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ownCloud User Manual

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1. 27 ZI 21 4S Storage CONO 22324449 S64 bo eee eee he Swe ORO Ee HE eS x 29 49 Managing Big Miles 246 4646 8 Ee 9 x oXok xo ESS o3 22 Contacts amp Calendar 33 Sd Using App 09 9 45 ESB ERS a 33 25 2 Using the Calendar App 444 244 3o x X HES 4 5 3 305 Synchronize iPhone iPad lt o 63 69 x 494 eo ee EE EH OR 4 3 9 x x 49 5 4 Synchronizing with OSX 50 5 5 Thunderbird Synchronize Addressbook 51 5 6 Synchronizing 5 5 52 Df SEOUDICSHODIIE sa se 56 Using the Bookmarks App 59 ss PPP 59 B2 The Bookmarklet 39 E RR beh SOR 94 RE RV A ESSE E 60 7 Documents 7 1 8 User Account Migration B UMP 220 293 09 908 eee NUS P E RW v Sus d EE ONUS S dm EE eh ee ee 5 2 MMO wees oe 4 9 Changing Preferences 10 Configuring External Storage 10 1 Before You Begin 10 2 Configuring Google Drive for External Storage 11 Indices and tables 61 61 65 65 65 67 71 71
2. g ak am r f m tl eor ine Calendar Work Calendar 7 fom 08 07 2014 All Day Event Advanced options Create a new event Repeat Does not repeat 5 2 Using the Calendar App ownCloud User Manual Release 7 0 to 08 07 2014 Create event Advanced Create event 45 ownCloud User Manual Release 7 0 Repeat Options es S Does not n a Interval Interval at which the event is repeated End never by occurrences by date Weekly Select weekdays Weekday s on which the event is repeated Interval Interval at which the event is repeated End never by occurrences by date Every Interval Interval at which the event is repeated End never by occurrences by date Week da Bi Interval Interval at which the event is repeated End never by occurrences by date Weekly Monthly Day choice by monthday or by weekday Events week of month Weekday selection only week of month on which event occurs Select weekdays Weekday s on which the event 15 repeated Interval Interval at which the event is repeated End never by occurrences by date Yearly Date option by event s date by year days by week number by day and month Interval Interval at which the event is repeated End never by occurrences by date Note If you choose all days Monday through Friday in the weekview menu the repeating option automatically sets the repeat rule to every wee
3. 52 Using Calendar App 4 ownCloud User Manual Release 7 0 2 Click the New Calendar field A dialog opens to enable you to create a new calendar m v Calendar July 2014 lt gt Day Week Month Personal New calendar 3 Specify a name for the new calendar 4 Optional Specify a color for the new calendar 5 Click the blue checkbox The Calendar app creates a new calendar using the name and color specified 5 2 2 Managing Calendar Settings The Calendar app settings provides global configuration that applies to all calendars that you have created in the Calendar app Calendar app settings In the Calendar app settings you can modify the following Timezone Provides an alphabetical listing of all available countries categorized by continent Time format Provides the option of using 24 hour or 12 hour time format e Start day Provides the option of starting the calendar week on Monday Sunday or Saturday Cache Enables you to clear the calendar cache for repeating events Primary CalDAV address Provides the primary CalDAV link URL 105 05 X CalDAV address Provides the 10S OS X CalDAV link URL 5 2 3 Synchronizing Calendars Using CalDAV Calendaring Extensions to WebDAV referred to as CalDAV enables clients to access scheduling information on remote servers As an extension to WebDAV CalDAV defined by RFC 4791 uses the iCalendar format to
4. When enabled by the administrator you can share any file or folder on ownCloud with a local user group or any person online with a public link By sharing a file or folder the user or group can download the infor mation directly to their system Shared files and folders depict a globe icon and the status Shared 1n the file or folder row To share a file or folder Using your cursor hover over an item in the Files Application View 2 Locate the Share icon in the file or folder row 3 Click Share The Share dialog box opens to show the following options Share link http localhost iowncloud public php senvicetiles Password protect Allow Public Upload Send set expiration date Figure 4 4 Share dialog box 4 1 Accessing your Files Using the Web Interface 13 ownCloud User Manual Release 7 0 4 Choose the desired share option User Group Share field Enables you to specify to whom you want to share the file or folder Once you specify a user or group a dialog appears providing added sharing options J rgen Weigert notify by email x can edit create update delete t share Share link Set expiration date Figure 4 5 Sharing options dialog Share link checkbox When enabled checked provides the following additional share options File Folder URL field Specifies the URL to the folder or file that you want to share Password Protect checkbox When enabled checked provid
5. locator It indicates your current directory and enables you to migrate back to one of the upper directories or using the home icon to navigate back into your root folder 11 ownCloud User Manual Release 7 0 documents Second dir Figure 4 2 Navigation bar 4 1 2 Creating or Uploading Files and Directories ownCloud enables you to create new files or folders directly in an ownCloud folder by clicking on the New button in the Files app New Text file Folder From link Figure 4 3 New button options The New button provides the following three options from which to choose e Text file Creates a simple text file and adds the file to the current folder in your ownCloud Folder Creates a new folder in the current folder e From link Downloads a file from a provided link path and places it into the current folder 4 1 3 Selecting Files or Folders You can select one or more files or folders by clicking on the small thumbnails or icons that represent them When you select a file or folder a small checkbox is populated with a check to indicate that it is selected To select all files in the current directory you can click on the checkbox located at the top of the Files app field above the first file or folder on the list If you select multiple files you can deleted all of the selected files or download them as a ZIP file by using the Delete or Download buttons at the top right side of the Files ap
6. 4 2 2 Accessing Files Using MAC OSX Note The MAC OSX Finder suffers from a series of implementation problems and should only be used if the ownCloud server runs on Apache and mod php To access files through the MAC OSX Finder 1 Choose Go Connect to Server The Connect to Server window opens 2 Specify the address of the server in the Server Address field 18 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 a Finder File Edit View Window Help Back Forward 8 Enclosing Folder 881 All My Files DEF 1 Documents i380 Ed Desktop 32D Downloads XSL 5 Home 4 38H Computer HC AirDrop OPER Network Pek Applications Utilities TWU Recent Folders S Go to Folder Connect to Server dK For example the URL address used to connect to the ownCloud installation from the MAC OSX Finder 15 http example org owncloud remote php webdav 4 2 Accessing Files Using WebDAV 19 ownCloud User Manual Release 7 0 Connect to Server Server Address http your ownCloud com Favorite Servers Remove Browse Connect 3 Click Connect The device connects to the server For added details about how to connect to an external server using MAC OSX check the respective vendor documen tation 4 2 3 Accessing Files Using Microsoft Windows When using Microsoft Windows a seperate WebDAV client is recommended to access the files from your server
7. Figure 5 7 Contacts settings 5 1 3 Adding an Address Book To add an address book 1 Click the Add Address Book option in the Contacts settings field A field opens requesting you to enter a display name for the new address book Address books gi Contacts lt 7T Personal lt 9 8 isplay name 3 Import Import into t Adding an address book 2 Specify a display name for the address book 3 Click the checkbox icon to create the new address book 5 1 4 Synchronizing Address Books One of the most important features in any contact application is the ability to keep it in sync The ownCloud Contacts app enables you to sync your address books to external devices that use the Android or Apple 1OS operating systems 5 1 Using the Contacts App 39 ownCloud User Manual Release 7 0 Synchronizing With Android To synchronize with an Android device 1 Install CardDAV Sync free from the Google play store by visiting this link This app supports auto configuration Note Following the installing visit carddavs example org remote php carddav to auto configure the app 3 Enter your login details 4 After the app has checked your login details select the Sync from server to phone only option PortKnox Contacts Sync from server to phone only Synchronizing With Apple iOS To synchronize with an Apple iOS device 1 Open the settings application Select Mail gt Cont
8. The following topic describes the ownCloud User Migrate application used to import and export user account set tings User Account Migration 1 7 External storage The following topic describes how to mount external storage locations to the ownCloud server Configuring External Storage 2 Chapter 1 ownCloud 7 0 User Documentation ownCloud User Manual Release 7 0 1 8 Indices and tables e genindex ownCloud User Manual Release 7 0 4 Chapter 1 ownCloud 7 0 User Documentation CHAPTER TWO NEW IN OWNCLOUD 7 2 1 Changes to the Shared folder For all existing ownCloud users the Shared folder has been removed from the ownCloud server As a result newly shared files and folders no longer appear in a folder called Shared they appear in the root user s folder For example if Bob shares a folder called sales with Earl in ownCloud 6 Earl will see the Shared folder appear and then the folder sales appears within Shared Now in ownCloud 7 the same sharing activity would create a folder called sales in Earl s root directory Overlay icons will show Earl that this is a shared folder and the folder can be moved wherever he wants including into a folder he creates and calls Shared However the Shared directory is no longer required and will no longer appear by default when a file or folder is shared If users currently have an earlier version of ownCloud and have shared
9. a 29 ownCloud User Manual Release 7 0 The ownCloud developers August 26 2014 CONTENTS ownCloud 7 0 User Documentation 1 NER 15 0o 6 oo 1 1 2 File Access and Management 1 AIEHOIE ss eee Ba ee 93 9 4H 3 93 533 953 GEE 3 3 2 Le DO Um a uu 3 8 ohh eRe THERE EHR EHS SEE ORES 2 d m 38 9 2 22 4 2 939 933 9 459934 4442 9 5 444 SES ES 2 lm eae ee ee ee 2 l7 External storage RAE eeu 2 LS 3 New in ownCloud 7 5 2 1 Changes to the Shared folder 5 The ownCloud Web Interface 7 3 1 Accessing the ownCloud Web Interface 7 3 2 JNavisa ne the Main User Interlace o eos m wc EEE 8 Files amp Synchronization 11 4 1 Accessing your Files Using the Web 11 4 2 Accessing Piles Using 14 MEE C s COMO s 64 5 erenn a a 23 44 Using Server to Server Sharing 24 45 Managing Deleted Files c uude ox X ow Rc Fue 4 RO ER wo 26 4 6
10. 30 2014 We j 4 5 10 11 12 17 18 19 Z4 25 2 13 20 21 ownCloud User Manual Release 7 0 blic php ser E pnp 21 Send Figure 4 6 Expiration Date Calendar You can access files in Linux operating systems using the following methods Accessing Files with Gnome 3 and Nautilus File Manager The URL that you have to use to connect to the ownCloud installation using Nautilus File Manager is davs example org owncloud remote php webdav Note If your server connection is not HTTPS secured use dav instead of davs 4 2 Accessing Files Using WebDAV 15 ownCloud User Manual Release 7 0 LTEM Places Hecent dd Music Pictures Videos 0 Trash Devices New Window Connect to Server Enter Location Bookmarks Preferences About Files Fri Feb 8 18 14 am am general images m n edid Connect to Server Server Address J dav localhost files webdav php Recent Servers 6 Computer Help Bookmarks Quit florian on 19 Im ray on 192 1 Network ge Browse Net Browse o Cancel Connect Accessing Files with KDE and Dolphin File Manager To access Files using KDE Click in the address area and enter webdav example org owncloud remote php webdav 16 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 webdav localho
