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Printing Guide

1. 42 pP Page size CUSTOM Aaa E teen deteted 56 Photographs printing 15 Poster printing eessen 9 Print settings HOW tO SAVE ccc ececeeeeeeeeeees 9 Printer collate 50 Printing black s es 16 pure black ooccccccoco nooo 38 Printing combination of text and graphicCS oocccccccoconono 15 Printing on demand store to storage device job spooling 72 Printing photographs 15 Profile Assistant utility 32 Pure true black 15 S Secure documents PANUNG A 70 SENGING ercon 69 Separator Page cceceeeeeees 53 T Toner Blatter tia css 15 True pure black 15 16 Index gt 77 Oki Data Corporation 4 11 22 Shibaura Minato ku Tokyo 108 8551 Japan www okiprintingsolutions com 45558102EE Revi
2. Printer PA Presets Standard Y Color 4 Color Mode 1 CMYK Ink Simulation Black Finish A z Automatic Mne B Auto Composite Black CMYK ry Office Color Options O True Black K O Graphic Pro Options Default Cancel OK O No Color Matching O Greyscale MAC O CE rien rant 2 Select a preset from Color matching options 2 CUSTOMISING RGB OFFICE COLOR WITH THE COLOR CORRECT UTILITY If the Office Color presets are not sufficient for your needs the Color Correct utility provides a means of further adjustment The Color Correct utility provides two methods for adjusting the Office Color settings 1 You can adjust the overall appearance of the print by modifying Hue Saturation and Gamma 2 You can adjust the specific palette colors used in Microsoft Office applications These adjustments only affect one specific palette color at a time Color matching advanced gt 29 GRAPHIC PRO This section describes the color matching options available for Graphic Pro The Graphic Pro color matching system is based around ICC profiles These profiles are downloaded to the printer using the Profile Assistant utility and then selected in the printer driver When a job is sent to the printer the ICC profiles are applied to the print job on the printer NOTE gt Some features of Graphic Pro color matching can only be used if your printer is fitted with a
3. Setting the driver device options gt 13 BLACKS AND GREYS BLACK OVERPRINT Black overprint eliminates the white edge between the printed fonts and the colored background Black overprint can only be used when printing 100 percent black text over a background color Black overprint may not be available with some software applications NOTE 1 The Black Overprint feature is not included in the Windows PCL 6 driver 2 When the background color is very dark the toner may not fuse correctly Change the background to a lighter color WINDOWS 1 On the Job Options tab click Advanced Setup Job Options Color Image Quality si Type Hi Speed J Hi Quality Normal l i O Secure Print Advanced O Store to HDD Reduce Size of Spool File Encrypted Secure Print AER C Keep Page Layout with Scale Change Copies 1 1 C Collate E Priority is given to AP collation Scale i E O 100 C Disable Fine Detail 1200x600 C Always use K toner for 100 Black areas O Normal 600 x 600 Orientation Draft 600 x 600 C Drawing Correction C Photo enhance Portrait Oigo Adjust ultra fine lines O Landscape 180 Trapping OFF v C Run maintenance cycle before printing Finisher C Job Spool Output Bin Position Stacker Face Dow vw Left v Staple Punch None v Off v watermarks Orry C Eo Caransa h 2 Check Black Overprint
4. ooooooooo e 26 OMC LOO desbaratar ac is io a ket 27 GraphlG DIO 2 RS A sa od 30 Overlays and macros Windows ONly lt lt lt lt lt lt lt lt ooo 40 What are overlays and Macros 0 ee 40 Creating PostScript OVerlays iid este a ei A 40 Printing with PostScript OVerlayYS eee ee 42 Creatina PEL OWEraYS sucio ca RA a 44 Printing with PCL OverlayS c00 0 0 ooo 46 FINISHING ODUONS t a id AA A AA a da ada 47 Booklet printing imposition o ooo ee ee 48 COMO ira eae eee o o nao Bay ae ea o do 50 Color Separa air ASA As 52 Separating queued print ODS ios a A ee ee a A 53 COVE PING aaa AA Aa A A a 54 Banner DANOS set an ae e oom de Se A 55 CUSTOM Pade SIZE irrite reed ee Ae os GE iaa 56 Duplex double sided printing lt lt lt lt lt es 59 Printing multiple pages on one sheet N Up 1 ee a 61 POSOF DHIRURNG cs o cen ae ips vas ah ge a ee as ey wd ay ac ate Gt ee ke eee 63 Scale lO Pad ia radar Pw ee ee ee EAS oe A 64 Water MabkSt naves oh oa Sate Sep Seca de erode es ae a a 65 IAD DING orde ERE Ree ae ee Oe RS Yee oo eee w SF 66 Secure Printing siria adi a a ee a ee ea 68 Contents gt 3 Sending the document 1 0 cee eee ee ee ee 69 Printing the documents sata alte Sx ee Wwe eae Se Eee RES 70 Deleting a secure print document o oooooo ono e 71 Store to Sto
5. Left B Staple Punch None vi Off 7 v Overlays _ Fonts If the PIN window does not open click the PIN button In the Job PIN window enter a name for this print job The name may be up to 16 alpha numeric characters If you would like a prompt at the printer for the job name click the Request checkbox below the name entry Enter a number from 0000 to 9999 in the PIN box Your PIN must be unique on this machine Each user should be allocated a PIN by the system administrator Click OK to accept your changes NOTE Leave the number of copies set to one You can increase the copy count from the operator panel when you print the document Click OK to close the Printer Properties window Print your document The print job will be sent to the machine but will not print at this time Secure printing gt 69 PRINTING THE DOCUMENT NOTE The menu buttons on your machine s control panel will vary depending on the model For illustration purposes we will demonstrate the following procedure using the and Enter buttons your machine may have Up Down and Return arrow buttons instead however the procedure is identical If your machine has a touch screen and numerical keypad buttons the principle is basically the same press the Print button to access the print menu options There are on screen instructions to guide you through the process Your secure print job is printe
6. Mac OS X 1 From the Color menu click Advanced Advanced Printer 4 Presets Standard He Color E Advanced Color Options _ Y Always use printer halftone Y Black Overprint Automatic Y Use optimised greyscale halftones O Office Color Options Print Color Separations Fort 3 O Graphic Pro Options O No Color Matching Cane 9 OK 3 Default O Greyscale l 7 Advanced Toner Save C Defaut O PDEW Preview Cancel E Print gt 2 Check Black Overprint checkbox Blacks and greys gt 14 BLACK PRINTING BLACK GENERATION To use Black Generation Office Color or Graphic Pro must be the selected Print Mode Your printer prints the color black in one of two ways Composite Black or True Black COMPOSITE BLACK The cyan magenta yellow and black toners are combined to create composite black This will sometimes give a glossier finish due to the increased amount of toner It can also sometimes appear as a slightly brownish black Use composite black when printing photographs TRUE PURE BLACK Only black toner is used to print true black Use True Black when printing a combination of text and graphics If you use True Black to print photographs dark sections of the photos may appear black Office Color 1 On the driver s Color tab select Office Color 1 and click the Options button
7. or pwee S a NOTE The options for CMYK data are not present in the Windows PCL 5c or PCL 6 printer drivers These printer drivers only support RGB color data Although the Office Color options contain controls for CMYK data it is strongly recommended that you use the Graphic Pro options instead If you are printing CMYK data the Graphic Pro options provide more power and flexibility Color matching advanced gt 27 OFFICE COLOR RGB OPTIONS Office Color provides a collection of several different color matching presets for RGB data These presets each change the color of your print in a slightly different way These RGB color matching options are available in all printer drivers PRESET EXPLANATION Monitor 6500K The best color match preset will be selected based on Auto the type of document 6500K Perceptual will be selected if printing photographs 6500K Vivid will be selected if printing graphics and text Monitor 6500K Optimized for printing photographs Colors are printed Perceptual with emphasis on saturation Monitor 6500K Optimized for printing photographs and for office Vivid graphics The printer uses even more saturation than the Monitor 6500k Perceptual setting Monitor 9300K Colors are printed with emphasis on Lightness Use this setting if you are having problems achieving the correct color when printing from Microsoft Office applications Digital Camera Optimized for pri
8. After document Cover Page Type Standard B Billing Info 1 Select Cover Page 1 2 Select the required options for the cover page 2 Finishing options gt 53 COVER PRINT Cover print is when the first page cover of a print job is fed from one paper tray and the remaining pages of the print job are fed from another paper tray This feature is not available in the Windows PostScript Drivers Do not confuse Cover Print with Cover Page A Cover Page is an identification sheet inserted between the print jobs of a network printer See Separating queued print jobs on page 53 WINDOWS PCL 1 Inthe Setup tab choose any saved driver settings you wish to use See Recalling saved driver settings on page 11 2 Click Paper Feed Options Setup Job Options Colour Media Size 44 210 x 297 mm Source Auto v Finishing Mode Fit to Page C Resize document to fit printer page Standard v 2 Sided Printing Duplex Conversion A4 gt 44 vi Paper feed options Auto Tray Change Paper Check Multipurpose Tray Settings Co t Printing Use different source for first page Priver Settings Untitled Source Multipurpose Tray vi Weight a C Use MP tray as manual feed Printer Setting v Long Edge Feed 3 Check the Use different source for first page checkbox 4 Choose the tray you wa
9. If you forgot to note the overlay names when you created them you can find them using Storage Device Manager to view the project file or the printer s Information Menu to print a file list and identify them from there Click Add 4 to add this overlay into the defined overlays list Click OK to close the Define Overlay window The new overlay now appears in the Defined Overlays list in the printer properties window Repeat the above procedure if you wish to define more overlays When done click OK to close the printer properties window Your new overlays are now ready and available to be used for any future documents you wish PRINTING WITH POSTSCRIPT OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish The example illustrated here uses two overlays for business letters The first prints on just the top page and the second prints on any or all subsequent pages 1 Prepare your document in the normal way using your own application software Remember if necessary to format the document so that it will fit within the appropriate space Open your application s Print dialogue and choose any options you will require ensuring that the target printer is your PostScript printer driver in which the overlays have been defined Click the Properties button to open the Printing Preferences window On the Job Options tab click the Overlay button Overlays and macros windows o
10. gt No overwrite deletes the job from the SD card but doesn t overwrite with data This option is faster but less secure as the print data may be recovered gt Zero out once deletes the job from the SD card and overwrites with zeros This option is more secure than No overwrite Select the Auto Erase Time out period Specify a period of time hours minutes during which the print job is stored in the machine s storage device When this period expires the print job is automatically erased from the storage device Click OK to accept your changes Click OK to close the Printer Properties window Print your document Encrypted secure printing gt 75 PRINTING THE DOCUMENT Follow the same procedures as described in the section Printing the document on page 70 for printing a secure document In this case you will enter your password and the document will be erased from the storage device depending on the options you specified in Select the required erase option for your print job on page 75 when sending the document to print Encrypted secure printing gt 76 INDEX A Application collate 50 B Banner printing s es 55 Black printing black 15 16 Booklets printing Windows PCL 0000 49 Windows PS ceceeeeeee ees 48 C Collating application collate 50 A AEAN 51 printer collate 50 WINCOWS ccecececeaeaeeeeee
11. m Layout Paper Quality Job Options Colour Colour Mode Ca C Automatic m Ed RGB Colour Settings iQ C Graphic Pro Colour Settings Monitor 6500K Auto DE C No Colour Matching D C Greyscale l Toner Save CMYK Ink Simulation Black Finish N Auto WINDOWS 7 Colour Swatch C Composite Black CMYK True Black K Cancel Default Office Color Details RGB Color Setting Color Settings Monitor 6500K Auto Printer H Color 4 Color Mode CMYK Ink Simulation _ Black Finish O Automatic Auto None ey O Composite Black CMYK Office Color Options O True Black K O Graphic Pro Options Default C Cancel OK O No Color Matching O Greyscale Advanced MAC Default e PDF w Preview Cancel C Print 2 On Black Finish 2 make your selection Auto allow printer to choose the best method depending on page content True Black or Composite Black Blacks and greys gt 15 Graphic Pro 1 Layout Paper Quality Job Options Colour Colour Mode xe C Automatic igs Office Colour ICC Profile Colour Matching C Printer Simulation C Disable colour matching for profile creation C Use application colour matching es No Colour Matching Input Printer Output Profile i RGE Profile Profile ES C Greyscal
