your bid Our company organization is a Wisconsin certified Minority Business Enterprise MBE L ves L No Our company organization is a Wisconsin certified Disabled Veteran owned Business DVB L Yes No Our company organization is a minority business but has not yet received Wisconsin certification please provide details L ves No Our company organization is a disabled veteran owned business but has not yet received Wisconsin L ves certification please provide details We are aware of the WisDOT s goal to spend at least 596 of their total annual purchasing dollars with state certified MBE DVB firms L ves No We are aware that if awarded this contract project our company organization will provide monthly or quarterly reports to WisDOT reporting all expenditure activity directed to MBE DVB subcontractors or L ves second tier MBE DVB suppliers that directly relate to this contract Any non certified minority or non certified disabled veteran owned businesses could be a potential subcontractor second tier supplier indicate these on your plan WisDOT will work with those businesses for possible certification Subcontractors Our company organization intends to subcontract at least 596 dollar volume with certified MBE DVB firms listed below names addresses telephone numbers L ves Second tier Suppliers In addition to direct subcontracting
12. guaranty to purchase a specific quantity or dollar amount may be disqualified Proposal scoring Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria The committee may review references request interviews presentations conduct demonstrations and or conduct on site visits The resulting information will be used to score the proposals Proposals from state certified MBE and DVB may have points weighted by a factor of 1 00 to 1 05 to provide up to a five percent 596 preference to these businesses The evaluation committee s scoring will be tabulated and proposals ranked based on the numerical scores received Evaluation criteria The proposals will be scored using the following criteria Description ems FA Proposer Information Section 511053 m Proposer History Experience and Capabilities 60 SmemHmoy Proposer Project References Joj EE 12222222222 2 8 BesredsystemFuncionalty SectonS4tos15 60 Video wall and Support Structure 19107 Fiat Panel Display Units Rear Projection Cubes Fiet Panel Display Unit for Standalone Display 20 Fiat Panel Display Unit for Workstation Video Wall Management System 34 control Room Audio System 1 29 WI DEPARTMENT of TRANSPORTATION RFP 272210 3 7 3 8 3 9 3 10 3 11 Page 12 of 64 Project Schedule and
13. orders Provide a representative during installation and configuration of the Flat Panel Display Unit and Video Wall Management System to provide support and answer any questions Unit Mounting All Flat Panel Display Units will be mounted to the ceiling in the STOC control room The Vendor will be required to mount the Flat Panel Display to the ceiling and repair any damage done during the installation Provide all brackets mounts or other hardware required to securely mount the Flat Panel Display Units to the ceiling Furnish parts that consist entirely of corrosion resistant materials D Acceptance Testing The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedure ATP submitted by the Vendor that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Device any associated hardware or any other part of the System performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department Restart ATP once all problems have been corrected If the Vendor is unable to demonstrate any of the device functionality or requirements identified in this specification or the ATP the
14. procured under this contract Identify which System components are proprietary and must be procured from the Vendor and which System components are non proprietary and can be obtained from alternate sources Overall system energy consumption WI DEPARTMENT of TRANSPORTATION RFP 272210 5 14 5 15 Page 17 of 64 If available provide energy consumption information for all electrical items procured under this contract If energy consumption varies depending on the display mode of an individual Flat Panel Display Unit or Rear Projection Cube provide details on each display mode Higher scores will be awarded to Vendors that provide systems that utilize less energy no points will be awarded to Vendors that do not provide any energy consumption information Acceptance test procedure As part of the response to this RFP the Vendor must submit an Acceptance Test Procedure ATP that will be used to demonstrate all required functionality of the System including all hardware and software included in the RFP If awarded the contract WisDOT will work with the Vendor to make any necessary revisions and or modifications to the ATP before being formally adopted by the Department for the project If during the course of performing the ATP Department staff determine that the System or hardware software performs unfavorably or fails any part of the acceptance test the identified problems will need to be corrected at no additional expense to t
15. resistant materials D Acceptance Testing The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedure ATP submitted by the Vendor that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Device any associated hardware or any other part of the System performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department Restart ATP once all problems have been corrected If the Vendor is unable to demonstrate any of the device functionality or requirements identified in this specification or the ATP the Department reserves the right to reject the Vendor s proposal E Method of Measurement A complete Audio System shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment A complete Audio System measured as provided above shall be paid for at the contract price for the Audio System which price shall be payment in full for completing delivery and any installation and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery The cost proposal
16. to award is issued The written protest must be received in his office no later than ten 10 working days after the notice of intent to award is issued The decision of the head of the procuring agency may be appealed to the Secretary of the Wisconsin Dept of Administration within five 5 working days of issuance with a copy of such appeal filed with the procuring agency The appeal must allege a violation of a Wisconsin Statute or a provision of the Wisconsin Administrative Code Negotiate contract terms The Department reserves the right to negotiate the terms of the contract including the award amount with the selected proposer s prior to entering into a contract If contract negotiations cannot be concluded successfully the Department reserves the right to reject the proposal 4 MANDATORY CONTRACT REQUIREMENTS Submit all response information for this section within Tab 3 of the Vendor proposal Refer to Section 2 4 of this RFP for information on proposal submittal format requirements The requirements identified in this section are mandatory and the proposer must satisfy them as a pass fail pre screening requirement Any proposal submitted not in compliance with any of the mandatory requirements may be disqualified rejected not evaluated and or not scored 4 1 4 2 Vendor History The Vendor or Contractor proposing the Video Wall and Video Wall Management System must have been in business supplying and integrating Video Wall
17. 2 PREEIMINARY EVALUATION zero sero tre Eye vate Ree ufo edes pre 3 3 RIGHT TO REJECT PROPOSALS 3 4 CONTRACT QUANTITIES 2 2 3 5 PROPOSAL SCORING 3 6 EVALUATION CRITERIA 3 7 PROPOSERSHORTLISTa I e Bee RE RR EP ee ERE ER ere Re ERR ETUR odas 3 8 INTERVIEWS PRESENTATIONS AND DEMONSTRATIONS 3 9 PINAEEVALUATION 5 eese eee hao tree eroe Pe ae Pee Pee Pee aiiecenceaen E 3 10 AWARD AND BEST AND FINAL OFFERS ccssccecsssceceesececsessececssseeceessececssssececsseeecsesaececssseceesaeeecsesaeeeeseeeceees 3 11 NOTIFICATION OF INTENT TO AWARD soe seii earn en Ee EXP nee FEY eR E E Ee ERES LXX EFE Er e E EFE ee ENS EHE Re TREATS Sra 3 12 MULTIPLE CONTRACT AWARDS a ai eret etaed esa rro eaa Eo Dee be ae e 9 23 APPEALS PROCESS Sector eee scere b neste PEL REP E Te Eo See ue be Bee eer UR Ue 3 14 NEGOTIATE CONTRACT TERMS 55 6i eit o e o ERR PER P CE TRE TENER Fed at rea Lm 4 MANDATORY CONTRACT REQUIREMENTS eee esee eene eene eene enean shear nn se sn nn s 13 MENDOR HISTORY E tee reet som ve vets ob bude Ny duu yo o 13 4 2 SYSTEM HARDWARE AND SO
18. ATTACHMENT J VIDEO WALL MANAGEMENT SYSTEM ATTACHMENT K CONTROL ROOM AUDIO SYSTEM ATTACHMENT L SYSTEM SERVICE SUPPORT TRAINING AND MAINTENANCE RFP 272210 Page 3 of 64 WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 4 of 64 1 GENERAL INFORMATION 1 1 1 2 Introduction The purpose of this document is to provide interested parties with the information necessary to prepare and submit a proposal for providing a new WisDOT Statewide Traffic Operations Center STOC Video Wall and Video Wall Management System Together the Video Wall Video Wall Management System and all other items included in this contract will be referred to as the System System This Request for Proposal RFP includes the procurement of a new Video Wall to replace the existing video wall in the STOC control room The selected Vendor will also be responsible for the proper disposal of the existing video wall The new Video Wall will be comprised of either Flat Panel Display Units or Rear Projection Cubes All proposals should include the development of any and all construction documents that are required for installation of the video wall and the acquisition of any building permits including any application or permit fees required for installation or construction of the video wall The procurement also includes several peripheral Flat Panel Display Units a Video Wall Management System that will manage the Video Wall and the peripheral Flat Panel Display Uni
19. Control LAN 10 100 BaseT Ethernet and IR Remote Power Requirements Furnish a Flat Panel Display Unit that is capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 51 of 64 Amplifiers The Vendor must provide all necessary video signal amplifiers required for the Flat Panel Display Unit Environmental Operating Conditions Furnish a Flat Panel Display Unit that is capable of operating in temperatures ranging from 50 degrees Fahrenheit to 86 degrees Fahrenheit 10 degrees Celsius to 30 degrees Celsius Furnish a Flat Panel Display Unit that is capable of operating under a relative humidity ranging between 20 percent and 80 percent Display Management Furnish a Flat Panel Display Unit that is capable of displaying video from the Video Wall Management System procured under this contract Runtime Furnish only Flat Panel Display Units that are capable of running 24 hours per day 7 days a week and 365 days per year Burn In Furnish only Flat Panel Display Units that are not susceptible to image burn in or image retention Any Flat Panel Display Units that experiences any level of burn in during the warranty period must be replaced by the Vendor at no cost to the Department Cabling Furnish all necessary cabling required for normal operations Cabling will include all power cables video cables and any audio cables required to connect the Flat Panel Displ
20. Delivery Times Jof system Service and Support Program overal System Reia 1917 771 Overall System Energy Consumption 29 acceptance Test Procedure Jo Value added Solutions 29 141 Cost Proposal Section 6 0 280 a EI D Overall Clarity and Quality of Proposal 40 DENN TOTAL 1 1 5 100 Proposer shortlist Top scoring proposers based on an evaluation of the written proposal may be selected by the Department for further analysis Additional analysis if required may include proposer interviews presentations demonstrations field studies reference checks and or analysis of any other pertinent proposer information If WisDOT opts to utilize a shortlist as part of the RFP selection process the number of proposers to be shortlisted will vary based on the total number of proposers and the proximity of written proposal evaluation scores Interviews presentations and demonstrations If requested by the Department top scoring proposers based on an evaluation of the written proposal may be required to participate in interviews presentations or demonstrations to support and or clarify their proposal The State will make every reasonable attempt to schedule each interview presentation or demonstration at a time and location that is agreeable to the proposer Failure of a proposer to complete a scheduled interview presentation with the Sta
21. FTWARE LICENSES ssesssesesessseseseseseseseeseseseaeseaeaeaeaeaeaeaeauseaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaeaea 13 5 PROPOSER INFORMATION AND SOLUTIONS 1 14 5 1 PROPOSER HISTORY EXPERIENCE AND CAPABILITIES 14 5 2 SYSTEM HISTORY ioci reo ener ten oer dentate 14 5 3 PROPOSER PROJECT REFERENCEG sssssssccececsssssessesececsesenssaeseceesssesseaeseceeeceesneaeaeseesssssaaaeaeseceessneaaaaesecsessnesaaanseseeseas 14 5 4 VIDEO WALL AND SUPPORT STRUCTURE sssscsccccsssessessecececsesseessecesssesuaaesesececeesneasaeseeeceeseaaeaesecseseseseuaesecsessseseaaeseesesens 14 5 5 FLAT PANEL DISPLAY UNITS REAR PROJECTION CUBES cssscesssecssscesssecsececssecssseeessccssseccasccesseccasecesseceasecsseceaaecessesensecsaes 15 5 6 FLAT PANEL DISPLAY UNITS FOR STANDALONE DISPLAY ceesssesceccceceesesuececececeeseeassecececeeseseeeeseeececseseeaeseesesceeaaeaeeeeeees 15 5 7 FLAT PANEL DISPLAY UNITS FOR WORKSTATION WI DEPARTMENT of TRANSPORTATION 5 8 VIDEO WALL MANAGEMENT SYSTEM sescccccecssssseseececeesensseneesecseseneseneesecsescnesneeeseseesseesaaeeaeeeessseseeasaeseesseseas 529 CONTROL ROOM AUDIO SYSTEM tese aee bee pl ben sese seda da 5 10 PROJECT SCHEDULE AND DELIVERY 5
22. Include here completed Attachment B References Sheet found at the back of this RFP Tab 4 WISDOT MINORITY BUSINESS ENTERPRISE MBE PROGRAM AWARENESS COMPLIANCE amp ACTION PLAN Proposers must detail their action plan for potential MBE subcontracts and or MBE second tier agreements Include completed Attachment C found at the back of this RFP e Separate Envelope COST PROPOSAL Attachment D of the RFP total page limit of 10 pages including appendices Provide cost information as detailed in Section 6 0 of this RFP All costs as requested for furnishing the product s and or service s must be included in this proposal The cost proposal must NOT be listed in any other part of the proposal response Multiple proposals Multiple proposals from a proposer will be permissible however each proposal must conform fully to the requirements for proposal submission Each such proposal must be separately submitted and labeled as Proposal 1 Proposal 2 etc on each page included in the response Withdrawal of proposals Proposals shall be irrevocable until contract award unless the proposal is withdrawn Proposers may withdraw a proposal in writing at any time up to the proposal due date and time or upon expiration of 180 days after the due date and time The written withdrawal notice must be received by the Purchasing Agent or Purchasing Supervisor managing this RFP process The notice must be signed by an authorized representative of
