SDRR User Manual for ACT Rosters
Contents
1. HP 25 EM aieo M 26 EXCOl ON DO UPPER TEETETE 27 s DETERMINING Accountability i ou oi vro ne eue I M PP PM MI EI Id IND D a ecE 29 KDE OAA DADI jd 02 20 2014 2 Important Notes New Features Change requests can now be edited for example if state accountability was requested but the student should be accountable to a school the request can be changed On the Home page there 15 information which 15 easily visible that indicates and links to the number and status of student changes as well as a link to view and save information regarding the students transferred in and out of accountability On the Home page there 15 also a list of tasks to accomplish during the roster period so that users can check them off as they are completed The student listing transfer listing and change listing may be downloaded after the roster period ends by clicking on the Download link on the home page Save exports in pdf or Excel format can also use filters before exporting Assistance with determining accountability can be found at http goo gl yx9DT also linked from the accountability change form in the application and enrollment information 1s available in CIITS2. Hisa Mo Adair Youth Adair Youth ACT 11 08 26 1997 F inti Development Development No Hisp Adair County High 11 02 14 1926 M nee WOE Free Yes Mo Accommodations are marked as Yes No there is no need to indicate the specific accommodations used on the assessment Students will have to be identified as having an IEP or PSP in Infinite Campus in order to have accommodations marked as Yes Please note that 504 status is not being collected nor are any accommodations related to 504 status To change the available items onscreen double click on the relevant field on the correct student s row use the drop downs or checkboxes to make changes varies depending on the field being changed and click the Submit button Click the Cancel button to return to the Student Listing without making any changes to the student Specific instructions are in each relevant section of this manual Students with an open change request that has not been finalized yet have will have LOCKED on that field Users can double click on LOCKED to view update edit or close the change request and will be able to navigate back to the Roster Student Listing Once non participation has been approved the student will have N A showing for accountability as there 15 no accountable entity for a student who does not participate in the assessment KDE OAA DADI jd 02 20 2
3. 3 2 4 3 32 24 E e change request has been denied it will remain in the system so that we have a complete record However a new change may be made for the student and OAA staff will be clear in stating why the change was denied Users should review Denied requests to determine if further action 15 needed for the student Users with district level access can view update edit and close changes submitted by school level users KDE OAA DADI jd 02 20 2014 Rosters Change Listing Is Cancel Change Test Type Save PDF Full Marne de mz me eS fee eb Soren we cta ow beret fanart Swe fee ee 157 ae b cows E Leite oe Lee wi Le Be ct beam Lee da ete Sees 1 5 mE wer fiw PER beer Se aos he Sees bee Requester FieldTester SDRRTESTER SDRRTESTER SDRRTESTER SORRTESTER SDRRTESTER SDRRTESTER SD RRTESTER SD RRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER SDRRTESTER FieldTester Requesting Entity Adair County Adair County Adair County Adair County Adair County Adair County Adair County Adair County Ada
4. 900 KDE 0AA 25 Fo Student Data Review and Rosters SU cet ss SDRR User Manual for ACT Rosters Kentucky Department of Education Office of Assessment and Accountability KDE OAA DADI jd 02 20 2014 NOLES Fe ALU S TETUR SEHE 3 MVCICOING SCEECM TITIUS 4 e pu M 5 e Rae ETE OTTIMA 6 SEUGESME SENI ST TT E 9 MEM 10 6 ACTIONS Whento US pepe ep E 11 Cnanpe Student Intormatlolt uso ismod incus che uates uA CIE cle civ SM ME IR EI iE URL we Ge a Sous AGE LS LE 12 Norn ParticipatiOn SEatils d aded Su ua a Suo adu uoa On eR SER Saca lucha tes Ve Cou dE SUD Ss ace du notus VANS Coe QU PORE 14 Cnanpe Accolntable Schoo lo a Mn co Es eR ens DU Edd hehe anes aun etit uper Rede nese E Lou LL snpra eV 15 I 20 a b mecs sti Daci IM c eMe 23 jDelete Stadentis uu eA Lei MEA D D Dd MAI rune Sata MM O ADU I 24 View Retriev Deleted Students ETT TETTE
5. Add any students who are enrolled in the testing grade s but are not on the roster SSID is required to add a student Delete any students who withdrew prior to the testing window only the testing school can delete Review demographic information for students and make corrections in Infinite Campus as needed changes made will be applied to all tests for a particular student this includes Name Grade SSID Date of Birth Gender Race Ethnicity IEP and Lunch status Mark students as Yes No if they have an IEP and received accommodations during assessment There is no need to indicate the specific accommodations received Be sure to review all available assessments depending on the time of year these may include K PREP Alternate K PREP ACT EXPLORE ACT PLAN The ACT College Career Readiness End of Course exams ACCESS and Alternate ACCESS Review Rosters Change Listing in SDRR noting any Denied or Updated change for possible further action Update any student changes that are marked as Updated by OAA staff to provide the information requested Before the end of the Roster window export copies of the Rosters Student Listing and Rosters Change Listing storing them securely in the district KDE OAA DADI jd 02 20 2014 7 There are links to go directly to the Student Listing for a particular test or all tests as well as the Transfers Listing Change Listing and Download page Test Types Sts ACC
