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Seavus Project Viewer Users Manual

1. f m i WH a gt lanl m r Bagg e Bar Chart Stacked presents project information using rectangular forms It consists of a resource s task window on the left and bars placed in vertical alignment one over another showing the work assignment s on the right side Page 122 Seavus Project Viewer User Manual Chapter User Reference z PM Version 1 Seavus Project Viewer b ED mt Task Resource Project View Seavus Add ins A Style X T Zoom In x Z Show Hide 3 i Sy iil 5 amp 4 8 Sg T Zoom Out ig Save Bar Task fz Profile Entry Page Search Task Chart li Modify Data gar 4G Export x x Break Update Seavus Charts Custom Layer User Profile Custom Forms Page Break Search Task Update s Bar Chart Stacked Chart Timeline 20000 am ca ga a a gS a a ma Start date 7 2 2010 E Finish date 11 30 2010 E m SI Project Management PM Actual Cost E Project Management PM Cost J Project Management PM Cumulative Cost j 0 2 ts gt etutw wtoltat eltati tsa 7 ot e ef 2 oe et a 3 6 8 gst 2000 Beeptember 2010 1 d Tels eT K m al gt a Line Chart presents project information through data points It consists of a resource s task window on the left and continuous lines showing the work assignment of every resource on the right side d PM Version 1 Seavus Project Viewer lec Deo Task Resource Pro
2. Changing tables filters groups or details does not add or delete information stored in mpp file it merely presents a portion of the information in different ways If the project manager in Microsoft Project chooses to present the project information in a particular way he or she can customize and save a view with different default settings for tables filters groups and details Seavus Project Viewer will read the settings as Page 78 Seavus Project Viewer User Manual Chapter User Reference saved by the project manager and show you the view in the same way as it appears in Microsoft Project As discussed above task and resource views appear in several formats including graph chart form and sheet or table formats Assignment views show task cost and work broken down by resource Choose the format you find most suitable For example you can view resource allocation information either in a graph format the Resource Graph view or in a table format the Resource Sheet view or the Resource Usage view Before project managers distribute information about their project in mpp files after having selected a view they may want to format the view to better meet their needs or apply an organizational standard for presenting projects To make the project easier to read project managers usually highlight milestones change the colors of task bars to match corporate standards or change field titles to match organization s term
3. 381 18 4577 319 Fax 381 18 4577 325 support seavusprojectviewer com www seavusprojectviewer com Page 179 Seavus USA Inc 2352 Main Street Suite 200 01742 Concord MA USA Phone 1 770 261 1394 MACEDONIA Seavus DOOEL 11 Oktomvri 33A 1000 Skopje Macedonia Phone 389 2 3097 400 Fax 389 2 3097 414 MACEDONIA Seavus DOOEL Blvd Turisticka 50 4 2 4 6000 Ohrid Macedonia SERBIA Seavus DOO Dorda Stanojevica 12 11000 Belgrade Serbia Phone 381 11 22 894 53 Fax 381 11 22 894 57 SERBIA Seavus DOO Kragujevackog Oktobra 1 7 34000 Kragujevac Serbia Phone 381 34 337 023 Seavus Project Viewer User Manual
4. 80 Seavus Project Viewer User Manual Chapter User Reference Bar Rollup With large projects you may have a number of subtasks grouped under summary tasks to help keep your project better organized The Bar Rollup view when used after the project manager runs the Rollup_Formatting macro in Microsoft Project displays subtasks rolled up and overlaid as bars on top of their respective summary tasks Milestone Rollup Like with Bar Rollup view the Milestone Rollup view displays subtasks rolled up as milestones that are marked with each task s name and overlaid on top of their respective summary tasks Milestone Date Rollup This is a variation of the Milestone Rollup view differing only by the fact that for the subtasks rolled up as milestones it shows not only the task s name but the start date as well Detail Gantt The Detail Gantt view is a variation of the Gantt Chart view and it depicts slack and slippage in your project It does so by portraying slack and slippage as thin bars between tasks These depictions serve as visual cues when you are scanning the progress of a project Leveling Gantt The Leveling Gantt view is a variation of the Gantt Chart view where the sheet portion displays a list of tasks and information about task delays while the chart portion shows the before and after effects of leveling Tracking Gantt The Tracking Gantt view displays two task bars one on top of the other for each task
5. Figure 44 Layout group in Calendar tools ribbon The following actions are available in this group Feature Description A Text Styles Change the visual style of the text in the Gantt table for specific type of category in the view Adjust Week Height Adjust the height of the row that represent the working an week in order all tasks to be visible in all cells Timescale Gantt tools ribbon Gantt tools ribbon contains functions that allow you to modify the output of the Gantt Chart as well as the Gantt table Using the features inside this ribbon you can modify the color of the task bars i e to the Gantt Chart style of the project plan to show or hide different project s information such as critical tasks late tasks or summary tasks or to change the details of the Gantt table s text font size color Format The look of the Format group in the Gantt tools ribbon is presented on the figure below PA Ta i Text Progress Layout Styles Lines Format Figure 45 Columns group in Gantt Chart tools ribbon Changing the font size color and other attributes of the text in the tables can be done with the commands located in the Format group The following actions are available in this group PA Text Styles Change the visual style of the text in the Gantt table for specific type of category in the view r1 Progress Lines Opens up a dialog for configuring the progress line s shown in the currently active Gantt Cha
6. contains the default views as Microsoft Project as well as option for inserting views that are not visible at the moment of work in the View Bar e Working area space where the project plan is viewed Walkthrough Seavus Project Viewer ribbons Task ribbon Task ribbon in Seavus Project Viewer contains commands that are related with the tasks in the project plan You can select the view to work with change the font of the inserted text view specific tasks and their properties etc All features are categorized according their similarity and functionality and organized in four groups Page 35 Seavus Project Viewer User Manual Chapter User Reference EEE Software development plan default mpp Sez FILE TASK RESOURCE REPORTS PROJECT VIEW SEAVL Find Calibri i gt E ES iH wn GoTo Gant Bsr U Info Notes Details m o Chart ean aces ico Hyperlink View Font p Froperties Editing Figure 4 Task ribbon in Seavus Project Viewer The available subset of functions placed in the Task ribbon classified in groups is presented below View group The look of the View group in the Task ribbon is presented on the figure below Figure 5 View group in Task ribbon The View group contain one drop down button with all available views in Seavus Project Viewer At the end of the list with the views there is feature for applying the views that are not visible in the ribbon view bar Default vie
7. e Work days per month Displays number that represent the working days per month Template Using the global template helps you standardize the use and appearance of project files when viewed in Seavus Project Viewer within a team or across an organization Information in a template can include views calendars tables filters and groups When a project mpp file is opened in Seavus Project Viewer the application first loads the views calendars tables filters and groups that are found in the mpp file and then adds all of the missing stuff from the global template This way each project plan would always have as a minimum all of the views and related features that are available in the global template while keeping the modified views found in the mpp file i e as saves by the project manager in Microsoft Project As you can see in section Program Options of this manual the Options dialog in Seavus Project Viewer allows you to change the global template to another template mpt file stored either locally on the disk or available on some network share thus you are not limited to the standard template file coming through the Seavus Project Viewer installation The global template opens up for several exciting uses of it in Seavus Project Viewer Enforcing company standards It is common for many if not all organizations to have a standard way of presenting project plans including the selection of data
8. i e by default this group of views is consists of Task Usage view and option for starting the More Views dialog for selecting other task view TE Network Diagram This command contains the Network Diagram view for viewing project s flow Usually i e by default this group of views is consists of Network diagram view and option for starting the More Views dialog for selecting other task view M Calendar Calendar command contains the Calendar view for viewing project s tasks in calendar format Usually i e by default this group of views is consists of Calendar view and option for starting the More Views dialog for selecting other task view Other Views Opens up a dialog that lists all available views regardless if they are visible in the menu or not You can choose to display a view in the View menu by checking the checkbox next to the view name in the list or show a view by selecting the view in the list and clicking on the Apply button Resource Views group The look of the Resource Views group in the View ribbon is presented on the figure below Page 45 Seavus Project Viewer User Manual Chapter User Reference Ee Fs Resource Usage as F Resource Sheet Team m n l Planner TA Other Views Resource Views Figure 24 Resource Views group in View ribbon For viewing different resource s and assignment s information you can use the commands that are located in the Task Views group The following features ar
9. A list of overallocated resources and the tasks to which they are assigned Workload e Task Usage A list of tasks showing assigned resources and the amount of work scheduled work in weekly increments e Resource Usage A list of resources showing the tasks to which each resource is assigned and the amount of scheduled work in weekly increments Custom e Resource Usage material or work A list of resources showing the tasks to which each resource is assigned and the amount of scheduled work in weekly increments e Task A custom report showing task information e Resource material work or both A custom report showing resource information e Crosstab A custom tabular report with task and resource information in rows and time increments in columns Save my Settings Overview Save My Settings User Profile functionality will remember the view preferences you wish to see when displaying project plan information so you will no longer need to adjust your views when you open a new mpp file Additionally it will allow you to standardize your Seavus Project Viewer interface to see only the information you want in a format that you prefer Users can change the settings such as the timescale they can insert or hide specific columns in the Gantt Chart or view detailed information in the Task Usage view or a filtered Resource Usage view and once they set up their viewing preferences the preferenc
10. Additional reading e You can read everything about groups and grouping functionality in Seavus Project Viewer in the Groups section e In addition you can check which views support grouping functionality in Seavus Project Viewer in the Views section Outline This sub menu contains different outlining options They are shown in the table below Feature Description aP Show Subtasks Clicking this action expands the subtasks of the selected task in a task view causing them to show on the view a Hide Subtasks Clicking this action collapses the subtasks of the selected task in a task view causing them to be hidden from the view fe Show Hide Toggles between expanding and collapsing the Assignments assignments in the Resource Usage and Task Usage views When assignments are hidden only summary work grouped by resources tasks is shown in the view Show gt Opens up a sub menu for choosing the maximum outline level at which tasks should be shown expanded in the view The sub menu contains an option to choose to show all subtasks or select an outline level of 1 9 at which tasks should be shown i e expanded Show Hide Outline Toggles between showing hiding the and outline Symbols symbols in the view g B B Additional reading e You can check which views support outlining functionality in Seavus Project Viewer in the Views section Custom Layer This menu contains options for inserting c
11. T e T Gi i R Buegie Gi Rent Bepi enw ihiparti Taos hipon Pige Loe eer Repent wf oe ee ee ee Hatari Tiat Porm fry fects EIo Bede Ep os a aias ap m 2 Anu ect a x F E F Esrari ni urag Wi Cottle Tea LOS Le Be ed Ls T F 1E in s iaai arch Tse ITET i 54i ed LTI bce at J ir m Egra gnani T fee Oi bos ahi Fee 709 bia paa dade i Tink space required 20 pD Cikis Mon BHAILE BANI AMi Wed LINIA S00 P min y J a aE a Figure 80 Upcoming Tasks report Resource Overview Resource Overview report shows the working status of the project s resource the amount of work done and the remaining work The Resource Overview reports consists of two Column charts Resource Stats Work Status Resource Stats chart shows the Work status of all project s resources presented through Actual Work Remaining Work and Baseline Work Work Status chart shows the work done by all project s resources In addition to these charts the Resource Overview report contains one table Resource Status table presenting the Remain Work for all resource in the project Customize Resource Overview report Page 108 Seavus Project Viewer User Manual Chapter User Reference Resource Overview report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label Format the line and th
12. The lower bar shows baseline start and finish dates and the upper bar shows scheduled start and finish dates Or if the task has already started meaning that the percent work complete is greater than zero the upper bar shows the actual start and the date through which work has been completed If the task is 100 complete the upper bar shows the actual start and finish dates Multiple Baselines Gantt The Multiple Baselines Gantt view displays different colored task bars for the first three baselines Baseline Baseline1 and Baseline2 on summary tasks and subtasks in the chart portion of this view Additional custom views If the project manager creates additional Gantt Chart views in Microsoft Project they can be viewed in Seavus Project Viewer along with the standard ones as well Best uses Use the different Gantt Chart views to View tasks graphically while still having access to detailed information about the tasks Gantt Chart view View tasks as rolled up bars or milestones on their respective summary task bars enabling you to see your whole project without losing sight of the tasks Bar Milestone and Milestone Date Rollup views Page 81 Seavus Project Viewer User Manual Chapter User Reference e See how tasks progress across time and evaluate the slack and slippage between tasks You can track progress by comparing planned and actual start and finish dates and by checking the completion percentag
13. categories Use it to show the change to the percentage that each value contributes over time A Pie chart is used to show proportions of a whole Use it to show numbers that relate to a larger sum and always equal 100 Do not use this chart if it contains many slices as angels are hard to estimate A Pie of pie is used to show the proportions of a whole Use it to show values from the first pie and combine them in a second pie to make small percentage more readable or highlight the values in the second pie A Bar of pie is used to show proportions of a whole Use it to show values from the first pie and combine them in a stacked bar to make small percentage more readable or highlight the values in the stacked bar A Doughnut is used to show proportions of a whole Use it instead of a pie chart when there are multiple series that relate to a larger sum A Clustered bar chart is used to compare values across a few categories Use it when the chart shows duration or when the category text is long A Stacked bar chart is used to compare parts of a whole across categories Use it to show how segments of a whole change over time A 100 Stacked bar chart is used to compare the percentage that each value contributes to a total Use it to show how the percentage that each value contributes over time A Area chart is used to show trends over time years months and days or categories Use it to highlight the magnitude of a change over time and
14. missing something or someone Additional Features Program Options This dialog provides you with several configuration options for the Seavus Project Viewer application as well as the currently opened project file It can be accessed through the Options command on the Tools menu Program Option window contains four tabs General Display Advanced and Calendar General Tab This is the list of all the configuration options you can change in the View tab Date format Specifies the format for displaying dates Some information such as time formats and the date separator are set through the Microsoft Windows Control Panel For more information see your Microsoft Windows documentation This is a global setting for the application Show section Use this section to specify which Project interface elements you want to display or hide e View Bar see the View bar section for a description of the view bar interface element e Status Bar see the OptionsError Reference source not found section for a escription of the status bar interface element e Bars and shapes in Gantt views in 3 D changes the project s bar in 3D style like in Microsoft Project 2010 These are global settings Display tab Page 145 Seavus Project Viewer User Manual Chapter User Reference Custom Currency options Use this section to set options for currency formatting Currency options are local settings and apply only to the acti
15. screen e g hidden behind the chart portion of the view b Tick the Print first N columns on all pages and specify the number of columns if you wish to have the specified number of leftmost columns printed on every page of the view c Tick the Print notes if you would like to print the notes entered in the notes tab in the Task information window on separate page in the Gantt Chart Page 30 Seavus Project Viewer User Manual Chapter User Reference d Tick the Print blank pages box if you wish to print the pages in a view that contain no data 21 If you are printing a calendar view you can a Select the Months per page option if you want months displayed on your printed calendar Select either one or two months per page b If you selected the above option you can also tick the Only show days in month box to display dates in date boxes for the printed month only and or the Only show weeks in month box to displays dates in date boxes for only the weeks that include days in the printed month c Select the Weeks per page option and then type the number of weeks in the box to print the specified number of weeks per page d Select the Week height as on screen option to print the weeks at the same height as they are shown in the Calendar view 22 In the Legend section choose where to print the legend by selecting Every page Legend page or None 23 In the same section specify the width of the legend in the Width box Before
16. 10 R2 task 3 Thu 7 1 10 Fri 7 2 10 M1 1 R1 task 4 Tue 7 6 10 Thu 7 8 10 task 5 Fri 7 9 10 Wed 7 14 10 a task 1 2 task 1 3 task 1 4 E summary 1 Tue 6 29 1 Mon 7 5 R1 2 days Fri 7 2 1 Working Area R4 7days Fri7 9 1 13 Fri 7 9 10 ruc spac au M3 1 R3 14 Wed 7 14 10 Fri 7 16 10 13 M2 1 R3 15 Wed 7 14 10 Fri 7 16 10 14FF R1 16 Mon 7 19 10 Mon 7 19 10 15 R2 17 Tue 6 29 10 Mon 7 12 10 18 Tue 6 29 10 Wed 6 30 10 R4 19 Mon 7 5 10 Tue 7 6 10 18FS 2 days R5 20 Fri 7 9 10 Fri 7 9 10 19 R1 Thu 7 8 10 Mon 7 12 10 20FS 2 days R2 E summary 2 19days Tue 7 13 10 Fri8 6 10 17 task 2 1 4 days Tue 7 13 10 Fri 7 16 10 R6 lo lo 0 0 0 0 0 0 50 58 50 58 08 58 58 58 58 o8 a8 a Figure 3 Seavus Project Viewer with Ribbons The main elements of the Seavus Project Viewer user interface are e Ribbons containing all commands available in Seavus Project Viewer grouped by the type of action Detail explanation of the commands is given later in this chapter e Quick Access Toolbar set of commands that allows user to perform the same actions as using the Application menu but much quicker Quick Access toolbar can be customized allowing user to adjust it according its needs e View bar special type of bar that contains only views The view bar in Seavus Project Viewer
17. 180 60 180 60 an v Figure 79 Cost Overview report Upcoming Tasks The Upcoming Tasks report shows the word done in the week status of the remaining tasks and the tasks that starts soon i e in the upcoming week It consists of one Column chart Remaining Chart showing the status of the remaining tasks that are due in the reported week In addition to the chart the Upcoming reports contains one table Task Starting Soon containing information about project s tasks that starts in the upcoming week through several columns Work Start and Finish Date and Resource Name Customize Upcoming Tasks report Upcoming Tasks report is customizable report You can Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label Page 107 Seavus Project Viewer User Manual Chapter User Reference Format the line and the fill of the report s label e Change the position and the size of the graphic s chart Change the position and the size of the report s table Customize the font font size font color as well as the fill of the table s cells The look of the Upcoming Tasks report is presented on the image below a le Prcjpert tradi ert ried Weer rae TASE RESO REPOST PRO CI ware TEAL 200K ESL TASE UPDATE Syn 7 Apu ha F F i a ia Fe e CE ce zi bim Dibad Briou Cacti feos Foe Pige Grien See rie
18. Compare Projects ribbon contains command for closing the comparison functionality Close Comparison Compare Figure 38 Compare group in Compare Project ribbon Task Update ribbon Task Update ribbon is a dynamic ribbon that appears next to the View ribbon when the Task Update add in is installed within Seavus Project Viewer It contains set of functions that allows users to update tasks and assignments insert or delete comments regarding their daily activities view the comments that are inserted by project managers etc r BI F Duration Update mpp Seavus Project Viewer FILE TASK RESOURCE REPORTS FROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE EF ESS i on Z gt _ a BA mA CA E l E G SL Ne Collaboration Update Copy Paste Insert Clear AIl Resetto Marked As Insert Delete Mode Method Selection Value Values Reff Values Completed Collaboration Edit Marked As Completed Comments Figure 39 Task Update ribbon in Seavus Project Viewer Collaboration group The look of the Collaboration group in the Compare Project ribbon is presented on the figure below Collaboration Update Mode Method Collaboration Figure 40 Collaboration group in Task Update ribbon The features that are implemented in Collaboration group are Page 54 Seavus Project Viewer User Manual Chapter User Reference Feature Description mg Collaboration Mode Turn on Turn off the collaboration feature within
19. Cost E 50 o 40 Cost4 30 Cost5 20 Cost6 10 Cost7 Definition for Who can use 15 Days Trial Costs SPV SPV Cost9 BX Complete 100 100 100 Work 16 hrs 16 hrs 16 hrs Cost10 H Cost 160 30 160 30 240 30 160 30 180 60 Actual Cost 160 30 160 30 240 30 160 30 180 60 Active Field only for Pie Chart category Except the Pie and Radar chart category all other charts have the possibility to present several fields at time In order to meet this requirement in the mentioned reports we have implemented the Active Field feature that contains the fields that are added from the Add Remove drop down list How it works 1 Add fields from the mentioned drop down list for example Cost and Actual Cost i i Show Add Remove Active Hierarchy Field field t Data Cost Standard Rate Work Duration Overtime Rate Number t v Actual Cost Cost Baseline Cost Cost Per Use Remaining Cast 2 Select some of the chart from the Pie category 3 The field that is presented in the Chart is marked with symbol in the Active Field drop down list For example The Cost field Page 120 Seavus Project Viewer User Manual Chapter User Reference Fy fa 2 C4 ce de fee h Filters Sort Sort Show Show Add Remove Active Bring Send X T Order Outline Hierarchy Field 7 field to Front to Back Chart Data v Cost nge Actual Cost E Ana
20. Cost Displays the Cost task table for the view presenting costs ra information for one task at time Notes Displays the notes that are inserted for the selected task h Predecessors amp Displays two tables for the selected task one table with Successors information for the task s predecessor s and the other for the task s successor s Resources amp Displays two tables for the selected task one table with Predecessors information for the task s resource s and the other for Page 65 Seavus Project Viewer User Manual Chapter User Reference the task s predecessor s Resources amp Displays two tables for the selected task one table with Successors information for the task s resource s and the other for the task s successor s Resource Form tools ribbon Type The look of the Type group in the Format ribbon is presented on the figure below Resource Form a g Resource Name Form Type Figure 63 Type group in Resource Form tools ribbon The following actions are available in this group Feature Description Resource Form Opens the Resource Form view showing basic information for the resource and details that are selected j Resource Name Form Opens the Resource Name Form view showing only resource name and details that are selected Details The look of the Details group in the Format ribbon is presented on the figure below HIS N Schedule Work Cost Notes Details Figure 64 Detai
21. Data Zoom Split View asss o Task Name Work Duration Start Fini Aug31 14 Sep 7 14 Sep 14 14 Sep 21 14 Sep 28 14 Oct 5 14 a iat s m m T w T F s s m T w tlF s s m tl w t F s s m tlw TJS S M T w TlFI s s m T 1 E Project Management PM 1652 hrs 108 5 dys Mon9 1 14 1A j 2 H Initiating 200 hrs 18 dys Mon 9 1 14 W i 3 E Develop Project Charter 96 hrs 9 dys Mon 9 1 14 1 per 4 identify Goals and Objectives 16hrs 2 dys Mon 9 1 14 5 Develop Strategies and Plans 24hrs 3 dys Fri 9 5 14 FE 6 Research Previous Experience 24hrs 3 dys Mon 9 8 14 7 Network a Develop Project Charter 32 hrs 3 dys Mon 9 8 14 v Diagram 8 E Develop Preliminary Project Scope Statemen 104 hrs 13 dys Mon 9 8 14 W ee Conduct Planning Workshop 8hrs 1dy Fri 9 12 14 10 Document Project Costs and Benefits 48 hrs 2 dys Mon 9 15 14 Task Form 11 Develop High Level Work Breakdown Stru 16hrs 2 dys Fri 9 19 14 N 12 Conduct Peer Review 8hrs idy Tue 9 23 14 HHE 13 Prepare Preliminary Project Scope Staten 24hrs 3 dys Mon 9 8 14 ViZZ GCM re Z A n Task 14 E Planning 600 hrs 48 dys Mon 9 22 14 We Shen 15 E Set Up Project Environment 72hrs 7 dys Mon 9 22 14 16 Prepare Facilities 16hrs 2 dys Thu 9 25 14 17 Set Up Project Standards and Procedures 32hrs 4dys Mon 9 22 14 pnl 18 Set Up Project Management Tools 16hrs 2 dys Fri 9 26 14 N _ 19 Set Up Project Book 8hrs idy Tue 9 30 14 20 El Define Scope 96 hrs 10 dys W
22. E Bianca E Cynthia Endry Davis Franklin E Jacob E Michael Matthew E Hannah E Emily E Christoper W Nicholas Andrew E Kayla E Vistoria Nicole E Grace E Justin E Robert Madison Alexis E Haley E Samuel Jordan E Amanda E Alexandra E Daniel Brandon E Nicole E Aaron Eric E Sophia E Brooke E Katelyn Steven Nathan E Maria 4 Select another field from the Active Field for example Actual Cost Ty 41 Y E Wy amp 8 Filters Sort Sort Show Show Add Remove Active Bring Send T 7 Order Outline Hierarchy Field v field to Front to Back Chart Data Cost nge v Actual Cost E Ana Bianca Cynthia E Endry E Davis Franklin E Jacob E Michael Matthew E Hannah E Emily E Christoper E Nicholas Andrew E Kayla E Vistoria Nicole Grace E Justin E Robert Madison E Alexis Haley Samuel E Jordan E Amanda E Alexandra E Danie E Brandon E Nicole E Aaron Eric Sophia E Brooke E Katelyn Steven E Nathan E Maria 5 The Pie chart will be updated Charts Overview Charts graphs are views that give visual presentation of numerical values These values can have different forms and shapes depending upon which chart category you have chosen For example if you choose a Bar Chart the information is presented with rectangular forms in the pie chart category the data is proportional with the area defined with the radius of the pie and the arc and in the line chart the information is presented wit
23. Master project subprojects and external tasks By consolidating related projects into a master project project managers can organize and manage complex projects or multiple related projects more effectively Commonly master projects consist only of inserted subprojects but in some cases the master project can have tasks own tasks as well When opening a master project file in Seavus Project Viewer all of its inserted subprojects are loaded as well If for some reason Seavus Project Viewer fails to load some of the subprojects e g the file has been moved to a different location or you do not have permission to open it a warning message appears and only the project summary task for the subproject is shown in the views Inserted projects are indicated in the Indicators icon with the icon Pointing at the icon with your mouse a tooltip with the location of the subproject file appears You can also view the location of the subproject file if you insert the Subproject File column in the table portion of the view Tasks from different subprojects can be linked together forming a predecessor successor dependency When you open one of the subprojects in Seavus Project Viewer all of the predecessor tasks from other subprojects will be shown next to the local tasks in the project being opened They appear with different bar box style and font in the different task views e g in grey color so they can be visually distinguished from t
24. Project Viewer User Manual Chapter User Reference The features that are implemented in Comments group are Feature Description Marked As Completed Marked the assignment as 100 complete although there are still days left for completing it Comments group The look of the Comments group in the Task Update ribbon is presented on the figure below a Z Insert Delete Comments Figure 43 Comments group in Task Update ribbon The features that are implemented in Comments group are Feature Description a Insert Opens the Add comments widow where user can insert h its comments regarding the task assignment and reads the comments that are inserted by the project manager ky Delete Deletes previously inserted comments for the Te task assignment Tools ribbons Tools ribbons are dynamic ribbons i e the features that are implemented in them depends from the selected view Views that belong to the Gantt Chart family Gantt Chart Multiple Baseline Gantt Chart Leveling Gantt Tracking Gantt Milestone Rollup Milestone Date Rollup have same Tools ribbon while the assignment views Task Usage view and Resource usage view have similar Tools ribbon Calendar tools ribbon Layout The look of the Layout group in the Calendar Tools ribbon is presented on the figure below Page 56 Seavus Project Viewer User Manual Chapter User Reference A s ff A a Text Adjust Week Timescale Styles Height Format
25. Reports group in the Reports ribbon is presented on the figure below Reset Reports Figure 14 Recent Reports group in Reports ribbon The Recent Reports group contains one drop down button with all recently opened reports in Seavus Project Viewer View Reports View Reports group with the implemented functionalities is presented on the figure below Page 40 Seavus Project Viewer User Manual Chapter User Reference Dashboards Resources Costs r T b View Reports Figure 15 View Reports group in Reports ribbon All default reports are categorized into three categories and placed in this group Each group consists of drop down list from which the user can easily select the desired report The following categories are available Feature Description Contains four reports Cost Overview Work Overview Project Overview and Upcoming Tasks in the drop down list for building dynamics reports based on project s data Contains one report Resource Overview allowing a Resources you to create and analyze reports based on resource s data Dashboards Contains three reports Cost Overruns Resource Cost Overview and Task Cost Overview in the drop down list for building dynamics reports based on project s cost data Zoom Reports Zoom reports group with the implemented functionalities is presented on the figure below zoom zoom In Out Zoom Report Figure 16 Zoom Report group in Reports
26. Seavus Project Viewer Update Method Change the updating method from Update fe Assignments into Update Tasks and vice versa When changing the updating method all previously created updates for the current update method will be deleted Edit group The look of the Edit group in the Task Update ribbon is presented on the figure below hh Copy Paste Insert Clear All Resetto Selection Value Values Reff Values Edit Figure 41 Edit group in Task Update ribbon The features that are implemented in Edit group are Feature Description Copy Selection Copy the value from the selected cell in the Gantt Chart view or in Usage views Paste Insert the copied value in the selected field s In case of multi selection where fields from different columns are selected the value will be copied in the those fields from which the value is copied gt Insert Value Opens the Insert Value dialog where you user can insert the appropriate value for updating selected task s assignment s P Clear All Values Deletes the created updates for selected pa task s assignment s ic Reset to Referent Resets all updates to the referent value Values Marked As Completed group The look of the Marked As Completed group in the Task Update ribbon is presented on the figure below all Marked As Completed Marked As Completed Figure 42 Marked As Completed group in Task Update ribbon Page 55 Seavus
27. Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update Chapter 4 Seavus Project Viewer Task Update In this section you will learn v Detailed features of the entire application Introduction With Task Update option in Seavus Project Viewer the users now have the ability to collaborate with project managers so they will have up to date information about the current status of the project tasks and track if all assignments in the project plan are finished on time Team members that are using Seavus Project Viewer and Project Managers using Microsoft Project can collaborate with only shared location in their company s network In order to use task update you must have e Seavus Project Viewer with Task Update feature installed on your computer e Microsoft Project and Seavus Add in for Microsoft Project installed on Manager s Computer file previously marked as collaborative by project manager located on a shared location e Read write permissions to the shared location Benefits from Task Update Since collaboration between the Project Manager and his Team members is essential for successfully running projects Seavus Project Viewer Task Update can be great tool for reaching this goal Seavus Project Viewer Task Update can help companies to decrease their costs easily track their projects and have better overview of their projects Moreover you can avoid useless e mail comm
28. Task Form view available in Microsoft Project by default Additional custom views Project managers can customize the Task Form view by choosing which combination of information will be presented in the view Best uses Use the Task Entry view to e Have detailed information of every task in the project plan Customization The customization is available in Seavus Project Viewer in term of selecting the details that will be displayed on the screen Details The default detail used by the Task Form view is Resources amp Predecessors but you can apply other details by right click on the mouse button and select the detail you want to apply This is the complete list of available details in Seavus Project Viewer e Hide Form View e Resources amp Predecessors e Resources amp Successors e Successors amp Predecessors e Resource Schedule e Resource Work e Resource Cost e Notes Tables The Task Form view does not support the use of tables Filters You can work with the filters that are available for the Gantt Chart View Page 101 Seavus Project Viewer User Manual Chapter User Reference Grouping The Task Form view does not support grouping Resource Form Description You can use the Resource Form view for viewing more detailed information on the resources assigned in your project plan The resource information is presented in a form format and you can see information only for one resource at ti
