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Appendix 5.8 Manuals for Administrative Procedures for Departments

1. Mrs Charles Delight resides mide Dr Almein O Neal cer Bursar Mr Billy Lettsome Mr Henry Prince scolar as Registrar Bookstore Manager Director VG Centre pa Director IT Director of Facilities T T T T T Steve Lennard Deputy Director VG Centre a meto S O ae i F3 DU mE e l Mir m Mrs e Bis Frances 7 Mrs Lyrene Bishop Mr Jakob Verhagen Mrs France Telemaque Vanessa Rymer Administrative is Richardson 2 y IT Technician Security Executive Assistant Assistant Custodial Warker Maintenance Officer 5 2 Job descriptions Related Tasks and Procedures Duties of the Director of the Virgin Gorda Centre The duties of the post include In collaboration with the Dean provides vision and leadership for the Virgin Gorda Centre Sets direction for Centre activities plans priorities and workflows Establishes a vision and goals for a Community Outreach Programme Recommends amendments to Centre policies and procedures Serves as the resource person for issues relating to the Centre involving resolving problems affecting the centre Monitors analyzes evaluates and communicates staffing space equipment and fiscal needs of the Centre Prepares and manages the annual budget for the Centre Supervises and directs the activities of staff Develops and sets performance standards wit
2. Both the upper and lower locks to the main entrance are locked at all times except during business hours The lock to the back door in the manager s office is locked at all times except when receiving deliveries The lock to the middle door is locked at all times except when receiving copy paper from the vendor Lights both indoor and outdoor The inside lights are turned off at the close of business and the outside front light turned on Security systems and codes There are security cameras installed in the store area where textbooks are general merchandise are sold These are monitored by the store manager and security There is also a door chime alarm over the front door to alert the cashier and manager every time someone enters or leaves the store It is turned off at the close of business each day Turning on off the air conditioning The A C is kept on at all times for the protection of merchandise unless otherwise instructed by the Facilities Dept Turning on off computers fax machine copier Office equipment is left on at all times unless otherwise instructed by the IT Dept Checking the front entrance N A Mail sorting and opening All mail addressed to the bookstore is sent to the manager s mailbox The store manager opens and handles all mail received Email The store manager handles all emails regarding store business Answering machine The store manager clears all voicemails to their offic
3. Broker is contacted regarding shipment Power of Attorney is completed and sent along with proforma and invoice s to broker Broker collects textbooks from US Customs and arranges pickup from freight forwarder to publisher vendor broker charges the bookstore for its services rendered Once returned textbooks are received by the publisher vendor a credit memo is issued If applicable credit is issued to the VG Centre Safety Health Emergency Procedures will be forthcoming from the Facilities Manager Emergency contact numbers fire police hospitals etc Staff and owner emergency contact numbers Procedures for emergency in store illness for both staff members and customers Evacuation procedures Terrorism or natural disaster plan What to do in case of shoplifting What to do in case of robbery
4. college s students staff and faculty and the general public as well The centre s holdings include over 9700 volumes 95 active serials journals newsletters and newspapers and 170 audio visual items The general reference collection contains over 550 volumes The Library comprises approximately 14 250 square feet which includes a gallery area above the main library hall for special study Surrounding the library s main hall are special areas for reference books bound periodicals seminar rooms and a special collection library and computer stations equipped with state of the art computers The entire library space is designed for wireless connectivity The library is serviced from the Technical Services room with the entrance lobby equipped with OPAC and computerized indexes The facility has the capability of being equipped with technology that permits access to regional and international computer databases in similar facilities and services The Virgin Gorda Centre also houses a library facility and the services mirrors those at Paraquita Bay Resource Centre The Senior Librarian works in close collaboration with the VG Library Assistant to ensure that the collection at VG is updated and the academic community s research need are catered to ADMINISTRATION OF THE COLLEGE LIBRARY The library s mandate is to acquire an adequate amount of skilled staff members that collaborate to support the academic programs of the college An appoint
5. the Visitors Book lodged at the Circulation Desk 12 Students are expected to observe the general library rule which is NO LOUD TALKING After constant warnings students may be asked to vacate the premise by the Campus Security Upon entering the library students are expected to use the Lockers provided at entrance to store all personal effects No bags are allowed beyond this point naddition there should be absolutely NO EATING in the library Thus no food is allowed in the circulation and reference areas etc Use of cell phones is STRICKLY prohibited in the Library Students must have their phones on vibrate or silent feature at ALL TIMES and must take each call outside the library Front Desk Operations Student Assistants Student Assistants assist Library Staff in manning the Circulation Point and in doing designated off desk duties They also assist student with queries and loan of materials Student Assistants report to the Director or Senior Librarian and have set work schedules within the centre of no more than 20 hours per week Payment for Services and Overdue Items All payment made by patrons should be lodged in the respected log book and tallied up at the end of the day Student Assistants are expected to tally up all monies on a daily basis and Senior Librarians are expected to recheck all transactions and hand over all monies to the Director who in turn submits the cash to Fiscal Services Department Handl
6. 8 30am 6 00pm Saturday 9 00am 1 00pm Sunday 2 00pm 6 00pm Summer amp Term Breaks Monday Friday 8 30am 4 30pm Saturdays amp Sundays Closed The Security Department has the overall responsibility of opening and closing the library The librarian on duty must work in collaboration with the security officer to ensure that the all rooms are checked all students vacate at an appropriate time and that all lights are turned off before vacating the building after the evenings and weekends shift Membership All registered students of the college are expected to register with the Learning Resource Centre in order to utilize their borrowing privileges During orientation students are expected to fill in the required information on forms provides such as name address etc Library staff will use this information to create students profiles in Alexandria so that students can have an activated account at beginning of the semester Rules and Regulations Persons wishing to use the Learning Resource Centre are expected to adhere to the rules and regulations of the centre Students must have their ID cards at all times and present them as they enter the facility Students are no longer expected to leave their ID cards with library staff Students without ID cards may request permission to use the centre from any Senior Library Personnel e Visitors are expected to adhere to the rules and regulations of the library and must sign
7. Librarian follows the same basic functionality as Alexandria s main Circulation window e g you can remotely book drop check out etc 47 Web Librarian Circulation Tab Transaction Log Preferences Check infOw Submit Command 5 No Current Patron No Current Item The Web Librarians Transaction Log section follows the same basic functionality as Alexandria s Transaction Log section on the Data Station s main Circulation window Clicking on the notepad icon will open the Transaction Log section this allows you to view the last 10 transaction log entries made on the Data Station Clicking on the status bars icon will open the Status section this allows you to view the number of total connections how much free space is left on the Data Station s hard drive and the location of the Data Station s Data folder 48 The Web Librarian s Command Help section follows the same basic functionality as Alexandria s Command Help section on the Data Station s main Circulation window The Web Librarian s Holds section follows the same basic functionality as Alexandria s Holds section on the Data Station s main Circulation window The Web Librarian s Reservations section follows the same basic functionality as Alexandria s Reservations section on the Data Station s main Circulation window 49 BIBLIOGRAPHY Cutter Charles Rules for a Dictionary Catalog 4 ed London Library Association 19
