Calendar Browser Administrator Manual
Contents
1. Public folder Browse for Existing Calendar Name 5 2 1 1 ADD A NEW PUBLIC FOLDER CALENDAR If you want to add a new public folder type a name for it and a new folder with this name will be created 5 2 1 2 ADD A DIRECT BOOKING MAILBOX CALENDAR If you want to add a mailbox calendar you need to type the name or SMTP address of an existing mailbox because a new folder is not created in this case The basic steps for creating a direct booking mailbox are 1 Create a mailbox 2 Assign send as permission to a security group containing Calendar Browser users 3 Assign full permissions to the same security group Calendar Browser V7 1 Administrator Manual www kalmstrom com 17 kalmstrom com leveraging your Microsoft Business Solutions for Outlook 4 Set auto response properties on the mailbox In Exchange 2007 2010 specific resource mailboxes are available For information on how to create a direct booking mailbox in Exchange Management Console refer to the Demonstrations page on the kalmstrom com website 5 2 1 3 PUBLIC FOLDER OR DIRECT BOOKING MAILBOX CALENDARS D2 5 2 Calendar Browser works with both public folder calendars and direct booking mailbox calendars and for every new calendar you add to Ca endar Browser you can choose if it Should be a public folder or a direct booking mailbox calendar Both have their advantages and disadvantages The biggest differences regard invitation of atten2. Gymnasium HelpDesk O Pantry Projection Room C Reception Area Generate update cub files 7 Remove Exported Appointments from Outlook 3 9 THE CALENDAR BROWSER OVERVIEW The Overview tool gives an overview over future 2 il F Lr S a bookings of all resources The orders for each room Lo pa i l eee ETE ia and meeting are also listed here and all activities and search Description Overview Manage costs from a specified time are shown in a datasheet It is also possible to book meetings from within the Calendar Browser Overview For more info see The Calendar Browser Overview To analyze resource usage during a past period use the integrated statistics tool see Archive and OLAP Reporting Tool Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft 4 Calendar Browser for Outlook Business Solutions INSTALLATION Calendar Browser is designed to be easy to install and distribute The installation has two steps 1 From a client install Calendar Browser on the server 2 Install Calendar Browser Client on each client machine Before Calendar Browser can be used some resource calendars must also be added 4 1 CENTRAL INSTALLATION 4 1 1 CREATE A CALENDAR BROWSER DIRECTORY ON THE SERVER Create a Ca endar Browser directory in any shared file folder on your server and save the file you downloaded into it You can use eith
3. Items 1 De m m The example data in Calendar Browser used in this documentation shows mainly booking of rooms and for simplicity we also talk about booking rooms in this manual However anything that is booked within an organization cars equipment personnel might of course be booked through Calendar Browser The language of Ca endar Browser will automatically be set to the same as in Outlook Danish Dutch English French Italian Norwegian Portuguese Russian Spanish and Swedish are fully supported If the Outlook language is not supported English is used instead Most of the screenshots in this manual comes from Outlook 2010 but where there is a significant difference we show 2007 also REQUIREMENTS To install and use Ca endar Browser you need Microsoft Outlook 2007 or 2010 installed on each client For 2010 scripts must be allowed in public folders or shared mailboxes depending on installation type under Trust center gt E mail security An Exchange server any version Microsoft Excel 2000 and above for the statistics tool Windows 2000 XP Vista or 7 The application helps you get more out of Outlook and Exchange but it does not assist you with the general configuring of those programs Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft ae Calendar Browser Business Solutions for Outlook 2 1 OFFICE WEB COMPONE
4. Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Business Solutions Calendar Browser V7 Administrator manual Content 1 INTRODUCTION sssscsscsssnsncsssnatsanitosisstntatened svata tensa densa scned sata tensa stata sebed statu tessa shabu awansaneussnausnnets 3 2 REQUIREMENTS vcaiccsassicansccassccascesanes sans vssiniisinsisinstasmususwanussasubnetsuusstwasuveuubousubsuonbasedeceisdssassiens 3 ak SD ESCRIPTIONS ca E E EE EEE 4 BZ SEAR GU EAE 5 33 BOOK aires cc ses 55 vars eae miata ts vein ness E nena eens 5 3A OPDR UPPE cciucnvicsnsseccscicsnssasiviasceroncbensnonsinechureuesatananebevenubonsnewenoecherpbeebunetensceesebacetserian 6 39 PROCI coe E A A 6 ero T D a a E E A A ess aa ee AS A A E 6 3 7 PREVENT DOUBLE BOOKINGS OR RECURRENCE sessesessessecessessesossescesossesoecossesoesossessesoscessessessesees 7 3 8 THE CALENDAR BROWSER ARCHIVE TOOL sessessesessessesessessesoscescesoscescecossesoesossessessessesessessesees 7 3 9 THE CALENDAR BROWSER OVERVIEW essessssessescssossesoesessessesossescesoscesoecossesoesossoesossesoesossessesees 7 A INSTALLA JON ecis 8 4 1 CENTRAL INSTALLATION essessescsscsseccsscosescesossescescssescescssoscescssoscessescssossescssossescssossescssessoscesoe 8 4 1 1 CREATE A CALENDAR BROWSER DIRECTORY ON THE SERVER ececececececceccseseceseeeceseseseseeeeeeseueues 8 4 1 2 ALLOW SCRIPT ccccccececcccecvccccccnseseseseeeeeeusseuauasaegessneseeeeeeeeeeseeeeee
5. Time 09 00 10 00 Total Cost 297 00 Internal Review Meeting between Michael Suyama and Stina Stensson Resource name Cafeteria Level 4 Booked by Leverling Janet Project Creative Brief Discussion Rate I 200 00 Rate I 12 00 Total Cost 336 00 Total supplies 124 00 7 ARCHIVE AND OLAP REPORTING TOOL After using Ca endar Browser for a while you might want to study statistics over the usage of the resources and you might also want to clear out old orders and appointments from the Outlook folders 7 1 ARCHIVE DIALOG You can file away old bookings with the CBArchive exe application a feature which saves the appointments in your defined period in a database You can find the file in the server folder where Calendar Browser is installed Double click the exe file to start the application images T BookinglnfoNET exe _ CalendarBrowser htm _ CALENDARBROWSE pw Y CBAdminNET exe CB rchive exe CBClientSetup exe ga CBCreateExampleData exe _ CBDEB sql T CBMonitoring exe Calendar Browser V7 1 Administrator Manual www kalmstrom com 27 Calendar Browser for Qutlook kalmstrom com leveraging your Microsoft Business Solutions Calendar Browser Archive The archive tool exports appointments from the Calendar Browser calendars to a database You have the option of removing the exported appointments from Outlook Select calendars Select an export option Cafeteria Level 4 Conf R