12. Do not confuse Cover Page with Cover Print Cover Print is when the first page cover of a print job is fed from one paper tray and the remaining pages of the print job are fed from a different tray See Cover print on page 54 WINDOWS SEPARATOR PAGE The separator page is set from the printer driver s default properties window Access to this is directly from Windows not from within your application program See Changing the driver defaults on page 10 Color Management Device 5 ettings General Sharing Ports Advanced Always available O Available from a vij Driver v New Driver Spool print documents so program finishes printing faster Priority 1 O Start printing after last page is spooled Start printing immediately Separator pages are used at the beginning of each document to make it Print directly to the printer easy to find a document among others at the printer Separator page C Hold mismatched documents Print spooled documents first C Keep printed documents Enable advanced printing features 1 Inthe driver s Advanced tab click the Separator Page button 1 2 Click Browse 2 and navigate to a file containing an image of the separator page you wish to use then click OK Mac OS X COVER PAGE The cover page is accessed from your application s print dialogue Printer H C lower Page Print Cover Page None e Before document
13. For example if you have selected a CMYK profile you may only be able to add this to the printer as a CMYK Simulation or Printer output profile d Select anumber from 1 to 12 This number is used to identify the profile in the printer driver a Add Profile Select Profile on Host PC C AWINNT system32 spool drivers color E uroscaleCoated icc Browse Date Wed Jul 26 2000 Color Space CMYK Description Euroscale Coated v2 Device Class prtr Copyright Copyright 2000 Adobe Systems Inc Size 557164 bytes You can add it as CMYK Simulation or printer profile Profile Type Add Status C AGB Sourc 1 CMYK Simulation Profile 1D E Linked Printer 3 4 Comments Euroscale Coated v2 e Click OK to download the ICC profile to the printer Step 3 Select ICC profiles in the printer driver What you select in the printer driver depends on the color matching task that you wish to perform Examples of selecting ICC profiles for different color matching tasks are shown in the next sections of this guide Color matching advanced gt 32 MATCHING THE COLOR OF A MONITOR SCANNER OR CAMERA The Graphic Pro color matching system can be used to match the printer color to an RGB input device such as a monitor scanner or digital camera gt 0 gt 9 gt 0 O 1 RGB data 4 Printed document 2 RGB source profile 5 Scanner monitor camera etc 3 Printer output profile 6 Lea
14. O 69 _ _ __________ _ Paper Handling H Page Order Automatic Print All Pages O Normal O Odd numbered pages O Reverse O Even numbered pages Destination Paper Size Use documents paper size A4 A Scale to fit paper size Ad 5 E Y Scale down only PDF Preview Cancel C Print gt 2 Check the Scale to Fit Paper Size checkbox 2 3 Choose the paper size you need from the drop down list 3 Finishing options gt 64 WATERMARKS A watermark is typically faint text that is superimposed on a printed document This can used to indicate that the document is Draft or perhaps Confidential This feature is not available on Mac OS X The illustration below shows the Windows PostScript driver The PCL driver is very similar The Watermarks Feature is found in the driver s Job Options tab Click the Watermarks button Setup Job Options Color Quality ecure ProG2400 O Fine Detail 1200x600 O Draft 600 x 600 C Photo Enhance Confidential Size mace gt Angle ce ow Bf 180 0 180 Font Colour Trim Pasition None Centre X C Circle watermark Adjustment C Single Frame y no 3 J y lo a z C Double Frame E TO CREATE A NEW WATERMARK 1 In the Watermarks window click New 2 Enter the text you want for your watermark 3 Adjust your watermark s f
15. The Color Match Precision option allows you to choose between higher quality color matching more time consuming or faster but less accurate color matching Color matching advanced gt 38 PRINTER DRIVER SETTINGS FOR ICC PROFILE CREATION OR NO COLOR MATCHING If you are creating ICC profiles using third party software select Disable Color Matching for ICC Profile Creation This option switches off all printer color management and also prevents the printer from restricting toner layer thickness If you are using your application color matching select Use Application Color Matching This option switches off all printer color management 1 On the printer driver Color tab select Graphic Pro 1 and click Options 2 Select Disable Color Matching for Profile Creation 2 if you are creating an ICC profile using third party profile creation software Select Use Application Color Matching 3 if you wish to switch off all printer color management and use your application s color matching Layout Paper Quality Job Options Colour m Colour Mode Ds C Automatic E C Office Colour DE C No Colour Match ICC Profile Colour Matching C Printer Simulation E EE C Greyscale Use application colour matching Toner Save Advanced WINDOWS Colour Swatch Default Cancel Graphics Pro Details O ICC Profile Color Matching O Printer Simulation p 2 Disable color matching for profile creation
16. True Black K Cancel Default Office Color Details RGB Color Setting _ Color Settings Monitor 6500K Auto Printer f 8 Presets Standard Color Color Mode CMYK Ink Simulation _ Black Finish Auto None HJ A n Composite Black CMYK O True Black K O Automatic a Office Color Options O Graphic Pro Options Default Cancer 0 ok O No Color Matching O Greyscale MAC Q PDFw Preview C Print Color printing basics gt 22 2 Choose Options 1 and select an options from the drop down menu 2 a Monitor 6500k Perceptual Optimised for printing photographs Colors are printed with emphasis on saturation b Monitor 6500k Vivid Optimised for printing photographs but with even more saturated colors than the Monitor 6500k Perceptual setting c Monitor 9300k Optimised for printing graphics from applications such as Microsoft Office Colors are printed with emphasis on Lightness d Digital Camera Optimised for printing photographs taken with a digital camera Your results will vary depending on the subject and the conditions under which the photograph was taken e sRGB The printer will try to reproduce the sRGB color space This may be useful if color matching from an SRGB input device such as a scanner or digital camera USING THE COLOR SWATCH F
17. handled as manual feed No Perpendicular Direction 0 00 0 00 Tray Switch On Parallel Direction 0 00 0 00 2 Inthe Advanced Options window under Paper Output choose PostScript Custom Page Size from the Paper Size drop down list 3 Inthe PostScript Custom Page Size Definition window Choose your paper feed direction from the drop down list The available choices are Short edge The page is portrait tall format and you will first feed the top of the page into the printer Long edge The page is landscape wide format and you first will feed the top of the page into the printer Short edge The page is portrait tall format and you will first flipped feed the bottom of the page into the printer Long edge The page is landscape wide format and you first flipped will feed the bottom of the page into the printer Custom Page Size Dimensions Unit width 210 00 76 20 328 08 O Inch Millimeter Height 29700 89 96 1200 15 Point aper Feed Direction Short Edge First Paper Type Offsets Relative to Paper Feed Direction Perpendicular Direction 0 00 0 00 0 00 0 00 0 00 Parallel Direction 0 00 Notice that the size ranges available swap places when you change the paper feed direction between a portrait and a landscape choice Remember that the width of the multipurpose tray is limited to the width of an A3 sheet 297mm so if your paper is longer than thi
18. how this overlay looks click the Test Print button If you want to use another overlay with this document in this example it is the Continuation Page overlay click this overlay 4 in the list of defined overlays and then click the Add button 3 again to add the second overlay to the list of active overlays When the list of active overlays contains all the items you want to use click OK Finally click the Print button in your application s Print dialogue to begin printing your document Overlays and macros windows only gt 46 FINISHING OPTIONS Your printer offers a wide selection of document finishing options that help you to control the final form of your printed document Depending on the hardware fitted either as optional upgrades or included as standard depending on which model you have your system can offer the choice of double sided duplex printing booklet printing stapling and hole punching It can also print posters as a series of tiles that can be joined together to make a large poster or print on very long media for banner displays For detailed information on finishing options see Booklet printing imposition on page 48 Collating on page 50 Color separation on page 52 Separating queued print jobs on page 53 Cover print on page 54 Banner printing on page 55 Custom page size on page 56 Duplex double sided printing
19. is left at ON the printer will set its own halftone screen value giving a smoother result It is recommended to leave this option on NOTE If you are using the ProQ resolution setting Always use printer halftone is always ON and cannot be disabled Optimised greyscale halftones may take slightly longer to print but will give best quality Blacks and greys gt 19 COLOR PRINTING BASICS The printer drivers supplied with your printer provide several controls for changing the color output For general use the automatic settings will suffice providing reasonable default settings that will produce good results for most documents Many applications have their own color settings and these may override the settings in the printer driver Please refer to the documentation for your software application for details on how that particular program s color management functions FACTORS THAT AFFECT THE APPEARANCE OF PRINTS If you wish to manually adjust the color settings in your printer driver please be aware that color reproduction is a complex topic and there are many factors to take into consideration Some of the most important factors are listed below Differences between the range of colors a monitor or printer can reproduce gt Neither a printer nor a monitor is capable of reproducing the full range of colors visible to the human eye Each device is restricted to a certain range of colors In addition to this a printer can
20. is not installed along with the printer driver The Color Correct utility has the following features gt Microsoft Office palette colors can be individually adjusted This is useful if you want to change how a specific color is printed gt Colors can be adjusted by changing Hue Saturation and Gamma This is useful if you wish to change the overall color output Once these color adjustments have been made the new settings can be selected from the printer driver Color tab To select adjustments made with the Color Correct Utility 1 From your application program click File and point to Print 2 Click Properties This displays the printer driver options 3 Click the Color tab 4 Click Advanced Color 5 Click User Defined Select the color adjustment you made with the Color Correct Utility Color printing basics gt 24 COLOR MATCHING ADVANCED BASICS There are three methods by which your document s color can be managed and adjusted lA tion Macintosh 1 Application Color Management 1 Some graphics and desktop publishing programs such as Adobe Photoshop Adobe Illustrator and Quark Xpress have their own built in color management systems See page 39 Most applications do not have these color management features and rely instead on the printer or operating system 2 Operating System Color Management 2 Windows 2000 XP and Vista have Windows ICM Color Management Mac OS X has Apple ColorSyn
21. simulation will not be possible For example it may be difficult to reproduce the exact colors of an inkjet printer on a toner based printer Additionally differences in the range of printable colors between different devices can make simulation using RGB source data inaccurate To achieve best results when simulating the color output of other printers you are strongly advised to use CMYK data as a source See CMYK Ink Simulations on page 36 To simulate the output of another printer you need to download at least 2 profiles to your printer using Profile Assistant gt RGB Source Profile gt Simulation Target Profile gt Printer Output Profile optional Once the profile s have been downloaded make the appropriate selections in the printer driver Color matching advanced gt 34 If you are using a source RGB document simulate the output of another printer by making the following selections in the printer driver 1 On the printer driver Color tab select Graphic Pro 1 and click Options Layout Paper Quality Job Options Colour aS C Automatic iS Office Colour Ze Graphi e phic Pro Ba DG NoColo aa EE C Greysca r Colour Mode Disable colour matching for profile creation Use application colour matching l Toner Save r Input Printer Dutput Profile BGE Profle E Pofle sRGB ba Auto v WINDOWS J Simulation Target Profile gt R
22. 5 If Auto is selected the factory default profiles that are embedded in the printer will be used If you have created a printer profile yourself using profile creation software select it here and choose a rendering intent see page 38 Color matching advanced gt 35 CMYK INK SIMULATIONS CMYK SOURCE DATA The ICC based color matching system can be used to simulate the output on commercial printing presses You can select from the ink types most commonly used in different regions of the world gt Euroscale Europe gt Swop North America gt Toyo Japan To print CMYK Ink Simulations you must use PostScript printer driver supplied or Y gt 0 0 1 CMYK data 4 Printed document 2 CMYK input profile 5 CMYK device you wish to simulate e g SWOP press 3 Printer output profile 6 Leave on Auto or select your custom profile Although it is possible to perform CMYK ink simulations using the Office Color options in the printer driver we recommend that you use the Graphic Pro color matching system to perform CMYK ink simulations as this provides additional controls such as using the Preserve Black feature or specifying an alternative printer output profile NOTE This information applies to the Windows PostScript and Mac OS X drivers only Color matching advanced gt 36 If you are using a source CMYK document use the following printer driver settings to perform a CMYK Ink Simulation La
