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IEVS WAGE Matches and Food Support Six

1. V4FLIQO1 PRISM In PWOQ60 via QQT4 YO26 PWCSTO1 01 13 11 FCR Unemployment Insurance 10 31 AM ADMNET OFFICE OF ENTERPRISE ADMNET MENU FACILITY DEVICE ID A03T 445 TECHNOLOGY FRI 02 SEP 2011 APPLICATION OWNING SYSTEM 10 31 31 CCCC H HELP T TSO SSEESSEE SSSSSSSS SSSSS 595595559N 55595Nv B OTHER TSO PRODUCTS 555 _88 __ 8 __ _ __ _ __ 0 ONLINE SYSTEMS SESESSS SS EESES D DEVELOPMENT SYSTEMS 25 I INFOPAC EREPORTS SSII ESSSSS X OTHER APPLICATIONS NNNM OF REQUEST gt CICSPT4 SS SS SDDS SFF 59N SETS 83335 SDSS SNN ENTER LETTER TO SELECT OPTION 18 SS OR 95 2229 S 3 3 ENTER VALID TRANS GROUP REQNAME 5 S 5 TO RECEIVE LOGON SCREEN EEE SITE 5595 SIZI SSS NOUNUNNN M NON NM From this point forward you will use the numeric keypad lt Enter gt key or the lt Ctrl gt key on the right side of the keyboard to transmit data and move from screen to screen shown as ENTER The keyboard Enter key works as a carriage return to go from line to line in PRISM Type CICSPT4 and press one of the PRISM transmit keys lt ENTER gt On the logon screen type your worker ID and your password and press ENTER
2. to display V4FKASO1 PRISM In PWQQ60 via QQT4 QN57 PWCSTO1 01 12 11 Case Status 1 more gt Action C D N _ Case 0000000435 01 Worker 001C8002 Stat OPN Func EN CP Name CROW KAREN L Prog MNC NCP Name CROW FRED A File Loc NCP MCI 0000000473 Pgm Code MNC I R _ Full Service Y Non IVD exists N CP Relnsp to Child MOT Non IVD Src Appl Refl Rcvd Date 09 01 2010 Open Reopen Date 09 01 10 CP is Applicant Y Closure Date Arrears Only Intake Completed Y Closure Reas File Location Tribal TANF MFP N IVD N 1 of 1 Relnsp Inactive Child Legal Ln MCI Child Name of Ncp Reason w CP w CP 1 0000000436 CROW AMY N FAT m Y Y 2 3 _ E Direct Command CAST Fl Help F2 Quit F3 Retrn F4 Prev F6 Psrch F7 Up F8 Down F10 Left F1l Right F13 TRBL F18 Main F19 Glob F20 Audit Case 0000000435 01 displayed successfully CPDE CP Demographics Type the MCI number and D in the action field and press lt ENTER gt to display VAFKAAO1 PRISM In PWOOQ60 via QOTA N57 PWCSTOI1 01 12 11 CP Demographics 2 more Action C D _ MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 SMI T Last CROW First KAREN Middle L Suf Gender F Race WHI DOB 08 24 1981 Primary Lang 99 Interp Needed SSN 218 02 0202 As of 01 04 2011 By Src EVS EVS Response Code V Date 01 04 11 DecDt Marr S
3. Effective Date 11 01 2010 Safety Concerns Current Protection Status CP Y N _ N Source NCP Y N _ N Source Comments Direct Command GCSC Fl Help F2 Quit F3 Retrn F4 Prev F13 TRBL F18 Main F19 Glob F20 Audit Record 0000000435 01 displayed effective for 11 01 10 26 PRISM Basics for Financial Workers 9 26 2011 MFWCAA DOLR Dept of Corrections Locate List Screen Type the MCI number at the bottom and press lt ENTER gt If there is a record a list will appear VUFLFRO2 PRISM In PWQO60 via QQT4 Y618 PWCSTO1 01 13 11 Dept of Corrections DOC Locate Review 5 04 PM MCI Name SSN DOB ff Gender Number of Cases Record Current Current Act Created Seq Reviewed Admit Date Location Status Release Date 09 15 2010 16 N 01 01 2010 UK 30 End of Data MCI 0014212345 Source DOC Reviewed Y N Direct Command E DOLR Fl Help F2 Quit F3 Retrn F7 Up F8 Down F13 TRBL F18 Main F19 Glob DOLR list screen Type S to select the most recent record and press lt ENTER gt to see the detail VUFLFRO2 PRISM 089 PWABCOO 10 13 10 Dept of Corrections DOC Locate Review 10 30 AM MCI 0014212345 Name CROW DUSTIN J SSN 470 78 1256 DOB 08 28 76 Gender M Number of Cases 2 Record Current Current Act Created Seq Reviewed Admit Date Location Status Release Date 09 15 2010 16 Y 01 01 2010 UK 30 05 25 2011 _ 06 01 2010 15 Y 01 01 2010 02
4. Field is not valued and you re not able to continue to the next screen You will be edited and unable to continue without getting an Elig Function ELIG Case Nbr 412761 Co 90 PW PWDXS35 SW PWDXS35 Name type valued ELIG TYPE MUST BE ENTERED 1 Hesitation may cause termination If your case has suffered auto closure due to Failed to File for HRF be sure that you check MONT for 2 months prior to the closure and you should see that the status is T After reinstating the case do not hesitate to update the status to U with a received date if none is entered Failure to update MONT will result in a Fail to File not being passed for the reinstated month Pay may have already been released for that month so another approval may not be necessary If pay had not yet been released then an approval is necessary If the HRF is not received for the report month then the case should not be in reinstatement and auto closure is appropriate Page 13 Known Problems and Workarounds Suspensions If the GRH case was suspended in a past month and a worker needs to release the check for the month approval with a 20 the following edit is received APPROVAL OF A PAST MONTH NOT ALLOWED USE PADJ WORKAROUND In order to release that check the case will need to be patched Please generate a PF11 or contact the TSS Help Desk Income Unavailable the 1 month If a client is receiving SSI and any oth
5. For all LNL providers upon renewal of registration on or after January 1 2012 If the provider sends completed registration renewal paperwork including documentation that s he has completed the required training courses follow these steps e Complete the Registration amp Renewal window o Set the Next Renewal Due date o Enter the Renewal Last Completed date o Inthe Required Forms Received field select Yes o Do NOT update the Registration Status and Status Effective fields e Enter a Provider Note documenting that the provider registration renewal is complete Include details about the date the provider met the training requirement and what proofs you used to verify this If the provider sends completed registration renewal paperwork including documentation that s he has completed the required training courses BUT the Registration Status is Closed with a future effective date for failing to complete a renewal i e the registration is set to auto close follow these steps e Complete the Registration amp Renewal window o Change the Registration Status from Closed to Approved o Set the Next Renewal Due date o Enter the Renewal Last Completed date o Inthe Required Forms Received field select Yes o Do NOT update the Registration Status Effective date field e Enter a Provider Note documenting that the provider registration renewal is complete Include details about the date the pr
6. State Data Exchange is a monthly data exchange with SSA and is the primary source of Supplementary Security Income SSI information Beneficiary Earnings and Exchange Record is a monthly data exchange with SSA which reports wages including self employment and federal pension earnings from federal tax return information BEER is subject to special safeguarding requirements since the original source of the information is federal tax returns Unverified Unearned Income is produced through a data exchange with the Internal Revenue Service IRS Match information is based on information reported to IRS on IRS Schedule 1099 Schedule K 1 Form 5498 or Form W 2G Applicants are matched monthly and recipients are matched annually UNI is subject to special safeguarding requirements Unemployment Insurance Wage Matches is a semi monthly data exchange with the Minnesota Department of Employment and Economic Development and matches Unemployment Insurance UI benefits and wages received with client reported income Mandatory Verifications For Food Support Verify the following for all programs Income Self employment expenses used as a deduction Inconsistent information See 0010 15 Verification Inconsistent Information Immigration status ONLY if the applicant reports non citizen status For FS verify the following Identity of the applicant and the authorized representative if the authorized representative is applying f
7. Subd 2c Crisis shelters Secure crisis shelters for battered women and their children designated by the Minnesota Department of Corrections are not group residences under this chapter Subd 3 Moratorium on the development of group residential housing beds a County agencies shall not enter into GRH agreement between a vendor and the county The agreement can be a one sheet document containing only this information or it can re state sections of the GRH statute that the county is specifically interested in This provision has proven very useful in keeping vendors in line It is a two edged sword If a county does end an agreement all the clients will have to be relocated This provision prohibits the development agreements for new group residential housing beds with total rates in excess of the MSA equivalent rate except 1 for group residential housing establishments licensed under Minnesota Rules parts 9525 0215 to 9525 0355 provided the facility is needed to meet the census reduction targets for persons with developmental disabilities at regional treatment centers 2 to ensure compliance with the federal Omnibus Budget Reconciliation Act alternative disposition plan requirements for inappropriately placed persons with developmental disabilities or mental illness 3 up to 80 beds in a single specialized facility located in Hennepin County that will provide housing for chronic inebri
8. e Aunit member is ineligible due to a drug related felony conviction See 0011 27 03 01 Drug Felons FS GA No provisions See the FS provisions above for GA applicants or participants who are also applying for or receiving FS Food Support Telephone Interviewing Guide Schedule a time for the interview with client s input Make sure that client understands the amount of time needed for the interview Prior to the scheduled interview Read previous CASE NOTE to review case history Make notes on any unanswered questions or clarifications that are needed Client doesn t answer phone call at scheduled appointment time If client has voice mail leave a generic message regarding appointment Call back in 15 minutes If still doesn t answer the phone Send the NOMI Notice of Missed Interview Document in CASE NOTE When client is reached Introduce yourself using your title and the name of your Agency Verify that you are speaking to the correct person by asking for identifying information Confirm that this is the correct appointment time Explain the purpose of the interview To complete the application interview process To answer and clarify any questions they may have Keep your sentences short and uncomplicated do not use acronyms Ask open ended questions such as tell me what utilities you pay Stay focused on the interview do not get side tracked into personal conversations If an additional follow u
9. 0 00 Personal Needs 79 00 Child Support Crt Ord COUNTABLE INCOME Child Unmet Need FR pe o o Total Deductions 91 00 Prior Inc Reduction Counted Income 0 00 Inc Unavail 1st Month Community Living Adj 12 00 OTHER ADULT BUDGET Budget actual earned and unearned income income disregards and deductions and using methods of the GA program In addition deduct the PN allowance court ordered child support and if they Page 7 are being withheld or paid allow Prior Inc Reductions such as RSDI recoupment guardianship fees or Representative Payee fee For non SSI recipients GRH counts only income which is actually available Monthly Reporting Cases with no SSI income and with earned income of 100 per month or more are mandatory reporters Monthly reporting can be required at county option in other circumstances The report month and the benefit month are the same in HRF processing for the GRH program Eligibility Reviews Yearly reviews are required for GRH IN MAXIS Tracking for Reviews is automated for GRH by using the Cash GRH field on REVW or on REVS Review processing will continue to be for the future month The FAIL TO FILE test is automated and auto close will terminate GRH cases when reviews are not completed timely Payment GRH must be vendor paid Types of payment POST PAYMENT Placements expected to last 30 days or less mu
10. e For facilities meeting substantial change criteria within the prior year Substantial change criteria exists if the room and board rate for any GRH provider not at the maximum room and board rate Provides the GRH DOC rate that can be paid to Adult Foster Care providers if no service funding is available from a waiver for the required services The annual rate change that occurs on July 1 of each year based on changes in the components of the GRH base rate The only exception to paying no more than the MSA Equivalent Rate Allows payment for a bed hold for up to 18 days per occurrence of a temporary client absence from the GRH setting Utilization cannot exceed 60 days per calendar year A GRH service rate that is below the maximum state allowance may be increased to the maximum if there is 15 group residential housing establishment experiences a 25 percent increase or decrease in the total number of its beds if the net cost of capital additions or improvements is in excess of 15 percent of the current market value of the residence or if the residence physically moves or changes its licensure and incurs a resulting increase in operation and property costs f Until June 30 1994 a county agency may increase by up to five percent the total rate paid for recipients of assistance under sections 256D 01 to 256D 21 or 256D 33 to 256D 54 who reside in residences that are licensed by the commissioner
11. 10 35 AM Action C D N E MCI 0000001977 SSN 475 70 0004 St FIPS 33 Qtr 1 qtr 2010 MCI 0000001977 Name TABBY GUS W SSN 475 70 0004 DOB 03 25 71 Gender M Number of Cases 1 Reporting State NH Bast Qtr s benefit 891 00 Last TABBY F GUS M W Address Date 1 qtr 2010 Street 435 S MAIN ST City CONCORD State NH Zip 033013463 Country Start UI Income Withholding Y N N Reviewed Direct Command FCUI Fl Help F2 Quit F3 Retrn F4 Prev F6 LocUp F13 TRBL F18 Main F19 Glob F20 Audit FCR UI UI 0000001977 475700004 3 displayed successfully 24 PRISM Basics for Financial Workers 9 26 2011 MFWCAA CHPA Child Paternity MAB Married At Birth VUFMADO1 PRISM In PWQO60 via QOTA YO26 PWCSTO1 01 13 11 Child Paternity 11 02 AM Action B D u MCI 0000001979 Name TABBY IAN W SSN 476 10 0004 DOB 02 14 03 Gender M Number of Cases 1 1 of1 Born in Wedlock Y N Y Case NCP Pat Inac Case Case Pat Ln Relsnp of CP NCP Name MCI Relsp Bas Reas Stat Wrkr Id Estab Date 1 0000001978 01 TABBY GUS W FAT MAB OPN 001CSO04 02 14 2003 MOT 0000001977 2 3 4 Direct Command CHPA Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F13 TRBL F18 Main F19 Glob F20 Audit Child 0000001979 displayed successfully NCSD NCP Alias Detail Type MCI number and then type a B to Browse in the action field and press ENTER VAFKAFO1 PRISM In PWQO60
12. Connections 8 State of MN SSL JG GB Am PA PAZ s PFO PFOS PFOS PFOS PF 7 01 01 10 PAULA KATZENMEYER PUPXK35 NO UNAPPROVED MONTHLY REPORT FORMS THIS PERIOD FOR PAULA KATZENMEYER 39 Foster Care Placement FCPL M i acer 012047866806 01 APPLE CRAB 88 10 10 10 10 10 10 10 09 12 V 02 01 Ac 08 10 STRT 497261 tH 10 10 inc PUCRM45 c 09 20 10 PWPXK35 Foster Care Legal Data FCLD ab m er 01 RPPLE CRRB STRT l 497261 PWCAM45 10 10 09 20 10 PUPXK35 41 MAXIS Certification of IV E Reimbursement Results Approve the IVE ELIG results Indicate with a Y that the reimbursement results for each benefit month are accurate 42 Certify Results Ec FMEVSAMA IV E Certify Reimbursement Results 07 18 08 ELIGIBLE 07 18 08 ELIGIBLE 07 18 68 INELIG 07 18 08 INELIG 07 18 08 ELIGIBLE 07 18 08 ELIGIBLE PUSKC35 SSIS IV E Reimbursability f File View Searches logs Tools Window Help Hi RUNE Bo me COsenedla is ARIDA 3 PMI Remb Yeas Month 201109 lent Marquise Burnett DOB 12 23 1995 Gender Male SSN 334928580 PMt 02094210 MAXIS case 00835868 Remb year month 2011 09 Entered foster care 9 6 2011 Continuous placement start 9 6 2011 MAXIS worker River Song SSIS cont placement 195626631 09 06 2011 to present Monthly Reimbursabilty Test Resuts Rembursabie AFDC basis Pass AFDC verification Pass Dup assistance
13. Despite the huge surge in participation across the country the PER is seeing all time lows these days In fact FY 2010 was the lowest ever at 3 8196 and so far FY 2011 is even lower The PER is a measure of over and under issuances to households And includes agency and client errors SNAP has one of the most rigorous quality control systems of any public benefit program It is in place to ensure accuracy You may not like QC but it works 14 FY 2000 2001 Minnesota Payment Error Rate 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 15 How much in incorrect benefits does the Payment Error Rate represent gt Cre p u m 81 National Average PER 7778 2 465 245 512 r WM N 4 76 Minnesota PER 29 744 611 While the seems low given the amount of benefits we issue each year Nationally remember over 64 billion in 2010 even a low PER represents a large amount of federal dollars The 3 8196 PER for FY 2010 is equivalent to nearly 2 47 billion in incorrect benefits with approximately 1 97 billion of these overpayments FY2010 issuance 64 704 606 623 as of 7 1 11 OP for FY 2010 3 05 Any guess then what MN s FY 2010 4 7696 is equal to The 4 7696 PER for FY 2010 is equivalent to nearly 30 million in incorrect benefits with approximately 22 million of these overpayments FY2010 issuance 624 886 794 OP for FY 2010 3 54 16 National Negative Error Rate 10
14. e Schoolattendance if related to eligibility Only needed to determine if adult is an eligible student e Liquid assets for non categorical eligible units All assets are excluded for categorical eligible CE units To determine whether a unit is categorically eligible or non categorically eligible see 0013 06 FS Categorical Eligibility Ineligibility There are very few of these types of cases Below is an example of a Food Support application on the second page of this handout This example will outline how to process the FS application as quickly as possible A single mom Jo with two children comes into your office on 9 26 to apply for FS The CAF is complete and contains the client s signature Mom worked at the Holiday Gas Station in August but quit that job on 8 15 11 because she started a part time job at her children s school Discovery Elementary on 8 22 11 Jo s oldest child is 12 years old and is in the 6 grade at Discovery Elementary Jo s youngest child is 6 years old and is in the morning Kindergarten class at Discovery Elementary Jo brings in all of the mandatory verifications ID SSN numbers are on the application verification that her job at Holiday Gas Station ended in August 9 9 amp 9 23 pay stubs that are needed to process her FS case For deductions Jo is saying that she pays 200 in rent but her landlord is on an African Safari so she is not able to provide verification of her rent Jo pays for heat and electricity
15. 4 3 Direct Command SUOD Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F10 Left Fl1 Right F13 TRBL F18 Main F19 Glob F20 Audit Scrolling performed PRISM Basics for Financial Workers MFWCAA 9 26 2011 17 CPPD CP Insurance Policy Detail Type the MCI number and D in the action field and press ENTER to display VAFKAWO1 PRISM In PWQQ60 via QQT4 UI86 PWCSTO1 01 12 11 CP Insurance Policy Detail 1 more gt Action B C D N Policy 12209 Seq 01 MCI 0000000644 Name WOOL JAKE A SSN 467 51 1209 DOB 08 07 82 Gender M Number of Cases 1 Health Carrier Name BLUE CROSS BLUE SHIELD Phone 651 555 5555 Ext Addr BLUE CROSS ROAD City EAGAN St MN Zip 55122 Cntry USA Cntct Last First MI Policy Type G Plan Type HEA Claims Sbmtd I Qual Mbr Grp 1111 Holder Last First MI Emplr Id 0000277942 Emplr TEMP FORCE Beg Dt 07 01 2010 End Dt Ver 09 15 2010 By PWNAS96 Src EMP Covrg Type s 05 DRUGS COPAY 06 HMO I m Clinic Name BRAINERD 7 Site m Direct Command CPPD Fl Help F2 2Quit F3 Retrn F4 Prev FlO0 Left Fll Right F13 TRBL F18 2Main F19 Glob F20 Audit No action performed CHPL Check By Payee List Type the MCI number and D in the action field and press ENTER to display Next type S in the action field and press lt ENTER gt to display the Check
16. W AAN H u Access to SNAP benefits is a top priority as is delivering SNAP benefits with integrity Or in other words putting healthy food within reach to the right people for the right reasons at the right time in the right amount Yet it can feel like mission impossible sometimes You may even find yourself feeling like this S Telephone Galls se Changes x ER 22 gt Putting Healthy Food Within Reach ees AND Integrity So at times you may wonder if it is okay to just have one or the other be timely but perhaps not have accuracy Or have precision but take a few extra days to authorize benefits Many of us have probably not been on the other side of the desk but my guess is that we have been in situations where we wanted timely AND accurate services How many of you have ever been to the ER As the mother of 2 boys ages 5 and 8 have done this a few times and know itis only the beginning All wanted was for my child to stop hurting and quickly much like the parents who apply for SNAP They just want their children s tummies to stop hurting today not in 30 days gt Dolus more with less Easier said than done After all along the road to payment accuracy and valid negative actions are road blocks speed bumps challenges These are a few Doing more with less usually means a whole lot less whole lot less people whole lot less support
17. and mailing address where the check was mailed 20 DDPL Direct Deposit by Payee list This screen displays a list of Direct Deposit MCI money sent to the custodial parent If a CP has an active direct deposit record child support payments are sent electronically to the CP s bank account The Status date is the date when the file containing the Direct Deposit detail record was created and sent to CSED s bank Two working days after this date the direct deposit will actually be transferred into the CP s bank account From the action field you can type S to select a payment and press lt ENTERS gt to view the disbursement detail listing the case and other details about the specific deposit 22 DEWS DEED Wage Summary screen has Minnesota employment records and is MCI used to view and print DEED wage information for a custodial parent CP or a noncustodial parent NCP on an open IV D case Type the participant s MCI in the MCI field and press ENTER PRISM will populate the screen with the participant s primary information Press F9 to print the screen 22 NCUI amp CPUI Unemployment Insurance benefit information for a NCP or CP on an open amp MCI IV D case The first screen is a list of claims Type a D to display in the 23 action field and press ENTER to display the claim details When the claim detail panel appears press F6 to see a list of payments 24 FCUI Federal Unemployment information Reporte
18. and has 140 per month of Child Care costs for her Kindergartener who goes to Day Care after morning Kindergarten Jo has decided to wait until her landlord returns from Safari to provide her shelter verification and is okay with not having the shelter deduction in her FS budget for now When can this FS application be processed Child care Assistance Policy Updates 2011 Legislative changes amp Policy changes Improper Authorizations for Payments case reviews Masevxi Depacaceat of Homon berrkes 2011 Legislative Changes Provider restrictions effective March 5 2012 e Provider who occupies the same residence as the child can not be paid In home care will be limited to only a few situations Child with special needs if out of home care creates risks or hardships Parent activities during hours when care is not available Family lives in area where care is not available 2011 Legislative Changes More Payment changes e Maximum payment to a provider will not exceed the maximum hourly daily or weekly rate Payments above the maximum daily and or weekly rates are proh bited effective April 16 2012 e Activity fees or an additional rate above the maximum rates for care provided during nonstandard hours will not be paid effective September 3 2012 10 4 2011 2011 Legislative Changes Maximum rate reduction 2 5 96 for all providers additional reduction for LNL from 80 of licensed fa
19. e e e 9 08 07 11 TSS HELP DESK CAN AND CAN T Remove a REIN entered in error Remove a CASE NOTE entered on the wrong case Remove people that are added to the wrong case or that were appl d and should not have been selected as long as they have not received any notices Remove applications that have been entered in error or that need to be appl d for an earlier date as long as no notices or memos have been sent With the exception of WB applications that have not been acted on Remove a pending program entered in error Delete cases that were entered using the wrong person as 01 Look to see who has set off a transaction for a case sent it through background completed an approval etc Change reference numbers on a case Except 01 Cross over a case from production to another region so that we can experiment how to resolve the problems that you are having with a case Delete DAIL messages that you can t resolve Cross over cases into training so they could be used as a training tool Assist to resolve PND2 problems Make sure that people that are supposed to fall off your case do so Patch AREP address problems e KSA e e e e 9 e Fix placement end dates on closed IV E cases Work on your production case in FIAT except DWP Change your address panel if it has not been updated by the postal interface as a known address so it keeps going back to an i
20. e A household member has received Domestic Violence Information DHS 3477 AND e The unit s income is within current FS program gross income limits See 0019 06 Gross Income Limits NOTE The exceptions to the gross income test GIT listed in 0019 Gross Income Test apply when determining a unit s gross income Units that meet gross income limits are exempt from net income limits There is no asset test for this 2nd set NON CATEGORICALLY ELIGIBLE UNITS Use the following procedures for FS units that do not qualify for categorical eligibility When a FS unit member is disqualified due to an Intentional Program Violation IPV the entire FS unit does not meet categorical eligibility Determine if FS eligibility exists using the Gross Income Limit for non categorically eligible units See 0019 06 Gross Income Limits There is NO asset test for IPV non categorically eligible units Consider the income of the following FS units using the Gross Income Limit for non categorical eligible units See 0019 06 Gross Income Limits Use the Asset Limits for non categorically eligible units See 0015 03 Asset Limits Categorical eligibility DOES NOT exist for any unit in which e Aunit member fails to comply with monthly or Six Month Reporting requirements COMBINED MANUAL ISSUE DATE 10 2011 FS CATEGORICAL ELIGIBILITY INELIGIBILITY 0013 06 e The Principal Wage Earner PWE is disqualified for failure to cooperate with work requirements
21. e Ineligible students See 0011 18 Students e People who are residents of an institution and are not eligible to receive Food Support See 0011 12 Institutional Residence e People who are ineligible due to non cooperation with work requirements See 0028 30 06 Type Length of FSET Sanctions 0028 30 09 Refusing or Terminating Employment There are 2 sets of categorical eligible units The 1st set includes units that meet 1 or more of the conditions below These are exempt from the asset gross income net income tests and residency requirements They are still subject to all other eligibility requirements e Units in which at least 1 member of the unit is receiving is eligible to receive or is authorized to receive benefits or services and could receive them upon request even though he she may not be currently receiving benefits or services from 1 of the following programs COMBINED MANUAL ISSUE DATE 10 2011 FS CATEGORICAL ELIGIBILITY INELIGIBILITY 0013 06 Transition Year Child Care See 0029 30 Child Care Assistance To be considered eligible or authorized to receive TYCC someone in the unit must apply and be determined eligible OR Basic Sliding Fee Child Care See 0029 30 Child Care Assistance To be considered categorically eligible the client must apply and be determined eligible for Basic Sliding Fee even if not receiving child care assistance Being on the Basic Sliding Fee waiting list does not meet the Categ
22. e Passwords must be eight characters long e Passwords must be changed every 30 days e Passwords must include numeric alpha and special characters e Special characters may not be used for the first and last characters of your password e Passwords are not case sensitive e After 10 minutes of no activity PRISM times out and requires you to reenter your password e If you enter your password incorrectly three times PRISM will suspend your worker ID You will need to call the DHS Child Support Enforcement Division at 651 431 4400 to unsuspend your ID PRISM Basics for Financial Workers 9 26 2011 3 MFWCAA On the next screen type QQPT Inquiry and press lt ENTER gt ACFAE139 CICS N57 Sign on OK User PWCSTO1 NAME CS TRAINEEO1 Read the security warning and press lt ENTER gt to get to the Main Menu of PRISM Steps to Logoff of PRISM 1 Press the F2 key 2 A pop up box appears which asks if you want to exit Press the lt F2 gt key again 3 Type logoff over the text and press lt ENTER gt 4 The State of MN screen appears 5 Close the screen and the internet session 4 PRISM Basics for Financial Workers 9 26 2011 MFWCAA Navigation on PRISM Keyboard e Tab moves the cursor from green field to green field e Enter moves the cursor from line to line to the first green field on each line e Ctrl the Ctrl key on the right side of the keyboard functions as lt ENTER gt
23. e Shift Tab moves the cursor as a backwards tab Other Keys e Home moves the cursor to the first green field on the screen e End clears the data from the field e Insert changes the appearance of the cursor and may prevent data entry e Delete removes text one letter at a time e Arrow Keys moves cursor on screen Numeric Keypad e Enter functions as transmit and continue action button Function Keys F1 through F24 Special keys with assigned functions Definitions for each active function key are displayed at the bottom of each screen Some standard functions e FI provides help information e F2 key to press to end session e F3 return to previous screen or menu e F7 move to previous data on a screen e F8 move to next data on a screen e F9 function will change common functions are print and sort e F10 move screen panel to the left e F11 move screen panel to the right e Fli8 return to MAIN menu Direct Command Line Located on the bottom of most screens Type menu or screen names on this line and press lt ENTERS gt to go directly to the requested screen PRISM Basics for Financial Workers 9 26 2011 5 MFWCAA Menu Screens Menus in PRISM display in levels The Main Menu appears when you first log into PRISM The Main Menu contains a list of submenus that are available Submenus and screens can be accessed in two ways 1 Type the 4 letter code on the Direct
24. resulting in a whole lot less enthusiasm 10 JAP 13 making headlines D T On top of those challenges are the headlines SNAP is making headlines in the MWR and across the country Unfortunately most articles don t cast a favorable light on the program Many articles question the integrity of the program Such as retailers who pay 50 cents cash for 1 in benefits off a person card Clients who sell their cards on Craigslist Employees who create fictitious cases for profit In addition there are articles that attack program rules am sure you have all heard of Michigan s Lottery winner Or the common tale of all the Cadillac drivers who are on SNAP These are frustrating headlines when you know what 1000s of workers like you do in the Midwest Region and around the country 11 999r 3891914 boosted by SNAP Sassi We are about to take a look at some performance statistics on the payment error rate and negative error rate but behind those numbers are faces We must not forget we are putting healthy food within reach for so many in our communities All of us have a critical impact on the lives of people children the elderly those who cannot work those who cannot find work and those trying their best to make ends meet 13 National Payment Error Rate FY 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2000 Here is a look at the National Error Rate for the last 10 years or so
25. Command line and press lt ENTER gt 2 Place the cursor on the desired code displayed and press lt ENTER gt Submenus Submenus contain lists of screens related to a specific person case function or category They may also contain other Menu screens They may contain Case based or Person based screens Person Based MCIZ Menus PEME Person Menu CHME Child Menu CPME CPMenu NCME NCP Menu Case Based Case Menus CAMM Case Management Menu CAME Case Activity Menu Function Based Menus ENME Enforcement Menu LEME Legal Menu LOME Locate Menu Category Based Menus DEFM Default Flow Menu FIME Financial Menu 6 PRISM Basics for Financial Workers 9 26 2011 MFWCAA Copy of the Main Menu MAIN VV4FMAA01 PRISM In PWQQ60 via QOT4 H68 PWCSTO1 01 12 11 Main Menu 2 43 PM Code Description Code Description CAMM Case Management Menu DEFM Default Flow Menu DOGM Document Generation Menu ENME Enforcement Menu FIME Financial Menu LEME Legal Menu LOME Locate Menu lt j nn REPM Referral Program Menu XRME Cross Reference Menu Select PEME to go to Submenu Level 1 Direct Command MAIN Fl Help F2 Quit F13 TRBL F18 Main F19 Glob Copy of a Submenu Level 1 PEME Person Menu VAFZALO1 PRISM In PWQQ60 via QOT4 UM28 PWCSTO1 01 10 08 Person Menu 2 38 PM Code Description Code Description CHME Child Menu CPME CP Menu Select NCME to go to Submenu Level 2 PAEA Participant
26. Disbursement Details VAFFEVOL PRISM In PWOO60 via QOTA N57 PWCSTO1 01 12 11 Check By Payee List 5 02 PM Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Issue Disbursement Check Return Act Date Check Nbr Amount Type Excpt Stat Reason Source S 09 16 10 N191010945 178 24 MUL CAS End of Data MCI 0000000435 From Date 01 12 2011 To Date 01 01 1995 Direct Command CHPL Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F9 Print F13 TRBL F18 Main F19 Glob F21 Asc 18 PRISM Basics for Financial Workers 9 26 2011 MFWCAA CHPL Check Disbursement Detail VUFFEWOI1 PRISM In PWOQ60 via QOTA UJ94 PWCSTO1 01 12 11 Check Disbursement Detail 9 38 AM MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Check Nbr N191010945 Check Amt i 178 24 Bank Ref Nbr Issue Date 09 16 10 Check Status CAS County Fee Total Payee KAREN L CROW Foster Care Total c o H Address 101 MINNESOTA AVE City AITKIN 2 St MN Zip 56431 Disbrs Disbrs Treasury Receipt Nbr Type NC PT Amt Nbr 100915 000001 000 001 021 02 PCN 180 04 100915 000001 000 001 021 02 SMD 1 80 0000000435 01 End of Data Direct Command CHPL Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F9 Print F13 TRBL F18 Main F19 Glob Disbursement Type Code Where the money went PAN P
27. Ext Agency Cross Ref PESE Person Search Direct Command PEME Fl Help F2 Quit F3 Retrn F4 Prev F13 TRBL F18 Main F19 Glob PRISM Basics for Financial Workers MFWCAA 9 26 2011 7 Copy of a Submenu Level 2 NCME NCP Menu VAFZALO1 PRISM In PWQQ60 via QQT4 UM28 PWCSTO1 01 10 08 NCP Menu 2 41 PM Code Description Code Description NCDE NCP Demographics NCLM NCP List Menu NCQW NCP Quarterly Wage NCSU NCP Summary NCUI NCP UI Claims Browse Select NCDM to go to Submenu Level 3 Direct Command NCME Fl Help F2 Quit F3 Retrn F4 Prev F13 TRBL F18 Main F19 Glob Submenu Level 3 NCDM NCP Detail Menu V4FMAA01 PRISM In PWQQ60 via QQT4 U641 PWCST14 01 10 08 NCP Detail Menu 10 57 AM Code Description Code Description NCAD NCP Asset Detail NCDD NCP Address Detail NCID NCP Income Detail Select NCDD to go to NCP Address Detail NCKD NCP Insurance Coverage Detail NCPD NCP Insurance Policy Detail NCSD NCP Alias Detail Direct Command NCDM Fl Help F2 Quit F13 TRBL F18 Main F19 Glob 8 PRISM Basics for Financial Workers 9 26 2011 MFWCAA Action Field Code Definitions Action Code Action Field Code Description B The Browse action is used to display a number of records on the screen at one time Browsing on a Detail screen takes you to the corresponding List screen to view the list of items that can be displayed or modi