6. On request we also supply the html source code so that you can customize the Ca endar Browser homepage add your own logo and layout design Developer License also includes all source code for Calendar Browser the source for the OLAP Reporting Tool The developer license gives you the right to customize Calendar Browser for use within your own company You are not allowed to build new applications on our source or to distribute them outside your company Note that Calendar Browser comes with two third party developer components the DevExpress and the Redemption library The source codes for those components are not included in the developer version and the license does not include any re distribution rights for them Calendar Browser V7 1 Administrator Manual www kalmstrom com 31 kalmstrom com leveraging your Microsoft ae Calendar Browser Business Solutions for Outlook 9 2 REGISTER You register Ca endar Browser by clicking the License button in the Administrator Settings When you have registered Calendar Browser this button is hidden Make sure the person who registers Ca endar Browser has Owner s right over the root Outlook folder This way registration is done for all users using Ca endar Browser When you have clicked the License button the register dialog is opened Calendar Browser El This is an unregistered version of Calendar Browser This version will function 30 more days If you alread
7. folders If you wish to only let part of the group use Calendar Browser the server administrator has to set the permissions on the Exchange server though In the case when only a limited group should have the right to book resources a shared mailbox might be a better alternative For a bigger group a shared mailbox will take too much time to handle since each user has to get permissions on the shared mailbox and on the calendars Installation Wizard Configure Outlook 7 1 4 Outlook needs to be configured Calendar Browser In the next step you will be prompted to select create an kalmsi from com Outlook folder of the Mail and Post Items type amp Solutions We recommend you to select create the Outlook folder among the Public Folders so that all your users can access this application Appropriate permission for this folder has to be set for all your users k For more info visit www kalmstrom com Select Folder Folders J Journal a Junk E mail ba Notes E Outbox RSS Feeds 5 Suggested Contacts B Tasks 1 gt G Internet Calendars j ag Public Folders al Deleted Items 4 9 All Public Folders J Resources Calendar Browser V7 1 Administrator Manual www kalmstrom com 10 kalmstrom com leveraging your Microsoft oa Calendar Browser Business Solutions for Outlook 4 1 7 INSTALLATION FINISHED When the Outlook folder has been selected the installation is over Instal
8. Calendar Browser is run 5 4 SUPPLY In the supply section you can specify all supplies that might be needed with the resource and the cost for each item The currency will be the one already specified for your system You can also decide if information about Cost Center should be mandatory for each order Calendar Browser Administrator Settings Cost Center mandatory with order Cost Center format fF 5 5 PLACE SETTINGS Under place settings you can give the users several different room settings to choose from like extra instructions for how the extra services ordered should be placed g Coffee on the side table water on table For example On the side table On the table Calendar Browser V7 1 Administrator Manual www kalmstrom com 20 E Ay Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Bi Pi Business Solutions On a corner of the table Or if Calendar Browser is used to handle parties in a restaurant Blue china Red china White china etc Or any other configurations of the resources that can be made available This option is free text so it can be used in any way appropriate to the organization or not be used at all Enter a new Place Setting under the Name list Click the Name list to add it to the list To remove a Place Setting select it and hit the delete button on your keybord 5 6 NEW APPOINTMENTS Here you can specify text that is to be f
9. Remove and then answer Yes to remove Programs and Features A Are you sure you want to uninstall Calendar Browser Client C Inthe future do not show me this dialog box Yes Calendar Browser V7 1 Administrator Manual www kalmstrom com 33
10. You can do a lot with OLAP Reporting Tool so please refer to our website where OLAP Reporting Tool has its own pages demonstrations a manual and a slideshow http www kalmstrom com products Excel OLAPReporting 8 UPGRADE OR REPAIR CALENDAR BROWSER To upgrade or repair Calendar Browser run the installer CalendarBrowserSetup exe from a client just as when you installed the application If you can do the repair or upgrade from the same machine as you did the installer it is even better Select the Repair Upgrade alternative Installation Wizard Installation Type 7 0 2 Select an installation type Calendar Browser New Calendar Browser kalmstrom com Repair Upgrade existing Calendar Browser installation k Exit For more info visit Ser rene tai T You are now asked to select the existing Ca endar Browser installation NOTE that Calendar Browser must not be running during repair or upgrade Installation Wizard Upgrade Repair 7 0 2 To upgrade or repair select an existing Outlook folder with kalms from com Calendar Browser already installed Most likely you will find Business Solutions this folder among your Public Folders Note Make sure that any application of this existing Calendar Browser is not running or else upgrade repair may fail Ws ay amp i p 1 For more info visit waw kalmstrom com gt Previous Next Select the Calendar Browser public folder and press
11. 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 21 PM 1 9 2012 6 21 PM 1 9 2012 6 22 PM EU Se Calenda a Type File folder File folder Application Application Application Application Application SQL File AML Docurnent Application Application Application extens Application SQL File Application Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application extens Application Text Document VBScript Script File Text Document Application extens Calendar Browser V7 1 Administrator Manual www kalmstrom com Size 75 KB 164 KB 1 040 KB 5 828 KB 1 144 KB 1KB 1KB 576 KB 1 144 KB 54 KB 299 KB 1KB 42 KB 2 025 KB 2 835 KB 1 727 KB 1 608 KB 1 708 KB 685 KB 287 KB 703 KB 2 889 KB 743 KB 1 417 KB 571 KB 453 KB 184 KB 235 KB 1 286 KB 1KB 1KB 1KB 40 KB r Browser for Qutlook Calendar Browser for Outlook kalmstro
12. 9 5 00 00 PM Item of items Rate Amount Subject Intemal Review Meeting between Michael Writing Instruments 11 8 00 88 00 Suyama and Stina Stensson Project Sales Pitch Brainstorming Session Calendar Projection Room Calendar Browser V7 1 Administrator Manual www kalmstrom com 22 kalmstrom com leveraging your Microsoft EE Calendar Browser Business Solutions for Outlook 6 1 PERIODS AND DESIGNS Choose a date and click on the tabs to show the occupancy for rooms on that day that workweek week or month The Update data button is for refreshing the data from Outlook If you select a new date the information should be updated automatically since the calendar data is kept in memory and displayed from there The status bar to the right shows that Overview data is loaded bil Calendar Browser Overview rr a Make new bookings directly from the Overview by clicking an empty time There is also a print possibility 6 2 OVERVIEW IMAGES The Timeline and Day views can show images If you want to show images you must do two things in the Administrator Settings 1 Check the box under the Configure tab Show calendar images in Overview 2 Define an image for each calendar under the Fel Hittar inte referenskalla tab Image Define Calendar Browser V7 1 Administrator Manual www kalmstrom com 23 er Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Business Solution