11. FN Calendar v Calendar Date Field July 2014 Tue Wed Thu 1 2 EM e New Calendar Calendar View Options 7 373 Personal lt 442 Calendar Controls 15 16 17 18 19 20 Calendar Selection 21 22 23 24 25 26 27 Calendar Settings eo Figure 5 8 Calendar app default The Calendar app contains the following fields and controls Calendar Date Field Provides the current date or enables you to select a date that you want to view Calendar View Options Enables you to choose between a day week or month view for the main Calendar app window Also provides a quick jump button to access the current day Today Calendar Selection Enables you to choose the calendar that you want to view Calendar Controls Provides controls for each individual calendar These controls include sharing obtaining an external URL link to the calendar an export function an edit function and a delete trash button Calendar Settings Provides access to the calendar specific settings These settings include the calendar time zone selection time format selection week start day cache setting primary CalDAV address 105 05 X CalDAV address settings 5 2 1 Creating a New Calendar The ownCloud Calendar app enables you to create new calendars for work or other activities that you want to keep separated You can manage each calendar separately To create a new calendar 1 Access the Calendar app
12. You can choose a suitable WebDav client from the WebDav Project page If you must use the native implementation you can map ownCloud to a new drive Mapping to a drive enables you to browse files stored on an ownCloudserver the way you would files stored in a mapped network drive Using this feature requires network connectivity If you want to store your files offline use the ownCloud Client to sync all files on your ownCloud to one or more directories of your local hard drive Note Prior to mapping your drive you must permit the use of Basic Authentication in the Windows Registry The procedure is documented in KB841215 and differs between Windows XP Server 2003 and Windows Vista 7 Please follow the Knowledge Base article before proceeding and follow the Vista instructions if you run Windows 7 Mapping Drives With the Command Line The following example shows how to map a drive using the command line To map the drive Open a command prompt in Windows 2 Enter the following line in the command prompt to map to the computer Z drive net use Z https drive path remote php webdav user youruser yourpassword where drive path is example org owncloud 20 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 For example net use Z https example org owncloud remote php webdav user youruser yourpassword The computer maps the files of your ownCloud account to the drive letter Z Note Though not r
13. hover over the bookmark and click the cross icon 59 ownCloud User Manual Release 7 0 6 1 3 Search If you click on a tag ownCloud will only display the bookmarks that are described with this tag You can also use the search bar of ownCloud in the top right of your screen Simply click on the Bookmarks menu in the sidebar to come back to the default view 6 2 The Bookmarklet Bookmarklet Drag this ta your browser bookmarks and click it when you want to bookmark a webpage quickly Add to ownCloud Export amp Import Export Import Figure 6 2 Bookmarklet link The creator of this app understands that people won t want to open the ownCloud boorkmarks page to add a bookmark every time they see a cool site This is why they have made this cool bookmarklet A bookmarklet is small button that you can drag and drop in your bookmarks The next time you see a cool new site click on this special bookmark to add the site to your ownCloud bookmarks To find this bookmark click on the gear button at the bottom of the bookmarks app 60 Chapter 6 Using the Bookmarks App CHAPTER SEVEN DOCUMENTS Document editing is one of the new features in ownCloud 6 With this app multiple users can edit rich text simultane ously The documents can be created from within the web interface or existing documents can be uploaded Sharing and editing can be done securely in the browser and be shared inside ownCloud or
14. Once the encryption app is enabled additional settings appear on the Admin settings page These settings include the ability to 28 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 e Set a recovery key password e Enable or disable the use of the recovery key password Recovery Key Password If the administrator enabled the recovery key feature you can choose to use this feature for your account If you enable Password recovery the administrator can read your data with a special password This feature enables the administrator to recover your files in the event you lose your password If the recovery key is not enabled then there is no way to restore your files if you lose your login password Change Private Key Password This option is only available if your log in password but not your encryption password was changed by your admin istrator This can occur if your ownCloud provider uses a external user back end for example LDAP and changed your login password using that back end configuration In this case you can set your encryption password to your new login password by providing your old and new login password The Encryption app works only if your login password and your encryption password are identical 4 8 Storage Quota ownCloud enables you to specify a storage quota for users which is the maximum space a user is allowed to use for files located in their individual home storage Note Quo
15. Zoom in out Close document by saving changes QN Un A W Users currently editing this document Collaboratively Editing a Document To edit a file collaboratively it needs to be shared with at least one user by using the Share button When multiple uses have permission to edit a document they will be able to edit it at the same time The cursor of all editing users will be the same color as the border color of their user picture share Format B J U Liberation Serif 12 lDefault Style L Ll Close am hdmin user check the color of my cursor admin Hey there I am altest user here T test_user quest If a user is not a local user e g accessing the file using public link he she will be shown as guest in user list and they will type a nickname before editing 62 Chapter 7 Documents ownCloud User Manual Release 7 0 7 1 3 Delete a Document A document can be deleted using the files app and following the same procedure as for other file types Clicking on the cross icon deletes the selected document 7 1 4 Share a Document Document sharing has the same options as when sharing other files While editing a document you can use the Share button to enable other users to edit the document This button will display all available options to share Share 8 B J U Liberation Serif Share link http lacalhost owncloud public php service docum Password protect Send set expirati
16. document root of your site Say your instance is located in the owncloud folder so the URL to it is ADDRESS owncloud create or edit the htaccess file and add the following lines 56 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Redirect 301 well known carddav owncloud remote php carddav Redirect 301 well known caldav owncloud remote php caldav If you use Nginx as web server the setting looks something like url redirect well known carddav gt owncloud remote php carddav well known caldav gt owncloud remote php caldav Now change the URL in the client settings to just use ADDRESS instead of e g ADDRESS remote php carddav principals username This problem 15 being discussed in the forum BlackBerry OS 10 2 BlackBerry OS up to 10 2 2102 doesn t accept a URL with protocol https in front of the server address It will always tell you that it cannot login on your server So instead of writing https address remote php carddav principals username in the server address field you have to write address remote php carddav principals username 5 7 3 Unable to update Contacts or Events If you get an error like PATCH https ADDRESS some url HTTP 1 0 501 Not Implemented it is likely caused by one of the following reasons Outdated lighttpd web server lighttpd in debian wheezy 1 4 31 doesn t support the PATCH HTTP verb Upgrade to lighttpd gt 1 4 33 Using Pou
17. iN Shared with others as Sharec 8 hours ago documents 13 hours ago Application View music 13 hours ago photos Sharec 13 hours ago Shared by link Apps Information Field BEESNBNISN ownCloudUserManual 13 hours ago Deleted files e Application View The main central field in the ownCloud user interface This field displays the contents or user features of the app selected in the Navigation Bar By default this field shows the files and directory Files view of your user account Navigation Bar Located over the main viewing window the Application View this bar provides a type of breadcrumbs navigation that enables you to migrate to higher levels of the folder hierarchy up to the root level home of your ownCloud instance New button Located in the Navigation Bar the New button enables you to create new files new folders or upload existing files from a specified link Note You can also drag and drop files from your file manager e g Windows Explorer or your Mac OS X Finder into the ownCloud Files Application View to upload them to ownCloud Upload button Located next to the New button in the Navigation Bar the Upload button enables you to upload files from your system to the ownCloud server Clicking this button launches a file picker e g Windows Explorer or Mac OS X Finder window with which you can choose files for uploading e Search field Residing in the upper right hand corner o
18. indicate the difference Figure 5 5 Contact picture dynamic change 54 Using the Contacts App 87 ownCloud User Manual Release 7 0 Select image from Files By selecting this option ownCloud opens the Files app on the ownCloud server You can choose an image by navigating to the image in the ownCloud directory selecting it and clicking Choose Cropping an Avatar Image After you have selected an image for your contact the Contacts app enables you to crop the picture Edit profile picture Crop photo Figure 5 6 Cropping contact image To crop the image 1 Move the image crop box to the desired location and resize the box any way you like 2 Click Crop Picture in the crop image dialog box The Contacts app crops the image and replaces whatever image was originally used for the contact 5 1 2 Managing Address Books Clicking on the settings gear button at the bottom of the Apps Information field provides access to the Contact app settings This field shows all available address books certain options for each address book and enables you to create new address books The Contacts settings enables you to share export edit and delete address books Note You can hover the cursor over each icon to view a brief pop up description for each 38 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Address books Contacts HG 7 8 Add Address Book Import Gmail VCard M 4