28. FSETABAWD waiver Verify and allow the following IF an applicant recipient wants a deduction from their income Housing costs Verify at application and recertification in order to allow the expense as a deduction Do NOT allow the housing cost as a deduction if it is NOT verified Do not close FS due to failure to provide the verification Verify changes whenever they occur If a change which is not verified decreases benefits budget the change and verify at recertification If a change which is not verified increases benefits do not budget the change NOTE Use of the standard utility allowance s does not need to be verified unless there is inconsistent information See 0010 15 Verifications Inconsistent Information e Property taxes and property insurance Verify property taxes and property insurance when the unit indicates that there are other expenses in the escrow account that are not allowable housing expenses See 0018 15 Shelter Deductions e Some medical expenses in order to allow the expenses as a deduction See 0018 12 Medical Deductions for when you can allow the expenses and when to require verification e Theamount of a court ordered child support obligation and the amount of child support actually paid to another household in order to allow the support as a deduction See 0018 33 Child and Spousal Support Deductions Pay stubs with child support deduction Verify the following if applicable to the FS case
29. Pass Net income Pass Lump sum Pass Cooperation Pars Reasonable efforts to finakze perm planc Pass Reasonable efforts to finalize perm plan 9 6 2011 Student status Graduation Deprivation factor Continued absence Next MAXIS review 3 1 2012 Supervising agency County social services Tiie IV E FC maint agreement ettective Tele IV E FC meint agreement end Corrections umbrella county m Logged On GAI SSIS_DATA am NUM 9 12 2011 80020 AM 45 6 Month Maintenance Reimbursement Certification MAXIS records the child s maintenance reimbursement eligibility criteria SSIS determines the facility s IV E status 46 Reasons to Submit to MAXIS 01 Change from voluntary to court ordered 02 Discharge from care cont placement ends 03 Send BI or RE dates 04 Send corrected data 05 Reimbursement review 06 Initial referral 07 Withdraw previous submission 08 Change supervising agency 09 Send foster care extension information 48 How to Submit to MAXIS 1 Enter necessary information Court Actions end Continuous Placement etc 2 Create review amp update existing Eligibility and Reimbursability Worksheets 3 Complete a new IV E Submission select appropriate reason for new submission Access the Action Menu amp select Submit to MAXIS 49 Submit to MAXIS IV E Submission Action Menu 2 Cancel Submit to MAXIS 50 QUESTI
30. Suspension is automated in the same manner as for other cash programs If all tests except INCOME are passed the suspension choice is given to the worker in a pop up window The choice is offered only 2 months in a row Page 8 Notices Client notices are required at the time of initial approval change in the amount of income contribution required and closing of GRH Vendor notices are required for the above changes as well as for rate changes and vendoring changes IN MAXIS Notices are automated based on ELIG approvals for openings closings suspensions auto medical changes client contribution changes rate changes etc All vendors included in the version that receives a notice will each receive an identical copy of the notice Claims and Recoupment Client claims result from failure to report timely and client misrepresentation Vendor claims result from changes that were not reflected in the GRH payment due to using the pre payment option IN MAXIS No claims functionality is available for GRH Processing claims against the GRH settings continues to be county collection forwarded to DHS Financial Management Client claims must be recorded and held locally Page 9 Top Ten GRH Tips 10 What you see may not be When you are viewing prior approvals note the footer month you are in and the approval date Don t assume that payment has been released when you are viewing an approval done with a 20 pre post pay code Pay can only be re
31. a The rate of payment for respite care for an adult foster care resident eligible for only group residential housing shall be based on the current monthly group residential housing base room and board rate and the current maximum monthly group residential housing difficulty of care rate b The rate of payment for respite care for an adult foster care resident eligible for This program was designed to provide respite payments to family adult foster care providers to that they could afford time away from their home It was implemented as a two year pilot and not renewed 28 alternative care funds shall be based on the resident s alternative care foster care rate c The rate of payment for respite care for an adult foster care resident eligible for Medicaid home and community based services waiver funds shall be based on the group residential housing base room and board rate d The total amount available to pay for respite care for a family adult foster care provider shall be based on the number of residents currently served in the foster care home Respite care must be paid for on a per diem basis and for a full day Subd 4 Private pay residents Payment for respite care for private pay foster care residents must be arranged between the provider and the resident or the resident s family 2561 08 COUNTY SHARE FOR CERTAIN NURSING FACILITY STAYS Beginning July 1 2004 if group residential housi
32. ago The county agency already had received verification of the job covering the same months as the IEVS match Rarely used this action code would apply if a systems error is made in the IEVS matches referred to county agencies for follow up Use this code only if instructed by DHS Example Due to a systems error targeting parameters are incorrectly applied Since the match should not have appeared follow up is not necessary Use when you determine through the verification process that the client should not have had an IEVS match that the person s SSN was used in error and another person received the income Example An employer transposed the SSN when reporting the income or another person used the client s SSN Use in rare instances when you have exhausted all means to verify the IEVS match information Example The employer has gone out of business and records are no longer available or the payer of the income has no record of the client Use when the match information is new information that has been verified but you have determined that there is no effect on eligibility Example When an MA IEVS match was verified it was determined there was unreported income However the income did not affect eligibility since the person was still under the income limit Use only when no other action code applies 1111 68 08 Bulletin Minnesota Department of Human Services P O Box 64941 St Paul MN 55164 09
33. amp Case notes Use this screen to view Case Activities N indicates more CAAT notes TIP Go to CAAT screen To display notes about telephone calls Case on the case tab to the bottom and type in the case tab to the Type l field and type T and press lt ENTER gt FCPM This screen may display a list of participants from other states who match MCI with Minnesota participants in the child support program NCAD amp Asset Detail This screen may list known asset information for the CP or CPAD NCP Assets included on these screens are physical assets e g MCI homes cars CPCB amp CP NCP Case Browse NCCB This screen displays all cases associated with a CP or NCP Use it to MCI select which case you d like to view COEL Court Ordered Emancipation List Displays a history of court ordered emancipation records for children on a particular case PRISM Basics for Financial Workers MFWCAA 9 26 2011 31 EMP MANUAL UPDATE TEO2 08 012 ETURNED MAIL PROCESSING EFFECTIVE DATE 08 2011 ETURN I D MAIL PROCESSING FOR CASH ASSISTANC Gl If a Cash Assistance client s mail has been returned to the agency and there is NO forwarding address take the following steps 1 Send out a Request for Contact Verification Request Form DHS 2919A to the last known address requesting the client to inform the county agency of the client s co
34. amp 86 DBo2a2xHBm I Cont plemt 01 01 2011 Authority Removal Conditions Permanency Plans Reviews Foster Care Extension il Elche Date A Cont pkmt 01 01 2011 4 C Placements Locations Absences 2 Placement 01 01 2011 C DOC Assessments C Workgroups amp Intakes Placement Gi File View Searches Logs Tools Window Help i ea en gt E QOROB AxB 4 Feb Older Ive Placement 01 01 2011 Foster Parents Changes to this placement location Bum erui Placement Location Absence Information ger Se ee eri Reason Salety stabily C Oisabiity Diegnosis Substance TA mosAM EnmDae Dr pos Rum lec date WU VOS 7 Ive Cheryl CW Assessment 0470772003 3 7 Check it no payment wil be made to ICPC receiving state the povidat Did another agence or state place this chid coutesy supervision by this county Yes N FIT NUM 9 12 2011 103012 4M Logged On QATSSIS DATAWm Sf File View Tools Window Help i zi t 3p Person Search Workgroup Search Intake Search Business Organization Search Licensed Provider LNDX Search User Activity Log User Reminders Alerts 2En 8880 MNYTD Searches The Clearing Log is only accessible to staff who have been granted specific rights in SSIS Admin Assignment Log Client Clearing Lo
35. an earlier request and it is prior to the entered application date Help Desk may be able to patch out the current pending application date gt Any time you question something that you see or don t understand and it is not on the known problem list If an immediate response is needed it s usually best to call the Help Desk gt If you d like to see an enhancement or a change made to GRH functionality This will serve as documentation of support to making a change to the system or frequency of the problem FIAT Eligibility on a case Metro Demo cases are FIATed If the case meets a condition on the known problem list In order to fail ASSETS for eligibility When instructed by the Help Desk After creating a PF11 to report a problem and then you need to approve immediately If the reporting status needs to change from NON HRF to MONTHLY VVVVVV E Mail BENE for Issuance gt If you need to issue for a period prior to the current application or the case being known to MAXIS gt If you need an issuance that is over the maximum allowed for MONY CHCK gt As instructed by the Help Desk or a response on a PF11 Contact my County Vendor person gt IfI need to issue to a facility that has been terminated or merged gt To report an address change for a facility gt To report an incorrect entry on the VND2 information ex Effective date incorrect Do A MONY CHCK gt When an approval to release pay can not be done through the n
36. at least 65 years old UNAPPROVE oO Elderly Type Person Budget GRPB Prev Approval GROSS INCOME DEDUCTIONS RS DE u ee ee ame ee General Inc Disregard 20 00 Other Unearned Inc gt Earned Inc Disregard 0 00 Earned Income HERE NEN Disregard 1 2 Earnings 0 00 Total Income 0 00 Personal Needs 79 00 Child Support Crt Ord Child Unmet Need c en COUNTABLE INCOME EW Spousal Allocation Total Deductions 111 00 Prior Inc Reduction Counted Income 0 00 Inc Unavail 1st Month ma cm Community Living Adj 12 00 BUDGET FOR AGED PERSON NOT RECEIVING SSI Budget actual gross earned and unearned income income disregards and deductions appropriate for the equivalent Social Security basis of eligibility basis using Social Security SSI methods Enter gross RSDI even if a medicare premium is being withheld The MA Buy in will be retroactive and cover all GRH months 6 Adult use if none of the above apply Budgeting is based on GA methods UNAPPROVED Adult Type Person Budget GRPB Prev Approval GROSS INCOME DEDUCTIONS ESTA os dates acti neos FS o Earned Inc Disregard Other Unearned Inc Work Expenses ar A aa Earned Income Sa Self Support Plan HE AN CREER Total Income
37. being returned assist FS client in determining a solution as to why their mail is undeliverable Use the CAF addendum as a guide for questions to ask if there are additional changes other than address Request verification as needed Inform the FS client these verifications must be returned by the end of the month in order to reinstate the case Update ADDR with new address along with any other affected STAT panels If a FS client s mail has been returned to the agency and there IS a forwarding address that is within the project area state of MN take the following steps 1 Send out a Request for Contact Verification Request Form DHS 2919A to the new address from the returned mail envelope You may include a Shelter Expense and Residence Form DHS 2952 Allow the household 10 days to respond before proceeding with a termination notice NOTE Do NOT enter a or unknown or other county codes on the ADDR panel Enter either the county address or the client s last known address The ADDR panel is used to mail notices the post office requires an address After 10 days has elapsed send a closing notice 10 days before the effective date of closing Enter code 4 Refused Failed FS Only in the Close Deny field on the STAT PACT panel Approve ineligible results in ELIG If the FS client calls contacts the county agency the following month after case closure Determine via client statement they are still in
38. family for an unlimited time period as long as the family indicates that the family member plans to return but other absent adult family members will be removed from the CCAP family after 60 days Modifications will be made to MEC to support these changes Adverse action notices will be sent to affected families and child care providers G Activity fees and nonstandard hours Effective September 3 2012 a legislative change to Minnesota Statutes section 119B 13 subdivision 1 eliminates nonstandard hour differential payments and payments for activity fees Modifications will be made to MEC to support these changes DHS will send an informational notice to families and providers about the legislative changes shortly DHS will provide further information and instructions before the effective date of the change H Absent day payment policy Effective January 1 2013 a legislative change to Minnesota Statutes section 119B 13 subdivision 7 eliminates absent day payments for LNL family child care providers and limits absent day payments to 10 days per calendar year for licensed providers and license exempt centers with no exceptions Modifications will be made to MEC to support these changes DHS will send an informational notice to families and providers about the legislative changes shortly Bulletin 1 1 68 08 September 7 2011 Page 5 I CCAP payments to child care centers that employ family members of children attending the child c
39. in Hennepin County and has had a group residential housing contract with the county since June 1996 2 operates in three separate locations a 75 bed facility a 50 bed facility and a 26 bed facility and 3 serves a chemically dependent clientele providing 24 hours per day supervision and limiting a resident s maximum length of stay to 13 months out of a consecutive 24 month period Subd 1f Supplementary service rate increases on or after July 1 2001 Until June 30 2002 the supplementary service rate for recipients of assistance under section 2561 04 who reside in a residence that is licensed by the commissioner of health as a boarding care home but is not certified for purposes of the medical assistance program may be increased by up to 32 percent of the supplementary service rate in effect for that facility on January 1 2001 The new rate shall not exceed the nonfederal share of the statewide weighted average monthly medical assistance nursing facility payment rate for case mix A in effect on January 1 2001 Subd 1g Supplementary service rate for certain facilities On or after July 1 2005 a county agency may negotiate a supplementary service rate for recipients of assistance under section 2561 04 subdivision 1 paragraph b who relocate from a homeless shelter licensed and registered prior to December 31 1996 by the Minnesota Department of Health under Facility specific non Medicaid certified Boardi
40. is not eligible for 2 months in a row for GRH payments to be made due to excess income you should close the case for the next possible month You are not able to suspend a case in a month prior to the current plus one unless the case in reinstatement or is pending 3 Let Background do the Release for you There is no need to FIAT to release pay for a post pay case Background will determine eligibility for that month and once you have an approved version a release pay code can override the code displayed If you are doing a supplement for a pre pay case the same is true Page 12 2 Change N fo a Y but don t ask why Sometimes an unapproved version will be missing the ELIG type on GRPR and will not allow you to work on the case When something like this occurs it is often due to the request on STAT TYPE not remaining set at Y for GRH Once worker updates this field the correct ELIG type should be filled UNAPPROVED Person Results GRPR Prep Approval MONT Ref Elig Elig Begin Nbr Name Member Code Status Type Date 01 LEROY MICHEL I N NOT COUNTED ELIGIBLE 06 01 99 GRH Person Test Res S PASSED APPL WTHDRWN CL REQ PASSED ASSETS PASSED PBE COOPERATION PASSED DEATH OF APPLICANT PASSED ELIG THRU OTHR PG PASSED ELIG TYPE m PASSED FAIL TO FILE PASSED INCOME PASSED PLACEMENT PASSED SETTING PASSED STATE RESIDENCE PASSED VERIFICATION
41. less than the standards specified by section 256D 08 and the individual s countable income as determined under sections 256D 01 to 256D 21 less the medical assistance personal needs allowance under section 256B 35 is less than the monthly rate specified in the county agency s agreement with the provider of group residential housing in which the individual resides Subd 1a County approval A county agency may not approve a group residential housing payment for an individual in any setting with a rate in excess of the MSA equivalent rate for more than 30 days in a calendar year unless the county agency has developed or approved a plan for the individual which specifies that 1 the individual has an illness or incapacity which prevents the person from living independently in the community and 2 the individual s illness or incapacity requires the services which are available in When home and community based waiver eligibility is contingent upon a spend down GRH disregards the income provided to a community spouse by the waiver recipient MA determines the spend down amount either using a Special Income Standard SIS or the community standard Either method leaves a client 935 in cash which makes them ineligible for GRH The client has the equivalent of the GRH rate plus personal needs The GA eligibility criteria that is used to provide non SSI eligible individuals GRH All clients placed in a GRH setting that
42. needed Step 1 Sending a Difference Notice to the Client Go to REPT IEVC Press enter Income Verifications To Do IEVC appears Place U update next to the match Press enter Verification Log Update IULA appears Verification Log Update IULA _ 1 DHS Desktop DHS Desktop BlueZone Mainframe Display File Edit Session Options Transfer Yew Script Help Panel LJ S z aT a Connection B DHS Desktop v 2 e riod LEM oun Programs je A30 VERIFY A30 333080691 BENDEX UNEA AMOUNT NOT EQUAL BENDEX AMOUNT 563 40 NOT EQUAL MAXIS 0 00 Star Deadlir Used Complete MMM MMM A UEM SR FRE EB 000 INFC Case Nbi Month 11 Command NOCET PWBAS65 User PWRTG35 S1 Ready 1 64812817 Al4T O02 8 13 26 41 04 06 2011 NUM 035156 12 046 Step 2 Recording Time Spent to Resolve the Match e Press PFA to enter case notes on actions taken to resolve the match e Enter Y yes to send the Difference Notice NOTE This generates a notice to the client informing them of the match and or discrepancy The client may or may not respond within the ten days allowed Whether the client respons or not you must go back and record certain information e Enter the MMM number of minutes spent resolving the match so far e Pressenter The Income Verifications To Do IEVC panel appears Step 3 Adding Comments to the Difference Notice The notice sent from MAXIS is not specific in the types of veri
43. or older who meets the definition of family and is a full time high school or post secondary student may be considered a dependent member of the family if 50 percent or more of the adult student s support is provided by the parents stepparents guardians and their spouses or eligible relative caregivers and their spouses residing in the same household To include the adult student as part of the CCAP family the family must verify e The adult dependent s student status e That the family provides 50 percent or more of the student s support e All other eligibility factors required for members of the CCAP family If proof is not available despite the efforts of you and the client obtain signed statement from the client attesting to the correctness of the information For the purpose of obtaining verification information reported on the application or redetermination does not qualify as a proof B MAXIS Coding County Agencies must consider the following guidelines when using MAXIS coding as verification for CCAP e If verification is coded as received in MAXIS but documentation does not appear in the CCAP file the child care worker must contact the MAXIS worker and do ONE of the following o Confirm that verification exists in the MAXIS file and case note when and how MAXIS documentation was used to establish eligibility for CCAP or o Request a copy of the documentation for the CCAP file e If itis discovered that the MAXIS file does n
44. services benefits contact your agency s ADA coordinator 60 01 1000 81 TSS Help Desk Survival Guide i 2011 Y Useful Phone Numbers and Links TSS Help Desk 651 431 4100 1 800 383 7987 1 651 431 7419 Fax MMIS User Services 651 431 3930 Press 1 1 800 366 7894 Press 1 SSIS Help Desk 651 431 4801 Child Support Help Desk 651 296 8086 1 800 657 3511 MinnesotaCare 651 297 3862 1 800 657 3672 Provider Call Center 651 431 2700 1 800 366 5411 Recipient Help Desk 651 431 2670 1 800 657 3739 MEC Provider 1099 Phone line 651 431 4102 1 888 345 2573 Work Force One Help Desk 651 355 0500 for password reset ONLY Submit all other requests to System Information Repository SIR https www dhssir cty dhs state mn us CountyLink http www dhs state mn us countylink PolicyQuest http www dhs state mn us PQsearch HealthQuest http www dhs state mn us id 007912 Manuals Policy amp System http www dhs state mn us id 007910 TrainLink Income Maintenance News http www dhs state mn us id 007131 State of Minnesota NorthStar www state mn us USPS Zip Code Lookup http zip4 usps com zip4 welcome jsp eDocs Help Desk DHS eDocs Helpdesk state mn us http www deed state mn us mnwfl ticket html Public Assistance Verification 651 431 4001 MFWCAA Conference 2011 9 KSA 9 KSA e 9 e e e 9
45. support for SNAP We need to ensure it is well administered to elicit the trust and confidence of taxpayers Congress as well as the customers we serve Customers should get the benefits for which they are entitled It is a quality of life issue Kids don t have to go to bed hungry Families may be able to pay their rent and utilities Customers get the medical attention they need It is a hallmark of our professionalism Even if it isn t in your own pocket it would help the department and our customers On the flipside States may incur a hefty liability or fiscal sanction for poor performance on active cases 20 TUM Policy incorrectly applied Wi Eatned income Shelter expenses ASE composition geb Now for the skinny on errors First the causes and then what you can do to avoid them These are what we typically see across the country and in fact what MN has found as well These are the infamous agency error reasons 21 BELL TUB MES Some client errors may be intentional but most can be traced back to client confusion or unfamiliarity with the program and its rules especially now with so many first time applicants Thus it is critical to take the time to explain rights and responsibilities And the consequences 22 Marcascusinotidentitied and or processed for expedited SNAP correctly sa full days is not allowed for clients Into return necessary verifications The review of n
46. the provider completes the training and becomes authorized For providers that submit registration packets November 1 or later payments will only be made retroactively to the date the training was completed Families should be notified that they may choose another provider while they are waiting for a LNL provider to take the courses and receive approval Use the following examples to make decisions about registering providers as of November 1 2011 Example 1 Prior to 11 01 2011 an LNL provider completes and returns all of the following documents which are currently required for registration e Legal Nonlicensed Provider Registration and Acknowledgement DHS 5192 e CCAP Authorization for Release of Background Study DHS 5193 e Acopy of the provider s written payment policies e W 9 Request for Taxpayer Information However the county is unable to approve the registration because the background study is pending In this case the First Aid and CPR training requirement does not need to be met When notification is received that the provider passed their background check approve the registration retroactively Example 2 Prior to 11 01 2011 an LNL provider completes and returns some documents currently required for registration However the provider fails to return the CCAP Authorization for Release of Background Study DHS 5193 and a written copy of their billing practices In this case the First Aid and CPR training requirement mu
47. the project area state of MN and that other eligibility factors are the same Ask the FS client what type of utilities they are now responsible for and allow the applicable utility deduction for the FS budget Send the FS client Shelter Expense and Residence Form DHS 2952 but inform the client a housing cost rent mortgage will not be allowed until it is verified Moving within the project area state of MN is not a break in eligibility so the break in service waiver does not apply Reinstate the case Use the 1st of the month as the date entered on the REIN panel You do not have to wait until the shelter verification form is returned to reinstate the case Allow utilities but not housing costs Use the CAF addendum as a guide for questions to ask if there are additional changes other than address Request verification as needed Inform the FS client these verifications must be returned by the end of the month in order to reinstate the case Update ADDR with the new address along with any other affected STAT panels If a FS client s mail has been returned to the agency and there IS a forwarding address that is out of state take the following steps 1 Send out a Request for Contact Verification Request Form DHS 2919A to the new address from the returned mail envelope and follow the procedure in CM 0026 12 09 Adequate Notice 2 If the FS client calls contacts the county agency inform the client that the agen
48. through MONY CHCK Metro Demo Cases The supportive housing demonstration project added to the GRH statue in 1995 has unusual budgeting provisions Because the project is expected to continue to change budgeting and is limited to serving 190 individuals no special budget was made for these cases To process Metro Demo cases use FIAT reason code 13 Metro Demo Countable net income for these cases is done off the system and entered in FIAT Special budgeting provisions of the project include using SSI income disregards and deductions for cases that would otherwise use GA income standards and methods Demo participants who are not aged blind or disabled by SSA definition will be Adult ELIG Type in GRH ELIG e ADULT BUDGET PROVISIONS the Earned Income Disregard field on the person income budget is not limited to the GA standard when the correct FIAT reason code is used Also the GA self support plan is not available to Demo participants in Metro Demo FIAT Page 14 e SECTION 8 HOUSING CASES if the client has a Section 8 housing subsidy and has countable net income less than 737 Rate 1 enter the Fair Market Rent Value as the Net Income amount The reason for this workaround is that when Section 8 pays GRH will not subsidize the Room and board only portion of the rate Only the service costs are payable for these cases e VND2 PANEL PROVISIONS an exception was made to the licensing rule for this demo so the sites will have no DHS or Heal
49. to an invalid negative action will be back in your office applying for benefits in a very short amount of time or will request a fair hearing or both Back in 2009 the National Payment Accuracy Work Group conducted a special review on invalid negatives in 5 of the largest States in the country We found that in at least one State 55 percent of those cases that were subject to an invalid negative action during the six month sample period were receiving benefits within six months of that invalid negative action and half of those were approved within the first two months following the invalid negative action So what does that mean That invalid negative actions are a strain on your time and truly impact your workload 25 Encourage Clients to return iverifications earlier than the Some actions can minimize errors as well as enhance performance in other areas such as application timeliness recert timeliness customer service and overall workload management 26 ions you can take to minimize errors pous performance 27 1 D WM 28 LI embrace trainings and case reading results identity and share best 1 practices WM M Wa Participate in improvement 29 ll Buch with their passion N u re passionate about what A sSyou do then you re going to ibe looking for everything you can to get better at it Jack Canfield 30 31 With each of you on board we will conti
50. via QOTA YI54 PWJJBO2 01 13 11 NCP Alias Detail 11 22 AM Action A B C D M N P b MCI 0000001309 Seq MCI Name SSN DOB Sex Race of Cases This Person Alias Type Alias Name Last First MI Suff SSN EVS Response Code Date Source As Of Direct Command NCSD Fl Help F2 Quit F3 Retrn F4 Prev F13 TRBL F18 Main F19 Glob F20 Audit PRISM Basics for Financial Workers MFWCAA 9 26 2011 25 NCSD NCP Alias List VUFXANOL1 PRISM In PWQO60 via QOTA YI54 PWJJBO2 01 13 11 Alias List 11 26 AM MCI 0000001309 Name BASS JOHN SSN 443 02 6543 DOB 06 22 77 Gender M Number of Cases 1 As of Last Name First Name Middle Name SSN EVS Type 11 14 10 BASS NATHAN KNOWN ALT 01 05 11 BASS JACK KNOWN ALT 01 03 11 BASS JONATHAN LEGAL NAME End of Data MCI 0000001309 As of Date 01 13 2011 Direct Command NCSD Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F13 TRBL F18 Main F19 Glob Position cursor or enter screen value to select GCSC Good Cause Safety Concerns Type a D to display in the action field type the Case number and press lt ENTER gt V4FKCRO1 PRISM In PWQQ60 via QQT4 Y554 PWJJBO2 01 13 11 Good Cause Safety Concerns 1 53 PM Action A B C D M N Case Worker 001CS002 Stat OPN Func EN CP Name CROW KAREN L Prog MNC NCP Name CROW FRED A File Loc 0000000435 01
51. when last on GRH If worker selected this field the GRH vendor would receive a copy of the memo being sent which may not be the current facility the client is at Prior Income Reduction Fields If the prior income reduction field is valued on a UNEA screen for an income type other than SSI the amount is not coming over to the budget if client is SSI budgeted Worker can either enter the reduction on the SSI UNEA screen and case note or FIAT and case note Page 15 10 11 FIATing on GRSM If worker FIATS on this screen for an SSI budgeted case and then approves the version when viewing the approved version the 12 Community Living Adjustment is not displaying in the approved version nor is it reflected in the notice The budget is determined correctly however If you need to FIAT a SSI budget be sure that you do it from the initial GRPR Screen DWP cases not receiving the MFIP budget type If you have a case where person 01 is active on DWP you should receiveg the MFIP budget type You will need to FIAT to get the correct budget Page 16 When Should Do That Call the Help Desk or PF11 gt When an approval to release pay can t be done due to the edit APPROVAL OF A PAST MONTH NOT ALLOWED This edit is given when the most recent approved version for that footer month was approved to suspend and now the month is over The case will need a patch by technical staff in order to proceed gt A GRH case is pending but you have found
52. 00 a month Representative Payee Services e Allowed for MSA participants living In GRH nursing homes or RTC as well as those living in the community e MSA allows a recurring special need payment of up to 10 of a client s gross income or 25 whichever is less to pay for representative payee services e Complete the STAT ALTP panel Shelter Special Need Allowance e A recurring special need payment currently 200 for clients whose shelter costs exceed 40 of the unit s income e To be eligible for this allowance an applicant or participant must meet all of the requirements found in CM 0023 24 Restaurant Meals e Added to the assistance standard e Add 68 to the monthly assistance standard for a client who was receiving a restaurant meal allowance on 6 1 90 and who eats at least 2 meals a day in a restaurant Issued through MONY CHCK Home Repairs e See CM 0023 06 for the conditions that must be met in order to issue this payment Household Furnishings and Appliances e Limited to once in a 3 year period does not apply if the request is due to damage loss normal wear and tear or theft e See CM 0023 09 for a list of the covered items and maximum payments allowed MFWCAA 2011 Adult Cash GA MSA 10 03 11 e 0000 e 0000 GA Basis of Eligibility Terms Unemployable Must have been assessed by a vocational specialist Must have been determined to be unemployable The person must apply for SSI Reassess eligibility at leas
53. 1 2007 a county agency shall negotiate a supplemental service rate in addition to the rate specified in subdivision 1 not to exceed 700 per month or the existing monthly rate whichever is higher including any legislatively authorized inflationary adjustments for a group residential housing provider that operates two ten bed facilities one located in Hennepin County and one located in Ramsey County which provide community support and serve the mental health needs of individuals who have chronically lived unsheltered providing 24 hour per day supervision b An individual who has lived in one of the facilities under paragraph a who is being transitioned to independent living as part of the program plan continues to be eligible for group residential housing and the supplemental service rate negotiated with the county under paragraph a Subd In Supplemental rate Mahnomen County Notwithstanding the provisions of this section for the rate period July 1 2010 to Provides a higher GRH Supplementary Service Rate for the two People Inc safe haven settings in Minneapolis and St Paul Provides a higher GRH Supplementary 22 June 30 2011 a county agency shall negotiate a supplemental service rate in addition to the rate specified in subdivision 1 not to exceed 753 per month or the existing rate including any legislative authorized inflationary adjustments for a group residential provider locate
54. 2 Obsolete language Compliance with the MOE with Social Security Legislative direction to develop the Food Stamp reimbursement project for GRH 24 nondedicated revenue to the general fund Subd 8 State participation For a resident of a group residence who is eligible under section 2561 04 subdivision 1 paragraph b state participation in the group residential housing payment is determined according to section 256D 03 subdivision 2 For a resident of a group residence who is eligible under section 2561 04 subdivision 1 paragraph a state participation in the group residential housing rate is determined according to section 256D 36 Subd 9 Repealed 1Sp 1993 c 1 art 8 s 29 Subd 10 Repealed 1Sp1993 c 1 art 8 s 29 2561 06 PAYMENT METHODS Subdivision 1 Monthly payments Monthly payments made on an individual s behalf for group residential housing must be issued as a voucher or vendor payment Subd 2 Time of payment A county agency may make payments to a group residence in advance for an individual whose stay in the group residence is expected to last beyond the calendar month for which the payment is made and who does not expect to receive countable earned income during the month for which the payment is made Group residential housing payments made by a county agency on behalf of an individual who is not expected to remain in the group residence beyond the month f
