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III. Affinity System

1. 5 PC Peel mij Be a ba Gat r ai Fe beng reke h on Bhp lu r home y el api Fe Stir E ean aur binay el eae oe ei ee a PS Pr Pa ere Pe i ed ech cone an Secs coda Bisai OAS Pri Cee a Dele priba D ed eee pee MS fo Gen Fa piye epia eo procenn MTR Ten neu arim Ce Be ia aa a i er ogee We epee p oe Pe mary rijei ema e esj a eae bee sie be tegen Oe eee be ged pa eS Be Be Bee ora h Con am eee dune Fea miie priar FE Frederick ened Es baai eo eed BE DN fea eT ee i dires Cah nE Ei BEN ae anm ae e aan eee PS Fraai hee n eae bere i lo a hen Pemi i pan bo ua Fer ub feed are oad ot Gee eyed eee i ry oe ary i en pid Crp PS rei Par Eo nT eT D E a fue hie Geer ol de eee Bry ey Registration Types TAER See Accept a Reged ate Lipa darter Goce ip fiends pour j Soo mpa Ar reo ran bo be coped tor ech per At hee Geen ee a ec Cee tps peers of ite cee fey canbe arated one er Shee citer To mcrae a fase neds feed chch Obert Coe BET Ahiahi iti Es miego Grote pee under Airi feats peo Dii Si Cee buen Bo Geren LTO biie Affinity Development Group Copyright 2008 83 of 84 Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Team Assignment Codes This feature must be configured by the league club under Registration Fields Team Assignment codes are entered on the Family Member List screen if set up to show as field If players did not register Online fo
2. v Enter the required parent data as signified by the next to the data field To add another parent Click the Add to Family Button box and proceed as above for the second parent v Save amp Add Players Button Affinity Development Group 37 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Add Players cont d Version 1 6 v Ifa parent is also applying as a team administrator cficklon the Admin Coach Information tab and complete information box including their email address and driver s license Penwove from F amii Content will be posted here cwenlClase Sign Gat Here HOD Ait FL os toll free Caniat Uy Ee mall i us YOUTH SHECEA Paper itedined rs Aphomia Adhie Typa Assistant Cosh T Teen Loaner Pan ort Tja Team Paren Leagie Head Conch D Tes As Teen Parent redone aisd Longi Chih Taar Chut 7 Pisy Liewel Salers Pay Level Aap Orca Selec Age Group r Tzam Seed eT T Team Coach Type Beed Coach Type Seleri Play Type Years Coaching comei F ceaioma Keleegue Cheii Thies Lamia State Esp wie ue Email Adii ess oO A required field At least one is a required fields Clear info Add i a Fanniby Miembe ewe Adil Planers Save Doni Adi Prayers l Once all of the parental and or administrator information has been ente
3. e Content Tab L C The Affinity System provides tools to add edit and delete content that appears on specific screens Content is listed with a tag name and grouped by Events General Registration and Tournament and list the owner type Owner Type displays the owner of the content Default indicates the system is the owner When content is added or edited by a user the Owner Type changes to self and these changes are only visible to your organization v To edit content locate the group and Clicklon the content Tag Name The description column will provide a brief description of where the content appears in the Affinity System Wty Account Leagues amp Teams Player Administration Administ ators Tour nament Doreen Tanaka Ouhu League Leagues Find Edit Delete a League Oahu League pHLeaques League Corfig Ragisiraticn Security Teame Events Messaging Cortand Sigs Lock amp Feel Corferd Desumhin mE ELA Home emer aids Filter By General Regetration ball General Tag Description Length Modified Onna Type LOoGIN_FULL YO Full 90 ad space 0 TAa pareni Home YenuesFieids PUBLIC_ABOUT Public Gbout Tast S242 OF 4r2004 parami PEA A FHBLIC ACTIVATE Accourt Activation Inttrucion Text 1324 e006 pened Head Coach Games PUBLIC _FORGOTPASSHORD Forgot Password Instruction Tent 52 DAA ara parerd PUBLIC _HEWS_INDEX 196 URL iS mareni Sign Gut Here PUBLICINFOFAG Frequently Asked Questions page om the p j 117732007 parer F
4. select Age Group an Play Types an Genders Pending All Applications an an Disciplinary Fiter By Disciplinary Status Search By search For No Fitter an Last name First Mame l search Application Date From 7 To 7 a 2 3 v Paid Accepted By Another League a aoU 2 1 3 0fe Y Ser 5 a a a URTEGI M Leaguer Club City Player ID Birthdate Appl Date PlayLevel E m O Gene Test Club O01 Sandiego 76506 001512 17 1 1965 3 15 2006 Bronze C C O m Testjason Player Gene Test Club O01 millersville 79006 001421 1 8 1990 3 13 2006 Gold C C O m Testini Testi987 Gene Test Club O01 aaaaaa 78906 001392 10 27 1989 2 27 2006 Bronze C Save application changes email selected players 1 3 of 3 1 Printing Player Reports e Select a report from the pull down menu on the printer icon e Select open at download screen Note Once the report has been opened users can choose to export the report to various programs This is explained in the reports section of the user manual Reports can also be saved to an individual desktop Affinity Development Group 41 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Development Group Copyright 2008 D Editing a Player s I nformation Affinity Sports System Documentation v From Player Lookup Clicklon the Player Name to open the players record v Select the tab where you need to add or update information
5. 0 01 v Repeat the above steps until your test data is lined up on the cards v Finally Click save Settings to lock these settings in your printer v This process should only have to be done once but will have to be repeated if there is a change in equipment S Affinity Development Group 57 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 2 HOW TO PRINT v Select Print Cards from the side navigation area v On Create New Cards v Set search criteria to search for player and administrators who need cards printed v Search v Mark the box for each individual who needs a card printed v Print Selected Leagues amp Trams AOD pet Pal ET A TEOR TOURHAMECHT ID Cards Print Cards Create New Cards Page Size zo Reset Select District Sebect Leaque Select Club am Diatricts an Leagues F as ae F 315 7 Select Play Type Select Genaler Select Age Group Paidi A Piy Lane F E Gerders an Age Groups an Card Type Print Status Search By Search Fir AN F iiot Printed heal Lact pama Fra dame Ci 45 of 4 Print Seachad Send To Association Max 1000 cards can be printed in one batch j PC Name Te ant Tear M mm B a FO One Coach S332 Go OL79 O2 G07 0001 FOOR 001 232 A hf oo O Hamilton Andres S932 Gog 0199 0270609 0001 TR606 001438 jw mm DO One Hundred Elaven Player S332 GOS O239 020503 0002 FREOsS O01L1 62 i a 0 One Hundr
6. League Sivort Harmia eeign Game Sehedule a i Wien creating domain url please use the Head Coech Games Tokoin macning Corvrention Association f Dna name 6 semple asya T wath Sign Out Here a hyphen epus or Manne PIOS OL T ch Support Contact esampl dene eagse idilowed by sportsaffinity com Active Teams o 9 Al Seant Mis Seas Aelia TeaTS i 1r Legace Hinmibar Danan Hanie Host Header Detection IRL Hobs i you ars estabkthing doman URLE at celata the chub level is mot natessary io esac Uy i Hesa at the age eyel or if you are Aah Agee the bagal gan dian a IS DUTH establishing af the kagus lewel it is mol meea y ho eek ai thee huis el SOCCER Use Payment Pans yee Io l Are required fleids Upise 1 League Config Screen League Info Above e League Club Name o Leagues are created by the State Association e League Club Short name o This is used by the system where the long Name will not fit the field e Active Teams o Displays the number of active teams for the all seasons e Non active teams o Displays the number of active teams for all season Affinity Development Group 10 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 2 Payment Screen L Only The screen below is the set up screen for configuring the type of payments offered by a league or club This is done only at the League parent level and
7. EJE Ta hi Ha Pam H a nib hik Fiti itai res ph ation Appia a tines CENT M pmr Chek Glee ian s ig z Player thee Hundred Teelve DHII care Peminry Miiri kA E Sabret ced wee Registra lee Aud Affinity Development Group 84 of 84 Confidential Copyright 2008 Last Update 02 02 08
8. a Forgot Password a for Spring Summer Sessions a Activate Account a College Coach Signup League Registrars Online a Player Profile Signup a College Coach Attending Coaches amp Team Managers fhe Hin te ite a Ae eee ate tm bite ete Mee Pte ne Verify team rosters use Tech Support at Activate Account B00 803 7195 toll free Contact Us Email Event Class QO Y us VourH SOCCER AFFINITY 7 Copyright 2007 Affinity Development Group All Rights Reserved SAGE Terms of Use and Privacy Policy are applicable to this site Affinity Development Group 4 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Access is now provided to a system user based on permission levels established by your association Affinity Technologies Sports fost Tee eee ee eee a M N Administration 2 Tournament Welcome ADG Support LP E Welcome to the Peachtree City Youth Soccer Association Registrar toolset er ARAR EATER fem ttt A On the left hand side of the screen you will see other menu choices that support the 4 main buttons These choices provide additional capabilities and features for managing your league Se eee E Finally you will also find additional menu selections in the form of tabbed sections Ti ie lig ad ad hae ae A that provide additional options and selections Sign Out Here Tech Support at 600 808 7195 toll free Contac
9. in om es League Set Le l inh De Pie lere Application Options D Porem Received F7 Accepted D kegel nhers Tam regres a8 abarre apon are checked Sharh Shorts Sc oe TES Emergency Comnmiaci i Phone Faren arry i301 Fire re Ene gany lomacth oS Phone Parent Ardy fo ee eee ine List any medical problenv prohibition player has A required field At least one is a required fields Clear Info Add Newt Family Member Save amp Continue B Player Lookup The Affinity System provides users with the ability to search for players by name season gender play type age group club status or disciplinary action Users have the option to perform a full or limited search depending on the criteria and search parameters you establish v on Player Lookup v Establish your search criteria from the various pull down menus Affinity Development Group 39 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v Click Search and a list of all players matching the search criteria will appear v Players can be cleared for rostering to teams from Player Lookup by setting the Application Status at Pending The search results are displayed with check boxes Accepted amp Age Legal Verified Checking these boxes clear the player and makes them available for rostering v Player Application Status can be o Pending
10. player registration form Pr Populated Played Regist ation Form x C Event Por C loaned Outside Player Registration POF Popup E Regetratioan Thank You Page Download Cl Tournament POF CI Transfer POF Travel Request POF Filemarni Description 1000 chars max cehete cysa playerreg snige pat Click this button to download a blank ee player registration form Single Pre populated Player Aegetiation Clevent POF C Loaned Outside Player Registaton FOF Popup O Registration Thank Tou Page Download C Tournament POF O Transfer POF 0O Travel Request POF Filemarnie Descriplion 1000 chars max delete a gp Click this button to dawnload a blank Link Barttan Text Pre Populated Admanustator Fon administrator coach registration form v Select by checking the box where the form should appear If the box is not checked the form will not appear during the registration process v lf the form is no longer needed Click delete ink Affinity Development Group 30 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e ELA Tab Electronic Agreements The Affinity System provides the ability to create Electronic Agreements for use with Online Registration for Players Administrators Teams and Event Class registrations This function is available at the League and Club levels A record of the electronic agreement is saved to an ELA log that is attached to the Player Admin
11. Ap ipin Ciian E iien E a aparer ah ane Legal Fist Lame Mickie Initial Legal Last hame Suet aje Sje alpini aih aili dl pharu T y me mi Phe ater chagi all geen tS i wed bee ee eae bi prem ae Budde Take posed aminan laa amp Apreni Ch E hissed Dieghi D TemA eHe p l rakei TT errs harsa l Toon Parent EAEAN Adii 1 PP cnit addon Adel bd of creer Peete oc i Coping Certiiation Level Coaching License a ES a a ed Be Pe A Pra H SS T Taam A leg Ch soi C Hi i E i qj bore Fires ub GY Gt Ce ee ee ee Biak taai Pitk subre 1 iabe on laim Horin Linseed Skibi ot Aman 4 hah hal i Perera MAADILI N ciy Sake Province Mp Penial Code Piek apie n Risk rehen thon sisie on Piederich HD iir Fp O I Hama Mhina Wak Piai itkinin 01 eas penp issis tear Hanis Metio Phm fax kosa mp a peed you a wren fo cia Bhar users TIEN kin eo Parii hipi mal Adin ieii prerana com Farai xj Cindben Pintaj het paon ara the eie E n p i a P Caneel uosa TIP 7he risk management status and coaching education cannot be modified by the league or the club and can only be done by State Level Administrators Affinity Development Group 45 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Vil Teams A How to Create a New Team v Click Leagues amp Teams from the top navigation area v eams located in the menu on the left
12. Group A1 Rights Reserved Terms of Use and Prvacy Policy sre applicable to thre site e Account Verification o If player is returning parent can use Option 1 and enter username and password or o Option 2 and enter player last name DOB and address o Option 3 is for new players Confidential Affinity Development Group 74 of 84 Last Update 02 02 08 Copyright 2008 Affinity Sports System Documentation Version 1 6 Account Verification EI Fion NOT Completed Help THERE ARE THREE OPTIONS ON THIS PAGE PLEASE CHOOSE ONLY ONE H you are a Retuming Player for this League and dont know your usemame and password please enler childs last name birthdate and address and then click the button LOG IN USING ACCOUNT INFORMATION F you are a Returning Player and remember your uwsemame and password please enter and click the button LOG IN USING ACCOUNT INFORMATION F neither option finds a match then click Create New User Account W you need assistance please contact Tech Support ai 1 200 617 5977 Please choose an Option to Retrieve your information or create a New account Using Option 1 or 2 will allow the system to find your existing Family information to Update andor add new fami members lf the system cannot find a match and you do have an account in the sytem please call the 800 number so we can assist in locating your record OPTION 1 Returning user please login using your username and
13. Hunt Paff O echt deete a Tanaka Darsan edi chehete Legal First Pere Macidie fonmttal Lecce Last ne Sana tt ahora j Business T mie Nine e Pd Are req ed Theos Tene st bese cee cee Soe Leber Peet 5 Address 1 A add rece Sade coe 7 E Hed Tech rea Cormtact Ad eae 3 eur us yo WTH United States of America SOCCER Se State Peowirce Zip Postal Code HE Hom Pie Mosh Pihronme PoRH e Poea Fan Entail Adds Lo club Adrmministrator Cusi Co cub Administrator Customs league Poe agioir ar ie ee ke gietrar Custom CO league Registrar Custom L L esgus Regietroanr Custom _ eagus Boardi Kebeoninen LD l ieague Regietan AS5ist ant L i esgus Registrar Assistant Castom sen Harn Enter amp Lemka are e enter Paseoa the pasrerord feria The paseo eed coter Confirm Pasi passord Thebes mist meic Enci Ad na f Security Security Roles Affinity Sports has created several user roles to be utilized Security roles can be created at the League and Club levels Association created roles and system created roles can not be changed by a League or Club To create a custom role for your league or club Check or uncheck boxes to modify permissions and C ick Save Settings Button Piler Lonmin sis atom Sinetron Tet arrest eee 8 L Leagues Find Edit Delete a League Dahu League Lae Dorig Fah arr meee Benih Tht nE E wrta BAGETS Hrg Cann a Lis ara
14. LastName CI Player O Coach Admin Relationship Bender CO Parent Guardian Salata Apply to Serson a First Name B iddie imitimi Last Hame x CO Playe Cl Coach Admin Relationship Gender _ Parent Guardian Mla Relatio k are required fields o User parent Guardian if parent only or parent Guardian and Coach if parent is also a coach Affinity Development Group 76 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 o User then adds players to the additional rows and continue when all parents and players have been added to the family e Family Review List a summary of who has been registered User can click go back to add additional family members or continues to proceed as Family Members Review List gt gt Reg istration NOT Completed Help Please carefully rewew information below If everything is correct please click Continue to the next page Othenase click back to the prewous Family embers List page to modify Applying to Current Season as Player Name Relationship DOB Gender Player Player ADGhinkle Player 12 12 1997 F Applying to Current Season as Parent Register As Name Relationship DOB Gender Parent Sue AOGhinkle Mother F continue gt gt are required fields e Player Application Screen Select play level from the drop down and Click create
15. League Config Registration Security Taams Events Massaging Cortard reste Ed Lengua info Payrard Baling Home Veme isis Lise this torm to edt the billing information tor this Make Checks Payable To Defaults To League Harme see ec caaesenaent This should be used to configure infornation luse ackiness below for billing Defaults to Primary User D Cords shown to your registrants when contacting you Addrese Line 1 nReporta Tor baling Concerns Miiome Venues Fields Address Line 2 aeeign Game Schedule Qi Res pes ns Head Coach Carmen internation is uted City Sisia Zip Sign Out Here Work Phone Fay Tech Support Comtact Email Address County e Make Checks Payable to Defaults to League or Club Name o This accepts alpha numeric characters o It defines the Receiving Organization for the manual payment e Use Address below for billing Defaults to Primary User Affinity Development Group 12 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 4 Registration L C Under the Registration tab there are several sub tabs with functions to set up and configure seasons play types and age groups Configurations are also done in this area for Online Registration that includes customized text creating custom fields and electronic legal agreements and setting specific parameters for Online Registration Leagues Teams Player Administr ation Administr
16. Pay Period Max Installments Deposit Plan Cutoff Date Detail toll free Under 07 every 1 Mon 6 instalments v 100___ 10 31 2007_ Under 09 ever 1 Mon Y 6 Installments 10 31 2007 X under 10 every 1 Mon v 6 Istalments v a orah US YOUTH Under 12 every 1 Mon 6 installments 1073172007 SOCCER Under 13 every 1 Mon v 6 Installments i under 14 eve 1 Mon 1 6 1nstamerts_ eejo 1078172007 Under 15 ever 1 Mon W 6 Installments w 10 31 2007 Under 416 every 1 Mon 6 Installments Under 47 every 1 Mon 6 Installments Under 49 every 1 Mon 6 Installments 1073172007 Update payment 5 Affinity Development Group 34 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v By Clicking on the the following window will be displayed v You must click apply for customized payment plans to be applied to all age Qroups Payment Plan Detail Red Under 07 Pay Period Every 1 month s Deposit 100 Max Installments Deposit 7 Fee 100 Plan with F EE shown on registration Payment Type Amount Due Due Date 1 Deposit 5100 days after order created 2 Installment 1 so Day 15 of month of the pay period 3 installment 2 Day 15 x of month of the pay period 4 installment 3 jo Day 15 of month of the pay period 5 Installment 4 jo Day 15 of month of the pay period 5 Installment 5 Da