19. manage calendar data CalDAV enables multiple clients to access the same information for use in cooperative planning and information sharing 42 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Timezone Abidjan Update timezone automatically Time format 24h z 111 Start week Monday Cache Clear cache for repeating even Primary CalDAV address http daily owncloud com masi ee ae LL 4 The Calendar provides both the Primary CalDAV address and the 105 05 CalDAV address Using these ad dresses you can use CalDAV compatible programs for example Kontact Evolution or Thunderbird using the ad dress provided To better understand the URL creation consider the following examples Let s assume you access your ownCloud web interface using the following address http ADDRESS To access your ownCloud calendars using CalDAV compatible programs like Kontact Evolution or Thunderbird you would use the following URL http ADDRESS remote php caldav To access your ownCloud calendars using Apple iCal you would use the following URL making sure to include the final slash http ADDRESS remote php caldav principals username To access your ownCloud calendars using Mozilla Lightning you would use the following URL https ADDRESS remote php caldav calendars USERNAME CALENDARNAME The following is an example showing the completed URL where the calendar
20. not possible to set a quota for external storage 4 9 Managing Big Files There are a few default configuration settings that you will want to change to enable ownCloud to operate more effectively as a self hosted file sync and share server When uploading through the web client ownCloud is governed by PHP and Apache By default PHP 15 configured for only 2 megabyte uploads As this default upload limit is not entirely useful we recommend that you increase the ownCloud variables to the sizes you want to support on your server Modifying certain ownCloud variables requires administrative access If you require larger upload limits than have been provided by the default or already set by your administrator Contact your administrator to request an increase in these variables Refer to the section in the Admin Documentation that describes how to configure for big files 32 Chapter 4 Files amp Synchronization CHAPTER FIVE CONTACTS amp CALENDAR 5 1 Using the Contacts App The ownCloud Contacts app is similar to other mobile contact applications but with more functionality When you first access the Contacts app a default address book becomes available 0 Contacts v You have no contacts in your address book or your address book is disabled ou Add a new contact or import existing contacts from a VCF file New contact Contacts app empty In the Apps Information field for the Contacts app you can choose to
21. of deleted files for each user When it comes to managing deleted files keep the following in mind The total memory allocation for deleted files can never exceed more that 50 of the currently available free space for each user Once the 50 maximum is reached for deleted files ownCloud begins to delete files starting with the oldest versions until it reaches the memory usage limit again You can view all of the deleted files by clicking on the Deleted files button in Files app on the web interface 4 5 1 Restoring Files To restore a deleted file 1 In the Files app click the Deleted files button The Files app shows all deleted files All files ff Shared with you a Shared with othe sae ea Android_Phone 1 10 hours ago Shared by link Actions 1 10 hours ago Deleted files Fr daily owncloud com master owncloud index php Figure 4 9 Deleted files 2 Hover the cursor over the file that you want to restore Task options appear for the file 3 Click the Restore button The Files app restores the file to its original location on the server 26 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 4 5 2 Deleting Files To permanently delete a file 1 In the Files app click the Deleted files button See the Deleted files image above 2 Hover the cursor over the file that you want to delete Task options appear for the file 3 Click the Trash can button The
22. stacks on Google Compute Engine Get starte COMPUTE Google s services and technologies just by filling out a simple form your first V STORAGE BIG DATA Enable an API Deploy Cassandra on Compute Engine Deploy MongoDB on Compute Engine ues Deploy RabbitMQ on Compute Engine Permissions Billing amp Settings support Try BigQuery with population data Create a storage bucket eturn ta Din munaran bau nasus dit CHE nnm vana ar a arc da Projects NAME QUOTA STATUS ownCloud project BigQuery API o 0 ON APIS amp AUTH APIs Drive API 0x Credentials z Drive SDK o Consent screen Push Google Cloud SQL MONITORING Google Cloud Storage Overview Dashboards amp Alerts Google Cloud Storage JSON API le Conner 74 Chapter 10 Configuring External Storage ownCloud User Manual Release 7 0 Edit branding information Branding Information The following information will be shown to users whenever you request access to their private data using your new client ID Product name Project Default Service Account Google account email address com you Link your project to this account s profile and reputation Product logo Update Max size 120x60 pixels Home Page URL Update Cancel Learn more 10 2 Configuring Google Drive for External Storage 75 ownCloud User Manua
23. the server or by your server administrator Navigating the main user interface The ownCloud Main User Interface contains the following fields and functions Apps Selection Menu Located in the upper left corner of the user interface this bar contains apps that are configured on the ownCloud server The icons in this bar enable you to launch the different apps available and navigate between them within the ownCloud user interface Note ownCloud supports a number of apps that can be installed and used for various features and functions Not all apps are installed and enabled by default For example the Apps button is visible only to administrators This button allows administrators to enable or disable installed applications Apps Information field Located in the left side bar this field provides filters and tasks associated with the chosen app For example using the Files app you can use the filters in the apps information field to view only files that have been shared with you files that you have shared with others files that you have shared through the use of a link or an option to delete files Other app specific information fields might provide tasks for creating new documents or modifying calendar entries 8 Chapter 3 The ownCloud Web Interface ownCloud User Manual Release 7 0 111 Apps Bookmarks Apps Selection Menu Navigation Bar All files ft New f Search Field Personal Settings Menu Shared with you Y
24. to Users YOUR_USERNAME Library Application Support AddressBook Sources If you have all ready some kind of addressbook setup it is likely you will see some folders named like this BEA92826 FBF3 4E53 B5C6 ED7C2B454430 Note down what folders there are now and leave the window open Open addressbook and try to add a new CardDav addressbook At this point it does not matter what information you enter It will come up with the same error message you mentioned before when you click Create Ignore it and click Create again A non functional addressbook will be added Close addressbook again using Command Q Go back to the folder window from step 2 You will now see a newly created folder with another long string as its name Navigate to the newly created folder and edit the Configuration plist with your favorite text editor Search for a section looking like this lt key gt servername lt key gt lt string gt http 0 null lt string gt lt key gt username lt key gt string Whatever you Make it look like this Please note that the 80 after YOUR DOMAIN is important lt key gt servername lt key lt string gt http YOUR_DOMAIN 80 owncloud remote php carddav principals userna Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 9 Save the file and open addressbook again It will not work yet 10 Open the preferences for your ownCloud CardDAV Account and enter your password 11 Yo
25. via a public link User that have an account on the same server can be invited or public invitations can also be sent be email The editing works on top of normal ODF files that are stored in ownCloud 7 1 The main interface New document mI ec eee oe MEE Upload example odt 7 1 1 Create Upload a Document In the documents application click on the respective buttons to create or upload a document into your ownCloud The New document button will create a document named New document odt The extension ODT is an OpenDocument format which many major office applications let you create edit view The Upload button allows you to upload any kind of document but currently you can only edit ODT files within ownCloud 7 1 2 Edit a Document If ownCloud contains at least one ODT file you can immediately start editing by clicking on the file within the documents app Clicking on documents in files app will only display it Below you can see editing a newly created document file 61 ownCloud User Manual Release 7 0 eo Document odt Share v B J U 8 Liberation Serif 12 Default Style 5 Close Here is the explanation of each field in the image shown above Clicking on the file name allows you to change filename 2 Allows you to share the document to public specific users or groups Will be explained in detail in Share a document section Formatting toolbar lets you change text styles
26. 0 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 4 8 2 Available Space and Sharing When sharing files or folders the space that each file or folder along with the folder contents uses is counted in the quota for the user who is sharing the files or folders For example Example Available Space and Shared Files If user A shares a file with user B the size of the file is counted against the storage quota for user A even if the file is modified or its size is increased by user Example Available Space and Shared Folders If user A shares a folder with user B the size of the folder along with its contents is counted against the storage quota for user A This means that any file that is modified or uploaded by user B inside of the shared folder counts against the storage quota for user A Resharing When resharing a file or a directory the used space is still counted in the quota of the owner who shared it initially Public sharing with upload permission If user A publicly shares share with link a directory D and enables the public upload permission people with the link will be able to upload files into D and their sizes will be counted in user A s used space 4 8 3 Excluded from quota Metadata and cache Application metadata and cached information are excluded from the total used space Such data could be thumbnails icon previews pictures a
27. 0DF The file size exceeds the limit allowed and cannot be saved Solution Windows limits the maximum size a file transferred from or to a Web DAV share may have You increase the value FileSizeLimitInBytes in HKEY LOCAL MACHINESYSTEMZCurrentControlSetServicesWebClientParameters by clicking on Modify To increase the limit to the maximum value of 4GB select Decimal enter a value of 4294967295 and reboot Windows or restart the WebClient service Todo 22 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 document registry keys on file size limit and not complaining in no network cases 4 2 4 Using the Desktop Sync Client to Access Files Some applications enable you to only save to a local folder To circumvent this issue you can install the ownCloud sync clients 4 2 5 Using Mobile Apps to Access Files Todo Needs updating To connect to your ownCloud server with any ownCloud mobile apps use the base URL and folder only example org owncloud Note There is no need to add remote php webdav as you do for other WebDAV clients Mobile apps currently exist for both Android and webOS Feel free to contribute if you can In addition to the mobile apps provided by ownCloud you can use other apps to connect to ownCloud from your mobile device using WebDAV WebDAV Navigator is a good proprietary app for Android devices iPhones and BlackBerry devices The URL for these 15 example org own