23. AR ia Fe Es naw ae ah das gt SE ck A ae he a ce A 6 What this book describeS ce ee ee ee 6 How to access the driver SCre nS 00 0c eee 7 PG TOE OSES IPD Cass et t hea cag ae hiss aes ata ae ar sds tae aga ain Sab aes eae Seas a Oe 8 Printing preferences in Windows applications 8 PEL Saved driver Settings i n a aa ee ey en Ger Ge Sea BO ee ae 11 Setting the driver device Options 0 0000 eee eee es 12 WINCOWS gt 00 be ota Be Sle A aa Se ae oa a 12 MacOS Keo ias E Goce Seep a ek ise ce Ske etek Gy a DA 12 Blacks and IFE VS 5 ii eh ee ae eS PAS Nee eR DES 14 Black OVEN DMI vs gt sra A Ban a a Sw a ie ee p aai A 14 Black printing black generation 2 0 a a ee ee 15 Fine lines enhancement 0 000 eee ee ee ee ee ee 17 Greyscale DENT O cra a Wesel Sow ea ee heat bo we ee ew eee 18 Color printing DaASICS ordre 20 Factors that affect the appearance of printS aaa eee ee ees 20 TPS TOFPRANtEna WT COl OF iaa o ee Sa Bae a ae et a A 21 Accessing the color matching optionS 0 o o ooo es 22 Setting the color matching options lt lt lt lt 22 Using the color swatch feature 0 0 0 0 oooooo ooo mmm 23 Using the Color Correct UUl gt iia AAA 24 Color matching advanced 0 000 e ee ees 25 ASICS 258 5 3h ae bed Oe e AA Se he oe a ia Se ees A 25 What this guide describeS ee ee 25 Printer color management
24. EATURE To use the Color Swatch feature you must install the Color Swatch Utility This is supplied on the CD DVD ROM that was supplied with your printer The Color Swatch function prints charts which contain a range of sample colors Note that this is not the full range of colors that the printer can produce Listed on each sample color are the corresponding RGB Red Green Blue values This can be used to pick specific colors in applications that allow you to choose your own RGB values Simply click the Color Swatch button 1 and choose from the options available An example of using the color swatch function You wish to print a logo in a particular shade of red The steps you would follow are 1 Print a color swatch then select the shade of red that best suits your needs 2 Take a note of the RGB value for the particular shade that you liked 3 Using your program s color picker enter these same RGB values and change the logo to that color The RGB color displayed on your monitor may not necessarily match what was printed on the color swatch If this is the case it is probably due to the difference between how your monitor and printer reproduce color Here it is unimportant since your primary objective is to print the required color Color printing basics gt 23 USING THE COLOR CORRECT UTILITY The Oki Color Correct Utility is provided on your printer driver CD DVD ROM You must install it separately since it
25. L 4 vw Untitled v n Bind Margin None v 0 2 Click Options to choose from the available options for this feature From here you can choose the page printing order the page layout whether you want printed page borders and a binding margin if you need it Mac OS X 1 Select Layout 1 Printer f i B Presets Standard o lou B Pages per Sheet 2 A _ Layout Direction El Ss Y N O Two Sided Off Long edged binding Short edged binding C PDEW Preview Cancel PDF Y Preview Cancel 2 From the Pages per Sheet menu 2 select the number of pages you want to fit onto a single sheet of paper 3 If required change the direction 3 the document pages are laid out on each sheet of paper 4 If required you can surround each page with a border 4 Finishing options gt 62 POSTER PRINTING This option allows you to print posters by dividing a single document page into multiple pieces sometimes called tiles Each piece prints enlarged on a separate sheet Then you combine the separate sheets to create a poster Poster Print is only available with the Windows PCL 5c printer drivers 7 A WINDOWS PCL 1 Inthe driver s Setup tab under Finishing Mode choose Poster Print Setup Job Options Colour Media Size A4 210 297 mm vi
26. Left CBndMas oo c 2 Choose Booklet from the Finishing Mode drop down list then click Options 3 Inthe Options window you can set the signature size see page 48 the number of pages per side of paper and the bind margin if your document is going to be thick The graphic in this window shows the effect of each choice you make NOTE If the Booklet choice is not shown check that the Duplex option is enabled in the driver See Setting the driver device options on page 12 Finishing options gt 49 COLLATING This feature allows multiple copies of a multipage document to be printed with the pages of each copy in sequence Uncollated pages print like this Collated pages print like this Application collate Some application programs have a collate feature in their print options In this case the application performs the document collation and may send the job multiple times to the printer Generally this method is slower but can be more reliable Printer collate This section describes the collate function built into the printer driver In this case the job is stored temporarily in printer memory or on the printer s storage device if installed and the printer performs collation This method is normally faster but may not work from all applications If you experience problems using printer collate use the collate option in your application s print options instead WINDOWS 1 If using the PCL drive
27. MULTIPLE PAGES ON ONE SHEET N UP This feature scales the page size of your document for printing and reproduces several pages per sheet This is useful when you simply want to proof your page layout or distribute your document in a more compact format It saves paper bulk weight and cost If you have a duplex unit installed you can even combine this feature with duplex printing to save even more N 1 wo A WINDOWS POSTSCRIPT In the driver s Layout tab choose the number of pages N up you want to print on each Sheet 1 up is normal 16 up is maximum pa Layout Paper Quality Job Options Colour Orientation Portrait O Landscape Rotated Landscape Print on Both Sides None Flip on Long Edge O Flip on Short Edge Page Order Front to Back Back to Front Pages Per Sheet 4 v Finishing options gt 61 WINDOWS PCL 1 Inthe driver s Setup tab choose the number of pages N up you want to print on each sheet 1 up is normal 16 up is maximum NOTE 8 up is maximum in the PCL 6 driver Setup Job Options Colour Media size A4210 297mm Ml Source Auto g 7 vi Paper Feed Options inishing Mode Options 4 up Page Borders Page layout ss Portrait 3 Y v 2 Sided Printing Duplex ae N one v la Driver Settings 3 Landscape
28. O Use application color matching Printer Hy Presets Standard Hy Color B Color Mode Automatic 1 O Office Color Options 3 Graphic Pro C Options Default No Color Matching O Greyscale Advanced MAC Default 2 PDF Preview Cane AED Color matching advanced gt 39 OVERLAYS AND MACROS WINDOWS ONLY WHAT ARE OVERLAYS AND MACROS If you would like to print on special stationery such as forms and letterhead but do not want to use pre printed stationery you can create your own using these advanced features You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it If you have chosen to install the PCL driver macros perform a similar function You can create several overlays or macros and combine them in any way you like to produce a variety of forms and other special stationery Each image can be printed on just the first page of a document on all pages on alternate pages or just the pages that you specify CREATING POSTSCRIPT OVERLAYS Three steps are required to create an overlay 1 Create the form data using your own application software and print it to a printer PRN file 2 Use the Storage Device Manager utility software supplied on CD DVD with your printer to create a project file import the PRN file s and download the generated fi
29. OKI PRINTING SOLUTIONS O COLOR MONO PRINT INFORMATION PREFACE Every effort has been made to ensure that the information in this document is complete accurate and up to date The manufacturer assumes no responsibility for the results of errors beyond its control The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer While all reasonable efforts have been made to make this document as accurate and helpful as possible we make no warranty of any kind expressed or implied as to the accuracy or completeness of the information contained herein Copyright 2013 Oki Data Corporation OKI is a registered trademark of Oki Electric Industry Co Ltd Microsoft MS DOS and Windows are registered trademarks of Microsoft Corporation Apple Macintosh Mac and Mac OS are registered trademarks of Apple Inc Other product names and brand names are registered trademarks or trademarks of their proprietors Preface gt 2 CONTENTS Preface ive ais ache ee aoe wae de iaa de he EA eae 2 CONTOnEtS s ica sa AA A sas ce a ae ee eee 3 Notes cautions and warningS 200008 e eee ees 5 Introduction Sao aa a Ra cae ead Rea ici E EA ase aa aa 6 ADOUL EIS OOK srs oe 2k de te a
30. Options Enlarge E y Source Auto v Add Registration Marks Colour Add Overlap Finishing Mode Poster Print 10 0 mm Driver Settings Untitled v let A4 210 x 297 mm 2 Click Options to open the Options window a Choose the enlargement required for your document to fill the poster b Registration marks can be printed if required so that your printed pages tiles can be trimmed exactly to the edge of the image c An overlap may help you to match adjacent tiles when making up your final poster Finishing options gt 63 SCALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page without modifying the print data This feature is not available with the Windows PS driver WINDOWS PCL 1 Inthe driver s Setup tab click the Options button Media Size A4 210 x 297 mm Y Saga ate A Resize document to fit printer page Conversion Ad gt A3 Cover Printing PSper feed options C Use different source for first page Auto Tray Change Finishing Mode Paper Check Standard v Multipurpose Tray Settings C Use MP tray as manual feed Long Edge Feed 2 Sided Printing Duplex os 9 a Default iv elete A4 210 x 297 mm 2 Check the Fit to Page checkbox 3 Choose the scaling factor you need from the Conversions drop down list Mac OS X 1 Select Paper Handling 1 Printer C0 O
31. Options Colour Orientation Portrait O Landscape O Rotated Landscape Side 1 Side 2 Ffint on Both Sides O None Flip on Long Edge O Flip on Short Edge Page Order Front to Back aD O Back to Front Pages Per Sheet 1 v WINDOWS PS Printer x3 Presets Standard Layout A oe p Ih 1 Layout Direction ii Border Non A O Off Long edged binding O Short edged binding MAC O PDEw Preview Cancel C Print For portrait tall page layout the usual choice is Long Edge For landscape wide page layout the usual choice is Short Edge Choosing None Windows PS or Off Mac turns off duplex printing and your document will be printed single sided WINDOWS PCL In the driver s Setup tab under 2 Sided Printing select the binding edge you want n Setup Job Options Colour Media 44 210 x 297 mm Size Source Auto vi Paper Feed Options Finishing Mode Standard v 2 Sided Printing Duplex Long Edge Driver Sting Untitled i Delete A4 210 x 297 mm WINDOWS PCL For portrait tall page layout the usual choice is Long Edge For landscape wide page layout the usual choice is Short Edge Choosing Off turns off duplex printing and your document will be printed single sided Finishing options gt 60 PRINTING
32. THE PROJECT 1 gt Pop 10 11 From the Windows Start menu start Storage Device Manager SDM and allow SDM to discover the printer Choose Projects gt New Project Choose Projects gt Add File to Project Set the Files of Type drop down list to PRN Files prn Navigate to the folder where the PRN files are stored and select one or more of these to include in your overlay set You can have more than one printer PRN file in a project For example one for top pages and another for continuation pages Use standard Windows techniques Shift or Ctrl keys to select multiple files simultaneously if you need to Click Open to add these files to the current project When a message box appears confirming that a filter file has been created click OK to clear the message The project window will display one HST file for each printer file added Make a careful note of each of these names Ensure that you note them exactly as they appear they are case sensitive and you will need them later Choose Projects gt Save Project and enter a meaningful name e g Letter Stationery so that you can recognise it later if you want to modify it Choose Projects gt Send Project Files to Printer to download the project to the printer If you have a storage device in the printer SDM will automatically download files to it If not SDM will download files to flash memory If you have a storage device but still prefer to down