29. The Resource Form view does not support grouping Graphical Reports Overview Seavus Project Viewer comes with brand new visual reports and dashboard allowing team members team leads and other project participant to view the health of the project plan Using the visual reports team members can view the upcoming tasks which tasks are behind the schedule or to get information regarding the critical tasks in the project plan while the team leads project stakeholders can observe the tasks and resource costs and analyze whether they are aligned according the project budget or to be informed about the project status via the burndown reports The following categories and reports are implemented in Seavus Project Viewer Dashboard category o Cost Overview o Work Overview o Project Overview o Upcoming Tasks Resources category o Resource Oveview e Cost category o Cost Overruns o Resource Cost Overview o Task Cost Overview Page 103 Seavus Project Viewer User Manual Chapter User Reference Important Note Due to technical limitations Graphical reports cannot be generated using project plans from Microsoft Project Server password protected files and project plans imported from Microsoft Excel Microsoft Outlook xml file format Project Overview Report Project Overview report informs the user about the Complete of the project upcoming milestones and the late tasks in the project plan It consists of one Column cha
30. a day out of work or forgetting to send updates e You cannot report Complete and Work complete smaller than 0 or bigger than 100 e You can report time or progress for incoming days or for days in the past out of the task s time range e You cannot create updates out of project s time range Your updates must be within the start and end date of the project e You can insert comments regarding the updates Updating via Gantt Chart Views After you have opened the project from the shared location you can start making updates Gantt Chart views contain only one category of fields e General task fields in the left panel If using collaborative project file you will be able to edit Complete Work complete and Actual Work in the left working panel i e in the Gantt Chart table Page 175 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update Updating Complete You can update Complete using the table sheet in the Gantt Chart view as it Is presented on Figure 89 ML View testing Seavus Project Viewer Sabb Oar oo1s File Task Resource Project View Seavus Add ins Format T Zoom In S She lide 3 Properties a 5 Wi I Zoom Out save Bar Task l Profile Entry Page search Chart Fe Mad ITy Data Ear l Export r a Break Seavus Charts Custom Layer User Profile Custom Forms Page Break Search a 1 Task Task Name 4 Work Actual Duration oO Mode Com
31. ake Figure 78 Work Overview report Cost Overview Cost Overview report gives overview of the project s costs and the costs of its top level tasks actual and remaining costs cumulative costs and the complete of the project plan in order to have clear overview whether the project plan is within planned budget The Cost overview report consists of two charts Progress versus cost chart Cost status chart The Progress versus cost chart presented with Line chart shows the progress made in the project plan versus the cost spent over time The Cost status chart presented as Column chart shows the cost for all project s top level tasks In addition of these charts the Cost Overview report contains one table Cost Status covering cost information presented through Cost Actual and Remaining Cost Baseline Cost and Cost Variance columns of the project s top level tasks Customize Cost overview report Cost Overview report is customizable report You can e Change the position of the report s label and the name of the report Page 106 Seavus Project Viewer User Manual Chapter User Reference Customize the font font size and the color of the report s label Format the line and the fill of the report s label Change the position and the size of the graphic s chart Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the ta
32. are Feature Description Page 28 Seavus Project Viewer User Manual Chapter User Reference a Project Information Opens up the Project Information dialog with general fi information for the project plan AN Project Statistic Opens up the Project Statistic dialog with statistical overview on project s work duration and costs Recent Resent tab contains list of recently opened files in Seavus Project Viewer On left mouse click the seplected project will be opened Print To manage a project effectively you may need to communicate project information to a variety of people With Seavus Project Viewer you can print views and reports that present the exact information you want The process of printing the information you need can be as simple as clicking a button or as refined as customizing and previewing the existing views No matter how simple or refined the process printing a view or report consists of essentially the same steps e Select the view or report that best presents the information you want If a predefined view or report does not meet your exact needs you can apply different tables or filters or change the way tasks resources or assignments are grouped or sorted e Make display changes to the view or report For example you may want to scale information to fit on a single page e Preview a view or report before it is printed Previewing a view or report can help you verify cont
33. can also access the Project Statistics dialog from this dialog as well e Project Statistics presents the overall project statistics for start and finish dates duration work and costs e Task Information presents detailed information about the selected task like name duration percent completed priority start and end dates constraint information deadline task calendar list of predecessors assigned resources task notes etc e Recurring Task Information presents detailed information about the selected recurring task like name duration recurrence pattern task calendar etc e Resource Information presents detailed information about the selected resource like name e mail type booking type availability calendar different cost rates resource notes etc e Assignment Information presents detailed information about the selected assignment like task and resource name scheduled work and units start and finish dates cost work contour actual work start and finish percent completed assignment notes etc In addition to these dialogs Seavus Project Viewer has an interactive dialog that gives the user the opportunity to enter specific information and send this information to the project manager Task Update presents a dialog box where a user can enter specific information regarding the task such as its own e mail the e mail of the person to whom these updates will be sent usually the project manager a
34. date but have not Should Start Finish By interactive filter that prompts you for two dates the date that a task or assignment should have started and the date that a task or assignment should have finished and then displays those tasks or assignments that have not started and finished within the date range you specified Slipped Late Progress displays tasks that have either slipped behind their scheduled finish date in the baseline plan or have not been progressing on schedule Slipping Tasks shows all tasks that have been delayed from their original baseline plan and have not yet been completed Summary Tasks shows all tasks that are summary tasks Task Range interactive filter that prompts you for two ID numbers and then shows all the tasks between and including those two numbers Tasks With A Task Calendar Assigned shows tasks that have a calendar assigned Tasks With Attachments shows tasks that have objects attached or a note in the Notes box Tasks With Deadlines shows all tasks that have a specified deadline Tasks With Estimated Durations shows all tasks whose duration is an estimate and their summary tasks Tasks With Fixed Dates shows all tasks that do not have the As Soon As Possible constraint or that have an actual start date Tasks Assignments With Overtime shows those tasks or assignments that are specified as overtime work Top Level Tasks shows only the highest level summary tasks Unstarte
35. in the task and resource tables different styles and visual options for the views organization of the data using filters and groups etc By setting up one global template on a network share for all users of Seavus Project Viewer organizations will be able to provide the same set of views for everyone without the need to manually copy the views tables filters groups and Page 148 Seavus Project Viewer User Manual Chapter User Reference calendars into the project mpp file using the Organizer in Microsoft Project for each project Simplify the use of the product By deploying one or more slimmer global templates for one or more target user groups the organizations can provide only a limited i e well known and easy to understand use set of views and related features to the different user without them having to worry about things like I have no idea what this Network Diagram is here how can should I use it Personalize the views and features in the product Individuals can use their own personal templates with the product by first creating them in Microsoft Project e g financial officer asking one of the project managers to create a template with custom views showing costs and budget information and then using them with Seavus Project Viewer Customizable distribution Since Seavus Project Viewer is distributed as an MSI distributable setup IT administrators can customize the setup and eit
36. is done in the report s applying the initial overall visual style Page 42 Seavus Project Viewer User Manual Chapter User Reference Project ribbon The first group in the Project ribbon contains commands that allow user to view the main project s information The second Project ribbon group contains command regarding project s reports im i Master Project mp FILE TASK RESOURCE REPORTS PROJECT PHH B v r Se Project Link Between Project Reports Compare Information Projects Statistics Projects Properties Reports Figure 19 Project ribbon in Seavus Project Viewer Detailed description of the commands that are implemented in the Project ribbon s groups is presented below Properties group The look of the Properties group in the Resource ribbon is presented on the figure below Project Link Between Project Information Projects Statistics Properties Figure 20 Properties group in Project ribbon The main information for the project plan can be viewed using the features from the Properties group The following actions are available Feature Description Project Information Opens up the Project Information dialog with general information for the project plan Link Between Projects Opens up a dialog which provides information regarding the external tasks predecessors and successors in the project plan Project Statistic Opens up the Project Statistic dialog with statistical overview on project
37. next chapters user can read how to edit specific element from the report Edit label Labels are text fields in the reports Their main role is to give description about report charts and table You can change the text format of the labels their shape styles and their positions To do customize report s labels perform the following steps 1 Select the label that will be customized 2 Select the Report Textbox Tools ribbon 3 For editing the text select one from the available options a Shape Outline for editing the color and of the label s frame T T F Project training mpp Seavus Project Viewer FILE TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAVL L4 Shape Outline 7 5 amp Colors Weight n Dashes lt 7 PROJECT OVERVIEW b Text Format for editing the label s text Page 113 Seavus Project Viewer User Manual Chapter User Reference F Project training mpp Seavus Project Viewer TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAV Calibri 60 BT U a amp c A amp Text Format PROJECT OVERVIEW c Arrange for editing label s position T i 7 Project training mpp Seavus Project Viewer FILE TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE Bring Send to Front to Back Arrange Calendar Gantt ROJEC OVERVIEW e Note All changes in the report are automatically saved If user wants to clear customization and have the initial view of the re
38. points and lines for presenting project s information Pie Chart A chart that emphasize resources cost or works You can 5 use this view the proportion of cost or work between resources in the project plan Chart Timescale In Shows a smaller time increment on the chart s timescale Te Chart Timescale Out Shows a larger time increment on the chart s timescale T Modify Chart Data Chart wizard that allows you to change the project s Fa parameters task attributes or resources that are presented in the graph Custom Forms Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below Custom Forms T OX E A al Ged The following tables lists the commands found in the toolbar Feature Description Entry Displays the Entry window where you can view the main task s information such as Name Duration Start and Finish Date Cost Tracking Displays the Cost Tracking window where you can view Page 24 Seavus Project Viewer User Manual Chapter User Reference the cost information for the task such as Total Cost Baseline Cost Variance Fixed Cost Actual Cost and Remaining Cost as well as the task s Duration Work Complete and Work Complete E Work Tracking Displays the Work Tracking window where you can view the progress information for the task such as Total Work Actual Work Baseline Work Complete Rema
39. s work duration and costs Page 43 Seavus Project Viewer User Manual Chapter User Reference Reports group The look of the Reports group in the Resource ribbon is presented on the figure below Sel Reports Compare Projects va Reports Figure 21 Reports group in Project ribbon For viewing and analyzing different project s parameters you can use the report feature in Seavus Project Viewer The actions that are implemented in the Reports group are Feature Description Reports Opens up a dialog with selection of reports organized in categories BR Compare Projects Compare two versions of a project A comparison report is created to show you the differences between the two projects such as if new tasks were added or existing tasks were deleted modified View ribbon View ribbon comprises of five groups with features that are related with the Seavus Project Viewer s views as well as with the features that are closely connected with the visual presentation of the project s information In the first two groups features for viewing different project s properties are placed Features for manipulating with the project data are placed in the third group followed by the zoom group The last one contains features for splitting the view i i Master Project mpp Seavus Project Viewer GANTT CHART TOOLS FILE TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT A Network Diagram
40. that present the differences between compared values The Gantt Chart presents the two projects on Same view from which user can easily views the existing differences in the task s schedules To compare tasks from two versions of the same project perform the following steps 1 Open one version of the project plan This will be Current version of the project plan 3 Click on the Navigate to the desired version of the project plan using the Browse button Compare Project feature 5 For the fields that you want to compare select a table from Task drop down list Compare Resources Modified Resource Sheet view presents information regarding the modified resources in the project plan The column s description is similar like those for the tasks comparison Current and Previous columns for presenting the parameters from both project plans and Difference columns presenting the differences between the same parameters from both project plans To compare tasks from two versions of the same project perform the following steps 1 Open one version of the project plan This will be Current version of the project plan 2 Select the Report ribbon 3 Click on the A Navigate to the desired version of the project plan using the Browse button Compare Project feature 5 For the fields that you want to compare select a table from Resource drop down list Page 169
41. viewer for Microsoft Project plans stored in mpp files It facilitates excellent collaboration in those projects where people and teams need to view and share information from project managers Seavus Project Viewer is a lightweight and fast standalone application that reads the native mpp file format and does not require a previous installation of Microsoft Project on the user s computer It is capable of reading project information from project plans created in 2003 2007 2010 2013 and 2016 and displays an extensive set of views over the project information The new version of Seavus Project Viewer 2016 closely matches the capabilities of Microsoft Project 2007 Microsoft Project 2010 Microsoft Project 2013 and Microsoft Project 2016 when working with read only project plans It also provides a very close look amp feel implementation of the features in Microsoft Project and requires no additional training for those users with previous Microsoft Project experience If you would like to read about the new enhancements in version 2016 see section What s New in Using Seavus Project Viewer in this manual For additional information about the benefits of Seavus Project Viewer that individual users and organizations can gain by using Seavus Project Viewer see the section titled Benefits of Using Seavus Project Viewer in this manual Page 4 Seavus Project Viewer User Manual Chapter Welco
42. zoom around tasks dates Pan and zoom functionality is missing when the timeline view is applied alone Additional custom views If the Project Manager creates additional Timeline views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best Uses Use the Timeline view to e View the timeframe of the entire project plan along with all summary tasks assignments and milestones e View the milestones in the project plan when important are scheduled e Improve communication inside the team and or with the external stakeholders by sharing the project s timeline using some of the Microsoft Office applications Customization You are able to customize the Timeline view in Seavus Project Viewer using one of the following opportunities e Text formatting the font styles for the various texts in the view e Styles formatting the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation You are also able to customize the Timeline views in Seavus Project Viewer using one of the following opportunities e Show or hide the project s tasks Tables The Timeline view does not make use of any table Filters The Timeline view does not support filtering Grouping The Timeline view does not support grouping Page 84 Seavus Project Viewer User Manual Chapter User Referenc
43. 1 mpp Seavus Project Viewer RESOURCE SHEET TOOLS 2 xX TASK RESOURCE PROJECT VIEW SEAVUSADD INS SEAVUS TASK UPDATE FORMAT a Style gt Input Mode X F Network Diagram M Resource Usage al E pe Y Frite Q i gt co Ls z E CA 4 A Calendar ee a Group 7 M Resource Sheet Task f Team Sot Show Tables Entire Zoom Timescale Split Usage Other Views 7 Planner h Other Views 7 X Outline X Project X Task Views Resource Views Data Zoom Split View Resource Name Type z PERS Initials Group Max Ur _ Std Rate Ovt Rate Cost Use Accrue Base Calend Code Add New Column La 1 Project Director Work P 100 20 00 hr 0 00 hr 0 00 Prorated Standard 2 ay Project Manager Work P 100 18 00 hr 0 00 hr 0 00 Prorated Standard 3 Acceptor Work A 100 17 00 hr 0 00 hr 0 00 Prorated Standard 4 b Application Architect Work A 100 25 00 hr 0 00 hr 0 00 Prorated Standard 5 B Technical Architect Work T 100 25 00 hr 0 00 hr 0 00 Prorated Standard 6 Quality Assurance Work Q 100 10 00 hr 0 00 hr 0 00 Prorated Standard Manager 7 Contract Manager Work C 100 15 00 hr 0 00 hr 0 00 Prorated Standard EEE g Task Usage Timeline p Tracking Gantt v e Usage views such as Task Usage and Resource Usage present time phased assignment information in rows and columns They consist of two tables The left table shows the task or resource inform
44. 2 then the timescale tier is separated into 2 week segments 6 To display or hide vertical lines between unit labels select or clear the Tick lines check box 7 To base the timescale tier labels on your fiscal year settings select the Use fiscal year check box or clear the check box to base your timescale tier labels on the calendar year 8 To display a horizontal line between the timescale tiers select the Scale separator check box 9 To condense or spread out the columns of the timescale tier type or select the percentage you want in the Size box In addition for some views you can also specify the options for presenting the non working time like the calendar which defines the working and non working days and time the color and pattern that should be used when drawing the non working time and how to draw the non working time in relation to the task bars If the project manager customized the timescale in Microsoft Project the timescale format is saved in the project mpp file and will be displayed as saved by the project manager in Seavus Project Viewer Layout formatting In some views Gantt Chart and Network Diagram Seavus Project Viewer enables you to change the layout of the chart i e the bars boxes laid out in the chart portion of the view You can change the layout options for the active view by using the Layout Page 151 Seavus Project Viewer User Manual Chapter User Reference dialog for the
45. 30 IFS Resource Usage l Es E u Filter 7 RA Q Td ess Calendar as fee Resource Sheet 7 m Eh Group Gantt Task E n Team E n Sort Show Tables Entire Zoom Timescale Split Chart Usager A Other Views Planner TA Other Views Outline Project z Task Views Resource Views Data Zoom Split View Figure 22 View ribbon in Seavus Project Viewer Detailed description of the commands that are implemented in the View ribbon s groups is presented below Task Views group The look of the Task Views group in the View ribbon is presented on the figure below Page 44 Seavus Project Viewer User Manual Chapter User Reference p Network Diagram s Calendar Gantt Task l Chart Usager 9 Other Views Task Views Figure 23 Task Views group in View ribbon For viewing different task s and assignment s information you can use the commands that are located in the Task Views group The following features are implemented in this group Feature Description Gantt Chart This command contains list for views based on the Gantt Chart for viewing those project s information that are available in Gantt Chart based views Usually i e by default this group of views is consists of Gantt Chart and Tracking Gantt and option for starting the More Views dialog for selecting other task view Task Usage Task Usage command contains the Task Usage view for viewing project s information in time phase data Usually
46. 9 15 14 Z A anag p Relationshit 11 Develop High Level Work Breakdown Stru 16hrs 2 dys Fri 9 19 14 N j i p Diagram 12 Conduct Peer Review 8hrs 1dy Tue 9 23 14 U 13 Prepare Preliminary Project Scope Staten 24hrs 3 dys Mon 9 8 14 V ZAO ZZ rors p LLL LA YW v lt gt lt gt e Form views such as Task Form view and Task Entry view belong to the non graphical views category They are focused on a single task and provide more Page 76 Seavus Project Viewer User Manual Chapter User Reference detailed information compared with the other views for example Gantt Chart In some cases they can be combined with Gantt Chart for better overview on the project When the Form views are used in combination with Gantt Chart usually they are placed in the bottom pane of the split screen T Bs 4 PM Version 1 mpp Seavus Project Viewer TASK FORM TOOLS ra oa TASK RESOURCE PROJECT VIEW SEAVUSADD INS SEAVUS TASK UPDATE FORMAT a Style InputMode X Pe Network Diagram ical M Resource Usagey A E pm Y Filter Q M2 Calendar Tis EN Resource Sheet v Z B i a Group a Gantt Tak k Team Sort Show Tables tire Zoom Chart Usage 4 Other Views Planner C5 Other Views 7 Outline Project Split Split View Task Views Resource Views Data Zoom ELLE 2 1 Name Develop Project Charter Duration 3 dys Effort driven Manually Scheduled Calendar f start Mon
47. 9 8 14 Finish Wed 9 10 14 Task type Fixed Units Complete 33 a ID Resource Name Units Work ID Predecessor Name Type Lag ntt 3 Acceptor 100 16 hrs 5 Develop Strategies and Plans FS Odys art 2 Project Manager 100 16hrs e Timeline View presents the project information in horizontal linear diagram It consists of horizontal bars organized according the selection the viewable tasks as well as from selected features for displaying the tasks T T 7 PM Version 1 mpp Seavus Project Viewer TIMELINE TOOLS y x a Style 7 Input Mode X TASK RESOURCE PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT m Timeline Tasks Insert Current Selection Calendar e intl A y w ES Wed Sep 3 Sap s Sun Sep 7 He Sep 9 Pe Sep 11 Sst Sap 13 Mon Sap 15 Today Sun Sap 21 ueSep 23 j Pu Sap 25 Sat Sap 27 Mon Sap 29 Wes Oct j Pr Oct 3 Sun Oct 5 Tue Oct 7 j my Gets j Set Oct 17 Mon Oct 1 Start B15 48 00 AM i Network EES Prepare Facil Set U Diagram ee Mon 9 1 14 amp 00 AM Wad 9 24 14 5 00 PM Thu 9 25 14 Tuet N Develop Project Charter Conc Document PA H Develop High Level Work Bre Conc Set Up Project Management a Mon 9 1 14 8 00 AM Thu 9 11 14 5 00 PM Fri 9 Mon 9 15 14 Fri 9 19 14 2 00 AM Tuet Fri 9 26 14 200 AM P Identity G z i Relationshiy Develop Strategies and Plans Diagram Mon 9 1 1 Fri 9 5 14 200 AM i ae e i Set Up P
48. A list of tasks that are currently in progress showing the months in which the tasks occur e Completed Tasks A list of completed tasks showing the months in which the tasks occur e Should Have Started Tasks A list of the tasks that should have started by the date you specify e Slipping Tasks A list of the tasks that have been rescheduled to finish after their baseline finish dates Costs e Cash Flow A table showing costs per task in weekly increments e Budget A list of tasks showing the budgeted cost of each task and the variance between budgeted costs and current costs e Overbudget Tasks A list of tasks whose costs exceed the baseline cost e Overbudget Resources A list of resources whose costs exceed the baseline cost e Earned Value A list of tasks showing earned value in particular whether you are ahead of or behind schedule as compared with the actual costs incurred Assignments e Who Does What A list of resources showing their assigned tasks the work scheduled for each task the start and finish dates and the resource details e Who Does What When A list of resources showing their assigned tasks and the daily work scheduled for each task Page 140 Seavus Project Viewer User Manual Chapter User Reference e To Do List A list of tasks with their durations start and finish dates and predecessors broken out by week for a resource you specify e Overallocated Resources
49. Category Name Edit Time f 5 Timescale Chart Category The following actions are available in this group Feature Description Chart Category Choose how project s parameter will be presented through time or name Edit Timescale Define the date range of the presented values in the chart as well as the units and the date format Arrange The look of the Arrange group in the Format ribbon is presented on the figure below m Ering Send to Front to Back Arrange Figure 71 Arrange group in Report Chart Format ribbon The following actions are available in this group Feature Description E Bring to Front Brings the selected object table chart or text box forward one level so that it is hidden behind fewer objects Sent to Back Sends the selected object table chart or text box back L on level so that it is hidden behind more objects Reports Table Format Text Format The look of the Text Format group in the Format ribbon is presented on the figure below Calibri ili E 7 U l 2 Text Format Figure 72 Text Format group in Report Table Format ribbon The following actions are available in this group Page 70 Seavus Project Viewer User Manual Chapter User Reference Feature Description Font Type Change the font type of the selected text Font Size Change the font size of the selected text Bold Make selected text bold Italic Make selected text italic Underline Underline the selec
50. Con Pre Prepare Set Documer Specify Level Work Pee Prel Facilities Up Scope Delivera glo ig Set Up Project Management Network is Diagram EB Acceptor Task Form Prepare E Prelimini Task Application Sheet Architect a Technical Architect Task Usage Quality Set Up Project Assurance Standards and Ci Manager 7 Timeline a Contract Manager Tracking Gantt v a V lt gt E a Views are made up of individual components such as tables filters groups and details To focus on specific task resource or assignment information in a view you can display a different table and change the filter or group that is applied In some views you can also change the set of details that is applied e A table is a set of fields displayed in the sheet portion of a view as columns and rows The default table displayed differs by view e A filter is a set of criteria for displaying specific tasks resources or assignments The default filter applied to a view is either the All Tasks filter for task views or the All Resources filter for resource views e A group displays a specific category of project information By grouping you can categorize and view rolled up tasks resource or assignment information in a variety of ways No group is applied by default e Details consist of closely related fields that are displayed either in columns as in a form view or in tables that show information over time as in a usage view
51. Creating graphic report in Seavus Project Viewer is very easy and can be done in several steps 1 Open project plan 2 Select the Reports ribbon T u Project t TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAVUS TAS E w S Fa FQ Es CY LS Recent Dashboards Resources Costs zoom Zoom Page Orientation Size Reset ai z w Z In Out Breaks i a Recent Reports View Reports Zoom Report Page Setup Reset Reports 3 From the View Reports group click on the one from the available categories Dashboards Resources Costs r re ae drop down button View Reports 4 Select the appropriate report Page 112 Seavus Project Viewer User Manual Chapter User Reference After selecting the report Seavus Project Viewer will open new working space with generated report in it Further user can customize the output of the report by changing the label s table s or chart s view or print the report Edit Graphic Report Editing different elements from the Graphical reports such as report s label table or table sheet is performed using the features from the Task Panel Task Panel is dynamically expanded working area that provides variety of features in correlation with selected element from the report To modify some element from the report perform the following steps assumed that the graphical report is already created 1 Select report s element 2 Click on the Format ribbon and select the appropriate element for editing In the
52. Description F Graph Display drop down list with the type of data that can be presented in the graph You can selected the following data Cost Cumulative Cost Cumulative Work Overallocation Peak Units Percent Allocation Remaining Availability Unit Availability Work Work Availability Resource Sheet tools ribbon Text Styles The look of the Text Styles group in the Resource Sheet tools ribbon is presented on the figure below Text Styles Format Figure 51 Text Styles group in Resource Sheet tools ribbon The following actions are available in this group Feature Description PA Text Styles Change the visual style of the text in the Gantt table for specific type of category in the view Columns The look of the column group in the Resource Sheet tools ribbon is presented on the figure below JPO BB ee L Column Settings HE g Insert Column Columns Figure 52 Columns group in Resource Sheet tools ribbon The following action is available in this group Page 60 Seavus Project Viewer User Manual Chapter User Reference Feature Description LPL Insert Column Inserts a new field column in the associated table of the L currently active view Align Text Left Align the text of the selected column to the left Center Center the text in the selected column Align Text Right Align the text of the selected column to the right f Wrap Text Make the column s content visible by displaying i
53. Format ribbon The following actions are available in this group Feature Description Minimum Bound Insert the minimum bound of the chart in the vertical axis Maximum Bound Insert the maximum bound of the chart in the vertical axis Units Insert the step between two values in the vertical axis Auto Allow application recalculate the minimum maximum bound as well as the units of the chart Chart Data The look of the Chart Data group in the Format ribbon is presented on the figure below FUAN 4 HH ik G Filters Sort Sort Show Show Add Remove Active Order Outline Hierarchy Field field Chart Data Figure 70 Chart Data group in Report Chart Format ribbon The following actions are available in this group Feature Description Filters Filter the report based on the selected criteria For example you can show only incompleted or late tasks Sort Arrange the items in the report Sort Order Sorts the project s elements by ascending or descending order Show Outline Specify which outline level should be used in the task reports Show Hierarchy Include the summary tasks in the report Add Remove Field Insert of delete field from the report s chart or table Active Field Presents the project s fields that is drawn in the Pie chart Chart Category The look of the Chart Category group in the Format ribbon is presented on the figure below Page 69 Seavus Project Viewer User Manual Chapter User Reference Chart
54. Gantt Chart d Tick the Print blank pages box if you wish to print the pages in a view that contain no data 21 If you are printing a calendar view you can a Select the Months per page option if you want months displayed on your printed calendar Select either one or two months per page b If you selected the above option you can also tick the Only show days in month box to display dates in date boxes for the printed month only and or the Only show weeks in month box to displays dates in date boxes for only the weeks that include days in the printed month c Select the Weeks per page option and then type the number of weeks in the box to print the specified number of weeks per page d Select the Week height as on screen option to print the weeks at the same height as they are shown in the Calendar view 22 In the Legend section choose where to print the legend by selecting Every page Legend page or None 23 In the same section specify the width of the legend in the Width box Before printing a view or report in addition to the page setup options you can specify print options such as the printer and its properties the print range for pages the number of copies and the date range On the File menu click Print Under Printer Print range and Copies select the print options you want 3 To change printer properties click Properties select the options you want and then click OK In addition users can print the project
55. Inserts custom text box where you can inserts your comments F Show Hide Loads all custom bars and text box in the project plan Customization F Properties Opens the Property dialog where you can make the necessary adjustments for the custom bars in term of changing color and transparency of the bars font and color of the comments etc View The View Bar appears along the left edge of the Project window and provides a convenient means of changing views by just clicking the icons that appear on the View Bar If the view you want to display does not appear on the View Bar click More Views cm on the View Bar and then select the view from the More Views dialog box If you do not want Seavus Project Viewer to display the View Bar click View Bar on the View menu Alternatively you can click Options on the Tools menu In the Show box select or clear the View bar check box Page 22 Seavus Project Viewer User Manual Chapter User Reference The views shown on the View Bar are the same as those shown in the View menu i e their appearance in the View Bar is defined by the Show in menu checkbox in the More Views dialog By default the View Bar contains icons for the following views Feature Description A monthly calendar showing tasks and durations Use this Calendar task view to show the tasks scheduled in a specific week or range of weeks A list of tasks and related information and a chart Gantt Chart showing tas
56. O SEAVUS p n TM rojectViewer If you can see it in Microsoft Project you can see it in Seavus Project Viewer User Manual for Seavus Project Viewer 12 NP T 4s ai i ee sdi a al oes i 7 R amp r s FL m fs y 7 f ws 4 f sy s A AT A 2 a v4 _ y A d a tl Ha D N D i 5 E Contents INTRODUCTION WHAT S NEW IN USING SEAVUS PROJECT VIEWER BENEFITS OF USING SEAVUS PROJECT VIEWER MENUS TOOLBARS RIBBONS WALKTHROUGH SEAVUS PROJECT VIEWER RIBBONS VIEWS GRAPHICAL REPORTS CHARTS TABLES FILTERS GROUPS REPORTS SAVE MY SETTINGS LANGUAGES Page 2 Seavus Project Viewer User Manual Contents 19 27 35 73 103 121 131 133 137 139 141 143 CUSTOM BARS ADDITIONAL FEATURES INTRODUCTION MICROSOFT PROJECT SERVER INTEGRATION MICROSOFT SHAREPOINT INTEGRATION SKYDRIVE INTEGRATION INTRODUCTION COMPARE TASKS AND RESOURCES INTRODUCTION BENEFITS FROM TASK UPDATE CREATING UPDATES Seavus Project Viewer User Manual Page 3 Contents 143 145 164 165 166 167 168 168 170 170 171 Chapter Welcome To Seavus Project Viewer Chapter 1 Welcome To Seavus Project Viewer In this section you will learn v What is Seavus Project Viewer v Who can use Seavus Project Viewer Introduction Seavus Project Viewer is a complete
57. Project Viewer User Manual Chapter User Reference kes Profile o User Profile Figure 31 User Profile group in Seavus Add ins ribbon This group contains features for saving and loading the workaround that you have created it by selecting the view and the columns in which the project plan will be shown The features that are implemented in this group are Feature Description be Save User Profile Saves the customization that you have made on C application level C3 Load User Profile Visualize the workaround that you have created under the specific name Custom Forms group The look of the Custom Forms group in the Seavus Add ins ribbon is presented on the figure below m Entry Custom Forms Figure 32 Custom Forms group in Seavus Add ins ribbon This group contains dialogs for presenting different project information The dialogs that are implemented in this group are Feature Description Entry Displays the Entry window where you can view the main task s information such as Name Duration Start and Finish Date Cost Tracking Displays the Cost Tracking window where you can view the cost information for the task such as Total Cost Baseline Cost Variance Fixed Cost Actual Cost and Remaining Cost as well as the task s Duration Work Complete and Work Complete Work Tracking Displays the Work Tracking window where you can view the progress information for the task such as Tota