23. NSPORTATION RFP 272210 Page 33 of 64 EXISTING STOC CONTROL ROOM LOOKING NORTH 1 42 KILOOURN ENTRANCE TWO 26 X 26 VENTS BELOW EXISTING VIDEO WALL WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 34 of 64 EXISTING VIDEO WALL MANAGEMENT SYSTEM WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 35 of 64 AREA BEHIND EXISTING VIDEO WALL WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 36 of 64 EXISTING 24 X 24 AIR FILTERS M NO T JFUSION964 EXISTING JUPITER VIDEO WALL PROCESSOR WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 37 of 64 ATTACHMENT F PROPOSED VIDEO WALL LAYOUT PROPOSED VIDEO WALL INCLUDING 2 STANDALONE FLAT PANEL DISPLAY UNITS WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 38 of 64 ATTACHMENT G CONTROL ROOM VIDEO WALL 1 Control Room Video Wall A Description This special provision describes furnishing a fully integrated commercial grade high definition Control Room Video Wall Video Wall for the WisDOT Statewide Traffic Operations Center STOC The Video Wall will be comprised of an array of either Flat Panel Display Units or Rear Projection Cubes The specifications described in section one are common to either solution The Video Wall will be managed by a Video Wall Management System procured as part of this contract B Materials Furnish a Video Wall that meets or exceeds the following requirements Composition Furnish a Vid
24. Projection Cube that will be installed in conjunction with other Rear Projection Cubes in a matrix or array type format to build a Video Wall in the WisDOT STOC control room The Video Wall will be managed by a Video Wall Management System procured as part of this contract B Materials Furnish a Rear Projection Cube that meets or exceeds the following requirements Viewable Area Furnish a Rear Projection Cube with a native aspect ratio of 16 9 The size or viewable area of the Rear Projection Cube must be a minimum of 54 5 inches diagonal and a maximum of 60 5 inches diagonal The Rear Projection Cubes when combined to form the Video Wall must meet the minimum and maximum dimension requirements identified for the Video Wall provided as part of this contract All Rear Projection Cubes provided as part of this contract must be identical in size Video Wall Matrix Furnish a Rear Projection Cube that is capable of being combined with other Rear Projection Cubes to form a Video Wall that is four Rear Projection Cubes wide by three Rear Projection Cubes high Furnish a Rear Projection Cube that when combined with other Rear Projection Cubes to form the Video Wall is capable of displaying one large image across the entire Video Wall Image to Image Gap Furnish a Rear Projection Cube that is capable of being placed adjacent to another Rear Projection Cube such that the maximum horizontal and vertical image to image gap is a maximum of 0 1 inc
25. REQUEST FOR PROPOSAL RFP FOR Statewide Traffic Operations Center Video Wall System RFP 272210 Issued by STATE OF WISCONSIN DEPARTMENT OF TRANSPORTATION Division of Transportation System Development Bureau of Traffic Operations Proposals must be submitted No later than 2 00 PM CT April 29 2014 Important See building security access restrictions in Section 2 3 LATE PROPOSALS WILL BE REJECTED There will not be a public opening for this RFP For further information regarding this RFP contact Melissa Viken At 608 266 0709 Email melissa viken dot wi gov Issued April 3 2014 WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 2 of 64 TABLE OF CONTENTS SECTION SUBJECT PAGE 1 GENERAL INFORMATION 6 isvessvccceuiecctctsvcccsetevestcccccsesctsuvetesaveceessedeessosesncvecetuvectsvevesteuseedesstccnvee 4 1 3 eerte ee e Ree ei gu ves ts dae bas Obes Cue pee E EN ERE va Ve vane 4 1 2 DEFINITIONS sare ta reet suere Guan Po doe ee geret nae rt eer Ev Pew Pere 4 1 3 er TUAM 1 4 CALENDAR OF EVENTS 1 5 PRE PROPOSAL CONFERENCE 1 6 REASONABLE ACCOMMODATIONS 1 7 CLARIFICATIONS AND REVISIONS TO THE RFP 1 8 CONTRACT TERM AND FUNDING ccccccecececececececececeeececeeeeeeeeeeeeeeeseeeeeeeseeeeeeseeeeeeeeseeeeeeeeeeeeeeeeeeseeeeeeeeeee
26. Reports should state the costs for the previous contract project month Your complete response on the following form must address the following components of your company s organization s commitment action plan a Indication that you understand the WisDOT s goal b Listing of any MBE DVB vendors with which you intend to subcontract c Description of the various second tier MBE DVB expenses goods and services procured that are incidental to the contract project examples are specific office supplies to perform the contract percentage of cost for uniforms for contract staff travel to perform the contract project percentage of facility maintenance services for your facility used directly by your staff during the contract project period your company organization will be able to report that are in direct connection with the administration of this contract d Statement expressing your commitment to complete the required monthly reports that will reflect your subcontracts and second tier expenditures for the period For information on WISDOT s MBE Program please email DOTTIPSCOrrespond 9 dot wi gov or visit the website at www dot wisconsin gov business mbe WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 26 of 64 ATTACHMENT C WisDOT MINORITY BUSINESS ENTERPRISE MBE PROGRAM DISABLED VETERAN OWNED BUSINESS DVB PROGRAM AWARENESS COMPLIANCE amp ACTION PLAN Complete sign and include in your bid response Failure to complete this
27. TION RFP 272210 Page 56 of 64 ATTACHMENT J VIDEO WALL MANAGEMENT SYSTEM A Description This special provision describes furnishing a Video Wall Management System hardware and software capable of managing the Statewide Traffic Operations Center STOC Control Room Video Wall procured under this contract and up to twenty additional displays procured either under this contract or via other methods The Video Wall will be comprised of either Flat Panel Display Units or Rear Projection Cubes installed in an array four Flat Panel Display Units Rear Projection Cubes wide by three Flat Panel Display Units Rear Projection Cubes tall All Flat Panel Display Units Rear Projection Cubes and Flat Panel Display Units procured under this contract and managed by the Video Wall Management System are to be high definition displays with a native resolution of 1920 x 1080 pixels B Materials Furnish a Video Wall Management System that meets or exceeds the following requirements Rack Mount Furnish a Video Wall Management System that utilizes servers and or controllers that are rack mountable in standard 19 racks Power Furnish a Video Wall Management System that is capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz Furnish only servers and or controllers that have a redundant power supply It is preferred but not required that all power supply units be hot swappable All electronic components of the video wall manag
28. TY at 800 947 3529 Clarifications and revisions to the RFP Any questions concerning this RFP must be submitted in writing on or before April 17 2014 at 5 00 p m CT to Melissa Viken WisDOT Purchasing Unit Email melissa viken dot wi gov Contact with any other WI DEPARTMENT of TRANSPORTATION RFP 272210 1 8 1 9 1 10 1 11 Page 7 of 64 Department or State employee s concerning this RFP is prohibited except as authorized by the RFP manager during the time period beginning on the date of release of the RFP and ending after the notice of intent to award the contract is released Vendors are expected to raise any questions exceptions or additions concerning this RFP document during this stage of the RFP process If a Vendor discovers any significant ambiguity error conflict discrepancy omission or other deficiency in the RFP the Vendor is to notify the above named individual of such error immediately and request a modification or clarification to the RFP In the event that it becomes necessary to provide additional clarifying information or to revise any part of this RFP revisions amendments and or supplements will be provided to all recipients of the initial RFP Each proposal shall stipulate that it is predicated upon the requirements terms and conditions included in this RFP and any supplements or revisions thereof Contract term and funding The contract shall be effective on the date indicated on the purchase or
29. Wall The Video Wall Management System must be capable of being managed by software that can be installed or accessed from all computers in the STOC control room While not required it is preferable that the Video Wall Management System be capable of being managed and or controlled by a tablet running Apple s latest iOS operating system or Google s latest Android operating system Error Detection and Alert It is preferable but not mandatory that the Video Wall Management System be capable of receiving error or failure information for the Flat Panel Display Units or Rear Projection Cubes procured under this contract It is preferable but not required that the Video Wall Management System be capable of automatically correcting the error failure or notifying STOC personnel of the error or failure via email Cabling Furnish all necessary cabling required for normal Video Wall Management System operations Cabling will include all power cables video cables and any audio cables required to connect the Video Wall Management System to the Flat Panel Display Units and Rear Projection Cubes procured under this contract All cables used to connect the Video Wall Flat Panel Display Units and Rear Projection Cubes to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted The Vendor should take into account the length of cable needed to make all connections no additional funds will be appro
30. a minimum furnish a Video Wall Management System that has the following terminals Input Terminals gt Digital 32 DisplayPort HDMI or DVI D gt Analog 16 VGA 15 Port or Component e Output Terminals gt Digital 32 DisplayPort HDMI or DVI D Runtime Furnish a Video Wall Management System server s and or controller s that are capable of running 24 hours per day 7 days a week and 365 days per year Environmental Operating Conditions Furnish a Video Wall Management System that is capable of operating in temperatures ranging from 50 degrees Fahrenheit to 86 degrees Fahrenheit 10 degrees Celsius to 30 degrees Celsius Furnish a Flat Panel WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 58 of 64 Display Unit that is capable of operating under a relative humidity ranging between 20 percent and 80 percent Display Management Furnish a Video Wall Management System that is capable of managing the Flat Panel Display Units or Rear Projection Cubes and any additional standalone Flat Panel Display Units procured under this contract It is preferred but not required that the Video Wall Management System be capable of automatically or manually adjusting the settings color contrast brightness and or image location alignment of each Flat Panel Display Unit Rear Projection Cube such that each Flat Panel Display Unit Rear Projection Cube matches the visual appearance and picture alignment of all of the others in the Display
31. abling will include all power cables video cables and any audio cables required to connect the Rear Projection Cube to the Video Wall Management System All cables used to connect the Rear Projection Cubes to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs Reliability Furnish a Rear Projection Cube with a minimum Mean Time Before Failure MTBF of 60 000 hours This requirement will apply to all Rear Projection Cube components Provide any available MTBF calculations as part of the proposal User Manual Furnish four hard copies and four PDF copies on CD of the User s Manual for the Rear Projection Cubes The User s Manual should include comprehensive instructions to setup operations and troubleshooting the Rear Projection Cube WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 49 of 64 Warranty Furnish a Rear Projection Cube with a minimum warranty of two years from the date of approval of the Acceptance Test Procedure by the Department During the warranty period repair and or replace at no cost to the Department any and all Rear Projection Cubes that fail to operate as specified within 10 business days of notification by the Department of the failure Service and Support Provide customer service and support for th
32. ages the designation of confidential and proprietary information form found in the front section of WI DEPARTMENT of TRANSPORTATION RFP 272210 2 5 2 6 Page 10 of 64 the RFP completed Attachment A Proposer Information Sheet found at the back of this RFP and the Vendor Agreement form Proposals submitted in response to this RFP must be signed by the person in the proposer s organization who is responsible for the proposal submittal including prices Each proposal shall stipulate that it is predicated upon the requirements terms and conditions of this RFP and any addendums amendments thereof b Tab 2 FINANCIAL STABILITY DOCUMENTATION Only provide if specifically requested by WisDOT Proposers responding to this RFP must be able to substantiate their financial stability by submitting either a letter from proposer s bank or auditor verifying financial stability Do not submit financial statements documents The State may request additional reports on financial stability from an independent financial rating service in order to further substantiate stability Also include here completed Site Visit Verification form to be distributed at the mandatory site visit on April 15th Tab RESPONSE TO PROPOSER INFORMATION AND SOLUTIONS Total page limit of 25 pages including appendices Responses to the requirements in the proposer information and solutions must be in the same sequence and numbered as they appear in this RFP
33. alendar day for exceeding this existing system downtime requirement subject to a maximum value of 10 of the total contract value Employee Identification All Contractors employees while working on WisDOT property must wear a clearly displayed photo identification badge provided by the Contractor at the Contractor s expense showing they are employees of the Contractor Confidentiality Contractor acknowledges that some of the data and documentation it may become privy to in the performance of this contract is of a confidential nature Contractor shall make all reasonable efforts to ensure that it or its employees and subcontractors do not disseminate such confidential information Contractor or its employees and subcontractors will not reuse sell or make use in any format the data researched or compiled for this contract for any venture profitable or not outside this contract WI DEPARTMENT of TRANSPORTATION RFP 272210 7A 7 5 7 6 Page 19 of 64 Contractor agrees to observe complete confidentially with respect to all aspects of any confidential information proprietary data and or trade secrets and any parts thereof whether such contents are the State s or the manufacturer s bidder s or distributor s whereby Contractor or any Contractor s personnel may gain access while engaged by the State or while on State premises The restrictions herein shall survive the termination of this contract for any reason and shall contin
34. all from the same company or manufacturer that is being proposed as part of this contract If the Vendor is supplying a Video Wall Management System from a different company or manufacturer at least one reference must be for a deployment that utilizes a Video Wall Management System from the same company or manufacturer that is being proposed as part of this contract The Department will determine which if any references to contact and or visit to assess the quality of work performed the personnel assigned to the project and or to see the product in use The proposer will not be present during any reference checks and or site visits If contacted all references will be asked to verify that a high level of satisfaction was provided WisDOT may also utilize other pertinent sources of information regarding the products and or services provided by the proposer Video wall and support structure Describe the Video Wall that will be procured under this contract Describe how the Video Wall meets and or exceeds the minimum specifications outlined in this contract Identify any features and or functionality of the Video Wall and provide detailed specifications for the Video Wall Outline the process to repair the Video Wall should maintenance or repair be required and the time frame to complete the repairs and or replacement WI DEPARTMENT of TRANSPORTATION RFP 272210 5 5 5 6 5 7 5 8 Page 15 of 64 Describe the support structure or wall th