33. add these files to the current project You can also drag and drop files from Windows Explorer directly into the project window if you prefer When a message box appears confirming that a filter file has been created click OK to clear the message The project window will display one BIN file for each printer file added Make a careful note of the name and ID number for each of the files You will need them later Overlays and macros windows only gt 44 10 If you wish to edit the names or ID numbers double click the file entry and edit the details Volume details are as follows O printer s storage device PCL partition 1 printer s storage device Common partition diskO printer s storage device PostScript partition 2 flash memory PCL Flash0 flash memory PostScript Note that the names are case sensitive and will be needed later exactly as they appear in this list Choose Projects gt Save Project and enter a meaningful name e g Letter Stationery so that you can recognise it Choose Projects gt Send Project Files to Printer to download the project to the printer When the message Command Issued appears confirming that the download is complete click OK to clear the message TEST PRINTING THE MACRO 1 2 3 Choose Printers gt Test Macro In the Test Macro window enter its ID number and click OK After a short pause the printer will print the macro When each macro has be
34. ard v 2 Sided Printing Duplex 24 210 x 297 mm 3 Enter a meaningful name for the settings you are saving and click OK RECALLING SAVED DRIVER SETTINGS 1 Inthe driver s Setup tab choose any previously saved driver settings you need Zi Proceed to make any other adjustments for this job as described in the relevant section in this manual How to access the driver screens gt 11 SETTING THE DRIVER DEVICE OPTIONS This section explains how to ensure that your printer driver can utilize all of the hardware features installed in your printer Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there In some cases the hardware configuration of your printer is automatically detected when the driver is installed However it is advisable to at least check whether all of the available hardware features are listed in the driver This procedure is essential if you subsequently add extra hardware features to your printer after the drivers have been installed and set up Remember that if your machine is shared between users on different computers the driver must be adjusted on each user s machine WINDOWS 1 Access the driver s Properties window See Changing the driver defaults on page 10 2 Select the Device Options tab In the Windows XP PostScript driver the tab may be called Device Settings 3 Set the options for any devices yo
35. c 3 Printer Color Management 3 When you print your document and modify settings in the printer driver the printer performs color adjustments NOTE Only use one color management system if you want the best results from your printer If you wish to use your printer s color management system ensure that your application or operating system color management is switched off Applying color management in multiple places will give unpredictable results WHAT THIS GUIDE DESCRIBES This guide only discusses the printer color management system If you wish to learn more about your application program or operating system color management please see the documentation that was supplied with your application software or computer Color matching advanced gt 25 PRINTER COLOR MANAGEMENT INTRODUCTION Your printer has two separate color management systems Office Color and Graphic Pro gt Office Color 3a See Office color on page 27 This is a simpler color management system designed for ease of use Office Color is recommended for users who are not experts in color but want good results when printing from programs such as Microsoft Office gt Graphic Pro 3b See Graphic pro on page 30 This is a powerful color management system based on ICC color profiles Profiles can be downloaded to the printer storage device using a special utility and then color matching can be applied to all incoming print job
36. color will be used when printing in full color NOTE This feature is not available in the PCL 5c or PCL 6 drivers 1 In the driver s Color tab click Advanced Layout Paper Cuality Job Options Colour Colour Mode o Automatic E C Office Colour N Q C Graphic Pro De No Colour Matching ad RE C Greyscale r Advanced Colour Options V Always use printer halftone Black overprint V Use optimised greyscale halftones Print colour separations CMYK y Cancel Default I Toner Save Colour Swatch Default WINDOWS PS Advanced Advanced Color Options Y Always use printer halftone C Black Overprint Printer Y Use optimised greyscale halftones Presets Standard oe Print Color Separations Vy Off Color Mode CMYK i CMY Automatic cere Default OnlyMagenta O Office Color Options OnlyYellow OnlyBlack O Graphic Pro Options an O No Color Matching a Greyscale Advanced M AC Default O PDF w Preview Cancel E Print 2 Select which separations you want to print from the drop down list Finishing options gt 52 SEPARATING QUEUED PRINT JOBS When you share a printer with other users it can be useful to print a special page between print jobs to help locate each user s job in a paper stack at the printer In Windows this page is called a separator page On the Mac it is called a cover page NOTE
37. created them you can find them using Storage Device Manager to view the project file or the printer s Information Menu to print a file list and identify them from there The new overlays will now appear in the Defined Overlays list in the printer properties window When done click OK to close the printing preferences window Your new overlays are now ready and available to be used for any future documents you wish PRINTING WITH PCL OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish The example illustrated here uses two overlays for business letters The first prints on just the top page and the second prints on any or all subsequent pages 1 Prepare your document in the normal way using your own application software Remember if necessary to format the document so that it will fit nicely within the plain areas on your letterhead overlay Open your application s Print dialogue and choose any options you will require ensuring that the target printer is your PCL printer driver in which the overlays have been defined Click the Properties button to open the Printing Preferences window On the Job Options tab click the Overlay button In the Overlay window check the Use active overlays checkbox 1 In the Defined Overlays list click on the first overlay 2 you wish to use and click the Add button 3 to add it to the Active Overlays list If you want a reminder of
38. d using the control panel on the front of the machine 1 Seo ae ae ee ee When the machine is idle use the buttons to select the PRINT JOB menu then press ENTER Select ENCRYPTED STORED JOB Use the buttons to enter your PIN Press ENTER after each digit If necessary use the buttons to highlight the PRINT option Press ENTER to confirm you wish to print the document Use the buttons to select the number of collated copies you require Press ENTER to print your document NOTE It is also possible to print and delete secure documents remotely from your PC using the Storage Device Manager utility Secure printing gt 70 DELETING A SECURE PRINT DOCUMENT NOTE The menu buttons on your machine s control panel will vary depending on the model For illustration purposes we will demonstrate the following procedure using the and Enter buttons your machine may have Up Down and Return arrow buttons instead however the procedure is identical If your machine has a touch screen and numerical keypad buttons the principle is basically the same press the Print button to access the print menu options There are on screen instructions to guide you through the process If you change your mind about printing a secure document you can delete it from the machine s storage device without printing it first 1 2 3 Follow steps 1 to 3 in the above procedure for printing the document Use the buttons to high
39. e sRGB z l Toner Save CMYK Input Profile None 7 IV Preserve Black CMYK Link Profile WINDOWS Colour Swatch VER Black Finish Z Composite Black CMYK v V Pure Black Text Graphics OK Cancel Default Graphics Pro Details ICC Profile Color Matching O Printer Simulation O Disable color matching for profile creation O Use application color matching Input Printer Output Profile RGB Profile Output Profile Printer E CMYK Input Profile Rendering Intent f Presets Standard BA None zs gt Perceptual f Color ry v Preserve Black O CMYK Link Profile Color Mode None O Automatic Color Match Precision Black Finish O Office Color Options Glossy Y Pure Black Text Graphics 1 O Graphic Pro gt Cancel OK O No Color Matching O Greyscale MAC Carr Creen Print From the Black Finish menu 2 choose your preferred setting Blacks and greys gt 16 On the driver s Color tab select Graphic Pro 1 and click the Options button FINE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines minimum line width With some software applications if this feature is turned ON the spaces in bar codes may become too narrow If this happens turn Adjust Ultra Fine Lines OFF WINDOWS 1 Inthe driver s Job Options tab click Advanced Image Qua
40. e Color Y Pure Black Text Graphics 6 Cancel OK O No Color Matching Greyscale Advanced M AC Default Q PDFY Preview Cancel E Print Color matching advanced gt 33 2 Select ICC Profile Color Matching 2 3 Select the ICC profile that corresponds to the device you are trying to match such as your monitor scanner or digital camera 3 Remember that the names RGB Source 1 RGB Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Using Profile Assistant on page 32 4 Select a Printer Output Profile 4 If Auto is selected the factory default profiles that are embedded in the printer will be used If you have created a printer profile yourself using profile creation software select it here NOTE If you have selected your own printer output profile 4 you will also be able to adjust the rendering intent See Rendering intents on page 38 SIMULATING ANOTHER PRINTER RGB SOURCE DATA The Graphic Pro color matching system can be used to simulate the color output of another printer or Y gt 0O 0 1 RGB data 4 Printed document 2 RGB source profile 5 Scanner monitor camera etc 3 Printer output profile 6 Leave on Auto or select your custom profile NOTE Be aware that if the device you are trying to simulate has different color capabilities from your own printer exact color
41. e appropriate part of the screen graphic to select your preferred tray If applicable the setting for paper weight should match the type of paper on which you intend to print A variety of document finishing options can be selected such as normal one page per sheet or N up where N can be any number up to 16 for printing scaled down pages at more than one page per sheet Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet Booklet printing requires the duplex unit to be installed in your printer Poster printing will print large pages as tiles spread over multiple sheets For two sided printing you can choose to flip the page by the long edge or the short edge Of course this requires that a duplex unit be installed in your printer If you have changed some printing preferences before and saved them as a set you can recall them to avoid having to set them individually each time you need them A single on screen button restores the default settings How to access the driver screens gt 9 CHANGING THE DRIVER DEFAULTS Windows XP 2000 1 Click Start gt Settings gt Printers and Faxes to open the Printers and Faxes window 2 Inthe Printers and Faxes window right click on the appropriate printer driver icon and choose Printing Preferences from the context menu Windows Vista 1 Click Start gt Control Panel gt Printers to open the Printers and Faxes wi
42. e are three parts in secure printing gt Sending the document to the printer page 69 gt Printing the document page 70 gt Deleting the document when it is not required page 71 NOTE The menu buttons on your machine s control panel vary depending on the model For illustration purposes we will demonstrate the Printing and Deleting procedures using the and Enter buttons your machine may have Up Down and Return arrow buttons instead however the procedure is identical If your machine has a touch screen and numerical keypad buttons the principle is basically the same press the Print button to access the print menu options There are on screen instructions to guide you through the process Secure printing gt 68 SENDING THE DOCUMENT 1 2 If using the PCL driver in the Setup tab choose any saved driver settings you wish to use See Recalling saved driver settings on page 11 In the driver s Job Options tab click Secure Print The Job PIN personal identification number window opens Setup Job Options Color 1 Job Name Settings ea E Job Name ETE i EE ae Rin racnereit eS S Pt Normal 600 x 600 Draft 600 x 600 C Photo enhance Trapping OFF v Portrait Request Job Name for each print job Personal ID Number PIN fi 234 Enter 4 digits Use numbers 0 9 Cancel Finisher Output Bin Position Stacker Face Dow
43. e the secure printing feature there are three parts in job spooling gt Sending the document gt Printing the document gt Deleting a stored document Store to storage device gt 72 SENDING THE DOCUMENT Follow the same procedures as described in the section starting on page 69 for sending a secure document except that on the Job Options tab in step 2 click gt Store to HDD if you have a hard disk drive installed gt Store to SD if you have an SD card installed Setup Job Options Color Job Type Job Name Settings a A Job Name Normal 600 x 600 PrintJob1 Draft 600 x 600 Porta ortral Photo enhance int j Oe E Landcare P Request Job Name for each print job Trapping OFF Mi Orientation Finisher Output Bin Position Personal ID Number PIN 1234 Enter 4 digits Use numbers 0 9 Cancel Stacker Face Dov v Left Y Staple Punch None v or M PRINTING THE DOCUMENT Follow the same procedures as described in the section starting on page 70 for printing a secure document In this case the document will not be deleted from the storage device after it has been printed DELETING A STORED DOCUMENT Follow the procedure as described on page 71 for deleting a secure print document Like secure print documents any other documents stored on the machine s storage device can also be d