58. Reference Details The look of the Details group in the Format ribbon is presented on the figure below w Work Baseline Work TY Actual Work Cost if Cumulative Work Actual Cost Add Details Details Figure 59 Details group in Task Usage tools ribbon The following actions are available in this group Feature Description Work Show Hide the Work detail field in the time phase part of the view for all tasks in the project plan Actual Work Show Hide the Actual Work detail field in the time phase part of the view for all tasks in the project plan Cumulative Work Show Hide the Cumulative Work detail field in the time phase part of the view for all tasks in the project plan Baseline Work Show Hide the Baseline Work detail field in the time phase part of the view for all tasks in the project plan Cost Show Hide the Cost detail field in the time phase part of the view for all tasks in the project plan Actual Cost Show Hide the Actual Cost detail field in the time phase part of the view for all tasks in the project plan Ip Add Details Opens up a dialog for formatting the detail styles of the currently active view Assignments The look of the Assignment group in the Format ribbon is presented on the figure below c Info Motes Assignment Figure 60 Assignments group in Task Usage tools ribbon The following actions are available in this group Feature Description DE Info Displays assignment information in the sta
59. Reson Page Leto Reset Reports A gt erce Figure 77 Project Overview report Work Overview The Work Overview reports gives work statistic for all top level tasks in order user to know the percentage of completion and what s left to be done The Cost overview report consists of two charts Work stats Resource stats The work stats chart shows work stats for all top level tasks The resource stats chart shows work stats for all work resources Customize Work Overview report Work Overview report is customizable report You can Change the position of the report s label and the name of the report Customize the font font size and the color of the report s label Format the line and the fill of the report s label Change the position and the size of the graphic s chart Change the position and the size of the report s table Customize the font font size font color as well as the fill of the table s cells The look of the Work Overview report is presented on the image below Page 105 Seavus Project Viewer User Manual Chapter User Reference Q ie E Frajmt roadie pe era Aed Via a me Tage RESO REPOS PROUT YEE SEAL SDC SLPS TASE UPDATE a Sy ap ha a a mye Ce a s 3 3 i Ce C ra ii o him Daihbsardi Reicures Cami isca Iosa Pige nenion Der ihre T r T 7 in tal Panie 7 e G Fiep Bepi enw eirt Dapa hipe Page Step Beer Aipht WORK OVERVIEW Tite L
60. Takes out the project task from the timeline bar and 4 displays as callout Report Chart Format ribbon Chart Type The look of the Chart Type group in the Format ribbon is presented on the figure below Page 67 Seavus Project Viewer User Manual Chapter User Reference wh lon di Chart Type Figure 67 Chart Type group in Report Chart Format ribbon The Chart Type group allows user to select different charts for the reports Chart Layout The look of the Chart Layout group in the Format ribbon is presented on the figure below Ve Add Chart Element Chart Layout Figure 68 Chart Layout group in Report Chart Format ribbon The following actions are available in this group Feature Description kh Axis Add or remove the axis from the chart le Axis Title Add title to the vertical and or horizontal chart s axis ik Chart Title Add title to the chart iii Data Labels Insert the column values at the top of each column Data table Insert data table with chart s information under the chart Gridlines Add or remove the horizontal markers line in from the chart Legend Insert or remove the elements description from the chart Chart Axis The look of the Chart Axis group in the Format ribbon is presented on the figure below Page 68 Seavus Project Viewer User Manual Chapter User Reference Minimum Bound 0 iit Maximum Bound a Units 1000 a Auto Chart Axis Figure 69 Chart Axis group in Report Chart
61. Viewer is able to read the following formatting and style customizations made by the project manager for each of the Resource Graph views in Microsoft Project and saved in the mpp file e Bar styles the bar styles for the various detail fields in the view e Text styles the font styles for the various texts in the view e Timescale formatting the formatting of the different timescale tiers e Gridlines formatting the formatting of the different gridlines for the view e You are also able to customize the Resource Graph views in Seavus Project Viewer using one of the following opportunities e Display hide or change the appearance of the detail fields using the Bar Styles dialog and the Details sub menu available under the Format menu e Display hide or change the appearance of the timescale tiers e Create a combination view for the Resource Usage view to display additional information about the resources or about the tasks assigned to those resources in a different view Details The default detail used by the Resource Graph view is Peak Units but you can apply other details by pointing to Details on the Format menu and then clicking the details you want to apply This is the complete list of available details in Seavus Project Viewer e Peak Units e Work e Cumulative Work e Overallocation e Percent Allocation e Remaining Availability e Cost e Cumulative Cost e Work Availability e Unit Avai
62. a sheet format Standard default views Seavus Project Viewer supports the standard Task Sheet view available in Microsoft Project by default Additional custom views If the project manager creates additional Task Sheet views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Task Sheet view to e View the list of tasks and task information quickly when you do not need to see the information graphically over time e Review progress by comparing planned baseline dates and actual start and finish dates and by checking the progress of each task Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Task Sheet views in Microsoft Project and saved in the mpp file e Text styles the font styles for the various texts in the view e Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular task field or value Page 88 Seavus Project Viewer User Manual Chapter User Reference e Gridlines formatting the formatting of the different gridlines for the view e You are also able to customize the Task Sheet views in Seavus Project Viewer using one of the following opportunities e Create a combination view for
63. active view as it will look when printed The status bar at the bottom of the screen shows the current page number and the total number of pages in the selected view Task Res Assign Displays task resource or assignment information in the Information standard Information dialogs Page 19 Seavus Project Viewer User Manual Task Res Assign Notes Group by Chapter User Reference Displays the Notes tab in the Information dialog box of the task resource or assignment Displays the name of the grouping applied to the active view and lists the groupings available for the view View Search a Zoom in a Zoom out Ey Entire Project pe Go to selected task Dd Help Additional reading Opens a search bar that allows searching various terms in tasks and resources Shows a smaller time increment on the timescale Shows a larger time increment on the timescale Presents entire project plan on the screen Moves to the area on the Gantt Chart containing the bar for the selected task Displays the Seavus Project Viewer help window e Go to the Printing section for more information about printing and printing options e You can read everything about views in Seavus Project Viewer in the Views section of this manual e Section Information dialogs provides more information about the project task resource and assignment dialogs available in Seavus Project Viewer e You can read every
64. ages under Scaling click Adjust to and then type the percentage at which you want information to appear on your printed pages in the normal size box To adjust page fit some views only under Scaling click Fit to and then specify the number of pages you want in the pages wide by and tall boxes To change the paper size click the paper size you want in the Paper Size box Click the Margins tab In the Top Bottom Left and Right boxes type or select the new margin settings To display or hide page borders under Borders around click Every page or None Click on the Header tab Select the type of the header in the Choose Header frame To select the font of the Custom header click on the Font button To insert an image in the Custom header click on the Image button To select the alignment of the header s text or image click on the Right Center or Left button Click on the Footer tab Select the type of the footer in the Choose Footer frame To select the font of the Custom header click on the Font button To insert an image in the Custom footer click on the Image button To select the alignment of the footer s text or image click on the Right Center or Left button Click the View tab gantt sheet and calendar views only If you are printing a gantt or a sheet view you can a Tick the Print all sheet columns box if you would like to print all columns in the sheet portion of the view even though they are not visible on the
65. al Work e Actual Cost Work e Cost e Cumulative Work e Cumulative Cost e Actual Overtime Work e Actual Work e Regular Work e Regular Work e Work Availability e Work e Cumulative Work e Remaining Work e Over allocation e Cost e Actual Cost e Cumulative Cost e Max Units e Peak e Percent Allocation e Over allocated Tables Page 129 Seavus Project Viewer User Manual Chapter User Reference The tables are not supported in Line Chart Stacked view Filters The filters are not supported Line Chart Stacked view Grouping The Line Chart Stacked view does not support grouping Pie Chart Description The Pie Chart view graphically displays the ratio of work or cost in the project plan The chart is divided into two parts in the left part of the screen you can view the project s parameters that you have chosen and on the right side each selected parameter is presented with one square of the pie which is proportional to the information through the project plan Best uses Use the Pie Chart view to e See the work capacity for each resource e Compare the working hours of the resources e Compare work capacity between several resources Details This is the complete list of available details in Seavus Project Viewer Task Resource e Actual Work e Actual Cost Work e Cost e Cumulative Work e Cumulative Cost e Actual Overtime Work e Actual Work e Regular Work e Regular Work e Work Availability e W
66. ant to update 1 2 Click with the mouse in the appropriate cell of the Work Complete column 3 Using the cell s spinner navigate to the desired value or type it in the cell 4 Save the updates Seavus Add ins gt Task Update group gt Save Updating Actual Work Updating the Actual Work and Actual Overtime work is done in the right part of the Resource Usage or Task Usage view as it is presented on Figure 90 Figure 90 Updating Actual Work To update assignment s Actual Work and or Actual Overtime Work follow the next procedure 1 Select the assignment that you want to update 2 Click with the mouse in the appropriate cell of the Actual Work and or Actual Overtime Work row in the time phase data 3 Insert the appropriate value in the cell Save the updates Seavus Add ins Task Update group gt Save Updating Tasks Updating Tasks from the project plans starts with the dialog presented on Figure 85 Page 174 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update Collaboration Mode Please select tasks to create appropriate progress updates Task Name Figure 91 Select tasks After selecting the tasks form the dialog you can report progress on project s tasks using the following available fields Complete Work Complete and Actual Work With Seavus Project Viewer Task Update your project plan is flexible enough so you don t have to worry about missing
67. any view in Seavus Project Viewer that calls for that information You use a view in Seavus Project Viewer to display information about tasks resources or assignments Because a view displays closely related information in a logical and easy to read format you can quickly see and understand the status of a particular aspect of your project For example a bar graph view of resource allocation shows you which of your resources are overallocated Views can be displayed one at a time or as a combination view which contains two views When you select a task or resource in the top pane of a combination view the view in the bottom pane shows detailed information about the selected task or resource Seavus Project Viewer supports the following types of views e Gantt Chart view presents information graphically It consists of a table on the left and a chart showing the tasks as bars on a timeline on the right US P GANTT CHART TOOLS PM Version 1 mpp Seavus Project Viewer y x Page TASK RESOURCE PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT a Style 7 Input Mode X Pa m ES Network Diagram E3 a Resource Usage A l E pm Y Filter i ai K Gantt Task i anil Team ual aap ga Sort Show Tables az aa Entire Zoom Timescale Split Chart Usage 4 Other Views v Planner gt Other Views Outline Project A Task Views Resource Views
68. arts organized in 3 categories Bar Charts Line Charts and Pie Chart More Views Opens up a dialog that lists all available views regardless if they are visible in the menu or not You can choose to display a view in the View menu by checking the checkbox next to the view name in the list or show a view by selecting the view in the list and clicking on the Apply button Page 9 Seavus Project Viewer User Manual Chapter User Reference Table CurrentTable This item shows the currently associated table with the 4 view currently active in the display It also opens a sub menu with options to change the associated table See section Error Reference source not found for more nformation Reports Opens up a sub menu with options for selecting to work gt with Reports or to compare two versions of sama project plan Toolbars gt Opens up a sub menu with options to manipulate the application toolbars See section Error Reference ource not found for more information View Bar Toggles between showing and hiding the view bar i e the left bar showing the most frequently used views as they are setup to appear under the View menu as well Ej Search Toggles between showing and hiding the search bar i e bar located on the right side for searching various terms in tasks and resources Zoom Opens up a dialog with different options to zoom the information shown in the view e g zoom to 1 week 2 weeks 1 month ent
69. at group in Report Text Box Format ribbon The following actions are available in this group Feature Description Font Type Change the font type of the selected text Font Size Change the font size of the selected text Bold Make selected text bold Italic Make selected text italic Underline Underline the selected text Strikethrough Draw a line through the middle of the selected text Change Font Change the color of the selected text o Fill Color Change the color of the topic s inside Arrange The look of the Arrange group in the Format ribbon is presented on the figure below m Bring Send to Front to Back Arrange Figure 76 Arrange group in Report Text Box Format ribbon The following actions are available in this group Feature Description E Bring to Front Brings the selected object table chart or text box forward one level so that it is hidden behind fewer objects a Sent to Back Sends the selected object table chart or text box back E on level so that it is hidden behind more objects Page 72 Seavus Project Viewer User Manual Chapter User Reference Views Overview Views are Microsoft Project s way of communicating with you Therefore they are fully supported in Seavus Project Viewer They display in a particular format a subset of the information you typically enter in Microsoft Project That subset of information gets stored in Microsoft Project plan mpp file and can be displayed in
70. ation at first outline level and assignment information at the second outline level The right table shows the Page 75 Seavus Project Viewer User Manual Chapter User Reference selected details like work and cost information for the task or resources and corresponding assignments time phased in units like days weeks or similar T k P x PM Version 1 mpp Seavus Project Viewer RESOURCE USAGE TOOLS g x tsk Resource proc view SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT Style Input Mode X 2 Network Diagram Resource Usage 7 Filter 7 iz E ae ae J i E T iI Q Q Gantt Task Team Sort Show Tables Entire Zoom Toei Split Charty Usage Ta Other Views Planner T Other Views v Outline Projet Task Views Resource Views Data Zoom Split View paeen Resource Name Siwo SS SY Ge er ee Hm AA S E P PEEP 0 Unassigned Ohrs ey a ETC i Network 2 2 Project Manager 716 hrs Co Diagram o Ea 3 6 Acceptor 40 hrs a oo E sae 4 Application Architect 120 hrs eg oa E E O Jak 5 Technical Architect 96 hrs a sic oo l Las ae Timeline 6 Quality Assurance Manager 240 hrs ed Fs on Gantt 7 E Contract Manager 152 hrs oe u e Relationship diagram view displays predecessors and successors of the tasks in the project plan It can be used in the Split feature placed at the bottom of the task view or as single view When it is
71. ble s cells The look of the Cost Overview report is presented on the image below Us Project training mpp Seavus Project Viewer REPORT TABLE TOOLS x TASK RESOURCE REPORTS PROJECT VIEW SEAVUSADD INS SEAVUS TASK UPDATE FORMAT a Style InputMode X r m i S 4 Calibri l16 FEY f A L Al he a gq Shape B I U ae A X Filters Sort Sort Show Show Add Remove Bring Send Outline y 7 v Order Outline Hierarchy Field to Front to Back Shape Styles Text Format Table data Arrange tititi lss COST OVERVIEW Gantt Chart COST STATUS ES Name Actual Cost Remaining Baseline Cost Cost Network Cost Cost Variance Diagram Definition for SPV 160 30 0 00 0 00 160 30 160 30 Eg Remaining Cast Who can use SPV 160 30 0 00 0 00 160 30 160 30 Task Form Benefits of using SI 88 30 88 00 0 00 176 30 176 30 S L e f al H 5 i 8 7 2 0 Tesk Complete 0 00 0 00 0 00 0 00 0 00 Task Sheet 15 Days Trial 240 30 0 00 0 00 240 30 240 30 Complete ae 30 Days Trial 160 30 0 00 0 00 160 30 160 30 Task 60 Days Trial 64 30 64 00 0 00 128 30 128 30 Usage 24 lt a z g ft s Standard 80 30 80 00 0 00 160 30 160 30 Aaa am eek fC base es Concurrent 80 30 160 00 0 00 240 30 240 30 Timeline Company 160 30 80 00 0 00 240 30 240 30 Tesk Complete 0 00 0 00 0 00 0 00 0 00 Tracking Gantt Pentium classPC 180 60 0 00 0 00
72. cated Tables The tables are not supported in Bar Chart Stacked view Filters The filters are not supported in Bar Chart Stacked view Grouping The Bar Chart view does not support Stacked grouping Line Chart Description The Line Chart view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part of the screen you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using data points and lines The main difference between this view and the Line Chart view is in the arrangement of the lines In this view every line represents data for a single resource s cost or assignment Best uses Use the Line Chart view to Page 127 Seavus Project Viewer User Manual Chapter User Reference e See the work capacity for each resource e See the trends that exist between different categories and different parts of the project e Find out how many hours each resource is scheduled to work e Compare the working hours and work capacity between several resources e Evaluate resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource e Actual Work e Actual Cost Work e Cost e Cumulative Work e Cumulative Cost e Actual Overtime Work e Actual Work e Regular Work e Regular Work e Work Availability e Work e Cum
73. ces that were created in your project on or after that date e Date Range interactive filter that prompts you for two dates and then shows all resources with assignments that start after the earlier date and finish before the later date e Group interactive filter that shows all resources belonging to the group you specify e In Progress Assignment shows the assignments that have been started but have not been completed e Linked Fields shows only those resources to which information from other programs has been linked e Overallocated Resources shows all resources that are scheduled to do more work than they can accomplish in the time specified e Resource Range interactive filter that shows all resources with ID numbers within the range you specify e Resources Material shows material resources like wood nails or cement e Resources Work shows work resources like people and equipment e Resources With Attachments shows resources that have objects attached or a note in the Notes box Page 136 Seavus Project Viewer User Manual Chapter User Reference e Resources Assignments With Overtime shows those resources or assignments that are specified as working overtime e Should Start By interactive filter that prompts you for a date and then shows all resources with assignments that should start by that date but have not e Should Start Finish By interactive filter that prompts yo
74. corresponding view by clicking on the Layout command on the Format menu Gantt Chart In any of the Gantt Chart views you can change the following layout options for the active view In Seavus Project Viewer e The style in which links between tasks should be drawn e The date format for the date fields shown around the bars e The option to always roll up Gantt bars to the summary bars regardless of the task setting e The option to hide the roll up bars from the summary bars when they are expanded Network Diagram In any of the Network Diagram views you can change the following layout options for the active view in Seavus Project Viewer e The arrangement of the box layout e The alignment spacing height and width of the boxes in the rows and columns e The option to show summary tasks e The style in which links between boxes should be drawn e The link color e The background of the diagram Detail styles formatting In some views Task and Resource Usage Seavus Project Viewer enables you to change the formatting of the detail fields i e change the detail styles Task and Resource Usage for the different detail fields shown in the view You can change the detail styles for the active view by using the Detail Styles dialog for the corresponding view by clicking on the Detail Styles command on the Format menu In any of the Task and Resource Usage views you can change the font and background formatting color a
75. cted text cell or column in the Gantt table Additional reading e You can read everything about views and related functionality in Seavus Project Viewer in the Views section This section also gives you an overview of the supported layout formatting and styles options as well as supported detail field for each view type e The options for formatting the timescale are covered in details in the Timescale formatting section e The options for formatting the detail styles are described in the Detail styles formatting section e Information about configuring the layout options is available in the Layout formatting section Page 13 Seavus Project Viewer User Manual Chapter User Reference Tools This menu provides options for configuring the program options menus language and toolbars or set up one or more progress lines for tracking tasks in Gantt Chart views The table below shows the available actions found under this menu Feature Description 4 Progress Lines Opens up a dialog for configuring the progress line s shown in the currently active Gantt Chart view This feature is not available for other views except Gantt Chart views Links Between Projects Opens up a dialog which provides information regarding the external tasks predecessors and successors in the project plan Customize Opens up a dialog which provides extensive set of options for customizing the toolbars menus and keyboard short
76. cuts Options Opens up a dialog with configuration options for the application Save My Settings Opens a sub menu with features for saving the settings User Profile that are made in the application Language Opens a sub menu with languages that are available for Seavus Project Viewer You can switch the application language by simple click on the desired language and restarting of the application Graphic User Interface This sub menu contains the options for switching the graphical user interface of the application You can choose between ribbons and standard user interface Style This sub menu contains options for changing application s color Additional reading e Read more about the progress lines and their options in the Progress Lines section e Detailed information about the program options is available in the Program Options section e More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Project This menu provides various functions for organizing the project information in the active view and accessing the information dialogs for the project or the selected task resource or assignment The table below shows the available actions found under this menu Feature Description Page 14 Seavus Project Viewer User Manual Sort gt Filtered for CurrentFilter gt Group by CurrentGroup gt Outline gt Ei Task Re
77. d 10 22 14 5 00 PM i H i SE i Task Complete Wed 10 22 14 5 00 PM l Diagram ag Task Complete Fri 10 31 14 5 00 PM d 1 Task Complete Fri 11 7 14 5 00 PM i j Task Form mplete E Task Complet Wed 12 10 14 5 00 PM i n EEEE EEA me me e m e 8 58 85 0 z c To manage table data insert filter sort data add or remove fields use the featured from the Chart Data ject training mpp Seavus Project Viewer REPORT TABLE TOOLS PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT i Bring Send to Front to Back Arrange Wed 10 15 14 Wed 12 10 14 bidik Finish Task Complete Wed 10 22 14 5 00 PM Task Complete 4 Task Complete Wed 10 22 14 5 00 PM i 4 Wed 10 22 14 5 00 PM MILESTONES Df i i 1 i z Mileitones thai 1 Task Complete Fri 10 31 14 5 00 PM Task Complete Fri 11 7 14 5 00 PM Wed 12 10 14 5 00 PM oS oe ee ee ee es es es es es es es es es es en ae ee ee ee E ee E Page 115 Seavus Project Viewer User Manual Chapter User Reference d Arrange for editing table s position Project training mpp Seavus Project Viewer REPORT TABLE TOOLS RCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT ay az A FE JTA ZE i Filters Sort Sort Show Show Add Remove X Order Outline Hierarchy Field gt All Tasks e data Active Tasks Completed Tasks Critical a u uui eer es b
78. d Column chart is used to compare the percentage that each value contributes to a total Use it to show how the percentage each value contributes changes over time Line A Line chart is used to display trends over time years months and days or categories when the order is important Use it when there are many data points and the order is important Stacked Line A Stacked line is used to show how parts of a whole change over time Use it to show how segments of a whole change over time 100 Stacked Line A 100 Stacked line is used to show the percentage oe contribution to a whole over time or categories Use it to show the change to the percentage that each value contributes over time Page 116 Seavus Project Viewer User Manual Bk MEMO 2 Line With Markers Stacked Line With Markers 100 Stacked Line With Markers Pie Pie of Pie Bar of Pie Doughnut Clustered Bar Stacked Bar 100 Stacked Bar Area Stacked Area 100 Stacked Area Radar Chapter User Reference A Line with Markers is used to show trends over time years months and days or categories Use it to show when there are few data points and the order of categories is important A Staked Line with markers is used to show how parts of a whole changes over time Use it to show how segments of a whole change over time A 100 Staked Line with markers is used to show the percentage contribution to a whole over time or
79. d Tasks shows tasks that have not yet started Page 135 Seavus Project Viewer User Manual Chapter User Reference e Using Resource In Date Range interactive filter that prompts you for three different pieces of information the name of a resource and two dates and then shows the tasks assigned to a resource you specify that start or finish after a date you specify and before another date that you specify e Using Resource interactive filter that prompts you for the resource whose tasks you want to view e Work Overbudget shows all tasks with scheduled work greater than the baseline work If the project manager created one or more custom task filters in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Filters menu or the More Filters dialog Available Resource Filters This is the list of standard resource filters available by default in Microsoft Project supported in Seavus Project Viewer e All Resources shows all resources regardless of their characteristics e Cost Greater Than interactive filter that prompts you for a cost amount and then shows those resources with assignments that cost more than that amount e Cost Overbudget shows all resources that have a scheduled cost greater than the baseline cost e Created After interactive filter that prompts you for a date and then shows resour
80. e Team Planner View Description The Team Planner view belongs to the resource assignment category of views presenting the assigned tasks as well as the tasks that are not assigned to anyone such as milestones or ordinary tasks The Team Planner view is split in two frames arranged vertically in the view In the upper frame of the view are presented all assigned tasks in the project plan while in the lower portion of the view are presented the tasks that missed resources In each frame the project information is presented as a sheet on the left side of the view and as a chart on the right side of the view The sheet portion presents resource information in a sheet format in which you can review information about each resource The chart portion displays each task graphically most often as a task bar The bar s length and position on the timescale indicate when that task begins and ends In addition if there is resource overallocation on particular tasks the background on those tasks will be colored red Standard default views Seavus Project Viewer supports the standard Team Planner view available in Microsoft Project by default Additional custom views If the Project Manager creates additional Team Planner views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best Uses Use Team Planner view to e View tasks graphically while still having access to detailed information about the as
81. e implemented in this group Feature Description a Team Planner This command contains the Team Planner view for viewing resource assignments presented with bars in timeline Usually i e by default this group of views is consists of Team Planner view and option for starting the More Views dialog for selecting other task view _ s Resource Usage Resource Usage command contains the Task Usage view for viewing resource s information in time phase data Usually i e by default this group of views is consists of Resource Usage view and option for starting the More Views dialog for selecting other task view Fw Resource Sheet This command contains the Task Sheet view for viewing teal the resources that works on project s assignments Usually i e by default this group of views is consists of Resource Sheet view and option for starting the More Views dialog for selecting other task view p Other Views Opens up a dialog that lists all available views regardless if they are visible in the menu or not You can choose to display a view in the View menu by checking the checkbox next to the view name in the list or show a view by selecting the view in the list and clicking on the Apply button Data group The look of the Data group in the View ribbon is presented on the figure below A Hil Y Filter GIF Group Sort Show Tables Outline bd Data Figure 25 Data group in View ribbon Page 46 Seav
82. e the same resources assigned in more than one project or have shared resources in more than one project In Microsoft Project project managers can combine all the resource information into a resource pool The resource pool is a special project mpp file whose resources are shared across projects When a project whose resources are shared in a resource pool file is opened in Seavus Project Viewer it loads the task information from the project file and resource and assignment information from the resource pool file Commonly the project itself contains its own local resources specific to the project in question In that case Seavus Project Viewer loads the local resources not matching the shared ones from the project file Page 159 Seavus Project Viewer User Manual Chapter User Reference However the local resources may have the same name as some of the shared resources In Seavus Project Viewer you can choose whether to load the resource pool or not and the precedence of the shared resources over the local ones with the Same name This is enabled through the Open Resource Pool Information dialog shown when opening a project using shared resource pool In case Seavus Project Viewer fails to open the resource pool for some reason e g the file has been moved to a different location or you do not have permission to open it a warning message appears and only the project file with its local resources will be loaded
83. e Description Mail recipient As Opens the Untitled Message window with the project Attachment plan attached in the Attachment field Mail recipient As Gives an opportunity to the users to send messages with Schedule Notes an image of the selected task s from the project plan or send the entire project plan as an attachment Import The following features are implemented in the Import tab Feature Description xE Microsoft Excel XLS Imports the information in XLS format Previously the project information is entered in special Microsoft Excel template and saved in xls format After importing in Seavus Project Viewer the project plan looks like it was created in Microsoft Project Microsoft Outlook Imports the information from the Task tab in Microsoft Outlook into Seavus Project Viewer After importing in Seavus Project Viewer the project plan looks like it was created in Microsoft Project ODBC Import project plans that are published on Microsoft Project Server version 2003 Project Server Import project plans that are published on Microsoft Project Server 2007 2010 SharePoint Server Imports project plans that are published on Microsoft SharePoint Server 2007 2010 2013 as well as Microsoft SharePoint Server 365 a SkyDrive Imports project plans that are uploaded on SkyDrive Coogle Drive Imports project plans that are uploaded on Google Drive _ gt Google Drive Imports project
84. e Evaluate the effectiveness of a person on the project Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Resource Sheet views in Microsoft Project and saved in the mpp file e Text styles the font styles for the various texts in the view Page 95 Seavus Project Viewer User Manual Chapter User Reference e Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular resource field or value e Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Resource Sheet views in Seavus Project Viewer using one of the following opportunities Create a combination view for the Resource Sheet view to display additional information about the resources or about the tasks assigned to those resources in a different view Tables The Resource Sheet view displays categories of information about the resources arranged in tables The default table for the Resource Sheet view is the Entry table but you can select any of the resource tables to display information about the project s resources Filters The Resource Sheet view can use any of the resource filters to display only the information you want to see When you selec
85. e fill of the report s label Change the position and the size of the graphic s chart Change the position and the size of the report s table Customize the font font size font color as well as the fill of the table s cells The look of the Resource Overview report is presented on the image below 5 lhe z Prapert inning mpg Ga PIE ren f z TALE RE OLece REPOS FROTI ww ESL 200A SEAL TAS LEP TE CARIT iste gt Mt kinsman Bt Q ili a Aj r gt i E F 7 p t al Fa Lt i 3 E a O PN 13 Marie Beam 100 Lh T Z a5 e T Ba Bo _ dated Cart e sue Fie fon fort dhie Shew 6 Agdtrsere Bmg dena Elempet T iiaii WW r Drie ine Hise chy Fig es Mo Chat Tet chari Lage ihan Aas Cran Gata ar pepe RESOURCE OVERVIEW E i Landa n gant Lhi hirbaror PT oo m we ae Tiit Porm Hin lim ite Maa Mini a Hine p ti a en in ah im laui Hir n F Toi UE F aE a Figure 81 Resource Overview report Cost Overruns The Cost Overruns reports shows the cost variance for all top level tasks in the project plan and working resource in order to indicate whether the actual costs overruns the budget cost This report consists of two charts Task Cost Variance chart presented as Line chart presenting the cost variance for the project s top level tasks and Resource Cost Variance chart covering the cost variance of the work resource Customize Cost Overruns report Cost Overruns repo