17. Registration Applications Spring 2006 Name Club Playlevel Age Status Date Forms Oo Hello Pen Gene Test Club 01 Silver Ui4 Pending 3 15 2006 ZI Join Team By Assignment Code oOo ooo o Submit Payment Edit lS Ul T H Name Club Playlevel Age Status Date Forms SOCCER Susie Pen Gene Test Club 01 Gold Ui3 Pending 3 14 2006 g a IP Join Team By Assignment Code Submit Name Club Playlevel Age Status Date Forms Al Joe Pen Gene Test Club 01 Gold Assigned 2 26 2006 gi Current Past Teams Team Team ID Season Affinity Development Group 6 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 C Consolidate Logins TIP Users that have more than one user account can consolidate their logins which will create a drop down menu This allows the user to switch roles without signing off the system Example If you have been added as an Administrator User you will have a log in to access your club from an Administrator If you are Team Administrator you will have a separate log in to access your teams and players To Consolidate Logins Clicklin the left navigation area Consolidate Logins enter the username and password for each role that has been created for you on the system verify Button Once you have added and verified all of your username the back Button to return to the My Account screen Now you can simply move from role to another
18. Roster Player screen Click on Multi Roster Player This will open a search window for you to search for player s v Enter the player s last name and Search Button v Double on the player s name to roster them to the team Teams Find Edit Delete a Team cd Previous Team Foof 43 Med Team gt gt Avalanche 92 Select 0304 01 0314 0006 Lockup Team Team Dataits Roster Admin Poster Player Team Rewter Tounnanrent Poster Player to This Team C As sign Player s Preferred Team Aie Players Assigned To This T a Al Lemgues Rank au ens funder 14 E 00 Bodily Kalie All F Unir 14 100 Brockbank 4i Raak PlayerName Age Preferred 0 Grown Ariel T Canario Stevie 00 Conigan Bizabeth Breton Sarah Fleming Harper Gamer Keine Kel MecHenzet Sanders Keke Steed Hylis Wistioen Brynn 00 Caston Pose GLH 4 Min Payers 11 F Piepera d3 Mex Payers 15 Rayer Must Be Born Debase Mufli Rosier Payer Save Pleners __MuliRoster Payer BA ASH 7GA oo Note Multi Rostered players will show up on their primary team with Multi Roster Primary Team and Multi Roster Alternate Team for the players secondary team Affinity Development Group 52 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 IX Rostering Administrators The process for rostering Administrators to teams is similar to that fo
19. Team League Oahu League Club Season Fall 2004 2005 Select Team Level Gender Select a Leaque Select a Club All Leagues v Click the Teams on the left hand side navigation Find Edit Delete under Teamson the left side navigation The sample screen below illustrates the results of searching for the All Leagues All Clubs All Genders Clicklon the Team Name to access the Team Details screen From the Team Details screen you must the Player Rostering Page Size z E Reset al Clubs In Selected League Select Age Grou an Genders x Select Age Group Filter By Counts No Count Fitter x m 0201 01608 0002 Demo League on District 2 White 01 GVWVU08 0001 f 0115 01C619 0980 RB RENEGADES B84 White lt Pre Roster Player Ka Oi Soccer Club Select Team Name Team ID Search 1 25 of32 Next Page gt gt Age Gender Club Name Under 08 Girls Demo League on District 2 01 Under 19 Boys Demo League on Mistri 9D NA vious Team 2of5 Next Team gt gt Team Roster Activation _ Age Group Competitive v Giris v Under 13 v Team Name Team Home City Ka Oi Soccer Club Island Gir Home Colors Team ID last 4 numbers are editable 010L 10CG13 1355 Away Colors Affinity Development Group Copyright 2008 50 of 84 Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v From
20. an activated team Affinity Development Group 66 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Appendix B Online Registration For leagues clubs to offer Online Registration the leagues or club configurations have to be completed See Section III B Complete all League Club configurations If the organization has more than one club it is recommended that Online Registration configuring be done at the club level Have play levels been created at the League level Have fees been created for each play level and age group Have seasons been designated Has billing and payment information been input Have payment plans been established Have Registration Fields and customized text been completed Create a Domain URL League Club Short name affinitysoccer com Example cysa fcrec affinitysoccer com Provide the League Club webmaster the url so that a link can be added to the website Provide a completed ACH Wire Transfer form to Affinity Sports to set up credit card payment process for Online Registration Contact Affinity Sports to review your configurations and provide date that the Online Registration link will be activated on the website Affinity Development Group 67 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Online Registration Set up Configuration Check List V LEFT NAVIGATION SU
21. application Player Application eesti See gt gt gt eee Regiao HOT Completed Help Please select the Play Level for player selected on the lei Name Birthdate Player ADGhinkle DOB 12 12 1997 Player Application Season ADGhinkle 12 12 1997 Application Play Level o Required 0 Clicking this for information about Application Play Levels PLEASE NOTE Applying does not guarantee thal your application will be accepted The final decision on acceptance to an association league or club is the responsibility of the association league or club Affinity Development Group 77 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Player Detail screen is completed Click continue PlayerDetail 0 Registration NOT Completed Help Please enter all the information Personal Information requested for the applicant Legal First Name Middle Legal Last Hame Player ADIGhinkle Alias Nickname OLEH MERE TO LL PHOT a z i gt i n OOR So PELS Relationship enid er f Birthdate mm dd yyy Female gt e December 12 1397 ow School Hame Number of Prior Seasons Played Emergency Contact Information Person to Notify in Emergency Telephone Sue AD GShinkle S66 055 6655 Doctor to Notify in Emergency Telephone List any m dical probl m prohibitian player has League Additional Information Sibling _i
22. as new features are brought online users will be notified of these features by weekly email updates describing these updates and how they can be used This reference guide is divided into several sections dealing with configurations player and administrators teams and reports Where necessary a TIP has been added for additional information Affinity Development Group 3 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 ll User Guide Welcome to Affinity Sports Online Registration and Team Management System a web enabled sports organization management system This system will enable users the ability to administer and manage their Leagues Clubs teams players parents coaches and administrators The following information provides users with a reference guide outlining the various functions of the Affinity System and how to use them A Log on to the new Affinity System e Accesg the system at http association url name e Enter Your Username and Password in the left navigation area shown below Affinity Technologies Sports fost ee et te df ee te OO et tt i i OO tt Ot tt Ot tl lO FO lO Ot On Ot Gt tt Ot ut tt GO mt GOO GO OO Ot GG Ot Gl ut Out nt GG tO flO GO OO OG Ol Ot Ot Ol a Registration Tournament B Username ASSOciATION HOT SHEET Affinity Sports Online Registration and Team Management System Password Online Registration set to open
23. be used by system users to carry out duties and responsibilities of a sports organization The Affinity Sports Online Management System has been developed to provide many features functions and capabilities in terms of administrative flexibility efficiency customization reporting and software enhancements to both the Association and their members For instance software enhancements will no longer require downloading a separate software program and installing updates on your computer The web capabilities of the system allow such actions to take place transparently to the user Also the system allows the printing of member passes and rosters directly at the league or club level The system also is also capable of allowing a league to coordinate several simultaneous and different seasons Finally integrates all Sports Association member programs dealing with risk management coaching education ODP State Cup Tournaments and discipline to insure compliance with the Association s business rules governing registration and membership Affinity Sports provides numerous features that many users will take advantage of but other registrars will use the system to simply add players teams and administrators and print rosters and member passes The depth to which a user will embrace the system Is largely governed by his her available time computer expertise and interest The Affinity System is constantly undergoing enhancements and improvements and
24. if l registering after HS OUTH If you have newer used online tiie Sane pag a SOCCER registration click TREET Era TE l Registration tab above apply depending on Returning online users or the division of the administrators with user name and child passwords Late Reqistration PLEASE ENTER YWOUR USER NAME 110 00 per player AND PASSWORD TO SIGH IN and can only be done by using this if you need help or assistance online process completing your Online Registration Or printing registartion forms after you r 5 00 sibling complete online registration discount Please Call 800 817 5977 FF No buddy sign ups allowed PLEASE PAY CLOSE ATTENTION TO 2 gt No one else is THE ELECTRONIC LEGAL AGREEMENT YOU WILL INITIAL guarenteed placement until they hawe been e User selects Player for player registration or Coach for a coach registration Affinity Development Group 73 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Registration Types _ on oe Aegis ation NOT Completed Help Click om the circle inside box to make your choice then click the cou time buton Flayer Registration Sign up yourself or your kids wath Soccer _ Club of Oceanside Recreational Program SMa To get started select player or coach Coaching Registration co Apply to coach or manage a team eae u e Copyright o 2006 Affinity Development
25. is performed in the player s record under the Application Tab If the player is assigned to a team this function is not available e Rejected Player a player can be rejected when in the Pending Status The Rejected function is a check box located to the left Of a players name in the Player Look Up screen Clearing a Player the process of clicking the accepted and legal boxes for a player through the player lookup function a cleared player can then be assigned to a team District Pool a location where released players reside until transferred to an activated team a player in a district pool may be issued an ID Pass by a District Level user to participate as a guest player Player Release the process of releasing a player from an activated team accomplished through the requirements as set forth in the Soccer Association Rules until a player is transferred to another activated team said player shall remain in the District pool of the District where the player was rostered Affinity Development Group 65 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Player Release and Transfer The process of transferring a player from one activated team to another activated team which is accomplished through the requirements set forth in the Soccer Association Rules Risk Management Status the current status of an administrator s risk management clearance e
26. should not be repeated at the club level Lempit Contig Registration Security Tea Sh ree Evnig Mat EE r ar Cordard League rio Farmad Hiling Ussa ihe orm bo edit thee parrer bn a ar or is League Charged to the Parent Paid by the League Ll Payment Type Admin User Percent Fee Fixed Fee Percent Fee Fined Fee O American Eaprean a ECI F CI Mscowe E CI b lead Coach Games a C Mastercard CI CI T d Sign Out Here T C visa O Josh ED aa ClMake Public Actne E Awto Setup J Hide Fees Gate way Proces tii Select A Gateway w Le i Tare SeHirmg us youth Charged to the Parent Paid by the League SOCCER E LJ Payment Type Admin User Percent Fee Fixed Fee Percent Fee Fixed Fee O C eetronic Check m b 5 Make Puslslic l Active Arto Setup Hide Fee 2 Gateway Processor LL Sefect A Gate sa Save Setteuge Dica Settings Charged te the Parent Paid by the League LJ Payment Type Ackman User Percent Fee Fired Fee Percent Fee Fixed Fee LJ cash CJ CJ L Cashiers Check LJ J Check a Al F z LO Miscoun L C O C ponate LI F 2 O Financat Aid O Free i E Ll Money Order Li p Ll Scholarship LI _ aala e Click on configure Credit Cards Electronic Checks and Manual Payments to open the payment grid e Credit Cards check the payment type boxes for those cards you wish to accept and check Admin and U
27. side of the screen v Create Te Teams Create a New Team Use the forms toa creste a mevr Teen rihin a hub im Select District thas league of registration Please Selaci a District iaai Create Multiple Teams Select League Te adag Muhip Teams ee the Team Creation PISTE Seen a Llespue Miatrist to generat mutiple teams for different ape Select Chub groups amd genders Pleases Selaci a Chub ore required tekis Select Season Sprig 2006 haii Tean Lewel Genaber Age Group lhc On fhe image babna bo seco the ban creation 7 _ Team Ham e a Teams If 4 Per are ecdliitabdes MMO 0000 aaa ee Ane rinate Tean ID HTH ee Jersey Home Colors Jersey Away Colors Team Creattam Patis Shorts Hone Cohr Shorts Away Colors Socks Honte Colora Seo Aray Colora Teani Serco From the pull down menus select District League and Club Select Season Select Team Level Gender and Age Enter Team Name The system will automatically create a Team Number the last four digits of this number are editable Enter Team Number last 4 digits are editable An Alternate Team ID can be entered for those organizations that use a different numbering system Enter Home Colors and Away Colors Enter Team Sponsor if applicable v Add Team Note Once a team has been created you can create duplicate teams for the same age group S Ss amp SS NON Affinity Development Group 46 of
28. site e Look N Feel Tab v Change the color scheme of the site Color selections are provided in the drop down menu v Upload Headers using jpg or gif images Click the header box to open a browse screen to add a header graphic and then Click upload to add the graphic v Upload color and black and white logos by clicking the logo boxes to open a browse screen Upload Buttonl to add the logo graphic v Add text to the bottom of the left navigation area using HTML formatting Enter the text and Click Update Button Leagues amp Teams Pher Adminis aon Sine or aon E Team ie eet Doreen Tanaka Dahu League Leagues Find Edit Delete a League Oahu League League Contig Registration Security Tameme Events Messaging Content EA Leek amp Fitil Cord are Dep Pred ai cer a ELA Aji of the setings om this page are cached by fhe wer cemerm There wall be a delayin any changes that are made fo be reflected by Fhe all ofeeeh permit J cum teke SO or more minubesr forthe changet bo be cele ched an all path frma Lise this fom to edit J leagues look and feel This Color Scheen canes ma pdjert Ehe logos ged tha bet that E aecigaed i Blue amp Greer nepe PAS es Admine the top of the eeeborite 1D C ger edie Reporta Home enues igid Pegs Henter imege Henlei C Force Use eign Ganmbe Schedule Forbesi page haadereesults Site pour headers Head Coech Games bo FE pioekswide by S1 piksels high abso place Click Here To Upload A
29. 16 00 0211 016613 0963 Del Mar Sharks Boys 94 Glue Boys Competitive Comp Blue Under 13 16 1 3 5 19 00 216 00 0211 016616 0969 Del Mar Sharks Boys 1 Blue Boys Competitive Comp Blue Under 16 18 2 3 15 00 216 00 0211 01661 7 0971 Del Mar Sharks Boys 0 Blue Boys Campetitive Comp Blue Under i 0 19 00 264 00 0211 0166 1S09Fa Del War Sharks Boys 89 Blue Boys Competitive Comp Blue Under 19 13 i r 19 00 264 00 0211 01GB07 0986 Del Mar Sharks Boys 00 Gold Boys Competitive Comp Gold Under OF 10 1 Fy 19 00 168 00 0211 016608 0983 Del War Sharks Boys 5 Gold Boys Camipetiive Camp Gold Under 08 ti 1 Fy 19 00 168 00 0211 01609 0953 Del Mar Sharks Boys 98 Gold Boys Competitive Comp Gold Under 09 14 2 4 19 00 168 00 0211 016610 0956 Del Mar Sharks Boys 97 Gold Boys Competitive Comp Gold Under 10 14 1 3 15 00 168 00 0211 01 BI 5 0379 Affinity Test Boys 14 Boys Competitive Comp Gold Under 15 2 19 00 216 00 0211 018612 0990 Del Mar Sharks Boys 94 Sitver Boys Competitive Comp Silver Under 13 17 1 2 19 00 216 00 g11 01Wwa07 0985 Cel Mar Sharks Boys 00 Vihite Boys Competitive Comp White Under OF 11 2 19 00 168 00 TA obase bioen ygi a a he ou DATED alma od lcd When you generate a report the format will include a tree structure on the left hand side of the report page This tree structure allows you to expand the tree by clicking on the and go directly to the to a team zip code etc You can close the tree by clicking the Yellow icon at t
30. 2 2 EXDOLG YOUR FEDO Tocrarana a a a iano aa aa 62 3 Reformatting a Comma Delimited ReEport ccecececseseseeeeeeeeeeueeeeeeeeneneneees 62 AN is EMail BRO a OCASEING wirer A 64 SE MOWING EMAUS gastastedeiy ae ieccawer eet EEA T a tai 64 PS NCP iach acs Gait antares a a das tourgadataati 65 TESTIS and CTIEIEION Sissgarintat taactimnvian tance vata inane nen na iaauea tana aasahan yan tatsaaata aaanatOING 65 ADDEN Brerna ere ee ne ee et ee Crea er ee rt er nner ere 67 ONIME REGIS atO Noria oe a a AEA TATAN 67 Online Registration Set up Configuration Check LISt cccccceceeeeeeeeeeeeeeaeanans 68 ACTIVE TASER FORM tains cn tiareaiueatsd tarot ails wean teins wid give ointujetiatlh EEEE AEA 71 Online Registration Flow for PlAYers ccecececseseseseeeeeeeueueueeeeteeeteeeeetetetetatatass 73 TAVOUTR COISTAUION wiscncsramontenannnsiatatraandewavsernipiensieaanamnnentoemintonteleaiueeedeammpoawunensies 82 PLAYER Application Activation sceriie2 its ceade dinate een aa 83 Team Assignment Codes This feature must be configured by the league club under Registration Fields Team Assignment codes are entered on the Family Member List screen if set up to show as field ccceccesececeeeeeeeeeeeeeseeeeteeaeans 84 Affinity Development Group 2 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Introduction This document provides a reference guide that can