6. by double clicking on the LOCKED field on the Student Listing which brings up the information shown below This field ts prezsentby bocked with a submitted change pending OAA approwal If this if an error please cancel the request by clicking on the link below Change nmunmiber 2 Old Walue Adair County High School Mew Walue Stare e Click on the circled link as shown above to update change or cancel the change request or click on Ok at the bottom to return to the student listing e After clicking Click To View Change the information below will appear Users can return to the student listing by clicking the link at the top update or edit the change request provide information requested by OAA by clicking on the icon in the Details column or cancel the request by clicking on the red X Details Cancel Change Test Type Pull ues iti Change Type Submitted L pdated Corvpletecd Users can provide additional information as shown below can edit the request KDE OAA DADI jd 02 20 2014 17 Ticket Information For ww Accountable School Change Test Type EXPL Changed To Changed From Change Request Date Change Approved Date Change Status Change Reason Denied More Info Edit Ticket Provide Approval Denial Request more information reason here Submit LI DITA Type additional information here and click the Submit button on the right or click on the Edit Ticket button to change the orig
7. A site for practice and training can be found at https oaa adc education ky gov Sandbox and uses the same login credentials On the Student Listing Ability to easily navigate to an open change request for a student to update or cancel it and return to the student listing Some data 1s not being collected for assessments This includes migrant status ESS gifted and talented vocational disability type specific accommodations used during testing and 504 status Most information during rosters is changed in Infinite Campus rather than SDRR including Name SSID Date of Birth Gender Race Ethnicity IEP EL LEP and Lunch Status If information that has been updated in IC 15 not reflected in SDRR the following day please e mail the Enterprise Data K SIS team at kdedatarequest education ky gov providing detailed information and they will assist you The only fields that may be changed in SDRR during rosters are Annotation Accountability Non Participation and Accommodations Testing school cannot be changed during rosters If student 15 no longer enrolled as of the first day of the testing window the student record should be deleted If the student 15 enrolled elsewhere the testing school can easily add them It is crucial that students who are no longer enrolled or not in the testing grade are deleted during rosters as there 15 no way to delete students later during data review Add students by entering their SSID Demographic in
8. at the bottom to save your comments Students with annotations will have Yes in the annotation column in the student list Students who have been added to the roster will have an annotation indicating when and by whom they were added Annotations should be used for items such as Reminder of testing irregularity this may include student work ahead interruption of assessment for tornado or fire alarm etc Denote accommodations given on the Medical Emergency Form Any other information that may be pertinent for this student that school district wishes to record Before deleting a student record Multiple annotations may be made if needed Annotations may not be deleted Users may download a copy of the student roster with annotations included for a complete record KDE OAA DADI jd 02 20 2014 26 Export to Excel or pdf Home Rosters Change Listing Details 3 Cancel Change Rosters Change Listing Test Type Full Copyright amp 2013 Kentucky Department of Education DAA Both the change listing Excel or PDF formats and the student listing Excel format may be exported and filters may be applied prior to exporting if needed IMPORTANT NOTE The Excel and PDF exports are provided as a convenience to school and district staff and are intended to be used in identifying students whose information 1s incorrect and to provide information about changes Making changes to an exported file will
9. the grade being assessed Mark as e Student was actively enrolled but did not complete the assessment for one of the allowable reasons Non Participating Do NOT mark students as Non Participating if they are repeating the grade or took the test last year If students are enrolled in the testing grade they should complete the assessment Annotate e Reminder for administrator of testing irregularity including student work ahead or interruption of assessment for tornado or fire alarm to denote accommodations given on the Medical Emergency Form or for any other information that may be pertinent for this student e To indicate the reason before deleting a student from the roster retain a record of demographic changes made in Infinite Campus optionally e Annotations are created automatically when a student record is added or deleted KDE OAA DADI jd 02 20 2014 11 Change Student Information All student information can be viewed on the Student Listing but only a few fields may be changed in SDRR Demographic information 15 being pulled from Infinite Campus on a nightly basis If any of the following fields are incorrect in SDRR changes should be made in IC Name Grade SSID Date of Birth Gender in IC will appear on the Rosters within 24 hours Race Ethnicity Lunch status IEP EL LEP Demographic changes cannot be made in SDRR but should be made in Infinite Campus Changes made Changes made in IC sho
