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HIV MRT USER MANUAL - KIT Solutions Support Site

1. This is a screenshot of the Project Organization and Community Capacity Edit Form with the Collaborator Type selected Project Organization and Community Capacity Information Date Joined mmiddiyyyy Group Type Staff ly Name 200 characters maximum Position Title 200 characters maximum FTE Actual FTE Approved Status O Active Save TICE Save button This is a screenshot of the Project Organization and Community Capacity Edit Form with the Staff Type selected KIT Solutions 2012 Editing a Project Organization and Community Capacity Member 1 Click Capacity from the main menu 2 Click Project Organization and Community Capacity from the submenu 3 From the listing page select the project organization or community capacity you wish to edit by clicking the member Name The details will appear in Edit Mode 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting a Project Organization and Community Capacity Member 1 Click Capacity from the main menu 2 Click Project Organization and Community Capacity from the submenu 3 From the listing page select the project organization or community capacity you wish to delete by clicking the member Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The re
2. Home Planning Guiding Principles Guiding Principles Online Training Video Guiding Principles Use this section to add edit your O sort activities by column Select a p o Planning Use the table heading links to Create New Principle ciple s edit page button Create New Principle Guiding Principle Date Identified Form Teach One Project Advisory Board Continuous Quality Improvement TOPAB to guide grant activities develop 6 15 2010 TOP s y sion vision and organizational structur This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Guiding Principles Guiding Principles Online Training Video Guiding Principles ES A A a Date Identified mm dd yyyy Guiding Principle Continuous Quality Improvement v Description Save button 1000 characters maximum Save Cancel This is a screenshot of the Guiding Principles Edit Form KIT Solutions 2012 MRT Management Reporting Tool Editing Guiding Principles 1 Click Planning from the main menu Home Planning Guiding Principle 2 Click Guiding Principles from the submenu Guiding Principles Online Training Video a a a Guiding Principles 3 From the listing page select the guiding principle you wish to edit by clicking the eT ee i i Use this section to add edit your Organi
3. PAC Weekly Team Meeting 4 5 2010 October Meetin 10 21 2010 Virtual Meeting HIV Testing in 40 2 2008 This is a sample screenshot of the Project Advisory Council Meetings Listing Page Management Reporting Tool Home Assessment EEN Planning Implementation Evaluation Administration Home Capacity Project Advisory Council Meetings Project Advisory Council Meetings Online Training Video Project Advisory Council Meetings Create or Edit your Project Advisory Council Meeting information SALARIAL AAA SSA SARA SSA SAS Meeting Information Meeting Date Meeting Name Topic 200 characters maximum e Upload Agenda Upload Agenda This is a screenshot of the Project Advisory Council Meetings Edit Form 5 KIT Solutions 2012 To upload a Minutes document perform the follow steps a Click the Browse button b Select the document you wish up upload Click Open The file path will now appear next to Upload Agenda Note For instruction on how to view the uploaded document see Editing Project Council Meetings c Clickthe Upload Minutes button Use the check boxes to select the meetings Attendees Note The Attendees were added from the Project Organization and Community Capacity section Click the Save button Note Click the Cancel button to cancel this entry Upload Minutes No file selected Upload Minutes Attendees Bob Higgins Charles Garcia e
4. 5 The record will be removed from the grid MRT HIV User Manual 57 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Guiding Principles Guiding Principles Online Training Video Guiding Principles Use this section to add edit your Organization s Guiding Principles related to Capacity Use the table heading links to sort activities by column Select a principle s name to be brought to that principle s edit page Create New Principle Ran ncintinn Guiding Principle name 3 31 2010 This is a sample screenshot of the Guiding Principles Listing Page Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Guiding Principles Guiding Principles Online Training Video Guiding Principles Create edit your Organization s Guiding Principles PSSS RS SS AS SS AS SA SS SS SS SS SS SS SS US SCC SEUSS EU SS USES SS RS SS Guiding Principle Information Date Identified 3 31 2010 mmiddiyyyy Guiding Principle Participatory Involvement bl Description Ensure that participants who are most at risk are able to participate in HIV prevention Capacity Building 1000 Delete button Save Cancel Delete This is a sample screenshot of the Guiding Principles Edit Form O KIT Solutions 2012 Accomplishments and Barriers Use this section to enter information on any
5. Delivery Mechanism Other Distance Learning KIT This is a sample screenshot of the Technical Training and Assistance Listing Page Technical Training and Assistance Record any Training and or Technical Assistance that may be needed by your Organization or your Community When entering a new record the status may be Needed Once that assistance has been received you should come back into the system and update the status to Received snipe iii mn a na EEEIEE E I AE E EOE E O EEE S E E EESE EREE ES OORE S EEEO RREO I ORE E OERE S EEO S E EET ERE Training Technical Assistance Information Date Requested mmiddiyyyy Status Select One bd Training TA Topic Select One Delivery Mechanism Salact One v Source of Assistance Select One Was the training or TA provided ina No timely and effective manner Yes Description Save button Save ancel This is a screenshot of the Technical Training and Assistance Edit Form o J RA A KIT a Aal na DIA 54 KIT Solutions 2012 12 MRT Management Reporting Tool Ed iti n g Tech n ical Trai n n g a nd Assista nce Home Assessment Capacity Planning Implementation Evaluation Administration 1 Click Capacity from the main menu 2 Click Technical Training and Assistance from the submenu Technical Training and Assistance Online Training Video 3 From the listing page select the technical and training assistance you wish to Technical Traini
6. 2012 Environmental Strategy Outcomes Use this section to add environmental strategy outcomes Adding Environmental Strategy Outcomes 1 2 3 Click Implementation from the main menu Click Environmental Strategy Outcomes from the submenu select the environmental strategy from the Environmental Strategy Name dropdown menu Note The Environmental Strategy Name populates with the information entered under the Indirect Service Planning section The Planning Indirect Service must be an Environmental Strategy Click the fai Outcome Dats Add Outcome Data link Select the outcome data source from the Outcome Data Source Type dropdown menu MRT HIV User Manual Home Assessment Capacity Planning Implementation Evaluation Data Tools Administration Home Implementation Environmental Strategy Outcomes Environmental Strategy Outcomes Online Training Video Environmental Strategy Outcomes Use this section to enter outcome data for your environmental strategies To view previously entered outcomes select an environmental strategy name in the drop down menu below Click the Add Outcome Data link next to the environmental strategy you identified to add a related outcome To add follow up outcome data to a previously entered outcome click the Add Follow Up Outcome Data link Click on the outcome link to edit or delete the record To view or edit previously entered data or add data for an Environmental Strategy select an Env
7. 3 From the listing page select the accomplishment or barrier you wish to delete by Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 2010 v Accomplishment Barrier Name Maintain Full Project Staff 200 characters maximum clicking the accomplishment barrier Name The details will appear in Edit Mode Type Accomplishment 4 Clickthe Delete button aee AS Note Click the Cancel button to cancel this entry ri ld varying levels of expertise and ethnic gender cultural backgrounds project capacity and maintaining full project staffing 0c rte nayimum 5 The record will be removed from the grid a Save Cancel Delete Delete button This is a Sample screenshot of the Accomplishments and Barriers Edit Form MRT HIV User Manual 83 KIT Solutions 2012 Conclusions and Recommendations Use this section to add Conclusions and Recommendations related to Planning Adding Conclusions and Recommendations 1 Click Planning from the main menu 2 Click Conclusions and Recommendations from the submenu 3 Click Aisa Coen Raton the Add Conclusions Recommendations button 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Entera name of the conclusion or recommendation in the Conclusion Recommendation Name text box 6 Enter details about this conclusion recommendation in the De
8. Add Subcontractor button 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter a name of the subcontractor in the Subcontractor Name text box 6 Enter the funding amount into the Funding Amount text box 7 To Upload Statement of Work perform the follow steps a Click the Browse button b Select the document you wish up upload Click Open The file path will now appear next to Upload Statement of Work Note For instruction on how to view the uploaded document see Editing Subcontractors c Clickthe Upload Statement button 8 Click the Save button Note To view the document that has been uploaded simply click the link to the name of the document MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Subcontractors Add Subcontractor button Funding Amount Date Identified 12 500 00 3 1 2011 Subcontractors Description List Add Subcontractor This is a sample screenshot of the Subcontractors Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Subcontractors Subcontractors Description Add a A AAA AAA AAA AAA AAA OOO OOOO RARA Subcontrac
9. Evaluation Administration Home Implementation Direct Service Implementation Direct Service Implementation A Direct Service is a service delivered directly to participants either in a one on one or group format Use this section to record the implementation of your Direct Service and any adaptations you may have made If you need to add a Direct Service do so in the planning section Click on the Direct Service name that you ve assigned to edit a previously entered record MAI SPF Interventions 1 HIV amp STD Counseling and Testing 1 1 HIV Testing 1 2 HIV Education 2 Unplanned Intervention Add Direct Add Direct Service link ervice Pa This is a sample screenshot of the Direct Service Implementation Listing Page Direct Service Implementation A Direct Service is a service delivered directly to participants either in a one on one or group format Examples include HIV or substance abuse education sessions case management HIV testing counseling The individual and group dosage forms provide a list of direct service types Community outreach activities are not considered direct services Enter information for the Direct Service you implemented SOSA PR IA AA A IA A ARA IATA A NAAA Direct Service Implementation Information Date Service Started mm dd yyyy Date Service Ended mm dd yyyy Direct Service 200 characters maximum Location 200 characters maximum Location Zip Codes 5 charact
10. Organization s Capacity in the Impact on Organization s Capacity text box 9 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Conclusions and Recommendations Conclusions and Recommendations Online Training Video Conclusions and Recommendations Add Conclusion Recommendation button Use this section to add Conclusions and Recommenda records by column Select a record s name to be brov eading links to sort Add Conclusion Recommendation Name Description Type Date Identified Recently we have had some suc e sin building capacity in our efforts to mb at the o f IV drugs peat bs sub eque nt 0 2010 spre sania of HIV IAIDS and Hep in athe Building capacity 4 10 2010 p ommunity Collabo aan w ith Maricopa CMRC This is a sample screenshot of the Conclusions and Recommendations Listing Page Conclusions and Recommendations Enter information for your Conclusion or Recommendation sm ch N E a NN NR E EO E O SN O ON OR NEO NT TR NOA DER OO NN TRONO NON RA SOS TR O XT RO E E E Conclusion Recommendation Information Date Identified mm dd yyyy Conclusion Recommendation Name 200 characters maximum Description of Conclusion Recommendation 1000 characters maximum Capacity Expansion Type Select One
11. SA Screening via CRAFFT a e 2 6 May SA Screening via CRAFFT ool SI This is a sample screenshot of the Participant Recruitment Activities Listing Page Outreach Recruitment Activities Historical View your historical outreach recruitment activities Outreach Recruitment Activity Information Activity Date 12 10 2009 mmiddiyyyy Goal Area MSA Decrease HIV transmission among minority young adults ages 18 to 24 in the St Louis Metropolitan Statistical ea Activity Name SISTA Teaser Description A 7 young African American women participated in this outreach recruitment event in STA intervention was highlighted to give potential participants an idea of some of the topics and activities that will be covered throughout the intervention The group was able to be very En and honest with each other very quickly Subjects covered were drug use especially prescription drugs sexual abuse assault sexual identity a intimate familial and platonic mental illness previous suicidal ideation family dysfun image low self esteem Overall these young women demonstrated an interest in further e for the actual SAMHSA SISTA intervention Incentives Cancel Cancel button This is a sample screenshot of the Outreach and Recruitment Activities Historical Form O KIT Solutions 2012 Referrals Use this section to report the total number of referrals that a member has received during the reporting period Ad
12. See the Calendar Feature section for additional details select the status from the Status dropdown menu a If Closed is selected enter the date closed in the Date Closed text box Select the training topic from the Training TA Topic dropdown menu select the delivery mechanism from the Delivery Mechanism dropdown menu select the source for this assistance from the Source of Assistance dropdown menu a lf Otheris selected enter the source of assistance in the Specify Other Source text box Use the radio buttons to select if the assistance provided was Timely and Effective a If Nois selected you must provide further details in the Explanation text box Enter details about training TA in the Description text box Click the Save button Note Click the Cancel button to cancel this entry HIV User Manual 02 D MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Technical Training and Assistance Technical Training and Assistance Online Training Video Technical Training and Assistance Use this section to record any Training and or TechnicaLA Organization or your Community Use the table headi record s name to be brought to that record s edit page hv members of either your ecords Select a Add Training Technical Assistance button Add Training Technical Assistance T AT Date Requested 4 1 2010
13. View your historical Outreach Recruitment Activities Enter edit and delete Referrals Enter edit and delete Environmental Strategy Outcomes Enter edit and delete Guiding Principles Enter edit and delete Accomplishment Barriers Enter edit and delete Conclusions and Recommendation SS N D PEE SN SS h i i a k O POo0oNnN O MRT HIV User Manual 86 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Data Tools Administration Home Implementation Implementation Implementation is the point at which the activities developed and defined in the Assessment Capacity and Planning steps are conducted Numbers Served Add Number oP Persons Served related to implementation Grant Expenditures Add Expenditure related implementation Intervention Implementatio Add information for your pene related to implementation Direct Service Implementation Edit direct services that were conducted HIV Testing Implementation Add information for HIV Testing services related to implementation Indirect Service Implementation Add information for the Environmental Strategy or Information Dissemination activity related to implementation Participant Recruitment Activities Add information for your recruitment activities related to implementation Referrals Reportthe total number of referrals that a member has received during this reporting period Environmental Str
14. What does this environmental strategy target Environmental Strategy Purpose Environmental Strategy Description What is the objective of this environmental strategy Environmental Strategy Begin Date End Date Select One Select One 1000 characters maximum 1000 characters maximum mm dd yyyy mm dd yyyy This is a sample screenshot of the Indirect Service Planning Edit Form How many people do you plan to reach through this environmental strategy Is this environmental strategy evidence d based Evidence based Justification Check all that apply O Yes O No O Inclusion in a Federal List or Registry of evidence based interventions C Being reported with positive effects in a peer reviewed journal O Documentation of effectiveness based on all three of the following criteria 1 based on solid theory validated by research 2 supported by a body of knowledge generated from similar interventions 3 consensus among informed experts of effectiveness based on theory research practice and experience aoe Save Button This is a sample screenshot of the Indirect Service Planning Edit Form MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing Indirect Service Planning 1 Click Planning from the main menu Home Planning indirect Semice Panning 2 Click Indirect Service Planning from the s
15. Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Challenges Barriers that you experienced while performing activities related to Planning Adding an Accomplishment or Barrier 1 Click Planning from the main menu 2 Click Accomplishments and Barriers from the submenu 3 Click the es Add Accomplishment Barrier button 4 Select the reporting period when this accomplishment or barrier occurred from the Reporting Period dropdown menu 5 Enter a name for the accomplishment or barrier in the Accomplishment Barrier Name text box 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about this accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 82 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning omplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Planning Each Accomplis se the table heading links to sort Accomplishments Barriers by column Clic Accomplishment or Barrier to edit that record Add Accomplishment Barrier button Add Accomplishment
16. Click the Create New Goal button Expand capacity to provide substanc Expand capacity to provide substance 8 5 2010 abuse and or HIV prevention TITA abuse and or HIV prevention services 7 HIV Testing moona number of older adults tested for 8 1 2010 This is a sample screenshot of the Goals Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Goals 4 Enter the date this goal was established in the Date Established text box as Goals mm dd yyyy or use the Calendar feature to select the date See the Calendar Add your MA SPF Goals yyy Feature section for additional details r E T IA AARAA ANAA 5 Enter a name for this goal in the Goal Name text box 6 Enter details about this goal in the Description text box Date Established mney T Click the aia Save button Goal Name Note Click the Cancel button to cancel this entry 200 characters maximum Description Save button Save Cancel This is a screenshot of the Goals Edit Form MRT HIV User Manual 65 O KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Goals Editing Goals 1 Click Planning from the main menu 2 Click Goals from the submenu a on A goal is a broad statement of what the project is intended to accomplish In this section add your MAI SPF goals
17. Home Assessment Community Needs Assessment Synopsis Information Community Needs Assessment Synopsis Information Online Training Video Community Needs Assessment Synopsis Information Single Form View The Community Needs Assessment gives you a complete picture of the environment you are serving You should gs update your Community Needs Ass The Single Form View is used when the data entered is updated periodically Only Edit This Recor Edit This Record button one form is available and edited The Single Form View displays the fields on the Edit Form See the 3 Edit Form section for details on the Edit Form Community Needs Assessment Synopsis Information y A vec Date Approved 40 21 2010 mmiddiyyyy y mi i Target Community Name Maricopa e An Edit This Record button will be available to modify the data Target Geographical Area Urban Exurban Target Gender Male Female Transgender Target Race White Black African American This is a sample screenshot displaying a Single Form View Listing Page MRT HIV User Manual 15 KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Online Training Video Edit Forms Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activit
18. Save button This is a screenshot of the Project Advisory Council Meetings Edit Form Editing Project Advisory Council Meetings 1 Click Capacity from the main menu 2 Click Project Advisory Council Meetings from the submenu 3 From the listing page select the project advisory council meetings you wish to edit by clicking the project advisory council meetings Name The details will appear in Edit Mode 4 To view the document that has been uploaded simply click the link of the name of the document 5 Make any changes needed to the form 6 Click the Save button Note Click the Cancel button to cancel this entry Deleting Project Advisory Council Meetings 1 Click Capacity from the main menu 2 Click Project Advisory Council Meetings from the submenu 3 From the listing page select the project advisory council meetings you wish to delete by clicking the project advisory council meetings Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MRT HIV User Manual 93 M T o Management Reporting Tool Home Assessment E Planning Implementation Evaluation Administration Home Capacity Project Advisory Council Meetings Project Advisory Council Meetings Online Training Video Project Advisory Council Meetings Use this section to add Project Advisory Council meetings Use th
19. System Change within Communities Survey Data x 1000 characters maximum mmiddiyyyy 200 characters maximum 200 characters maximum 1000 characters maximum This is a screenshot of the Outcome Sources Edit Form Sample Size item Wording Response Options Value Type Calculated Value Validity comments concerns Save Cancel Clear 200 characters maximum 200 characters maximum 200 characters maximum Select One po 1000 characters maximum This is a screenshot of the Outcome Sources Edit Form 7 If Event Surveillance Data is selected as the Outcome Data Source Type use the following instructions a 8 Click the Note Click the Select the survey used to collect the data for the measure from the Data Source dropdown menu Enter the name of the data source in the Data Source Name text box Indicate the timeframe the data was collected as mm dd yyyy in two 2 fields Data Source Time Frame Begin Date and Data Source Time Frame End Date or use the Calendar feature to select the date See the Calendar Feature section for additional details Enter the outcome of the survey data in the Reported Outcome For Event Data text box Enter any comments or concerns regarding the data source in the Data Source Measure Comments text box Enter the population the event was designed to represent for the measure in the Population from which Event Data is Based text
20. This is a sample screenshot of the Indirect Service Implementation Edit Form Indirect Service Implementation An Indirect Service is provided to the community or population as a whole as opposed to direct services which are delivered to participants directly in a one on one or group format Environmental strategies and information dissemination are examples of indirect services e g media campaigns billboards distribution of pamphlets community a Enter information for your implemented Indirect Service mmmn mmmn mnn nmmn mnnn sn mn cns sn mn mnn nsn snn mnn enan an sn mnnn onenn mn mn onanga snn ononon anann snn an snn mnn anon sn sn nnn on sn sns sn mn sn onon nmn ononon mnnn nanen 0000 a Indirect Service Implementation Date Service Started 7 23 2010 mmidd yyyy Date Service Ended mmiddiyyyy Indirect Service Name Improving Access to Substance Use or HIV Prevention Services Approximately how many people did you 20 reach through this indirect service Is the number of people reached actual Actual or estimate j 5 Estimate Did implementation of this indirect Yes service go according to plan 5 No Delete Button Delete z This is a sample screenshot of the Indirect Service Implementation Edit Form Cancel KIT Solutions 2012 Participant Recruitment Activities Use this section to add edit your recruitment activities Adding Participant Recruitment Activities 1 Click Implementation from
21. Year 2 tst Qtr 10 1 2010 12 31 2010 3 From the listing page select the accomplishment or barrier you wish to delete by e AAA clicking the accomplishment barrier Name The details will appear in Edit Mode aS i 4 Click the sii Delete button Description As of July 7 2010 we collected over 139 completed baseline Note Click the Cancel button to cancel this entry si bce ia ae a al 5 The record will be removed from the grid Save Cancel Delete Delete button This is a sample screenshot of the Accomplishments and Barriers Edit Form MRT HIV User Manual 123 KIT Solutions 2012 Conclusions and Recommendations Use this section to add Conclusions and Recommendations related to Evaluation Adding Conclusions and Recommendations 1 Click Evaluation from the main menu 2 Click Conclusions and Recommendations from the submenu 3 Click ii the Add Conclusions Recommendations button 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter a name of the conclusion or recommendation in the Conclusion Recommendation Name text box 6 Enter details about this conclusion recommendation in the Description of Conclusion Recommendation text box 7 Select the capacity expansion type from the Capacity Expansion Type text DOX a lf Other is selected enter the Other Capacity
22. potential participants Establishing relationships wi ese community agencies might also help in tracking clients in the future activities by column Click Add Recruitment Activity button 6 10 2010 This is a sample screenshot of the Participant Recruitment Activities Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Participant Recruitment Activities Participant Recruitment Activities Activities aimed at attracting participants to a specific prevention program by informing community members of the existence of the program and advertising its benefits e g distribution of promotional materials AAA sas a ai aa aa man aa ada ASS SS ee ee ee SS SS SA Participant recruitment Activity Information Date Activity Started mm dd yyyy Date Activity Ended mm dd yyyy Activity Name 200 characters maximum Activity Description 1000 characters maximum How many people did you reach through these recruitment activities Se Save button This is a screenshot of the Participant Recruitment Activities Edit Form O KIT Solutions 2012 Editing Participant Recruitment Activities Click Implementation from the main menu Click Participant Recruitment Activities from the submenu From the listing page select the activity you wish to edit by clicking the Activity Name The details will appear in Ed
23. 6 The record will be removed from the grid MRT HIV User Manual Environmental Strategy Outcomes Use this section to enter outcome data for your environmental strategies To view previously entered outcomes select an environmental strategy name in the drop down menu below Click the Add Outcome Data link next to the environmental strategy you identified to add a related outcome To add follow up outcome data to a previously entered outcome click the Add Follow Up Outcome Data link Click on the outcome link to edit or delete the record To view or edit previously entered data or add data for an Environmental Strategy select an Environmental Strategy Name Environmental Strategy Name System Change within Communities Environmental Strategy Outcomes Record Listing System Change within Communities Add Outcome Data 1 Other 10 17 2011 During the past 30 days on religious purposes Add Follow Up Outcome Data 1 1 Other 12 16 2011 Durina the past 30 days on how many days did you drink one or more drinks of an alcoholic beverage more than a few sips Data Source link alcoholic beverage more than a few sips not for not for religious purposes Sample screenshot displaying the Environmental Strategy Outcomes Listing Page i Less than 10 10 12 13 14 15 16 17 18 19 20 Never used esponse Options 1000 characters maximum Value Type iz Percentage Calc