86. e of each task Detail Gantt view e Review changes made to tasks during levelling and the effects of resource leveling on task completion Leveling Gantt view e See how tasks progress across time Review progress by comparing planned baseline dates and actual start and finish dates and by checking the progress of each task Tracking Gantt view e See the baselines the project manager saved for the project Multiple Baselines Gantt view Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Gantt Chart views in Microsoft Project and saved in the mpp file e Layout options options for drawing the links between tasks date format bar height etc e Bar styles the styles for drawing the bars and displaying information about bars in the particular view e Text styles the font styles for the various texts in the view e Bar formatting the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation e Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the sheet portion of the view in case the project manager intentionally applied a different format to highlight the particular task field or value e Progress Lines formatting the progress
87. e on the disk or a template stored on the network You must restart the Seavus Project Viewer application in order for the change to take effect You can read more about the functionality behind the global template in the Template section of this manual Default Open Location Use this section to specify the default location for opening project file Every time when the opening functionality is choose Seavus Project Viewer will open the specified folder You can click the Browse button to navigate to the specified location or type it inside the empty field near the Browse button If this option is not selected then Seavus Project Viewer opens the file location from which the last project file is opened Calendar Tab The following information can be viewed in the Calendar tab e Project Name Displays the name of the project plan e Week starts on Gives information regarding the starting day of the week Page 147 Seavus Project Viewer User Manual Chapter User Reference e Fiscal year starts in Gives information regarding the starting month of the fiscal year e Default Start time Gives information regarding the starting time of the working day e Default End time Gives information regarding the end time of the working day e Working hours per day Displays number that represent the working hours per day e Working hours per week Displays number that represent the working hours per week
88. e or select the new margin settings To display or hide page borders under Borders around click Every page or None Click on the Header tab Select the type of the header in the Choose Header frame To select the font of the Custom header click on the Font button To insert an image in the Custom header click on the Image button To select the alignment of the header s text or image click on the Right Center or Left button Click on the Footer tab Select the type of the footer in the Choose Footer frame To select the font of the Custom header click on the Font button To insert an image in the Custom footer click on the Image button To select the alignment of the footer s text or image click on the Right Center or Left button Click the View tab gantt sheet and calendar views only If you are printing a gantt or a sheet view you can Page 156 Seavus Project Viewer User Manual Chapter User Reference a Tick the Print all sheet columns box if you would like to print all columns in the sheet portion of the view even though they are not visible on the screen e g hidden behind the chart portion of the view b Tick the Print first N columns on all pages and specify the number of columns if you wish to have the specified number of leftmost columns printed on every page of the view c Tick the Print notes if you would like to print the notes entered in the notes tab in the Task information window on separate page in the
89. e original mpp file and the customizations that are made Import from gt This sub menu contains a list of applications from which Seavus Project Viewer can import entire project plans Export to This sub menu contains a list of formats and applications to which Seavus Project Viewer can export the Page 7 Seavus Project Viewer User Manual Chapter User Reference information from the currently active view i e its associated table i Page Setup Opens the Page Setup dialog for the currently active view et Print Preview Shows the Print Preview window for the currently active view dem Print Shows the Print dialog where you can choose a printer to print the currently active view Send to gt This sub menu contains a list of features that allow users to send the project files trough Microsoft Outlook Properties Opens the File Properties dialog for the currently opened file where you can find information like document title author and company name file name location and size Exit Closes the main windows and exits the program Additional reading e Go to the Printing section for more information about printing and printing options e Importing functionality is described in the Import section e Exporting functionality is described in the Exporting section e Sending functionality is described in the Send To section e Go to the Window menu reference for information about open
90. e task is critical e Duration categorizes and displays your project s tasks according to the number of days they should take to complete e Duration then Priority categorizes and displays your project s tasks first according to the number of days they should take to complete and then by priority in intervals of 100 within each duration group e Milestones displays your project s tasks according to whether the task is a milestone e Priority categorizes and displays your project s tasks by their priority in intervals of 100 e Priority Keeping Outline Structure categorizes and displays your project s tasks first by their outline numbers and then by their priority within the outline If the project manager created one or more custom task groups in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Groups menu or the More Groups dialog Available Resource Groups This is the list of standard resource groups available by default in Microsoft Project supported in Seavus Project Viewer e Assignments Keeping Outline Structure categorizes and displays the resource assignments first by resource name and then by task outline number Page 138 Seavus Project Viewer User Manual Chapter User Reference e Complete and Incomplete Resources categorizes and displays your project s resources in these three Work Comple
91. e to read the following formatting and style customizations made by the project manager for each of the Network Diagram views in Microsoft Project and saved in the mpp file e Layout options options for drawing the order of appearance of the boxes links between the boxes etc e Box styles the styles for drawing the boxes in the particular view e Data templates the templates for showing information in the boxes e Box formatting the specific formatting of a particular box in the diagram in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation You are also able to customize the Network Diagram views in Seavus Project Viewer using one of the following opportunities e Change the different Layout options for the active Network Diagram view Tables The Network Diagram view does not make use of any tables Filters Page 87 Seavus Project Viewer User Manual Chapter User Reference The Network Diagram view can use any of the task filters to display only the tasks you want to see When you select a filter the Network Diagram view displays the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Network Diagram view does not support grouping Task Sheet Description The Task Sheet view displays information about each task such as task duration start and finish dates and cost in
92. e your own customized status report for the project Send To To manage the project plan effectively and to share information about the project with other team members Seavus Project Viewer provides users with the ability to send the project plan to any all team member s Using this feature user can send project plan and images through Microsoft Outlook In this version Seavus Project Viewer provides two possible options Feature Description Mail recipient As Opens the Untitled Message window with the project Attachment plan attached in the Attachment field Mail recipient As Gives an opportunity to the users to send messages with Schedule Notes an image of the selected task s from the project plan or send the entire project plan as an attachment In addition you can send a particular task to a team member and that task will be placed in the team member s computer in the Task tab in Microsoft Outlook ssv file format Seavus Project Viewer now provides a secure file format that allows the user to lock and hide columns that contain sensitive information which project managers do not wish certain parties to be allowed to see ssv Seavus Secure View File is file format Page 162 Seavus Project Viewer User Manual Chapter User Reference that is generated from Microsoft Project while using Seavus Secure View add in This add in allows project managers to lock and hide columns that contain informati
93. ect by default The boxes in the Relationship Diagram view contain only the name of the task and the ID number Additional custom views Page 89 Seavus Project Viewer User Manual Chapter User Reference If the project manager creates additional Relationship Diagram views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Relationship Diagram view to e Review the predecessors and successors of every task e In combination with the Gantt Chart with the Split window feature to view predecessor s and successor s of a particular task selected in the Gantt Chart Tables The Relationship Diagram view does not make use of any tables Filters The Relationship Diagram view can use any of the task filters to display only the tasks you wish to see When you select a filter the Relationship Diagram view displays the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Relationship Diagram view does not support grouping Task Usage Description The Task Usage view lists for each task the resources assigned to it and the amount of work that each resource has performed over time whether per day week month or other time increment If you are more interested in cost than work you can use the Task Usage view to display the cost of each resource assigned to a task over time You can also display multiple pieces of information simultan
94. ect s pie It consists of a resource s task window on the left and pie areas showing the work assignment s on the right side Oddy PM Version 1 Seavus Project Viewer ec Som Task Resource Project View Seavus Add ins a Style X dal Te Zoom In z 7 Show Hide Properties P ents Ki l E T Zoom Out A i Save dial aD Bar Task Profile Entry Page Search Task Chart 1 amp 2 Modify Data gar a Export x Break Update Seavus Charts Custom Layer User Profile Custom Forms Page Break Search Task Update Pie Chart for period F Jul 2 10 S Jul 3 10 a Chart Timeline Start date 7 2 2010 fy Finish date 11 30 2010 Bv m 160 A Project Management PM Actual Cost 16C CT Project Management PM Cost 160 1 IB Project Management PM Cumulative Cost Lat Back By selecting different charts you can visualize any project s information For example using the pie chart you can see the relative proportion between the resources assignments line chart can enable you to observe the project data over time and with the bar chart you have the ability to present a particular set of data Page 124 Seavus Project Viewer User Manual Chapter User Reference Using Seavus Charts to display project data can help you to examine the trends that exist in the project plan to analyze the relationships between different project s parts or to analyze the
95. ed 10 1 14 Tu iia 21 Document Scope Management Plan 16 hrs 2 dys Wed 10 1 14 _ 22 Specify Deliverables and Acceptance Crit 32 hrs 4dys Mon 10 6 14 23 Define Scope 24hrs 3 dys Tue 10 7 14 Tracking 24 Document Assumptions 24hrs 3 dys Fri 10 10 14 Ti Gantt 25 E Develop Project Schedule 56 hrs 9 dys Wed 10 15 14 Mc ha mmr gt lt gt 73 Seavus Project Viewer User Manual Chapter User Reference e Network Diagram view presents information graphically as well However it consists only of a chart showing the tasks as cards on a cardboard RCE PROJE _ Network Diagram 7 MA calendar EA Gantt Task Team s a Usage TA Other Views 7 Th Other Project 7 i Reso S Data Zoom it View 5 A oie AR 4 i m E ty L MM me o CMM p MU Ye LLLE F i EO e Calendar view presents information graphically in a classical calendar display It shows the tasks as bars on a calendar display organized by days and weeks ub a a on1 vus Project Viewer CALENDAR TOOLS RESOURCE PROJECT Ti SEAVUS NS SEAVUS TASK UPDATE FORMAT a Style Input Mode X gt Ra z Ce T AQB sna rce Sheet 7 tire Zoom Times gt cee Views her Views 7 I Entire z i Zoom y minm Miata mone Vj Vill e a e Resource Graph view presents information on a graph It consists of a resource selector window on the left and a graph showing
96. elds section Format This menu provides options for formatting different aspects of the currently active view The table below shows the available actions found under this menu Feature Description Timescale Opens up a dialog for formatting the timescale of the currently active view if the view supports this feature Timeline Tasks Opens a dialog with a task list for showing hiding tasks on from the timeline in the Timeline view Detail Styles Opens up a dialog for formatting the detail styles of the currently active view if the view supports this feature This feature depends on the active view Details gt Shows a sub menu containing a list of detail fields that can be shown for the currently active view if the view supports this feature Depending on the view the sub menu will be populated with time phased fields supported by the view to be shown in the usage table or graph and selected for quick access in this sub menu More detail fields can usually be accessed using the Detail Styles action described above This feature depends on the active view Layout Opens up a dialog for configuring the layout of the currently active view if the view supports this feature This feature depends on the active view Text Styles Opens up a dialog for changing the visual style of the text in the Gantt table for specific type of category in the view Font Opens up a dialog for changing the visual style of random sele
97. en EH cave rg Save S Open from SharePoint Info Recent Print Import Export Help MH close Options Exit Software development plan mpp Seavus Project Viewer Information About Software development plan D Work Seavus Project Seavus Project Viewer Test Files in MSP 2013 Software development plan mpp Opens up the Project Information dialog with general information for the project plan Statistics Project Statistics Opens up the Project Statistic dialog with statistical overview on project s work duration and costs Start Date Finish Date Schedule from Current Date Status Date Project Calendar Priority Figure 2 Backstage view in SPV It contains 5 tabs in the following order Info e Recent e Print e Export Import e Help Chapter User Reference Fri 2 1 13 Thu 7 11 13 Project Start Date Mon 8 26 13 Tue 4 1 14 Standard 500 As well 5 functions for managing project and application s preferences e Open e Save e Close e Options e Exit Info The Info tab presented on the figure below displays information of the project plan It is divided into two sections the left section consist of features for presenting detailed project information while the right sections contains project s dates such as Star and Finish date Status and Current date as well as project calendar and its priority The functions that are available in the Info tab
98. ensitive Match Exactly Search the exact name of a task or resource in the project plan Search for Search terms only in the Task Name column and Resource Task only Resource Name column Task Only The search option will be performed only in the task text fields Resource Only The search option will be performed only in the resource text fields Both The search option will be performed both in the task and resource text fields Task Search Results Field where search results are presented as links By clicking on the link Task Entry view is opened Resource Search Field where search results are presented as links By Results clicking on the link Resource Form view is opened E Back Takes you several steps back until the first searched term E Forward Takes you from the first searched term until the last A Home Presents the main Search window List of all searched made while Seavus Project Viewer is opened Page 26 Seavus Project Viewer User Manual Chapter User Reference Introduction Beside the Standard Graphical User Interface GUI that consists of menus and toolbars Seavus Project Viewer giving you the possibility to work with Ribbon GUI By its definition Ribbon is a single tab bar that contains graphical elements as representation for different functionalities Several application s control with similar functionalities can form a Group inside the Ribbon The Seavus Project Viewer Ribbon GUI consists of Application
99. ent and display changes you made so you can adjust them again if necessary e Print the view or report To make printing as efficient as possible you can specify the options you want For example you can print a range of pages defined by page numbers or dates suppress blank pages and print multiple copies You can make changes to the way a printed view or report looks by specifying page setup options such as page orientation scale or paper size The Page Setup dialog for a view is directly accessible through the Page Setup command on the File tab The page setup options for a report on the other hand are accessible through the following procedure 1 In the Project ribbon click Reports 2 Click the report type you want and then click Select 3 Click the report you want and then click Select 4 Click Page Setup link Page 29 Seavus Project Viewer User Manual Chapter User Reference Once you open the Page Setup dialog you can follow the steps below to specify the page and other printing options for a view or a report Note that some of the options in the Page Setup dialog available for views may not be available for the reports Some options may differ between different views as well So oS pn 10 11 12 13 14 15 16 17 18 19 20 Click the Page tab in the Page Setup dialog To change page orientation under Orientation click Portrait vertical or Landscape horizontal To scale p
100. ent categories to compare the relationship between work and costs For example you may want to compare your estimated cost of the work performed BCWP with what the work is actually costing ACWP e Entry displays basic information regarding resources including the resource type group standard rate overtime rate cost per use and accrual method e Entry Material Resources displays basic information about material resources including the resource name group standard rate cost per use and accrual method e Entry Work Resources displays basic information about work resources including the resource name type group maximum units standard rate overtime rate cost per use and accrual method e Export used to display a broad range of resource related fields columns e Hyperlink used to show the shortcuts associated with a resource e Summary provides an overview of the project resources including the resource name group standard and overtime rates maximum units and peak units e Usage displays the project resources and shows how much work is assigned to each of them e Work displays work information including baseline work work variance actual work overtime work and remaining work If the project manager created one or more custom resource tables in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in
101. ented Usually i e by default all columns are displayed in the comparison report Show legend Shows the legend for the Comparing report Tables This menu provides options to change the table associated with a view and switch to some of the other available tables or create a completely new table of your own The table below shows the available actions found under this menu Feature Description Tables In this section of the Tables sub menu a list of task or resource tables depending of the view currently active which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group contains the same tables as in Microsoft Project when started for the first time Clicking on one of the tables changes the table associated with the currently active view More Tables Opens up a dialog with all available task and resource tables regardless if they are visible in the Tables sub menu or not You can choose to display a view in the Tables sub menu by checking the checkbox next to the table name in the list or show a view by selecting the view in the list and clicking on the Apply button In this dialog you can also manipulate the tables by editing deleting the existing ones or create new one Additional reading e Read more about setting up the default views in Seavus Project Viewer in the Global template section e You can read everything about views a
102. eously such as work and actual work so that you can compare the various sets of information The sheet portion of the Task Usage view displays tasks with the resources indented underneath the task to which they are assigned By default the information displayed in the sheet portion is more oriented toward the task work duration start and finish The timescale portion of the view is more oriented toward the resources displaying information about work effort per resource or cost per resource However you can customize the Task Usage view to display a variety of information about the tasks by applying a different table or about the resources by changing the details displayed in the timescale Page 90 Seavus Project Viewer User Manual Chapter User Reference This view is used by the Collaborate option for entering task update information and its previewing Standard default views Seavus Project Viewer supports the standard Task Usage view available in Microsoft Project by default Additional custom views If the project manager creates additional Task Usage views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Task Usage view to e View people and other resources assigned to tasks e View task and resource information together such as work start and finish dates cost work allocation and work availability e Find out how many hours each resource is sched
103. ers in the Gantt table will be or depending from the selected Gantt view The Page Break is available for using only in the views from the Gantt Chart category Gantt Chart Leveling Gantt Tracking Ganitt Chapter 3 Collaboration In this section you will learn v About Microsoft SharePoint integration y About SkyDrive integration v About Google Drive integration Introduction In project management terminology collaboration is work between individuals teams departments in one company to do a task or between several companies for performing a series of tasks Collaboration is recursive process repeating the working Page 164 Seavus Project Viewer User Manual Chapter Collaboration steps in self similar way numerous times in a row in which team members are organized and work together for achieving the project milestones or common objectives Since it is defined as process the collaboration requires several preconditions to be fulfilled in order the shared goals to be achieved Good organizational structure in the working teams is the key element for successful collaboration Knowing the responsible person for creating and sharing the project plan and the information regarding the project project manager people responsible for executing the tasks team members and team leads as well as the other project participants project stakeholders is guarantee for positive output for the shared work Im
104. es can be saved and used for viewing any and all other projects in the future Available Settings The following list of the view settings can be saved in Seavus Project Viewer Columns Page 141 Seavus Project Viewer User Manual Chapter User Reference The following information can be saved for this category e Field Name e Align Title e Align Data e Header Text Wrapping e Width Views Gantt Chart Task Usage Tracking Gantt Resource Sheet Resource Usage Timescale The following information can be saved for this category e Tiers Tier Type Top Middle Bottom Units Label Count Align Use Fiscal Year Tick Lines Size Show Scale Separator O O O O O O O O O O Field Name e Non Working time o Draw o Color o Pattern Align Title Views Gantt Chart Task Usage Tracking Gantt Resource Graph Resource Usage Details The following information can be saved for this category e Work e Actual Work e Cumulative Work e Baseline Work e Cost e Actual Cost Views Task Usage Resource Usage Page 142 Seavus Project Viewer User Manual Chapter User Reference This is new feature that became available in Seavus Project Viewer from version 4 1 build 6610 Now the option for choosing the application language has been removed from the installation steps and placed within the application Tools menu Language option With this feature the need of reinstalling t
105. es dialogs can only be opened from the Project menu Printing To manage a project effectively you may need to communicate project information to a variety of people With Seavus Project Viewer you can print views and reports that present the exact information you want The process of printing the information you need can be as simple as clicking a button or as refined as customising and previewing the existing views No matter how simple or refined the process printing a view or report consists of essentially the same steps e Select the view or report that best presents the information you want If a predefined view or report does not meet your exact needs you can apply different tables or filters or change the way tasks resources or assignments are grouped or sorted e Make display changes to the view or report For example you may want to scale information to fit on a single page e Preview a view or report before it is printed Previewing a view or report can help you verify content and display changes you made so you can adjust them again if necessary e Print the view or report To make printing as efficient as possible you can specify the options you want For example you can print a range of pages defined by page numbers or dates suppress blank pages and print multiple copies You can make changes to the way a printed view or report looks by specifying page setup options such as page orientation scale or
106. es functions in Seavus Add ins ribbon The same functionality is located in the File menu Edit View Insert Fo i Open ctrl 0 Recent Files Close Ctri F4 E save Ctrl S Le Pack Custom Layer Figure 96 Save Updates in File menu and in the Standard Toolbar Standard T x di i al E deb S G BY Aucun groupe MH AQR FIO Figure 97 Save Updates in Standard toolbar When your updates are saved your project manager can review and accept or reject them If this option is disabled it means that you do not have any newly created updates Page 178 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update E SEAVUS HQ MALMOE SE B SALES REPRESENTATIVES NEW YORK USA ZURICH CH DUSSELDORF DE DEVELOPMENT HUB SKOPJE MK BITOLA MK OHRID MK f DEVELOPMENT AND RESOURCING CENTERS MINSK BY NIS RS BELGRADE RS KRAGUJEVAC RS SWEDEN USA Seavus AB Djaknegatan 2 21135 Malmoe Sweden Phone 46 40 300 940 Fax 46 40 300 941 SWITZERLAND Seavus GmbH Leutschenbachstrasse 95 8050 Zurich Switzerland Phone 41 76 612 6434 MACEDONIA Seavus DOOEL Kliment Ohridski entrance 5 floor 3 7000 Bitola Macedonia Phone 389 47 220 026 Fax 389 2 3097 414 BELARUS FLLC Seavus 38 Namiga Str office 15 220039 Minsk Belarus Phone 375 17 226 43 44 Fax 375 17 200 95 73 SERBIA Seavus DOO Bogdan Popovic 2 18000 Nis Serbia Phone
107. es stored on cloud Namely when you open a project file from SkyDrive Seavus Project Viewer makes a local copy of the opened file on temporary location By default the files are stored on the following location C Users user name AppData Local Seavus Seavus Project Viewer If you want to specify your own folder where the local copies of files will be stored perform the following steps 1 Open the Options dialog and navigate to the Advanced tab 2 Inthe SkyDrive File Folder frame click on the Browse button 3 Navigate to the appropriate folder Once the folder route is defined you can continue with your work If you want to view the local copy of the file offline mode of work select the Open functionality navigate to the folder that you have specified previously and select the file Page 167 Seavus Project Viewer User Manual Chapter Collaboration Introduction In Project Management 2 0 environment where companies initializes creates and tracks their project plans Compare Project feature can be very useful for visualizing project s changes and gives possibilities to all project s participants to give their thoughts regarding the scheduling process and project s deliverables Decentralization of the project s control bottom up scheduling and the collaborative environment are just few areas where the Compare Project functionality can stress out the need of revision of the resource s allocation task s scheduling or p
108. es you with access to the integrated help system in Seavus Project Viewer and the Live Update functionality for Seavus products The table below shows the available actions found under this menu Feature Description ie Contents Opens up the Contents menu of the context help which lets you to navigate the entire help through the available categories organized in hierarchy Index Opens up the index of the context help which lets you quickly access information about a particular issue by using a keyword based search of the help index E mail our support Opens a dialog form where user can submit issues team questions or comments regarding Seavus Project Viewer to the Seavus support team Change License Opens a dialog form where user can enter new license key Propose a feature Opens a dialog form which allows user to email suggestions on a new feature or feature s improvement to the Seavus support team Related solutions Opens the official Seavus web page where user can see other Seavus products Run Live Update Runs a check of available upgrades of the program and Page 18 Seavus Project Viewer User Manual Chapter User Reference downloads them through the Seavus Live Update system Customer Support Opens the Customer Support dialog where you can find information how to contact the Seavus Customer Support center About Seavus Project Opens up the About dialog for the product Viewer Additional readin
109. ess by comparing planned baseline dates and actual start and finish dates and by checking the progress of each task combination of Tracking Gantt view and Task Form view Customization You can make a custom Task Entry view using customized Gantt Chart view Details The default detail used by the Task Entry view is Resources amp Predecessors but you can apply other details by right click on the mouse button and select the detail you want to apply This is the complete list of available details in Seavus Project Viewer e Hide Form View e Resources amp Predecessors e Resources amp Successors e Successors amp Predecessors e Resource Schedule e Resource Work e Resource Cost e Notes Tables You can work with the tables that are available for the Gantt Chart View Filters You can work with the filters that are available for the Gantt Chart View Grouping You can work with the groups that are available for the Gantt Chart View Task Form Description You can use the Task Form view for viewing more detailed information regarding the tasks from the project plan The task information is present in form format and you can see information only for one task at time The Task Format view presents more task information compared with sheet views for example Gantt Chart view Page 100 Seavus Project Viewer User Manual Chapter User Reference Standard default views Seavus Project Viewer supports the standard
110. f the combination view window you can select one or more tasks in the top view and view the associated task resources or assignments in the bottom view Here are few useful examples when you can use combination views to help you better analyse the project information and schedule e When you display any resource view in the top pane and the Calendar view in the bottom pane the view in the bottom pane shows the assigned tasks for the resources selected in the top pane presenting them as they are scheduled on particular days weeks or months e When you display any resource view in the top pane and the Gantt Chart view in the bottom pane the view in the bottom pane shows the assigned tasks for the resources selected in the top pane along with information about those tasks e When you display any task view in the top pane and the Network Diagram in the bottom pane the view in the bottom pane shows the network diagram boxes for the tasks selected in the top pane e When you display any task view in the top pane and the Resource Graph view in the bottom pane the view in the bottom pane shows allocation information for the first resource assigned to the tasks selected in the top pane You can scroll to see information about additional resources assigned to the tasks e When you display any task view in the top pane and the Resource Usage view in the bottom pane the view in the bottom pane shows the resources assigned to the tasks selected i
111. filter Grouping The Task Usage view does not support grouping Resource Graph Description The Resource Graph view graphically displays information about the allocation work or cost of resources over time By displaying the Resource Graph in a combination view with a resource view in the top pane and the Resource Graph in the bottom pane you can review the resource information for one resource at a time for the selected resources or for a single resource and the combined selected resources simultaneously When you display a task view in the top pane the Resource Graph shows resource information for each task or selected tasks and for each resource assigned to those tasks Standard default views Seavus Project Viewer supports the standard Resource Graph view available in Microsoft Project by default Additional custom views If the project manager creates additional Resource Graph views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Graph view to e Evaluate which resources are overallocated and by how much e See the work capacity in terms of a percentage for each resource e Find out how many hours each resource is scheduled to work e Determine how much time a resource has available for additional work assignments e Review resource costs Customization Page 93 Seavus Project Viewer User Manual Chapter User Reference Seavus Project
112. five standard ribbons e Task e Resource e Project e View e Seavus Add ins Depending from the selected view at the end of the standard ribbon arrangement a new ribbon appears This ribbon contains features that are unique for the selected view or unique to the category that the selected view belongs Detailed description of the Seavus Project Viewer ribbons is given in the Walkthrough Seavus Project Viewer ribbons section Working space After installing and starting Seavus Project Viewer you will see user interface as it is presented on the figure below Page 34 Seavus Project Viewer User Manual Chapter User Reference ar testing Seavus Project Viewer Gar e oS File Task Resource Project View Seavus Add ins Format A Style X l ie EE Network Diagram a Resource Usage Ai iy Y g e amm fa Calendar Ea Resource Sheet H ge i Task Team Sort aoe Tables Ribbons imescale Split yart Usage Th Other Views Planner 4 Other Views Outline Task Views Ta Resource Views Data Zoom Split View 7 as a bee Task Name Duration Start Finish T Resource Names Jun 27 Pig Jul 25 suir WETS MIT WITIFT ls miT wt Fis s S wit WITT Ts ts M _ E View testing 29 days Tue 6 29 10 Fri 8 6 10 Ll Uy yyy E summary Tue 6 29 10 Fri 8 6 10 EN Task 1 Tue 6 29 10 Wed 6 30 10 R1 taks 2 Thu 7 1 10 Mon 7 5
113. font size and the color of the report s label Format the line and the fill of the report s label Change the position and the size of the graphic s chart Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Resource Cost report is presented on the image below Page 110 Seavus Project Viewer User Manual Chapter User Reference Q he E Projert tori mpg Ga Pc Viper FRAT TET THOIL a rae TAS iiem iia Riran PROWCI ware SEAL 200K ESL TASE UPDATE Fo ists Mt Pal Cai je E E imir E r mw A Bing feed Duine T az Feard tai hap Spt Tet Fomai AmE RESOURCE COST OVERVIEW Candee Fa Gani ET 5 LA Hatari ile i J 1 p I l Peg IHA S i Pp siren i y i ee Tiat Po PERA I m b pe a I i L I ey t 1 iL ow P ae ee inect Fi er Se E tk in s EE LHe pe 240 02 wert T e FE para j iji 4 mrin dnas _ BA ba Ezz pay as aa Trashing he Pet a e Cill ad Pees E m i eas goo Figure 83 Resource Cost Overview report Task Cost Overview The Task Cost Overview report presents the cost status for all top level tasks in the project plan It consists of Cost Status chart with information about the status of the top level tasks Cost Distribution pie chart showing how costs are spent among tasks based on their status complete on schedule and fu
114. formation about the tasks or about the resources assigned to those tasks in a different view Details The default detail used by the Task Usage view is Work but you can apply other details by pointing to Details on the Format menu and then clicking the details you want to apply You can also select additional usage details such as actual cost actual work or baseline cost by clicking Detail Styles on the Format menu and then moving the details you want to the Show these fields list This is the complete list of available details in Seavus Project Viewer e Actual Cost e Actual Overtime Work e Actual Work e ACWP e Baseline Cost e Baseline Work e Baseline1 10 Cost e Baseline1 10 Work e BCWP e BCWS e Cost e CV e Fixed Cost e Percent Complete e Regular Work e SV e Work Tables The Task Usage view displays categories of information about the tasks arranged in tables The default table for the Task Usage view is the Usage table but you can select any of the task tables to display information about the project s tasks and associated resources Filters Page 92 Seavus Project Viewer User Manual Chapter User Reference The Task Usage view can use any of the task filters to display only the tasks you want to see When you select a filter both the sheet and timescale portions of the Task Usage view display the information as defined by that filter s criteria The default filter is the All Tasks