10. 014 13 Non Participation Status To mark a student who was enrolled during the testing window but did not take the assessment as Non Participating Double click on the student s row in the Non Part column on the Student Listing Use drop down to select the appropriate reason and complete the information requested onscreen The information requested will vary by Non Participation type Non Participation Type If Extraordinary Circumstances is chosen then Choose a Non Participation Type requestor must provide detailed reason Extraordinary Circumstances First Year EL LEP Student b Foreign Exchange Student gt more information 4 Examples Student Absent on Test Date and Make up Date n e Student placed in protective custody Student withdrawn expelled during testing window e Extreme trauma to student Remove Non Participation Parental kidnapping Absence 15 generally not adequate reason for non participation to be approved Click on Submit at the bottom Keepacopy of all documentation at the district for audit purposes e Please note that you can also remove an approved Non Participation by selecting Remove Non Participation from the dropdown list KDE OAA DADI jd 02 20 2014 14 Change Accountable School Double click on the current accountable school for the student on the student listing Delete Student
11. 11 16 43 AM 9 7 2013 11 00 01 AM Completed 9 9 2013 6 51 2 7 2013 11 17 AM 9 7 2013 11 16 AM 5 7 2013 11 16 AM 5 7 2013 11 16 AM 9 7 2013 11 16 AM 9 7 2013 11 16 AM 9 7 2013 11 16 AM 9 7 2013 11 16 AM o 7 2013 11 16 9 7 2013 11 16 AM 9 7 2013 11 16 AM 9 7 2013 11 10 AM 9 7 2013 11 10 AM 2 7 2013 11 17 AM 9 7 2013 11 17 AM 977 2013 11 17 AM 5 7 2013 11 17 AM 5 7 2013 11 17 AM 9 7 2013 11 00 AM 21 Users should review Updated change requests these are changes that cannot be approved without additional information as requested by OAA e To update a change when has requested additional information use the filter to select Updated changes Click on the icon 24 on the left to open the change request Type any new or requested information in the text box as shown below and click Submit Ticket Information For ABRELL ELIZABETH NONPARTICIPATION CHANGE Changed Changed From Change Request Date Change Approved Date Change Status Change Reason A Denied OK THANKS UPDATED BY SRINENI UPDATED ON 8 8 2013 9 More Info TEST UPDATED UPDATED BY FIELDTESTER UPDATED OW 8 8 2013 Provide Approval Denial Request more information reason here 313 eg Entity Wedted Date 5 5 2013 8 43 00 AM Req Id FIELDTESTER Req District ADA R COUNTY Updated Date 18 8 2013 10 02 37 1962648893 Submit Cancel The accountable field on the student listing will sho
12. ESS All Tests includes all assessments Alternate ACCESS BEDS ACCESS Algebra II EOC EET Biology EOC English II EOC Rosters Change Listing US History EOC Download Rosters The ACT There are counts for the different student change statuses These are clickable links users can click on Updated or Denied for example and go directly to that subset of changes Users can also click on the link for the Rosters Change Listing to see all changes for the school or district and use the filter on that page to navigate to subsets of changes Changes e Total All changes requested for school or district aac New Changes which have not yet been processed by OAA e Updated Need Info Changes which have been updated by and additional information is needed from Updated Need Info school district e Denied Changes which were not approved by Denied i o p additional changes may be requested for the same student but Closed oO the denied changes will remain in the record e I I cic e Closed Change request was cancelled by school or district E x e Approved Changes which have been processed by or 9 Pending Approval oO were automatically approved such as Accommodations NI Tests A e Pending OAA Approval Changes which have been updated by school district and are waiting for OAA action KDE OAA DADI jd 02 20 2014 8 Student
13. Fert be be i mignon Testing Schel o urechi F EL LEF Arnirrotat ir gt 55 Cl Mo EXPL misses 04 05 2000 Hisp Ma dair County Adair County Ere N No exten Race Ww Vliddle School Middle School guar T e funsure how to correctly determine accountability please review the flow charts on the last two pages of this manual or click Need Help Determining Accountability link on the change form e Enrollment information may be confirmed in CIITS which all school and district staff should be able to access e Please be sure to select a school if that 15 the accountable entity rather than only choosing the district Students should be marked as accountable to an Al school unless they had multiple enrollments within a district but did not have 100 days at a single school e fastudent is being coded to a district rather than an Al school please select that district in both dropdowns If a student 15 being coded to the state please select State in both dropdowns e Once a district is selected the school dropdown will populate and will only include schools that include the grade of the student District State ange Reason nge including number of days enrolled at all schools pecialized program and being tracked back to the home Please provid Anchorage Independent atten
