DataBackup 3.1 User Guide
Contents
1. Data Backup 3 1 User Guide 2004 2010 Prosoft Engineering Inc all rights reserved Pe NCO ECON ON sfc he hs hans ass a asc sasha A ne ee ae eee 1 TcOuick Stare asnasa I eile ei al eee aie a 2 Hostalia sarte Data AC RAs eenene a ve valet itis Needed stiettemenaantettuelnudonaens 2 Installing Data Daek pessona a a 2 Reeisterine Data Bae wp a a a a a 3 Losi mednmasaddmiiessi a a ee tont ates sais ecicuntetwsnad Aehceateterst 3 2 Select a Default Destination drive folder 0 0 0 0 cece ceccecceeceeceescnceuceeseeseeseseeess 3 DS electa Quick BACK UD LY DES vancetnatadienwansoctsnabs tanned ciuebstansedl ESSE 3 ASt e BACKUP PLOCe SS mivatiualateli aii webion ataliasinchiunlauaiavas a 5 ME Usine Data oP ol 4 1 0 eee ree Rv ee re a T T 6 ATES EY OUT LIS EAC KU aa rs cit souls ain ccrsa enswhts a acswae a T 6 Backing up your data using Quick Backup types ccsecccsesecceeseeceeseesesceeenseeaenes 6 selecting Predefined Quick Backup typesSiisssinssunnminscnna nshan 6 Creatine custoni Quick Backup types w ciosciissiivutiediiusiasshicui vistesiavchvein siete ebaccidans 8 Selecting the Source Drive and or files for your Backup ccccceecceseeeeeeeeeeees 9 selecting the destination type sireisas a aoa AG 10 Selecting the Destination Drive or folder for your Backup cccceeeeeeeeeeees 11 Selecting CD or DVD media for your back p cnnsunssansanaann nans 1 Multiple Sessions pet CD eccrine seni cadaduenadendwa2. Data Backup User Manual 25 stored per disc Second be organized Have a marker pen and some way to store the discs handy Your backup will not be very useful if the discs are all scratched up or you can t figure out which discs are part of which backup or you lose some of your backup discs You should be aware of what kind of CD DVD burner you have available Older Macintoshes may have a drive that can only read and write CD s or a drive that can read DVD s but cannot write them in this case you will only be able to use CD media When a backup to CD or DVD is started Data Backup will display the following sheet Burn Disc In MATSHITA DVD R UJ 85 3 fa Ready to burn Backup executing All Document Files for System Administrator to CD DVD Volume will be named All Document Files for System Administrator to CD DVD 22 Feb 2007 20 10 1 Eject Cancel Burn This panel is similar to the standard Mac OS X CD DVD burn panel but there are a couple of additional pieces of information It shows the name of the backup that is executing and also what the volume will be named Insert the CD or DVD disc you want to burn to and select the drive you put it into Then press the Burn button to burn that volume of the backup If you press the Cancel button Data Backup will ask you if you want to abort the backup Data Backup will prompt you with this panel each time it needs another CD or DVD to backup
3. To create a new empty backup set use the File gt New Backup Set option or press Command N To delete a set select it from the Quick Backup list and use the File gt Delete Backup Set option or press the delete key you will be prompted to confirm the deletion before the set is deleted To rename a set use the File gt Rename Backup Set option or press Command R To duplicate a set use the File gt Duplicate Backup Set option or press Command D Editing backup sets You can edit any backup set by selecting it in the Quick Backup list and then making any desired changes When you are finished making your changes you can either save them Data Backup User Manual 31 using the File gt Save Backup Set option Command S or create a new backup set using the File gt Save Backup Set As option Adding Predefined Sets When Data Backup is first configured it automatically creates a set of predefined backup sets for you If you need to recreate those original predefined sets you can use the File gt Add Predefined Set option to To add a predefined set select the predefined set you would like to add and click the Add button If a set with the same name already exists the set you are adding will be named lt name gt 1 If you do not have a default destination set you will only be able to add the sets that use the CD or DVD drive as a destination To set a default destination use the File gt Set Default Destination Option Managin
4. They represent the date that the backup occurred It has the following format YYYYMMDDhhmmss where YYYY Year 1 e 2004 MM Month i e 03 DD Day i e 13 hh hours i e 22 mm minutes i e 23 ss seconds 1 e 17 For example 20040313222317 represents the date March 13 2004 at 10 23 17 pm The time and date used is Greenwich Mean Time not the time in your local time zone Q Will my files that are in use be backed up A The data present in the file on the drive at the time of the backup will be copied to the destination drive folder Q What if the backup won t fit onto my external drive A Data Backup only splits files across CD s or DVD s You have the ability to select either drives or folders to be backed up select folders that will fit on your destination volume for best results Q Can I back up to a network volume A Yes all mountable network volume types are supported however if you are backing up to a file server that does not support permissions such as AFP volumes all resultant files in your backup will be owned by the user who mounted the volume at the time of the backup Data Backup User Manual 44 Data Backup User Manual 45
5. but does not monitor the destination If you have made changes to the destination use this option to have Data Backup correct for any changes you may have made Data Backup automatically does a complete scan on every 10 backup Create new baseline This option only appears for Versioned backups to CD DVD Versioned backups to CD DVD s normally create a new baseline backing up all files every 30 backups If you feel that you need to create a new baseline immediately for example you may have lost some of your backup discs use this option If you want to precisely control when new baselines are created enable Advanced Full Incremental backups and run schedule Full backups as you require There are four more backup options available for you when defining a backup process within Data Backup These options are presented in a panel called Destination Options You can select and deselect these options at any time while defining your backup operation Destination Options i lt x Doo v Create new folder s Missing items Leave gt _ Compress files _ Encrypt Create New Folder s You may choose this option to create a new folder for each of your source volumes or folders in the destination volume or folder with the same name as the source volume or folder This option does Data Backup User Manual 20 not apply to Full or Incremental backups If you have multiple sources selected it is automatically selected and canno
6. can choose to view several different types of logs by selecting the type of log desired from within the view popup menu You can select a specific log indicated in the central list within the window by clicking on the log entry To open a selected log and view its contents click the Open button near the bottom of the window The types of logs you can choose from include Summary Backup logs This log file reports all the backup tasks in general including how many files were copied during the backup Data Backup User Manual 34 process If an error occurred while backing up a file the error will be reported here Verbose Backup logs This log file is similar to the Summary log above but it includes much more information such as the path to every file copied during the backup process These logs are created only if the Create verbose logs preference in turned on see the Preferences section All file copies are reported in this log regardless if there was an error or not Note that this log file can become very large if a large number of files are being backed up Executor logs This is a very technical log that indicates the internal functioning of Data Backup during all backup processes These logs contain information primarily of use to Prosoft Engineering Inc s technical support department in the event that you call in reporting a problem while using Data Backup Managing Versioned backups When Data Backup
7. files copied to your destination drive folder will be encrypted with AES 128 algorithm This standard is the latest encryption standard approved by the U S Government for sensitive documents Encryption can be used in conjunction with the compression option explained above When encryption option is selected when starting or scheduling your backup you will be asked for a password which can be used during the encryption process This password will be encrypted with the RSA public private key standard You can also EncryptedFile gz enc Data Backup User Manual 21 enter a hint which will be shown when you restore from the backup Pass phrase Enter again Hint Optional Don t make your hints too obvious E f Cancel Set Encrypted backups are extremely secure If you lose your password you will not be able to access the information in your backup Please note that once you select an encryption key it is stored in encrypted format in the destination drive folder and will be used for all subsequent backups in this backup set Because of the secure nature of the encrypted backup you may not reset this key under any circumstance Data Backup User Manual 22 Even though you can see your encrypted files by browsing within the file you cannot access them unless you restore them from within Data Backup You will be required to present your password during the restoration process e Scripts