35. at will be installed and or constructed as part of this contract to support the Video Wallin the STOC control room Identify all construction drawings and permits that will be required and provided for the Video Wall included in the proposal response Indicate how air will be circulated between the control room and the area behind the video wall Ventilation between the two areas should include a disposable filter that can be easily replaced Flat panel display units rear projection cubes Describe the Flat Panel Display Units or the Rear Projection Cubes that will be procured under this contract to complete the Video Wall Describe how the Flat Panel Display Units or Rear Projection Cubes meet and or exceed the minimum specifications outlined in this contract Identify any features and or functionality of the Flat Panel Display Units or Rear Projection Cubes Identify how the Flat Panel Display Units or Rear Projection Cubes will be connected to the Video Wall Management System Provide detailed specifications for the Flat Panel Display Units or Rear Projection Cubes If available provide Mean Time before Failure MTBF calculations Provide any available information on the overall reliability of the Flat Panel Display Units or Rear Projection Cubes Outline the process to repair or replace a Flat Panel Display Unit or Rear Projection Cube should a component fail and the time frame to complete the repairs and or replacement Flat panel display units for
36. ay Unit to the Video Wall Management System All cables used to connect the Flat Panel Display Units to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs User Manual Furnish four hard copies and four PDF copies on CD of the User s Manual for the Flat Panel Display Units The User s Manual should include comprehensive instructions to setup operations and troubleshooting the Flat Panel Display Units Warranty Furnish a Flat Panel Display Unit with a minimum warranty of two years from the date of approval of the Acceptance Test Procedure by the Department During the warranty period repair and or replace at no cost to the Department any and all Flat Panel Display Units that fail to operate as specified within 10 business days of notification by the Department of the failure Service and Support Provide customer service and support for the Flat Panel Display Unit during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract C Construction Methods WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 52 of 64 Deliver the Flat Panel Display Unit to the Department or Department representative designated on individual purchase
37. cessors with a minimum speed of 2 4 GHz Backplane It is preferred but not required that the Video Wall Management System utilize servers and or controllers with PCI Express switch fabric Hard Drives It is preferred but not required that the Video Wall Management System utilize servers and or controllers with a minimum of two 500 MB HDD 7 200 RPM hard drives installed in a minimum RAID 1 configuration It is preferred but not required that all hard drives should be hot swappable Memory It is preferred but not required that the Video Wall Management System utilize servers and or controllers with a minimum of 16 GB of Memory RAM All servers and or controllers should be capable of being expanded to up to 64 GB of Memory RAM Network Connection Furnish Video Wall Management System servers and or controllers that have a minimum of two RJ 45 10 100 1000 Base T Ethernet ports USB Connection It is preferred but not required that all Video Wall Management System servers and or controllers have a minimum of four USB 2 0 ports Input Output Terminals Furnish a Video Wall Management System that comes with all of the necessary input and output terminals required to operate the Video Wall twelve Flat Panel Display Units or Rear Projection Cubes and up to twenty additional displays All input and output terminals should be fully integrated into the Video Wall Management System no connection conversion devices will be permitted At
38. ch is located at 433 West St Paul Avenue Suite 300 Milwaukee WI 53203 All vendors that submit a proposal as the primary Vendor or contractor will be required to attend the Pre Proposal Conference Subcontractors and those not submitting as the primary vendor or company on a proposal are not required to attend the Pre Proposal Conference Prospective proposers should contact Melissa Viken at 608 266 0709 if requiring any special arrangements for the Pre Proposal Conference The Pre Proposal Conference will include a tour of the STOC and the existing Video Wall and Video Wall Management System Prospective proposers should carefully inspect the STOC and Video Wall prior to submitting a proposal to determine all requirements associated with the contract Failure to do so will in no way relieve the successful proposer from providing without additional cost to WisDOT all necessary equipment or services that may be required to carry out the intent of the resulting contract Any questions resulting from the site visit must be submitted in writing no later than April 17 2014 Reasonable accommodations WisDOT will provide reasonable accommodations including providing informational material in an alternative format for qualified individuals with disabilities upon request If you think you will need additional accommodations contact Melissa Viken with the WisDOT Purchasing Unit at 608 267 0709 voice or the Wisconsin Telecommunications Relay System T
39. d all hardware or software components that fail to operate as specified within 5 business days of notification by the Department of the failure during the warranty period Control Room Speakers Speakers Furnish four control room speakers that will be mounted to the wall in the STOC control room Each speaker will be mounted in one corner of the control room Output Furnish control room speakers that are capable of providing a minimum output of 50 Watts per speaker Amplifiers The Vendor must provide all necessary audio signal amplifiers required for the control room speakers Cabling Furnish all necessary cabling required to connect the wall mounted control room speakers Cabling will include all power cables and audio cables required to connect the speakers to the Audio Management System The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs Mounting Provide all brackets mounts or other hardware required to securely mount the speakers to the wall Furnish parts that consist entirely of corrosion resistant materials Multi Media Workstation Speakers Speakers Furnish six sets of multi media speakers each set is to include two speakers for the STOC control room workstations Each speaker set should include at least one volume dial and a headphone jack Output Furnish multi media speakers that are capable of providing a minimum output
40. d the display The bezel on each side of the display top bottom left and right should be a maximum of 0 14 inches 3 5 mm The total vertical bezel top plus bottom bezel and horizontal bezel left plus right bezel should be a maximum of 0 225 inches 5 7 mm Flat Panel Display Units with smaller bezels are preferred Flat Panel Display Units that are larger than the maximum requirements will not be allowed Connectivity Furnish a Flat Panel Display Unit that comes with all the necessary input and output terminals required to fully operate the Flat Panel Display Unit and Video Wall All input and output terminals should be fully integrated into the Flat Panel Display Unit no connection conversion devices will be permitted All cables used to connect the Flat Panel Display Unit to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted Vendors that provide a Video Wall solution that requires connecting each Flat Panel Display Unit to one another must provide all necessary input and output terminals to properly connect each Flat Panel Display Unit At a minimum furnish a Flat Panel Display Unit that has the following terminals Input Terminals Digital DisplayPort or HDMI or DVI D Analog VGA 15 Port or Component or Composite e Output Terminals gt Digital DisplayPort or HDMI or DVI D e External Control RS 232 or LAN 10 100 BaseT Ethernet IR Remote Power Requiremen
41. de troubleshooting service and support assistance for all hardware and software procured under this contract for the duration of the warranty period and any subsequent years WisDOT has an annual service and support contract with the Vendor Refer to individual hardware and software specifications included with this RFP for additional service and support information Hardware software specification sheets documentation manuals and instructions The awarded Vendor will be responsible for providing the Department with a minimum of five hard copies of all product specifications documentation manuals and instructions for the hardware and software procured under this Contract The Vendor will also be responsible for providing the Department with an electronic document in PDF format of each of the aforementioned items Ata minimum this shall include the following hardware and software e Flat Panel Display Unit for Video Wall or Rear Projection Cube for Video Wall e Flat Panel Display Unit for Standalone Display Flat Panel Display Unit for Workstation e Video Wall Management System Hardware e Video Wall Management System Software e Control Room Audio System System training The Vendor shall have qualified instructors and provide all materials for training Department personnel and any WisDOT consultants and contractors in the operations of the Video Wall and Video Wall Management System The Vendor shall develop and submit a training course ou
42. deo Wall Management System procured under this contract WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 45 of 64 Runtime Furnish only Flat Panel Display Units that are capable of running 24 hours per day 7 days a week and 365 days per year Burn in Furnish only Flat Panel Display Units that are not susceptible to image burn in or image retention Any Flat Panel Display Units that experiences any level of burn in during the warranty period must be replaced by the Vendor at no cost to the Department Cabling Furnish all necessary cabling required for normal operations Cabling will include all power and video cables required to connect the Flat Panel Display Unit to the Video Wall Management System All cables used to connect the Flat Panel Display Unit to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs Reliability Furnish a Flat Panel Display Unit with a minimum Mean Time before Failure MTBF of 60 000 hours This requirement will apply to all Flat Panel Display Unit components Provide any available MTBF calculations as part of the proposal User Manual Furnish four hard copies and four PDF copies on CD of the User s Manual for the Flat Panel Display Units The User s Manual should include comprehensive instruction
43. der issued for this contract and will continue for one year from that date By mutual agreement of the Agency and the Vendor the contract may be renewed for up to seven 7 additional one year periods for a maximum potential contract duration of eight years New or deleted items WisDOT reserves the right to add new products to this contract based on technology changes or changes to standards unknown at the time of this bid Vendor s prices must be comparable to current contract pricing for similar products The Vendor must promptly notify the WisDOT Purchasing Department of new or discontinued products WisDOT reserves the right to delete any items from the contract Minority Business Enterprise MBE The Wisconsin Department of Transportation is committed to the promotion of minority businesses in the State s purchasing program Authority for this program is found in Wisconsin Statutes 15 107 2 16 75 3m and 16 755 Bidders who feel that they qualify should seek certification from the Wisconsin Department of Administration Wisconsin Supplier Diversity Program and mark yes on page 2 of the RFB Details of program certification are located at https wisdp wi gov Bidders are strongly urged to use due diligence to further this policy by setting up subcontracts to state certified Minority Business Enterprises MBE and or by using such enterprises to provide goods and services incidental to this contract second tier suppliers wit
44. ds the minimum specifications included in this contract While it is preferred the audio system is integrated into the Video Wall and Video Wall Management System it is not required Project schedule and delivery times As part of the proposal the Vendor must submit documentation outlining the anticipated project schedule from the time the Vendor is awarded the contract by the Department to final acceptance of the Video Wall and Video Wall Management System by the Department The schedule should include the delivery time for all items procured under this contact Delivery time should be given in business days and based on the total time between Vendor receipt of the order from the Department and receipt of the hardware by Department The delivery times identified by the Vendor will become the required delivery time for the contract if awarded to that proposer Please note that the selected Vendor will be allowed a maximum of fourteen 14 consecutive calendar days from the time the existing system is taken out of operation until the time the new System is installed integrated and fully functional System service and support program Describe the service and support program provided for all hardware and software procured under this contract The description should include service and support provided by the Vendor during the warranty period during each optional year of contracted service and support with the Vendor and any differences between the
45. e ATP submitted by the Vendor that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Device any associated hardware or any other part of the System performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department Restart ATP once all problems have been corrected If the Vendor is unable to demonstrate any of the device functionality or requirements identified in this specification or the ATP the Department reserves the right to reject the Vendor s proposal E Method of Measurement A complete Flat Panel Display Unit shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment A complete Flat Panel Display Unit measured as provided above shall be paid for at the contract price for each Flat Panel Display Unit which price shall be payment in full for completing delivery and any installation and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery 3 Rear Projection Cube for Video Wall A Description This special provision describes furnishing a commercial grade high definition 1920 x 1080 pixel Rear