24. A AA AAA 39 Editing Community Needs Assessment Changes and Uns a ass 40 Deleting Community Needs Assessment Changes and Updates cccssessssssssssssssessssssssessessesessesessessesaesecseseesassessesasseseesacseseesacsassesacsasseseesasseseesacseseesacsaseesansasersansasnsansas 40 GUNGING PA radar 41 Adding e ee ee 41 A IO 0 y o E o A 42 Deleting Guiding AMA cu dia 42 ACcOMPISAMENIS ANA BANGIS ri A NS A A ste idiota 43 AGGING ANM ACCOMDISAMENTON BAMIO copanan Es inne 43 EGIINGAGCOMPIISIIMEMIS aC Dal Ela 44 Deleting ACCOMPISHIMEMIS ANG Barinas lidia lc didas 44 Conclusions and RECOMMENCALTIONS cis 45 Adding GONCIUSION an FEC OMMMENG MINS O DS 45 Editing Conclusions and eC COMMUN CIN ONS cesta ts id on 46 Deleting Conclusions and necommendaloNS eurillos totali 46 G1 65 0 y POP OPC o ere ent or a Rn PT re re A eee rere 47 Project Organization and Community Capacity ccesesessssssssssscsecsessessessessessesessessessesseseeseesessesseseessusausausessessesseseeseeseusaesassassesseseeseeseesaesausausassaseeseeseeseesausausausaseassasaesaneateas 48 Adding Project Organization and Community Capacity MembelS escocia ati 48 Editing a Project Organization and Community Capacity MEME LLENADO ooo 50 Deleting a Project Organization and Community Capacity Member c cccccssesssssscssssecssssesscsessessessesessessessesseseesausassesseseeseeseeserseusaesassesseseeseeseesaeseusausaseaseeseesaesansaesateass 50 PROJCCLAGVISOMy
25. Barriers Online Training Video Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Implementation mc nt cc cm a O O O O ci OO E O O O OO O DO O O O O E O O OO E a OO OO O i O O a te OO E OOO OA Deleting Accomplishments and Barriers You may now Edit this record ee 2 Click Accomplishments and Barriers from the submenu Reporting Period Se Ee 3 From the listing page select the accomplishment or barrier you wish to delete by AicompllstiianiiBacdas Name Follow up Hepatitis A amp B clicking the accomplishment barrier Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid Type Challenge Barrier Y Since Hepatitis A amp B immunizations are not provided on site participant compliance with completing all three dose requirements is poor despite efforts to encourage follow up Delete button Save Cancel Delete This is a sample screenshot of the Accomplishments and Barriers Edit Form Description MRT HIV User Manual 112 KIT Solutions 2012 Conclusions and Recommendations Use this section to add Conclusions and Recommendations related to Implementation Adding Conclusion and Recommendations 1 Click Implementation from the main menu 2 Click Conclusions and Recommendations from the submenu 3
26. Click the Add Conclusions Recommendations button Add Conclusion Recommendati n 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter a name of the conclusion or recommendation in the Conclusion Recommendation Name text box 6 Enter details about this conclusion recommendation in the Description of Conclusion Recommendation text box 7 Select the capacity expansion type from the Capacity Expansion Type text DOX a lf Otheris selected enter the Other Capacity Expansion Type text DOX 8 Enter details about how this objective will have an Impact of Organization s Capacity 9 Clickthe Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 113 MRT Management Reporting Tool Home Assessment Capacity Planning implementation Evaluation Administration Home Implementation Conclusions and Recommendations Conclusions and Recommendations Online Training Video Conclusions and Recommendations Use this section to add Conclusions and Recommen sort records by column Select a record s name to b e table heading links to Add Conclusion Recommendation button Add Conclusion Recommendation Type It was concluded that 7 9 ofthe Maricopa County s ped ry population a attending the full 10s intervention and that i
27. Expansion Type text DOX 8 Enter details about how this objective will have an Impact of Organization s Capacity 9 Clickthe Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Conclusions and Recommendations Conclusions and Recommendations Online Training Video Conclusions and Recommendations Use this section to add Conclusions and Recommend records by column Select a record s name to be brou e heading links to sort Add Conclusion Recommendation button Add Conclusion Recommendation Name Description Type Evaluation of our prevention services showed that we were able to reach more individuals than we originally had planned Offering a 20 gift card incentive to a local grocery store for completing This is a sample screenshot of the Accomplishments and Barriers Listing Page Date Identified Outcome Evaluation Conclusions Evaluating prevention services delivered 6 29 2010 Conclusions and Recommendations Enter information for your Conclusion or Recommendation O OO DO eee eee eee eee eee eee eee eee eee NN ee eee eee eee eee eee eee eee ee eee eee eee eee NO eee eee eee eee Pewee ee cee reer ewer ee nee bee wee eee es ewer eee eee Bee eee Sere ee ee ee ee see eee ee ee eee wee ee ee Se ee ee ee eee ee See ee See eee ee
28. Guiding Principles Use this section to add edit your Guiding Principles related to Assessment Use the table heading links to sort activities by column Click on Guiding Principle name to edit or delete that record Create New Principle Guiding Principle name Of the 103 reentry participants in our community 5 expressed an interestin an integrat ed substance abuse HIV Hep 9 5 2009 prevention intervention but do not know where to receive it Guiding Principle Participatory Involvement This is a sample screenshot of the Guiding Principles Listing Page Guiding Principles Create or edit your Guiding Principles PO am eh heh hh Nh OSONA OO OOO SD GO OD GD GD Dh 5D Dh Shh Sh 6h Sh chen ch_ Ch OR Sh GD OR SD GD ON GD GD OD 5D OD 6D OSOS ASOC GD GD OD GD ODOR 6D SD OD GD ODOR GD GD OD DOD DGD my Guiding Principle Information Date Identified 9 5 2009 mmiddiyyyy Guiding Principle Participatory Involvement X Description Of the 103 reentry participants in our community 57 expressed an interest in an integrated substance abuse HIV Hep prevention intervention but do not know where to receive it 1000 cha Delete button This is a sample screenshot of the Guiding Principles Edit Form Save Cancel Delete KIT Solutions 2012 Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Challenges Barriers that you experienced while performing ac
29. New Principle Guiding Principle Description Date Identified To achieve this during enrollmen participants are given a andar Vth the Participatory Involvement detailed cl ass sche a ped eE 6 30 2010 postcards with the schedule will be wns erties al salle cipan This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Guiding Principles Guiding Principles Online Training Video Guiding Principles Create edit your Organization s Guiding Principles Guiding Principle Information Date Identified mmiddlyyyy Guiding Principle Select One v Description Save button 1000 characters maximum ancel This is a screenshot of the Guiding Principles Edit Form KIT Solutions 2012 Editing Guiding Principles Click Implementation from the main menu Click Guiding Principles from the submenu From the listing page select the guiding principle you wish to edit by clicking the Guiding Principle name The details will appear in Edit Mode Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting Guiding Principles Click Implementation from the main menu Click Guiding Principles from the submenu From the listing page select the guiding principle you wish to delete by clicking the Guiding Pr
30. Save ance Save button This is a screenshot of the Direct Service Planning Edit Form KIT Solutions 2012 Editing Direct Service Planning 1 Click Planning from the main menu 2 Click Direct Services Planning from the submenu 3 From the listing page select the service you wish to edit by clicking the service name The details will appear in Edit Mode 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Direct Service Planning 1 Click Planning from the main menu 2 Click Direct Services Planning from the submenu 3 From the listing page select the service you wish to delete by clicking the service name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MRT HIV User Manual 74 1 HIV amp STD Counseling and Testing add Service name link direct services MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Direct Service Planning Direct Service Planning A Direct Service is a service delivered directly to participants either in a one on one or group format Use this section to add Direct Services Direct Services must be added under Interventions by clicking the Add Direct Service link Click on the Direct Ser
31. Select One id Name 200 characters maximum Affiliation 200 characters maximum This is a screenshot of the Project Organization and Community Capacity Edit Form with the Project Advisory Group Type selected 48 O KIT Solutions 2012 7 If Collaborator is selected a Select the type of collaborator from the Other Collaborator Type dropdown b If Government is selected select the government type from the Govt Name dropdown menu c If Non Government is selected select the non government type from the Non Govt Name dropdown menu d Enter the member s affiliation in the Affiliation text box 8 If Staffis selected a Enter the name of the member in the Name text box b Enter the staff member s position in the Position Title text box c Enter the actual Full Time Equivalence in the FTE Actual text box d Enter the approved Full Time Equivalence in the FTE Approved text Dox 9 Select the status of the member using the Status radio buttons a Active currently involved with the organization b Inactive no longer involved with the organization 10 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual Project Organization and Community Capacity Information Date Joined mm dd yyyy Group Type Collaborator vl Other Collaborator Type Cone v Govt Name Select One Affiliation 200 characters maximum
32. T 5 Enter edit and delete Direct Services Planning Objectives es 6 View your historical planned Direct Services Intervention Planning o ntons 7 Enter edit and delete HIV Testing Planning Direct Service Planning 8 Enter edit and delete Indirect Service Planning HN Testing Planing o aces you aro mannna 9 Enter edit and delete Guiding Principles Igrec Senice Planning 10 Enter edit and delete Accomplishments and Barriers Guga Procioles no 11 Enter edit and delete Conclusions and Recommendations Accomplishments and Barriers Track Accomplishments and Barriers Conclusions and Recommendations Add Conclusions and Recommendations related to Planning This is a screenshot of the Planning Landing Page MRT HIV User Manual 62 KIT Solutions 2012 Strategic Prevention Plan Synopsis Use this section to upload and provide a brief description of your strategic plan Updating the Strategic Prevention Plan Synopsis 1 Click Planning from the main menu 2 Click Strategic Prevention Plan Synopsis from the submenu 3 Clickthe Edit This Record button 4 Enter the date approved in the Date Approved text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter the total number of people you plan to serve for the life of the grant in the Total Planned text box 6 Enter the total number of participants planned to target for the Mult
33. TAGS CE Se nic implement ds 96 Editing Indirect Senice IMPIEMIEMIAN OM a a a a a a a a E a 97 Deleting Indirect Sen ice Implementar dai lena iod s 97 Pa nicipant TACCI UMMM AC UNI CS ii A iia 98 Adding Participant TAECHUITMENTA CI 98 Editing Participant Recrutment ACUVUE S id 99 Dele Partie aneReciuimentA CHVINGS sico 99 Qutreach Recruitment ACES e iia 100 VIEWING FUS TOCA FOCI UNIMG INE FA GUVITIOS aaa 100 PA A AETA E ATE dee NETE TETE T A AAT A A TE DT T EEE AT E P SE cease EE AATA E A lasagna eee A react 101 Rading ica 101 Editing FCT ON AIS amina a a a a A R 102 Deleting Reed ssn a N N E anna 102 ENVIARME MA e a 103 AGCING Environmental strategy QUICONMCS xs sca cetaceans Saas ca Asai eC a ce a ace cach inde alae ac ere Sad us Beaten Sse iar dees a taeces 103 EGUNO UNG OTN Di cr acsca lei dins 106 DEl cid UCM By2 2 Remeareree tree E te OR NS 106 Adding FOW UP OUIC OIG S lt ctunsicani repr ees dene een ede aceasees 107 Editing a ONO o AA e E E 108 Deleting a Follow Up Outcome Dae esearch te ard aca er leer A los 108 E A NTE HOT tn Arr e 109 o OE acesse waded hacecuseaceeteadetsteantonie 109 ollo WTI Mie NMC NC PA e PP 110 Deleting GudinNg AN A PN eR CC NOOR on eR eC eee 110 ACCOMPISIMEN SB MO Sat a a ie 111 AQUINO AN ACCOMPISAMENEO BANIE ussasrin ardilla etilo 111 Edna ACCOMPlISAMENS and BAME arado 112 Deleting Accomplishments and Barriers occoccccnconananinonnnonocnconconnonnon cor nono nor nor no
34. You 3 From the listing page select the objective you wish to edit by clicking the goal may add up to two custom goals There is a field in the Objectives section where you can enter information about Name The details will appear in Edit Mode A 0 Note The 3 predefined goals are not editable 4 Make any changes needed to the form Goals Preventthe Onset and Reduce Preventthe Onset and Reduce Progression of Substance Abuse Progression of Substance Abuse 8 5 2010 5 Click the Save Save button including Underage Drinking including Underage Drinking E Reduce Substance abuse related Reduce Substance abuse related A problems including the transmission of problems including the transmission of 8 5 2010 Note Click the Cancel button to cancel this entry HIV and Hepatitis HIV and Hepatitis Expand capacity to provide substance 8 5 2010 abuse and or HIV prevention services Goal name ES HIV Testing 8 1 2010 This is a sample screenshot of the Goals Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Goals Deleting Goals Goals 1 Click Planning from the main menu Edit your MAI SPF Goals 2 Click Goals from the submenu You may now Edit this record Corn rr rr es 3 From the listing page select the objective you wish to delete by clicking the goal Name The details will appear in Edit Mode Date Establis
35. also upon the readiness and ability of the larger community to commit its resources to addressing the identified problems Project Organization and Community Capacity Add project organization and community capacity Project Advisory Council Meetings Add records of Project Advisory Council meetings Technical Training and Assistance Add Training and Technical Assistance Guiding Principles Add guiding principles related to capacity Accomplishments and Barriers Add accomplishments and barriers ahaa to your Capacity Conclusions and Recommendations Add conclusions and recommendations related to Capacity This is a screenshot of the Capacity Landing Page KIT Solutions 2012 Project Organization and Community Capacity Add Organization or Individual Members relevant to your project Adding Project Organization and Community Capacity Members 1 Click Capacity from the main menu 2 Click Project ne and Community Capacity from the submenu 3 Click the a a id ti Add Project Organization and Community Capacity Information button 4 Enter the date this member joined from the Date Joined text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 There are four types of groups to select from in the Group Type dropdown Project Advisory Group Governing Board Collaborator and Staff 6 If Project Advisory Group or Governing Board is sel
36. and 4 is Hepatitis session 5 s topics are HIV testing and Hepatitis A amp B immunizations session 6 s topics are condom demonstration and v 1000 characters maximum Intervention Integration Explanation Strategic Plan Upload No file selected Save button Upload Strategic Plan Save Cancel This is a sample screenshot of the Strategic Prevention Plan Synopsis Page in Edit Form AKIT OnlitinancO ONION C KI Solu LI 0 AS L U L MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Goals Add or edit your MAI SPF Goals Please note there are 3 predefined goals listed for you Use the following instructions to add up to 2 additional goals Home Planning Goals Goals A goal is a broad statement of what the o is intended to APLI In this section add your MAI SPF goals You may add up to two custom goals There is a ection where you can enter information about i your specific objectives within these b a e Gaal button Adding Goals Create New Goal 1 Click Planning from the main menu name Description Date Established ee ee Area ET oa reales sit of NO NAS 8 5 2010 Li puse J5 2 Click Goals from the submenu including Underage Drinking induding Underage Drinking EPR ino ce 38 ee related meua ent ce sg se related ciara F problems including the transmission o problems including the transmission o Cede Hew Goal HIV and Hepatitis HIV and Hepatitis 3
37. button to cancel this entry abuse andor Fv prevention senfces 4 HIV Testing Add Objective 5 Expand capacity to provide substance abuse and or HIV prevention services Add Objective This is a sample screenshot of the Objectives Listing Page NN EN O ARA OTAN RN O RN O O NOTO TOO ONO OO ON ORO TO OOOO YO ON O DN NN ONO TT O O A LA ALKAA AAKIALLALAA LALALALA LAAAALkAAAAAALAAAALAAAARAAALLAAALAALALAAkAkALKALAAKLLAAKAALALKAARAAALALAALLALAALAAAAKAAAAARALALAALALAALAAAAAAK AAKA RALAAAAAAA A Objective Information Date Started 6 1 2010 mm ddiyyyy D i ti 0 b A ti Goal Preventthe Onset and Reduce Progression of Substance Abuse including Underage Drinking Objective Prevent the onset and red 200 characters maximum 1 Click Planning from the main menu a Objective Description This objective captures outcome evaluation results of Project Possible 2 Click Objectives from the submenu A level among high school students attending Smith 3 From the listing page select the objective you wish to delete by clicking the i objective name The details will appear in Edit Mode 1000 characters maximum Objective Status Half Way lt 4 Clickthe Delete button Note Click the Cancel button to cancel this entry dara LA ee 5 The record will be removed from the grid a Select One about Substance Use amp Sexual Disap isk Quest Delete button Cancel Delete This is a sample screenshot of the Objectives E
38. email address that is associated with the User Name This is a screenshot of the Forgot Your Password Page Tips If you currently do not have an account you will not be able to use the Forgot Password feature If you do not receive a new temporary password first check your junk mail and spam folders If you still did not receive a temporary password contact Support at 1 888 DITIC 4 U 348 4248 The following reasons may be the cause your email address has changed since the account was created you mistyped the email address or you are unable to receive emails from Support Please add the following domain to your safe list kitsolutions net to ensure you receive emails from Support MRT HIV User Manual 27 KIT Solutions 2012 Account Locked If you attempt to log into the system unsuccessfully three 3 times you will be locked out of your account Please contact Support to have your account unlocked SUPPORT CONTACT INFORMATION e 1 888 DITIC 4 U 348 4248 e DITICSupportO kitsolutions net e Use the Contact Form on the Support Site http kitusers kithost net support diticsupport Once your account is unlocked you will receive an email 1 The email informs you that your account has been unlocked Subject line will read User Account has Been Unlocked MRT HIV User Manual 28 You must login to access secure content Usemame Password Your account has been locked For security purposes your account
39. expendi Edit This Record Button Updating Grant Expenditures 1 Click Implementation from the main menu Date Updated 2772011 mide 2 Click Grant Expenditures from the submenu dolar ware apart on dhea maniem SEN 3 Click the Beilot ei Edit This Record button During this fiscal year how many grant 2 000 00 dollars were spent on indirect services Total grant dollars spent during this fiscal 152 000 00 This is a sample screenshot of the Grant Expenditures Landing Page MRT Management Reporting Tool Home Assessment Capacity Planning implementation Evaluation Administration 4 Enter the date the grant expenditures were updated in the Date Updated text box as mm dd yyyy or use the Calendar feature to select the date See the suo eer Set eens Calendar Feature section for additional details Grant Expenditures 5 Answer the question During this fiscal year how many grant dollars were Enter information on the expenditures under the HIV Grant yaaa spent on direct services EET O NOA 3 6 Answer the question During this fiscal year how many grant dollars were spent on indirect services 7 The Total grant dollars spent during this fiscal year will be updated for you sepals A ii based on the previous 2 fields A A o TO AS Note Click the Cancel button to cancel this entry a ting EO oye year es Sim Cancel Save Button This is a sample screenshot of the Grant Expenditures Edit Form MRT HI
40. from the main menu Accomplishments and Barriers Online Training Video 2 Click Accomplishments and Barriers from the submenu Accomplishments and Barriers 3 From the listing page select the accomplishment or barrier you wish to edit by Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing i pa e i i activities related to Evaluation Each Accomplishment or Barrier will be listed in a table Use the table heading links to clicking the accom plishment barrier Name The details will appear In Edit Mode sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit that record Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Add Accomplishment Barrier Accomplishment Barrier name completed ex itinstru Cohort 8 Year 2 1st Qtr 10 1 2010 CO CX 9 24 9 y completed follow up i 12 31 2010 participants over the course of 9 months This is a sample screenshot of the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Evaluation Deleting Accomplishments and Barriers sla le sisi ei eee O A A Rho 1 Click Evaluation from the main menu 2 Click Accomplishments and Barriers from the submenu ia Cohort 8
41. has been locked out after three consecutive failed yogin attempts Please contact DITIC support at 1 666 DITUC 4 U 888 348 4248 i in order to have your account unlocked You must accept the terms and conditions in d secure content Contact Support information All users of the Prevention Management Reportibg e ore leb site are expected to adhere to the security stand on of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training system provides The Prevention Management Reporting and Training System issues each user a unique user ID and a system word As a user vou are required to change the svster TEENE LEU Mods denera L agree to these Terms and Conditions Login Cancel This is a screenshot of the Account Locked screen KIT Solutions 2012 When your account is unlocked you can request Support to reset your password if you do not remember your current password Once your password has been reset you will receive an email 1 The email provides you a link to reset your password Subject line will read Password Has Been Reset Date 1222010 10 18 14 AM The OTIC Support team has reset your Prevention Management Reporting and Training System account password You must click the link below to sign into the system and
42. key Use the MOUSE by pointing and clicking to move the cursor Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material to open due to pop up blocker Moves the cursor by pointing and clicking Menu Information You can also access the 6 main areas from the Home Page The menu for MAI SPF HIV MRT is located across the top of the screen The Menu includes links to the six main areas of MAI SPF HIV MRT Clicking on a link brings you the corresponding page called a Landing Page which displays the submenu modules for that area as links to access the module Once a module is selected from a Landing Page the module s Listing Page will be available to add new data or modify existing data For more information on Landing Pages and Listing Pages see the Basic Layout section 1 Menu Constant unchanging Available at all times 2 Submenu Category Varies depending on which Menu link is selected 3 Landing Page Varies depending on which Menu link is selected 4 Listing Page Varies depending on which Menu link is selected MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention pl
43. lamin i activities related to Capacity Each Accomplishment or Barrier will be listed in a table Use the table heading links to clicking the accom plishment barrier Name The details will appear In Edit Mode sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to 4 Make any changes needed to the form talca Add Accomplishment Barrier 5 Click the Save button Note Click the Cancel button to cancel this entry name Cohort 8 Year 2 1st Qtr 10 1 2010 1 Community Health CH Expansion 12 31 2010 Nese to the Q This is a sample screenshot of the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Capacity Sl OOOO OOO ONO N OOOO OOOO OOOO O DOLO OOOO TOO ONO NAO OOO EAN OOOO OOO OOOO TO OOO ONO TONO O TOO OOO DOTA OOOO OOOO OOO OOOO OO O Deleting Accomplishments and Barriers A Accomplishment Barrier Information 1 Click Capacity from the main menu Reporting Period Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 2010 gt 2 Click Accomplishments and Barriers from the submenu E Accomplishment Barrier Name Community Health CH E 3 From the listing page select the accomplishment or barrier you wish to delete by A clicking the accomplishment barrier Name The details will appear in Edit Mod
44. menu 2 Click Conclusions and Recommendations from the submenu 3 From the listing page select the conclusions and recommendations you wish to delete by clicking the conclusions and recommendations Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MRT HIV User Manual 46 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Conclusions and Recommendations Online Training Video Conclusions and Recommendations Use this section to add Conclusions and Recommendations related to Assessment Use the table heading links to sort records by column Select a record s name to be brought to that record s edit page Add Conclusion Recommendation Conclusion Recommendation name This is a sample screenshot of the Conclusions and Recommendations Listing Page Variety of Strategies g need based on data 4 15 2010 Conclusions and Recommendations Online Training Video Conclusions and Recommendations Enter information for your Conclusion or Recommendation Conclusion Recommendation Information Date Identified 4 15 2010 mm dd yyyy Conclusion Recommendation Name Variety of Strategies 200 characters maximum Description of Due to the serious nature of the problems to be addressed a Conclusion Recommendation incorporating key guid
45. specific prevention program by informing community members of the existence of the program and advertising its benefits e g distribution of promotional materials eee eee POSSCSCSCO CSC OUS COUSCOUS CCU CSO CSCS CSCS CEU SCS USC OU SO CU SCO SSCS CEOS CEC SCO SCS USU SUSUR US COUSCOUS CC US CEOS A A USC ECSU EUS CEU SUUUSCUEUS S Participant recruitment Activity Information Date Activity Started 6 10 2010 mmiddlyyyy Date Activity Ended 6 10 2010 mmiddiyyyy Activity Name Establishing Community 200 characters maximum The Intervention Specialists visited two homeless shelters and one agency in the Springfield area on April 13th They established Activity Description contacts with Chief Cook and key outreach personnel which will be helpful in identifying and recruiting potential participants Establishing relationships with these community agencies might also help in tracking clients in the future 1000 characters maximum How many people did you reach through 50 these recruitment activities Delete button This is a sample screenshot of the Participant Recruitment Activities Edit Form Save Cancel Delete O KIT Solutions 2012 Outreach Recruitment Activities Historical Use this section to view your historical outreach and recruitment activities Note This section is available only for cohort 7 grants Viewing Historical Recruitment Activities 1 Click Implementation from the main menu 2 Clic
46. the User Email text box Note This must be a valid email address Click the Next button 5 On the next screen answer the Security Question 6 Clickthe Next button MRT HIV User Manual 26 You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content Web site are expected to adhere to the security standards of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and Training System issues each user a unique user ID and a system generated password As a user vou are required to change the svstem pm gt E agree to these Terms and Conditions Login Cancel Forgot your Password link Forgot your Password This is a screenshot of the Login Page PreventionManagement Reporting amp Training System Prevention Resources Data Submissions Reporting Services Media amp Tools Reset Your Password Reset your Password User Name me Netton Next This is a screenshot of the Forgot Your Password Page KIT Solutions 2012 Reset Your Password A link has been emailed to you which will allow you to reset your password 7 Anew temporary password will be sent to the
47. the window to make the change effective Web Browser The web browser supported by MAI SPF HIV MRT is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by MAI SPF MRT They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like MAI SPF HIV MRT require pop ups to be able to function If your pop up blocker is enabled there is a possibility that MAI SPF HIV MRT may not function or appear properly You should either disable the pop up blocker while using MAI SPF HIV MRT while remembering to enable it if desired when not in MAI SPF HIV MRT or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window