8. in the destination drive folder this greatly increases the speed of your subsequent backup operations The files backed up can be compressed or password protected while being copied to the destination drive folder see Additional Backup Options below for more information Use this backup method if you need a simple copy of one or many files or folders and do not care to keep older versions of your files Make an exact copy This process does not add any hidden information and the resulting data will be in the form of a bootable drive if the source is bootable You may not select the compress or password protect option for this type of backup After the clone backup is completed the destination drive folder will contain all of the files in the source drives folders with permissions and dates set identically This backup type is most commonly used when you are trying to make a complete copy of your bootable internal volume You can use the resultant clone as a future replacement drive for your computer or install the clone drive into an identical computer in order to establish identical configurations for multiple computers such as in a school lab environment Data Backup User Manual 15 By default any preexisting files and folders in the destination drive folder will be removed during this backup process i e when the backup is complete only files that appear in the source drives folders will be present in the de
9. in the future when this date occurs your backup will be performed even if Data Backup is not running at that time Selected dates Interval Selected events Days of week Backup on this date At this time March gt 14 2004 3 Se eee Add By clicking the up down arrows near month day year hour minute and am pm you can set each of the date time parameters When you see your desired date and time in the parameter well click the add button to commit your schedule date to the events list Interval This schedule type allows you to specify a recurring interval at which to perform your backup The interval can be specified in minutes hours days or weeks The first backup will be performed after the interval specified Your backup will be performed even if Data Backup is not running at that time Selected dates Interval Selected events Days of week Backup Interval At this time Backup every 1 days gt 0 gt OO AM Add By clicking the up down arrows in the left side of parameter well you can select a number of weeks up to 4 or a number of days up to 30 You can set your desired backup time in the right hand side of the parameter well Click the add button to commit your interval schedule to the events list Data Backup User Manual 29 Selected events This schedule type allows you to specify a special event at which to perform your backup The event may be either System Startup time or at the time
10. or partition with the largest amount of free space If you do not have an external drive you will be asked to specify a default destination You can change your default destination at any time by selecting the Set Default Destination item from the File menu 3 Select a Quick Backup type z Next you need to select the type of backup you wish ace Sackup to perform You can do this by selecting the backup 1 All User Files type from the Quick Backup popup menu near the All User Files 94 top of the window You can select from a few options including Data Backup User Manual 3 Entire Internal Drive All Non System Files All User Files All Files for Name All Document Files for Name All Document Files for Name to CD DVD A complete backup of all the data on the internal drive of your computer including the system all applications and documents By Default your computer s data will be copied to the root of your default destination A backup of all the data on the computer except for the system files This backup type is identical to Entire Internal Drive above but all system files are skipped A backup of all the documents on the computer created by all users of the computer By Default the data in your computer s Users folder will be copied to the root of your default destination A backup of all the data in your home directory the person currently logged into the comp
11. scheduled to run frequently Launch application to show status Data Backup executes backups in the background This option controls when Data Backup will launch the application to display status It can be set to never when backups fail and always Enable advanced Full Incremental backups The Full Incremental backup types while useful to IT professionals are often confusing for regular users Select this option to make them available to use Data Backup User Manual 38 Logging W Create verbose logs Verbose log level Debug V Clean old log files automatically Every 2weeks v Create verbose logs When Data Backup performs a backup it creates log files recording what it did and what errors if any occurred By default a summary log file only is created If you would like a more verbose log file detailing exactly which files were backed up or skipped turn this option on You can select Verbose as the log level or Debug which will produce even more information about the internal workings of Data Backup Note Verbose log files can be quite large 100 s of megabytes Clean old log files automatically This controls the removal of old log files automatically If this option is turned off log files should be removed manually especially if verbose logs are being kept as they may fill your system disk Data Backup removes old log files at system startup and every night at mi
12. your backup first select the Sources Destination tab on the left side of the main panel and then set the Destination Type popup to CD DVD There are several options that can be set when backing up to CD or DVD Data Backup User Manual 1 Multiple sessions per CD Data Backup allows you to create multiple sessions on a single CD this release does not support multiple sessions on DVD media This is useful when trying to do backups of small amounts of data You should not use this option when making critical backups If a later session has difficulties burning it can make the entire CD unmountable and render the previous sessions on the CD inaccessible Split large files Data Backup can split files that are larger than a single CD or DVD across multiple discs If this option is turned off and Data Backup tries to backup a file which cannot fit on a single CD or DVD depending on which media you have loaded it will skip the file and not back it up In general you should use this option unless you are making copies of files to take to a system which does not have Data Backup installed of copies Data Backup can make multiple copies of each CD or DVD as it backing up Set the number of copies to make here You might want to make multiple copies to keep one copy with your machine and take another copy to an off site location for added protection against disasters or to protect against media going bad The differen
13. Data Backup allows you to execute scripts or applications before and after your backup runs This functionality can be used to check conditions before backing up exit applications send email notifications and many other uses Select the Scripts tab on the left hand side of the main window to view the scripts that will be executed for the backup set you are editing C UL ee SSE Order Script Name Order Script Name ait Ediz wa This panel allows you to add and delete scripts change the order in which they will be executed and edit the arguments for the scripts When scripts are executed the following environment variables are set Name Description Set before backup is run synchronize set OPERATION_SET_ID The internal ID number of the Y backup set SUMMARY_LOG_FILE The path name of the summary log file VERBOSE_LOG_FILE The path name of the verbose Data Backup User Manual 23 log file if verbose logging is enabled DESTINATION The path to the destination volume or folder This variable will not be set if the destination is a CD or DVD SOURCE_N The path to the n source file folder or volume OPERATION_END_STATUS The status of the backup or synchronize when it finished 0 Finished with no errors 1 Finished with errors 2 Failed OPERATION _NUMBER_OF_ERRORS The number of errors that occurred during the backup OPERATION_FAILURE_REASON A short descripti
14. IT professionals are familiar with These types are hidden in Data Backup until you turn on the Enable advanced Full Incremental backups on the Backup tab of the Data Backup preferences When we talk about Incremental backups in this manual we are using the term in the old IT manner Many people today talk about incremental backups where only the files folder that have been changed are copied from one volume to the other All of Data Backup s backup types are incremental in that manner Our Full Incremental backups are a particular manner of managing the different versions If the Full Incremental terminology is not something you are familiar with you probably really want to be using the Versioned backup type Full and Incremental backups work together to allow you to backup up the changes made to your data and keep a history of the changes These backup types are designed to work with removable media If you are backing up to a hard drive the Versioned backup will give you better results For use with CD DVD media Full and Incremental backups give you more control over when to perform a full backup of your data When using Full Incremental backups be sure to perform Full backups on a regular basis for best protection for your data Full A Full Backup will make a complete copy of all of the files and folders present in the source drives folders Upon completion the destination drive folder will contain an additional folde
