SIS - Illinois State Board of Education
Contents
1. New ACCESS Assessment Correction Process List of Not Tested Reasons 01 Medically Exempt 02 Homebound Exempt 03 In Jail Locked Facility 04 Out of State Country 05 Not Enrolled 07 Transferred Out During Testing 08 Transferred In During Testing 09 Deceased 10 Absent 15 Refusal New ACCESS Assessment Correction Process List of Not Tested Reasons ACCESS Only 20 Test not valid with student s disability 21 Obtained proficiency in a prior year or proficient based on screening tests 22 Left public school for home schooling or private school 23 Aged out and no longer eligible to receive services 24 Test booklets were lost in transit to vendor 25 Test Results Invalid due to Testing Irregularity 26 No attempt was made to Test the Student Note Many Not Tested Reason codes are the same as for ISAT IAA and PSAE but not all apply to ACCESS Codes 20 26 are new and apply only to ACCESS New ACCESS Assessment Correction Process ACCESS Correction Reports Screen B x Board of Education Logini IBM TEST 3 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files llinois State Student Information System View Report amp Student amp Assessments Pre 1d Assessment Correction Scores ISAT IAA PSAE 5 Bilingual ELL Screener Summary Detail ELL Summary Detail2. Questions amp Answers Welcome Introductions ISBE Key Team Members Don Evans Brent Engelman John Shake Peter Godard Deborah Trueblood Presenters Howard Hammel Adam Lowery Lindsay Langer Chief Operating Officer and Director of Human Resources Division Administrator Director Information Technology Division Supervisor Information Technology Chief Performance Officer Division Supervisor Data Analysis and Accountability SIS Project Manager SIS Business Analyst SIS Help Desk Analyst PARCC Field Test Spring 2014 Continue to update PARCC Pre ID data in SIS recommended Continue to upload any missing PARCC related data Student Course Assignments and if desired PARCC accommodations Verify data in SIS using the PARCC Pre ID reports Once testing begins on 03 20 2014 files will no longer be sent to Pearson SBE will update the PARCC Pre ID data within SIS every Wednesday and Friday evening ISBE will prepare updated PARCC data for PearsonACCESS every Friday after 4 00 p m Actual data transmission to PearsonACCESS will occur on Sunday PARCC Field Test Spring 2014 Double Testing Waiver PARCC indicator will be added to the 2014 Assessment Correction for ISAT and IAA 2014 Full Form PARCC or DLM Field Test Participant indicator 01 2014 PARCC Field Test Participant in BOTH PBA and EOY for English Language Arts Exempt from ISAT Reading 02 2014 PARC
3. I c Ra Request New SID School AllSchools o I4 Pita Home O Serving O Testing Home But Not Serving Serving But Not Home Assessment Grade Adjusted Cohorts Student Tested or Did Not Test Teacher Race Ethnicity Gender Batch Files Both Male O Female Ss CTC Homeless Indicator Both O Yes O No Help Migrant Indicator Both O Yes ONo ISBE Internal LEP Indicator Both O Yes O No Log Out IEP Indicator Both O Yes O No FRL Low Income Indicator amp Both O Yes O No 21st Century Indicator Both O Yes O No Sort By Have questions or need help Contact our Call Center 217 3600 between 7 00am 4 30pm CST Monday Friday or Click here to New ACCESS Assessment Correction Process SIS ACCESS Correction Detail Report Selection Criteria None Reasons For Not Testing 01 Medically Exempt 02 Homebound Exempt 03 In Jail Locked Facility 04 Out of State Country 05 Not Enrolled 06 Not In Valid Grade 07 Transferred Out During Testing 08 Transferred In During Testing 09 Deceased 10 Absent Race Codes definitions can be found on the Student Information System web site ISBE Test District 15 District Attempted but Failed to Test the Student e g Student Refused 16 Part Time Enrollment Exempt from State Testing for Applicable Content Areas 17 Student Not Required to Participate in State Assessment Exempt from State Testing 18 PSS SIS Use Only