115. ft Excel template and saved in xls xlsx format After importing in Seavus Project Viewer the project plan looks like it was created in Microsoft Project ODBC Imports project plans that are published on Microsoft Project Server 2003 Project Server Imports project plans that are published on Microsoft Project Server 2007 2010 Microsoft Outlook Imports the information from the Task tab in Microsoft Outlook into Seavus Project Viewer After importing in Seavus Project Viewer the project plan looks like it was created in Microsoft Project A gt SharePoint Server Imports project plans that are published on Microsoft SharePoint Server 2007 2010 2013 as well as Microsoft SharePoint Server 365 j SkyDrive Imports project plans that are uploaded on SkyDrive o Google Drive Imports project plans that are uploaded on Google Drive Google Drive Imports project plans that are uploaded on Google Drive Exporting Seavus Project Viewer enables users who wish to analyze project information to export their project plan data into Microsoft Excel and or to export data into Microsoft Outlook for scheduling purposes and or to export data into Microsoft PowerPoint to display project plan data in a more powerfully graphic way Therefore Seavus Project Viewer provides an exporting functionality which can export the task or resource information from the table associated to the currently active view or expo
116. g e Section How to get new upgrades with Live update provides detailed description about using the Live Update functionality and program upgrade options in Seavus Project Viewer Standard Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below Standard x dh AE E d amp By Eb No Group H4 QQmMF e The following tables lists the commands found in the toolbar Feature Description die Open Open recent Displays the Open dialog box so that you can open an existing project file In addition when clicking on the arrow a sub menu that contains a list of files you have recently opened is shown providing a quick shortcut option for opening them again without going through the Open dialog Close Closes the currently opened project file Save Saves the changes that are made on the project plan using some of the Seavus Project Viewer features such as Text Styles properties User Profile and Custom Layer a ie ES Import from Project Opens a dialog box with project plans that are published on Serve Microsoft Project Server 2007 2010 HJ Page Setup Displays the Page Setup dialog where you can set different print configuration options for the currently active view det Print Displays the Print dialog where you can choose a printer to print the active view a Print Preview Displays each page of the
117. g lets you choose which filters should be accessible through the menu by ticking the checkbox next to the filter name or activate a filter by selecting it and clicking the Highlight or Apply button T AutoFilter Activates the AutoFilter feature for the currently active view Additional reading e You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section e In addition you can check which views support filtering functionality in Seavus Project Viewer in the Error Reference source not found section Groups This sub menu contains different grouping options They are shown in the table below Feature Description Groups This section of menu items contains a list of groups that are selected to be accessible through the menu as a quick access list Usually i e by default this section contains the same groups as in Microsoft Project when started for the first time Clicking on one of the groups activates the particular group for the currently active view More Groups Opens up a dialog with all available groups regardless if they are visible in the section specified above or not This dialog lets you choose which groups should be accessible through the menu by ticking the checkbox next to the Page 16 Seavus Project Viewer User Manual Chapter User Reference group name or activate a groups by selecting it and clicking the Apply button
118. ge the appearance of the timescale tiers e Display hide or change the appearance of the nonworking time e Create a combination view for the Resource Usage view to display additional information about the resources or about the tasks assigned to those resources in a different view Details The default detail used by the Resource Usage view is Work but you can apply other details by pointing to Details on the Format menu and then clicking the details you want to apply You can also select additional usage details such as actual cost actual work or baseline cost by clicking Detail Styles on the Format menu and then moving the details you want to the Show these fields list This is the complete list of available details in Seavus Project Viewer e Actual Cost e Actual Overtime Work e Actual Work e ACWP e Baseline Cost e Baseline Work e BCWP e BCWS e Cost e Cumulative Cost e Cumulative Work e Overallocation e Overtime Work e Peak Units e Percent Allocation e Regular Work e Remaining Availability e SV e Unit Availability e Work e Work Availability Tables Page 98 Seavus Project Viewer User Manual Chapter User Reference The Resource Usage view displays categories of information about the resources arranged in tables The default table for the Resource Usage view is the Usage table but you can select any of the resource tables to display information about the project s resources Filter
119. gure below Add Comment Team Member Comment Comment that is inserted by the Team Member Project Manager Comment ss Figure 94 Insert Comment dialog In case when comments exist for the assignment you can edit the comments by selecting the Edit comments from the Comment contextual menu Note You can t insert comment until you don t update the assignment Indicators Column By clicking on the icon in the indicators column you can e Reset to referent values Your updates will be reset to the referent values they had before making any changes e Clear all values All of you updates that you made but did not saved will be cleared and you will have the possibility to create new updates e Mark assignment as completed If you finish you task earlier you can always mark it as completed This option will not add hours or percent complete to you task but will notify your project manager that your task is finished e Change update method If you started to update an assignment with Work complete the editing fields in the right usage panel will be disabled Page 177 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update Saving updates When you are finished updating all you have to do is to save your updates You can do that by using the Save Updates 4 feature inside the Task Update group GA jaw al Collaboration Made Save Updates 1 Figure 95 Save Updat
120. h data points connected with line Page 121 Seavus Project Viewer User Manual Chapter User Reference You can use Seavus Project Viewer charts to view information about tasks resources and assignments Since all charts display data that is closely related to the project s information and presented in a user friendly format you can quickly see the status of specific phases of your project plan Seavus Project Viewer supports the following types of charts e Bar Chart presents project information using rectangular forms It consists of a resource s task window on the left and bars placed in horizontal alignment one next to other showing the work assignment s on the right side on OL cree enc gcc aa Task Resource Project View Seavus Add ins A Style x MN T Zoom In xa 7 Show Hide 3 Properties a 5 T Zoom Out cE E Save 33 Bar F Task f Profile Entry Page Search Task Chart A Modify Data Bar 2 Export gt Break Update Seavus Charts Custom Layer User Profile Custom Forms Page Break Search Task Update Chart Timeline Start date 7 2 2010 fy Finish date 11 30 2010 fy a Project Management PM Actual Cost E Project Management PM Cost BB Project Management PM Cumulative Cost Treas reos eos 2208 aos aos seos 720s 13608 1368 seos 1920s 000s sass ares s oons ssas 22128 000s 22s arsa s oons ames 3968s Oo 2 5 a n a a7 aii B
121. hart portion of the view to set the progress line T Using Resource Filters your view with the Using Resource filter which is an interactive filter that prompts you for the resource whose tasks you want to view This filter is especially helpful for evaluating the progress of a specific resource Additional reading Page 21 Seavus Project Viewer User Manual Chapter User Reference e You can read everything about views in Seavus Project Viewer in the Views section of this manual e Read more about the progress lines and their options in the Progress Lines section e You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section e More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Custom Bars Toolbar This toolbars contains the most common options for inserting saving and loading custom bars in the Gantt Chart part of the Gant Chart view in Seavus Project Viewer as shown on the figure below Custom Gantt Layer T X m A a Bel e eek The following tables lists the commands found in the toolbar Feature Description Task Bar Inserts custom ordinary task in the Gantt chart Summary Task Inserts custom summary task in the Gantt chart Ea Milestone Inserts custom milestone in the Gantt chart Deadline Inserts custom deadline in the Gantt chart Al Add Comment
122. hat amount e Cost Overbudget shows all tasks that have a scheduled cost greater than the baseline cost e Created After interactive filter that prompts you for a date and then shows tasks that were created in your project on or after that date e Critical shows all tasks that are on the critical path e Date Range interactive filter that prompts you for two dates and then shows all tasks that start after the earlier date and finish before the later date Page 134 Seavus Project Viewer User Manual Chapter User Reference In Progress Tasks shows all tasks that have started but have not been completed Incomplete Tasks shows all tasks and assignments that have not finished regardless of whether they have started Late Overbudget Tasks Assigned To interactive filter that prompts you for a resource name and then shows the tasks assigned to that resource that are exceeding the allocated budget or finishing after the finish date in the baseline plan Linked Fields shows only those tasks to which information from other programs has been linked Milestones shows only those tasks that are milestones Resource Group interactive filter that prompts you to enter the name of a resource group and then displays those tasks that are being carried out by the resources that belong to that group Should Start By interactive filter that prompts you for a date and then shows all tasks that should start by that
123. he application in order to change the application language has been avoided You can now switch the application language by simple click on the desired language and restarting the application There are eleven available languages English default German French Spanish Czech Russian Polish Dutch Italian Japanese and Chinese Simplified Custom Bars Overview Custom Bars functionality will draw new layer s over the Gantt Chart part right side of the Gantt Chart view giving users possibility to make their own work around by adding custom bars in the Gantt chart or comments regarding the tasks or assignments If the user wants to make some kind of versioning or tracking the changes in the project plan custom bars functionality can to offer to the user complete set of functionality for comparing and commenting Inserted bars and comment boxes are transparent without any possibilities for hiding information that is inserted in the project plan by the project manager and can be important for the project scope User can change the settings for the custom layers in the chart by modifying the color and the transparency of the inserted bars font and color of the text in the comment box Available Features Inserting tasks Inserting tasks feature is the main feature from the entire set of features that constitute this functionality User can insert all types of tasks that are available in Microsoft Project by default Selecting the a
124. he commands that are implemented in the Resource ribbon s groups is presented below View group The look of the View group in the Resource ribbon is presented on the figure below Team Planner View Figure 10 Team Planner group in Resource ribbon The View group contain one drop down button with all available views in Seavus Project Viewer At the end of the list with the views there is feature for applying the views that are not visible in the ribbon view bar Default view for the Resource ribbon is the Team Planner view Page 38 Seavus Project Viewer User Manual Chapter User Reference Properties group Properties group with the implemented functionalities is presented on the figure below se Hy E Info Notes Details Properties Figure 11 Properties group in Resource ribbon The main information for the resource s tasks can be viewed using the features from the Properties group The following actions are available Feature Description Info Opens Resource Information window a Resource Notes Opens the notes tab from the Resource Information window e Resource Details Splits the main window in two windows where in the lower window the Resource Form view is applied Edit group The look of the Edit group in the Resource ribbon is presented on the figure below ave Find GoTo et Hyperlink Editing Figure 12 Edit group in Resource ribbon The Edit group contains three features that allow
125. he local tasks These tasks are called External tasks By having the external tasks shown in the views Seavus Project Viewer is able to draw the links between them and the local task providing a more realistic view over the whole set of tasks and their dependencies In addition the predecessor or successor field for the local tasks linked to some external task shows the path to the project file in which the external task is defined and the ID of that task in that project Page 160 Seavus Project Viewer User Manual Chapter User Reference Importing With the new version of the Seavus Project Viewer the users can open view analyze and print project plan created in Microsoft Excel In addition users will receive a special Seavus Project Viewer Template where they will enter their information for their projects This feature allows Project Managers to quickly create project plans in Microsoft Excel and Seavus Project Viewer will be able to import them and provide users with the ability to see all the views created by the Project Manager In addition the users can create their own tasks in the Task tab in Microsoft Outlook and then import them in the Seavus Project Viewer In this version Seavus Project Viewer provides two possible options Feature Description Els Microsoft Excel Imports the information in XLS XLSX format Previously 2 XLS XLSX the project information is entered in special Microso
126. he project manager created them in Microsoft Project Page 6 Seavus Project Viewer User Manual Chapter User Reference Chapter 2 User Reference In this section you will learn About the menus and toolbars in Seavus Project Viewer About the ribbons in Seavus Project Viewer About the filters groups tables and reports in Seavus Project Viewer CNN AN About the additional features available in Seavus Project Viewer File This menu allows you to open project plans print the opened plan exit the program etc The table below shows the available actions found under this menu Feature Description of j E Open Shows the Open File dialog where you can browse for and select a project plan mpp xml mpx mpd ssv or mdb file to open in Seavus Project Viewer Recent Files gt This is a sub menu that contains a list of files you have recently opened providing a quick shortcut option for opening them again without going through the Open File dialog Close Closes the currently opened file Open from SharePoint Shows the Open File dialog where you can browse for Server and select a project plan uploaded on Microsoft SharePoint Server to open in Seavus Project Viewer Save Saves the changes that are made on the project plan using some of the Seavus Project Viewer features such as Text Styles properties User Profile and Custom Layer Pack Custom Layer Creates a zip file containing th
127. her deploy their own global template or configure Seavus Project Viewer to use a template from a network share thus requiring no work on the user side to customize the product Proxy Settings Proxy Settings button opens a new dialog box where you must make the necessary adjustments in order to access ProjectOffice net You can use this functionality if proxy servers exist in your working environment By default Detect proxy automatically radio button is selected If the IT department provides you with additional information regarding the proxy server in your company you must select the Use the following proxy radio button and enter the parameters Combined views Combination views are views that contain two views The bottom pane view shows detailed information about the tasks or resources in the top pane view Combination views can be created in Seavus Project Viewer by using the Split action on the Window menu Alternatively you can activate the combined view functionality by dragging the split bar up as shown on the figure below which can be found in the bottom down corner of the application window between the horizontal and vertical scrollbars Page 149 Seavus Project Viewer User Manual Chapter User Reference Combination views can be useful when you are interested to view more detailed information about a selection of task or resources in one of the available views By activating a different view in the bottom pane o
128. her project plan Saving the custom bar and comments is very easy by selecting the Save Customization feature from the Custom Bars menu in Standard interface or by selecting the same feature from the Custom Bars group in the Seavus Add in ribbon in the interface Show Hide During the work with the project plan there will be cases when you want to hide all inserted comments or custom bars in order to print the project plan make detail analysis and so on On other occasions maybe you will want these comments and bars to be visible in order to emphasize the importance of the given suggestions Showing or hiding the custom layer into the Gantt Chart can be done using the Show Hide feature from the Custom bars menu or from the Seavus Add in ribbon depending from the selected interface presentation Export Custom Bars functionality allows you to create your own unique working environment consists of comments and bars with different shapes patterns fonts and colors In case Page 144 Seavus Project Viewer User Manual Chapter User Reference you want to share your thoughts ideas or simply share your workaround with your team members the Export functionality can help you to do that The zip file that is the output from the Export feature contains two files the project plan and file with your customizations Using e mail Skype share folder or any other type of communication you can share your workaround without any worry from
129. ing multiple files in Seavus Project Viewer at once Edit This menu allows you to search through the task and resource information or directly go to a task or a position on the timeline in the selected view The table below shows the available actions found under this menu Feature Description ie Undo Undo the last action TH Redo Redo the previously undone action Ed Find Provides an opportunity to search through the tasks or resources in the currently active view by using different criteria Go To Provides an option to directly go to a task by its ID or position on a timeline by date in the currently active view Hyperlink Opens a sub menu with options to work with the associated hyperlink if any of the selected task or resource from the current view See section Hyperlink for more information Additional reading You can read everything about views in Seavus Project Viewer in the Views section of this manual Page 8 Seavus Project Viewer User Manual Chapter User Reference Hyperlink This sub menu provides several options to work with hyperlinks associated with tasks and resources The table below shows the available actions found under this menu Feature Description Open Opens the hyperlink associated with the selected task or resource in the current view Open in New Window Like the previous action this one opens the hyperlink as well but in a new window Copy Hyperlink Copies
130. ining Work and Variance as well as the Task Name Resource Name Duration and Complete Schedule Tracking Displays the Schedule Tracking window where you can view the schedule information for the task such as Baseline Start Schedule Start Variance Baseline Finish Baseline Schedule Variance as well as the Task Name Resource Name Duration and Complete Lar Fail Task Relationship Displays the Task Relationship window where you can view the task s predecessors and successors Feat Tracking Displays the Tracking window where you can view the information for the task such as Task Name Complete Actual Start Actual Finish Start Finish Duration and Remaining Work Customizing Toolbar A menu displays a list of commands Some of these commands have images next to them so you can quickly associate the command with the image Most menus are located on the menu bar which is the toolbar at the top of the screen Toolbars can contain buttons menus or a combination of both You can customize menus and toolbars yourself you can add and remove buttons and menus on toolbars create your own custom toolbars hide or display toolbars and move toolbars You can customize the menu bar the same way you customize any built in toolbar for example you can quickly add and remove buttons and menus on the menu bar but you cannot hide the menu bar You can use the Customize dialog available on the Tools menu or the Toolbars
131. inology When the project manager saves the project in an mpp file the formatting information is stored along the project information in the same file Seavus Project Viewer reads this information when opening mpp files showing the same formatting and visual styles as in Microsoft Project Calendar Description Using the Calendar view you can review your project tasks in a calendar format Task bars span the days or weeks that the tasks are scheduled This familiar format enables you to quickly see which tasks are scheduled on particular days weeks or months Standard default views Seavus Project Viewer supports the standard Calendar view available in Microsoft Project by default Additional custom views No additional Calendar views custom created in Microsoft Project are supported in Seavus Project Viewer Best uses Use the Calendar view to e Show the tasks scheduled in a specific week or range of weeks e Review the tasks that are scheduled on particular days weeks or months Customization Page 79 Seavus Project Viewer User Manual Chapter User Reference You are also able to customize the Calendar view in Seavus Project Viewer using one of the following opportunities e Resize the week rows and or day columns to show more tasks information in the calendar cells Tables The Calendar view does not make use of any tables Filters The Calendar view can use any of the task filters
132. ire project etc Additional reading e Read more about setting up the default views in Seavus Project Viewer in the Global template section e You can read everything about views and related functionality in Seavus Project Viewer in the Views section e You can read everything about charts and related functionality in Seavus Project Viewer in the Charts section e Deeper coverage of reports and options for working with them is given in the Reports section e You can find more information how to use the View Bar in the View bar section Compare Project This menu provides options to view the changes that are made in the project plan regarding tasks and or resources Feature Description Compare Project Activate the Compare Project feature Task Resource Switching between compating project s tasks and Comparison project s resources Display Items In this section of the Compare Project sub menu a list of items for viewing different information of task s or resource s status depending of selected comparing mode is presented e g changed unchanged or common items Usually i e by default all items are displayed in the comparison report Page 10 Seavus Project Viewer User Manual Chapter User Reference View Columns In this section of the Compare Project sub menu a list of column types for presenting different task or resource information in the Gantt table Resource Sheet table is pres
133. is section of menu items contains a list of pre defined sorting options For task views the available options are by Start Date by Finish Date by Priority by Cost by ID For resource views the list contains the following options by Cost by Name by ID Clicking on one of the options the tasks or resources shown in the active view are sorted by the field specified in the options in ascending order all Sort by Opens up a dialog for specifying custom sorting criteria where you can choose up to three fields for sorting and Page 15 Seavus Project Viewer User Manual Chapter User Reference choose the direction in which the values in the selected fields should be sorted Additional reading e You can check which views support sorting functionality in Seavus Project Viewer in the Views section Filters This sub menu contains different filtering options They are shown in the table below Feature Description Filters This section of menu items contains a list of filters that are selected to be accessible through the menu as a quick access list Usually i e by default this section contains the same filters as in Microsoft Project when started for the first time Clicking on one of the filters activates the particular filter for the currently active view More Filters Opens up a dialog with all available filters regardless if they are visible in the section specified above or not This dialo
134. it View group The look of the Split group in the View ribbon is presented on the figure below Split Split View Figure 27 Split View group in View ribbon To view more detailed information about a selection of task or resources in one of the available views you can use the features that are implemented in Split view group It contains the following actions Feature Description a Zi Split Splits the window into two views where the top and the bottom pane contains combination of views that is supported by Seavus Project Viewer Seavus Add ins ribbon Seavus Add ins ribbon encloses features You can view different project s information in one of the Seavus Charts draw custom layers and add comments in project plan using the Custom Layer functionality create and save your workaround using the Save User Profile feature etc Page 48 Seavus Project Viewer User Manual Chapter User Reference ES Master Project mpp Seavus Project Viewer FILE TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SE G Zoom In 3 Show Hide i ton Ee E el Zoom Out Properties as Bar a Task Profile Entry Page Search Chart F Pa Modify Data Bar ka ka Break Seavus Charts Custom Layer User Profile Custom Forms Page Break Search Figure 28 Seavus Add ins ribbon in Seavus Project Viewer Detailed description of the commands that are implemented in the Seavus Add ins ribbon s groups is presented below Seavus Chart
135. ject View Seavus Add ins A Style X T Zoom In Z Show Hide 3 Properties ES g m mm T Zoom Out Gj Save led pE B eia a2 Gen ee E ard Ea Seavus Charts Custom Layer User Profile Custom Forms Page Break Search Task Update Chart Timeline Start date 7 2 2010 g v Finish date 11 30 2010 B Il Project Management PM Actual Cost E Project Management PM Cost FB Project Management PM Cumulative Cost Line Chart Stacked presents project information through data points It consists of a resource s task window on the left and continuous lines showing the summary work assignment s of the resources on the right side Page 123 Seavus Project Viewer User Manual Chapter User Reference PM Version 1 Seavus Project Viewer DoS Task Resource Project View Seavus Add ins A Style gt X hah T Zoom In Ti 7 Show Hide 3 lt Properties we i E Zoom Out gj Save a l 29 Bar Task fz Profile Entry Page Search Task Chart Pa Modify Data Bary lt a Export 7 Breal Update break Seavus Charts Custom Layer User Profile Custom Forms Page Break Search Task Update Chart Timeline Start date 7 2 2010 g v Finish date 11 30 2010 B I Project Management PM Actual Cost E Project Management PM Cost BB Project Management PM Cumulative Cost e Pie Chart presents project information using sectors that are integral part of the proj
136. ject menu you can also quickly change a filter by using the Filters drop down box on the Formatting toolbar Seavus Project Viewer provides you with two options for activating the filters If you apply filters from the quick access menu or the Filters drop down box they will cause only the task resources and assignments satisfying the filter criteria to be shown in the view However when using the More Filters dialog you can also choose to activate a filter in highlight mode by selecting a filter and clicking on the Highlight button This will cause the task resources and assignments satisfying the filter criteria to be highlighted with different color in the sheet portion of the active view In addition to standard filters Seavus Project Viewer features AutoFilter option which is visible in most sheet views Each field in a sheet view has its own AutoFilter By default AutoFilter option is turned off but you can turn it on by clicking on the AutoFilter button on the Formatting toolbar Available Task Filters This is the list of standard task filters available by default in Microsoft Project supported in Seavus Project Viewer e All Tasks shows all tasks regardless of their characteristics e Completed Tasks shows only those tasks that have been finished marked as 100 complete e Cost Greater Than interactive filter that prompts you for a cost amount and then shows those tasks that cost more than t
137. ks and durations over time Use this task view to the list of tasks and their schedule A diagram showing all tasks and task dependencies Use this task view to view your schedule in a flowchart format A list of tasks showing assigned resources grouped under Task Usage each task Use this task view to see which resources are assigned to specific tasks A list of tasks and related information and a chart showing baseline and scheduled Gantt bars for each task Use this task view to compare the baseline schedule with the actual schedule A graph showing resource allocation cost or work over Resource Graph time Use this resource view to display information about a single resource or group of resources over time A list of resources and related information Use this Resource Sheet resource view to review resource information in a spreadsheet like format A list of resources showing allocation cost or work information for each resource over time Use this resource view to show cost or work allocation information for each resource Set of charts that give visual presentation of numerical values from project plan Use these charts to examine the Chart View trends that exist in the project plan to analyze the relationships between different project s parts or to analyze the project s costs or resource assignments Network Diagram ai dah wl lime Tracking Gantt pi pe l all Resource Usage sl Status Bar The status bar disp
138. l Work Actual Work Baseline Work Complete Remaining Work and Variance as well as the Task Name Resource Page 51 Seavus Project Viewer User Manual Chapter User Reference Name Duration and Complete Schedule Tracking Displays the Schedule Tracking window where you can Ei view the schedule information for the task such as Baseline Start Schedule Start Variance Baseline Finish Baseline Schedule Variance as well as the Task Name Resource Name Duration and Complete Task Relationship Displays the Task Relationship window where you can view the task s predecessors and successors Tracking Displays the Tracking window where you can view the information for the task such as Task Name Complete Actual Start Actual Finish Start Finish Duration and Remaining Work Page Break group The Page Break group inside the Seavus Add in ribbon contains command for creating removing page breaks that exist in the project plan Page Break Page Break Figure 33 Page Break group in Seavus Add ins ribbon Search group Similar to the Page Break group the Search group inside Seavus Add in ribbon contains feature that activates deactivates the Search bar located on the right side of the application Search Search Figure 34 Search group in Seavus Add ins ribbon Compare Projects ribbon Compare Project is a dynamic ribbon that appears next to the Task ribbon when the Compare Project fea
139. lability Tables The Resource Graph view does not make use of any tables Filters The Resource Graph view can use any of the resource filters to display only the information you want to see When you select a filter the Resource Graph view Page 94 Seavus Project Viewer User Manual Chapter User Reference displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Resource Graph view does not support grouping Resource Sheet Description The Resource Sheet view displays resource information in a sheet format in which you can review information about each resource Such information includes the payment rate the number of work hours assigned and the planned baseline and actual cost A resource can be an individual a company or department a piece of equipment a room or any other resource used for the project Standard default views Seavus Project Viewer supports the standard Resource Sheet view available in Microsoft Project by default Additional custom views If the project manager creates additional Resource Sheet views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Sheet view to e View the resource information e Compare a resource s planned costs and work against actual costs and work e Review the number of work hours assigned to each resource e Review resource costs
140. lan is loaded in Seavus Project plan team member can use all implemented features for better viewing printing project s assignments Before opening project files stored on Microsoft Project Server you have to set the account for connecting the Seavus Project Viewer with Microsoft Project Server The account contains information for the URL where the project plans are stored Usually the URL address will be provided by your IT Administrator or Project Server Administrator Once you open the Options dialog you can follow the steps below to specify the Project Server URL address 1 Click on the SharePoint tab in the Options dialog 2 To insert the Microsoft SharePoint address where the project files are stored click on the Add button 3 Give the Name of the connection This will help you to make differences between several inserted connections 4 Inthe SharePoint URL field insert the valid URL address Usually this address is provided by the local IT Administrator or SharePoint Administrator 5 If this location is site from which you upload project plans very often can make it as default account using the Set as Default check button Before using this feature make sure that the administrator has granted you access to the Microsoft SharePoint Server and you know the exact SharePoint s URL Page 166 Seavus Project Viewer User Manual Chapter Collaboration SkyDrive Integration Starting from version 2013 Microsoft has i
141. lays information at the bottom of the Microsoft Project window about the current activity or mode To show or hide the status bar click Options on the Tools menu In the Show box select or clear the Status bar check box The right side of the status bar shows whether the Extend Selection Caps Lock Num Lock Scroll Lock and Overtype modes are turned on The left side of the status bar displays the description of the menu actions and or toolbar buttons when the mouse Is hovering on top of them Page 23 Seavus Project Viewer User Manual Chapter User Reference Charts Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below Charts T x wh In B AY Oe CE ey The following tables lists the commands found in the toolbar Feature Description Bar Chart A chart showing resource s cost or works over time Use ah this chart view to present data using rectangular about single resource or a group of resources over time Bar Chart Stacked A chart showing summary resource s cost or works over iali time You can use this chart to display information using rectangular about single resource or group of resources over time Line Chart A graph showing resources cost or works over time using ha data points and lines for presenting project s information Line Chart Stacked A graph showing summary resources cost or works over RY time using data