8. Notes tab of the Patron Management window Command text 42 Replace Patron Notes Use this command to completely replace the Current Patron s General Notes with any text that follows the command Entering the command without any subsequent text will clear the Current Patron s General Notes Command text Append a Patron Alert Notes You can add more Alert Notes to the Current Patrons from the Circulation command line rather than having to go into the Notes tab of the Patron Management window Command text Replace Patron Alert Notes Use this command to completely replace the Current Patron s Alert Notes with any text that follows the command Entering the command without any subsequent text will clear the Current Patron s Alert Notes Receive Subscription Command E subscription name Receive Subscription Use this command to document that the library has received a subscription If the subscription name doesn t exactly match the name you used in the Subscription window you ll see the Select Subscription window Select Subscription Cancel ece MAILBOX RANGER RICK SLJ In this example ALEX is selected 43 This item is recorded as Received and we can see how many issues remain in the subscription by reading the transaction log Using the Receive Subscription command is the best way to record that you ve received a subscription Renew Query Command QE Renew
9. and facilities are limited to the context of the Centre while other kinds of information are based on the contents of the College s Faculty and Staff Guidelines and relevant policies This manual therefore does not supersede this publication which prescribes rules and regulations to which employees must adhere The College s current Catalogue published every two 2 years is also an essential document and every employee should be thoroughly knowledgeable about its contents A Student Handbook is also published every two 2 years While the audience for this documents is the student body employees would do well to become familiar with the contents as the information published may well assist them in understanding the students whose safety and welfare while at College is our primary reason for employment 16 Limitations and Disclaimer Limitations and Disclaimer This operations manual is intended solely as a day to day operations guide for employees at the Virgin Gorda Centre of the H Lavity Stoutt Community College HLSCC It is not an offer of employment or a contract expressed or implied The information contained herein is based on the information published in the College s current version of Faculty and Staff Guidelines is correct at the time of printing and may vary from time to time depending on actual situations at the College and specifically at the Virgin Gorda Centre The College reserves the right to alter the contents of this
10. as it appears Example The very first light Stephen M Ellis 3 ed revised by Harald Ostensen Material or type of publication This area is used only for cartographic materials music and serials Publication Distribution area The area stores all information regarding place name and date of publication distribution issue release and manufacture concerning the bibliographic element Y The place of publication is indicated by the town You do not transcribe country state province etc unless they are useful for distinguishing one place from another or for identification Y Ifyou need to specify the country for identification purpose and the name of the country does not appear on the source of information you put it in square brackets Example 23 Voluntary counseling and testing VCT initiative Lou Dobbs Road Town British Virgin Islands V If the name of the country appears on the source of information enter the country after the town separating them by coma Example Hans in lack motion picture Santa Monica California v When more than one place is given for a publisher only the first one is transcribed unless the second place is considered relevant by the cataloguer Place are separated by space semicolon space Example Epidemiology an introduction T Mancero Bridgetown Tortola V If the place is uncertain the probable place is given in square br
11. basis of faculty recommendation and staff judgement expertise and knowledge of material already in the collection Senior librarians will be tasked with placing and following up on orders The procedure for acquisition is as below 1 Eight weeks before the beginning of each Semester senior library staff contacts full time and adjunct faculty for their request for the coming semester 2 Faculty recommendations are made by the faculty listing suggested reference and circulating material in order of importance with a brief description tying the material to specific curricular needs and programme goals 3 Alist of materials that are considered necessary to meet each semester s curricular needs is compiled by senior staff and reviewed This list includes the acquisition of two copies of textbooks if they are not currently part of the collection 4 Senior librarians are tasked with placing and following up on orders Books audio visual materials and other resources will be ordered from catalogues bookstores publishers and reputable sites 5 When orders are received all are affixed with accession numbers for the purpose of the collection s inventory process 6 After consideration of faculty generated suggestions senior librarians in consultation with the Director of the Learning Resource Centre shall review the budget and address the needs for updating and balancing the collection Additional orders will be placed as above and material acces
12. eese eee eer eene sense een en een eon eee cessed Display Materials 2 eeeL eee eee ese eee esses esee se soo eo o osse nose eas ves osa eoo eco iso soo e o gu Xen iTi ce L N S Reference Collection eee eeeeee ses eee eee eee en ene nnne eese enne 15 Circulation Collection e eee eee eeeeee eee eee eee sehen nee eene eee ees ld Reserve Collection 1 12 eic eerie eee are ne eeu o ne voee avere eoo s os ver eed ureeseonthasearose LS Legal Reference Collection Le eese eee eee eee eee eere eee sen nne senses LS Journals Serials Collection c cese eee eee eene ener nae nenne S H L Stoutt Memorial Collection ecce eene eene ene eene eee 16 Dr Edward L Towle Island Systems Environmental Collection 16 Archives Collection cceccececcecesececsseccccssccenccecssesceeescessceecescrssseese LO Virgin Islands Historical Collection eese esce eene een 10 The Loan System ccccscsccccecececnecrsccescccsecccscesccsccrascscsscecsssscesssosseccsecsesecsesss LO Loan of Publications cceeeeeee eee eeeeee eee een en enn hen eene ense eee nee cene LO Reference Collection Loan System ce eeceeceeeeee eee eese eee necne nee 1 7 Reserve Collection Loan System ecce eese eee eene ene se eoe es se 1 7 General Open
13. elements will then be described in a catalog record The description should be unique and not applicable to any other entity of the collection The elements that are considered essential in the bibliographic description are the following a Title Statement of responsibility i e author corporate body etc s Edition information Publication Distribution Physical description and series information are sometimes essential elements For virtual information such as references through the OPAC it is essential the highlight the location of the information Title and statement of responsibility area Y The chief source of information for the title is the title page Y n the transcription of the title the exact wording order should be followed but punctuation and capitalization can be changed Example In the title page the title appears as follows 21 Music An Appreciation Transcription Music an appreciation Y Long titles can be abridged without giving up important information The mark of omission shows where omissions have been made Example Hearing before the Subcommittee on the Rules and Organization of the House of the Committee on Rules House of Representative Ninety fifth Congress second session Transcription Hearing before the subcommittee on the rules and organization of the house of the committee on rules Y Ifa chief source lacks of a title proper it can be extracted by other sou