13. Ee pe Select a folder where all the required files wil Cas endar Browser 2B TEL kalmstrom com We recommend selecting creating a network shared folder Busmoss SokmMorns such that all users can have access to the filles You need to have read permission for this network folder for all your Choose a folder for installation to continue Wallstug myh03q CalendarBrowser m i A Ge Wie Ea N FA For more info visit ETEA A Previous Next e When you click Next this screen is shown ose Seeks meee Ee oe Set up has enough information to begin Calendar Browser installation Click the Next button to kalmstrom com Business Solutions Exit For more info visit ee ee Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft Er Calendar Browser Business Solutions for Outlook Click Next again and the Calendar Browser installer starts the installation 4 1 6 CREATE THE CALENDAR BROWSER OUTLOOK FOLDER Now an Outlook folder for Calendar Browser must be selected Calendar Browser should always be installed in a new folder The folder must be of the type Mail and Post Items not a calendar folder The Calendar Browser Outlook folder may be a public folder or a shared mailbox If you use a public folder it is easy to let a group of users share the resource calendars Normally no extra settings must be done since the users have inherited permissions in public
14. NDARS oc Copy E Create copy of new appointments in personal calendar E Create copy of new appointments in other calendar Load only future appointments in Overview E Show calendar images in Overview Auto update data in CB Overview mins Prevent double bookings E Prevent recurring Toolbar Settings Manage Under the tab Calendars you can add and remove resources and give each resource a description Calendar Browser V7 1 Administrator Manual www kalmstrom com 16 kalmstrom com leveraging your Microsoft eae Calendar Browser Business Solutions for Outlook my Calendar Browser Administrator Settings x Calendars Place settings New Appointment Template Cafeteria Level 2 Name Cafeteria Level 4 Cafeteria Level Conf Room A Conf Room B Description URL HTML Ba A Bloom B Ul sl Projection Room Reception Area Terrace Comfortable and casual seating arrangement for 30 40 people Functional between office hours Ample provision for variety of food and drinks Image Add 5 2 1 ADD CALENDARS If there are no calendars in the Calendar Browser Outlook folder you will be asked to create one when you open the folder You may also add new a new calendar anytime by pressing the Add button The resource calendar may be a public folder calendar or a direct booking mailbox calendar For differences refer to Public Folder or Direct Booking Mailbox Calendars New calendar Se
15. NTS To use the Calendar Browser statistics tool you need to have Office Web Components installed Office Web Components are not installed by default with Office 2007 or 2010 but the Web Components for Office 2003 works fine for later versions also If you don t have them installed you will be prompted to download them if you try to run the example data or Statistics tool Unable to start the MS Office Web Components Please download these FREE component from Microsoft Download Do you want to go to that website now no Note that users do not have to install OWC for just booking resources with Ca endar Browser 3 FEATURES Here we will give just a short description of the features For more extended explanations of each feature refer to the User Manual 3 1 DESCRIPTIONS To facilitate an adequate choice among the free rooms Ca endar Browser gives the users possibility to see descriptions of all the rooms or of course other bookable resources within the organization See Description on how to make these descriptions To reach a description select ee the resource you wish to see info about in the resource list and click the Description button in the ribbon Thena new window with a description of the resource opens Search Description Overview Manai Calendar Browser NOTE Via the settings it is possible for the administrator to hide both the Overview and the Manage button in the Features ribbon T
16. OK and the repair or upgrade will perform automatically Calendar Browser V7 1 Administrator Manual www kalmstrom com 30 kalmstrom com leveraging your Microsoft Calendar Browser Business Solutions for Outlook Select Folder Folders J Journal E Junk E mail Notes A Outbox LS RSS Feeds 84 Suggested Contacts fi ma Jif 2 Tasks 1 gt Internet Calendars r aA Public Folders a Deleted Items 4 I All Public Folders Resources If an upgrade has been performed each user will be prompted to upgrade the Ca endar Browser Client the first time he or she opens the Ca endar Browser folder after upgrade of the central installation 9 KALMSTROM COM COMMUNITY The evaluation period for Ca endar Browser expires after 30 days Then you need to register to be able to work with the software There is also a possibility to get a new trial period see Fel Hittar inte referenskalla To use a registered copy of Calendar Browser you must be a Member of kalmstrom com Community and pay the monthly fees There are three different Membership levels refer to http www kalmstrom com Community Support free upgrades and an unlimited number of users within the organization are included in all three levels 9 1 LICENSES Organizational License gives permission to run Calendar Browser in any number of Outlook folders within one organization The application may be used by any number of users
17. al A common Outlook calendar form opens and the user can fill out time and other booking information such as project Additional services or supplies may also be booked at the same time o gt id WY amp Budget Meeting betweenSigge Kalmstrom and Andrew Fuller Appointment oa X Bs Appointment pointment Insert Format Text Add Ins k 29 UT al Ei H Appointment bZ Ta Select Project Quarterly Review j E A H m Es F EY Scheduling Assistant Save amp Invite Copy to My Book Options Spelling Close Attendees Calendar baT Supplies v Actions dL Show Calendar Browser Proofing Quarterly Review Subject Budget Meeting betweenSigge Kalmstram and Andrew Fuller Location Start time Wed 4 22 2009 e 11004m e EAn day event Endtime Wed 4 22 2009 e 1z00Ppm Cal h F In Shared Folder Fal Reception Area in Public Folders Last modified by Administrator on Thu 2 49 AM SSS or Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft oa Calendar Browser Business Solutions for Outlook When the appointment opens all the yselect Project 11 systems Review Outlook calendar features can be used be Supplies can be ordered and project Book Supplies specified Calendar Browser 3 4 ORDER SUPPLIES By clicking the Book Supplies button users can order supplies for the meeting inside th
