Accessible PC Quick Start user guide
Contents
1. Accessible PC Quick Start Guide www ed ac uk is accessibility pcs IS Helpline ed ac uk For advice and assistance with this computer or to request this document in an alternative format please contact IS Helpline IS Helpline ed ac uk 01316515151 Contents Introduction 4 Making desktop icons and text easier to see 5 Windows 7 Ease of Access Center 7 ABBYY FineReader 11 8 Scanning with Adobe Photoshop CS6 11 Jaws Professional 13 Screen Reader 13 CC TVs 14 Keyboards and mice 15 Accessible PC Locations 16 Accessible PC Locations Central Area 17 Accessible PC Locations King s Buildings 23 Introduction This computer has been set up as an accessible workstation It has the same software as standard open access lab computers but has additional assistive software and hardware to make It more accessible to users with disabilities As some of the assistive technologies with this workstation may not be available in the open access computer labs please give priority to users who require them The following assistive software is installed on this computer e ABBYY FineReader 11 optical character recognition e Adobe Photoshop CS6 image scanning and editing JAWS screen reading software is available on the PCs in Accessible Study Rooms 1 and 2 Noreen and Kenneth Murray Library The following assistive software is installed on this and all computers in the Open Access Labs e Inspiration 9 mind mapping e MindGen2. Dalhousie Land document feeder 19 Acessible PC Locations Central Area continued Manson Room Logitech Marble Lab New College 5590p no mouse document i Sn ee College Library height desk New College 24 HP ScanJet Motorised Microsoft Natural Library The Mound 5590 with adjustment keyboard document Logitech Marble mouse feeder 20 Acessible PC Locations Central Area continued Holland House 24 HP ScanJet Motorised Kensington Orbital Lab Pollock Halls 5590 with adjustment mouse document feeder HDMI Moni 7 TIT E oun Suen CCTV Adjustable Other Old College height desk equipment Law Library HP ScanJet Clearview Bright Manual BlGtrack Old College 5590 with CCTV and Tieman adjustment ergonomic mouse document programmable XY Handle at Microsoft Natural feeder table Helpdesk keyboard 21 Acessible PC Locations Central Area continued lt gern eat ee Evolution House height desk Edinburgh College of 24 Epson Manual Logitech Marble Art Library Evolution Expression adjustment mouse House 10000 A3 scanner Continue to Accessible PCs King Buildings gt gt gt 31 October 2012 29 Accessible PCs Open Access Lab 3210 Motorised James Clerk Maxwell adjustment Building lt A Location KB Library CCTV Adjustable Other lo Smmay Conte CCT Rigit desk equipment _ Floor 3 KB Library Study 24 HP ScanJet Motorised Mini keyboard amp
3. 5590p no adjustment Belkin number document pad feeder 31 October 2012 23 Accessible PCs Acessible PC Locations King s Buildings continued 234567890 ABC Accessible Study 24 HP ScanJet Manual Microsoft natural Room 1 Level 1 5590 with adjustment keyboard Murray Library document 3M Ergonomic right feeder handed optical mouse Ch DAA rian al en eoe Murray Library height desk Accessible Study 24 HP ScanJet Manual Microsoft natural keyboard Room 2 Level 1 5590 with adjustment Sara scanner reader Murray Library document 3M Ergonomic right feeder handed optical mouse 24 www ed ac uk is accessibility pcs IS Helpline ed ac uk 31 October 2012 25 Accessible PCs
4. Center In the same section you will find Quick Access buttons to the most commonly used accessibility tools Magnifier Narrator On screen Keyboard and High Contrast ABBYY FineReader 11 ABBYY converts paper and electronic documents into a variety of accessible formats e g from paper to PDF or PDF to editable text files such DOC or RTF The following explains how you can use the program to scan a paper document correct it using ABBYY s inbuilt OCR and proofreading tools and then save it as a Word file Check that the scanner is switched on and that it is connected to the computer Place the document or image you wish to scan in the scanner When scanning documents place these face up in the scanner s document feeder When scanning images place them face down on the scanner s glass surface Note You can use ABBYY with a scanner which has no document feeder though mutliple document scanning will take more time If you prefer a scanner with a document feeder see the Accessible PC location information at the end of this guide Please be aware that scanners in the Study Rooms are only available to keyholders ABBYY FineReader 11 continued select Start gt All Programs gt ABBYY FineReader 11 gt ABBYY FineReader 11 When ABBYY launches click Accept to to the license ABBYY FineReader 11 End User Lice enje Agree cement End User License Agreement EULA ABBYY FineReader 11 poran ee me cor