15. The backup will complete even if you quit the Data Backup application Start Now Se te If you are copying to a CD or DVD Data Backup will prompt you to load writable CD or DVD media Data Backup can backup to either type of media and can mix CD and DVDs in the same backup operation Now that your first backup is complete verify that the files you expect to see in your destination drive folder are present then you should place the destination drive in a safe place away from your computer that way if your computer gets lost stolen or damaged you will still have possession of a good copy of your important data In order to learn more about using Data Backup including Scheduled actions and restoring your data in case of emergency please refer to the Using Data Backup section of the manual Data Backup User Manual 5 III Using Data Backup After your first backup If you have an external drive it is recommended that you backup your entire hard drive to by using the Entire Internal Drive Quick Backup option as described in the Quick Start section of this manual before proceeding with more complex backup concepts introduced in this section of the manual If you do not have an external drive using the All Document Files for Name to CD DVD is recommended as your first backup You will need to have a number of recordable CD s or DVD s available To quickly determine the number of CD s or DVD s
16. a Backup will be completely installed and the Data Backup application will reside in your Application folder Double click on the Data Backup application and its startup screen will be displayed Registering Data Backup If you purchased Data Backup from the Internet you would have been emailed the registration code If you purchased Data Backup from a retail store and you are in possession of the original CD the bright yellow card in the CD case will contain the serial number When you first start Data Backup you will be asked for a registration code Type the code into the boxes provided and click the OK button Logging in as admin The first time you run Data Backup you will be required to enter an administrator password This precaution is for your own protection Since Data Backup has access to all files on your hard drive the login information is required to verify that you have legitimate access to your computer s data before allowing you to copy the data After the first run you won t be required to enter your password again If you want to require a password to be entered on every run please turn off the Retain Authentication preference see Preferences section 2 Select a Default Destination drive folder When you first run Data Backup it will look for an external drive FireWire or USB to set as your default destination If you have more than one external drive or if your drive is partitioned it will pick the drive
17. conclude your criteria as in All files whose name ends in txt this would select all text files for exclusion The size of the file In this selection mode you can specify a number of criteria including is less than is greater than and is equal to You type in your size parameter number of kilobytes into the editable test item to conclude your criteria as in Al files whose size is less than 300 kilobytes this would select all files less than 300 kilobytes The modification date of the file In this selection mode you can 29 66 29 66S specify a number of criteria including is today 1s within is before is after and is exactly You set your desired date or date range in the control provided to conclude your criteria as in All files whose modification date is exactly Feb 29 2004 this would select all files modified on Feb 29 2004 The creation date of the file In this selection mode you can 29 668 29 668 specify a number of criteria including is today 1s within is before is after and is exactly You set your desired date or date range in the control provided to conclude your criteria as in All files whose creation date is exactly Feb 29 2004 this would select all files created on Feb 29 2004 The extension of the file In this selection mode you can specify is today and is not You s
18. contains a list of all the currently scheduled backup actions or execution plans You can select one of the execution plans by clicking on it When selected its description appears in the bottom half of the window If a backup execution plan is no longer needed you may delete it by selecting it and then clicking on the Remove button Viewing Data Backup Log files During the backup process Data Backup creates log files that Schedule report in detail all the files that have been copied and any errors encountered during the backup process To view these logs select Log files form the view menu this will open the log review window Name Start time End time Summary backup log for Mon Mar 15 2004 15 Mar 2004 17 24 15 Mar 2004 17 24 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 22 15 Mar 2004 21 22 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 22 15 Mar 2004 21 27 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 27 15 Mar 2004 21 27 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 27 15 Mar 2004 21 28 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 29 15 Mar 2004 21 30 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 30 15 Mar 2004 21 30 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 30 15 Mar 2004 21 31 Summary backup log for Mon Mar 15 2004 15 Mar 2004 21 33 15 Mar 2004 21 36 onoen View l Summary Backup logs HH Cancel A From the log review window you
19. d one or more backup set to the Quick Backup List select the sets you wish to add in the Backup Sets list and press the button To remove a backup set from the Quick Backup List select the set you wish to remove in the Quick Backup List and press the button To change the order of the sets in the Quick Backup List select a backup set in the Quick Backup List and press the up or down buttons on the right hand side of the window to move it to the position you want To edit a set double click on it in either list It will be displayed in the main window where you can make changes If it is not in the Quick Backup List it will be added If your system has multiple users each user gets their own Quick Backup List In order to change the sets in a user s Quick Backup List you must be logged in as them when running Data Backup Reviewing your backup schedule Schedule By selecting Schedule from the view menu you can open the schedule review window Form this window you can view the Log files description of every scheduled backup operation and you can delete unwanted scheduled actions 8600 Schedule View Scheduled Execution Plans Versioned backup from to Volumes Business Drive Versioned backup from Users to Volumes Business Drive Descriptions Remove Make a versioned backup from to Volumes Business Drive at Tue Mar 16 21 15 00 PST 2004 Data Backup User Manual 33 The top half of the window
20. dnight Data Backup User Manual 39 Restoring data from your backup In order to restore information from a previous backup Restore l operation select the Restore option from Data Manage Versions Backup s File menu Selecting this menu option opens the Restore window Here you will select the backup to restore from what files to restore and where to restore them The first screen asks you to select the backup destination to restore from 0O0 Restore Select backup destination to restore from Restore source Select Business Drive Clear Backup Type Versioned Last backup date Feb 22 2007 3 11 12 PM Subdirectory to restore from root Cancel Next Select the volume or folder you backed up to If you backed up to CD s or DVD s insert the last disc from your backup set and then select that volume If more than one source was backed up to the destination Data Backup will ask you to select which backed up source to restore form Data Backup will check the volume folder and display backup type the last backup date to this volume folder and the subdirectory it will restore from Click Next when you re ready to proceed to the next restore screen Data Backup User Manual 40 00O Restore Select files to restore Version Feb 22 2007 3 11 12 PM HH Files to include File Folder Selected gt Business Drive Back Cancel Next This screen allows you to select the