44. eees 50 Color black printing 15 Color Correct utility 29 Color matching application secc 25 DASICS a i 25 choosing image source 23 CMYK erneer 26 Color Correct utility 29 color match precision 38 general advice ococo 20 Graphic Pro 008 26 30 Graphic Pro workflow 31 how tO ACCESS ecec eee 22 ICC profiles 31 Office CO OF ococococococconocoso 26 operating system 25 DIA aia 25 26 printing color swatch 23 RED de sa 26 Color printing DIAC nar 16 Composite black 15 COVER Dag Erani aaa 53 Windows PCL 0ceeees 54 Cover print different cover page 54 Custom page size general cccscseseeeee eee ees 56 Windows PCL 55 57 Windows PS ooocccocccococononos 56 I ICC profiles oo oocococonocon 31 downloading to printer 32 where to obtain 31 L Letterhead store to storage device 72 M Messages DISK FUEL 68 O Office color RGB ODPTtiOns cccccceeeeees 28 On demand printing store to storage device job spooling 72 Overlays and macros iia 40 Overlays PCL how to create accses 44 printing with overlays 45 46 Overlays PostScript defining in the Windows AVE senado da 42 how to create ococccoccnoooo 40 printing with overlays
45. eleted remotely from the PC using the Storage Device Manager utility Store to storage device gt 73 ENCRYPTED SECURE PRINTING Security over the network is an increasing concern for some organisations Encrypted secure printing allows you to send store and print confidential documents on machines that are shared with other users in a network environment Encrypting your documents before sending them to your machine will prevent unauthorised personnel accessing confidential or sensitive information Print jobs are encrypted immediately before transmission to the machine where they are stored in an encrypted format on the storage device The documents will remain stored and unprinted until an authorised user authenticates the print job decryption only happens when the job is actually printing This feature requires the storage device in your machine and enabled in the printer driver NOTE 1 The secure printing feature may not be available from within some PC applications 2 This feature is not supported on Mac OS X If your application software has a collate print option turn it off Otherwise encrypted printing may not work As deletion is automatic there are only two activities in encrypted secure printing gt Sending the document gt Printing the document Encrypted secure printing gt 74 SENDING THE DOCUMENT 1 2 If using the PCL driver in the Setup tab choose any saved driver settings you wish to use I
46. en tested click Exit Click the standard Windows Close X button or choose Projects gt Exit to close Storage Device Manager DEFINING OVERLAYS This is the final step before the new overlays are ready for use 1 2 Open the Printers called Printers and Faxes in Windows XP window via the Start menu or the Windows Control Panel Right click on the Relevant PostScript printer icon and choose Printing Preferences from the pop up menu On the Job Options tab click the Overlay button In the Overlay window click the Define Overlays button 1 Define Overlays Cancel Help Default In the Define Overlays window enter the name a and ID b of the required overlay and define which page s c of your documents will use this overlay Then click the Add button 2 to add this overlay to the list of defined overlays Repeat for any other related overlays When done click the Close button 3 to close the window The example illustrated shows two overlays defined one for a cover page and one for continuation pages numbers and or page ranges commas For example 1 3 5 12 Close Help Overlays and macros windows only gt 45 Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window Remember also that names are case sensitive If you forgot to note the overlay name or ID when you
47. endernaIntent None bi MV Preserve Black Black Finish Composite Black CMYK Fast Fine IV Pure Black Text Graphics Cancel __Detaut_ Graphics Pro Details r Colour Match Precision O ICC Profile Color Matching Printer Simulation O Disable color matching for profile creation O Use application color matching sRGB 4 Simulation Target Profile O None a Printer Presets Standard M Preserve Black ERTE Color Color Mode O Automatic O Office Color O No Color Matching Greyscale MAC Default Q PDF Y C Preview Cancel E Print Select Printer Simulation 2 Select the ICC profile that corresponds to the device used to capture or display your source document this could be a monitor scanner or digital camera 3 Remember that the names RGB Source 1 RGB Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Using Profile Assistant on page 32 Select a Simulation Target Profile 4 This profile corresponds to the printer you want to simulate If you wish to produce black and grey colors that are printed using only black toner enable the Preserve Black option Although this produces a better quality print the black and grey colors will not be simulated accurately Select your printer output profile
48. h lighting typically used in graphic art environments gt 6500k Cooler approximates daylight conditions gt 9300k Cool the default setting for many monitors and television sets k degrees Kelvin a measurement of temperature Color printing basics gt 20 How your software application displays color Some graphics applications such as Corel Draw or Adobe Photoshop may display color differently from Office applications such as Microsoft Word Please see your application s on line help or user manual for more information Paper type The type of paper used can also significantly affect the printed color For example a printout on recycled paper can look duller than one on specially formulated glossy paper TIPS FOR PRINTING IN COLOR The following guidelines may help you to achieve good color output from your printer PRINTING PHOTOGRAPHIC IMAGES Use the Monitor 6500k Perceptual setting If the colors look too dull try the Monitor 6500k Vivid or Digital Camera settings PRINTING FROM OFFICE APPLICATIONS Use the Monitor 9300k setting This may help if you are having problems with specific colors from applications such as Microsoft Excel or Microsoft PowerPoint PRINTING SPECIFIC COLORS E G A COMPANY LOGO There are 2 utilities on your printer driver CD DVD ROM that can help match specific colors gt Color Correct Utility gt Color Swatch Utility ADJUSTING THE BRIGHTNESS OR INTENSITY OF A PRINT If t
49. h to use select it here as the appropriate CMYK Source x profile Remember that the names CMYK Source 1 CMYK Source 2 and so on relate to the number assigned to the profile using Profile Assistant See Using Profile Assistant on page 32 Use the Preserve Black option to keep the original grey component K channel information If Preserve Black is disabled the grey components may be printed using a mixture of CMYK toner instead of just K black toner 4 Select a Printer Output Profile 4 If Auto is selected the factory default profiles that are embedded in the printer will be used If you have created a printer profile yourself using profile creation software select it here If you have selected a profile other than Auto select the Rendering Intent 5 See Rendering intents on page 38 Color matching advanced gt 37 RENDERING INTENTS When selecting the Printer Output Profile if you select any other profile apart from Auto you can select the Rendering Intent The rendering intents are essentially a set of rules that determine how colors that fall outside of the printable colors are treated Select the rendering intent that best suits the document you are printing Perceptual This option is recommended for printing photographs Typically perceptual rendering desaturates all the colors when printing This brings unprintable colors into the printer s range whilst keeping the relations
50. he manufacturer of the CMYK input printer you wish to simulate Printer The factory default profiles for your printer are built in If CMYK Output you need greater accuracy you should create your own printer profile using third party ICC profile creation software Link Profile You can create Link profiles using third party ICC profile creation software Note that not all ICC profile creation software can create Link profiles Color matching advanced gt 31 Step 2 Downloading ICC profiles to the printer storage device You can download profiles to the printer storage device using the Profile Assistant utility Using Profile Assistant 1 Launch Profile Assistant 2 Select a printer If this is the first time you have used Profile Assistant you should allow the utility to search for compatible printers Select the connection types that you wish to search Parallel USB or Network TCP IP and click Start If you know the Printer s IP address you can enter it manually 3 The main screen of Profile Assistant displays the profiles resident on the selected printer s storage device To download a new profile to the printer a Click Add b Select an ICC profile from your computer s hard disk c Once you have selected a profile you can add it to the printer as one of the 4 profile types RGB Source CMYK Simulation Printer or Linked The options available will depend on which ICC profile you have selected
51. he print is too light dark you can use the Brightness control to adjust it If the colors are too intense not intense enough use the Saturation control Color printing basics gt 21 ACCESSING THE COLOR MATCHING OPTIONS The color matching options in the printer driver can be used to help match your printed colors to the ones displayed on your monitor or from some other source such as a digital camera To open color matching options from the Windows Control Panel Printer Name 1 Open the Printers window called Printers and Faxes in Windows XP 2 Right click the printer name and choose Properties odel Printer Name Double sided No 3 Click the Printing Preferences button 1 oon To open color matching options from within a Windows 1 application DK Cancel 1 Choose File gt Print from the application s menu bar 2 Click the Properties button next to the printer name SETTING THE COLOR MATCHING OPTIONS 1 Onthe Color tab select Office Color for color matching Layout Paper Qualty Job Options Colour p a PA Colour Mode RS C Automatic im CES iists Options SA N Y C Graphic Pro M RGE Colour Settings p3 C No Colour Matching re mae C Greyscale Toner Save Colour Settings EMYK Ink Simulation 74 r Black Finish None Y a uto C Composite Black CMYK WI N DOWS Colour Swatch l
52. hips between the colors the same Saturation This option is recommended for printing business graphics if you want vivid colors This will not necessarily produce accurate color as the emphasis is on maintaining saturation Relative colorimetric This option is best for printing solid colors and tints Use Relative Colorimetric when printing from a drawing program such as Adobe Illustrator or Macromedia Freehand Absolute colorimetric This option is recommended if you are proofing images on your printer that are intended for final output on a printing press This may result in a visible color cast on your print as it will also try to simulate the paper white of the target device PURE BLACK TEXT GRAPHICS When your document is printed often the pure black colors will not be printed using 100 black toner Instead these pure black colors are sometimes converted and printed using a mixture of CMYK toner Using the Pure Black Text Graphics feature ensures that 100 black text or graphics in your document is printed using pure black toner This means that the following colors in your documents will be printed using only 100 black toner RGB Red 0 Green 0 Blue O CMYK Cyan 0 Yellow 0 Magenta 0 Black 100 COLOR MATCH PRECISION When the printer performs color matching it must do many calculations to convert between different color formats RGB CMYK etc These calculations can take time to process
53. ine edge or short edge 3 3 Pages can be printed in forward or reverse order If y la using the face down top paper stacker forward Asco 5 order is usually appropriate to ensure that pages are stacked in numerical order If using the face up rear paper stacker reverse order would normally stack your pages in numerical order 4 You can specify how many pages to print on a sheet Pages will be scaled to fit the number you choose If you choose booklet printing requires duplex unit two pages will automatically be set and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet 5 Advanced options are also available such as how to download TrueType fonts and whether advanced options such as booklet printing are available The printer driver contains extensive on line help for these items to help you make the most appropriate choices How to access the driver screens gt 8 PCL EMULATION When you click the Properties button from your application s Print dialogue the driver window opens to allow you to specify your printing preferences for this document 1 Paper size should be the same as the page size of your document unless you wish to scale the printout to fit another size and should also be the same as the size of paper you will feed into the printer You can choose the source of the paper to feed You can also click on th
54. light the DELETE option and press ENTER If necessary use the buttons to highlight the yes choice and press ENTER to confirm the deletion Your document is deleted from the machine s storage device without printing NOTE It is also possible to print and delete secure documents remotely from your PC using the Storage Device Manager utility Secure printing gt 71 STORE TO STORAGE DEVICE This feature allows print jobs to be created on the PC and stored on the machine s storage device for printing on demand This is good for forms generic memos letterhead stationery etc If you use this feature for standard forms for example you can walk up to the machine at any time and print off your forms without having to resend them from the PC This feature works in exactly the same way as the secure printing feature described in Secure printing and is available only in the Windows PostScript and PCL drivers The difference with job spooling is that the document is not automatically deleted from the machine s storage device after printing It remains there for future use until you delete it from the control panel or from your PC with the Storage Device Manager utility NOTE 1 If this choice does not appear in the driver screens or if it is greyed out check to ensure that the storage device is enabled in the printer driver See Setting the driver device options on page 12 2 This feature is not supported on Mac OS X Lik