46. e of 12 pounds Bezel Furnish a Flat Panel Display Unit with a bezel or border around all four sides of the display top bottom left and right of no more than 0 6 inches Video Display Furnish a Flat Panel Display Unit that is capable of displaying High Definition HD video Furnish a Flat Panel Display Unit Display that meets the following requirements e Native Display Resolution 1920 x 1080 pixels e Aspect Ratio 16 9 e Minimum Refresh Rate 60 Hertz e Surface Treatment Anti glare preferred but not required Connectivity Furnish a Flat Panel Display Unit should that comes with all the necessary input and output terminals necessary to fully operate the Flat Panel Display Unit All input and output terminals should be fully integrated into the Flat Panel Display Unit no connection conversion devices will be permitted All cables used to connect the Flat Panel Display Units to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted At a minimum furnish a Flat Panel Display Unit that has the following terminals e Input Terminals gt Digital 2 HDMI required 1 USB preferred Analog 1 VGA 15 Port or 1 Component e External Control IR Remote Power Requirements Furnish a Flat Panel Display Unit that is capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 54 of 64 A
47. e Rear Projection Cubes during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract C Construction Methods Deliver the Rear Projection Cube to the Department or Department representative designated on individual purchase orders Provide a representative during installation and configuration of the Rear Projection Cube Video Wall and Video Wall Management System to provide support and answer any questions Unit Mounting Provide all supports brackets mounts or other hardware required to securely mount the Rear Projection Cube Furnish parts that consist entirely of corrosion resistant materials D Acceptance Testing The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedure ATP submitted by the Vendor that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Device any associated hardware or any other part of the System performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department Restart ATP once all problems have been corrected If th
48. e Vendor is unable to demonstrate any of the device functionality or requirements identified in this specification or the ATP the Department reserves the right to reject the Vendor s proposal Method of Measurement A complete Rear Projection Cube shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment A complete Rear Projection Cube measured as provided above shall be paid for at the contract price for each Flat Panel Display Unit which price shall be payment in full for completing delivery and any installation and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 50 of 64 ATTACHMENT H FLAT PANEL DISPLAY UNIT FOR STANDALONE DISPLAY A Description This special provision describes furnishing a commercial grade high definition 1920 x 1080 pixel Flat Panel Display Unit The Flat Panel Display Unit will be used as a standalone display that will not be integrated with the Flat Panel Display Units that comprise the Video Wall The Flat Panel Display Unit will be managed by the Video Wall Management System procured as part of this contract B Materials Furnish a Flat Panel Display Unit that meets or exceeds the following requirements Viewable Area Furnish a Flat Panel Display Unit with a minimum size or diagonal viewable area of 54 5 inches Depth
49. e of the warranty period Maintenance Response Time For each year in which the Department has a service and support agreement with the Vendor the Vendor will be required to be onsite to diagnose any System problems hardware failures or software issues within 48 hours 24 hours preferred of notification by WisDOT for all items procured under this contract Immediately after identification or diagnosis of a problem the Vendor will be required to provide the Department a quote to repair or replace any items not currently under warranty and the timeframe to complete any repairs Firmware and Software Upgrades For the warranty period and any year in which the Department has a service and support agreement with the Vendor the Vendor will be required to provide all firmware and software updates and or upgrades for the hardware and software procured under this contract New firmware and software will be provided to the Department free of charge The Vendor will be responsible for installing all new firmware and software on devices procured under this contract WisDOT may require the Vendor be onsite in order to complete a firmware or software installation or upgrade C Method of Measurement Each complete year of Support shall be measured as providing all required Vendor service support and maintenance services for a period of one year from the date of the contract extension D Basis of Payment Each complete year of Support measured as provid
50. ed above shall be paid for at the lump sum contract price which price shall be payment in full for completing a full year of support
51. eeeeeeeeeeeeeeseseseees 7 1 9 NEW OR DELETED ITEMS Suits eerte re b re a e e e e n E ce es Eee RO 7 1 10 MINORITY BUSINESS ENTERPRISE MBE c0 cccecssccccssccceesseeceesaececesssececsssseceessececessseceesseseceesaeeecssseceesssseceesaeeeeseaaeens 7 1 11 DISABLED VETERAN OWNED 51 55 7 1 12 CERTIFICATION FOR COLLECTION OF STATE SALES AND USE 0 8 1 13 VENDORNETREGISTRATION ex enin eue e enean e Dreh ev en Pa Deoa See ev en nU a Pe Pee v2 8 2 PREPARING AND SUBMITTING A 5 2222222 8 2 1 GENERAL INSTRUCTIONS 8 2 2 eee Pa vet ee lubens ep ee dee b RAN ORE Pee doble BERND 9 2 3 SUBMITIING PROPOSALS 9 2 4 PROPOSAL ORGANIZATION AND FORMAT 9 2 5 JMULTIPEE PROPOSALES 2 eren oer to es riter e tee ceased tese Savina 10 2 6 WITHDRAWAL OF PROPOSALS ote Pee gres irte hen PL S Pee ere co deer Pere Pee eoe 10 3 PROPOSAL SELECTION AND AWARD PROCESS 11 3 1 EVALUATION COMMITTEES re oso co donne hae Phe E ose aree Unten e Dae i 3
52. eek hederae pa laches 7 6 COORDINATION WITH WISDOT PERSONNEL CONSULTANTS AND STOC BUILDING FACILITIES MANAGEMENT 7 175 NNARRANTY AND SUBPORT aee aue ges eene oa vaa Pee Yee ev nsu vu n s loea cx 7 8 HARDWARE SOFTWARE SPECIFICATION SHEETS DOCUMENTATION MANUALS AND 5 6 7 9 SYSTEM TRAINING 4 tete esae che eoe eene oe aa areae ree ag eaae ea eese gae arae saga esae a vo 7 10 DESIGN SHOP DRAWINGS 2 3 inen tert EP peret e eene 7 22 SUBCONTRACTORS SUE Ue ERR casa ved E 7 12 DISPOSALREQUIREMENTS xesevscccessscesnccaceocnesescecocueseesdesesdecneoacdccocsesdccdeeasdeceeeasdecneeasdccnessddccdeussdesdesesdecnerastens 7 43 ETHICSIN PUBLIC CONTRACTING uae ne Reo eene ea noa aequa onde die dada eae ed ne Enea dads ATTACHMENTS ATTACHMENT A PROPOSER INFORMATION ATTACHMENT B PROPOSER REFERENCES ATTACHMENT C MINORITY BUSINESS ENTERPRISES ATTACHMENT D COST PROPOSAL ATTACHMENT E EXISTING STOC CONTROL ROOM AND VIDEO WALL LAYOUT ATTACHMENT F PROPOSED VIDEO WALL LAYOUT ATTACHMENT G CONTROL ROOM VIDEO WALL e FLAT PANEL DISPLAY FOR VIDEO WALL e REAR PROJECTION CUBE FOR VIDEO WALL ATTACHMENT FLAT PANEL DISPLAY FOR STANDALONE DISPLAY ATTACHMENT I FLAT PANEL DISPLAY FOR WORKSTATION
53. efforts your company organization can help WisDOT achieve the 596 goal by managing your second tier MBE DVB purchases Second tier business refers to incidental business expenses your company may spend with Wisconsin certified MBE DVB firms as it pursues the normal course of business supplying the WisDOT contracted products or services Here are some examples e Percentage of your office supplies specifically used during the course of this contract project e Percentage of uniform costs for staff performing this contract project e Ifyou travel to perform this contract project you could use state certified MBE travel agency and report that expense e Percentage of facilities maintenance services for facility ies directly used by your staff during the course of this contract project These second tier expenses can only be reported to the extent that they directly relate to your business with WisDOT The percentage of the expense you can report is determined by the amount of your WisDOT sales as it relates to your total sales volume Per the terms of your contract you should actively pursue directing business towards these types of companies and report your efforts in this regard on a monthly basis OK SK CK SK In paragraph form describe your company organiza
54. em Provide detailed specifications for the Video Wall Management System and Mean Time before Failure MTBF calculations Provide any available information on the overall reliability of the Video Wall Management System Outline the process to repair or replace the Video Wall Management System should a component fail and the time frame to complete the repairs and or replacement Describe any software that will be provided as part of the Video Wall Management System Identify the licensing requirements and any costs associated with the software If updates to the software become available describe how they would be incorporated Describe how the Video Wall Management System meets and or exceeds the minimum specifications outlined in this contract Identify any features and or functionality of the Video Wall Management System Outline the software deployment history and evolution of the software throughout the organization company s history as well all plans for future software development and enhancements Any software provided as part of this contract must have WI DEPARTMENT of TRANSPORTATION RFP 272210 5 9 5 10 5 11 5 12 5 13 Page 16 of 64 been marketed and deployed under field conditions for a minimum of one year with details provided to WisDOT upon request Control room audio system Describe the Control Room Audio System that will be procured under this contract See Attachment K Describe how the audio system meets or excee
55. ement system should include surge protection suppression to protect it from a spike in voltage The Vendor should provide any available information related to energy consumption of the Video Wall Management System being proposed Amplifiers The Vendor must provide all necessary video signal amplifiers required for the Video Wall and Video Wall Management System Operating System Furnish a Video Wall Management System that utilizes servers running Microsoft Windows Server 2008 R2 or higher and or controllers running Microsoft Windows 7 or higher All Video Wall Management System servers and controllers must be 64 bit All software procured under this contract must be capable of starting automatically when the server is booted and the operating system is started Display Management Furnish a System capable of managing the Video Wall twelve Flat Panel Display Units or Rear Projection Cubes and up to twenty additional displays Account Management Provide a System capable of establishing individual user accounts with customizable permission levels for configuration and management of the Video Wall WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 57 of 64 User Interface Provide a System that includes Video Wall management software with an intuitive and easy to use user interface Ul Processor It is preferred but not required that the Video Wall Management System utilize servers and or controllers with a minimum of two quad core pro
56. eo Wall that is comprised of either Flat Panel Display Units or Rear Projection Cubes Each Flat Panel Display Unit or Rear Projection Cube must have a minimum viewable area diagonal of 55 inches and a maximum viewable area diagonal of 60 inches The Video Wall must be either all Flat Panel Display Units or all Rear Projection Cubes the Video Wall may not include a mix of Flat Panel Display Units and Rear Projection Cubes The Flat Panel Display Units Rear Projection Cubes that comprise the Video Wall must all be identical in size viewing area Display Matrix Array Furnish a Video Wall that is four Flat Panel Display Units Rear Projection Cubes wide by three Flat Panel Display Units Rear Projection Cubes tall Furnish a Video Wall that is capable of displaying one large image across the entire Video Wall Dimensions Furnish a Video Wall that meets the following dimensional requirements e Minimum Height 80 inches e Maximum Height 91 inches e Minimum Width 192 inches e Maximum Width 217 inches Display Spacing Furnish a Video Wall with a maximum image to image gap of e Flat Panel Display Units 0 25 inches 6 5 mm e Rear Projection Cubes 0 1 inches 2 5 mm Connectivity Furnish a Display Wall that has all the necessary input and output terminals required to connect the Video Wall to the Video Wall Management System All input and output terminals must be fully integrated into the Video Wall no connection conversion devices wi
57. evaluation and selection of a contractor will be based on the information submitted in the proposal plus references and any required on site visits interviews presentations or demonstrations Proposers WI DEPARTMENT of TRANSPORTATION RFP 272210 2 2 2 3 2 4 Page 9 of 64 should respond clearly and completely to all RFP requirements Failure to respond to each of the requirements included in the RFP may be the basis for rejecting a proposal Elaborate proposals e g expensive artwork beyond that sufficient to present a complete and effective proposal are not necessary or desired WisDOT encourages all proposers to print their submission double sided to save paper Incurring costs The State of Wisconsin is not liable for any costs incurred by proposers in replying to this RFP Submitting proposals Proposers must submit in a sealed package one original clearly identify one electronic version on CD DVD or USB flash drive and five copies of all materials required for acceptance of their proposal on or before 2 00 p m CT April 29 2014 to U S Mail UPS Fed Ex etc Purchasing Unit Purchasing Unit Wisconsin Department of Transportation Wisconsin Department of Transportation 4802 Sheboygan Ave Room 751 4802 Sheboygan Ave Room 751 P O Box 7396 Madison WI 53705 Madison WI 53707 7396 A proposer may also hand deliver their proposal package on or before the date and time listed above Because of increased b
58. fied by the Department of Veterans Affairs as being all of the following at the time the person applies for certification 1 Aveteran as defined s 45 01 12 A resident of this state and 3 Aperson who is in receipt of an award from the U S Department of Veterans Affairs of a service connected disability rating under 38 USC 1114 or 1134 of at least 30 n Bidders who feel that they qualify should seek certification from the Wisconsin DOA and mark yes on page 2 of the RFB Details of program certification are located at https wisdp wi gov Monthly reports Attachment D are requested to be submitted to WisDOT s Purchasing Unit itemizing the deliveries and cost of items or services provided by certified DBV firms Reports should state the costs for the previous contract month Any use of DVB firms can be reported via e mail to DOTTIPSCorrespond 9 dot wi gov WisDOT reserves the right to verify with listed firms their involvement as subcontractors or second tier suppliers Certification for collection of state sales and use tax The State of Wisconsin shall not enter into any contract with a Vendor and reserves the right to cancel any existing contract with a Vendor if the Vendor has not met or complied with the requirements of Statute 77 66 of the State of Wisconsin and any other related statutes regarding certification for collection of State Sales and Use Tax VendorNet registration The State of Wisconsin s purchasing inf