55. 30 6 Month Maintenance Reimbursement Certification on MAKIS Ongoing Eligibility MAXIS Reimbursement Certification Best practice 6 month intervals Reimbursement criteria Age MFIP DWP RE to finalize permanency SSIS should submit data timely to ensure continued reimbursement eligibility Use SSIS MAXIS Interface 32 Ongoing Eligibility SSIS As soon as new IV E data is available 1 2 3 Update IV E Eligibility Submission Worksheet as needed Create a New IV E Reimbursability Submission Worksheet Create a New IV E Submission with submit reason as Reimbursability review Access the Action menu and select Submit to MAXIS 33 IV E Reimbursability Submission Worksheet Tools Window Help eg Q O m 6 1 B o 4 Feb Older ive C Court Actions C Permanency C DOC Assessments C Workgroups amp Intakes 4 C Cent Eigb ty Log C IV E Eigb ty C IME Reimbursabilty 4 C IVE Elob ty Submission Worksheet fi 1V E Eigb ty Submission Worksheet 4 C IVE Reimbursabilty Submission Worksheet 4C ve Kg Submitted 02 28 2011 C Health Care Eligib ty from MMIS CJ Supplemental Heath Care C Fiscal Details CJ Special Studies m Logged On QA1 SSIS_DATA kim gt Alx alias Cent Feb Older ive DOBR 2 1 1993 Continuous placement 0170172011 to present Cont Placement 192044697 Supervising agency County social services Effective dates Corrections umbre
56. 41 e U UM OF INTEREST TO e County Directors Child Care Assistance e Social Services Supervisors and sat Program Modifications e County Child Care Administrative Enacted by the 2011 Contacts and Client n Access Contacts Leg IS at u re e Child Care Resource and Referral Agencies f e Employment Service Providers TOPIC e Tribal Representatives Overview of the 2011 Child Care Assistance Program legislation PURPOSE Inform county agencies employment and training service ACTION DUE DATE providers child care resource and referral agencies and tribal social service agencies of program and policy modifications Please read and implement enacted by the 2011 legislature according to the date of change CONTACT Contact your CCAP Technical liaison or submit your question through PolicyQuest EXPIRATION DATE CCAP Technical Liaisons Minnesota Department of Human Services September 7 2013 P O Box 64951 St Paul MN 55164 0951 SIGNED ERIN SULLIVAN SUTTON Assistant Commissioner Children and Family Services Bulletin 1 1 68 08 September 7 2011 Page 2 I Introduction The results of the 2011 legislative special session include policy related statutory changes affecting the Child Care Assistance Program CCAP This bulletin provides relevant information on statutory changes to counties tribes and other agencies that administer CCAP and to Child Care Resource and Referral agencies Some of the cha
57. 473 10 02 10 000003 038 02 SMD 1 80 000000043501 0000000473 End of Data Direct Command DDPL Fl Help F2 Quit F3 Retrn F7 Up F8 Down F13 TRBL F18 Main F19 Glob 20 PRISM Basics for Financial Workers 9 26 2011 MFWCAA NCQW Quarterly Wage Browse Type the MCI number and D in the action field and press ENTER to display V4FLIBO1 PRISM In PWQQ60 via QOTA Y879 PWCSTO1 01 10 11 Quarterly Wage Browse 9 34 AM Name SIAMESE GUS W SSN 475 70 0001 DOB 03 25 71 Gender M Number of Cases 1 Actn Qtr Date SRC Name Employer Name Revw D 04 01 2010 FCR SIAMESE GUS JACK S ROOFING amp INSTAL _ 07 01 2010 FCR SIAMESE GUS PETE S CONSTRUCTION u 01 01 2010 FCR SIAMESE GUS RON WEBER amp ASSOC OF NE Ind of Data MCI 0000001968 State EIN FEIN Direct Command NCQW Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F13 TRBL F18 Main F19 Glob NCQW Quarterly Wage Detail VUFLINO1 PRISM In PWQQ60 via QQT4 Y879 PWCSTO1 01 10 11 Quarterly Wage Detail 9 38 AM MCI 0000001968 Name SIAMESE GUS W SSN 475 70 0001 DOB 03 25 71 Number of Cases 1 LAST SIAMESE FIRST GUS MI W SSN 475 70 0001 Src FCR St 33 Fed Agency DOD Employer JACK S ROOFING amp INSTALLATION FEIN 341546859 Addr HIGHWAY 93 S Owner Operator Ind CONCORD NH 03331 1234 Cntry CD Cntry N
58. 94 10 96 FY 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2000 And here is a look at the National NER The negative error rate is the percentage of households whose SNAP benefits were denied closed or suspended incorrectly Invalid negative actions point to a problem with program access IN In 2008 the NER hit its high poit e than one yrs impede the very mission of pi utti ng 17 FY 2001 2000 Minnesota Negative Error Rate 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 18 TowWimanyicdses does the ative Error Rate K Minnesota NER 2 927 Cases Any guess how many incorrectly denied or terminated cases the 8 43 NER represents The Official NER for FY10 of 8 4396 translates into about 898 000 cases that were denied or terminated incorrectly FY10 average monthly negatives 887 345 12 10 648 140 annual negative cases 8 4396 897 638 MN s Official NER for FY10 of 8 16 translates into nearly 24 000 cases that were denied or terminated incorrectly FY10 average monthly negatives 24 333 12 291 996 annual negative cases 8 16 23 827 19 Elicits confidence in the program Reflects good customer Ay service N Shows pride in our individual and departmental erformance e May qualify your State for a high performance bonus payment Here are a few more reasons that low error rates are important Higher error rates erode
59. AID ARREARS NPA CP OSN OSN OUT OF STATE NPA CP PRISM Basics for Financial Workers MFWCAA 9 26 2011 19 DDPL Direct Deposit by Payee list Type the MCI number and D in the action field and press ENTER to display Next type S in the action field and press ENTER to display the Direct Deposit Disbursement Detail VAFFQGO1 PRISM In PWQQ60 via QOTA N57 PWCSTO1 01 12 11 Direct Deposit by Payee list 5 04 PM Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Direct Deposit File Status Returns Actn Issued Id Amount Status Date Orig Date B 10 04 10 A 178 24 SNT 10 04 10 E 10 13 10 A 178 26 SNT 10 13 10 _ 11 02 10 A 180 04 SNT 11 02 10 _ 11 10 10 A 155 04 SNT 11 10 10 u 12 02 10 A 180 04 SNT 12 02 10 _ 12 08 10 A 180 04 SNT 12 08 10 _ 12 22 10 A 180 04 SNT 12 22 10 End of Data MCI 0000000435 Date Issued From 01 01 1995 Date Issued To 01 12 2011 Direct Command DDPL Fl Help F2 Quit F3 Retrn F7 Up F8 Down F9 Print F13 TRBL F18 Main F19 Glob F21 Dsc DDPL Direct Deposit Disbursement Detail VUFFRNO1 PRISM In PWQQ60 via QQT4 UP55 PWCSTO1 01 12 11 Direct Deposit Disbursement Detail 10 31 AM MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Date Open Id Nbr Nbr Disbursement Amount Id Batch Batch Pmt Rcpt Type Excpt Disbrs Payor 10 02 10 000003 038 02 PCN 180 04 0000000
60. C 13 05 25 2011 B 03 01 2010 14 Y 01 01 2010 80 01 05 25 2011 01 04 2010 13 Y 01 01 2010 13C 02 05 05 2011 B 02 03 2009 12 Y 01 01 2008 03 01 08 17 2009 _ 01 05 2009 11 Y 01 01 2008 03 01 08 17 2008 09 02 2008 10 Y 01 01 2008 UK 30 08 17 2008 07 02 2008 09 Y 01 01 2008 82C 08 08 17 2008 _ 03 04 2008 08 Y 01 01 2008 82C 13 02 18 2008 _ 02 01 2008 07 Y 01 01 2008 82C 01 02 18 2008 B 11 06 2007 06 Y 01 01 2001 UK 30 10 10 2007 10 02 2007 05 Y 01 01 2001 05 01 10 10 2007 MCI 0014212345 Source DOC Reviewed Y N _ Direct Command DOLR Fl Help F2 Quit F3 Retrn F7 Up F8 Down F13 TRBL F18 Main F19 Glob PRISM Basics for Financial Workers MFWCAA 9 26 2011 27 DOLR Detail panel one displays incarceration information VUFLFRO1 PRISM E04 PWJJBO2 09 01 11 Dept of Corrections DOC Locate Review 1 more Action C D u DOC Information Reviewed N MCI 0014212345 Name CROW DUSTIN J SSN 470 78 1256 DOB 08 28 76 Gender M Number of Cases 2 ID Control Seq Nbr 01 Last Modified 02 01 2007 MCI 0014212345 Name CROW DUSTIN JOE Offender Id 222022 SSN 470 78 1256 DOB 08 18 1972 Gender M Marital Status 10 Legal Name Race W Nbr Dependents O0 Drivers Lic C528000627915 State MN Military ID Branch Admit Date 4 Current Status 13 Current Location 62C Facility ID 99 Work Code Work Date 01 01 1999 DOC Caseworker Phone Emergency Contact Name Type Address Telephone D
61. CID NCP Income Detail SUOD Support Order Detail CP Address Detail CPDD VAFKCCO1 PRISM In PWQQ60 via QQT4 4 C81 PWCSTO1 01 13 11 2 36 PM MCI 0000000435 Type M MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Home Phone Alt Phone Ext Cell Phone Effective Date 01 01 2011 Address Known Y Care Of Addr 220 3RD ST NW City AITKIN St MN Zip 56431 Cntry USA Ver 01 03 2011 By Src MAX Postal Response Direct Command CPDD Fl Help F2 Quit F3 Retrn F4 Prev F13 TRBL F18 Main F19 Glob F20 Audit Address 0000000435 M displayed effective for 01 01 11 PRISM Basics for Financial Workers MFWCAA 9 26 2011 13 PRISM Screens PESE Person Search Screen Use to look up a person s MCI and case s on PRISM V4FCPS06 PRISM In PWQO60 via 01 11 11 Person Search Last name First Name Middle Name Name Suffix Gender _ DOB Age Range SEN EEE Moz 00007 Search Phon Search CSES Participants N QQT4 412 PWCST01 1 39 PM Start End etic N Alias N Selected Person Last Name First Name Middle Name Suff DOB Direct Command SSN Fl Help F2 Quit F3 Retrn F4 Prev F6 Clear F13 TRBL F18 Main F19 Glob Type PESE on the direct command line and press lt ENTER gt Use the following steps to look up a person and their case s on PRISM 1 Type the i
62. Cash GA MSA 10 03 11 State Medical Review Team SMRT documentation e Referrals o Refer cases to SMRT o Attach documentation o Sendto SMRT e Forms amp Documentation o SMRT Referral for Disability Determination DHS 6123 o Authorization to Disclose Information for Disability Determination DHS 6124 o SMRT Adult Disability Worksheet DHS 6125 o Process Submit Keep Send Check e Decision amp Review Resources SMRT Hotline 651 431 2493 or 1 800 235 7396 DHS 6349A ENG SMRT Documentation Requirements TE02 07 369 SMRT Referral Documentation CM 0012 15 06 State Medical Review Team CM 0010 18 05 Verifying Disability Incapacity Cash CM 0012 15 Incapacity and Disability Determinations CM 0012 15 06 03 SMRT Specific Program Requirements Bulletin 10 21 08 2009 Legislative Changes to the State Medical Review Team SMRT Disability Determination Process MFWCAA 2011 Adult Cash GA MSA 10 03 11 Sending SMRT Referrals Sendon DISK in TIFF format Mail referrals to DHS Purchase and Delivery Systems Attn SMRT P O Box 64984 St Paul MN 55164 0984 Faxreferrals to 651 431 7461 E Mail E Mail Submission Process for SMRT Referrals All submissions must be in the following format One person per file e Multipage format not individual documents e Arranged in a portrait orientation not sideways or upside down Inthe following order 1 Referral DHS 6123 2 Authoriza
63. Cash GA MSA 10 03 11 Who What When Why Interim Assistance Agreements Clients applicants that may potentially be eligible for benefits from another program An agreement between the state and or county and the client to repay benefits if money is received from another program a condition of eligibility for GA MSA or GRH Whenever there is the possibility that clients applicants may be awarded other benefits A way of maximizing the dollars available Clients will generally also benefit from the increase in income DAIL Messages from MAXIS SSA Interface There are four DAIL messages a worker may receive as a result of the MAXIS SSA Interface INFC PBEN SDX MATCH MAXIS INTERFACED IAA DATE TO SSA No PF12 help information INFC PBEN SDX MATCH IAA DATE IS MORE THAN 12 MONTHS OLD NEED NEW IAA PF12 e INFC PF12 e INFC PF12 MFWCAA 2011 The SDX match found a person on this case with pending SSI The current Interim Assistance Agreement IAA is more than 12 months old Please get a new IAA and update PBEN SDX MATCH HAS SSI PENDING BUT NO IAA DATE ON PBEN The SDX match found a person on this case has pending SSI but no Interim Assistance Date is on PBEN Please get an Interim Assistance Agreement SDX MATCH HAS SSI PENDING MAXIS CREATED PBEN NEED IAA The SDX match found a person on this case has pending SSI MAXIS created the PBEN panel Please get an Interim Assistance Agreement Adult
64. Display a summary list of all entries on the corresponding Detail screen 2 Allow a user to select a specific entry to go to the corresponding Detail screen E g Select an entry on NCDL and press lt ENTERS gt to take you to NCDD Address detail Examples of List screens CPDL CP Address List NCDL NCP Address List NCOL NCP Obligation List SUOL Support Order List CP Address List CPDD VUFKCDO1 PRISM In PWQQ60 via QQT4 QN57 PWCSTO1 01 12 11 Address List 4 39 PM MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Effective Type Address City St Zip Src Pos 01 01 11 M 220 3RD ST NW AITKIN MN 56431 MAX 09 01 10 M 101 MINNESOTA AVE AITKIN MN 56431 APP End of Data MCI 0000000435 Type M Effective for or All Y Direct Command CPDD Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F13 TRBL F18 Main F19 Glob 12 PRISM Basics for Financial Workers 9 26 2011 MFWCAA Detail Screens Detail screens provide specific information about a person case or process You can access detail screens in two ways 1 Type the Detail screen name on the Direct Command line and press lt ENTER gt 2 Select a specific entry item from the corresponding List screen and press lt ENTER gt To get back to the List screen B Browse on the Action field and press lt ENTER gt Examples of Detail Screens CPDD CP Address Detail NCDD NCP Address Detail N
65. EEN STORED gt CASE NBR WAGE gt CASE NBR _ UNVI 03 11 CASE NBR HC 0411 NEW ELIG RESULTS EXIST 03 09 11 9 41 _ MFIP 04 11 NEW ELIG RESULTS EXIST 03 09 11 9 41 MORE Function DAIL Case Nbr Month 03 11 Command _ ss _ Pw MMI case Name First 8 Letters Of Last Name User Enter PF1 PF2 PF3 PF4 PF5 PF6 PF7 PF8 PF9 PF10 PFll PF12 HELP EXIT NEW PREV NEXT TRBL INFO Step 1 Messages on DAIL DAIL There are many different types of messages that can appear on DAIL DAIL These messages include client name the case the client is currently active on the IEVS panel that was created the month and year of the match the client s social security number and the message di iid Enter I on field prior to message to go to INFC Interfaces INFC Submenu MAXIS FMAINAM1 Interfaces INFC dod d o ok od ox od kkk SSN Income and Eligibility Verification System IEVS BNDX Beneficiary Data Exchange UNVI Unverified Unearned Income SDXS State Data Exchange Summary UBEN Job Service Unemployment SDXI State Data Exchange Income WAGE Job Service Wage BEER Beneficiary Earnings Exchange IEVP Person Verification Menu INTM PARIS Interstate Match MLAD MIPAA LIS Appl Detail Child Support Interface CSES CSIA Child Support Interface A CSIC Child Support Interface C CSIB Child Support Interface B CSID Child Support Interface D SVES State Verification Exchange WORK W
66. EXAMPLES Adult Foster Care Rule 203 MR RC Rule 42 Mental Illness Rule 36 Chemical Dependency Rule 35 Otherwise if Rate 2 is selected a copy of the plan is required to be in the GRH case file COUNTY APPROVAL FIELD County approval is assumed for GRH purposes when a person is placed in a setting using a social service rule or when a social worker has developed a plan for the placement Answer Yes to the new field for these placements Other placements must also have the approval of the county and are the responsibility of the financial worker to obtain EXAMPLES Board and Lodge placements paid at Rate 1 Homeless shelters with GRH contracts paid at Rate 1 Approval of these placements is county prerogative Cooperation GRH applicants and recipients must cooperate in applying for SSI or other benefits as referred They must provide other information as required to determine eligibility IN MAXIS If non cooperation is indicated on the PBEN panel the COOPERATION test will fail Page 3 Assets There is no additional asset test for GRH while a resident receives SSI or MFIP Recipients with GRH budget type Adult must meet asset requirements of the GA program Recipients with GRH budget types of Blind Disabled and Aged must meet the asset requirements of the SSI program IN MAXIS The ASSET test is not automated Workers must FIAT to fail the test when appropriate Concurrent Eligibility There is no prohibition to receiving GRH
67. F DECISION Your GRH grant amount will be determined after the month ends You will be notified about the amount you owe at that time Au 20 MN Statute 2561 If you receive SSI we count the gross SSI Federal Benefit Ratw FBR as income to determine your GRH benefit Auth Laws of Minnesota 1995 Chapter 207 Article 5 Group Residential Housing grants are paid directly to the residence Auth 20 MN Statute 2561 KKKKK IMPORTANT APPEAL RIGHTS READ THIS NOW There is no reference to the month this approval is referring to Page 10 8 Release that pay Right away When a post pay application is pending and you are ready to approve the package you can approve the months that you are ready to release with either a 07 or 20 with the initial approval Be sure that you hit enter on the GRSM screen in order to keep the information entered before navigating to the next 09 19 06 10 47 02 AXIS FMEH5AMI Version 1 of 1 GRH ELIG Results Process Date 08 09 06 UNAPPROVED GRH ELIG Summary GRSM Prev Approval STAT Date Of Last Approval Elvg Typer ewe ws wes ADULT Current Program Status PENDING Elig Review Date 08 01 07 Source Of Information STAT Reporting Status NON HRF Eligibility Result ELIGIBLE Responsible County 90 Vendor Number 3566 Pre or Post pay 20 Payable Amount 1 342 60 PEDE Case is p
68. Inspection 1 000 00 fine Cost of prosecution Imprisonment for not more than 1 year Both fine and imprisonment Unauthorized Disclosure Felony charges 5 000 00 fine Imprisonment for not more than 5 years Cost of prosecution Both the fine and imprisonment Note Disclosure restrictions and penalties apply even after employment with the agency has ended IEVS INFOPAC REPORTS IEVS COST BENEFIT ANALYSIS REPORT FN750101 This report had been developed for use by DHS to help determine whether IEVS actually is cost effective to meet federal reporting requirements and to be used to modify targeting parameters for the six kinds of matches This is a quarterly report and it is produced a few days after the end of the quarter Separate reports are run for each local agency and these are shared with the respective counties A state totals report FN750102 is also produced This report summarizes resolution information entered by the FWs on the IEVS panels i e IULA B during the quarter It includes all actions taken on matches in the quarter regardless of when the matches actually occurred Information is divided into six columns each showing data on the six types of matches e g SDXS and BNDX Within those six columns the information is divided into three parts each showing the three programs involved i e MFIP FS and MA IEVS matches are processed on clients eligible or pending for these programs Items entered by FWs that thi
69. MAXIS When you receive it make a note of the number and contact the Help Desk by phone or SIR web form immediately Patch In some situations a case or person may have an incorrect status or information that the county user is unable to correct Examples STAT MEDI may need an end date for Medicare STAT MONT and STAT REVW may have a case that does not drop off after approval TSS staff may correct the information by doing a patch to update the case or person with the correct information Results Results typically refer to eligibility results The information entered in STAT is processed through background to produce eligibility results for the various programs on MAXIS If the information entered in STAT is incomplete results may be inhibited If the information entered in STAT is incorrect the results may be incorrect Statuses Statuses are at the case level and at the person level CASE CURR displays the current case and program level status information CASE PERS displays the person level status When a case or person status is incorrect a patch may be needed See CASE CURR in POLI TEMP TE02 08 115 for more information Task When a PF11 is created a task number is automatically assigned To check the status of the PF11 type TASK on the function line on the SELF menu A pop up window appears asking for the number of the PF11 The TASK function displays the status history of the PF11 The most common tas
70. MEC calculates the annualized income based on the income components entered by a worker for each type of income DHS 4148 has been removed from eDocs The income components used in MEC include Payment Frequency Income Projection Amount Income Projection Payment Frequency and Income Projection Hours Per Week There are several methods used by MEC to annualize income The worker should enter the income components supported by the verification provided and MEC will calculate the annualized income amount based on that information The income components needed within MEC will vary depending upon the type of income and must be supported by the verification If there is a situation where the worker is required to annualize the income outside of MEC the worker must complete a detailed case note identifying why the annualization was done outside of MEC and how it was calculated When projecting income within MEC workers may enter data in the following fields income components It is important to have an understanding of what these fields mean and how they are used within MEC e Payment Frequency This field identifies how often the income is paid to the client e Income Projection Amount This field identifies the amount to be used by MEC in the annualized income calculation e Income Projection Payment Frequency This field identifies the payment frequency to be used by MEC in the annualized income calculation e Income Projection Hours Per W
71. ONS DHS EDT System Region Phone Fax Northeast Lynn Olund Northwest Deborah Trotter Debbie Retterath Paula Katzenmeyer 218 848 0012 218 454 1095 507 582 1046 320 587 7982 lynn olund state mn us deborah a trotter state mn us debbie retterath state mn us paula j katzenmeyer state mn us 52 The Road to Payment Accuracy and Valid Negative Actions Minnesota Financial Worker Gase Aide Association Conference Rochester Minnesota September 28 2011 FNS oversees the administration of 15 nutrition assistance programs which touch the lives of 1 in 4 such as school nutrition programs like free reduced breakfast and lunch WIC and of course SNAP During this session we are going to talk all about SNAP i e Food Support with a focus on the errors that occur most often and perhaps more importantly what you can do to avoid them Each and every one of us in this room have a desire to make a difference a passion to help others Whether working in a local office or as a Fed the goal is the same to improve nutrition in communities across the country Vegetables This symbol replaced the food pyramid and is designed to offer simple guidance to help improve the Nation s diet Obesity costs the Nation 147 billion and untold number of lives every year Nearly 2 3s of adults are overweight or obese Childhood obesity is triple what it was a generation ago is the cornerston
72. P families and children As you may be aware legislation passed this year which requires training for legal nonlicensed LNL providers who are paid under CCAP Effective dates of the legislation are discussed in sections C and E of this memo Attached to this memo are a copy of the DHS notice and a Question and Answer document that is being sent to all pending provisionally approved and currently active providers have current registration dates and to providers who have had a closed registration in the past 90 days Staff at your agency is likely to have questions about how this requirement will be implemented and will receive questions from providers and or families Here are some items that may be useful A Notification Notices will be sent via mail from DHS to pending provisionally approved active and recently closed providers between September 13 and September 17 2011 For all LNL providers that begin the registration process after 9 13 2011 counties must provide information about the training requirements in the registration packet Counties should also notify pending providers that if they do not comply with current registration requirements by 10 31 2011 new registration guidelines take effect 11 01 2011 Include the Q and A available on eDocs https edocs dhs state mn us lfserver Public DHS 6419 ENG The eDocs form includes the DHS multi lingual phone line numbers on the back Print both sides for distribution Provide
73. PID F1 Help F2 Quit F3 Retrn F4 Prev F10 Left F1l Right F13 TRBL F18 Main F19 Glob F20 Audit Income 0000000435 01 displayed successfully CPID Custodial Parent Income Detail Panel two V4FKATOL PRISM In PWOOQ60 via QOTA N57 PWCSTOI1 1 more CP Income Detail 4 45 PM Action B C D N E Income Seq Nbr 01 MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Employer Id 0000524387 FEIN 410855387 Name OLMSTED MEDICAL CENTER Income Information Wage 1200 00 Freq BIW Monthly Amt Hours Per Period Wage Type Acct ID Health Care Coverage Information Date Unavail Date Unavail Military Information Grade Status Direct Command CPID Fl Help F2 Quit F3 Retrn F4 Prev F10 Left Fl1 Right F13 TRBL F18 Main F19 Glob F20 Audit Scrolling performed 16 PRISM Basics for Financial Workers 9 26 2011 MFWCAA SUOD Support Order Detail Panel one Type the Case number and D in the action field and press ENTER to display Press lt F11 gt for panel two VAFEAMO1 PRISM In PWQO60 via QOT4 154 PWCSTO1 01 13 11 Support Order Detail 3 more gt Action B C D N Case 0000000435 01 Enforce Dt 10 13 2009 CO FIPS 27 001 CO Type DSS Case 0000000435 01 Worker 001CSO02 Stat OPN Func EN CP Name CROW KAREN L Prog MNC NCP Name CROW FRED A File Loc Legal Hdg
74. Seq 01 Ofc 001 Legal Tracking Proc _ Date Seq Court File Nbr D 07 00066 Court Admin Type 04 Entry Dt 10 13 2009 CO Method JUD With Prejudice Sign Dt 10 13 2009 Order Fips Desc AITKIN Obligation Eff Dt CCH 11 01 2009 Hearing Officer 0000050127 ACKERSON D CO Seq Nbr 01 Reserved Reimbursement Only Order N Basic Support N Number of Tax Exemptions CP NCP _ Medical Support N AIW Y Child Care N Bond Required N Spousal Maintenance N Deviation Reason Reimbursement N NCP Income This Order Reevaluation Date CP Income This Order Direct Command SUOD Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down Fl10 Left F13 TRBL F18 Main F19 Glob F20 Audit Court Order 10 13 09 27001 DSS displayed successfully SUOD Support Order Detail Panel two V4FEAM01 PRISM In PWQO60 via QQT4 N57 PWCSTO1 lt 1 more Support Order Detail 2 more gt Action B C D N _ Case 0000000435 01 Enforce Dt 10 13 2009 Order FIPS 27 001 CO Type DSS Case 0000000435 01 Worker 001CS002 Stat OPN Func EN CP Name CROW KAREN L Prog MNC NCP Name CROW FRED A File Loc Parenting Time NCP 017 CP 083 CO Seq Nbr O1 Priv Med Cov Ord N Priv Den Cov Ord N Uninsured Unreimbursed Exp NCP 050 CP 050 Med Support NO 1 of 1 Pat Med Den Emancipation MCI Name Estb Cov Cov Addr Code Date 1 0000000436 CROW AMY N N Y GR 07 04 2022 2 3
75. T 259 00 11 06 10 330 00 10972 00 330 00 27001 72 00 11 06 10 330 00 10972 00 330 00 APPLT 258 00 10 30 10 330 00 10972 00 330 00 27001 71 00 MCI 0000001306 Claim ID 201001 Direct Command Fl Help F2 2Quit F3 Retrn F4 Prev F7 Up F8 Down FlO0 Left Fll Right F13 TRBL F18 Main F19 Glob Date Paid 12 17 10 12 17 10 12 03 10 12 03 10 12 03 10 12 03 10 11 21 10 11 21 10 11 21 10 11 21 10 11 05 10 NCUI PRISM Basics for Financial Workers MFWCAA 9 26 2011 23 FCUI Federal Case Registry Unemployment Insurance Reports UI benefits paid by other states Type the MCI number and D in the action field and press ENTER Next type a D in the action field to display each quarter and press lt ENTER gt VAFLIQOI PRISM In PWQOO60 via QOTA YO26 PWCSTO1 01 13 11 FCR Unemployment Insurance 10 31 AM MCI 0000001977 Name TABBY GUS W SSN 475 70 0004 DOB 03 25 71 Gender M Number of Cases 1 Actn SSN Name Rep Otr Benefit IW Revw _ 475700004 TABBY GUS W 20102 1181 00 N 475700004 TABBY GUS W 20104 3190 00 N End of Data MCI 0000001977 SSN St FIPS Qtr Direct Command FCUI Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F13 TRBL F18 Main F19 Glob Federal Case Registry Unemployment Insurance Benefit quarterly detail VUFLIQO1 PRISM In PWQQ60 via QQT4 YO26 PWCSTO1 01 13 11 Federal Case Registry Unemployment Insurance
76. TE05 02
77. TP Error 401 1 Unauthorized Access is denied due to invalid credentials Internet Information Services IIS CAUTION Since you ve only entered your information incorrectly 3 times so far you are not yet suspended You ll be suspended if you enter your password incorrectly 5 times in 15 minutes After three incorrect tries you have several choices o Close the window open a new window and try again Keep in mind that if you try incorrectly five times within the same 15 minutes you ll be suspended so you only have two more tries o You could wait 15 minutes from the last incorrect attempt and you would then have 5 more tries o If you re not sure what your password is follow the process for your county to get your password changed Timeout Process When logged into SIR the Enter Network Password window will appear on your screen after 15 minutes of inactivity The same standards apply to timeouts that apply when logging on 5 incorrect attempts within the same 15 minutes will cause your password to be suspended If you continue to have problems are suspended or unsure what your password is contact your county security liaison Where are the MAXIS Mentor Handouts l 2 From the Home Page click on the MAXIS tab in the blue header at the top of the page On the MAXIS page you will see MAXIS Mentors header Select MAXIS Mentor Information The MAXIS Mentor page has Meeting Handouts and Agendas Follow Up and Cla
78. To ALL Mail Nbr 7947203 From TSS HELP DESK Delivery Date 07 23 09 Subject IEVS WAGE Matches and Food Support Six Month Reporting Part 1 There has been an increase in the number of Quarterly Participant IEVS Wage matches for Food Support FS since Six Month Reporting SR functionality was installed into MAXIS There has also been an increase in the number of monthly Applicant IEVS Wage matches for individuals pending for Food Support subject to six month reporting however the increase is small compared to the Quarterly match increase The increase is due to the IEVS WAGE match process that looks only at the retrospective side of the MAXIS JOBS panel to compare the income reported on MAXIS with the income reported to DEED by employers We are working on a permanent system change to MAXIS that will update the IEVS WAGE process to be more closely aligned with FS Six Month reporting However until a permanent change can be made to the IEVS WAGE process all Food Support IEVS WAGE matches will be stopped beginning with the next quarterly IEVS matches August 11 2009 This affects all FS applicants and recipients regardless if they are six month reporters or not Please note that IEVS WAGE matching for all other programs will not be affected by this change The policy for resolving IEVS WAGE matches has not changed Resolving WAGE matches created for the first quarter of 2009 for FS recipients and IEVS WAGE matches for FS applicants create
79. aid for the same time period Do not pay for more than a total of 120 hours of child care assistance per child during the two week time period G Employment Requirements Participants who are not participating in an approved MFIP DWP Employment Plan must work at least an average of 20 hours per week 10 hours if they are a full time student and receive at least the applicable minimum wage to receive child care assistance to cover employment hours If a participant has more than one employment activity receives at least the applicable minimum wage for all hours worked at each employment activity but works less than 20 hours per week at each employment activity the hours worked at each employment activity may be combined to meet the 20 hours per week 10 hours if full time student requirement V Income Verification amp Determination A Gross Earned Income The CCAP Policy Manual section 6 6 Earned Unearned Income identifies earned and unearned income for the program Gross earned income is income from employment prior to any payroll deductions Examples include such things as pre tax insurance payments 401K contributions and pre tax medical dental accounts B Income Annualization The Child Care Assistance Program Annual Income Worksheet DHS 4148 is no longer available This worksheet previously available for use by child care workers provided a means of collecting income information to calculate the annualized income for a family
80. al housing payment amounts If necessary the county agency shall assist the applicant or recipient in obtaining verifications If the applicant or recipient refuses or fails without good cause to provide the information or verification the county agency shall deny or terminate eligibility for group residential housing payments Subd 5 Redetermination of eligibility The eligibility of each recipient must be redetermined at least once every 12 months Subd 6 Reports Recipients must report changes in When a GRH client earns more than 100 per month GRH becomes post pay in order to determine what share of earned income the client will pay toward housing Counties must provide a Combined Application Form CAF to anyone applying for GRH regardless of county residence Primarily focused on financial eligibility dealing with bank accounts and vehicle value DHS sends out renewal information directly to clients at the end of a year of benefits GRH clients must report a change in 26 circumstances that affect eligibility or group residential housing payment amounts within ten days of the change Recipients with countable earned income must complete a monthly household report form If the report form is not received before the end of the month in which it 1s due the county agency must terminate eligibility for group residential housing payments The termination shall be effective on the first day of th
81. al treatment center or a state contracted psychiatric bed in a community hospital or a residential mental health or chemical dependency treatment program If a person meets the requirements of subdivision 1 paragraph a and receives a federal or state housing subsidy the group residential housing rate for that person is limited to the supplementary rate under section 2561 05 subdivision la and is determined by subtracting the amount of the person s countable income that exceeds the MSA equivalent rate from the group residential housing supplementary rate A resident in a demonstration project site who no longer participates in the demonstration program shall retain eligibility for a group residential housing payment in an amount determined under section 2561 06 subdivision 8 using the MSA equivalent rate Service funding under section 2561 05 subdivision 1a will end June 30 1997 if federal matching funds are available and the services can be provided through a managed care entity If federal matching funds are not available then service funding will continue under section 2561 05 subdivision la 5 for group residential housing beds in settings meeting the requirements of subdivision 2a clauses 1 and 3 which If a Demo client receives a housing subsidy they may remain in the program and continue to receive the GRH supplementary service rate Rate 2 If a Demo client opts out of the program the
82. ame Qtr Beg Dt Amount Weeks Hours Reviewed Direct Command NCOW Fl Help F2 Quit F3 Retrn F4 Prev F6 Upd F7 Up F8 Down F13 TRBL F18 Main F19 Glob F20 Audit Quarterly Wage 0000001968 34154 displayed effective for 04 01 10 PRISM Basics for Financial Workers MFWCAA 9 26 2011 21 DEWS DEED Wage Summary VAFLJTO1 PRISM In PWQQ60 via QQOT4 YO26 PWCSTO1 01 13 11 DEED Wage Summary 10 12 AM Name COLA INGA L Print Employers Address Y Y N Select all records N Y N Display Wage Information from Date 01 01 1900 Display Wage Information to Date 01 13 2011 Quarter Hours Gross Actn Beg Dat Nam Employer Worked Wages E 04 01 10 COLA INGA MEDTRONIC 2500 00 S 07 01 10 COLA INGA MEDTRONIC 2500 00 xxx End of Data Direct Command DEWS F19 Glob Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F9 Print F13 TRBL F18 Main NCUI NCP UI Claims Browse Type a D to display in the action field and press lt ENTER gt VAFLJYO1 PRISM In PWQO60 via QOTA YO26 PWCSTO1 01 13 11 NCP UI Claims Browse 10 17 AM Name TROUT JOHN SSN 443 01 6543 DOB 06 22 77 Gender M Number of Cases 1 Actn Claim Date Claim ID Name D 09 05 2010 201001 TROUT JOHN 12 07 2008 200801 TROUT JOHN End of Data MCI 0000001306 Direct Command NCUI Fl Help F2 Quit F3 Retrn F4 Prev F7 Up F8 Down F13 TRBL F18 Main F19 Glob 22 PRISM Basic