48. to its respective training video Follow the instructions below to view a training video MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Accomplishments and Barriers 1 To view the training video of the section YOu are currently In click the Online blah Video Accomplishments and Barriers Online Training Video Online Training Video Online Training Video button Accomplish utton Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing 2 The video will open Ina New window activities related to Planning Each Accomplishment or Barrier will be listed in a table Use the table heading links to 3 To close the training video window click the X on the top right corner of your sort Accomplishments Barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit that record Scree n g Add Accomplishment Barrier Name Description Type rting Period needs assessment prepared in Poeem aea o the need for P a each One Project TOP to maintain full D ohort 8 Year 2 1st Qtr 10 1 2010 Maintain Full Project Staffing project staffing TOP s responsiveness to complishment 12 31 2010 the needs ofits target po pulations are ev This is a sample screenshot of a Listing Page displaying a Video button MRT HIV User Manual 20 O KIT Solutions 2012 LOGIN PR
49. will be removed from the grid MRT HIV User Manual 121 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Guiding Principles Guiding Principles Online Training Video Guiding Principles Use this section to add edit your Organization s Guiding Principles related to Evaluation Use the table heading links to sort activities by column Select a principle s name to be brought to that principle s edit page Create New Principle Guiding Principle name atte iene ce roy erletied on pr kly basis and submitted to the Data Ma nager as a part This is a sample screenshot of the Guiding Principles Listing Page Sustainability 7 22 2010 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation EA Administration Home Evaluation Guiding Principles Guiding Principles Online Training Video Guiding Principles Create edit your eet a s Guiding Principles CS OA AAA ASADA ARAS AA RA AAA AR ee ee es een nee nee ene nee ane ns SSSSSSS SSCS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS CSS SSS SSS SSS SSS SSUES SSCS SSCS SSCS SSCS SSE CSE SS SECS S SSS CSCS CSCS SSS CSCS A Guiding Principle Information Date Identified 7 22 2010 mm dd yyyy Guiding Principle Sustainability Description To ensure that our program would be sustainable our evaluation team requests class attendance data The attendance dat
50. z applications but there are Study Marijuana Linked to Early Onset of Psychosis some new features available More Employers Saying Smokers Need Not Apply These features include MAR A A j Todays Events Judge Supports Wal Mart Firing of Employee Over Medical Marijuana This is a partial screenshot of the PMRTS Home Page MRT HIV User Manual 21 KIT Solutions 2012 A e o P Click the Log In button Note To cancel the login process click the MRT HIV User Manual Type the login name in the User Name text box Type the password in the Password text box Click the box that states I agree to these Terms and Conditions Cancel button You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content Terms and Conditions anagement Reporting and Training System check box ere to the security standards of the ting and Training System to the fullest in ing System issues each user a unique user ID and a system Merated password As a user vou are required to change the svstem Fl agree to these Terms and Conditions Login Cancel o Forgot your Password Log In button This is a screenshot of the Login Page Lm 22 KIT Solutions 2012 Welcome Opal Log out MY ACCOUNT Prevention Resources w Data Submissions Data Submissions Home Data Submissio ith the number of different dat
51. 1 Click Planning from the main menu 2 Click Indirect Service Planning from the submenu 1000 characters maximum 3 From the listing page select the intervention you wish to delete by clicking the A Indirect Service Name The details will appear in Edit Mode eee 4 Click the ae Delete button s this indirect service evidence based a Note Click the Cancel button to cancel this entry Delete bution Save Cancel Delete 5 The record will be removed from the grid 9 This is a sample screenshot of the Indirect Service Planning Edit Form MRT HIV User Manual 79 KIT Solutions 2012 Guiding Principles Use this section to add edit your Organization s Guiding Principles related to Planning Adding Guiding Principles 1 Click Planning from the main menu 2 Click Guiding Principles from the submenu 3 Clickthe Create New Principle button 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select name for the guiding principle from the Guiding Principle dropdown menu 6 Enter details about this guiding principle in the Description text box 7 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 80 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration
52. 12 2011 This is a sample screenshot of the Intervention Implementation Listing Page Intervention Implementation An activity or set of activities to which a group or individual is exposed in order to change the group or individual s behavior or knowledge attitudes associated with behavior change Enter information for the Interventions you implemented rr ee ens Soo ee SSS Se eS eS SS Se SS SS eS Se SS Se SS eS SS Se Se SSeS SSS SSS eS SS ee SS Se eS Se eS SS SS SS SS Se eS Se Se Se Se Se SS Se SS SSS Se Se Deleting Intervention Implementation 1 Click Implementation from the main menu are ee a E 2 Click Intervention Implementation from the submenu rl cay cc A 3 From the listing page select the Intervention Implementation you wish to delete by clicking the Intervention Name The details will appear in Edit Mode from the planned intervention covered YES 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid Intervention Name HIV amp STD Counseling and Testing Retention Activities 1000 characters maximum Incentives E EIF are Delete button This is a sample screenshot of the Intervention Implementation Edit Form MRT HIV User Manual 90 KIT Solutions 2012 Direct Service Implementation Use this section to record the implementation of your Direct Service and any adaptations you may have made Adding Direct Service Implementa
53. A OA UE OO OE O e O o EA 131 PCTS UG SIC A a E OE RO nn A O 131 Progress EDOM CIES TOMS ANA We Suspiro iii dia 132 INTRODUCTION The MAI SPF HIV MRT system is a web based system designed to help your organization or help you use SAMHSA s Strategic Prevention Framework SPF Each SPF step Assessment Capacity Planning Implementation and Evaluation is displayed as a link or button at the top of the page Required progress reports will be submitted through MAI SPF HIV MRT In addition to submitting reports you will be able to use MAI SPF HIV MRT as a way to manage your grant Administrative functions are available under the Administration link You will work through each of these SPF steps to populate your quarterly report under Administration TIPS FOR USING THE SYSTEM EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller e g 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels you will have to scroll more both up 4 down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of
54. Accomplishments and or Challenges Barriers that you experienced while performing activities related to Capacity Adding an Accomplishment or Barrier 1 Click Capacity from the main menu 2 Click Accomplishments and Barriers from the submenu 3 Clickthe Add Accomplishment Barrier button 4 Select the reporting period when this accomplishment or barrier occurred from the Reporting Period dropdown menu 5 Enter a name for the accomplishment or barrier in the Accomplishment Barrier Name text box 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about this accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 98 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any AA EA and or Barriers that you experienced while performing activities related to Capacity Each Accomplishmentar E athe table heading links to sort accomplishments barriers by column Click on mplishment or Barrier to edit that record Add Accomplishment Barrier Add ome Barrier button Name Description Type Reporting Period ough the Teach One Project TOP
55. Answer the question Approximately how many people did you reach through this indirect service 8 Answer the question Is the number of people reached actual or estimate 9 Answer the question Did implementation of this indirect service go according to plan a Ifyou answer No you will need to answer the questions How did implementation differ from the planned indirect service and What are the reasons this indirect service differed from planned 10 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 96 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Indirect Service Implementation Indirect Service Implementation An Indirect Service is provided to the community or population as a whole as opposed to direct services which are delivered to participants directly in a one on one or group format Use this section to report your implemented Environmental Strategy or Information Dissemination Activity To add an additional activity do so in the planning section Use the table heading links to sort activities by column Click on the Indirect Service name to edit that record Indirect Service Name Improving Access to Substa HIV Prevention Services This is a sample screenshot of the Indirect Service Implementation Listing Page MRT Management Reporting Tool Home Assessment C
56. Barrier Anee ment prepared in ape er of 2005 outlined the need for Teach One Project Ea to pandeo A project staffing TOP s responsivene haa needs ofits rd ue pulations are ohort 8 aia 1st Qtr 10 1 2010 ccomplishment rr 01 Maintain Full Project Staffing This is a sample screenshot of the Accomplishments and Barriers Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Enter information on any Accomplishment or Barrier that you had while performing activities related to Planning SS Se ae a TRR TR RR E SR SR S SRR S SR O SR RRAS RSR RSR ARER RSR SR R RSRSRS R SR ERER ER SR ADER SR SRSA SR SR SI ARS SRD RSR D SD PRSA OS RaR an a ania n OS OS ania an aniani anan pani gn OOS nO Owe aa anic sn an saa anaa Owe aa pana ga nes aa pnan ana nn PARRAS SSS SS SSS RSS SSA SAS SS SRA SR RRA Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One y Description Save button 3000 characters maximum Save Cancel This is a screenshot of the Accomplishments and Barriers Edit Form O KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administrati
57. CH 4 ion expended ot a pp ha provi much 2 3 Co a de ar 2 1st Qtr 10 1 2010 Community Health CH Expansion needed SA HIV vention Services Accomplishment 42 3412 to the Commun This is a sample screenshot of the Accomplishments and Barriers Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to a ee pan anam ma pn ai aa ami ga AAA A A A A AA A SU ST Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One y Description MET button _ Save j Cancel This is a screenshot of the Accomplishments and Barriers Edit Form KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing Accomplishments and Barriers 1 Click Capacity from the main menu Accomplishments and Barriers Online Training Video 2 Click Accomplishments and Barriers from the submenu Accomplishments and Barriers 3 From the listing page select the accomplishment or barrier you wish to edit by a section to enter primera on A pa that you experienced aes PRESRNENI
58. Codes Add Target Zip Codes 5 characters maximum Add Target Zip Codes button SANE Delete link This is a sample screenshot of the Community Needs Assessment Page in Edit Form NAN 7 r Y C K T Ms f dir AR y INS 1 WU U UI IO VIE JCAL ANILA Vib ll iV UY UY y iV al UCI Needs Resources Gaps Findings of EPI Data Target Risk Factors 14 Enter details about your needs resources and gaps in the Needs Resources Gaps text box 15 Enter details about your findings of EPI data in the Findings of EPI Data text box 16 Use the check boxes to select the appropriate Target Risk Factors Despite the available resources of the 31 providers solicited in Maricopa County only 29 of the 17 providers that completed the Needs Assessment utilized the evidence based curriculum provided HIV Outreach and offered Hep C testing 1000 characters maximum In the 2001 Substance Use among Male State Jail Inmates ranked first among all race ethnic groups in past 30 day alcohol use any illicit drug use powder cocaine herion use and lifetime use of any illicit drug 1000 characters maximum C Antisocial behavior and alienation delinquent beliefs general delinquency involvement drug aling Gun possession illegal gun ownership carrying a M Teen parenthood C Favorable attitudes toward drug use early onset of AOD use alcohol drug use Early onset of ag
59. Direct Service is a service delivered directly to participants either in a one on one or group format Use this section to record the implementation of your Direct Service and any adaptations you may have made If you need to add a Direct Service do so in the planning section Click on the Direct Service name that you ve assigned to edit a previously entered record MAI SPF Interventions 1 HIV amp STD Counseling and Testing 1 1 HIV Testing Direct Service name 1 2 HIV Education 2 Unplanned Intervention Add Direct Service This is a sample screenshot of the Direct Service Implementation Listing Page itt tee eee eee eee OOOO ONO OOOO eee eee eee eee eee eee eee eee eee eee eee eee eee ees coos ees SSS SS SSS SSeS SS SSS eS Se RS eS Se SS ee SS SS SS See SS SS ee Se Se Se Se Se Se eS SSS ee eS Se Direct Service Implementation Information Date Service Started 3 1 2011 mmiddiyyyy Date Service Ended 3 2 2011 mm dd yyyy Direct Service HIV Education Location Pittsburgh 200 characters maximum Location Zip Codes 5 characters maximum Add Zip Code 15214 Delete Frequency 6 Dosage 90 Number of People Served 20 Save Cancel Delete Delete Button This is a sample screenshot of the Direct Service Implementation Edit Form 92 KIT Solutions 2012 Direct Service Implementation Historical Use this section to view your historical direct service implementations Note This section is avail
60. E id This is a sample screenshot of the Conclusions and Recommendations Listing Page Conclusions and Recommendations Enter information for your Conclusion or Recommendation 9 Deleting Conclusions and Recommendations Conclusion Recommendation Information T A AAN Cit _ 2 Click Conclusions and Recommendations from the submenu 200 characters maximum 3 From the listing page select the conclusions and recommendations you wish to Conclusion Recommendation A E delete by clicking the conclusions and recommendations Name The details will appear in Edit Mode Dn 4 Clickthe Delete button Capacity Expansion Type NN TEA Note Click the Cancel button to cancel this entry Impact on Organization s Capacity 5 The record will be removed from the grid 1000 charac Delete button This is a sample screenshot of the Conclusions and Recommendations Edit Form Save Cancel Delete MRT HIV User Manual 85 KIT Solutions 2012 IMPLEMENTATION Within the Implementation module a user is able to perform the following tasks Enter edit and delete Numbers Served Enter edit and delete Grant Expenditures Enter edit and delete Intervention Implementation Enter edit and delete Direct Service Implementation View your historical Implemented Direct Services Enter edit and delete HIV Testing Implementation Enter edit and delete Indirect Service Implementation Enter edit and delete Participant Recruitment Activities
61. EE My Account button from the Prevention Management Reporting and Training System main menu 2 Click the Change Your Password Change Your Password link 3 Select a Security Question from the dropdown menu Note The Security Question will be used when using the Forgot Password feature to ensure the user requesting a password is legitimate 4 Enter your answer to the selected security question in the Security Answer text Dox 5 Type the password you would like to use in the New Password text box 6 Retype the password in the Confirm New Password text box 7 Verify or update the email address in the Email Address text box 8 Click the Submit button MRT HIV User Manual Home ContactUs Help SHARE PreventionManagement Reporting amp Training System T 1 t ACCC Prevention Resources Data Submissions Reporting Services Media amp Tools Welcomes Logout MY ACCOUNT The Monroe County oie inhalant Prevention their county from h st inhalant use rate Pa pee calendar Latest News r ARA IT February 2011 i Study Marijuana Linked to Early Onset of Psychosis The Prevention Management Reporting and Training System This is a partial screenshot displaying the Home Page Change Password My Account Change Your Password Please update your account by creating a new password and security question and answer Please ensure you enter a valid email address in order to receive
62. GOUACIIMESIN OS id A E A A ds 51 AOCING Projet Adison Council MEM IS nada ayia v Deda ga acti del salvia seta atc uated E a Gace 51 Editing Project Advisory Council M tingS ccccccssesssssssssscsssssssssssssesscsessssessssessssesassesausesausesacseseseeseseesassesassesassesassesausesacsesaesesadsesaesasausesaesassesaseesaseesassesausesateesateesasensasenss 53 Deleting Project Advisory COUNCI Me uns 53 Technical Traning and ASSISTANCE asii AAA 54 AGANO Technical Training and ASISTAN aran A A 54 Eating tecnica traning and ASIS A ASA AA AA casa aetna 55 Deleli id Technica Traning and ASIS Cr A A ota 55 e RINGD E naa a a encetea cessed decaseseeruoceeesucess 56 Adding Guiding Principle Seurassa E E E lia 56 Editino Guiding Pcs asnasan era E 57 ESTE UGC UdM RIN IDE eene E PER O LN 57 ACCOMPISAMENIS aN AAA o A E E a clades Auta 58 Radno aM ACCOMDISAMENTON BANE cacane E T r caaaant an cae uatoutaan ease ances ae ade anne 58 EIN ACCOMPIISMMCHIIS GING Bas as 59 Dele Ing ACCOMPISHIMGMIS and DAS Ica 59 Conclusions and RECOMIMCNCAUONS nssrsssangigamsan iaa a a a aa E a a R 60 AGGING CZ ONCIUSION cand RECOMIMEMCATONS eccirni Nai 60 Editing Conciusions and Recommendations sessies sesh e O ld 61 Deleting Conclusions ana RecommMmendatonS sesiis cc tack oe Sagas ao dev Sata ect ee eee sics Rachel Sailor ataa scree Suede Saleen ee eee ee ee 61 PANAI APEC E E o EE E deci derucecdeedt ednaianeamurne sien auenreanieveuneay avec aneueenwenedcsienenesemeee 62 S
63. HIV MRT Grant Management Reporting Tool PreventionManagement Reporting Training System USER MANUAL VERSION 1 5 FEBRUARY 2012 j Ph 888 348 4248 IT Solutions LLC Fax 412 366 7199 9700 Corporate Dr Leen fan Suite 530 DITICSupport kitsolutions net Pittsburgh PA 15237 TABLE OF CONTENTS A E E detest pitewedeeudiantsbavdecaeivacsbeustat 7 A A 8 Recommended COMPAS INS A A ne led AA at ee ue A sand IR 8 PAR PIGAUOMHNAVIG Montes 9 EA o AP A acanicaenieidesiees 10 EMT rai O NN 12 A O O 13 ES UIT Mr OR INNS a AS A 16 Bao A NEO O 17 A rg Con ee eer ee er ere 18 ES CUI TOMI BURON S cat wb atc itt ec etic eee te aac le was tte in te neaten bene een madera naka ei se E E E ES 19 ol doo AAA mt o EEC NO 19 TARNO WNC OS APPO oo OO O NA 20 LOA aa 21 A 24 Forgot rour Pas WO aan bononsn 26 ACCOUNT LOCKE astas ipod 28 ENE cote 142 0 ieee renee eee ere ooo A Pe E 30 Grant clear AAA AA A 31 SS at eet ove carina al cetera crc cad ees ein Sa posed Salesian aaa ee nae ine sees tennis ana aaatan eaten ae 32 Community Needs Assessment Synopsis NIMAU secre 33 Updating the Community Needs Assessment Synopsis MN e eee es 33 Community Needs Assessment Changes and Updates ccccsccsscssssssssssssssesssssssssssssessessessssessessessesseseessusausassesseseeseeseesaesaesausassesseseeseesaesaesaesassassesseseeseesaesaesausausassassesensaesaess 39 Adding Community Needs Assessment Change and Updates viii
64. Home Planning Objectives Objectives Hi erarch Vi ew An objective is what your project expects to accomplish during a specific period of time expressed in specific y measurable terms Use this section to create your custom objectives for your strategic plan Objectives must be added a under each Goal Select Add Objective to create a new objective or click on the objective name that you ve assigned A Hierarchical View is used when there is a Parent Child relationship Looking at the AMAR example it shows the parent the Goal and the child the Objective The need to link a child objective to a parent goal adds complexity to the process of adding barat M k and searching The hierarchical view was designed to simplify these tasks nauding Underage Drinking 4 Objective 1 1 Prevent the onset and reduce the progression of drug use among a universal populuation of high school students 2 Reduce Substance abuse related problems including the transmission of HIV and Hepatitis Add Objective 2 1 SA HIV IHep C preventative education testing counseling and screening 3 Expand capacity to provide substance abuse and or HIV prevention services Add Objective This is a sample screenshot displaying a Hierarchy View Listing Page MRT HIV User Manual 14 KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration
65. IV User Manual 87 Home Assessment Capacity Planning implementation Evaluation Administration Home Implementation Numbers Served Numbers Served Enter information on the number of Edit This Record Edit This Record Button Date Entered 7 16 2010 mmiddiyyyy Number of persons served through interventions during this reporting period Planned Actual Total Served Target Populations Number of Adolescents Age 12 17 This is a sample screenshot of the Numbers Served Landing Page Numbers Served Enter information on the number of persons served under the HIV Grant LL ALAR Date Entered 7 16 2010 mmiddiyyyy Number of persons served through interventions during this reporting period Planned Actual Total Served 200 Target Populations Number of Adolescents Age 12 17 180 Other Sub Populations ones that you did not target Number of Black Latina or Hispanic Women 20 Number of Men Having Sex with Men MSM Number of Older Adults Age 50 and Over Number of Reentry Populations Number of Young Adults Age 18 24 di Save Button Save Cancel This is a sample screenshot of the Numbers Served Edit Form KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Grant Expenditures a e Use this section to enter information on the expenditures under the HIV Grant amin PEREA Ener iniomaon on the
66. Male Y Female Y Transgender This is a sample screenshot of the Community Needs Assessment Page in Edit Form MRT HIV User Manual 34 O KIT Solutions 2012 Target Race 7 White Y Black African American T American Indian Native Hawaiian or Other Pacific Islander Asian Alaskan Native Other Target Ethnicity Y Hispanic or Latino Not Hispanic or Latino Target Sexual Orientation E Straight or Heterosexual Y Bisexual 8 Use the check boxes to select the appropriate Target Race ahaa a If Other is checked arse i Enter the name of the race in the Specify Other Race text box ae 9 Use the check boxes to select the appropriate Target Ethnicity apd 10 Use the check boxes to select the appropriate Target Sexual Orientation ae 11 Use the check boxes to select the appropriate Target Age Group oe 12 Use the check boxes to select the appropriate Target Sub Populations Y 40 44 13 Add the appropriate Target Zip Codes n a Enter the zip code in the Target Zip Codes text box ange b Click the A TawsetZip codes Add Target Zip Codes button The zip code will appear in the Target Zip Codes table ad i To remove a zip code click the 2 Delete link EI Men Having Sex with Men MSM E Black Latina or Hispanic Women T Adolescents Age 12 17 Y Young Adults Age 18 24 Y Older Adults Age 50 and Over Target Sub Populations Target Zip
67. OCEDURE Connect to the Internet using an Internet browser e g Internet Explorer In the Address Location box type in the following address and press enter htips www pmrts samhsa gov pmrts Home ContactUs Help PreventionManagement Reporting amp Training System Prevention Resources Data Submissions Reporting Services Media amp Tools aroe County Alliance for FOAM tinn IGENUNED as an mnarant NOCSPOL FInd OUT TOW me Monroe County Alliance used the SPF to transform their county from having the highest inhalant use rate To access MRT you will login through the Prevention Management Reporting and A A a Y ti Training System website Ay ee 1 Click the Login link located on the top right hand corner of the screen Latest News March 2011 Ignition Locks Cut DUI Reoffenses Crashes Mean Moa ae ere ee The Prevention Manageme Over 700 000 Young Teens Drink Most Get Alcohol From Home Reporting and Training 27328 4 2 3 4 5 System PMRTS has a ne State Marijuana Bills Run the Gamut look 7 8 33 0 Gov Scott Rejects Drug Czar s Plea for Fla Pill Mill Database su e a 35 ney rep E i i Me e portal an E Bai Tax Alcopops as Liquor Not Beer Nebraska Judge Rules 20 21 22 23 24 applications have been Teen Problem Drinking Not a Phase Study Shows redesigned All system _ PO eee hee pe functionality should remain WHO Says Alcohol an Overlooked Killer Calls for More Action aa Seer T the same through each of th
68. T HIV User Manual 12 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Intervention Planning Intervention Planning An Intervention is an activity or set of activities to which a group or individual is exposed in order to change the group or individual s behavior or knowledge attitudes associated with behavior change Use this section to add edit the Intervention you plan to implement Use the table heading links to sort activities by column Click on the Intervention Name to edit or delete that record rhe Intervention ID E Intervention name r 189 y P gt screening testing HIV amp STD Counseling and Testing64 and education will be provided to all participants Create New Intervention a Chlamydi 7 4 2010 This is a sample screenshot of the Intervention Planning Listing Page Intervention Duration Less than 30 days 30 days or longer Is this intervention evidence based Yes No Evidence based Justification E Inclusion in a Federal List or Registry of evidence based interventions E Being reported with positive effects in a peer reviewed journal Y Documentation of effectiveness based on all three of the following criteria 1 based on solid theory validated by research 2 supported by a body of knowledge generated from similar interventions 3 consensus among informed experts of effectiveness ba
69. TNE E A N N N T TN a A O E A NE T A A A A A SAS ASS ASS SSA RSS SS SSA SS ASAS SSA SS SS SS SS SSA SS SS SS ASS RS AS AA Conclusion Recommendation Information Date Identified mmiddlyyyy Conclusion Recommendation Name 200 characters maximum Description of Conclusion Recommendation 1000 characters maximum Capacity Expansion Type Select One y Impact on Organization s Capacity Save button Cancel This is a screenshot of the Conclusions and Recommendations Edit Form KIT Solutions 2012 MRT Management Reporting Tool Editing Conclusions and Recommendations Home Assessment Capacity Planning Implementation Evaluation Administration 1 Click Planning from the main menu 2 Click Conclusions and Recommendations from the submenu o o i i E E Conclusions and Recommendations Online Training Video 3 From the listing page select the conclusions and recommendations you wish to Concinatanand Arama edit by clicking the conclusions and recommendations Name The details will Use this section to add Conclusions and Recommendations related to planning Use the table heading links to sort appeal In Edit Mode records by column Select a record s name to be brought to that record s edit page Add Conclusion Recommendation 4 Make any changes needed to the form Ponclusionand 5 Click the Save button Recommendation name Note Click the Cancel button to cancel this entry a aaa PI heer L
70. V User Manual 88 KIT Solutions 2012 Intervention Implementation Use this section to record the implementation of your interventions and any adaptations you may have made Adding Intervention Implementation 1 Click Implementation from the main menu 2 Click Intervention Implementation from the submenu 3 Click the iil Add Implemented Intervention button 4 Enter the Date Implementation Started text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 If appropriate enter the Date Implementation Ended text box as mm dd yyyy or use the Calendar feature 6 Select the intervention from the Intervention Name dropdown menu 7 Answer the question Were all direct services topics sessions from the planned intervention covered a Ifyou answer No you will need to answer the questions How did the direct services topics sessions differ from what was planned and What are the reasons the intervention differed from planned 8 Describe any activities used to retain participants in the intervention in the Retention Activities text box if applicable 9 Select the incentive that may have been used during this implemented intervention from the Incentives drop down menu if applicable a If Specify Other is selected enter the name of the incentive in the Other Incentive text box 10 Click the Save button Note Click the Cancel bu