59. for Bid Item WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 28 of 64 Cost for complete Control Room Audio System including all equipment cables incidentals necessary for installation and warranty Price quoted must be FOB Destination freight included to the WisDOT STOC Control Room Audio System Refer to Attachment K Year 2 of Annual Service and Support Agreement Refer to Attachment L Cost for second year of service support and maintenance for the System Year 3 of Annual Service and Support Agreement Refer to Attachment L Cost for third year of service support and maintenance for the System Year 4 of Annual Service and 8 Support Agreement Refer to Attachment L Year 5 of Annual Service and 2 5 Cost for fifth year of service support and maintenance for the Support Agreement Sustem Year 1 Refer to Attachment L y Year 6 of Annual Service and Cost for sixth year of service support and maintenance for the Support Agreement Year 1 Refer to Attachment L y d Year 7 of Annual Service and Cost for seventh year of service support maintenance for the Support Agreement NAA Year 1 Refer to Attachment L y Year 8 of Annual Service and 1 3 Cost for eighth year of service support and maintenance for the Support Agreement Year 1 Refer to Attachment L y System Total Cost for fourth year of service support and maintenance for the System
60. gnment of each Flat Panel Display Unit or Rear Projection Cube comprising the Video Wall such that each Flat Panel Display Unit or Rear Projection Cube matches the visual appearance and picture alignment of the others in the Display Wall The Video Wall must be capable of being managed by software that can be installed or accessed from any computer in the STOC control room Error Detection and Alert It is preferable but not mandatory that the Video Wall that is capable of providing error or failure information to the Video Wall Management System procured under this contract Runtime Furnish a Video Wall capable of running 24 hours per day seven days a week and 365 days per year Burn In Furnish a Video Wall that is not susceptible to image burn in or image retention Any Flat Panel Display Units or Rear Projection Cubes that experience any level of burn in or image retention during the warranty period will be replaced by the Vendor at no cost to the Department Cabling Furnish all necessary cabling required for normal Video Wall operations Cabling will include all power cables and video cables required to connect the Video Wall to the Video Wall Management System All cables used to connect the Video Wall to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted The Vendor should take into account the length of cable needed to make all connections no additional funds will be appr
61. h a goal of awarding 5 of the contract cost to such enterprises An MBE means a business certified or certifiable by the Wisconsin Department of Administration under Statute 560 036 2 Bidders must submit the attached WisDOT MBE DVB Program Awareness Compliance amp Action Plan Attachment C indicating their proposed utilization of state certified minority businesses for this contract Contact the State s Minority Business Manager for assistance in locating certified firms at 608 267 9550 A listing of State of Wisconsin certified minority businesses as well as the services and commodities they provide is on the State certified MBE web site https wisdp wi gov Search aspx Disabled Veteran Owned Business Wisconsin statutes support purchasing goods service from Disabled Veteran owned businesses located in Wisconsin Bidders are strongly urged to use due diligence to further this policy by setting up subcontracts to state certified Disabled Veteran Owned Businesses DVB and or by using such enterprises to provide goods and services incidental to this contract second tier suppliers with a goal WI DEPARTMENT of TRANSPORTATION RFP 272210 1 12 1 13 Page 8 of 64 of awarding 5 of the contract cost to such enterprises A DVB means a business certified or certifiable by the Wisconsin Department of Administration DOA Wisconsin Supplier Diversity Program under Statute 16 283 3 Disabled veteran means a person who is veri
62. he Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification of the deficiency by the Department The Department will restart the ATP once all deficiencies have been sufficiently addressed If the Vendor is again unable to demonstrate all of the functionality requirements identified in the ATP the Department reserves the right to reject the Vendor s proposal Value added solutions Value Added Solutions are those System features and functionality above and beyond the mandatory features and functionality described in Section 4 Section 5 and Attachments G through L of this RFP The Vendor is to provide a description for each Value Added feature or function and clearly label it a Value Added Solution 6 COST PROPOSAL 6 1 General instructions for the cost proposal and scoring The cost proposal must be submitted in a separate envelope within the written proposal package All prices must be quoted in U S Dollars The cost proposal will be scored by using a standard quantitative calculation where the most points will be awarded to the proposal with the lowest cost Various costing methodologies are available to analyze the cost information submitted to determine the lowest cost WisDOT will select one method and use it consistently throughout proposal analysis The cost methodology will be available by request from the Purchasing Agent at the time the proposals are
63. hes 2 5 mm WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 47 of 64 Rear Projection Cubes with a smaller image to image gap are preferred Rear Projection Cubes that have an image to image gap that is larger than the maximum requirements will not be allowed Video Display Furnish a Rear Projection Cube that is capable of displaying High Definition HD video Furnish a Rear Projection Cube that meets the following requirements e Native Display Resolution 1920 x 1080 pixels e Aspect Ratio 16 9 e Display Type Rear Projection e Display Technology DLP e Minimum Brightness Normal Mode 300 candelas per square meter e Minimum Brightness Uniformity 95 percent e Minimum Contrast Ratio Typical 1300 1 e Surface Treatment Anti Glare preferred but not required e Minimum Viewing Angle gt Horizontal 178 degrees gt Vertical 120 degrees View ability at gt Gain gt Horizontal 35 degrees gt Vertical 30 degrees Connectivity Furnish a Rear Projection Cube should that comes with all the necessary input and output terminals necessary to fully operate the Rear Projection Cube and Video Wall All input and output terminals should be fully integrated into the Rear Projection Cube no connection conversion devices will be permitted All cables used to connect the Rear Projection Cubes to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted Vendors that provide
64. his specification or the ATP the Department reserves the right to reject the Vendor s proposal E Method of Measurement A complete Video Wall shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment A complete Video Wall measured as provided above shall be paid for at the contract price for the Video Wall which price shall be payment in full for completing delivery and any installation of the Video Wall and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery 2 Flat Panel Display Unit for Video Wall A Description This special provision describes furnishing a commercial grade high definition 1920 x 1080 pixel Flat Panel Display Unit that will be installed in conjunction with other Flat Panel Display Units in a matrix or array type format to build a Video Wall in the WisDOT STOC control room The Video Wall will be managed by the Video Wall Management System procured as part of this contract B Materials Furnish a Flat Panel Display Unit that meets or exceeds the following requirements Viewable Area Furnish a Flat Panel Display Unit with a native aspect ratio of 16 9 The size or viewable area of the Flat Panel Display Unit must be a minimum of 54 5 inches measured diagonally and a maximum of 60 5 inches measured diagonally The Flat Panel Display Units when combined to form the video wall must
65. hree years from the date of approval of the Acceptance Test Procedure by the Department Repair and or replace at no cost to the Department any and all hardware that fails to operate as specified within 10 business days of notification by the Department of the failure Service and Support Provide customer service and support for the Video Wall Management System during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract Troubleshoot and or repair at no cost to the Department any and all hardware or software components that fail to operate as specified within 5 business days of notification by the Department of the failure C Construction Methods Deliver the Video Wall Management System to the Department or Department representative designated on individual purchase orders Provide a representative during installation and configuration of the Video Wall and Video Wall Management System to provide support and answer any questions Unit Mounting Provide all brackets mounts or other hardware required to securely mount all hardware components of the Video Wall Management System Furnish parts that consist entirely of corrosion resistant materials D Acceptance Testing The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedure ATP submitted by the Vendo
66. ical day to day operations and capabilities Basic configuration troubleshooting and fault determination procedures Preventive maintenance procedures and schedules Design shop drawings Prior to the purchase and or fabrication of any of the components listed herein and no more than 45 days after Contract Award the Contractor shall submit five copies of design drawings and shop drawings as required to the Department for review For reference schematic drawings and pictures of the STOC control room and Video Wall are provided in Appendix E At a minimum the design shop drawings shall consist of an installation plan that shows the following items e Video Wall Layout including any proposed modifications to existing facilities e Structural Components of Video Wall e Overall System Functional Schematic e Electrical Layout communication and power and connection locations e Auxiliary equipment The Department will complete its review of the material and will advise the Contractor in writing as to the acceptability of the material submitted The Department may determine that no exceptions were identified for the items and are therefore approved in which case no further action is required by the Contractor or the item may be partially or totally rejected in which case the Contractor shall be required to modify and or amend the submittal as required by the Department and resubmit the item within ten business days At this time the review and a
67. ill also be responsible for the cost of any permit fees that are required to obtain the necessary construction permits Coordination with WisDOT personnel consultants and STOC building facilities management WI DEPARTMENT of TRANSPORTATION RFP 272210 7 7 7 8 7 9 Page 20 of 64 The selected Vendor will be required to coordinate with WisDOT personnel consultants and contractors as well as CB Richard Ellis CBRE the building facilities management company All effort and funding required by the selected Vendor for coordination of the above mentioned personnel is to be included in the cost provided for the System Any work required by the building management company for the System is not included in this contract and will be handled separately by the Department Warranty and support The Vendor will warranty the hardware and software procured under this Contract for a minimum of two years or the time included in an individual specification for any System hardware or software whichever is longer from the date of WisDOT approval of the Acceptance Test Procedure associated with that particular item The Vendor will repair and or replace all hardware or software within five business days that fails to meet the required specifications outlined in this contract upon notification to the Vendor by WisDOT Refer to individual hardware and software specifications included with this RFP for additional warranty information The Vendor is to provi
68. illings Name Title Phone Toll Free Phone FAX Email Address Address City State Zip 4 WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 24 of 64 ATTACHMENT B REFERENCES Submit this completed form under Tab 2 of proposal see sections 2 4 for instructions PROPOSER Provide company name address contact person telephone number and appropriate information on the product s provided to customers similar to those requested in this solicitation document Potential subcontractors cannot be references Any subcontractor arrangement for the completion of this work shall be listed on a separate proposal page Company Name Address include Zip 4 Contact Person Phone No Email Address Product s Used and or Service s Provided Company Name Address include Zip 4 Contact Person Phone No Email Address Product s Used and or Service s Provided Company Name Address include Zip 4 Contact Person Phone No Email Address Product s Used and or Service s Provided Company Name Address include Zip 4 Contact Person Phone No Email Address Product s Used and or Service s Provided WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 25 of 64 ATTACHMENT C WisDOT MINORITY BUSINESS ENTERPRISE MBE PROGRAM DISABLED VETERAN OWNED BUSINESS DVB PROGRAM AWARENESS COMPLIANCE amp ACTION PLAN As a matter of sound business practice the Wisconsin Department of Transportation is commit
69. l Stereo Mixer Mixer Furnish six stereo mixers one for each of the STOC control room workstations Audio Channels Each stereo mixer should have a minimum of four audio input channels Volume Control Each stereo mixer should have a volume dial for each audio channel as well as a master volume dial Audio Control Each stereo mixer should have a dial to control the audio bass and the audio treble Power Furnish stereo mixers that are capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz Amplifiers The Vendor must provide all necessary audio signal amplifiers required for the stereo mixer Cabling Furnish all necessary cabling required for the stereo mixers Cabling will include all power cables and audio cables required to connect the stereo mixer to the Audio Management System The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 63 of 64 C Construction Methods Deliver the Audio System to the Department or Department representative designated on individual purchase orders Provide a representative during installation and configuration of the Audio System to provide support and answer any questions Unit Mounting Provide all brackets mounts or other hardware required to securely mount the Audio System Furnish parts that consist entirely of corrosion
70. lay interface e DLP means Digital Light Processing e DOT means the Wisconsin Department of Transportation DVB means a Disabled Veteran Owned Business as certified by the Wisconsin Department of Commerce under S 560 0335 3 WI DEPARTMENT of TRANSPORTATION RFP 272210 1 3 Page 5 of 64 DVI D means a digital video display interface Engineer means the WisDOT representative responsible for overseeing the project HDMI means High Definition Multimedia Interface HDD means hard disk drive IPS means In Plan Switching IR means Infra Red LAN means Local Area Network LCD means Liquid Crystal Display LED means Light Emitting Diode MBE means a Minority Business Enterprise as certified by the Wisconsin Department of Commerce under S 560 036 2 MTBF means Mean Time Before Failure Proposer means a company or individual submitting a proposal in response to this RFP RAM means random access memory RAID means redundant array of independent disks REP means Request for Proposal ROM means Read Only Memory RS 232 means a serial binary single ended data and control signal connection State means the State of Wisconsin STOC means the WisDOT Statewide Traffic Operations Center in Milwaukee Wisconsin System means Video Wall Video Wall Management System and any other items procured under this contract USB means universal serial bus Vendor means a company or individual submitting a proposal in response to this RFP VGA means Video Graphics Array