31. 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 B How to Create Multiple Teams Create several teams for different age groups at one time Team Creation Matrix Select Club from the drop down menu v v Select Season from the drop down menu v Continue My ACCOUNT Change Login ADC ishinkle Cal Sout Y Fall 2005 2006 Y Districts Leagues Clubs Create Team Creation Matrix Find Edit Delete Travel Request Players Admins HD Cards Reports Event Class Sign Out Here My ACCOUNT Change Login ADC shinkle Cal Sout Fall 2005 2006 ba Districts Leagues Clubs Create Team Creation Matrix Find Edit Delete Travel Request Players Admins gt AD Cards Reports HEvent Class Sign Out Here O y Us YOUTH SOGCER ADMINISTRATION Teams Team Creation Matrix Use this tool to add multiple teams for different age groups and genders Select District Select League The Administrative you selected does not have any play types attached Click here to edit the Administrative to correct this Cancel Fields with errors or that are required are shown in red on the right Select Club ADMINISTRATION Teams Team Creation Matrix TOURNAMENT Please Select a District Please Select a League Please Select a Club Continue TOURNAMENT Club Season Information Use t
32. A ated the previous version is saved if i wee agreed io by user This b saved to track exactly which agreement each wer agreed ta Previous versions wil be shown keki the cume document LJe vert ELA _ Registration BLA L Tournsenerd ELA L Travel Request ELA Affinity Development Group 31 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 k Fees If the league or club is using Online Registration it is necessary to configure fees for each play level and age group Additionally the system provides payment plan options that can be selected when completing an Online Registration Follow the steps below to set up the fees for each play level and age group Once fees have been created payment plans can then be configured v Select Registration Fees v Select the Play Level you want to create fees for v Select from the New Fee Type drop down menus the fee type Vv If all play levels or age groups have the same fees check the priced equally boxes Enter the fee in the first fee box and the system will automatically populate all the fee boxes v Ifthe fees vary for play types and age groups enter the fee in each of the fee boxes v The system also allows you to define if a fee should be displayed as o M mandatory on the registration process o OS Optional but by default the fee will be selected o ON Optional but by default the fee will not be selected v Click
33. Affinity Sports System Documentation Version 1 6 MAERED A OO EEE E AEEA cuca cokce E or aa aaa oe 3 DRC isc GIVI 0 cient eee ee reentry er cen te rer r re ee er Terre 4 A Log on to the new Affinity SystemM ssssssrssrsrrsresrerrerrsrrenrnnnnrnnrnnrnrrnrrerrnrrnrnres 4 B My ACCOUNT screed aon AEA R AT O A ERED 6 Go COnNSoldate LOGINS serisinin ienai n a a a a i 7 Wia ANI SV SEC IY act ecrncaeadasrentdicu a veot santa aue anda id dato mtenas ee sutra tid eee eden aaa aeindeenee 8 A BASIC Navigatio Minarenin A ana anaawacenantan nae 8 B CONMGUHNG Leagues and ClUDS cinereae aa 9 1 League Config Screen League Info Above ssesssssresssrsrrersrrsrerrererrsrrrren 10 2 Payment Screen LL On oraraa A AA A 11 BNO LESC keraian E a Leena 12 A REGLU AIO Mri 2 1 enan baru nauacen sun gaennuanteras abiaauanine a eaE aoe 13 di SENO UD LMG SEa SO Iisa cigasatrewndaidaanianinnitdaanaanana a 13 De Creating Levels or Play LL ONLY siiicascscdinctceceodesetelvescontuadaanivatedewieneutadeeks 15 C Registration Fields Cla rriren naaa ET EEE 16 d Creating Custom Field Sarran a A E A A 17 Os SECUN A USCIS ee A E eaaecemiunnedaipenne ne 18 fi SECURITY SECUTI ROIC S coran aa a ai a O 18 Oi VSAM E E P E E E ET 19 Migrate Teams Players and Administrators L ccececscseseeeeeeeeeeveeeeestereneneees 20 N Messaging eC lisceiisenenn eames a a a A A 21 is MESSAGING Template ireann A venetian Gorneataeiae
34. Approved or Eligible no negative report record received from the back ground checking company or Criminal J ustice Department e Sent risk management has been sent for processing but a report has not yet been received e Failed or Ineligible a report has been received with negative information Administrator is labeled failed or ineligible This can only be overridden by the State Risk Management Cannot be rostered to a team e None administrator has not undergone risk management processing e Sent to State Association administrator has provided all necessary risk management paperwork and such paperwork is awaiting transmission to the background checking company or Criminal Department of J ustice Note a USYSA administrator member pass will only printed for the Approved or Sent statuses Media Type a search filter on the Player Lookup function that provides information of the method by which a player was entered into a League s registration e Web player registration was received via online parental registration e System player registration was received via migration from one season to another e Internal player registration was entered directly by a league registrar Team Activation the process of completing the player and administrator rostering to a team accomplished by Clicking the activation tab on the Team page subject to the meeting of Soccer Association s rostering business rules USYSA member passes can only be printed for
35. Athnuty soccer OrgMame presents our membership with a new benebt Our teams and clubs wil now be able to register ther players coaches and administrators join a league sign up for the Olympic Development Program or enter a State Tournament using the new On Line system The new system is available to you 24 hours a day 7 days a week If you are a team admumstrator you will need to achwate your account Chek Actwate Account on the left side of the screen This will provide you access to your team informahon Poa wi Zoon Fa r Wards 124 Characters 693 Cancel Upilata a k Affinity Development Group 29 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Content Documents and Forms Tab Users can upload required documents and forms that can be printed during online registration and from the My Account area Forms can be added to specific areas of online registration by checking the boxes where the form is required v To upload a document of PDF form Click upload Button This will open a browse screen and the form can be uploaded to the system Filename Browse 2 Done Internet v When the form has been added to Documents you can enter description text associated with the form Look amp Feel Codet Documeis Forms ELA Filename Description 1000 chars maw debte cyes playerreg par Click this button to download a blank Linvk Eortton Text
36. B TABS League Level Establish Play Levels Leagues find edit delete Registration Play Levels Configure Seasons Leagues find edit delete Registration Season New season must be opened up and Play Levels and Age Groups need to be defined for this new season League Level Club Level Club Config Club Info Tab Create a Domain URL this should be placed on the clubs website to direct users to Online Registration Payment Tab Check type of payments offered If accepting credit cards it is necessary to contact Affinity Sports to set up the credit card grid Complete ACH Wire Transfer form and fax to Affinity Sports Club Level Club Level Billing Tab Enter the billing information that will appear on the Online Registration receipt Registration Season Tab Check the play types and each age group that applies to the play types Check Show on Public Registration Check Requires Payment Check Show Application Types Coach Player Click Update You will need to Assign PDF ELA once these have been created This step must also be done at the Club level Registration Custom Fields Create Field Title Select Field Type Note If Text Box is selected you must enter a field size Create Option Text and click add until all options are Club Level Club Level created Checks applies to and determine if this will be a required field V LEFT NAVIGATION SUB TABS e Registration Fees Tab Sel
37. Clubs Find Edit Delete a Club HSC Bulls Ciub Conlig Registration Seourity Teams Ewenizs Mestaging Content J Season Custom Fields Foes Fields Filling Trawel Requests Lie thet form to modiy ihe differed tonns thal are avaiable bo users during lhe appkcalion process Each form repreherds a ditenen kind oi wer be i Admi E bimidclin Select Form To Edit SD Conds 1 Fregisiration Types Reports E Fage Tale Home Wher ise ee led x j Regetistion Types artign Game Schedule a Cosch Games Fiehl Label Shaw Hide Required Player Regisbration O O Sign Out Here Radio Button Label Tech S t Contact ai Player Flegelration n a Description Text Signing up yourself of your kids for soatcer ferftion lt br Hake this selection to gat started w D ne us YOUTH SOCCER Player Tryout Registration O Radio Button Label Tivol Flegistration n a Descripfon Text Signing up yourseli or your kids for Tryouk strs tbr z m a Note HTML format is used to include line breaks fonts and font color Affinity Development Group 16 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 d Creating Custom Fields Custom Fields can be created at the League and Club levels Custom fields are part of the Online Registration process and can be created for players and administrators Leagues amp Teams Player Administ ation Adiminietr ators Tour mamient
38. Create Fee when completed Affinity Technologies Sports EEE oo oe oo x oor x rrr teagues amp Teams Tournament Leagues Find Edit Delete a League Raks League ee i Tis apa pitoe paana n p League Config Registration Security Teams Ewents Messaging Content Season Custom Fields Lewel Of Play Fees Fields Billing Trawel Requests Recreational Fees EF All play lewels are set equally New Fee Type Other F Type L All our age groups are set equally Select a Fee Type e aE EN EA Under OF M P E E EE IN A TE E AE S E eae Under 0S Under 09 Tech Support at 200 808 7195 toll free ct Us Email NM MM Under 10 m Under 44 m Under 12 mM Under 13 M Urcder 14 Under 15 Under 17 EKIS TE I M M Under 16 y M l m M Under 18 NOTE Once fees are created they can be edited by selecting Edit Fee Type Any Fees created will appear in the drop down list Fees must be created before a payment plan can be created Affinity Development Group 32 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 l Setting up Payment Plans After all fees have been created payment plans can be configured for use with the Online Registration v Select Registration Fees v Select from Edit A Fee Type drop down menu the fee type that was created This will display the fees c
39. Doreen Tanaka l Oahu League Clubs Find Edit Delete a Club HSC Bulls Club Config Registration security Teams Everis Messaging Content Senon Cunion Fields Faes Fields Ealing Tawe Requerts Field Tle Usa thet form bo edi the Cubs Gusto Teds Cusio Vok Needed fields will be asked on the player and administrator EATORRA Players i Admins appacaiion and wall be added to ai of the Fiki Type i administration screens j 10 Carde Rado Buioni w Some fed types require you to input eld size anc Reports others require you to input list of options tor the Field Size Home Venues Fields user to Select irom Assign Game Schedule Example Option Text Head Coach Games aaj a Radio Buttons Sign Out Here option 1 option 2 Option 3 Options text order Display Order Tech Support Contact Field Worker 0 Concessions O Hegetration Day 0 Add Opbon OQ Pictwe Day 0 YY Check Boxes Ca Pool D You can use one checkbox Ery iteelt for a single Mot At This Time lis DUTH choice selection of opposite choices such as those ee oe eee eran a ee meer Allow multiple options te be selected at the sane SOCCER bre need of the indicated choice tina Li A Since the label of a singe checkbox will onty identity o one of the bao choices make sure your users show on application Liner sad eet tee linet k eae Clee Peet El Applies te player would probably be inappropemte to use a single o i e Checkbox tor tha choice A4 Paper for exam
40. Foge Header TEe0n8 17 pixels Wo ae header om a vahie ba Cele rd 1 ri d Sagn Out Here Tech Support Conmtact This fert if drawn onbo the header image wring 2 lange fone Large Tithe Text Lepri ie Sarapu C Force Use Dahu League This fert bs drawn onbo the headerimage just reat to datault F belas fhe Lange Title Test uting 2 small ghosted ones The Poxt oe usWoury ma Vo E EROA Loge C Force Use Ferber lege multe Fize wour loged io ne greats han 150 pice midea by TS pices high Milso plece your bogo on a wihibe b adopoand Chk h rs te deartha cumani image Bick hie Logo For Reports For besi isga resule Size your logos fo na gresber than 180 pisels eide by TS pisels high Alfo pl ro your logo on oowhifte batoonid Grace maga eee the begt E na Sga iz wpisadad here Wian the onloe laga wdi ba used CL Force usa Bottom Might Sirem Lege For beti logo pesults Size your logos io no Gatto than 30 piel ede by DO piself high Akpo place your bogie on a white Eackgaciined Df ret Lp koe loge is uplogded then nething eiii be showen on lho PRL dogeti onal Type Plaas W g ial LJ Force Use HTML For Bottom Lett ad Space Left AD HTML eeget te darauH E Force Use lt imag Src SportsRoot images adasi ad ua y ya gif width 1so0 height 120 alt Youth Affinity Development Group 27 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6
41. General Message v Templates represent all of the system email Templates that are triggered by functions engaged by the user v The list provides the following information o Columns displayed Message Template This provides the name of the respective O O O O 0 Template Media This shows the number of Media type attached to the Template Modified This represents the Last Modified date of the Template Active Shows if the Template is currently active If the Check Box is checked that means that the Template is active Owner Type Shows if the Template is the same as the e Default Represents the original Template e Parent Represents the Template for the Organization e Self Means that the Template has been modified at the respective level Affinity Development Group 24 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v By Clicking an Individual Template line the system will display the Edit Template page For information on Editing a Template go to Editing Message Template Section i Messaging Templates v From the Configuration section Click on the Messaging Tab v By Clicking the Templates sub tab the system will display the Templates available to be edited v By an Individual Template line the system will display the respective Edit Template page Teams Messaging League Config Route Requests This amp the definition for a message tem
42. Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 X Activating Teams Once the rostering process has been completed the Team can then be activated v Teams from the left side navigation v Find Edit Delete from the left side navigation v From the Team Lookup screen perform a search for the Team that you are ready to activate v Click on the Team that you want to Activate Note Activated teams will appear in the lookup screen with an A Team Lookup Select District bisysa Select Play Type Level AJ Play Levels Filter By Stature Mo Status Filter Team TD o1ss 0ece0s 0001 m 0105 01C807 0001 C HiMen Seach Again A Hin T RA TIE Sabret League All Lenn s S lect Genie i Al Genders Filter By Counts Mo Count Fiter 952 G08 Apike Sports amp Recrestion Council 01 BJF ADG Test League 19390 Teams Find Edit Delete a Team 5952 G09 0199 020609 0001 Lookup Team Use the torm to edit this Team Team Details Roster Admin Affinity Development Group Copyright 2008 TOWRHAHEHT Page Size 35 salect Club he All hubes S lect Age Group j Al Age Groups Reset e Select Team Name Team It Chub Name 552 AcmoKmek Sports amp Recreation Counc in ADG Tee League 01 Roster Player Team Roster League Hamilton league 0199 Club 5952 Season 05 06 54 of 84 Search 1s sore AD PL oC
43. Max Installments Number of installments to be used o Deposit The deposit amount Affinity Development Group 33 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v Enter a deposit amount v Enter the Plan Cutoff Date the system uses this for defining the number of installments that are allowed for the payment plan v Once the payment plan has been configured for each play level and age group Click Update Payment Plan Button to save v Once the page is refreshed the system will return a page that shows for each age group listed v Click on the sign to further define the payment plan for the particular item Change Login Leagues Find Edit Delete a League Raks League League Config Registration security Teams Events Messaging Content Season Custom Fields Level Of Play Fees Fields Billing Travel Requests Competitive Fees Recreational Fees Create Payment plan for each type fee created under Fees Tab By default there ig no payment plan for a newly created ge fee Fee without payment plan is due in full Clubs And also an order placed after Payment Plan Cutoff Date is due in full Team Select A Fee Type HD Cards All play levels are set equally Payment Plan updated Reports All our age groups are set equally Send Credit Card charge notification days prior to due date Update Days Event Manager Sign Out Here Red per Fraaie
44. RE E Ema mee tis mot pepp rary bo estebiph theme af the hengat ache Tees 0 kaal or H Gai are ething of the a lee 2 E ce han Achhe Tenin 1 pi megera y bo galabi h a Se diubh kad i Domain Hane Host Header Detecibom UPL Ty eae yee ee Us DUTH Are necro Toii Actraticn Regured For Card Printing yee C Ho SOCCER Use Payment Plans Yea C po Aduk Age Ahe begal guardian age Affinity Development Group 36 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 V Players A Adding New Players by League Club Administrators As a league or club administrator you can add entire families on a single data entry screen for the entry of new players v Player Admin on the left hand side navigation v on Add New Player Admin v This will take you to the multi family member registration screen Affinity Technologies Sports us Taumas Cer ee Whi Lexx Add Player Administrator Spring 2006 imir kia P rariiadmnn jabs mon Leagues Firs i Hanie Mide mnia Last anma i Au Peni panely Tom Malation Players Admins Mer f n Alert Leica tre CEIRI Acdidiness 1 wanty ddmi Content will be posted here P fuldieaa F pm o MD Carda HAeperis Mine A be Address J Sign Hut Here ech Hoo Gow 7195 City Sate Zip Postal Cocke a naie nace nz innnan Homes Phomme wik Cell Phone Fax Erraid Gire
45. Security Roles Liser roles defies what m partiadar ype of user is aoe to cho hie bogged bo the youth Sooo regisian y sbem Select a roe Tom he Est bha on the righi or impt 1 Bet mame of a mer robe using ties peot Beco eed Sass i lek the eer kubon ho Creaba mer roke Applies To L Select A Rola The caurreni Seti Tor robe Lengue Regshar L Regi j oe WWenecem Fields are hoem beoe To modiy them check or SE uncheck the approprisbe check bose below sme OR finer Pere he rier tr Seer Ree SSeS En Or ore Creste A Poole head Coo eech Gere Sign Out Here Tech Support Comtact Cote Sy ae n n Fiekis US YOUTH rn owe Vilen Eie 7 resets kbe F vir eo Chub Administration E Create E Fira C Dee E Litt eo Wie or Sato Roster are create wre or Fees Greate ipacienbe Del Deet Eej rie Affinity Development Group 18 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 g Teams Selecting the Team Tab will return a page with a set of search Criteria s The search criteria s are used to retrieve teams that need to be Moved to another club Function can only be performed by the Association or Migrated to another season This function is based on the user s role on the system therefore based on the role the user may be able to Move and or Migrate only certain information The function allows the authoriz