4. Student Information System SIS 2014 SIS Update Notice This Webinar Is Being Recorded This call is being recorded Please do not provide any Student Personal or Vendor information Webinar Tips Tips for Listening Computer speakers Headset connected to a computer Telephone Tips for Speaking Make sure a microphone is plugged in or your computer has a microphone Before talking turn down speakers and un mute computer audio settings Question amp Answer Question amp Answer session will be held at the end of the Webinar Raise your hand to ask a question All text messages are logged Text questions will be posted in a Q amp A document after the Webinar If using a telephone the audio pin number must be typed in correctly before you can talk Troubleshooting f you are disconnected at any time click the link provided to you in your email or re register for the Webinar to gain access If you are listening via telephone and close out of the Webinar on your computer you will be disconnected Agenda Welcome and Introductions PARCC Field Test Spring 2014 New ACCESS Assessment Correction Process Importance of Submitting Student and Teacher Course Assignment Preparing for School Year 2015 Serving School Submitting Courses pending legal approval Dashboard Updates Key Dates Districts Next Steps SBE SIS Resources and ISBE Contact Information
5. ACCESS Pre Id Summary Detail ACCESS Score Summary Detail Student ELL History Summary Detail Former ELL Students Report Detail Student ACCESS Scores History Detail Unassigned Test Results Detail m Course Assignment Student Information Course Information Student Outside Courses Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment I Discipline a Early Learning Eirth to 3 Early Childhood Early Childhood Outcomes Pre K Follow Up Homeless Individual Student amp Regional Safe School amp Teacher State Reporting Miscellaneous Reporting Course Assignment Student Teacher Course Assignment Fall Enrollment Counts Graduation Cohort End of Year Reports Multiple SID Closed Schools Missing Persons New ACCESS Assessment Correction Process SIS ACCESS Correction Summary Criteria Screen yt aks rr Gate iS E Illinois State AE Student Information System Board of Education Login LLANGER Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help ISBE Internal Log Out ACCESS Correction Summary School Year School Grade Student Tested or Did Not Test Race Ethnicity Gender Homeless Indicator Migrant Indicator LEP Indicator IEP Indicator FRL Low Income Indicator 21st Century Indicator View Assessment Correction Summary Bus Eg
6. help Contact our Call Center 217 558 00 between 7 00am 4 30pm CST Monday Friday or Click here to New ACCESS Assessment Correction Process ACCESS Correction Student Detail TA Ilinois State Student Information System pee Board of Education ACCESS Assessment Correction Login IBM TEST 4 Home Please enter the student s ACCESS information Student s Fields marked with an asterisk are required Search SID Student ID SID 123456789 Student SAP ID Legal First Name Hom E Date of Birth mm dd yyyy 01 01 2006 Grade 2 Grade 2 BH Reguest New SID Exit Enrollment Legal Last Name Assessment z Legal Middle Name Adjusted Cohorts Test Name Teacher Batch Files za Reports Help Log Out Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Click here to New ACCESS Assessment Correction Process ACCESS Correction Details w Ris Illinois State LS v Board of Education Login IBM TEST 4 I Home i Student Em Search SID Request New SID Exit Enrollment Assessment s Adjusted Cohorts Teacher Batch Files Reports Help Log Out Student Information System ACCESS Assessment Correction Please Select ACCESS Information For The Student SID 123456789 Last Name Smith First N