71. ll be permitted All cables used to connect the Video Wall to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted Vendors that provide a Video Wall solution that requires connecting each Flat Panel WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 39 of 64 Display Unit or Rear Projection Cube to one another must provide all of the necessary input and output terminals to properly connect them and the cables must utilize a digital signal WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 40 of 64 Power Requirements Furnish a Video Wall that is capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz All electronic components of the video wall should include surge protection suppression to protect them from a spike in voltage The Vendor should provide any available information related to energy consumption of the Video Wall being proposed under all display modes economy normal bright etc Amplifiers The Vendor must provide all necessary video signal amplifiers required for the Video Wall and Video Wall Management System Display Management Furnish a Video Wall that is capable of being managed by the Video Wall Management System procured under this contract It is preferred but not required that the Video Wall Management System be capable of automatically or manually adjusting the settings color contrast brightness and or image location ali
72. meet the minimum and maximum dimension requirements identified for the Video Wall provided as part of this contract All Flat Panel Display Units procured under this contract must be identical in size standalone Flat Panel Display Units that are not part of the Video Wall do not need to meet this requirement Video Wall Matrix Furnish a Flat Panel Display Unit that is capable of being combined with other Flat Panel Display Units to form a Video Wall that is four Flat Panel Display Units wide by three Flat Panel Display Units tall Furnish a Flat Panel Display Unit that when combined with other Flat Panel Display Units is capable of displaying one large image across the entire Video Wall Video Display Furnish a Flat Panel Display Unit that is capable of displaying High Definition HD video Furnish a Flat Panel Display Unit Display that meets the following requirements e Native Display Resolution 1920 x 1080 pixels e Aspect Ratio 16 9 e Minimum Refresh Rate 60 Hertz e Backlight Type LED Edge Lit or LED Direct Lit e Minimum Brightness Typical 500 candelas per square meter e Minimum Contrast Ratio Typical 1300 1 e Surface Treatment Anti glare preferred but not required e Minimum Viewing Angle 178 degrees horizontal and vertical WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 43 of 64 WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 44 of 64 Bezel Furnish a Flat Panel Display Unit with an ultra thin bezel or border aroun
73. mplifiers The Vendor must provide all necessary video signal amplifiers required for the Flat Panel Display Unit Audio Furnish a Flat Panel Display Unit that includes built in sound The Flat Panel Display Unit should include a minimum of two 3 watt speakers Environmental Operating Conditions Furnish a Flat Panel Display Unit that is capable of operating in temperatures ranging from 50 degrees Fahrenheit to 86 degrees Fahrenheit 10 degrees Celsius to 30 degrees Celsius Furnish a Flat Panel Display Unit that is capable of operating under a relative humidity ranging between 20 percent and 80 percent Display Management Furnish a Flat Panel Display Unit that is capable of displaying video from the Video Wall Management System procured under this contract Cabling Furnish all necessary cabling required for normal operations Cabling will include all power cables video cables and any audio cables required to connect the Flat Panel Display Unit to the Video Wall Management System All cables used to connect the Flat Panel Display Units to the Video Wall Management System must utilize a digital signal cables using an analog signal will not be permitted The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs User Manual Furnish four hard copies and four PDF copies on CD of the User s Manual for the Flat Panel Display Units The User s Manual
74. must clearly identify all costs to be incurred by the Department during Audio System deployment and System operations during the first year Deployment and first year costs should include all one time costs e g software purchase the cost for all hardware or software licenses any annual costs associated with Audio System operation during the first year e g Software service support and maintenance WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 64 of 64 ATTACHMENT L SYSTEM SERVICE SUPPORT AND MAINTENANCE A Description This special provision provides for Vendor provided service support and maintenance Support for all hardware and software included in the contract The hardware and software included in these specifications shall collectively be referred to as the system System B Materials Furnish service support and maintenance that meet or exceed the following requirements Yearly Service and Support Following the conclusion of the warranty period for the System including all hardware and software provide service and support to the Department for a specified annual cost The annual cost will be applicable to the optional second third fourth fifth sixth seventh and eighth year of the contract Provide service and support for the System in each optional contract year identical to the service and support provided during the warranty period this will not include replacement of any failed hardware that occurs outsid
75. ndor must provide all necessary audio signal amplifiers required for the Audio Management System Cabling Furnish all necessary cabling required for Audio Management System operations Cabling will include all power cables and audio cables required to connect the Audio System devices procured under this contract The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs User Manual Furnish four hard copies and four PDF copies on CD of the User s Manual for the Audio Management System The User s Manual should include comprehensive instructions to setup operations and troubleshooting the Audio Management System Warranty Furnish an Audio Management System with a minimum warranty of one year from the date of approval of the Acceptance Test Procedure by the Department Repair and or replace at no cost to the Department any and all hardware that fails to operate as specified within 10 business days of notification by the Department of the failure during the warranty period WI DEPARTMENT of TRANSPORTATION RFP 272210 2 3 Page 61 of 64 Service and Support Provide customer service and support for the Audio System during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract Troubleshoot and or repair at no cost to the Department any an
76. ng The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedure ATP submitted by the Vendor that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Device any associated hardware or any other part of the System performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department Restart ATP once all problems have been corrected If the Vendor is unable to demonstrate any of the device functionality or requirements identified in this specification or the ATP the Department reserves the right to reject the Vendor s proposal E Method of Measurement Acomplete Flat Panel Display Unit shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment Acomplete Flat Panel Display Unit measured as provided above shall be paid for at the contract price for each Flat Panel Display Unit which price shall be payment in full for completing delivery and any installation and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery WI DEPARTMENT of TRANSPORTA
77. ng provided under this contract Outline the evolution of the product over time and any major iterations versions of the product Identify any planned or future upgrades to the solution or System being provided under this contract Do not include specific and or detailed project deployment information in this section this information is to be included in the Project References section of the proposal Proposer project references Proposer must include in their proposal a list of project references minimum of three and no more than four that the proposer has completed The proposer will need to identify the organization and or client for which the project was completed Each project must have been completed within the last three years and be of a similar nature to that required by this solicitation No more than one project is to be included for any one organization and or client Include a point of contact person s name company name address telephone number and email address and a description for each project that was the basis for the business relationship The point of contact should be fluent in English A completed Attachment B References Sheet will be considered part of the formal response to this section Potential Subcontractors and or WisDOT staff cannot be considered as references If the Vendor is supplying a Video Wall from a different company or manufacturer at least one reference must be for a deployment that utilizes a Video W
78. of 10 Watts per speaker Power Furnish multi media speakers that are capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz Cabling Furnish all necessary cabling required to connect the multi media speakers Cabling will include all power cables and audio cables required to connect the speakers to the Audio Management System The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs WI DEPARTMENT of TRANSPORTATION RFP 272210 4 5 Page 62 of 64 AM FM Weather Tuner Tuner Furnish six tuners one for each of the STOC control room workstation that are capable of receiving AM FM and Weather transmissions Power Furnish tuners that are capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz Amplifiers The Vendor must provide all necessary audio signal amplifiers required for the AM FM Weather tuner Antenna The Vendor must provide an antenna for each tuner with sufficient strength to obtain an AM FM and weather signal Cabling Furnish all necessary cabling required for the tuner Cabling will include all power cables audio cables and antenna cables required to connect the tuner to the Audio Management System The Vendor should take into account the length of cable needed to make all connections no additional funds will be approved for longer cable runs Four Channe
79. ompleted in accordance with the requirements included in this document All Vendors are to retain a copy of this document if awarded this contract the requirements included in this document will become the contract terms and conditions Conditions of the contract that include the word must or shall describe a mandatory requirement All specifications are defined as mandatory minimum requirements unless otherwise stated Failure to meet a mandatory requirement may result in proposal disqualification Other State Agencies may also utilize this RFP for procurement products and or services included in the contract Calendar of events Listed below are the specific dates and times for actions related to this RFP The actions with specific dates must be completed as indicated unless otherwise changed by WisDOT In the event that WisDOT finds it necessary to change any of the specific dates and times identified below it will do so by issuing an amendment to the RFP DATE EVENT April 3 2014 RFP Issue Date April 15 2014 Mandatory Pre Proposal Conference and Site Visit April 17 2014 Last day for proposers to submit questions 5 00 p m CT April 22 2014 Answers to Questions and any RFP Amendments posted April 29 2014 All proposals due on or before 2 00 p m CT May 13 2014 Vendor Presentations if required Pre proposal conference A mandatory Pre Proposal Conference will be held on April 15 2014 at 10 00 AM at the WisDOT STOC whi
80. ormation and vendor notification service is available to all businesses and organizations that want to sell to the state Anyone may access VendorNet on the Internet at http vendornet state wi us to get information on state purchasing practices and policies goods and services that the state buys and tips on selling to the state Vendors may use the same website address for inclusion on the bidders list for goods and services that the organization wants to sell to the state A subscription with notification guarantees the organization will receive an email message each time a state agency including any campus of the University of Wisconsin System posts a request for bid or a request for proposal in their designated commodity service area s with an estimated value over 50 000 Organizations without Internet access receive paper copies in the mail Increasingly state agencies also are using VendorNet to post simplified bids valued at 50 000 or less Vendors also may receive email notices of these simplified bid opportunities If questions exist about VendorNet call the VendorNet Information Center at 1 800 482 7813 or for Madison area organizations call 608 264 7898 Also register for WisDOT s vendor database by accessing our Purchasing web site www dot wisconsin gov business purchase index htm or by contacting via email mailto tipscorrespondence dbm dot wi gov 2 PREPARING AND SUBMITTING A PROPOSAL 2 1 General instructions The
81. osts should include all one time costs e g software purchase the cost for all hardware or software licenses any annual costs associated with System operation during the first year e g Software service support and maintenance WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 60 of 64 ATTACHMENT K CONTROL ROOM AUDIO SYSTEM A Description This special provision describes furnishing an Audio System for the Statewide Traffic Operations Center STOC Control Room The Audio System will be comprised of an Audio Management System four wall mounted control room speakers six sets of multi media workstation speakers six AM FM Weather tuners and six four channel stereo mixers B Materials Furnish a Control Room Audio System that meets or exceeds the following requirements 1 Audio Management System Management System Provide an Audio Management System that is capable of managing audio distribution to the audio equipment procured under this contract Input Output Terminals Furnish an Audio Management System that comes with all of the necessary input and output terminals required to operate the Audio System All input and output terminals should be fully integrated into the Audio System no connection conversion devices will be permitted At a minimum furnish an Audio System that has the following terminals Input Terminals Minimum of 12 input terminals e Output Terminals Minimum of 12 output terminals Amplifiers The Ve
82. oved for longer cable runs Service and Support Provide customer service and support for the Video Wall during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract For each year in which the Department has a service and support agreement with the Vendor the Vendor will be required to be onsite to diagnose any System problems hardware failures or software issues within 48 hours of notification by WisDOT Immediately after identification or diagnosis of the problem the Vendor will be required to provide the Department with a quote to repair or replace any items not currently under warranty and the timeframe to complete any repairs WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 41 of 64 C Construction Methods Deliver the Video Wall to the Department or Department representative designated on individual purchase orders Provide a representative during construction installation and configuration of the Video Wall to provide support and answer any questions Building Permits The Vendor will be responsible for obtaining all necessary building permits required for construction and installation of the Video Wall The Vendor will also be responsible for the cost of any permit fees that are required to obtain the necessary construction permits The Vendor will need to obtain approval from the building management company CB Richard Elli