28. 71 79 CHAPTER ONE OWNCLOUD 7 0 USER DOCUMENTATION Welcome to ownCloud your self hosted file sync and share solution ownCloud is open source file sync and share software for everyone from individuals operating the free ownCloud Community Edition to large enterprises and service providers operating the ownCloud Enterprise Edition ownCloud provides a safe secure and compliant file synchronization and sharing solution on servers that you control With ownCloud you can share one or more files and folders on your computer and synchronize them with your ownCloud server Place files in your local shared directories and those files are immediately synchronized to the server and to other devices using the ownCloud Desktop Client Not near a device running a desktop client No problem Simply log in using the ownCloud web client and manage your files from there The ownCloud Android and 105 mobile applications enable you to browse download and upload photos and videos On Android you can also create download edit and upload any other files as long as the correct software 15 installed Whether you are using a mobile device a workstation or a web client ownCloud provides the ability to put the right files in the right hands at the right time on any device with one simple to use secure private and controlled solution After all with ownCloud it s Your Cloud Your Data Your Way 1 1 Web Interface The following topic contains a gen
29. Encryption app This app enables encryption of all files stored in your ownCloud Once enabled by the administrator all of your files are encrypted automatically Encryption and decryption always occurs on the server side This enables you to continue to use all other apps to view and edit data However this method of encryption also means that the server administrator can intercept your data Server side encryption is thus useful if you use external storage It ensures that the external storage provider is not able to read your data Note Once the Encryption app is enabled your log in password is required to decrypt and access your data By default your data will be lost if you cannot use your log in password to retrieve it If you want to protect yourself against password loss store your log in password in a secure place or enable the recovery key feature as described below 4 6 Desktop Synchronization 27 ownCloud User Manual Release 7 0 The current version of the Encryption app encrypts all files stored in ownCloud except the following Old files in the trash bin files that were deleted prior to the encryption app being enabled mage thumbnails from the Gallery app Previews from the Files app The search index from the full text search app Note Encryption keys are stored only on the ownCloud server eliminating exposure of your data to third party storage providers The encryption app does not protect your data if your
30. Files app permanently removes the file from the server 4 5 3 Modifying the Deleted File Age Out Value Each time a file is added to the deleted files directory ownCloud checks the age of the deleted files By default deleted files remain in the deleted files directory for 180 days The administrator adjust the age out value in config php setting trashbin retention obligation value Files with ages that exceed this value are deleted permanently 4 6 Desktop Synchronization For synchronizing files with your desktop computer we recommend using the ownCloud Client for Windows Mac OS X and Linux The ownCloud Desktop Client enables you to connect to your private ownCloud Server You can create folders in your home directory and keep the contents of those folders synced with your ownCloud server Simply copy a file into the directory and the ownCloud desktop client does the rest Make a change to the files on one computer it will flow across the others using these desktop sync clients Always have your latest files with you wherever you are Its usage is documented separately in the ownCloud Desktop Client Manual Furthermore It is possible to synchronize your ownCloud calendar and address book with a variety of different oper ating systems and devices It is also possible to mount your ownCloud storage via WebDAV which is also documented in the next chapters 4 7 Encrypting Files By default ownCloud provides an
31. RL address that you have received from your company or your service provider Note If you are administering the server yourself we recommend that you read the ownCloud Administrators Guide 3 1 Accessing the ownCloud Web Interface To access the ownCloud web interface Enter the URL address of the ownCloud server into your browser navigation bar The ownCloud login window opens d OUK ownCloud login window ownCloud User Manual Release 7 0 2 Enter your valid username and password The username and password combination can be those that you set up yourself when creating your ownCloud server setup or those provided by your company or your service provider If you have set up the server yourself or are administering the server you can add additional users by configuring a user backend for example LDAP 3 Click the Log in button The ownCloud main interface opens 111 Apps Bookmarks db i All files 14 New f Shared with you v Shared with others Sharec 8 hours ago Shared by link documents 13 hours ago music 13 hours ago photos Sharec 13 hours ago DENNE ownCloudUserManual 13 hours ago Deleted files ownCloud main user interface 3 2 Navigating the Main User Interface Once you have accessed the ownCloud Server main web interface you can add files remove files and make changes based on the access privileges set by you if you are administering
32. Save new documents to 70 M Help translate A file or folder has been shared A new file or folder has been created A file or folder has been changed A file or folder has been deleted V Notify about my own actions Chapter 9 Changing Preferences CHAPTER TEN CONFIGURING EXTERNAL STORAGE ownCloud enables you to redirect files to external storage This topic describes how to configure Google Drive for external storage 10 1 Before You Begin All applications that access a Google API must be registered through the Google Cloud Console You can access the Google Cloud console using the following URL https cloud google com console 10 2 Configuring Google Drive for External Storage To configure Google Drive for external storage 1 Access your Google Drive account page 2 Enter your Google login credentials and press the Sign in button 3 Enter your verification code The verification code was sent to you by SMS or the Authenticator App Where do I find this 4 Click Verify Create a project by specifying a project name for example ownCloud Project Select the project and choose the APIs amp auth menu entry Ensure that the Drive API and Drive SDK status 15 set to ON in the APIs menu Click on the gear button next to the Drive API or Drive SDK and choose the API access menu entry O N WB tA Click Edit branding information The Edit branding inf
33. The export record from your LDAP configuration Gmail VCard The VCard files from your Gmail account Standard VCard The V Card files from your Standard account Yahoo VCard The V Card files from your Yahoo account Click the upload arrow to the right of the import option that you select An Upload File window opens Navigate to the appropriate file on your system and select it for upload Note You can upload files individually or by selecting multiple files using the CTRL button and select ing them you can upload multiple files at one time Once you have selected the appropriate files click the Open button 34 0 Chapter5 Contacts amp Calendar ownCloud User Manual Release 7 0 ez Bart Visscher vcf Bartek Przybylski Jakob Sackvcf 1 vcf Marvin Thomas Thom as M ller v Rabewvet cf 4 Figure 5 3 Selecting VCF files The interface automatically places your contacts into ownCloud Creating Contacts Manually The Contacts app enables you to create contacts manually To create a new contact 1 Click the New contact option in the Contacts information field An empty new contact configuration opens in the Application View field 79 Contacts Display name M New group arie All 0 Name Organization Not grouped Email A Phone Address A Cancel X 2 Specify the new contact informati
34. a new version gets created Beside that the version app takes care to never use more that 5046 of the users currently available free space If the stored versions exceed this limit ownCloud delete the oldest versions until it meets the memory usage limit again 4 4 Using Server to Server Sharing ownCloud supports server to server sharing By mounting a share from another ownCloud instance this feature enables you to e Seamlessly collaborate and share files from within two ownCloud instances Combine two private clouds into a single public cloud Locally synchronize the folder through the client Eliminate the need to create user accounts on multiple instances Note Server to server sharing requires that both servers are running versions of ownCloud that support this feature For information about managing server to server sharing functions for internal and external users and groups see the following section 4 4 1 Sharing Files and Folders Across Servers Server to server sharing is enabled on new or upgraded ownCloud installations by default However you need to share folders in a particular way for server to server sharing to function When sharing files and folders across servers two primary steps are required These steps include The originator sharing a file or folder from their server using a link 2 The receiver s of the shared file or folder adding the file or folder to their ownCloud instance Sharing From a Se
35. acts gt Calendars Select Add Account Select other as the account type Select Add CardDAV account For server enter http example org remote php carddav principals username Specify your username and password Select Next N tA A W N If your server does not support SSL a warning is displayed Select Continue m If the iPhone is unable to verify the account information perform the following 1 Click OK 2 Select advanced settings 3 Make sure Use SSL is set to OFF 4 Change the port to 80 5 Return to account information and click Save Your contacts appear in the address book of your iPhone Using Other Synchronization Options ownCloud provides the following alternative synchronization options e For Android devices you can use an official Android app You can find this app here 40 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 For iOS iPhone and iPad devices you can use their official app You can find this app here 5 1 5 Troubleshooting Are you having problems using the app Have a look at the Troubleshooting guide 5 2 Using the Calendar App The ownCloud Calendar app enables you to create and edit events synchronize to other calendars you might use and create new personalized calendars By default when you access the Calendar app for the first time you get a Personal calendar that you can use or modify as you like Li