21. ent parameters or a combination of parameters Select the Rules tab on the left hand side of the main screen to display the include and exclude rules for the backup In order to be included in a backup a file or directory must match any include rules and not match any exclude rules If no include rules are specified this is the same as having an include rule for everything If for example you wanted to back up all of your JPEG files but not those files in your browser cache you could create an include rule for files with a jpg extension and exclude file for files that have a parent directory of Users lt your user name gt Library Caches Safari To add an include or exclude rule you must click on the plus button near the left of the well for the type of rule include or exclude that you want to ad Upon clicking the plus you will be presented with a preference panel that allows you to specify the rules that describe the files you wish to ignore In this panel you can specify files based on several criteria as defined below Match files whose Size Date Modified Date Created Extension Add Data Backup User Manual 13 Name Size Date Modified Date Created Extension Parent Folder The name of the file In this selection mode you can specify a number of criteria including contains starts with ends with and is You type in your parameters in the editable test item to
22. er well Click the add button to commit your interval schedule to the events list Editing schedules A small calendar icon will appear to the left of the name in the Quick Backup List for backup sets that have been scheduled Select the set whose schedule you want to edit and then press the Schedule button The schedule window will open as described above showing all of the schedule events You can add new schedule events or remove schedule events To stop scheduling the backup set completely press the Unschedule button You can also use the Schedule View window to show and remove all schedules including those for backup sets that are not in the Quick Backup List Monitoring the progress of your backup operation While a backup operation is in progress you can monitor the backup activity by launching Data Backup and observing the file copy activity near the bottom of the main window te Backing up Users gregbrewer Desktop ToFile Data Rescue 10 4 Data Rescue Files Quick Reference pdf File 181 of 515 Stop Pause If you wish to pause the current backup activity you may do so by clicking the Pause button the pause button will then become a run button To restart the backup activity click the run button If you wish to stop a backup activity you may do so by clicking the Stop button near the bottom of the window Managing Data Backup Creating deleting renaming and duplicating backup sets
23. et the desired file extension by typing it into the editable text area of the panel as in All files whose extension 1s app this would select all files that have app affixed to the end of their file name All files within the specified folder In this selection mode you can specify is and is not You set the folder by dragging it into the provided well or by pressing the select button and using a standard file selection window With this selection mode you can set rules like All files whose parent folder is System Data Backup User Manual 14 Selecting the Backup Type Versioned 1 Backup Type Versioned ond The Backup Type defines how the files that are to be backed up will be organized in the destination drive folder There different types of organizational layouts depending on what you are trying to accomplish with your backup and how much flexibility you want during a restore operation Data Backup supports six different Backup Types Their descriptions warnings and suggested usages are presented below Simple Copy The source drives folders will be copied into the destination Clone drive folder All the selected data is copied along with some hidden information that helps Data Backup manage additional backup processes in the future In subsequent Simple Copy backups only the changed files will be copied and files that are no longer present in the source drives folders will be deleted
24. eted versions of all the backed up files are stored inside a hidden area within your destination drive folder In the first Versioned Backup all of the files in the source drives folders will be copied into the destination drive folder When subsequent backups are run old versions of files are stored in hidden locations in destination drive folder On restore files from any backup date can be selected for restoration The ability to restore any past version of file or deleted file by date makes the versioned backup is the most commonly used backup Data Backup User Manual 16 method For best results the destination drive should be an attached FireWire drive or network drive as opposed to removable media Any preexisting files and folders in the destination drive folder or files that are not part of the backed up data will be removed during this backup process i e when the backup is complete only files that appear in the source drives folders will be visible in the destination drive folder Older versions of backed up data are invisible from the finder and may only be retrieved with Data Backup s Restore function Synchronize The Synchronize backup method merges the contents of two drives or folders and places the complete set of data into both the source and destination drive folder Synchronize is used most often when a user has two computers and wants to share work on both computers For example if you have a com
25. files to be restored If the backup destination you selected was a Versioned backup or a Full Incremental backup the Version list will show the dates of the backups that this destination contains Select the date you wish to restore from The Files to Include browser will show you the files that are available in that backup Initially all files are selected for restoration If you want to pick specific files first deselect all files by clicking on the button in the Selected column for the top level Then browse to the files you want to restore and select them After you have select the files you want to restore click the Next button to process to the next restore screen OO Restore Restore destination _ Restore Drive Select Cea e lt gt FA Create a new folder to restore to Back Cancel Restore This is the final screen before the restore is run This screen allows you to pick the folder or volume to restore your backed up files to Select the folder or volume you wish to restore to in the Restore destination browser There is one option to be set here When Create a new folder to restore to is selected a new folder with the name of the source you are restore will be created and all files will be Data Backup User Manual 4 restored inside of that folder This is the safest way to restore files and will not overwrite or delete any files that already exist in your desti
26. for scheduled events Data Backup can wake up the machine from sleep or power off to run backups that you have scheduled This option controls whether Data Backup will wake up the machine when it is turned on or sleeping only when it is sleeping or never Data Backup User Manual 37 Backup General Backup Logging _ Automatically remove old versions Versioned backups Number of versions to keep 14 vV Show status on successful completion Launch application to show status when backups fail B v Enable advanced Full Incremental backups Cancel Apply Automatically remove old versions Versioned backups When you use Data Backup s Versioned backup feature old versions of files are kept in your backup directory These can be removed by using the Manage Versions item from the File menu or you can set them to be removed automatically If the Automatically remove old versions option is selected Data Backup will only keep as many versions as you specify any number greater than 2 can be specified When a Versioned Backup is run Data Backup will first remove as many old versions as necessary to have the specified number of versions Show status on successful completion When a backup completes Data Backup displays a status message on a sheet If this option is not selected Data Backup will only display that message if an error occurs This is useful for users who have backups
27. from most computer retailers FireWire or USB 2 0 drives are best for speed but you may also use a USB 1 0 drive check the capabilities of your computer before purchasing a drive so that you are sure your computer and your new drive are compatible with one another if you are interested in creating bootable backups of your computer please see the notes about the Clone backup type in the Selecting the Backup Type section starting on page 15 Now with your external drive attached read on and get started with your first backup NAA Data Backup Quick Backup Start Now All User Files to Volumes Business Drive nes Make a versioned backup from Users to Volumes Business Drive items which are present in the destination but not the source will be left in place Anew folder will be created in the destination Schedule gt Show Backup Options Backing up your computer is as easy as one two three 1 Install and start Data Backup Installing Data Backup Data Backup must first be installed on your computer before it can be used When you purchased Data Backup you received a CD containing an installer application or the installer application may have been downloaded to your computer if you purchased the Data Backup User Manual 2 product on the Internet In either case find the installer application and double click on it The install process just takes a few seconds and Dat