14. from the Reports menu Step 2 Choose the type of report you want from the Report Name drop down menu Step 3 Choose how you want your report Format displayed Step 4 Choose the Sort By order for this report Step 5 Use the Select By drop down menu to select which records to include in the report Step 6 Click the Print button to prepare the report pex Alexandria Web E The Alexandria Web interface consists primarily of a navigation menu located on the left side of the page and your search interface tabs Empty located across the top middle of the page Saved Lists i Temp DE 0 f Bullentin Board nexu pad EAD MEE Bulletin Help Patron Log In Log Out Web Links Web Links Library Information Toggles between the Log In and Reset Log Out window Patrons are not p Library Information A E required to log in before searching the collection However any Help P d idi when first circulation commands holds reservations or renewals patron details or viewing the web interface A N to view all available i editing will require a patron to be logged in options i Web Client Configuration i Set Default Search Library 46 Log In requires a patron barcode and password default is the patron s last name Administrators will also need to log in on this screen using the username and password Reset Log Out logs the current user out and clears all the information
15. o Information Literacy Skills Traiming csceccscscscesccescssecessceccsccesseecsscnseosssssessesee dD Photocopying Facility eee II ran ner eso ape sn a eU EN ka ek caos tar aeaeaei isa Printing Facility cccccccccccsscsnseeecnsccesecsssucusecesesccesocscususeesessesseess onsec eso eie s 20 Free Internet Access cireni nirai eyed ene cadens ave eU aree Ue ca xa eia eve ee pete sees ena Eve e A APPENDIX A Cataloguing Procedures Lecce eese eee see eese esee eene mene enses see sss ss A APPENDIX B CDS ISIS Instruction for Users ccce eeeeee eee eeeeee ehe eene een enne nee e D APPENDIX C Alexandria Software System cesse eee eee eee eee eene eene en ene nnne oec dd Mission of the H Lavity Stoutt Community College The H Lavity Stoutt Community College is a comprehensive community college which offers university parallel technical career and adult continuing education programmes The college s instructional programmes are designed to prepare students to transfer into the upper division of senior colleges and universities or for immediate job entry or career advancement The college provides educational opportunities which lead to the improvement of the quality of life for the members of the community it serves while also linking the economic and human resource development needs of the territory Percepts The H Lavity Stoutt Community College strives to fulfill its miss
16. of reaching someone capable of assisting them Callers do not know that other persons in the office are qualified to help them By fact finding asking questions to determine the caller s needs the need to transfer the call may be eliminated and the caller s request may be handled immediately Callers requesting to speak to the Director that may not be helped by other staff members may be transferred to the Director at extension 7105 For optimum service most calls however should be handled at the general office number 4955251 extension 7100 6 2 Vendor List with Contact Information 6 2 1 Water Water and Sewerage 284 495 5746 6 2 2 Telephone Service 6 2 2 Electricity BVI Electricity Corporation Virgin Gorda Office Telephone 284 495 5418 5319 6 2 3 Cable TV 6 2 4 Transportation 7 Emergency Information 7 1 Security Officer Virgin Gorda Centre 1 Security and Maintenance Officer Mr Seraphin Telemaque 284 541 3055 If the Centre s security officer is not available you may contact Mr Henry Prince at the Paraquita Bay Campus Director of Buildings and Grounds and Physical Plant 852 7222 or 494 4994 Extension 7222 or 284 541 3056 7 2 Location of First Aid Kits A first aid kit is located in the following areas The Student Centre on the bottom floor close to the front entrance to the building and Student Services Officer s Office General Access Area close to Miss Vanessa Rymer s Office 7 3 Nurse Iris O N
17. on the Alexandria Web window Patron Details allows patrons to view the items they have checked out on hold and reserved Administrators once logged in will be able to view any patron s status information Last 5 Searches Last 5 Searches This section of the Web interface automatically records the last five successful user searches and provides links to return to those items Last 5 Items Last 5 Items This section of the Web interface automatically records the last five items viewed by the user and provides links to return to those items Saved Lists When a patron has logged into the Web Researcher they have access to a default saved list otherwise known as the Temp Basket however they may also create a new saved list for which they can name or rename add or remove items or remove entirely as long as it s not Administrator created Temp Basket 0 Temp Basket Summer Reading List Your List s i Summer Reading List 1 Add List IH M M is d Using Alexandria Web Librarian In order for an administrator to access Web Librarian they must log in by entering their username and password into the patron Log In section of the Alexandria Web browser window see the Log In Log Out explanation on the previous page After the initial log in you will see the Web Librarian window it is remarkably similar to Alexandria s Circulation window For the most part the Web
18. to the floor stock is transferred to the floor via a rolling cart only when it is not busy Any excess stock is stored in the inventory room Inventory Ordering Purchasing Logging purchased books a copy of the invoice T 12 and Inventory Adjustments Journal are kept on file Vendor lists and contacts see attached Purchase orders Purchase orders are generated by the Fiscal Services Dept once a purchased requisition has been completed and signed by budget holder Ordering procedures see attached document Credit references this is handled by the Fiscal Services Dept Return Textbooks see below o Textbooks to return are identified by faculty O OO OO OnO Qv oQ O Os Or o9 O Dept Head requests that the bookstore return identified textbooks Check quantities in the bookstore and the VG Centre Bookstore Manger to request authorization from publishers vendor Textbooks are pulled from shelves and inventory storeroom An adjustment is done in POS to reduce inventory Textbooks are boxed along with textbooks from the VG Centre The first box is to include the authorization and copy of invoice s Boxes are labeled and weighed information placed on boxes Tropical Shipping is contacted to request the next shipping date once a month Tropical Shipping proforma is completed Boxes and Tropical Shipping proforma are sent to Tropical via messenger Proforma is completed by Tropical Shipping and sent back for payment
19. 11 Defective textbooks may be returned or exchanged at anytime 12 The College Bookstore reserves the right to make final judgments on all returns ii da Merchandise Return Policy All returns must be accompanied by the original receipt Items may be returned or exchanged within 14 days of purchase Reference materials dictionaries reference books etc may not be returned Unwrapped computer items are not returnable Garments must be unworn and in mint condition with all original hang tags attached Defective merchandise may be returned or exchanged at anytime Oa kwNnN gt PRICING Products available in college stores are sold with a margin as in any retail operation Margin is the difference between cost and retail price reflecting work required to bring products to market Different margins are used for certain product categories or departments The pricing of textbooks is established using the net price charged by each publisher plus a percentage mark up not to exceed 28 If a publisher does not structure pricing using a net price but rather a list price less a discount the textbook will be priced at the list price Freight charges are not added to the price of a textbook Textbooks presently 20 cost freight charges the industry markup is 23 28 The pricing of non textbook merchandise is set on industry standard margins General Merchandise apparel and gift items 4096 Tradebooks Reference Test P
20. 72 Taylor Arlene G Introduction to Cataloging and Classification 8 ed Colorado Libraries Unlimited 1992 Taylor Arlene G The Organization of Information 2 ed Westport Conn Libraries Unlimited 2004 Other References CDS ISIS for Windows Reference Manual Version 1 31 1998 Cumberland County College Weeding Policy 2006 HLSCC Alexandria Circulation Manual 2009 HLSCC Learning Resource Centre Selection and Acquisition of Materials Collection Development HLSCC Learning Resource Centre Donations Policy HLSCC Learning Resource Centre Brochure HLSCC Faculty Staff Handbook 1999 p 7 Kalamazoo College Upjon Library Collection Development Policy July 2009 09 15 Mesa Community College Paul A Elsner Library Collection Development Guidelines 2005 Mt San Antonio College Library Acquisitions Policy as of October 2003 Oakland Public Library Collection Development Policy 2004 Philippines Association of Academic and Research Libraries PAARL Standards for Academic Libraries for 2000 University of Hawaii of Hilo Collection Development Policy 2004 50 Draft of Table of Contents for Operations Manual Virgin Gorda Centre H Lavity Stoutt Community College 1 Welcome Letter 2 BriefHistory ofthe College and the Virgin Gorda Centre 3 The College s Mission Statement and the Vision of the Virgin Gorda Centre 4 TheCentre Background Information 4 1 Location 4 2 Contact Information 4 3 Business Hours 4 4 Servic