83. pproval will begin again Subcontractors The Vendor will be responsible for Contract performance when Subcontractors are used Whenever or wherever a Subcontractor is used by the Vendor the Subcontractor must abide by all terms and conditions of the Vendor Contract If a Subcontractor is to be used for any part of the Contract the Vendor must clearly explain their participation as part of the proposal Disposal requirements The Vendor will be responsible for removal and proper disposal of the existing video wall video wall management system and all building materials removed damaged and or discarded during construction and installation of the System This will include disposal of the eight existing 67 rear projection cubes that comprise the existing video wall The Vendor will also be responsible for removal of all shipping materials used to transport the new Video Wall Video Wall Management System and any building materials Upon completion of installation of the new Video Wall the contractor will be required to properly clean the entire construction area Any existing equipment damaged during System construction that is to remain must be repaired and or replaced at no cost to the Department Ethics in Public Contracting By submitting their proposals Proposers certify that their proposals are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Proposer supplier manufac
84. r circulation in the STOC control room Disposal of Existing Video Wall The Vendor will be responsible for the removal and proper disposal of the existing video wall and all building materials removed and or discarded during construction and installation of the new Video Wall This will include disposal of the eight existing 67 rear projection cubes that comprise the existing video wall The Vendor will also be responsible for removal of all shipping materials used to transport the new Video Wall Video Wall Management System and any required building materials D Acceptance Testing The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedure ATP submitted by the Vendor that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Video Wall or any associated hardware performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department The Vendor will restart the ATP once all problems have been corrected If WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 42 of 64 the Vendor is unable to demonstrate any of the device functionality or requirements identified in t
85. r that will be used to demonstrate all required functionality If during the course of testing Department staff determine that the Device any associated hardware or any other part of the System performs unfavorably or fails any part of the acceptance test these problems will be corrected at no additional expense to the Department The Vendor will be required to correct all deficiencies observed during the ATP within 21 calendar days of notification to the Vendor of the deficiency by the Department Restart ATP once all problems have been corrected If the Vendor is unable to demonstrate any of the device functionality or requirements identified in this specification or the ATP the Department reserves the right to reject the Vendor s proposal E Method of Measurement complete Video Wall Management System shall be measured as a unit delivered deployed tested and accepted for valid operation F Basis of Payment A complete Video Wall Management System measured as provided above shall be paid for at the contract price for the Video Wall Management System which price shall be payment in full for completing delivery and any installation and for all labor tools ground transportation equipment cables connections and incidentals necessary to complete delivery The cost proposal must clearly identify all costs to be incurred by the Department during System deployment and System operations during the first year Deployment and first year c
86. rty damage combined The Vendor shall furnish the Department with certificates of insurance evidencing such coverage These certificates shall also provide that the insurance will not be modified or cancelled without prior written notice to the Department at least thirty 30 days prior to the effective date of the modification or cancellation Vendor shall require the same minimum insurance requirements as listed above of all its contractors and subcontractors Coverage must be placed with carriers with an A M Best rating of A or better Except where prohibited by law all insurance policies shall contain provisions that the insurance companies waive the rights of recovery or subrogation by endorsement to the insurance policies against WisDOT its subsidiaries its agents servants invitees employees co lessees co ventures affiliated companies contractors subcontractors and their insurers Failure by the Vendor to procure and maintain the insurance as set forth above shall be considered a default and cause for termination of the contract Further at least thirty 30 days prior to the expiration date or dates of expiring policies certified copies of renewal or new policies or other acceptable evidence of adequate insurance shall be provided to the Contract Administrator Building Permits The Vendor will be responsible for obtaining all necessary building permits required for construction and installation of the System The Vendor w
87. s to begin any construction Building Construction The selected Vendor will be required to provide all drawings materials and labor required to construct and install the Video Wall Provide all brackets mounts or other hardware required to securely install the Video Wall Furnish parts that consist entirely of corrosion resistant materials Any building structure modified and or damaged during construction and installation of the video wall must be repaired and or replaced at no cost to the Department All new walls must be painted to match the color of the walls in the STOC control room Upon completion of installation of the new Video Wall the contractor will be required to properly clean the entire construction area Construction Schedule The selected Vendor will be required to provide a detailed schedule for all construction disposal and installation activities WisDOT approval of the proposed schedule will be required prior to beginning any construction The Vendor is encouraged to complete all construction and installation activities as quickly as possible to minimize overall disruption of control room operations Airflow Vents The existing air circulation patterns in the STOC control room require ventilation between the control room and the space behind the Video Wall A series of air vents with replaceable air filters are located below the existing Video Wall the new Video Wall will need to include similar facilities to facilitate ai
88. s and Video Wall Management Systems for a minimum of four years with details provided upon request Have Read Understand and Will Comply Will Not Comply System hardware and software licenses The Vendor is to provide all of the necessary hardware and software licenses required for the Video Wall and Video Wall Management System The cost of all hardware or software including all licenses should be included in the cost sheet All licensing fees costs should be one time costs and should be good for the life of the System WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 14 of 64 C Have Read Understand and Will Comply C Will Not Comply 5 PROPOSER INFORMATION AND SOLUTIONS Submit all response information for this section within Tab 3 of the Vendor proposal Refer to Section 2 4 of this RFP for information on proposal submittal format requirements 5 1 5 2 5 3 5 4 Proposer history experience and capabilities Describe the organization company s history relative to providing similar products to those being procured under this contract Outline the organization company s experience and capabilities providing similar products and services to those being procured under this contract Do not include specific and or detailed project deployment information in this section this information is to be included in the Project References section of the proposal System history Describe the history of the solution or System bei
89. s to setup operations and troubleshooting the Flat Panel Display Units Warranty Furnish a Flat Panel Display Unit with a minimum warranty of two years from the date of approval of the Acceptance Test Procedure by the Department During the warranty period repair and or replace at no cost to the Department any and all Flat Panel Display Units that fail to operate as specified within 10 business days of notification by the Department of the failure Service and Support Provide customer service and support for the Flat Panel Display Unit during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract C Construction Methods Deliver the Flat Panel Display Unit to the Department or Department representative designated on individual purchase orders Provide a representative during installation and configuration of the Flat Panel Display Unit to provide support and answer any questions Unit Mounting Provide all brackets mounts or other hardware required to securely mount the Flat Panel Display Units to the wall constructed as part of this contract Furnish parts that consist entirely of corrosion resistant materials WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 46 of 64 D Acceptance Testing The Vendor and the Department will work together to make any necessary revisions and or modifications to the Acceptance Test Procedur
90. should include comprehensive instructions to setup operations and troubleshooting the Flat Panel Display Units Warranty Furnish a Flat Panel Display Unit with a minimum warranty of one year from the date of approval of the Acceptance Test Procedure by the Department During the warranty period repair and or replace at no cost to the Department any and all Flat Panel Display Units that fail to operate as specified within 10 business days of notification by the Department of the failure Service and Support Provide customer service and support for the Flat Panel Display Unit during normal business hours Monday through Friday with an email and phone contact provided for the duration of the warranty period and or service and support contract C Construction Methods Deliver the Flat Panel Display Unit to the Department or Department representative designated on individual purchase orders Provide a representative during installation and configuration of the Flat Panel Display Unit and Video Wall Management System to provide support and answer any questions Unit Mounting WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 55 of 64 All Flat Panel Display Units will be mounted to an existing workstation in the STOC control room Provide all brackets mounts or other hardware required to securely mount the Flat Panel Display Units to the workstation Furnish parts that consist entirely of corrosion resistant materials D Acceptance Testi
91. standalone display Describe the Flat Panel Display Units for standalone display that will be procured under this contract Describe how the Flat Panel Display Units meet and or exceed the minimum specifications outlined in this contract Identify any features and or functionality of the Flat Panel Display Units Provide detailed specifications for the Flat Panel Display Units Outline the process to replace a Flat Panel Display Unit should it fail and the time period to complete the replacement Flat panel display units for workstation Describe the Flat Panel Display Units for workstations that will be procured under this contract Describe how the Flat Panel Display Units meet and or exceed the minimum specifications outlined in this contract Identify any features and or functionality of the Flat Panel Display Units Provide detailed specifications for the Flat Panel Display Units Outline the process to replace a Flat Panel Display Unit should it fail and the time period to complete the replacement Video wall management system Describe the Video Wall Management System that will be procured under this contract to manage the Video Wall Describe how the Video Wall Management System meets and or exceeds the minimum specifications outlined in this contract Identify any features and or functionality of the Video Wall Management System Identify how the Flat Panel Display Units or Rear Projection Cubes will be connected to the Video Wall Management Syst
92. te may result in rejection of that proposer s proposal WisDOT may conduct site visits of the proposer and or proposer s references facilities to clarify or confirm information included in the proposal Final evaluation Upon completion of any interviews presentations or demonstrations the WisDOT evaluation team will review prior evaluations and make any adjustments to the requirements scores based on the information obtained during the final evaluation process reference checks as well as any other pertinent proposer information Award and Best and Final Offers BAFO Award will be granted in one of two ways The award may be granted to the highest scoring responsive and responsible proposer s after the original evaluation process is complete Alternatively the highest scoring proposer s may be requested to submit a Best and Final Offer BAFO If WisDOT requests a BAFO the proposals will be reevaluated against the stated criteria scored and then ranked by the evaluation committee The award will then be granted to the highest scoring proposer s following that process Proposers should not expect WisDOT to request a BAFO prior to contract award Notification of intent to award All proposers who respond to this RFP will be notified in writing of WisDOT s intent to award the contract s as a result of this RFP After notification of the intent to award is made and under the supervision of agency staff copies of proposals will be available
93. ted to supply diversity by promoting the use of minority business and disabled veteran owned business whenever and wherever possible Additionally as an agency of the State of Wisconsin WisDOT shares in the state goal of placing five 5 percent of its total annual purchasing dollars with state certified minority and disabled veteran owned businesses State of Wisconsin procurement policy provides that Minority Business Enterprises MBE and Disabled Veteran owned Businesses DVB certified by the Wisconsin Department of Administration should have the maximum opportunity to participate in the performance of its contracts projects You as a contractor are strongly urged to use due diligence to further this policy by awarding subcontracts to MBEs and DVBs by using such enterprises to provide goods and services incidental to this agreement second tier suppliers with a goal of awarding 5 of the contract cost to such enterprises Authority for these programs is found in Wisconsin Statutes 15 107 2 16 283 3 16 75 3m 16 755 and 560 036 2 and details about the program can be found at https wisdp wi gov A complete listing of certified minority businesses as well as the services and commodities they provide is available on the web at https wisdp wi gov Search aspx Monthly reports are requested to be submitted to the Department of Transportation Purchasing Unit itemizing the costs of services and goods provided by certified firms