142. lines activated for the view and formatting options related to them e Timescale formatting the formatting of the different timescale tiers as well as the calendar and presentation of the working and non working days e Gridlines formatting the formatting of the different gridlines for the sheet and chart portions of the view e Drawings the different drawings and text boxes placed on the chart by the project manager in order to place additional information for the tasks or emphasise a certain phase in the plan e You are also able to customize the Gantt Chart views in Seavus Project Viewer using one of the following opportunities e Change the different Layout options for the active Gantt Chart view Page 82 Seavus Project Viewer User Manual Chapter User Reference e Display hide or change the appearance of the timescale tiers e Display hide or change the appearance of nonworking time e Create a combination view for the Gantt Chart view to display additional information about the tasks or about the resources assigned to those tasks in a different view Tables The sheet portion displays categories of information about the tasks arranged in tables The default table for the Gantt Chart views depends on the view For example the default table for the standard Gantt Chart view is the Entry table for the Bar and Milestone Rollup the Rollup table for the Tracking Gantt the Tracking table etc You can als
143. ls group in Resource Form tools ribbon The following actions are available in this group Feature Description pr Schedule Displays the Schedule resource table for the view presenting scheduling information for one resource at time E Work Displays the Work resource table for the view presenting Cr work information for one resource at time m Cost Displays the Cost resource table for the view presenting PE costs information for one resource at time El Notes Displays the notes that are inserted for the selected h resource Page 66 Seavus Project Viewer User Manual Chapter User Reference Timeline tools ribbon Insert The look of the Insert group in the Format ribbon is presented on the figure below Timeline Tasks Insert Figure 65 Insert group in Timeline tools ribbon The following action is available in this group Feature Description H Timeline Tasks Displays dialog for inserting tasks from the project plan Ta into the timeline The same dialog can be used for removing the tasks from the timeline bar Current Selection The look of the Current selection group in the Format ribbon is presented on the figure below Display Display as Bar as Callout Current Selection Figure 66 Current Selection group in Timeline tools ribbon The following actions are available in this group Feature Description Ea Display as Bar Presents the project task as bar inside the timeline bar Display as Callout
144. me For viewing all resources use the Next and Previous buttons in the upper right corner of the view The Resource Form view presents more resource information compared to the Resource View category such as the Resource Sheet view Standard default Views Seavus Project Viewer supports the standard Resource Form view available by default in Microsoft Project Additional custom Views Project managers can customize the Resource Form view by choosing the combination of information presented in the view Best Uses Use the Resource Form view to e Have detailed information about all resources that are assigned in the project plan e See how one resource Is assigned to tasks in one project plan e See how one resource Is assigned to tasks in several project plans Master Plan Customization The customization is available in Seavus Project Viewer in terms of selecting the details displayed on the screen Details The default detail used by the Resource Form view is Schedule but you can apply other details by right clicking on the mouse button and selecting the detail you want to apply The following details are available in the Resource Form e Schedule Page 102 Seavus Project Viewer User Manual Chapter User Reference e Cost e Work e Notes Tables The Resource Form view does not support the use of tables Filters You can work with any resource filter in the Resource Form view Grouping
145. me To Seavus Project Viewer What s New in Using Seavus Project Viewer Seavus Project Viewer 2016 contains an extensive set of additional features for working with project plans Below is the list of supported options categorized by view types New Features Support for Microsoft Project 2016 file format Support for Microsoft Project 2016 file hybrid formats 2016 format as 2013 and 2010 2016 format as 2007 format Support for Windows 10 Customize Graphical Reports Include the Time category Additional Improvements Improved work with graphical indicators Improved work with custom filters Improved work with Network Diagram and Descriptive Network diagram views Improved German language version Benefits of Using Seavus Project Viewer With Seavus Project Viewer users are able to open native Microsoft Project files mpp and read view and print project plans while eliminating the need to purchase the more expensive Microsoft Project suite of products Typically Users can be categorized into three groups Team Members personnel involved in the project implementation Executives executive management supervising the projects and External users vendors distributors sub contractors customers i e all personnel outside the organization involved in project implementation or monitoring Analysis shows that the number of users with project plan viewing needs is significa
146. menu where all features from the File menu from the Standard GUI are placed and Ribbons containing the other viewing features There is no difference between Standard and Ribbon GUI from functionality point of view all features from the first workaround are implemented in the other one cc mr Gantt Chart Tools te ee e a a View testing Seavus Project Viewer Seavus Add ins Format Fag Resource Jus H Y a E Epa Resource 7 E Task Team Tables hal 1 ae i kage TH Other Views a Planner T Fa Other Vi i en E T Task Views Resource Views Data Backstz ge Task Task Name Duration Start Finish Mode JS EView testing 29 days Tue 6 29 10 Fri 8 67 2 S Ssummary _ 29days _ Twe 6 29 10 _ rria 6 1 Figure 1 Ribbon elements Backstage view Introduction The Backstage view is the first ribbon in Seavus Project Viewer viewing from left to right It consists of functions and tabs arranged in vertical order Named as File it is a place where you can manage your project plans Through the Backstage view you can open close project plans take a closer look on the project details using the print preview or make printout of the project plan Export and Import features are placed inside the Backstage view along the features for collaboration with Microsoft Outlook The look of the Backstage view is presented in the figure below Page 27 Seavus Project Viewer User Manual I Op
147. mplemented the SkyDrive integration in their Office suite as well as in Microsoft Project SkyDrive is a file hosting service allowing users to upload synchronize and share their files to cloud storage and access them via Web browser or from their PC Project plans can be uploaded and synchronized on SkyDrive directly from Microsoft Project without leaving the application Seavus Project Viewer has the possibility to connect to SkyDrive Once again the workflow is identical with the Microsoft s SharePoint workflow Project plans are created edited and uploaded on SkyDrive by the project manager and team members using Seavus Project Viewer connect to the SkyDrive and download the project information Once the project plan is loaded in Seavus Project plan team member can use all implemented features for better viewing printing project s assignments You can get additional information for setting up SkyDrive on the following link http windows microsoft com en us skydrive download Offline mode of work For viewing and working with files uploaded on SkyDrive you need internet connection When your internet connection is disabled and the access to the cloud repository is lost then you switch your work into Offline mode of work Seavus Project Viewer supports the offline mode of work enabling the users to view and print project files while they are disconnected from the storage system i e to work with local copies from the original fil
148. n the top pane along with information about those resources The resource information shown pertains to all assigned tasks for each resource not just to the tasks selected in the top pane e When you display any resource view in the top pane and the Task Usage view in the bottom pane the view in the bottom pane shows the resource selected in the top pane with each assigned task along with information about the assigned tasks Page 150 Seavus Project Viewer User Manual Chapter User Reference Timescale formatting Some views such as the Gantt Chart have a timescale at the top By default the timescale displays two tiers but in Seavus Project Viewer you can customize it to show up to three tiers a top tier a middle tier and a bottom tier You can adjust all timescale tiers independently to view your project at the level of detail you need You can also hide any or all timescale tiers The steps to customize the timescale can be summarised as follows 1 On the Format menu click Timescale and then click the Top Tier Middle Tier or Bottom Tier tab 2 On the tab for the displayed timescale tier in the Units box click the time unit you want to use 3 Inthe Label box click the label you want for displaying the time unit In the Align box click the label alignment you want 5 In the Count box type a number to specify the frequency of unit labels on the timescale tier For example if the unit is weeks and you type
149. nd pattern associated with a detail field In addition the Detail Styles dialog allows you to choose which fields should be shown in the usage portion of the view and which fields should be placed in the Details sub menu of the Format menu for quick access Page 152 Seavus Project Viewer User Manual Chapter User Reference Progress Lines To create a visual representation of the progress of your project you can display progress lines on your Gantt Chart For a given progress date or the status date of your project Seavus Project Viewer draws a progress line connecting in progress tasks and tasks that should have started creating a graph on the Gantt Chart with peaks pointing to the left for work that is behind schedule and peaks pointing to the right for work that is ahead of schedule The distance from the vertical line to the peak indicates the degree to which the task is ahead of or behind schedule as of the progress or status date You can display multiple progress lines for different dates in your project and change the way the lines look You can also display progress lines relative to your actual plan or to a saved baseline plan You can manage the progress lines with the help of the Progress Lines dialog accessible when clicking the Progress Lines command on the Tools menu or the Progress Lines button on the Tracking toolbar In this dialog you can e Display the current progress lines by choosing between the projec
150. nd related functionality in Seavus Project Viewer in the Views section e Deeper coverage of reports and options for working with them is given in the Reports section e You can find more information how to use the View Bar in the View bar section Toolbars This menu provides options to manipulate the available toolbars in the application The table below shows the available actions found under this menu Page 11 Seavus Project Viewer User Manual Chapter User Reference Feature Description Standard Toggles between showing and hiding the Standard toolbar in the application Formatting Toggles between showing and hiding the Formatting toolbar in the application Tracking Toggles between showing and hiding the Tracking toolbar in the application Charts Toggles between showing and hiding the Charts toolbar in the application Custom forms Toggles between showing and hiding the Custom Forms toolbar in the application Collaborate Toggles between showing and hiding the Collaborate toolbar in the application Customize Opens up a dialog which provides extensive set of options for customizing the toolbars menus and keyboard shortcuts Additional reading e Read more about setting up the default views in Seavus Project Viewer in the H M Standard toolbar Formatting toolbar Tracking toolbar and Charts toolbar 1 section correspondingl
151. nd the Actual working hours The information dialogs can be opened from the Project menu the Standard toolbar or by double clicking the selected task resource or assignment Document properties The Document Properties in Seavus Project Viewer has four tabs which contain information that describes the project plan The General tab is the default This is the complete list of document properties tabs dialogs in Seavus Project Viewer Page 154 Seavus Project Viewer User Manual Chapter User Reference e General presents statistics about the project file such as name type size and the location of the file Users can also see the date when the file was created last modified and last opened e Summary presents descriptive information about the project plan and the resources associated with it as well as the author of the project file his her manager and the name of the company where the project plan is created e Statistics presents detailed information about the project plan such as date of creation when the project plan was last modified and accessed It also shows who last saved the plan how many times the document was revised and total amount of computer time spent on editing the file e Contents presents the most commonly reviewed statistic about the project plan such as the start and finish date work and costs and the percentage completed for duration and work consequently The document properti
152. ndard Information dialogs A Notes Displays the Notes tab in the Assignment Information h dialog box for the selected assignment Page 64 Seavus Project Viewer User Manual Chapter User Reference Task Form tools ribbon Type The look of the Type group in the Format ribbon is presented on the figure below Task Form FG Task Details Form Task Name Form Type Figure 61 Type group in Task Form tools ribbon The following actions are available in this group Feature Description JE Task Form Opens the Task Form view showing basic information for the task and details that are selected jai Task Details Form Opens the Task Details Form view showing detailed information for the task and details that are selected a Task Name Form Opens the Task Name Form view showing only the task name and the details that are selected Details The look of the Details group in the Format ribbon is presented on the figure below _ Predecessors amp Successors Cr z i Resources amp Predecessors Schedule Work Cost Motes mo Resources amp Successors Details Wi i Figure 62 Details group in Task Form tools ribbon The following actions are available in this group Feature Description p Schedule Displays the Schedule task table for the view presenting scheduling information for one task at time Work Displays the Work task table for the view presenting a work information for one task at time a
153. nge e You can report overtime work even if your project manager did not planned overtime work e You cannot create updates out of project s time range Your updates must be within the start and end date of the project e You cannot report Work complete smaller than 0 or bigger than 100 e You can report time or progress on tasks that has no assigned resource Unassigned tasks e The updates can be created only on work resources e You can insert comments regarding the updates Updating via Task Usage and Resource Usage Views After you have opened the project from the shared location you can start making updates Resource and Task Usage views contain two types of fields e General assignment fields in the left panel e Time phased fields in the right usage panel If using collaborative project file you will be able to edit Work complete in the left panel or Actual Work and Actual Overtime Work time phased in the right usage panel Updating Work Complete You can update Work Complete using the table sheet in the Task or Resource Usage view as It is presented on Figure 89 Page 173 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update i Resource Name Work Work Complete 4 El R4 64 hrs 38 task 5 32 hrs Figure 89 Updating Work Complete The process of updating assignment s Work Complete is more than easy Just perform the following steps Select the assignment that you w
154. ntly greater than the number of users that create project plans Due to high cost involved in using a full copy of Microsoft Project for users with occasional need to view project plans many organizations decide to provide project information to them by using exported files or static copies pictures of the plans These static views often leave out critical information that can only be seen by looking at several different views of the same project For example a user might need to look Page 5 Seavus Project Viewer User Manual Chapter Welcome To Seavus Project Viewer at the Gantt chart and then look at the task information for a selected task and then look at the resources assigned to that particular task This information is often missing when static views are given to users There is a more productive way for companies to share this information By using Seavus Project Viewer with its complete viewing capabilities organizations can improve their project execution control and monitoring processes by providing the same information to all users involved in a project Seavus Project Viewer enables project managers to communicate with the rest of the project users by showing all formatting drawings highlighting grouping and data organization in general as defined in Microsoft Project Finally Seavus Project Viewer displays project information and views with 100 accuracy presenting the same project views as t
155. o In Progress Tasks Name i Incomplete Tasks P ebocennoonecencoeseensenonscessnssnsonneonsoscasnosssssnossnsonesseesenneseeeen i v Milestones Task Complete Wed 10 22 14 5 00 PM i j Summary Tasks i Task Complete Wed 10 22 14 5 00 PM i Unstarted Tasks t i Task Complete Wed 10 22 14 5 00 PM Late Tasks i f Tasks Starting Soon i Task Complete Fri 10 31 14 5 00 PM i f i Tasks Due This Week i Task Complete Fri 11 7 14 5 00 PM l Task Complete Wed 12 10 14 5 00 PM i i Uo ae an cD ce 8 eS Ss es Ss Ss ss Ss SSeS EE E E IE es es es rE rE rE at Note All changes in the report are automatically saved If user wants to clear customization and have the initial view of the report he she can reset the reports view by using the Reset Report feature located in Reports gt Reset gt Current Report Change Chart Chart or Data Chart is type of diagram that organizes and represents a set of numerical data derived from the project plan Depend from the report s type and the user s needs project data can be visualized on several ways Seavus Project Viewer supports 22 chart types Feature Description Clustered Column A Clustered column chart is used to compare values across a few categories Use it when the order of categories is not important all Stacked Column A Stacked column chart is used to compare parts of a whole Use it to show how segments of a whole change over time 100 Stacked Column A 100 Stacke
156. o group the resources Network Diagram Description Using the Network Diagram view you can review create or edit your project tasks and task dependencies as a network diagram or flowchart A box also called a node represents each task and a line connecting two boxes represents the dependency between two tasks By default the Network Diagram view displays one diagonal line through a task that is in progress and crossed diagonal lines through a completed task Standard default views Page 86 Seavus Project Viewer User Manual Chapter User Reference Seavus Project Viewer supports both standard Network Diagram views available in Microsoft Project by default Network Diagram and Descriptive Network Diagram The main difference between these two views is the size and the detail of the boxes that represent tasks The boxes on the Descriptive Network Diagram view are larger than those in the Network Diagram view and can contain labels for the data elements in the box These larger boxes take up more space and thus fewer boxes fit on a printed page Additional custom views If the project manager creates additional Network Diagram views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Network Diagram view to e Review your schedule in a flowchart format e Graphically show completed in progress and not yet started tasks Customization Seavus Project Viewer is abl
157. o select any of the task tables to display information about the project s tasks Filters The Gantt Chart view can use any of the task filters to display only the tasks you want to see When you select a filter both the sheet and chart portions of the Gantt Chart display the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Gantt Chart view allows you to group tasks Timeline View Description The Timeline view presents high level overview of the date range of your project plan All project assignments and tasks can be presented in one or several horizontal lines depending from the combination of the selected tasks Tasks and milestones can be added on the timeline for highlighting their importance or to mark the deliverables in the project plan To improve the collaboration inside the team or between the teams and the stakeholders the timeline can be copied and send via e mail or placed inside PowerPoint presentation Standard default views Seavus Project Viewer supports both cases for showing Timeline view available in Microsoft Project by default Timeline view as stand alone view and in combination with Gantt Chart view which is default view in Microsoft Project 2010 Page 83 Seavus Project Viewer User Manual Chapter User Reference When it is in combination with Gantt Chart view or with any view that has timescale the timeline can be used to pan and
158. of your time and it can be done in just two steps 1 Select the chart in the report 2 From the Filter drop down list select the filtering criteria that matches your needs REPORT CHART TOOLS FORMAT ew 41 ie ii Filters Sort Sort Show Show Add Remove Active k 7 Order Outline Hierarchy Field 7 field v All Tasks Chart Data Active Tasks Completed Tasks Critical In Progress Tasks Incomplete Tasks Milestones Summary Tasks Unstarted Tasks Late Tasks Tasks Starting Soon Tasks Due This Week Note Depending from the report s type the Filter drop down menu will contain either task or resource filters Add or Remove Fields Inserting field s in the report combined with the Filter option is very powerful feature combination Comparing several fields from same category for example Cost Actual Cost and Remaining Cost will visualize the project s information in more detailed way and help you to bring the make the right decision for your project Page 119 Seavus Project Viewer User Manual REPORT CHART TOOLS FORMAT a a A Z A Y ZA A 4 e Filters Sort Sort Show Show Add Remove z Order Outline Hierarchy Field Chart Data Cost b v Work Duration gt Chapter User Reference Cost Baseline Cost Number b v IPLETE Actual Cost Fixed Cost Remaining Cost Costi Cost2 100 Cost3 90 g 80 Overtime Cost k 70 Actual Overtime Cost v Remaining Overtime
159. on which is not appropriate for certain team members Once the project plan is saved in ssv file format team members can open the file and work with the information that the project managers have determined will be displayed Open mpd files Seavus Project Viewer now supports Microsoft Project Database format MPD files Enterprise Custom Fields Enterprise fields are custom fields that are created on the Microsoft Office Project Server available only for Enterprise Projects with purpose to apply on a corporate level certain needed customized fields that can contain formulas costs durations dates flags calendars outline code etc Seavus Project Viewer besides presenting the standard columns now supports displaying Enterprise custom fields from Enterprise Projects imported from Project Server 2007 Following fields are supported e Enterprise Project Text e Enterprise Project Cost e Enterprise Project Duration e Enterprise Project Date e Enterprise Project Number e Enterprise Project Flag Advanced Search Beside the standard search options with the Find and Go To functionalities Seavus Project Viewer has an advanced search option that allows for a detailed project plan search You can search any type of term or name in the Tasks and Resources text fields If you know the exact name you want to find in the project you can restrict the search by selecting Match Exactly feature or you can search entire p
160. ork e Cumulative Work e Remaining Work e Over allocation e Cost e Actual Cost e Cumulative Cost Page 130 Seavus Project Viewer User Manual Chapter User Reference e Max Units e Peak e Percent Allocation e Over allocated Tables The tables are not supported in Pie Chart view Filters The filters are not supported in Pie Chart view Grouping The Pie Chart view does not support grouping Overview In Seavus Project Viewer you can use the predefined Microsoft Project tables to show only the fields you want or create your own tables There are two kinds of tables task tables which you can apply to task views and resource tables which you can apply to resource views In Seavus Project Viewer you can change the table associated by the currently active view by using the Tables sub menu of the View menu or the More Tables dialog accessible from the same menu In this dialog you can also specify which tables should be available from a quick access through the Tables sub menu Besides using the Tables sub menu of the View menu you can also quickly change a table by right clicking on the top left cell on the sheet portion of the active view If you would like to manipulate the tables in Seavus Project Viewer you can use the More Tables dialog to edit or even create tables of your own or you can simply use the Insert menu or the context menu available when you right click on any column in the header ro
161. paper size The Page Setup dialog for a view is directly accessible through the Page Setup command on the File menu The Page 155 Seavus Project Viewer User Manual Chapter User Reference page setup options for a report on the other hand are accessible through the following procedure On the View menu click Reports Click the report type you want and then click Select 1 2 3 Click the report you want and then click Select 4 Click Page Setup Once you open the Page Setup dialog you can follow the steps below to specify the page and other printing options for a view or a report Note that some of the options in the Page Setup dialog available for views may not be available for the reports Some options may differ between different views as well Oy 10 Til 12 To 14 15 16 17 18 19 20 Click the Page tab in the Page Setup dialog To change page orientation under Orientation click Portrait vertical or Landscape horizontal To scale pages under Scaling click Adjust to and then type the percentage at which you want information to appear on your printed pages in the normal size box To adjust page fit some views only under Scaling click Fit to and then specify the number of pages you want in the pages wide by and tall boxes To change the paper size click the paper size you want in the Paper Size box Click the Margins tab In the Top Bottom Left and Right boxes typ
162. plan using the Print with Seavus Project Viewer feature with the following procedure e Open the Window Explorer e Select the mpp file that you want to print e Click on the right mouse button and select the Print with Seavus Project Viewer feature Page 157 Seavus Project Viewer User Manual Chapter User Reference After performing this procedure the Print window will open You may then make changes to print the document the way you want Print from Command line Beside the functionality implemented in the Backstage view for the ribbon GUI and in the File menu for the Standard GUI Seavus Project Viewer users can print their project plans using the command line The generic overview of the command that user has to insert in the command line in order to print the project plan is Application location command for print command for outline level short name of the view location of the printing file Example If Seavus Project Viewer is installed on the default location C Program Files Seavus Seavus Project Viewer and the project file is saved in folder in My Documents Libraries Documents My Projects Project1 mpp then with the following command inserted in the command line user can print the project plan C Program Files x86 Seavus Seavus Project Viewer p gc Libraries Documents My Projects Project1 mpp Where pis the printing command gc is short name of the Gantt Chart view If they
163. plans that are uploaded on Google Drive Export Export tab contains the following options Feature Description Ea Microsoft Excel XML Exports the information in an XML Spreadsheet format The exported file can be opened in Microsoft Excel just like any Excel spreadsheet file This format will preserve the outline information and format the data for better Page 32 Seavus Project Viewer User Manual Chapter User Reference viewing das Microsoft Excel CSV Exports the information in a textual comma delimited format The exported file can be opened in Microsoft Excel or any text editor This format exports the task or resource information in raw table format with no formatting or outline information As Microsoft Outlook Exports the information in the Task tab in Microsoft Outlook all HyperText Mark up Exports the information in HTML HyperText Mark up Language HTML Language format This format allows the users to publish the project plan on World Wide Web pages da Microsoft Exports project information into Microsoft PowerPoint PowerPoint Pack Custom Layer Pack Custom Layer tab contains the following options Feature Description il Export Creates a zip file containing the original mpp file and the customizations that are made Help The Help tab provides you with access to the integrated help system in Seavus Project Viewer and the Live Update functionality for Sea
164. plementing collaboration features in Seavus Project Viewer companies can be assured that the project information is shared and accessed on time project teams and the resources are aware for their timeframes assignments and goals and the overall collaboration process established in well organized company will give positive results Microsoft Project Server Integration You can build EPM Enterprise Project Management environment in your company by using Microsoft EPM 2007 2010 or 2013 versions Project managers can create tasks assign resources and publish the project plan on Project Server 2013 Team members external stakeholders and anyone with access to Project Server 2013 and using Seavus Project Viewer can connect to it and open the appropriate plan Before using this feature make sure that the administrator has granted you access to Project Server 2013 and you know the exact Project Server s URL Once you open the Connect to Project Server dialog you can follow the steps below to specify the Project Server URL address and open project file 1 In the Project Server URL field insert the valid URL address Usually this address is provided by the local IT Administrator or SharePoint Administrator 2 If this location is site from which you upload project plans very often can save it as default account using the Save the URL Address check button 3 From the available project plans in the list select one project and continue with
165. plete Comolete Work 90 hrs 29 days _90hrs 29 days Calendar n E WW M e Figure 92 Update Complete The process of updating assignment s Work Complete is more than easy Just perform the following steps Select the task that you want to update Click with the mouse in the appropriate cell of the Complete column navigate to the desired value or type it in the cell 1 2 3 Using the cell s spinner 4 Save the updates Seavus Add ins gt Task Update group gt Save Insert Comments No matter in which update mode you are working you can insert comments for the updates that are inserted These comments will be sent to the project manager together with the assignment s updates Clear Value Figure 93 Comment menu Pointing the mouse cursor over cell and clicking on the right mouse button a context menu will pop up with the following options Figure 93 Page 176 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update e Insert Comments You can insert comment for the appropriate update or give reply to the project manager s comment e Delete Comments Deleting all comments that are inserted for the appropriate updates e Clear Value You will delete entire set of information that is connected for the appropriate assignment updates and comments The dialog that wills pop up after you select the Insert Comments feature is presented on the fi
166. port he she can reset the reports view by using the Reset Report feature located in Reports gt Reset gt Current Report Edit table Report s tables contain information for the selected items in tabular form Like the labels they can be visually customized in order to meet user s expectation To do customize report s tables perform the following steps 1 Select the table that will be customized 2 Select the Report Table Tools ribbon 3 For editing the table select one from the available options a Shape Outline for editing the color and of the table s frame Page 114 Seavus Project Viewer User Manual Chapter User Reference Project training mpp Seavus Project Viewer PROJECT VIEW SEAVUS ADD INS REPORTS Finish Wed 10 22 14 5 00 PM Network l Diagram Wed 10 22 14 5 00 PM Hi Task Complete Wed 10 22 14 5 00 PM H j Task Form l Tesk Complete Fri 10 31 14 5 00 PM neps W ask Com i H plete Fri 11 7 14 5 00 PM i HE B Task Task Complete Wed 12 10 14 5 00 PM i Sheet ae E Dene tiple lm me 3 eae j b Text Format for editing the table s text T k gt Project training mpp Seavus Project Viewer TASK RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS Calibri 20 i BT A o Text Format E MILESTONES DUE Calendar Milestones that are coming soon a0 Task Complete Wed 10 22 14 5 00 PM 4 Fe Task Complete We
167. pplied Edit group The look of the Edit group in the Task ribbon is presented on the figure below i Find E Go To a Hyperlink Editing Figure 8 Edit group in Task ribbon The Edit group contains three features that allow users to go to specific task open hyperlinks or find task s according specific keywords The actions that are implemented in the Edit group are Feature Description Page 37 Seavus Project Viewer User Manual Chapter User Reference F Find Provides an opportunity to search through the tasks or resources in the currently active view by using different criteria ali Go To Provides an option to directly go to a task by its ID i or position on a timeline by date in the currently active view AEP Hyperlink Opens a sub menu with options to work with the TED associated hyperlink if any of the selected task or resource from the current view Resource ribbon Resource information selected resource view additional resource s properties are just few features from the set of features that Resource ribbon contains Similar to the Task ribbon the Resource ribbon has four groups that are categorized according their similarity and functionality im i Projet C FILE TASK RESOURCE REPORTS FI A FE as B if Find ni E GoTo Team Info Motes Details m l Planner ga Hyperlink View Properties Editing Figure 9 Resource ribbon in Seavus Project Viewer Detailed description of t
168. ppropriate task type from the menu ribbon user can insert task subtask ordinary task to compare his her view of the project assignment with the original duration summary task for estimating the duration for the tasks Page 143 Seavus Project Viewer User Manual Chapter User Reference group or creating custom summary task or to insert milestone for marking project deliverance This feature is available only for the Gantt Chart view Inserting comments Beside the bars that can be inserted in the Gantt Chart Custom Bars functionality gives opportunity to the users to insert comments in the project plan The range for using this functionality is wide it can be used for inserting comments of custom inserted project s tasks commenting the original ones i e tasks from the project plan that are inserted by the project manager or simply to make comment note suggestion for anything Using the symbol in the upper right corner of the comment box will collapse the comment while the symbol will minimize entire comment box When the comment box is minimized it will be presented with C on the Gantt chart Saving customization After the customization is done or partially done user can save the created workspace These changes will be saved on the user s PC and uploaded on user s demand This work space is unique i e it is related with the project plan that is opened during the customization process It cannot be related with anot
169. printing a view or report in addition to the page setup options you can specify print options such as the printer and its properties the print range for pages the number of copies and the date range In the File tab click on the Print sub tab From the Printer drop down menu select the appropriate printer In the Settings portion of the Print sub tab select the print range of the project plan page orientation and paper size 4 To change printer properties click Printer Properties select the options you want and then click OK 5 To print the view or report click on the Print button In addition users can print the project plan using the Print with Seavus Project Viewer feature with the following procedure e Open the Window Explorer e Select the mpp file that you want to print e Click on the right mouse button and select the Print with Seavus Project Viewer feature After performing this procedure the Print window will open You may then make changes to print the document the way you want Page 31 Seavus Project Viewer User Manual Chapter User Reference Import Export Import Export tab is divided in 3 major sub tabs that allows opening project plans in formats different than mpp options for sending project plan trough Microsoft Outlook The implemented features in the Import Export tab are described in the sections below Send As Send As sub tab contains the following options Featur