7. 03 17 2014 03 17 2014 03 28 2014 03 31 2014 05 05 2014 05 08 2014 05 09 2014 Key Dates Activity ACCESS Last Day of Assessment Correction ISAT Scores Posted on SIS ISAT Last Day of Assessment Corrections IAA Scores Posted on SIS PSAE Scores Posted on SIS IAA Last Day of Assessment Corrections PSAE Last Day of Assessment Correction ACCESS Posting of Final Scores Final Scores Posted ISAT Date 05 23 2014 4 00 p m 06 02 2014 06 16 2014 4 00 p m 07 01 2014 07 10 2014 07 15 2014 4 00 p m 07 17 2014 4 00 p m Mid July 2014 07 21 2014 Key Dates Activity Date Final Scores Posted IAA 07 31 2014 Last Day to Exit Enrollments for 2014 School Year 07 31 2014 4 00 p m Birth to 3 data due College Course Assignment data due Early Childhood data due Early Childhood Outcomes data due ELL data due ELL Screener data due Homeless data due Participant Demographic Birth to 3 data due Regional Safe Schools Program RSSP data due Student Course Assignments data due Student Discipline data due Teacher Course Assignments data due PSAE Posting of Final Scores 08 01 2014 Adjusted Cohort Graduation Rates 08 15 2014 4 00 p m Key Dates SIS Webinar Schedule for School Year 2014 SIS 2014 Assessment Correction and Update End of School Year 2014 and Planning for School Year 2015 Dates Merged Into May 8 webinar 05 08 2014 1 30 p m
8. All Schools Ly Home Serving Testing Home But Not Serving Serving But Not Home usada 17 0 0 0 pel a AII Races iii A Both Male O Female Both O Yes O No Both O Yes ONo Both O Yes O No Both CO Yes ONo Both O Yes O No Both O Yes O No View Report or Create PDF Report Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Click here to New ACCESS Assessment Correction Process SIS ACCESS Correction Summary Report 2014 ACCESS Assessment Correction Summary Assessment Home School 12345678912345 ISBE Test District Total Students Grade 1 Grade 1 Grade 2 Grade 2 Grade 3 Grade 3 Grade 4 Grade 4 Grade 5 Grade 5 Grade 6 Grade 6 Grade 7 Grade 7 Grade 8 Grade Grade Kindergarten Race American Indian or Alaska Native 12 Race Black or African American 14 Race Hispanic or Latino 11 Race Native Hawaiian or Other Pacific Islander 15 3 4 2014 2 55 pm 9 4 4 T 2 2 6 22 1 27 1 4 53 4 51 6 49 32 23 New ACCESS Assessment Correction Process SIS ACCESS Correction Detail Criteria Screen y Mie Y e P Illinois State X S 2 Board of Education Student Information System a View Assessment Correction Detail Login LLANGER Home Se ACCESS Correction Detail Student Search SID School Year sa
9. C Field Test Participant in BOTH PBA and EOY for Mathematics Exempt from ISAT Mathematics 03 2014 DLM Field Test Participant in ALL THREE TEST WINDOWS for English Language Arts Exempt from IAA Reading and IAA Grade 11 Writing 04 2014 DLM Field Test Participant in ALL THREE TEST WINDOWS for Mathematics Exempt from IAA Mathematics 05 2014 DLM Field Test Participant in ALL THREE TEST WINDOWS for English Language Arts AND Mathematics Exempt from IAA Reading IAA Grade 11 Writing and IAA Mathematics 06 Not a Double Testing Waiver Participant Note Students will be defaulted to 06 Not a Double Testing Waiver Participant PARCC Field Test Spring 2014 2014 Full Form PARCC or DLM Field Test Participant Indicator Online Assessment Link Only Update individual students 2014 Full Form PARCC or DLM Field Test Participant Indicator will appear on the following reports in SIS Assessment Correction Summary Detail Assessment Score Summary Detail Individual Student Report New ACCESS Assessment Correction Process All Grade K 12 students identified as LEP will take an ACCESS test All Grade K 12 students identified as LEP and enrolled on November 8 2013 will receive an ACCESS label f a student exits the district before the ACCESS test is given the label should be destroyed fastudent enrolls after labels have been sent please bubble the student s inform
10. Districts Next Steps Keep your student demographic information up to date and accurate Review ACCESS data and make necessary corrections starting March 17 2014 Review ISAT IAA and PSAE data and make necessary corrections starting March 17 2014 Review 2013 Student and Teacher Course Assignments Submit Teacher and Student Course Assignments for 2014 School Year ISBE SIS Resources ISBE SIS Informational Website Resource Materials located on the ISBE SIS webpage at www isbe net sis SBE SIS Announcements User Manual File Format Layouts Excel Templates Tips for Completing Data Collection Name Template Steps for Creating and Uploading Data Collection Name Data Elements Archived Meetings and Presentations Frequently Asked Questions ISBE Contact Information ISBE Help Desk 217 558 3600 helo isbe net SIS Policy Questions will be directed to Assessment SIS Technical Questions will be directed to the IBM team Notice This Webinar Is Being Recorded This call is being recorded Please do not provide any Student Personal or Vendor information Questions amp Answers Discussion Questions