28. g the Quick Backup List Most users do not need to change their Quick Backup List However if you want to change the order of the backups listed in the Quick Backup List or hide some of them Data Backup lets you do so To manage the Quick Backup List select the File gt Manage Quick Backup List option The Manage Quick Backup List window will appear 8080 Manage Quick Backup List Backup Sets Quick Backup List rw LVI rit rir ree your LAS LLELLE T Versioned backup from Volumes Video iT backup from Users dave D Simple copy backup from BigMac to CD DVD Simple copy backup from Users dave Doc ey Simple copy backup from test1 to CD DVD All Document Files for System Administrato Simple copy backup from Volumes test Simple copy backup from BigMac to CD Simple copy backup from Indelible 1 0 b Simple copy backup from test1 to Volu r Description Make a simple copy backup from Users dave Documents to CD DVD items which are present in the destination but not the source will be left in place A new folder will be created in the destination When the Manage Quick Backup List window is on top the File gt Duplicate Backup Set File gt Delete Backup Set and File gt Rename Backup Set will work on the set or sets that you have selected in the Manage Quick Backup List window you can select the sets in either the Backup Sets list or the Quick Backup List list Data Backup User Manual 32 To ad
29. lace A backup utility is an application that makes it easier for you to copy a large amount of files conveniently and easily and to find and restore those files when you need to A backup utility should be the most important application on your computer because it protects all the data that your acquire and create Data Backup is the easiest to use full featured backup utility available on the Mac platform Data Backup was designed and built for ease of use and to be a powerful and reliable way to protect yourself from losing valuable data With Data Backup you can make a partial or complete backup with just a few easy mouse clicks and repeat that backup process automatically at any time of your choosing Data Backup safely copies your files between hard drives and folders within hard drives Because Data Backup does not copy to tape drives your data will be copied in finder readable format and can be easily accessed in the future II Quick Start Your first backup Remember in order to perform a backup on your computer you must have a drive or CD DVD media available that will accommodate all the data you are planning to copy For instance if you are planning to perform a complete backup of your internal drive this is your first recommended backup you must have in your possession an external drive of adequate free space to contain all of the data on your internal drive If you do not have a suitable backup drive you can obtain one
30. nation volume or folder Sometimes you may wish to restore a volume or directory to the state it was in when you created the backup In those cases uncheck the Create a new folder to restore to option If you are trying to make a bootable volume by restoring from your backup you may also want to turn this option off After you have selected the restore destination and device on the restore options you are ready to begin the restoration process simply click the Restore button and the files will begin to be copied to the Restore destination IV Special Concerns If there are files in the Restore destination that match the names of files in the Restore source the existing files in the destination will be overwritten Tips Backing up to removable media You may backup to any removable medium such as a zip drive For best results divide your backup into manageable portions that fit into a single medium and select the incremental backup option After your initial backup which may consume several mediums your future backups will only include those files that have changed since your last backup generally this will fit into a single medium File Size limitations Many backup utilities have limitations in how many files and or the largest file that may be backed up There is no such limitation in Data Backup Volume formats Supported Data Backup supports most volume mountable volume formats i e if you can see the drive
31. older to be backed up Selecting the destination type Data Backup supports backing your files up to both volumes such as an external or network drive and CD or DVD media Backing up to an external drive is the fastest cheapest and most convenient way of backing up your data However an external drive has the same disadvantages that your internal drive does it is easily erased and it is vulnerable to being dropped electrical power surges and mechanical failure Recordable CD s or DVD s provide a permanent record of your data that is more robust physically and is also easy to leave in a safe location other than where your computer is stored Storing your critical data in a so called offsite location protects your data against catastrophes that might strike your home or place of business such as fire flood or earthquake Unfortunately CD s and DVD s hold a very small amount of data approximately 700MB and 4GB respectively compared to the size of the average hard disk so it is usually not practical to back up your entire computer to CD s or DVD s 60GB of data translates into about 100 CD s or 15 DVD s and they are quite slow compared to hard drives It s usually best to use CD s or DVD s for your important data such as pictures movies documents or your iTunes library which you absolutely cannot afford to lose Make extra of your important files on CD or DVD s and store them at an offsite location some
32. on drive Data Backup User Manual 36 Preferences General l General Backup Logging Display times in AM PM format Display times in 24 hour format _ Browse as System Administrator wv Retain authorization Check for updates when application starts Wake up for scheduled events _ from Sleep ES Cancel Apply Display times in AM PM or 24 hour format This controls the display of times in the Data Backup application Select Display times in AM PM format to have times displayed with AM PM times Select Display times in 24 hour format to have times displayed in military style 24 hour format e g 8 00 PM is displayed as 20 00 Browse as System Administrator Normally Data Backup browses files as the current user This works well for most uses If however you are trying to select another user s files to backup you may need to browse as system administrator Retain authorization After you have authenticated for the first time Data Backup retains that authorization so that you do not need to enter your password every time you run the Data Backup application If you are working in an insecure environment and want Data Backup to require authorization every time turn this option off Check for updates when application starts If this option is selected Data Backup will automatically check with the Prosoft web site for updates to the software whenever the application is started Wake up
33. on of why the backup failed if the OPERATION_END_STATUS is 2 Special note on Automator scripts If you create an Automator Action using the Automator application available in Mac OS X 10 4 and above you must use Save As and select the File Format Application to use it as a script with Data Backup The backup process After selecting all of your backup options you will be ready to start your backup process When your backup is running files will be copied from your source drives folders to your destination drive folder The files copied are defined be selecting your backup options as defined above Data Backup copies your files in the background with a hidden system process this means that you are free to use your computer while your backup is running In fact you may even quit the Data Backup application while the backup is in process While the backup is in progress you may hear your drive accessing or your drive access light blink this is normal behavior You may at any time launch Data Backup to check in on the progress of your backup Starting your backup Once you have completed making your backup parameter selections you can choose to start the backup process immediately by clicking the Start Now button The backup process will begin immediately Start Now Data TTI User Manual 24 te e07 So te Do not disconnect your backup drive while a backup operation or any other access operation is in
34. on your desktop Data Backup can access it Moving files during a backup process If you move files while they are currently being backed up you may experience unpredictable results If you move the file into a directory that has not yet been backed up the file will appear in its new location however if you move the file into a directory that has already been backed up the file will be missed and not backed up If you move a file that is actively Data Backup User Manual 42 being backed up some data from the file may not appear in the backed up data specifically the resource fork if the destination volume is HFS Removing a target backup volume during a backup operation You should not attempt to remove drives that are currently being accessed it is possible to lose data by doing this If you try to remove a volume that Data Backup is currently using you will be warned that the volume is in use if you ignore the warning and remove the volume anyway the backup will fail The failure will be noted in the backup log Data Backup User Manual 43 If you have trouble If you have trouble using Data Backup or have questions about using this software please contact Prosoft Engineering Technical Support Full contact information for the support team is available at http www prosoftengineering com support FAQ Q What are the numbers at the end of the folders created by Data Backup during a Full or Incremental backup A