83. amilies The MSA equivalent rate is the GRH base room and board rate Rate 1 As the maximum rate the county cannot authorize the payment of a security deposit The establishment of the GRH Supplementary Service Rate Rate 2 as defined by law Subsequent adjustments in the rate have been authorized by the legislature 12 by or registered by the Department of Health or licensed by the Department of Human Services to provide services in addition to room and board and if the provider of services is not also concurrently receiving funding for services for a recipient under a home and community based waiver under title XIX of the Social Security Act or funding from the medical assistance program under section 256B 0659 for personal care services for residents in the setting or residing in a setting which receives funding under Minnesota Rules parts 9535 2000 to 9535 3000 If funding is available for other necessary services through a home and community based waiver or personal care services under section 256B 0659 then the GRH rate is limited to the rate set in subdivision 1 Unless otherwise provided in law in no case may the supplementary service rate exceed 426 37 The registration and licensure requirement does not apply to establishments which are exempt from state licensure because they are located on Indian reservations and for which the tribe has prescribed health and safety requirements Service
84. and other cash programs concurrently Because GRH does not pay the resident s Personal Needs Allowance it is common to receive GA concurrently with GRH Currently eligibility for other cash programs must be processed as well as for GRH whenever a CAF is pending for cash IN MAXIS The GRH program must be selected on TYPE in order to get GRH ELIG Results MA GAMC is automatic with GRH if no medical test is failed QMB SLMB and MA Waiver still must be entered in MA ELIG manually Budgeting Always budget prospectively January income is budgeted for the January GRH payment EXAMPLE Ifa case is pre paid May income and circumstances are taken into account along with Other factors to estimate May income If a case is post paid no changes are made to June and July budgets based on May circumstances when making the May payment IN MAXIS The mini PADJ we have available in MSA has been extended to all cases in GRH ELIG Post payments must now be processed in GRH ELIG in the past benefit month Approvals of a past month for an ongoing GRH will affect only that month and will not package with the current or future month Use prospective columns of all income and expense panels for GRH Amounts are carried over from prospective fields only Income Determination There are 6 types of income determination resulting in 6 different income budgets in MAXIS The correct type for the applicant recipient is determined in background and 1 income budget is accessed ba
85. anels that the match affects Press PF3 Self Menu appears NOTE You must determine if the information received from the match is accurately recorded on MAXIS and in the case file If there is a discrepancy between your data and the match data you must determine if the client should be sent a Difference Notice THE INFORMATION FROM A MATCH IS NOT VERIFIED YOU MUST VERIFY IF SOME DISCREPANCY IS FOUND Exception BNDX SDX are verified matches as they come directly from the match source which is the Social Security Administration 2 When to Send a Difference Notice Overview Determining if you need to send a Difference Notice to the client is based on whether the information reported to you by the IEVS match is already known and acted upon When the Difference Notice is sent an Authorization For Release of Information is automatically attached EXAMPLE In November you received a UBEN match for September indicating the client was receiving UC in the amount of 120 00 per check You navigate to STAT UNEA for September and see that the information was recorded and processed in MAXIS Because the information was known to MAXIS and acted upon there is no need to contact the client for more information so a Difference Notice does not need to be sent However had the information not been recorded you would need to send a Difference Notice to the client notifying her him that there is a discrepancy and that additional information is
86. arch 5 2012 a legislative change to Minnesota Statutes section 119B 09 subdivision 10 prohibits child care assistance payments for child care that is provided for a child by a child care provider who resides in the same household or occupies the same residence as the child Modifications will be made to MEC to support these changes DHS will send an informational notice to families and providers about the legislative changes shortly and adverse action notices will be sent to affected families and child care providers at the time the change is implemented DHS will provide further information and instructions before the effective date of the change D Restrict CCAP payments for child care provided in the child ren s home Effective March 5 2012 Minnesota Statutes section 119B 09 subdivision 13 only allows child care assistance to be authorized for care provided in the child s home if the child s parents have authorized activities outside of the home and if one or more of the following circumstances are met 1 the parents qualifying activity occurs during times when out of home care is not available If child care is needed during any period when out of home care is not available in home care can be approved for the entire time care is needed 2 the family lives in an area where out of home care is not available or 3 achild has a verified ilIness or disability that would place the child or other children in an out of home facility at r
87. arding care home before March 1 1985 The county has some flexibility in determining how the plan of care can be authorized A legal definition of GRH to comply with the state s maintenance of effort agreement with Social Security Individuals expected to eligible for SSI must sign an interim assistance agreement IAA When SSI eligibility is granted SSI benefits are paid back to the date of application The IAA states that the client will repay the state for the GA and GRH benefits received Allows the county to authorize a GRH payment on behalf of a client from the day the client entered the GRH regardless of when all eligibility factors have been met in a given month Both clients and buildings have to be eligible for GRH payments The following are the building criteria A hotel and restaurant and board and lodge license is the same Residential care home license does not exist or a supervised living facility and the service provider for residents of the facility is licensed under chapter 245A However an establishment licensed by the Department of Health to provide lodging need not also be licensed to provide board if meals are being supplied to residents under a contract with a food vendor who is licensed by the Department of Health 2 the residence is i licensed by the commissioner of human services under Minnesota Rules parts 9555 5050 to 9555 6265 ii certified by a county human se
88. are center Effective January 1 2013 Minnesota Statutes section 119B 09 subdivision 9a limits CCAP payments to child care centers that receive CCAP payments for children and employ either the parent of the child or a person who lives with the child CCAP payments will be prohibited to licensed or license exempt child care centers if more than 50 of the children cared for by the provider are children of the provider s employees or reside with center employees Modifications will be made to MEC to support these changes DHS will send an informational notice to families and providers about the legislative changes shortly DHS will provide further information and instructions before the effective date of the change III Other Changes MFIP For changes to the MFIP program that may affect CCAP cases please see the MFIP Legislative Changes bulletin IV Legal References Minnesota Statutes sections 119B 011 to 119B 26 Minnesota Rules parts 3400 0010 to 3400 0235 Federal Child Care and Development Fund 45 CFR Parts 98 and 99 Laws of Minnesota 2009 Legislative Session Chapter 79 96 173 and 175 Americans with Disabilities Act ADA Advisory This information is available in alternative formats to individuals with disabilities by calling contacting Aaron Coonce at 651 431 4048 TTY users can call through Minnesota Relay at 800 627 3529 For Speech to Speech call 877 627 3848 For additional assistance with legal rights and prote
89. ars Verification Log Update IULB Panel _ 1 DHS Desktop DHS Desktop BlueZone Mainframe Display Ele Edit Session Options Transfer View Script Help O amp Ar LEE ie Fano Geo Connections amp DHS Desktop amp Attention PAL PA2 PA3 Reset PFOl PFO2 PF riod e A30 VERIFY A30 333080691 BENDEX UNEA AMOUNT NOT EQUAL yn REPT W PWBAS65 SI Ready 1 64 8 128 17 Al4T Q02 amp 13 32 06 04 06 2011 NUM 03 57 21 08 006 Step 5 Updating Verification Log Update IULB e Enter a summary of the match resolution findings e Enter any COST information related to resolving this match e Enter any SAVINGS Information NOTE When entering COST and SAVINGS enter them for each program as listed to avoid edits NOTE The savings are benefits that will not be issued because of this IEVS match Had the information been available at the time of the original issuance the client would have received fewer benefits Savings refer to future benefits that are reduced A claim in Step 2 above is for past benefits already issued that were over payments Enter the Claim Number if you had to enter a claim in CCOL as a result of the match Press enter The Income Verification Log To Do IEVC panel appears Pres PF3 twice The Self Menu appears Attachment A Federal Criminal and Civil Penalties for Unauthorized Inspection Disclosure of Tax Data CM 0010 24 24 Unauthorized
90. ate is 588 The MN room and board rate is 846 which means the difference is considered services by definition and is called Remedial Care spenddown obligation under section 256B 056 subdivision 5 The medical assistance room and board rate is to be adjusted on the first day of January of each year Subd 7 Countable income Countable income means all income received by an applicant or recipient less any applicable exclusions or disregards For a recipient of any cash benefit from the SSI program countable income means the SSI benefit limit in effect at the time the person is in a GRH less the medical assistance personal needs allowance If the SSI limit has been reduced for a person due to events occurring prior to the persons entering the GRH setting countable income means actual income less any applicable exclusions and disregards 2561 04 ELIGIBILITY FOR GROUP RESIDENTIAL HOUSING PAYMENT Subdivision 1 Individual eligibility requirements An individual is eligible for and entitled to a group residential housing payment to be made on the individual s behalf if the county agency has approved the individual s residence in a group residential housing setting and the individual meets the requirements in paragraph a or b a The individual is aged blind or is over 18 years of age and disabled as determined under the criteria used by the title II program of the Social Security Act and meets t
91. ates who are repetitive users of detoxification centers and are refused placement in emergency shelters because of their state of intoxication and planning for the specialized facility must have been initiated before July 1 1991 in anticipation of receiving a grant from the Housing Finance Agency under section 462A 05 subdivision 20a paragraph b 4 notwithstanding the provisions of subdivision 2a for up to 190 supportive housing units in Anoka Dakota Hennepin or Ramsey County for homeless adults with a mental illness a history of substance abuse or human immunodeficiency virus or acquired immunodeficiency syndrome For purposes of this section homeless adult means a person who is living on the street or in a shelter or discharged from a regional treatment center community hospital or residential treatment program and has no of additional GRH beds that have the supplementary service rate Rate 2 Outdated language Outdated language Anishinabe Wakiagun Creation of the GRH Metro Demonstration Project appropriate housing available and lacks the resources and support necessary to access appropriate housing At least 70 percent of the supportive housing units must serve homeless adults with mental illness substance abuse problems or human immunodeficiency virus or acquired immunodeficiency syndrome who are about to be or within the previous six months has been discharged from a region
92. ation 51 State of MN SSL BlueZone Mainframe Display Fle Ede Session Options Transfer View Macro Script Help age ee DID B wc CQiennr ee 3999 MI N REDEKER VAL 06 16 1993 N 333 03 9991 F 018351747890 Dan J Judd 06 PUSKC35 i PUSKC35 stort c am AI EI Kibo Microsoft outlook list state orem Sst M ooamenti Merosctt w LL lt lt VRS sian 21 SSIS Referral to MAXIS SSIS Interface Panels IV E ELIG Data 1 IVE1 AN SSL 09 20 2010 At 03 01 PM r 012047866806 APPLE A M M l 34859 l t 08 10 10 PWCAM4S PWPXK35 22 SSIS Referral to MAXIS Late of MN SSL BlueZone Mainframe Display SSIS Interface Panels IV E ELIG Data 2 IVE2 un F e Edt Session Options Transfer View Macro Script Help 12 Bar mi omi mac e mn Connections S Stat Joo 7e 7 24 2008 t 018351747890 REDEKER f MI N 3999 PUSKC35 W i PUSKC35 Asr e KSlinbox merosot Outlook 51 state of my s51 M Oocumenti Merosett w 23 MAXIS Entry The Continuous Placement ID is required on the Foster Care Placement Panel FCPL The ID can be obtained from the Foster Care Referral Report FCRR or the interface record INFC 24 Foster Care Placement FCPL t i nent 012047866806 01 APPLE CRAB D 10 10 10 10 10 10 10 Oi N 09 12 10 02 01 11 08 10 STAT 497261 10 10 PuCRM45 ted 09 20 10 PUPXK35 Foster Care L
93. ble spouse and gets SSI benefits based on the 449 34 SSI FBR and is NOT eligible for MA waivers a GRH plan or a shelter special need APPLY THE 1 102 OR 1 117 PRE 1994 STANDARD FOR A MARRIED COUPLE LIVING TOGETHER WHEN A couple receives SSI based on the 1 011 FBR or is ineligible for SSI due to excess income and lives alone A couple receives SSI based on the 1 011 FBR or is ineligible for SSI due to excess income lives with others and one or both is eligible for MA waivers a GRH plan or a shelter special need APPLY THE 738 OR THE 1 001 PRE 1994 STANDARD FOR A MARRIED COUPLE LIVING WITH OTHERS WHEN A couple receives SSI benefits based on the 674 FBR and neither spouse is eligible for MA Waivers a GRH plan or a shelter special need A couple NOT receiving SSI due to excess income lives with others and neither spouse is eligible for MA Waivers a GRH plan or a shelter special need MFWCAA 2011 Adult Cash GA MSA 10 03 11 Special Needs Added to Assistance Standard Special Diets e List the type of diet s on the STAT DIET panel When more than 4 diets exist also list the diets in case notes Must be prescribed by a licensed physician Re verify the need at each recertification more often if warranted See CM 0023 12 for a list of eligible diets and amounts Guardian or Conservator Fees e Use the fee negotiated by the county agency or approved by the court e Maximum fee is 5 of the unit s income up to 1
94. cation of the school schedule is acceptable For MFIP DWP families with an approved Employment Plan verification of the child s school schedule is not required if the Employment Plan indicates the number of hours that care should be authorized B Adult Student Breaks Adult students on school breaks who do not have documentation showing continued school registration should be made temporarily ineligible Adult students on school breaks who have documentation showing registration for the next quarter or semester should be suspended Students on school breaks who are expected to return to school at the end of the break remain eligible during the break Workers must authorize care as follows e Ifthe break is expected to last 15 calendar days or less care should continue to be authorized during the break period e If education is the family s only authorized activity and the break is expected to last more than 15 calendar days the case should be suspended or made temporarily ineligible for the break period A 15 day notice of adverse action should be sent to the client and provider in advance of the scheduled break The case should be suspended or made temporarily ineligible the day the break begins e If education is not the family s only authorized activity and the break is expected to last more than 15 calendar days the number of hours authorized should be reduced to reflect the authorized hours needed for the family s other authorized activi
95. cluding any legislatively authorized inflationary adjustments for a group residential housing provider located in Stearns Sherburne or Benton County that operates a 40 bed facility that received financing through the Minnesota Housing Finance Agency Ending Long Term Homelessness Initiative and serves chemically dependent clientele providing 24 hour a day supervision Subd 11 Supplementary rate for certain facilities St Louis County Notwithstanding the provisions of this section beginning July 1 2007 a county agency shall negotiate a supplementary Provides a higher GRH Supplementary Service Rate for the new Teen Challenge site in Brainerd Provides a higher GRH Supplementary Service Rate for the Rivercrest setting in St Cloud Provides a higher GRH Supplementary Service Rate for the New San Marco in Duluth 21 service rate in addition to the rate specified in subdivision 1 not to exceed 700 per month including any legislatively authorized inflationary adjustments for a group residential housing provider located in St Louis County that operates a 30 bed facility that received financing through the Minnesota Housing Finance Agency Ending Long Term Homelessness Initiative and serves chemically dependent clientele providing 24 hour a day supervision Subd Im Supplemental rate for certain facilities Hennepin and Ramsey Counties a Notwithstanding the provisions of this section beginning July
96. code for MFIP Food Stamps or piggyback MFIP MA For these situations enter the amount of the benefit and the appropriate action code Example A UNVI match shows an asset of 30 000 The information is verified and there is no longer eligibility for MA since the client is unable to reduce assets Use when you determine that the person is eligible for an increased benefit as a result of the IEVS match The P result code is used in conjunction with this action code This enables the Department to subtract the amount of the benefit increase from the total savings when cost benefit data is compiled Use when an application is denied as a result of the IEVS match Example An application is still pending for verification of assets You receive an IEVS match and verify the client is employed at another job which results in ineligibility You would not be able to anticipate the amount of savings or the period during which savings occur Use when the case has already been closed or denied once the match information has been received from the match source agency Do not use this code when denying or terminating a case as a result of the match BN Already Knew BI Interface Problem BP Wrong Person BU Unable to Verify BE No Change BO Other Use when the same information that appears in the IEVS match had already been verified Example A WAGE match showed that the individual held a job at XYZ company four months
97. county to increase the base 14 MSA equivalent rate for those settings whose current rate is below the MSA equivalent rate b A county agency may increase the rates for residents in adult foster care whose difficulty of care has increased The total group residential housing rate for these residents must not exceed the maximum rate specified in subdivisions 1 and 1a County agencies must not include nor increase group residential housing difficulty of care rates for adults in foster care whose difficulty of care 1s eligible for funding by home and community based waiver programs under title XIX of the Social Security Act c The room and board rates will be increased each year when the MSA equivalent rate is adjusted for SSI cost of living increases by the amount of the annual SSI increase less the amount of the increase in the medical assistance personal needs allowance under section 256B 35 d When a group residential housing rate is used to pay for an individual s room and board or other costs necessary to provide room and board the rate payable to the residence must continue for up to 18 calendar days per incident that the person is temporarily absent from the residence not to exceed 60 days in a calendar year if the absence or absences have received the prior approval of the county agency s social service staff Prior approval is not required for emergency absences due to crisis illness or injury
98. ctions for equal access to human services programs contact your agency s ADA coordinator Child Care Assistance Advanced Worhshop Using case examples this workshop will include working with Employment Plans authorizing hours sanctions in child care and tips on how to deal with d families that use more care than is authorized Thursday September 29 2011 1 15 pm 2 30 pm Heritage Il Presented by Karie Vogel and Susan Seidl Authorizing Hours Employment amp Support of Employment Job Search Medical Leave School Aged Children amp School Release Flexible Schedules MFIP Employment Plans Sanctions and their Effect on Child Care Eligibility Child Support sanctions Employment Services sanctions and disqualifications Family to Provider Payments Payments families make to providers as a condition of eligibility for CCAP When the provider is not paid by the family Other family payment obligations to providers What happens when a family fails to pay the provider Provider Responsibilities Child Care Worker Responsibilities DEE AE SYL uM d die fra d fria M rai f 4 P x T AK Ves eq cy DR am SSE SEE SIS SES SE SO SOE EEE SIE IE EEE IR IE TE RE EEE E ES s Resources 5 i d ti Child Care Assistance Program Policy Manual tb 7 F MFIP Sanctions 4 3 3 9 i n DWP Sanctions 4 3 3 18 ja H CCAP Authorizations for Cl
99. cy has inconsistent information that must be reconciled before reinstating the case The inconsistent information is returned mail with an address outside of the project area MFWCAA Conference September 28 2011 SSIS MAXIS Interface DHS EDT System Lynn Olund Debbie Retterath Child s Basic Eligibility Legal Responsibility AFDC Relatedness One Time Court Approval SSIS Preliminary Entry Continuous Placement Authority Tab Placement Cleared to SWNDX Court Actions if court ordered Continuous Placement 9r orker i SE File View Searches Logs Tools Window Help QOZO AIXEBE r i Cont plemt 01 01 2011 Authority Removal Conditions Permanency Plans Reviews Foster Care Extension Removal Information Cont Placements 192044697 Start due pazm 2 Entry dete 7107200108613aAM Imwinenbien OMdweluepoedn o x Tribe Du hire ME zi Bus o Discharge date Discharge entry dte C DOC Assessments Hours out of home C i r is the child receiving SSI Title XVI or other Social Security such as RSO C Y C N is the sole reason for this placement the chis disabilty Caretaker famiy structure prior to placement Femty structure Structure unknown no ideniiied caretaker INUM 9 12 2011 10 31 41AM 1 Continuous Placement Authority Tab S File View Tools Help Bil il Ru VE Brei EZ Q00
100. d between April 1 2009 through July 18 2009 must follow current procedures in CM 0010 24 06 Resolving IEVS Matches Additional Policy Information will follow in MAXIS mail Part IT Please direct system questions to the TSS Help Desk and Policy questions to Policy Quest Sally Fashant PAID Manager Karla Larsen TSS Business Analyst Manager Joan Konkle TSS Business Analyst Russ Carlson TSS Help Desk To ALL Mail Nbr 7947212 From TSS HELP DESK Delivery Date 07 23 09 Subject IEVS WAGE Matches and Food Support Six Month Reporting Part 2 If the information received in the WAGE match includes an employer already reported to the agency and the amount of the income is in the realm of what is currently being prospectively budgeted for the household do not revise the budget Resolve the IEVS match by entering the resolution code of BN Already Knew CASE NOTE action taken on the IEVS match and note there was no need to change the SR budgeting If the information received in the WAGE match includes an employer already reported to the agency and the amount of the income is significantly different than what is currently being prospectively budgeted for the household send a Difference Notice and verify with the employer the current income situation If the new prospective income amount does exceed 130 FPG recalculate the prospective income accordingly Resolve the match using the most appropriate resolution code CASE NOTE how budgeted inc
101. d board must be calculated by subtracting 30 percent of the recipient s adjusted income as defined by the United States Department of Housing and Urban Development for the Section 8 program from the fair market rent established for the recipient s living unit by the federal Department of Housing and Urban Development This payment shall be regarded as a state housing subsidy for the purposes of subdivision 3 Notwithstanding the provisions of section 2561 06 subdivision 6 the recipient s countable income will only be adjusted when a change of greater than 100 in a month occurs or upon annual redetermination of eligibility whichever is sooner The commissioner is directed to study the feasibility of developing a rental assistance program to serve persons traditionally served in group residential housing settings and report to the legislature by February 15 1999 2561 05 MONTHLY RATES Subdivision 1 Maximum rates Monthly room and board rates negotiated by a county agency for a recipient living in group residential housing must not exceed the MSA equivalent rate specified under section 2561 03 subdivision 3 Subd 1a Supplementary service rates a Subject to the provisions of section 2561 04 subdivision 3 the county agency may negotiate a payment not to exceed 426 37 for other services necessary to provide room and board provided by the group residence if the residence is licensed serve participants and their f
102. d from other states We may MCI have a record if the person has filed for unemployment in another state 25 CHPA Child Paternity information Review the NCP relationship field and the Pat MCI Bas Paternity Basis field Put the cursor over the code and press F1 to P reveal the code definition 25 NCSD amp CPSD Alias names Use CPSD for CP or CHSD for child to find their Alias names amp CHSD MCI Type a B in the action field and press ENTERT to display a list their alias 26 names birthdates and social security numbers 26 GCSC This screen is where child support maintains the status of the custodial Case parent s CP cooperation and good cause claim status It is also used to record if a CP or NCP has a safety concern If it is coded Good Cause contact the worker for more information 30 PRISM Basics for Financial Workers 9 26 2011 MFWCAA Page Screen Code Screen Function Description Key code 27 DOLR Dept of Corrections DOC Locate Review Search by MCI If they are amp MCI incarcerated you can view information about where the person is 28 incarcerated and their scheduled release date Full interface with records from all Minnesota state and county facilities is expected to be completed by 5 2012 21 CPQW amp Participants Quarterly wages reported by the employer Information NCQW comes from the federal National Case Registry MCI CAAD
103. d in Mahnomen County that operates a 28 bed facility providing 24 hour care to individuals who are homeless disabled chemically dependent mentally ill or chronically homeless Subd 2 Monthly rates exemptions The maximum group residential housing rate does not apply to a residence that on August 1 1984 was licensed by the commissioner of health only as a boarding care home certified by the commissioner of health as an intermediate care facility and licensed by the commissioner of human services under Minnesota Rules parts 9520 0500 to 9520 0690 Notwithstanding the provisions of subdivision Ic the rate paid to a facility reimbursed under this subdivision shall be determined under section 256B 431 or under section 256B 434 if the facility is accepted by the commissioner for participation in the alternative payment demonstration project Subd 3 Limits on rates When a group residential housing rate is used to pay for an individual s room and board the rate payable to the residence must not exceed the rate paid by an individual not receiving a group residential housing rate under this chapter Subd 4 Repealed 1Sp1993 c 1 art 8 s 29 Subd 5 Adult foster care rates Service Rate for one year for the Center for Human Development in Mahnomen Andrew Residence GRH rate authorization The GRH rate for room and board cannot exceed the market rate for the same accommodation 23 The comm
104. e NEED STANDARD FOR OTHERS Flat Standard any ongoing Special Needs Allowances special diet guardian fees rep payee fees meals See following page for flat standards MFWCAA 2011 Adult Cash GA MSA 10 03 11 MSA Assistance Standards CM 0020 21 APPLY THE 735 LIVING ALONE STANDARD WHEN A single person receives SSI benefits based on the 674 FBR and lives alone A single person does NOT receive SSI due to excess income and lives alone A single person is eligible for MA waivers a GRH plan or a shelter special need A married person lives with his or her ineligible spouse and receives SSI benefits based on the 674 00 FBR or does not receive SSI due to excess income A married person lives with his or her ineligible spouse and receives SSI benefits based on the 449 34 FBR and is eligible for MA waivers a GRH plan or a shelter special need APPLY THE 542 LIVING WITH OTHERS STANDARD WHEN A person receives SSI benefits based on the 449 34 SSI FBR and is not eligible for MA waivers a GRH plan or a shelter special need A person does NOT receive SSI due to excess income lives with someone other than his or her spouse including minor children and is NOT eligible for MA waivers a GRH plan or a shelter special need A person who lives with others receives SSI benefits based on the 674 FBR Do not apply this standard to a person living only with an ineligible spouse A married person lives with his or her ineligi
105. e month following the month in which the report was due If a complete report is received within the month eligibility was terminated the individual is considered to have continued an application for group residential housing payment effective the first day of the month the eligibility was terminated Subd 7 Determination of rates The county in which a group residence is located will determine the amount of group residential housing rate to be paid on behalf of an individual in the group residence regardless of the individual s county of financial responsibility Subd 8 Amount of group residential housing payment The amount of a group residential housing payment to be made on behalf of an eligible individual is determined by subtracting the individual s countable income under section 2561 04 subdivision 1 for a whole calendar month from the group residential housing charge for that same month The group residential housing charge is determined by multiplying the group residential housing rate times the period of time the individual was a resident or temporarily absent under section 2561 05 subdivision 1c paragraph d condition such as moving out becoming employed having been in jail having been hospitalized etc within 10 days of the change A Household Report Form is typically used If a GRH setting has a Rate 2 GRH service rate a client placed by another county will have to authorize the host coun
106. e note in the file identifying why all the verifications provided were not used and how the individual income components entered into MEC were calculated VI Portability Pool Families who move are required to notify the new county of their move within 60 days of the move If the family was in BSF in the previous county the family must notify the new county of the move within 60 days of the move in order to receive Portability Pool funding As long as the family contacts the new county prior to their case closing do not require the family to meet the income entrance limit If the family does not contact the new county prior to their case closing the new county must treat the family as a new applicant If after an initial move the family moves again to a new county while they are receiving Portability Pool funding and the new county has a BSF waiting list the family continues to be eligible for Portability Pool funding through the original end date of their Portability Pool period or until the date the new county has the funding necessary to provide regular BSF to the family whichever is earlier The family is not eligible for a new 6 month Portability Pool period In the scenario above the family moves again to new county while they are receiving Portability Pool funding unitary residency policy does apply The county funding the Portability Pool period will continue to fund the family s child care through Portability Pool for two full mon
107. e of America s ty net against hunger mencans parucipating SNAP ee program IS Over As the largest nutrition program SNAP plays an important role in the reducing obesity initiative as well as the ECH initiative It is the cornerstone of America s safety net against hunger Just look at these facts and figures Used to be 1 in 16 just 10 years ago and approximately 17 million The growth in the program is staggering Month after month record high numbers are served 7 of whom are children MN in FY 2007 276 000 persons MN in FY 2010 430 000 persons 56 increase NAP stimulates the economy and ees communities W SSI SNAP e ef tsigenerates proximately 9in economic activity j Mount OF SNAP SNAP Hanae issued Aatbnallys 112010 was ar Be7 billion In addition to providing crucial support to low income households by enhancing food purchasing power SNAP stimulates the economy and strengthens communities Other than the recipient SNAP affects the lives of many others The farmer The truck driver The warehouse worker The store employee SNAP is all sound EE DOLLAR TREE Of course not all States call it SNAP Some go by Food Stamps Food Share Food Assistance Program or even 3SquaresVT And you all know MN calls it Food Support because the acronym SNAP was already being used for the Spay Neuter Assistance Program purige Healthy Food Within Reach l T Access AND Integrity
108. ecs User Name i Password 7 Save this password in your password kst User Name Is your X1 logon ID number Password DHS Security will provide you with a temporary password You should change your password when you first access SIR There is a Password Change link on the right of the SIR home page under Important Links Passwords will need to be at least 8 characters long and must contain characters from three of the following four categories e English uppercase characters A through Z e English lowercase characters a through z e Base 10 digits 0 through 9 e Non alphabetic characters for example 96 CAUTION Be sure that you re not using a User Name and Password from some other system The password used for DHS SIR is not the same as the password used for MAXIS PRISM even though SIR MAXIS and PRISM all use the same X1 logon ID IF YOUR USER NAME AND PASSWORD ARE NOT ACCEPTED you can try again But if you unsuccessfully try to log in three times in a row you ll see the following page January 2011 System Information Repository SIR Web Site You are not authorized to view this page You do not have permission to view this directory or page using the credentials that you supplied Please try the following e Contact the Web site administrator if you believe you should be able to view this directory or page e Click the Refresh button to try again with different credentials HT
109. eek This field identifies the hours per week to be used by MEC in the annualized income calculation if necessary Not all annualized income calculations require the hours per week Most often the payment frequency and income projection payment frequency periods will be the same It is necessary for workers to enter in the income components that are supported by the verification provided If the worker deviates from using the verification a detailed case note should be included in the case file about why the worker did not use the verification provided and how the income components used in MEC were calculated A case example showing this is included below C Income Verification Child Care Assistance Program policy now requires the most current 30 days of verification for all income sources excluding child support tracked through PRISM For child support income tracked through PRISM the last six months of information is required If the worker deviates from these standards they must case note why they deviated from the standard and what and how verification 1s used to support the income components required in the calculation of annualized income If an employer statement is used as verification the worker must request paycheck stubs for the most current 30 days as soon as they become available and reconcile the information on the employer statement to the information on the paycheck stubs Workers should act on the new information if the diff