11. Enallment Sian 3 b 010054000 AP English Language and Composition Assessment s 01006A000 AP English Literature and Composition Adjusted Cohorts rs TS 03155A000 AP Physics B Teache 03156A000 AP Physics C eachec MMM International Baccalaureate IB Batch Files s 010074000 IB Language A English Reports Dual Credit ERR 01104A000 Creative Writing Help Tanc Foreign Language PERE I 061614000 Portuguese Log Out 06241A000 Germanic Language 08242A000 Germanic Lar 06242A000 Germanic Lat ng MM ee el ll On Track to Graduate Algebra I refers to the following State Courses Algebra 02052A000 Algebra 1 Part 2 02054A000 Total Number 8th Grade Students Transition Algebra 02055A000 Passed Algebra Math Class Algebra Il 02053A000 Algebra Ill 02057A000 Algebra 1 52052A000 A Passing Final Letter Grade A B C or S Currently In Algebra Not in a Algebra Class act our Call Center 217 ae J CST Monda Friday or Key Dates Activity ISAT Last Day of Testing Regular Window Call us at the ISBE Help Desk if your date has changed 217 558 3600 ACCESS First Day of Correction ISAT First Day of Assessment Correction IAA Last Day of Testing IAA First Day of Assessment Correction ACCESS Scores Posted on SIS PSAE Last Day of Testing PSAE First Day of Assessment Correction 41 Date 03 14 2014
12. Exempt from State Testing 20 Student Unable to Complete ACCESS Due to Disability Special Ed 21 Obtained Proficiency in a Prior Year or Proficient Based on Screening Tests Erroneously Marked LEP 22 Left Pubhc School for Home Schooling or Private School 23 Aged Out and No Longer Eligible to Receive Services 24 Test Booklets were Lost in Transit to Vendor 25 Test Results Invalid due to Testing Irregularity 26 No Attempt Was Made to Test the Student 2014 ACCESS Assessment Correction Report Detail Assessment Home School 123456789012345 i Sorted By None Selected 3 4 2014 2 53pm Student ID Student Name BithDat A BC DE FG H I SIS Home School 123456789 Smith John Michael 01 01 2006 11 01 500821890222056 123456789 Smith John Michael 01 01 2006 16 01 500821890222056 123456789 Smith John Michael 01 01 2006 12 Y 01 500821890222056 123456789 Smith John Michael 01 01 2006 12 N 01 500821890222056 123456789 Smith John Michael 01 01 2006 11 Y 01 500821890222056 123456789 Smith John Michael 01 01 2006 11 Y 01 500821890222056 New ACCESS Assessment Correction Process Assessment ACCESS Correction Link A Illinois State LX Board of Education m Student Information System Illinois State Board of Education ISBE Student Information System SIS Login ALOWRY The available facilities of ISBE SIS are listed below Home Search for a Student ID Student I
13. Request a Student ID Correct an Assessment Record Search SID Exit an Enrollment Request New SID Exit Enrollment d Assessment A ISAT IAA and PSAE KIDS Adjusted Cohorts Teacher Batch Files zi Reports Help ISBE Internal Log Out Have questions or need help Contact our Call Center Monday Friday or Click here to Copyright New ACCESS Assessment Correction Process ACCESS Correction Search is p Illinois State K GPs Board of Education Student Information System ACCESS Assessment Correction Login IBM TEST 4 Home Student Search SID Request New SID Exit Enrollment Assessment ISAT IAA and PSAE KIDS Ex Adjusted Cohorts Teacher Batch Files Reports Help Log Out To work with Student ACCESS Assessment Correction data the student must have a valid enrollment in the current school year in your district and be Last Name e First Name Date of Birth Then click the Search button Fields marked with an asterisk are required marked LEP To Search for a student please provide SID along with one of the following ACCESS K 1 2 3 4 5 6 7 8 9 10 11 12 02 21 2014 Alternate ACCESS K 1 2 3 4 5 6 7 8 9 10 11 12 Assessment Year 2014 05 23 2014 02 21 2014 05 23 2014 Search Criteria Legal Last Name Date of Birth mm dd yyyy AND AT LEAST ONE BELOW Have questions or need