18. anual www kalmstrom com kalmstrom com leveraging your Microsoft Calendar Browser Business Solutions p for Outlook 3 7 PREVENT DOUBLE BOOKINGS OR RECURRENCE Via checkboxes in the Administrator Settings both double bookings and recurrence of meetings can be prevented See Configure Note that these preventions can be circumvented for example using Outlook Web Access so they are not a 100 block on doubles or recurring meetings Also due to the less than perfect way that the Outlook API works it is not possible for us to fully check for double bookings against recurring meetings We therefore recommend that you disable recurring meetings also if you want to prevent double bookings Note also that even if a double booking should occur Calendar Browser gives the advantage of seeing who made the booking first That feature is not easily available in Outlook by itself 3 8 THE CALENDAR BROWSER ARCHIVE TOOL You can file away old bookings with the CBArchive exe application The data may then be examined in the integrated statistics tool see Archive and OLAP Reporting Tool Calendar Browser Archive The archive tool exports appointments from the Calendar Browser calendars to a database You have the option of removing the exported appointments from Outlook Select calendars Select an export option Cafeteria Level 2 By Week Month Cafeteria Level 4 Week Month C Conf Room A Conf Room B Select a week month
19. ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccceccccccccccccceccecccccccccces 23 6 2 OVERVIEW MAGES sssossssssossssssosssosssessossosssosssossosssossosssossssssossessssessosssessosssessosssossssssssesso 23 C TANE eere EE E EET 24 R DEN EE AAA EA 25 6 3 DAY LIST eesssesssssssssssssscsosssssssosssossosssossssssosssossssssossosssosssossossssssssssssssessssssssssssssssssssssesso 25 64 REPORTS ciccaccsnisciciiccscessissiccscdecancaetenceencesacaeccenacnenvescatsactenceeecnseshrcctenceencstaussanossesiaanscauoness 26 6 4 1 APPOINTMENTS REPORT scstccsccuccstanacsessacavncncavasauasavavsceusunvavavaueeacadnaswalselaasssslealala salca ss sualeadites 26 CA2 RDP RECOR ccccecacaiesccececscacesssecscacucaumacececucamisiececncecwwiess ceaquaieiaasieaaiansiececeiadansntenuaaius 26 7 ARCHIVE AND OLAP REPORTING TOOL iicisiccscsicsccscessssvedevccevesecssesesevevessdavesventeusteensassavsesius 27 7 14 PARCHIVE DIRLOG wecdecedecedecedccetecsdecedescuestescs caus E T 27 J DATABASE visene urea cascace sr EINEN vesuuiusaasscedasaceuunuins 28 23 AINO ai dake fo aso vce de eis se bake cea ceccccecncececscscecccecscvencscccecacerecnsssacnctoccecneeesssacevssseeutusceuesssoss 29 TA STAT O vecccccccccccacaccessaccaceacsscascesswseueesessseusswusveveneussesuwsusse uses vessesuesessveswaredesessesoannseesuses lt 29 8 UPGRADE OR REPAIR CALENDAR BROWSER sscsscsscceccecceccescescsscceccescessssccncceseess 30 9 KALMSTROM COM COMMUNITY i
20. dees and access to and creation of the mailbox 1 3 1 PUBLIC FOLDER CALENDAR A public folder calendar can be accessed by all users who have permission to do so normally all users with an e mail account on the Exchange server Any update on this calendar is reflected in the public folder instantly and therefore public folders are widely used for shared applications in network environments With public folders it is easy to delegate the creation of new folders to for example reception personnel Public folders cannot be invited to a meeting so with public folder calendars there is no way to book a resource at the same time as you invite the other attendees There must be a two step operation First the user will book the room or resource Then in a second step he will book the meeting in his calendar and invite the attendees 1 3 2 DIRECT BOOKING MAILBOX CALENDAR Direct booking mailbox calendars are a bit more complicated to administer Creation of a new mailbox requires access to Active Directory and you need to set up the mailbox to handle direct bookings This must be done by a domain admin so it is more difficult to delegate the administration Mailboxes have the advantage of being possible to invite to meetings When you use a direct mailbox booking calendar the appointment is actually being saved into the user s personal calendar That means that users can book their own calendar the conference room and the attendees in one work flo
21. e booking form See Supply on how to fill out the Supply form in the Admin Settings Specifying Cost Center can be set to mandatory The user selects the supplies by simply entering a non zero value for the number of items ordered On d 29 Ue js Performance Review by Steven Buchanan Appointment na x cay S pemen Insert Format Text Ql lt 4 Appo be TE Project Quarterly Review g a X Recurrence 4 A x FY cheduling l TimeZones EEN se 7 amie none Hig Categorize Actions Shor te ae pe a Ora s goa a Booked by Created Subject Performance Ri Buchanan Steven 1 9 2010 11 18 49 PM EERE ltem Rate of items Z a5 Start time Sat 1 16 2010 Coffee 5 3 End time Sat 1 16 2010 Tea 3 6 Water 2 0 Notepads 4 0 Cookies 2 0 Snacks 7 0 Writing Instruments 8 0 Projectors 20 0 Cars 200 0 Petty Cash 45 0 In Folder lt a Conf Room aa ae i D y Total 29 Place settings Enn v Cost Center 3 5 PROJECTS Bookings may be attached to specific projects and defining a project can be set to mandatory by the administrator see Project It is possible to change the caption Project so you can give this parameter any name that suits your organization 3 6 INVITE ATTENDEES If the resource calendar is within a mailbox it is possible for the user to invite attendees in the booking form See Public Folder or Direct Booking Mailbox Calendars Calendar Browser V7 1 Administrator M
22. eeseuasauauauaeateseueeeaeeeeuaes 8 Aoa STARTIN ST AAT ON a caten aos eh os utanananacanabavataeutarutunueueue a epupacannenmreneeiquautueneecerecenenes 8 ALA FSELEGCT INST ALEATION TIPE vaiatievtoteutstinatssnatsbinstibinstubiestubinetinetianetibnetinnelinantiaetinnntina Kat avetatereteseeesasen asap ates 9 4 1 5 AD cl 5392 01 eee nC ee en eee on en eee 9 4 1 6 CREATE THE CALENDAR BROWSER OUTLOOK FOLDER cscecesesececececccucucuceeeeeeeeeeuesesevevevavesesess 10 At INSTALEATION FINISHED sscscccshancdonadssshsasdansasoshaasssamsausioasdoushansdsasbbseimenensnkannbienionetaesaansaaans 11 A2 EXAMPIE Wao ic acc ccaccncac ca cscipcc ccna es vn ve 0 gs ao vs is oo os ne aww eens 11 4 2 1 1 Installing Example Data ccccccccseccsscceseccsecceseeeuceaseececceuceeeceaeessuseseeseeeeueeaseenees 11 42 12 RemOvnNE the Example D aN a estadaastscatouatoostecataveteotacatecutecetacetaneteasdauntoseesaneauaeunenssean 12 4 3 MULTIPLE CALENDAR BROWSER OUTLOOK FOLDERG cscscsesccccccccscscscscscscsccccccscscscscscsccccccscecs 13 4 4 SERVER CALENDAR BROWSER DIRECTORY scscscscscsccscccscscccsccccccccscccccncsccecccscscscececcescccsscecscscnss 14 4 5 THE CALENDAR BROWSER CLIENT TOOL scscscscscsccccccvcncccscscsccccscncncsvsccecccscncncececscesscsececscscnce 15 4 6 USER PERMISSIONS ON THE SERVER CALENDAR BROWSER FOLDER ccscccscscscscscsccccccccccccccscscscececs 15 5 ADMINISTRATOR SEMUINGS srscciccscsssssssassesccasnssnssunnsansnacsascctast
