Home

IDMS Analytics User Manual

image

Contents

1. EIE 116 17 REFERENCES E ds RA REA NT RR D o 116 IDMS ANALYTICS USER MANUAL TABLE OF FIGURES FIGURE 1 FIGURE 2 FIGURE 3 FIGURE 4 FIGURE 5 FIGURE 6 FIGURE 7 FIGURE 8 FIGURE 9 FIGURE 10 FIGURE 11 FIGURE 12 FIGURE 13 FIGURE 14 FIGURE 15 FIGURE 16 FIGURE 17 FIGURE 18 FIGURE 19 FIGURE 20 FIGURE 21 FIGURE 22 FIGURE 23 FIGURE 24 FIGURE 25 FIGURE 26 FIGURE 27 FIGURE 28 FIGURE 29 FIGURE 30 FIGURE 31 FIGURE 32 FIGURE 33 FIGURE 34 FIGURE 35 FIGURE 36 FIGURE 37 FIGURE 38 FIGURE 39 FIGURE 40 FIGURE 41 FIGURE 42 FIGURE 43 FIGURE 44 FIGURE 45 DMS APPLICATION LOGIN SCREEN zb ch ut et aab aab Ned ael babet do dar o sebo 9 USER REGISTRATION FOR Mess tech tars p ous acti den ota fat d vea o EA ew p S Pu Cur BS Pes ee Em Ra Fest 10 MY PROFER SECTION ta Ga eee CDD CEP MD Acc a 11 DMS ANALY ICS STRUCTURE ub IPM ED ER MS 12 MY WORKSPACE SECTION sex vsu Sero ora To 14 EXTERNAL ASSISTANCE PROJECTS SECTION IN MY WORKSPACE 15 CAPITAL INVESTMENT PROJECTS SECTION IN MY WORKSPACE 17 ANNOUNCEMENTS AREA IN T
2. Balance to be Requested 3 000 610 400 100 Ministry of Foreign Affairs 0 0 Ministry of Finance Total 0 0 Erbil 0 0 Karbala 0 0 Kirkuk 0 0 3 2 000 100 000 Muthanna 0 0 Sulaymaniyah 0 0 Wasit 5 18 300 000 000 Necessity to address an emergency crisis Attach Document e g project Add Attachment document monitoring reports and other User Activ rity 1 Last5 Field Original Value New Value Figure 20 Adjust Funding Requests Allocations Form For each modification made to the list of funds you should provide the comment in the Justification for Changes in both English and Arabic languages I DMS ANALYTICS USER MANUAL 33 You may additionally attach any related attachments to the defined funds from Attach Document section For details on how to attach documents or other related files see IDMS Capital Investments Projects Application User Manual in REFERENCES The User Activity Log displays information about the recent changes made to the funds Identifies the users who performed the changes and the date time when the modifications were made Note In the right side you may select the number of latest updates to be displayed or you may choose to display whole modification history on the particular record 6 2 8 Regular Funding Request Approval Procedure The regular funding request approval diagram is pr
3. 57 SAMPLE GHARTAREPORT Seer epos dtt ME SU SUP IRI PRIN RUSO IL E 59 SAMPLE C HART REPORT User de rey EUNDEM ERR QUITO UMP LIA LE i OL E AE UE 60 MAP MODULE Nutella M LER 61 INTELLIGENT SEARCHING edet executio eiit rubea edit boa eei rox reU hime E dE 64 MEASURING DISTANCE ss oet gt rea eats petat a tetera darn 65 IDMS ANALYTICS USER MANUAL 5 FIGURE 46 BUFFERED ZONE QUERYING ssa da S RO x uU Fl E POR coa de Sous am ERA E MEI Susana DD IE 66 FIGURE 4 75 SELECTING CHART TYPE Eust etm Fita oo ovv oret redet caver epa olm ELE EO Vel xS 68 FIGURE 484 VIEWING CHART LEGEND cns ies Peas eet ciet e ex Dosen vat tio ovx Diod ices Howe maint lees Dias 69 FIGURE A9 USING IMENT MAP e ci roa aire e ea vaa co d Pie ow Op Sh ion d t P a de Cun REED eb E pa E einn 70 FIGURE 50 VIEWING THE DATA DISPLAYED ON THE MAP cccscccccuucesscnuccneueessaucenueenseauueueeenseuugueenns 71 FIGURE 512 SAMPEE MAP REPORT oido EDU ee ee 72 FIGURE 52 SAMPLE MAP REPORT DTP 73 FIGURE 53 IDMS APPLICATION REPORT 74 FIGURE 54 SELECTING A GROUPING FOR A 76 595 COMPATIBILITY MATRIX
4. leh ERE EE Ta Ee ee tie 77 FIGURE PREVIEWING THE REPOR ce De Race tta da dat dandis cista c tutt DE Spa DU 78 FIGURE CREATING REPORT ede 79 FIGURE 59 SAMPLE LIST REPORT C EH ba er 80 FIGURE 99 CREATING REPORT 81 FIGURE 00 SAMPLE EIS TF REPORT Z eM cC ve iure 81 FIGURE 61 REPORTS WINDOW WITH PROPERTIES FOCUS ON THE TITLE nn 82 FIGURE 62 gt FORMATTING STYBING TEXT ENTRIES eaa o toS 83 FIGURE 63 REPORTS WINDOW WITH PROPERTIES FOCUS ON THE COLUMN cecceeeeeeeeeeeeeeeueeteueteeueeeegs 84 FIGURE 64 ASSIGNING PROPERTIES TO REPORT TABLE 85 FIGURE 65 REORDERING REPORT TABLE COMPONENTS 85 FIGURE 65 DEFINING THE DATA DISPLAY EY PE puse and dpt us d edere a e d cft os be eua etus ces 86 FIGURE O7 DEFINING THE SORTING ORDER E DAE 87 FIGURE 68 SWITCHING REPORT TABLE COMPONENTS ccccseeeeeeeeeeeeeeeeeeueteeueeteueeteuuetteueetueeeteneteegs 87 FIGURE 69 EXPRESSIONS SECTION IN THE REPORT MODULE 88 FIGURE 70 ADDING AN EXPRESSION us cuct va
5. 52 8 1 KEY FEATURE 52 8 2 ACCESSING THE CHART MODUL Gace ERI EE bp een weaned prd Me Led UNS ness 52 8 3 MAIN SCREEN AND ITS COMPONENTS 345259 unte FEES Sanne bt spas Le tats 53 8 4 MLEW SCREEN AND ITS COMPONENTS E cU LEVINE 57 8 5 SAMPLE CHART REPORTS aan Ad up 58 8 5 1 Sample Chart sae RU OE sean won RO aane Da eO eae 58 8 5 2 Sample Chart REDON 2 OE RR Ur xa Et Kb oy dei EE ERE d 59 9 MAP MODULE a E W EUR RC cis RR RU A DA RTL CER RR 61 9 1 KEY FEATURES OF THE GLS TOOL s aser oo eoa ON LEVE poU REND Du 61 9 2 ACCESSING THE MAP MODULE 2 vetusta ec os Peur ver se e p I PT EET REDDE 63 9 3 MAP MODULE SCREEN COMPONENITS Ebor odes Erde nose 63 9 4 VVORKING IN THE MAP MODULE vavi enc dup QUU ur VUE M HO SUV cena TR M CD eos 64 9 4 1 ZOOMING Jn 7 ZOOMING OUT acabe Viso t Xo MER EDU CUR ed Pv ELA e BOE Ee b d E ROC DCN DH EUM ol RF EAD 64 9 4 2 Me asunng JBISEal CS rue 65 9 4 3 Buffered Zone 66 9 4 4 Using
6. 66 9 4 5 MSWP OCC 68 9 4 6 SG MINA E da edad Cid ed 1 69 9 4 7 Viewing the Data Displayed on the 70 9 5 SAMPUE tens etl n eran d c urs eh 71 9 5 1 Sample Map Report 5 259 quise Ie TERR CUARTA diatom VER Va e EL Ceu e rrt Dogs 71 9 5 2 Samne MaD T T ee ean ne A 72 10 REPORT MODULE a a 74 1 ACCESSING THE REPORT MODULE ad ees eae A E eae eee 74 2 CREATING A REPORT nace er eon LU PAM CEU 74 IOS PREVIEWING A epu gc M cun dob 77 LOA GENERATING A REPOR EE S De rovs LE ers eu 78 TOD SAMPLE REPORT 3 vea nots e a reais seas bot du apte E Ced LEER T Les 79 10 5 1 Sample uid Ra Let ev Pe y Dot os ERE his opi be oia ey eee 79 10 5 2 REDONE 2 rrr I OUR VATER ETE b e da REC 80 IOG CBSTOMEZING REPORTS cetus credet dM s AR ee LO AU uud 82 10 6 1 Formatting Styling Report Components 82 10 6 2 Re ordering Report Table Components
7. Figure 49 Using Mini Map 9 4 7 Viewing the Data Displayed on the Map The Advanced GIS tool is used to view the data referring to definite territorial units governorates and or cities villages when zoomed in to this level In order to access the data for a specific territorial unit point the mouse cursor on the lil button Figure 50 The information that is displayed in the information window includes but is not limited to of projects implemented in the given administrative territory of contracts of requests etc If you have plotted any chart category on the map the chart category details appear in the information window as well Also you can view information on nationwide projects and the ones implemented in outside of Iraq Moreover you can also view the synopsis of the projects that do not have any territorial reference or are of various types To view data on these projects point the mouse cursor on lil button in the respective section Note Clicking the View Projects link at the bottom of the information window will take you to the Details section of the application For more information about the actions that can be taken in this section see DETAILS SECTION IDMS ANALYTICS USER MANUAL fi IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Map EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS NDP INDICATORS co Pie Chart v
8. My Workspace List Chart Map Report 86 Dashboard New Customize Update All Dashboard Save Save as New Remove Cancel Public Scroll Mode Dashboard modified Add New Item ola EXTERNAL ASSISTANCE PROJECTS oY Projects by Governorates CAPITAL INVESTMENT PROJECTS v 69 69 a N of Projects Expended 120 5 NI x 50 000 000 000 000 x S NA N N D N N gt 3 5 E 2 NE un 3 r HEN HERE E A uM 5 2 E 2 8 z E 9 B8 6 E c 5 iv lt S E o 2 2 a 2 z 5 m a a m m m gt gt g a m m uU 2 e e Governorate World Bank Projects EXTERNAL ASSISTANCE PROJECTS v eA i Nation wide E COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 77 Customizing a Dashboard 11 4 4 Save a Dashboard After the new dashboard has been created and items added to it it is necessary to save it to be able to view it later on It should be mentioned that there are two options for saving dashboards e Save saves all modifications made to the dashboard e Save as New saves a copy of a dashboard under a new name In order to save a dashboard a copy of a dashboard follow the steps below l Select the respective Save or Save as New option 2 Click OK in the message window indic
9. Presidency Council Select All Deselect All ahs AS 5 01 Jan 2005 31 Dec 2016 500 000 000 000 undici acl d 01 Jan 2005 31 Dec 2016 1 500 000 000 000 8 23 01 Jan 2005 31 Dec 2016 Design 6 000 000 000 000 ee ee dada A a AA l 01 Jan 2005 31 Dec 2016 6 000 000 000 000 1 m 1000 i 2 25 01 Jan 2005 31 Dec 2016 6 000 000 000 000 Cancel Figure 15 Create Ongoing Funding Request Window The following buttons are used for emergency funding requests and are only available during emergency request submission period see Financial Years Setup e Reallocate used to start a reallocation procedure for the selected funding requests Reallocation is performed for requesting additional funds from other projects of the selected ministry for the needs of the corresponding funding request e Verify used to verify the emergency funding request This button 15 inactive for regular funding requests e Review used to review the emergency funding request This button is inactive for regular funding requests The following summary is displayed for the My Draft Funding Requests list Note This summary is only available when the Executing Body is specified in the Capital Investment Project section See Capital Investment Projects in My Workspace Module e Requests the number of draft requests in the list and the to
10. 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 up Create New Indicator Responsible Organisation All Responsible Organisations EN Governorate Updated All Governorates Indicator Y Indicator Name Unit of Measure of Locations Target Actual Updated By Sector IRQ 000561 1514 4al all Bta 2240 48 24 4850 4 46 kW kilowatt user admin m lt All Sectors gt 03 28 IRQ 000560 zzz gs Percentage 1 33 00 66 67 Admin 25 Feb Sub Sector Synergy 2014 All Sub Sectors 04 04 IRQ 000553 xi ascia 414 io Number Count mayd mays 01 Feb 5 2012 Data Source 05 50 All Data Sources IRQ 000552 44 cs paid 100 2 ace Percentage mayd mays 27 Jan 5 2012 Objectives IRQ 000550 51 d Number Count d em Ah jp es umber Coun mayd mays 27 Jan All Objectives gt e Im 04 07 Means of Objectives IRQ 000549 2221 Number Count mays 27 Jan All Means of Objectives 2012 04 03 Keyword IRQ 000548 km kilometre mayd mays 27 Jan 8 2012 03 26 Keyword F Indicator IRQ 000547 km kilometre mayd mays 27 Jan 8 2012 Indicator Name 03 23 Description IRQ 000546 kW kilowatt mays 21 Jan 2012 Indicator from 5 13 28 Updated IRQ 000545 ist kW kilowatt mays 21 Jan to 5 2012 13 18 Submit X Reset 123456789 10 Next gt gt SUMMARY 510 Indicators 10 Agr
11. Diyala Info Diyala _ Project Cost U SD Cursor position Lat 33 93 L 4 of Projects Advanced Search of Contracts of Requests of Projects _ Project Cost IQD Filter by Project Type Project Implementation Status C ter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity Modified Project Cost 100 Allocation By Year IQD Modified Allocation By Year IQD Requested to Release 160 Released IQD Expended IQD Contract Cost 160 More Filters 2 Expended Credit IQD Y View Criteria Remove Filters Expended Predecessor 100 Expended Total IQD Modified Allocated with Rollover IQD Rollover IQD Project Cost USD Modified Project Cost U SD Allocation By Year USD Modified Allocation By Year U SD Requested to Release U SD Released U SD Expended U SD Contract Cost U SD Expended Credit U SD Expended Total U SD Modified Allocated with Rollover U SD Expended Predecessor U SD View Projects 16 016 662 937 69 0 86 2 85 22 558 680 127 542 22 624 491 627 542 6 513 934 907 542 6 779 277 102 542 No data No data 5 605 577 067 478 No data 0 0 5 605 577 067 478 6 513 934 907 542 No data 16 016 662 937 16 063 389 102 26 609 273 798 26 797 666 759 85 No data No data 219 847 607 103 No data 0 219 847 607 103 26 609 273 798 0 Figure 50 Viewing the Data Displayed on the Map
12. Filter by Project Type Project Implementation Status Chapter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters T View Criteria Remove Filters DESIGN Map Report Dashboard Report 5 Ya A mj g Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Title Projects Yearly Allocation Charges Show details Compatibility Matrix Govemorate dd Grouping 2 Columns Modified Allocation By Year IQD History Allocated 100 Add Column Add Sub column Add Sub column Year Le Reallocation Funding Type Data Data Le Project L History Status Changed On Add Row Y Reset Submit PREVIEW Projects Yearly Allocation Charges n Governorate 1 Year Reallocation Funding Type Project History Status Modified Allocation By Year Cheon oa hia H IQD y History Allocated IQD Reallocation Funding Type 1 Project 1 History Status Changed On 1 a0 By Year Allocated 100 Year 1 _ a 1 History Status Changed On 2 aD Allocation By Year history Allocated IQD 2 Prisa BURNER Se History Status Changed On 1 QD 1 cation By Year f tory Allocated IQD 1 COPYRIGHT 2014 SYNERGY INTERNATIONAL
13. NDP Indicators of My Workspace 41 7 CIST MODULE 2 r CE REX UE IUE POE VOR acera s VOID VOUS RU VIDE RAE 43 7 1 ACCESSING THE LIST MODULE e e net ees a 43 7 2 EXPANDING THE EIST TEM MER ACT d NE CHIARA EU 44 d SORTING DEEST EM aerate dos cee aa cou iue een LIA a iL Mua SUE 44 7 4 BROWSING AMONG BIST TEMS ende EXPE FUN X vant ES UA erepta VR cca aka qn EAT 44 7 5 REFINING THE REPORT voee Eh scan ER EU REX B ER UP e pb redu RIDE Ea UE BP 45 7 6 HIDING Z SHOWING IMAGES IN THE LIST etta rus vri Dos ea 46 7 7 MODIFYING THE CURRENT VIEW EUER EA aC E ESCUDO SU TR RR VALE CRT RC ARA 47 7 7 1 Adding List Groups Columns Column Groupings 48 7 7 2 Re ordering Groups Columns Column Groupings 48 7 7 9 Removing Groups Columns Column 48 IDMS ANALYTICS USER MANUAL 2 7 7 4 Seting a VIEW as 48 7 8 SAMPLE tutela PPP NI CiU ga 49 7 8 1 VIEW M NU 49 7 8 2 VICW OMEN SERERE cet yaa IER E ere aa ee reac BV ene 50 8 CHART MODULE iies xia OU REOR ORDRE OCC
14. 0 85 10 6 3 Defining the Data Display TYDE i ers veseces sano ee 86 10 6 4 Sorting Report Table 86 10 6 5 Removing a Report Table 0 87 10 6 6 Switching Report Table Components 0 87 10 6 7 Building Complex Expressions Inn mns 88 LOZ SAMPLE REPORT FORMATTING Uo deers de ROTE deri ded cto Ee TOU e ORE Iv DA QE SOEUR 89 IDMS ANALYTICS USER MANUAL 3 11 DASHBOARD MODULE A 92 ad 92 11 2 ACCESSING THE DASHBOARD MODULE 4 rer RI TET UE e e RIVE EI 92 11 97 MAIN SCREEN AND ITS COMPONENTS io iuc tos ctt ic evinces A o ctt ic t ou e E E CE e wana Sh 93 114 DASHBOARD MANAGEMENT atentatit ad uet ete pe ita ra wate C MES t e erae 94 11 4 1 Create New Dashboard Exe E Ee ER Can es Ea c bec eL EE b anten 94 11 4 2 Add an Item to a Dashboard 2 o xe ste der ac ae et dua i 95 lIT1 4 3 xustomize d DaslbOdEPtv iter ree ese ETRURIAE Mi 96 IAA Save a bBashbOSQ abe o E DAE LBS 97 11 45 Delete DasnDOGSEG eU
15. 9 5 Sample Map Reports In the following chapters you can see several samples on maps 9 5 1 Sample Map Report 1 71 Categories Scaling Chart Administrative C Auto Governorate C Qadha COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC You will get the following map report if you have selected Project Implementation Status as a map category and opened the Legend panel Figure 51 IDMS ANALYTICS USER MANUAL 72 My Profile About fe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard f Save Save as EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS GO Pie Chart v IRAQ DEVELOPMENT PROJECTS Cursor position Uats s29 21 Long 45 06 wow ww C None Advanced Search i Nation wide Chapter Project Implementation Status Scaling Categories i Outsite of Iraq No Scale of Projects of Contracts Filter by Project Type Project Implementation Status i Unspecified Chapter Governorate Qadha Year i Various of Requests of Projects Project Cost 100 Modified Project Cost 100 Modified Allocation By Year IQD Modified Allocation By Expense Type Modified Allocation By Location IQD Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency i Diwaniyah Executing Body Gol En
16. Chapter Govemorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters T View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 44 Intelligent Searching Scaled zoom zoom out This option allows zooming in zooming out using the scale tool available in the Advanced GIS This means that when changing the zoom scales by clicking either on or you can magnify or reduce the viewport according to the scale value IDMS ANALYTICS USER MANUAL 65 Mouse wheel based zoom in zoom out This option supports mouse wheel based zooming in zooming out In order to enlarge or reduce the viewport using the scroll wheel button of the mouse you should click anywhere on the map and use the wheel button in the backward motion to zoom in and in the forward motion to zoom out Zoom by Selection This option allows magnifying the original viewport or a portion of it using the mouse To be able to enlarge an area on the map you should activate the Zoom by Selection option by clicking the 7 button then select a region on the map to magnify 9 4 2 Measuring Distance In the Map module you can measure the distance between two points on the map To do this click r4 button select the point on the map and drag the mouse to the second point to trace a path to measure Figure 45 The measured distance will b
17. IRAQ DEVELOPMENT MANAGEMENT SYSTEM IDMS 5 USER MANUAL Version 3 1 IDMS ANALYTICS USER MANUAL 1 TABLE OF CONTENTS ty ENTRODUCTUON 6 2 5 OVERVIEW E UUNMULERNRR VUE E MUR EK AE NT 6 Jji WHO USES ri ba RR DOLUS CN CRM RE bene RR a 8 4 LOGGING INTO THE I DMS APPLI CATI ON 9 4 1 REGISTERING FOR A USERNAME AND PASSWORD nnns 10 4 2 ACCESSING I DMS WITHOUT REGISTRATION ss E eux deed wees batte Sup Rv 11 5 DMS ANALYTICS STRUCTURE RE EXT RR ENXEXERRRERRIMO FRE 12 6 MY WORKSPACE MODULE 555i wa c OE RR OU RR c cu a CDD aaa 14 6 1 EXTERNAL ASSISTANCE PROJECTS IN MY WORKSPACE MODULE 15 6 1 1 Adding an External Assistance Project eene nnns 16 6 1 2 Viewing External Assistance Project Details 16 6 2 CAPITAL INVESTMENT PROJECTS IN MY WORKSPACE MODULE ems 16 6 2 1 Managing ANNOUNCEMENTS Ced dee EO E VA Ld EVE DOERV ERE EMEN 18 6 2 2 Fina
18. e Qadha displays the border information for all qadhas 9 4 5 Viewing Legend To explain the data series or categories on the map the legend is used to identify the patterns or colors that are assigned to the selected categories Figure 48 It is worth mentioning that each data series or category is represented by a unique pattern or color in the map legend which is displayed in the following ways e Inthe Legend section if you have chosen to apply any category to the map e bottom left side of the map if you have selected to view data on the scaling map IDMS ANALYTICS USER MANUAL 69 fc IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Map Report Dashboard Map EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS Pie Chart IRAQ DEVELOPMENT PROJECTS NDP INDICATORS LEE 1 D Info nts Cursor position Lat 32 91 Long 47 15 Categories C None i Nation wide Chapter Project Implementation Status Scaling Advanced Search Filter by N 4 i Outsite of Iraq Project Type Project Implementation Status M Administrative Chart i Unspecified Auto Go Governorate Year p i Various H C Oadha Beneficiary Gol Agency Beneficiary Gol Enti p d pue Executing Body Gol Agency Executing Body Gol Entity More Filters T View Criteria Remove Filters Agriculture Industrial Communications and Transportat
19. Project Implementation Status ig Unallocated 190 14 248 540 988 4 032 639 595 369 EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Anbar 133 Er Advanced Search Babil 84 ae ux Filter by Dahuk 3 706 503 748 726 597 Project Type Project Implementation Status Chapter Governorate 1 099 080 748 127 600 ear Beneficiary Gol Agency CIP 172015 1 099 080 748 127 600 Implementing Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity Refine Report Nationwide 4 19 456 273 7 404 774 680 20 068 490 736 1 439 834 492 786 16 597 983 321 174 441 693 445 Baghdad 711 36 763 417 012 1 766 819 425 051 Basrah 22 511 037 722 1 437 065 659 896 Unspecified 2 607 387 598 997 AL Amadia Qadha 1 099 080 748 127 600 Duhok Qadhas 36 Smeel Qadha 0 More Filters Y View Criteria Remove Filters Dhi Qar Diwaniyah Diyala Erbil Karbala Kirkuk Maysan Muthanna Najaf Ninawa Outside of Iraq Salah ad Din Sulaymaniyah Various Wasit 17 729 852 833 16 932 340 473 16 016 662 937 5 265 141 182 17 046 455 171 16 043 661 696 20 237 132 057 17 805 631 438 18 396 212 276 22 612 222 731 408 555 799 19 111 318 549 32 021 385 67 907 383 381 3 307 653 233 Figure 38 Sample View 2 202 213 769 210 211 395 557 360 219 847 607 103 791 647 05
20. for or the whole list of entities for the administrator Here you may adjust the yearly allocations for the requests local and foreign amounts For details see Adjust Project Funding Requests Allocations Note This button is not available during emergency submission period when the regular project submission period is expired see Financial Years Setup Submit submits all selected draft requests Note This button is only active when Balance to be Requested summary field has a positive value for details on balance requirements see below and all selected drafts are I DMS ANALYTICS USER MANUAL 23 grey all mandatory information is provided for them This button goes inactive if at least one red draft is selected For details on drafts coloring see above e Move Back Move Next used to move the selected drafts to the previous next year The moved funding requests will appear in the My Draft Funding Requests list for the previous next year and will disappear from the same list for the current year Create Ongoing Funding Request for 2014 All amounts are displayed in IQD Iraqi Dinars 1 Note Ongoing Projects that are either marked as Completed or have their Start End Dates not spanning year 2014 are not shown below Projects that already have an ongoing request submitted for this year cannot be selected 2014 are not shown below Implementation Gol Entity Project Title Start Date End Date Status Total Project Cost 2013
21. link in the right upper corner of the page I DMS ANALYTICS USER MANUAL 10 Note If you have forgotten your password you can retrieve it by clicking the Forgot Your Password link in the Login Screen and confirming your identity After submitting your identity information you will receive the password into the e mail account indicated 4 1 Registering for a Username and Password New users can sign up for a username and password to start using the system In order to register in the system follow the steps described below l Click the Request a New Account link at the bottom of the Login Screen A User Registration Form Figure 2 will appear 2 Fill in the information requested 3 Click the Submit button to submit the information provided fe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM User Registration Form Head of Office of Refugee amp IDP Affairs Al Kindi St International Zone Baghdad Iraq Required Field baghdadirc state gov Comment Please type the content of the security image in the textbox below You may click on the security image to have it re SAUL EM generated in case the characters are not clear NZGX2 Note You should provide a valid E mail address It will be used for future correspondence Figure 2 User Registration Form Once you submit the registration form the IDMS administrator receives a notification The administrator will review the information submitted and
22. 0 0 0 j 1 1 LI IL DL Ll ee 4 7 cl 4 Figure 55 Compatibility Matrix 10 3 Previewing a Report At any time during the process of creating a report look in the Preview section at the bottom of the page in order to view the final structure of the report Figure 56 The Preview will not be ready for viewing unless there is at least one table row defined IDMS ANALYTICS USER MANUAL 78 A Contact us idmshelpdesk 2mop gov iq My Profile About Log Out At 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM R My Workspace List Chart Report Dashboard Help Report 8 3 A amp EXTERNAL ASSISTANCE PROJECTS OOOO DONOR PROFILE Z DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x IRAQ DEVELOPMENT PROJECTS NDP INDICATORS _ i Title Show details EA Compatibility Matrix Add Grouping Advanced Search i Columns i Rows of Projects Title Project Cost USD Modified Allocation By Year IQD Expended IQD Add Column Add Sub column Add Sub column Add Sub column Add Sub column Add Sub column Filter by Chapter Project Type L project Data Data Data Data Data Project Implementation Status Add Row Chapter Govemorate Qadha Year A One or more rows columns in red you selected may no