14. SS Assessment Score Detail Report SIS Home District 99999999999 SBE Test District Selection Criteria Sorted By error 113456789 Smith Jaza 2014 ACCESS Scores Report Detail 0101 2001 Is Print Date 11 262013 4 54 pm 11 123456766 Saim Jane Jwa iri mm eis pe 123458799 Seit hee haca LL LL sig T gt 124598 sein hes GL 614001 05 L1 ee 123456757 saith her 01013001 05 ETT HE EA 1 123450789 Seide 1e mwile 1 1 1 1 1 1 1 LLL 1d L5 123458788 teith Jane 01012001 07 Ree Ly IR 1 123456719 sait hane meats LT 1 1 123456789 teith nee emm muis L LA I 1 123456739 Seth ne omaras appe ER TNMSKS Sam 0101200115 15 NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA NA 3 123456739 Saith lane 0012000 15 15 318 314 240 202 263 hein 250 60 30 22 32 35 44 19 25 3 125455739 Sei hee OLOL2001 02 02 T 931 948 931 917 931 940 93 936 A2 P2 A2 AS AD PLAS AS s TTL LL oa T pag san osas oaz m pi LII pom p Pi P2 5 12456789 Seit hee DLOL200 02 02 T 936 940 951 929 933 938 930 932 A3 PL A2 A2 A3 Pl AD A3 s 123456789 Smith fane 01012001 03 03 T 937 910 934 916 936 923926 925 PI Al A3 Al A3 AI AD Al 5 New ACCESS Assessment Correction Process Identify ACCESS Scores Not Assigned to Students Verify ACCESS test results that are not assigned to students Run an Una
15. ade optional Student Course End Date Course Final Letter Grade Completion Status For grades K 8 if course completion data is not provided SIS will default as follows Course Credit 0 00 Student Course End Date Student Exit Date Course Final Letter Grade Completion Status Promotion Retention or Student Did Not Complete Exception If the student is taking a secondary course all mandatory course completion data must be submitted before the student can be exited Course Credit Student Course End Date Course Final Letter Grade Completion Status Note School districts can still update course data after course completion data has been submitted Importance of Submitting Student and Teacher Course Assignment At the end of each Term submit Teacher Course Assignments Submit Teacher Course Exit data When all Student Course Assignments for a Section have received a final letter grade SIS will populate the Teacher Course Assignment Teacher Course End Date and Reason for Exit via an overnight process Teacher Course End Date will be set to the last Student Course End Date Reason for Exit will be set to 01 Course Ended Note School districts can still update course data after course completion data has been submitted Dashboard Update Future ZSA Mu State Ate Board of Education Login ALOWRY Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teache
16. ame John Middle Name Student Tested Yes No Reason Not Testing Iv Gender a NI Race Ethnicity Hispanic or Latino o o V Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Click here to New ACCESS Assessment Correction Process ACCESS Correction Review amp Illinois State Board of Educaton Student Information System ACCESS Assessment Correction Review Login IBM_TEST_4 Home Student Search SID Request New SID Please review the information before submitting your request 5 If you need to correct any information press CHANGE button in the appropriate section If you are ready to submit your request press SUBMIT button Student ID SID 123456789 Student SAP ID Exit Enrallment Assessment Adjusted Cohorts Legal Last Name Legal Middle Name Smith Legal First Name John Date of Birth mm dd yyyy 01 01 2006 Test Taken Valid Grade When Testing 2 Grade 2 Teacher Batch Files Reports Help Log Out Status Tested Male Homeless Limited English Proficiency LEP Hispanic or Latino Individualized Education Program IEP Free or Reduced Price Lunch FRL Low Income New ACCESS Assessment Correction Process ACCESS Scores are scheduled t