170. project s costs or resource assignments Bar Chart Description The Bar Chart view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using rectangular forms The main difference between this view and the Bar Chart Stacked view is in the arrangement of the bars In this view bars are placed one next to other representing resources costs or assignments on one particular day Best uses Use the Bar Chart view to e See the work capacity for each resource e Find out how many hours each resource is scheduled to work e Compare the working hours and work capacity between several resources e Evaluate resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource e Actual Work e Actual Cost Work e Cost e Cumulative Work e Cumulative Cost e Actual Overtime Work e Actual Work e Regular Work e Regular Work e Work Availability e Work e Cumulative Work e Remaining Work e Over allocation e Cost e Actual Cost e Cumulative Cost e Max Units e Peak Page 125 Seavus Project Viewer User Manual Chapter User Reference e Percent Allocation e Over allocated Tables The tables are not supported in Bar Chart view Filters The filters are not
171. ptimize the display of rolled up tasks e Schedule displays scheduling information including scheduled start and finish dates late start and finish dates free slack and total slack e Summary provides an overview of basic project information including task duration scheduled start and finish dates percent work complete cost and work e Tracking displays actual information about the project as opposed to scheduled information e Usage displays project tasks and shows their work duration and start and finish dates e Variance emphasizes the variations between actual start and finish dates and baseline start and finish dates e Work displays work information including baseline work work variance actual work overtime work and remaining work If the project manager created one or more custom task tables in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Tables menu or the More Tables dialog Available Resource Tables This is the list of standard resource tables available by default in Microsoft Project supported in Seavus Project Viewer Page 132 Seavus Project Viewer User Manual Chapter User Reference e Cost displays cost information about your project resources including cost planned cost variance actual cost and remaining cost e Earned Value uses traditional project managem
172. r Progress Lines Links Between Projects Customize Options Collaboration Mode Google Apps User Profiles Language Graphic User Interface Style Figure 87 Collaboration option in Tools menu After you have opened the project file in Collaboration mode you can create your updates by using either the Resource Task Usage views or Gantt Chart Updating Assignments Updating Assignments process is performed on those assignments for which the resources are selected from the dialog box that is presented on Figure 88 Collaboration Mode Please select time range and resources to create appropriate progress updates From 1 18 2011 To 1 24 2011 lr Resource Name Resource Name Figure 88 Selecting resources and time range Page 172 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update You can report time and progress on working days beginning from the start date of the project till the finish date of the project The updating can be done in Work complete or Actual Work and or Actual Overtime Work With Seavus Project Viewer Task Update your project plan is flexible enough so you don t have to worry about missing a day out of work or forgetting to send updates e You can report more work than the planned work and planned overtime work for the proper day e You can report time or progress for incoming days or for days in the past out of the task s time ra
173. r User Reference DE Info Displays assignment information in the standard Information dialogs mg Notes Displays the Notes tab in the Assignment Information h dialog box for the selected assignment Task Usage tools ribbon Text Styles The look of the Text Styles group in the Resource Usage tools ribbon is presented on the figure below PA Text Styles Format Figure 57 Text Styles group in Task Usage tools ribbon The following actions are available in this group Feature Description PA Text Styles Change the visual style of the text in the Gantt table for specific type of category in the view Columns The look of the column group in the Format ribbon is presented on the figure below tt 2 ee HF Column Settings Insert Column Columns Figure 58 Columns group in Task Usage tools ribbon The following action is available in this group Feature Description LPL Insert Column Inserts a new field column in the associated table of the L currently active view Align Text Left Align the text of the selected column to the left Center Center the text in the selected column Align Text Right Align the text of the selected column to the right E Wrap Text Make the column s content visible by displaying it in multiple lines Hi Column Settings Contains expandable menu with functions for inserting hiding or updating column in the view Page 63 Seavus Project Viewer User Manual Chapter User
174. r User Reference a Modify Chart Data Chart wizard that allows you to change the project s parameters task attributes or resources that are presented in the graph Custom Layer group The look of the Custom Layer group in the Seavus Add ins ribbon is presented on the figure below F Show Hide T l Froperties Task Bar Custom Layer Figure 30 Custom Layer group in Seavus Add ins ribbon The Custom Layer group contains features for inserting custom bars and comments in the Gantt Chart These features will not modify the project plan You can use them to visualize your thoughts and give comments regarding tasks and assignments The features that are implemented in Custom Layer group are Feature Description Task Bar Inserts custom ordinary task in the Gantt chart Summary Task Inserts custom summary task in the Gantt chart Milestone Inserts custom milestone in the Gantt chart Deadline Inserts custom deadline in the Gantt chart Text Box Inserts custom text box where you can inserts your comments Show Hide Show Hide all custom bars and comments in the Customization project plan Properties Opens the Property dialog where you can make the necessary adjustments for the custom bars in term of changing color and transparency of the bars font and color of the comments etc User Profile group The look of the User Profile group in the Seavus Add ins ribbon is presented on the figure below Page 50 Seavus
175. r to fit more project s n tasks in the view for viewing analyzing printing the tasks relationships Page 58 Seavus Project Viewer User Manual Chapter User Reference Resource Graph tools ribbon Text Styles The look of the Text Styles group in the Graph tools ribbon is presented on the figure below Text Styles Format Figure 48 Text Styles group in Resource Graph tools ribbon The following actions are available in this group Feature Description PA Text Styles Change the visual style of the text in the Gantt table for specific type of category in the view Navigate The look of the Navigate group in the Graph tools ribbon is presented on the figure below amp gt Previous fh ext Resource Resource Navigate Figure 49 Navigate group in Resource Graph tools ribbon The following action is available in this group Feature Description g Previous Resource Navigate from the currently selected resource to the previous resource that has assignments in the project plan Next Resource Navigate from the current selected resource to the next resource that has assignments in the project plan Details The look of the Details group in the Graph tools ribbon is presented on the figure below Page 59 Seavus Project Viewer User Manual Chapter User Reference P Graph Details Figure 50 Details group in Resource Graph tools ribbon The following action is available in this group Feature
176. report contains chart Depending from the chart s type user can customize the chart by adding the following elements Feature Description Applicable in Uk Axis Change the layout of each axis All available chart categories except Pie chart category mn Axis Title Add title to the vertical and All available chart categories horizontal axis of the chart except Pie chart and Radar categories ik Chart Title Add Title to the chart All available chart categories lie Data Add Remove the element s label with All available chart categories Labels actual data values on from the chart le Data Table Add a data table to the bottom of the All available chart categories chart except Pie chart and Radar categories Hoe Gridlines Turn on or off the gridlines vertical All available chart categories and horizontal guiding lines in the except Pie chart category chart Legend Add or remove chart s legend All available chart categories a Changing chart elements in the report is very easy and it is performed in several steps 1 Select the chart in the report 2 From the Chart Layout drop down list select one of the available features Page 118 Seavus Project Viewer User Manual Chapter User Reference Insert filter Filtering the chart data will help you to get better viewable report from which you will see the important information in a second Adding filter in the report doesn t require much
177. ribbon Implemented features in this group allows you to adjust the level of the focus on the report The following actions are available Feature Description Increase the levels of the focus on the report making TA Zoom In ja Q the report s elements more visible _ Decrease the levels of the focus on the report making Tol Zoom Out the report s elements less visible Page 41 Seavus Project Viewer User Manual Chapter User Reference Page Setup group Page Setup group with the implemented functionalities is presented on the figure below ac Page Orientation Size Breaks z r Page Setup Figure 17 Page Setup group in Reports ribbon Managing the layout of the reports are done using the features from the Page Setup group The following actions are available Feature Description Inserts lines in the Report view presenting the borders Page Breaks of the paper in the report view area Drop down menu with options for selecting the alignment of the printout of the reports gt Orientation Drop down menu with available paper sizes for the Il Size document s printout Reset Reports Properties group with the implemented functionalities is presented on the figure below O Reset T Reset Reports Figure 18 Reset Reports group in Reports ribbon There are two options for resetting the reports Reset current reports and Reset all reports By resetting the reports you are clearing all customization that
178. rmat ribbon is presented on the figure below v Work Overallocated Th Actual Work Cost iy Cumulative Work Remaining Availability umulative Wor emaining Availability Details Details Figure 55 Details group in Resource Usage tools ribbon The following actions are available in the Details group Feature Description Work Show Hide the Work detail field in the time phase part of the view for all tasks in the project plan Actual Work Show Hide the Actual Work detail field in the time phase part of the view for all tasks in the project plan Cumulative Work Show Hide the Cumulative Work detail field in the time phase part of the view for all tasks in the project plan Overallocation Show Hide the Overallocation detail field in the time phase part of the view for all tasks in the project plan Cost Show Hide the Cost detail field in the time phase part of the view for all tasks in the project plan Remaining Work Show Hide the Remaining Work detail field in the time phase part of the view for all tasks in the project plan TY Add Details Opens up a dialog for formatting the detail styles of the iy currently active view Assignments The look of the Assignment group in the Format ribbon is presented on the figure below C Info Motes Assignment Figure 56 Assignments group in Resource Usage tools ribbon The following actions are available in this group Feature Description Page 62 Seavus Project Viewer User Manual Chapte
179. roject Environment Mon 9 8 14 200 AM Mon 9 22 14 200 AM Tue 9 30 14 5 00 PM Develop Project Char Set Up Project Standards anc i Task Form Mon 9 8 14 200 AM Mon 9 22 14 800 AM i Develop Project Scope Sthtement Mon 9 8 14 amp 00 AM Wed 9 24 14 500 PM i Mon 9 8 14 2 00 AM Wad 9 24 14 00 PM e Team Planner view combines the information about the resources assignments in the project plan and the tasks that missed resources It consists of tasks Page 77 Seavus Project Viewer User Manual Chapter User Reference presents as bards in the Gantt Chart combined with resource s assignment information Tasks that missed resources are presents only with bars in the Gantt Chart T R PM Version 1 mpp Seavus Project Viewer x FILE TASK RESOURCE PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE a Style v Input Mode X m Bast N T a P a Se Network Diagram 7 al Resource Usage 7 7 l E pmm Y fitter z Q K mi Mn Calendar Resource Sheet a Group 7 Gantt Task m Team Sort Show Tables Entire Zoom Timescale Split Chart Usagey 4 Other Views Planner Other Views Outliney Project ig Task Views Resource Views Data Zoom Split View assa Resource Names Unscheduled Tasks Aug 31 14 Sez O I aa O S O pana O O O Oa 14 i b M S isim ti wit iFis s Calendar Project Director Gantt Chart Project Manager Develop High
180. roject plan The search result is presented in Task Form view or Resource Form view depending on the settings that you made in the Search Options These forms can help you to view detailed information on the searched term as well as other information that is directly or indirectly related to the search result Page 163 Seavus Project Viewer User Manual Chapter Collaboration Open password protected files In order to avoid unauthorized editing of the project plan project manager can insert password that will protect the information that is inserted inside the mpp file When this type of file is open with Seavus Project Viewer a dialog will pop up asking the team member to insert the right password for opening the project file In case when wrong password is inserted the team member is notified that the password is mistaken and the project file will not be opened Page Break The Page Break is a visual marker that when it is inserted tells the document interpreter in most cases the document interpreter is a printer that the contents which follows is part of a new page User will have several possibilities for working with this feature to insert or remove page breaks in the project plan to print the project plan with the inserted page breaks to ignore them and print entire project plan etc When the page breaks are inserted in the project plan by the project manager or by the user itself the location of these mark
181. roject s milestones Version 2 E M E E 29 Team members Team Leads External Stakeholders can use Compare Projects feature in one of the following situations e Analyzing What If scenarios when there is more than one project s version Giving quality feedback to the project manager regarding project s scheduling and resource allocation can lead to successfully project s ending and achieving delegated milestones e Track project changes in order to create local project s history for viewing and analyzing how project plan has evolved and differentiate from the Original one e Track and revision of resource s assignments through project s lifecycle Team leaders can compare resources assignments and made appropriate assignment reports at the end of the project Compare Tasks and Resources Compare Projects feature is presented through a special view where two versions of Same project are compared line by line in order to see the actual differences You can compare the following project s parameters Page 168 Seavus Project Viewer User Manual Chapter Collaboration e Tasks e Resources Compare Task Differences between tasks in the project plans are presented in specially modified Gantt Chart view The Gantt table contains columns for the current version containing the word Current in the column s header and previous version containing the word Previous in the column s header as well as summary columns
182. rt Complete showing the status of all project s top level tasks In addition to this chart the Project Overview report contains two tables Milestone due table Late tasks table presents the tasks in the project plan that are passed due compared with the current date Milestone due table presents the project s milestone tasks that are coming compared with the current date Late tasks table presents the tasks in the project plan that are passed due compared with the current date Customize Project Overview report Project Overview report is customizable report You can Change the position of the report s label and the name of the report Customize the font font size and the color of the report s label Format the line and the fill of the report s label Change the position and the size of the graphic s chart Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Project Overview report is presented on the image below Page 104 Seavus Project Viewer User Manual Chapter User Reference SE E Praject tizirang mpr temut Progect Viewer z S ETE TASE RESOURCE REPORTS PROG VIEN StAVUS ADO SEAVUS TASE UPDATE a Style input Mose X 7 gt a E cA s 3J 3J uig 2s z eer Recent Deimbeards Reiources Cats Zom loom Page Criertaton See Eriet g ow Desis Recent Reporti View Reporti Leow
183. rt the entire project plan Exporting the information from a view into a different format is available through the choice of one of the options found in the Export to submenu of the File menu Page 161 Seavus Project Viewer User Manual Chapter User Reference In this version Seavus Project Viewer provides five possible options Feature Description HN Microsoft Excel XML Exports the information in an XML Spreadsheet format The exported file can be opened in Microsoft Excel just like any Excel spreadsheet file This format will preserve the outline information and format the data for better viewing Tl Microsoft Excel CSV Exports the information in a textual comma delimited format The exported file can be opened in Microsoft Excel or any text editor This format exports the task or resource information in raw table format with no formatting or outline information D Microsoft Outlook Exports the information in the Task tab in Microsoft Outlook al HyperText Mark up Exports the information in HTML HyperText Mark up Language HTML Language format This format allows the users to publish the project plan on World Wide Web pages by Microsoft Exports project information into Microsoft PowerPoint PowerPoint Once you have exported the information from the active view into a different file format you can use the application associated with that format to further analyse and work with the data e g prepar
184. rt is customizable report You can Change the position of the report s label Page 109 Seavus Project Viewer User Manual Chapter User Reference e Change the name of the report e Customize the font font size and the color of the report s label The look of the Cost Overruns report is presented on the image below Q i he F Prapert Saming mpg au PIHE Viren ree AE PE DEDE REPOS PREC waa TEAL SOCK SEALE TATE LISTE PCARAT z IF inne ect o bt ae eS a F F T 7 Bi F 5 FIA 3 E a i Wa Pata a a ed F z Maximum bamali i T z Th i F a E i r 20 Pat T 4 BiA Fiii Sai tan ee Hawa Spee Bra bidi z iempat T Uesi 1 x r 7 Order Qane Hipp ip F Chan Lipi Ehen dnia COST OVERRUNS ii a iy k A BS ez ag 5B E 4 E ios a H EG tHE f 4 nll ips b d ani p E HLE Smag Ei 2 aE a Figure 82 Cost Overruns report Resource Cost Overview The Resource Cost Overview report presents the cost status for all working resources human and material in the project plan It consists of Cost Status chart with information about the status of the work resource Cost Distribution pie chart showing how costs are spent among different resources and a Cost Details table for all resources Customize Resource Cost report Resource Cost report is customizable report You can Change the position of the report s label and the name of the report Customize the font
185. rt view This feature is not available for other views except Gantt Chart views Page 57 Seavus Project Viewer User Manual Chapter User Reference Layout Opens up a dialog for configuring the layout of the currently active view if the view supports this feature This feature depends on the active view Columns The look of the Columns group in the Gantt tools ribbon is presented on the figure below f Ut BE HE Column Settings Insert Column Columns Figure 46 Columns group in Gantt Chart tools ribbon The following actions are available in this group Feature Description LPL Insert Column Inserts a new field column in the associated table of the L currently active view Align Text Left Align the text of the selected column to the left Center Center the text in the selected column Align Text Right Align the text of the selected column to the right f Wrap Text Make the column s content visible by displaying it in multiple lines His Column Settings Contains expandable menu with functions for inserting hiding or updating column in the view Network Diagram tools ribbon Display The look of the Display group in the Network Diagram tools ribbon is presented on the figure below Collapse Boxes Display Figure 47 Display group in Network Diagram tools ribbon The following action is available in this group Feature Description mi Collapse Boxes Zoom out the project plan in orde
186. s The Resource Usage view can use any of the resource filters to display only the information you want to see When you select a filter the Resource Usage view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Resource Usage view does not support grouping Task Entry Description Task Entry view is combination of two views Gantt Chart view placed in the top pane and the Task Form view placed in the bottom pane Using the Task Entry view you can see different types of information in the top pane you can view how the task is presented over the timescale and in the bottom pane you can view detailed task s information Standard default views Seavus Project Viewer supports the standard Task Entry View available in Microsoft Project by default Additional custom views If the project manager creates additional Task Entry views in Microsoft Project they can be viewed in Seavus Project Viewer along with the standard ones as well Best uses Use the Task Entry view to e Have better overview of the project plan e See how resources are assigned to different tasks e Review changes made to tasks during leveling and the effects of resource leveling on task completion combination of Leveling Gantt and Task Form view Page 99 Seavus Project Viewer User Manual Chapter User Reference e See how tasks progress across time Review progr
187. s Ass Information Task Res Ass Notes Project Information Additional reading Chapter User Reference Opens up a sub menu containing various sort options available for the current view See section Error eference source not found for more information Shows the currently active filter and opens up a sub menu containing various filtering options available for the current view See section Error Reference source ot found for more information Shows the currently active group and opens up a sub menu containing various grouping options available for the current view See section Error Reference source ot found for more information Opens up a sub menu containing various outline options available for the current view See section Error Reference source not found for more nformation Opens up the information dialog for the selected task resource or assignment Just like the previous command it opens up the information dialog for the selected task resource or assignment but it goes directly to the Notes tab of the dialog Opens up the Project Information dialog e Section Information dialogs provides more information about the project task resource and assignment dialogs available in Seavus Project Viewer Sort This sub menu contains different sorting options They are shown in the table below Feature Description Sorts Depending on the view type showing tasks or resources th
188. s group The look of the Seavus Charts group in the Seavus Add ins ribbon is presented on the figure below T Zoom In c zoom Out Bar Chart el Modify Data Seavus Charts Figure 29 Seavus Charts group in Seavus Add ins ribbon The Seavus Charts group contains views that present different parameters of the project plan The views are similar with the charts in Microsoft Excel and you can compare for example project s costs actual work that is spend on the tasks by specific resource etc The features that are implemented in this group are Feature Description il Bar Chart A chart showing resource s cost or works over time Use this chart view to present data using rectangular about single resource or a group of resources over time Hafa Bar Chart Stacked A chart showing summary resource s cost or works over time You can use this chart to display information using rectangular about single resource or group of resources over time PR Line Chart A graph showing resources cost or works over time using data points and lines for presenting project s information Line Chart Stacked A graph showing summary resources cost or works over time using data points and lines for presenting project s information gt Pie Chart A chart that emphasize resources cost or works You can use this view the proportion of cost or work between resources in the project plan Page 49 Seavus Project Viewer User Manual Chapte
189. s wk e Months Sets the label for months The default setting is mon e Years Sets the label for years The default setting for this check box is yr e Add space before label Adds a space between numbers and time unit labels By default this check box is selected e Show that tasks have estimated durations Adds a question mark next to the time unit of the duration field if the task duration is marked as estimated Page 146 Seavus Project Viewer User Manual Chapter User Reference e Duration is displayed in Specifies the unit of time minutes hours days weeks or months used when displaying the Duration field in the current project The default setting is Days e Work is displayed in Specifies the default unit of time minutes hours days weeks or months used when displaying the Work field in the current project The default setting is Hours Advances tab General Use this section for defining the starting options when Seavus Project Viewer is starting e Open Last file on Startup load the last file that has been opened in the previous working session when Seavus Project Viewer is started e Open project file on Current Date load the file to the current date in the Gantt Chart view Template In this section you can change the global template identifying the default views tables filters and groups in Seavus Project Viewer You can click Browse to navigate to your own templat
190. signed resources e View the tasks in the project plan that are unassigned e View which resource is overallocated and on which tasks the overallocation occur e View the unassigned areas and unscheduled areas in the project plan Customization Page 85 Seavus Project Viewer User Manual Chapter User Reference You are able to customize the Team Planner view in Seavus Project Viewer using one of the following opportunities e Text formatting the font styles for the various texts in the view e Gridlines formatting the formatting of the different gridlines for the sheet and chart portions of the view e Styles formatting the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation You are also able to customize the Team Planner views in Seavus Project Viewer using one of the following opportunities e Show or hide the unassigned tasks e Show or hide the unscheduled tasks e Expand or collapse the resource rows Tables The Team Planner view does not make use of any table Filters The Team Planner view can use any of the resource filters to display only the information you want to see When you select a filter the Team Planner view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Team Planner view allows you t
191. sub menu of the View menu to customize menus and toolbars yourself It enables you to do the following e Create a custom toolbar or menu e Rename a custom toolbar or menu e Delete a custom toolbar or menu e Show or hide a toolbar e Adda button menu or a command to a toolbar e Move or copy a button menu or menu command e Rename a button menu command or menu e Delete a toolbar button or a menu command Page 25 Seavus Project Viewer User Manual Chapter User Reference e Change a picture on a toolbar e Change the size of the toolbar buttons e Display an icon text or both on a menu command or button e Group related buttons and menus on a toolbar e Assign and or change the keyboard shortcuts for the menu commands e Restore original settings for menus buttons commands or toolbars e Show or hide shortcut keys in ScreenTips e Show or hide toolbar ScreenTips e Show or hide menu shadows e Personalize menus to show recently used commands first Search The Search Bar appears on the right side of the project window and provides a set of search options that can be used for searching as shown in the Table below Feature Description Search Field Space where the term that is searched in the project plan is entered Start New Search The results from the previous search option as well as search settings and search term are deleted Case Sensitive Search terms in task and resource category that are capitalization s
192. supported in Bar Chart view Grouping The Bar Chart view does not support grouping Bar Chart Stacked Description The Bar Chart Stacked view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using rectangular forms The main difference between this view and the Bar Chart view is in the arrangement of the bars In this view bars are placed one on top of the other and every bar is summary bar of costs or assignments on one particular day Best uses Use the Bar Chart Stacked view to e See the summary work capacity for each resource e Find out how many hours each resource is scheduled to work e Compare the working hours and work capacity between several resources e Evaluate summary resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource Page 126 Seavus Project Viewer User Manual Chapter User Reference e Actual Work e Actual Cost Work e Cost e Cumulative Cost e Actual Work e Cumulative Work e Actual Overtime Work e Regular Work e Regular Work e Work Availability e Work e Cumulative Work e Remaining Work e Over allocation e Cost e Actual Cost e Cumulative Cost e Max Units e Peak e Percent Allocation e Over allo
193. t a filter the Resource Sheet view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Resource Sheet allows you to group resources Resource Usage Description The Resource Usage view lists for each resource the assigned tasks and the total amount of work that the resource is scheduled to perform on each task whether per day week month or other time increment If you are more interested in cost than work you can use the Resource Usage view to display the cost of a resource s tasks over time or you can display both cost and work at the same time This view is also used by the Collaborate option for entering task update information and its previewing Standard default views Page 96 Seavus Project Viewer User Manual Chapter User Reference Seavus Project Viewer supports the standard Resource Usage view available in Microsoft Project by default Additional custom views If the project manager creates additional Resource Usage views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Usage view to e View information on a resource s task assignment such as cost work allocation and work availability e See which resources are overallocated and by how much e Find out how many hours each resource is scheduled to work e See the work capacity in terms of a percentage for each reso
194. t in multiple lines Column Settings Contains expandable menu with functions for inserting hiding or updating column in the view Resource Usage tools ribbon Text Styles The look of the Text Styles group in the Resource Usage tools ribbon is presented on the figure below PA Text Styles Format Figure 53 Text Styles group in Resource Usage tools ribbon The following actions are available in this group Feature Description PA Text Styles Change the visual style of the text in the Gantt table for specific type of category in the view Columns The look of the column group in the Format ribbon is presented on the figure below Ut a ae L E Column Settings Insert Column Columns Figure 54 Columns group in Resource Usage tools ribbon The following action is available in this group Feature Description LPL Insert Column Inserts a new field column in the associated table of the L currently active view Align Text Left Align the text of the selected column to the left Center Center the text in the selected column Align Text Right Align the text of the selected column to the right Page 61 Seavus Project Viewer User Manual Chapter User Reference Wrap Text Make the column s content visible by displaying it in multiple lines Hee Column Settings Contains expandable menu with functions for inserting hiding or updating column in the view Details The look of the Details group in the Fo
195. t options available for the current view Reports Opens up a dialog with selection of reports organized in categories Additional reading e You can read everything about views in Seavus Project Viewer in the Views section of this manual e You can check which views support outlining functionality in Seavus Project Viewer in the Views section e You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section e More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Tracking Toolbar This toolbar contains features which are useful when tracking the project progress using Seavus Project Viewer Tracking Y ou ll T The following tables lists the commands found in the toolbar Feature Description A Project Statistics Displays the Project Statistics dialog box which shows the project start and finish dates duration work and cost 4 Progress Lines Opens up a dialog for configuring the progress line s shown in the active Gantt Chart view Progress lines connect those tasks that are currently scheduled to have started but are not yet finished to a vertical line on the Gantt Chart that represents the progress date SH Add Progress Line Allows you to add a progress line to one of the Gantt views The pointer becomes a Drag the pointer and click the desired date in the c
196. t status date or current date as a reference e Display progress lines at recurring intervals by specifying the recurrence options from the available settings e Display selected progress lines by specifying particular dates at which they should be drawn e Set the option to display the progress lines in relation to the actual or the baseline plan e Change the line type to be drawn for the progress lines from the available options e Change the line style i e line and progress point colors and shapes e Set the option to display a date for each progress line at the top right below the timescale e Change the format for the date displayed for the progress lines Information dialogs Seavus Project Viewer provides the option to quickly review the scheduling option and other information about the project tasks resources and assignments through the various information dialogs available in the application They match their counterparts in Microsoft Project thus anyone with some experience in Microsoft Project will be able to easily follow the information presented there Page 153 Seavus Project Viewer User Manual Chapter User Reference This is the complete list of information dialogs in Seavus Project Viewer e Project Information presents the basic scheduling information for the project like start finish date if the project tasks are scheduled from the start or the end and the base calendar used in the project You
197. te groups 0 1 99 and 100 e Resource Group categorizes and displays resources by their resource group field e Standard Rate categorizes and displays your project s resources according to their standard rate their rate of pay for regular non overtime work e Work vs Material Resources categorizes your project s resources according to whether each is a material resource or a work resource If the project manager created one or more custom resource groups in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Groups menu or the More Groups dialog Overview To manage a project effectively you may need to communicate project information to a variety of people With SPV you can print views and reports that present the exact information you want Even though views provide extensive information about the project using even graphical presentation in charts and graphs sometimes the information presented in the view may not be sufficient or easy to use when reviewing and analysing a project by the company management Therefore in Seavus Project Viewer beside the printing capability for views you are also able to print the project information using the reports feature Reports provide a specially formatted and ready to print descriptive overview over the project and project tasks resources and assignments With Seavus Project Vie