46. White Under 09 13 4 1 2 19 00 168 00 0211 0110 0402 Del Mar Sharks Girls 97 White Bins Competitive Comp White Under 10 11 i 19 00 168 00 0271 01611 0910 DHC Sharks Girls 96 White Girls Competitive Comp White Under 11 0 19 00 216 00 0211 010G12 0913 Del Mar Sharks Girls 95 White Gins Competitive Comp White Under 12 18 4 2 19 00 216 00 0271 0100614 0918 Del Mar Sharks Girls 93 ivhite Gins Competitive Comp White Under 14 3 11 5 15 00 216 00 0211 0115 0420 Del Mar Sharks Girls 92 White Gils Competitive Comp Wihite Under 15 1 3 19 00 216 00 0271 010G16 0923 Del Mar Sharks Girls 91 White Girls Competitive Comp White Under 16 li 19 00 216 00 0211 00061 7 0925 Del Mar Sharks Girls 90 White Girls Competitive Comp White Under 17 16 i 1 2 19 00 264 00 0271 01G19 0927 Del War Sharks Girls 88 White Girls Camipetitve Camp White Under 19 d 19 00 264 00 0211 0170G19 0926 Del Mar Sharks Girls 89 White Gils Competitive Comp White Under 19 18 3 19 00 264 00 0211 01 BB08 0984 Del Mar Sharks Boys 99 Blue Boys Competitive Comp Blue Under 08 1 Z 15 00 168 00 0211 010609 0954 Del Mar Sharks Boys 98 Blue Bors Competitive Comp Blue Under 03 12 3 14 00 168 00 0211 0106101 904 Del Mar Sharks Boys 97 Blue Boys Competitive Comp Blue Under 10 1i 2 15 00 168 00 0211 0168611 0959 Del Mar Sharks Boys 96 Blue Boys Competitive Comp Blue Under 16 1 2 19 00 716 00 0211 016612 0961 Del Mar Sharks Boys 95 Blue Borys Competitive Comp Blue Under 12 18 ry 19 00 2
47. ata has been migrated to the new season by performing a search in Team Look up Admin Look UP or Player Look UP Migrating teams to a new season automatically advances the age group of the Team Tip U19 Teams T cannot be migrated as these players have aged out However you can migrate the players P that are under 19 and the administrators A to the new season Affinity Development Group 20 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 h Messaging L C The Affinity System provides users with a messaging function The Messaging function provides users with the capability to e Send email from various areas of the system such as the Player Administrator Parent Team lookups Team rosters e Have the system send email based on certain functional triggers in the system such as Player submitting applications payment plan notifications e View all of the email messages sent by the user through the system and verify that they have been sent e View all of the email messages sent by the system based on various triggers and verify that they have been sent e View unsent emails and have the capability to resend the emails e View edit and activate the email templates for the various triggers e Part of the Messaging function provides several sub functions e Messaging Route Request v By the Route Request sub tab the system will display the followin
48. ators Tonm mamient Doreen Tanaka N Oahu League Leagues Find Edit Delete a League Qahu League Langue Config Registration geswity Taare Events Massaging Cortard Siken Curtom Fields Level OF Pinay Faas Fields Billing Travel Requedts a Setting up the Season Once the Association has opened up the season the League and Club levels need to configure the season Leagues amp Teams Player Administration Administrators Tournannve nit Doreen Tanaka m Oahu League Leagues Find Edit Delete a League Oahu League HLeagues League Config Registration Security Teams Events Messaging Content PAC Tubes Season Custom Fields Level Of Pay Fees Fields Billing Travel Requests i Team HPlyers Admins Pisce a check box in sach season this league aloes applications AD Carda m i Seci Yes of No for sach setected seacon Setect Yes if thet season requires a payment for thal season This configures Aeports heat ston to hare AS payments Miana Ery Eee Hei Home Venues pelda Assign Game Schedule Chek the Update button fo Sar your changes J Head Loach Games r Show Try Gut activation Link _ Yes ile Sign Out Here Tech Support Contact Stason Mane Season IO Application FistOay Application Lastiay ODP Fall 06 7 702008 do04200 wr oO a 2005 2006 6 P015005 07212008 vn USWOuTH _ 2007 2008 123 OTOLO 07312008 gt Registration Season This will open the season screen and will
49. avigation 1 Printer Set Up Affinity Technologies Sports I Gene Whitney leat Misir icta Leagues l Hubs Ench pider vernes a lithe when irang up the card stock for cand pearting ID Cards Printer Setup Piesse elect the printer you wish to Setup This pointer wi be Used when you print cards Al Settings on thet page appt oniy bo card printing seer 1 Press the Print Test Page button Players Admins 2 Aju the vertical uipa paion and ihe hormonal erik potion For beast resus use 40 Carda increments of 0 02 Negative nuenibers can be wed fo more the the oupi up or left a fried Cards 3 Repeat steps 1 amp 2 until you have the test data inad up on the cand stock Berite Cards 4 Presa the seve button fo remember hece settings for when you print cards a Pitter Setup le peor Printer eer Class Vedio aucness Developeri ka Vertical Offset Sign Uut Here j Tach at Horizontal Offset BOO 808 7195 5 toll free Contaci Us E m aii Blank Card Stock Used Card stock has no Theid tithes on it US YOUTH SOCCER v Before you initially attempt to print your own cards be certain to Click the Printer Setup navigation to fit the format of the USYSA blank card stock and follow the setup procedures v Print Test Page and print on a plain piece of paper overlay the Test on top of the card stock and note the alignment v Adjust the vertical and horizontal positions using increments of
50. contact your LeaguefClub Donation Aur weet Club Donations to 25 50 100 150 D 300 500 P raa 7 Product ee Qty Shipping Price Player ADGhHinkle Registration Fee 4 Under 10 Recreational eae TEAREN Player ADGhimkle Registration Late Fee Under 10 Recreational 7 giaa Iaoa liams Ordered 2 item s totaling 110 00 Tax 0 00 Shipping and Handling 0 00 Order Total 110 00 Total Due 110 00 Payment Method Choose Cine CONILE o Parent can enter an amount to donate to the league if this has been configured by the League Club o Parent can select and choose a payment plan if this option is offered by the League Club o Parent can select payment options Pay By Check or Credit Card Affinity Development Group 79 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Pay by Check y Cashiers Check Wau Babee ery Bey Sec Bey betes Pee Ey rec I Cie Pepe Eee Be ee ee if pew telec a payment plia ane are paying by cherrk eS PL ST a a rA Ga TED CHERS ATH UR ASU Peer Te THE MAI ee ee ie Gd THE TH BAGE THE CHES AUNTS a CHC fu TES SHOULD Be THE RESPEC Tee BT LT ik HTE at ATE AG Sea oe PUR RESP THE CHES LL Be DSB oe HE DATE SF THE THETH Pay by Credit Card ee ae ea a od a ee and a Dee De ya e ey eet CO i Pah e y G rE e e a kapana R i oard i De i ena mi e a o ek i r p aE a Fe ee ke Sbe C e Credi Cad Tepes r
51. d Administrators n each of these categories you can select the data you wish to view on screen or prepare numerous reports You may print the Reports or export them in common formats that can be imported into such programs as Excel and Word The Affinity System offers a variety of reports to assist in managing the organization at all levels Below is a list of reports League Reports e Duplicate Players List of possible duplicate player records in the League or Club Team Reports e Team Summary A summary list of teams that include Team ID Team Name Gender Play Type Age Group of Players of Transfers of Team Administrators and Team Status Activated or Not Activated e Team Summary with Fees A Team summary that includes Team and Player Fees Team Roster and Team Roster 2 Official Registration Roster for each team All rosters can be printed from this report e Team Roster Players Team Roster listing Only Players e Team Roster Administrators Team Roster listing only Administrators e Release amp Transfer Detail and Summary A Summary and Detail by Teams of all release and transfers e Transfer Summary and Transfer with Fees List transfer by player name and fees charged by the Association for the transfer Affinity Development Group 59 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Tryout List Report providing the number of players regist
52. d the email Recipient name From this page since the system displays a batch it does not show the name of the recipient Status Error Status of the batch sent Date The Date and Time that the Batch was sent Action The action can be to e Resend the message e Delete the message Associations Find Edit Delete a Association Test Association Config Registration Security Tes ms Ewents Tourna ment Messaging Content Route Request Templates Sent 36 UnsSent 2 Configure the message routes which control what messages get sent out ta the Users Msgs Template Recipient Hame Status Error Date AcHon m Registration Thank You Coach1 Test Ho Emor Processing 07 3715 13 10 resend delete m Registration Thank You Melissa Lymn Ho Emor Processing 0 3715 11 44 resend delete oO Registration Thank You Natalie Coach Bo Error Processing 0 3715 11 17 resend delete oO Registration Thank You Russell Pumpkin Wo Emor Processing 0 37 15 11 11 resend delete oO Registration Thank You FHA Aaaaa Mo Error Processing 0 3 14 18 40 resend delete oO Registration Thank You Parent Gnetest Ho Error Processing 0 3713 12 19 resend delete m Registration Thank rou Stephanie Lowery No Emor Processing 0 272 20 24 resend delete Note Users can view all their messages sent through the system under My Account Message Center Message will be listed by From Subject and Received Date User can click on subject title to view the messa
53. date 02 02 08 Affinity Sports System Documentation Version 1 6 c Registration Fields C The Fields area is used to customize the Online Registration process Users can create and add instructional text to the registration screens This feature is primary used by Leagues and Club who offer Online Registration It is recommended that you customize your Online Registration Fields at the Club Level or the same level where your domain URL has been created 4 Registration Fields v Select jfrom the drop down menu the online form you wish to edit 5D Registration Tee Fram Summam bdn Account Returning Player Returning Coach Administrator Returning Referee Returning Tryout Player Account Creation Administrator Accont Creation Referee Account Creation Trout Account Creation Player Account W erficatiorn Admin Coach Verification Referee Werfication Trout Account Verification Family Household Address BE E dit Member Ya Plavwer Spplication Yo Coache Administrator 4 pplication Yo Referee 4pplication S ARegictratian Summary 9 Electronic Legal Agreement 10 Registration Payment 11 Payment Summam Moon Cl 12 Thank You v Field labels will be displayed and you can elect to show hide or require a specific field v Customize the text that appears that appear on the screen Hassi Taut Soccer Aes layer Administration Administrators Tour manverit Doreen Tanaka ani Linnea
54. date 02 02 08 Affinity Sports System Documentation Version 1 6 lll Affinity System Once you login your personal Welcome screen appears in the Leagues amp Teams section of the system From here users can manage and configure their league and or club A Basic Navigation The system has several areas of navigation e Top Tabs o My Account This is used to access the account information o Leagues and Teams This is used to access the District Leagues Clubs and Teams functions such as District Configurations League Configurations Club Configuration Team Lookups Player Admin lookups D Cards Reports Event Manager functions o Tournament This is visible to those individuals that have the Tournament Gaming module access e Left Hand Drop Downs o Organization o Season dropdown TIP at the top left hand corner of the screen is a drop down box for SEASON f your league Is coordinating more than one season at a time make sure that the correct season is selected from the drop down menu in the left navigation area Affinity Development Group 8 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 B Configuring Leagues and Clubs This section will provide steps on how to set up and configure the Affinity System for the League and or Club The following key L League and C Club appears next to each specific function heading This lets th
55. ds 25 IEC ONENCILAG Moeun a A aetna cee St teat te 27 Kn PCS E AAE E E A E T E EE EE T EE E E E 32 kSetng un Payment PAINS ranna A a AA 33 PV CUD S eeina a a anes Gowen 36 A Creating a Clu Dr sstcensmsanuiahntanta tu E A AE EEA OT A 36 N PAV CUS orasccuitarnancus delta nhostaiacebadeslaadsnaiadyhianahasnonniadeaeandsiadtateniageaiueeesinwonieensendnietesan 37 A Adding New Players by League Club AGMiInistrators ccccccececeeeeeeeeeeeeeeeeees 37 Bo Playr LOOKUP sci sieniaiohduntatiauniediaads E A 39 C PIayVer REDON O pirena Ea EON 41 L Ponting Player REDOMS 2si ice serine meni a aaa 41 D Editing a Player s Informatio Nseries a a a 42 Vi AAMINISTATO S ninen a a a a a A a N a 43 As AGG NEW AGMINISEVQLONS aoireoneona i OEN 43 B AOMINISEatOr LOOKUD orrira aE A AA T 44 C EGIting AAMINISatOrF RECOS criei aeon adusarse nehaddee ees 45 Vie TeaM eene a a a a a A comma ationicatt 46 A How to Create a New TeamM ssssssssnnssnssrrsrnsrnsrrnrrnernnrnrrrrnrnrrnnrrsrrnrrnernernnrat 46 B How to Create Multiple TeamS ccccececsceeeeseseseeavaveueueueeeetererersrseaeaeaeaeaearans 47 C How to Find Edit Delete a Team cccccccececscseceeeeeeseaseuseteeeeaeeereteeaeaneetates 48 VIT ROStErno Your Players merten n a ON 50 A How to Roster A Player csv ay saaiidicharnaussinmettaastid samt diaudestaad phabhdiehe ecuasinwenseannnh aaa 51 C Multi ROStering PIAYeErs cccccccececeseceeeeeeeeeeeteeeeeteeeeee
56. e at the top far left of the search results and a column under this icon next to each name This is the icon for broadcasting emails ADMINISTRATION TOURNAMENT Cal South Player Lookup Page Size 500 w Reset Report Choose Report ol Fall 2003 2004 v be Select League Select Club Districts 0 CCSS DEMO 0392 All Clubs In Selected League v Leagues Select Play Type Select Gender Select Age Group Application Status Clubs All Play Types Al Genders No Application Status Ww Teams Disciplinary Filter By Disciplinary Status Search By Search For o ee Aa No Disciplinary v Lastname FirstName V Search Shi PEE TA Player Name Address Team ID Pla ID Home Phone Risk Batch Lookup V Name 1 Address 1 Team ID 1 Player ID 1 Home Phone 1 Add New Player i L Name2 Address 2 Team ID 2 Player ID 2 Home Phone 2 gt Add Administrators Sign Out Here Sending Emails e Sending An Email To All Members of a Search e To send an email to all members of the search Click the envelope Icon and a green checkmark will appear in the box next to the same e Sending An Email To Selected Members of a Search e To send an email to selected members of the search simply the checkbox next to the member s name e Once you have selected the members go to the bottom of the screen and the Email Selected Players or Email Selected Admin Button You will then be taken to the email composition screen A
57. e club feature allows for several clubs to be created under one league Separate clubs can be created for competitive and recreational teams This feature provides for better organization of your league Clubs then Create on the left hand side navigation Enter the Club Name Assign a Club Code enter a number other than 01 Under Team Levels in Clubs on the play levels the Continue Configure the Club See Section I Configurations Seasons Fees and Payment Plans See Section VI Leagues Clubs Note Jf the user has other accounts already established on the system DO NOT use the Assign Myself function as this may affect other accounts SS SS Affinity Technologies Spons My OCLiFeT a ia Clubs Find Edit Delete a Club Gene Test Club 01 Te Config Registration ecasty Teams Messaging Content Gib beer mai en Ato Piece Fayre Billires Lise thet bem io edt a ChA Gene Ten Longue Oss ee Beis o edi ere in eee Ge De Lees Chih Statin Aue en orgies ene Soma iil Diraba iads conoi be eded f there are 1 cr more laden Bor Bhs Chu in ay Season Chik Marnie den creeiing amp domain ul please use The habos eT oe ACen DaT eater carte Chib Short Ment yee foie wth a epee cote oer oa nue sip Dut iene jmpe Gear iub ioiii Tech Support a by pocteatfinity com Chib Hambar AUN oe capac Chih Beara B00 S08 Figs ol DEFA i Mi rear gp Note If you ane extabiching domain URLE af the club HE
58. e user know if this function is available at their level to use e Login with the username and password that has been created for you Affinity Technologies Sports oe eee CO ay Fa Ot tO Ft OF OO Ol Ol USER LOGIN i NEW APPLICATION i TOURNAMENT Affinity Sports Online Registration and Team ASSOCIATION HOT SHEET Management System A OCS CI no ey ba Eee ea ee nase Online Registration set to open for Spring Summer Sessions a League Registrars Online Coaches amp Team Managers Verify team rosters use Activate Account Tech Support at 800 808 7195 toll free Contact Us Emails Event Class Select Leagues amp Teams top navigation and Click Leagues or Clubs from the left navigation area Leagues amp Teams Player Acdimanistr ation Administrators Tou nana nt Doreen Tanaka Oahu League Welcome Doreen Tanaka dekane fo fhe Henares Youlh Soccer Se sociation Regmirar tooise On the left hand aide of the Soneen you will see other menu choices that support re 4 eT uan Theme choes prade minal Capateiies and teabures tor fan cnr THE aque Clubs Team layers Admins 1D Carde Finally you will also find additional menu lections in the form of tabbed sections Reports thal provide addtional options and selections Home Venues Fields assign Game Schedule Head Coach Games Sign Out Here Tech Support Contact Copynght S00 Aitinity P
59. each ii Coach One a i 3 of t TofS Nest Team Activation Tournament Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 The screen below is the Team Activation screen No Team can be activated until all Association governing rules and by laws have been met The system will provide a Red X when rules have not been met If the system provides a Green you can then activate the team by the activate team Button If the team has passed all the activation rules Click Activate Team 4 OMIM LS TRATION TOURNAMENT Teams Find Edit Delete a Team 5952 G09 0199 020609 0001 Lookup Team Team Details Roster Admin Roster Player Team Roster O This team has passed all team activation rules After a team has been successfully activated the Activation tab will change to the Team Roster tab and the roster screen will appear Di Sa e C Look T am Administrators Setect PE Admn IE C oo o TODS 00123i1 ST fait ASit O ah E T arira E Players Select PC Player ID 79606 001436 TeEO0S 001488 TREoe OOL S01 79606 001300 n TVEOS OOL4ea TVEOE OLae TREO6 O L440 TREO OOLS22 iVeOoe Oel4 2 gt THe606 001 S24 TREO OGL a Team ALS Shonen ode 11 peers Print Setecied Cande Ca a ea a a dd 4 Uh ih E h h D n h U L Sai m a E m E E Tem eel seat ae Peles Aad edie Roster Hwyr Acti wati on Tear Roost ar 1o
60. ech Support Contact SMIE This ig the main content shown on the ho i748 122007 pareri Note You can filter the content list by All or Groups using the drop down menu provided Affinity Development Group 28 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Creating or Editing Content v Select Content Content v To edit content Clicklon the Content Tag to open the editing screen v Content is edited in the large area shown below v Editing tools are provided that allow you to customize fonts and font colors Additionally text can be centered bulleted or numbered v Page breaks can be inserted using the page break tool and links can be added using the LI NK tool v Once editing has been completed cfick the Preview Button to preview the content Click update or Click the edit content Button to make additional edits Content Tag WELCOME Help Description ayers j Admins iD Carda This is the main conbent shom ori the home page Reports Heme VenusesFislide freqfindex asp MAasign Game Schedule i a wine e Aa Head Coach Games BiU E 8 MMe i Ac O B g O Sign Gut Here Normal TimesNewRoma 3 iF A Gee Tech Support Contact 4 4 ax x A0 OrgMame Online Applicaton Aloha and Welcome to the On Line system ofthe Orghlame HYSA HYSA is a proud me mber of US Youth Soccer and the United States Soccer Federahon With our partner