17. and Alternate ACCESS Test Results to an Assessment Record epo Help 1 If a student has an unassigned ACCESS or Alternate ACCESS record on this report and all the data listed on the Test Results record is accurate and complete verify the student has a a current School Year Enrollment record in ISBE SIS and the student s LEP Program Indicator is set to Yes If necessary either add a current School Year Enrollment record or ISBE Internal update the LEP Program Indicator to Yes via the Demographics and Enrollment batch process nox pe 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight Steps for Verifying Assignment of Test Results 1 Once the assigning process is completed rerun the Unassigned Test Results report to verify the Test Results records were matched and assigned successfully 2 If the process was not successful call the ISBE Helpdesk at 217 558 3600 for technical support View Report Or Create PDF Report Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Cli New ACCESS Assessment Correction Process Unassigned Test Results Report ACCESS Unassigned Test Results PANT v for School District 12345678910 Note The Unassigned Test Results Report contains Assessment record that have not been assigned to students Test names followed by an asterisk are wri
18. ation on a blank testing document New ACCESS Assessment Correction Process February 21 2014 ISBE created the ACCESS Correction file to capture the data as of the last day of testing Demographic Home School and Grade details must reflect a student s status as of the last day of the ACCESS testing period Changes made to the ACCESS correction data only affects data that is being submitted to MetriTech it does not update the related student information in SIS Updates to SIS student demographic enrollment and program indicator data and enrollment exits must also continue through the end of the school year f student demographic errors are identified in the ACCESS Correction file revisions must be made both via the ACCESS Correction file and within SIS via the Student Demographic Enrollment batch file or the available online areas An ACCESS Correction records can only be added if the student has an ELL record in your district for the 2014 school year New ACCESS Assessment Correction Process The following fields can be added or updated during the ACCESS Correction Window Student Tested Homeless Indicator Reason for not Testing Migrant Indicator SAP ID IEP Indicator Legal Last Name FRL Low Income Indicator Legal First Name 21 Century Indicator Legal Middle Name Home School RCDTS Birth Date Grade Level at Time of Testing Race Code Test Taken Gender Code
19. chools Missing Persons nday Friday or Click here to New ACCESS Assessment Correction Process RIA Illinois State SeS Board of Education Login LLANGER Home Student Search SID ACCESS Assessment Score Summary Criteria Screen Request New SID Exit Enrollment Assessment m Adjusted Cohorts Teacher Batch Files z Reports Help ISBE Internal Log Out Student Information System View ACCESS Assessment Score Summary ACCESS Assessment Score Summary School Year School Grade Race Ethnicity Gender Title III Indicator Migrant Indicator IEP SpecEd Indicator IEP Immigrant Indicator 504 Accommodation Indicator Have questions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Click here to Cont All Schools Home Serving Home But Not Serving Serving But Not Home Both Male O Female Both O Yes O No Both O Yes O No Both CO Yes O No Both O Yes O No Both O Yes O No New ACCESS Assessment Correction Process Assessment Score Report Summary 2014 ACCESS Scores Summary SIS Home District Total Students 1239 SIS Grade Level Kindergarten 232 SIS Grade Level 1 Grade 1 269 SIS Grade Level 2 Grade 2 262 SIS Grade Level 3 Grade 3 215 SIS Grade Level 4 Grade 4 110 SIS Grade Level 5 Grade 5 64 SIS Grade Level 6 Grade 6 38 SIS Grade Le
20. e SID Closed Schools Missing Persons Have questions tact o C Cente 0 between 7 00am t 4 30pm CS Student Information System T Monday Friday o New ACCESS Assessment Correction Process Unassigned Test Results Report ACCESS EE 7A Ilinois State Student Information System me 4 Board of Education vem View Unassigned Test Results Report Login LLANGER Home Unassigned Test Results Report Student Search SID SSS S This report contains records of Test Results that have not been assigned to students Follow the directions below for a Test Results record with accurate and complete data If Request New SID a Test Results record displays inaccurate or missing data the system will not be able to match and assign the results to the student s assessment record call the ISBE Ex Enrolment Helpdesk at 217 558 3600 for technical support Pe Steps for Assigning ISAT IAA and PSAE Test Results to an Assessment Record Adjusted Cohorts 1 If a student has an unassigned ISAT IAA or PSAE record on this report and all the data listed on the unassigned Test Results record is accurate and complete either add or update the student s Assessment record via the Assessment link online or via the Assessment Correction batch process Teacher 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight Batch Files zi si m Steps for Assigning ACCESS