14. Listing e Click on All Tests on the home page or select a specific test type to see only that subset The student listing will appear Home Rosters Student Listing Logged in as FieldTester Logoul Rosters Student Listing Double click any field to edit Search Clear tudent Name or Dre lete Aour tab he Arre te Or Full Marre rade erder Racet Eth Testing School Ae B E Student lt 5 B EM 5 Save Excel Save POF KDE OAA DADI jd 02 20 2014 Fitters The student listing may be saved exported in Excel or PDF formats by clicking on the buttons at the bottom left Schel Adair County High School Adair County High Schaal Adair County High School Adair County High Schaal Adair Wouth Development Center TA JA Adair County High Schoo Adair County High School Adair County High School Adair County High School Adair County High School Adair County High School Adair County High School Adair Worth Development Adair County High School Adair County High School Adair County High School Adair County High School Adair County High Schoo Adair Oounty High Echel Jyndairtocunty High Schel Adair County High Scher Adair County High Scheel Adair County High Schel Adair Youth Development Center Adair Oounty High Schoo Adair Ceunty High Schoo Adair County High Schoo Adair Oount
15. NOT result in FieldTester BetaTester FieldTester p FieldTester FieldTester FieldTester FieldTester FieldTester Logged in as FieldTester Logout Student 5510 or Change Numb Search Clear Requesting Entity Adair County Adair County Accountable School Accountable Schaal reflect the filter choices Adair County Adair County Adair County Adair County Adair County NonParticipation Accountable Sched LEP Accommodation LEP Accommodation Accountable School SDRR changes Requests for SDRR changes MUST be made online in the application is seeking input from users for improvement Please e mail KDEAssessment education ky gov with any suggestions for improvement KDE OAA DADI jd 02 20 2014 9 5 2013 3 24 PM 9 5 2013 3 24 PM 9 5 2013 11 00 9 5 2013 11 00 9 5 2013 11 00 9 5 2013 11 00 9 5 2013 10 29 AM Privacy Disclaimer Contact Us Help 9 5 2013 3 24 37 PM Click on one of the buttons to export save the file in Excel or pdf format If a filter has been applied the export will 9 5 2013 11 01 06 AM 9 5 2013 10 59 48 9 5 2013 10 58 43 AM 9 5 2013 1 10 23 Completed 9 5 2013 3 25 PM 9 5 2013 3 20 PM 9 5 2013 2 36 PM 9 5 2013 1 50 PM 9 5 2013 11 01 AM 9 5 2013 11 00 AM 9 5 2013 11 00 9 5 2013 1 10 PM If you have Excel 2007 or later you may see following m
16. chool nal days year year Student scores Student scores Student scores will count will count will count in this school s in other school s in district s accountability accountability accountability KDE DAA DSR rIs 1 24 2014 KDE OAA DADI jd 02 20 2014 Flowchart for Determining Accountability For Students in Alternative Programs Kentucky Performance Rating for Educational Progress K PREP START Was the student whois in 7 an alternative program enrolled in an NO A1 schoolina district for 100 days this school year Note The 100 day count includes the first day of the five day spring summative test window as student placed jovernmental d icy or the Was the Accountable to 1 school courtsystem student enrolled where the student would NO in Pie el ina district and alternative enrolled in the alternative program s combined or in the alternative if student would have d attended multiple A1 YES schools program s only Note A student at Kentucky School for the Blind Kentucky School for the Deaf or Gatton Academy tracks back to the A1 school that he or she would have attended if not inthe alternative program KDE OAA DADI jd 02 20 2014 30
17. ded aval Anderson County school pleas Ashland Independent Augusta Independent Ballard County Barbourville Independent Bardstown Independent Barren County Bath County Beechwood Independent Bell County Bellevue Independent Berea Independent Boone County frit Provide requested information onscreen such as number of days enrolled or details of student being tracked back to the Al home school KDE OAA DADI jd 02 20 2014 15 Please provide details to justify this accountability change including number of days enrolled at all schools attended available in CIITS If student is attending a specialized program and being tracked back to the home school please indicate Click on Submit at the bottom of the form e The form will close and you will see a brief flashing text notification of submission success at the top of the student listing KDE OAA DADI jd 02 20 2014 16 Editing Updating Change Requests Oncea change has been requested the field on the student listing will show as LOCKED until the change request 15 resolved No additional changes can be made to this field until the change 15 finalized or cancelled If the change request needs to be updated with additional information edited or cancelled it can be accessed in three ways e byclicking on the appropriate change request counts on the home page e byclicking on Rosters Change Listing on the home page