23. 014150 3 5 jy ias 04000054174 100 000 000 ahmed jumaa di gt PROCESSED Process ID vj RQSO 014197 522 3 yl 5 ili LD Cue I 01800004006000124 250 000 Synergy Admin 06 May 2014 UNDER Process itle 11 50 S PRIMARY Description REVIEW Objectives Request from rj Submitted Request 4 Summary Approved to w Project Request from 5 Bii to gt Submit Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 16 Functions and Summary in Submitted List of Capital Investment Projects Section 6 2 5 Approved Projects The Approved Projects list displays projects approved by the MoP Investment Unit group users Figure 17 The following information is displayed in the list e ID the code of the request You will see the request code here if the request is copied from an approved project and New for the new request for the selected year Title the title of the project Project Code the project code Expended in Current Year the funds expended for the project in the selected year Expended the expended funds from the originally approved amount allocated for the selected year Updated By last update author e Updated On last update date e Status the status of the submitted project describes its revision stage The following Statuses are available o STOPPED appears when the project is sto
24. 2013 one 01 01 2014 01 02 2014 31 12 2014 E 01 02 2014 5 31 12 2014 1 12 2015 2016 E el rs 2017 5 5 mn Figure 12 Financial Years Setup Window in My Workspace Note The Regular Request Submission Start Date should be before Regular Request Submission End Date and Emergency Request Submission End Date should be after Regular Request Submission End Date Mon Tue Wed Thu Fri Sat Sun 1 2 d 4 8 8 10 11 12 13 14 15 16 17 18 19 20 21 22 24 24 25 26 27 28 29 30 31 Today 15 Tue 6 May 2014 Reset Figure 13 Calendar 6 2 3 My Draft Funding Requests The My Draft Funding Requests list displays the draft requests created by the Executing Body group users The following information is displayed tn the list ID the system generated unique request code e Title the title of the request e Project Code the request related project code If the request has been copied from some other project you will see the code of the original project here e Required Funding the funds requested in the request e Updated By last update author I DMS ANALYTICS USER MANUAL 21 e Updated On last update date e Status the status of the draft Following values may be seen in this column O CREATED for initially created draft requests both regular and emergency requests Note For definition of regular and emergency requests see Capital Investment Projects in My Workspace Module REQU
25. 7 g N rad ie 45 all jai N 50 000 000 000 000 E N 2011 14 ao E N aa2011 CAPITAL INVESTME 5 N N SN NW i N E Set Sector CAPITAL INVEST S z 2 5 5 E 2 9 g Sector wise Distribution of 3 z 6 8 i 2 5 a 5 S 5 5 L Location wise distribution of Ex gt a E Disbursement by Governorate Governorate Donor Commitments by Gover Ongoing Projects by Ministries World Bank Projects EXTERNAL ASSISTANCE PROJECTS Drag and drop the desired component onto the dashboard screen i Nation wide E Projects by Ministries 11 4 3 Customize Dashboard COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 76 Adding a New Report In the Dashboard module you can customize any dashboard created i e rename the dashboard save the changes made to it save a copy of the dashboard delete a dashboard and or discard the changes made For details see below In order to customize a dashboard follow the steps below 1 Click the Customize button A new section will appear displaying all customizable options in the Dashboard module Figure 77 2 Take the necessary action 3 Save the changes IDMS ANALYTICS USER MANUAL 97 a Contact us idmshelpdesk mop gov iq My Profile About Log Out 4 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM
26. Additionally the following summary information is displayed for each Gol e Ceiling Assigned Allocated the total ceilings for all listed drafts of the selected executing body defined in the Final Allocation field of the Adjust Budget Ceilings form e Balance Submitted Requests the remainder calculated based on the Assigned Ceiling and the total of all submitted and approved requested funds e Balance to be Requested the remainder calculated based on the Assigned Ceiling the total of all draft submitted and approved requested funds IDMS ANALYTICS USER MANUAL Adjust Project Funding Requests for Year 2013 Gol Entity Project Foreign Currency E Amanat Baghdad 0 E Presidency Council 0 E Council of Ministers 4 gal je TE Rosa Ian Hass BLD pial y gol Blah cb acad a 00 Project Cost Local Foreign 3 000 000 000 4 000 000 000 14 000 000 000 2 000 000 000 200 000 500 000 400 400 Ceiling Assigned Allocated Balance Submitted Requests Required Field Total 3 000 610 400 1 000 110 000 2 000 000 000 500 000 400 gian
27. CIP 172082 CIP 172182 CIP 172365 CIP 172744 CIP 172761 CIP 172762 CIP 172867 Babil 34 Baghdad 711 Basrah 146 Dahuk Qar View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 85 Initial View Filter by Governorate Governorate Diyala Erbil Kirkuk Muthanna Najaf Hinawa Outside of Salah ad Din m Exclude Diwaniyah Karbala Maysan Current Criteria Governorate kabla jM Figure 86 Sample Filtering Criteria The following view will appear Figure 87 IDMS ANALYTICS USER MANUAL 112 4 fc 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Dashboard Help List felsave 8 4 3 EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Please note a filter is applied you are currently reviewing a selection sub set of all projects gt CAPITAL INVESTMENT PROJECTS Refine Report Modify Current View IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Govemorate Qadha Project of Projects Project Implementation Status Diwaniyah 99 Unspecified 89 Advanced Search AL Diwaniya Qadha 11 AL Daghara Nahia 1 AL Diwaniya Qadha center 10 Project Type CIP 172054 Project Implementation Status Chapter CIP 172082 xwGovernorate CIP 172182 Qadha ou
28. CIP 172959 Project Implementation Status RQSN 013706 Chapter Governorate 2013 Qadha 2014 Year Beneficiary Gol Agency CIP 172960 Beneficiary Gol Entity CIP 172971 Executing Body Gol Agency Executing Body Gol Entity CIP 172973 More Filters CIPA72974 T View Criteria Remove Filters CIP 172975 CIP 172976 CIP 172978 MY VIEWS 172979 2014 29 2015 3 Results 1 29 of 29 Total Zoe e COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 28 Expanding the List Item Level 7 3 Sorting List Items You can sort the list view by column by clicking on the name of the column This will sort the list alphabetically or numerically depending on the type of data entered into that column Clicking the upward or downward pointing arrow that appears on the column can reverse the order of the list 7 4 Browsing among List Items You can browse among the list items by clicking on the number link of the page to navigate to The Previous and Next buttons can be used to move to the required page IDMS ANALYTICS USER MANUAL 45 7 5 Refining the Report In the List module you can refine the list view displayed on the screen to focus on specific data Options for refining a report are listed in the Refine Report area Figure 29 The criteria in the Refine Report section are dependent on the groups in the user defined current view See Modifying the Current View For example if you have
29. Category section and selecting the category ies listed Note When pointing the mouse cursor on a respective icon image on the map you can view the details for the selected category Scaling This option is used to view the data on a scaling map This means that the selected data series will not be displayed in form of graphs but the administrative territories will be colored according to the selected scaling category instead The scaling legend at the bottom left side of the map prompts on the coloring pattern used To enable this option expand the Scaling section in the Layers panel and select one of the possible alternatives listed Chart You can plot different data series on a map and view them in the form of different graphs such as pie charts or bar charts You can turn on this option by expanding the Chart section in the Layers panel and selecting the chart category ies to be displayed on the map By default the selected category ies will appear in the form of a pie chart However you can choose the view the data in the form of a bar chart by selecting the appropriate option from the Chart Type drop down Figure 47 Note When pointing the mouse cursor on any of the chart constituents you can view the data that stands behind it The details on plotted chart categories are displayed when clicking the li button IDMS ANALYTICS USER MANUAL 68 fe IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace List Chart Map Report
30. Entity Executing Body Gol Agency Executing Body Gol Entity More Filters i Reset Submit i Columns Project Cost USD Add Column Add Sub column Add Sub column T View Criteria Remove Filters PREVIEW Peeacomus Governorate 2 Project Cost USD Project 1 Title 1 Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 59 Creating Report 2 You will have the following result Figure 60 Refine Report BA Governorate Please Select Submit Reset Unallocated Cos USD geri Sard Cual Ca idah 45 Lac 42123 sud gine je cl CIP 170924 CIP 170926 30 263 750 CIP 170927 6 061 200 CIP 170928 CIP 170930 CIP 170932 CIP 170933 pal idal 45 2 Bic seal Aa xal iiy istal iota idal 6 2 Je CIP 170936 CIP 170990 NLIS TA m CIP 170996 CIP 170997 qi fud cR aas y az lul 5 45 5 CIP 170998 ikae Lac ERR i Figure 60 Sample List Report 2 N wn N e 5 Co 29 452 500 13 206 000 14 200 000 6 898 360 13 972 800 2 875 500 8 920 172 3 372 500 1 675 600 IDMS ANALYTICS USER MANUAL 82 10 6 Customizing Reports You can customize the rep
31. INDICATORS SECTION IN MY WORKSPACE crac an E e cc RC I Re Y i c ga vil pr e ecl e n 40 CREATE NEW INDICATOR BUTTON IN NDP INDICATORS SECTION nnns 41 ADVANCED SEARCH IN NDP INDICATORS 42 IDMS APPEH CATION LIST MODULE veces Cete dues ora qos ui US s pus prada Rui UM UE 43 EXPANDING THE LIST TEM LEVEL deis eost Robe OR c e RR LIS ERR NUR ETE De Pasa Fett ios 44 REFINE REPORT AREA ene oes 45 REFEINING A 46 SHOWING IMAGES IN THE LIST etant i o PE ERE ERE ER etat E uw UY eet Croat PE 47 MODIFYING THE CURRENT VIEW aed ota a usa Fed s o Cota cure ce es ob E E EAS ERO CUR suspense 48 DEFINING LIST VIEW GROUPINGS FOR SAMPLE VIEW 1 49 DEFINING LIST VIEW COLUMNS FOR SAMPLE VIEW 1 49 SAMPLE VIEW 50 DEFINING LIST VIEW GROUPINGS FOR SAMPLE VIEW 2 50 DEFINING LIST VIEW COLUMNS FOR SAMPLE VIEW 2 51 SAMPLE RID DC 51 MODULE tre etta EX EERET EIA seme EH HER Pbi to Eo AEE 53 VIEW SCREEN OF THE CHART MODULE aroetan cols cute siete ad bra ea dta uo pate
32. Main Screen and Its Components AS 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Chart A B EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE man View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Category Governorate v Show Top jo Values NDP INDICATORS CR Series Show Top 10 chat oes a 18 JB bc s Secondary Axis Update Reset default BE Advanced Search Filter by Project Type Project Implementation Status Chapter 640 Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity 480 More Filters 720 560 View Criteria Remove Filters 400 240 0 Baghdad Anbar Najaf inawa Karbala Dhi Qar Various Unallocated Basrah N Diwaniyah COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 39 Main Screen of the Chart Module 1 Category allows selecting one of the options provided in the Category drop down menu located at the top of the Chart window The selected category will define one of the chart axes Selection of a category for the chart report is required 2 Series allows selecting one of the options provided in the Series drop down menu located at the top of the Chart window The selected series will define the chart legend Selection of a series fo
33. Mame Expression Expr Member 1 pp2 Operation Expr Member 2 Enter Value List Under Primary Publish W Ok Cancel Figure 70 Adding an Expression Enter the expression title in the English and Arabic languages Select the expression members and arithmetic operation from the respective drop down lists Figure 70 Specify where to list the expression The following options are available e Primary e Secondary Note Secondary expressions can be used as expression members Choose whether to publish the expression by selecting the respective checkbox Click the Ok button to save the expression The newly added Primary expression will appear in the categories list Figure 69 Sample Report Formatting If you have indicated Projects Yearly Allocation Changes as the report title Year Reallocation Funding Type Project History Status Changed On as the report rows Modified Allocation By Year I QD and History Allocated I QD as columns Applied a filter to show only 2012 year projects with REALLOCATI ON REQUESTED request status Assigned some value characteristics e g font size background color etc Figure 71 IDMS ANALYTICS USER MANUAL 90 A 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Advanced Search
34. My Workspace opens the MY WORKSPACE MODULE to manage user specific projects List opens the LIST MODULE of the selected Application see Main Menu description below Chart opens the CHART MODULE Map opens the MAP MODULE Report opens the REPORT MODULE Dashboard opens the DASHBOARD MODULE for quick access to the projects registered in the IDMS system Help opens the IDMS application help his menu contains sections with main functions of the IDMS application Application lists all applications present in IDMS Search contains a common and advanced search functions among the selected application list For details see SEARCH Filter contains filtering options For details see FILTERING Main Menu Bar Public Views Charts Maps Reports memorized views charts maps reports depending on the opened module available to all users of the application My Views Charts Maps Reports memorized views charts maps reports depending on the opened module created by and available to the current user only Left Right arrows used to hide open the Main Menu bar Up Down arrows H used to collapse expand the section in the Main Menu bar Frame Divider used to adjust the width of the Main Menu bar In this frame all applications and modules are managed Here are Workspace filtering and search results displayed Main Toolbar Main Menu Manipulation Buttons ID
35. Resources Energy Resources Material Resources Contract Implementation Style Move Up E Move Down Figure 36 Defining List View Groupings for Sample View 2 IDMS ANALYTICS USER MANUAL 51 Columns Selected Columns of Projects Available Columns of Approved Projects of Approved Regular Projects Project Cost USD of Cancelled Projects E Requested USD Title Expended USD Objectives Project Implementation Status Description Project Code Actual Duration Months Actual Duration Days Stan Date Actual End Date Actual Set as default Stop Date Government Resolution Number Set Default for Project Gost IQD Public Users KPI Target ff Move Up IL Move Down Figure 37 Defining List View Columns for Sample View 2 If you have indicated Governorate Qadha Nahia Project hierarchy as a grouping Figure 36 and of Projects Project Cost USD Requested USD Expended USD Project Implementation Status as columns Figure 37 the following list view will appear Figure 38 My Profile About Ll fc 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard List felsave 8 4 ty Refine Report Modify Current View Governorate Qadha Nahia Project of Projects Project Cost USD Requested USD Expended USD
36. add a project request which should pass an approval procedure first and then become a project see Regular Funding Request Approval Procedure The approval of the project requests is handled by the MoP Investment Unit users Before a project request gets approved it should be first submitted as a draft request and then pass a revision cycle The approved request is copied into a project entry while request itself remains in the system as well Both the submitted requests and the approved projects are visible from the LIST MODULE and are available for analytics in the CHART MODULE MAP MODULE and REPORT MODULE of the IDMS application Note To keep the project active the responsible entity should re submit the project request every year IDMS ANALYTICS USER MANUAL 17 The Capital Investment Project section of the My Workspace module Figure 7 is divided into three groups My Draft Funding Requests Submitted Funding Requests and Approved Projects These lists display the draft and submitted project requests and the approved capital investment projects correspondingly Certain actions are available for each of these sections For details see the corresponding list description below Contact us idmshelpdesk 2mop gov iq My Profile About Log Out pF 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace List Chart Map Report Dashboard Help EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Year
37. appear Figure 35 My Profile About Log Out wr L 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Report Dashboard Help List save RSaveas 8 ty EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Chapter Project of Projects of Projects by modified total cost NDP INDICATORS n 01 Agriculture 325 13 41 17 54 n 02 Industrial 248 10 24 Advanced Search amp mem 03 Communications and Transportation 264 E 7 76 I2 o4 Buildings and Services i 27 40 Frbi m 05 Education and Higher Education zs TOJect Project Implementation Status EE Chapter 07 Industrial 1 0 00 Governorate T Qadha Year 3 2 Y 10 Education and Higher Education 4 0 00 Beneficiary Gol Entity Results 1 8 of 8 Executing Body Gol Agency Executing Body Gol Entity Total 100 00 More Filters 09 Buildings and Services 1 0 00 Y View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 35 Sample View 1 7 8 2 Sample View 2 Groupings Available Groups Selected Groups Project Type Governorate Project Nature Qadha Project Implementation Status Hahia Chapter Praject Subject Lx Subject Type Year Year Month Type of Expense Key Performance Indicator Funding Type Man power
38. approved by MoP Investment Unit user and then project funds breakdowns should be adjusted by Executing Body When the reallocation is adjusted the project enters APPROVED state again If there are no I DMS ANALYTICS USER MANUAL 35 enough funds for emergency project reallocation MoP Investment Unit user rejects the reallocation request and the projects appears back in the APPROVED state Note During reallocation phase the other project which has provided funds to the project requested reallocation will also change its state Once reallocation was verified the project which provided funds should be revised independently for funds breakdown adjustment 6 2 9 Emergency Funding Request Approval Procedure Emergency funding requests are those created after the regular requests submission deadline has expired but before the emergency request submission end date The emergency requests can be submitted even with the negative Balance to be requested and require an emergency processing The emergency funding request approval diagram is presented in Figure 22 B EMERGENCY DRAFT REQUESTS Executing Body MoP Investment una Assigned MoP Sectoral Unit EMERGENCY SUBMITTED REQUESTS Sectoral Unit EMERGENCY APPROVED PROJECTS signed Mc wm am MoP Investment Executing Body Executing Body oral Unit Un txecuting Body Investment Unit Figure 22 Emergency Funding Request Approval Procedure 1 The Executing Body group user creates
39. internally within the MoP Sectoral Unit I DMS ANALYTICS USER MANUAL 25 Submitted funding requests may be selected deselected using checkboxes allocated to each entry in the table The top checkbox located in the heading of the Submitted Funding Requests list is used to select deselect all submitted projects The following functions are available for the Submitted Funding Requests list Figure 16 View you may filter the submitted requests in the Submitted Funding Requests list by the specific report status The View drop down list contains all statuses that the request can get in the submission cycle By selecting the certain status from the list only requests with the specific status will be displayed in the Submitted Funding Requests list Submit sends the selected requests for an approval Note This button appears when the selected requests passed a revision have the status PROCESSED and when available funds exist in the Budget Ceilings see Adjust Budget Ceilings Please note that if a Gol entity has other projects submitted the available funds for the new project will be calculated depending on the ceiling allocated to the corresponding Gol entity and the funds already used by other approved projects for the selected year The following summary is displayed for the Submitted Funding Requests list Requests the number of submitted requests in the list and the total required funds for those requests New the number of ne
40. last update author Updated On last update date Ready for Submission indicates whether all mandatory fields are provided in the project draft and it is ready to be submitted or not If the project draft is ready to be submitted a corresponding Submit button appears next to this column 6 1 1 Adding an External Assistance Project To add a new external assistance project from the My Workspace module follow the instructions below 1 Goto the External Assistance Projects tab of the My Workspace module 2 Click the Create New Project button Figure 6 This will open an Add External Assistance Project form which is described in the External Assistance Projects Application User Manual see REFERENCES 6 1 2 Viewing External Assistance Project Details Depending on your permissions you may also see or edit external assistance projects added by other users To view details of drafts and submitted projects in the My Workspace module follow the steps below Go to the My Workspace module Click the External Assistance Project tab Expand the corresponding My Drafts Projects or My Submitted Projects list Figure 6 Click the project you wish to see the details for You will be directed to the Details section of the External Assistance Projects application For more information see DETAILS SECTION gt ope 6 2 Capital I nvestment Projects in My Workspace Module To create a capital investment project in IDMS you should first
41. of the project e Update Physical Progress by indicating the most recent physical data of the project e Stop due to being temporarily non actual Stopped projects may be continued again copied to the draft for the current year or for the next year e Cancel due to being non actual Cancelled projects may be continued again copied to the draft for the current year or for the next year e Create Draft for the Current Next Year for copying the project to the current next year The copied project will appear in the My Drafts Funding Requests list of the current next year and will have the same project code as the original project However all other details of the copied project will be individual e Reallocate if additional funding is required for the project With this action the project will enter into reallocation request revision phase Reallocation is performed to request additional funds from other projects of the selected ministry for the needs of the corresponding funding request For details on each of these actions and what data is required while taking the action see Capital Investment Projects User Manual in REFERENCES 5 For projects that have requested reallocation the Assigned MoP Sectoral Unit user may either verify the reallocation request or send it to the revision Verified reallocation requests are processed to the next stage where funding for reallocation should be confirmed If the funding is available reallocation is
42. selected Approve Year gt Project hierarchy as the groupings for the view you will be able to filter the data by Approve Year In the same way if you have indicated Approve Year gt Project gt Year hierarchy as the groupings for the view you will be able to filter the data by an Approve Year and Year A Contact us idmshelpdesk mop gov iq My Profile About Log Out 4 Af 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Help List 9 9 EXTERNAL ASSISTANCE PROJECTS 5 DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Approve Year Please Select gt NDP INDICATORS Year Please Select v B 0 Reset Advanced Search Approve Year Project Request Year of Approved Projects amp 1987 1 5 Filter by 1989 1 Project Type Project Implementation Status 1990 1 Chapter 1991 1 Governorate Qadha 1992 1 Year Lt t Beneficiary Gol Agency Beneficiary Gol Entity 1994 1 Executing Body Gol Agency Executing Body Gol Entity 1995 1 More Filters 1996 1 T View Criteria Remove Filters 1997 1 1998 1 nie 2000 3 VE a 3 2002 5 2003 5 2004 8 2005 5 2006 58 2007 5 2008 6 2009 6 2010 2011 2 370 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 29 Refine Report Area Once you select the approp