110. egal Data FCLD 01 RPPLE CRRB STRT l 497251 PuCRM45 PWPXK35 26 Foster Care Removal Home FCRH f e 01 RPPLE CRRB STRT e Nbr 497261 10 10 PWCAM4S ite 09 20 10 PUPXK35 Donee LL LLL LII T BRETT BE NUM 27 BASIC TITLE IV E ELIGIBILITY MET LAS ICA VL SSIS IVE Eligibility ff Hie View Searches togs Tools Help Eig Begn Marqase T 12 23 1995 9 1 2011 Burnett l DOB 12 23 1995 Gender Male SSN 334 92 8580 PMt 02094210 MAXIS case 00835868 County of service Aitkin Continuous placement start 9 6 2011 MAXIS worker River Song SSIS cont placement 195626531 09 06 2011 to present Eig begin 9 1 2011 Eig end Iniial eligbity test results Elgble AFDC basis Pass AFDC verification AFDCchid Pars Gross income Pass Net income Pass Legal responsibilty Pass Asset imt Pass Asset transter Pass Chizenship Pass Cooperation Pass Strike Pass M E app withdrawn Pass Cert death Pass Reletiverquardien Pass Best interest stmt Pass Reasonable effort to prevent placement or reunity Past Voluntary plcmt ogmt Petition 9 6 2011 Best interest stm 9 6 2011 Court hearing 9 6 2011 Reasonable effort to prevent placement or reunity 9 6 2011 MAXIS transfer of legal responsibilty Deprivation factor Continued absence Student status Next MAXIS review 3 1 2012 Benefit month 2011 03 aey Logged On GA1 SSIS_DATA kim NUM 9 12 2011 7 59 24 AM
111. egative actions by QC really entail the quality of customer service being provided ensuring customers are getting due process While you may remedy a denial or closure by authorizing benefits as appropriate QC looks at the date the negative action was taken 23 INS Bax can ailure to provide verifications that are ot mandatory for the SNAP etermination N application is denied too early 2 As part of a review did this year in MN reviewed all of the State s invalid negatives for FY 2010 Approximately one half were denials or terminations for failure to provide verification however in most instances either the verification was not necessary to determine SNAP eligibility or the timeframe for providing the verification was not fully allowed It is not okay to deny an application on day 29 because you are going to be out of the office on day 30 That is where teamwork comes into play in your offices Find a buddy to help you out And a quick note on Notices in situations where notices cite multiple reasons for the negative action each cited reason must correctly apply So you see negative errors are most often process procedural errors Thus unlike active payment errors where we often rely on our customers to report accurate information and changes in circumstances negative errors are totally within our hands 24 Revolving DoYo There is a very high likelihood that households who are subject
112. ending Function ELIG Case Nbr _ 412837 Mond 08 06 Command app Co 90 PW PWDXS35 SW Name PODKOWKA SHELBY H User PWDXS35 Initial month of application 7 Reinstate may need code 08 If you have reinstated a closed post pay GRH case and are now ready to reopen and the reinstatement month has passed you will need to approve with an 08 action prior to releasing pay for that month as a notice is not always being generated This scenario will require two actions and till it s fixed this workaround will meet the notice requirement You can cancel the notice generated by the 08 action as one will be generated for the current plus one months when you are approving the package A reinstatement approval is a package approval and will include current plus one Page 11 6 Keep HRF s in queue for less to do To keep your case in a monthly reporting status so that HRF s continue to be mailed by the system project at least 100 prospectively at initial set up When releasing pay for a month income falls under 100 change the reporting status from NON HRF to MONTHLY FIAT is not necessary to make this change However if you are updating the current and or the plus one month reporting status you will need to use FIAT to retain the change APPROVED 08 09 06 GRH ELIG Summary GRSM Prev Approval MONT Date Of Last Approval 08 09 06 Elig Typen DISABLED Current Program Sta
113. entify classes in addition to First Aid and CPR that may be of interest and most beneficial to LNL providers Examples Provider A is a new provider who passed a background study provided documentation of First Aid and CPR and began serving a CCAP family November 7 2011 Eight hours of additional approved training is needed by the renewal date of November 7 2013 Provider B is an existing provider who renews a provider registration by November 30 2011 The provider does not need to provide documentation of First Aid and CPR until the next renewal date of November 30 2013 The additional training requirement will not apply until November 30 2015 Provider C is an existing provider who must renew a registration by January 15 2012 The provider must meet the First Aid and CPR training requirement by 1 15 2012 and meet the additional 8 hour training requirement by 1 15 2014 Providers can find approved trainings a number of ways They include 1 Contacting a local Child Care Resource and Referral Agency http mnchildcare org ccrrmap php resource_type parent 2 Searching MNSTREAMs http www mnstreams org 3 Searching the MN Center for Professional Development Registry http mnepd mncpd org RegistryApp Default aspx F System Guidance MEC At this time the new registration requirements will not affect MEC functionality and no system changes will occur related to this legislation Counties should follow suggested procedure
114. er type of income and worker enters the GRH Income Unavail 1 Mo on all the income panels GRH ELIG will only enter in what is on the SSI UNEA panel For these types of cases you will have to fiat the correct budget Placements to PAY in MONY CHCK Certain combinations of placements are too complicated to program around as long as they continue to be rare occurrences There are two situations we know of that will need to be paid with MONY CHCK because GRH ELIG does not produce reliable results e More than 3 GRH placements with payable days in the same benefit month WORKAROUND enter the first 3 placements on FACI panels and approve the version Then enter the remaining placement s on FACI panels Determine the budget for the final settings off the system and request payment be made by your supervisor worker level security has no CHCK authority e Two or more separate placements in one GRH in the same benefit month if the person has income to apply and some of it was spent between placements Note If the setting is paid for the whole month because the period between met provisions for GRH temporary absence MAXIS will determine the budget correctly WORKAROUND Enter all placements on FACI panels and enter income in GRPB as needed when ELIG results are ready View the facility calculation on GRPB If amount of income allocated to any of the settings is inaccurate do not approve the version Refer the case to your supervisor to make payment
115. erences affect the copayment amount authorized hours and or eligibility and assess any overpayment or underpayment if county assesses underpayments The following case example provides information about the income components Case Example Worker receives four earned income pay stubs as verification from client Each pay stub shows the following gross wages per week at an hourly wage of 12 00 per hour and hours worked per pay period Gross wages Hours Worked Pay Period 1 300 25 Pay Period 2 420 35 Pay Period 3 312 26 Pay Period 4 360 30 After discussions with the client worker and client have determined the best indicator of future income should be the average of the data from pay periods 3 and 4 The worker would enter in the following information into MEC e Payment Frequency Weekly client receives payment weekly e Income Projection Amount 336 average of 312 and 360 e Income Projection Payment Frequency Weekly e Income Projection Hours per Week 28 average of 30 and 26 Alternatively the worker could enter the following information into MEC e Payment Frequency Weekly client receives payment weekly e Income Projection Amount 12 e Income Projection Payment Frequency Hourly e Income Projection Hours per Week 28 average of 30 and 26 The worker and client determined that using all the pay stubs did not provide the best indicator of future income therefore the worker should include a cas
116. ess of the MSA equivalent rate in addition to those currently covered under a group residential housing agreement if the additional beds are only a replacement of beds with rates in excess of the MSA equivalent rate which have been made available due to closure of a setting a change of licensure or certification which removes the beds from group residential housing payment or as a result of the downsizing of a group residential housing setting The transfer of available beds from one county to another can only occur by the agreement of both counties Subd 4 Rental assistance For participants in the Minnesota supportive housing demonstration program under subdivision 3 paragraph a clause Challenge expansion to a Brainerd State Hospital building Exception that created two safe haven board and lodges for homeless with serious mental illness Operated by People Inc Exodus Residence This provision allows counties to bank GRH Rate 2 beds for future development if a vendor discontinues using Rate 2 or if a vendor with Rate 2 beds closes Allows counties to transfer Rate 2 beds to other counties by mutual agreement Modifies the GRH Metro Demo so that it pays rent under the HUD Section 8 formula GRH pays Fair Market Rents for the size apartment necessary to 11 5 notwithstanding the provisions of section 2561 06 subdivision 8 the amount of the group residential housing payment for room an
117. f no SSI payment is received and the person meets the SSA definition of disability UNAPPROVED Disability Type Person Bdgt GRPB Prev Approval GROSS INCOME DEDUCTIONS RS Dib rer D Were Student EI Disregard Other Unearned Inc gt General Inc Disregard 20 00 Earned Income P NEN Earned Inc Disregard 0 00 Total Income 0 00 Impairment Work Exp E Disregard 1 2 Earnings 0 00 Personal Needs 79 00 Child Support Crt Ord COUNTABLE INCOME Child Unmet Need c jenen Total Deductions 111 00 Prior Inc Reduction Counted Income 0 00 Inc Unavail 1st Month Community Living Adj 12 00 Page 6 BUDGET FOR DISABLED PERSON NOT RECEIVING SSI Budget actual earned and unearned income income disregards and deductions and disability related work expenses appropriate for the equivalent Social Security basis of eligibility basis using Social Security SSI methods Enter gross RSDI even if a medicare premium is being withheld The MA Buy in will be retroactive and cover all GRH months In addition deduct the PN allowance court ordered child support and if they are being withheld or paid allow Prior Inc Reductions such as RSDI recoupment guardianship fees or Representative Payee fee For non SSI recipients GRH counts only income which is actually available 5 Aged use if no SSI payment is received and the person is
118. f the unit s gross income is over 16596 FPG the unit is subject to a NET income test and is not considered categorically eligible See 0018 Determining Net Income 0020 12 Food Support Assistance Standards If the elderly disabled unit does not meet categorical eligibility under Set 1 and the unit s GROSS income is under 165 FPG the unit may be categorically eligible if they meet eligibility under Set 2 See Set 2 eligibility below under the sub heading CATEGORICALLY ELIGIBLE UNITS There is NO asset test for elderly disabled units CATEGORICALLY ELIGIBLE UNITS A unit that is categorically eligible for Food Support may receive 0 benefits due to his her level of income Categorically eligible cases remain open on FS even if they receive no benefits Follow the provisions in 0016 Income From People Not in the Unit 0017 Determining Gross Income 0018 Determining Net Income 0022 Budgeting and Benefit Determination There are special provisions for categorically eligible units with 1 or 2 members See 0022 12 01 How to Calculate Benefit Level FS MSA GRH Some units may be categorically eligible but contain a non categorically eligible member The remaining unit members ARE categorically eligible The following unit members may already have been removed or found ineligible for Food Support These people CANNOT be included in a categorically eligible unit e Ineligible non citizens See 0011 03 09 Non Citizens FS MSA GA GRH
119. fications needed from the client If you need to request verifications from the client add this information to the notice as worker comments e Goto SPEC WCOM e Review the notice e Pres PF9 for edit mode e Enter the specific verification requests 3 Client Response Overview Once a Difference Notice is sent the client has ten days to respond If the client does not respond in ten days the following message appears on DAIL DAIL INFO MMYY TERMINATE IEVS NON COOP CREATE DISQ s FOR REF Use the following procedures to resolve the IEVS match regardless of how soon the client responds Procedures Step 1 Collect and Verify All Needed Information Collect and verify all information needed to resolve the match This includes verification of income and assets ie employers statements bank statements etc e Update all STAT information for the month the changes should have been recorded e STAT WRAP appears e Update all benefit months through the current month plus one NOTE This will send the case through background from the month of change through the current month plus one Update any additional STAT changes as needed When all of this has been processed you will get ELIG results for the month of change through the current month plus one Step 2 Determine if a Claim is Needed e Goto ELIG e Review results for the first month e The Budget Summary Panel in ELIG will show what was issued and what the c
120. fied To Display a record on the browse screen place your cursor on the desired record and press ENTER To return to the screen from where you left off without displaying a new record press lt F3 gt from the browse screen The Clear action is used to clear the values displayed on the screen All values except for the case number or MCI number are reset to zero or blank This action does not affect any information that is stored on file The primary reason for using the clear action is to add a new record from scratch after displaying a record The Display action is used to display the contents of a record on the screen Along with the display action you must also enter the case number or MCI number for the record that you wish to display and press lt ENTER gt The Select action is used to select the record listed on the browse screen for further processing The type of further processing depends on what screen you enter on the command line or whether the browse screen returns directly to a maintenance screen PRISM Basics for Financial Workers MFWCAA 9 26 2011 9 Help Screens PRISM provides system documentation through lt F1 gt help screens There are 3 different types of help screens 1 Screen Level Help Q Bl gt 2 Text Help for Field Level 3 Active Help 1 Screen Level Help This level of help provides information about the entire screen and how it relates to other functions and activities Examp
121. for adult disabled Allows tribes to set the environmental standards of housing that would be eligible for GRH payments These are the legal requirements for the and providers of group residential housing must be in writing and must specify the name and address under which the establishment subject to the agreement does business and under which the establishment or service provider if different from the group residential housing establishment is licensed by the Department of Health or the Department of Human Services the specific license or registration from the Department of Health or the Department of Human Services held by the provider and the number of beds subject to that license the address of the location or locations at which group residential housing is provided under this agreement the per diem and monthly rates that are to be paid from group residential housing funds for each eligible resident at each location the number of beds at each location which are subject to the group residential housing agreement whether the license holder is a not for profit corporation under section 501 c 3 of the Internal Revenue Code and a statement that the agreement is subject to the provisions of sections 2561 01 to 2561 06 and subject to any changes to those sections Group residential housing agreements may be terminated with or without cause by either the county or the provider with two calendar months prior notice
122. g Client last name Date 8 15 2011 to 8 17 2011 CtyCk StateCk Reconcile Name SSN Date of birth 9 11 1951 8 13 1951 Only Clear to the County ee Refresh Log State Batch Match Last Changed By Last Chg Date Anderson A 8 17 2011 2 40 16 AM Anderson A 8 17 2011 2 40 45 AM Court Actions Child Findings Tab GE SIS Worker Fiscal 1 3 4 7 Marc GE File View Searches Logs Tools Window Help EKBALIO TELA Er Salxalns Rl Court Juvente 4 16 2006 R Court Juvenile 4 17 2007 RR Court Juvenile 5 10 2007 Court Tribal 6 26 2008 Court Juvenile 9 25 2008 AR Court Juvenile 12 10 2007 Cout Hesing Chid Finds Chid findings Continuous placement 0870672017 to present Best interest statement lej be Autofills into the IV E Eligibility Submission Worksheet 10 SSIS Initial Referral Create a IV E Eligibility Submission Worksheet Create a New IV E Submission Submit to MAXIS 11 Accessing IV E Eligibility Client Eligibility Log Folder QE C IV E Eligibility IV E Reimbursability IV E Eligibility Submission Worksheet IV E Reimbursability Submission Worksheet C IV E Submissions to MAXIS 12 IV E Eligibility Submission Worksheet 4 C IV E Reimbursab ity Submission Worksheet fi IVE Reimbursability Submission Worksheet lt C IV E Submissions to MAXIS fg Submitted 02 28 2011 Health Care Eligibility fro
123. has a Supplementary Service Rate Rate 2 have to have a plan of care developed by the county the group residence The plan must be signed or countersigned by any of the following employees of the county of financial responsibility the director of human services or a designee of the director a social worker or a case aide Subd 1b Optional state supplements to SSI Group residential housing payments made on behalf of persons eligible under subdivision 1 paragraph a are optional state supplements to the SSI program Subd 1c Interim assistance Group residential housing payments made on behalf of persons eligible under subdivision 1 paragraph b are considered interim assistance payments to applicants for the federal SSI program Subd 2 Date of eligibility An individual who has met the eligibility requirements of subdivision 1 shall have a group residential housing payment made on the individual s behalf from the first day of the month in which a signed application form is received by a county agency or the first day of the month in which all eligibility factors have been met whichever is later Subd 2a License required A county agency may not enter into an agreement with an establishment to provide group residential housing unless 1 the establishment is licensed by the Department of Health as a hotel and restaurant a board and lodging establishment a residential care home a bo
124. he resource restrictions and standards of the supplemental security income program and the individual s countable income after deducting the 1 Subd 7 All of a person s income is counted A person cannot spend down to become eligible for GRH If a person is receiving SSI the FBR will be counted as income Disregards in place before the person entered the GRH setting would be budgeted for GRH These typically include rep payee fees and guardianship fees This subdivision requires that the county place an individual in a GRH setting If a client moves into a GRH setting without county placement no GRH payments will be made for that client until the county authorizes the placement The SSI eligibility criteria which is the basic criteria for GRH eligibility Aged blind or adult disabled exclusions and disregards of the SSI program 2 the medical assistance personal needs allowance under section 256B 35 and 3 an amount equal to the income actually made available to a community spouse by an elderly waiver recipient under the provisions of sections 256B 0575 paragraph a clause 4 and 256B 058 subdivision 2 is less than the monthly rate specified in the county agency s agreement with the provider of group residential housing in which the individual resides b The individual meets a category of eligibility under section 256D 05 subdivision 1 paragraph a and the individual s resources are
125. heir first name and press lt ENTER gt A list screen opens displaying all potential matches If the person you are looking for is listed type D to display in the action field and press ENTER 15 CAST Case Status Type the case and a D in the action field to display and Case ft press ENTER The CAST screen displays case information Paternity l Basis Assigned Worker case program code case file location child residency legal custody Non IV D source code Intake completed status applicant indicator and referral date To find the name and phone number of assigned Child Support worker place the cursor on Worker and press lt F1 gt 15 CPDE NCDE Demographic Information for the CP NCP and Child amp CHDE Includes SSN DOB and telephone numbers MCI 13 CPDD amp Address Detail Mailing address information for the custodial parent and NCDD noncustodial parent Type a B in the action field and press lt ENTER gt to iH display a list of all addresses on file 16 NCID amp CPID NCP and CP employment income information Type a B in the action field MCI and press lt ENTER gt to display a list of all active and former employers H Move the cursor to the active employer and press lt ENTER gt Next press lt F11 gt to go to panel 2 Employers of NCPs are required to inform us when the NCP terminates employment If health care coverage is provided by the employer you can go to NCPD or CPPD t
126. hild welfare services medical care dental care hospitalization nursing care drugs or medical supplies program costs or other social services The rate is negotiated by the county agency according to the provisions of sections 2561 01 to 2561 06 Subd 3 Group residential housing Group residential housing means a group living situation that provides at a minimum room and board to unrelated persons who meet the eligibility requirements of section 2561 04 This definition includes foster care settings for a Subd 2 Defines what the GRH room and board rate covers the operating costs of the building If congregate meals are not provided the client is eligible for Food Support Services to the individual are not covered by the GRH room and board rate and are to be covered by other programs such as waivers single adult To receive payment for a group residence rate the residence must meet the requirements under section 2561 04 subdivision 2a Subd 4 Repealed 1Sp1993 c 1 art 8 s 29 Subd 5 MSA equivalent rate MSA equivalent rate means an amount equal to the total of 1 the combined maximum shelter and basic needs standards for MSA recipients living alone specified in section 256D 44 subdivisions 2 paragraph a and 3 paragraph a plus 2 the maximum allotment authorized by the federal Food Stamp Program for a single individual which is in effect on the first day of J
127. ible results in ELIG If a Cash Assistance client s mail has been returned to the agency and there IS a forwarding address that is out of state take the following steps 1 Send out a Request for Contact Verification Request Form DHS 2919A to the new address from the returned mail envelope 2 A Termination can be sent at the same time as the request for 34 information Enter code 3 Refused Failed Required Info in the Close Deny field on the STAT PACT Panel The system will create ineligible results for the fully automated programs Use FIAT to create ineligible results for programs that are not fully automated Approve ineligible results in ELIG RETURNED MAIL PROCESSING FOR FOOD SUPPORT When mail for a Food Support recipient is returned to the county agency it is necessary for the eligibility worker to follow up FNS refers to this follow up as a request for contact We use the Verification Request form DHS 2919A as a request for contact gt If a FS client s mail has been returned to the agency and there is NO forwarding address take the following steps I Send out a Request for Contact Verification Request Form DHS 2919A to the last known address requesting the client to inform the county agency of the client s correct mailing address You may include a Shelter Expense and Residence Form DHS 2952 as an option Allow the household 10 days to respond before proceeding with a terminatio
128. ication between families providers case workers and billing workers regarding when additional care can be paid Case note the method used OR e The case worker authorizes the highest number of hours care is needed with the provider The provider is expected to bill only for the time that care is needed There must be communication between families providers case workers and billing workers regarding when care with the provider can be paid Case note the method used Counties may develop standards for use of more than one of the above methods For example a county may determine that for all children who ONLY need care on school release days 1 hour of care will be authorized but for children who regularly need care and also need care on school release days the highest number of hours of care needed will be authorized Or a county may determine that for school based providers the highest number of hours care is needed will be authorized but for all other providers the minimum number of hours care is needed will be authorized and the authorized hours will only be increased for the weeks when there is a school release day D Flexible Schedules Child care may be authorized for families who have flexible schedules Do NOT authorize or pay for more than 120 hours of child care assistance per child every two weeks Describe how child care is authorized in Case Notes When authorizing child care for families with flexible schedules it is importan
129. ice Authorization results Approving new Eligibility Results that include a change in copayment Terminating eligibility for CCAP Calling a client to follow up on a change Sending an Information Request asking for verification s All worker actions must be documented in Case Notes B Acting on Changes Known to the Agency Child care workers are responsible for acting on information known to the agency at the time when the information becomes known to them Known to the agency means any information about the family s circumstances that the agency discovers from the family or from sources such as MAXIS PRISM and or MMIS The agency includes DHS as well as any county human service agency responsible for the administration of cash food child care and health care programs It also includes any agency that contracts with the county or state Human Service agency for the delivery of financial health care child care and employment services DHS expects and encourages all workers to communicate changes and reported information with business partners in other areas of the agency e g Employment Services Child Support Enforcement Each agency is responsible for determining how to implement this policy C Verification Due Dates Information reported on the application redetermination or through another method does not qualify as proof or a type of verification of that information Allow families at least 15 calendar days to provide re
130. ients with an EP 16 1 d MR Determination of Payment Amounts 9 9 a Payments to Families 9 6 d u Family Copayment 6 21 Hj Maximum Child Care Registration Fees 9 45 3 lt a Activity Fees 9 48 Re I MEC User Manual A on Case Management and Eligibility Close or Deny Case E Case Management and Eligibility Case Data Windows Ei TrainLink d e Training New and Information Income Maintenance E 3 MFIP Sanctions Guide ie Employment Services training ki 7 eDocs I TH DWP MFIP Status Update Form DHS 3154 MN CCAP Child Care Provider Guide DHS 5260 R 1 PolicyQuest Federal Criminal and Civil Penalties for Unauthorized Inspection Disclosure of Tax Data Unauthorized Inspection 1 000 00 fine Cost of prosecution Imprisonment for not more than 1 year Both fine and imprisonment Unauthorized Disclosure Felony charges 5 000 00 fine Imprisonment for not more than 5 years Cost of prosecution Both the fine and imprisonment Note Disclosure restrictions and penalties apply even after employment with the agency has ended COMBINED MANUAL ISSUE DATE 10 2011 FS CATEGORICAL ELIGIBILITY INELIGIBILITY 0013 06 MFIP MSA GRH No provisions WB DWP Participants are categorically eligible for Food Support for the duration of eligibility See the FS provisions below FS ELDERLY DISABLED UNITS Units with an elderly disabled member do NOT have to meet a gross income test however i
131. ification 10 4 2011 Legislative Changes e Questions e Suggestions Implementation e Immediately for new applications and new provider registrations e Next reported change or redetermination for existing cases e Next reported change or registration renewal for existing providers Forms e Cases reviewed up to 2 years after review month e Forms must correspond to review month e Forms must be signed and dated to be complete Application amp Redetermination e Document application received date by date stamp or worker signing dating application e Reinstatement only allowed when redetermination and or verification received prior to end of certification period Authorized Activities amp Authorizing Care Adult Student Breaks e 15 calendar days or less authorize care e More than 15 calendar days suspend or make temporarily ineligible Authorized Activities amp Authorizing Care Flexible Schedule Options e Typical of hours needed e Minimum of hours needed Highest of hours needed 10 4 2011 Authorized Activities amp Authorizing Care Schedule Verification e Adult s work school schedule required e Child s school schedule required e Exception MFIP DWP families with approved Employment Plan Authorized Activities amp Authorizing Care School Release Days Options e Actual hours needed e Hours needed if no school release days _ e Highest of hours
132. iie county Effective dates ULiribel social services is Tiie IV E FC maintenance agreement in piace Ettedvedtes T CHIPS determination CHIPS determination date z Date chid is considered to have entered foster care 03 02 2011 Onawareeew Reasonable efforts to finalize the permanency plan statement received and documented on the court screen Reasonable efforts made Date No data to display SSS To NUM 19 12 2011 7 5023 AM 34 gi Hie View Searches logs Tools Window Help eI QORRI ABID u ae Chert Feb Older Ive 02 01 1993 Continuous placement D1 01 2011 to present Suomi reason Send foster care extension information Volurtary placement agreement 1 1 2011 Supervising agency Countysocislsevices Pettion Tribe pu Court hearing wiwenagSet WwfMenag Ent T Entered toster care 3 2 2011 Umeretacounty Fe 2n 2011 extension extension date m D Logged On QA1 SSIS_DATA kim I NUM 19 12 2011 1039 22 AM 19 35 MAXIS DAIL MESSAGE IV E MM YY SSIS INFC BASIC ELIG DATA RECEIVED FOR PMI 00052469 37 SSIS Referral to MAXIS 09 20 2010 At 03 01 PM 012047866806 APPLE D MI N 34858 t 08 10 10 r f 08 10 10 10 PWCAM4S PWPXK35 0301 28 20 071 38 IV E Reviews to Process REPT FCRW 1 State of MN SSL BlueZone Mainframe Display E File Ede Session Options Transfer View Macro Script Help Bd aa 3 og Bb B wee gt ee
133. ily fails to return or complete the redetermination form In addition terminate eligibility and Service Authorizations if a family fails to provide mandatory verifications before the last day of the certification period Reinstate eligibility to families who lost eligibility because the servicing agency failed to process a redetermination and or verifications received prior to the end of the certification period New Service Authorization results also need to be approved Require the family to submit a new application if the redetermination form or required verifications are received after the case closes New application policies are in effect when this occurs IV Authorized Activities amp Authorizing Care A Schedule Verification Schedule information for Parentally Responsible Individuals and children are needed to authorize care appropriately At application and redeterminations families must verify e Employment and Education Training Status including employment and or class schedule for PRIs The schedule must show the days and times worked or the days and times that classes meet For MFIP DWP families with an approved Employment Plan verification of the families Employment and Education schedule is not required to be in the CCAP file e School schedule for every child who needs child care and attends school such as a school calendar with start and end times Verification does not need to include the child s name Worker obtained verifi
134. in subdivision 1 not to exceed 700 per month including any legislatively authorized inflationary adjustments up to the available appropriation for a facility located in Hennepin County with a capacity of up to 48 beds that has been licensed since 1978 as a board and lodging facility and that until August 1 2007 operated as a licensed Facility specific increase for Arrigoni East in St Paul so that their rate would be equal to Arrigoni West in Mpls Exodus 20 chemical dependency treatment program Subd 1j Supplementary rate for certain facilities Crow Wing County Notwithstanding the provisions of subdivisions la and 1c beginning July 1 2007 a county agency shall negotiate a supplementary rate in addition to the rate specified in subdivision 1 not to exceed 700 per month including any legislatively authorized inflationary adjustments for a new 65 bed facility in Crow Wing County that will serve chemically dependent persons operated by a group residential housing provider that currently operates a 304 bed facility in Minneapolis and a 44 bed facility in Duluth which opened in January of 2006 Subd 1k Supplementary rate for certain facilities Stearns Sherburne or Benton County Notwithstanding the provisions of this section beginning July 1 2009 a county agency shall negotiate a supplementary service rate in addition to the rate specified in subdivision 1 not to exceed 700 per month in
135. ion of blindness UNAPPROVED Blindness Type Person Budget GRPB Prev Approval GROSS INCOME DEDUCTIONS RSD Diss ss aeg 2 4 Student EI Disregard ey en Other Unearned Inc General Inc Disregard 20 00 Earned Income REN Earned Inc Disregard 0 00 Total Income 0 00 Disregard 1 2 Earnings 0 00 This field is Impairment Work Exp Personal Needs 79 00 valued from Child Support Crt Ord 77 the COEX COUNTABLE INCOME Child Unmet Need EUN ei 1 Total Deductions 111 00 Prior Inc Reduction a Counted Income 0 00 Inc Unavail 1st Month Community Living Adj 12 00 BUDGET FOR BLIND PERSONS NOT RECEIVING SSI Budget actual gross earned and unearned income income disregards and deductions and work expenses appropriate for the equivalent Social Security basis of eligibility basis using Social Security SSI methods Enter gross RSDI even if a medicare premium is being withheld The MA Buy in will be retroactive and cover all GRH months In addition deduct the PN allowance court ordered child support and if they are being withheld or paid allow Prior Inc Reductions such as RSDI recoupment guardianship fees or Representative Payee fee For non SSI recipients GRH counts only income which is actually available 4 Disabled use i
136. irect Command DOLR Fl Help F2 2Quit F3 Retrn F4 Prev FlO Left Fll Right F13 TRBL F18 2Main F19 Glob F20 Audit DOLR detail panel two displays release information VUFLFRO1 PRISM E04 PWJJBO2 lt 1 more Dept of Corrections DOC Locate Review 4 52 PM Action C D DOC Information Reviewed N MCI 0014212345 Name CROW DUSTIN J SSN 470 78 1256 DOB 08 28 76 Gender M Number of Cases 2 ID Control Seq Nbr 01 Last Modified 02 01 2007 MCI 0014212345 Name CROW DUSTIN JOE Offender Id 222022 SSN 470 78 1256 DOB 08 28 1976 Gender M Marital Status 10 Legal Name Race W Nbr Dependents 0 Release Date 02 01 2010 Release Agent Scott Davidson Release Type S Agent Phone Release Placement Name Release Address Release Phone Direct Command DOLR Fl Help F2 2Quit F3 Retrn F4 Prev FlO Left Fll Right F13 TRBL F18 2Main F19 Glob F20 Audit 28 PRISM Basics for Financial Workers 9 26 2011 MFWCAA PRISM SCREENS CHEAT SHEET I General Information Financial H Health Care P Paternity Page Screen Code Screen Function Description Key code 14 PESE Use to Person Search Use this screen to find a Child Support Person s MCI and find a Case their related Case Z s This opens a Person search utility It s kind of funky and MCI Start by typing their SNN If there is no SSN use the last name of the person and only the first initial of t