36. any contact information are implemented immediately Removing Contact Information The Contacts app enables you to remove contact information To remove contact information 1 Navigate to the specific contact that you want to modify 2 Locate the contact information field that you want to remove 3 Click the trash bin to the right of the contact information Changes that you make to any contact information are implemented immediately Defining a Contact Avatar By default new contacts receive a letter avatar picture of U for User Customizing an Avatar In addition to dynamically altering the avatar for each contact the Contacts app enables you to customize the avatar You can specify an avatar in one of the two following ways Upload new image By selecting this option ownCloud opens a File Upload window You can choose a new image by navigating to the image selecting it and clicking Open 36 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 Figure 5 4 Contact picture default When you specify the name of a contact the avatar reflects the name by adopting the first letter of the name you provide For example if you were to specify the name of Frederick the avatar would dynamically change to F for that contact If you provide multiple contacts with the same name or with names that start with the same first letter the avatar uses the same letter but changes color to
37. as Freitag Michael Gapczynski Michael Grosser Robin Appelman Needham 5 7 Troubleshooting 5 7 1 Debugging the issue In a standard ownCloud installation the log level is set to Normal to find any issues you need to raise the log level to All from the Admin page Some logging for example JavaScript console logging needs manually editing the configuration file Edit config config php and add define DEBUG true lt php define DEBUG true SCONFIG array configuration goes here For JavaScript issues you will also need to view the javascript console major browsers have decent developer tools for viewing the console and you usually access them by pressing F 12 For Firefox it is recommended to install the Firebug extension 5 7 2 Service discovery Some clients especially 1 5 have problems finding the proper sync URL even when explicitly configured to use it There are several techniques to remedy this which are described extensively at the Sabre DAV website Apple iOS Below is what have proven to work with 1OS including 1 5 7 If your ownCloud instance is installed in a sub folder under the web servers document root and the client has diffi culties finding the Cal or CardDAV end points configure your web server to redirect from a well know URL to the one used by ownCloud When using the Apache web server this is easily achieved using a htaccess file in the
38. cloud remote php webdav 4 3 Version Control ownCloud supports simple version control for files Versioning creates backups of files which are accessible via the Versions link This link contains the history of the file where you can roll back a file to any previous version Changes made at intervals greater than two minutes are saved in data user versions and made accessible using the above pages To restore a specific version of a file hover your cursor on a file and click Versions link If any version 15 available you should see a list like the image below Son Mert i Testtxt Download 49 Versions Share Soman 2 hours ago Restore Clicking on Restore next to any version will revert the file to that version back 4 3 Version Control 23 ownCloud User Manual Release 7 0 The versioning app expires old versions automatically to make sure that the user doesn t run out of space Following pattern 15 used to delete old versions For the first second we keep one version For the first 10 seconds ownCloud keeps one version every 2 seconds For the first minute ownCloud keeps one version every 10 seconds For the first hour ownCloud keeps one version every minute For the first 24 hours ownCloud keeps one version every hour For the first 30 days ownCloud keeps one version every day e After the first 30 days ownCloud keeps one version every week The versions are adjusted along this pattern every time
39. create a new contact or a new group This field also enables you to filter your contacts based on grouped or ungrouped contacts 5 1 1 Adding Contacts You can add contacts using one of the following methods mport contacts using a Variant Call Format VCF file Add contacts manually Importing Contacts The fastest way to add contacts is through the use of a Variant Call Format VCF file To import contacts using a VCF file 1 At the bottom of the Contacts app information field locate the gear button 33 ownCloud User Manual Release 7 0 p Figure 5 1 Contact settings gear button Click the gear button The Contacts app upload field opens Address books W Contacts Add Address Book Import Automatic format Figure 5 2 Contacts app upload field 3 Choose an address book to which you want to import contacts by clicking the checkbox next to the address book 4 Select one of the options from the Import pulldown menu These options include the following 34 Automatic format Any VCF file ownCloud determines the file format and imports accordingly Gmail CSV The comma separated values file from your Gmail account Outlook CSV The comma separated values file from your Outlook account Thunderbird CSV The comma separated values file from your Thunderbird account Yahoo CSV The comma separated values file from your Yahoo account PHPLdapAdmin Idif Export
40. ecommended you can also mount the ownCloud server using HTTP leaving the connection unencrypted If you plan to use HTTP connections on devices while in public place we strongly recommend using a VPN tunnel to provide the necessary security An alternative command syntax 15 net use Z example org ssl owncloud remote php webdav user youruser yourpassword Appending persistent makes the connection persistent across reboots Example You can also mount your ownCloud via HTTP leaving the connection unencrypted Mapping Drives With Windows Explorer To map a drive using the Microsoft Windows Explorer 1 Migrate to your computer in Windows Explorer 2 Right click on Computer entry and select Map network drive from the drop down menu 3 Choose a local network drive to which you want to map ownCloud 4 Specify the address to your ownCloud instance followed by remote php webdav For example https example org owncloud remote php webdav Note For SSL protected servers check Reconnect at logon to ensure that the mapping is persistent upon subsequent reboots If you want to connect to the ownCloud server as a different user check Connect using different credentials 5 Click the Finish button Windows Explorer maps the network drive making your ownCloud instance available Accessing Files Using Cyberduck Cyberduck is an open source FTP and SFTP WebDAV OpenStack Swift and Amazon S3 browser designed for file transf
41. eral overview how to access ownCloud from a web browser like Firefox Chrome or Internet Explorer The ownCloud Web Interface 1 2 File Access and Management The following topics contain information about file access and management Access information includes how to access your server using the ownCloud web interface or through the use of WebDAV shares Linux Mac OS X or web folders Windows Accessing your Files Using the Web Interface Accessing Files Using WebDAV Desktop Synchronization Using Server to Server Sharing Version Control ownCloud User Manual Release 7 0 Managing Deleted Files e Encrypting Files e Storage Quota e Managing Big Files 1 3 Contacts and Calendar The following topic provides information about the Contacts and Calendar applications including usage instructions as well as how to export import and synchronization the ownCloud calendar application with different operating system calendars e Using the Calendar App e Using the Contacts App iOS Synchronize iPhone iPad e Synchronizing with KDE SC e Synchronizing with OS X 1 4 Documents The following topic describes how to use the Documents application to enable multiple users to collaboratively edit rich text documents simultaneously e Documents 1 5 Bookmarks The following topic describes how to use the ownCloud Bookmarks application to manage your bookmarks e Using the Bookmarks App 1 6 Backup
42. ers Note This example uses Cyberduck version 4 2 1 To use Cyberduck Specify a server without any leading protocol information For example example org 2 Specify the appropriate port The port you choose depends on whether or not your ownCloud server supports SSL Cyberduck requires that you select a different connection type if you plan to use SSL For example 4 2 Accessing Files Using WebDAV 21 ownCloud User Manual Release 7 0 Map Network Drive What network folder would you like to map Specify the drive letter for the connection and the folder that you want to connect to Drive Fc Folder w yourserver com owncloud remote php webday Example server share W Reconnect at logon E Connect using different credentials Figure 4 7 Mapping WebDAV on Windows Explorer 80 for WebDAV 443 for WebDAV HTTPS SSL 3 Use the More Options drop down menu to add the rest of your WebDAV URL into the Path field For example remote php webdav Cyberduck enables file access to the ownCloud server Known Problems Problem Windows does not connect using HTTPS Solution The Windows WebDAV Client might not support Server Name Indication SNI on encrypted connections If you encounter an error mounting an SSL encrypted ownCloud instance contact your provider about assigning a dedicated IP address for your SSL based server Problem You receive the following error message Error 0x80070
43. es the option of protecting access to the file of folder through the use of a simple alphanumeric password Allow Public Upload checkbox When enabled checked provides the ability for shared users to upload files using the provided link Email Link field Enables you to alert users of the shared folder by email You can specify one or more email addresses in this field separated by spaces and then click the Send button to send emails of the share Note The server must be configured with a mail server or mail server access Set expiration date checkbox When enabled checked you can specify a date for which the share expires You specify the expiration date in the format MM DDJ Y Y Y Y For added convenience clicking in the Expiration date field opens a calendar from which you can specify the date 4 2 Accessing Files Using WebDAV Web Distributed Authoring and Versioning WebDAV is a Hypertext Transfer Protocol HTTP extension that facili tates collaboration between users in editing and managing documents and files stored on web servers Using WebDAV you can access your ownCloud instance on every platform using the web interface You can also optionally integrate your ownCloud access with your desktop Note In the following examples You must adjust example org to the URL of your ownCloud server installation Wo Chapter 4 Files amp Synchronization 15 22 29 4 2 1 Accessing Files Using Linux 16 2j
44. ess book 1 Open the settings application 2 Select Mail Contacts Calendars 5 3 iOS Synchronize iPhone iPad 49 ownCloud User Manual Release 7 0 WO tA A select Add Account Select Other as account type select Add CardDAV account For server type ADDRESS remote php carddav principals username Enter your user name and password Select Next If your server does not support SSL a warning will be displayed Select Continue 10 If the iPhone is unable to verify the account information perform the following Select OK Select advanced settings Make sure Use SSL is set to OFF Change port to 80 Go back to account information and hit Save Now should now find your contacts in the address book of your iPhone If it s still not working have a look at the Troubleshooting guide 7 0 replace 7 0 5 4 Synchronizing with OS X To use ownCloud with iCal you will need to use the following URL http ADDRESS remote php caldav principals username The setup is basically the same as with 1OS using the path ADDRESS remote php caldav principals username to sync with ownCloud For OS X 10 7 Lion and 10 8 Mountain Lion everything works fine but OS X 10 6 Snow Leopard and older needs some fiddling to work A user contributed the following 1 2 50 Make sure addressbook is not running If it is select the windows and press Command Q to terminate it Navigate