21. Appendix 5 8 Lavity Stoutt Community College Learning Resource Centre Policies amp Procedures 2010 2011 CONTENTS MISSION OF THE COLLEGE eeeeeseeeeseeseese ees nee ses senses ceceesene ens sensus esses see sese nee PERCEPTS p TCR 5 INTRODUCTION 3 2 v5 eerte iore epe eere sus irin ope Sor acne e aes roe E E ada dein ade ea EEEE PERE 6 ADMINISTRATION OF THE COLLEGE LIBRARY ceeeeeeeeeeee eene nennen nn nnne 6 COLLECTION MANAGEMENT AND DEVELOPMENT PROGRAMMES 7 Library Committee Lees eee eeeeeeeee cesses uss nosies cen ossia sees sess sh nsns enn nnns 7 Acquisitions and Collection Development POlicy csccceccsscscsscvccersscecncenssenesnees 7 heure ludi Acquisition Considerations c ccsccceccecceccecceccecccncsncessccessesseese ses sas enses he toten 8 Acquisition of Electronic Resources eese eee eee eee eee ene nene eese soos eoe eoo eon cent Acquisition of College Generated Documents ceeeeee eese eere nennen nene re I pA M 9 Intellectual Freedom and Censorship cceeeeeeee esee eee eee eee eene hehe tentent 9 gud IRI 10 Collection Acquisition eee esee eee eee eee eee eee eene nter hnh toto etes etse nnne 10 Weeding 15 52 ee eto sess eee soo erae Eos a baee otro pese nasa aae alone Pee aana dos oos eios 10 Preservation and ComServatio
22. Collection Loan System eee nel 7 AV Material Loan System eee eeceeeeee eee eee seen nee re san osos eoo se ssseeseses 7 Check out Peri ds 1 ec eee cese ee kes ense d eek esa sieaas rE vetoes seeded Check out Limits cie 1er estre eterne are aaepe sey Roa snae ro sensos aniei nereis seaoil Check out Procedure 1e eee ocean eroe retro eere aru eoo sum sas Eo eene unas oair 2 Checking Im oi ecedesveeuessetev tese sreeetese ene eco oa uno e Een ee ve eoe ee aaa aab recitetur tnra 3M Security System orines cesse esos ese sen esn tese eet oss oso sos socona so soos ce Penal OS fesce TEE NEN T Ma xim ni Fine eee edes sese se veo dese vest reet ees verasoese eec totes vases ave cosdecedevecstsel Overdue Procedure ccccccscecsscesscsccsnsesceneccessnssnscnseescoscessce vos oon oen soo scce LS Loss Damage or theft 0 0 cccccscncuceecnesseccccnca sese neenon soos cos eeenaeeeensee 19 SICUTI RETENIR m em ib OTHER LIBRARY SERVICES eeeeeeeeeessess esses ene sanoseees see saseda oso ee see osese roni iiss rne coco 1 9 Interlibrary Loans coc eue ees sea aho ER YR NEAR BAUR VEN Yes APR ERRE EK edo e vdd bandes encode The Centre s Website eee eer ertet e seo rone voee asoe ss es oae usse se sus so sees eau so isse see sec esese o EBSCOHost Training sonos sos cs eere oett vc east eddie ds asus e e oe aeaea o Sent vans severexed
23. College such as the Faculty and Staff Guidelines but rather takes its direction from policies rules and regulations contained in that document It is hoped that the information can assist you in carrying out your role for the ultimate benefit of our students The team at the Virgin Gorda Centre is here to support you in this regard so please be assured that you can call upon any of us to assist you We are pleased to welcome you aboard Always know that the College s efforts to serve our students rely heavily on your input as a member of the team at the Virgin Gorda Centre Sincerely Almein E O Neal Ph D Director of the Virgin Gorda Centre 2 BriefHistory ofthe College and the Virgin Gorda Centre Brief History of the Virgin Gorda Centre H Lavity Stoutt Community College HLSCC was established in 1990 as the British Virgin Islands Community College under the College Act of that year The institution was subsequently renamed in honour of the Founding Chairman of the College the late Chief Minister Hon H Lavity Stoutt The Vrgin Gorda Centre is the arm of the H Lavity Stoutt Community College that exists primarily to serve the Virgin Gorda community Courses were first available on Virgin Gorda at the Bregado Flax Educational Centre in 1990 during the same period when courses at Paraquita Bay were first offered The Virgin Gorda Centre changed its location when it moved to the current location in 1996 It is now located in the Enid P
24. The follow up review is scheduled for PART IIl DEVELOPMENT AND WORK GOALS JOB RELATED PROFESSIONAL PERSONAL DEVELOPMENT GOALS 2007 EMPLOYEE WORK RELATED GOALS 2007 In the context of the employee s job description these goals should reflect a combination of basic responsibilities as well as appropriate annuals goals hence expected outcomes defined for the department and Strategic Initiatives for which the department or division is responsible PART IV COMMENTS AND SIGNATURES ADDITIONAL COMMENTS BY THE SUPERVISOR if any Evaluator Supervisor s Signature Date EMPLOYEE COMMENTS if any amp SIGNATURE l understand this evaluation and agree with it lunderstand this evaluation but disagree with a portion of it COMMENTS BY THE EMPLOYEE EMPLOYEE ACKNOWLEDGEMENT have reviewed this document and discussed the contents with my supervisor My signature means that have been advised of my performance status and does not necessarily imply that agree with the evaluation understand that can pursue any matters related to this evaluation through the Employee Grievance process My signature further means that have had an opportunity to assist in developing and or have discussed the employee goals for which am responsible during the year ahead and that will consult with and keep my supervisor abreast of my progress and where necessary ask for his her assistance in a timely manner in order to resolve any i
25. acket Example Child care an introduction W Lee Surimane V The name of the publisher is given in shorter form for better understanding internationally Example Title page Living with loss Ronald W Ramsey Rene Noorbergen New York William Morrow and Company Inc Transcription Living with loss Ronald W Ramsey Rene Noorbergen New York W Morrow v The last element of the area is the date The date is separated from the publisher by comma space 24 Y If the date of publication is not given on the item the date of copyright is used It is introduced by the symbol c Example Control of communicable diseases manual Abram S Benenson New York American Public Health Association c1995 Y f no date of publication copyright etc appears on the item an approximate date can be given The date is given in square bracket followed by an interrogation mark Example Women and Health in Africa Edited by Meredeth Turshen Trenton Africa World Press 1990 Physical Description Area Y The number of pages or leaves is transcribed in the same sequence that appears on the item followed by the proper abbreviation A page is printed and numbered on both sides A leave is numbered and printed only on one side Example 123 p 45 leaves Y If numbers of pages or leaves are in roman numeration they are given how they appear Example IX 154 p Y Unnumbered sequences are given in square b
26. ailable in the most current edition Titles unused within a reasonable time period based on subject and scope of the work except for items considered classics or standard editions Duplicate titles unless a proven demand exists for multiple copies Materials which do not support the current College curriculum tems in poor condition that are beyond reasonable preservation efforts Weeding of the Internet and database resources is ongoing Subscriptions will be dropped if any of the following occur e A link is no longer available or maintained Currency or reliability of the resource s information has lost value Another source offers more comprehensive coverage Specific weeding criteria and schedule are enumerated in Weeding Procedure Intellectual Freedom and Censorship The College believes that the principles of intellectual freedom and absence of censorship are essential to the development of the collection of the Learning Resource Centre Collections thus endeavour to support the stated precepts of the College to involve students in the richness and diversity of ideas and to develop student s ability to think critically and integrate knowledge The Centre s librarians strive to cooperate with all constituencies in providing materials representing all points of view concerned and no materials shall be removed because of doctrinal disapproval Procedure Collection Acquisition Decisions to acquire new publications are made on the