71. You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add the MAI SPF HIV MRT link to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from MAI SPF HIV MRT Note These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer version Application Navigating MAI SPF HIV MRT is set up in such a fashion that moving from top to bottom of each page and section to section on the Menu is the only approach to using the system You must start at Assessment filling in all of the information for that area all pages and submenus before moving on to Capacity Continuing in this manner will ensure that all of the sections of the system have enough information to function correctly If certain sections have not been completed you may have difficulty completing other sections You also must save each screen before moving onto the next section by clicking on the Computer Keys Save button located at the bottom of the page While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description x The Cursor The TAB key Hold down the SHIFT key and then press the TAB key o The Control Ctrl
72. a collection tools Data Submissions button The Substance Abuse and Mental Health Services Administration SAMHSA Center for Substance Abuse Prevention 6 Click ARETES Data Submissions from the Prevention Management menu CSAP requires its contractors and grantees to submit complete and accurate data in accordance with data MRT M R EE requirements These data are used for program planning and monitoring and to support funding proposals submitted to 7 Your available systems will be displayed Click the M amp Management Reporting Tool HHS OMB Congress and others MRT y Management Reporting Tool link To view all current RFAs please visit http www samhsa gov grants 2009 fy2009 aspx MRT Management Reporting Tool MRT Management Reporting Tool The Management Reporting Tool MRT is a web based syste SA s Strategic Prevention Framework SPF Required progress reports will be submitte able to use MRT as a way to manage your grant You will work through each_oftb MRT Management Reporting Too This is a partial screenshot of the Data Submissions Landing Page Tips e The User Name IS NOT case sensitive e The Password IS case sensitive MRT HIV User Manual 23 O KIT Solutions 2012 Change Your Password The Change Your Password feature allows a user to change the password for the account he or she is currently logging into the system with 1 To change your password begin by clicking the E
73. a is collected on a weekly basis and submitted to the Data Manager as a part of our outcome evaluation 1000 Save Cancel Delete Delete button This is a sample screenshot of the Guiding Principles Edit Form O KIT Solutions 2012 Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Evaluation Adding an Accomplishment or Barrier 1 Click Evaluation from the main menu 2 Click Accomplishments and Barriers from the submenu 3 Click the eres Add Accomplishment Barrier button 4 Select the reporting period when this accomplishment or barrier occurred from the Reporting Period dropdown menu 5 Enter a name for the accomplishment or barrier in the Accomplishment Barrier Name text box 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about this accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 122 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any inane A and or Barriers that you experienced while performing activi
74. able only for cohort 7 grants Viewing Historical Direct Service Implementation 1 Click Implementation from the main menu 2 Click Direct Service Implementation Historical from the submenu 3 From the listing page select the direct service you wish to view by clicking the service name 4 The details of the direct service will appear Note Changes cannot be made to Historical Direct Implemented Services 5 To return to the list of direct services click the Cancel button at the bottom of the page MRT HIV User Manual 93 MRT Management Reporting Tool EN Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Direct Service Implementation Historical Direct Service Implementation Historical Use this section to view any historical direct services that have been conducted in your community Click on the direct service name that you ve assigned to view a previously entered record MAI SPF Goals 1 Decrease HIV transmission amon minority young adults ages 18 to 24 the St Louis Metropolitan Statistical Area MSA 1 1 Consistent Safer Sex Direct Service 1 1 1 MPowerment and SISTA 1 2 Decrease Risk Taking Behaviors Sees Service 1 2 1 MPowerment Direct Service name and 1 3 HIV Testing Direct Service 1 3 1 HIV Rapid Testing 1 4 Increase Harm Perception This is a sample screenshot of the Direct Service Implementation Historical Listing Page Dir
75. aluation Administration Home Planning Direct Service Planning Direct Service Planning A Direct Service is a service delivered directly to participants either in a one on one or group format Use this section to add Direct Services Direct Services must be added under Interventions by clicking the Add Direct Service link Click on the Direct Service name that you ve assigned to edit or delete a previously entered record Add Direct Services link This is a sample screenshot of the Direct Service Planning Listing Page HIV amp STD Counseling and Testing add direct services 1 1 HIV Testing MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Direct Service Planning Direct Service Planning A Direct Service is a service delivered directly to participants either in a one on one or group format Examples include HIV or substance abuse education sessions case management HIV testing counseling The individual and group dosage forms provide a list of direct service types Community outreach activities are not considered direct services Enter information for your Direct Service ii AA II IIA A Direct Service Planning Intervention Name HIV amp STD Counseling and Testing Name of Direct Service Select One Si Frequency Dosage Is this direct service part of the Yes prescribed curriculum for this i intervention 5 No
76. and Community Capacity Edit Form O KIT Solutions 2012 Project Advisory Council Meetings Use this section to add Project Advisory Council meetings Adding Project Advisory Council Meetings 1 2 3 Click Capacity from the main menu Click Project Advisory Council Meetings from the submenu Click the Add Meeting button Add Meeting Enter the date this meeting occurred from the Meeting Date text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Enter the meeting name or topic in the Meeting Name Topic text box To upload your Agenda perform the follow steps a Click the Browse button b Select the document you wish up upload Click Open The file path will now appear next to Upload Agenda Note For instruction on how to view the uploaded document see Editing Project Council Meetings c Click the Upload Agenda Upload Agenda button MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Project Advisory Council Meetings Project Advisory Council Meetings Online Training Video Project Advisory Council Meetings Use this section to add Project Advisory Council meetings Use the table heading links to sort meetings by column Select a meeting s name to be brouaht to that meetina s edit page Add Meeting button Add Meeting
77. and Recommendations Add Conclusions and Recommendations related to Evaluation This is a screenshot of the Evaluation Landing Page MRT HIV User Manual 115 KIT Solutions 2012 Evaluation Results Summary and Findings Historical Use this section to view your historical evaluation results summary and findings Note This section is available only for cohort 7 grants Viewing Historical Evaluation Results Summary and Findings 1 Click Evaluation from the main menu 2 Click Evaluation Results Summary and Findings Historical from the submenu 3 From the listing page select the result you wish to view by clicking the evaluation results name 4 The details of the evaluation result will appear Note Changes cannot be made to Historical Evaluation Results Summary and Findings 5 To return to the list of Evaluation Results Summary and Findings click the Cancel button at the bottom of the page MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Evaluation Results Summary and Findings Historical Evaluation Results Summary and Findings Historical Use this section to view Historical Evaluation Results Summary and Findings MAI SPF Goals Date Updated 1 Prevent and reduce the onset of substance abuse 1 1 Care Coordination Enrollment and individual service planning referral 1 2 Create a
78. anned direct services eee eee a ALEKKkKAALAsAk AALALA LALAAkLAL ALAALA AiAkAALKARLAAALARAAAkAAALAAALALAAILELILEREU Direct Service Information Date Added 10 1 2009 mm dd yyyy Goal Reduce Substance Abuse and HIV in At Risk Minority Youth Objective Increase Screening Assessment and Referrals for Substance Abuse for Agency Youth Evidence based Name PES Q Screening at Intake Evidence based Description The PES Q Personal Experience Screening Questionaire is a validated screening tool that will be used to assess youth for problematic substance use Itis designed to be used with youth ages 12 18 and identifies youth who need referral for a complete chemical dependency evaluation The PES Q contains 40 yes no multiple choice Likert items organized in 3 subscales Problem Severity Psychosocial Items and Drug Use History Both reliability and validity studies have been used to measure the effectiveness of the tool IOM Category Frequency Atintake and as needed Dosage N A This is a sample screenshot of the Direct Service Planning Historical Form O KIT Solutions 2012 HIV Testing Planning Use this section to enter information for HIV testing services you are planning Updating Planned HIV Testing 1 Click Planning from the menu 2 Click HIV Testing Planning from the submenu 3 Clickthe Edit This Record button 4 Answer the question How many persons do you expect will receive an HIV test as a
79. anning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems Community Needs Assessment Synopsis Information View and edit your current or archived Needs Assessment Community Needs Assessment Changes and Update Record any changes or updates you have made to your saree Needs Assessment 2 Landing Page Guiding Principles Add Guiding Principles related to Assessment Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment Conclusions and Recommendations Add Conclusions and Recommendations related to Assessment This is a screenshot displaying the Menu 1 and a Landing Page 2 MRT HIV User Manual 10 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assign
80. apacity Planning Implementation Evaluation Administration Home Implementation Indirect Service Implementation Indirect Service Implementation An Indirect Service is provided to the community or population as a whole as opposed to direct services which are delivered to participants directly in a one on one or group format Environmental strategies and information dissemination are examples of indirect services e g media campaigns billboards distribution of pamphlets community outreach Enter information for your implemented Indirect Service TE COS eS OS SSeS eS GTT OS SUSU CUCU SS SS US SO OS SS SS SOS SS SS US SUS CUCU ITT TUTT Indirect Service Implementation Date Service Started 7 23 2010 mmiddlyyyy Date Service Ended mmiddiyyyy Indirect Service Name Improving Access to Substance Use or HIV Prevention Services Approximately how many people did you 20 reach through this indirect service Is the number of people reached actual or estimate o Actual 5 Estimate Did implementation of this indirect ves service go according to plan This is a sample screenshot of the Indirect Service Implementation Edit Form Save Button ancel Delete O KIT Solutions 2012 Editing Indirect Service Implementation 1 Click Implementation from the main menu 2 Click Indirect Service Implementation from the submenu 3 From the listing page select the indirect service you wish to edit by clicking the Indirec
81. arch Clicking the 7 arrow will take you to February whereas clicking the o arrow will take you to April MRT HIV User Manual 18 KIT Solutions 2012 Edit Form Buttons Information is entered and edited through the Edit Form The table below summarizes the buttons used to enter and edit data into an Edit Form Button Description Add Must be selected to add new information to an Edit Form Create Edit This Record Allows the Edit Form fields to be open for modification Delete Removes the information data from the MAI MRT HIV SPF database Save Adds the information data to the MAI MRT HIV SPF database Cancel Cancels the Add or Edit without saving the information data entered Additional Feature Buttons Within the MRT Application are icons offering additional help to the user Click on one of the icons to receive the help needed a Provides information on the desired topic Below are some additional buttons that may appear within a form Submit Forwards the approved information to the appropriate parties for further consideration Export Downloads the selected file into the desired format Allows you to move to the next module Online Training Video See the Training Videos section for additional information Training Videos The MRT system has training videos available to watch in addition to using this manual These videos are broken down into the different sections of the system and many sections have access
82. ase enter it into the Find textbox and click the in Find link a Click the Next link to be taken to the next instance of the word or phrase 8 To download the report select the type of file you want from the Select a format dropdown menu and click the Export link Select a A Report Submission Panel Progress Reports Online Training Video Progress Reports link MAI Progress Reportfor Cohort8 Year 2 Qtr 10 1 2010 1231 2010 Progress Report for Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 201 0 9 Click the Printer button to print a copy of the report 10 If you are ready to submit the Progress Report click the ia Open the Report Submission Panel Open the Report Submission Panel link to Grantee Award Number SP15100 Grantee Name Reducing Substance Abuse and HIV Ti send the report to your Project Officer for approval Grantee Address This is a sample screenshot of the Progress Report Viewing Page MRT HIV User Manual 128 KIT Solutions 2012 11 Enter your Name Phone Email and Title into their respective textboxes 12 You must then confirm that you have read the submission instructions by selecting the have read checkbox 13 Click the Submit button to submit the Progress Report Note Click the Close Panel button to cancel 14 The Progress Report has now changed to Submitted status The Date Submitted column will populate with the
83. ategy Outcomes Add environmental strategy outcomes Guiding Principles Add do principles related to implementation Accomplishments and Barriers Add accomplishments and barriers related to implementation Conclusions and Recommendations Add conclusions and recommendations related to Implementation This is a screenshot of the Implementation Landing Page O KIT Solutions 2012 Numbers Served Use this section to enter information on the number of persons served under the HIV Grant The Planned column populates with the information entered under the Strategic Prevention Plan Synopsis section Updating Numbers Served 1 Click Implementation from the main menu 2 Click Numbers Served from the submenu 3 Clickthe Edit This Record button 4 Enter the date you are updating the numbers served in the Date Entered text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter the total number of people served in interventions lasting 30 days or longer during the reporting period in the Total Served text box 6 Enter the total number served for the primary target population in the Target Populations text box 7 If applicable enter the number of people served in Other Sub Populations ones that you did not target in the appropriate text boxes 8 Clickthe Save button Note Click the Cancel button to cancel this entry MRT H
84. ation Results Summary amp Findings 1 2 3 Click Implementation from the main menu Click Evaluation Results Summary and Findings from the submenu Click the add result Add Result link next to the appropriate objective Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details The Goal and Objective fields display the goal and objective you are attaching the results to select the outcome you wish to attach this evaluation results to from the Outcome dropdown menu Select the timeline for this evaluation from the Timeline dropdown menu Select the category for this evaluation from the Category dropdown menu Select a type for this evaluation from the Type dropdown menu MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Evaluation Results Summary amp Findings Evaluation Results Summary amp Findings Online Training Video Evaluation Results Summary amp Findings Use this section to add Evaluation Results Summary and Findings Select the Name Date of an outcome to modify the information of the result To add a new record click on the add result link next to the appropriate Objective MAI SPF Goals Date Updated 1 Prevent the Onset and Reduce Progression of Substance Ab
85. bout Substance Use amp Sexual Save button 12 To add more Target Outcome Measures associated with other Outcome a Categories repeat steps 10 11 This is a sample screenshot of the Objectives Edit Form 13 Click the Save button Note Click the Cancel button to cancel this entry A ZIT Cali itinna JH A ANR JI WJ A IA IQIUNONSY ZU WN NA V anr Alar QAF NANIJE V UoUI Widlliludal Home Planning Objectives Objectives An objective is what your project expects to accomplish during a specific period of time expressed in specific E di ti Obi ti measurable terms Use this section to create your custom objectives for your strategic plan Objectives must be added Ing Jec Ives under each Goal Select Add Objective to create a new objective or click on the objective name that you ve assigned i to edit or delete that record 1 Click Planning from the main menu 2 Click Objectives from the submenu 1 Prevent the Onset and Reduce Progression of Substance Abuse including Underage Drinking Add ective 3 From the listing page select the objective you wish to edit by clicking the objective name The details will appear in Edit Mode inna Ponh fig sto 2 Reduce Substance abuse related A Make any changes needed to the form problems including the transmission of HIV and Hepatitis Add Objective 5 Click the Save button aoe Objective name Note Click the Cancel
86. box Enter the number of event occurrences in the Number of Events text DOX Enter the denominator definition for the measure in the Denominator definition text box Enter the denominator value for the measure in the Denominator Value text box Select the type of number reported e g percentage means rate from the Value Type dropdown menu i If Other is selected enter the name of the value type in the Specify Other Value Type textbox Enter the calculated value of the measure in the Calculated Value text DOX Save button Cancel button to cancel this entry Environmental Strategy Outcome Data Source Type Data Source Data Source Name Data Source Time Frame Begin Date Data Source Time Frame End Date Reported Outcome For Event Data Data Source Measure Comments Population from which Event Data is Based Number of Events Denominator Definition Denominator Value Value Type WCalculated Value Save Cancel Clear System Change within Communities Event Surveillance Data v x 1000 characters remaining mm dd yyyy mm dd yyyy 1000 characters maximum 1000 characters maximum 1000 characters maximum 200 characters maximum 200 characters maximum 200 characters maximum Select One 200 characters maximum This is a screenshot of the Outcome Sources Edit Form Editing Outcome Data 1 Click Implementation from the main menu 2 Cl
87. ces topics sessions O Yes from the planned intervention covered O No Retention Activities 1000 characters maximum Incentives x R Save Button This is a sample screenshot of the Intervention Implementation Edit Form NI T Qal A aR NAA Solutions 2012 MRT Management Reporting Tool npu n i Home Assessment Capacity Plannin Evaluation Administration Editing Intervention Implementation i E 1 Click Implementation trom the main menu Home Implementation Intervention Implementation 2 Click Intervention Implementation from the submenu ETEO EER out An Intervention is an activity or set of activities to which a group or individual is exposed in order to change the group 3 From the listing page select the Intervention Implementation you wish to edit by or individual s behavior or knowledge attitudes associated with behavior change Use this section to record the clicking the Intervention Name The details will appear In Edit Mode implementation of your Intervention and any adaptations you may have made If you need to add an Intervention do so in the planning section Use the table heading links to sort activities by column Click on the Intervention name to edit Make any changes needed to the form EARNER 5 Click the Save Save button l Add Implemented Intervention Note Click the Cancel button to cancel this entry intervention Name Intervention Name link Date Ended Rapid HIV Testina 8 8 2011 8
88. complishments and or Barriers that you experienced while performing application The links provided in the Bread Crumb Trail also allows you to move activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links b kw d th li ti to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to ac aras in tne app ication edit or delete that record Add Accomplishment Barrier Name Description Type Reporting Period a a prone eiae Haen Lack of intervention Service Awareness knowledge amongst providers nd ere Challenge Barrier a s Qtr 10 1 2010 consumers about community resources is a barrier MRT HIV User Manual 11 O KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the Landing Pages problems AR oon problems in pe enue a the populations that Ree It means examining the conditions within the community that put it at risk for the problems and identifying conditions that The Landing Page is the main page of each of the main sections or modules Home OSTA TITAS CONS TSEC SAE IES ORDA Assessment Capacit
89. confirmation of your change Your new password must be atleast 8 characters long and contain at least one number one uppercase letter and one special character Passwords can not contain spaces All fields marked with an asterisk are required After entering all required information click on the Submit button to continue Su Mo Tu We Th Fr Sa 4 30 34 1 2 3 4 5 More Employers Saying Smokers Need Not Apply Security Question What is the name of the high school you attended v Security Answer New Password Confirm New Password Email Address Submit button Submit This is a screenshot of the Change Password Page 24 KIT Solutions 2012 Tips e The User Name IS NOT case sensitive e The Password IS case sensitive The Password must also fill the following requirements Minimum length 8 characters At least one upper case At least one number At least one of the special characters 4 amp e You will be required to change your password every 90 days Forgot Your Password If you are unable to log into the MRT application due to forgetting your password you can retrieve this information by clicking the link entitled Forgot your Password 1 On the Login page click the FuetvouPassuo Forgot your Password link 2 Type the login name in the User Name text box 3 Type the email address of the user who is associated with the User Name in
90. cord will be removed from the grid MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Project Organization and Community Capacity Project Organization and Community Capacity Online Training Video Project Organization and Community Capacity Add Organization or Individual Members relevant to your project Information Add Project Organization and Communi apa Project Organization and Community Capacity lt name 9 30 2009 This is a sample screenshot of the Project Organization and Community Capacity Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Project Organization and Community Capacity Project Organization and Community Capacity Online Training Video Project Organization and Community Capacity Enter Individual and or Organization Members SN A O O O EE SAS ASS SS SS SS SSA SRA RARAS RSS SS SAS SSA Project Organization and Community Capacity Information Date Joined 3 1 2011 mmiddiyyyy Group Type Project Advisory Group be Member Type Community Stakeholder Name Bob Higgins 200 characters maximum Affiliation WWJD 200 characters maximum Status Active Inactive Save Cancel Delete Delete button This is a sample screenshot of the Project Organization
91. d A Less than 30 days ga n 5 30 days or longer Justification and answer the question Do you plan to adapt this is intervention from the original Is this intervention evidence based Vas No i lf you answer Yes to whether you plan to adapt the intervention you will need to enter the Description of Adaptation ound Select One 11 Select the status of the intervention using the Status radio buttons sa a Active currently in plans to be implemented This is a screenshot of the Intervention Planning Edit Form b Inactive no longer in plans to be implemented 12 Click the Save button Note Click the Cancel button to cancel this entry Editing Intervention Planning 1 Click Planning from the main menu 2 Click Intervention Planning from the submenu 3 From the listing page select the intervention you wish to edit by clicking the Intervention Name The details will appear in Edit Mode Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Intervention Planning 1 Click Planning from the main menu 2 Click Intervention Planning from the submenu 3 From the listing page select the intervention you wish to delete by clicking the Intervention Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MR
92. d capacity to provide substance e abuse and or HIV prevention services Objective This is a sample screenshot of the Objectives Listing Page Objectives An objective is what is to be accomplished during a specific period of time to move toward achievement of a goal expressed in specific measurable terms It should be appropriate for your target population and relate to one or more 4 Enter the date this objective was started in the Date Stated text box as rob her ite ek oreo Snot rcbccib nile TE RTC ENTERS TEETER mm dd yyyy or use the Calendar feature to select the date See the Calendar RA eel Scion lor acaiional detals 5 The Goal field will be filled in for you based on which goal was selected to add Date Started mnda the objective to oe Prevent the Onset and Reduce Progression of Substance Abuse including Underage Drinking 6 Enter a name for this objective in the Objective text box Objective INCITA 7 Enter a description of the objective in the Objective Description text box a Note This field has a 1000 character limit 8 Select the status of this objective from the Objective Status dropdown menu a i 9 Enter the Target Completion Date for this Objective Objective Status es pa Target Completion Date mmiddiyyyy This is a sample screenshot of the Objectives Edit Form MRT HIV User Manual 67 KIT Solutions 2012 10 To select the Target Outcome Measures for this Objective first sel
93. date the report was sent to your Project Officer MRT HIV User Manual Submission Panel You are about to submit a snapshot of all the information and data relevant to for your grant Once you submit this summary you will not have an opportunity to edit this information Once submitted the information will be reviewed by your Project Officer The Project Officer additions or modifications are requested you will receive an email with specific instructions about what needs to be done Atthattime you will be given the ability to modify and resubmit your report as instructed Name Phone have read checkbox Title have read and understand the submission instructions and process Submit button Submit Close Panel This is a screenshot of the Progress Report Submission Panel Archived Progress Reports The system will contain a historical record of date sub Hod i zauinias PDF copies of all previous progress reports a and date accepted You will be able to retrieve archived Report status Date Submitted Reporting Period Status Date Accepted Cohort 8 Year 2 1st Qtr 10 1 2010 AERA 03 07 2011 Submitted This is a sample screenshot of the Archived Progress Report area 129 KIT Solutions 2012 Subcontractors Adding Subcontractors 1 Click Administration from the main menu 2 Click Subcontractor from the sub menu 3 Clickthe
94. dicate the date in which the survey was conducted in the Data Collection Date text box as mm yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Enter the minimum age of the population in the Population Age Range Min text box Enter the maximum age of the population in the Population Age Range Max text box This value must be greater than or equal to the Population Age Range Min Enter a brief description of the population in the Population Description text box Enter the number of persons who were drawn for the survey sample or who were recruited for participation in the survey in the Sample Size text box Enter the survey item you are reporting data for in the Item Wording text box Enter the response options for the survey item used for this measure in the Response Options text box select the type of number reported e g percentage means rate from the Value Type dropdown menu If Other is selected enter the name of the value type in the Specify Other Value Type textbox Enter the value of this measure of the community in the Calculated Value text box Enter any comments or concerns regarding the validity in the Validity comments concerns text box Environmental Strategy Outcome Data Source Type Data Source Reported Outcome For Survey Data Data Collection Date Population Age Range Min Population Age Range Max Population Description