18. essage when file 1s opening Microsoft Excel The file you are trying to open DataReviewChangeListing 3 xls is in a different format than specified by the file extension Verify that the file is not corrupted and is from a trusted source before opening the file Do you want to open the file now Click on Yes to open the file If you save file as an Excel 1997 2003 workbook you should no longer see this message Was this information helpful KDE OAA DADI jd 02 20 2014 n 28 Determining Accountability has created an online decision tree to assist in determining correct accountability It can be accessed at http goo gl yx9DTj and is available in SDRR as a link on the form to change accountability for a student Flowchart for Determining Accountability For Students in A1 Schools Kentucky Performance Rating for Educational Progress K PREP Every student enrolled on the first day of the five day spring summative test window is tested for participation rate purposes Accountability is determined by full academic year any 100 days of enrollment including the first day of the five day window Has this student been 3 in any one school but enrolled in enrolled in has been enrolled in will co this school for 100 another schooltor 100 a district for 100 in state s instructional days instructional a this school days this s
19. etting on the filter for rosters all students who were tested at this school district regardless of their accountability All Accountable all students accountable to this school district regardless of their testing school Tested Not Accountable all students who were tested at this school district and are accountable elsewhere Accountable Not Tested all students who are accountable to this school district and were tested elsewhere Tested and Accountable all students who were tested at this school district and are accountable to this school district O O OO O If filters have been applied the export will reflect those selections KDE OAA DADI jd 02 20 2014 10 Actions and When to Use Change accountable Student had 100 days enrollment full academic year at an Al school other than the testing school in 2013 14 as of the first school day of the 5 day spring summative testing e Student is enrolled in an alternate or FMD program and 15 being tracked back to the Al home school e Student is being coded to the state because he she did not have 100 days in a single school or district or had 100 days in a court ordered state agency placed setting e Student is being coded to a district because he she had 100 days in multiple Al schools within the district but did not have 100 at any single school Annotate and Delete e Student withdrew prior to the first day of the testing window from roster e Student is not in
20. formation 15 automatically pulled in from IC and accountability changes and non participation may be requested at the same time The testing school can mark students as Non Participating by double clicking on that student s row under the Non Part column and selecting the appropriate reason providing details 1f needed Remove an approved Non Participation by double clicking on it and selecting Remove Non Participation in the drop down list Ability to choose multiple filters users can make multiple filter selections and then click the button to apply them We hope these changes are useful and encourage users to provide feedback or suggestions to KDEAssessment education ky gov KDE OAA DADI jd 02 20 2014 3 Welcome Screen To log in open your web browser and navigate to https oaa adc education ky gov You will see this page SDRR is designed to assist district personnel in reviewing the accuracy of student assessment information in a timely fashion so that accurate results may be shared with the public as quickly as possible This application will enable district personnel locate errors in student data submit change requests and track the progress of each request online Users are no longer required to upload data review requests via a web portal SDRR will be used to conduct web based data reviews for all state required assessments including the Kentucky Performance Rating far Educational Progress K PREP ACT Explo
21. inal request Change 128 Reg Entity Adair County Created Date 9 9 2015 11 44 00 AM Id FieldTester Req District Adair County Updated Date SSID Reset Ticket For example if state accountability was requested and new information indicates that a student should be accountable to a school instead in the past the original change request had to be closed or denied and a new change requested Now users can simply change what was requested e tis important to note that the Edit Ticket functionality can be used to change the accountable entity or change the non participation type requested for example but cannot change a request from an accountability change request to a non participation request e This should greatly reduce the number of Denied change requests in the system since school and district users will be able to change the request rather than closing it or OAA denying it KDE OAA DADI jd 02 20 2014 18 Transfers Rosters Transfers Transfer Information For District Adair County School Save Transfers In Excel Save Transfers Out Excel Save Transfers In PDF Save Transfers Out PDF Student Name Test Type Transferring From Transferring To TAVA ALLEN 2123581923 Barbourville City School Barbourville City School TAMA ALLEN 2122581923 J BLACKSTONE Barbourville City school TAVA ALLEM 2123581923 5 Barbourville City Schoo