137. isk or creates a hardship for the child and the family to take the child out of the home to a child care home or center Modifications will be made to MEC to support these changes DHS will send an informational notice to families and providers about the legislative changes shortly and adverse action notices will be sent to affected families and child care providers at the time the change is implemented DHS will provide further information and instructions before the effective date of the change Bulletin 1 1 68 08 September 7 2011 Page 4 E Weekly and Daily payment limits Effective April 16 2012 legislative changes to Minnesota Statutes section 119B 13 subdivision 1 and 1a limits child care assistance payments for one day to the daily rate or 10 hours for LNL providers and for one week to the weekly rate or 50 hours for LNL providers Modifications will be made to MEC to support these changes DHS will send an informational notice to families and providers about the legislative changes shortly F Limit the temporary absence of adult family members not in an authorized activity Effective April 16 2012 a legislative change to Minnesota Statutes section 1 19B 011 subdivision 13 limits the time that an adult family member who is not in an authorized activity can be considered temporarily absent A temporarily absent adult family member who is participating in an authorized activity may continue to be counted as part of the CCAP
138. issioner shall annually establish statewide maintenance and difficulty of care limits for adults in foster care Subd 6 Statewide rate setting system The commissioner shall establish a comprehensive statewide system of rates and payments for recipients who reside in group residential housing to be effective as soon as possible The commissioner may adopt rules to establish this rate setting system Subd 7 Repealed 1992 c 513 art 8 s 59 Subd 7a Repealed 1992 c 513 art 8 s 59 Subd 7b Commissioner s duties The commissioner shall not provide automatic annual inflation adjustments for group residential housing rates for the fiscal year beginning on July 1 1993 and for subsequent fiscal years The commissioner of management and budget shall include as a budget change request annual adjustments in reimbursement rates for group residential housing in each biennial detailed expenditure budget submitted to the legislature under section 16A 11 Subd 7c Demonstration project The commissioner is authorized to pursue the expansion of a demonstration project under federal food stamp regulation for the purpose of gaining additional federal reimbursement of food and nutritional costs currently paid by the state group residential housing program The commissioner shall seek approval no later than October 1 2009 Any reimbursement received is Obsolete language GRH DOC controlled by legislative limits on Rate
139. ite to your Favorites for easy access in the future 2 The CM Home Page can be opened by using the URL http www dhs state mn us id 016956 Add this site to your Favorites for easy access in the future See below for information about the CM Home Page 3 From CountyLink you can click on Manuals on the top gray tab bar This will take you to the main Manuals web page Scroll down to Combined Manual and click How is the Entire CM Arranged To open the Entire CM click on this link http www dhs state mn us CombinedManual The CM is organized into 3 main navigation parts Top Navigation This area contains links to the DHS Home Page CountyLink and the Manuals Home Page The Manuals Home Page contains links to other DHS policy manuals The top navigation bar also contains the Search box which is explained in more detail below and Bread Crumb navigation Bread crumbs track where you are in the CM For example gt CM Table of Contents gt 03 CLIENT RESPONSIBILITIES AND RIGHTS gt 0003 03 CLIENT RESPONSIBILITIES GENERAL Left Navigation When first accessing the CM the left navigation area contains the CM Table of Contents TOC Once you navigate to a particular section in a chapter the left column will list all of the sections within the specific chapter you chose Center Navigation When first accessing the CM the Table of Contents is displayed in the center column When you click on a specific cha
140. iv assistance with setting up meetings appointments and transportation to access medical chemical health and mental health service providers 4 each resident has a documented need for at least one of the services provided 5 each resident has been offered an opportunity to apply for admission to a licensed residential treatment program for mental illness chemical dependency or both have refused that offer and the offer and their refusal has been documented to writing and 6 the residents are not eligible for home and community based services waivers because of their unique need for community support Until June 30 2002 the supplementary service rate of qualifying facilities under this subdivision may be increased by up to 15 percent of the supplementary service rate in effect on January 1 2001 for the facility Qualifying facilities with no supplementary service rate may negotiate a supplementary service rate not to exceed 300 per month Subd le Supplementary rate for certain facilities Notwithstanding the provisions of subdivisions la and 1c beginning July 1 2005 a county agency shall negotiate a supplementary rate in addition to the rate specified in subdivision 1 not to exceed 700 per month including any legislatively authorized inflationary adjustments for a Provided a Rate 2 increase to Teen Challenge up to 700 18 group residential housing provider that 1 is located
141. izes the Combined Manual and contains a lot of other information Scroll down the page to find 1 A link to the current monthly updates to the Combined Manual 2 Alink to the current version of the entire Combined Manual An Archive page which has links to past monthly updates as well as links to past entire Combined Manuals A link to eDocs the DHS forms web page A link to the Bulletins web site A link to the Financial Worker Food Support Resource Page A link to the Guide to Non citizen Eligibility for Cash and Food Support A link to a copy of this handout Tips for Using the new CM w AAN OV How can I give feedback about the Combined Manual Email the Manuals Team at Beth Dunsmoor state mn us Revised 04 14 11 System Information Repository SIR Web Site The SIR web site is a secured integrated communication tool used by some DHS Service Delivery Systems MAXIS MEC PRISM SMI SAM The web site contains resources for users of these systems including system availability procedures and announcements To access SIR The URL is https www dhssir cty dhs state mn us OR Access SIR from the CountyLink web site under DHS Systems amp IT Updates Logon Process When you go to DHS SIR you re prompted for a user name and password Enter Network Password gt Ths secure Web Site at vva dhssir cty dhs state mn us requires you to log on Please type the User Name and Password that you use for mrdh
142. k status codes are e 1A New PF11 All PF11s start out automatically at a 1A status e 7C or 7D Closed This is the final status for PF11 tasks PF11 Tips Create your PF11 from a screen that helps represent the problems that you are experiencing Don t PF11 from the SELF Menu Describe the problem Be Specific What are you trying to do What is the system doing e What things have you tried e What results were you expecting Describe the research that you have done If you have checked CASE CURR or CASE PERS or statuses and things don t seem to make sense let us know Don t give solutions to the problem Don t editorialize If the PF11 has to be done from a REPT or DAIL DAIL make sure to include the Case Number of the case you are reporting the problem on Press ENTER You will receive a system generated task number Keep track of that number Responses to your PF11 will include this task number It may be useful to have a screen print of the problem along with the PF11 task number filed in the case file Use TASK to view or monitor your PF11 s progress e Enter TASK on the function line at the SELF menu e Enter the PF11 number on the Task line e The status history will display A PF11 starts at 1A new and closes at 7C or 7D For more information see POLI TEMP PF11 S TE05 04 CASE CURR TE02 08 115 PMI Merge Requests TE10 03 STAT MEDI Changes or Updates TE19 114 TSS Help Desk Procedures
143. le the type of documents or worklists generated from this screen To access screen help press the lt F1 gt key when the cursor is on the Direct Command Line or when it is on any black area of the active screen CASE STATUS Purpose This screen is used to add modify display cases and children on PRISM PRISM interface cases may also be displayed on this screen Description The Case Status CAST screen displays and maintains specific case information such as case program code case file location child residency legal custody Non IV D source code intake completed status applicant indicator referral date and Open reopen date Display only fields include Closure Date Closure Reason Arrears Only and Pat paternity Code You can display the children associated with the case or add children to the case Press lt F8 gt to scroll through the list of Page 1 8 ENTR Down Fl Help F2 Quit F3 Retrn F7 Up F8 Down Help for P DCSE INITIATION V4FKAS01 1 10 PRISM Basics for Financial Workers 9 26 2011 MFWCAA 2 Text Help from a Data Field With the cursor on a data field press lt F1 gt to get an explanation of the field and the code options for that field Full Service Description This field shows whether the client has requested full or partial services If left blank PRISM defaults to Y for all case program types Valid codes are Y Full Service N Partial Service MA or MinnesotaCare clie
144. leased on an approval done after the month is over Version 1 of 1 GRH ELIG Results Process Date 09 06 06 APPROVED 09 06 06 GRH ELIG Summary GRSM Prev Approval FIAT Date Of La t Approval 08 02 06 Elig Typem ens cesse wee DISABLED Current Program Status ACTIVE Elig Review Date 10 01 06 Source Of Information FIAT Reporting Status NON HRF Eligibilifty Result ELIGIBLE Responsible County 31 Vendor Number 67960 Pre or Yost pay 20 Payable Amount 745 09 Client Obligation 459 00 Approved Function ELIG Case Nbr _ 479989 MontN 09 06 Command version was PW PWDXS35 SW Name User PWDXS35 done uso Displays from prior month approval 9 06 payment has Footer month we not been released are in is 9 06 9 Cut down on mail Unapproved versions prevail An approval of a 08 action will trigger a notice each month of your package Once a facility has been approved as post pay you don t need to tell them each month that payment will be determined after the month is over These are generic notices and are not month specific so may cause confusion Keep this in mind when you are releasing pay for a particular month or months Approvals are not needed for current plus one versions unless there is a change in eligibility or completing a review The DAIL can be deleted GROUP RESIDENTIAL HOUSING NOTICE O
145. lient was actually eligible for If the client was entitled to less there is an overpayment If the client was entitled to more there is a supplement due the client e Calculate the total amount of overpayments or supplements for all months e Delete ELIG messages throught the current month from DAIL DAIL since they cannot be APProved e Goto CCOL CLAM and manually enter the over payment e Write down the claim number e If the client is due a supplement navigate to MONY CHCK and issue restored benefits for those months e APProve the future month if any changes were entered e Goto CASE NOTE s and enter notes on how you arrived at the overpayment or supplement NOTE You need to record the claim number on the IULB panel as part of resolving the IEVS match Step 3 Navigating to Verification Log Update IULA e Goto REPT IEVC e Press enter Income Verifications To Do IEVC appears e Place U update next to the match e Press enter Verification Log Update IULA appears Step 4 Recording the Additional Time and Insurance Information Enter in the MMM field the total number of minutes spent resolving the match Enter the ACT action code for each program listed Enter Y yes if client responded within the initial ten days and cooperated with the Difference Notice Enter the answer to the insurance questons Y yes or N no Press enter Verification Log Update IULB panel appe
146. m MMIS Supplemental Health Care Ghent Feb Older ive poe 0270171333 Continuous placement 01 01 2011 to present v Cont pi ent 192044697 Not seeking IV E because Initial placement authority Voluntary Authority effective date 01 01 2011 1V removal date 6170172011 For initially court ordered placements Regarding the intial court hearing that sanctioned the placement Petition fiina date Couthearinadatel z Did the initial court order contain the Best Interests or Contrary to the Welfare language C Yes Del C No no VE eligbilty exists Reasonable efforts to prevent placement or reunify statement is due within 60 days of the IV E removal dete Was this obtained C Yer ate C No no IVE eligblily exists For initially voluntary placements Did the court make a judiciel determination that placement is in the child s best interests within 180 days of the VPA signature date c Date otcowtheaing Num of days CN Foster Care Extension for 18 20 year old youth Does the youth currently meet an extension condition m fective Date 02 01 2011 NUM 19 12 2011 7 4814 AM 13 Continuous Placement Extension Tab EFE a Nel axHiin ag Feb Older Ive C AddresslPhonelEnal State Detal 4 C Continuous Placements Cont pnt 01 01 2011 C Placements Locations Absences E DOC Assessments C Workgroups amp Intakes C ent Elgbity Log C Heath Care Eligbity from MMIS C Sup
147. ment or guardianship fees or Representative Payee fee MFIP use if the applicant receives an MFIP grant for this month The MFIP cash standard for 1 person is budgeted UNAPPROVED MFIP Type Person Budget GRPB Prev Approval FIP Standard for One 250 00 DEDUCTIONS Personal Needs 79 00 Prior Inc Reduction Inc Unavail 1st Month Community Living Adj 12 00 COUNTABLE INCOME Total Deductions 91 00 Counted Income 159 00 Page 5 MFIP RECIPIENT BUDGET The MFIP cash standard for one person is the GRH gross income for a person who is included in an active MFIP grant or was in the MFIP grant paid for that benefit month Caregivers not included in the grant are not considered MFIP recipients for purposes of GRH budgeting Income budgeted in the MFIP eligibility determination is not rebudgeted for GRH The MFIP cash standard is used because it represents this person s share of counted income plus cash grant for the month after all MFIP disregards and deductions are allowed There is no need for GRH to reapply the same process The Personal Needs Allowance and if they are being withheld or paid guardianship fees and MFIP recoupments are examples of Prior Inc Reductions that can be allowed For non SSI recipients GRH counts only income which is actually available Blind use if no SSI payment is received and the person meets the SSA definit
148. mily rate to 68 System will implement on November 28 2011 Training requirement for LNL providers See Q and A Counties should notify all new providers Existing providers were sent notice the week of 9 13 2011 Counties should include the requirements in alt renewal packets from now on 2011 Legislative Changes Temporarily Absent Limits the time an adult family member who is not in an authorized activity may be temporarily absent from the home effective 4 16 2012 2011 Legislative Changes Absent day changes as of January 1 2013 e Absent day payments limited to 10 full day absent days per child excluding holidays in a calendar year with no medical or other types of exceptions e Legal nonlicensed family child care providers will not be paid for absent days 2011 Legislative Changes e Center payment restriction 1 1 2013 Child care assistance funds are prohibited from being used for payments to a licensed or license exempt center if more than 5096 of the children care for are children of the center s employees or reside with center employees Other Policy Changes e Improper Authorizations for Payments IAP case review helped identify areas needing clarification and change e Memo issued 9 27 2011 Processing Timelines e Act on changes no later than 10 days from date reported or known to agency Allow families at least 15 calendar days to provide information or ver
149. n notice NOTE Do NOT enter a or unknown or other county codes on the ADDR panel Enter either the county address or the client s last known address The ADDR panel is used to mail notices the post office requires an address If the client does not respond to the request for contact after 10 days has elapsed send a closing notice 10 days before the effective date of closing Enter code 4 Refused Failed FS Only in the Close Deny field on the STAT PACT panel Approve ineligible results in ELIG If the FS client calls contacts the county agency the following month after case closure Determine via client statement they are still in the project area state of MN and that other eligibility factors are the same if they state they have moved Ask the FS client what type of utilities they are now responsible for and allow the applicable utility deduction for the FS budget Send the FS client a Shelter Expense and Residence Form DHS 2952 but inform the client a housing cost rent mortgage will not be allowed until it is verified Moving within the project area state of MN is not a break in eligibility so the break in service waiver does not apply Reinstate the case Use the 1st of the month as the date entered on the REIN panel You do not have to wait until the shelter verification form is returned to reinstate the case Allow utilities but not housing costs If the FS client has not moved but their mail is
150. n which the affected beds are located The commissioner may also make cost neutral transfers from the GRH fund to county human service agencies for beds permanently removed from the GRH census under a plan submitted by the county agency and approved by the commissioner The commissioner shall report the amount of any transfers under this provision annually to the legislature c The provisions of paragraph b do not apply to a facility that has its reimbursement rate established under section 256B 431 subdivision 4 paragraph c Subd 1b Rates for uncertified boarding care homes Effective July 1 1992 the maximum rate specified in subdivision 1 does not apply to a facility which was licensed by the Minnesota Department of Health as a boarding care home before March 1 1985 and which is not certified to receive medical assistance Subd 1c Rate increases A county agency may not increase the rates negotiated for group residential housing above those in effect on June 30 1993 except as provided in paragraphs a to g a A county may increase the rates for group residential housing settings to the A provision to allow a county to cash out GRH Rate 2 beds and apply the funding to other programs Exempts Andrew Residence from the cash out option Allowed a rate increase for a non Medicaid certified Boarding Care home in Southeastern MN The home has since converted to a Board and Lodge Allows a
151. ncil org Local fire departments or community education offices Attention If you want free help translating this information call the number below for your language 1 800 358 0377 le Ji ci gleall oia Xa ji gi Alea sel Ga 1 daa ds nnaaimmi r gnenms gtmunipimmmarsttis ni Augam 1 888 468 3787 1 Paznja Ako vam je potrebna besplatna pomo za prevod ove informacije nazovite 1 888 234 3785 Ceeb toom Yog koj xav tau kev pab txhais cov xov no rau koj dawb hu 1 888 486 8377 lyogau Hanannaudaynaunaugow this tunawadgaowwagnaoDUs insuanaucantns 1 888 487 8251 Hubaddhu Yoo akka odeeffannoon kun sii hiikamu gargaarsa tolaa feeta ta e lakkoofsa kana bilbili 1 888 234 3798 Buuwanue ecim BaM Hy2KHa OecruirHas NOMON B HEPEBONE ITOH uudopMarun MO3BOHUTe IIO CJIe IyIOIIleMy renebony 1 888 562 5877 Ogow Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la aan ah wac lambarkan 1 888 547 8829 Atenci n Si desea recibir asistencia gratuita para traducir esta informaci n llame al 1 888 428 3438 Ch Y Neu quy vi can dich thong tin n y mi n ph xin goi s 1 888 554 8759 ADAS 5 09 This information is available in alternative formats to individuals with disabilities by calling your county worker TTY users can call through Minnesota Relay at 800 627 3529 For Speech to Speech call 877 627 3848 For additional assistance with legal rights and protections for equal access fo human
152. ncorrect apt or street number Unlock a case that has been locked by another worker aborted or locked in background Lock a case so that you can t work on it due to a PMI merge working on a fix or Help Desk has been working on your case and has not gotten all the way out Status EBT cards when E funds is down and client is waiting in the office View the ADMIN system for transactions balances card status and miscellaneous information Troubleshoot with difficulties experienced in issuing new cards or changing pin numbers Troubleshoot for PRISM interface issues PRIV a case requested by supervisor via SIR use form Hopefully answer all sorts of questions issues concerns and frustrations you experience with MAXIS Fix status issues on cases Unfortunately we can t e e 08 07 11 Remove an approval Remove an issuance Remove or delete cases or people that have received a notice or issuance Do an approval for you Bein FIAT while you are there working in it Update most STAT panels Get into MONY CHCK and MONY REPL functions to see codes edits etc in production cases Also we are restricted to what we can view in CCOL Do any issuance 08 07 11 Tips for Using the Combined Manual on the Web How Do I Access the Combined Manual CM 1 Youcan link directly to the current Entire CM by using this URL http www dhs state mn us CombinedManual Add this s
153. ndividual s Social Security Number in the SSN field and press lt ENTER gt If this person is on the list go to step 5 if not this message will appear on the bottom of the screen System can t find person on database Alias search was the next step invoked continue to 2 Add their last name to the Last name field add first initial to the First name field then press lt ENTER gt This will display a list of possible matches Use the lt F7 gt and lt F8 gt keys to scroll though the list If this person is on the list go to step the next step 5 if not continue to 3 Press F3 and type the date of birth in the DOB field and press lt ENTER gt If this person is on the list go to step 5 if not continue to the next step 4 Change the Alias field from N to Y if you want PRISM to ONLY search for alias records PRISM automatically invokes an alias search if it finds no match with a name or SSN search 5 Type an X in the action field and press lt ENTER gt and a new screen Case details will display If this is the person and case that you are looking for type an S to select in the action field and press ENTER Next type CAST on the Direct press ENTER 14 PRISM Basics for Financial Workers 9 26 2011 Command line and MFWCAA PRISM SCREENS CAST Case Status Type the case number and D in the action field and press ENTER
154. needed Authorized Activities amp Authorizing Care Multiple Providers l Authorize of hours needed with each provider e Back up provider authorize minimum of hours needed or 1 hour Case Notes e Importance e When to use e Include Who What When Where Why amp How Verifications MAXIS Coding If verification coded in MAXIS Is used for CCAP Confirm with MAXIS worker that verification exists and case note OR e Get a copy e Child Support and Social Security can be verified through MAXIS system interfaces 10 4 2011 Income Verification amp Determination e MEC Enter income components supported by verification e Last 6 months of child support income if tracked through PRISM e Most current 30 days of verificatio for all other income s e Case note if deviate from standards Questions Please send future questions to DHS CCAP state mn us or contact your CCAP Technical Assistance Liaison Thank you Laurie Possin amp Stacia Rosas 2011 MFWCAA PRISM Basics For Financial workers PRISM Basics for Financial Workers 9 26 2011 MFWCAA Sign on to PRISM Minnesota BlueZone Mainframe sign on screen You will be offered a choice of desktop configurations Choose a desktop configuration and click on it or press the keyboard lt Enter gt key to go to the State of Minnesota screen
155. ng Care rate increase of up to 32 Allows persons relocating from specific metro area shelters that have a GRH Supplementary Service rate to continue to receive that rate if moving into a registered Supportive Housing to End Long term Homelessness building 19 section 157 17 to a supportive housing establishment developed and funded in whole or in part with funds provided specifically as part of the plan to end long term homelessness required under Laws 2003 chapter 128 article 15 section 9 not to exceed 456 75 Subd 1h Supplementary rate for certain facilities serving chemically dependent males Notwithstanding subdivisions 1a and lc beginning July 1 2007 a county agency shall negotiate a supplementary rate in addition to the rate specified in subdivision 1 not to exceed 737 87 per month including any legislatively authorized inflationary adjustments for a group residential housing provider that 1 is located in Ramsey County and has had a group residential housing contract with the county since 1982 and has been licensed as a board and lodge facility with special services since 1979 and 2 serves recovering and chemically dependent males providing 24 hour a day supervision Subd 11 Supplementary rate for certain facilities Hennepin County Notwithstanding the provisions of subdivisions la and 1c a county agency shall negotiate a supplementary rate in addition to the rate specified
156. ng in which the facility is located as established under Minnesota Rules parts 9549 0010 to 9549 0080 Subd 1d Certain facilities for mental illness or chemical dependency rates Notwithstanding the provisions of subdivisions la and 1c a county agency may negotiate a supplementary service rate in addition to the board and lodging rate for facilities licensed and registered by the Minnesota Department of Health under section 157 17 prior to December 31 1996 if the facility meets the following criteria 1 at least 75 percent of the residents have a primary diagnosis of mental illness chemical dependency or both and have related special needs 2 the facility provides 24 hour on site year round supportive services by qualified staff capable of intervention in a crisis of persons with late state inebriety or mental illness who are vulnerable to abuse or neglect 3 the services at the facility include but are not limited to 1 secure central storage of medication ii reminders and monitoring of medication for self administration iii support for developing an Provided a fifteen percent increase for Board and Lodge with Special Services and allowed Board and Lodge with Special Services to receive a Rate 2 up to 300 if they didn t have one that met the criteria listed 17 individual medical and social service plan updating the plan and monitoring compliance with the plan and
157. ng is used to pay for a nursing facility placement due to the facility s status as an Institution for Mental Diseases the county is liable for 20 percent of the nonfederal share of costs for persons under the age of 65 that have exceeded 90 days To give counties an incentive to move institutional residents under the age of 55 into the community they are required to pay a percentage of the state share of the MA cost for the institutional care 29 The Nuts and Bolts of GRH MFWCAA Conference September 21 2006 GRH OVERVIEW essen ara 2 Case CDmmOSIITOfus d cipes IO dba p n DER IRE ON ORAN ADI lehenal 3 State PESTHEDBE uestros ttes numis td oA D Mua cr m ec edi Ge 3 B sis Of Eh DIV Me 3 OOPSLA OM MT 3 Co Me yee e E eH ete tees 4 Concurrent Eligibility et cH 4 BSC tenro nenn aaa E E ERA E E A E E E ER A E aiaia 4 Income DSTI nal innen ob ba ut pap x RE e E Gc eure dS o vu IN S EEEa 4 Monthly Reporting iuge Noui dv cba AR ADI EE RIdUNS DIS Seal 8 Eligibility Rev 2 MERI Lm 8 PAY TAMIA MUR 8 SOSDODEIO u erae sao pestes m EE p Panos A apu n REEL Ua UM d PE vv On na ier ts i Ra eiie Dan E EE EREEREER 8 NOCES RR E D NEE E IE T NR RE AREA CAR 9 Claims and Recoupmienf essen 9 Top Ten GRH My e 10 Known Problems and Workar
158. nges in this bulletin are identified for informational purposes other changes require agency action If you have CCAP questions about this bulletin the questions should be directed to PolicyQuest II Changes in Child Care Assistance Program Statute A Child Care Provider Maximum Rates Effective October 31 2011 legislative changes to Minnesota Statutes section 119B 13 subdivision 1 and 1a reduce all maximum child care provider rates by 2 596 Maximum registration fees are also reduced by 2 596 Additionally the maximum rate paid to legal nonlicensed family child care providers is reduced from 80 percent to 68 percent of the county maximum hourly rate for licensed family child care providers Due to timelines necessary to integrate the changes into MEC this provision will be implemented November 28 2011 The maximum rates will be updated in MEC and adverse action notices will be sent to families and child care providers Registration fees also will be updated in MEC New maximum rates will be published in eDocs on the DHS public website The CCAP Manual will include links to the new maximum rates in eDocs DHS will provide further information and instructions before the effective date of the change B Registration requirements for legal nonlicensed LNL family child care providers Effective November 1 2011 for LNL family child care providers registering for a new CCAP authorization and January 1 2012 for LNL family child care provide
159. nt client requests medical support services only You can enter update this field in CAST On other screens this field is display only This field may also be updated through a PRISM Interface User Entry Instructions Type Y or N and press enter To update this field type over the existing code or press the end key to clear the field and then type Y or N or leave the field blank page 1 2 ENTR Down Fl1l Help F2 Quit F3 Retrn F7 Up F8 Down Help for D PDFWEXO1 IND FULL SERVICE 1 3 Active Help Press lt F1 gt on certain fields to get a list of possible selections to enter in the field Press lt F1 gt again to get additional help about the field 01 10 08 Case Status 9 52 AM Action A C D M N R Case M Case Worker Stat Func CP Name Prog VHFYAB33 Table Value List NCP MCI 01 10 08 CASE PROGRAM CODE CP Relnsp to Child Appl Refl Rcvd Date Code Description CP is Applicant Intake Completed File Location 1 of 0 CCC CHILD CARE NPA Ln MCI DWP DIVERSIONARY WORK PROGRAM NPA 1 FCC IV E Foster Care FC 2 MAO Medical Only Case NPA 3 Table ID 001 Code __ Direct Command Fl Help F3 Retrn F7 Up F8 Down F19 Glob Fl Help F2 Quit F3 F19 Glob F20 Audit Position cursor or enter screen value to select PRISM Basics for Financial Workers MFWCAA 9 26 2011 11 List Screens List screens are display only and cannot be modified They serve two purposes 1
160. nue to weaken the grip hunger has on Minnesota 32 Sandra MacMartin SNAP Payment Accuracy Coordinator 312 353 1666 Sandra macmartin fns usda gov Supplemental 5 Nutrition Assistance Program 33 DHS 6419 ENG 8 11 tsi Minnesota Department of Human Services Child Care Assistance Program Training Requirements for Legal Nonlicensed Family Providers Questions and Answers 1 What is the policy for Legal Nonlicensed family providers caring for CCAP children Before the Child Care Assistance Program CCAP can pay nonlicensed family providers serving families receiving CCAP the providers must have current First Aid and CPR training Current First Aid and CPR training means that the effective date shown on a card or certificate of completion has not expired as of the date the provider registration begins An individual approved to provide First Aid and CPR training must provide the training After one registration period if a provider still serves children receiving CCAP the provider must take eight hours of additional training in topics listed by the Minnesota Center for Professional Development Registry Child Care Resource and Referral agencies coordinate and offer training that is listed in the Registry 2 When does this policy take effect First Aid and CPR requirement m Effective Nov 1 2011 Newly registering nonlicensed family child care providers must complete First Aid and CPR training before being authorized fo
161. o see policy coverage details 17 SUOD Support order detail Type a B in the action field and press ENTER to ae display a list of all support orders Move the cursor to the order with the most recent sign date and press lt ENTER gt A 4 panel screen opens with details about the support order Press lt F11 gt to go to panel 2 to see who is ordered to provide health care insurance for each child on the case Also displayed is if the court order affects each child on the case in terms of Paternity Establishment and Emancipation criteria If health care coverage is ordered go to NCPD or CPPD to see if policy is in place If questions call the CSO PRISM Basics for Financial Workers MFWCAA 9 26 2011 29 Page Screen Code Screen Function Description Key code 18 CPPD amp NCPD Health Care Coverage details Carriers name address telephone numbers MCI policy numbers and coverage types Type a B in the action field and press H lt ENTER gt to display a list of all policies 18 CHPL Check by Payee list This screen displays a list of warrants checks that amp MCI have been issued to the participant whose MCI number appears in the lower 19 left hand portion of the screen It displays the issue date warrant number amount disbursement type and check status From the action field you can type S to select a warrant and press lt ENTER gt to listing the case
162. o the city of St Cloud that operates a 40 bed facility that received financing through the Minnesota Housing Finance Agency Ending Long Term Homelessness Initiative and serves chemically dependent clientele providing 24 hour a day supervision 8 for a new 65 bed facility in Crow Wing County that will serve chemically nursing home This did not work and is obsolete language Arrigoni West exception to the moratorium that added two GRH Rate 2 beds Exception that enabled the development of Rivercrest in St Cloud to serve chronic inebriates in a harm reduction model Exception that allowed the Teen 10 dependent persons operated by a group residential housing provider that currently operates a 304 bed facility in Minneapolis and a 44 bed facility in Duluth 9 for a group residential housing provider that operates two ten bed facilities one located in Hennepin County and one located in Ramsey County that provide community support and 24 hour a day supervision to serve the mental health needs of individuals who have chronically lived unsheltered and 10 for a group residential facility in Hennepin County with a capacity of up to 48 beds that has been licensed since 1978 as a board and lodging facility and that until August 1 2007 operated as a licensed chemical dependency treatment program b A county agency may enter into a group residential housing agreement for beds with rates in exc