5. Make sure the scanner is switched on Select Start gt Adobe Photoshop CS6 64 bit In Photoshop select File gt Import gt WIA Support The WIA Support Wizard will open This Wizard assists you with acquiring images from WIA compatible cameras and scanners Destination Folder Options Open Acquired Image s in Photoshop Create Unique Subfolder Using Date Today Click Start to open the Select Device panel The scanner should be highlighted in the panel there will usually be only one choice of scanner 31 October 2012 11 Accessible PCs Scanning with Adobe Photoshop CS6 continued Click OK to open the Scanning options window What do you want to scan Paper source Flatbed Select an option below for the type of picture you Want to scan C Color picture Grayscale picture E Black and white picture or text r C Custom Settings Past You can also Adjust the quality of the scanned picture Legal 5x 14 inches 216x 356 Make sure the paper source dropdown menu is set to Flatbed and then adjust the remaining options as required The image can be previewed prior to scanning Previewing will allow you to adjust the area to be scanned by dragging the marquee edges the dotted line seen in the above image to the preferred position When you are satisfied with the settings click the Scan button to complete the task The scanned image will open within Photoshop where i
6. help you find Accessible PCs around the University campuses and details the hardware available at each workstation Campus Maps http www ed ac uk maps Accessible PCs and Accessible Study Rooms www ed ac uk is accessibility ocs Accessible PC Locations Central Area Accessibility HP ScanJet Manual Kensington Orbital trackball Study Room 1 5590 with adjustment mouse Level 1 Main document SARA scanner reader Library feeder Index Basic Braille embosser rl al ree Main Library height desk Accessibility HP ScanJet Manual Logitech Marble trackball Study Room 2 5590 with adjustment mouse Level 1 Main document Library feeder 17 Acessible PC Locations Central Area continued Accessibility HP ScanJet MyReader 2 Manual Cirque mouse pad Study Room 3 5590 with adjustment Quill left hand mouse Level 1 Main document BigKeys keyboard Library feeder Ergonomic keyboard a O al a al Main Library height desk Accessibility 24 HP ScanJet Manual Study Room 4 5590p no adjustment Level 1 Main document Library feeder 18 Acessible PC Locations Central Area continued Basement Open HP ScanJet Motorised adjustment Access Lab Hugh 5590p no Robson Building document George Square feeder Location Moray CCTV Adjustable Other House Library height desk equipment Ground level Moray 24 HP ScanJet Tieman_ Manual AirO2bic quill right House Library 5590 with adjustment handed mouse
7. e menu e In the Screen resolution window you will see a button displaying the current screen resolution which will probably be indicated as the recommended resolution e Press this button and push the slider downwards to lower the resolution e When you are satisfied with the selected resolution you may want to experiment with different dimensions click the Apply button The resolution will change immediately but a small panel will pop up at the same time allowing you fifteen seconds to reject the resolution change if you prefer not to keep it Note All of these changes will normally be retained when you log into any University open access PC You can use the procedures above to reverse or make further changes on any open access PC Windows 7 Ease of Access Center The Windows 7 Ease of Access Center provides information common tools and links which will allow you to make changes to the computer to suit your accessibility requirements To open the Ease of Access Center choose Start gt Control Panel gt Ease of Access gt Ease of Access Center The narration and window scanning options are usually set to on by default and assuming the computer s sound is enabled or you are using headphones you will hear the scanning narration immediately after the Ease of Access Center is launched Both narration and scanning can be switched off by un ticking the appropriate boxes in the first section of the Ease of Access
8. ius Education V4 mind mapping e Texthelo Read And Write 10 literacy support Making desktop icons and text easier to see KIE If the desktop windows and text appear too small on this computer there are several things you can do to make them easier to see Change desktop text size e Open the Control Panel Start gt Control Panel Music e Select Appearance and Personalization a from the list of options then select Display Control Panel select the Medium or Larger radio button Devices and Printers to change text size the default text size is Default Programs Smaller Help and Support Note The computer will have to be restarted for any changes made in the Display panel to take effect Change desktop icon size e Right click on a blank area of the desktop T ee e From the dropdown menu e e ii i select View then select ee ies Large icons or Medium UndoRename CtleZ Show desktop icons icons from the sub menu Mew Show desktop gadgets Screen resolution e The icons will change SNe size immediately if you have a Personalize altered the setting Making desktop icons and text easier to see continued Change screen resolution You can also make all on screen objects larger by changing the screen resolution though this will result in a smaller desktop workspace e To change the screen resolution right click on a blank area of the desktop and select Screen resolution from th