61. ect Registration from the New Fee Type Affinity Development Group 68 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 drop down menu If all age groups and or all play levels are priced equally check both boxes and enter the fee in the First age group field This will auto populate all of the remaining fields If fees vary for each age group or play level enter the fee into each field Click Create Fee when completed To set up payment plans Select from Edit Fee Type drop down menu the fee type created Select Pay Period and Max Installments from the drop down menus then enter the deposit for each age group and play level click update payment plan when completed Registration Fields The drop down menu provides a list of all the screens that appear during Online Registration Update and Edit Screen Text Hide Show or Require specific items for Online Registration Recommend that you contact Affinity Sports for further instructions on this area Registration Billing Tab Enter the clubs billing mailing address This will be included on the registration receipt for mailing check payments Registration Billing Donation Tab Provide Donation Title Provide brief Donation Description Create and Add Options Click Add Donation to Payment Screen Registration Billing Payment Tab Check the type of payments accepted for Online Registration If you e
62. ed Ming Jojo S952 009 0194 0206059 0001 FSEO6 O01501 E a 0 One Hundred Mine Molly S952 Goo 0199 020609 0001 P9606 001500 h oo D One Huadred Hine Player S952 GO 0299 O2 0503 0002 73606 001464 The ID Cards Features also provides users the ability to v Send print jobs to the Association v Obtain a History of print jobs v Verify Cards Note If this is your first attempt at printing cards the system will require you to download the print card software Medico Affinity Development Group 58 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 B Verifying Cards To verify a Player s card access Verify Cards from the left side navigation v Enter Player Number and Sec ID Security ID or last name first name v Verify Player thelr ence Leagues amp Teams ee eee eee Change Login Ah tte ID Cards Verify Cards Player Card ADCishinkle Cal Sout v Fall 2005 2006 v Use this page to verify if a player s card is current and valid Player Number SEC ID Districts Leagues Player name search will return a OR Clubs maximum of 100 results Player Name lastname firstname Verity Player Team Players Admins Team Roster Printer Setup Reports HEventiClass Sign Out Here XI I Reports and Stats A Reports and Stats Navigation The Affinity System aggregates valuable information according to Leagues Teams Players an
63. ed for each new season Club Level Assigning Forms ELA s Select Registration Season Click on Assign PDF ELA located at bottom of season grid Check the play type under the season year where the forms or electronic agreement applies Click Save Changes Club Level Club Config Message Templates Message Templates have been created for auto messaging these need to be updated with the club information Update the From Address Update the Name Field Update the text with club specific information Click Save and Continue complete updated all templates Affinity Development Group 70 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 ACH Wire Transfer Form Wire transfers are initiated by Affinity Develooment Group Inc Affinity Sports for monies collected on behalf of an Association League or Club who accepts credit card payments for player registration tournament registration and event or class registrations Wire transfers are initiated weekly and a wire notification is sent to the organization via email when a wire has been initiated You can expect to receive funds within 1 2 business days from the date of the transfer depending on your financial institution Bank account information is required to initiate a wire transfer It is your responsibility to update your contact information with Affinity Sports if your organization changes banks and or if there
64. ed user to e Move teams from one club to another Migrate teams administrators and players and any combination thereof to another season e Migrate all Pending administrators e Migrate all Pending Players e The Migrate function allows the user to have the same teams available from one season to the next e Using the Migrate function the system will automatically advance the Age of the Team according to the Age group Calculation configuration for the respective season e If the Move function is selected the system will regenerate the appropriate Team code based on the District League or Club e Move or Migrate a Team or Group of Teams v Define the search criteria using the drop down menus for each field to search for a set of Teams or enter a team name or ID to search for a specific Team v Check the boxes on the left hand side of each team s to move or migrate and Click Move Selected or Migrate Selected Button Leagues 8 Teams Player Aclimanisti ation Administ ators Tournament Doreen Tanaka Oahu League Leagues Find Edit Delete a League Oahu League 2007 2008 Leagues Lage Config Registration Security Teams Events Massing Corker Tees Erhi Home VenuesFiHds Select Club Clubs HSC Bulk EA Team Select Play Type Level Select Gender Select Age Group Players Admins All Play Levels w Boys m Unda 14 e WD Carda Filter By Status Filter By Counts Select Team lame Team IM Reports l No Court Fher w
65. eeeeeeaeaeasauaueeeenereretetetetetes 52 Affinity Development Group 1 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 X FROSTCEIN GAC MMII SE et OS sia Sartor centr anda ata a Mian blac N 53 A How to Roster an Administrator wiidcrniaiiassnnanbaviasadiw tanita tasaianiiaaaesnntat 53 X ACN UNo hE ANS ere nan AEN 54 A Printing Player Admin Passes from the Roster Screen cccscececeseeeeeeeeeaeeeeeees 56 Xl USYSA Member Cards and Passes ccccccececceeeeeeeeeeeeeeeeeeenseetneeeeeeneeetaeneaetaes 57 A POAUNO VOUT COR S reeni A a aaiaes moe eaaneaneuenaeN 5 7 L Primer SCE UO saceneasccanre neaudanvhucd sand eenaea tous eanies ania waa AN 57 Zh ROWO FRIN mina a antabuse hansen 58 Be Varning Car dS osrsanpssn rrie A EA AEAEE 59 Allg Reports and Stats norisniiininnane a a A a E 59 As Reports and Stats Navigatio ssssirieiiieoien nn a 59 ES CUS R OPOLE a a r E cette enna aaa tonataetecuteesteunentts 59 Ted REDO onies aa a a aa elena sabeciite 59 Player Reports Accessible from the Player Look Up Screens osses 60 Administrator Reports Accessible from the Admin Look Up Screen 5 60 FIR GMGIAM RED ORCS sierra e TA N AANEEN 60 Bic ACCESSING Reports amp Stats ansins aii 61 Ce PFIDEING EXOOMing YoUr REDONS moronen yiaee anes wx ona ciasarcen gactenna eae banadententnees 62 Te ERIE YOUN NEDO lheusicaiddernadeitt iancietis a danwadasdean in Tee ehaaaed aaa 6
66. er screen includes a legend that details various alert tags appears next to an Administrator or player name vw Paid gt lt Not Paid E Risk Management Failure Primary Team Required License Missing Multi Roster Primary Team Disciplinary Problem Multi Roster Alternate Team Needs Photo To Print Card Transferred Locked To many Cards Printed z Record Not Locked From Printing Web Registration 4dded By Registrar Seasonal Migration Has Order Used Assignment Code POWs A Printing Player Admin Passes from the Roster Screen Please refer to printer set up instructions if you have never printed cards on the system Additionally you will be required to download a print module to begin the card printing process v Mark the box next to the player or administrator name for cards that need to be printed The system will automatically check those individuals that cards have not been printed v Print Cards v The PC column on the roster indicates how many cards have been printed for each player or administrator To print a Team Roster simply Click the various Print Roster displayed on the team roster screen Affinity Development Group 56 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 XI USYSA Member Cards and Passes A Printing Your Cards The ID Cards function is accessed from the left side of Leagues amp Teams main n
67. ered for Tryouts e Tryout Detail Report providing detail on Tryout Players e Head Coach Info Provides Team Name Team ID Team Status Gender Age Group HC Name HC Work Number and HC Mobile Number e Head Coach to Excel In addition to Head Coach Info provide address of HC e Security Roles Individuals with Admin user accounts at the League or Club Levels Player Reports Accessible from the Player Look UP Screens Addresses to Excel Player list with street city state zip code and team name Field J ustification Player list by Team Name and Zip Code Labels Team Name Labels in Avery 5160 format that includes team name Labels Household Labels in Avery 5160 format that prints only one label per household Player Detail Player Report by League Club that includes Last First Address zip code DOB Player ID gender status Pending Assigned Activated etc PlayType Level School Hm PH Father Father Phone Mother Mother Phone Team D and Team Name e Application Forms Pre populated Player Registration Forms that can be print out for returning players in a new season or whenever needed e Player Detail All Fields Search by League and Club in Player Look up to access report Report is a comma delimited report that needs to be exported to Excel and then reformatted from comma to columns Contains every field present in the player record including custom fields e All Player Application Detail Provides a lis
68. erm and doable check your telacted ofliond prior io da gquaciag the migiatan hfe lew alee Teams in the highest age gioup can not be mignmied but thei player and admins con ba AD Cards Pi rehe Select All Home Venues Fields malign Garrow Saiveckibe T P A Team ID Level Age ParentName Status 01 OLeC eo oro HSC Suls 006 Kauks Conpetire BUF HSC Buis Migrabed Head Coach Games 01 OL eC 4 1 HSC Dul 436 Katia Competities G4 HSC Duis Wip ated Sign Out Here A era _ Tech Support Contact 01 OL 06CBH2 1213 HSC Gulls 356 Kamie Competitive BLN2 HSC Bulls Migrated CH OL 06CE 2 120 HSC Gulls 956 Kauia Compete BLH2 HOC Bulle Migrated o 01 OL eC 1112 HSC Bulk S66 Kaea Compete BHI HSC Buls Migrabed S Tears AQ teams Bied hare already been mgrabed io ihe elected fe40n avs us YOUTH SOCCER To Season Mok you can oniy migrate perch applcalion 200r 2008 Bil C Migrate All Pending Admins L Migrate Al Pending Players Save Migiste Request v Once the Teams are selected the Migrate Selected Teams Button v Select the season from the drop down menu you want to migrate to v Use the select all to migrate all Administrators All Players and All Teams or check the individual columns to migrate any individual or combination of the three items to the selected Season If not satisfied with the selection Cancel Migration Request Button Otherwise Save Migrate Request Button v Verify that d
69. ers Only e Accepted Player Count by Pay Type and Media provides number by pay type CC Non CC other and media type Internal Migrated Web with totals e Accepted Count by District League Club Player Count and Total State Fees e Admin Count Detail includes ID number last first DOB Status Pending or Activated Play Type e Admin Count by Teams and Play Type provides numbers rostered to teams and not rostered to teams by play type e Payment Summary by Player By League Club provides Player ID Last First Order Application Status Pending Assigned or Activated fees paid due pay status team code Affinity Development Group 60 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Payment Detail by Player includes order number reference id last first total price status applied due for full payment and payment plans e League Payment CC Detail and Summary provides list of players that paid with credit card or a summary of credit card payments through Visa MC Discover and American Express e League Payment NON CC Detail and Summary provides list of players that paid manually or a summary of all manual payments B Accessing Reports amp Stats e Reports amp Stats in the left navigation area e Select the information you wish to view or report you wish to prepare and Click League Team Player or Administrator Report from the left s
70. eted Help Your Registration has been submitted to the respective League of Registration To complete the process please 1 Sign the printed Player registration form printed from the online system and HAND DELIVER to SCO Registrar 760 Rivertree Drive Oceanside CA 92054 PLACE FORM AND PAYMENT IN SCO MAIL BOX ON THE PORCH 2 This signed player form must be gwen to your League Registrar before your registration will be considered complete if you created a Usemame and Password you can log in at anytime and 1 Update your account information 2 Update your farnily information 3 Check on the status of your application 4 Once assigned to a team you can look at your team roster information ifthe POF form fails to open or you closed the download by accident click the Print Forms button to print i again a File Download Do you want to open or save this file p Mame receipt pdt Type Adobe Acrobat Document 166 KB en Adobe From secure sportsaffinity cam Reader Click to Gel Adobe Reader eee eee Copyrigh O 2008 Affinity Development Group All Rights Re Terms of Use and Privacy Policy are applicable to this site 7 While files irom the Intemet can be usetul some tles can potentially harm your computer Ifyou do not tust the source do not open or sawe this file Affinity Development Group 81 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Vers
71. ewelopment Group Al Right Reread Affinity Development Group 9 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 This will open the information screen for a League or Club and the user can now configure their seasons play types and age Groups Additionally the Affinity System provides tools to manage online registration forms add and customize screen content and the message templates for use with the email messaging features The following steps and images will provide you information on how to configure and set up the League and or Club Note Seasons Play Types and Age Groups must be configured and activated at the Association level before the League Club can designate their play levels and age groups for the season Pi Fi coe ce aw Leagues Teams Player Administr ation Aim inet ators Eann ear et Doreen Tanaka Oahu League Leagues Find Edit Delete a League Oahu League Leagues Lemgut Cont ig Rogistrmiern Scurry Tae rece Evenig Marra aegi rug ard o Lengus inte Pager Ealing co Hige Wem eF s District eka Lise thet torm bo edt this League Cakes Dania a Li Lise ihe babes bo edi additional intonrteatiom com League Status Players Admins hose Tee Ache lan Conhgure New Season Baul DMD C gar ich gii Disabled fielis cannct be ediad if there wed League Hame Ae ports Or more beans for this League in ary Season Oahu League home enue elds
72. f3 Next Team F Tournament Activate Team Tessar ria reared SEC Administrator Harme Lic laewel Fisk Status Enpires Head Coch Dri Go es Pep pers aw fb ay oo SEC Phare DHE Date Reg Tramsfer Date 7 Hamilton Andrei SFafliese Sfiafrooe D eem Set Hundred Eleven Player BFisviesse Sriarfatoane i Ch ort Hiandr d Hine JS ja Wiri eos BESO ar One Hiandred Mine Molly S1996 Sha sy2roos Sri Hundred Hine layer SFrifligse Sf la froos co ck Set Andre Teele Plager eiria Sriaf2toose i 0h retin Pliyp ir B laese AO ae oos Go Sah Cnathundrad Tan Babby Sf Eflese SriarzoosE e TODA Snehundred Ten Player PF e E Ta ck Snthundeed Ten Sary Birita Sierras ri i Ont hondredoce Player Gf laoen Sriatroos Ge Sah Frid Assignee Coes Print Fosier l Deactwate TEAT The team roster will list all administrators and players rostered to that team Included will be the administrator name risk management status coaching license level player ID player name date of birth date of registration and v transfer status V v v Edit Player Team Info A Affinity Development Group Copyright 2008 55 of 84 Print ID Passes for Player and Administrators from the Team Roster Screen Email Player s and Administrator s from the Team Roster screen Create Travel Rosters and Print Game Cards can be printed Team Roster area Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 The rost
73. ffinity Development Group 64 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Appendix A Terms and Definitions By necessity there are a number of terms that are used to define the various actions and status of players and administrators within the registration process These terms are defined below Application Status the status of a player within the registration process each time a player is entered into SAO either through online registration registrar entry or seasonal migration an electronic application is created to this player The application status of players is categorized as e Pending Player a player who has submitted an application to a league whether by the league registrar or via a parental online application but whose check boxes for registration have not been clicked this player has not been cleared e Assigned Player a player who has applied to a league been cleared and assigned to a team but the team has not yet been activated this is also the status of a player who has been migrated from one season to the next e Activated Player a player who has been rostered to an activated team and for whom a USYSA player card can be printed removal of a player from an activated team can only be accomplished via the release and transfer rules e Cancelled Application a player whereby the application has been cancelled for the season This function
74. g page Leagues amp Teams Administration Tournament ADC paceli Cal Sout Leagues Find Edit Delete a League DMCcV Sharks Fai 2006 2007 MDistricts My Account League Config Registration Security Teams Events Messaging Content Route Requests Templates Leagues Create Find Edit Delete Team Role Setup Sent 353 Unsent 5 Clubs r Configure the message routes which control what messages get sent out to the users Players Admins MID Cards Msgs Template Recipient Name Status Error Date Hiepmts i Player Registration Thank You Successful 1 4 6 09 13 1 Player Registration Thank You Successful 1 4 6 09 12 event Manager i Player Registration Thank You Successful 1 4 6 09 12 Sign Out Here 1 Player Rese Thank You BET 1 aa 13 16 Tech Support at i Player Registration Thank You Successful 1 4 3 13 16 200 217 5977 1 Player Registration Thank You Successful 1 4 3 13 15 toll free i Player Registration Thank You Successful 1 4 3 13 14 Contact Us Email 445 Admin Message Successful 1 3 30 15 14 433 Admin Message Successful 1 3 30 15 05 v The page provides two sub tabs on the right hand side o Sent Messages o Unsent Messages 4 the Sent Messages sub tab the system displays o The list of Batches of messages that were sent o Columns Displayed Msgs The number of Messages that were sent in the batch Templates The Template that was used to send the email Affinity Developme