55. lity sovestevivevstestveni sous testseed boitevstavssenisvei sesteenivessteoscoessenisoseseasentyg Setup Job Options Color nee eae Quality Job Type Advanced D 5 Reduce Size of Spool File ecure Print O Store to HDD C Keep Page Layout with Scale Change O Encrypted Secure Print Priority is given to AP collation C Overprint Black Text Cl Always use K toner for 100 Black areas Copies 1 1 Collate cale cate A 100 C Disable C Drawing Correction O Fine Detail 1200x600 fal 600 600 Orientation 2 Adjust ultra fine Ines See aos aiku C Run maintenance cycle before printing C Photo Enhance O Landscape 180 C Job Spool 2 Click the checkbox to turn on Adjust Ultra Fine Lines 1 Select Printer features Printer ry Presets Standard FA E Printer Features o Feature Sets Image Options o Image smoothing M Adjust ultra fine lines E PDF w Preview Cancel 2 Select Image Options 3 Click the checkbox to turn on Adjust Ultra Fine Lines Blacks and greys gt 17 GREYSCALE PRINTING If you select Greyscale the printer converts all colors into shades of grey and prints using only black toner Use Greyscale to speed up printing of proof copies or when you do not need to print a color document in color WINDOWS PCL 1 If using the PCL driver in the d
56. load to flash memory double click the file name in the Project window and under Volume type in FlashO and then click OK When the message Command Issued appears confirming that the download is complete click OK to clear the message TEST PRINTING THE OVERLAY 1 2 Click on the printer icon for the relevant printer and choose Printers gt Test Form In the Test PostScript Form window to test each overlay select it and click OK There will be a short pause while the printer processes the form and then it will print When each overlay has been tested click Exit Click the standard Windows Close X button or choose Projects gt Exit to close Storage Device Manager Overlays and macros windows only gt 41 DEFINING OVERLAYS This is the final step before the new overlays are ready for use 1 2 Open the Printers called Printers and Faxes in Windows XP window via the Start menu or the Windows Control Panel Right click on the Relevant PostScript printer icon and choose Printing Preferences from the pop up menu In the Overlay window click the New button In the Define Overlays window enter a suitable name 1 for this overlay and choose which page s 2 OF 1 La sesu fers your documents will use this overlay 2 Enter the name of the overlay file 3 exactly as it appeared in the Storage Device Manager project window 3 Remember that this name is case sensitive 4
57. lter HST file to the printer The project file will contain one or more overlay images which are functionally related such as the cover page and the continuation page images for business letters 3 Use downloaded files to define your overlays ready for use when printing your documents When printing overlay files to disk do not select any special features such as two sided printing or multiple copies These are not appropriate to overlays they apply only to your final documents CREATING THE OVERLAY IMAGE 1 Use your preferred application perhaps a graphics program to create the required overlay image and Save it 2 Open your application s Print dialogue eZ e ERRE E 3 Make sure that the selected printer name 1 is that a oe Type of your PostScript printer driver Select the Print To File 2 option 5 Click the Properties button 3 to open the Document Properties window 6 On the Job Options tab click the Overlay button Overlays and macros windows only gt 40 9 10 11 In the Overlay window choose Create Form Overlays Jeg from the drop down list 4 4 ea F Active Overlays Max 4 Click OK to close the Document Properties a hi window Click OK again to close the Print dialogue E When prompted for a print file name enter a meaningful name with the extension PRN Close your application CREATE AND DOWNLOAD
58. n the driver s Job Options tab click Encrypted Secure Print The Encrypted Secure Print window opens Setup Job Options Color O Normal 600 x 600 z Draft 600 x 600 Portrait 180 C Photo enhance eee Ote f O Land gis L am o andscape Trapping A OFF v P ma Keep print job for Finisher Output Bin Position Stacker Face Dow vanced In the Encrypted Secure Print window enter a Password for this print job The password must be between 4 and 12 alpha numeric characters Numbers 1 to 9 and letters a to z are all valid If you would like a prompt at the machine for the job password click the Always ask for password checkbox below the password entry Select the required erase option for your print job If you have a hard disk installed select from the following options gt No overwrite deletes the job from the hard disk but doesn t overwrite with data This option is faster but less secure as the print data may be recovered gt Zero out once deletes the job from the hard disk and overwrites with zeros This option is more secure than No overwrite but it may still be possible to reconstruct the print job from the hard disk gt Multiple Random Overwrites deletes the job from the hard disk and overwrites it three times This option is the slowest but the most secure If you have an SD Card installed select from the following options
59. ndow 2 Inthe Printers and Faxes window right click on the appropriate printer driver icon and choose Printing Preferences from the context menu CHANGING THE APPLICATION S DRIVER SETTINGS Windows 1 In your application open the file you want to print 2 On the File menu choose Print 3 In the application s Print dialogue make sure the printer shown is the appropriate one and click Properties 1 In your application open the file you want to print 2 On the File menu choose Print 3 In the application s Print dialogue make sure the printer shown is the appropriate one and click Printer How to access the driver screens gt 10 PCL SAVED DRIVER SETTINGS This feature unique to the Windows PCL drivers allows you to save the printer driver settings and reuse them later This could be useful if you frequently print many different types of document that require different printer driver settings Recalling saved settings in the PCL drivers is a simple task that must be done first before any job specific changes are made Rather than repeat the procedure throughout this manual it is described here SAVING A SET OF DRIVER SETTINGS 1 Make any changes to the driver settings you want as described in the relevant section of this manual 2 Inthe driver s Setup tab click Save Setup Job Options Colour Media Size MEME Source Auto Paper Feed Options Finishing Mode Stand
60. nly gt 42 In the Overlay window choose Use Overlay from the drop down list 1 Click on the first overlay 2 you wish to use In this example it is the Cover Page overlay Then click the Add button 3 If you want to use another overlay in this case it is the Continuation page click the second overlay 4 and then click the Add button 3 again When you have selected all the overlays you want to use for this document click OK amp ps Printing Preferences 3 Add 2 Defined Overlay MAX 32 Finally in your application s print dialogue click OK to begin printing Overlays and macros windows only gt 43 CREATING PCL OVERLAYS Three steps are required to create an overlay 1 2 Create the form data using your own application software and print it to a printer PRN file Use the Storage Device Manager utility software supplied on CD DVD with your printer to create a project file import the PRN file and download the generated filter BIN files to the printer Use downloaded files to define your overlay ready for use with any future document When printing files to disk do not select any special features such as two sided printing or multiple copies These are not appropriate to macros they apply only to your final documents CREATING THE OVERLAY IMAGE 1 2 5 6 Use your preferred application perhaps a graphics program to create the requi
61. not reproduce all of the colors displayed on a monitor and vice versa gt Both devices use very different technologies to represent color A monitor uses Red Green and Blue RGB phosphors or LCDs a printer uses Cyan Magenta Yellow and Black CMYK toner or ink gt A monitor can display very vivid colors such as intense reds and blues and these cannot be easily produced on any printer using toner or ink Similarly there are certain colors some yellows for example that can be printed but cannot be displayed accurately on a monitor This disparity between monitors and printers is often the main reason that printed colors do not match the colors displayed on screen Viewing conditions A print can look very different under different lighting conditions For example the colors in a print may look different when viewed standing next to a sunlit window compared to how they look under standard office fluorescent lighting Printer driver color settings The driver settings for manual color can change the appearance of a print There are several options available to help match the printed colors with those displayed on screen Monitor settings The brightness and contrast controls on your monitor can change how your document looks on screen Additionally your monitor s color temperature influences how warm or cool the colors look There are several settings found on a typical monitor gt 5000k Warmest yellowis
62. nt to feed the cover page from and the paper type in the Source and Weight drop down lists Mac OS X 1 Select Paper Feed 1 Printer H D Paper Feed H O All pages from Auto Select 2 First page from Multi Purpose Tray H Remaining from q Multi Purpose Tray O PDFW Preview Cancel E Print 2 Select the trays or paper types you wish to use for the first page and remaining pages 2 Finishing options gt 54 BANNER PRINTING This feature enables printing on standard sized banner media The multipurpose tray is used for feeding banner media sizes Some applications software may not produce the desired results with banner print media sizes and some experimentation may be required to obtain the results you want NOTE If this feature is not available in the driver you may still print on banner media using the Custom Page Size feature See Custom page size on page 56 1 Inthe driver s Setup tab select the required banner size from the Size drop down list Setup Job Options Colour Media Banner 297 x 1200 mm gt ounce MP Tray Paper Feed Options Finishing Mode Standard v 2 Sided Printing Duplex None v Driver Settings Untitled v User Defined 210 0 x 297 0mm 2 From the Source drop down list select Multipurpose tray 3 Click OK to accept and close the Printing Preferences window Finishing op
63. nting photos taken with a digital camera Your results will vary depending on the subject and the conditions under which the photograph was taken The printer will try to reproduce the sRGB color space This may be useful if color matching from an sRGB input device such as a scanner or digital camera This information applies to the Windows PCL 5c PCL 6 PostScript and Mac OS X drivers NOTE When printing from some applications on Mac OS X these RGB color match options may not affect the color of your print If you discover that the color of your print has not changed after applying one of the Office Color Match presets then the application is incompatible with this type of printer color matching As an alternative Mac OS X 10 3 x users may be able to adjust the color of their document using ColorSync Quartz filters Color matching advanced gt 28 1 Onthe printer driver Color tab select Office Color 1 and click the Options button Layout Paper Guality Job Options Colour r Colour Mode RS C Automatic D Le ss tired eS y C Graphic Pro C No Colour Matching x C Greyscale M Toner Save m CMYK Ink Simulation r Black Finish None Y Auto WI N DOWS Colour Swatch i C Composite Black CMYK C True Black K Cancel Default Office Color Details RGB Color Setting _ Color Settings Monitor 6500K Auto
64. on page 59 Printing multiple pages on one sheet n up on page 61 Poster printing on page 63 Scale to page on page 64 Watermarks on page 65 VvVvVvVV VV Vv VV VV VOW Trapping on page 66 Finishing options gt 47 BOOKLET PRINTING IMPOSITION Booklet printing in the Windows drivers printing allows printing of multipage documents with their pages ordered and arranged so that final printed output can be folded into a booklet Typically A4 or A3 pages would be reduced to A5 or A4 and printed side by side on both sides of A4 or A3 paper so that the paper can be folded into a booklet Since this feature prints on both sides of the page it requires a duplex unit to be installed in the machine and a minimum of 512MB of memory installed NOTE 1 To find out how much memory is currently installed print a Configuration Page menu map from the printer control panel Refer to the User s Guide for details 2 A few applications do not support booklet printing but most do 3 This feature is not available in the Mac drivers When using the PostScript driver if you plan to print a long document more than about 16 pages consider printing it in sections of 8 or 16 at a time This is called the signature and will avoid having too thick a stack of paper to fold to make your booklet Your document will then be printed in a series of booklets which can be stacked one above the other This is usuall