9. onan h terms carefully tsi nstalling copying ndo ABB hereinatte Lienee Aee er referred to as the SOFTWARE P ms stallin ng opying ar evig rvise using the SOFTWARE indicates yo cepta of thes This End ae r License Hsin nt he deg cere sie as the EULA is a legal agreement bet i the p em ne r who obtained the SC iit ER reg reat The SOFTWARE i chs des an N an 3 f i a5 aim ated meer ae prin mate an elec doc niation as well a Sak eA data bes amd oth itana ENE By installing ing the SOFTWARE you acknowladge that you have read this SULA ee ban alarsan Tard ag ee to ba This EULA comes into Sd eine 1 yau accep ie the terms stated herein during a ae TWARE in sta ie big when yo Ing the SOF TW ibaa amy me nee nie the ontere miata nf the nET mre Brit Engtsh Engish Accent aE The ABBYY Welcome screen window will now open select your preferred scanning task e g Scan to Microsoft Word Coogan language Fegieh B W Scan to Microsoft Word ue FY Fie POF Tmage to Microsoft Word Seg Scan and Save Image Se J Scan to Searchable POF ie IF Photo to Microsoft Word You can now adjust the scanning options For document scanning expand the Multi Page Scanning option and tick both boxes J Multi Page Scanning Cuse automatic document feeder ADF Mouplex scanning Pause for 10 ABBYY FineReader 11 continued Press the Scan button to begin scanning When scanning is complete click on the Clo
10. onitor and it has a separate control pad for adjusting screen colours reading mode and magnification See the large print pamphlet next to each MyReader 2 unit for detailed instructions Standard CCTVs The standard CC TVs work with the computer s monitor When the CCTV is switched on pressing the Video or equivalent button on the monitor should switch between computer and CCTV video outputs Using the buttons dials and joysticks on the CCTV control panel magnification and colours can be altered and guide lines added to make reading easier Where are CCTVs available MyReader 2 CCTVs e Accessible Study Room 3 1st floor Main Library e Divinity Manson Room Lab New College e Accessible Study Room 1 Noreen amp Kenneth Murray Library King s Buildings Standard CCTVs e Law Library Old College e Moray House Library Dalhousie Land St John Street keyboards or mice attached The location information at the end of this document provides more information about the types of specialised keyboard or mouse attached to particular Accessible PCs Keyboards available with some of the Accessible PCs include Ergonomic BigKeys Mini Specialised mice include Joystick Quill Rollerball 31 October 2012 15 Accessible PCs t m a Noreen and Kenneth Murray Library e cce S S f e O cat IO nN S Address King s Buildings Edinburgh EH9 3JF e5 Link to this buildin a This section provides information to
11. se button oes to Microsoft Word p ABBYY will now attempt to recognize the contents of your document before opening it in Microsoft Word Recognizing the documen Recognized 24 of 24 pages l A Page 2 Increase resolution to improve recognition of small text i i Page 4 There are no objects to recognize on this page no text table or barcode areas have been detected When the Word document opens you have the option to resolve errors which ABBYY has picked up during the character recognition stage a eld 15 47 19 23 Imago eeeolution may be moonect For beet sculle set the peeodutior bo G00 Doan rece odir AL Pen d Pepai aepoduen bo riparan ppap o Hral hied i Est Thet Heni obp bonboa ori l pka ha bid babb de Barcode aait hive bian detected When errors have been resolved press the Read button on the ABBYY toolbar at the top of the screen to re recognize the text before sending it to Word File Edit View Document Page Areas Tools Help New Task i5 Open A new Word document will open containing your scanned text or image with any edits you have carried out 10 Accessible PCs Scanning with Adobe Photoshop CS6 Rss aa aca p Photoshop can be used to scan images and has many editing features The following explains how you can use the program to scan an image and then save it as a JPEG or other image file format Place the image you want to scan face down on the scanner s glass surface
12. t can be edited and saved to the file format of your choice including jpg odf tiff and many more Jaws Professional 13 Screen Reader JAWS Professional 13 screen reading software has been developed for blind and visually impaired computer users It helos users access applications for browsing the Web reading or writing e mail messages working with spreadsheets or accessing databases A manufacturer s quick start guide and user manual are kept with this documentation where JAWS is available JAWS is not available on all Accessible PCs E laws Options Utilities Language Help cen 39 eee JAWS for Windows screen reading software Voice Adjustment E r Eze Freedom Scientific Protile Synthesizer Mame Eloquence Software Detect SAPI 4 Synthesizers Voice Adjust All Contexts Person Reed Rate Sf Bitchy ie Punctuation Volume O Spell Rate Change Percent 20 Upper Case Pitch Change Percent 20 Say All PS Rate 11 Person Texthelp Jane US United States Punctuation host Lm witch language spoken for current synthesizer Select Start gt All Programs gt JAWS 13 0 gt JAWS 31 October 2012 13 Accessible PCs CIETS CCT Vs the way you a f ra look TE MyReader 2 The MyReader CCTV can digitally capture and store several paper pages for manipulation as required It s a stand alone unit with integrated monitor The power button is just below the m
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