23. er a UNC path such as servername sharename or a mapped drive such as Y If you choose a mapped drive for installation folder be aware that the homepage will be seen only for users who have the mapped drive on their computer If you use it within an organization be sure that all users have the mapped drive If someone doesn t have it he will see Cannot display the folder Path does not exist Verify the path is correct instead of the Calendar Browser homepage Mapped drives are considered to be more secure than UNC paths but if you specify an UNC path as installation place all users of the Exchange server will see it 4 1 2 ALLOW SCRIPT For installation in a shared mailbox script must be enabled in the shared folder Before you run the installer check the option Allow Script in Shared folders in Outlook Tools gt Trust Center gt Email Security This security setting change must be done for every user of Calendar Browser In Outlook 2010 you must always allow script even if you install Ca endar Browser in a public folder Then you must of course allow script in public folders instead 4 1 3 START INSTALLATION The setup is done from a client machine not directly on the server so from a client go into the folder where you put the file CalendarBrowserSetup exe and click it to start the installation The installation program will lead you through the installation NOTE Outlook should be closed when you install Ca endar Br
24. hem for the period you have chosen is shown Timeline Day Week Week Il Week Ill Month Day list Appointments report Orders report From 7 18 2009 To 7 18 2009 Trip to HQ by Janet Leverling Resource name Basement Booked by Davolio Nancy Project Employee s Families Get together Rate I 200 00 Rate II 2 00 Total Cost 822 00 tom its Rate Amo oOo O bw fw 5 00 Total supplies 620 00 Video Conference between Peter Kalmstrom Vikram Malik and Bahrur Ipham Resource name Cafeteria Level 2 Booked by Leverling Janet Project Quarterly Review Rate I 100 00 Rate II 16 00 Time 19 00 20 00 Total Cost 800 00 items Rate Amount 9 2 00 6 4 2 ORDERS REPORT The Orders report is like the Appointments report except that all appointments that don t have any supplies booked are filtered out so that only appointments with orders are shown Calendar Browser V7 1 Administrator Manual www kalmstrom com 26 Li E Calendar Browser l for Outlook kalmstrom com leveraging your Microsoft Business Solutions mmo i Li 7 18 2009 B7 Timeline Day Week Week II Week Ill Month Day list Appointments report Orders report i From 7 18 2009 To 7 18 2009 Saturday July 18 2009 Orders report Call to Laura Callahan Resource name Reception Area Booked by Dodsworth Anne Project Creative Brief Discussion Rate I 200 00 Rate II 6 00
25. hese may then be reached via the exe files in the Calendar Browser server e Seating Capacity 100 folder Refer to Configure e Requires advance booking by at least 1 day e All necessary projection equipment in place only relev media required whether CD DVD Flash Player etc e Clearance from CEO required before usage Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft Business Solutions 3 2 SEARCH Users can search for rooms that are free at AE t Search Calendars specific times and have the desired number of x Calendar Browser for Outlook seats or more Date 11 16 2010 Search Time fis 7 fzo Clear Search Calendars found finales sa Terrace search Begeription Overview Manage Reception Area Projection Room Gymnasium Calendar Browser Conf Room B Conf Room A Cafeteria Level 4 Cafeteria Level 2 In Outlook 2007 the toolbar buttons look like this Search Description Ea Overview Manage Seats 150 New Cancel 3 3 Book The main feature for Calendar Browser is of course the possibility to book resources without having to use separate software For users already familiar with the Outlook calendar it is very easy to learn how to book resources with Ca endar Browser An appointment is created in the selected resource calendar by clicking on an empty space in the calendar as usu
26. illed into all new appointments Use it if you for example want to give the end users a simple form to use when booking The information is saved when you click OK You can of course go back and edit the form if needed f F M Calendar Browser Administrator Settings el b When a new appointment is created the text from the template is copied into the appointments made by the users 6 OVERVIEW The Overview button gives you access to some alternate views of the resources These views can also be printed Under the Configure tab you can specify what alternatives the Overview should show Resources can be booked from within the overview by double clicking an empty space in one of the views Then an appointment is opened for the selected resource and time Appointments can be opened by double clicking Calendar Browser V7 1 Administrator Manual www kalmstrom com 21 Calendar Browser for Qutlook kalmstrom com leveraging your Microsoft Business Solutions Previous Appointment baa 44 4 l l By selecting an appointment you can show the details for that appointment TN tof Calendar Browser Overview mE DL rr Timeline Day Week Week Week II Month Day list Appointments report Orders report Sunday July 12 Monday July 13 Tuesday July 14 Wednesday July 15 Friday July 17 Saturday July 18 Start Time 7 13 200
27. inistrator settings will open In other cases the settings and configurations are done through the Manage button in the Outlook ribbon Search Description se all nage Calendar Browser You can also open the Administrator Settings by running the file CBAdminNET exe in the Calendar Browser directory on the server If you choose to hide the Manage button from the Outlook ribbon you have to use this method to open the settings All changes will be saved when you click OK but sometimes you have to restart Outlook before the changes in the Ca endar Browser Settings come into effect The management is organized under tabs which are described below 5al CONFIGURE This is the default dialog Check the options you want to use and uncheck the ones you don t want to use Calendar Browser V7 1 Administrator Manual www kalmstrom com 15 a i kalmstrom com ieveraging your Microsot Calendar Browser Business Solutions for Outlook Prevent double bookings Toolbar Settings Manage Overview E Timeline Day Week Week Il E Week III Month E Day list Appointments report E Orders report To give the end users a simpler interface you can hide the Manage and the Overview buttons by unchecking the checkboxes If you choose to hide Manage and Overview you must access the Administrator and Overview pages by running the files CBAdmin exe and CBOverView exe in the root folder 5 2 CALE