43. socio economic development as well as to support the Government in effectively managing development assistance and promoting the accountable and transparent use of resources IDMS is a powerful tool to view project data organised into lists reports charts and maps present the project data in the form of different analytical reports in the List Chart Map and Report modules memorize save the reports print them and export them into PDF MS Word and MS Excel format files IDMS is designed to provide quick access to the project and aid data remotely via Internet Once you have accessed the application you can view the project data stored in the database add new projects edit existing ones etc In the current design I DMS consists of the following applications e External Assistance Projects this application is designed to track the ongoing projects that are financed from external sources e g donor community International NGOs etc Once you have accessed this application you are able to view project details track aid flows to the country and create analytical reports in the List Chart Map and Report modules Moreover in this application you can add new projects or modify the information of existing projects through the built in on line Data Entry module e Donor Profile this application is designed to track the donor profile information Moreover it gives the donor organisations entities the possibility to provide informa
44. you can create dashboards include reports under them etc IDMS ANALYTICS USER MANUAL 93 11 3 Main Screen and Its Components A ic 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM Contact us idmshelndesk mon govia MyProfile About Log Out My Workspace List Chart Map Report 85 Dashboard of Projects Expended IQ Projects by Governorates CAPITAL INVESTMENT PROJECTS 4 50 000 000 000 000 Customize Update All New Save Save as New Remove Cancel hd Hass Dashboard modified Public Scroll Mode F gt EXTERNAL ASSISTANCE PROJECTS gt it of Projects by Province CAPITAL INVESTMENT PROJECTS ey amp A w a Awa Y of Projects 22 Expended IQD i Nation wide i Outsite of Iraq i Unspecified i Various Nationwide Basrah 4 inawa iia Salah ad Di ni Dhi m Governorate 95 600 000 min 1 1 47 800 000 9 Basran Maysan Various Baghdad Muthanna Dhi Qar Other Salah ad Din COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 73 Dashboard Module e Dashboard Selector contains a list of pre defined dashboards By choosing a definite dashboard from this list you can view the reports stored in the selected dashboard e Customize allows performing the following operations Name displays the dashboard name
45. 0 620 055 135 216 156 656 817 427 1 570 478 238 768 1 327 939 152 929 1 372 996 984 896 141 306 719 062 186 806 675 1 341 836 578 408 1 108 139 240 1 813 846 712 568 729 437 525 400 Results 1 22 of 22 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC IDMS ANALYTICS USER MANUAL 52 8 CHART MODULE The IDMS application is equipped with a powerful chart designer that empowers you with all necessary tools to create charts for professionally looking presentations and reports A user friendly interface great number of visual effects and pre defined chart types flexible chart components selection and on screen real time chart visualization make using the chart designer an easy and delightful experience 8 1 Key Features You can make use of the following key features of the Chart tool in IDMS Y Rich user interface that supports movable windows for arranging the screen as desired Y The ability to resize the charts directly in the workspace Y The ability to show or hide the data labels and legends Y The ability to customize the coloring or choose pattern filled charts for black and white printing 8 2 Accessing the Chart Module As it has been stated above the system provides for the opportunity to present data in the form of different charts In order to access the Chart module of the system click the Chart tab The Chart module appears where a pre defined chart is displayed IDMS ANALYTICS USER MANUAL 53 8 3
46. 014 which envisages approximately 3000 projects with a total value of US 186 billion to be implemented over the coming five years This system was designed in collaboration by teams of experts from the Ministry of Planning USAID Tatweer the UNDP and Synergy International Systems The IDMS will foster accountability and transparency in managing development resources in Iraq The IDMS is hosted on a secure server within the Ministry of Planning in Baghdad However users are able to access the system online An offline version is also available for users with slower internet connectivity Due to the cutting edge processes and technology used to integrate JavaScript with Oracle 11g this system is wholly capable of managing the complex portfolio of development projects across all of the 18 provinces of Iraq Users of the system will include MoP staff line ministries governors offices executive offices of the GOI and donor organizations ANALYTICS amp REPORTING GUIDES DATA ENTRY GUIDES LOGIN AS A GUEST IDMS Analytics Extemal Assistance Projects IDMS Handbook Capital Investment Projects User Name Donor Profile NDP Indicators Password Standard Operating Procedures Request a new account Forgot your password Figure 1 IDMS Application Login Screen A successful login directs you to the My Workspace module of the IDMS application You may switch the login screen language of IDMS into Arabic by pressing
47. 014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 23 Advanced and Quick Search Options in Capital Investment Projects Section 6 2 12 1 Quick Search The quick search options are displayed in the My Workspace module right above the list of capital investment projects and requests You may want to filter the list of projects and requests for the certain Year Executing Body or Agency Selecting either of the criteria in the quick search toolbar will displayed a filtered list of projects requests Note You may join both the Quick Search and the Advanced Search criteria together to get the needed filtering To reset the yearly filtration and display the list of projects requests of all years press the All link in the right side of the quick search toolbar 6 2 12 2 Advanced Search The advanced search mechanism is used to filter the list of indicators depending on the given one more advanced search criteria Figure 23 The following advanced search criteria are available e Governorate filters by the governorate the project is dedicated to e Funding Type filters by the funding type assigned to the project e Project Type filters by the new or ongoing projects I DMS ANALYTICS USER MANUAL 39 e Sector filters by the economy sector the project is dedicated to e Implementation Status filters by the status of the project request e Keyword filters the indicators by the keywords You may want to search the indicated keywor
48. 11 4 2 Add an to a Dashboard In order to add a report to a dashboard follow the steps described below 1 Click the Add New Item link The list of all reports previously saved reports will appear Figure 75 2 Select a report to add to a dashboard and drag and drop it onto the main screen 3 If you want to add another report to the dashboard select it in the list drag it onto the main screen and hold the left mouse button until a green rectangle appears on the screen indicating an area where the new report can be placed Keep the mouse button pressed until the green rectangle turns blue and release the mouse button Figure 76 4 You may add multiple reports to the dashboard Note The reports can be arranged either in vertical or in horizontal order Once the place for the report is selected it cannot be changed IDMS ANALYTICS USER MANUAL 96 Contact us idmshelpdesk mop gov iq My Profile About Log Out E 4 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Dashboard Customize Update All New Save Save as New Remove Cancel Dashboard modified 0 Add New Public Scroll Mode Olu EXTERNAL ASSISTANCE PROJECTS e v Projects by Governorates CAPITAL INVESTMEN s i N of Projects gt Expended 120 of Projects by Province CAP CAP e 5 NJ
49. 13 2014 2015 2016 2017 Governorate All Governorates Y amp l Add Announcement Funding Type Figure 10 Add Announcements Button in Capital Investment Projects Section This will activate the Announcements field Figure 11 g q My Profile About Log Out 22 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM LJ My Workspace Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup ESEARCH CRITERIA Executing Body Amanat Baghdad All Agencies Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Governorate All Governorates Please note that the deadline for emergency projects has been extented to October 2014 Funding Type E All Funding Types gt Project Type AI Projet Types Emy Draft Funding Reawests 4 Figure 11 Editing Announcements Area in Capital I nvestment Projects Section Enter the announcement text in the English and Arabic languages and press the Submit Announcement button 2 to post the announcement The date of the last update will be displayed in the Announcement area To remove the posted announcement activate the Announcements field by clicking it and remove the text of the announcement If no announcement was made regular users will not see the announcements area in the Capital Investment Projects section of the My Workspace module 6 2 2 Financial Years Setup In the Financial Years S
50. 171147 Sil 3 aaa 1 Y More Filters T d Aen carm PE Re mplementing T View Criteria Remove Filters CIP 171148 cies Implementing CIP 171151 Seyi al idad 45 p Implementing CIP 171155 ED s Stall Implementing CIP 171158 pal pl Posting Advertisement CIP 171225 LEL gi il Jane has Implementing Sub Sector of Health Sector Sub Sector of Environment and Sustainable Development COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 90 Search Results IDMS ANALYTICS USER MANUAL 116 16 LOGGI NG OUT Once you have finished using IDMS it is necessary to terminate the session and log off In order to log off from the system press the Log Out button in the upper right corner of the system window 17 REFERENCES Please refer to the following IDMS related documents IDMS External Assistance Projects Application User Manual IDMS Capital Investments Projects Application User Manual IDMS Donor Profile Application User Manual IDMS NDP Indicators Application User Manual IDMS Administration Center User Manual
51. 21 Jan Gi 2012 Indicator from rj 13 28 Updated IRQ 000545 iz bol gts ASQ 42 lt 132 1 kW kilowatt mays 21 Jan to 5 2012 13 18 gt Submit Reset 123456789 10 Next gt gt SUMMARY 510 Indicators 10 Agriculture 59 Education 25 Environment and Sustainable Development 57 Fiscal Management 35 Health Sector 22 Housing sector 85 Industrial 19 Population and Unemployment 23 Private Sector 47 Spatial Dev 26 Tourism 74 Transport and Communication 8 Wastewater 12 Water 8 Youth Sector COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 25 Create New Indicator button in NDP Indicators Section This will open Add Indicator form which is described in IDMS NDP Indicators User Manual see REFERENCES 6 3 2 Viewing Indicator Details Depending on your permissions you may also see or edit NDP indicators added by other users To view details of drafts and submitted projects in the My Workspace module follow the steps below l Go to the My Workspace module 2 Click the NDP Indicator tab 3 Click the indicator you wish to see the details for This will open indicator details For details see REFERENCES 6 3 3 Search in NDP Indicators of My Workspace The advanced search mechanism is used to filter the list of indicators depending on the given one or more search criteria Figure 26 IDMS ANALYTICS USER MANUAL 42 My Profile About Log Out x 4 IRAQ DEVELOPMENT M
52. 47 My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Help List felSave RSaveas 0 9 EXTERNAL ASSISTANCE PROJECTS gt DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Project Implementation Status Project of Approved Projects NDP INDICATORS Unspecified 422 Feasibility Study 56 Design 70 Advanced Search Posting Advertisement 112 Implementing Filter by Cancelled Project Type Project Implementation Status Chapter Se Governorate ERN Qadha Stopped Year Beneficiary Gol Agency Settlement accounts Beneficiary Gol Entity Executing Body Gol Agency 94 Ay ply cine Executing Body Gol Entity Results 1 11 of 11 More Filters Accomplished Total 2 423 T View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 31 Showing I mages in the List Note Clicking the button will hide the images 7 7 Modifying the Current View It is possible to modify the list that is currently displayed in the List module You can add new groupings to it or remove the selected ones un select columns re order them etc The steps described below provide for the necessary instructions for modifying the current view 1 Click the Modify Current View link at the top right corner of the List screen A
53. ANAGEMENT SYSTEM ED My Workspace List Chart Report Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS ISEARCH CRITERIA 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Responsible Organisation All Re sible Organisati up Create New Indicator Governorate Updated All Governorates Indicator Y Indicator Name Unit of Measure of Locations Target Actual Updated By IRQ 000561 1514 23221 1 82 333 49 24 491 4 46 kW kilowatt user admin pg m lt lt All Sectors 03 28 IRQ 000560 iaza 1 1 em Percentage 1 33 00 66 67 Admin 25 Feb Sub Sector Synergy 2014 Sub Sectors _ _ 04 04 IRQ 000553 22 4 Number Count mayd mays 01 Feb 2012 Data Source 05 50 All Data Sources IRQ 000552 2544 cos 100 USE 2 285 Percentage mayd mays 27 Jan 8 2012 Objectives IRQ 000550 3 Number Count d 12 N Objectives z umber Coun mayd mays m 04 07 Means of Objectives IRQ 000549 5 3 1 Number Count mayd mays 27 Jan All Means of Objectives 2012 04 03 Keyword IRQ 000548 2 adl km kilometre mays 27 Jan 8 2012 03 26 Keyword F Indicator IRQ 000547 km kilometre mayd mays 27 Jan F Indicator N al ndicator Name 03 23 Description IRQ 000546 2 kW kilowatt mayd mays 21 Jan 2012 Ind
54. Although public users have access to the project data they are not able to create new projects or modify delete the existing ones Public users wishing to view project data should click the LOGIN AS A GUEST button Figure 1 They will be directed to the List module of the IDMS application IDMS ANALYTICS USER MANUAL 12 5 IDMS ANALYTICS STRUCTURE I DMS consists of the following main sections e MY WORKSPACE MODULE used for quick access to the projects registered in the IDMS system by the user s group e LIST MODULE used to create and execute ad hoc queries on the data and acquire results in the form of a list e CHART MODULE used to filter and display the data in a chart form e MAP MODULE used to filter and display the data in map form e REPORT MODULE generates complex reports over one or more criteria and presents the output in the printable and user friendly format e DASHBOARD MODULE used for quick access to the projects registered in the IDMS system The IDMS main window has a complex preview as it is shown in Figure 4 al Contact us idmshelpdesk 2mop gov iq My Profile About Log Out p Haad a 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM Main Toolbar My Workspace Chart Map Report Dashboard felsave PRSaeas 4 EXTERNAL ASSISTANCE PROJECTS M DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Project Type Project Implementat
55. D Modified Allocation By Year IQD Modified Allocation By Expense Type Modified Allocation By Location IQD Allocation By Year IQD Requested to Release 100 Released 100 Expended IOD Contract Cost 100 Expended Credit 100 Expended Predecessor 100 Expended Total 100 Modified Allocated with Rollover IQD Rollover 100 Project Cost USD Modified Project Cost USD Modified Allocation By Year USD Modified Allocation By Expense Type Modified Allocation By Location USD Allocation By Year USD Requested to Release USD Released USD Expended USD Contract Cost USD COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC IDMS ANALYTICS USER MANUAL 74 10 REPORT MODULE In the Report module of the IDMS application you can create and execute ad hoc queries on the data and acquire results in the form of different reports 10 1 Accessing the Report Module As it has been stated above the system provides for the opportunity to create different sorts of list reports In order to access the Report module of the system click the Report tab You will be navigated to the Report module of the application where the Report Designer Figure 53 will open In this module you can create list reports save them as pre defined reports arrange them the desir
56. D Iraq OP 10337 Involving the journalists and media in organising Public Debates for the Constitutional process admin user 04 Apr 2013 07 15 04 Apr 2013 and Support a New Democracies TV film Festival DAD Iraq OP 39537 PARSON STUDY TAL AFAR HQ Ninawa Govn Tal Afar Dist 01 Apr 2008 0 OP 35549 1B NATIONAL PLC NETWORK REHABILITATION GRC 01 Apr 2008 0 OP 35550 1 REGIONAL WIRELESS COMMUNICATIONS NETWORK 01 Apr 2008 0 OP 35551 10 SOUTHEAST REGION CONTROL CENTER GRS 01 Apr 2008 0 35552 1 NORTHWEST REGION CONTROL CENTER GRN 01 Apr 2008 0 35564 CONTRACT TERMINATED PARSONS BORDER POST AS SUL 08 DARALWA 01 Apr 2008 0 OP 35566 CONTRACT TERMINATED PARSONS BORDER POST AS SUL 15 JUTON 01 Apr 2008 123456789 10 Next gt gt COPYRIGHT 2012 SYNERGY INTERNATIONAL SYSTEMS INC Figure 6 External Assistance Projects Section in My Workspace Note Only submitted drafts are displayed in the List table of the External Assistance Projects application see LIST MODULE and accessible to other users of the IDMS application In this section an external assistance project may be created details of existing projects can be viewed and edited I DMS ANALYTICS USER MANUAL 16 The information displayed in the My Workspace for each project includes the following Project I D the code of the External Assistance Project Project Title the title of the External Assistance Project Updated By
57. Dashboard Map EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS Pie Chart IRAQ DEVELOPMENT PROJECTS NDP INDICATORS 4 B Info Scaling Advanced Search i Nation wide i Ert i Outsite of Iraq i Unspecified Chart of Projects of Contracts of Requests of Projects Project Cost 100 Modified Project Cost 100 Modified Allocation By Year 100 Modified Allocation By Expense Type 1 Modified Allocation By Location IQD Allocation By Year IQD Requested to Release 100 Released 100 Fnandad Tn Filter by Project T Project Implementation Status Chapter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters i Various 1 EJ EJ EJ EJ EJ DJ EJ Ed ISI E KI T View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 47 Selecting Chart Type Administrative You can turn on border information by expanding the Administrative section in the Layers panel and selecting one of the following options e Auto displays border information for all territorial units when the zoom in is selected For example if you zoom in to the qadha level the border information for both governorates and qadhas will be displayed on the map e Governorate displays the border information for all governorates
58. ERGY INTERNATIONAL SYSTEMS INC Figure 74 Adding a New Dashboard 1 Click the New button at the upper right corner of the screen New field appears in the left part of the screen to give a name other than the default one to the dashboard and to save it Also the list of all existing pre defined reports is used to add new items to the dashboard Figure 74 2 Give the desired name to the dashboard in the English and Arabic languages Add reports to the dashboard see Add an Item to a Dashboard 4 Save it E IDMS ANALYTICS USER MANUAL 95 My Profile About Log Out pe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report 85 Dashboard Customize v Update All New Save Save as New Remove Cancel Public Scroll Mode Il cj Add New Item of Projects by Province CAP t CAP gt 2 3151 pahe 2011 14 us all 2011 CAPITAL INVESTME Set Sector CAPITAL INVEST Sector wise Distribution of Exte Location wise distribution of Ex Disbursement by Governorate World Bank Projects EXTERN Cammitments hv Gover Drag items here 7 Drag and drop the desired component onto the dashboard screen COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 75 List of Pre defined Reports
59. Eee a Ie Een adde etae tne RN 97 Discard the Changes 98 Ll4 7 tesa s Saw teense ae 98 12 DETALLS SECTION ober a sativus heared 99 Wo ACCESSING THE DETAILS SECTION eco laces bub ee bad een 99 12 2 BROWSING AMONG PROJECTS ox Eve vede A AE 101 12 3 PRINTING THE PROJECT DETAILS ERR EHE RA 101 12 4 EDITING AN EXISTING PROJECT ed cct Pt DER Pr Re her ber e fo ERE EHE 101 13 CUSTOMIZED lt 102 L3 L SETTIHING REPORT OPTIONS sida des secu dui souder v suu Ed eso uv veles otc ead Vetus ciu voa dE 102 L3 2 ONINO IREPORT S Soa edocet emn Acasa Rus Ue E Scania a ae DIA 102 13 2 1 How to Save New Reports rro e IRI tei ERtRETPR Sex Nae UERITAS 103 13 2 2 to Save a Copy of the Report 103 13 3 RE ORGANISING REPORTS 104 13 3 1 Renaming Reports and Report emnes 104 13 3 2 D
60. Governorate All Governorates Please note that the deadline for emergenct projects has been extended to October 2014 Funding Type All Funding Types Project Type All Rroiert Types Figure 8 Announcements Area in the Capital Investment Projects Section The Financial Years Setup link in the right upper side of the Capital Investment Projects section Figure 9 leads to the Financial Years Setup form to select active years and define regular and emergency request submission dates gov iq My Profile About Log Out pe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup ESEARCH CRITERIA Executing Body Amanat Baghdad All Agencies Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Governorate All Governorates Please note that the deadline for emergenct projects has been extended to October 2014 Funding Type All Funding Types gt Project Type Figure 9 Financial Years Setup Link in the Capital Investment Projects Section Requests are considered as regular if they are created within the regular request submission period For regular requests the workflow is described in Regular Funding Request Approval Procedure Requests created after the regular requests submission deadline has expired are considered as emergency They can still be submitte
61. HE CAPITAL INVESTMENT PROJECTS SECTION 18 FINANCIAL YEARS SETUP LINK IN THE CAPITAL INVESTMENT PROJECTS 18 ADD ANNOUNCEMENTS BUTTON IN CAPITAL INVESTMENT PROJECTS 19 EDITING ANNOUNCEMENTS AREA IN CAPITAL INVESTMENT PROJECTS SECTION 19 FINANCIAL YEARS SETUP WINDOW IN MY 20 CALENDAR 21326082 Unit 1213 HOS Rb Eo uo aae T TE DIRE 20 FUNCTIONS AND SUMMARY IN DRAFT LIST OF CAPITAL INVESTMENT PROJECTS SECTION 22 CREATE ONGOING FUNDING REQUEST 23 FUNCTIONS AND SUMMARY IN SUBMITTED LIST OF CAPITAL INVESTMENT PROJECTS SECTION 26 SUMMARY IN APPROVED LIST OF CAPITAL INVESTMENT PROJECTS SECTION 27 ADJUST BUDGET CEILINGS FORM PART 1 ccccecsceccucsecctecceuceutteceeetteceeuttseeeurteettsenas 29 ADJUST BUDGET CEILINGS FORM PART 2 1 cce xcu x m ERO EET CE EE EXCURRIT DECR 30 ADJUST FUNDING REQUESTS ALLOCATIONS FORM nemen haha 32 REGULAR FUNDING REQUEST APPROVAL PROCEDURE 33 EMERGENCY FUNDING REQUEST APPROVAL PROCEDURE enhn nn 35 ADVANCED AND QUI CK SEARCH OPTIONS IN CAPITAL INVESTMENT PROJECTS SECTION 38 NDP
62. I RI NG EMERGENCY FUNDI NG shows up for emergency requests only when no enough funding is available to process the request EMERGENCY FUNDI NG REQUESTED shows up for emergency requests only when funding is requested for the request EMERGENCY FUNDING VERIFIED shows up for emergency requests only when funding for the request has been verified EMERGENCY FUNDI NG REVI SI ON REQUESTED shows up for emergency requests only in the stage of funding revision EMERGENCY FUNDING REJECTED shows up for emergency requests only when funding for the request has been rejected EMERGENCY FUNDI NG APPROVED shows up for emergency requests only when funding for the request has been approved e Actions you may view edit 2 and delete X the draft request Note The delete action is available to administrator or Executing Body users and serves as a permanent delete for the funding request the record will be fully deleted from IDMS In the My Draft Funding Requests list drafts are marked in red and grey colors Red drafts are those that are still pending mandatory information to be provided and cannot be submitted at this stage Grey drafts are ready for the submission Draft projects may be selected deselected using checkboxes allocated to each entry in the table The top checkbox located in the heading of the My Draft Funding Requests list is used to select deselect all draft projects Figure 14 Below are listed functions to perform ov