198. ted text Strikethrough Draw a line through the middle of the selected text Change Font Change the color of the selected text oO Fill Color Change the color of the topic s inside Arrange The look of the Arrange group in the Format ribbon is presented on the figure below Bring Send to Front to Back Arrange Figure 73 Arrange group in Report Table Format ribbon The following actions are available in this group Feature Description Bring to Front Brings the selected object table chart or text box forward one level so that it is hidden behind fewer objects fa Sent to Back Sends the selected object table chart or text box back L on level so that it is hidden behind more objects Report Text Box Format ribbon Shape Outline The look of the Insert group in the Format ribbon is presented on the figure below hd LZ Shape Outline Shape Styles Figure 74 Shape Outline group in Report Text Box Format ribbon The following action is available in this group Feature Description Colors Change the color of the text s boundary Weights Define the weight of the line that surround the text box Dashes Define the style of the line that surround the text box Page 71 Seavus Project Viewer User Manual Chapter User Reference Text Format The look of the Text Format group in the Format ribbon is presented on the figure below Calibri eJ gt E 7 U j 2 Text Format Figure 75 Text Form
199. the Tables menu or the More Tables dialog Overview There are times when you want to view only a particular type of information in your project For example you may want to view only the milestones of your project or see tasks that have not started If your project has many tasks and involves many resources filters can be very useful for viewing a specific range of information Filters allow you to display only the information you are interested in and hide the rest Selecting a filter does not delete information from your project it only filters it from your view Seavus Project Viewer supports all standard task filters available by default in Microsoft Project for viewing specific aspects of tasks and resource filters for viewing Page 133 Seavus Project Viewer User Manual Chapter User Reference specific aspects of resources In addition project managers can create a new filter or modify an existing filter by customising a filter s criteria in Microsoft Project These new filters and customizations of the existing ones can be used in Seavus Project Viewer as well In Seavus Project Viewer you can change the filter in the currently active view by using the Filters sub menu of the Project menu or the More Filters dialog accessible from the same menu In this dialog you can also specify which filters should be available for a quick access through the Filters sub menu Besides using the Filters sub menu of the Pro
200. the Task Sheet view to display additional information about the tasks or about the resources assigned to those tasks in a different view Tables The Task Sheet view displays categories of information about the tasks arranged in tables The default table for the Task Sheet view is the Entry table but you can select any of the task tables to display information about the project s tasks Filters The Task Sheet view can use any of the task filters to display only the tasks you want to see When you select a filter the Task Sheet view displays the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Task Sheet view allows you to group tasks Relationship Diagram Description Using the Relationship Diagram view users can review the project tasks and task dependencies as a relationship diagram A box also called a node represents each task and a line that connects the boxes represents the dependency between the tasks in the project By default the Relationship Diagram view displays the selected task in the middle of the view colored black and on the left and right side are placed the predecessor s and successor s of the selected task Near the task box under the dependency line the type of dependency is placed Standard default views From the Relationship diagram category Seavus Project Viewer supports the standard Relationship Diagram view available in Microsoft Proj
201. the category order is important A Stacked Area is used to show the relationship of parts to a whole over time or categories Use it to draw attention to the total value across a trend and highlight the magnitude change over time A 100 Stacked Area is used to show the percentage contribution to a whole over time or categories Use it to highlight the magnitude of change to the percentage that each value contributes over time A Radar chart shows the values relative to a e center point Use it when the categories are not directly comparable Page 117 Seavus Project Viewer User Manual Chapter User Reference A Radar With Markers A Radar with Markers shows the values relative to a center point Use it when the categories are not directly comparable Filled Radar A Filled Radar shows relative to a center point Use it when the categories are not directly comparable To change the chart type in the report perform the following steps 1 Select the chart that will be changed 2 Select the Report Chart Tools ribbon 3 From the Chart Type library select one report Note All changes in the report are automatically saved If user wants to clear customization and have the initial view of the report he she can reset the reports view by using the Reset Report feature located in Reports gt Reset gt Current Report Add Chart elements After the report is generated user can add different chart elements in case the
202. the hyperlink e g the URL it points to associated with the selected task or resource in the current view to the clipboard so it can be pasted in other applications Eee Add to Favorites Adds a link in the favorites list to the hyperlink associated with the selected task or resource in the current view Additional reading You can read everything about views in Seavus Project Viewer in the Views section of this manual View This menu provides options for the user to switch between the different views switch the tables associated with a view view reports zoom the current view etc The table below shows the available actions found under this menu Feature Description Task Views In this section of the View menu a list of task views views showing tasks in different ways which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group of views contains the following views Calendar Gantt Chart Task Usage Network Diagram and Tracking Gantt Resource Views In this section of the View menu a list of resource views views showing resources in different ways which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group of views contains the following views Resource Graph Resource Sheet and Resource Usage Chart View Opens up a dialog with selection of ch
203. the wizard 4 From the last dialog select the custom fields that will be imported from the Project Server into Seavus Project Viewer Otherwise select the Ok button for loading the file into Seavus Project Viewer Before using this feature make sure that the administrator has granted you access to the Microsoft Project Server and you know the exact Project Server s URL Page 165 Seavus Project Viewer User Manual Chapter Collaboration Microsoft SharePoint Integration Microsoft SharePoint is the most used application for storing organizing sharing and accessing data with main accent on content and document management It is used in most companies from Fortune 500 group Beside uploading and editing files created in different applications from the Office suite you can create your own project management environment and upload your project plans on Microsoft SharePoint site specially created for that purpose and share it with your team and project s stakeholders With Microsoft s SharePoint integration within Seavus Project Viewer you do not need a web browser any more for accessing the project files The workflow is more than simple Project Manager creates and uploads project plan from Microsoft Project to Microsoft SharePoint Using the SharePoint functionality in Seavus Project Viewer and its Windows credentials the team member connects to the specified site where the project plan is located and downloads it Once the project p
204. the work i e allocation of the selected resource on a timeline Page 74 Seavus Project Viewer User Manual Chapter User Reference UBC PM Version 1 mpp Seavus Project Viewer RESOURCE GRAPH TOOLS wo x TASK RESOURCE PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT a Style InputMode X p e Ea Network Diagram E M Resource Usage 7 A l Fo Y Fitter a B hed p aS GSS Ma Calendar M Resource Sheet v Z H EE Group Gantt Task Team m i Sort Show Tables Entire Zoom Timescale Split Chart Usage TA Other Views Planner h Other Views 7 gt Outline Project n Zoom Split View Task Views Resource Views Eada m 100 Calendar pam 90 Gantt Chart 80 Lt Network see d Diagram Project Director a 60 Task Form Overallocated BE Allocated ae A 50 Task Sheet 40 g _ 30 Usage 20 Timeline 10 Peak 100 100 100 100 100 100 1 J gt lt e Sheet views such as the Task Sheet and Resource Sheet present information in rows and columns i e they resemble a spreadsheet or table of information Rows contain information about tasks or resources Columns are fields with specific information about tasks or resources Columns in Seavus Project Viewer similarly to Microsoft Project are typically referred to as fields UBS Ps PM Version
205. thing about groups and grouping functionality in Seavus Project Viewer in the Groups section e More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Formatting Toolbar This toolbars contains the most common options for formatting the information in the views in Seavus Project Viewer as shown on the figure below Formatting da afa k x Show All Tasks hE The following tables lists the commands found in the toolbar Feature Description oF Show subtasks Hide subtasks Fe Show Hide Assignments Show outline level selection Displays the subtasks that are one level below the selected summary tasks Hides the subtasks of the selected summary tasks Toggles between displaying and hiding the assignments in the usage views Opens up a sub menu for choosing the maximum outline level at which tasks should be shown expanded in the view The sub menu contains an option to choose to show all subtasks or select an outline level of 1 9 at which tasks should be shown i e expanded Page 20 Seavus Project Viewer User Manual Chapter User Reference Filter Displays the name of the filter applied to the active view and lists the filters available for the view T AutoFilter Displays or hides the AutoFilter of the column headings which appear in the sheet views el Sort By Opens up a sub menu containing various sor
206. to display only the tasks you want to see When you select a filter the Calendar view displays the information as defined by that filter s criteria To print a calendar with all of the tasks that a specific resource needs to perform you can apply the Using Resource filter Note that only a limited number of task bars will display or print on a given date in the Calendar view depending on the row height To make sure you can review or print the tasks you are interested in you can apply a filter to display only those tasks before you review or print the Calendar The default filter is the All Tasks filter Grouping The Calendar view does not support grouping Gantt Chart Description The Gantt Chart view displays project information in two ways The left side displays information as a sheet and the right side displays information as a chart The sheet portion displays information about the project s tasks such as when they start and end how long they are and the resources assigned to them The chart portion displays each task graphically most often as a task bar The bar s length and position on the timescale indicate when that task begins and ends In addition the position of one task bar in relation to another indicates whether the tasks follow one another or overlap Standard default views The following standard Gantt Chart views available in Microsoft Project by default are supported in Seavus Project Viewer Page
207. ture is activated It contains set of functions that allows users to compare task s and resource s parameters and view these differences through tables and chart Page 52 Seavus Project Viewer User Manual Chapter User Reference im i Comparison Repi FILE COMPARE PROJECTS TASK RESOURCE REPORTS BR SE Y items All Items x x FA Columns Data and Differenc Task Resource ee Close Comparison Comparison a Comparison View Show Compare Figure 35 Compare Projects ribbon in Seavus Project Viewer View group The look of the View group in the Compare Project ribbon is presented on the figure below ley BIE Task Resource Comparison Comparison View Figure 36 View group in Compare Project ribbon The features that are implemented in View group are Feature Description sie Task Comparison Show the task view in the project plan to compare tasks ptr esr Show group The look of the Show group in the Compare Project ribbon is presented on the figure below Y items All Items hi A Columns Data and Different Show Figure 37 Show group in Compare Project ribbon The features that are implemented in View group are Feature Description Y Items Lists which items will be displayed in the comparison report Page 53 Seavus Project Viewer User Manual Chapter User Reference Columns Lists which columns will be displayed in the comparison report Compare group The Compare group inside the
208. ture tasks and a Cost Details table for all top level tasks Customize Task Cost report Task Cost report is customizable report You can Change the position of the report s label and the name of the report Customize the font font size and the color of the report s label Format the line and the fill of the report s label Change the position and the size of the graphic s chart Change the position and the size of the report s table Customize the font font size font color as well as the fill of the table s cells The look of the Task Cost report is presented on the image below Page 111 Seavus Project Viewer User Manual Chapter User Reference amp Ws Project traeweg mpp Seanu Preyer ewer RIPORT CHART TOOLS x 5 x a Sole ipw Most X SEAVUS TASE UPDATE PORMAT me task REsOut t CC REPORTS PROC SEW SEWUSADOINS Minimus poung 0 ti mn gpi A r gt Mier tm i Oo R B Manmum Doung 708 i Yy 4 gt e e h E J Mao Fites son Sont ma eat Beng Send sm Order ina Heca my futde te Ficat te Bact Cran type monies teyit Chan An Chen Cate aage a k TASK COST OVERVIEW Cogn bims E i Soe i tast Form m 5 mS F E F zes manane sr e von remo R Tng tse MO DO OC 128 88 268 1 401 OO BO D164 7580 OL LOR 40 Dee Uisge aawo a a Somonng Cos D bomio Coat Daces Cot 06 2100 641 803 SOF INK WII ON D ADO haved Figure 84 Task Cost Overview report Create Graphic Report
209. u for two dates the date that an assignment should have started and the date that an assignment should have finished and then displays those assignments that have not started and finished within the date range you specified e Slipped Late Progress displays assignments that have either slipped behind their scheduled finish date in the baseline plan or have not been progressing on schedule e Slipping Assignments shows all assignments that have been delayed from their original baseline plan and have not yet been completed e Unstarted Assignments shows those assignments that have not yet started e Work Complete shows all completed assignments and resources that have completed all their assigned tasks e Work Incomplete shows all resources with an amount of scheduled work that is less than the amount of baseline work e Work Overbudget shows all resources with scheduled work greater than the baseline work If the project manager created one or more custom resource filters in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Filters menu or the More Filters dialog Overview In Seavus Project Viewer you can use the standard groups available by default in Microsoft Project to categorize and view rolled up task resource or assignment information in a variety of ways In addition project managers can also create custom gro
210. ugh the menu as a quick access list Usually i e by default this section contains the same filters as in Microsoft Project when started for the first time Clicking on one of the filters activates the particular filter for the currently active view Group Group feature contains a list of groups that are selected to be accessible through the menu as a quick access list Usually i e by default this section contains the same groups as in Microsoft Project when started for the first time Clicking on one of the groups activates the particular group for the currently active view Zoom group The look of the Zoom group in the View ribbon is presented on the figure below Page 47 Seavus Project Viewer User Manual Chapter User Reference HA Iq Entire Zoom Timescale Project zi z Zoom Figure 26 Zoom group in View ribbon Zoom group contains features for viewing project details in various timescale arrangements The following commands are implemented in this group Feature Description Ea Entire Project Presents entire project plan on the screen Q Zoom Opens up a drop down list with different options to zoom the information shown in the view e g zoom to 1 week 2 weeks 1 month entire project etc Tal Timescale Opens up a drop down list with different options for formatting the timescale of the currently active view if the view supports this feature e g set bottom tier to days weeks hours etc Spl
211. ulative Work e Remaining Work e Over allocation e Cost e Actual Cost e Cumulative Cost e Max Units e Peak e Percent Allocation e Over allocated Tables The tables are not supported in Line Chart view Filters The filters are not supported in Line Chart view Grouping The Line Chart view does not support grouping Line Chart Stacked Description Page 128 Seavus Project Viewer User Manual Chapter User Reference The Line Chart Stacked view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part of the screen you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using data points and lines The main difference between this view and the Line Chart view is in the arrangement of the lines In this view every line represents summary data for a resource s costs or assignments Best uses Use the Line Chart Stacked view to e See the summary work capacity for each resource e See the summary trends that exist between different categories and different parts of the project e Find out how many hours each resource is scheduled to work e Compare the working hours and work capacity between several resources e Evaluate summary resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource e Actu
212. uled to work on particular tasks Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Task Usage views in Microsoft Project and saved in the mpp file e Detail styles the font and background styles for the various detail fields in the view e Text styles the font styles for the various texts in the view e Timescale formatting the formatting of the different timescale tiers as well as the calendar and presentation of the working and non working days e Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular task assignment field or value e Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Task Usage views in Seavus Project Viewer using one of the following opportunities e Display hide or change the appearance of the detail fields using the Detail Styles dialog and the Details sub menu available under the Format menu Page 91 Seavus Project Viewer User Manual Chapter User Reference e Display hide or change the appearance of the timescale tiers e Display hide or change the appearance of the nonworking time e Create a combination view for the Task Usage view to display additional in
213. unication with your project manager Page 170 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update Creating Updates When you are opening a project file from a shared location if collaboration is enabled on it you should get a popup asking you how you would like to open the file You have two options e Collaboration mode if you choose this option you ll be able to create you updates e Standard mode if you choose this option your project plan will be opened without editing options Collaborative File The selected project file is collaborative Please select in which mode you want to open the file Standard Mode Figure 85 Collaboration dialog If you have opened the project file in one mode and you want to change the mode while working you can always select or unselect the Collaboration mode option If you are working in Ribbon Graphic User Interface the option for activating deactivating the Collaboration mode is located in the Seavus Add in ribbon in the Task Update group as it is presented on Figure 87 Update T Collaboration Mode Save Updates Figure 86 Collaboration option in Seavus Add in ribbon In case you are working with Standard Graphic User Interface the position of this feature in the Tools menu is presented on Figure 87 Page 171 Seavus Project Viewer User Manual Chapter Seavus Project Viewer Task Update Projet Custom Laye
214. ups that are stored in the mpp file when saving the project You are able to use those groups in Seavus Project Viewer as well There are two types of predefined groups task groups which you can apply to task sheet views and resource groups which you can apply to resource sheet views In Seavus Project Viewer you can change the group in the currently active view by using the Groups sub menu of the Project menu or the More Groups dialog Page 137 Seavus Project Viewer User Manual Chapter User Reference accessible from the same menu In this dialog you can also specify which group should be available for a quick access through the Groups sub menu Besides using the Groups sub menu of the Project menu you can also quickly change a group by using the Groups drop down box on the Standard toolbar Available Task Groups This is the list of standard task groups available by default in Microsoft Project supported in Seavus Project Viewer e Complete and Incomplete Tasks categorizes and displays your project s tasks in these three Work Complete groups 0 1 99 and 100 e Constraint Type categorizes and displays your project s tasks according to one of the following constraints As Late As Possible As Soon As Possible Finish No Earlier Than Finish No Later Than Must Finish On Must Start On Start No Earlier Than and Start No Later Than e Critical displays your project s tasks according to whether th
215. urce e Determine how much time each resource has available for additional work assignments e View each resource s work progress in days weeks months or other time Increments e Review resource costs Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Resource Usage views in Microsoft Project and saved in the mpp file e Detail styles the font and background styles for the various detail fields in the view e Text styles the font styles for the various texts in the view e Timescale formatting the formatting of the different timescale tiers as well as the calendar and presentation of the working and non working days e Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular resource assignment field or value e Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Resource Usage views in Seavus Project Viewer using one of the following opportunities Page 97 Seavus Project Viewer User Manual Chapter User Reference e Display hide or change the appearance of the detail fields using the Detail Styles dialog and the Details sub menu available under the Format menu e Display hide or chan
216. us Project Viewer User Manual Chapter User Reference For organizing the project information in the active view and accessing the information dialogs for the project or the selected task resource or assignment you can use the commands from the Data group The following features are implemented in the Data group Feature Description A Sort Depending on the view type showing tasks or resources Z this section of menu items contains a list of pre defined sorting options For task views the available options are by Start Date by Finish Date by Priority by Cost by ID For resource views the list contains the following options by Cost by Name by ID Clicking on one of the options the tasks or resources shown in the active view are sorted by the field specified in the options in ascending order Ed Show Outline Opens up a drop down list containing various outline options available for the current view z555 Tables Table command contains a list of task or resource tables FL depending of the view currently active which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group contains the same tables as in Microsoft Project when started for the first time Clicking on one of the tables changes the table associated with the currently active view Y Filter Filter command contains a list of filters that are selected to be accessible thro
217. used with the combined view the relationship diagram shows immediate predecessors and successors for the task that is selected in the top pane T R 7 PM Version 1 mpp Seavus Project Viewer GANTT CHART TOOLS ay x TASK RESOURCE PROJECT VIEW SEAVUS ADD INS SEAVUS TASK UPDATE FORMAT a Style 7 Input Mode X aE e Network Diagram 7 M Resource Usage A I e a Y Filter ES Q iQ fa Calendar M Resource Sheet EE Group GUME Task Team Sort Show Tables Entire Zoom Split Charty Usage Ya Other Views Planner 5 Other Views Outline Project Task Views Resource Views Data Zoom split View aasan Task Name Work Duration Start 5 1 E Proj PM 52 hrs 108 5 dys Mon9 4 y Calendar Project Management PM 1652 1 dys 1 1 1 Yy j f G Yj 2 initiating 200 hrs 18 dys Mon 9 1 14 W H y j UY Yj Y we Uy Yj 3 El Develop Project Charter 96 hrs 9 dys Mon9 1 14 1 GRU Y f Ys p Gantt 4 identify Goals and Objectives 16 hrs 2 dys Mon 9 1 14 j pi Yj Yj F Fe 6 Research Previous Experience 24hrs 3 dys Mon 9 8 14 o anager UY AA Y Y es 7 Develop Project Charter 32hrs 3 dys Mon 9 8 14 v pto Project Manager Yj j p p Diagram 8 El Develop Preliminary Project Scope Statemen 104 hrs 13 dys Mon 9 8 14 W Z Z 7 BA A p Y 9 Conduct Planning Workshop 8hrs idy Fri 9 12 14 Praject Director Y ZY f pR Y Fai 10 Document Project Costs and Benefits 48hrs 2 dys Mon
218. users to go to specific resource open hyperlinks or find resource s according specific keywords The actions that are implemented in the Edit group are Feature Description Find Provides an opportunity to search through the tasks Ht or resources in the currently active view by using different criteria Go To Provides an option to directly go to a task by its ID a or position on a timeline by date in the currently active view Page 39 Seavus Project Viewer User Manual Chapter User Reference Hyperlink Opens a sub menu with options to work with the a associated hyperlink if any of the selected task or oOo resource from the current view Reports Information regarding project s tasks and resources and can be obtained using the features from the Reports tab Graphical reports are generated with one click allowing project participant to get exact information regarding project s resources assignments or tasks The implemented features in the Report ribbon are placed in five groups according their similarity and functionality uw Project t FILE TASE RESOURCE REPORTS PROJECT VIEW SEAVUS ADD INS SEAVUS TASI s nF 7 2 Q FQ p Recent Dashboards Resources Costs Zoom Zoom Page Orientation Size Reset F In Out Breaks z Recent Reports View Reports Zoom Report Page Setup Reset Reports Figure 13 Reports ribbon in Seavus Project Viewer Recent Reports The look of the Recent
219. ustom bars in the Gantt Chart view The table shows the available actions found under this menu Feature Description Insert Opens up a sub menu for choosing the type of task that will be entered in the Gantt Chart user can insert the following task types ordinary task summary task milestone to insert deadline or insert comments regarding the project s tasks Show Hide Layer Loads all custom bars and text box in the project plan Page 17 Seavus Project Viewer User Manual Chapter User Reference A Properties Opens the Property dialog where you can make the necessary adjustments for the custom bars in term of changing color and transparency of the bars font and color of the comments etc Window This menu contains options for splitting the Seavus Project Viewer window in two parallel views or open another window with a different or the same file The table below shows the available actions found under this menu Feature Description Open in New Similar to functionality with Open but when you open an Window mpp file using this action a new Seavus Project Viewer window is opened with the selected file while the currently opened file remains in the old Seavus Project Viewer window Split Remove Split Toggles between activating removing the split views functionality Additional reading e You can read more about split views functionality in section Combined views Help This menu provid
220. ve project Symbol Specifies the currency symbol By default the currency symbol is Decimal digits Specifies the number of digits after the decimal The default setting is 2 Placement Specifies the position the currency symbol occupies The default setting is 1 with the symbol just before amount Currency Specifies the currency name By default the field for currency is empty Custom Outline options Use this section to specify outlining options Outline options are local settings and apply only to the active project e Indent name Indents the names of subtasks in the Task Name column Indenting subtasks lets you quickly see the outline of your project By default this check box is selected e Show outline symbol Displays outline symbols next to each task name Project shows a plus sign next to rolled up summary tasks and a minus sign next to summary tasks showing their subtasks By default this check box is selected e Show outline number Displays the outline number next to each task name By default this check box is cleared Custom Time units options This section sets the default labels that Seavus Project Viewer uses to indicate time units e Minutes Sets the label for minutes The default setting is min e Hours Sets the label for hours The default setting is hr e Days Sets the label for days The default setting is day e Weeks Sets the label for weeks The default setting i
221. vus products Divided into 4 sections the Help tab offers links to the Help file live update feature web page with Seavus related solutions and so on The table below shows the available actions found under this menu Feature Description Contents Opens up the Contents menu of the context help which lets you to navigate the entire help through the available categories organized in hierarchy Index Opens up the index of the context help which lets you quickly access information about a particular issue by using a keyword based search of the help index Related solutions Opens the official Seavus web page where user can see other Seavus products Run Live Update Runs a check of available upgrades of the program and downloads them through the Seavus Live Update system Customer Support Opens the Customer Support dialog where you can find information how to contact the Seavus Customer Support center E mail our support Opens a dialog form where user can submit issues team questions or comments regarding Seavus Project Viewer to the Seavus support team Page 33 Seavus Project Viewer User Manual Chapter User Reference Ap Propose a feature Opens a dialog form which allows user to email suggestions on a new feature or feature s improvement to the Seavus support team D Options Opens up a dialog with configuration options for the application Ribbon overview Seavus Project Viewer contains
222. w for the Task ribbon is the Gantt Chart view Font group The look of the Font group in the Task ribbon is presented on the figure below Calibri 11 BRE 7 UJ Font F Figure 6 Font group in Task ribbon All necessary functions for editing text styles are placed in the Font group The following actions are available Feature Description Font Type Change the font type of the selected text in the project plan Page 36 Seavus Project Viewer User Manual Chapter User Reference Font Size Change the font size of the selected text Bold Make text bold Italic Make text italic Underline Underline the selected text Change Font Color Change the color of the selected text Fill Color Change the color of the cell s background Properties group Properties group with the implemented functionalities is presented on the figure below 2 Nl EE Info Motes Details Properties Figure 7 Properties group in Task ribbon The main information for the project s tasks can be viewed using the features from the Properties group The following actions are available Feature Description mE Task Info Opens up the Task Information dialog for the selected task Task Notes Just like the previous command it opens up the x information dialog for the selected task but it goes directly to the Notes tab of the dialog S Task Details Splits the main window in two windows where in the lower window the Task Details Form view is a
223. w of the sheet portion of the view to insert or remove fields from the current table associated with the view Available Task Tables This is the list of standard task tables available by default in Microsoft Project supported in Seavus Project Viewer Page 131 Seavus Project Viewer User Manual Chapter User Reference e Baseline displays estimates for task dates durations work and costs e Constraint Dates displays task constraints including constraint type and constraint date e Cost displays cost information about your project tasks including cost planned cost variance actual cost and remaining cost e Delay shows information that helps you level resources including leveling delay duration scheduled start and finish dates successors and resource names e Earned Value uses traditional project management categories to compare the relationship between work and costs For example you may want to compare your estimated cost of the work performed BCWP with what the work is actually costing ACWP e Entry displays basic information regarding tasks including the task name duration start date finish date predecessors and resource names e Export used to display a broad range of task related fields e Hyperlink used to show the shortcuts associated with a task e Rollup Table used with the Bar Rollup view the Milestone Date Rollup view and the Milestone Rollup view to o
224. want to print the outline level 3 then the command will be C Program Files x86 Seavus Seavus Project Viewer p l3 gc On on Libraries Documents My Projects Project1 mpp Where pis the printing command 3 is command for ouline level 3 gcis short name of the Gantt Chart view The commands that you can use are presented in the table below Feature Description Print p Outline level Expand all The shortcuts for the supported views for printing are presented in the table below Feature Description Barr Rollup br Page 158 Seavus Project Viewer User Manual Chapter User Reference Calendar Ca Descriptive Network dnd Diagram Gantt Chart gC Gantt with Timeline gt Leveling Gantt Ig Milestone Date Rollup mdr Milestone Rollup mr Multiple Baseline Gantt mbg Network Diagram nd Relationship Diagram rd Resource Graph rg Resource Sheet FS Resource Usage ru Task Sheet tS Task Usage tu Timeline tl Tracking Gantt tg The shortcuts for the Outline levels are presented in the table below Feature Description Outline level 1 11 Outline level 2 2 Outline level 3 13 Outline level 4 14 Outline level 5 5 Outline level 6 6 Outline level 7 7 Outline level 8 8 Outline level 9 9 Resource Pools One resource can be a part of individual resource lists for several different projects or the resource can be a part of a single shared resource pool Many organizations hav
225. wer you can print information about tasks resources costs and progress in a report that suits your needs Seavus Project Viewer includes many predefined task resource and crosstab reports and categorizes them by overview current activities costs assignments workload and custom reports Several of these reports such as the Project Summary Top Level Tasks or Budget reports are especially useful for printing project status information Available Reports Overview Page 139 Seavus Project Viewer User Manual Chapter User Reference e Project Summary A summary of the number of tasks and resources project cost start and finish dates and total amount of work e Top Level Tasks A list of the highest level tasks and summary tasks showing the scheduled start and finish dates duration percent complete cost and work e Critical Tasks A list of critical tasks showing the scheduled start and finish dates and the predecessors and successors of each task e Milestones A list of milestones sorted by start date e Working Days A list of working times for each day of a week in the base calendar Current Activities e Unstarted Tasks A list of tasks that have not yet started their durations predecessor tasks start and finish dates resources and assignments all sorted by start date e Tasks Starting Soon A list of tasks starting within a time period that you specify e Tasks In Progress
226. y e You can read everything about views and related functionality in Seavus Project Viewer in the Customizing Toolbar section Insert This menu provides options to insert fields in the different views The table below shows the available actions found under this menu Feature Description Uell Column Inserts a new field column in the associated table of the currently active view Custom Bars In this section of the Insert menu a list of task types that can be inserted in the Gantt chart part of the Gantt view is presented Beside the tasks features for saving loading inserting comments as well as option for setting the visual effects are presented Usually i e by default this group of views contains the following task types task summary task and milestone Page Break Remove Insert Remove Page Breaks in the project plan Page Break Additional reading e You can read everything about tables and related functionality in Seavus Project Viewer in the Tables section e In addition you can read everything about views and related functionality in Seavus Project Viewer in the Views section Page 12 Seavus Project Viewer User Manual Chapter User Reference e Now you can add and view Enterprise columns Enterprise Custom Fields from you Enterprise Project imported from the Microsoft Office Project Server 2007 For the supported Enterprise fields please see Additional Features Enterprise Custom Fi

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