35. ons are set as follows Data Backup User Manual 8 Selecting the Source Drive and or files for your Backup Near the top of the backup Options panel you will find the source drive selection well You can drag Drives folders and files into this area to define the items that you want to back up Monolith Users The left third of the well indicates the items that will be backed up If one of the items to be backed up is selected by clicking on it then the right two thirds of the well will indicate its path from the root of your drive The plus and minus buttons near the left side of the well can also be used to define which items will be backed up Clicking on the plus button will allow you to use a standard file selection window to define a file folder or volume to be backed up You can remove any of the items in the source drive selection well by clicking on it then clicking the minus button Data Backup User Manual 9 Any drive or folder in the source drive selection well indicates that it and i all of its contents including all enclosed folders are selected for backup By specifying multiple source drives folders and files in the source drive selection well either by dragging or by using the plus button you can specify several items to back up For instance you can specify both your user folder and your applications folder in order to cause the contents of both your user folder and your applications f
36. or you simply select it from the popup menu and click Start Now as stated in Quick Start above However if you wish to customize the actions performed by any Quick Backup type you may do so by selecting it from the Data Backup User Manual 6 popup menu then click Show Backup Options near the bottom of the Data Backup window This will reveal a backup options panel that shows the details of your chosen backup type As shown here All User Files to Volumes Business Drive Make a versioned backup from Users to Volumes Business Drive items which are present in the destination but not the source will be left in place A new folder will be created in the destination Sources Destination From this revealed panel you may now change your backup parameters including the destination drive or even specify certain types of files that should not be considered for backup Essentially you are creating a custom variant of one of Data Backup s default Data Backup User Manual 7 Quick backup types For more information on what parameters you can customize in this way please refer to Creating custom Quick Backup types below NOTE a Once you have selected and or customized a predefined backup type you may choose to initiate the backup now or schedule it to be performed later In order to complete the backup now simply click the Start Now button near the top of the Data Backup window Once started the backup proce
37. performs a backup set that utilizes the Versioned backup type the destination drive folder will contain hidden areas in which old versions of files are stored The only way to remove these old versions of files is to manage the versions from within Data Backup These can be removed automatically see Preferences Backup or you can remove them manually To manage your backed up data s versions select the Restore Manage Versions item from the File menu After doing Manage Versions so you will be presented with the Version Management window as shown below Data Backup User Manual 35 Versioned Backup Destination to Clean Business Drive Select 3 Versioned Clear Versions Mar 15 2004 10 24 11 PM Mar 15 2004 11 17 01 PM Remove oldest version Cancel To manage old versions you must select an existing destination drive folder by dragging it into the destination well You may also utilize the select and clear buttons to select the destination drive folder Be sure to select a backup destination that is of type Versioned no other type of backup can be managed in this way Once you have selected a backup data set you will see a list of backup dates You may remove the oldest file versions by clicking the Remove oldest version button near the bottom of the window Once this is done the oldest copies of the files backed up will be eliminated thereby freeing up space on the backup destinati
38. ppear This panel displays all existing scheduled backup events and allows you to schedule the current backup set in a variety of ways Events Every Monday Wednesday Friday at 1 00 AM Remove Selected dates Interval Selected events At this time 1 m S U A Add Cancel Schedule Every currently scheduled event appears in the Events list near the top of the scheduling options panel There is an entry for every scheduled event To review the details of any scheduled event see Reviewing your backup schedule below If there is a scheduled event that you no longer wish to happen you may click the Remove button near the bottom of the Events list To add a new scheduled event you simply need to click the preferred schedule type Selected dates Interval Selected events and Days of week then set your desired parameters for that schedule type To add a new scheduled event you can click the Add button near the parameter well To accept all shown scheduled events in the Events list click the Schedule button near the bottom of the scheduling options panel or click the cancel button to leave the currently scheduled events unchanged Data Backup User Manual 28 The operation of the various schedule types are as follows Selected Dates This schedule type allows you to specify a specific time and date at which to perform your backup The date you specify can be any date
39. progress you may damage the data on your drive For best results eject the drive before disconnecting it If a backup operation is in progress while you attempt to eject the drive the eject request will be denied and you must try again later If you have made any custom parameter selections a dialog box will appear asking if you would like to save your backup settings as a custom backup set or run without saving Save Set before running You have made changes to the current set Would you like to save those changes or run without saving If you choose to save your settings you will see this dialog box Please enter a name for the set Name Versioned backup from BigMac to Volumes Business Drive Cancel OK Simply type in a name for your backup set and click OK From this point on your custom backup set will be available in the Quick Backup popup menu By selecting your named backup set from the Quick Backup popup menu and clicking start you will then be able to perform your custom backup set at any time in the future without reselecting any backup options CD DVD backups When backing up to CD s or DVD s you will need to do a little preparation before starting your backup First have a sufficient supply of CD s or DVD s available to hold the data you wish to backup CD s will hold about 600 MB and DVD s will hold about AGB of data If you are backing up a large number of small files you will get less data
40. puter at work and a computer at home and you sometimes take work home to complete you might synchronize a folder called Documents which contains all of the files you need to share between home and work with your computer at work and an external FireWire drive then bring the drive home and synchronize the new Documents folder from the external drive to your computer at home in an additional Documents folder When you are finished working at home synchronize Documents folder your home computer with the external drive once more then take your external drive back to work At the beginning and end of each work session both home and at work be sure to synchronize this way your home computer s Document folder and your office s Document folder will always stay in sync with each other Data Backup User Manual 17 If a file is deleted in either the source or destination folder the file will be removed from the other drive folder as well Similarly if a file is added to either the source or destination drive folder the file will be created on the other drive folder as well Synchronize is a two way merge If you want to do a one way merge that is to make one folder or volume look like another use the Clone or Simple Copy backup type Advanced backup types In addition to the backup types listed above Data Backup also provides traditional Full and Incremental backups that work the way that
41. r named Full Date this new folder will contain all of the files and folders that were copied The format of date in the full folder name is as follows YYYYMMDDhhmmss where YYYY Year 1 e 2004 MM Month i e 03 DD Day i e 13 hh hours i e 22 mm minutes i e 23 ss seconds 1 e 17 Data Backup User Manual 18 For example 20040313222317 represents the date March 13 2004 at 10 23 17 pm Unlike simple clone and versioned backups Full Backup does not overwrite any preexisting files present in the destination drive folder Incremental The Incremental backup is used with the Full backup to make a copy of the files which have been modified and created since the last Full or Incremental backup to additional folders called incremental date The Full Incremental backup combo is most appropriate for removable media because it does not require the previous backups to be online to decide which files to copy If you run an Incremental backup without doing a Full backup first the Incremental backup will copy all of your files An Incremental backup is not a complete copy of your data Only the files that have changed or P been modified since the last Full or Incremental backup of that volume or folder are copied Therefore in order to restore your files you must have the set of backups starting with your first Incremental or the most recent F