63. MS ANALYTICS USER MANUAL 14 6 MY WORKSPACE MODULE The My Workspace section Figure 5 of the IDMS application provides quick access to the projects and indicators created by the corresponding user In order to access the My Workspace module click the My Workspace tab in the Main Menu of the IDMS application Editing permissions for records in the My Workspace can be based on the user whether the user has created the record or user s group whether someone from the group user belongs to has created the record All these permissions are granted and managed from IDMS Administration Center see IDMS Administration Center User Manual in REFERENCES The My Workspace contains the following sections e External Assistance Projects the draft and submitted external assistance projects are displayed here See External Assistance Projects in My Workspace Module e Capital Investment Projects the draft requests and approved capital investment projects are displayed here See Capital Investment Projects in My Workspace Module e NDP Indicators the National Development Plan Indicators are displayed here See NDP Indicators in My Workspace Module My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM ED My Workspace List Chart Map Report Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Create New Project i Project records will be available for submission only
64. Modify Current View window Figure 32 will appear presenting the administrator with the groupings columns selected and available for the list view 2 In the Groupings section add re order remove groups In the Columns section add re order remove columns 4 n the Cross Tab Groupings section define add re order remove column groupings for the view 5 Set the view as default if necessary Please note that the view can appear as default for a current user or for unregistered public users 6 After finishing making changes in the view click the OK button for the changes to take effect Or click the Cancel button to discard the changes made aa I DMS ANALYTICS USER MANUAL 48 Groupings Available Groups Selected Groups Project Implementation Status Project x Cancel Set default Key Performance Indicator Funding Type Set as Default for Man power Resources Public Users Energy Resources 4 Mowe Move Down Figure 32 Modifying the Current View 7 7 1 Adding List Groups Columns Column Groupings In order to add a group column column grouping to the list follow the steps below 1 In the Available Groups Columns panel select the group column column grouping to be added to the list Note It is possible to select several groups columns by means of the Shift or Ctrl keyboard buttons 2 Click the gt Select button The selected group s column s will app
65. ONAL WIRELESS COMMUNICATIONS NETWORK 01 Apr 2008 0 OP 35551 10 SOUTHEAST REGION CONTROL CENTER GRS 01 Apr 2008 0 OP 35552 1E NORTHWEST REGION CONTROL CENTER 01 Apr 2008 0 OP 35564 CONTRACT TERMINATED PARSONS BORDER POST AS SUL 08 DARALWA 01 Apr 2008 0 OP 35566 CONTRACT TERMINATED PARSONS BORDER POST AS SUL 15 JUTON 01 Apr 2008 123456789 10 Next gt gt COPYRIGHT 2012 SYNERGY INTERNATIONAL SYSTEMS INC Figure 5 My Workspace Section IDMS ANALYTICS USER MANUAL 15 6 1 External Assistance Projects in My Workspace Module In this page you may see a list of draft and submitted external assistance projects Each project created in IDMS either from the My Workspace module or from the corresponding application Should get submitted first in order to become public and official Below is the procedure of project Submission e user adds an external assistance project It is saved as a draft in the user s workspace in the My Draft Projects list Figure 6 Drafts may also be viewed and edited by other users that have the corresponding permissions Further drafts should be revised by the user or by the corresponding project manager e If all mandatory fields are filled in the project form then draft gets a Ready state in the Ready for Submission column of the drafts table If at least one mandatory field is not yet filled the draft has Not Ready state e Only drafts with the Ready state can b
66. P 170586 CIP 170587 7 100 000 1 567 183 1 170588 dsl py pal os 40 xa 4 260 000 11 040 500 1 170590 alf sk iiia jani 53 995 500 CIP 170592 o o o Ei 5 z 2g FIM t E Ey bab o mE E b LI e 8 2 3 s 2 x e 8 o o o wo 4 e e e 9 5 S 2 2 9 s 8 als Figure 58 Sample List Report 1 10 5 2 Sample Report 2 If you have indicated e Governorate as the report table grouping e Project as the report row e Title and Project Cost USD as columns Figure 59 e Applied a filter for the governorate field to show only Babil projects IDMS ANALYTICS USER MANUAL 81 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM R My Workspace List Chart Help Report Esae savas S a A wj g EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE DESIGN CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Title Show details Compatibility Matrix Governorate Advanced Search Add Grouping Filter by Project Type Project Implementation Status Chapter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol
67. P Allocation Planned Allocation Allocation Approved by Mop CoM Allocation Approved by Parliament Rollover Amount Final Allocation this field expresses the summary of the Rollover Amount and Allocation Approved by Parliament if available otherwise Allocation Approved by Mop CoM if available If it is not available then the Planned Allocation will be displayed 2 Make the appropriate changes the input fields and save them by clicking the OK button For each of the above data the Total is calculated for all agencies in the Gol entity and for all Gol entities in the fund and is displayed in red color next to the corresponding fund and Gol entity name Note All values in the Adjust Budget Ceilings form are displayed and inserted in the local currency IQD Iraqi Dinar For each modification made to the ceilings you should provide a comment in the Justification for Changes in both English and Arabic languages You may additionally attach any ceilings related attachments from Attach Document section For details on how to attach documents or other related files see IDMS Capital Investments Projects Application User Manual in REFERENCES I DMS ANALYTICS USER MANUAL 31 The User Activity Log displays information about the recent changes made to the funds Identifies the users who performed the changes and the date time when the modifications were made Note In the right side you may select the number of latest updates to be d
68. R EUR DEVE IR DPI MEN ER UR be Ve FUE BET Nds 110 FIGURE INI NAL VIEW See avs iet ERU ELI C ME 111 FIGURE G6 SAMPLE FIETERING CRITERIA Y Ra e b ERO FR E yb Ya Ed 111 FEGURE O A FIETERED LIST C rM 112 FIGURE CREATING A SEARCH CRITERIA E E ET ANEA 113 FIGURE DEFINING SEARCH CRITERIA pe UE AAT ETE ID eae es 114 FIGURE 90S SEARCH RESULTS eite etti eE a vi ve e E T bI DE Et and pu o 115 IDMS ANALYTICS USER MANUAL 6 1 INTRODUCTION The purpose of this document is to describe how the Iraq Development Management System IDMS application functions and to provide the necessary instructions to ensure successful work with the application Use of this document and compliance with the standards specified herein is mandatory for anyone working with the mentioned application 2 OVERVIEW The Iraq Development Management System IDMS is an automated information management system which is designed to improve efficiency and coordination of donor activities in Iraq It is also a powerful tool for tracking and analyzing aid flows The system serves as the main database and data collection and reporting system as it ensures effective access to the aid data The main objective of IDMS is to serve as a reliable and credible source of information on overall donor contributions to Iraq s reconstruction economic recovery and
69. Row link and selecting the appropriate item from the menu that appears Please note that it is possible to select one row at a time from the list of available rows 5 Select table columns by clicking on the Add Column link and selecting the appropriate item from the menu that appears Please note that it is possible to select one column at a time from the list of available columns Note Once the report column is selected an Add Sub column link becomes available under the selected column It allows indicating how the row details displayed under each column will be divided I DMS ANALYTICS USER MANUAL 76 fe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace Dashboard Report ejsave 8 8 Fa amp EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Z DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x IRAQ DEVELOPMENT PROJECTS NDP INDICATORS i Title Show details Compatibility Matrix Add Grouping Advanced Search i Columns 2 Rows Add o Expression Add Row Project General Information Request General Information gt Filter by Request Financial Information Project Type Organisations Executing Body Gol Entity Project Implementation Status Important Dates Execut
70. SYSTEMS INC Figure 71 Creating and Formatting a Report You will have the following result Figure 72 IDMS ANALYTICS USER MANUAL Refine Report Reallocation Funding Type Please Select gt Submit Reset Year Reallocation Funding Type Project History Status Changed On Modified Allocation By Year 100 History Allocated IQD Edit Breakdown by Type of Expense Transfer CIP 171437 22 Oct 2013 04 55 29 AM CIP 171445 22 Oct 2013 04 55 30 AM CIP 172961 06 Jun 2013 04 23 29 AM 06 Jun 2013 04 25 23 AM CIP 172962 06 Jun 2013 04 40 09 AM 28 Feb 2013 01 30 21 AM 28 Feb 2013 01 48 19 AM 28 Feb 2013 02 05 10 AM 28 Feb 2013 02 13 08 AM CIP 172963 340 000 000 06 Jun 2013 04 23 30 AM 340 000 000 T T 1 mammae SSCS Report generated 15 Apr 2014 15 18 by Synergy Admin History Request Status REALLOCATION REQUESTED 2 000 000 2 000 000 2 000 000 210 000 000 210 000 000 210 000 000 210 000 000 210 000 000 210 000 000 80500036 moam wsmm 600 000 an C waemGWama 210000000 77 20200000 77 Figure 72 Sample Formatted Report 91 IDMS ANALYTICS USER MANUAL 92 11 DASHBOARD MODULE Reporting requirements have changed dramatically over the past few years Nowadays it is not enough to be able to produce a report to analyze data but it is more esse
71. Save saves a dashboard so that it can be shared with other users Save as New saves a dashboard as a new one This option is especially useful if you need to make modifications in a definite dashboard while keeping the source information intact This way overwriting of the original dashboard is prevented Public makes the dashboard available to other users as well if selected Scroll Mode toggles the scrollbar thus allowing additional space for adding reports to the dashboard Remove deletes a dashboard together with its contents Cancel discards the modifications made to the dashboard currently displayed on the screen e Update all loads the latest data from the database e New creates a new dashboard IDMS ANALYTICS USER MANUAL 94 e Add New Item adds a new report under the definite dashboard from the list of all pre defined reports previously created e Dashboard Workspace the main screen of the Dashboard module where the content of a definite dashboard is viewed 11 4 Dashboard Management 11 4 1 Create a New Dashboard In order to create a new dashboard follow the steps below Al Contact us idmshelpdesk mop gov ig My Profile About Log Out pe A 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Customize v Update All o New Save Save as New Remove Cancel Public F Scroll Mode E Eg Add New Item Drag items here COPYRIGHT 2014 SYN
72. Show Data Table Data Label Legend Pattern Show in In percent v Font Size Advanced Search rt igiene E Unspecified Implementing jog i m Accomplished Unspecified Project Implementation Status Posting Advertisement missi lii Chapter m Design Posting Advertisemi a Not Implemented yet Design Year Feasibility Study Not Implemented y Beneficiary Gol Agency Stopped Feasibility Study Gol En Settlement accounts Stopped xecuting Body Gol Agency RUN NO E Executing Body Gol Entity Cancelled More Filters Bore Cancelled Other T View Criteria Remove Filters of Projects of Projects 1 376 422 247 112 70 56 35 26 11 1 60 Project Cost USD 98 977 024 578 2 566 458 973 2 333 533 380 10 258 171 984 2 546 740 419 1 643 040 195 7 304 789 226 1 148 421 368 60 377 405 16 401 782 133 718 661 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 42 Sample Chart Report 2 IDMS ANALYTICS USER MANUAL 61 9 MAP MODULE In the Map module of IDMS you can make use of an advanced GIS tool for data visualization mapping and analysis In this module you can plot data directly on a map and then access that data through the map You can also query aggregate disaggregate filter and edit data on a map visually capture data at any desired level from the most general to the most detailed down to the district level More
73. Sub Sector Figure 89 Defining Search Criteria 114 If you have selected to look for Industrial among project chapters titles descriptions and NDP sub sectors Figure 89 the following search result Figure 90 will appear IDMS ANALYTICS USER MANUAL 115 fe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Help List save RSaveas 4 ty EXTERNAL ASSISTANCE PROJECTS A DONOR PROFILE Please note a filter is applied you are currently reviewing a selection sub set of all projects gt CAPITAL INVESTMENT PROJECTS Refine Report Modify Current View IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Chapter NDP Sub Sector Project of Projects Project implementation Status a 02 Industrial 248 Industrial Unspecified Advanced Search Increase Electricity Production CIP 170924 Soe sae 3 Implementing Filter by CIP 170925 Cub 2 Implementin Project Type B Project Implementation Status CIP 170930 paf implementing Chapter P 38 Coa fe nal Governorate Qadha CIP 170932 iall 5 20 Implementing Year CIP 171080 4453 punta 26 y Implementing Beneficiary Gol Agency Beneficiary Gol Entity CIP 171143 CPAP y jars Implementing Executing Body Gol Agency CIP 171144 Sab ady gia 2 Implementing Executing Body Gol Entity CIP
74. Unit group users During multilevel revision including revisions by one or more Sectoral Units and negotiations with the Line Ministry the following actions may be taken over the submitted project requests e Reject due to negotiation results For rejected projects draft projects with all the data of the corresponding project may be created for the current or the next year e Abandon due to insufficient funding available or other reasons that may come out during the official revision For abandoned projects draft projects with all the data of the corresponding project may be created for the current or the next year or project may be copied to the next year Copied project will have the same project code as the original project However all other details of the copied project will be individual Abandoned projects may be processed again if needed e Approve for an implementation The approved requests are copied into a project and are displayed in the Approved Projects list Figure 17 Note To approve the project there should be enough Allocation Approved by Parliament for the selected Executing Body as defined in the Adjust Budget Ceilings form For details see Adjust Budget Ceilings 4 For approved projects the following actions are available e Update Attachments by providing additional notes comments about the project and uploading project related documents e Update Financial Progress by indicating the most recent financial data
75. Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity Reset Submit T View Criteria Remove Filters PREVIEW Governorate 2 Project Cost USD Project 1 Title 1 Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 61 Reports Window with Properties Focus on the Title Field The Properties window will appear Please note that for text entries the Properties window includes text formatting buttons and a text area Figure 62 For other report components like rows columns etc the Properties window also allows assigning additional characteristics e g sorting order reference text etc Figure 64 IDMS ANALYTICS USER MANUAL 83 Verdana 10 H Preview Text Cancel Figure 62 Formatting Styling Text Entries 3 Change the properties as needed Note To prevent you navigating away from the section every time when modifying the properties of a different report table component the Properties window allows selecting the next item to be modified To do that you need to select the appropriate instance from the Items drop down list in the Properties window The list contains the previously selected report table components 4 Click the Apply button for the changes to take effect Clicking the OK button will close the
76. agement and oversight of specific programs funded under this title and other types of program support such as quality assurance qualtiy Attach Document rk X Se Added by admin user 06 06 2013 e g proj document monitoring X 2x Added by admin user on 06 06 2013 reports and other X Added by samah samah on 13 02 2014 Added by samah samah on 17 02 2014 Added by samah samah on 18 02 2014 Added by alaae zeki on 20 02 2014 Added by alaae zeki on 20 02 2014 Figure 18 Adjust Budget Ceilings Form Part 1 I DMS ANALYTICS USER MANUAL 30 X reat Samah investmerir u Added by samah investment on 02 03 2014 a Added by ahmed jumaa on 04 03 2014 Add Attachment User Activity Log Show Last 5 Field Original Value New Value ahmed jumaa 2 06 2014 04 26 Synergy Admin 3 06 MAR 2014 01 46 Synergy Admin 2 06 MAR 2014 01 46 admin user 2 04 2014 04 10 admin user 1 04 MAR 2014 04 10 Figure 19 Adjust Budget Ceilings Form Part 2 To insert budget ceiling data for the agency you should expand the corresponding Fund Gol entity Agency by clicking the plus sign next to them In order to insert budget ceiling amounts for the selected Gol Entity Agency follow the steps below l Click the Edit button to the left of the Government entity information on which you would like to edit The following data input fields will appear ND
77. an emergency funding request It is saved as a draft in the My Draft Funding Requests list of the My Workspace module Figure 14 At this stage the draft can be moved to the next year The emergency funding request will appear in the My Draft Funding Requests list for the next year and will disappear from the same list for the current year I DMS ANALYTICS USER MANUAL 36 Note Only Executing Body group users and administrators are able to edit the emergency request drafts at this stage 2 Even with the negative Balance to be Requested Executing Body can submit the emergency funding request However before entering the SUBMITTED state emergency request is passing through a funding approval procedure If there is enough funding available for the emergency request the request will be submitted otherwise if no enough funds are available the emergency request will remain in the EMERGENCY FUNDING REJECTED state From this state the emergency request be moved to the next year When moved the emergency funding request will appear in the My Draft Funding Requests list for the next year and will disappear from the same list for the current year 3 On the next stage the submitted emergency funding requests are passing through the complicated revision cycle managed by the Assigned Mop Sectoral Unit group users During multilevel revision including revisions by one or more Sectoral Units and negotiations with the Line Ministry the follow
78. ata to be presented in the system in two languages English and Arabic IDMS ANALYTICS USER MANUAL 8 3 WHO USES IDMS The table below lists the groups of users that might be accessing and managing the IDMS application Users Group Who are they Why they need I DMS access IDMS system Administrators d Access to the entire data stored in IDMS administrator Executing Body Ministry or Responsible for creating a new project request ExB Governorate users with all the required data and saving it as a draft Responsible for revising the draft project requests Assigned MoP making necessary changes and applying the draft Ministry of Planning s uM Sectoral Unit y 9 for a submission This user also negotiates with Sectoral Unit users MSU the Line Ministry before sending the draft forward to the MIU Ministry of Planning s Responsible for sending the revised draft project Investment Unit request for an approval first to the Council of users Ministers and then to the country Parliament MoP Investment Unit MI U For each user group a specific role is assigned by the IDMS system administrator in accordance to the requirements Depending on the role users get certain permissions to add edit or modify and view entries in the IDMS application Note If you do not have enough permission to perform certain actions please refer to your project coordinator or system administrator Besides the group listed above c
79. ate changes and save them If you wish to keep the modifications do not forget to save the modified report see Saving Reports 13 6 Exporting Reports From the Chart Map and Report modules you can design appropriate reports and export them in the PDF MS Word and MS Excel formats In order to export the reports in the PDF MS Word and MS Excel formats follow the steps below l Click the respective Export in PDF format Export in MS Word format m Export in MS Excel format button A separate window will open 2 Make changes if necessary IDMS ANALYTICS USER MANUAL 107 13 7 Printing Reports From the Chart Map and Report modules you can design appropriate reports and print them out In order to print out the selected report follow the steps below 1 Click the Print button on the top toolbar in the right side of the screen A separate window will open 2 Select the Print option IDMS ANALYTICS USER MANUAL 108 14 FILTERING The system allows for data filtration Filtering is used to narrow down the information displayed in the reports The filtration works in the Step by Step technology which enables to implement new filtering over the results of the previous one This option reduces the size of reports and makes them easier to read Filters can be added to new or existing reports Defined filtering is applicable for list reports charts and maps The list of the most frequently used filter catego
80. ategories are presented This view is also available from the main screen under the View Criteria hyperlink IDMS ANALYTICS USER MANUAL 109 2 Select a Category item from the list in the first text area Note In case the category items list is long and hard to browse in you can search for a specific item s by providing search criteria in the respective field The search result will return all possible matches Figure 83 3 Click the downward pointing arrow button to add the item selected to the list in the second text area Figure 84 4 Repeat steps 2 and 3 to add more than one category item Note If a Category item needs to be removed from the second text area select it from the list in the second text area and click the upward pointing arrow button 5 Click the OK button to apply the filtering to the ad hoc query and to the screen that was active prior to the filtering alterations i e List Chart or Map The system will regenerate and download to the client s side an updated report that applies the updated filtering criteria Filter by Executing Body Gol Agency institu Executing Body Gol Agency Martyrs Institute Prisoners Institute x Cancel E Reset Exclude Current Criteria Figure 83 Searching for a Category Item Note It is possible to exclude a Category item s from being included into the filtering criteria to be created Select the Exclude checkbox in this case All the Cate
81. ating the dashboard the changes to it have been saved successfully 11 4 5 Delete a Dashboard In order to delete a dashboard follow the steps below l Select the dashboard that you want to delete Its contents will be displayed on the main screen 2 Click the Remove link The selected dashboard will be deleted IDMS ANALYTICS USER MANUAL 98 11 4 6 Discard the Changes In order to discard the changes made to the dashboard currently displayed on the screen follow the steps below 1 Click the Cancel link 2 Confirm that you want to discard all changes made to the dashboard by clicking OK in the warning message window that appears 11 4 7 Update Data For decision makers it 15 very important to have access to the latest data available This is why the Dashboard module allows you to update all reports included in various dashboards In order to load the latest data from the database select the Update option If you want to update the data in an individual report click Refresh button in the top toolbar of the report screen The latest data for the selected report will be loaded from the database IDMS ANALYTICS USER MANUAL 99 12 DETAILS SECTI ON IDMS has a built in Details section where detailed project information can be viewed e g project financial information the sector s of economy it supports the project location etc The Details section can be accessed from the List Chart Map Report and My Workspace modul