27. al infarction and Heart attack choose heart attack Reference from Myocardial attack could be given Select the subject heading most used in other catalogues This usage is widely accepted because facilitates standardization Subject heading of the some publication could be extracted from the on line catalogues of the main libraries Select the term that has fewest meanings This rule avoids ambiguity Select the term that comes first in the alphabet This is only a formal preference and it could be considered only if the previous options are not applicable Select the term that brings the subject into the neighborhood of other related subjects This technique is valid only if synonyms have been searched and not found Sometimes a concept cannot be expressed by a single word but needs an expression phrase or combination of words These cases are problematic for the indexer because the construction of a phrase is more difficult than expressing a concept in a single word Also it presents some communication problems Usually a user makes the search using a single word and the key search does not match with the indexed language Consult the ACCR2 for more detailed instructions Another question that the indexer faces is number of subjects entered for each item There is not a fixed rule The conventional practice says that the larger the number of subjects entries provided the greater the cost of cataloging a title On th
28. an Override Date You can use this command to set different due dates for items you are checking out book dropping showing used or performing inventory on For example to set the due date to June 3 2010 type Jun 3 10 including the period and press lt enter gt Until you clear or reset the due date using either or x the changes below will be performed The Override Date you set is in effect until you clear it To clear the Override Date type a period into the command line without a date The command will also clear any special modes such as Bookdrop or Inventory that were in effect The period command without a date is a quick way to prepare the Circulation window for Check In Out Checking out items under an Override Date forces them to be due on that day regardless if that date is Closed in your Calendar Preference Books you check out will be due on June 3 2010 When you bookdrop the system will record the book as having been checked in on June 3 2010 When you perform Inventory the inventory date used will be June 3 2010 When you are in Statistics mode this date is used The Override Date you set is shown on the top right corner under the transaction log of the Circulation window A transaction log entry will also show that this date was manually set Start Statistics Mode Command Y optional date 41 Start Statistics Mode Use this command to record items as be
29. as such as acquisitions curriculum development and other academic activities that seek to enhance and promote students success Acquisition amp Collection Development Policy Rationale The College believes that the Learning Resource Centre s collections should include quality information in support of the educational goals and standards of the College The acquisitions policy outlines the criteria used in the acquisition and development of a well organized collection of books periodicals audiovisual and electronic materials that meet the learning informational and research needs of the students and faculty Policy The selection and purchase of materials for the Learning Resource Centre is seen by the College as a collaborative process The Centre s professional staff and College faculty work jointly to identify acquisitions to the collections on a timely basis It is essential that faculty make recommendations to librarians as it pertains to the purchase of required texts appropriate to their 7 disciplines and specialities Librarians will recommend new titles received from catalogues and selections based on curricular requirements for each programme area Although it is an on going initiate between faculty and librarians to work collaboratively collection development is ultimately the responsibility of the Director of the Learning Resource Centre The Director works within the confines of the library s budget to maintain a balanced c
30. b requirements provide example s that result in your conclusion Exceeds job requirements Superior performance Meets job requirements Needs improvement Fails to meet minimum requirements PART I PERFORMANCE COMPETENCIES 1 Professionalism Treats people with respect Keeps commitments Inspires the trust of others Works with integrity and ethics Upholds organizational values Shows respect and sensitivity toward national differences Comments 2 Managing Customer focus Promotes customer focus Establishes customer service standards Provides training in customer service delivery Monitors customer satisfaction Develops new approaches to meeting customer needs Comments 3 Achievement Focus Sets and achieves challenging goals Demonstrates persistence and overcomes obstacles Assessment Note that a customer refers to any person or group students faculty other internal staff or departments or outside party that is served directly by the employee based on the employee s job description Measures self against standards of excellence Recognizes and acts on opportunities Takes calculated risk to accomplish goals Comments 4 Business Conduct Encourages open communications Confronts difficult situations Maintains objectivity Keeps emotions under control Uses negotiation skills to resolve conflicts Comments 6 Innovation Displays original thinking and creativity Meets challenges with resou
31. bibliography Example of transcription including notes Introduction to cataloging and classification 10th edition by Arlen G Taylor with the assistance of David P Miller Westport London Libraries Unlimited 2006 XVIII 589 1 p Library and information science text series 26 Includes bibliographical references and index Standard Number and term of availability area Y ISBN or International Standard Book Number as well as ISSN is a unique identifier assigned to a monographic publication by the international community It should be recorded if it appears in the item It follows the note area Example Includes bibliography ISBN 92 75 11596 6 Y It is optional and not very common to add the price or other terms of availability This information is separated from the ISBN by space colon space Example ISBN 0 87287 621 7 45 00 Subject Analysis Subject analysis has been defined as the part of cataloging and indexing that deals with determining what the intellectual content of an item is about translating that aboutness into the conceptual framework of the classification subject heading system being used and then translating the conceptual framework into specific classificatory symbols of specific terminology 5 used in the classification or subject heading system Subject analysis follows two different methods depth analysis and summarization The depth analy
32. ck the Charge Fee button the following window appears Use the following steps to forgive a charge or a portion of the charge Once you enter a charge you can edit it if you made a mistake In the Charges mode and tab of the Circulation window select highlight the charge from the list and click on the Edit Charges button You can modify either the Fee Comment or the Fee Amount except on overdue fees which are still accruing Charges Charge Fee Step 1 Enter a Fee Comment Fee Amount and optional Payment If you supply a Payment amount the Payment Method drop down menu becomes selectable you may then choose from Cash Check Charge or Other Step 2 If the Current Patron has a credit balance on their account you may choose to make a payment against the fee From Credit If credit is available the From Credit field becomes modifiable and their current credit balance is shown between the parentheses 38 Step 3 When you are satisfied with the fee you have charged click the OK or Charge Fee Print Receipt button to charge the fee make an optional payment and print a receipt These receipts can either be given to the patron at time of charge or filed by the library for safe keeping If you are not satisfied with the your charge click Cancel Overdue Fine If the item you check in is overdue and carries a fine the Overdue Fine window appears allowing you to charge the patron who returned the overdue item Use the fol