94. the proposer If a previously submitted proposal is withdrawn before the proposal due date and time the proposer may submit another proposal at any time up to the proposal due date and time WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 11 of 64 PROPOSAL SELECTION AND AWARD PROCESS 3 1 3 2 3 3 3 4 3 5 3 6 Evaluation committee WisDOT s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service s and or product s that are the subject of this RFP Proposers may not contact members of the evaluation committee except at the direct request of WisDOT Preliminary evaluation All proposals will be reviewed to determine if the mandatory contract requirements are met Conditions of the contract that include the word must or shall describe a mandatory requirement All specifications are defined as mandatory minimum requirements unless otherwise stated In the event that all proposers do not meet one or more of the mandatory requirements WisDOT reserves the right to continue the evaluation of the proposals that most closely meet the mandatory requirements of this RFP Right to reject proposals The Department reserves the right to reject any and all proposals submitted in response to this RFP Contract quantities The Department does not guarantee the purchase of any specific bid item quantities Any proposals that state that the Department must
95. tion s commitment action plan with regard to the planned use of state certified MBE DVB businesses in subcontracting efforts as well as developing MBE DVB second tier suppliers Please list your specific commitments attach sheet if necessary SIGNATURE DATE PRINTED NAME amp TITLE COMPANY PHONE NUMBER WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 27 of 64 ATTACHMENT D COST PROPOSAL Submit one original and one copy of this completed form under Tab 3 of proposal refer to Section 2 4 and Section 6 1 of the RFP for additional instructions Vendor proposals and pricing may not be contingent on the number of Vendors awarded a contract Vendor proposals and or pricing contingent on the number of contracts awarded from this RFP may be rejected Please Note The Vendor is to provide all of the necessary hardware and software licenses required for the Video Wall and Video Wall Management System The cost of all hardware or software including all licenses should be included in the cost sheet All licensing fees costs should be one time costs and should be good for the life of the System Include either Flat Panel Display Units or Video Wall Refer to Attachment G Flat Panel Display Unit for Video Wall Refer to Attachment G Rear Projection Cube for Video Wall Refer to Attachment G Flat Panel Display Unit for Standalone Display Refer to Attachment H Flat Panel Display Unit for Workstation
96. tline and samples of all training aids and manuals to WisDOT personnel for approval at least thirty 30 days prior to the proposed date the new Video Wall and Video Wall Management System are fully operational Written approval of this material shall be required prior to the final scheduling of the training sessions or the final production of training materials Training shall not begin until after approval of the submitted training material The Vendor shall provide three training sessions for Department personnel and consultants One training session will focus on administration and maintenance of the Video Wall and Video Wall Management System and the other two sessions will focus on operating the Video Wall and Video Wall Management System All training sessions will be conducted at the WisDOT STOC Training sessions shall consist of formal classroom lectures as well as hands on training Hands on training shall consist of working with the actual Video Wall and Video Wall Management System A training session WI DEPARTMENT of TRANSPORTATION RFP 272210 7 10 7 11 7 12 7 13 Page 21 of 64 will consist of a minimum of three hours of training time The attendance of each session will not be more than 12 people These training sessions will include as appropriate and as a minimum Background on Video Wall and Video Wall Management System components Procedures for installing and setting equipment components Typ
97. ts Furnish a Flat Panel Display Unit that is capable of running on 100 volt to 220 volts Alternating Current AC 50 to 60 Hertz power The Flat Panel Display should include surge protection suppression to protect it from a spike in voltage The Vendor should provide any available information related to energy consumption of the Flat Panel Display Units being proposed in all display modes economy normal bright etc Environmental Operating Conditions Furnish a Flat Panel Display Unit that is capable of operating in temperatures ranging from 50 degrees Fahrenheit to 86 degrees Fahrenheit 10 degrees Celsius to 30 degrees Celsius Furnish a Flat Panel Display Unit that is capable of operating under a relative humidity ranging between 20 percent and 80 percent Display Management Furnish a Flat Panel Display Unit that is capable of being managed by the Video Wall Management System procured under this contract It is preferred but not required that the Video Wall Management System be capable of automatically or manually adjusting the settings color contrast brightness and or image location alignment of each Flat Panel Display Unit comprising the Video Wall such that each Flat Panel Display Unit matches the visual appearance and picture alignment of the others in the Display Wall Error Detection and Alert It is preferable but not required that the Flat Panel Display Units be capable of providing error or failure information to the Vi
98. ts and an Audio System Also included in this procurement is Vendor provided services related to training support and maintenance of the items procured under this contract The State as represented by WisDOT intends to use the results of this RFP to award a contract s for the above listed System The contract administrator will be determined at the time the contract is awarded The Wisconsin Department of Transportation WisDOT Purchasing Unit is the sole point of contact for the State of Wisconsin State during the entire selection and award process The person responsible for managing the procurement and award process is Melissa Viken see contact information below Contact with anyone else involved with this process without the prior authorization of the WisDOT Purchasing Unit may result in the disqualification of your proposal WisDOT Purchasing Unit Contact Name Melissa Viken Phone 608 266 0709 Email melissa viken dot wi gov Definitions The following definitions are used throughout the RFP ACmeans Alternating Current e Agency means the Wisconsin Department of Transportation e ATMS means Advanced Traffic Management System e ATP means Acceptance Test Procedure e BAFO means Best and Final Offer BTO means the Bureau of Traffic Operations e Contractor means a company or individual submitting a proposal in response to this RFP e Department means the Wisconsin Department of Transportation e DisplayPort means a digital disp
99. turer or subcontractor in connection with their proposal and that they have not conferred on any public employee having official responsibility for this procurement transaction any WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 22 of 64 payment loan subscription advance deposit of money services or anything of more than nominal value present or promised unless consideration of substantially equal or greater value was exchanged WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 23 of 64 Attachment A PROPOSER INFORMATION Submit this completed form under Tab 1 of proposal see section 2 4 1 PROPOSING COMPANY ORGANIZATION NAME FEIN Federal Employer ID Number OR SOCIAL SECURITY NUMBER if sole proprietorship Phone Toll Free Phone FAX Email Address Address City State Zip 4 Name the person to contact for questions concerning this proposal Name Title Phone Toll Free Phone Email Address Address City State Zip 4 Any vendor awarded over 25 000 on this contract must submit affirmative action information to the department Please name the Personnel Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan Name Title Phone Toll Free Phone FAX Email Address Address City State Zip 4 Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and b
100. ube that is capable of operating under a relative humidity ranging between 20 percent and 80 percent Display Management Furnish a Rear Projection Cube that is capable of being managed by the Video Wall Management System procured under this contract It is preferred but not required that the Video Wall Management System be capable of automatically or manually adjusting the settings color contrast brightness and or image location alignment of each Rear Projection Cube comprising the Video Wall such that each Rear Projection Cube matches the visual appearance and picture alignment of the others in the Display Wall Error Detection and Alert It is preferred but not required that the Rear Projection Cubes be capable of providing error or failure information to the Video Wall Management System procured under this contract Runtime Furnish only Rear Projection Cubes that are capable of running 24 hours per day 7 days a week and 365 days per year Burn in Furnish only Rear Projection Cubes that are not susceptible to image burn in or image retention Any Rear Projection Cubes that experiences any level of burn in during the warranty period must be replaced by the Vendor at no cost to the Department Service Access Furnish a Rear Projection Cube with service access from the rear of the cube Front access Rear Projection Cubes will not be allowed Cabling Furnish all necessary cabling required for normal Rear Projection Cube operations C
101. ue in full force and effect and shall be binding upon the Contractor or its agents employees successors assigns subcontractors or any party claiming an interest in this contract on behalf of or under the rights of Contractor following any termination Contractor shall advise all Contractors agents employees successors assigns and subcontractors which are engaged by the State of the restrictions present and continuing set forth herein Contractor shall defend and incur all costs if any for actions that arise as a result of noncompliance by Contractor its agents employees successors assigns and subcontractors regarding the restrictions herein Insurance The Vendor at its own expense shall carry and keep in force during the full term of this agreement including any extensions or renewal thereof a policy or policies of insurance which also name s the Department its employee agents or officers as additional insureds in the amount and the types as follows A Commercial General Liability insurance with limits of at least 1 000 000 per occurrence and 2 000 000 annual aggregate and 2 000 000 products completed operations coverage limit B Workers compensation insurance in a form and amount as required by state law C Business Automotive Liability insurance covering ownership operation and maintenance of all owned non owned and hired motor vehicles with limits of at least 1 000 000 per occurrence for bodily injury and prope
102. uilding security access to the WisDOT Purchasing Office is restricted and may cause delay if hand delivering your proposal Allow ample time for security clearance to Room 751 when hand delivering a proposal All proposals must be time stamped by the WisDOT Purchasing Office by the stated time Proposals not so stamped will not be accepted Receipt of the proposal by the State mail system does not constitute receipt of the proposal by the WisDOT Purchasing Office WisDOT does not accept facsimile machine or email submitted proposals All proposals must be packaged sealed and show the following information on the outside of the package Proposer s Name and Address e Request for Proposal Title e Request for Proposal Number e Proposal Due Date COST PROPOSAL Submit one original plus one copy Refer to Attachment D Seal in an envelope and submit within the proposal package The outside of the envelope must clearly state Cost Proposal and the name of proposer Proposal organization and format Proposals should be typed and submitted on 8 5 by 11 inch paper and bound securely with page numbers clearly indicated Proposers responding to this RFP must comply with the following format requirements a Tab 1 COVER LETTER RFP SIGNATURE PAGES DESIGNATION OF CONFIDENTIAL amp PROPRIETARY INFORMATION FORM and PROPOSER INFORMATION SHEET Include here any cover letter the RFP signature pages one amp two any addendum amendment signature p
103. ved for longer cable runs Reliability Furnish a Video Wall Management System with servers and or controllers with a minimum Mean Time before Failure MTBF of 60 000 hours Provide any available MTBF calculations as part of the proposal User Manual Furnish four hard copies and four PDF copies on CD of the User s Manual for the Video Wall Management System The User s Manual should include comprehensive instructions to setup operations and troubleshooting the Video Wall Management System System Training Provide two half day four hour minimum training sessions hosted by qualified instructors for Department personnel and any representatives maximum of 20 people in total describing the System and all required features and functionality Provide detailed instructions on System operations and any materials required for training System users to the Department for approval at least twenty one 21 days prior to the proposed anticipated start of the training sessions Department approval of the material will be required prior to scheduling the training sessions Conduct all training sessions at locations determined by the Department Provide both formal classroom lectures as well as hands on training to all participants Provide Hands on training that includes working directly with the System WI DEPARTMENT of TRANSPORTATION RFP 272210 Page 59 of 64 Warranty Furnish a Video Wall Management System with a minimum warranty of t
104. warranty period and the yearly service and support period Identify any maximum limits to the number of Vendor site visits number of meetings attended by the Vendor Vendor provided service and support hours or other limits during each optional year of contracted service and support Identify the maximum response times required to be onsite to diagnose any problems hardware failures or software issues Once hardware or software issues have been identified and diagnosed identify the process that will be followed to resolve any issues and or replace any failed hardware Identify the process to obtain firmware software updates for any of the items procured under this contract if and when they become available All new firmware and software will be provided to the Department free of charge Identify the process by which the Vendor will update and or install any new firmware or software WisDOT may require the Vendor be onsite in order to complete a firmware or software upgrade Overall system reliability Outline the overall reliability of the System being proposed by this contract This should take into account the reliability of all hardware and software provided under this contract the history of the manufacturers that will be supplying hardware or software under this contract and the Vendor s history providing reliable products and integrated solutions If available provide any available Mean Time Before Failure MTBF calculations for the items

REQUEST FOR PROPOSAL (RFP) FOR Statewide Traffic

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