21. o be posted in SIS on May 5 2014 Verify students are not missing ACCESS Scores Run an ACCESS Scores Summary Report located under Reports in the Bilingual section Make report criteria selections Review Result Codes New ACCESS Assessment Correction Process SIS Report Screen SA Illinois State Student Information System ww Board of Education View Report Login LLANGER Home Pre Id Assessment Correction Scores ISAT IAA PSAE Student Search SID Summary Detail Request New SID Summary Detail Exit Enrollment i ACCESS Pre Id Summary Detail Assessment ACCESS Score e Adiusted Cohorts Student ELL History Summary Detail Teacher Former ELL Students Report Detail Batch Files Student ACCESS Scores History Detail Reports Unassigned Test Results Detail Help i eGMS Ceiling Calculator Grant Summary Detail ISBE Internal Course Assignment student Information Course Information Student Outside Courses Log Out Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment Discipline Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K FolloveUp Homeless Individual Student Regional Safe School Teacher Course Assignment Student Teacher Course Assignment State Reporting Fall Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting Multiple SID Closed S
22. r Batch Files Reports Help ISBE Internal Log Out District All Districts E Home O Serving Current Enrollments amp Program Indicators D 2487333339733255 141111111111 E E E E dis Will CurrentEnroliment El current Enrollment ClLep L rgp ClHomeless C FRL Refresh Importance of Submitting Student and Teacher Course Assignment Student Information System ate Board of Education ISBE Student Information Sy Reflects data as af Feb 07 2014 08 01 AM Upcoming Key Dates uE Ie Average Classroom Size School Year 2014 Student and Techers Counts for K 12 Unique Student Count 1000 Unique Teacher Counts ln Average Classroom Size 100 Current Enrollment Data Completion Status Collection Total Required Complete v Complete Birth To 3 Importance of Submitting Student and Teacher Course Assignment Dashboard Update Future Eo Mens I Student Information System a oard of Education S Inf IS me Illinois State Board of Education ISBE Student Information System SIS ene District All Districts M Home 9 Home O Serving Reflects data as af Feb 07 2014 08 01 AM Student A Search SID Average Classroom Size Report Card Part A Report Card Part B Request New SID p List of Advanced Academic Courses Exit
23. ssigned Test Results Detail Report in the Bilingual section of Reports The Test Results for the students listed on this report could not be matched to Student ELL data New ACCESS Assessment Correction Process Verify your student Unassigned Test Results Reports Page v Illinois State os E x y Board of Education eT View Repor Login LLANGER tons Ej Student Se Assessments Pre Id Assessment Correction Scores ISAT IAA PSAE E M Bilingual Search SID ELL Screener Summary Detail Request New SID i i ELL umma Detail Exit Enrollment i ACCESS Pre Id mma Detail Assessment ACCESS Score Summary Detail Adiusted Cohorts Student ELL History Summary Detail em Former ELL Students Report Detail Batch Files Student ACCESS Scores History Detail Reports Inassigned Test Results Detail Help i eGMS Ceiling Calculator Grant Summary Detail ISBE Internal Course Assignment student Information Course Information Student Outside Courses Log Out Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment Discipline Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K Follov Up Homeless Individual Student Regional Safe School Teacher Course Assignment Student Teacher Course Assignment B State Reporting Fall Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting Multipl