33. consists of Statutes court decisions and administrative codes all of which support research for the students of the legal studies program These may not be borrowed and must be consulted in the LRC Journal Serials Collection The Library s collection of print magazines and journals are located in the Journals Magazine Room The Collection is organized alphabetically by the title of the periodical Back issue may be checked out for one week Use the library catalog to search for a specific periodical title The catalog record tells you which issues are in the Library s collection In addition to its print periodicals the library also provides 15 access to thousands of full text magazines journals and newspaper articles through its periodical databases To find a periodical article on a particular subject search the EBSCO database Audio Visual Collection The Library s audio visual collection contains video DVD s CDs cassette tapes and the equipment to use these materials Use the library catalog to view list of A V items in the Library s collection and the loan period of same Special Collections H L Stoutt Memorial Collection This collection is comprised of visual photographs files papers and personal items of the late H Lavity Stoutt the founder of the college Dr Edward L Towle Island Systems Environmental Collection This Collection is comprised of valuable historical and current materials covering mainly en
34. ctor Coordinator works closely with the Director to ensure the effective operations of the Centre and is responsible for Distance Learning for the Virgin Gorda Centre Duties amp Responsibilities In collaboration with the Director of the Virgin Gorda Centre and the Director of Communications Public Relations and Marketing engage in Marketing College Programmes and Public Relations for the Virgin Gorda Centre Assist with enrollment management activities Assist with the development of and marketing of special programmes courses seminars and workshops Assist the Director of the Centre in implementing fund raising activities for the Centre In collaboration with the Director of the Virgin Gorda Centre advise students on educational programmes and courses best suited to their interests capabilities and career goals Assist the Director of the Virgin Gorda Centre with managing maintaining physical plant and ensuring consistency in application procedures at the Virgin Gorda Centre Teach up to 8 credit hours per semester Evaluate the effectiveness of distance learning programmes at HLSCC Coordinate the delivery of online programmes Coordinate the delivery of video conferencing classes in consultation with relevant administrators Serve as fiscal services representative at the Virgin Gorda Centre Any other duties or tasks that may be assigned on an as needed basis Job Title Executive Assistant Job Summary Assist with th
35. d and for whom it is being held To place a hold for a patron Make the patron the Current Patron Type H in the command line and scan or manually enter the item barcode Holds tab Patron Hold Queue The Holds tab has four modes Patron Hold Queue In Stock Patron Holds Item Hold Queue and In Stock Item Holds You can access these different modes by clicking on the colored icons listed vertically to the left of the holds field 1 Transaction Log Command Help Reservations Charges Support aa Expiration Barcode or Location 4 Sunken treasure Dec 20 2005 Jan 17 2006 PTA 372 64 MCC Sunrises and songs Dec 20 2005 Jan 17 2006 Adding or Removing Patron Holds To remove a patron hold select Remove Patron Holds from the Circulation menu Alternately you can click the Holds tab on the Circulation window and then click on the Patron Holds Queue or In Stock Patron Hold buttons Removal of all Current Patron hold requests is done from these two fields To remove a patron hold request select highlight the hold you want to remove from the Patron Hold 35 Queue or In Stock Patron Holds fields and click Remove The hold will vanish from the window and be permanently deleted Reservations Command G item barcode Use the reservations mode when patrons want to check out items from the library for specified future dates When patrons have item reservations items are only available for checkout by the requesting pa
36. e other hand giving only one or two subjects for an item can be more expensive because the indexer takes even more time in defining them At the end the number of given subjects depend on the indexer evaluation Dewey Classification Scheme Cutter Charles Rules for a Dictionary Catalog 4 ed London Library Association 1972 29 The LRC s holdings are classified using the Dewey Classification Scheme This form of cataloguing is heavily used worldwide in a number of library settings especially public and college libraries Named after its creator Melvil Dewey the Dewey Classification System is categorized into ten main classes See below Each of the classes are further divided into ten divisions For the purpose of accurate cataloging these divisions are further divided until the subject assigned becomes more specific THE MAIN DEWEY DECIMAL CLASSIFICATION SYSTEM Numbers Categories 000 099 General References or Works encyclopedias biographies periodicals and journalism 100 199 Philosophy psychology and logic 200 299 Religion men s faith Social Sciences how people live and work in society law government apa ond institutions 400 499 Language English grammar and dictionaries Natural Science Mathematics astronomy physics chemistry geology photography and recreation TONSA paleontology biology zoology and botany Technology and Applied Science
37. e phone The manager or cashier may clear voicemail messages from the store s main number Cleaning break room staff kitchen area This is handled by the custodial staff Cash Wrap Operating the cash register 1 Activate drawer 2 Process tickets cash credit card debit checks A R 3 Print following reports a X tape b credit card c debit card d CCT bMobile 4 Count drawer 5 Reconcile drawer 6 Print Reading 7 Post tickets Preparing money drawer for opening see attached Processing credit and debit cards Credit cards are processed via the CounterPoint POS system while debit cards are processed via the bank ___ machine Reports are run for each type of payment and a copy placed with daily work Processing checks All checks are stamped on the back with the College s For Deposit Only stamp A copy is then made and submitted with daily work The original check is recorded on the bank s deposit slip and deposited along with any cash Accepting and selling gift certificates Completing a transaction Keeping track of what is sold inventory Phone procedures The store phone is answered at least by the third ring by a greeting of Good day HLSCC Bookstore How may I help you Directions to store N A Giving information about special store events Notification of special store events are publicized via flyers email intranet community bulletin boards and store s website Using co
38. e recruitment and registration of students including outreach to organizations communities and targeted population Duties amp Responsibilities e Assist with the registration and student records management in collaboration with the Director of the Virgin Gorda Centre and the Registrar Department at the Paraquita Bay Campus e Assist with the marketing of programmes courses seminars and workshops e Teach courses on a part time basis as required e Assist students with the establishment of student organization and related activities e Interacting with community to identify specific needs which can be addressed by the HLSCC Services e Manage and maintain Virgin Gorda Data and records as appropriate e Any other duties or tasks that may be assigned on a needed basis Job Title Technician Hardware amp Network Job Summary The Hardware and Network Technician installs maintains and repairs all hardware equipment and network cabling reviews departmental requests for new installations coordinates activities with requesting departments outside agencies and hardware network and peripheral vendors Duties amp Responsibilities Diagnosing and repairing hardware peripherals and other equipment Maintaining hardware inventory spare parts log and work log Documenting and maintaining library of system configurations for disaster recovery Ghosting of PC s including labs Maintaining software inventory Maintaining and upgradi
39. e this facility unsupervised CIRCULATION POLICY amp PROCEDURES The Catalogue All the records of the Centre s holdings are stored electronically in an automated Alexandria Software Programme The Circulation point has two machines set up with this feature for staff use and one system is set up for students access Online Public Access Catalogue The Alexandria system is designed for checking in and out materials from the collection retrieving catalogued items and other circulation procedures Alexandria has an offline feature in the event the system goes down Thus books can still be checked in and out during a downtime Format of Learning Resources Print Resources The Centre s print resources includes books in a range of subject areas journals newspapers educational pamphlets government documents college reports training materials among others Electronic Resources The electronic resources include access to online research databases such as EbscoHost and Credo Reference educational CD ROMs electronic catalogues CDS ISIS and Alexandria and other informative information available via the LRC s website and Internet Audiovisual Materials Like the other learning resources audiovisual materials aim to support the curriculum and include such resources as video cassettes DVDs CDs audio cassettes and the required equipment 14 Display Materials The LRC has a numbers of display materials such as maps photographs o