82. blic Views Charts Maps Reports or My Views Charts Maps Reports section see Main Menu Bar description in IDMS ANALYTICS STRUCTURE for data analysis and comparison For this purpose select the report to display and click one of the following Generate Report buttons to the left of the report name e in the List module e dll in the Chart module e P inthe Map module e in the Report module The selected report will open in the application window List Chart and Map modules or a new window Report module The same results can be achieved if you click the report name 13 5 Editing Pre defined Reports To save you the time and the effort of structuring a report from the scratch when it is necessary to introduce some modifications in any of the pre defined reports stored under Public Reports or My Reports the Edit option has been designed in the Report module In order to edit reports click the Edit button to the left of the report to edit The selected report structure will be loaded in the application window giving you the possibility of formatting and styling it in the desired way For more details on how to apply formatting to the reports see Customizing Reports The pre defined List and Chart reports stored in Public Views Charts or My Views Charts can also be edited after you have selected to view them see Viewing Pre defined Reports Once the selected report is loaded in the application window make the appropri
83. bmitted Request Approved Project Request from 5 Update to gt Submit Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 14 Functions and Summary in Draft List of Capital Investment Projects Section New Project opens a form where a new project request may be created For details on the New Project form see IDMS Capital Investments Projects Application User Manual in REFERENCES Ongoing Project opens a list of approved projects for the selected Executing Body and or Agency for the selected year Figure 15 This list displays only projects marked other than Accomplished set from the Implementation Status field described in IDMS Capital Investments Projects Application User Manual see REFERENCES and with the Start End Dates spanning the selected year Projects that already have an ongoing request created for the selected year are not listed here By selecting the ongoing project you may create a new request for the current year for that project To do that expand the Gol list choose one or more ongoing projects and press Create Draft button The new funding request will be generated with the unique Request Code and will appear in the My Draft Funding Requests list The project Type for the new funding requests will be Ongoing Adjust Funding Requests available for administrator and Executing Body group users and displays a list of Gol Government of Iraq entity the Executing Body is responsible
84. ce module you are offered to use an advanced search and a quick search features to filter the list of projects requests with some criteria Figure 23 IDMS ANALYTICS USER MANUAL 38 9 My Profile About Log Out pF a 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM ED My Workspace List Chart Map Report Dashboard Help EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup Add Edit Ceilings Governorate All Governorates Fal Please note that the deadline for emergency projects has been extented to October 2014 Funding Type All Funding Types All Project Types Sector Create Request for New Project C Ongoing Project All Sectors v ID Title 7 Project Code Required Funding Updated By Updated On Status Implementation Status RQSN 014289 il be cL 2 30 04009 50 000 000 000 test4 test4 20 Mar 2014 All Statuses x cREATED BJ Keyword Submit Move Move Next Reallocate Verif Search In F Project Code SUMMARY 1 Requests 50 000 000 000 IQD 1 New 50 000 000 000 100 ID 0 Ongoing Title CEILING ASSIGNED 10 000 000 000 IQD Balance Submitted Requests 10 000 000 000 IQD Description Balance to be Requested 40 000 000 000 IQD Objectives Request Submitted Request Approved Project Request from Update to Submit Reset COPYRIGHT 2
85. ct Ref Cols3 Title Figure 68 Switching Report Table Components IDMS ANALYTICS USER MANUAL 88 3 Define what component item the selected instance needs to switch place with The selected component item will be removed from its current position and added as an item to the specified component For instance switching is selected between table grouping and row the table grouping item will be removed from table grouping and added as the row item while the row item will trade places with the table grouping item 10 6 7 Building Complex Expressions I DMS is incorporated with a tool that allows building complex expressions based on mathematical equations These expressions can then be used as column and sub column items when drawing up a report In order to add an expression follow the steps below 1 Go to the Report module 2 Click the Add button at the bottom of the Expressions section Figure 69 The Expressions window will appear Figure 70 AS fe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM ee My Workspace List Chart Report Dashboard Help Report 5 A g EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Z DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x IRAQ DEVELOPMENT PROJECTS NDP INDICATORS _ i Title t2 Show
86. d if will consider them important and if enough funding will be available Emergency requests can be submitted with negative Balance to be requested and unless the Emergency submission date is not expired For emergency requests the workflow is described in Emergency Funding Request Approval Procedure The Capital Investment Indicators section in the My Workspace module is enriched with an advanced search mechanism For details see chapter Search in Capital Investment Projects The Add Edit Ceilings button is used to adjust Budget Ceilings of Gol Government of Iraq entities for the corresponding year This option is only available to the IDMS administrators and MoP Investment Unit group users For details see Adjust Budget Ceilings 6 2 1 Managing Announcements Note Only the MoP Investment Unit members and administrators are allowed to manage the announcements in the Capital Investment Projects section IDMS ANALYTICS USER MANUAL 19 If you have enough permission to edit announcements click the Add Announcement link at the top of Capital Investment Projects section Figure 10 ov iq My Profile About Log Out pe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup EISEARCHCRITERIA Executing Body Amanat Baghdad gt All Agencies x Add Edit Ceilings ALL 2008 2009 2010 2011 2012 20
87. details Compatibility Matrix Govemorate Advanced Search Add Grouping 2 Columns 2 i Rows x mw Lu Title Project Cost USD Add Add Sub column Add Sub column Project General Information Filter by Request General Information gt Project Type jec Data Data Request Financial Information gt Project Implementation Status Add Row Organisations Chapter Important Dates Governorate Sector and Location Qadha Financial Procurement Beneficiary Gol Agency Required Resources Beneficiary Gol Entity Monitoring and Evaluation Executing Body Gol Agency Change History Executing Body Gol Entity Financial Ceiling More Filters Financial Transfer Y View Criteria Remove Filters Project Implementation Status Reset Submit 20 Primary Expressions 100 sad 42 fr 100 st 4 3 Governorate 1 gt z o Tte USD Tite 1 Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 Governorate 2 Cost USD E Secondary approvalmunascancell DD Project 1 Title 1 Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 69 Expressions Section in the Report Module I DMS ANALYTICS USER MANUAL 89 10 7
88. diti x Sa rec dem a e caine de II Eo re I Ace EET 89 FIGURE 71 CREATING AND FORMATTING A REPORT cccceeceeeeeeeeeueeeeeeteteueeeeuteteueeteeuetteueeteegneteutenens 90 FIGURE 72 SAMPLE FORMATTED REPORT due uou M EUN Poe urn idR 91 EIGURE 73 DASHBOARD MODULE EP ONERE Fer bnt Rex 93 FIGURE 74 ADDING A NEW 94 FIGURE 75 LIST OF PRE DEFINED REPORTS a pea Rd dE 95 FIGURE 7 6 ADDING NEW REPORT eil cu uico We ede deba ma Sra est c bc c de remi v Ea p 96 FIGURE 77 CUSTOMIZINGADASHBOAR Beis eettusts teo demo rp spa 97 FIGURE 73 DETAILS SECTION ci datu Spem dra tutu bebe oc acum cons date S 100 FIGURE 79 SEMMING THE REPORT OPTIONS ius rosa e IR TUDIN E EUR INR 102 FIGURE 50 MEMORIZING AUREPORT wcosunes roin 103 FIGURE GL ORGANISING THE REPORTS 254545805342 erHA RO CERE ek ER ees 104 FEGURE O2 FILTERS c ar Ne 108 832 SEARCHING FOR A CATEGORY LTEM s2ssaccicacicniintasancics QNS CR 109 FIGURE 64 gt CREATING FILTERING CRITERIA prr EP Ga VE ARR BEE
89. ds in the Project Code ID Title Description and or Objectives fields e Request Submitted filters by the date or a range of dates when the request was submitted Calendar popup is available for these fields see Figure 13 Calendar e Request Approved filters by the date or a range of dates when the request was approved Calendar popup is available for these fields see Figure 13 Calendar e Project Request Updated filters by the date a range of dates when the project or request was updated the last time Calendar popup is available for these fields see Figure 13 Calendar Once one or more criteria are selected press the Submit button to get the filtered list of projects requests If you want to clean the filtering press the Reset button in the searching section of the screen to clear the defined criteria and then press Submit to get the whole list of projects requests 6 3 NDP Indicators in My Workspace Module In this page you may see a list of all indicators created from the My Workspace module or from the corresponding application by the corresponding user or other users from the same user group The indicator related information and progress is also outlined in the NDP Indicators table IDMS ANALYTICS USER MANUAL 40 My Profile About Log Out x 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace List Chart Map Report Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS
90. e Create New Indicator button Figure 25 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM ED My Workspace List Chart Map Report Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS genre ne nen Responsible Organisation Create New Indicat All Responsible Organisations Le Governorate Updated All Governorates Indicator 7 Indicator Name Unit of Measure of Locations Target Actual Updated By 180 000561 22240 ilal i Etat 49 24 4850 4 46 kW kilowatt user admin a lt All Sectors 03 28 IRQ 000560 22240 jini p Percentage 1 33 00 66 67 Admin 25 Feb Sub Sector Synergy 2014 All Sub Sectors gt _ _ 04 04 180 000553 2222 403 Number Count mayd mays 01 Feb 2012 Data Source 05 50 All Data Sources IRQ 000552 aj 100 180 Percentage mayd mays 27 Jan 2012 Z5 Dbiectives IRQ 000550 Number Count d Ble tpl umber Coun mayd mays 27 Jan 8 All Objectives 04 07 Means of Objectives IRQ 000549 Number Count mayd mays 27 Jan All Means of Objectives 2012 04 03 Keyword IRQ 000548 km kilometre mays 27 Jan 2012 03 26 Keyword Indicator IRQ 000547 2 4 km kilometre mays 27 Jan Indicator ndicator Name 03 23 Description IRQ 000546 isl kW kilowatt mays
91. e expressed both in metric and English units of measure Note Measuring is calculated using the latitude and longitude coordinates from point to point and does not consider elevation fe 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace List Chart Map Report EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS Zoom to ala GO Pie Chart v IRAQ DEVELOPMENT PROJECTS ele ee NDP INDICATORS Info Cursor position Lat 31 48 Long 40 52 7 Categories Scaling i Nation wide 3 Chart i Outsite of Iraq Administrative C Aut i Unspecified c x i ype overnorate 1 1 Proiect Implementation Status J various Qadha Governorate is i Ninsws Year Beneficiary Gol Agenc Beneficiary Gol Entity Executin Gol Agen Executing Body Gol Entity More Filters T View Criteria Remove Filters i Diwaniyah COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 45 Measuring Distance IDMS ANALYTICS USER MANUAL 66 9 4 3 Buffered Zone Querying This feature in the Advanced GIS tool is used to select a point on a map and display any type of data within a given radius In addition the tool is easily navigable through a Mini Map Navigation Bar and Intelligent Search Tools Lm To be able to create a buffered zone to view data for select the Y button and then select the region on the map to highlight The selected area will be activated while the rest of
92. e numeric values will appear in the report follow the steps below 1 Click the report component for which you want to define the display type of the numeric values 2 Select the Show As option from the actions menu Figure 66 3 Define whether the values of the selected component should be displayed as a Numeric Value or Percentage 4 f the Percentage data display type is selected specify the category against which the percentage will be calculated Note The data display type for the report components can also be defined from within the Properties window Expression Show As F Numeric Value 2L Sorting Order 6 Percentage Project Move Left Remove Replace 57 Switch Place With Properties Figure 66 Defining the Data Display Type 10 6 4 Sorting Report Table Components You may change the order in which the table components will appear in the final report The report table components can be sorted either in an Ascending A Z or a Descending Z A order In order to alphabetically sort the report table components follow the steps below 1 Click the component item for which the sorting order needs to be changed Select the Sorting Order option from the actions list Figure 67 3 Define whether the report item values should be sorted in the ascending or descending order Please note that selecting the None option from the list removes the sorting criteria Note The sorting order for the report compon
93. e submitted To submit a draft press the Submit button in the My Draft Projects table My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Create New Project i Project records will be available for submission only when all required fields are filled in Project ID Project Title 7 Updated By Updated On Ready for Submission DRAFT water supply Ready 0 DRAFT build sustainable capasity in iraq Not Ready DRAFT The Project for Improvment of transit Switches admin user 16 Dec 2012 02 17 Ready B DAD Iraq DRAFT Rehabilitation and medium term Interventions in Water amp Sanitation in the Southern Governorates of admin user 01 Feb 2012 04 17 Not Ready Iraq DAD Iraq DRAFT ICT in education for iraq project Ready bl 0 DRAFT ICT in education for iraq project Ready B DRAFT Human Rights Project for 2006 2007 Phase 8 Phase 11 hala kamel 06 Sep 2012 05 55 Ready Bl icd Project ID Project Title Updated By Updated On Submitted On OP 2670 Public Affairs Reporting Workshops and News Exchange Elections 2004 2005 admin user 23 Sep 2008 11 36 23 Sep 2008 DAD Iraq OP 10336 Involving the Iraqi journalists and media in covering the Constitutional process admin user 04 Apr 2013 07 08 04 Apr 2013 DA
94. ear in the Selected Groups Columns panel 7 7 2 Re ordering Groups Columns Column Groupings In order to re order the selected groups columns column groupings follow the steps below 1 Select the group column column grouping that needs to be re ordered in the Selected Groups Columns panel 2 Click the Move Up Move Down button 7 7 3 Removing Groups Columns Column Groupings In order to remove the selected groups columns column groupings from the list follow the steps below 1 In the Selected Groups Columns panel select the group column column grouping that needs to be removed from the list 2 Click the lt Unselect button The selected group s column s column grouping s will be removed from the Selected Groups Columns panel 7 7 4 Setting a View as Default After making changes in the view currently displayed in the List module you can set the newly created view as default This means that the new view will be displayed when the user accesses the List module IDMS ANALYTICS USER MANUAL 49 In order to set a view as default follow the steps below 1 Make the necessary changes in the current view as described in the sections above 2 After finishing click the Set as Default button in the Modify Current View window Please note that the view will be set as default only for the current user Note Clicking the Set as Default for Public Users button will display the view to
95. ed way print them etc 4 Contact us idmsheipdesk mop gov ig My Profile About Log Out 4 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM LB My Workspace List Chart Report Dashboard Help Report ejsave 8 8 th A amp EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Z DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x IRAQ DEVELOPMENT PROJECTS NDP INDICATORS i Title Compatibility Matrix Add Grouping Advanced Search 2 Columns 2 Rows Add Column Add Row Filter by Project Type Project Implementation Status Chapter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters Reset Submit Y View Criteria Remove Filters PREVIEW Report Preview COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 53 IDMS Application Report Module 10 2 Creating a Report In order to create a report i e to structure the report table and choose what information should appear in the rows and columns of the table add report components which are I DMS ANALYTICS USER MANUAL 75 e Text entries title subtitle header and footer For these fields the expected input is a free text Note By default the Report Designer gives you the p
96. egend explains the categories and data series displayed on the chart e Pattern allows choosing a pattern filled chart for black and white printing e Coloring Option allows defining whether the chart should be displayed in multiple colors or in one of the colors available e Show In allows defining how the numeric values will be displayed on the chart To avoid large number occupying too much space you can choose to view the numbers in thousands millions billions 2 Title a text box to enter the chart report title 3 Note a text box to enter additional information about the chart report IDMS ANALYTICS USER MANUAL 58 4 Footer a text box to Insert a portion of text that will appear in the bottom area of the chart report 5 Subtitle a text box to enter a subtitle for the chart report 6 Font allows selecting the font the chart report title subtitle footer note will appear in 7 Size allows selecting the font size the chart report title subtitle footer note will appear in 8 Workspace the main working area in the Chart module where the chart designed is displayed 8 5 Sample Chart Reports In the following chapters you can see several samples on charts 8 5 1 Sample Chart Report 1 If you have selected Governorate as a chart category of Projects of Requests as values to be shown on the chart clicked the 3D Column chart button to specify the chart type and activated the Data Table option i
97. either approve the application or reject it In case the application is approved you will receive an e mail message to the provided e mail address The e mail will contain your login information details username and automatically generated password and the link to the IDMS login page IDMS ANALYTICS USER MANUAL 11 Once logged in with the received username password you can manage your details i e change personal data and the password To edit personal details log into the application go to the My Profile section Figure 3 and make the appropriate changes IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Profile Required Field a Note You should provide a valid E mail address It will be used for future correspondence First Name Paul Last Name Kirshaw E mail baghdadinc state gov Organisation US Embassy to Tithe Position Head of Refugee amp IDP Department Postal Address Al Kindi St International Zone Baghdad Iraq Phone If you would like to change your password please type the current and the new passwords in the fields below Old Password New Password Confirm Password Figure 3 My Profile Section 4 2 Accessing I DMS without Registration To ensure more flexibility and to provide access to the project data to a wider range of users the system is designed in such a way that it allows public users to enter it without having to register for a username and password
98. eleting Reports or Report Groups ccc cece cece cece Is esa 105 Ba JAddIDng vn epi e hec atte vac e dub poe 105 13 3 4 Re ordering Reports ANd Groups c cece cece cece cece Ime 105 13 35 Setting a Report as Default VATER EN PUE EE RA UAR eet eee 105 13 3 6 Setting a Report as Default for Public Users 105 134 VIEWING PRE DEFINED REPORTS EFE UE 106 13 5 EDITING PREDEFINED REPORTS d ere erp atrae 106 13 6 EXPORTING REPORTS E EVE E PE E ERE ERE ra XR E EE ca ER SS 106 3PRINTINGAAEPORTSus xut eoa IA EIUS Duca If pM DEAE Aer RE bands 107 14 TT a RR 108 CREATING FILTERING CRITERIA a DR ac e eo f re EE ce ied 108 142 SAMPLE FIETERING CRITERIA 110 15 SEAR e cS 113 ESL d ir zeigt SEE OT ee Mae eee 113 L522 ADVANCED Fat vit divisi RUNI DU 113 15 53 SAMPLE SEARCH CRITERI A 9222022252529 de oe YU PD Eon 114 16 LOGGING OUT
99. ents can also be defined from within the Properties window I DMS ANALYTICS USER MANUAL 87 t Expression Show As d 2 Sorting Order t None Move Up Sort Ascending Move Down Sort Descending Mowe Left Move Right Remove 45 Replace d 45 Switch Place With Properties Figure 67 Defining the Sorting Order 10 6 5 Removing a Report Table Component It is possible to remove a report table component from being included in the report if this 15 necessary In order to remove a report table component follow the steps below 1 Click the component item that needs to be removed 2 Select the Remove option from the menu that appears The selected grouping value will be removed 10 6 6 Switching Report Table Components The report table components may be switched between report grouping rows and columns If there are sub columns selected switching between table groupings rows and columns is disabled It is possible to switch between table groupings rows and sub columns In order to switch report table components follow the steps below 1 Click the component item that needs to be switched 2 Select the Switch Place with option from the menu that appears Figure 68 Sorting Order Total Move Up Move Left Move Right Remove Move To j 41 Replace d hd Switch Place With Rows gt Properties Project Tables Governorate C ols1 Title Cols Donor Project Cost USD Proje
100. er the selected drafts in the My Draft Funding Requests list Note The functions described below are not available after the emergency request submission end date see Financial Years Setup IDMS ANALYTICS USER MANUAL 22 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM g q My Profile About Log Out 2 LJ My Workspace List Chart Map Report 58 Dashboard Help EXTERNAL ASSISTANCE P ROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup EISEARCHCRITERIA Executing Body Amanat Baghdad All Agencies Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Governorate All Governorates Gal Please note that the deadline for emergency projects has been extented to October 2014 Funding Type All Funding Types x Project Type All Project Types Sector Create Request for New Project Ongoing Project Functions All Sectors ID Title Y Project Code Required Funding Updated By Updated On Status Implementation Status RQSN 013937 testsaif2014 01001 5 000 000 admin user 06 Jun 2013 REQUIRING GI 2 Xx All Statuses x 05 57 EMERGENCY 7 Keyword FUNDING Search In F Project Code 000 000 IQD 5 000 000 IQD E Title 0 Ongoing 0100 e F Description CEILING ASSIGNED 70 000 000 000 IQD Summary Balance Submitted Requests 70 000 000 000 IQD Objectives Balance to be Requested 69 995 000 000 IQD Request from rj Su
101. es In the Details section the user can view detailed project information browse among other projects listed under the same parent item print project details etc Moreover the user is able to modify an existing one Please note that for modifying an existing project special user permissions are required 12 1 Accessing the Details Section In order to access the Details section follow the steps below l Access the Details section by clicking on the one of the following e n the My Workspace module Click the respective project You will be directed to the Details section Figure 78 e n the List module Click the project for the details to be displayed This will open the Details section of the application where more detailed information about the project will be displayed Note Depending on the list representation settings additional expanding the list items may be required to reach the project e n the Chart module Click the chart for the details to be displayed e g click a relevant bar to see what it consists of This will open the Details section of the application where all items matching the selection will be listed The first item in the list will be displayed in an expanded mode e n the Map module Point the mouse cursor on the object on the map The project information window will appear In order to access the project details section select the View Projects link This will open the Details section The first item in