75. ge Affinity Development Group 23 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Templates v By the Templates sub tab the system will display the following page Leagues Teams Aualnnini sti alien Toii iiine My Account Leagues Find Edit Delete a League Soccer Club of Oceanside Change Login ADC shinkle Cal Sou Fall 2007 2008 id Aeferces League Config Registration Security Teams Events BOC Direct Mermging Content Districts Rowe Requests Templates Leagues Contigune the massage templates that daline how e mails and tases are delivered to members who use our She Create Find Edit Delete Registration Message aa Message Template Media Modified Active Owner Type Players Admine Admin Message 1 32005 E parent WD Carda Administrator Registration Thank You 1 7 2006 b parerd ae Administrator to Travel Request 1 1 31 2005 E parent Event Manager Payment Reminder s zofzoo7 E zeli Player Message i i si 2z005 E parerii Sign Out Here Player Registration Thank You 1 af z2f2005 parerd Tech Support Contact Referee Registration Thank You 1 7 2006 7 Sarari Registration Email Teann 1 sifzo0s E pareri oO Registration Thank You Admin 1 s za 200s parent v The system will provide a list of available templates that have been grouped by function o Registration Message Tournament Message Event Message Hotel Message College Program Message
76. ge Group Taam SH eiT Team Coach Type Select Coach Type Years loathing Select Play Type C compie C PRecrenstional C Lege C Disrigd Drivers Licenge State Expiration Ho Emad Achir gaa A required field At least one is a required fields Chear bate did ed Fami Membei Seve amp Add Players Sanne amp Dont Add Payers Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 B Administrator Lookup v Click the Player Admin Admin Lookup in the left navigation area to perform a search for administrators v Administrator Lookup screen below contains drop down menus allowing you to search the database by various search criteria selections criteria v Select your search criteria and Click Search Y To edit your Administrator s account information elick his her name Administrator Lookup Page Size 25 Reset Report i Select League Select Club an Leagues E Clubs Select Play Type Select Admin Type Select Certification Status Fitter By Risk Fitter By an Play Types an Team Coach E Certitications ro Application Status mo Risk Fiter Disciplinary Fitter By Disciplinary Status Search By Search For rao Disciplinary an Last name First Mame Search 1 133 of 13 Admin Name a League Teams Admin ID Home Phone C Affinity Parent mene Test club O1 FOOOU6 O01530 L301 7FF FFFF C Affinity Pare
77. grant special requests for a particular coach 5 unless the player s parent is the coach We will however allow a buddy sign up To be eligible for the buddy sign up the following is mandatary 1 Each player may buddy with only one olher player siblings are considered buddies If there are more than two siblings in the same division this will be allowed Except for siblings if more than one buddy is listed all buddy requests will be void 2 Both completed registration forms musi be stapled and tumed in or mailed to the registrar together Wf you register online they must be post marked no later than one week from the online registration date and within one week of your online registration payment Online registrations must be mailed to SCO Registrar 760 C Agree Rirvertree Drive Oceanside CA 92068 3 Bat h players must be eligible to be on the m roa ma ahl o Parent Agree to each ELA listed and then Agree to continue If a parent clicks I Do Not Agree the system stops the registration process Note Parent can print the ELA s from this screen and from My Account e Payment Screen Registration Payment _ Req istration NOT Completed Help if you are mot placed on a team you will be prowded a full refund of the registration fee Your credit card will only be charged a registration fee once the applicantion ts accepted to a League Club For applicable discounts please
78. he top left hand side of the report Once the tree is closed the report will left justify 61 of 84 Confidential Last Update 02 02 08 Affinity Development Group Copyright 2008 Affinity Sports System Documentation Version 1 6 1 fal Main Report ih 100 Export Print Close Tree C Printing Exporting Your Reports To print your report correctly the report must be printed through Adobe Acrobat Reader which most computers now have installed 1 Print your report on the small printer icon on the top left edge of the screen on the page number to print usually select ALL and the Print e Click Open to open up the report in Acrobat or Click save and save to your desktop e You can then print the report in Acrobat Note Printing is done from the report window not from your Window Tool Bar 2 Export your report e on the small File icon to the left of the printer icon at the top of the report e A screen will appear requesting the export file type presently the available file export types include Crystal Reports Acrobat Word Excel and Rich Text Format select the desired file type e Select the page s to export and Export e A file will be created that can either be stored on your computer or opened in the appropriate software program TIP There are also special reports built into the Player Lookup and Administrator Lookup tables that can also be used to prepare and output information After a sea
79. his tool to add multiple teams for different age groups and genders Include the number of boys and girls teams per age group division Age Under 04 Under O5 Under 06 Under 07 Under 08 Under 09 Under 10 Under 11 Under 12 Under 13 Under 14 Under 15 Under 16 Under 17 Under 18 Under 19 Competitive Teams of Teams Gender Girls Boys Girls Boys Girls Boys Girls iz Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Girls Boys Play Level Competitive x v Select the appropriate Play Level Competitive or Recreational and enter the number of teams per age group v Click Finish when you have entered your information TIP The new teams that were created will be assigned a team number of the following form 47 of 84 Affinity Development Group Copyright 2008 Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 District 01 League 6 7 Club 01 Level of Play Competitive Gender Boys B Age 12 4 digit number 1234 Example 016 7 01CB12 01234 the last 4 digits of the team number can be changed to suite league preferences C How to Find Edit Delete a Team Find Edit Delete under Teams Select a search criteria from the various pull down menus Example Select a Club All Cubs i
80. ide navigation Sample Report op oS Ta E Wd 2 Main Report i 100 Team Summary of active teams Season Fall 2007 2008 Page 1 of 2 League Name Del Mar Carmel Valley Sharks League ID 44 Club Del Mar Carmel Valley Sharks Club ID 04 02171 016G08 1900 Del Mar Sharks Girls 99 Blue Gls Competitive Comp Blue Under 08 19 00 168 00 0211 018609 1901 Del Mar Sharks Girls 98 Blue Gins Competitive Comp Blue Under 09 10 F 28 19 00 168 00 0211 018G10 0903 Del Mar Sharks Giris 97 Blue Girls Competitie Comp Blue Under 10 13 1 2 19 00 168 00 0211 018G11 0912 Del Mar Sharks Girls 96 Glue Gins Competitie Comp Blue Under 11 16 2 4 19 00 216 00 0211 018G12 0914 Del Mar Sharks Giris 95 Blue Bins Competitie Comp Blue Under 12 13 Z 3 19 00 216 00 0271 018613 0516 Del Mar Sharks Girls 94 Blue Gins Competitive Comp Blue Under 13 17 F 4 d 19 00 216 00 0211 018615 0921 Del Mar Sharks Girls 92 Blue Girls Campetitive Comp Blue Under 15 17 2 19 00 216 00 0211 018611 0911 Del Mar Sharks Girls 96 Silver Gins Competitive Comp iber Under 11 16 4 14 00 216 00 0211 018612 0517 Del Mar Sharks Girls 95 Siler Girls Competitie Comp Silver Under 12 17 4 3 19 00 216 00 0211 015613 1903 Del Mar Sharks Girls 94 Silver Girls Competitive Comp Silver Under 13 17 1 4 19 00 216 00 0271 01G08 0900 Del Mar Sharks Gins 99 White Gins Competitive Comp White Under 08 10 1 4 19 00 168 00 0211 01004 0401 Del Mar Sharks Girls 98 White Gins Competitive Comp
81. inklegtafhinit ydew c com Uea r Ha ame lhinkleadg Password PTT Loanfinm Passord _ ec ne rs rr ers ee eee Cmate new acocound are required flebds ALONG Copyright O 2008 Affinity Development Group All Rights Reserved Tems of Use and Prvacy Policy are applicable to this site Family Member List Screen Family Members List 5 N Registration NOT Completed Help Ifthe player is a miceor at least ome Parent of Guardian is required lf you are an Aduh player you do nai need io enter a Parent Guardian You only need ta add those im your family that are applying to the season as a Player Administrator FPteferce tif available and Parent or Guardian ifthe Familiy member ts not applying then do mot select a Check Box Please complete the form below bofomration is omiy needed for those im your family applying as players or adminisivatars W Mirrors are added please be sure to add all parents or legal Guardians for those players Family Members Apply to Seas as First Hame Baile i mitia Last Name 7 CI Player Sue ADGhimkle L Coach Admin Relationship Gender Parent Guardian tebother Ferns ji Apply to Serson as First Hame BAd o iial Last Hame 7 Played Player ADGhinkle S H Coach r Paalnmim Relationship Birthdate madd yywywyl Gender Oi Parent Guardian Pare fiz fiz Fi aor Fermi Apply te Season as First Name Middle Initial
82. ion 1 6 Administrator Coach or Team Manager Registration The online registration process for administrators begins with the same process as online registration for players If a league provides a web link the administrator will be taken from the league or club registration web page and will proceed as follows Registration e Then select Coaches Team Administrators and proceed with the registration e Complete all of the registration screens Save and Continue Tryout Registration If the League Club has configured a Tryout play level and designated Tryouts and age groups within the active season a Tryout Players can register online e Player would access the League Club website and Registration e At the opening Online Registration screen player would select Tryout and complete a brief registration e Club Administrator provides coach printed Tryout List of players who registered Online Reports e lf the player shows up for tryouts and makes a team the Club Administrator would roster the players to the team and the Coach would then generate player offers from the Team Roster screen e Player received a system generated email that provides instruction on how to complete their application through online registration PLAYER OFFER e Coach logs on to the system to access My Account e Under Teams Player Offer This opens the Team roster Player Offer Screen e Coach marks each player listed on the roster and Clicks email
83. is a change in account signors Reserve A reserve will be withheld from the first remittance to cover any credit card charge backs or disputes that should arise from Affinity Sports processing the credit card The amount of the reserve is determined based on the actual registration fee and multiplying the fee times two for a reserve amount The reserve will be held for 120 days after the last transaction has been processed in the event that a charge back dispute is filed with the credit card processing company Fees Credit Card processing fees are per transaction Credit cards accepted are American Express Discover MasterCard and Visa The credit card fee is passed on as a convenience fee during the online registraion process unless ADG is instructed by the League or Club that they wish to hide this fee from the end user Online processing fees are Online processing fees are passed on as a processing fee during the online registration process unless ADG is instructed by the League or Club to hide this fee from the end user Please complete the information below and fax to Affinity Sports 858 777 6833 Attn Hannah Burakova Affinity Development Group 71 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Number Name Fax Number Address Bip E mail y Address n PE Zip Bank Contact Information Bank Account Number Transit or ABA Number Nine Digit Numbe
84. istrator and Parent records Vv Select Content ELA v Existing ELA s will be listed by title and modification date These can be edited or deleted at any time v To create a new ELA Enter a Document Title v Enter Document Text v Check the boxes where this ELA is to be applied v Click Add Document Leagues Teams Administration Tournament Change Login ADC shinkle Cal Soul x Clubs Find Edit Delete a Club CO Rec Fall 2007 2008 wi HOR iii Club Comig Regsimion Security Tenma Everis BGC Direct Masssgping Content Hietrieta Leck Fasl Cordent Oscumerdarorm ELA DLeaques i on che this eros emis youto saninienets tho Create P EOE S Buddy Policy for Pinyers TON O200T 11 04 23 AM gdt Find s DOS Ibieta Soccer Club of Oceanside Retund Pokey S00 11245 AM edt Team These wil be inserted after each Ondine Registration Requirements tor POC aa AN OPlayers Admins application is crested This wil forcethe Recreation acer ae HD Carda Liber to sccapi you legal doc Tenis Pareri Finer Agreement gA 10152 AM adt a before creating the app cation This is Reporis can be used for Code of Conduct nEvwent Manager Medical Wier etc Each document wll Document Description require the user to accep that document Sign Out Here inedivichasihy 15 E Document Text Sae Appo Sora Pieate copy and paste to the Document Test Meld This area provided for quack wiewing Not for editing fis best to use word processor for thet Each time the EL
85. lect to accept credit cards check Use default merchant account settings should be checked Click update when finished Club Config Content Look amp Feel Tab Customize the look and feel for the club Upload Club Header Upload Club Logos Club Level Club Level Club Level Club Level Club Level LEFT NAVIGATION SUB TABS Club Level Club Config Content Look amp Feel Upload Black and White Logos Upload Sm Logos Upload Player or Administrator Photos Appear on open registration screens LS Club Level Club Config Content Content Affinity Development Group 69 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 General Tag Group Welcome Create your opening Welcome Text for Online Registration Registration Tag Group REG_ASSOC_HOTSHEET Created Right Margin bulleted text Club Level Club Config Content Documents Forms Player Application and Administrator Applications have already been added to the site Upload additional PDF Forms required by the club Forms can be printed at the end of the Online Registration process Note PDF Forms must be assigned under the Season Tab for every new season Club Level Club Config Content ELA s Create Electronic Legal Agreements Enter Document Description Enter Document Test Check Registration ELA Click Add Document Note ELA s must be assigned under the Season Tab and needs to be reassign
86. list all the active seasons created by the Association v Click on the next to the season you want to configure for you league club This step must be done at the League Level and the Club Level NOTE You will need to be sure that you have created the Levels of Play prior to configuring your season See Levels of Play section v the play type and the ages that you allow to register for a specific play type Affinity Development Group 13 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v Check YES show on public registration Check YES requires payment v Automatically Accept Registration You can YES if you want to automatically accept players registering Online or NO if the club wants to accept the player after they have registered ONLINE v Activate Pub Reg ON you can a date or leave this field blank Deactivate Pub Reg On you can a date or leave this field blank v Charge Reg Late Fee From enter a date only if you plan to charge a registration late fee v Show Application Types both Coach Admin and Player v Update when you have completed the above steps for all play types and age groups S S NOTE The age groups in the season grid are player seasonal ages not Team Age Groups You will need to check any age accepted by your club Example U7 is a 6 year old however your club may only have U8 and up Teams but you allow 5 6 and 7
87. n Same Dieision D Ho O Yes Club Additional Information BUDDY ONO C YES BUDDY MAME Volunteer Position CALL ME FOR HELP zail Required h Coe gt a a e Registration Summary o Parent can edit information add another player or add another family member or Click continue to proceed with the Online Registration process Oe Registration HOT Complete al Help Family Information add another family mem Family Menken Relationship Birth Date Work Phone Cell Phone 1 Sue ADGh hinkle Mother edit 2 Player ADGhinkla Player 12 12 1907 edit Primary Household Location Address Priman Email Adress Home Phone 10251 Wista Somenta Pay shinklamwaiinntydey com ORS BG RSaR san Diego CA 92121 3774 All Applications For Current Season create another applicatio Name DOB Club Season Play Lewel Type 1 Player ADGHinkle Soccer Chub of Spring 2006 Recreational Player edit cancel 12r 1271997 Oceanside Rec You must click cantinue to proceed with the registration process continue gt gt Affinity Development Group 78 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e ELA Electronic Legal Agreement Screen Electronic Legal Agreement O Z O O O gt gt gt en Feira HOT Completed Help Acknowledgement of all the ELAS is required to continue and submit the Registration E 1ofd Buddy Policy for Players The Soccer Club of Oceanside will not
88. n Selected League Play Level Gender etc on the Team Name or any of the column headings to open the Team Details screen Ss SN NN SN cer Team Lookup Select a League Select a Club 7 Oahu League 010L Ka Oi Soccer Club v Select Play Type Level _ Select Gender Select Age Group All Play Levels v All Genders Vv select Age Group Filter By Status Filter By Counts i Select Team Name Team ID No Status Fitter v No Count Filter vi 4 Ht Delete Selected 1 5 of 5 j C Team ID Level Age Gender Club Name F 010L 10CG08 0851 Ka Oi Soccer Club Competitive Under 6 Girls Ka Oi Soccer Club Cobras F 010L 10C0G613 1355 Ka Oj Soccer Club Competitive Under13 Girls Ka Oi Soccer Club Island Girls oO F 010L 10CG09 0956 Ka Oi Soccer Club Competitive Under 9 Girls Ka Oi Soccer Club RY Pythons Green F 010L 10CG09 0955 Ka Oj Soccer Club Competitive Under 9 Girls Ka Oi Soccer Club ls DUTH Pythons White F 010L 10CB10 1012 Ka Oi Soccer Club Competitive Under 10 Boys Ka Oi Soccer Club SOCCER Scorpions Search Again 1 5 of 5 Affinity Development Group 48 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Teams Find Edit Delete Y Click on the Team Name to open the Team Details screen will v Make changes and edits to the Team Details v Click Update after making changes or additions to save IP After the team has bee
89. n activated the team ID number cannot be changed Gene Test Club 01 G14 144 01 6614 0001 Lookup Team Team Damis Roster Admin Rester ayer Team Kester 9 Activelien TOTEE Use the form to ede this Team Le aan Gee Tet League 0145 ule ee THH ChE i Serta spr 2006 Plays Level Gender Age Group aa E ows ae urderia E Team Hante Team Home Ciy Team ID last 4 mumbar are eitaltele 01AA 01 0614 40001 Alternawae Tad 1D Jersey Home Colora Jeraey Away Colora Shorts Home Colors Shorts Away Colors Socks Home Colore Socks Away Colors I Tram pm a Tea Ta oer irareta ation e Plaveia Cc Comme Ls Affinity Development Group 49 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 VIII Rostering Your Players Before player s can be rostered to a team and a USYSA member pass printed the League Club Administrator must validate that all Association requirements have been met and player s has been cleared see Section VII Once the player s has been cleared use the following process to roster Player s to Teams within your League v v v v v v v tab See below Team Lookup Select Play Levels Select Gender All Play Levels Filter By Status No Status Filter x Delete Selected Team 1D s MOL 100613 1355 _ Lookup Team Team Details Roster Admin Use the form to edit a this