163. of health as a boarding care home but are not certified for the purposes of the medical assistance program However an increase under this clause must not exceed an amount equivalent to 65 percent of the 1991 medical assistance reimbursement rate for nursing home resident class A in the geographic grouping in which the facility is located as established under Minnesota Rules parts 9549 0050 to 9549 0058 g For the rate year beginning July 1 1996 a county agency may increase the total rate paid for recipients of assistance under sections 256D 01 to 256D 21 or 256D 33 to 256D 54 who reside in a residence that meets the following criteria 1 it is licensed by the commissioner of health as a boarding care home 2 it is not certified for the purposes of the medical assistance program 3 at least 50 percent of its residents have a primary diagnosis of mental illness substantial change that increases costs to provide GRH services Provided a five percent increase to non certified Boarding Care Homes A facility specific rate increase for what used to be Grace Home in Minneapolis 16 4 it has at least 17 beds and 5 it provides medication administration to residents The rate following an increase under this paragraph must not exceed an amount equivalent to the average 1995 medical assistance payment for nursing home resident class A under the age of 65 in the geographic groupi
164. olve matches that were actually done within the quarter Counts of code occurrences are divided into the three federal programs and percentages in each of the three columns add up to 100 percent This report had been developed for use by DHS to better determine whether the federal forty five day requirement for the resolution of matches is being met This report does that more accurately than the other reports because it takes all the matches that hit in a given quarter and checks forty five days after they occurred to see whether they were done timely This is a quarterly report and it is produced forty five days after the end of the quarter Separate reports are produced for each local agency and these are shared with the county A state totals report is also produced This report is divided into the three federal program areas and then by the six kinds of matches Percentages on each line total 100 percent RESOLVED TIMELY are matches resolved within forty five days RESOLVED UNTIMELY are matches that had been resolved by the time the report was run but took longer than forty five days to do and UNRESOLVED OVERDUE are the matches that remain to be done when the report was run INCOME AND ELIGIBILITY VERIFICATION SYSTEM IEVS IEVS a federally mandated data exchange provides a method for cross checking income and asset information of applicants and recipients of federal programs Matches are conducted with the Internal Revenue Se
165. ome was arrived at and the action taken to resolve the IEVS match If the information received in the WAGE match includes an employer that has never been reported to the agency follow IEVS resolution procedures in CM 0010 24 06 CASE NOTE how budgeted income was arrived at and the action taken to resolve the IEVS match When resolving the IEVS match please remember to transmit on each screen in the match before you exit the match using PF3 Please address any policy issues to Policy Quest Barb Martin DHS IEVS Coordinator Karen Nelson Huss FS Policy Russ Carlson TSS Help Desk Memo Minnesota Department of Human Services DATE September 27 2011 TO Child Care Assistance County Administrative Contacts Child Care Assistance County Client Contacts Please forward this information to County Contracted Agencies FROM Minnesota Department of Human Services Child Care Assistance Program SUBJECT Child Care Assistance Program CCAP Policy Updates As a result of the Improper Authorizations for Payments case review the department examined CCAP policies and procedures to determine changes and clarifications that are needed to reduce incidences of errors in the future The categories of policies and procedures that have changed or been clarified within this memo include processing timelines forms applications redeterminations authorized activities amp authorizing care income verification amp determination portability p
166. on on MAXIS The federal and state agencies are e Minnesota Department of Employment and Economic Development DEED e Social Security Administration SSA e Internal Revenue Service IRS There are criminal and civil penalties for unauthorized inspection disclosure of tax data See Attachment A for details A total of six matches are done The matches are run at different times for recipients and applicants When a match occurs a message appears on DAIL DAIL This message CANNOT be deleted In addition it will not disappear until the match is resolved MAXIS only creates these messages if the case was active or pending on any of the following programs Food Support Health Care MFIP and WB In addition information messages may appear These tell you that additional information was received and has been stored on a specific panel Navigation SELF MENU Function DAIL Case Number Leave blank Benefit Period Current month Command Line DAIL Press enter DAIL DAIL appears DAIL Panel 03 11 11 10 38 46 MAXIS FMKDLAM6 WORKERS DAILY REPORT DAIL Case worker 5 county NM IE z E View Pick Selection TIKL Effective Date 03 11 11 PEPR 04 11 DISA HAS ENDED REVIEW DISA STATUS OR REDETERMINE ELIG gt CASE NBR EN PEPR 04 11 REVIEW EMPS ES STATUS CAREGIVER HAS TURNED 60 gt CASE NBR INFO 02 ll CLOSE FOR IEVS NON COOP CREATE DISQ S FOR REF 03 unv 03 11 HEN UNVI RECORD HAS B
167. ool and verifications related to parental support of an adult child student and MAXIS coding The information below will be incorporated into the CCAP Policy Manual in the future The information does not impact MEC functionality and no system changes will occur related to this information Counties must implement the information below as directed This information must be applied immediately when processing new applications and new provider registrations For existing cases implement this information at the time a change is reported or at the next redetermination whichever occurs first For existing providers implement this information at the time a change is reported or at the next provider registration renewal whichever occurs first There will be a future memo providing further instruction on verifying and calculating income and authorized hours for self employment activities I Processing Timelines A Agency Responsibility for Acting on Changes Counties must take prompt action on all changes to determine if the change affects the family s eligibility authorized hours or copayment amount All reported changes must be acted on no later than 10 days from the date the change was reported and or became known to the agency An equal opportunity and veteran friendly employer Failure to act timely may result in an overpayment due to agency error Examples of taking action on a change include but are not limited to Approving new Serv
168. or the applicant See the handout document titled Identity Verification Food Support Program which is on the Food Support Resources page Social Security numbers of all people applying for assistance See 0010 18 03 Verifying Social Security Numbers Need to provide or apply for verification done through data exchange with SSA do not have to have card Residency in Minnesota unless verification cannot be obtained because the people are homeless migrant farmworkers or newly arrived in Minnesota Often provided with identity DL or ID with address utility bill shelter form etc Residency in MN not county physically present in office no requirement for length in MN Cash contributions received from sponsors of immigrants See 0016 21 03 Income of Sponsors of Immigrants With 1 864 Disability exemption from work registration See 0010 18 06 Verifying Disability Incapacity FS This may not be needed due to FSET ABAWD waiver unless client is applying for other programs such as GA Date and reason of employment termination and date last paid Verify at the point of employment termination for participants and for any employment terminated within 60 days of application for applicants e The number of hours of employment or work program activities for non exempt able bodied adults subject to the 3 months in 36 months limit on eligibility See 0011 24 Able Bodied Adults for more information This is not needed due to the
169. or which payment is made must be made subsequent to the individual s departure from the group GRH recipients cannot receive any the GRH payment as cash It must be paid to a vendor on the client s behalf Enables counties to pay vendors on the first of the month The DHS payment system has an auto approve provision to reduce GRH administration for counties For clients staying less than a month post payment is used to avoid having to do a remittance notice to the vendor 25 residence Group residential housing payments made by a county agency on behalf of an individual with countable earned income must be made subsequent to receipt of a monthly household report form Subd 3 Filing of application The county agency must immediately provide an application form to any person requesting group residential housing Application for group residential housing must be in writing on a form prescribed by the commissioner The county agency must determine an applicant s eligibility for group residential housing as soon as the required verifications are received by the county agency and within 30 days after a signed application is received by the county agency for the aged or blind or within 60 days for the disabled Subd 4 Verification The county agency must request and applicants and recipients must provide and verify all information necessary to determine initial and continuing eligibility and group residenti
170. orical Eligibility criteria Ask the unit about receipt of or eligibility for any of these programs at application and whenever a Food Support unit exceeds the FS asset limit gross income limit or net income limit Verify receipt of or eligibility for the benefits from the case record or by contacting the appropriate Child Care worker Once the unit s categorical eligibility status is known to the agency document this in CASE NOTEs See 0005 12 12 Application Interviews for additional information e Units in which 1 member participates in the Diversionary Work Program DWP NOTE When DWP closes and the unit is not referred to MFIP continue FS eligibility and recalculate benefits e Units in which 1 member participates in the Work Benefit WB Program e Aunit composed entirely of people who receive GA MSA or SSI in Minnesota Consider people to be receiving GA MSA or SSI if any of the following apply They have been approved for GA MSA or SSI but have not yet received payment OR Their GA MSA or SSI payments have been suspended or are being recouped People suspended for non compliance with treatment referral requirements for a drug addiction and or alcoholic condition are not categorically eligible during the period of suspension The 2nd set includes units in which at least 1 member of the unit meets the Domestic Violence Information Brochure Program requirements Under this set units are eligible for Food Support when
171. orkforce One Referral SSIS Social Services Info System WFIM WF1 Manual Referral Function INFC Case Nbr Month 02 11 Command SV 91 BEEN i SW User PWCLS24 Enter PF1 PF2 PF3 PF4 PF5 PF6 PF7 PF8 PF9 PF10 PF11 PF12 HELP PMI EXIT TRBL INFO Step 2 Navigating to Interface Panels On INFC enter e SSN Social Sercuirty Number if entered I on DAIL DAIL the number will auto fill e Command IEVS panel to view Press enter The match panel appears NOTE If the type of match you are viewing is SDXS SDXI or BNDX you must enter the next month in the footer All other matches use the current month However if you are reviewing data from matches run in a month different from the current month you must change the footer month EXAMPLE January BEER match you are reviewing match information in February You will need to change the footer to January STEP 3 Reviewing the Matched Information e Review all information provided e Note the months the match covers the client name and the amounts being reported e Press PF3 DAIL DAIL appears Step 4 Reviewing STAT Information Enter e Function STAT e Case Number Case number e Benefit Period Benefit month the match started NOTE If the match covers the period from 01 11 03 11 enter the benefit month of 01 11 e Command STAT panel to view Press enter The STAT panel appears NOTE You must view all the STAT p
172. ormal approval process Supervisors only have access to the function gt Certain multiple facility situations Page 17 Identity Verification u tess 46990066655 Food Support Program GENERAL RULE When verifying the identity ID of an applicant use a document that is unique to the individual one which another person or family would not ordinarily possess A document for which the issuing party would typically obtain some other corroboration before issuing Picture identification is not mandatory See FS PQ 3818 and MFIP PQ 3937 for additional information on verifying identity Documents that may be used to verify ID Not inclusive Birth certificate U S passport Work badge or building pass Driver s license State ID card School ID Report card Library Card Medical record or vaccination record Church membership Confirmation record Membership card in a youth organization such as scouts YMCA etc Day care or nursery school records Insurance policy Marriage or divorce record Voter s registration card Jail or Prison ID or Any other document showing signature photograph or description While some documents may be more reliable forms for verifying identity do not require any specific document for this purpose QES April 2011 IEVS GUIDE 1 Resolving a Match Overview Matches or discrepancies occur when information on a tape exchange with state and federal agencies does not agree with the informati
173. ot include the necessary documentation the CCAP worker must follow procedures for obtaining documentation directly from the family e Counties must determine best practices for communicating with MAXIS workers to determine whether existing system verification is adequate for CCAP Procedures must be applied consistently e With the exception of Disbursed Child Support and Social Security i e RSDI and SSI which may be verified through MAXIS system interfaces with PRISM and the Social Security Administration MAXIS coding cannot be used to verify income Generally CCAP workers must obtain a hard copy of the income verification This may be obtained directly from the family or through the MAXIS worker MAXIS income calculations cannot be used to determine eligibility and or copayment amounts for CCAP LEGAL AUTHORITY Minnesota Statutes 119B and Minnesota Rules 3400 11 Minnesota Department of Human Services Memo DATE September 8 2011 TO County Child Care Assistance Program Administrative Contacts County Child Care Assistance Program Client Access Contacts Child Care Resource and Referral Agencies FROM Laurie Possin Policy Specialist Child Care Assistance Program Kimberly Stone LISW Program Consultant Child Development Services SUBJECT New training requirements for legal nonlicensed family child care providers also known as Family Friend and Neighbors who are serving Child Care Assistance Program CCA
174. ounds aiio eoo aiios iaa aaa ln Oe lE L Up ae ER ED UK MERE a dE EU 14 When Should I Do Thal nenne 17 Deb Mroszak 651 431 4125 debbie mroszak state mn us MAXIS E Mail GTF Page 1 GRH OVERVIEW TE18 10 amp 18 11 EFFECTIVE 09 2001 GRH is a state program that pays room and board costs of recipients placed into GRH settings by counties and their contracted representatives Briefly a GRH setting is a residence with which the county has entered into a contract or legal agreement to pay for room and board and sometimes special services These settings normally must be 1 registered under the Housing with Service Act chapter 144D and provide 3 meals a day 2 licensed by DHS as an adult foster home or 3 licensed by MDH as a board and lodging establishment supervised living facility or boarding care home IN MAXIS The GRH contract is represented by the VND2 panel The client case must be hooked to an active or pending VND2 with licensing in agreement with the person s FACI panel in order to get GRH eligibility If not the GRH SETTING TEST will fail in background in MAXIS 2006 09 15 01 34 47 PM MAXIS FMSVMAM3 Vendor File Maintenance VND2 Group Residential Housing GRH Rate Notes are available on this screen They can FACI Vendor Nbr 50898 FACI Vendor Name DAKOTA WOODLANDS INC help with Current Rate Period 1 From YYYYMM 2006 10 Thru Initial Rate Date 1995 07 01 trouble Family Foster Care Y N _ shoo
175. ovider met the training requirement and what proofs you used to verify this If the provider fails to send proper documentation that s he has completed the required training courses at the time of renewal allow the registration to auto close If the provider sends proof that s he completed the required training courses after the registration auto closes the provider must re register G Tools for use in planning Attached is a data file that represents a current picture of how many LNL providers are registered in each county and data about languages spoken if provided when they registered There are three worksheets included the first is a count of LNL providers by county the second lists provider languages spoken by county and the third lists dates of renewals for LNL provider registrations NOTE Based on a review of past records about one half of the LNL providers that register once register a second time This may help estimate the demand for training Attachments Copy of notice text Provider Q and A Excel file MFWCAA Conference September 2011 Adult Cash Advanced GA amp MSA Wednesday September 28 2011 3 00 PM 4 15 PM Centennial Hall Presented by Susan Seidl and Karie Vogel Topics Interim Assistance Agreements State Medical Review Team Documentation gt MSA Assistance Units MSA Shelter Needy Units gt GA Basis of Eligibility Unemployable amp Advanced Age MFWCAA 2011 Adult
176. p call is required schedule before ending the call Follow up by sending a SPEC MEMO with the agreed upon date and time Ending the Phone Interview Answer any questions the client has if you don t know the answer tell them when they can expect you to get back to them with the answer Be clear when verifications are due Let them know that you will assist if they have difficulty obtaining verifications Provide your name phone number and best time to reach you Thank the client for their time Complete entry of application review into MAXIS CASE NOTE September 20 2011 2010 Minnesota Statutes 2561 01 CITATION Sections 2561 01 to 2561 06 shall be cited as the Group Residential Housing Act 2561 02 PURPOSE The Group Residential Housing Act establishes a comprehensive system of rates and payments for persons who reside in the community and who meet the eligibility criteria under section 2561 04 subdivision 1 2561 03 DEFINITIONS Subdivision 1 Scope For the purposes of sections 2561 01 to 2561 06 the terms defined in this section have the meanings given them Subd 2 Group residential housing rate Group residential housing rate means a monthly rate set for shelter fuel food utilities household supplies and other costs necessary to provide room and board for eligible individuals Group residential housing rate does not include payments for foster care for children who are not blind c
177. payments under this section may be prohibited under rules to prevent the supplanting of federal funds with state funds The commissioner shall pursue the feasibility of obtaining the approval of the Secretary of Health and Human Services to provide home and community based waiver services under title XIX of the Social Security Act for residents who are not eligible for an existing home and community based waiver due to a primary diagnosis of mental illness or chemical dependency and shall apply for a waiver if it is determined to be cost GRH client cannot be receiving home and community based waiver services or PCA services and also receive a GRH service payment Clarifies that GRH service payments can only pay for services that are not otherwise eligible for payment by a waiver or PCA Directs the commissioner of DHS to develop MA paid services for those otherwise not eligible for existing waivers Residential Care Services were developed to be used in board and lodge with special services settings but in 2000 DHS limited this service package to settings of four or fewer beds Board and lodge licenses apply to settings of five or more beds and are excluded from waiver payments 13 effective b The commissioner is authorized to make cost neutral transfers from the GRH fund for beds under this section to other funding programs administered by the department after consultation with the county or counties i
178. pecific to type of provider e The provider signature and date must be included for the form to be complete The date on the form ties the form to the period of time that care was provided If a provider changes the type of care that they are providing example licensed to legal nonlicensed a new Provider Registration and Acknowledgement form must be completed by the provider e DHS 5367 Minnesota Child Care Assistance Program Parent Acknowledgement When Choosing Legal Nonlicensed Provider if applicable e DHS 4795 Child Care Assistance Program Accreditation Rate Request Form if applicable e DHS 2338 Cooperation with Child Support Enforcement Form includes Claim Good Cause provisions if applicable DHS 3163B Referral to Support and Collections Form if applicable e DHS 4003 Child Care Status Transmittal Update to Child Support if applicable e DHS 4794 Change Report Form s if applicable III Application amp Redetermination Requirements A Documenting the Application Received Date The date of application is the date the application is signed The application must be received by the agency within 15 calendar days after the date of signature The application process and processing timetable start from the date the application is received by the agency County agencies must use ONE of the following methods to record the application received date e Date stamp the application e Worker signs and da
179. plement to the zn Health Care Programs Application SOCIAL SECURITY NUMBER erm Dare REMOVAL HOME mmodities or food support benefits this month or anytime in the past 18 SSIS Referral to MAXIS IV E Foster Care Referral Report REPT FCRR Si State of MN SSL BlueZone Mainframe Display F e Edt Session Options Transfer View Macro Soret Heip B gear wer wm cmm BavAtlesnur O96 p su ey 9 D Test Countu 018351747890 Dan J Judd Q 2548099 Ktmberty Ktonz 018292546090 Kimberly Klunz JONES JENNIFER J 018292561090 Kimberly Klunz JONES JULIE J g 018292559090 Kimberly Klunz ZELINSKI EDDY 018292550290 Kimberly Klunz SMITH SARA S 018292537998 Kimberly Klunz SMITH SAMUEL S 018292535990 Kimberly Klunz SMITH SUSAN S 018292533690 Kimberly Klunz 3997 WATT JACQUELYNN A 018351745490 Kimberly Klunz 3999 REDEKER VAL A 018351747890 Dan J Judd 3974 DUFORD JOEANN DO 018351758290 Kimberly Klunz MORE PWSKC35 PWSKC35 start C2 am BR Binder mrosot nisch E hetoi mesone stat illis state of mN Sst SB oocumenti Merosottw ESE BBO 7 27am SSIS Referral to MAXIS SSIS Interface Panels INFC SSIS e of MN SSL BlueZone Mainframe Display PWSKC35 SU PWSKC35 afastee amp By EI Erbo rosor oook E ette mozones stat E51 state of pov ssiy BiJoocaments merosottw EE BO 7m 20 SSIS Referral to MAXIS SSIS Interface Panels Person Inform
180. plemental Heath Care C Fiscal Details C Special Studies Cont plemt 01 01 2011 Authority Removal Conditions I Permanency Plans Reviews Foster Care Extension Extension Conditions Extension Reviews 3 Extension Condlion Elfecive Date EndDate gt Completing high school or GED 2 201 Extension Condition Completing high school or GED Effective Date 2172011 End Date M 14 Petition court hearing Bl statement amp RE to prevent date fields fill from IVE Eligibility Submission Worksheet Gf File View Searches Logs Tools Window Help QOPOL ARIZ Client Feb Older ive ooe 02 0171993 Continuous placement 01 01 2011 to present Submit reason Petia retenar Voluntary placement agreement 01 01 2011 Petition Court hearing 4C IV E Submissions to MAXIS Submitted 02 28 2011 C Health Care Eligbility from MMIS C Supplemental Health Care C Fiscal Details C Special Studies Logged On GAT SSIS_DATA Kin NUM 9 12 2011 7 51 12 AM Submit to MAXIS IV E Submission Action Menu Submit to MAXIS 16 IV E Foster Care Application amp the HCAPP In order to apply for Title IV E Foster Care you will need to complete the IV E Foster Care Supplement to the Health Care Programs Application DHS 3478 along with the Health Care Programs Application HCAPP form DHS 3417 TILL Title IV E Foster Care Sup
181. ppropriate payments are made when additional hours are billed Case note the method used OR e Authorize the highest number of hours care is needed with the provider The provider is expected to bill only for the time that care is needed by the family for their authorized activities This method may be used for families whose schedules require them to work a varying number of hours each week Providers must be informed that they should bill for fewer hours when the family works fewer hours Counties should develop strategies to ensure that appropriate payments are made Case workers are encouraged to periodically review provider billing to reduce the likelihood of overpayments in these situations Case note the method used E Multiple Providers Child care may be authorized for more than 1 provider per child Families may choose to have more than one provider on a regular basis or choose to have a back up provider who is used only when the primary provider s is unavailable Do NOT authorize more than a total of 120 hours of child care assistance per child every two weeks The only exception is when a child switches to a new provider see IV F for more information Do NOT pay for more than 120 hours of child care assistance per child every two weeks Do NOT pay more than 1 provider for the same time period When authorizing care for multiple providers workers should be aware of how full day and weekly payment policies interact with the 120 ho
182. pter the center column will display the section numbers within that chapter Once you click on a specific section the chapter sections will move to the left column and the policy for the section you chose will Revised 04 14 11 Tips for Using the Combined Manual on the Web appear in the center column How do I navigate within the Entire CM You can click into the chapter you wish to review in either the left or center column Clicking into a chapter using either Table of Contents List will display all sections in that chapter in the center of the page Once you click into a section the list of all sections in that chapter moves over to the left hand side of the page To return to the Table of Contents click on the CM Table of Contents in the light gray bar at the top of the page Each section contains links to any cross referenced section There are also links to any eDocs forms and any other outside sites referenced How do I search in the Combined Manual There are 3 search methods you can use 1 Look at the Table of Contents TOC This is the easiest search method For example if you are looking for asset policy then expand Chapter 15 Assets and scan the section titles for the one you want 2 The Search box is located on all pages of the CM The Search will ONLY search the CM Type your search term in the Search box and click SEARCH It is best to search by terms rather than section or chapter numbers The Search Result
183. quested information or verifications Indicate the due date on the MEC Special Letter Case Information Request The time frame for returning verifications may run concurrently i e overlap with a 15 day notice of adverse action However if the reason for terminating eligibility is failure to provide verification the family must have been given the opportunity to comply before taking action to close the case When the last day of the 15 day verification request period ends on a Saturday Sunday or a legal holiday extend the time period and accept the verification to the next working day II Required Forms When the state selects a case for review required forms must correspond with the month that is being reviewed Cases may be selected for review up to two years after the month being reviewed Counties should be mindful of this requirement when developing their county retention schedule Forms must be signed and dated to be considered complete An agency date stamp cannot replace the applicant s or provider s signature and date The following forms and corresponding documentation should be included in county CCAP files e DHS 3550 Minnesota Child Care Assistance Program Application OR e DHS 5223 Combined Application Form AND DHS 5223D Combined Application Child Care Addendum e DHS 5274 Child Care Assistance Program Redetermination Form if applicable e DHS 5190 5191 5192 Provider Registration and Acknowledgement S
184. r CCAP payments m As of Jan 1 2012 All nonlicensed family providers must meet the First Aid and CPR training requirements upon renewal of their provider registration that occurs on or after Jan 1 2012 Other training requirement Providers who have met the First Aid and CPR training requirement for one registration period must take eight hours of additional training listed in the Minnesota Center for Professional Development Registry before the county will approve the next registration 3 How do providers document the First Aid and CPR training Where should it be sent The county that has authorized a current provider registration will send an information packet about renewal to each registered provider The provider should return the required forms and documents showing completed First Aid and CPR training The documentation must show that First Aid and CPR training have current effective dates For example if a provider has a registration period beginning Jan 1 2012 the expiration date of the First Aid and CPR training must be after Jan 1 2012 4 Where do providers take First Aid and CPR training Is there a cost Several organizations provide training with approved trainers Courses do have costs m Child Care Resource and Referral 1 888 291 9811 or www mnchildcare org m American Red Cross 612 871 7676 or www redcrosstc org non metro chapters listed on website m Minnesota Safety Council 651 291 9150 or www minnesotasafetycou
185. r Documentation For First Aid and CPR a provider must provide a certificate of completion of First Aid and CPR courses that were provided by individuals approved to provide such training This is the same language that is in the licensing statute and counties should consult with county licensing staff about how to determine valid training The training must have current effective dates The effective dates do not need to cover the entire registration period but must be effective as of the date the registration is approved An equal opportunity and veteran friendly employer C LNL providers without current CCAP authorization requesting registration prior to and after November 1 2011 If a provider meets all other approval criteria e g background study over age 18 and the county completes the registration process BEFORE 11 1 2011 the First Aid and CPR training requirement does not need to be met If a provider meets all other approval criteria e g background study over age 18 but the county does NOT complete the registration process BEFORE 11 01 2011 the First Aid and CPR training requirement does not need to be met If a provider begins the registration process prior to 11 01 2001 but fails to meet all current approval criteria until 11 1 2011 or after the First Aid and CPR training requirement must be met prior to authorization of a payment Situations may occur where a family is eligible but payments should not be made until
186. rifications Resources and Videos section Handouts are listed by year and month The Videos area will have streaming videos of previous meetings listed by date January 2011 MFWCAA Fall Conference 2011 Speaking the Same Language Terms used by TSS for MAXIS Processes and Problems MAXIS Terms Term Description Abort Abort is a system failure to complete the background process When a case is stuck in background contact the Help Desk by phone or SIR web form it may have aborted Batch Jobs Batch jobs process information for many cases at one time and are scheduled during times the system is not available to users Examples Nightly jobs run Monday through Friday nights and send notices and memos that have been approved or created during the working day SVES is a monthly batch job that verifies SSN numbers that have been entered on STAT MEMB Certification Period The period of time between initial eligibility and the date a county must review the case or the period of time between required reviews Each program has policy that sets the length of the certification period Cross Over To troubleshoot a PF11 the Help Desk or the BA assigned to the PF11 may make a request to have a copy of the Production case made in a non Production region Development or Training The copied case is used to recreate the problem or to try out possible solutions Nat Nat is a system error message on
187. ropriately If cooperation occurs after the effective date review the IEVS match information contained in INFC along with related case person notes Delete the DISQ panel s after applying program policy Do not update the IEVS match information on IULA or IULB when cooperation occurs after the effective date of the action Use when there is a claim for the current month and any previous months as well as savings for future months Example Unreported income occurred during the past months and was in existence when the IEVS match was verified Savings for future months are computed because it is presumed that the income would not have been discovered without the IEVS match Use when a claim is established for current month and any previous months but there are no future savings Example There was unreported income but the income stopped prior to verification of the IEVS match CF Future Savings CA Excess Assets Cl Benefit Increase CP Applicant Only Savings No Savings BC Case Closed Use when there are savings for future months only and a claim is not appropriate according to program rules Example Used for an MA case or in situations when the IEVS match only affects future months Use for MA matches when there is ineligibility for a person or a case due to excess assets Complete the savings section in the Verification Log Update but do not enter an amount when using this code Do not use this
188. rrect mailing address You may include a Shelter Expense and Residence Form DHS 2952 as an option D NOTE Do NOT enter a or unknown or other county codes on the ADDR panel Enter either the county address or the client s last known address The ADDR panel is used to mail notices the post office requires an address 2 A Termination can be sent at the same time as the request for information Enter code 3 Refused Failed Required Info in the Close Deny field on the STAT PACT Panel The system will create ineligible results for the fully automated programs Use FIAT to create ineligible results for programs that are not fully automated 3 Approve ineligible results in ELIG If a Cash Assistance client s mail has been returned to the agency and there IS a forwarding address that is within the project area state of MN take the following steps 1 Send out a Request for Contact Verification Request Form DHS 2919A to the new address from the returned mail envelope You may include a Shelter Expense and Residence Form DHS 2952 2 A Termination can be sent at the same time as the request for information Enter code 3 Refused Failed Required Info in the Close Deny field on the STAT PACT Panel The system will create ineligible results for the fully automated programs Use FIAT to create ineligible results for programs that are not fully automated 3 Approve inelig
189. rs with an existing authorization Minnesota Statutes section 1 19B 125 subdivision 1b requires LNL family child care providers to complete First Aid and CPR training prior to authorization for CCAP payments LNL family child care providers with an authorization effective before November 1 2011 must be notified of the requirements before October 1 2011 or at authorization and must meet the requirements upon renewal of an authorization that occurs on or after January 1 2012 Additionally upon subsequent renewal of a provider registration period a provider must provide verification of at least 8 hours of additional training listed in the Minnesota Center for Professional Development Registry Bulletin 1 1 68 08 September 7 2011 Page 3 Required Action e DHS will send a notice to active and pending LNL providers before October 1 2011 informing them of the new requirements DHS will make this notice available to counties so counties and contracted agencies can give the notice to providers authorized before November 1 2011 but after the notice is mailed e Beginning November 1 2011 for new providers or January 1 2012 for providers with an existing authorization counties and contracted agencies that authorize providers will be responsible for assuring that providers authorized meet the new requirements C Prohibit CCAP payments for child care provided by someone who resides in the same residence as the child ren Effective M