24. t Results report to verify the Test Results records were matched and assigned successfully 4 Ifthe process was not successful or no error code listed call the ISBE Helpdesk at 217 558 3600 for technical support Importance of Submitting Student and Teacher Course Assignment PARCC Student Course Assignments are used to populate the related PARCC Pre IDs Teacher Course Assignments will link the teacher to the students for PARCC assessed classes Kindergarten Individual Development Survey KIDS Links the teacher to the students in KIDS assessed classes Report Card SIS data will be used to populate Average Classroom Size Importance of Submitting Student and Teacher Course Assignment At the beginning of a Term submit Teacher and Student Course Assignments K 12 For Students leave the following fields blank Course Credit Actual Attendance Total Attendance Course Numeric Grade Maximum Numeric Grade Student Course End Date Course Final Letter Grade Completion Status For Teachers only submit the Teacher Course Assignment Entry data Importance of Submitting Student and Teacher Course Assignment At the end a Term or when students exit submit Student Course Assignments The following course completion data must be submitted for grades 9 12 Course Credit Actual Attendance optional Total Attendance optional Course Numeric Grade optional Maximum Numeric Gr
25. ting assessment test This report contains records of Test Results that have not been assigned to students Follow the directions below for a Test Results record with accurate and complete data If a Test Result record displays inaccurate or missing data the system will not be able to match and assigu the results to the student s assessment record call the ISBE Helpdesk at 217 553 3600 for technical support Steps for Assigning ISAT IAA and PSAE Test Results to an Assessment Record 1 Ifa student has an unassigned ISAT LAA and PSAE record on this report and all the data listed on the unassigned Test Results record is accurate and complete either add or update the student s Assessment record via the 4 ezzmen link online or via the Assessment Correction batch process 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight St for Assigning ACCESS T Resu Assessment Rec 1 Ifa student has an unassigned ACCESS record with Error Code 1 verify the student has a current School Year Enrollment record in ISBE SIS and the student s LEP Program Indicator is set to Yes If necessary either add a current School Year Enrollment record or update the LEP Program Indicator to Yes 2 The system will process match and assign accurate and complete Test Results records to students Assessment records overnight 3 Once the assigning process is completed rerun the Unassigned Tes
26. vel 7 Grade 7 27 SIS Grade Level Grade 8 22 Result Codes 1 9 Result Codes 12 1 Result Codes 3 1 Result Codes 5 Result Codes None 1224 Possible Result Codes 1 Missing Scores 2 Missing ELL Data 3 No Action Required By School District This Error Will Be Corrected By Vendor 4 Grade levels in Columns A and B are not the same This item should be reviewed to ensure that the student was tested in the correct grade 5 Alternate ACCESS Test Score New ACCESS Assessment Correction Process Identify ELL Students with Missing ACCESS Scores Run an ACCESS Scores Detail Report located under Reports in the Bilingual section Make report criteria selections Sort by Error New ACCESS Assessment Correction Process ACCESS Assessment Score Detail Criteria Screen Student Information System Search SID Request New SID Ent Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help TSBE Internal Log Out ACCESS Assessment Score Detail School Year School Race Ethnicity Gender Title III Indicator Migrant Indicator TEP SpecEd Indicator TEP Immigrant Indicator 504 Accommodation Indicator Home Serving Home But Not Serving Serving But Not Home Both Male Female Both O Yes No Both Yes No goth Yes ONo Both O Yes No Both Yes Ono New ACCESS Assessment Correction Process ACCE
Download Pdf Manuals
Related Search