95. did not target Number of Black Latina or Hispanic Women Number of Men Having Sex with Men MSM Number of Older Adults Age 50 and Over Number of Reentry Populations Number of Young Adults Age 18 24 Other Number of Adolescents Age 12 17 This is a sample screenshot of the Strategic Prevention Plan Synopsis Page in Edit Form with Number of Adolescents Target Population selected A 10 session prevention intervention curriculum will be delivered to 35 cohorts of 5 6 drug court participants and their sexual partners meeting twice a week for 5 weeks at the Maricopa County Drug Courts Each week two 2 hour sessions will be offered two times over a 5 week period for a total of 10 sessions each for 371 participants Free confidential HIV testing and pre post test counseling will be offered v 1000 characters maximum Methodology Description We plan to start implementing our intervention services next month in the two most at risk neighborhoods in Maricopa County Data related to program evaluation will be collected by way of participant survey after every service event Workplan Timeline Description 1000 characters maximum A main component of integration was ensuring the flow of the sessions according to topic It is important to keep the HIV Hepatitis and Partner Negotiation components together to ensure the presentational flow The topic of sessions 1 and 2 is HIV AIDS the topic of sessions 3
96. ding Referrals 1 Click Implementation from the main menu 2 Click Referrals from the submenu 3 Clickthe Add Referral button 4 Select the Reporting Period during which the referral was made 5 Select the Member Name to which the referral was made 6 Select the Referral Type from the dropdown menu a lf Other is selected enter the name of the referral type in the Referral Type textbox 7 Enter the Number of Referrals Describe the services in the Description of Services text box 9 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 101 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Referrals Referrals Report the total number of referrals that a member has received during this reporting period If you need to add referrals for a member not listed in the Member Name drop down menu you must first add the member in the Project Organization and Community Capacity page under Capacity ieee Add Referral button Member Name Referral Type Number of Referrals Reporting Period VTac gt Cohort 8 Year 2 1st Qtr 10 1 2010 Charles Garcia HIV Testing 12 12 31 2010 Bob Higgins HIV Testing Counseling 25 A pran 2 2nd Qtr 1 1 2011 This is a sample screenshot of the Referrals Listing Page MRT Management Reporting Tool Home Assessment Capacity Pla
97. dit Form MRT HIV User Manual 69 O KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Intervention Planning Use this section to add the Interventions you plan to implement Home Planning Intervention Planning Intervention Planning An Intervention is an activity or set of activities to which a group or individual is exposed in order to change the group Adding Intervention Planning or individual s behavior or knowledge attitudes associated with hehavinr channe Ise this section to add edit the Intervention you plan to implement Use t Create New Intervention 1 Click Planning from the main menu N Button column Click on the Intervention 2 Click Intervention Planning from the submenu AAA 3 Clickthe Create New Intervention button HIV Gonorthea Chlamydia HIV amp STD Counseling and Testing64 Both SA and HIV ph pe O te 71412010 and education will be provided to 4 2010 all participants This is a sample screenshot of the Intervention Planning Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration 4 Enter the date this intervention was added in the Date Added text box as Intervention Planning mm dd yyyy or USE the Calendar feature to select the date See the Calendar An Intervention is an activity or set of activities to which a group or ind
98. dit Mode 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Add Conclusion Recommendation it was conci Conclusion Maricopa Co iani Recommendation name prevention 2940 geared tow will b This is a sample screenshot of the Conclusions and Recommendations Listing Page Conclusions and Recommendations Enter information for your Conclusion or Recommendation m mmm mmmn mmmn amannman mnn mnaman anan nmn omanan amanan n mnaman aaa aaa anoman an nmam mnn am am anan amn mnam am mman onanan nm omanan amanan anamannan amam an an anam mnan soso 90 9 AAA AAA AAA AA AAA AA A A A AA AAA A Deleting Conclusions and Recommendations Date Identified 7 2 2010 mmiddiyyyy 1 Click Implementation from the main menu 2 Click Conclusions and Recommendations from the submenu Conclusion Recommendation Name Implementation Conclusio 200 characters maximum 1 a A Description of A It was comcLuded that 7 9 of the Maricopa County s reentry population 3 From the listing page select the conclusions and recommendations you wish to Conclusion Recommendation pl delete by clicking the conclusions and recommendations Name The details will ar appear in Edit Mode 1000 characters maximum 4 Click the sii Delete button Capacity Expansion Type Providing evidence based prevention services y Note Click the Cancel button to cancel this en
99. duled to attend 000 cha psi Delete button Save Cancel Delete This is a sample screenshot of the Technical Training and Assistance Edit Form MRT HIV User Manual 55 KIT Solutions 2012 Guiding Principles Use this section to add edit your Organization s Guiding Principles related to Capacity Adding Guiding Principles 1 Click Guiding Principles from the main menu 2 Click Guiding Principles from the submenu 3 Click the Create New Principle button Cresta Mew Principe 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select name for the guiding principle from the Guiding Principle dropdown menu 6 Enter details about this guiding principle in the Description text box 7 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 96 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Guiding Principles Guiding Principles Online Training Video Guiding Principles Create New Principle button Use this section to add edit your Organiz sort activities by column Select a principl acity Use the table heading links to edit page Create New Principle Guiding Principle Description Date Identified Ensure that participants w
100. e a pe vey Meee dential ide Zee Un eared anh SI re errr aoe of the docu ment 2 1 SA HIV Hep C preventative education testing counseling and screening add result 8 5 2010 5 Make any changes needed to the form pci to provide substance abuse and or HIV prevention services a 6 Click the Save button This is a sample screenshot of the Evaluation Results Summary and Findings Listing Page Note Click the Cancel button to cancel this entry Toena Preliminary af i j j Categor rocess i Deleting Evaluation Results Summary amp Findings men p Type Results S 1 Click Evaluation from the main menu 2 Click Evaluation Results Summary and Findings from the submenu 3 From the listing page select the evaluation results you wish to delete by clicking the evaluation results name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid Save Cancel Delete Upload Support Document No file selected Evaluation Document doc Upload Support Document Explanation Description see attached document This is a sample screenshot of the Evaluation Results Summary and Findings Edit Form AV larar Narnia HIV User Manual AIZIT O 4 wmale ONG KIT Solutions 2012 WWIWLUWIIiO NS Guiding Principles Use this section to add edit your Organization s Guiding Principles related to E
101. e Browse button b Select the document you wish up upload Click Open The file path will now appear next to Upload a File c Click the Upload button 19 Click the Save button Note To view the document that has been uploaded simply click the link of the name of the document Delete Upload MRT HIV User Manual 38 Target Protective Factors Positive resilient temperament Religiosity valuing involvement in organized religious activities Social competencies and problem solving skills Perception of social support from adults and peers Healthy sense of self Positive expectations optimism for the future High expectations Good relationships with parents bonding or attachment to family Opportunities and reward for prosocial family involvement Having a stable family High family expectations School motivation positive attitude toward school Student bonding and connectedness attachment to teachers belief commitment Academic achievement reading ability and mathematics skills Opportunities and rewards for prosocial school involvement High quality schools clear standards and rules High expectations of students Presence and involvement of caring supportive adults Involvement with positive peer group activities and norms Good relationship with peers Parental approval of friends Economically sustainable stable communities Safe and health promoting environment supportive law enforcement presence Positive s
102. e ae Accomplishment 4 Click the aa Delete button Description Through the Teach One Project TOP CH has expended its ability to provide much needed SA HIV Hep prevention Services to the Community Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid 3000 ch Save Cancel Delete Delete button This is a sample screenshot of the Accomplishments and Barriers Edit Form MRT HIV User Manual 59 KIT Solutions 2012 Conclusions and Recommendations Use this section to add Conclusions and Recommendations related to Capacity Adding Conclusion and Recommendations 1 Click Capacity from the main menu 2 Click Conclusions and Recommendations from the submenu 3 Click pla Dinca Facon the Add Conclusions Recommendations button 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter a name of the conclusion or recommendation in the Conclusion Recommendation Name textbox 6 Enter details about this conclusion recommendation in the Description of Conclusion Recommendation text box 7 Select the capacity expansion type from the Capacity Expansion Type dropdown menu a If Other is selected enter the expansion type in the Other Capacity Expansion Type text box 8 If desired enter details about how this objective will have an Impact of
103. e Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Guiding Principles Guiding Principles Online Training Video Guiding Principles Create edit your Organization s Guiding Principles CARAC AAA AAA ene eo nee ome CSSS SSS SS SSCS SSS SSS SSS SSS SS SESS SSCS SSS SSS SSS SSS SS SSS SSS SSS SS SESS SSCS SSS SSCS SSS SSS SS SSS SSMS SSS SSE SSCS SSS SSCS CS SSCS SESS SSCS SSA Guiding Principle Information Date Identified mm dd yyyy Guiding Principle Select One y Description Save button 1000 characters remaining Save Cancel This is a screenshot of the Guiding Principles Edit Form O KIT Solutions 2012 Editing Guiding Principles 1 Click Evaluation from the main menu 2 Click Guiding Principles from the submenu 3 From the listing page select the guiding principle you wish to edit by clicking the Guiding Principle name The details will appear in Edit Mode 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Guiding Principles 1 Click Evaluation from the main menu 2 Click Guiding Principles from the submenu 3 From the listing page select the guiding principle you wish to delete by clicking the Guiding Principle name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record
104. e ere eee we sere eee eee ene cere nerersee Conclusion Recommendation Information Date Identified mmiddiyyyy Conclusion Recommendation Name 200 characters maximum Description of Conclusion Recommendation 1000 characters maximum Capacity Expansion Type Select One m Impact on Organization s Capacity Save button 1000 characters maximum This is a screenshot of the Accomplishments and Barriers Edit Form 124 KIT Solutions 2012 MRT Management Reporting Tool Editing Conclusions and Recommendations Home Assessment Capacity Planning Implementation AQUA Administration 1 Click Evaluation from the main menu A a 2 Click Conclusions and Recommendations from the submenu FN SST TET 3 From the listing page select the conclusions and recommendations you wish to Conclusions and Recommendations edit by clicking the conclusions and recommendations Name The details will Use this section to add Conclusions and Recommendations related to Evaluation Use the table heading links to sort records by column Select a record s name to be brought to that record s edit page appear in Edit Mode 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Add Conclusion Recommendation Conclusion Recommendation name Evaluation of our preyes showedth planned Offering a 20 gi to a local grocery store for completing This is a sam
105. e listing page select the direct service you wish to view by clicking the service name 4 The details of the Planned Direct Service will appear Note Changes cannot be made to Historical Direct Planned Services 5 To return to the list of Historical Planned Direct Services click the Cancel button at the bottom of the page MRT HIV User Manual 79 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Direct Service Planning Historical Direct Service Planning Historical Use this section to view historical planned direct services Click on the evidence based name that you ve assigned to view a previously entered record MAI SPF Goals 1 Reduce Substance Abuse and HIV in At Risk Minority Youth 1 1 Increase Screening Assessment and Referrals for Substance Abuse for Agency Youth Direct Service 1 1 1 PES Q Screening at Intake 1 2 Provide Evidence Based HIV and Substance Abuse Prevention Intervention and HIV Tes Direct Service 1 2 1 Street Smart 1 3 Provide HIV AIDS and Substance Abuse Outreach to the Parents and Youth in the Community Service name link Direct Service 1 3 1 Real Life Real Talk Workshops for Parents Direct Service 1 3 2 STARS Youth Peer Education Program This is a sample screenshot of the Direct Service Planning Historical Listing Page Direct Service Planning Historical View information for your historical pl
106. e screenshot of the Subcontractors Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Subcontractors Subcontractors Description Edit i nw wn ww nn in i 2 You may now Edit this record FS DD SS Y SO DS DS IS O Y O O DO O Y O O SD en SO O O O DS DIO NO SS DS SD DS DS SD DS DD SS SD O DO NS DS NS O O DS OS DS DS Y SY SD DS DS DD DD DS DS DS SS SY DS ees Subcontractor Information Date Identified 3 1 2011 mmiddiyyyy Subcontractor Name Maricopa County 200 characters maximum Funding Amount 12500 00 Upload Statement of Work No file selected Browse Delete button This is a sample screenshot of the Subcontractors Edit Form Save Cancel Delete KIT Solutions 2012 Progress Report Questions and Answers The Progress Report populates in the background while entering data into the Strategic Prevention Framework steps in MRT Below is a list of the questions that are answered in the Progress report the type of answer that can be given for each question and the choices for each answer if they are defined
107. e table heading links to sort meetings by column Select a meeting s name to be brought to that meeting s edit page Add Meeting October Meeting J HIV Te County This is a sample screenshot of the Project Advisory Council Meetings Listing Page Project Advisory Council Meetings Create or Edit your Project Advisory Council Meeting information AAA ass ASSOCIACI Meeting Information Meeting Date 4 5 2010 mmiddiyyyy Meeting Name Topic PAC Weekly Team Meet 200 characters maximum No file selected Y Meeting Agenda doc Upload Agenda No file selected Upload Agenda Upload Minutes Browse Y Meeting Minutes doc Upload Minutes Attendees E Bob Higgins Y Charles Garcia Delete Delete button This is a sample screenshot of the Project Advisory Council Meetings Edit Form Save Cancel KIT Solutions 2012 Technical Training and Assistance Use this section to record any Training and or Technical Assistance that has been received by members of either your Organization or your Community Adding Technical Training and Assistance 1 2 3 10 11 J VID M n Click Capacity from the main menu Click Technical Training and Assistance from the submenu Click the Add Training Technical Assistance button Add Training Technical Assistance Enter the date requested in the Date Requested text box as mm dd yyyy or use the Calendar feature to select the date
108. eate or edit your Guiding Principles ISI ASA AA AAA AAA AAA A AAA IA ASIA A ASA ASAS AAA AA IAS AAA AA SA AAA AS IIA AAA AAA ADA A AA AA ARI A ASA AAA AA AI ASA AA AA ASADAS IAS IA AI eT PS Guiding Principle Information Date Identified mmiddlyyyy Guiding Principle Galet One Description Save button 1000 characters maximum Cancel This is a screenshot of the Guiding Principles Edit Form O KIT Solutions 2012 Editing Guiding Principles 1 Click Assessment from the main menu 2 Click Guiding Principles from the submenu 3 From the listing page select the guiding principle you wish to edit by clicking the Guiding Principle name The details will appear in Edit Mode 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Guiding Principles 1 Click Assessment from the main menu 2 Click Guiding Principles from the submenu 3 From the listing page select the guiding principle you wish to delete by clicking the Guiding Principle name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Guiding Principles Guiding Principles Online Training Video
109. ect Outcome Outcome Category Aattudes about Substance Use amp Sexual Risk Category the measure is associated with Target Outcome Measure E Youth Disapproval of Substance Use 11 The Target Outcome Measures for that Category will be displayed T Perceived Risk of Alcohol Use i oe C Perceived Risk of Marijuana Use a If Otheris selected as the outcome category and Please Specify is F Perceived Risk of Cigarette Use i Perceived Risk of Sharing Non Sanitized Needles Adult Questionnaire Only checked enter then name of the target outcome measure in the Please a tee ey oe ee Specify text box Y Disapproval of Peer Alcohol Use Youth Questionnaire Only C Disapproval of Peer Cigarette Use Youth Questionnaire Only b Use the check boxes to select the appropriate Target Outcome nod coa a Measure Add Outcome Measures 7 Sexual Self Efficacy button 7 Intention to Engage in Risky Sex Behaviors c Click the Add Outcome Measures button The target outcome measures that were checked will appear in the Outcome Category Targeted Outcome Measure table l To remove the target outcome measure click the 22 Delete C Knowledge of Sources of Health Information Adult Questionnaire Only C Intention to Engage in Risky Drug Behavior Adult Questionnaire Only Perceived Risk of Risky Sexual Behavior Adult Questionnaire Only Add Outcome Measures Outcome Category Tarneted Outcome Measure link a
110. ect Service Implementation Historical View historical information for your direct service rr nnm mn ene ny qx AAA AAA AAA AAA AAA AAA A Direct Service Information Service Date mmiddiyyyy Goal Aroa MSA Decrease HIV transmission among minority young adults ages 18 to 24 in the St Louis Metropolitan Statistical ea p Objective Consistent Safer Sex Planned Direct Service Pone a STA Cate g ory No Selection Direct Service Name No Selection This is a sample screenshot of the Direct Service Implementation Historical Form O KIT Solutions 2012 MRT Management Reporting Tool H IV Testi n g m p ementati 0 n Home Assessment Capacity Planning Implementation Evaluation Administration Use this section to enter Information for HIV testing services related to implementation Home Implementation HIV Testing Implementation HIV Testing Implementation Enter information for HIV Testing Implementation Updating HIV Testing Implementation ii Edit This Record 1 Click Implementation from the main menu Date Entered 6 27 2010 mmiddlyyyy 2 Click HIV Testing Implementation from the submenu i 7 During this fiscal year how many people 212 3 Click the Esa This Record Edit This Record button dmca HIV test as a posi your This is a sample screenshot of the HIV Testing Implementation Listing Page HIV Testing Implementation Enter information for HIV Testing Implementation A A oo 4 Ente
111. ected a Select the type of member from the Member Type dropdown menu b Enter the name of the member in the Name text box c Enter the member s affiliation in the Affiliation text box MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Project Organization and Community Capacity Project Organization a Project Organization and Community Capacity Add Project Organization and Community Capacity Add Organization or Individual Members relevant to your project Information button Add Project Organization and Community Capacity Information Name Type Affiliation Date Joined Charles Garcia Project Advisory Group Maricopa County AIDS Foundation 7130 2009 Local Collaborator Maricopa Community Development 9 30 2009 This is a sample screenshot of the Project Organization and Community Capacity Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Project Organization and Community Capacity Project Organization and Community Capacity Online Training Video Project Organization and Community Capacity Enter Individual and or Organization Members a ss ss ss Project Organization and Community Capacity Information Date Joined mmiddiyyyy Group Type Project Advisory Group x Member Type
112. ed to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier 3 Listing Page According to a phone call polling of ree yu participants and their partners the lack Lack of intervention Service Awareness knowledge amongst providers and consumers about community resources is a barrier Cohort 8 Year 2 1st Qtr 10 1 2010 Challenge Bapre 42 31 2010 This is a screenshot displaying a Listing Page 3 KIT Solutions 2012 MY ACCOUNT User currently logged in MR Management Reporting Tool Link to Logout A Home Above the Menu provides links to Logout of the system or to Change Grant i ve MAI SPF MRT Selection The Grant is listed as well as the user currently logged into MAI SPF Hi DITIC Welcome to MRT M RT A sling a grants at any time by clicking Change Grant Selection in the top right corner Link to Change Grant Selection Get Started Capacity Planning l Events Implementation No Events Scheduled Evaluation MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home gt Assessment gt Accomplishments and Barriers Bread Crumb Trail Bread Crumb Trail Accomplishments and Barriers Online Training Video Accomplishments and Barriers s Te i ije A Bread Crumb Trail IS provided to indicate where you currently are In the Use this section to enter information on any Ac
113. eed based on data 4 15 2010 ana egies fo ope pate adults will b bei mpera tiv This is a sample screenshot of the Conclusions and Recommendations Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Conclusions and Reco mmendations Conclusions and Recommendations Online Training Video Conclusions and Recommendations Enter information for your Conclusion or Recommendation O ee Te A RI a kk AC Conclusion Recommendation Information Date Identified mmiddiyyyy Conclusion Recommendation Name 200 characters maximum Description of Conclusion Recommendation 1000 characters maximum Capacity Expansion Type Siler One m Impact on Organization s Capacity MEA button MEA characters maximum Cancel This is a screenshot of the Conclusions and Recommendations Edit Form O KIT Solutions 2012 Editing Conclusions and Recommendations 1 Click Assessment from the main menu 2 Click Conclusions and Recommendations from the submenu 3 From the listing page select the conclusions and recommendations you wish to edit by clicking the conclusions and recommendations Name The details will appear in Edit Mode Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Conclusions and Recommendations 1 Click Assessment from the main
114. eeeoee et agate ecenetaroan 80 alo RE A 80 Editing cun nc asia 81 DEIA Pm a it ere meer ae 81 ACCOMPISAMENS ANG BAS a a Sc eae hrats was lat Ds id 8a se eas nd 82 AGING AN ACCOMIOISHIMG NIE OF Balsa ii ia 82 End ACCOMPISAMENS ANO BANE S rra ici doin 83 Dis a A tata ter a a a hug ta shea sal bem vaudetnsteatel uit sulcus val guPueauiaccasted A 83 Conclusions NA Recommendations sxc tcc stata io iets a ice aces cece ed eao se Secession Sew eS ence ed eee 84 oo CONCUSSIONS Al laine COMMME IG A Pe e E 84 Editing COMelUSIONS and Recommendations sicsccscateste5 2 0 cta stati sy So decceheatn ie J En a adders 85 Deleting Conclusions and Recommend casal 85 MPENI UON voor tarea int ci alentado cios dro ota 86 e O O nO o IN 87 Blood A o E O o o ee nee eee eee 87 A NALU S naea e y e o No EC A E o Raaiteaaapaetaeaieedas 88 EE GLU AGMA Ce N E N E E 88 Intervention IPleme nia ION eN 89 Adding Intervention 1000 E 015 cl 10 e PPC PEO setter AN 89 EGIMNG Inte ento Mp eme rss raciocinio 90 VelSid intervention iIMpemMmeM aoM E reer re tet erreet e ectet erect etre err ee nT 90 Dec Sence IMAN 91 Adding Direct Service Implementar 91 Editing Direc l Sc IMIG A e tan Lo 92 Deleting Direct Service Meme Natera idsas 92 Direct Service Implementation A SOC ii A AA N 93 Viewing Historical Direct SERIES MEME o a o a lo aGasl 93 HIV POSTING Implementar ici 94 dci e PU o nn o oo E E Gesmamenaleaa line nese 94 nalrect Service Implementar caiga 96 FACING
115. ers maximum Add Zip Code Frequency Dosage Number of People Served Save Save button This is a screenshot of the Direct Service Implementation Edit Form Al T Qal Ne ANAA KIT Solutions 2012 Editing Direct Service Implementation 1 Click Implementation from the main menu 2 Click Direct Service Implementation from the submenu 3 From the listing page select the direct service you wish to edit by clicking the direct service name The details will appear in Edit Mode Make any changes needed to the form 5 Clickthe Save button Note Click the Cancel button to cancel this entry Deleting Direct Service Implementation 1 Click Implementation from the main menu 2 Click Direct Service Implementation from the submenu 3 From the listing page select the direct service you wish to delete by clicking the direct service name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The data will be removed from the record but the record will not be removed from the grid Note To delete the direct service entirely please see the Deleting Direct Service Planning section MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Direct Service Implementation p Direct Service Implementation A
116. es or updates you have made to your Community Needs Assessment Use the table heading links to sort changes by column Click on Name that you ve assigned to each Community Needs Assessment Change or Update to edit or delete that record Add Community Needs Assessment Changes and Updates Name Description Date Identified Target hic Area Ty rget Geogra pe 4 19 2010 Needs Assessment document Needs Assessment name 4 19 2010 This is a sample screenshot of the Community Needs Assessment Changes and Updates Listing Page Community Needs Assessment Changes and Updates Please provide any additional changes and or updates to the Community Needs Assessment ony SSS eS SSS US PSE SSOP SEV SSS SPS SS SSS IICA ES SETS SCC EDS SUS SS SU SEV SS SSUES SEES ES AU SS SES SES SCOTS SV SUT SVU DoS SS SSE SUVS SSE ESS SSS SUSE SSeS Swe Community Needs Assessment Changes and Updates Date Identified 4 19 2010 mmiddtyyyy Change Update Name Target Geographic Area T 200 characters maximum Description Updated the Targeted Geo areas to include Exurban as well p Delete button Delete This is a sample screenshot of the Community Needs Assessment Changes and Updates Page in Edit Form Save Cancel KIT Solutions 2012 Guiding Principles Use this section to add edit your Guiding Principles related to Assessment Adding Guiding Principles Click Assessment from the main menu 2 Click Guiding Principles from the subme
117. gression violence C Intellectual and or development disabilities Victimization and exposure to violence Poor refusal skills Life stressors Early sexual involvement C Mental disorder mental health problem Family history of problem behavior parent criminality Family management problems poor parental supervision and or monitoring Poor family attachment bonding Child victimization and maltreatment Pattern of high family conflict Family violence Having a young mother Broken home Sibling antisocial behavior This is a sample screenshot of the Community Needs Assessment Page in Edit Form MRT HIV User Manual Qo a If Otheris checked i Enter the name of the risk factor in the Other Risk Factor text box li Click the At Other Risk Factor Add Other Risk Factor button The new risk factor will appear in the Other Risk Factors table a To modify a risk factor click the 4 Edit link b To remove a risk factor click the Dele Delete link MRT HIV User Manual Family transitions Parental use of physical punishment harsh and or erratic discipline practices Low parent education level illiterac y Maternal depression Low academic achievement Negative attitude toward school low bonding low school attachment commitment to school Truancy frequent absences Suspension Dropping out of school Inadequate school climate poorly organized and functioning scho