28. l calendar or to another calendar of the administrator s choice see Configure All the bookings are stored on the Exchange Server 0 i 7 Projection Room Mailbox kalmstrom com Microsoft Outlook El x4 Start Send Receive Folder View a pa F by pe He En Fa pi ES a A a ta Ea FA Bis KO B Find a Contact iy Address Book New New Today Next7 ase a Meeting Items New j Work Week Mami ora Search Description Overview Open Calendar E mail Share Publish Calenda Week Vie Calendar Groups Calendar Calendar Online Pe I Go To r Arrange P Calendar Browser Manage Calendars Share Find 4 February 201 SuMo Tuwe Th Fr 4 gt February 01 2011 Search Projection Room Ctri E p 0 31 EH 2 3 4 6 7 8 91011 Cafeteria Level4 X ProjectionRoom X ConfRoomA x ConfRoomB x 13 14 15 16 17 18 a n z T T 20 21 22 23 24 25 27 28 2 f 5 4 My Calendars Calendar Other Calendars Calendar Browser Cafeteria Level 2 V Cafeteria Level 4 Gymnasium V Projection Room Reception Area Project Tasks Delegation by Nancy Davolio vV Conf Room A V Conf Room B HelpDesk Terrace Trip to HQ by Janet Leverling F Budget Meeting between Kalle Kula and by Mail Andrew Fuller 53 Calendar s3 A bal Gi Tasks 0 Active tasks 0 Completed tasks aS
29. lation Wizard Finished 7 0 2 Installation Over Calendar Browser 7 kalmstrom com Calendar Browser has been successfully installed Business Solutioris Load some example data KOTA X 4 For more info visit www kalmstrom com l 4 2 EXAMPLE DATA If the software is new to you it might be a good idea to load the Example Data It gives you the opportunity to see how Ca endar Browser works when you have a lot of data in it what performance you can expect and so on If you select to not install Example Date you will be asked to add a calendar the first time you open the Ca endar Browser folder in Outlook refer to Calendars 4 2 1 1 INSTALLING EXAMPLE DATA When the installation is finished you have a choice to load Example Data Check the box if you want to load the Example Data into your new installation Installation Wizard Finished 7 0 2 Installation Over Calendar Browser Calendar Browser has been successfully installed kalmstrom com Business Solutions 7 Load some example data R N oe i ise lt For more info visit www kalmstrom com r Finish You can also create Example Data later by running the file CBCreateExampleData exe from the network file share where Calendar Browser is installed If you choose to load example data you will get a possibility to choose period before you finish You may also edit the data before you click OK See Calendars in the Administrator settings how
30. m com leveraging your Microsoft Business Solutions 4 5 THE CALENDAR BROWSER CLIENT TOOL All users of the system have to install a minimal Client Tool Each client is prompted to install the Calendar Browser Client when the Calendar Browser Outlook folder is opened the first time Calendar Browser Client is designed to be run by the local administrator For Windows Vista an administrator who performs the installation should run the CBClientSetup exe with Run as Administrator mode else the installation will fail Outlook should be closed when you install Ca endar Browser Client For detailed instructions on the client installation refer to the Calendar Browser User Manual 4 6 USER PERMISSIONS ON THE SERVER CALENDAR BROWSER FOLDER To set the permissions on the server right click the Ca endar Browser installation folder on the server and choose Properties and then the tab Security The end users only have to get read permissions on the Calendar Browser file folder For running the CalendarBrowserArchive exe application an advanced feature which creates a database in the Ca endar Browser folder the users need write permissions on the folder refer to Archive and OLAP Reporting Tool 5 ADMINISTRATOR SETTINGS If no example data is installed there are no resource calendars in Ca endar Browser after the installation so the first time you open it Calendar Browser will ask if you want to add calendars and if you click yes the Adm
31. nd filling in the numbers NOTE If a calendar is described as having 0 seats it will always show up in the search since there is no filter for zero The second rate for can be used if you want to separate some part of the cost for the resource You might for example want to separate hire of the computers in a room because they need to be put on another account than the room itself ce os yon re gira a Supply Place settings Cafeteria Level 2 Name Cafeteria Level 4 Cities led Conf Room A Conf Room B Description Ford F URL Gymnasium i HelpDesk HTML nay F MoO B UE Sl Projection Room Reception Area Terrace Comfortable and casual seating arrangement for 30 40 people Functional between office hours Ample provision for variety of food and drinks Define Image Clear image In addition the resources can be described with words and images When it comes to rooms you can give the users information about each room s features such as type of room air condition computers etc The two methods for this are URL here you can define a path to the description HTML In the html description field to the right you can make a description The graphical WYSIWYG html editor makes it easy to create resource descriptions You can also click the HTML icon in the editor and copy and paste html or htm code there See Descriptions for a picture that shows a description as the users see it If you want to
32. oom A paati Conf Room B Select a week month Ford Gymnasium HelpDesk Pantry Output options Projection Room Generate update cub files Reception Area V Remove Exported Appointments from Outlook 7 2 DATABASE The first time you run the CBArchive exe you are asked about a database Select to create a new Database connection e which kind of database connection is to be used for reported data Access or SQL Create new Access database database or choose an ah 2a Cer Carver existing SOL _ Create anew database on a MS SOL Server database which you already have created from the file CBDB sql in the root file folder You do not need to have Access installed to create an Access database but if you choose the SQL alternative you must have an SQL Server Choose an existing MS SOL database which has already been created from If you check to box for removal in the Ca endar Browser Archive dialog the appointments made for the period you have defined will be removed from Outlook and only saved in the database Calendar Browser V7 1 Administrator Manual www kalmstrom com 28 kalmstrom com leveraging your Microsoft GE Calendar Browser Business Solutions for Outlook 7 3 ARCHIVING Click OK and the archiving tool starts moving all your orders and appointments for the time period you have chosen to the database It also creates some cub files in the root file folder These are used with
