(EVVRS) and - NJDOE Homeroom
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1. State of Neto Jersey CHRIS CHRISTIE DEPARTMENT OF EDUCATION Governor PO Box 500 KIM GUADAGNO TRENTON NJ 08625 0500 CHRISTOPHER D CERF Lt Governor Commissioner QUESTION AND ANSWER LOG Improving Data Reporting Support for the Electronic Violence and Vandalism Reporting System EVVRS and the Harassment Intimidation and Bullying Investigations Trainings and Programs HIB ITP Decision Makers Webinars December 19 and 21 2012 and January 11 2013 Participant questions with answers provided by NJDOE If you have an HIB investigation in August where is that counted According to statute EVVRS incidents including HIB that occur in the summer are not counted in the EVVRS However you will still follow your district s code of conduct in handling these incidents with respect to disciplinary action for the offender and support services for the victim In addition you must follow the law ABR by conducting an investigation and reporting to your governing authority Does affirm mean confirmed or does it mean the number of reports submitted and approved by the BOE whether substantiated or not Affirmed means that your governing authority agrees with the investigator s determination that the incident met the HIB criteria pursuant to N J S A 18A 37 15 e Only HIB incidents affirmed by your governing authority should be entered in EVVRS Do we report only HIB confirmed incidents or all investigations The numbers of HIB in2. ber upload My campus secretaries are asking me if they need to put all the incidents on the new forms which will take a lot of time since they have been using the old forms You can use whatever form you choose as long as it collects all the necessary information Also there is additional information collected on the new forms for 2012 13 that will need to be added to any forms already completed This new information is specified in a document listed under Training Materials on the EVVRS Welcome Page The title is 2012 13 EVVRS Changes 4 Q amp A FROM EVVRS HIP ITP WEBINARS DECEMBER 2012 AND JANUARY 2013 e eval amp dc ewvrs 2012 13 training edited chat_12 19_12 21_1 11 docx
3. ccur on field trips or sporting events 2 Q amp A FROM EVVRS HIP ITP WEBINARS DECEMBER 2012 AND JANUARY 2013 When are HIB data due for Report Period 1 HIB ITP data are due on January 4 2013 EVVRS data including incidents of HIB are due on January 29 2013 Is there a difference between Assault and Assault and Battery The EVVRS does not distinguish between Assault and Assault and Battery It collects the number of assaults that occur and whether a minor or major was involved Although incidents over the summer are not reportable we were instructed to follow the HIB process When incidents occur off campus don t they need to show IMPACT to the school environment which would not be the case over the out of session months All HIB incidents are to be reported It is up to the person responsible for the investigation to determine whether an incident meets the criteria of HIB If a student is given an out of school suspension for three days and the Program Services provided is assignments which location should be checked I don t think I can check home because in parenthesis it says home instruction and home instruction isn t taking place Would I check in school setting since there are really no other options Check home because this covers home assignments and home instruction You would check in school setting if programs services were provided in school Can APSSDs report two times a year so the da
4. itted there must be a victim and an offender For example perhaps a young or special education student touches him or herself inappropriately in view of others however he or she is not intending to humiliate or degrade anyone and he or she does not understand the impact of his or her actions Thus there is no victim Are we going to receive a copy of this PowerPoint The PowerPoint for the webinar is posted on the EVVRS Welcome Pager under Training Materials Since HIB is no longer part of the violence category is there a different form to use Incidents of HIB are still recorded on the Violence Vandalism and Substance Abuse VV SA form However HIB is listed separately on the EVVRS Incident Information Page as a unique category separate from violence Is there any more information available about when we will receive the grade for HIB that is required to be displayed on our website The Department is developing the program for grading schools and the guidelines The grade needs to be posted once it is received No grades have been received to date We will advise schools via broadcast when ready Do we use the off site program designation for location when an HIB incident occurs on a school trip or sporting event Off site Program should be used when the program is part of a school but operates at another site and has not been assigned a school code Off site School Sponsored Function should be used for incidents that o
5. t tag the file saying that the EVVRS form is kept elsewhere Is this a state requirement Is it also required that we send the EVVRS form to another district if a student transfers to another district Yes it is a state requirement An EVVRS incident report is considered part of a student s educational record and therefore should be forwarded to the district to which the student transferred If you have no incidents to report is there a place on the report that says no incidents to report If you have zero incidents to report you still must officially confirm your data for Report Period 1 Please follow the directions in the EVVRS User Manual on the EVVRS Welcome page under Part 5 Official Submission Be sure to print your confirmation page before you exit the system Do I report a student with a disability who has been suspended for HIB You will only submit one data entry for the suspension of a student with a disability If the incident is affirmed as HIB use the VV SA form and enter the incident in EVVRS using the Violence Vandalism and Substance Abuse VV SA Incident Data button If it is a non EVVRS suspension of a student with a disability because it does not meet the EVVRS criteria then use the Report of Suspension of Students with Disabilities form and enter the data in EVVRS using the Suspensions of Students with Disabilities for Other Reasons button I just downloaded the new 2012 2013 forms from your Decem
6. ta doesn t bunch up at the end of the school year Yes APSSDs may enter data throughout the year Final verification is due on July 15 2013 As a 1 2 day 2 1 2 hours per day school if we give a special education student an in school suspension do we mark it as 1 2 day suspension The student attends the home school on that day but has in school with us You can mark that as a 5 day suspension moo Can you distinguish between certifying confirming and verifying HIB data I seem to hear the terms being used interchangeably Bi annual certification is used for Report Period 1 and Report Period 2 for the HIB ITP Confirmation is used for Report Period 1 for EVVRS Verification is used for Report Period 2 for EVVRS and also refers to the completeness and accuracy of the data reported for the entire school year The updated EVVRS FAQs Part VII Data Verification and Confirmation defines each of these terms The EVVRS FAQs are located on the EVVRS Welcome Page 3 Q amp A FROM EVVRS HIP ITP WEBINARS DECEMBER 2012 AND JANUARY 2013 Regarding the deadline for Report Period 1 Can the deadline be extended beyond the first week of January It was difficult gathering information upon returning to school after recess Your suggestion is appreciated and we will take it into consideration for next year In the EVVRS FAQs it says we must keep a copy of the EVVRS form in both a victim s and offender s file or alternatively we mus
7. vestigations as well as the number of affirmed HIB incidents are reported in the HIB ITP Only HIB incidents that are affirmed by your governing authority are to be reported in the EVVRS My BOE meeting is on January 17 2013 Report Period 1 for HIB ITP is due January 4 2013 how can they affirm You can wait to enter incidents that have not yet been affirmed by your governing authority On January 4 2013 submit all affirmed data After your BOE meeting you may go back to input additional HIB incidents that have since been affirmed by your governing authority and make changes through the end of the school year up until the Report Period 2 due date However after your Report Period 2 data are officially submitted through the certification process you won t be able to make any further changes Approved private schools for students with disabilities APPSDs do not need to report twice each year correct Last year we reported only one time at the end of the school year APSSDs submit EVVRS data one time each school year in mid July This year the due date is July 15 2013 APSSDs do not report HIB ITP data In the EVVRS if we already report an incident in the first Report Period does that incident get reported in the second Report Period You should only report the incident for the period in which the incident occurred Please explain what exactly is a sex offense without a victim We thought that when a sex offense or crime is comm
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