118. h the detailed class schedule After enrollment postcards with the E general class schedule will be mailed to all participants Another E reminder postcard is mailed to each participant who missed the 1st week of class Each week Teach One Project TOP staff will call participants to remind them to attend class Probation Officers v 1000 Delete button Description Save Cancel Delete This is a sample screenshot of the Guiding Principles Edit Form KIT Solutions 2012 Accomplishments and Barriers Use this section to enter information on any Accomplishments and Barriers that you experienced while performing activities related to Implementation Adding an Accomplishment or Barrier 1 Click Implementation from the main menu 2 Click Accomplishments and Barriers from the submenu 3 Click the mr Add Accomplish Barrier button 4 Select the reporting period when this accomplishment or barrier occurred from the Reporting Period dropdown menu 5 Enter a name for the accomplishment or barrier in the Accomplishment Barrier Name text box 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about this accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 111 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administrat
119. he Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual MRT Management Reporting Tool C Home Assessment apacity Planning Implementation Evaluation Administration Home Assessment Community Needs Assessment Changes and Updates Community Needs Assessment Changes and Updates Online Training Video Community Needs Assessment Changes and Update Add Community Needs Assessment Changes and Updates button Use this section to record any changes or updates you have made to your table heading links to sort changes by column Click on Name that you ve as Assessment Change or Update to edit or delete that record Add Community Needs Assessment Changes and Updates Name Description Date Identified Updated the Targe r o areas to OO Target Geographic Area Type include Exurban a 4 19 2010 Needs Assessment document Uploaded ia ne revised Needs 4 19 2010 Assessment This is a sample screenshot of the Community Needs Assessment Changes and Updates Listing Page Home Assessment Community Needs Assessment Changes and Updates Community Needs Assessment Changes and Updates Online Training Video Community Needs Assessment Changes and Updates Please provide any additional changes and or updates to the Community Needs Assessment A aon o SISSI OTIS IC Community Needs Assessment Changes and Updates Date Identified mmiddiyyyy Change Update Name 200 characters maxim
120. hed 3 1 2011 mmiddtyyyy 4 Click the sii Delete button Goal Name HAT Note Click the Cancel button to cancel this entry z Description Expand capacity to provide substance abuse and or HIV prevention 5 The record will be removed from the grid consis 1000 char Delete button Save Cancel Delete This is a sample screenshot of the Goals Edit Form MRT HIV User Manual 66 KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Objectives Objectives Objectives Use this section to create your custom objectives for your strategic plan Objectives An objective is what your project expects to accomplish during a specific period of time expressed in specific must be added measurable terms Use this section to create your custom objectives for your strategic plan Objectives must be added under each Goal Select Add Objective to create a new objective or click on the objective name that you ve assigned to edit or delete that record Adding Objectives 1 Prevent the Onset and Reduce Progression of Substance Abuse 1 Click Planning from the main menu cluding Underage Drinking Ad 2 Click Objectives from the sub menu eE 3 Click the Add Objective 2 Reduce Substance abuse related Add Objective link next to the appropriate goal prolema incuang he transmission of PA r A Add Objective link screening 3 Expan
121. ho are most at risk are able to participate in HIV Participatory Involvement 3 31 2010 prevention Ca pacity Building This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Guiding Principles Guiding Principles Online Training Video Guiding Principles Create edit your Organization s Guiding Principles Guiding Principle Information Date Identified mmiddiyyyy Guiding Principle Select One v Description Save button 1000 characters maximum This is a screenshot of the Guiding Principles Edit Form KIT Solutions 2012 Editing Guiding Principles 1 Click Assessment from the main menu 2 Click Guiding Principles from the submenu 3 From the listing page select the guiding principle you wish to edit by clicking the Guiding Principle name The details will appear in Edit Mode Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Guiding Principles 1 Click Assessment from the main menu 2 Click Guiding Principles from the submenu 3 From the listing page select the guiding principle you wish to delete by clicking the Guiding Principle name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry
122. i session long 30 days or longer Multi session brief 2 29 days and Single Session one day Duration text boxes Note The total of these 3 fields must equal the Total Planned 7 Select the targeted population from the Target Population dropdown menu MRT HIV User Manual 63 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Strategic Prevention Plan Synopsis Strategic Prevention Plan Synopsis Use this section to upload and provide a brief description of your strategic plan Select Edit This Record to be brought to your plan s edit page chi Edit This Record button Date Approved 7 1 2010 mmiddiyyyy Total Planned 100 Target Population Number of Adolescents Age 12 17 This is a sample screenshot of the Strategic Prevention Plan Synopsis Landing Page Strategic Prevention Plan Synopsis Upload and provide a brief description of your strategin plan You may only upload one strategic plan to this system Use the Browse button to select a file from your local computer To replace a plan that has already been uploaded you will need to select a new file and upload it A O O OT OT OT TOO TOO TOTO TATTOO Sa SSO TT TO TOO OOOO OT TOO TAE TT TO TSE TT TT TE TA TOTO TO SS OS OO SO RR A SSS SS A SSCL SECU SS A SS CU SSC SS A A SI A SS A AS A Strategic Plan Information Date Approved mm dd yyyy Total Planned Duratio
123. ick Environmental Strategy Outcomes from the submenu 3 Select the environmental strategy from the Environmental Strategy Name dropdown menu 4 Select the data source you wish to edit by clicking the appropriate Data Source name 5 Make any changes needed to the form 6 Clickthe Save button Note Click the Cancel button to cancel this entry Deleting Outcome Data 1 Click Implementation from the main menu 2 Click Environmental Strategy Outcomes from the submenu 3 Select the environmental strategy from the Environmental Strategy Name dropdown menu 4 Select the data source you wish to delete by clicking the appropriate Data Source name 5 Click the Delete button Note Click the Cancel button to cancel this entry a A message appears asking if you are sure To confirm the deletion click the Yes button or click No to cancel the deletion 6 The record will be removed from the grid MRT HIV User Manual Environmental Strategy Outcomes Online Training Video Environmental Strategy Outcomes Use this section to enter outcome data for your environmental strategies To view previously entered outcomes select an environmental strategy name in the drop down menu below Click the Add Outcome Data link next to the environmental strategy you identified to add a related outcome To add follow up outcome data to a previously entered outcome click the Add Follow Up Outcome Data link Click on the outco
124. ick the Browse button b Select the document you wish up upload Click Open The file path will now appear next to Upload a File Note For instruction on how to view the uploaded document see Editing Evaluation Results Summary 4 Findings c Clickthe Upload Support Document button 11 Enter details about this evaluation in the Explanation Description text box 12 Click the Save button Note Click the Cancel button to cancel this entry Upload Support Document No file selected Upload Support Document Explanation Description Save button 1000 characters maximum Save Cancel This is a sample screenshot of the Evaluation Results Summary and Findings Edit Form Evaluation Results Summary Findings Online Training Video Editing Evaluation Results Summary Findings ee 1 Click Evaluation from the main menu Use this section to add Evaluation Results Summary and Findings Select the Name Date of an outcome to modify the information of the result To add a new record click on the add result link next to the appropriate Objective 2 Click Evaluation Results Summary and Findings from the submenu 3 From the listing page select the evaluation results or barrier you wish to edit by A AAA EE E reee clicking the evaluation results name The details will appear in Edit Mode se Preventine onset and reduce the progression of drug use among a universal Evaluation results nam
125. ies related to The Edit Form contains the fields for entering and editing data Nesrnsiaciil An A e lfyouclicked the Add or Create button to enter new information into a form the Edit Form data fields will be blank Reporting Period Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 2010 e When selecting a field name link to view existing data the Edit Form data fields Accomplishment Barrier Name Lack o intervention Sent pala will display the data entered selected previously These fields may be modified A if needed Te Challenge Barrier i e e rd a Save Cancel Delete This is a sample screenshot of an Edit Form MRT HIV User Manual 16 O KIT Solutions 2012 Data Fields amp Buttons In MAI SPF HIV MRT there are several fields boxes and buttons that are used to collect store and organize data Here are some examples Type Preview Description Text Field aka Text Box Drop Down List Select One aka Pull Down Menu Required Field Date Established mmiddiyyy Radio Buttons checked unchecked Check Boxes checked H unchecked Calendar See the Calendar Feature section for instructions Entering data into MAI SPF HIV MRT can be made easier by using the Tab key on the keyboard The Tab key advances the cursor to the next data field You can go from the current field to the previous field by holding Shift and pressing Tab Shift Tab You can also navigate thr
126. inciple name The details will appear in Edit Mode Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid Delete MRT HIV User Manual 110 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Guiding Principles Guiding Principles Online Training Video Guiding Principles Use this section to add edit your Organization s Guiding Principles related to Implementation Use the table heading links to sort activities by column Select a principle s name to be brought to that principle s edit page Create New Principle Guiding Principle name Participatory Involvement detailed cl ass schedule After enrollment postcards with the general class schedule will be mailedto all participan This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Guiding Principles Guiding Principles Online Training Video Guiding Principles Create edit your Organization s Guiding Principles pr ARA ARA SSCS SS SSS ASSRRES RRRSSA Guiding Principle Information Date Identified 6 30 2010 mmiddiyyyy Guiding Principle Participatory Involvement v To achieve this during enrollment participants are given a calendar a wit
127. ing principles and the implementaion of research based strategies for reentry adults will be imperative 1000 characters maximum Capacity Expansion Type Determining need based on data X Impact on Organization s Capacity 1000 Delete button Save Cancel Delete This is a sample screenshot of the Conclusions and Recommendations Edit Form KIT Solutions 2012 CAPACITY Within the Capacity module a user is able to perform the following tasks Enter edit and delete Project Advisory Council Meetings Enter edit and delete Technical Training and Assistance Enter edit and delete Guiding Principles Enter edit and delete Accomplishments and Barriers Enter edit and delete Conclusions and Recommendations D of A A MRT HIV User Manual Enter edit and delete Project Organization and Community Capacity 47 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Capacity Capacity refers to the various types and levels of resources available to establish and maintain a community prevention system that can identify and leverage resources that will support an effective strategy aimed at the priority problems and identified risk factors in the community at the appropriate population level Capacity to carry out strategies depends not only upon the resources of the community organizations and their function as a cohesive problem solving group but
128. ion Home Implementation Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any eae ao and or Barriers that ap experienced while performing activities related to Implementation Each Accomplishmen atable Use the table heading links to sort accomplishments barriers by column Per malena h Accomplishment or Barrier button Barrier to edit that record Add Accomplishment Barrier Description Reporting Period Since Hepatitis A amp B immuniz y ons are not provided on site participan Follow up Hepatitis A amp B immunizations co Spa e with cor Herta ail three dos e requirements is poor r despite efforts to encourage follow up This is a sample screenshot of the Accomplishments and Barriers Listing Page Challenge Barrier yore 2 1st Qtr 10 1 2010 MRT Management Reporting Tool Home Assessment Capacity Planning MR Evaluation Administration Home Implementation Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Implementation Erre PE RR O T T uT u SUC CUCU A Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One v Description Sa
129. ironmental Strategy Name Environmental Strategy Name System Change within Communities x Add Outcome Data link This is a sample screenshot of the Environmental Strategy Outcomes Listing Page Environmental Strategy Outcomes Record Listing System Change within Communities Add Outcome Data Outcome Sources Online Training Video Outcome Sources Use this section to enter outcome data for your environmental strategies To view previously entered outcomes select an environmental strategy name in the drop down menu below Click the Add Outcome Data link next to the environmental strategy you identified to add a related outcome To add follow up outcome data to a previously entered outcome click the Add Follow Up Outcome Data link Click on the outcome link to edit or delete the record A O TO TOTO TP TOTO EAE EE EEE E E E E E EEE EEE EEEE O O TS A r e r Sa A R ae TE Sa e A A Ber TE a A A A r E a a A ae aa Lag A A A A A Pa a e ae Environmental Strategy System Change within Communities Outcome Data Source Type Select One y This is a screenshot of the Outcome Sources Edit Form KIT Solutions 2012 6 If Survey Data is selected as the Outcome Data Source Type use the following instructions a Select the survey used to collect the data for the measure from the Data Source dropdown menu Enter the outcome of the survey data in the Reported Outcome For Survey Data text box In
130. it Mode Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting Participant Recruitment Activities Click Implementation from the main menu Click Participant Recruitment Activities from the submenu From the listing page select the activity you wish to delete by clicking the Activity Name The details will appear in Edit Mode Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid Delete MRT HIV User Manual 99 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Participant Recruitment Activities Participant Recruitment Activities Use this section to add edit your Recruitment Activities Use the table heading links to sort activities by column Click on the Activity Name to edit or delete that record Add Recruitment Activity Activity Name Activity Description Date Activity Started ss Activity Name link key ou at gt 2 y y helpful in identifying and recruiting 6 10 2010 potential participants Establishing relationships with these community agencies might also help in tracking clients in the future This is a sample screenshot of the Participant Recruitment Activities Listing Page Participant Recruitment Activities Activities aimed at attracting participants to a
131. ividual is exposed in order to change the group Feature section for additional details or individual s behavior or knowledge attitudes associated with behavior change Enter information for your interventions 5 Use the check boxes to select the Objectives associated with the intervention YoumaynowAddarecord 6 Select the type of intervention from the Intervention type dropdown menu 7 Select the name of the intervention from the Intervention Name dropdown menu The list will populate based on the Intervention type selected sere a If Specify Other is selected as the Intervention Name enter the name of the intervention in the Specify Other text box Date Added mmiddiyyyy Objective Check all that apply SA HIV Hep C preventative education testing counseling and screening E Prevent the onset and reduce the progression of drug use among a universal populuation of high school students Intervention type Select One y Intervention Name Select One y This is a sample screenshot of the Intervention Planning Edit Form MRT HIV User Manual 70 O KIT Solutions 2012 8 Enter details about this intervention in the Intervention Description text box intervention Description 9 Use the radio buttons to select the Intervention Duration for the intervention 10 Answer Yes or Noto Is this intervention evidence based 1000 characters maximum a lf you answer Yes you will need to select the Evidence base
132. k Outreach Recruitment Activities Historical from the submenu 3 Click the link of the name of the Outreach or Recruitment Activity to view the details for that Activity 4 The details of the Outreach or Recruitment Activity will appear Note Changes cannot be made to Historical Direct Planned Services 5 To return to the list of Historical Outreach or Recruitment Activities click the Cancel button at the bottom of the page MRT HIV User Manual 100 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Outreach Recruitment Activities Historical Outreach Recruitment Activities Historical Use this section to view historical Outreach Recruitment Activities that have been conducted by your Organization Select an activity s name to be brought to that activity s view page MAI SPF Goals 1 Decrease HIV transmission among minority young adults ages 18 to 24 in the St Louis Metropolitan Statistical Area MSA 1 1 SISTA Teaser 1 2 HIV Rapid Testing 10 1 09 through 3 31 2010 2 Decrease substance abuse among minority young adults ages 18 to 24 in pe aie Louis Metropolitan Statistical Area A Outreach Recruitment Activity name p 2 1 Substance Abuse Jeopardy ae January SA Screening via CRAFFT z 3 February SA Screening via AFFT Tool y March SA Screening via CRAFFT 5 O N Sn dy 4 April
133. lishments and Barriers from the submenu 3 From the listing page select the accomplishment or barrier you wish to edit by clicking the accomplishment barrier Name The details will appear in Edit Mode Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Accomplishments and Barriers 1 Click Assessment from the main menu 2 Click Accomplishments and Barriers from the submenu 3 From the listing page select the accomplishment or barrier you wish to delete by clicking the accomplishment barrier Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MRT HIV User Manual 44 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier Acc
134. ls Reporting Period Note Click the Cancel button to cancel this entry Shales Garsa Member Name link icc a Bob Higgins HIV Testing Counseling 25 A pran 2 2nd Qtr 1 1 2011 This is a sample screenshot of the Referrals Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Referrals Referrals Deleting Referrals Report the total number of referrals that a member has received during this reporting period If you need to add referrals for a member not listed in the Member Name drop down menu you must first add the member in the Project 1 Click Implementation from the main menu Organization and Community Capacity page under Capacity 2 Click Referrals from the submenu KALLA A 3 From the listing page select the activity you wish to delete by clicking the Member Name associated with the referral type The details will appear in Edit Reporting Period ae Ee Mode Member Name A Charles Garcia gt 4 Clickthe Delete button Note Click the Cancel button to cancel this entry am ce aad 5 The record will be removed from the grid ia a Description of Services Referred 12 Participants to Charles Garcia at Maricopa County AIDS Foundation for HIV Testing 1000 Delete button Save Cancel Delete This is a sample screenshot of the Referrals Edit Form MRT HIV User Manual 102 KIT Solutions
135. me link to edit or delete the record To view or edit previously entered data or add data for an Environmental Strategy select an Environmental Strategy Name Environmental Strategy Name System Change within Communities x Environmental Strategy Outcomes Record Listing Data Sou rce lin k System Change within Communities Add Outcome Data d 7 1 Other 10 17 2011 During the past 30 days on how many days die 7 u drink one or more drinks of an alcoholic beverage more than a few sips not for religious purposes Add Follow Up Outcome Data Sample screenshot displaying the Environmental Strategy Outcomes Listing Page Response Options Less than 10 10 12 13 14 15 16 17 18 19 20 Never used 1000 characters maximum Value Type Percentage Calculated Value 23 000 200 characters maximum Delete button 1000 characters maximum Save Cancel Delete Clear Validity comments concerns Sample screenshot displaying the Outcomes Sources Edit Form this is a partial screenshot 106 KIT Solutions 2012 O Environmental Strategy Outcomes Online Training Video Environmental Strategy Outcomes Use this section to enter outcome data for your environmental strategies To view previously entered outcomes select Adding Follow Up Outcomes an environmental strategy name in the drop down menu below Click the Add Outcome Data link next to the environmental strategy you identified to add a
136. n This is a sample screenshot of the HIV Testing Planning Edit Form KIT Solutions 2012 Indirect Service Planning Use this section to add edit your planned Environmental Strategy or Information Dissemination Activity Adding Indirect Service Planning 1 Click Planning from the menu 2 Click Indirect Service Planning from the submenu 3 Click ers Create New Indirect Service button 4 Enter the date this intervention was added in the Date Added text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Use the check boxes to select the Objectives associated with the indirect Sserivce 6 Select the type of indirect service from the Indirect Service Type dropdown menu 7 Select the name of the indirect service from the Indirect Service Name dropdown menu The list will populate based on the Indirect Service Type selected a If Other specify is selected enter the indirect service name in the Specify Other text box MRT HIV User Manual 71 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Indirect Service Planning Indirect Service Planning An Indirect Service is provided to the community or population as a whole as opposed to direct services which are delivered to participants directly in a one on one or group format Use this section to add edit
137. n of Participants Planned to Target Multi session long 30 days or longer Multi session brief 2 29 days Single Session one day Target Population Number of Adolescents Age 12 17 x This is a sample screenshot of the Strategic Prevention Plan Synopsis Page in Edit Form with Number of Adolescents Target Population selected KIT Solutions 2012 10 11 12 13 14 Enter the number of people you plan to serve in Other Sub Populations Note The totals entered for the Target Population and Other Sub Populations must equal the Total Planned Enter the number of people you plan to serve from the chosen Target Population in the relevant text box Enter a description of the methodology in the Methodology Description text DOX Enter a description of the workplan timeline in the Workplan Timeline Description text box Enter a description for the intervention integration into the Intervention Integration Explanation text box To upload your Strategic Plan perform the follow steps a Click the Browse button b Select the document you wish up upload Click Open The file path will now appear next to Upload a File c Clickthe Upload Strategic Plan button Click the Save button Note To view the document that has been uploaded simply click the link of the name of the document RT H JN Jear Manual IV B IHV U ser VIA 1U al Other Sub Populations ones that you
138. nd implement Peer Academy program 1 3 Offer two multi session clinical groups 9 16 2009 1 4 Offer two multi session groups on practical aspects of re entry 1 5 Participant recruitment This is a sample screenshot of the Evaluation Results Summary and Findings Historical Listing Page Evaluation Results Summary and Findings Historical View Historical information for your Evaluation Results Summary or Findings eee eee ees a ALAALA AAA AARAA KAAKAA A LAA aAA AKAAKA LAA Data Analysis Plan Information Date Identified 12 29 2009 mm dd yyyy Goal Reduce onset reduce the progression of SA and HIV AIDS Objectives cele he each contract year Project GAALS Risk Resiliency Specialists will have conducted 480 outreach geting at risk minority females Outcome Number of Persons Served by Age Gender Race Ethnicity Timeline Preliminary Category Process Type Summary No file is uploaded yet Explanation Description The program was unable to initiate services or begin enrollment because the approval for the strategic plan is pending However the program did recieve strategies and safety training and project full ebruary Cancel button Cancel This is a sample screenshot of the Outreach and Recruitment Activities Historical Form 116 KIT Solutions 2012 Evaluation Results Summary amp Findings Use this section to add Evaluation Results Summary and Findings Adding Evalu
139. ne grant 1 Select Organization F3 2 Select Grant 3 Select Cohort 1 Select the radio button next to the appropriate grant 2 Clickthe Work on this grant button Grant SPF T00006 f 8 METIODODS L Listofarants of arants HIV T00004 Work on this grant Work on this grant button This is a sample screenshot of the Grant Selection Page MRT HIV User Manual 31 O KIT Solutions 2012 ASSESSMENT Within the Assessment module a user is able to perform the following tasks Enter and edit Community Needs Assessment Synopsis Information Enter edit and delete Guiding Principles Enter edit and delete Accomplishments and Barriers Enter edit and delete Conclusions and Recommendations SS SY a MRT HIV User Manual Enter edit and delete Community Needs Assessment Changes and Updates 32 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future co
140. ng and Assistance edit by clicking the Training TA Topic name The details will appear in Edit Use this section to record any Training and or Technical Assistance that has been received by members of either your Mode Organization or your Community Use the table heading links to sort any Assistance Received records Select a record s name to be brought to that record s edit page Make any changes needed to the form Add Training Technical Assistance 5 Click the Save button Note Click the Cancel button to cancel this entry Training Technical Assistance Information Date Requested 4 1 2010 mmiddiyyyy n u Status eede y Deleting Technical Training and Assistance a i Training TA Topic m T 1 Click Assessment from the main menu 2 E Specify Other Topic Assessment and Capacit 2 Click Technical Training and Assistance from the submenu 50 carats maximum 3 From the listing page select the technical and training assistance you wish to al Distance Leaming l delete by clicking the Training TA Topic name The details will appear in Edit Source of Assistance Mode Was the training or TA provided ina 5 No 4 Click the Delete Delete button timely and effective manner n Note Click the Cancel button to cancel this entry Description Requested MAI SPF Cohort 8 Online Training is scheduled for 4 19 at 5 The record will be removed from the grid 7 2 00pm EST Tara John and Ben are sche
141. nges needed to the form 7 Clickthe Save button 1000 characters maximum Note Click the Cancel button to cancel this entry OData Collection Date 10 17 2011 mmiddiyyy Y Population Age Range Min 14 200 characters maximum Y Population Age Range Max 20 200 characters maximum Sample screenshot displaying the Outcome Source Edit Form this is a partial screenshot MRT HIV User Manual 107 O KIT Solutions 2012 Editing a Follow Up Outcome Data 1 Click Implementation from the main menu 2 Click Environmental Strategy Outcomes from the submenu 3 Select the environmental strategy from the Environmental Strategy Name dropdown menu 4 Select the follow up data source you wish to edit by clicking the appropriate Data Source name 5 Make any changes needed to the form 6 Clickthe Save button Note Click the Cancel button to cancel this entry Deleting a Follow Up Outcome Data 1 Click Implementation from the main menu 2 Click Environmental Strategy Outcomes from the submenu 3 Select the environmental strategy from the Environmental Strategy Name dropdown menu 4 Select the follow up data source you wish to delete by clicking the appropriate Data Source name 5 Click the Delete button Note Click the Cancel button to cancel this entry a A message appears asking if you are sure To confirm the deletion click the Yes button or click No to cancel the deletion