33. owser Installation Wizard Welcome 7 0 2 Welcome to Calendar Browser Setup Calendar Browser i o This program will install and configure Calendar kalms trom com i Browser for Outlook Before stepping through Business Solutions the installation please review the following requirements Microsoft Office 2007 or above Microsoft Windows 2000 or above Exit For more info visit www kalmstrom com Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft fet Calendar Browser Business Solutions i for Outlook 4 1 4 SELECT INSTALLATION TYPE The first step is to select if you want to make a new installation repair your installation or upgrade from an older version Here a new installation is described See below for information about Upgrade or Repair Calendar Browser Installation Wizard Installation Type 7 0 2 Select an installation type Calendar Browser New Calendar Browser kalm strom com W 0 Repair Upgrade existing Calendar Browser installation Exit For more info visit ANA 4 1 5 FOLDER PATH When asked for a folder path you give the path of the server folder where you put the Calendar Browser files This could be a UNC path or a mapped network drive see Central Installation Create a Calendar Browser Directory If you are already running the setup from such a path that will be the default choice oe Seeks eye
34. pm You can have multiple installations of Calendar Browser in different folders in Outlook Run the installer again and select new folders on the server and in Outlook The client users may then add the installations they need via the button Add Calendar Group in the Calendar Browser Outlook toolbar The Calendar Groups are shown in the normal calendar view This image is from a company with bookable Calendar Browser rooms in two Swedish towns Gothenburg and a Gothenburg Copenhagen E Gymnasium Most of the users only need to book in one of the HelpDesk towns and therefore it is convenient to give them a C Pantry possibility to only show the town the use in Outlook It E Reception Area gives them shorter loading times and they don t need Fl Terrace to see rooms they are not interested in booking 4 E Copenhagen E Basement l Fr u 7 m m If there are multiple installations of Calendar Browser and several Calendar Groups are added to a client s Outlook the user may select group for the Search Overview and Manage if shown to the users ao aca Go Fe ial Rooms F Add CE Manane Share Group Lars Search Calendar Browser al Overview E Manage When calendars in only one Calendar Group are selected the Calendar Browser Outlook toolbar will look like in the image below and the buttons will work for only that group Search Description Overview Manage Calendar Browser Calenda
35. r Browser V7 1 Administrator Manual www kalmstrom com 13 kalmstrom com 4 4 14 Business Solutions leveraging your Microsoft SERVER CALENDAR BROWSER DIRECTORY When the installation is finished the Calendar Browser network file share folder should have the following content Name d images old files T BookinglnfoNET exe CBAdminNET exe CBArchive exe CBClentSetup exe g gt CBCreateExarnpleData exe CEDE sql S CBFOLDERSETTINGS xml T CBMonitoring exe T CBoh exe 5 CBohAdapterLib dll till CEOverviewNET exe _ CBProjpectSQL sql T DescriptionForm exe 3 DevExpress Data v9 3 dll 5 DevExpress Utils v9 3 dll DevExpress AtraBars w9 3 dll 5 DevExpress AtraEditors v9 3 dll 5 DevExpress AtraGrid w9 3 dll 5 DevExpress AtraLayout v9 3 dll DevExpress AtraNavBar v9 3 dll DevExpress AtraPrinting v9 3 dll 5 DevExpress AtraReports v93 dll DevExpress AtraScheduler w4 3 Core dll DevExpress AtraScheduler v9 3 dll DevExpress Atra reeList v9 3 dll 5 DevExpress AtraVerticalGrid v93 dll 5 HtmlEditor dll 3 MultiLang dll iw OLAPReporting exe ReadMe txt S RegistryScript vbs C RegistrySettings bt 3 WYSIWY GEditor dll Date modified 1 2 2012 12 37 PM 1 2 2012 10 44 PM 1 9 2012 6 21 PM 1 9 2012 6 21 PM 1 9 2012 6 21 PM 1 9 2012 6 21 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 2 2012 12 48 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012 6 22 PM 1 9 2012
36. s 6 2 1 TIME LINE TO S tenia ti Cafeteria Level 2 Cafeteria Level 4 1 ee gt gt Calendar Browser V7 1 Administrator Manual www kalmstrom com 24 kalmstrom com Business Solutions 6 2 2 DAY VIEW 6 3 DAY LIST leveraging your Microsoft for Outlook Under the tab Day List you get information about occupancy of and activities in the separate rooms on the date you choose If you click on the plus sign to the left of the appointment in the list you will get info about the supplies ordered for the booking tof Calendar Browser Overview m Visit to Retailers by Martin Fleming __ Call from Robert King F F mail tn Anne Noadswarth Lie sa 10 00 Cafeteri 10 00 11 00 Leverlin 124 00 336 00 Conf Ro Quarterly Review 11 00 12 00 Fuller 2 00 820 00 Empolyee Counselling 11 00 12 00 King R 176 00 re Recreational Outing Discussion Conf Ro 12 00 13 00 Dodswo 6 00 250 00 Recreational Outing Discussion ConfRo 13 00 14 00 Fuller 12 00 830 00 TT Svstems Review Gvmnas 13 00 14 00 Kinn R SARN NN 987 00 Calendar Browser V7 1 Administrator Manual 25 www kalmstrom com kalmstrom com leveraging your Microsoft ar Eal Calendar Browser Business Solutions for Outlook 6 4 REPORTS 6 4 1 APPOINTMENTS REPORT The Appointments report shows all the appointments and the orders to t
37. the statistics tool included in the download OLAP Reporting Tool When the cubes and database are created run the file OLAPReporting exe in the same directory as CBArchive exe That starts the statistics tool OLAP Reporting Tool y CBAppoint CBAppoint CBArchive ments cub ments mdb EXE a CBOrdersic CBOvervie CBProjectS Opies OLAPRepor ub w ET exe OLsaql ting exe 7 4 STATISTICS Click the file OLAPReporting exe in the root file folder to start the statistics tool The first time you are presented with the following screen OLAP a Tool Excel Both Pivot a 3 ing Tool for Excel VE 44 Totals amp Cost of items ordered Number E Z Calendar E Z Date a 2 Z Day E Z Item E Z Month a 2 Z Organizer BE Project w Subject OLAP Reporti gol ng ror Eee Categories By clicking Calendar Browser Appointments or Calendar Browser Orders they are shown in the Pivot Table Field List You can drag and drop the different data groups to the pivot or graph Calendar Browser V7 1 Administrator Manual www kalmstrom com 29 _ Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Business Solutions field and study the data as you wish All reports can be saved and when you return the next time you can click a saved report and see the same group combinations as before but now with the new data
38. to create your own resource calendars or delete calendars Calendar Browser V7 1 Administrator Manual www kalmstrom com 11 Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Business Solutions When you have clicked OK you are asked to select the Outlook folder where Calendar Browser has been installed Then the Example Data is loaded which will take some minutes gt Calendar Browser Example Data Months ahead 1 Monthsbefore 1 B ease sit Working with Conf Room amp 11 18 2011 11 When the Example Data has been loaded you will get a message confirming it Calendar Browser Example Data 1 Examples created without problems 4 2 1 2 REMOVING THE EXAMPLE DATA To get rid of the Example Data do like this jo 9 H l Home Send r Recely 4G Ah al sA Oi View Reset 1 Change the View from Calendar Browser to Compact 2 Remove all the post items 3 Change back to the Ca endar Orn WE Browser view again Settings wiew 4 Remove all example calendars under pe the Ca endar Browser folder Sin I Manage Wiews Compact Save Current view As a Mews vile Calendar Browser V7 1 Administrator Manual www kalmstrom com 12 kalmstrom com leveraging your Microsoft E Calendar Browser Business Solutions for Outlook 4 3 MULTIPLE CALENDAR BROWSER OUTLOOK FOLDERS