90. nt Gene Test Club 01 70006 001530 L301 777 7777 D Dumb Dawid March Forth O1 FOOOUE OO1475 LS58 777 5126 C Humb Hathan March Forth 01 FOOUs 001475 858 777 5126 m Onetwo Coach mene Test Club 01 77506 001529 8581 777 7777 Affinity Development Group 44 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 C Editing Administrator Records v From the Administrator Lookup screen on the Administrator name Enter any changes to the Administrator s account Update Button v Applications tab will display the Club s name applicable to your Administrators Click Cancel Application v The Disciplinary tab will display any soccer disciplinary sanctions applicable to the v To remove an Administrator s account Administrator v The Children tab will list the players linked to the Administrator Add Player to add another player to this Parent Administrator on editto open the player record Removetunction verify that the player is not assigned to a team before removing If player is assigned to a team it will be displayed in the player bamun fraen Apini TAA Tiie Tuia isi nt Pee Hini ii hiig Di hah ee Tere C osrhiney Enpi ier J hig Faisean Edit Administrator ac Pray Atih G08 17 Hee Asien e Select Lewel cd Pry Name I Rien beer R dipti ieerentioral doe Pin 7edd noe Drivers Livewee umbar Gate FAS SO kiiin ep aplication Pipe
91. nt Group 21 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Recipient name From this page since the system displays a batch it does not show the name of the recipient Status Error Status of the batch sent Date The Date and Time that the Batch was sent v By on an individual line which represents a batch the system displays the following page League Config Registration Security Teams Events Messaging Content Route Requests Templates Shown below are the individual messages which were part of ths message route Thank You for Affinity P Email Registering Mother Soccer Message Suppressed Would Cause Duplicate n3 resend AudgS Support Puks o Columns Displayed Media represents the media type that was used to send the message Subject Is the subject of the email Sender Displays the sender of the email Recipient Is the recipient of the email Error Provides any information about the email sent Date Displays the date and Time that the email was processed Action provides the action that can be performed on the email v By Clicking on an individual line which represents a message the system displays the following page which shows the specific message sent Message Route Detail Shown below are the individual messages which were part of this message route Media Subject Sender Recipient Status Emmeor Date Auction Email Carlsbad Kathy S
92. o Cad Herne Hare cn Cad pment ard Yer ik ate heria A a vel De RT betaine Ne Cor ha ee par rd lee Bh fired 3 eg reer Fi ika Card erie beer Wii Beet e Payment Summary Screen provides parent a summary of their registration and total fees due Click Complete Registration ae Payment Summary atari ee en Feirion NOT Completed Help Below is the total cost for the registration applications you have created during this session Please Confirm The Payment Information Below Then click the Submit Applications button below to confirm the applications If this page is incomect please press the Back To Payment Page bution to relum to the payment page to make a new payment option Order Applicant Club Applied to Season Registration Fee 1 374369 Player ADGhinkl e Soccer Club of Oceanside Ree Spring 2005 100 00 Registration Fee Under 10 Recreational 1 374309 Player ADGhinkle Soccer Club of Oceanside Rec Spring 2008 10 00 Registration Late Fee Under 10 Recreational Total 110 00 80 of 84 Confidential Last Update 02 02 08 Affinity Development Group Copyright 2008 Affinity Sports System Documentation Version 1 6 e Thank You Screen Online Registration has been completed o Parent can print any forms required by the club My Account Thank You Sign Oui Here atesett aeriuicsosrectistsseiasoriuasrasnessesisstnetatesstaesasesteatnatiasianstaareieet a gt gt Registration Compl
93. offer Affinity Development Group 82 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Adai Technologies Sports yit a a ise Fari Cara Tami Ciub Hi Bey Aireen a i GIA Fipan Lackup irran cede La Evari Cima oe My Account hi fede Family Hirie Comets Mareen Pegi stele joe Pen haw ety whore DH Creeks cach Pheri anes 124 Aen Street Litt Pen aor wa emailer Fredenok HE 22 Pid Hela Fev Piri e Ema W 444 Se Tipies Pere irre weer Hei He C01 ee ehia PEN Cr LIOR 355 7119 Ati hra Penis enira Pi diaj Eak ore E25 Cha aed P ari Ergivbrtion Aggie alime bp FIRE hama Cisk Pigiai Wakes Tetu Pami Pml Hella Pen Gene Tee Sih E Hira Pesjrr ViSTDH W Edi 2j tie Pen Gere Thit Ois a i Gok Perry Eta F Price a Fer Pew Guage Teh las ol aay toe Lite z D ru Tremis Tu am Tuam i Grme Test Cisk l Gid Evrat Regisiralisa GPAA O1GGE4 O001 Jana an Spring 2006 ien Planer Gms Du ae PLAYER Application Activation e Player receives email notification that he she has made the team and they need to activate to complete their application and pay their seasonal fees e Player can once again go through the league club website registration Under Tryout they HERE to Activate Application under Tryout e Player enters the activation code that was in the Player Offer email and continue to complete and activate their application
94. om Address This is an Editable field and should be the From email address 25 of 84 Confidential Last Update 02 02 08 Affinity Development Group Copyright 2008 Affinity Sports System Documentation Version 1 6 o From Name This is an Editable field and should be the From User Name o Subject This is an Editable field and should be the Subject of the message o Message This is the area where the user can insert a message for the Template User can include in any area of the body of the message the Macros on the left hand side To include the Macros the user needs have the cursor at the point in the message where the Macro needs to be included and then right mouse Click This will introduce the Macro in the message o Hide Sender This provides the option to Hide the sender information o Delay Time This allows the user to set a delayed time before the message will be sent The fields accept minutes for the input v Once the information has been completed Click Save and Continue Button to save the changes v To restore the original Template Restore Default Template v Use the Back Button to return to the Template List Affinity Development Group 26 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 j Content L C Under the content tab you will find four sub tabs that allow users to customize the look and feel of the
95. on 1 6 VI Administrators A Add New Administrators The first portion of the process described earlier for entering the Parent coaching information in Section VII A is used to enter information for team administrators v Select Player Admin from the left navigation area v Add Players Admins v Enter the required information on the first screen v Click the Additional Information tab and enter required Administrator information v Ifthe administrator has no children to register Save amp Don t Add Players Button v Players to save the administrator data and move on to the next Administrator v Ifthe coach wants to register children to the league Save amp Add Players Button v Add Players to find family matches or add new player information Parerdiedininm Ayped cats on pels Coach Head Coach Team Assai Team Manager D Team Paren ise toon Se maa et Emenee Sac Add Player Administrater au Pi shear ee Som Mawi hama Miki k id Last fee Sain ey Beha T ite Akr Pamana rem arity Aiia E ciety idiin Canthat will be powed here Erre bie SEsies cher ce tay frre fee Pori Cooke iz 7 Hanes Prcree khaki Fiaa Cei Petes E Fas Erua Taia ol aa ict i pequired E at lead mnir ia a repar elds Chews ii Atel feet P annaig Manii Affinity Development Group Copyright 2008 43 of 84 Select Chi Play Lewel Saect Play Levei Age Grop eect A
96. password Username P E OPTION 2 Returning user without a username and password enter infomation and then login Last name and Birthdate must be of a member already in the system Players Last Hame Birth Date MMU DD YY YY Syey Aaddress City State Zip caisi Login Using Account Information are required fields OPTION 3a New user click Create New Account button Create Mew Account Affinity Development Group 75 of 84 Confidential Last Update 02 02 08 Copyright 2008 Affinity Sports System Documentation Version 1 6 e New Account Parent enters primary household information and creates username and password e Existing users would skip this screen sO Rec New Account Creation Primary Account Contact EE iain MPT op lee Help Please enter all information for First Hame Initial Last Hame Suffix primar comtact ta create a mew Sue AD Ghinkile account Address 4 e The Information you are jos viaa Sorenta Parkway prording on this page is for the Address 2 Gontact Parent or Guardiani Unless the player r an Adult da z not anter the player intonmation on City Shae Zip ihis page San Diego CA AFR ifa minoris to be registered as Home ne Phone Mobile Phone a player then the Primary contact i must be a Parent or Guardian Email Add Address _ lshinklegatfinitydev com Co mfir Email Adhair ess sh
97. plate that will be used in e mail and fax messages sent to the members You may click on the macro felds below to add a macro to your message body Registration Security Ewents gt Content Templates Edit Template Media Template Template Code Message Group REGTHANKYOU_AD Registration Message ail Custom Fields Standard Fields From Address From Hame PlayerFirsthame Dinizion PlayerMiddleinitial TMb um PlayerLastName Pre toc f43sociationName FirstName 52820n Middleinitial 5e8a2onFirstDay LastName n fSeasonLastDay Suffix This e mail is to confirm your fLeagueName Alias registration for LeaqueName Thank ClubName UserName wou Lor registering with fApplicationStatus Address1 ApplicationName lrafterAppStatus Address 2 fBillddress 1 fAddress3 Elease mail your signed registration BilAddress2 City form to the address listed below IE BillCity StateCode Fou paid with a check your payment must BilPostalCode Country Code PER Loe eee BillCountry ActivationCode Hide Sender Delay Time cy Yes O No Required Restore Defaut Template v On the left hand side the system displays Macros available to the user to customize the Message area v On the Right hand side the system provides o Template This is the Template name o Template Code Code name for the Template o Message Group Displays the Template Group that the template belongs to o Fr
98. player has been migrated added or registered online Assigned player is rostered and assigned to a team Activated player is on an activated team Cancelled player s application has been cancelled Rejected player s application has been rejected Pending Release or Transfer player s application is pending approved release or transfer o Approved Release or Transfer player s application has been approved for release or transfer o Rejected Release or Transfer player s applications has been rejected for release or transfer Oo 0 O O The boxes accepted and legal must be checked before a player can be rostered to a team My ACCOUNT beamuce amp Teann ADMININTRATICN TOURNAMENT Gene Whitney Player Lookup Page Size 35 Fert Report Chore Report Select League Select Chul Media Type Dimi icis Al Leagues ance O AN Leagues i Select Play Type Select Gender Select Age Group Application Status Accepted Paid re Lines z AN Pay Types AN Genders Hani x Panciny AB Appicabons an aa i eam Players Admins Dischplinary Fitter By Disciplinary Status Search By Search For a Player Lookup No Fiter Last name First Hame hast Search B Adin Lotki a Risk Bu Wup Application Date From To a iF i a Farani F a 4 8 Add PlayeriAdmin a 8 v Pad Accepted By Another League E BPaymnerd hanapesnert i Go 2 t Not Pad Hi Hat U es
99. ple Appia To aareseereore because the paper size represented by ihe LI Applies to referees unchecked state would be ambiguous to most users F This field ie required to be inputed ii there if any doubt whether users wil understand Both choices irom a Saree aial use aro reco butions inteed Then both choices wil be erpii Add Custom Field lakueten Registration Custom Fields Field Title Enter Field Type using the drop down menu If a Text Box is selected input the field size If check boxes radio Buttons or drop down menus are selected as the field type options enter the option text and Click Add Option Continue until all options have been entered Check the boxes to select how the Custom Field will be applied o Show on Application o Applies to Players o Applies to Administrators o This field is required to be input uM Create v Custom Fields that has been created will appear on the opening Custom field screen and can be edited or deleted at any time LYNN AS S Affinity Development Group 17 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Security Users Add users to the League or Club User information can be edited or deleted from the system at any time Complete the blank user form and Click Create Button Loe Cori So Fai lr see See Lard Tee ee Ew er ee ee rg at eel E Lise Seri Pood Barker a5 i kee B P 3 Eo ce bna pn
100. r Bank Name Contact Name Address City State Zip Phone Email Address Credit Card Fees Online Processing Fees above Signature Title Date Signature 0 Tie Dae Affinity Development Group 72 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Online Registration Flow for Players e Families begin the Online Registration from the League Club website or are provided the url that has been created to access online registration which directs them to Affinity Sports Online Registration e Parent New Application e Parent selects Player Registration and continue Note f a eague club offers Tryout Registration this will be listed as an option on the Registration Type Screen e Opening Online Registration Screen Parent clicks Registration tab to begin the process Note 7ext on opening screen can be customized by the club using the content feature Soccer Chub of oceanside Aez Registration sage em acs Soccer Club of Oceanside crorerneeetemnsensenennnmnnsestnctsnneest Recreational Online Registration SPRING INTERNET EXPLORER is the preferred REGISTRATION far ongot Passeroni browser to complete the registration a RN process the system wili support other SPRING 2008 is Tech Support Contact browsers but if pou experience cul rrently accepting 7 difficulty please call the support late registration aay number below however
101. r Seach Home Wenues Fields i i Page Sine 500 kd Heset Wedign Game Schedule 1 2 al2 ttead Coach Games Team 1D Team Name E Age Clab Mame AD PL Coach O Diol 614 1422 HST Bulls 546 Keele ZO Bia HSc Bulls 5 O Kerry Make Sign Out Here ae Support Contact MOL 06L014 1405 Ho Bulls 346 Kaula BHs Ht Bul 0 Merry Make i 2 of2 J oop Magate Selected Teams Move Selected Teams amp Affinity Development Group 19 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Migrate Teams Players and Administrators L Important Rule The Migrate function cannot be reversed from the User Interface side If you migrate Administrators Players or Teams and need to reverse the Migration you must call the Customer Support line to have the Migration Reversed Player Achministration Aulministrators Toum manet Doreen Tanaka Dahu League Le agues Find Edit Del te a Leag We Oahu League ZOE SF HLeagugs League Config Registration Seouniiy Tea ret E enks hen sag neg Content tf Cree Eck Home Verwes JF els MOTE Migration is NOT reversible 7A i Tou wall get onhy OME 1 opportunity te migrate pending player ond or a team and or member of a team per serso Team Individual opbigne cannot b altered after a team hat been requested for migistian So pleane be cerlain io choote ALL Sppliggbls optiqng for that f
102. r rostering Players You will use the same Teams Find Edit Delete screen v Teams on the left hand side navigation or Leagues amp Teams at the top of the main navigation v Click Find Edit Delete and set search criteria in the Team Lookup screen v Click on the Team Name to access the Team Details screen v From the Team Details screen you must the Administrator Rostering tab see below v From the Administrator Rostering screen you will access two boxes a Available Administrators listing of Administrators available to be assigned to this Team b Assigned to This Team existing assigned Administrators to this team Tian Pane East Detete a Team Peete Term Te Seat Taam i Avalanche F2 febect E a 4 0 n Taam Tamm Ce g Baile SP hoot Peer Tpm Erp Tae ka Biram Pr Tem ch Tari sO Led Pook w A How to Roster an Administrator v Search for an Administrator using the various search criteria or type the first few letters of the Administrators last name v Available administrators will appear in the left hand box Upon his her name account data will appear in the lower portion of the screen to verify the individual s information v By clicking the appropriate yellow arrow in the middle of the screen the Administrator will move to the Assigned to This Team box for the administrator role selected v Click Save Administrators to complete rostering Affinity Development Group 53 of 84 Confidential Copyright 2008
103. r tryouts the coach can provide the player a Team Assignment Code if they make the team e Coach logs on to My Account e Under Teams edit this will open the team roster screen located under the player list to view the team assignment codes for the team e Coach then provides his her players with one of the team assignment codes and instructs the player to register online with the Team Assignment Code e Players already registered can do this from the Parent s My Account area nity Technologies Sports eee Tes O WE ET Terms Find Edie Calete 2 Team iea andy t igus 01 T10 Ta Sa hie oL epee ee Taam Me oe ame P ayi SS ee sete e Seimimatte store oes LN ea k C eee ong ep Approsed a Tr aami An nbp ade at i e m M a ee a E Players a rim A He E 4 a ae D eee FE Pimy D DET E Pager fio Daie Prg emir D a a ei Tech reri rc amp fet Eiphr F aye FT Guerre nF Ciel Free oS Hia Tipha P we os au FF Fr DELER h l z TPED Fire Pa ae Awa amp amp C trt Gia Pis LE oH B ne Pe Fr ET m TEDE F ae uae ef FF z Tiii i re i Gara er is OTH Teen Agee Coe SOE 1S z TE T Dai pen a Fae Oe 1s Se T E E 1 TIIE Ein E pemn My Scceoun fhm ed Tie noel ey A mp fete Family tembers et Lo Parent Cine Hietedieedl Maret Bde fever Meee ed Pee Pian oct SP hal Pipe Chee Hareb nj Peters i Evart Cimas i coerce Hi sang eae 3 Bid More Fey eee Lt nn v o TaJ EA SEE ES