102. esented in Figure 21 i 1 R EQUES TS Executing Body SUBMITTED REQUESTS Assigned MoP APPROVED Executing Body PROJECTS Executing Body Assigned MoP Assigned Sectoral Unit Sectoral Unit Assigned M tme ih Sectoral Unit Mo 4 nt Assigned MoP Un Investment Unit Figure 21 Regular Funding Request Approval Procedure 1 The Executing Body group user creates a funding request It is saved as a draft in the My Draft Funding Requests list of My Workspace module Figure 14 At this stage the draft can be moved to the next year The funding request will appear in the My Draft Funding Requests list for the next year and will disappear from the same list for the current year Note Only Executing Body group users and administrators are able to edit the request drafts at this stage 2 f Balance to be Requested for the current year is a positive value Planned Allocation Rollover Amount is greater than 0 and the draft is ready for the submission i e all mandatory information is provided the Submit button located under My Draft Funding Requests list becomes active Executing Body group user submits all selected drafts for further revision The submitted funding requests will appear in the Submitted Funding Requests list Figure 16 I DMS ANALYTICS USER MANUAL 34 3 On the next stage the submitted funding requests are passing through the complicated revision cycle managed by the Assigned Mop Sectoral
103. etup window Figure 12 active financial years should be selected for Capital Investment Projects Note New projects can be created and ongoing projects may be accessed only for active years No changes i e editing or moving could be made to the funding requests projects associated with inactive years To set the year active select the Is Active checkbox for the certain year To define the regular request submission period select the Regular Request Submission Start Date and Regular Request Submission End Date from the corresponding fields To define the emergency request submission end date choose a date from Emergency Request Submission IDMS ANALYTICS USER MANUAL 20 End Date field For all date fields in this window a calendar popup 15 available see Figure 13 Calendar Financial Years Setup 1 Please indicate which Financial Years should be Active for Capital Investment Projects Note The system will provide access to Create New and Ongoing Funding Requests and pass the Funding Requests through the CIP Workflow only for Active years For Funding Requests Projects associated with years that are not marked as Active the system will not allow any changes i e editing or moving the Funding Request through the workflow Regular Request Regular Requ est Years Submission Start Submission End Submission End Is Active Date Date ce 2006 2009 2010 2011 2012 01 07 2012 31 12 2012 31 12 2013 2013 01 01 2013 30 06 2013 31 12
104. gencies for the corresponding year The Gol entities are grouped in funds Every Gol entity shows a list of underlying agencies for which the budget ceilings should be defined Note The users can only be associated to Government Investment Fund and Regional Development Fund Other funds in the list do not have any user associations IDMS ANALYTICS USER MANUAL 29 Adjust Budget Ceilings of Gol Entities for Year 2014 Required Field All amounts are displayed in Iraqi Dinars 7 e 7 Allocation Approved Allocation Approved Fund Gol Entity Agency HDP Allocation Planned Allocation by MoP CoM by Parliament Rollover Amount Final Allocation Government Investment Fund 2 000 000 2 480 002 000 000 2 480 002 000 000 20 471 004 000 000 1 000 000 20 471 005 000 000 Regional Development Fund 200 000 000 000 110 000 000 000 110 001 000 000 10 110 000 000 10 110 000 000 Petro Dollar Fund Kurdistan Regional Government E Other x Anbar x Baghdad A Basrah Dhi Qar A Kirkuk Najaf j Ninawa Salah ad Din Agricultural Initiative Fund Cj Marshes Development Fund TOTAL 200 002 000 000 2 590 002 000 000 2 590 003 000 000 20 481 114 000 000 1 000 000 20 481 115 000 000 ae ill ee Justification for ENG ARE changes The funds being provided under the budget modification are administrative costs defend as usual and recognised overhead including established indirect rules 2 for agencies man
105. gory items that appear in the second text area will be excluded from the filtering criteria to be created IDMS ANALYTICS USER MANUAL 110 Filter by Governorate Governorate Unallocated Cancel zs Reset 1 Exclude Current Criteria Governorate Figure 84 Creating Filtering Criteria 14 2 Sample Filtering Criteria If the following was selected for the initial view Figure 85 and you have indicated e Governorate as a filtering category and e Diwantyah Karbala and Maysan as category items Figure 86 IDMS ANALYTICS USER MANUAL 111 My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Report Dashboard Help List save 8 EXTERNAL ASSISTANCE PROJECTS MM _ lt _ DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Govemorate Qadha Project of Projects Project Implementation Status Ee NDP INDICATORS Nationwide 4 Anbar 133 Advanced Search Filter by Project Type Project Implementation Status Chapter n Governorate Diwaniyah Qadha Unspecified Year z Beneficiary Gol Agency AL Diwaniya Qadha Beneficiary Gol Entity T A Executing Body Gol Agency A Executing Body Gol Entity AL Diwaniya Qadha center More Filters CIP 170926 CIP 172054
106. gt 5 2 p 5 Q 5 5 8 8 8 lt Tm gt c B gt S E 9 zz lt 2 2 2 9 8 82 8 la 33938 58 5 18 31 13 99 1 315 2 4 8 F 8 8 5 5 22 2 2 2 2 2 219 91 zz 2 2 8 2592 39 3 2 Oooo Bsy chagedOn 1 j I L J E EL LL bL Ld I History Field Changed YearMonth pe Es da pe 24333333 HistoryyFund 1 1 1 History Project Implementation Status p gt fe pe te Jeje Jefe J J ee E _ History StatusChangedOn 1 L O ERREA a Beneficiary GolAgency f CT 1 1 l L J Ld Q ERR CHE 91 1131311 E E E E A E E D E Contract implementation Style J J I 1 1 DL E eee LL eee LL X O O E EMEND ee ee ee e D l ES pa fa Ja Jele Jek d eee ee a oo pe eS 80 ee ee Eee pewesewedEy ee ee ee eee E 1 1 11 11 1 1 111 LT T T T 1
107. icator from 13 28 Updated IRQ 000545 o 3 5 sS 42 4312 kW kilowatt mays 21 Jan to gt 2012 13 18 gt Submit K Reset 123456789 10 Next gt gt SUMMARY 510 Indicators 10 Agriculture 59 Education 25 Environment and Sustainable Development 57 Fiscal Management 35 Health Sector 22 Housing sector 85 Industrial 19 Population and Unemployment 23 Private Sector 47 Spatial Dev 26 Tourism 74 Transport and Communication 8 Wastewater 12 Water 6 Youth Sector COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 26 Advanced Search in NDP I ndicators Section The following search criteria are available Responsible Organisation filters by the organisation responsible for the indicator Governorate filters by the governorate the indicator is dedicated to Sector filters by the economy sector the indicator is dedicated to Sub Sector filters by the sub sector the indicator is dedicated to Data Source filters by the data source information for the indicator Objectives filters by the objective set for the indicator Means of Objectives filters by the means of objectives for the indicator Keyword filters the indicators by the keywords You may want to search the indicated keywords in the ID Title and or Description fields e Indicator Updated filters by the date or a range of dates when indicators were updated the last time A calendar popup is available for these f
108. iculture 59 Education 25 Environment and Sustainable Development 57 Fiscal Management 35 Health Sector 22 Housing sector 85 Industrial 19 Population and Unemployment 23 Private Sector 47 Spatial Dev 26 Tourism 74 Transport and Communication 8 Wastewater 12 Water 8 Youth Sector COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 24 NDP Indicators Section in My Workspace In this section the NDP indicator may be created details of the existing indicators can be viewed and edited The information displayed in the My Workspace module for each indicator includes the following information e Indicator the code of the indicator Indicator Name the title of the indicator Unit of Measure the unit of measure of the indicator of Locations the number of locations covered by the indicator Target the target value of the indicator Actual actual progress of the indicator in percents Updated By last update author Updated On last update date Actions you may view edit and delete X the indicator The NDP Indicators section in the My Workspace module is enriched with an advanced search mechanism For details see chapter Search in NDP Indicators of My Workspace 6 3 1 Adding a New Indicator To add a new NDP indicator from the My Workspace module follow the instructions below IDMS ANALYTICS USER MANUAL 41 1 Go to the NDP Indicators tab of the My Workspace module 2 Click th
109. ields see Figure 13 Calendar Once one or more criteria are selected press the Submit button to get the filtered list of indicators If you want to clean the filtering press the Reset button in the searching section of the screen to clear the defined criteria and then press Submit to get the whole list of indicators IDMS ANALYTICS USER MANUAL 43 7 LIST MODULE In the List module Figure 27 of the IDMS application you can create and execute ad hoc queries on projects data and acquire results in the form of a list 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Help List save Rsaveas 8 ty EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Refine Report Modify Current View CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Approve Year Project Request Year of Approved Projects NDP INDICATORS 1987 Advanced Search Filter by Project Type Project Implementation Status Chapter Govemorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters 1988 View Criteria Remove Filters 1 1 1 1 1 1 1 1 1 1 1 1 1 3 3 5 5 8 5 5 5 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 27 IDMS Application List Module 7 1 Accessing the List Module A list consists of at least one group and one column but the actual
110. ing Body Gol Agency Chapter Sector and Location 4 Beneficiary Gol Entity Govemorate Financial M Beneficiary Gol Agency Qadha Procurement gt Required Resources Beneficiary Gol Agency Monitoring and Evaluation Beneficiary Gol Entity Change History m Executing Body Gol Agency asus vane Executing Body Gol Entity More Filters Y Reset Project Project Implementation Status T View Criteria Remove Filters of Projects TII Project Cost USD ons 8 Freview COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 54 Selecting a Grouping for a Report Note At any point it is possible to remove all components selected for the report and design a Reset new report from scratch by clicking the Reset button Note If you have defined a report which has incompatible columns columns over which reports cannot be generated they will be marked in red and an error message will occur To make your reports productive use the link as marked in red Figure 54 to open the Compatibility Matrix table Figure 55 This is a table that displays the compatibility between all categories and measures in the database to display them in the report I DMS ANALYTICS USER MANUAL 77 Compatibility Matrix indicates compatibility between Category and Measure 5 8 8 3 _ a a o or 2 a ows Categories Columns Measures g g 2
111. ing actions may be taken over the submitted project requests e Reject due to negotiation results For rejected projects draft projects with all the data of the corresponding project may be created for the current or the next year e Abandon due to insufficient funding available or other reasons that may come out during the official revision For abandoned projects draft projects with all the data of the corresponding project may be created for the current or the next year or project may be copied to the next year Copied projects will have the same project code as the original project However all other details of the copied project will be individual Abandoned projects may be processed again if needed e Approve for an implementation The approved requests are copied into a project and are displayed in the Approved Projects list Figure 17 4 For approved emergency projects the following actions are available e Update Attachments by providing additional notes comments about the project and uploading project related documents e Update Financial Progress by indicating the most recent financial data of the project e Update Physical Progress by indicating the most recent physical data of the project e Stop due to being temporarily non actual Stopped projects may be continued again copied to the draft for the current year or for the next year e Cancel due to being temporarily non actual Cancelled projects may be continued again co
112. ion Buildings and Services Education and Higher Education Industrial Education and Higher Education Figure 48 Viewing Chart Legend 9 4 6 Using Mini Map The Mini Map window feature displays an additional view of the country map with a position indicator that corresponds to the current view inside the main screen Figure 49 One of the main features of the Mini Map is that while the Mini Map window responds to position adjustments in the main screen you can also interact directly with it Double clicking any area within the window or dragging the position cursor to the desired place will adjust position both in the Mini Map and in the main screen to the point in the Mini Map window that the user selects IDMS ANALYTICS USER MANUAL 70 fc IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Map Report Dashboard Map EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS Pie Chart IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Info Wasit Cursor position Lat 33 00 Long 44 83 Categories Advanced Search Scaling n ii Nation wide E Chart 1 Outsite of Iraq Administrative Filter by G ifi Auto Pani Governorate Project implementation Status i Various Qadha Governorate 4 Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency ing Body Gol Enti More Filters Y View Criteria Remove Filters
113. ion Status Project Request of Approved Projects NDP INDICATORS New Emergency New Regular Unspecified fanced Search f Feasibility Study Menu d Manipulation Buttons CIP 172821 Filter by Profeet Implementation Status Chapter Governorate CIP 172859 Qadha Year CIP 172901 Beneficiary Gol Agency Design Beneficiary Gol Entity Executing Body Gol Agency Posting Advertisement Executing Body Gol Entity More Filters 9 Implementing Main Menu Bar Cancelled T View Criteria Remove Filters CIP 172848 Accomplished ls Stopped Li Ongoing Emergency Ongoing Regular 1 612 Results 1 4 of 4 Total 2 423 Workspace COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 4 IDMS Analytics Structure It contains the following components This is the application header that contains application name and the Header IDMS logo On the right side the following functions are available e Contact Us e mail address of the IDMS System Administrator I DMS ANALYTICS USER MANUAL 13 My Profile this opens your personal settings and details For details see Registering for a Username and Password About opens the IDMS information window Log Off this button is used to log off the application This is the main toolbar of the IDMS application The following tabs are available here
114. ion Status Chapter Govemorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters Reset Submit T View Criteria Remove Filters L PREVIEW Donor 1 Project Title Project Cost USD Modified Project Cost USD Project 1 Title 1 Project Cost USD 1 Modified Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 Modified Project Cost USD 2 Donor 2 Projet Title Project Cost USD Modified Project Cost USD Project 1 Title 1 Project Cost USD 1 Modified Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 Modified Project Cost USD 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 57 Creating Report 1 You will have the following result Figure 58 IDMS ANALYTICS USER MANUAL 80 Refine Report Ge Donor Please Select Submit Reset Unspecified CIP 170577 08 22 6 839 500 8 839 500 5 50 ana CIP 170578 1 775 000 1 775 000 53 3201 3 063 650 3 063 650 dh ie Saal s CIP 170580 493 805 493 805 CIP 170581 32 660 000 CIP 170582 463 914 Std Ca hands oly dnd y LAG yy plat CIP 170583 460 435 460 435 CIP 170584 Bans i yg CIP 170585 3 614 184 CI
115. ion information section displays the name of the administrative unit when it is pointed on the map 10 Cursor position section displays the geographic coordinates expressed as latitude and longitude for any point on the map IDMS ANALYTICS USER MANUAL 64 9 4 Working in the Map Module 9 4 1 Zooming in Zooming out The GIS tool is equipped with the advanced zooming capabilities used to enlarge or reduce the view of the map on the screen The following zooming options are available Free zoom in zoom out This option allows you to easily explore the data through Intelligent Searching You can enter any combination of letters in the Zoom to panel and select the administrative territory district to navigate to from the list containing the search results Figure 44 The selected item will be magnified and displayed in the main screen My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Help Map save PRSaveas amp l amp EXTERNAL ASSISTANCE PROJECTS gt DONOR PROFILE LA CAPITAL INVESTMENT PROJECTS Zoom to al al PieChart v IRAQ DEVELOPMENT PROJECTS Qadha 4 AL Amara Qadha at 39 74 Long 52 15 Categories Shat AL Arab Qadha Scaling Advanced Search il Nation wide 3 Chart i Outsite of Iraq Administrative i Unspecified Filter by Project i Various Project Implementation Status
116. isplayed or you may choose to display whole modification history on the particular record 6 2 7 Adjust Project Funding Requests In the Adjust Project Funding Requests form Figure 20 you may see only those funds and Gol entities which you are allowed to manage You may expand the list of requests projects for the corresponding Gol entity by clicking the plus sign next to it The Foreign Currency as well as Project Cost and Total are not editable in this form and are defined from each project details see IDMS Capital Investments Projects Application User Manual in REFERENCES The Status of the project indicates whether the project is approved or stopped The following information may be managed here for each project e Local indicates the local funds requested by the project request in the local currency IRQ Iraqi Dinar This value can be set to 0 from this form for the stopped projects only e Foreign indicates the foreign funds requested by the project request in the defined currency This value can be set to 0 from this form for the stopped projects only Note The sum of Local and Foreign funds should not exceed the Project Cost defined for the specific project For details on how the Project Cost is defined see IDMS Capital Investments Projects Application User Manual in REFERENCES The Total of local and foreign funds provided is automatically calculated converted into local currency IRQ Iraqi Dinar and is displayed in red
117. ity to present data on the map of the country In order to access the Map module of the system click the Map tab You will be navigated to the Map module where the map of the country 15 displayed In the Map module you can choose to view different data sets displayed on the map create and display reports save them as pre defined reports arrange them in the desired way print them etc 9 3 Map Module Screen Components The following figure describes some of the features available in the main screen of the Map module Figure 43 1 Zoom to panel allows free zooming to the desired administrative unit governorate or district 2 Chart type selector allows defining whether the data should be presented in form of a pie chart or a bar chart when plotting graphs on the map 3 Navigation controls a set of tools that provide common navigation functions such as panning and zooming 4 Map the map of the country 5 Scale Bar allows you to work out the distances on the map The distances are expressed both in the metric and English units of measure 6 Mini an overview map of the entire country displayed in a small window allowing quick navigation to a desired location with one click without having to zoom out find the new location and zoom in again 7 Layers Panel provides a variety of data to choose to display on the map 8 Legend Panel explains the categories and data series displayed on the map 9 Locat
118. ject reallocation o REALLOCATION REQUIRING FUNDING appears when no enough funds are available for project reallocation g g My Profile About Log Out 2 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM J My Workspace List Chart Map Report 55 Dashboard Help XTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup EISEARCHCRITERIA Executing Body Ministry of Construction and Housing All Agencies Et Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Governorate All Governorates EH Please note that the deadline for emergency projects has been extented to October 2014 Funding Type All Funding Types Le All Project Types Sector All Sectors e 8 Submitted Funding Requests 2 Implementation Status A Statuses 1 Keyword m Expended in Current Expended Search in Project Code ID Title Y Project Code Updated By Updated On Status iD Year Title CIP 172982 5 p 34 20 05005111111 1 200 0 00 traintest26 26 Feb 2014 DM a Process 2 traintest26 04 46 B APPROVED Description Objectives reallocate Request from 5 Submitted to Summary Request from rj Approved Project Request from ii Update to Submit Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 17 Summary in Approved List of Capital Investment Projects Section The following s
119. lic Reports and My Reports groups cannot be deleted 13 3 3 Adding a Sub group In order to add a sub group follow the steps below 1 Click the Add Group button 2 Fill in the desired name for the sub group 3 Click the Enter keyboard button to confirm adding 13 3 4 Re ordering Reports and Groups In order to re order reports report groups follow the steps below 1 Highlight the report report group the sorting order of which needs to be changed 2 Click the Move Up Move Down button 13 3 5 Setting a Report as Default In order to set a report as default follow the steps below l Highlight the report to be displayed in the respective module when you access it 2 Click the Set as Default button The selected report will be marked with default for me option Note This option is available only in the Chart Map and Report modules 13 3 6 Setting a Report as Default for Public Users In order to set a report as default for public users follow the steps below l Highlight the report to be displayed in the respective module when a public user accesses it 2 the Set as Default for Public Users button Figure 80 The selected report will be marked with default for public users option Note This option is available only in the Chart Map and Report modules IDMS ANALYTICS USER MANUAL 106 13 4 Viewing Pre defined Reports In the List Chart Map and Report modules you can view the pre defined reports stored under Pu
120. n the View window the following chart report will appear Figure 41 IDMS ANALYTICS USER MANUAL 59 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace Dashboard f Save Save as m EXTERNAL ASSISTANCE PROJECTS EEE DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS e ETE Iu IR BIA s E Cae Coi Advanced Search Governorate of Projects Filter by Baghdad 711 Project Type Project Implementation Status Chapter Unallocated Governorate Basrah Qadha Anbar Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters Various Najaf Ninaws Diwaniysh Karbala Dhi Qar Other COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC T View Criteria Remove Filters Unallocated Diwaniyah Figure 41 Sample Chart Report 1 8 5 2 Sample Chart Report 2 If you have selected Project Implementation Status as a chart category of Projects Project Cost USD as values to be shown on the chart clicked the 3D Pie chart button to Specify the chart type and activated the Data Table and Legend options in the View window the following chart report will appear Figure 42 IDMS ANALYTICS USER MANUAL fc 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM m My Workspace List Chart Map Report Dashboard Chart Save as EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS
121. n the input window and save IDMS ANALYTICS USER MANUAL 102 13 CUSTOMIZED REPORTING IDMS is used to customize the already created reports in the List Chart Map and Report modules i e to define the way the numeric values can be displayed their format the number of the items to be displayed etc You may re organise the reports in the desired way include it into a group of reports or create a new report group for it rename the report etc IDMS also enables you to export the reports to the desired format Word Excel etc or print them out 13 1 Setting Report Options In the List and Report modules you can set the report options i e define whether the numeric values should be displayed in thousands millions etc In order to set the report options follow the steps below 1 Click the a Set Options button in the top toolbars An Options window Figure 79 will appear 2 Specify whether the row serial number should be displayed in the first column of the generated report by selecting the appropriate value from the respective drop down list Note This option is available in the Report module only 3 Define the format in which the numeric values should be displayed i e whether the original values should be displayed or they should be shown in thousands millions etc This prevents large numeric values represented by many zeros from taking a lot of space in the report Show serial number in first column Show numeric
122. ncial Yeal SS eUD OE ES ipa cH VICA 19 6 2 3 My Draft Funding REQUESTS RET CINA E SU 20 6 2 4 Submitted Funding Redgllests ues reete etr y e Er In nare XT X OE DOC DU eR n 24 6 2 5 ta LR UO Er AERE DUAE 26 6 2 6 AGIUSt BUAGEL GCeINOS us nstetiackt bic eeo cut dpt Cales Cun tice p REOR aa REOR 28 6 2 7 Adjust Project Funding RedilesbS CORR EX oda acide ue Ct dos 31 6 2 8 Regular Funding Request Approval 33 6 2 9 Emergency Funding Request Approval 35 6 2 10 Adding a Capital Investment Project Request 37 6 2 11 Viewing Capital Investment Project Details 37 6 2 12 Search in Capital Investment Projects of My Workspace 37 6 2 12 1 CCK SEI cb ON cece beeen cob ene cee bie 38 6 2 12 2 Advanced SEa E ee ee ee ree 38 6 3 NDP INDICATORS IN MY WORKSPACE MODULE sirsiran a eee mH 39 6 3 1 Adding a NEW conver kee BECK dundee ae eee 40 6 3 2 Viewing Indicator Le TEC EU La PUE o Ev EE E E Dn 41 6 3 3 Search
123. neficiary i Government Entity Agency Ministry of Labor Social Affairs Directorate retirement and social security of workers Implementation z Status Sector Sub Sector Objective NDP Objectives 1 Description 5 1 Notes 1 Figure 78 Details Section 100 IDMS ANALYTICS USER MANUAL 101 12 2 Browsing among Projects In the Details section you can browse among the projects To browse projects use correspondingly Previous or Next buttons in the top of the Details window Figure 78 Note the Chart Map modules you can also scroll down to the bottom of the page find the appropriate project in the list presented and click it for the details to be displayed 12 3 Printing the Project Details In the Details section you can print out the details of the selected project In order to print out the selected project details follow the steps below 1 Click the Print button in the top toolbar A window with printer settings appears 2 Choose the printer settings as needed and press Print 12 4 Editing an Existing Project In the Details section you may also edit those existing projects that have been either created by yourself or you have permissions to manage In order to edit existing projects follow the steps below 1 Click the Edit button at the top of the Details window The data input window appears which is described in the corresponding Application User Manual see REFERENCES 2 Make the appropriate changes i
124. ntial to have a reporting tool that will allow for a visual display of the most important information consolidated and arranged on a single screen so that real time data can be monitored at a glance As a comprehensive reporting tool IDMS removes the limitations on report development giving the possibility to view various types of reports such as lists maps and charts displayed in a user friendly environment on a dashboard Unlike regular reports dashboards provide visual at a glance insight into the data to be analyzed thus giving the decision makers the possibility to leverage information assets in real time through visually rich responsive and personalized business intelligence dashboards This way they will achieve better data interpretation and as a result more informed decision making 11 1 Key Features You can make use of the following key features of the Dashboard tool in IDMS Y An intuitive drag and drop environment that turns adding reports to a dashboard into an easily manageable task Fully resizable report windows Better visualization of the information presented in graph reports The ability to print reports for future reference The ability to export reports on the dashboard in MS Word MS Excel and Adobe PDF formats 3 11 2 Accessing the Dashboard Module In order to access the Dashboard module of the system you should click the Dashboard tab This will navigate you to the Dashboard module In this module
125. of Communications Diala Projects WB h1 USA PROJECTS Donor Commitments and Disbursements by Status Total Donor Contributions by Governorate and Sector Project Listed by Donor Donor Total Commitements and Disbursements Projects Listed by Sector Ongoing UNDG and WE Projects According to Project Ty Total Ongoing UNDG and WEB Projects According to Proj Total Ongoing projects funded by WEB and UNDG F zista ae WB WB ITF 4 cias py pial Alla cras Lial 15 WB ITE aad gt af gall REPORTS Papal xg WB ITF s pens UND itt Figure 81 Organising the Reports 13 3 1 Renaming Reports and Report Groups In order to rename a report report group follow the steps below 1 Highlight the report report group to be renamed f Cancel Set as Default for Public Users Set as default E Rename Delete Add Group sis Move Up Move Down An Organise I DMS ANALYTICS USER MANUAL 105 2 Click the Rename button 3 Fill in the desired name for the report report group 4 Click the Enter keyboard button to confirm renaming Note Public Reports and My Reports groups cannot be renamed 13 3 2 Deleting Reports or Report Groups In order to delete a report report group follow the steps below l Highlight the report report group to be deleted 2 Click the Delete button 3 Click the OK button to confirm deletion Note Pub
126. orts by assigning font characteristics to report components re ordering rows and columns etc The sections below will describe the instructions to customize the reports 10 6 1 Formatting Styling Report Components You may format style the text entries as well as main report table captions and values by assigning to them value characteristics such as font font size font color background color alignment i e left center or right etc In order to format style a report component follow the steps below 1 Click the report component that needs to be formatted styled 2 Select the Properties option from the actions list that appears Figure 61 My Profile About Log Out 9 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Report Help Report ejsave savas 8 GY A amp EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x IRAQ DEVELOPMENT PROJECTS NDP INDICATORS i Title m amm Show details Compatibility Matrix Governorate Add Grouping Advanced Search Add Groupi 2 Columns Rows Title Project Cost USD Add Column Add Sub column Add Sub column Filter by Project Type Propa Data Data Project Implementation Status Add Row Chapter Governorate Qadha
127. ory and chart type Workspace the main working area in the Chart module where the chart designed is displayed IDMS ANALYTICS USER MANUAL 57 8 4 View Screen and Its Components 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM EN LB My Workspace List Chart Report Dashboard Help Chart A m amp EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Main View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Show Data Table Data Label Legend Pattern Muticoor Show in Original NDP INDICATORS me ids Fete Font 7 Size Advanced Search Filter by Project Type Project Implementation Status Chapter 640 Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity 480 More Filters 720 560 View Criteria Remove Filters 400 240 0 Baghdad Basrah Anbar Najaf inawa Karbala Dhi Qar Various Unallocated N Diwaniyah COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 40 View Screen of the Chart Module 1 Show allows selecting one or several of the following options e Data Table presents the information contained in the chart in a grid or matrix e Data Label shows the actual values of each chart cell This option ts disabled if you have selected the pie or line chart types e L
128. ossibility of adding report titles However you can change the default view to make adjustments for other text entry components sub title header and footer as well To be able to provide additional textual information to the report you will have to click the Show Details link and provide the appropriate information in the fields that emerge Clicking the Hide Details link will collapse the text entry fields displaying only the Title e Report grouping allows grouping data according to a specific category Grouped data appear in different tables Each table contains data that fall under one group of the category specified e Rows group data within the report table e Columns show details specific to each table row e Sub columns divide the row details displayed under each column In order to add report components follow the steps below They provide instructions on how to compose and submit queries l Type the text that should appear as the report title in the Title text box 2 Enter a Subtitle Header and Footer if needed 3 n the Group Report by section specify the category which will be used to group data into different tables To add a report grouping click the Add Grouping link in the Group Report by section and select the appropriate category from the menu that appears Figure 54 Note The report will be divided into as many tables as there are table groupings selected 4 Select table rows by clicking on the Add
129. over the GIS tool offers an impressive array of state of the art advanced GIS features such as the ability to zoom freely to select a point on a map and ask the system to display any category of data within a given radius buffered zone querying My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard Map save ERSaveas a A amp EXTERNAL ASSISTANCE PROJECTS SS SE a DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS Pie Chart v IRAQ DEVELOPMENT PROJECTS Cursor position Lat 30 58 Long 46 17 Categories Scaling Advanced Search i Nation wide 3 Chart i Outsite of Iraq Administrative i Unspecified Filter by Project Type 3 i Various Project Implementation Status Chapter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters T View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Select Zoom by Selection Distance Buffered Zone Query Mini Map Figure 43 Map Module 9 1 Key Features of the GIS Tool Below are the key features of the GIS tool in the IDMS application e Vector based platform IDMS ANALYTICS USER MANUAL 62 e Multi layer mapping Dynamic number of administrative territorial units Category or Indicator data Static Data Borders Cities Rivers Roads Cons
130. pied to the draft for the current year or for the next year e Create Draft for the Current Next Year for copying the project to the current next year The copied project will appear in the My Drafts Funding Requests list of the current next year and will have the same project code as the original project However all other details of the copied project will be individual e Reallocate if additional funding is required With this action the project will enter into reallocation request revision phase Reallocation is performed for requesting additional funds from other projects of the selected ministry for the needs of the corresponding funding request I DMS ANALYTICS USER MANUAL 37 For details on each of these actions and what data is required while taking the action see Capital Investment Projects User Manual in REFERENCES For emergency projects that have requested reallocation the Assigned MoP Sectoral Unit user may either verify the reallocation request or send it to the revision Verified reallocation requests are processed to the next stage where funding for reallocation should be confirmed If the funding is available reallocation is approved by MoP Investment Unit user and then project funds breakdowns should be adjusted by Executing Body When the reallocation is adjusted the project enters APPROVED state again If there are no enough funds for emergency project reallocation MoP Investment Unit user rejects the reallocation reques
131. pped In this state Yearly Allocation of the project can be set to 0 See Adjust Project Funding Requests Allocations Note When the project is stopped its implementation is suspended until it is continued Once the project is continued it is checked for the availability of funding for its implementation If the appropriate funds are detected the project status will be set to APPROVED In case there is shortage of financial means the project will move to the REQUIRING FUNDING stage and will remain in this state until the appropriate funds become available o APPROVED appears when the project is approved CANCELLED appears when the project is cancelled IDMS ANALYTICS USER MANUAL 27 Note When the project is cancelled it becomes available for viewing purposes only However it still remains available for reporting and analysis o REALLOCATION REQUESTED appears when the project has been requested for additional funding o REALLOCATION REVISION REQUESTED appears when reallocation request was not verified and sent back to the revision This may happen due to lack of documents for the reallocation request or any other related information REALLOCATION VERIFIED appears when the project reallocation request 15 verified During verification Assigned MoP Sectoral Unit user should check and confirm reallocation documents and other request related information o REALLOCATION APPROVED appears when enough funds are available for pro
132. ppend After the value 24 Sort None Show Rows Total ENG Project Cost USD Caption ARE ENG Reference ARE ENG Ref Text ARE E Expression Expr Member 1 Project Cost USD Operation Select Expr Member 2 Select a member Cancel Figure 64 Assigning Properties to Report Table Components 10 6 2 Re ordering Report Table Components This option is used to establish and modify the order of the report table components like rows columns etc In order to re order report table components follow the steps below 1 Click the component item that needs to be reordered in the report 2 Select the respective Move Up Move Down Move Right Move Left option from the menu that appears The report generated will maintain the order of the items that was displayed in the Report Designer Figure 65 Expression Show As d Sorting Order Move Up Move Down Move Lefi Replace 55 Switch Place With 7 Properties Figure 65 Reordering Report Table Components Note If any of these actions is not possible the respective option will be disabled in the menu I DMS ANALYTICS USER MANUAL 86 10 6 3 Defining the Data Display Type You may select the way in which the numeric values to be included in the report will appear In the final report the numeric values can be expressed either as a Numeric Value or Percentage In order to set the way in which th
133. pproved to 14 05 2014 Project Request from Update m to sj Submit Reset COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 7 Capital Investment Projects Section in My Workspace To start managing capital investment projects select the Executing Body first This will filter all projects for the selected entity You may also select the Agency of the Executing Body to narrow down the list of projects to the specified agency Finally choose a Year to display the projects for Once these selections are made the filtered list of capital investment projects and the available functions will appear in the Capital Investment Project section On top of the Capital Investment Project section there is an Announcements area where the MoP Investment Unit members and administrators can post any information related to the Capital Investment Project submission and approval procedures and any other relevant information Figure 8 For details on how to manage announcements see Managing Announcements IDMS ANALYTICS USER MANUAL 18 gov ig My Profile About Log Out 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM J My Workspace Dashboard EXTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup EISEARCHCRITERIA 00 Executing Body Amanat Baghdad a All Agencies Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
134. quantity of groups and columns is defined by the user s choice of view Please see Modifying the Current View for more details on how to define groups columns of a list In order to access the List module click the List tab You will be navigated to the List module In this module you can view data organised according to the selected groupings and columns modify the currently used list save it as a pre defined report include it under a definite group etc IDMS ANALYTICS USER MANUAL 44 7 2 Expanding the List It is possible to expand the list item level to view the information of the sub level s In order to expand the list item level click the sign next to the name of the list item This will expand the list item group level displaying the first sub level Figure 28 This can further be expanded unless there are no more sub levels to be displayed Note You can expand only one group level at a time If you expand the group level of another list item the previously expanded group level will get collapsed My Profile About Log Out 4 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Report Dashboard Help List felsave RSaveas 4 EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS 2007 NDP INDICATORS T rad 2010 Advanced Search 2011 mass cte 2013
135. quested in the request Updated By last update author Updated On last update date Status the status of the submitted project describes its revision stage The following Statuses are available o ABANDONED appears when the project is abandoned Note The abandoned projects remain in the Submitted Funding Requests list for the current year and cannot be deleted o NEGOTIATION appears when project request is in a negotiation with the relevant Line Ministry o PENDING APPROVAL appears when the MoP Sectoral Unit requires further revisions made on the project request o PROCESSED appears when the project request has been accepted by the MoP Sectoral Unit and there are enough funds available per assigned ceilings of the corresponding Executing Body see Adjust Budget Ceilings appears when the project 15 rejected REQUIRING FUNDING appears when there is lack of funds requested in the project SUBMITTED appears when the project is submitted to the revision UNDER PRIMARY REVIEW appears when the MoP Sectoral Unit is reviewing the project o UNDER SPECIALIZED REVIEW appears when a specialized review is necessary and the responsible MoP Sectoral Unit forwards the project request to another MoP Sectoral Unit for further advice o UNDERGOING REVISIONS appears when the MoP Sectoral Unit requires further revisions made on the project request o VERIFICATION appears when project is sent to verification
136. r CIP 172365 Beneficiary Gol Agency CIP 172744 Beneficiary Gol Entity Executing Body Gol Agency CIP 172761 Executing Body Gol Entity CIP 172762 More Filters CIP 172867 T View Criteria Remove Filters CIP 172920 AL Hamza Qadha ALALOsdeiya achas AL Shamiya Qadha Karbala Maysan Results 1 3 of 3 Total COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 87 Filtered List IDMS ANALYTICS USER MANUAL 113 15 SEARCH IDMS is equipped with a comprehensive search mechanism which allows searching for any relevant information 15 1 Simple Search The simple search interface is available to find any relevant information quickly and easily within the integrated IDMS content Simple search implies that you can type search operators directly into the search box 15 2 Advanced Search In addition to providing easy access to the content the IDMS application has a number of specific features that is used to find exactly what is looked for One of these features is advanced search that allows setting different complex conditions using the Advanced Search form It gives several additional fields which may be used to qualify searches by such criteria as district sub sector project title etc Follow the instructions below to create search criteria l Click the Advanced Search link under the Filters section You will then be redirected to the Filters section Figure 88 Filter by Advanced Search Tex
137. r the chart report is optional Note Clicking the Swap button allows switching places of category and series selections 3 Chart Types allows defining the chart type The following options are available IDMS ANALYTICS USER MANUAL Chart Type 2 Column im 3 3D Bar 4 3D Column Ci 5 Stacked Bar 54 IDMS ANALYTICS USER MANUAL 6 Stacked Column 7 Stacked 3D Bar 8 Stacked 3D Column 10 3D a 11 Line k Exgport Im ort P Asiar Devaopme The vorid Bank isianio Develop roment ott LUnted Nations States A Lieitesct Amant of J Cover Delegation or t 55 IDMS ANALYTICS USER MANUAL 56 10 Show Top lt Number gt indicates the maximal number of category items to be displayed in the chart Show Top Number on Secondary Axis indicates the maximal number of series items that should be displayed on the secondary axis in the chart Becomes available only if a Series is selected This option is disabled if you have selected the pie or line chart types Char Count limits the number of characters to be used to display the category item names to the value set in this field Values allows selecting a value from the list that will define the main chart criteria Update loads the latest data from the database and displays them on the chart Reset Default loads the default chart built according to the default chart categ
138. required The report containing all the real data appears a new window Note If the report to be generated is to contain a large number of data it may take a while to generate it To reduce the report load time it is highly recommended that you redesigned the report and or applied filters so that you could focus on specific data and reduce the report size For more details on how to set report filters see Refining the Report IDMS ANALYTICS USER MANUAL 79 10 5 Sample Reports In the following chapters you can see several samples on reports 10 5 1 Sample Report 1 If you have indicated e Donor as the report table grouping e Project as the row e Title Project Cost USD and Modified Project Cost USD as columns Figure 57 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM e m My Workspace List Chart Map Report Dashboard Help Report lt 8 19 A amp EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE lt DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Show details Compatibility Matrix Advanced Search 2 Columns Project Cost USD Modified Project Cost USD Add Column Add Sub column Add Sub column Add Sub column Filter by Project Type Project Implementat
139. riate category to refine the list view report by and click the Submit button the report will be regenerated with only the selected category data included in it Figure 30 IDMS ANALYTICS USER MANUAL 46 AS 9 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Dashboard List feisave PRSaveas EXTERNAL ASSISTANCE PROJECTS rr ae SEEE E S DONOR PROFILE Refine Report Modify Current View gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS Project Type Please Select m NDP INDICATORS Approve Year 2015 gt Submit Reset Advanced Search Project Type Approve Year Project of Approved Projects New Emergency 2 pem Filter by CIP 173001 Project Type 1 17301 Project Implementation Status Chapter New Regular 1 am Results 1 2 of 2 Year Total E Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters T View Criteria Remove Filters COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 30 Refining a Report 7 6 Hiding Showing I mages in the List In order to make the list load quicker you can choose to hide the images which are displayed in the list These images can be donor flags sector icons etc To show the images in the list click the button located at the top of the screen Figure 31 All the images in the screen will display IDMS ANALYTICS USER MANUAL