42. rensaaedadtasanadsemmcededanrerasacinendeseses 12 SPUI SINS Ss ss siete tales ata a eda val cel ined Broa Ghlaeecatiod 12 BOs OIC Soe eh ered wstaet E E E A 12 NUS ANC CA IAV E esea nea Sates ase yesh duets S pnosteas eteontaseoree 12 SPECI YING PUES 10 Sk Deea avian cn eiaaeabh neat iotealan une aaee aeeaeee 12 selectine the Backup Type srecen teehee AN 15 Advanced DACKUP type Sereia T a a E aes 18 Additonal backup OPtiOns ciceereruererieriesiiereir iee AEREE E EEEE EEEE 20 STE ai D EE E A E E E E EE A E E E E 23 Me DACK UD PLOCESS e 24 SEAM VOUN Dack Pea salsa eenaiee saci eacceneesee 24 CDDVD WAC tases a ae Sa eae a ee eee a 25 scheduling your Dackup fOr Tater esini Seaver ae aa 28 Editine schedule Senser a T aR 31 Monitoring the progress of your backup operation ccceeeseeeececeeeeeeeeeeeeeees 31 Mamas tire Data ACK UO ascitic tits encase sennalta a NatesG Si cia enea neous esate 31 Creating deleting renaming and duplicating backup sets cecceseeeeeeeeeeees 31 Eitini Wack selasa a E aiahiand an eaeeeans ae aadeenaanss 31 Addins PECOCTINC SCLS ot osiaesins saved waetusian a aa 32 Managins th Ouick Backup Listscsrerscnadonennsnn a deci aeieadl 32 Reviewing your backup schedule nsensseesseenseesssesssessserssersserssersserssersseessees 33 Viewing Data Backup Los TIES wesc ovscenhsvorsnsbonwaranharcaweshorabasbavceceshamsiassapancuchacedt 34 Managing Versioned Dae kus civic aaatitanae nt aaahihann
43. s ae aaatunuen ani aaatuanss 35 PRE TC He NGG Sac dobar Sess ate Cia eases tse dese had anes aadea coal an om sacetta nad suse senaleayctasananadade tt 37 STN AN sii geet aie lec etait ae ha seth et ata Ae ae aia eels Satna dad ae Satan ae 37 Display times in AM PM or 24 hour format ceccceeeseeeceeeeeeeeceeeeeeeceeeeees 3 Browse as System Administrator s nseseessseessseessseessreorsreossreosserossseosseeoss 37 Relat AUN OL ZAI ON OETA EN EE E E EE EE EE ET 37 Check for updates when application Starts cccccccsescccesecceeseceeseeeeesesaeneees 37 Wake tip Torscheduiled GVEni Smc siii tiena e a E S 37 BAe RHO ENT N I EEA EENE E E EA E E NTA 38 Automatically remove old versions Versioned backupS ccsssseceeeeees 38 Show status on successful completion cccceecccseseccseeccesceeeeseesscesenseeaenes 38 Launch application to show Status cccccecccccsesecceeeecceseecceeeeeeeeeeseesseeeeenees 38 Enable advanced Full Incremental backupS ccccecccsesecceeeeeeeeeeeeeseeeeneees 38 POSING eneee eaaa a 39 Cee vorbDose lOS Siena a a a 39 Clean old los Tiles automatically icistasrsccctudiansaiaisexietedansclaltumiawediaddlaltematidiani 39 R storime Cata Irom your Dack p e a E 40 IVE PSPC CIA C ONC SiS oea e EE EEEE E 42 fo E A T E E A E E E E E E E rere E EE 42 EE YOU NAVE trouble ecse a 44 I Introduction Thank you for purchasing Data Backup the easiest to
44. ss will run unattended in fact you may even quit the Data Backup application and your backup will be completed normally Creating custom Quick Backup types Once you begin to customize a predefined Quick Backup type it becomes a custom type and you may save a copy with a name of your choosing with the Save Backup Set As File Menu option or modify the set by using the File Manu Save Backup Set option Command S If you want to restore the original predefined type use the File Menu Add Predefined Set option Do not disconnect your backup drive while a backup operation or any other access operation is in progress you may damage the data on your drive For best results eyect the drive before disconnecting it If a backup Operation is in progress while you attempt to eject the drive the eject request will be denied and you must try again later If none of Data Backup s predefined Quick Backup types fit your needs or if you have additional backup requirements you may define a Quick Backup type of your own with just a few mouse clicks To get started select the New Backup Set option from the File menu or press Command N This will cause the backup options panel to be displayed as shown below and you can start building your Quick Backup type by defining your backup options such as source drive destination drive backup method scripts to execute and files to include or exclude in the backup process These opti
45. stination drive folder Mac OS X can only be booted from a volume not a partition When you are making a bootable volume with the Clone backup type you must select the NOTE volume as the destination not a folder within the volume In addition the partition format and attachment type of the volume must be the correct type for booting Mac OS X supports 3 different partition formats GUID Partiton Tabl e Apple Partition Map and Master Boot Record aka DOS PowerPC Macintoshes can only boot from Apple Partition Map formatted drives Intel Macintoshes can boot from GUID or Apple Partition Map formatted drives however Apple only officially supports booting from GUID partition formatted drives Mac OS X will refuse to install from an Intel Macintosh to an Apple Partition Map formatted drive Macintoshes cannot boot from Master Boot Record formatted drives Many external drives especially USB drives are formatted by the manufacturer with the Master Boot Record format In order to use a drive that has been formatted this way you must repartition the drive using Apple s Disk Utility or another utility with equivalent functionality Changing the partition type will always erase all data from the drive as well so exercise caution PowerPC Macintoshes can only boot from FireWire external drives Intel Macintoshes can boot from FireWire or USB external drives Versioned Versioned backups are similar to simple copy but old and del
46. t be turned off It cannot be selected for Synchronization If this option is selected for a Clone backup of a bootable volume the resulting backup will not be bootable Missing Items You may choose one of the methods for handling files and folders that exist in the destination volume or folder that are missing from the source volume or folder this option applies only to Clone Simple Copy and Synchronize Leave do nothing leaving the old files in place Delete remove the file permanently Move to trash put the file in the Trash to be removed later Compress files You may choose this option to minimize the space required for your backed up files When Compress files 1s check marked all files copied to your destination drive folder will be compressed with and algorithm called Gzip This standard compression protocol ensures that you will be able to access your backed up data using standard operating system utilities Even though all files are compressed during the backup process you will be able to see the files individually using the Finder and you will be able to double click on the backed up files which will cause them to be uncompressed automatically Overall in general compressed files will have their sized reduced by approximately 50 CompressedFile gz Encrypt You may choose to protect your backup files from unauthorized access by Password Protecting your backup When Encrypt is check marked all
47. t copies are interchangeable and can be mixed together in any fashion during a restore Use media in drive When Data Backup backs up to CD or DVD media it usually displays a dialog to select the CD or DVD drive to burn to If this option is set Data Backup will look for blank or appendable media in the drives attached to the machine and select the most appropriate one to backup to If you have multiple drives with recordable media attached Data Backup will use each of the drives in turn as it needs additional media for the backup If Data Backup cannot find any media in the drives it will display the drive selection dialog if possible This option is most useful when making a backup set that will be scheduled to run unattended Specifying files to skip One of the most powerful features of a quality backup application is the ability to easily specify all of the files that you want backed up One of the most important aspects of this is the ability to specify a set of files that are to NOT be backed up in any circumstance For example if you want to backup your entire hard drive except for things you can easily re install like applications you would specify your whole hard drive to be backed up but ignore all applications Data Backup gives you the ability to do this by allowing you to specify files to include and exclude during the backup process Data Backup User Manual 12 You can choose to include or exclude files based on several differ