190. rvice IRS Social Security Administration SSA and the Minnesota Department of Employment and Economic Development DEED Through the use of cost benefit analysis the most effective matches are produced on MAXIS County eligibility workers are required to follow up on match information IEVS MATCH INFORMATION AND MATCHING FREQUENCY T Estimated date matches Match Source Information Applicant Recipient sent to DAIL DAIL BENDEX Third Monday of the BNDX SSA RSDI Monthly Monthly manih SDX Third Saturday of the SDXS SDXI SSA SSI Monthly Monthly m nih BEER SSA IRS Earnings Monthl Monthly Mid month BEER BEED 9 y y UNI A few days after tape IRS Unearned Monthly Annually arrives from IRS Annual UNYI UNID run March of each year BEN DEED Unemployment 2 x month Monthly 11 amp 19 of each month 11 amp 19 of each month WAGE Quarterly runs February WAGE DEED Earning Wage 2 x month Quarterly May August and November Changes in benefits only following initial exchange There are exceptions to all of these as the matches are sent to DAIL DAIL when DHS receives them Date received is not always consistent MINNESOTA EVS MATCHES BENDEX SDX BEER UNI UI WAGE Beneficiary Data Exchange is a monthly data exchange with the Social Security Administration SSA and includes information relating to Title II benefits RSDI and Medicare Parts A and B
191. rvices agency prior to July 1 1992 using the standards under Minnesota Rules parts 9555 5050 to 9555 6265 or iii a residence licensed by the commissioner under Minnesota Rules parts 2960 0010 to 2960 0120 with a variance under section 2454 04 subdivision 9 3 the establishment is registered under chapter 144D and provides three meals a day or is an establishment voluntarily registered under section 144D 025 as a supportive housing establishment or 4 an establishment voluntarily registered under section 144D 025 other than a supportive housing establishment under clause 3 is not eligible to provide group residential housing The requirements under clauses 1 to 4 do not apply to establishments exempt from state licensure because they are located on Indian reservations and subject to tribal health and safety requirements Subd 2b Group residential housing agreements Agreements between county agencies A boarding care home license is equivalent to nursing home light These homes are not Medicaid certified and are grandfathered in If only licensed for lodging and not boarding the setting can contract out for three meals a day with a licensed kitchen This is the adult foster care license Housing with services registration for assisted living for the elderly and housing with services registration for supportive housing to end long term homelessness Prohibits GRH payments for assisted living
192. s for Financial Workers 9 26 2011 MFWCAA NCUI NCP Claims Browse Press F6 to see payments VUFLJXO1 PRISM In PWQO60 via QQT4 01 13 11 NCP UI Claims Browse Action C D MCI 0000001306 Name TROUT JOHN SSN 443 01 6543 DOB 06 22 77 Gender M Number of Cases 1 Name Last TROUT First JOHN Other Name Last First DOB 06 22 1977 SSN 443 01 6543 Old SSN x Address 193 ROBIE ST NE City ST PAUL State MN Zip 55107 2774 Claim Information Claim ID 201001 Last Week Paid Date 12 12 2009 Claim Date 09 05 2010 Emp Nbr Returned to Work Claim Type STUI Date Returned to Work Direct Command YO26 PWCSTO1 10 18 AM MI NCUI F1 Help F2 Quit F3 Retrn F4 Prev F Pymt F13 TRBL F18 Main F19 Glob F20 Audit Claim 0000001306 201001 displayed successfully UI Benefit Payment History YO26 PWCSTO1 1 more gt VUFLJZ01 PRISM In PWQQ60 via QQT4 01 13 11 NCP UI Claims Browse Benefit Payment History W E Auth Distribution Date WBA MBA Amt Recip Amt 12 11 10 330 00 10972 00 330 00 27001 71 00 12 11 10 330 00 10972 00 330 00 12 04 10 330 00 10972 00 330 00 27001 72 00 12 04 10 330 00 10972 00 330 00 11 27 10 330 00 10972 00 330 00 27001 TE 11 27 10 330 00 10972 00 330 00 APPLT 259 00 11 20 10 330 00 10972 00 330 00 27001 72 00 11 20 10 330 00 10972 00 330 00 APPLT 258 00 11 13 10 330 00 10972 00 330 00 27001 71 00 11 13 10 330 00 10972 00 330 00 APPL
193. s page will display your results This list contains the section title chapter and section number The section title contains a link to the section If after you click into a section you decide that is not the section you want you can click your back arrow to return to the Results Page 3 There is also an Advanced Search option To use this Click on the Advanced Search link located under the Search box This is located on all pages of the CM The Advanced Search page gives you the option of searching by Full Text Keyword or Document Title It is best to search by terms rather than chapter or section number Use the TOC if you know the section number you want After you type in your search criteria click SEARCH Revised 04 14 11 Tips for Using the Combined Manual on the Web The Search Results page will display your results This list contains the section title chapter and section number The section title contains a link to the section If after you click into a section you decide that is not the section you want you can click your back arrow to return to the Results Page Tips for using Search and Advanced Search Use the correct term for example caregiver not caretaker Narrow the search by not using too broad of a term If you are searching for a form number use the dash for example use DHS 4026 not DHS 4026 Be sure to spell your word correctly What will I find on the CM Home Page The CM Home Page summar
194. s report uses include the action code claims savings and cost data and the minutes spent on resolving the matches The processing costs shown at the bottom of each of the six columns takes the total minutes entered by FWs converts them to hours and multiplies that figure by a dollar figure i e an approximate hourly wage to come up with the PROCESSING COSTS MAXIS REPORT OF DUE AND OVERDUE VERIFICATIONS FN750201 This report had been developed for use by DHS to help determine whether the federal requirement to resolve IEVS matches within forty five days was being met This is a quarterly report and it is produced ten days after the end of the quarter Separate reports are run for each local agency and these are shared with the respective counties A state totals report is also produced Unlike the other reports this one shows the status of matches specifically on the day the report was run it does not summarize quarterly activity FW ID numbers are listed only if there are active matches in need of resolution ACTIVE VERIFICATIONS are all those that have yet to be resolved and the OVERDUE VERIFICATIONS is a count of matches that are more than forty five days old Similar information can be obtained by checking the IEVC panels IEVS COUNTY COMPLIANCE REPORT FN750202 This report had been developed for use by DHS to help determine whether the federal requirement of resolving matches within forty five days was being met This is a quar
195. s when implementing these policies in MEC The information below will be added to the MEC User Manual For new and pending LNL provider registrations on or after November 1 2011 If the provider sends proper documentation that s he has completed the required training courses follow these steps e Complete the Registration amp Renewal window o Change the Registration Status to Approved o Enter the Status Effective date as the date the provider completed First Aid and CPR training This will prevent care from being authorized prior to this date o Set the Next Renewal Due date o Inthe Required Forms Received field select Yes e Enter a Provider Note documenting that the provider registration is complete Include details about the date the provider met the training requirement and what proofs you used to verify this If the provider fails to send proper documentation that s he has completed the required training courses follow these steps e Complete the Registration amp Renewal window o Change Registration Status to Denied o Do NOT update the Registration Status Effective date field o Select the End Reason of Failed CCAP Requirements e Enter a Provider Note documenting that the provider failed to meet the training requirement e Adda Worker Comment to the Notice of Adverse Action which states Your registration was denied because you failed to send proof that you completed required training
196. sed on that result Page 4 IN MAXIS l SSI use whenever 1 or more of SSI is received for the month and is based on the SSI standard for one person UNAPPROVED SSI Type Person Budget GRPB Prev Approval SSI Standard FBR 603 00 When this field is valued Other Cntbl PA Grant on the UNEA panel it will be valued here DEDUCTIONS General Inc Disregard 20 00 PASS Disregard E PR Personal Needs 79 00 If an amount is entered on an Prior Inc Reduction mu e income panel UNEA JOBS Inc Unavail 1st Month 5 st Community Living Adj _ 12 00 in the Income Unavailable 1 Mo field the amount will carry over to this field for Counted Income 492 00 month of entry only COUNTABLE INCOME Total Deductions zm 151 00 SSI RECIPIENT BUDGET The SSI FBR for one person is the gross income for anyone who receives even one dollar of SSI income for the budget month Income budgeted in the SSI eligibility determination is not rebudgeted for GRH The SSI standard is used because it represents counted income for the month after all SSI disregards and deductions are allowed The only other income to be added to the SSI FBR is a GA MSA or RCA grant that remains available at the time of placement Deductions include PN general disregard and other deductions that resulted from occurrences prior to this placement such as SSI recoup
197. st be met Payments should be made back to the date the provider completes the training Example 3 Prior to 11 01 2011 an LNL provider who holds an education credential eligible for the rate differential completes and returns all documents currently required for registration but has not submitted proof of the credential In this case the First Aid and CPR training requirement does not need to be met Approve the registration without the rate differential When the provider submits valid credentials reimburse the higher rate as of the date you receive the request for the differential Renewal of existing providers that occur from November 1 December 31 2011 Providers renewing a registration with due dates of 11 1 2011 through 12 31 2011 are not subject to the requirements until renewal of a registration that occurs after January 1 2012 Additional training beyond First Aid and CPR The law that passed requires LNL providers to take 8 hours of additional training each time they renew a provider registration after the first registration period when the First Aid CPR training requirement was met For some providers this could occur as soon as November 1 2012 in counties that do registrations annually For most providers the requirement will occur sometime in 2013 or 2014 if they are still serving CCAP families To assist LNL providers in meeting the 8 hour training requirements each time they renew DHS will be working to id
198. st be post paid Payments on behalf of monthly reporters must be post paid Counties may post pay any setting or on behalf of any recipient This method is preferred for its accuracy PRE PAYMENT Is allowed at the choice of the county except in the 2 mandatory post payment situations Payments made to 1 vendor are not considered in determining payment to another vendor EXAMPLE If vendor 1 is prepaid for a full month and the recipient is placed in another GRH setting mid month vendor 2 is paid in full for days of service An overpayment is collected from vendor 1 It is not considered a client overpayment IN MAXIS A FACI field requires the placement to be designated as post pay or prepay The response is carried over to ELIG Postpay Y N Each vendor payment in a version is designated separately 07 Prepay Payment issues as in GRH or MSA 08 Postpay Hold Payment will never issue 20 Postpay Release Payment issues in the nightly batch job Ongoing cases issue based on the last approved version even when a significant change has been made to the FACI panel or VND2 panel DAIL messages are issued instead MONY CHCK will not be available to workers for past month payments PADJ approvals are to be used for all budget types The supervisor level of authority for MONY CHCK will remain available for past month payments Please see TEMP manual TE18 09 GRH Workarounds Suspension GRH can be suspended for 1 or 2 months IN MAXIS
199. t annually Advanced Age and Declining Work History Must be unable to obtain or retain employment because of age Consider the client s work history prior to and after age 55 Use your best judgment based on the facts available to you Consider SSI Suggestions for Case Notes Assessed by vocational specialist Determined unemployable in agreement with county agency Signed SSI Interim Assistance Authorization or referral consideration At least 55 years of age Unable to retain obtain employment due to age work history Other verification or client statement Resources Combined Manual 0013 15 GA Bases of Eligibility 0012 12 03 Interim Assistance 0013 15 03 Permanent Illness Agreements 0012 12 06 Special Services 13 15 06 T I a nn 0013 15 27 SSD SSI App Appeal 0013 15 24 DD MI Pending 0012 12 Applying for Other 0013 15 30 Advanced Age Benefits 0028 18 03 Suitable Unsuitable Work MFWCAA 2011 Adult Cash GA MSA 10 03 11 APPROPRIATE USE OF IEVS ACTION CODES CODE NC Non Cooperation RESOLVED Savings and or Overpayment CB Overpayment and Future Savings CC Overpayment Only USE Use when the client fails to respond and cooperate with IEVS Difference Notice requirements Create a DISQ panel s following program requirements when using this code If cooperation occurs prior to the effective date of the action change the NC action code to a new action code and complete the IULA and IULB panels app
200. t that there be communication between families providers case workers and billing workers Depending on the method used to authorize child care providers may be able to be paid for more or less child care than has been authorized in the service authorization There are 3 acceptable methods to authorize child care for families with flexible schedules e Authorize the typical number of hours needed When the family s schedule requires additional care the provider bills for the additional care Payment can be made by increasing the number of hours listed in the total hours of care authorized field on the billing window or creating a new Service Authorization with additional hours This method is recommended for families with a set schedule that occasionally requires them to work additional hours Case note the method used OR e Authorize the minimum number of hours care is needed When the family s schedule requires additional care the provider bills for the additional care Payment can be made by increasing the number of hours listed in the total hours of care authorized field on the billing window or creating a new Service Authorization with additional hours This method may be used for families whose schedules require them to work a varying number of hours each week Providers must be informed that they may bill for additional hours when the family works additional hours Counties should develop communication strategies to ensure that a
201. tat DIV Home Phone Alt Phone Ext Cell Phone POB City Cnty St Country Wgt Hgt Ft In Eyes Hair Photo N Glasses _ Beard _ Unqu Phys Marks Spec Cond Direct Command CPDE Fl Help F2 Quit F3 Retrn F4 Prev F6 Pin F10 Left Fll Right F13 TRBL F18 Main F19 Glob F20 Audit Person 0000000435 displayed successfully PRISM Basics for Financial Workers MFWCAA 9 26 2011 15 CPID Custodial Parent Income Detail Panel one Type the MCI number and D in the action field then press ENTER to display Press lt F1 gt on the employer name to display the employer s address and telephone number Press lt F11 gt to display panel two V4FKATOL PRISM In PWQO60 via QOT N57 PWCSTO1 01 12 11 CP Income Detail 1 more gt Action B C D N u Income Seq Nbr 01 MCI 0000000435 Name CROW KAREN L SSN 218 02 0202 DOB 08 24 81 Gender F Number of Cases 1 Income Type WAG WAGES BONUSES COMMIS Employer Id 0000524387 Type 01 Location Seq 0001 Employer Name OLMSTED MEDICAL CENTER FEIN 410855387 Begin Date 01 10 2011 End Date Term Reason Occupation RECEPTION Employee Id Self Employed N Seasonal Employment N Union Affiliation Not Job N Resvn N Job Union Location Local Union Nbr Care Of Address Phonel Ext City St Fax Zip Cntry Ver 01 10 2011 By PWCSTO1 Src CUP Direct Command C
202. terly report and it is produced 1 ten days after the end of the quarter Separate reports are run for each local agency and these reports are shared with the counties A state totals report is also produced This report only counts actions taken within the quarter regardless of when the match may actually have occurred Thus it does not give a valid indication of whether the 45 day requirement is being met There are seven rows that break out the information by type of match separating the annual UNVI run with its 180 day requirement Note that any 180 day UNVI match resolved after 45 days counts against the 45 day federal requirement Percentages add up to 100 percent for each row i e for each type of match There are seven columns that give a profile of how long it took to resolve these matches IEVS QUARTERLY VERIFICATION ACTION CODE SUMMARY REPORT FN750203 This report had been developed for use by DHS to watch for possible problems in the resolution of IEVS matches For example if a large majority of matches were resolved with action codes indicating that the information was already known further checking as to the cause would be warranted This is a quarterly report and it is produced ten days after the end of the quarter Separate reports are produced for each local agency and these are shared with the counties A state totals report is also produced The action codes counted in this report are the ones the FWs have used to res
203. tes the application when it is received by the agency B Notice of Privacy Practices Servicing Agencies must provide applicants with a copy of the Minnesota Department of Human Services Notice of Privacy Practices DHS 3979 which informs clients how their private information may be used and disclosed and how they can obtain this information Applicants and recipients are not required to sign a copy of the Notice of Privacy Practices and agencies are not required to retain a copy of the form By signing the Child Care Assistance Application DHS 3550 the Combined Application Child Care Addendum DHS 5223D or the Minnesota Child Care Assistance Redetermination Form DHS 5274 clients acknowledge that they received a copy of the Notice of Privacy Practices C Redetermination Processing In order to complete the redetermination process Servicing Agencies must e Review the family s eligibility for CCAP e Receive all mandatory verifications e Approve new eligibility results and e Approve new Service Authorization results if applicable The redetermination process must be completed by the end of the certification period When information provided during the redetermination process is incomplete and or insufficient you must request missing verifications Proofs must be returned within 15 days of being requested or by the redetermination due date whichever is earlier Terminate eligibility and Service Authorizations if a fam
204. th Dept licensing Normally we ask for a separate panel for every dwelling due to licensing requirements In this case the VND2 staff entered just one panel for each separate rent amount A new code as added to the Health Dept License field 08 Metro Demo Also Fair Market Rent Value for 2 or more bedroom apartments exceeds the MSA Equivalent rate but needs to be entered as Rate 1 A new code is being added to the Exempt Reason field 15 Metro Demo which will allow Rate 1 to exceed the normal limit Current Plus One Display Unapproved versions are in edit mode for the current and current plus one month in the reporting status Elig review date and pre post pay code fields When a change is made to the reporting status field you must use FIAT for the change to be effective when in current and or current plus one Notices Not being generated on reinstates when approval is done as release 20 whether there has been a change or not If worker does an approval as 08 and then the 20 action notices will get generated Post payment PEPR The DAIL that payment has not been made for 2 months is not being triggered correctly at times and workers are receiving the DAIL inappropriately After checking the case DAIL can be deleted Spec Memo Once a client has been closed on GRH and is either no longer in a facility or resides in a facility but is not active for GRH the Vendor appearing in SPEC MEMO for selection is the facility the client resided in
205. ths following the move If the family s original Portability Pool period end date is prior to the end of the unitary residency period the family s child care case still closes on the last day of their original Portability Pool period Case Example This case example assumes the family contacted each county within the timeframes required by policy A family receiving BSF through County A moves to County B on 2 15 2011 County B has a waiting list County A remains financially responsible for the family through 4 30 2011 County B begins financial responsibility on 5 1 2011 using Portability Pool funds The family s Portability Pool period would end on 10 31 2011 e Ifthe family moves again to County C which has a waiting list on 7 3 2011 County B remains financially responsible for the family through 9 30 2011 County C becomes financially responsible on 10 1 2011 continuing to use Portability Pool funds The family s case would close on 10 31 2011 the end of the family s Portability Pool period unless BSF funds become available in County C OR e Ifthe family moves again to County C which has a waiting list on 9 3 2011 County B remains financially responsible for the family through 11 30 2011 However because the family s Portability Pool period ends 10 31 2011 the family s case would still close on 10 31 2011 unless BSF funds become available in County C 10 VII Verifications A Parental Support for Adult Students An adult age 18
206. ties during the break period A 15 day notice of adverse action should be sent to the client and provider in advance of the scheduled break The reduction in authorized hours should be effective the day the break begins C School Release Days Child care may be authorized for families who only need child care on school release days and for families who need more care on school release days Do NOT authorize or pay for more than 120 hours of child care assistance per child every two weeks Each county is encouraged to develop standards for how care should be authorized for school release days Describe how child care is authorized in Case Notes There are 3 acceptable methods to authorize child care for school release days e The case worker authorizes the actual number of hours care is needed increasing or decreasing the hours authorized based on school release days Case note the method used OR e The case worker authorizes the number of hours care is needed based on weeks when there are no school release days If care is not needed except for school release days authorize 1 hour of care Authorizing 1 hour of care results in the provider receiving billing forms When the provider provides additional care for a school release day payment can be made by increasing the number of hours listed in the total hours of care authorized field on the billing window or creating a new Service Authorization with additional hours There must be commun
207. ting GRH Rate Limit 1214 58 Exempt Reason DHS License 08 gt Health Dept Licerfse 06 __ Nbr Litensed Beds 22_ Total GRH Agreement Beds 22 Resident DisaTypes 08 J Mo y Per Diem PFI Help age Rate R te 1 9 737 00 Rate 1 24 23 is available i g Rate 2 1214 58 Rate 2 39 93 for most of Rate 3 Rate 3 8 these oz fields 09 06 Command BF5S PF6 PF7 PF8T PF9 PF10 PFI1 PF12 If the facility meets an NOTR BEEN NEXT 2 exemption there will be This amount plus the room and no limit in the Rate Limit board rate is the maximum field payable to this facility CAF Question 17 Facility FACI t Of 1 ef Last First M Ref Nbr O1 INITIAL APPLICATION 01 INITI APPLICA m Vendor Nbr 00040898 Facility Type 56 Waiver Type __ These fields will FS Eligible Y N _ FS Facility Type _ LTC Inelig Reason _ determine the amount LTC Pre Scrn Inelig Beg Dti End o payable to the facility GRH Plan Required Y N Plan Ver Y N N Ann Placement Y N Approval Cty 19 GRH DOC Amount Postpay Y N pow GRH Rate 2 Date In 09 02 2006 Date EN j u eL ie E _ Bee ode D Function STAT Case 413356 Month 09 06 Command Worker entered code but case will Workers can do a vendor be post pay if meets the conditions search on this screen for mandatory post pa
208. tion DHS 6124 3 Disability Worksheet DHS 6125 6126 4 Medical Documentation Submissions must not include copies of medical bills health care applications driver s licenses birth certificates EOMB s or other documents that are not medical records Submit a TEST CASE to SMRT by 1 E Mailing the case to SMRT at dhs smrtcases state mn us 2 Putting County name TEST CASE in the subject line SMRT will send a SIR E Mail reply confirming the APPROVAL of the TEST CASE Once approved the county may submit all cases through SIR E Mail provided they are in the correct format TIFF and PDF formats have been successfully tested so far Special software may be necessary to put a TIFF file in the correct format and order for submission MFWCAA 2011 Adult Cash GA MSA 10 03 11 MSA Need Standards CM 0020 21 0020 24 Non Community Residents e CLIENTS IN RESIDENTIAL FACILITIES Need Standard Clothing and personal needs allowance Note an SSI recipient in GRH would have their clothing and personal needs provided as a deduction from their SSI funds rather than MSA CLIENTS IN MEDICAL FACILITIES WHERE MA PAYS COST OF CARE Need Standard Clothing and personal needs allowance Note Do not apply the 20 standard disregard to the 30 SSI payment received by MSA recipients in LTC facilities Community Residents BLIND CHILDREN WHO MEET CERTAIN REQUIREMENTS see CM 0020 24 Need Standard Clothing and Personal Needs Allowanc
209. tus ACTIVE Elig Review Date 06 01 07 Source Of Information ONT Reporting Status MONT NY Eligibility Result ELIGIBLE Responsible County 83 Vendor Number 25774 Pre or Post pay 08 p Payable Amount 204 19 Watch this field for en lange defaults to NON HRF Client Obligation 672 00 Function ELIG Case Nbr _ 412757 Month 10 06 Command gt Co 90 PW PWDXS35 SW Name STUFFLEBEAM PASQUAL User PWDXS35 5 Pre or Post Update or Coast Except for mandated post pay situations counties have the option to pre pay Post pay cases require monthly updates and approvals for the facility to get paid but use of this method is a way to avoid overpayments Pre pay cases are often included on auto updates and approvals during COLA and other mass changes and in general require less worker intervention 4 Caution Suspend Ahead Consider limiting your suspensions to pre pay situations You are able to approve either pre or post pay as suspends based on excess income but for a post pay case the client has been informed that the amount due will be sent after the month is over We always pay after the fact If they have excess income they are eligible for zero payment and the notice will tell them that they owe the entire payment when pay is released When you prospectively tell them they are suspended you are approving the budget based on a prospective estimation Keep in mind though if a client
210. ty payment rate Based on this subdivision the client pays first and GRH pays second The example is that a client on SSI of 674 a month pays 585 674 89 personal needs first in any month and GRH pays the balance The GRH per diem is 27 81 The client payment of 585 will cover the first 21 days of the month and the 261 GRH payment will cover the balance of the month 27 2561 07 RESPITE CARE PILOT PROJECT FAMILY ADULT FOSTER CARE Subdivision 1 Program established The state recognizes the importance of developing and maintaining quality family foster care resources In order to accomplish that goal the commissioner shall establish a two year respite care pilot project for family adult foster care providers in three counties This pilot project is intended to provide support to caregivers of family adult foster care residents The commissioner shall establish a state funded pilot project to accomplish the provisions in subdivisions 2 to 4 Subd 2 Eligibility A family adult foster care home provider as defined under section 144D 01 subdivision 7 who has been licensed for six months is eligible for up to 30 days of respite care per calendar year In cases of emergency a county social services agency may waive the six month licensing requirement In order to be eligible to receive respite payment a provider must take time off away from their foster care residents Subd 3 Payment structure
211. uly each year less 3 the personal needs allowance authorized for medical assistance recipients under section 256B 35 The MSA equivalent rate is to be adjusted on the first day of July each year to reflect changes in any of the component rates under clauses 1 to 3 Subd 6 Medical assistance room and board rate Medical assistance room and board rate means an amount equal to the medical assistance income standard for a single individual living alone in the community less the medical assistance personal needs allowance under section 256B 35 For the purposes of this section the amount of the group residential housing rate that exceeds the medical assistance room and board rate is considered a remedial care cost A remedial care cost may be used to meet a Subd 5 Defines the rate formula used to determine the GRH room and board rate The combined standards are the SSI Federal Benefit Rate FBR plus the MSA rate of 81 The SSI rate is adjusted each January if there is a COLA The maximum Food Stamp allotment for an individual is adjusted each October if increased but not applied to the GRH rate until the following July The personal needs allowance is adjusted each January if there is a COLA GRH room and board rate adjusted July 1 of each year Subd 6 defines the Remedial Care calculation The MA income standard is 7596 of poverty now 903 or 677 Less personal needs of 89 the MA room and board r
212. ur payment limitation A full day payment counts as 10 hours A weekly payment counts as 50 hours See CCAP Policy Manual section 9 30 Rate Authorization for more information In order to authorize care for multiple providers If the number of hours of care needed with a provider is known authorize the number of hours care is needed with the provider Do NOT authorize or pay for more than a total of 120 hours of child care assistance per child every two weeks If the number of hours of care needed with a provider is not known authorize the minimum or typical number of hours care is needed with the provider When the family s schedule requires additional care the provider bills for the additional care Payment can be made by increasing the number of hours listed in the total hours of care authorized field on the billing window or creating a new Service Authorization with additional hours Do NOT authorize or pay for more than a total of 120 hours of child care assistance per child every two weeks In order to authorize care for a back up provider Authorize the minimum number of hours care is needed with the provider If the minimum number of hours care is needed is 0 hours authorize 1 hour of care with the back up provider Authorizing 1 hour of care results in the back up provider receiving billing forms When the back up provider provides care payment can be made by increasing the number of hours listed in the total hours of care a
213. uthorized field on the billing window or creating a new Service Authorization with additional hours There must be communication between families providers case workers and billing workers regarding when care with the back up provider can be paid If a family specifically designates a provider as a back up provider document this information in Case Notes F Switching Providers When a child switches to a new provider the worker must give the original provider a 15 day notice of adverse action to end the service authorization If the end of the 15 day notice of adverse action falls in the middle of a biweekly period the worker may authorize more than a total of 120 hours to allow for care with the original provider for the first part of the biweekly period and care with the new provider for the last part of the biweekly period Do not pay for more than a total of 120 hours of child care assistance per child during the two week time period and do not pay more than 1 provider for the same time period If the original provider informs the county that they will not bill for the full 15 day notice of adverse action period the county may authorize care with the new provider during that time period The worker may authorize more than a total of 120 hours to allow for care to begin with the new provider The county should inform the new provider that they will not be paid if the original provider bills for the same time since two providers cannot be p
214. y Case Composition Each person is the applicant in her his own GRH case Adults determined by the county to need residential services and children meeting the Social Security Administration definition of blindness can be eligible IN MAXIS If a child is entered as the applicant and is not receiving SSI based on blindness no type is set and the ELIG TYPE test is failed State Residence GRH applicants recipients must live in Minnesota and intend to stay in Minnesota IN MAXIS A field on the MEMI panel will document residence requirements The STATE RESIDENCE test will fail if No is entered GRH State Residence Y N Basis Of Eligibility A care plan must be developed for an adult recipient by the county or its agent ie foster care plan Mental Health Services or Adult Protection Services plan Approval of the county financial worker is sufficient if a The placement is to end in 30 days or less b The rate is no higher than the MSA equivalent rate the maximum VND2 Rate 1 IN MAXIS Three fields on the FACI panel address these requirements If the placement is not authorized by plan or by county approval the PLACEMENT test will fail PLACEMENT PLAN REQUIRED FIELDS A placement plan is needed if the rate to be paid is higher than Rate 1 Ifa plan is not required leave the GRH Plan Ver field blank If a social service plan exists for placement under a social service rule it is not necessary to have a copy in the financial case record
215. y will remain eligible for the GRH base room and board rate but not the supplementary service rate Proposed GRH conversion rate for persons moving to the community from a are used exclusively for recipients receiving home and community based waiver services under sections 256B 0915 256B 092 subdivision 5 256B 093 and 256B 49 and who resided in a nursing facility for the six months immediately prior to the month of entry into the group residential housing setting The group residential housing rate for these beds must be set so that the monthly group residential housing payment for an individual occupying the bed when combined with the nonfederal share of services delivered under the waiver for that person does not exceed the nonfederal share of the monthly medical assistance payment made for the person to the nursing facility in which the person resided prior to entry into the group residential housing establishment The rate may not exceed the MSA equivalent rate plus 426 37 for any case 6 for an additional two beds resulting in a total of 32 beds for a facility located in Hennepin County providing services for recovering and chemically dependent men that has had a group residential housing contract with the county and has been licensed as a board and lodge facility with special services since 1980 7 for a group residential housing provider located in the city of St Cloud or a county contiguous t

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