140. ries is displayed under the Filter By section The list of all available filter categories is displayed when the More Filters section is accessed 14 1 Creating Filtering Criteria Follow the instructions below to create filtering criteria Filter by Executing Body Gol Agency Executing Body Gol Agency k Kirkuk University Library and Archives Sf Cancel Martyrs Institute Medical Clinics Directorate Ministry Center of Ministry of Communications Reset Ministry Center of Ministry of Construction and Housing Ministry Center of Ministry of Construction and Housing Ministry Center of Ministry of Culture LJ Exclude Current Criteria Figure 82 Filters 1 Click the hyperlink under the Filtering section that represents the Category according to which the filtering will be carried out A Filters window Figure 82 will appear having the Category Item pull down menu set to the selected Category The first text area holds a list of all the available Category items that the report could display whereas the second text area holds a sub set list of the first one You can only edit the sub set list in the second text area At the end of the filtering if the sub set list is empty all the Category items will be included in the report If however the sub set is non empty only the items in the sub set list will be included in the report At the bottom of the pop up window the selection criteria from all c
141. s Setup ESEARCH CRITERIA Executing Body Amanat Baghdad All Agencies Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Governorate All Governorates Fal Please note that the deadline for emergenct projects has been extended to October 2014 Funding Type All Funding Types LM LL LLARLL UO All Project Types Sector Create Request for New Project C Ongoing Project All Sectors ii ID Title Project Code Required Funding Updated By Updated On Status Implementation Status RQSO 014294 iail 42 51 455 es 30203003 0 S i 2 RQSO 014294 5 42 es Lg oL 2 Synergy Admin 05 May 2014 eo x All Statuses gt 2014 2010 m cREATED B A Keyword YJ RQSO 014203 c p 5 5d 4 04000022 50 000 samah investment CREATED amp 2 RQSO 014202 ha shep caa 40408023 0 admin user 02 Mar 2014 a A x Search In Project Code 06 24 CREATED ID J RQSO 014293 xia e p rad 40408021 0 Synergy Admin FEN crearen 8 A X Title Description Submit Move Back Move Next Reallocate SUMMARY 4 Requests 50 000 IQD 0 New from 4 Ongoing 50 000 IQD TA to 5 CEILING ASSIGNED 70 000 000 000 IQD Balance Submitted Requests 70 000 000 000 IQD Request from Balance to be Requested 69 999 950 000 IQD A
142. t and the projects appears back in the APPROVED state Note During reallocation phase the other project which has provided funds to the project requested reallocation will also change its state Once reallocation was verified the project which provided funds should be revised independently for funds breakdown adjustment 6 2 10 Adding a Capital Investment Project Request To add a new project request follow the instructions below l Goto the Capital I nvestment Projects tab of the My Workspace module 2 In the My Draft Funding Requests section click the New Project button Figure 14 3 This will open a form which is described in IDMS Capital Investments Projects Application User Manual see REFERENCES 6 2 11 Viewing Capital I nvestment Project Details Depending on your permissions you may also see or edit project requests added by other users To view details of draft and submitted request and the approved projects in the My Workspace module follow the steps below l Go to the My Workspace module 2 Click the Capital I nvestment Projects tab 3 Expand the My Draft Funding Requests Submitted Funding Requests or Approved Projects lists as needed Figure 7 4 Click the request or project Title you wish to see the details for This will open the selected request project details For details see REFERENCES 6 2 12 Search in Capital I nvestment Projects of My Workspace In the Capital Investments Projects section of the My Workspa
143. t be compatible Click here to view the compatibility matrix Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters Y Reset Submit T View Criteria Remove Filters TIT PREVIEW Chapter Project of Projects Project Cost USD Modified Allocation By Year IQD Expended 100 Project 1 Title 1 Project Cost USD 1 Modified Allocation By Year IQD 1 Expended IQD 1 Project 1 Title 1 Project Cost USD 1 Modified Allocation By Year 100 1 Expended 100 1 Project 2 Title 2 Project Cost USD 2 Modified Allocation By Year IQD 2 Expended IQD 2 Project 2 Title 2 Project Cost USD 2 Modified Allocation By Year IQD 2 Expended IQD 2 j COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 56 Previewing the Report All your added report components and structuring results will be displayed in the Preview section which helps you to check whether the report matches the required output or not This section can be expanded in order to display whole of the information 10 4 Generating a Report The final step in the process of creating a report is report generation By clicking the Res Submit button a request to the Reporting Engine is submitted in order to access the database gather the required data and present it in the manner
144. t to find earch in Chapter x Cancel Governorate Gadha E Reset Title Description Donor Project Code Objectives Project Implementation Status NDP Sub Sector Contract Contract Reference Number Request Request Code Request Status History Transter From Transfer To IDMS Number on Al v A v A A A v Current Criteria Figure 88 Creating a Search Criteria IDMS ANALYTICS USER MANUAL p Note The simple search searching on all fields is also available above the Filters section Define the text to search for in the appropriate field Specify the fields to look in by selecting the appropriate checkbox es Click the OK button to apply the search criteria to the ad hoc query and to the screen that was active prior to the filtering alterations i e List Chart or Map 15 3 Sample Search Criteria Filter by Advanced Search Text to find _ industrial search in E Chapter Cancel Governorate Qadha Reset Title Description Donor Project Code Objectives E Project Implementation Status NDP Sub Sector 7 Contract Contract Reference Number C Request C Request Code Request Status History Transfer From E Transfer IDMS Number Current Criteria industria LLL NDP
145. tal required funds for those drafts e New the number of new drafts in the list and the total required funds for those drafts e Ongoing the number of ongoing drafts requests created for ongoing projects in the list and the total required funds for those drafts e CEILING ASSIGNED the sum of Planned Allocation and Rollover Amount for the selected Executing Body as defined in the Adjust Budget Ceilings form For details see Adjust Budget Ceilings I DMS ANALYTICS USER MANUAL 24 Note For emergency projects see Capital Investment Projects in My Workspace Module this is the sum of Allocation Approved by MoP CoM and Rollover Amount for the selected Executing Body Balance Submitted Requests the remainder calculated based on the Assigned Ceiling and the total of all submitted requested funds Balance to be Requested the remainder calculated based on the Assigned Ceiling the total of all draft and submitted requested funds 6 2 4 Submitted Funding Requests The Submitted Funding Requests list displays the submitted requests Figure 16 created by the Assigned MoP Sectoral Unit group users The following information is displayed in the list ID the code of the request You will see the request code here if the request is copied from an approved project and New for the new request for the selected year Title the title of the request Project Code the request related project code Required Funding the funds re
146. the list will be displayed in an expanded mode Note You can also choose to view the detailed information on all the projects that are in progress in the given territorial unit by pointing the mouse cursor on the lil button e Inthe Report module Create a report indicating Project as a value for the report row and click the Submit button For more details on how to create and generate reports please see Creating a Report In the report generated click the project name 2 Take the necessary actions review the provided information update and improve as needed You may also want to print the project details see Printing the Project Details for details The Close button is used to return to the main screen IDMS ANALYTICS USER MANUAL E GENERAL INFORMATION Project Title yousty Yearly Project ts this project a Yearly Project Yes Funding Type i National Investment Platform Sector 2 7 Chapter Subject Subject Type 04 Buildings and Services 003 Housing Projects Project Type New Emergency Project Code 04003333333 Project Nature Service Start Date Planned Contract Actual in 13 02 2014 when the first contract started End Date 2 Planned Contract Actual 14 08 2014 when the last contract completed Planned Contract Actual 6M 1D Base Year i 2014 Locations Governorate Qadha Nahia Various Various Various Executing Body z Government Entity Agency Ministry of Science amp Technology Be
147. the screen will be disabled Figure 46 This tool may be useful for presentations on screenshots to mark the selected area on the map fe IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace List Chart Map Report Dashboard Map EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE BEEN gt CAPITAL INVESTMENT PROJECTS Zoomto al a GO PieChart v IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Info Cursor position Lat 33 90 Long 45 51 Advanced Search Scaling Nation wide E Chart Administrative i Outsite of Iraq C Auto Governorate C Qadha 3 Unspecified i Various Oats T View Criteria Remove Filters Agriculture Industrial Communications and Transportation Buildings and Services Education and Higher Education Industrial Education and Higher Education Figure 46 Buffered Zone Querying 9 4 4 Using Layers The Layers feature in the Map module provides a variety of data to select to display over the viewing area You can use the Layers feature to display the following information e Display categories e Choose to view data on a scaling map e Plot data in the form of different graphs pie chart or bar chart Display map features such as governorate or qadha borders The following layers can be applied in IDMS I DMS ANALYTICS USER MANUAL 67 Categories This option is used to plot category data on the map and to view them in form of different icons images To enable this option expand the
148. those who access the application as unregistered public user 7 8 Sample Views In the following chapters you can see several samples on list reports 7 8 1 Sample View 1 T Groupings Available Groups Project Type Project Nature Project Implementation Status Subject Subject Type Governorate Gadha Year Maonth Type of Expense Key Performance Indicator Funding Type Man power Resources Energy Resources Selected Groups Chapter Project x Cancel Set as default Setas Default for Public Users 4 Move 4 Move Down Figure 33 Defining List View Groupings for Sample View 1 Available Columns of Approved Projects of Approved Regular Projects of Cancelled Projects Title Objectives Description Project Code Project Implementation Status Actual Duration Months Actual Duration Days Stan Date Actual End Date Actual Stop Date Government Resolution Number Project Cost 100 Figure 34 m Columns Selected Columns of Projects of Projects e by modified total cost p Cancel Set as default Set Default far Public Users d Move Mowe Down Defining List View Columns for Sample View 1 IDMS ANALYTICS USER MANUAL 50 If you have indicated Chapter Project hierarchy as a grouping Figure 33 and of Projects of Projects by modified total cost as columns Figure 34 the following list view will
149. tion about the amount of assistance provided to the country etc This is done in the built in on line Data Entry module Also you can create analytical reports in the List Chart and Report modules e Capital Investment Projects this application is designed to track the public investment projects that have been approved for the implementation and the projects that are currently being implemented These projects comprise the Public Investment Portfolio I DMS ANALYTICS USER MANUAL 7 and are financed out of the national budget Once you have accessed this application you are able to view project details and create analytical reports in the List Chart Map and Report modules Moreover in this application you can add new projects or modify the information of existing projects which is done in the built in on line Data Entry module e iraq Development Projects this application is designed to consolidate the data from the two applications External Assistance Projects and Capital Investment Projects e NDP Indicators this application is designed to track project indicators and the related progress The examples described in the sections below are based on the External Assistance Projects application IDMS provides a web based user interface and requires a web browser Internet Explorer pre installed Note To ensure more flexibility and a more user friendly environment IDMS has been implemented as a bilingual system allowing the d
150. tity More Filters e IC IC Te ic ac Ee T View Criteria Remove Filters Unspecified Accomplished Cancelled Design Feasibility Study Implementing Not Implemented yet i Muthanna o0 00 Posting Advertisernent Settlement accounts Stopped Qaa aly COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 51 Sample Map Report 1 9 5 2 Sample Map Report 2 If you have selected Project Cost USD as a map scale the following map report will appear Figure 52 IDMS ANALYTICS USER MANUAL MS 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Map Report Map EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE gt CAPITAL INVESTMENT PROJECTS IRAQ DEVELOPMENT PROJECTS NDP INDICATORS Cursor position Lat Advanced Search Filter by Project Type Project Implementation Status Chapter Governorate Qadha Year Beneficiary Gol Agency Beneficiary Gol Entity Executing Body Gol Agency Executing Body Gol Entity More Filters View Criteria Remove Filters Info Anbar Dashboard Pie Chart v 31 93 Long 41 09 il Nation wide i Outsite of Iraq i Unspecified i Various Figure 52 Sample Map Report 2 73 Save Save as Categories Scaling No Scale of Projects of Contracts of Requests of Projects Project Cost 100 Modified Project Cost IQ
151. tly selected filters checkbox to save filtering defined along with the report 5 Click the OK button to save the report for future reference or click Cancel to discard the changes made 13 2 2 How to Save a Copy of the Report In the IDMS application you can save a copy of an existing report The copy of the report can be saved in a different location with a different name or edited content In order to save a copy of a report follow the steps below 1 Click the button on the top right side of the screen A Memorize Report window Figure 80 will appear 2 Save the report by the steps described in the section above IDMS ANALYTICS USER MANUAL 13 3 Re organising Reports 104 You can organise the reports in the desired way i e rename the reports create groups to include reports under etc From the List Chart Map and Report modules you can design appropriate reports and organise them in the preferred way In order to organise the reports click the respective Organise Views Charts Maps Reports button at the top right side of the Screen Reports window Figure 81 will appear You may perform the following actions Deleting Reports or Report Groups Adding a Sub group Re ordering Reports and Groups Setting a Report as Default Setting a Report as Default for Public Users PUBLIC REPORTS Project Loan Japan Approval by SRB hala23 12 Golcheen 2010 Education and Higher Education Ministry
152. truction Sites etc Names and Labels Any other type of layer e Data visualization features Plotting Category or Indicator Data as icons images flags Plotting data based on GPS coordinates Any layer which contains data associated to a precise GPS coordinate can be plotted on the map Coloring administrative territories based on dynamic scaling e g level of certain pollution Plotting graphs on maps Attaching photo images to GPS locations or conditional locations e Reference features Legend Dynamic legends are displayed depending on the selection of layer s Tooltips Details of an administrative territories Details on plotted categories and indicators e Navigation features Free zoom in zoom out Mouse wheel based zoom in zoom out Scaled zoom in zoom out Map Panning mouse drag and buttons Mini Map Preview The preview displays a small window of the entire world or country and is used for quick navigation to a desired location with one click without having to zoom out find the new location and zoom in again e GIS specific features Distance Measurement Buffered Zone Querying Geocoding e Internationalization features User interface multi lingual capability Map multi lingual capability e Export amp Print Export to PDF Word or Excel Print IDMS ANALYTICS USER MANUAL 63 e Interoperability Map retrieval via web services 9 2 Accessing the Map Module The system provides for the opportun
153. ummary 15 displayed for the Approved Projects list e Projects the number of approved projects in the list and the total required funds for those projects e New the number of new approved projects in the list and the total required funds for those projects e Ongoing the number of ongoing approved projects created for ongoing projects in the list and the total required funds for those projects ALLOCATED the total funds allocated for all approved projects I DMS ANALYTICS USER MANUAL 28 e Balance to be expended the remainder calculated based on the Assigned Ceiling see Adjust Budget Ceilings the total of all draft and submitted requested funds The following buttons are used for emergency funding requests and are only available during emergency request submission period see Financial Years Setup e Reallocate used to start a reallocation procedure for the selected projects Reallocation is performed to request additional funds from other projects of the selected ministry for the needs of the corresponding funding request e Verify used to verify the reallocation request This button is only active when project is in the reallocation phase e Review used to review the reallocation request This button is only active when project is in the reallocation phase 6 2 6 Adjust Budget Ceilings In the Adjust Budget Ceilings form Figure 18 and Figure 19 adjust the Budget Ceilings of Gol Government of Iraq entity a
154. ustomized groups may also be created on demand IDMS ANALYTICS USER MANUAL 9 4 LOGGING INTO THE IDMS APPLICATION The starting screen of IDMS is the Login Screen The application requires entering a valid username and password and then submitting them The section below provides for the necessary instructions on logging into the IDMS application In order to log into the application follow the steps described below l Provide the username and password in the appropriate fields in the Login Screen Figure 1 2 Click the LOGIN button Note The password is case sensitive Note If you have failed to log in several times the system will be blocked Contact your system administrator in order to unlock your user access The number of unsuccessful login attempts is configured from the Administration Center see IDMS Administration Center User Manual in REFERENCES IRAQ DEVELOPMENT MANAGEMENT SYSTEM The Iraq Development Management System IDMS is a comprehensive web based application that manages the whole cycle of government and donor funded development projects in Iraq inclusive of social and economic as well environmental projects The IDMS will also serve as a reliable credible and ultimately invaluable source of information on the distribution of development projects according to sectors provinces and implementing agencies The IDMS was designed to support and accompany the implementation of the National Development Plan NDP 2010 2
155. values in orginal Ok Cancel Figure 79 Setting the Report Options 4 After finishing click the OK button for the changes to take effect Or click the Cancel button to discard the changes made 13 2 Saving Reports After creating reports of different types you can memorize them as pre defined reports and include them either in the Public Reports group and make them available for all users who access application or in the My Reports group available to you only I DMS ANALYTICS USER MANUAL 103 There are two ways of saving a report in the IDMS application You can save a newly created report or save a copy of an existing report with a different name in a different location or with a different content 13 2 1 How to Save New Reports From the List Report Chart and Map modules you can design an appropriate report and save it In order to save the report created follow the steps below l Click the ej Save button on the top right side of the screen A Memorize Report window Figure 80 will appear 2 Define the report name in the Memorized Name field both in English and Arabic Memorized Name ENG ARB Include under the following Group PUBLIC VIEWS Include curre ntly selected filters Ok Figure 80 Memorizing a Report 3 Specify the group the report will be included in by selecting the appropriate value from the I nclude under the Following Group combo box 4 Check the Include curren
156. w drafts in the list and the total required funds for those requests Ongoing the number of ongoing project requests created for ongoing projects in the list and the total required funds for those requests CEILI NG ASSI GNED the sum of Allocation Approved by MoP CoM and Rollover Amount for the selected Executing Body as defined in the Adjust Budget Ceilings form For details see Adjust Budget Ceilings Balance to be allocated the remainder calculated based on the Assigned Ceiling and the total of all submitted requested funds IDMS ANALYTICS USER MANUAL 26 9 My Profile About Log Out pF 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM E My Workspace List Chart Map Report 58 Dashboard Help XTERNAL ASSISTANCE PROJECTS CAPITAL INVESTMENT PROJECTS NDP INDICATORS Financial Years Setup EISEARCHCRITERIA Executing Body Ministry of Construction and Housing All Agencies x E Add Edit Ceilings ALL 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Governorate All Govemorates Fal Please note that the deadline for emergency projects has been extented to October 2014 Funding Type All Funding Types x All Project Types Sector All Sectors E Submitted Funding Requests 2 Implementation Status ti All Statuses unctons 7 view Statuses gt Keyword v ID Title Required Funding Updated By Updated On Status Search In Project Code V ROSO
157. when all required fields are filled in Project ID Project Title V Updated By Updated On Ready for Submission DRAFT water supply Ready Bl DRAFT build sustainable capasity in iraq Not Ready DRAFT The Project for Improvment of transit Switches admin user 16 Dec 2012 02 17 Ready DAD Iraq DRAFT Rehabilitation and medium term Interventions in Water amp Sanitation in the Southern Governorates of admin user 01 Feb 2012 04 17 Not Ready DAD Iraq DRAFT ICT in education for iraq project Ready DRAFT ICT in education for project Ready DRAFT Human Rights Project for 2006 2007 Phase 8 Phase 11 hala kamel 06 Sep 2012 05 55 Ready B icd Project ID Project Title Updated By Updated On Submitted On OP 2670 Public Affairs Reporting Workshops and News Exchange Iraqi Elections 2004 2005 admin user 23 Sep 2008 11 36 23 Sep 2008 DAD Iraq OP 10336 Involving the Iraqi journalists and media in covering the Constitutional process admin user 04 Apr 2013 07 08 04 Apr 2013 DAD Iraq OP 10337 Involving the Iraqi journalists and media in organising Public Debates for the Constitutional process admin user 04 Apr 2013 07 15 04 Apr 2013 and Support a New Democracies TV film Festival DAD Iraq OP 39537 PARSON STUDY TAL AFAR HQ Ninawa Govn Tal Afar Dist 01 Apr 2008 0 OP 35549 1B NATIONAL PLC NETWORK REHABILITATION GRC 01 Apr 2008 0 OP 35550 1 REGI
158. window and navigate you to the Report module IDMS ANALYTICS USER MANUAL 84 4 IRAQ DEVELOPMENT MANAGEMENT SYSTEM My Workspace List Chart Report Dashboard Help Report 5 Yaw A g EXTERNAL ASSISTANCE PROJECTS DONOR PROFILE DESIGN gt CAPITAL INVESTMENT PROJECTS Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report IRAQ DEVELOPMENT PROJECTS NDP INDICATORS i Title Show details Compatibility Matrix Governorate Add Grouping Advanced Search Add Groupi Columns Te Expression 400 Column Add 5 Filter by 21 Sorting Order gt Project Type Project Project Implementation Status Add Row Chapter Govemorate Move Right Qadha Remove Year 3 Replace Beneficiary Gol Agency 57 Switch Place With Beneficiary Gol Entity e Executing Body Gol Agency Executing Body Gol Entity Y Reset Submit More Filters T View Criteria Remove Filters PREVIEW Pee Governorate 2 Project Cost USD Project 1 Title 1 Project Cost USD 1 Project 2 Title 2 Project Cost USD 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 63 Reports Window with Properties Focus on the Column IDMS ANALYTICS USER MANUAL 85 Project Cost USD Show Numeric Value A

Download Pdf Manuals

image

Related Search

Related Contents

0843 FLEX Polyclonal Rabbit Anti-Human Prostate-Specific  here  Stow MS-40H User's Manual  GFI EventsManager f/Servers, Add, 1-9S, 3Y, ENG  Redi Niche RN1620S-BI Installation Guide  USER`S MANUAL  Installation Guide  交流アーク溶接機用自動電撃防止装置構造規格改正検  

Copyright © All rights reserved.
Failed to retrieve file