40. eal Public Health Clinic Telephone 284 494 3701 Extension 6514 or 555 daytime or 544 evenings Fire and Rescue Department In addition to its usual duties this department provides ambulance service on Virgin Gorda The number is Virgin Gorda Fire Station Telephone 284 495 1110 Royal Virgin Islands Police Maintenance Officer 8 Student Centre 8 1 Facilities within the Student Centre 9 Information Technology Services 10 Equipment and Related Procedures 11 Library 12 Mini Bookstore 13 Parking Parking Parking spaces are provided at the front of the building and at the back of the building for employees students and visitors Should anyone have questions or concerns about parking needs our maintenance security officer on duty will be happy to assist 14 Operations Manual Revisions and Updates Operations Manual Revisions and Updates In order to ensure the accuracy and currency of information given herein revisions to this manual will be made at the commencement of every subsequent academic year if the need arises If the changes are minor and limited in number such changes will be published as an addendum to the original document 15 Other Essential Documents Other Essential Documents The Operations Manual of the Virgin Gorda Centre of the H Lavity Stoutt Community College is intended as a guide for employees engaged in the day to day operations of the Centre Information about employees physical situations
41. ed Director shall give oversight and be responsible for mode of operation of the Centre The number of Senior Staff and Library Assistants Student Assistants will be dependent on the following Budget The Student Population The Size of the Library s holdings The Operation hours Range of Services offered The LRC requires professional staff that with training and skills that complements the academic standards of the college and as such the following academic qualifications are required The Director should have at least a Master Degree in Information and Library Science or Bachelors Degree in a similar capacity and over five 5 yrs experience in the Library field Senior Librarians should have at least a Bachelors Degree in Library Science or Bachelors Degree in a similar capacity with over three 3 yrs experience in the Library field Library Assistants must have formal Library Science Training or at least an Associate Degree in any discipline COLLECTION MANAGEMENT AND DEVELOPMENT PROGRAMMES Library Committee ny P A Library Committee comprised of representatives from the college body shall be formed and shall meet prior to the beginning of each semester The Committee s overall objective will be to work collaboratively on programmes that would foster students development in terms of Collection Development and Information Literacy Skills The Director shall collaborate with Faculty and other Committee members in are
42. ed to each using the format below Goal 1 Accomplishments Assessment using the same descriptors as those applied in Part I PART III JOB RELATED PROFESSIONAL PERSONAL DEVELOPMENT GOALS 2007 Considering employee competencies and skills that should be improved as well as changes in the department that will require special skills or competencies by this administrator identify professional and or personal goals for the 2007 year D EMPLOYEE GOALS 2007 In the context of the administrator s job description these goals should reflect a combination of basic responsibilities as well as appropriate annual goals hence expected outcomes defined for the department and Strategic Initiatives for which the department or division is responsible 7 Other assigned duties appropriate to the job description and that meet the needs of the department PART IV ADDITIONAL COMMENTS BY THE REVIEWER Here the reviewer may add any additional comments concerning the employee s performance including any special contributions to the College or department for which the employee should be acknowledged or commended Reviewer Signature Date PART V EMPLOYEE COMMENTS Here the administrator for the sake of the record may note any comments concerning the evaluation process or results Such comments do not represent an appeal for further review or reconsideration of the evaluation since such input would have been provided to the sup
43. elp Holds Reservations Charges Checking support files Welcome to Alexandria Data Station 5 1b10 Version Number S 5 1b10 TCP Is Active IP address Is 209 210 70 120 Web services activated on port BO 239 SO server services activated on port 210 SearchALL service activated on port 211 Start Check In Out Registered for NetLink Updates No NetLink records found NetLink Records may be downloaded from within the Alexandria Utilities Finished checking support files The circulation window is mainly used for check in and out of materials place hold request and reservations process fines payments and renewing materials We use the following method to display the circulation window Select Circulation from the Show menu Select Circulation from the Windows menu For check in out while in check in out mode select your current patron and enter the barcode manually into the command line or scan the item barcode 34 Holds Command H item barcode When an item is not available a patron can place a hold for it For example an Information Systems textbook needed for an assignment The patron is placed in a queue to receive this book once it is checked in If the item is in stock it is an In Stock Hold and you need to pull the item from the shelf for the patron If it is currently checked out it is called a pending hold and Alexandria will notify you when the item is returned the pending hold is now an in stock hol
44. ents 8 Development a Ability and desire to improve skills and competencies b Ability and desire to assume more responsibility 5 c Takes advantage of development and training opportunities 5 d Applies newly learned skills to job situation 9 Interpersonal Customer Service Skills 5 4 3 2 1 a Maintains effective interaction with supervisor 5 4 3 2 1 b Maintains effective interactions with co workers 5 4 3 2 1 c Is courteous and polite in greeting and addressing customers 5 4 3 2 1 d Responds to customers in a timely and efficentmanner 5 4 3 2 1 e Maintains customer and College privacy n4 3 2 1 Comments PART Il INDIVIDUAL GOALS AND ACCOMPLISHMENTS 2006 Beginning at the end of 2007 this section would list individual goals for the current year along with accomplishments related to each using the format below Goal 1 Accomplishments Assessment using the same descriptors as those applied in Part OVERALL EVALUATION AND PERFORMACE RELATED TO SKILLS COMPETENCIES amp GOALS Consider the employee s total performance Circle the most accurate description Outstanding Strong Average Below Average Unsatisfactory Comments An overall rating of Below Average or Unsatisfactory requires that written documentation te be included with this evaluation A follow up evaluation for employees rated Below Average or Unsatisfactory is required within 90 days at the end of 45 workdays
45. ents and faculty of HLSCC This initiative between the two centres allows for equal access since one unit may not be equipped with all required materials for faculty and staff The OPAC available in both centres bridges the gap in terms of resource availability meaning students have the option of requesting information available in the other centre All requests coming in to the centre will be dealt with in a timely fashion thus providing feedbacks and referrals to requesting parties The Centre s Website The LRC has a new website that features the services operational procedures and a range of college highlights Students also have access to online research resources and links to other educational sites EBSCOhost Training EBSCOhost is an online research database that provides thousands of scholarly full text articles from peer reviewed journals The LRC provides this online database free of cost to its patrons 19 EBSCOHost can be accessed via the Student amp Staff Intranet or the LRC s website Librarians provide training which is available upon request Students using the service remotely require a password and username that can be obtained from any Senior Librarian Information Literacy Training It is essential that students be taught basic information skills This goes beyond searching for information it also includes such skills as recognizing when information is needed where to find it and how to evaluate it before u