39. uassvensbavavieseessesnaveasaeuantusseeees 15 3E CONFIGURE coi 15 Bek CALENDARS sisssssrsdostdsrsdostdsrdioetddin TiN I INON NO a O E aaea 16 eL ADE AENDA RS E E E 17 5 2 1 1 Add A New Public folder calendar cccccccccececcececcecececcecesceceeesceeceseeceseeeeseeeeseeeeees 17 5 2 1 2 Add A Direct Booking Mailbox Calendar cccccssccssccsecsseceecceseecseeseeceusceseecseenes 17 Calendar Browser V7 1 Administrator Manual www kalmstrom com kalmstrom com leveraging your Microsoft Business Solutions for Outlook 5 2 1 3 Public Folder or Direct Booking Mailbox Calendars cccccscccseccsseeeeeceeeeeeeeseeeees 18 S28 Public Folder Calendar xceecacanecacsancatececncadetaredicaiac AAEN AAEN EEEE 18 5 2 1 3 2 Direct Booking Mailbox Calendar ccccscccsseccseccssecescceeeceseeceuceeeceeeeeeeeceeeeseeenes 18 5 2 1 4 Browse to existing Calendar cccccccseccseccesccesecceccucceuceeeceeccsucesseseueeseceeseeseeenes 18 calS Remove Calendal anainn NANETTE NETA 18 Se DESCRIPTION en a E EE S 19 SS PROC as 19 SA SUPPI aaa vee eae ve nee ec a oes ce wa ese inn wei see wee sees seee eee ccssasasessevesie 20 5 5 IP IRCE SETTINGS wiesccaacuee is paced ana dinesna aO NIIN NOFIN ISIPO oN Narr eed uladahoteduluiins 20 SO NEW AOPOINTIMIEINTS wosccccecccacesccacasacccacccuceoasccncacceccncssecacaceoccavesecasacesecacececeeaswenceccsecneracasaceess 21 O OVERVIEW ciii 21 6 1 PERIODS AND DESIGNS ccccc
40. use image headers in the Overview define an image here Valid formats are GIF PNG BMP and JPG Note that you also have to check the box Show calendar images in Overview under the Configuration tab 5 3 PROJECT This function might also be used for other factors than project because you can easily change the caption shown in the appointments to another word With different colors for different types of projects you get a good overview Write in the project name and select a color Also decide whether to activate Project mandatory In that case users cannot save a booking without specifying project or what you have decided to call it Calendar Browser V7 1 Administrator Manual www kalmstrom com 19 Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Business Solutions o E e Caption Projects E Project mandatory Save Projects in a HR Performance Review a Investor Interaction m IT Systems Review ee ee ee O a Outlook Setting item Database JUUOUUUUOD a Ea Ka ca ca ka ika ikalika Calendar Browser requires no database if you don t use the statistics tool and therefore the projects are saved in Outlook by default However if you want to use a database you can do that This is especially useful if you already have a project list in a database If the alternative Save in Database is selected the projects are loaded from the database when
41. viiscssscccscevccsvesvostesecsvedevccevesvesdessssveteestevessessersesenseasavseses 31 9 1 LICENSES sssessssssossssssosssossssosssossossssssosssssssessosssossosssossssssosssssssesssssossssssssosssssssessssssessssssos 31 92 REOT E EEEE EEA AAAA 32 10 SUPPOR T n iin alee feat oltre oui aiae sealant ous elise seal catfatelnab oatlaitule etaatta tamtamtawawanamatatants 32 10L CONTACT esasssctsaavancecnsaseccsuanse vesswsesesvsesunvenswiesssrecewsoeussewsebvewswsaiwisswsebesusuvvsstackiasevacecaraierusan 33 11 REMOVE CALENDAR BROWSER sssisssesssssssscscsscssassestsssessescuscarssswssessesseseuste vessasdaseusnsdedscsses 33 11 1 REMOVE CALENDAR BROWSER CLIENT cccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccecees 33 Calendar Browser V7 1 Administrator Manual www kalmstrom com LL F kalmstrom com leveraging your Microsoft Sait Calendar Browser 1 Business Solutions for Outlook Ta INTRODUCTION Calendar Browser is a tool for booking all kinds of resources within an organization The software is totally integrated in Outlook and Exchange and can be used with both public folders and mailboxes The application is centrally installed and configured and only a minimal client installation is needed In Calendar Browser each resource has its own calendar and to book a resource the user simply makes an appointment in the calendar of that resource This appointment can also be copied to the user s persona
42. w and if a meeting is rescheduled the resource will be updated and all attendees notified The mailbox needs to be visible in the Global Address List for this to work New mailboxes are by default listed in the Global Address List in Exchange so if it is not actively hidden it should be visible When the user makes a new booking through Calendar Browser in a direct booking mailbox calendar the application automatically asks if the user would like to invite this calendar to a meeting The user may also choose people to include in the invitation A meeting request is sent automatically by Outlook and if it is accepted a new meeting item is created in the accepting person s personal calendar 5 2 1 4 BROWSE TO EXISTING CALENDAR The alternative Browse to existing Calendar may be used to add all kinds of calendars also Personal calendars to Ca endar Browser 5 2 1 5 REMOVE CALENDAR Remove a calendar from Calendar Browser by selecting it and clicking Remove When the calendar to be removed is a public folder it is really deleted When a mailbox calendar is removed only the link from Ca endar Browser is deleted not the mailbox itself Calendar Browser V7 1 Administrator Manual www kalmstrom com 18 Calendar Browser for Outlook kalmstrom com leveraging your Microsoft Business Solutions 5 2 2 DESCRIPTION Under the tab Calendars each room can be described with Seats and two different Rates just by selecting the cells a
43. y have a registration key enter it below to activate and register the application You need an active internet connection for this to work Registration Key Format CB 7 XXXX XKXXX XKXK XXXX XKAX Registration wan kalmstrom com 10 SUPPORT To use Calendar Browser you must be a Member of kalmstrom com Community Free upgrades and the kalmstrom com Support Services is included in all Memberships Calendar Browser V7 1 Administrator Manual www kalmstrom com 32 kalmstrom com _ everaging your Microsoft ea Calendar Browser Business Solutions for Outlook 10 1 CONTACT The solutions of kalmstrom com are supposed to be very easy to deploy use and manage However if you have any kind of problem or questions about our software there are several ways of contacting us E mail support kalmstrom com Technical issues ae sales kalmstrom com General and sales issues Telephone 46 739 206 106 Within USA 800 518 4155 11 REMOVE CALENDAR BROWSER To remove Calendar Browser delete all the Calendar Browser folders and files If you want to continue using the Outlook folder without Ca endar Browser simply go into properties and uncheck the Show home page by default checkbox 11 1 REMOVE CALENDAR BROWSER CLIENT Each user should also un install the Calendar Browser Client This is done from the Control Panel Add Remove programs Programs and Features Sa en When the dialog comes up select the alternative
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