22. ir County Adair County Adair County Adair County Adair County Adair County Adair County Adair County Adair County Adair County Adair County Adair County Accountable School MonParticipation Accountable School Accountable School NonParticipation Accountable amp chonl Accountable School MonParticipation Acoounta ble School MonParticipation Accountable School Accountable School IEP Accommodation IEP Accommodation Accountable School MonParticipation MonParticipation MonParticipation Accountable School MonParticipation nt Mame 5510 or Change Numb Submitted 3 9 2013 6 49 AM 2 7 2013 11 14 AM 9 7 2013 11 14 AM 9 7 2013 11 12 AM 5 7 2013 11 12 AM 9 7 2013 11 12 AM 9 7 2013 11 12 AM 2 7 2013 11 11 AM 2 7 2013 11 11 AM 2 7 2013 11 11 AM 2 7 2013 11 11 AM 2 7 2013 11 10 2 7 2013 11 10 AM 2 7 2013 11 10 AM 2 7 2013 11 10 AM 2 7 2013 11 10 AM 2 7 2013 11 10 AM 2 7 2013 11 10 AM 2 7 2013 11 09 AM 9 7 2013 11 00 AM 9 9 2013 amp 50 56 AM 9 7 2013 11 16 34 AM 23 7 2013 11 16 29 AM 23 7 2013 11 16 20 AM 23 7 2013 11 16 14 AM 9 7 2013 11 16 07 AM 9 7 2013 11 16 01 9 7 2013 11 15 56 AM 9 7 2013 11 15 50 AM 9 7 2013 11 15 45 AM 23 7 2013 11 15 38 AM 2 7 2013 11 15 30 AM 9 7 2013 11 10 03 AM 9 7 2013 11 10 00 AM 2 7 2013 11 17 10 AM 9 7 2013 11 17 04 AM 2 7 2013 11 16 59 AM 23 7 2013 11 16 52 AM 2 7 2013
23. l J BLACKSTONE J BLACKSTONE Student Name ss O Transferring From Transferring To KAROLINE A ABBOTT 1982416058 John Adair Intermediate School BRYANT L ABNER 1960267983 OO OKR Adair County High School Click Rosters Transfers Listing link on the home page Adair County High School Adair County High School Adair County High School Adair County High School Adair County High School Adair County High School Adair County High School Barbourville City School e Alist of students transferred in and out of the school district s accountability will appear e School level users will see their own school By default District level users will see all students accountable to any school or to the district as indicated by the asterisk in the school dropdown District users may also select a particular school or district accountable students by using the dropdown at the top Requested By Ssrineni srineni zrinerni zrineni zrineni Srineni srineni Requested By FieldTester Time Stamp Exempti B 7 2013 11 00 00 8 7 2013 1 19 00 PM 8 7 2013 1 19 00 PN 8 7 2013 1 19 00 PN PM EC 8 7 2013 1 19 00 B 7 2013 1 19 00 PN 6 7 2013 1 19 00 PN Time Stamp Exemption Status 8 7 2013 11 37 00 8 7 2013 1 22 00 e The list of students who have been transferred in or out can be saved in Excel or pdf formats by clicking on the but
24. re ACT Plan ACCESS for ELLs The and other tests Please use your user name and password DAC Please use KDE Web user ID and password to login or contact your local WAAPOC to gain access Staff and Admin Please contact Application Admin developer to gain access School Staff and Related Users Please contact your local WAAPOC to gain access Toll Free 1 866 538 7435 Local 1 502 564 2002 Copright 2013 Kentucky Department of Education OAA KDE OAA DADI jd 02 20 2014 Registered Users UserName Password Sign In If you do not have a KDE web user name click here to register Before your third try click here if you have forgotten your user name and or password If you think your account has been disabled or for technical support and content issues please use our KDE User Help System Security Disclaimer While we take every precaution to protect all information and data you share with us there are ways you can protect yourself Always keep your password to yourself and never allow anyone to log in under your user name and password If you must leave your computer be sure to save your work and log out of the system Privacy Disclaimer Contact Us Help Please note that SDRR now works in Internet Explorer Firefox Safari and Chrome The application works on or There is no need to change the screen resolution District Assessment Coordinators DAC
25. rogram and beings tracked back to the norme school please indicate Momnm Participation Type 0 hoos Mom Participation Typem 3 Ifthe student is in Infinite Campus the demographic information will be filled in automatically If the student is not found by SSID please double check to be sure the number is correct If the student is a completely new enrollment in IC the demographics will be available the following day Click on the Submit button at the top or bottom to add the student to the roster student listing 4 Select the test type from the drop down list Select the testing school if needed If the user has district level access a Testing School must be selected using the dropdown 6 Ifthe student is testing at the school but would be accountable elsewhere that can be requested at the same time the student is added by using the dropdowns below the SSID search Accountability changes require OAA approval and the student will show as LOCKED for accountability on the student listing until the change request is resolved 7 Ifthe student is enrolled but is not being assessed Non Participation can also be requested at the time the student is added Added students will now appear on the roster with an annotation that indicates when and by whom they were added to the roster KDE OAA DADI jd 02 20 2014 23 Delete Student s To delete a student or group of students from the testing roster e Annotate studen