142. nning Implementation Evaluation Administration Home Implementation Referrals Referrals Report the total number of referrals that a member has received during this reporting period If you need to add referrals for a member not listed in the Member Name drop down menu you must first add the member in the Project Organization and Community Capacity page under Capacity Ca ee AAA AO A SS A A SS A A SS A SS SS SUE eu Referrals Reporting Period Select One Member Name Charles Garcia bi Referral Type Select One x Number of Referrals Description of Services Save button 1000 characters maximum Cancel This is a sample screenshot of the Referrals Edit Form O KIT Solutions 2012 MRT Management Reporting Tool Editing Referrals 1 Click Implementation from the main menu Home Implementation Referrals 2 Click Referrals from the submenu Referrals 3 From the listing page select the Referral you wish to edit by clicking the Member Report the total number of e that a member has received during this reporting period If you re to add i i referrals for a member not listed in the Member Name drop down menu you must first add the member in the Project Name associated with the referral type The details will appear in Edit Mode CIOBAN acid COIN CADEI tage unter CADER Add Referral 4 Make any changes needed to the form 5 Click the Save button Referral Tyne Number of Referra
143. nt ervices de wards the ree ntry po Spidi nm sion Les ention Pro peana evidence based prevention 7 2 2010 This is a sample screenshot of the Conclusions and Recommendations Listing Page Conclusions and Recommendations Enter information for your Conclusion or Recommendation NN NN RN RN NN DO NN NN NN RN NO NN NS DS RN RSS RN RSS TR RSS RS RR SR RN RS SS NS NS SNS RN RS Conclusion Recommendation Information Date Identified mmiddiyyyy Conclusion Recommendation Name 200 characters maximum Description of Conclusion Recommendation 1000 characters maximum Capacity Expansion Type Select One y Impact on Organization s Capacity Save button 1000 characters maximum This is a screenshot of the Conclusions and Recommendations Edit Form KIT Solutions 2012 MRT Management Reporting Tool Editing Conclusions and Recommendations Home Assessment Capacity Planning MAC Evaluation Administration 1 Click Implementation from the main menu O O cn 2 Click Conclusions and Recommendations from the submenu AEREA PRE 3 From the listing page select the conclusions and recommendations you wish to A ne ANG MESOMMENNSHENS edit by clicking the conclusions and recommendations Name The details will Use this section to add Conclusions and Recommendations related to Implementation Use the table heading links to sort records by column Select a record s name to be brought to that record s edit page appear in E
144. nu 3 Click the Crate Mew Preme Create New Principle button 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select the name of the guiding principle from the Guiding Principle dropdown box 6 Enter details about this guiding principle in the Description text box 7 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 41 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Guiding Principles Guiding Principles Online Training Video Guiding Principles Use this section to add edit your Guid Create New Principle gt the table heading links to sort activities by column Click on Guiding button Create New Principle Guiding Principle Description Date Identified Of the 103 reentry Senta gp in our community 57 rt c ed an interestin an integrat ed an mhae Spear HIVIHep prevention barat sea but do not know where to receive it Participatory Involvement 9 5 2009 This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Home PRE Capacity Planning Implementation Evaluation Administration Home Assessment Guiding Principles Guiding Principles Online Training Video Guiding Principles Cr
145. ocial norms Opportunities and rewards for prosocial community involvement availability of ighborhood resources High community expectations Neighborhood social cohesion Other S8o0 0088000000000000000000008 Other Protective Factor Add Other Protective Factor button 100 characters maximum Add Other Protective Factor Other Protective Factors Other Protective Factor Edit Delete Upload a File Upload button Upload a File No file selected Save button Upload Save Cancel This is a sample screenshot of the Community Needs Assessment Page in Edit Form O KIT Solutions 2012 Community Needs Assessment Changes and Updates Use this section to record any changes or updates you have made to your Community Needs Assessment Adding Community Needs Assessment Change and Updates 1 Click Assessment from the main menu 2 Click Community Needs Assessment Changes and Updates from the submenu 3 Click the jala Assessment Changes and Updates button ty Meads Assessmant Changes and Updates Add Community Needs 4 Enter the date identified in the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter a brief description to identify the change or update in the Change Update Name text box 6 Enter details about this change or update in the Description text box 7 Click t
146. ols negative labeling by chers Identified as learning disabled Frequent school transitions Le SBOHORORBOSBASBSBARARAARBASBABSOREORORBBABARBAaGA Gang involvement gang membership Peer ATOD use Association with delinquent aggressive peers Peer rejection Community Availability use of alcohol tobacco and other drugs in neighborhood Availability of firearms High crime neighborhood Community instability Low community attachment Economic deprivation poverty residence in a disadvantaged neighborhood Neighborhood youth in trouble Feeling unsafe in the neighborhood Social and physical disorder disorganized neighborhood Other Other Risk Factor 100 characters maximum Add Other Risk Factor button l Add Other Risk Factor Other Risk Factors Other Risk Factor Edit Delete This is a sample screenshot of the Community Needs Assessment Page in Edit Form 37 KIT Solutions 2012 17 Use the check boxes to select the appropriate Target Protective Factors a If Otheris checked Enter then name of the protective factor in the Other Protective Factor text box li Click the Add Other Protective Factor Add Other Protective Factor button The new protective factor will appear in the Other Protective Factors table a To modify a risk factor click the Ed Edit link b To remove a protective factor click the Delete link 18 To Upload a File perform the following steps a Click th
147. omplishment Barrier name Challenge Barrier rare 2 1st Qtr 10 1 2010 p 3 and therp wledge amongst providers and consumers about community resources is a barrier Lack of intervention Service Awareness This is a sample screenshot of the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment TTT CO nm DS O O S O O O O LALALALA O SO O OO DO O LLALLA kA O O o O O O O O LLALLA LALAiLLLA Accomplishment Barrier Information Reporting Period Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 2010 x Accomplishment Barrier Name Lack of intervention Servic 200 characters maximum Type Challenge Barrier v Description According to a phone call polling of reentry participants and their partners the lack of knowledge amongst providers and consumers about community resources is a barrier 3000 characters maximum Save Cancel Delete Delete button This is a sample screenshot of the Accomplishments and Barriers Edit Form O KIT Solutions 2012 Conclusions and Recommendations Use this section to add Conclusions and Recommendations related to Assessment Adding Conclusion and Recommendations 1 Click Assessment from the main menu 2 Click Conclusions and Recommendations from the submenu 3 Click PARA the Add Conclusions Recommendations button 4 Enter the da
148. on Editing Accomplishments and Barriers O 1 Click Planning from the main menu Accomplishments and Barriers Online Training Video 2 Click Accomplishments and Barriers from the submenu Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing 3 From the listing page select the accomplishment or barrier you wish to edit by activities related to Planning Each Accomplishment or Barrier will be listed in a table Use the table heading links to clicking the accomplishment barrier Name The details will appear in Edit Mode sort Accomplishments Barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit that record Make any changes needed to the form Ga 5 Clickthe Save button Accomplishment Barrier Note Click the Cancel button to cancel this entry q name Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 2010 project ES SSS the needs of its target po pulations are ev Maintain Full Project Staffing This is a sample screenshot of the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishment or Barrier that you had while performing activities related to Planning Deleting Accomplishments and Barriers Accomplishment Barrier Information 1 Click Planning from the main menu TEN 2 Click Accomplishments and Barriers from the submenu
149. on Agency make during this fiscal year In the appropriate text eee boxes aoe 5 9 Click the sai Save button How did your organization provide the Select One m i above HIV testing services Note Click the Cancel button to cancel this entry H Test Kits did A Purchase using CSAP HIV Grant Funds How many Referrals did your Organization Agency make during this fiscal year Save Cancel Save button This is a sample screenshot of the HIV Testing Implementation Edit Form MRT HIV User Manual 95 KIT Solutions 2012 Indirect Service Implementation Use this section to report your implemented Environmental Strategy or Information Dissemination activities Adding Indirect Service Implementation 1 Click Implementation from the main menu 2 Click Indirect Service Implementation from the submenu 3 From the listing page select the planned indirect service you wish to add details to 4 Enter the date this service was implemented in the Date Service Started text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 If applicable enter the date the service was ended in the Date Service Ended text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 6 The Indirect Service Name field will be filled in for you based on which planned indirect service was selected 7
150. oo nan aR nn RRE AGRA RR RRE RRE RRE RRA RR RR RR RRE RRE RR RRE RRRR RRA RRA RRA ARRE RRE RRE RRA RRR RNA RR RARE RAR Rara 112 Conclusions and Recommendations aan cionales 113 Adding GORCIUSION MA ACC IMM AS en O data ass 113 Me da e E nn o O 114 Deleting Conci sions and ACC OMMAN A N E A 114 EV E IA DA AAA A ii 115 Evaluation Results Summary and Findings HiStOrical c ccccccscssssssssssssssesssssssssessessessessesausessessessesaesauseusessesseseesseseesaesausassasseseeseeseeseesausausassasseseeseesaesausaesausassaseaseesensateass 116 Viewing Historical Evaluation Results Summary and Findings csi aio 116 Evaluation Results SUMMA FONS a a a 117 Adding Evaluation Results Suman ANN S ins a 117 Editing Eval ation Results Summa AMAN TA AAA EA AE AAA 119 Deleting Evaluation Results Summa amp FINGINGS ias 119 EU A o A eecctebseiaeaccasieat 120 Adding Guiding cl rr doi 120 Editing GUIANA eS o Oo 121 BEI o A PU ne RPC a en nee eee eee eee eer ne er 121 ACCOMDPISAMENIS AAA PA EA 122 Radno A ACCOMPISAMEN OF BM AAA 122 ECiING ACCOMPIISMMMEGMIS aNd BAGI S espis a ds 123 Dele Ing Accompliisnments and Barels o IT 123 Conclusions and Recommend ONS uesncscinadan cantata laicidad 124 Adding GONCIUSIONS and RE COMMENG ALON Scessusnst acicate N 124 Editing Conclusions and CNN NN e e A 125 Deleting Conclusions ana RECOMIME INCA OMG do ee 125 INEA e on An 126 Progress EDO oi nn 127 EA o a 130 o PE A 130 lO LOL 51107030 pd Goto Lo O
151. ough the fields by using the mouse lf a required field does not have data entered into it and you try to save the form you will receive a message that informs you of the field vacant of data and you will not be able to save that form until that field has data Some or all of the fields may be required in order to save the form Those fields that are required have an asterisk after the field name Tips e You must click the Save button before moving on to the next section in the application e Type an identifying letter of an item in a dropdown menu to appear in the box Calendar Feature Dates can be entered in two different ways 1 typing the date directly into the field or 2 using the Calendar feature The Calendar can be used as an alternative option to entering a date directly into a date field 1 When you select a date field a calendar displaying the current month and year will display below the date field 2 Select the date by clicking on a number within the calendar Su Mo Tu We Th Fr Sa 3 The calendar will close and the date will appear within the date field Note You can also ad month by clicking the 7 C arrows to the right and left of the 13 14 15 16 17 18 19 Month Year Clicking the EH arrow will take you to the previous month whereas clicking the oO 20 21 22 73 MN 25 26 arrow will take you to the next month Today s date TENEN March 2011 For instance the current month displaying is M
152. perform the following tasks Administration 1 View and Submit Work Plan Reports Note Please refer to the Work Plan Reports Manual for instructions on how to use this section Administration Module 2 View and Submit the Progress Report AA 3 Enter edit and delete Subcontractors View Work Plan Report Progress Reports View Progress Reports Subcontractors Subcontractors Module This is a screenshot of the Administration Landing Page MRT HIV User Manual 126 KIT Solutions 2012 Management Reporting Tool Home Administration Progress Reports Progress Reports As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that as a reporting period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period reporting period Tri page vil Incio you curent progress report fer ou to review hs abi to SUBI your repo wil be svalable afer ne reporting period you are adn difficulty viewing report this may be due to a pop up blocker Try holding down your Ctrl key usually found at the lower left hand corner of your keyboard while simultaneously clicking on the Progress Report link The Submission Proces Once the Grantee a E has reviewed the progress report they will be abia o submit it for review by your Project Officer The sy
153. ple screenshot of the Accomplishments and Barriers Listing Page Conclusions and Recommendations Enter information for your Conclusion or Recommendation Deleting Conclusions and Recommendations Conclusion Recommendation Information r Date Identified 6 29 2010 mmiddiyyyy 1 Click Evaluation from the main menu Conclusion Recommendation Name Outcome Evaluation Conc 200 characters maximum 2 Click Conclusions and Recommendations from the submenu Description of Evaluation of our prevention services showed that we were able to 3 From the listing page select the conclusions and recommendations you wish to a o OC delete by clicking the conclusions and recommendations Name The details will fcllov up drastically increase participants incentive co complere the appear in Edit Mode 1000 characters maximum 4 Click the _ Delete button i tin EO a Evaluating prevention services delivered v Note Click the Cancel button to cancel this entry Impact on Organization s Capacity z 5 The record will be removed from the grid 1000 characters maximum Save Cancel Delete Delete button This is a sample screenshot of the Accomplishments and Barriers Edit Form MRT HIV User Manual 125 KIT Solutions 2012 ADMINISTRATION MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Within the Administration module a user is able to
154. plementation Evaluation Administration Home Assessment Accomplishments and Barriers the grid based on the fields within the Edit Form See the 3 Edit Form section for details on Accomplishments and Barriers Online Training Video Accomplishments and Barriers the Edit Form Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing al Add button omplishment or Barrier will be listed in a table Use the table heading links o An ial Add or ane Create button will be available above the rid to to n Click on Name that you ve assigned to each Accomplishment or Barrier to i g edit or delet record Cat field create multiple data entries Add Accomplishment Barrier a eqory le e Clicking on a field name link located to the left within the grid will allow you to view edit the data Lack of intervention Service Awareness Field name link Cohort 8 Year 2 1st Qtr 10 1 2010 consumers s E 12 31 2010 IS a parer This is a sample screenshot displaying a Grid View Listing Page Tips e Clicking on a field name in a Category field e g will allow you to sort through your data in ascending or descending order e lf you are entering data for the first time the grid will appear empty MRT HIV User Manual 13 KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration
155. progression of drug use among a universal populuation of high school students Indirect Service Type Select One X Indirect Service Name m This is a sample screenshot of the Indirect Service Planning Edit Form KIT Solutions 2012 8 10 11 12 If Environmental Strategy is selected from the Indirect Service Type field new fields will appear a Select what the environmental strategy targets from the What does this environmental strategy target dropdown menu b Select the purpose of the environmental strategy from the Environmental Strategy Purpose dropdown menu c Answer the question What is the objective of this environmental strategy d Enter the date the environmental strategy will begin in the Begin Date text box as mm dd yyyy or use the Calendar feature to select the date e Enter the date the environmental strategy is scheduled to be completed in the End Date text box as mm dd yyyy or use the Calendar feature to select the date Enter details about the indirect service in the Indirect Service Environmental Strategy Description text box Answer the question How many people do you plan to reach through this indirect service environmental strategy Answer Yes or Noto ls this service environmental strategy evidence based a Ifyou answer Yes you will need to select the Evidence based Justification Click the Save button Note Click the Cancel button to cancel this entry
156. r the date of the testing in the Date Entered text box as mm dd yyyy or use a the Calendar feature to select the date See the Calendar Feature section for additional details 5 Answer the questions During this fiscal year how many people received an cee prow HIV test as a result of your program and During this fiscal year how received an HIV test as a result OF your many people were tested for the first time in the appropriate text boxs a During this fiscal year how many people were tested for the first time This is a screenshot of the HIV Testing Implementation Edit Form MRT HIV User Manual 94 KIT Solutions 2012 Of the totals reported above please report the demographics of those who Please estimate if unsure Received an HIV test Received an HIV test as a result of your program for the first time Female 0 0 Male 0 0 Unknown 0 0 Ethnicity Hispanic 0 0 6 Enter the number served in the Received an HIV test as a result of your a program and Received an HIV test for the first time text boxes for each Race cecum F sa rican American Blac 0 0 demographic category Gender Ethnicity Race and Age American Indian or Alaska Native 0 0 7 Select an answer from the How did your organization provide the above HIV ore i testing services dropdown menu sn 8 Answer the questions How many Test Kits did your Agency Purchase using al CSAP HIV Grant Funds and How many Referrals did your aa Organizati
157. re serving You should update your Community Needs Assessm Edit This Record Edit this record button Community Needs Assessment Synopsis Information Unite A PAVE Wate Appro ved 10 21 2010 mm dd yyyy Target Community Name Maricopa Target Geographical Area Urban Exurban arget Gender Male Female Transgender Target Race White Black African American This is a sample screenshot of the Community Needs Assessment Landing Page KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration 4 Enter the date Your Community Needs Assessment Was approved by your Community isi Assessment Synopsis Information Online Training Video Project Officer from the Date Approved text box as mm dd yyyy or use the CAMMUNEY Meade DAReRsmenEoypepsia Inammatlan Calendar feature to select the date See the Calendar Feature section for additional pc ein sc O O details A AAA AO OA RT O CORR AR Note If the Community Needs Assessment has been submitted in a previous progress report the Data Approved text box will no longer be editable ci dd 5 Enter the name of the target community in the Target Community Name text ee es 1012112010 mmc box Target Community Name a hiiji 6 Use the check boxes to select the appropriate Target Geographical Area E a 7 Use the check boxes to select the Target Gender si a Remote Target Gender 7
158. related outcome To add follow up outcome data to a previously entered 1 Click Implementation from the main menu outcome click the Add Follow Up Outcome Data link Click on the outcome link to edit or delete the record 2 Click Environmental Strategy Outcomes from the submenu 3 Select the environmental strategy from the Environmental Strategy Name dropdown menu 4 Click the cd Follow Up Outcome Bata Add Follow Up Outcome Data link located to the right of the appropriate Data Source To view or edit previously entered data or add data for an Environmental Strategy select an Environmental Strategy Name Environmental Strategy Name System Change within Communities x Add Follow Up Outcome Data link Environmental Strategy Outcomes Record Listing System Change within Communities Add Outcome Data 1 Other 10 17 2011 During the past 30 days on religious purposes Add Follow Up Outcome Data Sample screenshot displaying the Environmental Strategy Outcomes Listing Page Outcome Source Environmental Strategy System Change within Communities Outcome Data Source Type Survey Data E 5 The fields will be pre populated for you based on the Outcome Data Source a Other y details Reported Outcome For Survey Data During the past 30 days on how many days did you drink one or more drinks of an alcoholic beverage more than a few sips not for religious purposes 6 Make any cha
159. result of your program 5 Answer the question How does your organization provide HIV testing services from the drop down menu 6 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 76 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning HIV Testing Planning HIV Testing Planning Enter information for HIV testing se Edit Button it This Record HIV Testing Planning How many persons do you expect will 500 receive an HIV test as a result of your program How does your organization provide HIV Both testing services This is a sample screenshot of the HIV Testing Planning Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning HIV Testing Planning HIV Testing Planning Enter information for HIV testing services you are planning prt tt tt nn nn nn nn nn am a wn nn nn nn nn nn a nn nn nn nn nn nn nn nn nn nn nr ee ener enn COSC Se SS ee Se Se SSN SSCS SESS S SSS ONS SSS SSCS S SS ODES SOC SDSS SSDS CSS SETS SSDS SR SUSE SHES SE SEEDS ONS USES SHON SES SRDS SHH B ewe eesewsueseneuand HIV Testing Planning How many persons do you expect will 500 receive an HIV test as a result of your program How does your organization provide HIV Both testing services Save anan Save Butto
160. rs the lack of Lack of intervention Service Awareness Knowledge amongst providers and Challenge Barrier ap le a ear 2 1st Qtr 10 1 2010 consumers about community resources is a barrier This is a sample screenshot of the Accomplishments and Barriers Listing Page Home Assessment Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment SPS SS 0 SP 0 SP SP S050 SESS SPP SP SO SP SO SO SO S050 SP S00 SP S050 SD SDS SOS SPO SP SP SO SO S050 SE S05 PSP S0 SP 50 SP SD SDSS S050 50 SPP SP SP SP SDSS SO 50S SP SP SP SDS SP SOS 50 SSP 0 SP SD S050 S050 SES S50 SP SP SP SD SP SP SO 0 S050 SPP SP SP SP SD SP 50 SO S050 S050 SPP SP S0SD 50 SD SOS 50 SP S0 SP SP 50 505050 S050 SP 50 SP 50 SP 5050505050 90 50 lt 0 a sy Cer rat rr ror re Sr ee SS ee SS er area ree re eared AS re ere ae ek i ae a sr SS ed ae ae ere are ree oe are sear ore ee oe eee oe eee ede SS Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button 3000 characters maximum Save Cancel This is a screenshot of the Accomplishments and Barriers Edit Form 43 KIT Solutions 2012 Editing Accomplishments and Barriers 1 Click Assessment from the main menu 2 Click Accomp
161. scription of Conclusion Recommendation text box 7 Select the capacity expansion type from the Capacity Expansion Type text box a If Otheris selected enter the Other Capacity Expansion Type text box 8 If desired enter details about how this objective will have an Impact of Organization s Capacity 9 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 84 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Conclusions and Recommendations Conclusions and Recommendations Online Training Video Conclusions and Recommendations Use this section to add Conclusions and Recomme records by column Select a record s name to be b e heading links to sort Add Conclusion Recommendation button Add Conclusion Recommendation Description Date identified Address the salience as as s Logic cee panning prevention services to 7 2 2010 protective factor in the target populatio addr This is a sample screenshot of the Conclusions and Recommendations Listing Page MRT Management Reporting Tool Home Assessment Capacity EE Implementation Evaluation Administration Home Planning Conclusions and Recommendations Conclusions and Recommendations Online Training Video Conclusions and Recommendations Enter information for your Conclusion or Recommendation PEI III ENE
162. sed on theory research practice and experience Do you plan to adapt this intervention from the original Yes o No Status Active y Save Cancel Delete Delete Button This is a sample screenshot of the Intervention Planning Edit Form O KIT Solutions 2012 Direct Service Planning Use this section to add planned Direct Services Adding Direct Service Planning 1 Click Planning from the main menu 2 Click Direct Service Planning from the submenu 3 Click the add direct services Add Direct Services link next to the appropriate intervention 4 The Intervention Name field displays the Planned Intervention you are attaching this Direct Service to This field cannot be edited 5 Select a name for the service from the Name of Direct Service dropdown menu a If Other Specify Other Services is selected enter the direct service name in the Specify Other text box 6 Enter the number of sessions planned for this service per participant or group of participants in the Frequency text box 7 Enter the total number of minutes planned for all sessions for this service in the Dosage text box 8 Answer Yes or Noto Is this direct service part of the prescribed curriculum for this intervention 9 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 73 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Ev
163. stem will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and 1 Click Administration from the main menu aree erian A ii di F r se l i a Click Progress Reports from the submenu A ei Cohort 8 Year 2 1st Qtr 10 1 2010 i Click the 221200 Reporting Period link to be taken to Progress ments and date accepted You will be able to retrieve archived Reporting Period link Report Active 12 31 2010 This is a sample screenshot of the Progress Reports Listing Page MRT HIV User Manual 127 O KIT Solutions 2012 MRT 4 Click the arrows lt gt to maneuver to other pages in the report Clicking the single arrow forward or backward will move the view to the next Home Assessment Capacity Planning Implementation Evaluation NAME page or the previous page The arrows with the bar can move the report view to either the first or last page of the report 5 To move to a specific page in the report type in a page number into this field 7 and click the Enter button on your keyboard i PET View Progress Reports 6 The box with the label 90 can be used to change the level of magnification of SS Find textbox the report To change the level click the black arrow on the right side of the NS blank and choose an appropriate percentage i e er di 7 To find a specific word or phr
164. t Service Name The details will appear in Edit Mode Make any changes needed to the form 5 Clickthe Save button Note Click the Cancel button to cancel this entry Deleting Indirect Service Implementation 1 Click Implementation from the main menu 2 Click Indirect Service Implementation from the submenu 3 From the listing page select the indirect service you wish to delete by clicking the Indirect Service Name The details will appear in Edit Mode 4 Click the Delete button Note Click the Cancel button to cancel this entry 5 The data will be removed from the record but the record will not be removed Delete from the grid Note To delete the indirect service entirely please see the Deleting Indirect Service Planning section MRT HIV User Manual 97 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Indirect Service Implementation Indirect Service Implementation An Indirect Service is provided to the community or population as a whole as opposed to direct services which are delivered to participants ici in a one on one or FOP format Use this section to report your implemented Environmental Strategy ar nfa o Activity To add an additional activity do so in the planning section Use the table h Click on the Indirect Service name to edit that record indirect Service Name link 9 1 2011 9 2 2011