104. rch has been performed and the search results are listed on the screen select the desired report from the drop down in the top area of the screen 3 Reformatting a Comma Delimited Report Select from Player Look UP or Admin Look UP Detail Report All Fields e Click on the Print Icon to open the report Affinity Development Group 62 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 e Click on the Export Icon ae located in the upper left corner of the report e Select from the File Format drop down Microsoft Excel Data Only e Check All Page Ranges and OK e In the worksheet Highlight Column A e Select from the Window Tool Bar Data Text To Columns e Check delimited and next e Uncheck Tab and Comma next e Click Finish and then adjust the columns Affinity Development Group 63 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 XIII Email Broadcasting One of the most powerful functions of the Affinity System is the system s communication ability to target your membership with important emails announcements This function is coupled with the player administrator parent and payment management lookup functions Additionally emails can be set from the Team Roster screens When you perform a lookup for a particular subset of your members you will notice an icon in the shape of an envelop
105. reated for that specific fee type v To set up payment plans Click on the Payment Plan Button at the bottom of the page Change Logi Leagues Find Edit Delete a League Raks League Fall 2006 Ww Hewivicts League Config Registration Security Teams Ewents Messaging Content Season Custom Fields Lewel Of Play Fees Fields Billing Trawel Requests Create Payment plan for each type fee created under Fees Tab By default there is no payment plan for a newly created fee Fee without payment plan is due in full And ako an order placed after Payment Plan Cutoff Date is due in full Select A Fee Type ID Cards All play levels are set equally Reports All our age groups are set equally Send Credit Card charge notification days prior to due date Update Days Event Manager Sign Out Here Red eee aae Pay Period Max Installments Deposit Plan Cutoff Date Detail toll free Under OF jo conte Ena unser E O we BE Bo O us YOUTH wer E fod SOCCER waers ft under sa lo id Under 15 bo jd oe oj Under 17 lo id PE e O v Configure a payment plan for each play level and age group listed v First you need to determine if all of the fees are the same for All play levels and or All age groups v Based on your requirement you can use the two check boxes to have the system fill the information in the Fee table v Select o Pay Period Every how many months are the installments o
106. red you have two choices to proceed further a Click Save and Add Players Button if the individual enter is a parent will then search the database and find any players associated with the parents b Click Save and Don t Add Players Button if the individual entered is only an Administrator v After Save and Add Players Buttonl if a match is made the children associated with the family will appear on the screen below v To display the player record Click on the player s name and the player data available within Affinity System will populate the player information box At this Affinity Development Group Copyright 2008 38 of 84 Confidential Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 point changes can be made to the player record keeping in mind the need for the required information v Ifa match was not made then a blank form will be presented to enter the necessary player information Add to Family Button to enter additional players to the family v You can also clear a player directly on this page for rostering purposes by checking the Payment Received Accepted and Legal Waivers checkboxes in the Application area of the form ed S Renows Fioni Fami Piaseer befor mnertibon First Hamia Pala Lat Pare Santis Content will be posted here Do L atime 8 8 ELL EHHE oma soo ies Rank Seasons Heig Waheed pet Sc hae Paar sp aah
107. rts System Documentation Version 1 6 b Creating Levels of Play L ONLY Before configuring your season a Configuring Season it is necessary to create Level of Play for the league club Ay Account Player Administration Administratora Toun mantent ye Doreen Tanaka Dahu League Leagues Find Edit Delete a League Oahu League Leagues League Config Registration Seourity Teams Events Mersaging Content E S Season Custom Fields Level Of Piay Fees Fields Billing Travel Requesis i Hore Venues Fes Clubs Playlevel Code Type Steams a Code Type Teama Type of Play Ta Competitive Go Compete 864 agi Place Select sP diemi Recreational R Recreational O edi delete Play Level Players Admins AD Cards Bonora ii there are 1 or more teams then the delete option wil be disabied Play Level Code Hame Venues Fields Ar fe quired finld Assign Game Schedule Cienia Head Coach Games Sign Out Here Tech Support Contact v Registration Level of Play v from Type of Play drop down one of the Play Types listed v the leagues play level Example Select Type of Play Competitive Input Play Level Comp input a play level code of C Y Click Create v additional Levels of Play following the steps above until all have been created TIP You can edit play levels at any time Once teams have been created the delete function Is no longer available Affinity Development Group 15 of 84 Confidential Copyright 2008 Last Up
108. s box on the left v Upon highlighting the player s name account data will appear in the lower portion of the screen enabling you to verify player information By Clicking the yellow Add Player arrow player will move to the v Assigned to This Team box v Continue with the above steps until all players for the Team are listed in the Assigned to This Team box v Click Save Players to complete rostering S TIP You can select multiple players to roster by holding the shift key to highlight a group of player s names and the Add Player arrow To remove a player that is listed in the Assign to This Team box highlight the player s name then cfick the remove player arrow Note Once the team has been activated see below players cannot be removed It will be necessary to initiate a release and transfer process Affinity Development Group 51 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 Player Rostering con t Girls can be rostered onto a boy s team by selecting girl from the gender dropdown box Also you may have players that are playing up in age In this case they can be found by selecting the Age Group or All from the dropdown menu to get a list of available players C Multi Rostering Players For those Associations who permit multi rostering of players the Affinity System provides a function to roster players to more than one team v From the
109. ser boxes for those cards Save Settings Continue this same process with Electronic Check and Manual Payments NOTE f you are utilizing the Affinity Sports Merchant Account you will need to contact the Account Manager who will assist you with percentages and fixed fees If you are utilizing your own merchant account you will need to input the percentage and the Account Manager can provide you the fixed fees Affinity Sports highly recommends that you contact us to assist you with this area Affinity Development Group 11 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 3 Billing L C The screen below is used to configure the Billing information for the League or Club This same interface for the Billing information configuration is available to independently configure the League Club and module level The system provides for a downward configurations capability This means that if the Billing information is configured at the Association level and the lower levels are not configured then the configuration defined at the higher level will take precedence This information is used by the system to Print on the Payment coupons for those individuals that are sending manual payments for the registration Leagues amp Teame Player Administr ation Administrators Tournament Doreen Tanaka E Dahu League Leagues Find Edit Delete a League Oahu League NLeagques
110. simply by selecting from the drop down in the left navigation area Affinity Technologies Sports fas My Account My Account Consolidate Logins Joe Pen a i i wii A a 7 dal eee Haans Please input a username and password for each username Only change the Url if you the username belongs to a different bade tren rer ey ieee rT oi dees Operator 4esociation Press the verify button next each username and password to verify that username and password When you are done please click the lt lt Back button to return to the My Account page TTL Toe G oe G G Ga S O G a a a a Admin Lookup Username Password Url 3Profile Lookup coachss9 eeeesesess demoafiritysoccercom verified HProfile Lookup aa Ee Fa Tn Ree A SS oe Tech Support at demo affinitysoccer com E prr l EE _ demo affintysoccer com very _ _ Contact Us Email PI demo ainiysoccercom verity cles i 7 E o demo affinitysoccer com ee E demo affinitysoccercom very _ __ demoaffntysoccercom veiy oe USVOUTH 1 demo fintysocoercom very SHERFR I demo affintysoccer com very J lt Sibel e A PA EERE sigue Affinity Development Group 7 of 84 Confidential Copyright 2008 Last Up
111. t Us Email U5 youth SOCCER AFFINITY Copyright amp 2007 Affinity Development Group All Rights Reserved PAE Terms of Use and Privacy Policy are applicable to this site Affinity Development Group 5 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 B My Account The Affinity System provides a My Account login for every user of the system Based on the users profile this provides the ability to e Edit their user records Children records Add more family members Edit and update team rosters Print Required Forms Print Electronic Legal Agreements Reregister players for new seasons Reregister players Tryouts and ODP Create an Application as an Administrator If a Team Manager Role Register Teams to Tournament Gaming Circuits Register events or classes Access Team Rosters Additionally users can access past seasons information fost tt i i a O My Account My Account My Account a Consolidate Logins My Info Family Members ly Joe Pen Joe Pen Mother Edit mi Seite Sok Pacer T 5 eB ep oe Eee Sort tet fo fe to Bf 1234 Main Street Little Pen Player Edit Player Lookup Frederick MD 21701 Hello Pen Player Edit 7 H 301 888 8888 Nel caren oe tan te re ac de a C 301 555 3333 F 999 888 0987 A ARR SELB NCS RSM RE EAA Edit Sign Out Here Tech Support at 600 808 7195 toll free Contact Us Email Current Past
112. t of players highlighted in RED recognized as a possible duplicate record Registrars should utilize this report and cancel those records that are not activated Administrator Reports Accessible from the Admin Look UP Screen e Team Admin Detail Admin Report that includes last name first name Admin ID Role Lic Level Risk Status address city zip DOB Status Assigned or Pending gender phone e Admin Labels Labels in Avery 5160 format e Admin Detail All Fields Search by League and Club Report is comma delimited and will need to be exported to Excel Once exported the report will need to be reformatted from comma to columns Contains all fields from an Administrator record e Application Form Pre populated volunteer form Financial Reports e Player Count Detail Provides a list of players in each club that includes ID number last first DOB status Accepted Y or N Acceptance Date Age Play Type Team Code Media Paid By New YES or NO e Player Count By Accepted amp Status Summary Provides number of Activated Assigned Canceled Pending Rejected and totals e Player Count by Status amp Accepted Summary Same as above but in a different format e Accepted Player Count All By Age amp Play Type Summary provides number by age group play type and totals For New and Returning Players e Accepted Player Count by Age amp Play Type Summary provides number by age group play type and totals for New Play
113. tanton Aaron Martinez Message Sent ma resend The Carlsbad Cup Soccer Tournament cordially invites your team and club to participate in our Inaugural Tournament This is a Class I Tournament open to USYS4 and FIFA affiliated teams and AYSO registered teams All teams are guaranteed 3 games ist and 2nd place team awards will be awarded in a special presentation and ist and 2nd Place lub Trophies will be presented to Clubs with 3 designated teams entered in the Club Cup Age Groups We will also Turf to Surf Friendlies for a tune up te Surf Cup The tournament will be playwed in the beautiful beach community of Carlsbad on fabulous fields most of which are Turf Play Dates are July 21 23 We enjoy a mild 70 degree climate and are only 30 minutes away from downtown San Diege the world famous San Diego Zoo Sea World Wild Animal Park and Legoland For more information and registration wisit lightningsoccerclub com and click on the Tournament Loge on the left hand Nawigator lt lt Back to Route Detail Affinity Development Group 22 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 4 the Unsent sub tab on the right hand side the system displays o A list of messages that was unsent o Columns displayed Msgs The number of Messages that were sent in the batch If the column shows a zero that means that there was no message to be sent Templates The Template that was used to sen
114. the Player Rostering screen see below you will access two boxes a Available Players listing of Players that have been cleared and can be assigned to this Team b Assigned to This Team Amekemanan ToumAMENT Sue Hinkle nity aaor _ Teams Find Edit Delete a Team lt lt Previous Team 2of5 Next Team gt gt Fall 2004 2005 Ka Oi Soccer Club Island Girls Districts O10L 100613 1355 League TNTET NTN Lookup Team Team Details Roster Admin Roster Player Team Roster Activation Club j esa 3 iTia Available Players Assigned To This Team Create All Girls Under 13 Rank oO SNS AARI Sou hn may AN te gt r Team Creation Matrix 00 Bonifacio Amber A n 7 i Ra 00 Smith mne Prefered 00 BraginskyAh Loo Chelsea f 00 Calpito Tiffany DEEE 00 Colis Ashley IDCards eisai 00 Daida Ashley Reports a 00 Garcia Nadia EESAN EN 00 Gouveia Briana 00 Hee Victoria gt Fin AARE TARAN pasiem nptaneeeeee f y Players Admins iiiiiiiii Sign Out Here Siete 00 Huffman Nicole Remove 00 Leong Kimberly 00 Mc Cready Shannan 00 Miyata Tianna 00 Nagamine Sarah Ann 00 Oba Traci 00 Ramones Reyanne 00 Ramos Acelynn v Min Players 9 Players 17 Max Players 18 Player Must Be Born Between 811991 7 3141997 Save Players A How to Roster A Player v Click on a Player s Name located in the available player
115. uf a MD Cards cai 2 erame Leaque Club City Player D0 Birthdate ApplDate PlayLevel Ae pore osc 7 fT Tere cochi Gene Tart Club OL Gan diege THIO6 OOL512 i1963 BLS 2006 Bronce S reams C x fo Taren Player Gane Tart Club 0i milersville 79006 001421 2 6 1990 3 13 2006 Gold E mann T rmini Tettive Gane Tert Club 0i Sbit 70906 001397 10 21989 BST 2006 Bronce D Sign Oui Here z Tech Support at fave oppboalion changes emal selected players 1 a ofa ann one Ti Affinity Development Group 40 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 C Player Reports These reports are generated from Player Look UP search results Select a report from the drop down menu located in the player lookup screen and then efick the printer icon to download the report Labels with Team Name Labels Head of Household Player Detail Player Detail All Fields Player Application PDF Application Status Detail TIP Settings on Acrobat Reader will affect label printing It is advised that you upload the most current version of Acrobat Reader and delete any previous versions that are on your computer Leagues amp Teams 40MIN ISTRATION E TOURNAMENT tT Player Lookup Page Size 25 zj Reset Report Choose Report Select League Select Club Media Type All Leagues ha an Clubs an Select Play Type Select Gender Select Age Group Application Status Accepted Paid
116. v Click Update save your changes TIP 7he date of birth cannot be changed at the league or club level once the player has been rostered to an activated team A li hl Do RA TOURNAMENT Edit Flayer lt lt Previous Player 2 of 3 Het Player gt gt Player Testjason 9006 00142 Payer information Preferences Applications Transfer Parerts Disciplinary l Legal First Name Middie Initial Legal Last Hane Sutin Ste thquiced fields 7 Teer w Alas HickHane Height We cg itv al om os School Mane Grade Player Rank Grachsation Year f Age Group Birth Wlonth Day Year Gencher BLIE Ler vues y ot a 1380 Boys Gg Wg Mother Tesijason No Relationship Calendar Age 16 Seatonal Age 15 1234 Some St tdertvie MD soi 23 Home 30 ata Emak shinkiagpal find ydew com Unto Size SHIRT Humber of Prior Seasons Played Youth X uUniorm Size SHORTS routh KS Union Size SOCKS youth nS Cit Of State Registr ation Cut CW State IDs in state Registration Admin Tools owe FPirye Select Play Type Compettive istrict D Goen Mini Me _ Recreations _ Test cu l Try Out Ferson to Notify in Emergency Mother Testjason Doctor to Notify in Emergency Dr List any medical problem prohibition player has Telephone Telephone iao Joao EDE 444 1414 a L Cancel Update 42 of 84 Confidential Last Update 02 02 08 Affinity Sports System Documentation Versi
117. y 15 x of month of the pay period 7 Installment 5 jo Day 15 of month of the pay period Total 100 Pian with amp payments shown on registration Payment Type Amount Duwe Due Date 1 Deposit 100 days after order created 2 Installment 1 Day 15 of month of the pay period 3 Installment 2 Day 15 of month of the pay period 4 installment 3 jo Day 15 of month of the pay period 5 Installment 4 Day 15 of month of the pay period 6 Installment 5 mo Da 15 we of month of the pay period Total 100 v From this window you can select the number of installments plans available based on the earlier configuration v You can select the number of days before the system will charge after an order has been created v You can define the amounts of the installments and the Day of the month that the installment will be charged Affinity Development Group 35 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Sports System Documentation Version 1 6 v Based on the configuration for the Send credit Card Charge Notification the system will send an email notification for the Charge IV Clubs A Creating a Club Each league must define at least one Club By default the first club is created when a league Is created and numbered 01 If there is only one Club in the League the system will automatically name the Club the same as the League name Example Affinity League has an Affinity Club The creat
118. year olds to be rostered to a U8 team gutt League Contig Registration security Teams Everts Massaging Content wlubes Saanon Custom Aalds Laval Piay Feas Fields Elling Trawel Requests Team DPlayers Admins Piece a Cheech be M each Seen ihe beeps adores appdata 4D Carda af Seber Wes Or Mo for each selected eso Sebect Yes if ihal sesso request a paymant for iad season Tha coniigunes Ale ports thet season io have Es payments managed by the system Home Venues Fiada ssip Game Schedule Head Coach Games Chtk fhe Update button to save your changes Show Try Gui activation Link Yes Ito Sign Out Here Tech Support Contact Seaton Hama poaren ID Applicaton Fieibay Applicabon LedDay O DDP Fall 06 FF 0704 2008 oma wf Ry 2005 2006 6 070172005 07S 15008 wf US YOUTH 2007 2008 123 07012007 o7 o 200d GD SOCCER ALL felick fa ched all play p r and age giaupsi er Compete izid t chock all age groups Elus Flu luce Fur luo lun lune Fluas luna Flas luis lust Pluie GUE Show On Public Registration Vea tbo Requires Payment Yes C io Automatically Accept Registration O Yes be Activate Public Reg One Deactivate Pitit Red One Change Req Late Fee From Show Application Types H Coach Admin Player pplication Page Text Thank You Page Text Mi Ace ott Batten Te Affinity Development Group 14 of 84 Confidential Copyright 2008 Last Update 02 02 08 Affinity Spo

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