26. s will log in with the same user name which must be in ALL CAPS and password used to access the secure web applications provided by the Office of Knowledge Information and Data Services KIDS All DACs have already been provided access and the District WAAPOC can add school and district level users access by granting them the appropriate permissions for their school s upon request of the DAC The Office of Assessment and Accountability does not manage user names or passwords those are handled on a local level by the District WAAPOC There is a link below the login box to request a hint if you have forgotten your user name and or password Log In Enter your ID and password where indicated in the blue box on the right side of the login page If you are a DAC district level user or a BAC with access to multiple schools you will see a pop up box as shown below appear asking vou to select the data you wish to view This can be changed later without logging out also as shown below DACs are encouraged to select the District as this will give access to all schools data BACs with access to multiple buildings should select the first school they wish to review Data from multiple schools are available to you However you may only access one entity at a time Please select a schoo or district that is available to you from the list below and the selected data will automatically Your Location 9 Adair County Data Editor Adair Coun
27. t to indicate why the record is being deleted e Click in the checkbox to the left of the name of the student s that should be deleted e Once all students to be deleted have been selected on the current page click the Delete Selected Students button at the bottom of the screen Add a student Q x t Delete Selected Students Recover Deleted Students Students can only be deleted from one page at a time Some students as shown below do not have a checkbox This 15 because the student was tested at another school and only the testing school can delete a student record If the accountability 1s incorrect the accountable school may request a change but may not delete the record Delete Accountable Student Annotation Full DOB Gender Race Eth ey Testing School i Lunch EL LEP Accommodation PLAN dork a nt 10 07 06 1998 NET pem re Free No Nn E No PLAN 10 08 18 1998 e e nca Free No No D 12 23 1997 No No PLAN 10 05 30 1997 guae em Free Yes Ha No PLAN dhiw isi 10 03 30 1998 ini pes pbi NE Reduced No No It is crucial that students who withdraw before the testing window or are not in the grade being assessed are deleted from the roster Later during data review students cannot be deleted but must be marked as non participating OAA appreciates school and district staff s
28. tons at the top and bottom of the page KDE OAA DADI jd 02 20 2014 19 Rosters Change Listing e Click on Rosters Change Listing on the home page or click on the appropriate link on the right side of the home page The counts on the Home page are clickable if the user clicks on the number for New or Denied on the home page that subset of changes will appear onscreen I gt Total updated Need Info 49 Denied closed m la owal O The default view on the Change Listing 15 Total which includes all changes submitted for this school district e You can filter the list to view the following change statuses E Closed zi Completed Denied Mew Pending e The asterisk will include all change statuses KDE OAA DADI jd 02 20 2014 20 this screen you can view the detailed information about change request see status of your submitted changes view update information on change requests and cancel the change if needed Changes can be cancelled by double clicking on the red X by that student s name if the change request has not been finalized yet Double click on the icon in the Details column to view edit or update the change request for this student Only changes that have not yet been completed may be updated Detai rw 2 32 24 2 24 32 24 2 amp 3 24 2 3
29. ty Adair County High School Data Editor Atherton High School Data Editor Change Access Location Jefferson County Data Editor Go Cancel KDE OAA DADI jd 02 20 2014 5 After log in the Home Page will appear Welcome Field Latest announcement 1 14 2014 1 48 00 PM by KDE Staff This is your home page and below is your current profile information and quick links From 2 6 2014 9 00 00 AM EDT To 6 6 2014 5 00 00 PM EDT who were enrolled during the window or ghi to pT ictu niv a ee not on the roster SSID is required to add a student All Tests The dates Rosters will be open are displayed and important information will be shown in the Latest announcement box KDE OAA DADI jd 02 20 2014 On the left there is a list of tasks that should be completed during roster window As tasks are completed users can check them off the list and any incomplete tasks will be shown in bold for a quick visual check of remaining work to do during rosters Mark students who were enrolled during the window or eligible to test but did not take the assessment s as non participating Keep original copies of documentation at the district for audit purposes Double check to be sure that information in the non participation request matches Infinite Campus such as medical extraordinary Update both SDRR and IC as needed