45. f the Main User Interface window the Search field enables you to search for files and folders stored in ownCloud The ownCloud search function provides a full text search However for searching to function administrators must enable the app in the search app settings Personal Settings menu Located to the right of the Search field the Personal Settings dropdown menu provides access to your personal settings page and the ability to log out of your ownCloud user session The personal settings page provides access to the following Server usage and space availability Password management Name email and profile picture settings Interface language settings WebDAV URL for receiving files using WebDAV see next chapter Mozilla Sync information for creating a synchronization to a Mozilla Firefox account ownCloud Version information You can see Changing Preferences section to learn more about those settings 3 2 Navigating the Main User Interface 9 ownCloud User Manual Release 7 0 In addition to these standard settings administrators have access to user management Users apps settings Apps and administrative settings Admin including access to the ownCloud log files 10 Chapter 3 The ownCloud Web Interface CHAPTER FOUR FILES amp SYNCHRONIZATION 4 1 Accessing your Files Using the Web Interface You can access your ownCloud files from anywhere using the ownCloud web interface Once accessed using the F
46. files and folders via the Shared directory the files and folders will continue to reside in the Shared directory after an ownCloud 7 upgrade However any files or folders shared after the upgrade will appear in the user s root directory These files and folders can be dragged anywhere in the ownCloud file tree except into another folder that has been shared with this user For example the files and folders could be dragged into a Shared folder where they will continue to sync normally Or they can be dragged into a folder called Given to me by Bob In addition to make navigating these files easier the ownCloud 7 web interface now provides a Shared with Me filter that automatically shows on the left hand side of the files view in a web browser Clicking on this filter will display only those paths where files and folders shared with this user reside This change in behavior provides ownCloud users with far greater flexibility enabling them to arrange and organize files and folders however they want even if those folders or files are shared with them ownCloud User Manual Release 7 0 6 Chapter 2 New in ownCloud 7 CHAPTER THREE THE OWNCLOUD WEB INTERFACE You can connect to your ownCloud server using any web browser To access the ownCloud server using a web browser specify the uniform resource link URL address of the server in the browser navigation bar This can be the URL address of your personal ownCloud setup or a U
47. iles app you can view if a common type move rename download share and delete your files easily LIEITIO ke atu Demo Code PHP 19 hours ago Py Demo Code Python py 4 Download J Versions T Share 18 hours ago gt Demo Image ccc Shared 19 hours ago Figure 4 1 ownCloud web interface Files app ownCloud version 7 enables you to see file thumbnails next to the filenames Hovering over a file or folder provides the following highlighted list of operations Pencil icon Enables you to rename a file or folder Download Downloads a file to your system Versions when enabled See Version Control for details Enables you to revert the file or folder to any available older versions Share Enables you to share the file or folder with a group or a specific user Also enables you to share using a specified link e Edit When a file is editable enables you to open the file in the document application as long as that application is enabled for use from the ownCloud server Trash icon Deletes the selected file or folder 4 1 1 Navigating Inside Your ownCloud Navigating through folders in ownCloud is as simple as clicking on a folder to open it and using the back button on your browser to move to a previous level For added convenience ownCloud also provides a navigation bar at the top of the Files field for quick navigation The navigation bar functions as a breadcrumb
48. kday If you can divide the interval of the weekview by two the repeating option automatically sets the repeat rule to Bi Weekly 5 2 5 Sharing Events Once an event has been saved a new tab appears for the event that enables you to share it Edit event Not shared with anyone Send Email Shared via calendar Not shared with anyone via calendar Visibility to people shared with Show full event Delete event Save event The options available in the Share tab include the following 46 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 e Share with user or group field Enables you to specify users or groups with whom you want to share the event Share visibility pulldown menu Enables you to specify the level of information that is shared The possible levels include Show full event Displays full event details to those with whom the event is shared Show only busy Displays only that you are busy during this event no event details are provided Hide event Hides the event from the users or groups specified To share an event Specify the users or groups with whom you want to share or hide the event 2 Define the level of visibility that you want the users or groups to have 3 Optional Click the Send Email button to share the event details using an email 4 Click the Save event button to save your changes The Calendar app saves and closes the event
49. l Release 7 0 12 Chick Create another client ID The Create Client ID window opens Create Client ID Client ID Settings Application type Web application Accessed by web browsers over a network Service account Calls Google APIs on behalf of your application instead of an end user Learn more Installed application Runs on desktop computer or handheld device like Android or iPhone Your site or hostname more options For example www example com or localhost https Y www example com Redirect URI https www example com oauthzcallback Create client ID Cancel earn more 13 Select Web application as the application type 14 Next to Your site or hostname click more options This doesn t appear to work 15 Enter the following URLs to the Authorized Redirect URIs list https your internet domain owncloud index php settings personal https your internet domain owncloud index php settings admin Note Attention Make sure that the URLs contain a valid internet domain name and that this domain name 15 also used to access ownCloud otherwise these URLs will not be accepted This does not mean that ownCloud need to be accessible from the Internet but that the domain name is send to Google to verify if the redirect URIs are valid 16 Click Update 17 Log in to ownCloud using the previously entered Internet domain 76 Chapter 10 Configuring External Storage o
50. name is defaultcalendar and the username is test https localhost owncloud remote php caldav calendars test defaultcalendar 5 2 4 Creating Events The Calendar app enables you to create new events 52 Using the Calendar App 4 ownCloud User Manual Release 7 0 To create a new event 1 Click a date in the month view or a time in either the week or day views The Create a new event dialog box opens Create new event Eventinto Calendar Work Calendar from 08 07 2014 to 08 07 2014 All Day Event Advanced options Create event Create a new event dialog box 2 Specify a title for the event 3 Specify a date and time duration for the event 4 Optional Provide advanced option details These details can include the event location the event category and an event description Create a new event dialog box 5 Optional Click the Repeating tab to define any repeat settings for the event Even Repeating tab The Repeating tab provides the option of not repeating the event default or repeating the event daily weekly every weekday biweekly monthly or yearly In addition by selecting the Advanced button in the Repeating tab each repeat option provides different levels of customization to better define your repeat requirements for the event The following table helps to define the options for each repeat rule Chapter 5 Contacts amp Calendar Create new event Eventinto
51. nd reverse proxy load balancer As of writing this Pound doesn t support the HTTP 1 1 verb Pound is easily patched to support HTTP 1 1 5 7 Troubleshooting 57 ownCloud User Manual Release 7 0 58 Chapter 5 Contacts amp Calendar CHAPTER SIX USING THE BOOKMARKS APP If you want to add a bookmark to the Bookmarks application you can either use the main interface or the bookmarklet 6 1 The main interface 6 1 1 Add a bookmark In the bookmark application enter a URL into the top left area of the content section After adding an address click on the pencil button to edit fields for the given address The main ownCloud bookmark interface contains 3 fields at the top where you can enter the website address or URL the title of your bookmark and a set of tags separated from each other by a space Wikipedia http wikipedia oarg learn x dictionary x Save Cancel Figure 6 1 Adding a bookmark manually In this example we have added the page Attp wikipedia org with the title Wikipedia and some tags describing what Wikipedia is for an easier search later on 6 1 2 Edit Delete a bookmark You also have the possibility to edit or delete a bookmark To edit a bookmark hover over the bookmark and click on the pencil icon The bookmark details will then be filled into the 3 fields at the top of the screen Modify your bookmark to your needs then click the save button to persist the change To delete a bookmark
52. on as follows Name The name of the contact This field provides the option of specifying added information for the user by clicking the pen button to the right of the Name field Organization The organization for the contact 5 1 Using the Contacts App 35 ownCloud User Manual Release 7 0 Email The email address for the contact This field defaults to the work email address for the contact However you can specify a different email designation by clicking the Work designation to the left of the email field Phone The phone number for the contact This field defaults to the home phone number for the contact However you can specify a different phone designation by clicking the Home designation to the left of the phone field Address The address for the contact This field defaults to the work address for the contact However you can specify a different address designation by clicking the Work designation to the left of the address field Notes Any notes you want to add about the contact Note The Email Phone and Address fields provide the option of specifying a contact method as preferred Editing Contact Information The Contacts app enables you to edit or remove contact information To edit contact information 1 Navigate to the specific contact that you want to modify 2 Select the information in the field that you want to edit 3 Make your modifications Changes that you make to