65. ont size color angle position and border trim as required 4 Click OK to accept your changes TO CHOOSE A PREVIOUSLY CREATED WATERMARK In the Watermarks window click the watermark in the list TO EDIT AN EXISTING WATERMARK 1 In the Watermarks window click the watermark s name in the list 2 Click Edit 3 Make any adjustments you wish and click OK to accept your changes Finishing options gt 65 TO PRINT USING A WATERMARK 1 In the Watermarks window click the watermark s name in the list 2 Click OK to close the Watermarks window 3 Click OK to close the Printer Properties window 4 Print your document TRAPPING Trapping is the process of adjusting the area where colors meet to compensate for registration problems when printing C M Y and K layers Trapping can prevent unwanted white gaps or color lines between overlapping objects WINDOWS PCL amp PS 1 Select the driver s Job Options tab Setup Job Options Color i Qualit e Layout Paper Quality Job Options Color uuallty Job ype Normal Quality Job Type Secure Print i A Store to HDD Encrypted Secure Print Normal Copies i E Collate Scale 1100 E Disable SSE ProQ2400 O Normal 600 x 600 oe Fine Detail 1200x600 Draft 600 x 600 Normal 600x600 Copies 1 aa Collate O Photo a i Portrait O 180 soft ae O Landscape 180 A _Image Smosthing 100 Finisher Out
66. overlap is applied between the foreground and background objects If this causes noticeable overlaps on your print use the Narrow setting instead c Narrow A narrow overlap is applied between the foreground and background objects If unwanted white gaps or color lines are still visible on your print use the Wide setting instead NOTE 1 Trapping can only be used when the Print Quality is set to the ProQ setting 2 If white lines appear when the foreground object is 100 black text you should also enable the Black Overprint feature See Black overprint on page 14 Finishing options gt 67 SECURE PRINTING Secure printing allows you to print confidential documents on machines that are shared with other users in a network environment The document does not print until a PIN personal identification number is entered through the control panel You must go to the machine and enter the PIN This feature requires the a storage device in your machine this device must be enabled in the printer driver See Setting the driver device options on page 12 If there is not enough space for the spooled data a Disk Full message displays and only one copy prints NOTE 1 The secure printing feature may not be available from within some PC applications 2 This feature is not supported on Mac OS X If your application software has a collate print option turn it off Otherwise secure printing will not work Ther
67. put Bin Position Finisher Output Bin Stacker Face Dow v Left v Staple Punch a Stacker Face down v Lel y None v or v Overlays Watermarks WINDOWS PCL WINDOWS PS About 2 Choose the Trapping option you need from the drop down list a Off Trapping is disabled default setting b Wide A wide overlap is applied between the foreground and background objects If this causes noticeable overlaps on your print use the Narrow setting instead c Narrow A narrow overlap is applied between the foreground and background objects If unwanted white gaps or color lines are still visible on your print use the Wide setting instead NOTE 1 Trapping can only be used when the Print Quality is set to the ProQ setting 2 If white lines appear when the foreground object is 100 black text you Should also enable the Black Overprint feature See Black overprint on page 14 Finishing options gt 66 Mac OS X 1 Select Job Options Printer x Presets Standard H Printer Features 4 Feature Sets Job Options 0 Quality ProQ2400 HJ Image Smoothing l Collate Page Rotate M Adjust ultra fine lines Trapping O AA OA 2 PDEw Preview Cancel E Print k E aA iS PS Fo 2 Choose the Trapping option you need from the drop down list a Off Trapping is disabled default setting b Wide A wide
68. r on the Setup tab first choose any saved driver settings that you wish to use See Recalling saved driver settings on page 11 Finishing options gt 50 2 Inthe Job Options tab choose how many copies you want to print from the scrolling list Setup Job Options Color Quality Job Type Normal O Secure Print A A ANS O StoretoHDD Password Or O Encrypted Secure Prin iG Copies 3 Collate Scale ProQ2400 100 C Disable O Fine Detail 1200x600 fierma 0x si Orientation O Draft 600 x 600 Portrait C 180 C Photo Enhance O Landscape 7 180 3 Click the Collate checkbox Mac OS X 1 Select Printer Features 1 Printer f Ea f Printer Features x3 Feature Sets Job Options 8 ADD Quality Normal 600x600 HH E Y Collate Page Rotate Crorv CPreview CCancel rine 2 From the Feature Sets menu 2 select Job Options 3 Select the Collate checkbox 3 to enable printer collate NOTE The Collate option in the Copies amp Pages dialogue is for application collate See page 50 Finishing options gt 51 COLOR SEPARATION The color separation feature prints each of four primary colors as separate greyscale images This is a proofing facility that indicates the relative densities of each of the four toner colors in your print document The darker an area appears the more of the corresponding toner
69. r a name for the paper DUPLEX DOUBLE SIDED PRINTING If your printer has a duplex unit installed you can print on both sides of the paper to save paper weight bulk and cost gt gt NOTE If this choice does not appear in the driver screens or if it is greyed out check to ensure that the storage device is enabled in the printer driver See Setting the driver device options on page 12 Only paper can be used for duplex printing not transparencies or other media Use paper stock of 75 188 g m2 maximum If you experience excessive curling with 75 90 g m paper use 105 g m2 CAUTION Paper weights are given as a guide only and may not be available for use with your printer Always check the paper weight specifications in your User s Guide before printing Do not exceed the recommended paper weight specified Use standard sized paper stock only e g A4 A3 Letter etc Load the paper print side up Ream wrappers are usually marked with an arrow indicating which is the print side Paper can be fed from standard paper trays including the high capacity feeder if you have one NOTE For paper stock greater than 120 g m use the multipurpose tray Do not set the paper weight to Ultra Heavy Do not enable the White Page Skip function Finishing options gt 59 WINDOWS POSTSCRIPT AND MAC In the driver s Layout tab under 2 Sided Printing select the binding edge you want Layout Paper Quality Job
70. r defaults and the driver defaults How to access the driver screens gt 7 PCL OR POSTSCRIPT There are a number of drivers supplied with your machine check with your support website for details If you print mainly from general Office applications choose one of the PCL drivers For faster printing of PDF documents choose PostScript If you print mainly from professional DTP and graphics applications choose PostScript PRINTING PREFERENCES IN WINDOWS APPLICATIONS When you choose to print your document from a Windows application program a print dialogue box appears This dialogue usually specifies the name of the printer on which you will print your document Next to the printer name is a Properties button When you click Properties a new window opens which contains a short list of the printer settings available in the driver which you can choose for this document pod der emple 1 3 5 12 The window which opens when you click Properties depends on which printer driver has been installed The PostScript driver offers different choices to the PCL driver POSTSCRIPT EMULATION 1 Page orientation sets portrait tall or landscape wide page orientation The rotated rotates the Tar Pepe Job Optone ob Ove paper through 90 degrees anticlockwise r Sro O Rotated Landscape 2 When printing double sided pages duplex unit Pet nahi required You can flip the paper either on its long 2 Crwertowe
71. rage deVICO caia eee ee ee ee 72 sending Ue OCU Mente tarada tdi 73 PFINUING the document r rica pane eked oes BPA ROE A Ge HS 73 Deleting a stored document 0 ce eee eee ee ee 73 Encrypted secure printing 0 0008 eee ee o 74 Sending the docu Mens x wea ae ks as A ok Ae ee a ah eS 75 Printing the document 1 2 0 00 ee ee es 76 BINGO Xie ace we AAA Se ca elaine 77 Contents gt 4 NOTES CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text CAUTION A caution provides additional information which if ignored may result in equipment malfunction or damage WARNING A warning provides additional information which if ignored may result in a risk of personal injury Specifications subject to change without notice All trademarks acknowledged Notes cautions and warnings gt 5 INTRODUCTION ABOUT THIS BOOK This book is delivered as an Adobe Acrobat PDF file There are many cross references within this book each highlighted as blue text When you click on a cross reference within Adobe Acrobat or Adobe Reader also supplied on the Manuals CD DVD the display will instantly jump to the part of the manual containing the referenced material By using the button in Adobe Reader you can navigate directly back to where you were before If you need to print a part of this manual use Adobe Reader s print command and choose which pages you
72. red image and save it Open your application s Print dialogue 145 ES Printer Mame Make sure that the selected printer name 1 is that a Type of your PCL printer driver Select the Print To File 2 option When prompted for a print file name enter a meaningful name with the extension PRN Close your application CREATE AND DOWNLOAD MACROS 1 2 From the Windows Start menu start Storage Device Manager SDM and allow SDM to discover the printer Choose Projects gt New Project to start a new project Choose Projects gt Filter Macro File The Filter Printer Patterns dialogue box appears Make any adjustments in the settings that you need and then click OK Example If you create a black oval in MS Paint and leave all the color command filters checked the black oval will print as a black rectangle when the overlay is used To maintain the oval shape turn off deselect the Configure Image Data Palette ID and Palette Control filters Set the Files of Type drop down list to PRN Files prn Navigate to the folder where the overlay PRN files are stored and select one or more of these to include in your overlay set You can have more than one macro file in a project For example one for top pages and another for continuation pages Use standard Windows techniques Shift or Ctrl keys to select multiple files simultaneously if you need to Click Open to
73. river s Setup tab choose any previously saved driver settings you need See Recalling saved driver settings on page 11 2 On the Color tab click Greyscale and then click Options if you want to adjust brightness and contrast Setup Job Options Colour Colour Mode Re Automatic E Office Colour N Manual Settings y ji Ez ste Brightness ff 0g gt O Graphic Pro 9 Contrast lt gt 0 ra Lips Greyca Blacks and greys gt 18 WINDOWS PS AND MAC On the driver s Color tab click Greyscale then click Advanced Layout Paper Quality Job Options Colour Colour Mode C Automatic C Office Colour Advanced Colour Option DPE y Graphic Pro Y Always use printer halftone PT Black overprint V Use optimised greyscale halftones C No Colour Matching a Cancel Default WIN DOWS PS Colour Swatch Default Advanced Mi Always use printer halftone Black Overprint Printer Y Use optimised greyscale halftones Presets Standard BJ Color HJ Print Color Separations Off x Color Mode O Automatic Default Cancel OK O Office Color Options t XK O Graphic Pro Options O No Color Matching Greyscale Advanced Toner Save Default Es rur y rreview 7 Cancel Some applications will attempt to set the halftone screen information for the printer If the option to use printer halftones
74. s The Graphic Pro color management system is recommended for users who are already familiar with ICC profile based color matching and require more control over color ABOUT RGB AND CMYK COLOR Some application programs give you the choice to create and edit documents using either RGB color or CMYK color Typically only professional graphics and desktop publishing software support CMYK color Most application programs only support RGB color for example Microsoft Office programs or web browsers If your application program does not give you the choice of RGB or CMYK color you should assume that it only supports RGB The RGB color model is based on the three primary colors of light Red Green and Blue This model is used by scanners digital cameras and computer monitors The CMYK color model is based on Cyan Magenta ow and Black printer inks or toners Color matching advanced gt 26 About the printer drivers Depending on your operating system you may have the choice of different drivers to use with your printer You may wish to select a printer driver based on whether it supports CMYK data SUPPORT SUPPORT FOR RGB FOR CMYK DATA DATA OFFICE COLOR This section describes the features in the printer driver for Office Color printer color management There are two different sets of options in Office Color RGB OPTIONS CMYK OPTIONS POSTSCRIPT ONLY Monitor 6500K Auto SWOP Monitor 6500K Perceptual