30. uld be reflected in SDRR the following day If this 1s not the case please double check the data in IC and then e mail the Enterprise Data K SIS team at kdedatarequest education ky gov providing detailed information and they will assist you e The only fields that can be changed in SDRR are annotations accountability non participation and accommodations related to an IEP or Program Services Plan Students may also be added to and deleted from the roster in SDRR e If Testing School is incorrect because a student has moved the student should be deleted from the roster Testing school cannot be changed in SDRR KDE OAA DADI jd 02 20 2014 12 Search Clear Rosters Student Listing Double click any field to edit Student Name or SSID Delete Student Accountable a Annotation Full Name Race Eth Testing School EL LEF Accommodation Hisp Mo Adair County High Yes ACT 11 10 01 1906 F Race W LOCKED School WOE vee Ope Hisp Mo Adair County High Adair County High Mo ACT 11 05 23 1997 hel Race W Scl I school Free No no Fen Hisp Adair County High Adair County High Yes EP Mo ACT 11 06 24 1997 hel Race W Scl School Free Yes Mo Yes IEP i2 Hisp Mo Adair County High Adair County mo ACT 11 13 12 1996 hel Race W Scl Scheel ree Hisp Adair County High Adair County High i Mo ACT 11 11 26 1996 F Race Scl Scliol no
31. w as LOCKED until an open change request 15 resolved and no additional changes can be made to this field until the change 15 finalized If the change request needs to be updated with additional information it can be accessed either by double clicking on the LOCKED field on the Student Listing or by clicking on Rosters Change Listing on the home page Please note that all information requested by OAA must be updated in SDRR Information cannot be provided by phone or e mail This 1s to ensure that there 15 a complete auditable record of all student level changes If additional requested information 1s not provided by the school district the change will not be approved and no changes will be made to the students accountability or non participation status For that reason it 1s important to respond to requests for more information and review Updated changes periodically KDE OAA DADI jd 02 20 2014 22 Add a Student 1 Click on Add a Student at the bottom of the roster student listing Add a Student Delete Selected Students Recover Deleted students 2 Enter the student s SSID and click on Search Accountable Schol x Enter Change Reason Please prowide details te justify this Change including number of day enrolled at all schools attended avwa ila biie im CTS Student ifs attending a Specialized P
32. work in ensuring that we have the most accurate rosters possible KDE OAA DADI jd 02 20 2014 24 View Retrieve Deleted Students e Click on Recover Deleted Students at the bottom of the screen lt lt Delete Selected Students C Recover Deleted Students You can restore individual students back to the roster by clicking checkboxes on the left and clicking Yes Click on No to return to roster student listing without recovering any students Recover Student Test Full kx Ch Testing District Adair County High School Do you wish to Recover the selected students to the Roster KDE OAA DADI jd 02 20 2014 25 Annotations Double click on Yes or No in the student s row in the Annotation column This 15 the indicator for whether student has an annotation already Click in the upper text area under Enter Annotation and type the information The annotation field can be used to provide additional details about a non participation request for school district records as well as other information The lower text area under Annotation History shows any other annotations that have been made for the student The annotation field should not be used to provide OAA with information about accountability changes or non participation requests as is not reviewed by OAA staff Annotation History D 5 2013 10 12 00 AM Test new annotation Added by Srineni Click Submit
33. y High Schel Adair County High School Adair County High Schoo Adair Oounty High School Adair County High theol Adair Youth Development Center Adair County High Schoo Adair County High Scher Adair County High School Adair County High School Adair Oounty High Scheel Adda Student Delete Selected Students Recover Deleted Students Filters 1 Click on the Filters button at the bottom left 2 Youcan filter the student list to view different groups as follows By accountable and or tested By first letter of last name By grade level By assessment test type O O Q 3 District level users will also be able to filter by schools within their district School level users will only see their own school Accountability Test Type EXEC L Grade zu Students All Tested All Accountable Tested Not Accountable Accountable Not Tested Tested amp Accountable Select as many filters as you wish and click Apply To reset filter selections and start over click the Clear Filter Selections button Click the Cancel button to close the filter menu and return to the student list As shown above there are several accountability filters o All Students or all students who were accountable and or tested for data review this will be the default view All Tested this is the default s
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