53. on date By default you can enter local users or groups to share with Checking Share link will enable sharing via a public link for which you can set a password to prevent editing by unwanted users Shares can also have an expiration date that will expire the link after a given date ownCloud will send the public link to users by email by typing each email address into the email field Separate multiple email addresses with a space To see all of the features of the ownCloud document app watch the video on YouTube 7 1 The main interface 63 ownCloud User Manual Release 7 0 64 Chapter 7 Documents CHAPTER EIGHT USER ACCOUNT MIGRATION User account migration support is provided by the user migrate app It is important to note that only data from apps that support migration will be migrated While we encourage all apps to support migration it is not a requirement and it the responsibility of the app developer 8 1 Export To export your user account simply visit Settings gt Personal and click on the Export button A compressed zip file will be generated on the fly and downloaded to your computer This file includes all of your files and application data that was stored on your ownCloud account You may use this as a method of backing up your personal account 8 2 Import To import your user account you must first have an existing account on your new ownCloud install Then follow this procedure 1 Login to you
54. ormation window opens 10 Specify the desired branding information that you want users to see whenever you request access to their private data using your new client ID 11 Click Update The Edit branding information window closes 71 ownCloud User Manual Release 7 0 Google One account All of Google 5ign in to continue to Google Cloud Console Password stay signed in Need help Create an account Google Account for everything Google gt 72 Chapter 10 Configuring External Storage ownCloud User Manual Release 7 0 Google 2 Step Verification text message with your code has been sent tp 77 Dont ask for cades again on this computer New Project PROJECT NAME ownCloud project PROJECT ID western passkey 641 C I d like to receive email about Google Cloud Platform updates special offers and events v have read and agree to all Terms of Service for the Google Cloud Platform products 10 2 Configuring Google Drive for External Storage 73 ownCloud User Manual Release 7 0 Google Developers Console Project ID western passkey 641 Project Number 275662177126 ownCloud project Project Dashboard APIS amp AUTH MONITORING Overview Dashboards amp Alerts Boost your app with a Google Launch click to deploy software Spin up a SOURCE CODE Use Google APIs with your app to harness the power of Deploy popular open
55. ownCloud is very easy From System Settings Personal Information Akonadi Resources Configuration select DAV Groupware resource 52 Chapter 5 Contacts amp Calendar Enter your ownCloud username and password and click Next Select ownCloud in the drop down list and click Next 5 6 Synchronizing with KDE SC ownCloud User Manual Release 7 0 53 ownCloud User Manual Release 7 0 Test the connection If everything went well you should see a message like the one below 54 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 LAM DAV groupware resource General configuration Display name owncloud Refresh ewery 5 T minutes Username username i URL hittgc hoc albos paneka lIocalbesk mwnclo Click Finish and you will be able to change the display name and refresh interval A Syncing Folder DeFault calendar 100 Now you should see the Akonadi resource doing the first synchronization You can find the Contacts and Calendars in Kontact or KOrganizer KAddressbook if you run the programs separately v ownCloud 4 s Default calendar 5 6 Synchronizing with KDE SC 55 ownCloud User Manual Release 7 0 Address Books Mame v v ownCloud Arthur Schiwon v E default Bart Visscher Cornelius Schumacher craig Roberts Florian Jacob H Frank Karlitschek Georg Ehrke Ex Jakob Sack Ex Jan Christoph Borchardt a Kla
56. ownCloud server is compromised This would require client side encryption which this app does not provide Read this blog post for more details 4 7 1 Enabling the Encryption App Though ownCloud provides the Encryption app in the server download it is disabled by default To enable the Encryption app 1 Access the ownCloud server as administrator 2 In the Apps Selection Menu click All apps appear in the Apps Information field 3 Scroll down the apps list and click the Encryption app Versions Encryption 0 6 1 The ownCloud files encryption system provides server side encryption After the app is enabled you need to Video Viewer re login to initialize your encryption keys Please note that server side encryption requires that the ownCloud server admin can be trusted The main purpose of this app is the encryption of files that are stored on externally Bookmarks mounted storages n Documentation User Documentation Admin Documentation Encryption External Sites AGPL licensed by Sam Tuke Bjoern Schiessle Florin Peter Enable Evtarnal ctnragea ciinnnrt Encryption app Enabling 4 Click the Enable button The Encryption app is enabled 4 7 2 Decrypting Encrypted Files If the Encryption app is disabled after users have already stored encrypted data users are prompted to decrypt their files again in their personal settings Once done users can continue to use their ownCloud without encryption 4 7 3 Settings
57. p field Note If the Download button is not visible the administrator has disabled this feature Contact your administrator for further guidance 4 1 4 Filtering the File Application View ownCloud enables you to view files in the File Application View using filter options located in the Apps Information Field This feature enables you to quickly and easily view and manage files based on their share status 12 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 You can click on any of the filter options to view the files as follows All files The default view displays all files in the Application View window Shared with you Displays all files shared with you by another user or group e Shared with others Displays all files that you have shared with other users or groups Shared by link Displays all files that are shared by you through the use of a link 4 1 5 Previewing Files You can display uncompressed text files OpenDocument files PDFs and image files from the ownCloud server by clicking on the file name If ownCloud cannot display a file a download process starts and the file is downloaded to your system 4 1 6 Moving Files Using the ownCloud web interface you can move files and folders by dragging and dropping them into any directory If you want to move a file or folder to an upper directory click and drag them to one of the folders shown in the navigation bar 4 1 7 Sharing Files
58. peating test from 10 07 2014 13 00 to 10 07 2014 13 30 All Day Event Advanced options Delete event Save event 2 Click the Delete event button The Calendar app deletes the event 48 Chapter 5 Contacts amp Calendar ownCloud User Manual Release 7 0 5 2 8 Calendar App FAQ Question Why does the Calendar app request my current location Figure 5 11 Timezone set notification Answer The calendar needs your current position to detect your timezone Without the correct timezone a time offset exists between the events in the ownCloud calendar and the desktop calendar to which you are synchronizing You can also set the timezone manually in the personal settings 5 3 105 Synchronize iPhone iPad 5 3 1 Calendar 1 Open the settings application Select Mail Contacts Calendars select Add Account select Other as account type select Add CalDAV account For server type ADDRESS remote php caldav principals username Enter your user name and password Select Next N A A W N If your server does not support SSL a warning will be displayed Select Continue m If the iPhone is unable to verify the account information perform the following e Select OK Select advanced settings Make sure Use SSL is set to OFF Change port to 80 Go back to account information and hit Save Your calendar should now be visible in the Calendar application 5 3 2 Addr
59. pp temporary files encryption keys etc Some apps are also storing information directly in the database not as files like the calendar and contacts apps This data is also excluded from the total used space Deleted Files When deleting files these are moved copied to the trashbin at first These files do not count in the user s used space For example with a quota of 10 GB if the user has 4 GB used space and 5 GB in the trashbin they will still see 6 GB free space If the user uploads 6 GB of files at this point the trashbin app will discard deleted files when necessary to make room for the new files Version Control The size of older file versions does not count in the used space For example with a quota of 10 GB if the user has 4 GB used space and 5 GB of older file versions they will still see 6 GB free space If the user uploads 6 GB of files at this point the versions app will discard older versions when necessary to make room for the new files See Version Control for details about the version expiration behavior 4 8 Storage Quota 31 ownCloud User Manual Release 7 0 Encryption When files are encrypted they take slightly more physical space than the original files Only the original size will be counted in the used space External storage When mounting external storage either as administrator or as user the space available on that storage is not taken into account for the user s quota It is currently
60. r Manual Release 7 0 e uis Remote Address Book Properties craig mydomain com Read Only Cancel Once installed synchronize right click on your newly made remote addressbook and select Synchronize You ll see your addressbook populate from ownCloud Don t click read only above unless you don t want to modify your ownCloud server addressbook like it contains a listing of corporate contacts and is shared with lots of people and you don t want a new user dragging it somewhere unintended The rest of the details of dealing with Thunderbird addressbook are left to the reader First thing I learned 15 dragging a contact to a different addressbook is a move operation If you are worried about losing the contact save it to a VCF file using ownCloud Or LDIF using Thunderbird Addressbook first Like dragging from ownCloud Addressbook to Personal Address Book removes the contact from ownCloud Server deleting it from all the other synchronized installations and puts it in your Local Machine only Addressbook So be careful or you ll have unintended consequences where you might have intended a operation Contact Pictures are also 5 6 Synchronizing with KDE SC EM System Settings DAV groupware resource Dummy MailTranzport Resource Dummy eto implementing mal transport interlace From KDE SC 4 8 and forward setting up
61. r files D k 7 Available on the esktop gt i Windows d Google play g App Sto re If you want to support the project join development or spread the word Show First Run Wizard again You have used 5 8 MB of the available 23 3 GB Password Change password Full Name admin You have used 5 8 MB of the available 23 3 GB e Password Enables you to change your password To change your password you must provide your current password along with your new password When creating a new password ownCloud provides a dynamic pass word strength indicator for your assistance Password Change password Note If you would like the ability to recover your password through e mail specify your email address in the Email field see below Full Name Enables you to specify your full name This name appears at the top of the Personal Settings Menu Email Enables you to specify an email address for use by the ownCloud server and administrator in sending you notifications For information about setting email notifications see Notifications below Profile picture Enables you to specify a new avatar profile image that identifies you on the ownCloud server By default the profile picture is the first initial of your username You can choose to keep the letter designation 68 Chapter 9 Changing Preferences ownCloud User Manual Release 7 0 Full Name Reginald Mer