48. that you will need use the Finder s File gt Get Info Command I on your home directory and divide that by 600 MB to get the number of recordable CD s needed or by AGB to get the number of recordable DVD s required Backing up your data using Quick Backup types In Data Backup you can choose from a number of predefined backup operations known as Quick Backup types or you can define your own custom backup operation and save its settings as your very own Quick Backup type for later use All Quick Backup types are accessible by clicking on the Quick Backup popup menu near the top of the Data Backup window Every backup type whether predefined or custom can be started manually or scheduled to occur at any time of your choosing See Scheduling your backup for later NOTE a Selecting Predefined Quick Backup types In order to simplify the user interaction in Data Backup only Quick Backup types that are valid will appear in the Quick Backup popup menu For example the Entire Internal Drive backup type will not appear if you have not selected a default destination There are several Quick Backup types predefined in Data Backup they represent the most common types of backups and are designed in to help you get up and running fast with the minimum amount of interaction Please refer to the Quick Start section of this manual for a description of each Predefined Quick Backup type To use a Quick Backup s default behavi
49. the Destination Drive appears Selected dates Interval Selected events Days of week Q System startup _ Destination Volume or Directory Appearance Add By clicking System Startup your backup will be scheduled to occur whenever the system starts up Alternatively by clicking the Destination Volume or Directory Appearance your backup will be scheduled to occur every time your backup destination drive folder appears on the desktop This is an especially useful option if you are backing up to an external FireWire drive or a network drive every time you mount your destination drive your backup will occur even if Data Backup is not running Click the add button to commit your selected event schedule to the events list Days of week This schedule type allows you to specify a recurring weekly interval at which to perform your backup You may specify any day of week and time for your backup to be performed The first backup will be performed the next instance of the day of week you selected Your backup will be performed even if Data Backup is not running at that time Selected dates Interval Selected events Days of week At this time EE EE S By clicking the boxes corresponding to the days of weeks in the left side of parameter well you can select the desired days of week for your backup to be performed You can set your desired backup Data Backup User Manual 30 time in the right hand side of the paramet
50. to Data Backup User Manual 26 You can display more options by pressing the disclosure button in the upper right This will cause the panel to look like this Burn Disc In MATSHITA DVD R UJ 85 H fy Ready to burn Backup executing All Document Files for System Administrator to CD DVD Volume will be named All Document Files for System Administrator to CD DVD 22 Feb 2007 20 10 1 Burn Options Speed 4x HA After Burning vV Verify burned data Eject disc Mount on Desktop a You can control the speed at which the drive is burning by selecting from the Speed list Data Backup will automatically pick the fast speed the drive and media are capable of If you are having difficulty getting discs to burn properly try reducing the speed and burning again Data Backup will verify the data on the new disc after writing it if Verify burned data is selected Turning this off will save some time but it is possible for discs to burn correctly but still have some data be unreadable We recommend leaving this option on if your data is at all important You can select whether to eject the disk when done or leave it in the drive and mount it on the desktop Data Backup User Manual 27 Scheduling your backup for later Schedule Instead of starting your backup immediately you may choose to schedule the backup to happen at some time in the future When you press the Schedule button a scheduling option panel will a
51. ull backup and then all of the Incremental backups after that Incremental or Full backup your are starting with For this reason it is recommended that your do Full backups regularly perhaps weekly or monthly so that the number of Incremental backups you have to restore from is limited The format of date in the incremental folder name is as follows YYYYMMDDhhmmss where YYYY Year 1 e 2004 MM Month i e 03 DD Day i e 13 hh hours 1 e 22 mm minutes i e 23 ss seconds i e 17 For example 20040313222317 represents the date March 13 2004 at 10 23 17 pm Data Backup User Manual 19 Unlike simple clone and versioned backups Incremental Backup does not overwrite any preexisting files present in the destination drive folder Additional backup options At the top of the backup options section are two special options These options are for special situations and normally do not need to be used Both of these options only apply to backups that you run with the Start Now button and are not saved when you save the backup set and are not saved when a backup is scheduled Backup Type Versioned n _ Do complete scan _ Create new baseline el Do complete scan This option causes Data Backup to ignore any Fast Start information and do a complete scan of the source s to check for changed files Data Backup monitors the source volume s for changes
52. use full featured back up utility on the Mac OS platform This manual will help you get started regardless of the level of experience you have using your computer If you are an old pro you can probably just start using Data Backup without reading the manual at all If you are an intermediate computer user you may want to start by reading the Quick Start section of the manual to get your first backup accomplished right away then you can refer to the Using Data Backup section of the manual at your leisure to explore some of Data Backup s more advanced features If you are new to computers and back ups please continue reading from this point to get a little background information before you proceed Why backup What is a backup utility Philosophy Data Backup User Manual Think of your computer as a tool and your data as the product that you make with the tool You make documents download files install applications and keep your system up to date all of these activities add and change the data on your computer and many of them represent a significant amount of your own time that you invested The data on your computer is stored on a hard drive that is made up of many mechanical moving parts These parts given enough time are certain to fail and when it does it may leave your data inaccessible The only protection you can provide for yourself is to make additional copies of your data and store them in a safe p
53. uter including preferences and documents By Default the data in your computer s Users Name folder will be copied to the root of your default destination A backup of all the documents in your home directory This backup type is identical to All Files for Name above except that all non document files are skipped A backup of all the documents in your home directory to CD or DVD iPhoto and other Pictures for Name to CD DVD A backup of all the files in your Pictures directory to CD or DVD If you have not selected a default destination only the backups to CD DVD will appear in Data Backup By selecting a Quick Backup type you are specifying which files to backup and where the copied files will be placed Data Backup automates this process to help Data Backup User Manual you get up and running fast Refer to Data Backup s information panel to review what will happen in the Quick Backup that you have chosen 4 Start the Backup process Finally you need to start your backup process You do this by clicking the Start Now button near the top of the Data f Backup window The backup process is now under way You will see some activity near the bottom of the window as the _ files are being copied to their destination The actual time the backup will take depends on several factors including how many files you are copying and how fast your computer and hard drive are
54. where other than where your computer is kept to get extra insurance against catastrophe Use an external drive to keep a complete backup of your system as a Clone or Versioned backup so that you can get right back to where you were in the event of a hard disk crash Data Backup User Manual 10 Selecting the Destination Drive or folder for your Backup You specify the destination of your backup operation similarly to specifying your source backup drive however you may only define a single destination location you cannot make multiple copies of your backup within a single backup operation To use a folder or drive for your backup first select the Sources Destination tab on the left side of the main panel and then set the Destination Type popup to Volume Near the bottom of the Backup Options panel you will find the Destination drive selection well You can drag Drives or folders into this area to define the location you wish your data to be backed up to The right side of the well will indicate this location s path from the root of its drive The select and clear buttons near the left side of the well can also be used to define which items will be backed up Clicking on the select button will allow you to use a standard file selection window to define a folder or volume to be backed up to You can remove the backup location by clicking the Clear button Selecting CD or DVD media for your backup To us a CD or DVD for
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