165. te identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Enter a brief description of the conclusion or recommendation in the Conclusion Recommendation Name text box 6 Enter details about this conclusion recommendation in the Description of Conclusion Recommendation text box 7 Select the capacity expansion type from the Capacity Expansion Type text box a lf Other is selected enter the name of the expansion type in the Other Capacity Expansion Type text box 8 If desired enter details about how this conclusion or recommendation will have an Impact of Organization s Capacity in the Impact on Organization s Capacity text box 9 Clickthe Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 45 MRT Management Reporting Tool Home PRES Capacity Planning Implementation Evaluation Administration Conclusions and Recommendations Online Training Video Conclusions and Recommendation Add Conclusion Recommendation button Use this section to add Conclusions and Recommen records by column Select a record s name to bep ble heading links to sort Add Conclusion Recommendation Due to the erious nature ofthe qi blems to be addres ed incorp orating k are aes liding princ ipl sheer a Pee mena Variety of Strategies mentaion 210 p po anes she Determining n
166. the main menu 2 Click Participant Recruitment Activities from the submenu 3 Click the Add Recruitment Activity button Add Recrniimad Aci 4 Enter the date this activity was established in the Date Activity Started text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 If applicable enter the date the service was ended in the Date Activity Ended text box as mm dd yyyy or use the calendar feature 6 Enter the name for this activity in the Activity Name text box 7 Enter measureable terms the type of recruitment activity provided in the Activity Description text box 8 Answer the question How many people did you reach through these recruitment activities 9 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 98 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Participant Recruitment Activities Participant Recruitment Activities Use this section to add edit your Recruitment Acti on the Activity Name to edit or delete that record Add Recruitment Activity The Intervention Specialists visited two homeless shelters and one agency in the Springfield area on April 13th They established contacts with Chief Cook and key outreach personnel which will be helpful in identifying and recruiting
167. ties related to Evaluation Each Accomplisp gt ata Jse the table heading links to sort accomplishments barriers by column Click ccomplishment or Barrier to edit that record Add mia Barrier button Add Accomplishment Barrier Description Reporting Period s of July 7 2010 we collected over 139 completed baseline instruments 127 pleted ex itinstruments and 121 cine eted follow up instruments from participants over the course of 9 months Baseline exit and follow up instruments tame Cohort 8 Year 2 1st Qtr 10 1 2010 completed NR 12 31 2010 This is a sample screenshot of the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Evaluation O NN NN NN NN NN RN NN NN NN NN RN NN NN RS RN RN MLN RN RN NR NN NR NR SR NN RN NN NN RR NN RS RSS NL NN RR SS RS RR RN AN A CIRIA RICOS II RRA CAICOS Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button 3000 characters maximum Save Cancel a This is a screenshot of the Accomplishments and Barriers Edit Form KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing Accomplishments and Barriers 1 Click Evaluation
168. tion 1 2 3 10 11 12 MRT Click Implementation from the main menu Click Direct Service Implementation from the submenu From the listing page select the planned direct service you wish to add details to under the appropriate intervention Enter the date this service was implemented in the Date Service Started text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details lf applicable enter the service was ended in the Date Service Ended text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details The Direct Service field will be filled in for you based on which planned direct service was selected Enter the location the service took place at in the Location text box Enter the Location Zip Code in the text box and then click the Add Zip Code button The zip code will appear in the Zip Code table Enter the number of sessions given for this service per participant or group of participants in the Frequency text box Enter the total number of minutes for all sessions for this service in the Dosage text box Enter the total number of people served in the Number of People Served text box Click the Save button Note Click the Cancel button to cancel this entry HIV User Manual 91 MRT Management Reporting Tool Home Assessment Capacity Planning Si
169. tion 1 Click Capacity from the main menu ee ee 2 Click Conclusions and Recommendations from the submenu TT anaes mana 3 From the listing page select the conclusions and recommendations you wish to Conclusion Recommendation co combat the use of IV aruga and she subsequent spread of BIV AIDS delete by clicking the conclusions and recommendations Name The details will appear in Edit Mode a 4 Click the Delete button Capacity Expansion Type Sng cap Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid Impact on Organization s Capacity es Delete button This is a sample screenshot of the Conclusions and Recommendations Edit Form Save Cancel Delete MRT HIV User Manual 61 KIT Solutions 2012 PLANNING MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Within the Planning module a user is able to perform the following tasks Planning Planning involves following logical sequential steps designed to produce specific results The desired results Outcomes are based upon data obtained from a formal assessment of needs and resources The plan then outlines 1 Enter and edit Strategic Prevention Plan Synopsis NSERIES 2 Enter edit and delete Goals O 3 Enter edit and delete Objectives Strategic Prevention Plan Synopsis anton Pian 4 Enter edit and delete Intervention Planning e
170. tivities related to Assessment Adding an Accomplishment or Barrier 1 Click Assessment from the main menu 2 Click Accomplishments and Barriers from the submenu 3 Click the Add Accomplish Barrier button Add Acccmplishrri 4 Select the reporting period when this accomplishment or barrier occurred from the Reporting Period dropdown menu 5 Enter a name for the accomplishment or barrier in the Accomplishment Barrier Name text box 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about this accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Online Training Video Accomplishments and Barriers Use this section to enter information on any PP and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrie ed in a table Use the table heading links to sort accomplishments barriers by column Add iae each Accomplishment or Barrier to Barrier button edit or delete that record Add Accomplishment Barrier Name Description Reporting Period According to a phone call polling of reentry participants and their partne
171. tor Information Date Identified mmiddiyyyy Subcontractor Name 200 characters maximum Funding Amount Upload Statement of Work No file selected Upload Statement Save Cancel This is a screenshot of the Subcontractors Edit Form O KIT Solutions 2012 Editing Subcontractors 1 2 3 Click Administration from the main menu Click Subcontractors from the submenu From the listing page select the subcontractor you wish to edit by clicking the subcontractor Name The details will appear in Edit Mode To view the document that has been uploaded simply click the link of the name of the document Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting Subcontractors 1 2 3 Click Administration from the main menu Click Subcontractors from the submenu From the listing page select the subcontractor you wish to edit by clicking the subcontractor Name The details will appear in Edit Mode Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid MRT HIV User Manual 131 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Subcontractors Subcontractors Description List Add Subcontractor Subcontractor name 12 500 00 3 1 2011 This is a sampl
172. trategie Prevention Pian Synopsis muteren ee ee noe ES me eS ern RENE a 63 Updating the Strategic Prevention Plan SV NODSIS remarcar aii 63 CO ANS e o ER E 65 PROGID OAS et tance E df cn add a dat neh Ua a rede Acuna ad 65 a cc A EE E AE est tog seep concn ns A AE A A E A IEA E E E AEE A 66 en IP PP EEE E eee ee 66 OD CU 2S A A ee AP 67 O 1 Sis aaner En rer Ra rR Ne enn Ur ect MG Ra ENT a NTN RI ENT MR eee ge ne RO 67 ETI GUN O 69 PP o a dantaestmcalnaelaahtiees 69 LOR VO MORN RIIIE edcacenntgee iad nel vaaoeasnele ee aly 70 Adding Intervention Planning rita init 70 ol e T T o o A E 72 Dele ingiere Mion Pla nea 72 ts a e Sarr a oer ne ee ee reer ern een me S 73 Adding Direct SERVICE PM A A AA AA 73 Editino DIESE A Dat hate ance aa ata ale ie Ded cee ied eae Dea E al Ded ait das ace a bce amet canta aod 74 Deleting Direct Service PIANNING scscecssssssessssssssscsssscsscsessesscsessssscsessssaesesessansessesaesacsesaesacsesacseseesassacsesansassesessasseseesassassesaesacsesassasseseesauseseesacsassesaesacsesarsaseseesassesansassnsanseas 74 Direct Senice PIANO EI SLONICA ras 75 Viewing Historical Direct Seivico Planillas 75 A O O NO 76 Upaan Placa IO init AAA AAA ES ASA 76 ICING CT Sence 77 Adama TING IRE GE SE TV ICS PLAIN NG essed cst a A da 77 Editing NA ends 79 Deleting Indirect Servico PANNING ca o OS 79 dn RCIP cece ce cases Ge cecsescca E E E austria ar nes ous ser ecevews ance carne eet aaaoeetecsier a cages ee ast
173. try Impact on Organization s Capacity 5 The record will be removed from the grid gt Delete button Save Cancel Delete This is a sample screenshot of the Conclusions and Recommendations Edit Form MRT HIV User Manual 114 KIT Solutions 2012 EVALUATION MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Within the Evaluation module a user is able to perform the following tasks A Evaluation i i The Evaluation Step is comprised of conducting analyzing reporting on and using the results of Outcome Evaluation View your historical Evaluation Results Summary and Findings The Outcome Evaluation involves collecting and analyzing information about whether the intended Goals and Enter edit and del ete Evalu ati on Results Summ ary an d Fin din gs Objectives were achieved Evaluation results identify areas where modifications to prevention strategies may be needed and can be used to help plan for sustaining the prevention effort as well as future endeavors Evaluation Results Summary amp Findings Add Evaluation results summaries and findings Enter edit and delete Guiding Principles Enter edit and delete Accomplishments and Barriers Enter edit and delete Conclusions and Recommendations a A IY Guiding Principles Add Guiding Principles related to Evaluation Accomplishments and Barriers Track Accomplishments and Barriers Conclusions
174. tton to cancel this entry J IRT HIV User Manual 02 D MRT Management Reporting Tool Home Assessment Capacity Planning Mans emened Evaluation Administration Home Implementation Intervention Implementation Intervention Implementation An Intervention is an activity or set of activities to which a group or individual is exposed in order to change the group or individual s behavior or knowledge attitudes associated with behavior change Use this section to record the implementation of your Intervention and any a eed to add an Intervention do so in the planning section Use the table heading Add Implemented on the Intervention name to edit that racord Intervention button Add Implemented Intervention This is a sample screenshot of the Intervention Implementation Listing Page Intervention Implementation An activity or set of activities to which a group or individual is exposed in order to change the group or individual s behavior or knowledge attitudes associated with behavior change Enter information for the Interventions you implemented sammma msn smm mmnm mnnm mnn snnm mmmn mnn onnon annsm mnnon nanon annon mnnn O O E ononon ononon O NN O anonn mn onanan snan sn snan onon an ag Do ene RA A Vuust IR osde A A AA AAA AAA AAA A A AA AICA ACA CR Intervention Implementation Date Implementation Started mm dd yyyy Date Implementation Ended mm dd yyyy Intervention Name Select One se Were all direct servi
175. ubmenu Indirect Service Planning 3 From the listing page select the service you wish to edit by clicking the Indirect An Indirect Service is provided to the community or population as a whole as opposed to direct services which are S i N Th il ill E M delivered to participants directly in a one on one or group format Use this section to add edit your planned Ervice Name e detai S WI appear In dit ode Environmental Strategy or Information Dissemination Activity Use the table heading links to sort activities by column Click on the Indirect Service name to edit or delete that record 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Create New Indirect Service IS Indirect service we plan to 714 2010 7i 12010 H abuse 14 2010 oug cise improve access to substance ab This is a sample screenshot of the Indirect Service Planning Listing Page Tips e New fields have been added to the Indirect Service Planning form regarding Environmental Strategies You will need to edit your existing entries to add the appropriate information into the new fields Indirect Service Type Environmental Strategy X n n n Indirect Service Name Improving Access to Substance Use or HIV Prevention Services X Deleting Indirect Service Planning Indirect Service Description Through this indirect service we plan to improve access to substance abuse
176. ulated Value 25 000 200 characters maximum Validity comments concerns 1000 characters maximum Delete button Save Cancel Delete Clear Sample screenshot displaying the Follow up Outcome Source Edit Form this is a partial screenshot KIT Solutions 2012 Guiding Principles Use this section to add edit your Organization s Guiding Principles related to Implementation Adding Guiding Principles 1 Click Implementation from the main menu 2 Click Guiding Principles from the submenu 3 Click the Crate New Principia 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select name for the guiding principle from the Guiding Principle dropdown box 6 Enter details about this guiding principle in the Description text box 7 Click the Save button Note Click the MRT HIV User Manual Cancel button to cancel this entry Create New Principle button 109 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Guiding Principles Guiding Principles Online Training Video Guiding Principles Use this section to add edit your Orga links to sort activities by column Selec Create New Principle plementation Use the table heading button t principle s edit page Create
177. uld protect against the problems Community Needs Assessment Synopsis Information View and edit your current or archived Needs Assessment Community Needs Assessment Changes and Updates Record any changes or updates you have made to your Community Needs Assessment Guiding Principles Add Guiding Principles related to Assessment Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment Conclusions and Recommendations Add Conclusions and Recommendations related to Assessment This is a screenshot of the Assessment Landing Page KIT Solutions 2012 Community Needs Assessment Synopsis Information The Community Needs Assessment gives you a complete picture of the environment you are serving The Community Needs Assessment should be updated on an as needed basis Updating the Community Needs Assessment Synopsis Information 1 Click Assessment from the main menu 2 Click Community Needs Assessment Synopsis Information from the submenu 3 Clickthe Edit This Record button MRT HIV User Manual 33 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Community Needs Assessment Synopsis Information Community Needs Assessment Synopsis Information Online Training Video Community Needs Assessment Synopsis Information The Community Needs Assessment gives you a complete picture of the environment you a
178. um Description Save button 1000 characters maximum Save Cancel This is a screenshot of the Community Needs Assessment Changes and Updates Page in Edit Form 39 KIT Solutions 2012 Editing Community Needs Assessment Changes and Updates 1 Click Assessment from the main menu 2 Click Community Needs Assessment Changes and Updates from the submenu 3 From the listing page select the title you wish to edit by clicking the needs assessment Name The details will appear in Edit Mode Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting Community Needs Assessment Changes and Updates 1 Click Assessment from the main menu 2 Click Community Needs Assessment Changes and Updates from the submenu 3 From the listing page select the title you wish to delete by clicking the needs assessment Name The details will appear in Edit Mode 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid MRT HIV User Manual 40 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Community Needs Assessment Changes and Updates Community Needs Assessment Changes and Updates Online Training Video Community Needs Assessment Changes and Updates Use this section to record any chang
179. update your password qowpmits Detault aspx7uscuser amp amode reset Link hiper pmts samhsa lin POE A Pee a Please note that you will not be able to access the system until yo gt Link to change password password If you have any questions please contact the DITIC Support team at 1888 DITIC4 U 1 888 248 4243 Thank you The Prevention Management Reporting and Training System Administrator https Ani pmts samhsa qovwpmits This is a sample screenshot of the Password Reset email MRT Management Reporting Tool Home Current Organization II If you work in multiple organizations you will have to select the organization from the list of Organizations This screen will not appear if you work at one organization e e 3 Select Cohort Please select an organization to continue 1 Select the radio button next to the appropriate organization name 2 Clickthe Work on this organization button Organization The Glart Institute A O Test Org 7 List of Organizations j Work on this organization button Work on this organization This is a sample screenshot of the Organization Selection Page MRT HIV User Manual 30 KIT Solutions 2012 MRT Management Reporting Tool Home Grant Selection SR aa a If your organization works with multiple grants you will have to select the grant name nn from the list of Grants This screen will not appear if you work on o
180. use including Underage Drinking 1 1 Prevent the onset and reduce the progression of drug use among a universal populuation of high school students add result 8 5 2010 1 1 1 Disapproval of Peer Alcohol Use Youth Questionnaire Only 11 1 2010 Y J d J 2 Reduce Substance abuse related problems including the transmission of HIV and Hepatitis Add R li k 2 1 SA HIV Hep C preventative education testing counseling and screening add result esu t In 3 Expand capacity to provide substance abuse and or HIV prevention services 8 5 2010 4 HIV Testing 11 18 2010 This is a sample screenshot of the Evaluation Results Summary and Findings Listing Page Evaluation Results Summary amp Findings Online Training Video Evaluation Results Summary amp Findings Enter information for your Evaluation Results Summary or Findings A n rnn A A A A raea m ma A A NA NAAA AAA ASAS SAS ASAS SSA Data Analysis Plan Information Date Identified mmiddiyyyy Goal Prevent the Onset and Reduce Progression of Substance Abuse including Underage Drinking Objectives onset and reduce the progression of drug use among a universal populuation of high school Outcome Select One Timeline Select One z Category Select One K Type Select One i This is a sample screenshot of the Evaluation Results Summary and Findings Edit Form KIT Solutions 2012 10 To Upload a Supporting Document perform the following steps a Cl
181. v Impact on Organization s Capacity Save button 1000 characters maximum Save Cancel This is a screenshot of the Conclusions and Recommendations Edit Form KIT Solutions 2012 MRT Management Reporting Tool Ed iti n g Co n C S 0 n S a n d Recom me n d ati 0 n S Home Assessment Capacity Planning Implementation Evaluation Administration 1 Click Capacity from the main menu 2 Click Conclusions and Recommendations from the submenu 3 From the listing page select the conclusions and recommendations you wish to ANIOS BA ESOO edit by clicking the conclusions and recommendations Name The details will Use this section to add Conclusions and Recommendations related to Capacity Use the table heading links to sort appear in Edit Mode records by column Select a record s name to be brought to that record s edit page Add Conclusion Recommendation 4 Make any changes needed to the form 5 Clickthe Save button Receniy wens Recommendation name Note Click the Cancel button to cancel this entry ecommendations for Building Capac Conclusion p v U j ION M city Spread of HIVIAIDS 4 10 2010 Community Collaborating w ith Maricopa CMRC This is a sample screenshot of the Conclusions and Recommendations Listing Page Conclusions and Recommendations Enter information for your Conclusion or Recommendation Deleting Conclusions and Recommendations Conclusion Recommendation Informa
182. valuation Adding Guiding Principles 1 Click Evaluation from the main menu 2 Click Guiding Principles from the submenu 3 Click the Create New Principle button Conte Mew Precip 4 Enter the date identified from the Date Identified text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select name for the guiding principle from the Guiding Principle dropdown menu 6 Enter details about this guiding principle in the Description text box 7 Click the Save button Note Click the Cancel button to cancel this entry MRT HIV User Manual 120 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Guiding Principles Guiding Principles Online Training Video Guiding Principles ion Use the table heading links to Use this section to add edit your Organizati Create New Principle sort activities by column Select a principle button dit page Create New Principle Guiding Principle Description Date identified To ensure that our program would be sustainable our evaluation team Sustainabilit requests class attend ance data The 7 22 2010 bility attendance data is collected on a weekly basis and submitted to the Data Ma nager as a part This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Hom
183. ve button 3000 characters maximum Save Cancel This is a screenshot of the Accomplishments and Barriers Edit Form KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Editing Accomplishments and Barriers 1 Click Implementation from the main menu E 2 Click Accomplishments and Barriers from the submenu Accomplishments and Barriers 3 From the listing page select the accomplishment or barrier you wish to edit by Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing i jja i i i activities related to Implementation Each Accomplishment or Barrier will be listed in a table Use the table heading clicking the accom plishment barrier Name The details will appeal In Edit Mode links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit that record Add Accomplishment Barrier Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Accomplishment Barrier name Cohort 8 Year 2 1st Qtr 10 1 2010 12 31 2010 TEO N nizations compliance wit TIpTE TO z y dose requirements is poor despite efforts to encourage follow up This is a sample screenshot of the Accomplishments and Barriers Listing Page Accomplishments and
184. vice name that you ve assigned to edit or delete a previously entered record 1 1 HIV Testing This is a sample screenshot of the Direct Service Planning Listing Page MRT Management Reporting Tool Home Assessment Capacity Implementation Evaluation Administration Home Planning Direct Service Planning Direct Service Planning A Direct Service is a service delivered directly to participants either in a one on one or group format Examples include HIV or substance abuse education sessions case management HIV testing counseling The individual and group dosage forms provide a list of direct service types Community outreach activities are not considered direct services Enter information for your Direct Service Direct Service Planning Intervention Name Specify Other Name of Direct Service HIV Testing Individual Health Care Services y Frequency 6 Dosage 30 Is this direct service part of the Yes prescribed curriculum for this intervention No Save Cancel Delete Delete button This is a sample screenshot of the Direct Service Planning Edit Form O KIT Solutions 2012 Direct Service Planning Historical Use this section to view your historical planned direct services Note This section is available only for cohort 7 grants Viewing Historical Direct Service Planning 1 Click Planning from the main menu 2 Click Direct Service Planning Historical from the submenu 3 From th
185. y Planning Implementation Evaluation and Administration _ _ es within MAI SPF HIV MRT The Landing Page contains the links for each module Community Needs Assessment Synopsis Information within the section No data is entered on the Landing Page PSL aT RTE NOP Record any changes or updates you have made to your Cees Needs Assessme Guiding Principles Add Guiding Principles related to Assessment Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment Conclusions and Recommendations Add Conclusions and Recommendations related to Assessment This is a screenshot displaying a Landing Page MRT HIV User Manual 12 O KIT Solutions 2012 Listing Pages The Listing Page is the main page of each module within the main sections of MAI SPF MRT The Listing Page contains either all data that has been entered for the module or a portion of the data that has been entered with links to view edit the previously recorded data in its entirety No data is entered on the Listing Page Tips e When viewing a Listing Page all of the data is available for searching There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View MRT Management Reporting Tool Grid View The Grid View displays the data in tables Multiple data is entered and saved when a Grid View Listing Page is available Specific pieces of data will be displayed within Mang Capacity Planning Im
186. your planned Environmental Strategy or Information Dissemination Activity Use the table heading links to sort activities by column Click on the Indirect Service name to edit or delete t Create New Indirect Service Create New Indirect Service Button indirect Service Type Added Through this indirect service we plan to 7 14 2010 improve access to substance abuse i ji Improving Access to Substance Use or HIV Prevention Services This is a sample screenshot of the Indirect Service Planning Listing Page Environmental Strategy Indirect Service Planning An Indirect Service is provided to the community or population as a whole as opposed to direct services which are delivered to participants directly in a one on one or group format Environmental strategies and information dissemination are examples of indirect services e g media campaigns billboards distribution of pamphlets community outreach Enter information for your Indirect Service SOS onn n onnon onanan anon nonon an ononon snn cnan on ononon onnon onon ononon ononon nonon omanan mn n on on ononon an sn snan onon on on sn onan snan ononon anan onon nonon on an ononon snn cnan ononon sn onn cn on anon on on anon on cn ononon ononon sn mn onon anan onon 0 rr o Indirect Service Information Date Added mmiddiyyyy Objective Check all that apply 7 SA HIV Hep C preventative education testing counseling and screening L Prevent the onset and reduce the
187. zation s Guiding Principles related to Planning Use the table heading links to Guiding Principle name The details will appeal In Edit Mode sort activities by column Select a principle s name to be brought to that principle s edit page 4 Make any changes needed to the form ci Guidina Principle name 5 Click the Save button Note Click the Cancel button to cancel this entry a ee Continuous Quality Improvement This is a sample screenshot of the Guiding Principles Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Guiding Principles Deleting Guiding Principles Guiding Principles Online Training Video r Guiding Principles 1 Click Planning from the main menu dd i dqa i a Create edit your Organization s guiding principles 2 Click Guiding Principles from the submenu E 3 From the listing page select the guiding principle you wish to delete by clicking the Guiding Principle name The details will appear in Edit Mode 4 Clickthe Delete button alain SERIO nmin l Guiding Principle Siaili i Note Click the Cancel button to cancel this entry ei EE Sa hal ii E 5 The record will be removed from the grid i md am alla ia e da a UL RU Teen e w Delete button This is a sample screenshot of the Guiding Principles Edit Form Save Cancel Delete MRT HIV User Manual 81 KIT Solutions 2012

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