62. r new account on the new ownCloud instance 2 Navigate to the Settings Personal page 3 Select the Import button and locate the zip file that you downloaded from your old ownCloud instance 4 Wait for the file to be uploaded and imported Note Your user account credentials will not be migrated 65 ownCloud User Manual Release 7 0 66 Chapter 8 User Account Migration CHAPTER NINE CHANGING PREFERENCES As a user you can manage your personal settings To access your personal settings Clicking on your username in the top right corner of your ownCloud instance The Personal Settings Menu opens admin Personal Admin Help Log out 593 minutes Personal Settings Menu 2 Choose Personal from the drop down menu The Personal Settings Page opens in the main viewing window Note If you are an administrator you can also manage users and administer the server by using the related links in the Personal Settings Menu However these links do not appear to a normal user The options listed in the Personal Settings Page depend on the applications that are enabled by the administrator However some of the default settings for this page include the following Usage and available quota Appearing at the top of the page this information provides the amount of space used and available for the user in Megabytes 67 ownCloud User Manual Release 7 0 Get the apps to sync you
63. rver To share a file or folder across servers as an originator 1 Access the Files app on your server 2 Select and share a file or folder by link 3 Optional Specify an alphanumeric password that you want others to use in order to accessing this share 24 Chapter 4 Files amp Synchronization ownCloud User Manual Release 7 0 documents Shared Share link http 192 168 1 24 owncloud public php service files amp t 8e482 Password protect Allow Public Upload Send Set expiration date Figure 4 8 Sharing a link 4 Optional Specify an expiration date for the share If set the ability to access the link expires on the date specified 3 Send an email to the user or group to indicate the shared link Adding a Shared File or Folder to Your ownCloud Instance To add a file or folder to your ownCloud 1 Access the shared link using a browser The links opens the shared folder or file Q D 192 168 1 24 o0wncloud public php service files amp t 25a91914ce692080aadc994 19p97dcdb4 d 14 lified example 23 kE 6 days ago 2 Click Add to your owncloud and specify the URL to your ownCloud instance 4 4 Using Server to Server Sharing 25 ownCloud User Manual Release 7 0 4 5 Managing Deleted Files ownCloud maintains a copy of deleted files in case you need them again To ensure that individual users do not run out of memory the Files app manages the total memory size
64. ryweath Email regeie owncloud com upload a new image from an external source or select an image from any existing images in your ownCloud folders Profile picture Upload new Select new from Files Remove image Either png or jpg Ideally square but you will be able to crop it e Language Enables you to change your web interface language if you want to override the browser settings Notifications Enables you to specify what notifications you receive for activities on your ownCloud instance You can choose to receive messages through an email notification or online stream notification In addition the Notifications settings enable you to exclude changes that you make yourself and obtain only changes made by others on your account You can obtain notifications hourly daily or weekly Documents Enables you to specify a location folder to which newly created documents are saved WebDAV link will allow you to only view and download your ownCloud files using a browser You will still need your username and password to access this page Is this no longer visible Version Specifies the ownCloud software version that you are using along with links to the ownCloud com munity source code and licensing information 69 ownCloud User Manual Release 7 0 Language English Notifications v v v v Send emails Hourly Documents
65. st owncloud remote php webdav Documents folder Uni Work folder folder PDF document invoice 2012 1 invoice 2012 2 pdf invoice 2012 3 pdf invoice 2012 4 pdf PDF document PDF document PDF document PDF document To access files using Dolphin File Manager l 2 6 7 Open Dolphin and click Network in the left hand 1 column Click on the icon labeled Add a Network Folder The resulting dialog should appear with WebDAV already selected If WebDav 15 not selected select it Click Next Enter the following settings Name The name you want to see in the Places bookmark for example own Cloud User The ownCloud username you used to log in for example admin Server The ownCloud domain name for example example org without http before or directories afterwards Folder Enter the path owncloud remote php webdav Optional Check the Create icon checkbox for a bookmark to appear in the Places column Optional Provide any special settings or an SSL certificate in the Port amp Encrypted checkbox Mounting the File System and Accessing with a Command Line To mount the file system and access files using a command line 1 4 2 Install the WebDAV support using the davfs package For example on Debian Ubuntu you can use sudo apt get install davfs2 Reconfigure davfs2 to allow access to normal users select Yes when prompted sudo dpkg reconfig
66. ta settings only apply to actual files not application metadata Application metadata consumes an added 10 of space for any given user When allocating quotas you must ensure that there is at least 10 more space available for each user 4 8 1 Checking Available Space You can check available space by accessing the Personal Settings page To access your personal settings 1 Click the Personal Settings dropdown menu to the right of the Search field in the ownCloud Main User Interface 2 Select Personal from the menu The Personal Settings window opens The available space of a given user is calculated using the following formula available space min quota disk free space used space disk free space is the space available on the partition on which the home storage for a user is located on the server Note It is possible that the available space on a partition is less than the user quota Todo So what do we do in that case 4 8 Storage Quota 29 ownCloud User Manual Release 7 0 Personal o ge b A LEN as rm n min tes age Figure 4 10 Personal Settings menu Get the apps to sync your files Available on the Desktop PP D gt Google play amp App Store Show First Run Wizard again You have used 7 7 MB of the available 14 4 GB Password Change password Full Name admin Email 3
67. u may have to restart addressbook once more After this 1 should work If it s still not working have a look at the Troubleshooting guide There is also an easy HOWTO in the forum 5 5 Thunderbird Synchronize Addressbook 5 5 1 Addressbook As someone who 15 new to ownCloud New to SoGo Connector and new to Thunderbird Addressbook here 1s what you need in excruciating pithy detail you need to make this work for all the other lost souls out there 1 Thunderbird for your OS unless it comes with your OS distribution Linux 2 Sogo Connector latest release 3 Lightning a Thunderbird calendar add on At the time Aug 14 syncing your contacts only works with this add on installed With an installed Thunderbird mailtool an installed SoGo Connector and an installed Lightning add on 1 Thunderbird Addressbook is in the Thunderbird Tools Menu 2 In the Thunderbird Addressbook application e File gt New gt Remote Addressbook SoGo Connector added this Name is the name you want to give your Addressbook in the Thunderbird addressbook bar area URL is found in your ownCloud Contacts area that little Gear symbol in the bottom left of the Contacts View same symbol as found in the top right in the Calendar view Then look for a little impeller symbol rabo which will display the URL you need for your installation to work 5 5 Thunderbird Synchronize Addressbook 51 ownCloud Use
68. ure davfs2 Specify any users that you want to have mount and share privileges in the davfs2 group Accessing Files Using WebDAV 17 ownCloud User Manual Release 7 0 sudo usermod aG davfs2 user 4 Edit the etc fstab file and add the following line for each user for whom you want to give mount privileges for the folder example org owncloud remote php webdav home username owncloud davfs user rw noauto 0 0 For each user for whom you wants to give mount privileges 1 Create the folders owncloud and davfs2 in your home directory 2 Create the file secrets inside the davfs2 folder and populate it with the following example org owncloud remote php webdav username password 4 Ensure that the file 1s writable by only you by using the file manager or by issuing the following command chmod 600 davfs2 secrets 5 Run the following command mount ownc Loud 6 To automatically mount the folder on login add the mount owncloud command to the bashrc file Known Issues Problem Resource temporarily unavailable Solution If you experience trouble when you create a file in the directory edit etc davfs2 davfs2 conf and add use locks 0 Problem Certificate warnings Solution If you use a self signed certificate you will get a warning If you are willing to take the risk of a man in the middle attack run this command instead echo y mount owncloud gt dev null 2 gt amp 1
69. window 5 2 6 Exporting and Importing Events The Calendar app enables you to export and import event or entire calendars to or from other calendars Exporting Events May 2014 lt gt Day Week Month Today Mew Calendar Personal c 4 Download Figure 5 9 Exporting an event You can export either a single event or an entire calendar If you want to export a single event click the event and press the export button in the bottom right corner If you want to export an entire calendar use the Calendar button as described in Creating a calendar Importing Events You can import your calendar as an iCal file using the Files app The Calendar app enables you to import the calendar into a new calendar or into an already existing calendar To import your calendar click the calendar file to open the import dialog 52 Using Calendar App 4 ownCloud User Manual Release 7 0 Import a calendar file Please choose acalendar Personal Y Remove all events from the selected calendar Import Close Dialog Figure 5 10 Importing events Note If the progress bar does not work properly the folder apps calendar import tmp might not have write permission 5 2 7 Deleting an Event The Calendar app enables you to delete any event that you create To delete a calendar event 1 Click the event in the Calendar app The Edit event dialog box opens Edit event Eventinfo Re
70. wnCloud User Manual Release 7 0 Which one It looks like we are supposed to enter two of them one personal and one admin I am unable to go further with these instructions without understanding why this isn t working the way it 1s described 18 Click Add storage in the ownCloud Admin or Personal settings dialog to add the Google Drive 19 Specify the folder name that you want to use to access the share for example GDrive 20 Specify the Google OAuth 2 0 Client ID and Client secret For the admin settings you must also choose the user and or group to allow access to the Google Drive Applicable External Storage IDrive Google Drive 21 Click Grant Access Your are redirected to a Google website 22 Click Accept to confirm that you accept the Google data usage and data security policy Google My ownCloud This app would like to View and manage the files and documents tn your Google Drive ownCloud and Google will use this information in accordance with their respective terms of service and privacy policies 10 2 Configuring Google Drive for External Storage 77 ownCloud User Manual Release 7 0 78 Chapter 10 Configuring External Storage CHAPTER ELEVEN INDICES AND TABLES

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