75. s you will have to feed it short edge first Finishing options gt 56 4 You can also position the page image on the paper to avoid printing too close to the edge by choosing an Offset Offset relative to perpendicular direction adds to your left margin Offset relative to parallel direction adds to your top margin normal feed or bottom margin flipped feed 5 Click OK to close the PostScript Custom Page Size Definition window 6 Click OK to close the Advanced Options window 7 Inthe driver s window choose the Multipurpose Tray as the Paper Source WINDOWS PCL 1 In the driver s Setup tab select any previously saved settings you wish to use Setup Job Options Colour Media Size User Defined 210 0 x 297 On v Fit to Page C Resize document to fit printer page Source Auto v Conversion User Defined Size gt 44 v Cover Printing Paper feed options C Use different source for first page Auto Tray Change Paper Check Paper Feed Options Finishing Mode 3 3 disie Multipurpose Tray Settings C Use MP tray as manual feed Long Edge Feed Standard 7 E 2 Sided Printing Duplex None ML A river Settings Untitled My Special 1 105 0 148 0mm EA ok My Special 2 100 0 x 180 0mm ox Cancel Name My Special 3 _Modity_ Width 110 0 762 3048 120 0 1200 0 200 0 Length Uni
76. storage device The printer storage device is required if you wish to download and use your own ICC profiles to the printer gt If your printer does not have a storage device fitted you will only be able to select the factory default profiles that are built in to the printer WHAT CAN YOU DO WITH GRAPHIC PRO COLOR MATCHING The Graphic Pro color matching system is both powerful and flexible Here are some examples of how the Graphic Pro color matching system can be used Matching printer color to an RGB input device By using the ICC profiles of a scanner digital camera or monitor the printer s color can be matched to the input device Printer simulation Your printer can be used to simulate the color output of another printer even when printing RGB documents For best results use CMYK documents when simulating the color output of other printers CMYK ink simulation Your printer can be used to simulate the color output of a commercial printing press SWOP Euroscale or Japan Color inks More accurate printer color If you have created your own profiles with third party ICC profile creation software these can be downloaded to the printer and used when printing Color matching advanced gt 30 TYPES OF ICC PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro color matching system PROFILE DESCRIPTION TYPE RGB Source These profiles describe the device that was used to RGB Input cap
77. t mm O inch 2 Click the Paper Feed Options button 3 Inthe Paper Feed Options window click Custom Size If you have previously saved any special custom sizes they will be listed in the Custom Size window 4 Touse a previously saved custom size click its name in the list To create a new custom size a Enter its dimensions in the Width and Length boxes b Enter a name for the new size in the Name box and click Add to save it in the list 5 Click OK to accept your chosen size and close the Custom Size window 6 If this is the size of your document but you want to scale it to fit a standard size of paper click Resize document to fit printer page in the Paper Feed Options window and choose the printer s actual paper size from the Conversion drop down list Finishing options gt 57 Mac OS X 1 Settings Format for LL Paper Size Orientation Scale Page Attributes H In your application program choose File gt Page Setup Custom Page Sizes size Select Manage Custom Sizes 1 4 Enter the Width and Height 3 of your paper Specify paper margins 4 as required Click OK to save the new paper size Finishing options gt 58 Page Size Width Printer Margins User defined No Selectic Top No Selectic Right No Selectic Left No Selectic Bottom gt aia Cancel_ Click the button 2 to define a new paper size and ente
78. tions gt 55 CUSTOM PAGE SIZE This feature enables printing on non standard sized print media The multipurpose tray is used for feeding non standard media sizes Print media width can be from approximately 76mm to 328mm and its length can be from 90mm to 1320mm Actual limits vary slightly depending on which printer driver you use and your computer s operating system Some applications software may not produce the desired results with non standard print media sizes and some experimentation may be required to obtain the results you want WINDOWS POSTSCRIPT 1 Inthe driver s Layout tab click Advanced Layout _Paper Quality Job Options Colour Drientation Portrait O Landscape O Rotated Landscape Page Order Front to Back Back to Front Pages Per Sheet 1 y 8 OKI C9600 PS Advanced Document Settings aper Output Image Color Management ICM Method ICM Disabled ICM Intent Pictures Custom Page Size Dimensions Unit e TrueType Font Substitute with Device Font Width 210 00 76 20 328 08 O Inch a Document Options gt illi Advanced Printing Features Enabled Height 297 00 8398 1200 15 gt Sale eN PostScript Options a A Prinbsr Features Paper Feed Direction Short Edge First v Page Rotate Normal Paper Type Cut Sheet Media Check On Offsets Relative to Paper Feed Direction Media Type Use Printer Settings y R Multipurpose tray is
79. ture RGB data e g scanner or digital camera The RGB Input Profile may also be your monitor profile if you are trying to match to your screen CMYK These profiles describe the CMYK device whose colors you Simulation are trying to simulate Typically this would be another CMYK input manufacturer s printer or an offset printing press Profiles are already built in to the printer for commercial printing press inks such as SWOP or Euroscale Ptah This profile describes the color characteristics of your own CMYK Output printer The printer already has factory default profiles built in but you can replace these profiles with your own if required Link Profile This is a special type of ICC profile that converts directly from CMYK to CMYK For example a link profile could convert directly from the CMYK space of another printer to the CMYK space of your printer GRAPHIC PRO WORKFLOW OVERVIEW There are three steps to using the Graphic Pro color matching system 1 Gather or create ICC profiles see page 31 2 Download ICC profiles to the printer storage device page 32 3 Select the ICC profiles in the printer driver when printing page 32 Step 1 Gather or create the ICC profiles Where can I get the profiles I need PROFILE WHERE TO GET PROFILES TYPE RGB Source Obtain your RGB source profiles from your scanner RGB Input camera or monitor manufacturer CMYK Simulation Obtain the simulation profile from t
80. u have installed including the correct number of paper trays high capacity feeder duplex unit etc 4 Click OK to close the window and save your changes Mac OS X Snow Leopard Mac OS X 10 6 and Leopard Mac OS X 10 5 1 Open the Mac OS X Print amp Fax Preferences Ensure your machine is selected Click Options amp Supplies Click Driver Ys Select all hardware options appropriate to your machine and click OK Tiger Mac OS X 10 4 1 Open the Mac OS X Print amp Fax Preferences Ensure your machine is selected Click Printer Setup Click the menu and choose Installable Options oe YN Select all hardware options appropriate to your machine and click Apply Changes Setting the driver device options gt 12 Panther Mac OS X 10 3 NA A a Open the Mac OS X Print amp Fax Preferences Click Printing Click Set Up Printers Ensure your machine is selected and click Show Info Click the menu and choose Installable Options Select all hardware options appropriate to your machine and click Apply Changes Jaguar Mac OS X 10 2 1 A E Open the Printer Setup Utility Print Center on OS X 10 2 x This is located in the Applications gt Utilities folder Ensure your machine is selected Click the Printers menu and click Show Info From the pop up menu choose Installable Options Select all hardware options appropriate to your machine and click Apply Changes
81. ve on Auto or select your custom profile To match an RGB input device first download the RGB source profile and printer profile optional to the printer storage device using Profile Assistant See Using Profile Assistant on page 32 Once the profile s have been downloaded make the appropriate selections in the printer driver To match the color of an input RGB device such as a monitor scanner or digital camera make the following selections in the printer driver 1 On the printer driver Color tab select Graphic Pro 1 and click Options Layout Paper Quality Job Options Colour r Colour Mode Es C Automatic Pex C Office Colour DN C Printer Simulation Disable colour matching for profile creation C Use application colour matching Toner Save Ippa AGB Profile sRGB WINDOWS CMYK Input Profile None IV Preserve Black CMYK Link Profile None Black Finish Composite Black CMYK y IV Pure Black Text Graphics OK Cancel Default Graphics Pro Details ICC Profile Color Matching P O Printer Simulation O Disable color matching for profile creation r Colour Match Precision Fast O Use application color matching Printer CMYK Input Profile Presets Standard None Color M Preserve Black O CMYK Link Profile Color Mode None O Automatic O Offic
82. w you access them depends on your computer and its operating system The driver windows are dialogue boxes offering a wide range of choices about how you want to print your documents Within Windows these dialogue boxes are tabbed within Mac the dialogue boxes use pop up menus NOTE Example driver screenshots are used throughout this manual and as such may not represent the driver screens for your machine Some of the features shown on the example screenshots may not be available on your machine There are two ways to access the driver features from within Windows 1 Directly from the Windows Printers folder Printers and Faxes folder in Windows XP If you choose this method any changes you make will become the driver defaults This means they will remain active for all your applications unless you specifically change them from within the application s Print dialogue 2 From your application s Print dialogue If you choose this method any changes you make will usually only last for as long as the particular application is running or until you change them again In most cases once you quit the application the driver defaults will return NOTE Settings made from the printer s own control panel are the printer defaults They determine how your printer will behave unless you specify otherwise from your computer The driver defaults override the printer defaults Application Print settings override both the printe
83. want to print Some pages are deliberately left blank so that the page format is appropriate for duplex double sided printing if you wish WHAT THIS BOOK DESCRIBES This book provides a convenient on screen reference to the many features of the driver software supplied with your machine NOTE This guide is written to cover a number of products and as such may contain information about features that your product does not have installed or does not support Operating system support varies between products Please check with your support website for the latest information Where possible the instructions for both Windows and Mac operating systems have been combined where there is a significant difference these have been split out and described individually NOTE Terminology may vary between operating systems Windows 2000 XP and Vista use tabbed dialogue boxes whereas Mac OS X uses pop up menus For consistency throughout this manual we will refer to tabs NOTE This guide makes reference to storage devices this may be a hard disk drive or an SD card installed in your machine Example driver screenshots are used throughout this manual and as such may not represent the driver screens for your machine Some of the features shown on the example screenshots may not be available on your machine Introduction gt 6 HOW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens Ho
84. y a neater arrangement The above considerations do not matter when using the PCL driver as the signature can be set within the driver and a long document can be printed directly as a series of booklets Note that the number of pages in a booklet is always a multiple of four since two pages are printed on each side of each sheet of paper If your document is not a multiple of four pages long the last one two or three pages in your folded booklet will be blank WINDOWS POSTSCRIPT 1 Inthe driver s Layout tab choose Booklet from the Pages Per Sheet drop down list Layout Paper Quality Job Options Colour Orientation Portrait Landscape O Rotated Landscape Pint on Both Sides O None Flip on Long Edge Flip on Short Edge Page Order Front to Back Back to Front Pages Per Sheet Booklet v 2 Check that the duplex option is set to Flip on Short Edge NOTE If the Booklet choice is not shown check that the Duplex option is enabled in the driver See Setting the driver device options on page 12 Finishing options gt 48 WINDOWS PCL 1 Inthe driver s Setup tab recall any saved driver settings you may wish to use CT Setup Job Options Colour Media Size A4 210 x 297 mm wal Source Auto v inishing Mode Booklet A Option Signature fiver Settings a unites Save C Right to
85. yout Paper Quality Job Options Colour ES C Automatic BGS Office Colour p r Colour Mode Printer Simulation C Disable colour matching for profile creation C Use application colour matching m Input r Printer Output Profile BGB Profile Profile 2 sRGB buw o WINDOWS CMYK Input Profile EuroScale IV Preserve Black C CMYK Link Profile None Black Finish r Colour Match Precision c omposite Black CMYK y Fast IV Pure Black Text Graphics Cancel Default Graphics Pro Details ICC Profile Color Matching 4 Printer Simulation O Disable color matching for profile creation O Use application color matching RGB Profile sRGB Printer 2 CMYK Input Profile Presets Standard EuroScale 3 m Preserve Black Color CMYK Link Profile Color Mode O Automatic Glossy Office Color Y Pure Black Text Graphics Graphic Pro Cancel OK O No Color Matching a Greyscale Advanced M AC Default Q PDF w Preview C Cancel Print 1 On the printer driver Color tab select Graphic Pro 1 and click Options 2 Select ICC Profile Color Matching 2 3 Select the CMYK Input profile 3 that corresponds to the device you are trying to match such as a SWOP or Euroscale Press If you have another CMYK Ink profile that you wis

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