46. er of the check s presenter No checks may be post dated No second party checks are accepted A service charge of 25 US dollars will be assessed for any returned check For the first returned check you will receive a warning At that time the check plus the service charge must be paid immediately If a second check is returned you will lose your check cashing privileges for the remainder of the academic year DEPARTMENTAL PURCHASING PURPOSE To enable departments to order books and office supplies and have the charges made directly to their departmental accounts rather than making direct payment via check or cash All departments may order books and office supplies from the College bookstore Office furniture and capital equipment cannot be ordered through the bookstore All office supplies will be sold to departments at a 2096 discount All books will be sold to departments at a 1096 discount AIl gift items will be sold at regular price Because the store is viewed as a profit center some institutions don t offer discounts to departments Departments wishing to purchase items from the HLSCC Bookstore may do so by filling out the store s requisition form ATTACH COPY OF REQUISITION FORM Your requisition must include the following Department s Budget Code Item quantity and price of the item purchasing Signed by the preparer and Department Head some institutions have the Purchasing Agent in their business unit to sign o
47. ervisor during the face to face review and discussion PART VI EMPLOYEE ACKNOWLEDGEMENT have reviewed this document and discussed the contents with my supervisor My signature means that have been advised of my performance status and does not necessarily imply that agree with the evaluation My signature further means that have had an opportunity to assist in developing and or have discussed the employee goals for which am responsible during the year ahead and that will consult with and keep my supervisor abreast of my progress and where necessary ask for his her assistance in a timely manner in order to resolve any issues that may prevent me from accomplishing the expected outcomes Employee Signature Date End H LAVITY STOUTT COMMUNITY COLLEGE Technical and Support Staff Performance Review amp Annual Goals DEFINITION Technical and support staff includes employees whose job descriptions do not include responsibility for managing a budget but who provide specialized technical services required to carry out the day to day operations and or who provide clerical and secretarial support to departments PURPOSE The purposes of annual performance review and goal setting for technical and support staff are to a provide a systematic consistent and largely objective means by which to provide feedback to employees concerning their performance b identify and reach agreement concerning employee responsibility and accountabilit
48. es BEEN Comments 13 Collaboration Fosters team cooperation m Defines team roles and responsibilities REED Supports group problem solving Ensures progress toward goals PEN Acknowledges team accomplishments mE Comments 14 Team Development Balances team and individual responsibilities Exhibits objectivity and openness to others views Gives and welcomes feedback Contributes to building a positive team spirit Puts success of team above own interests Promotes Am environment free of prejudices Comments 15 Use of Technology Demonstrates required skills Adapts to new technologies Troubleshoots technological problems Uses technology to increase productivity Keeps technical skills up to date Comments 16 Change Management Develops workable implementation plans change effectively overcomes resistance change Comments 17 Impact amp Influence support for ideas Displays ability to influence key decision makers Achieves win win outcomes Communicates Builds commitment and Prepares and supports those affected by Monitors transition and evaluates results Pursues and wins Uses authority appropriately to accomplish goals Addresses divergent opinions Comments PERFORMANCE COMPETENCIES OVERALL SUMMARY PART Il INDIVIDUAL GOALS AND ACCOMPLISHMENTS 2007 Beginning at the end of 2007 this section Part II will list goals for the employee for the current year along with accomplishments relat
49. es Offered 4 5 Essential Connections at the Paraquita Bay Campus 4 6 Forms 5 Personnel 5 Organisational Chart 5 2 Job Descriptions Related Tasks and Procedures 5 3 Liaision Personnel at Paraquita Bay Campus 6 External Relations 6 1 Customer Service Scripts 6 2 Vendor List with Contact Information 6 2 1 Water 6 2 2 Telephone Service 6 2 3 Electricity 6 2 4 Cable TV 6 4 1 Transportation 7 Emergency Information 7 1 Security Officer Virgin Gorda Centre 7 2 Location of First Aid Kits 7 3 Nurse Iris O Neal Public Health Clinic 7 4 Fire and Rescue Department 7 5 Royal Virgin Islands Police 7 6 Maintenance Officer 8 Student Centre 8 1 Facilities within the Student Centre 9 Information Technology Services 10 Equipment and Related Procedures 11 Library 12 Mini Bookstore 13 Parking 14 Operations Manual Revisions and Updates 15 Other Essential Documents 16 Limitations and Disclaimer 1 Welcome Letter Welcome To Our Team Welcome to the Virgin Gorda Centre of the H Lavity Stoutt Community College HLSCC It is a pleasure to have you as a new member of our team Your role is extremely important in fulfilling the mission of HLSCC and specifically the goals of the Virgin Gorda Centre The information in this operations manual is intended to serve as an introduction to the Virgin Gorda Centre and as a guide in carrying out our roles on a daily basis It does not supersede any other document published by the
50. evelopment needs of the Territory 3 2 THE VISION OF THE VIRGIN GORDA CENTRE The Vision of the Virgin Gorda Centre is to be the academic leader in the enhancement of the quality of life of the people of Virgin Gorda by effectively meeting their diverse educational needs The Centre Background Information 4 1 Location Location of the Virgin Gorda Centre The Virgin Gorda Centre is located in the Enid Pickering Building on Road in North Valley Virgin Gorda The building is within walking distance approximately five 5 minutes of the St Thomas Bay jetty We occupy seven 7 of the eight 8 units in the building The sketch that follows shows where the units are located Information about the layout organization and function s of our rooms within the units is also given here Figure1 Sketch of plan of Enid Pickering Building Unit 1 Bottom Floor Classroom 1 VG1 capacity 18 Director s Office Executive Assistant s Registry Officer s Office Unit 2 Top Floor Classroom 2 VG2 capacity 20 Deputy Director s Finance Officer s Office Faculty Room Storage space Unit 3 Top Floor Classroom 3 VG3 capacity 30 Unit 4 Top Floor Multi media room VGMM capacity 34 Storage space Unit 5 Bottom Floor Student Centre VGSC capacity 20 25 Computer Lab 2 VGCL2 capacity 6 Counselor s Room Unit 6 Bottom Floor Library cum bookstore Administrative Officer s Office Reception Area Unit7 Top Fl
51. f significant events posters models and other educational exhibits The Collections Reference Collection Books in the Reference Collection are useful for getting background information on a subject through consultation of various Encyclopedias Dictionaries Handbooks Yearbooks Statistical guides Bibliographical Dictionaries Print indexes and Atlases etc Circulation Collection Circulating books are books that can be checked out of the library This collection is classified by subject according to the Dewey Decimal Classification System Circulating books may be checked out for one week and renewed for two successive one week periods if they have not been requested by another patron Circulating books are a good source of in depth information on popular subject areas Searching the library catalog is the best way to find out if the library owns a particular book or books about a given subject or by a certain author Reserve Collection Each Semester faculty places material on reserve for the students in their classes Reserve materials may be requested at the Circulation Desk counter Students need to know the name of their instructors the name of the class and the title of the item To locate materials on reserve you may also consult the library catalog under the tab Course Reserve Search These materials may not be borrowed and are often designated Library use only Legal Reference Collection This collection
52. ff GIFT WRAPPING SERVICE POLICY The HLSCC Bookstore provides gift wrapping services to our customers based on the following policy All purchases of 10 or more will be gift wrapped free of charge with the exception of clearance merchandise Clearance merchandise or purchases totaling less than 10 may be gift wrapped for a charge of 1 RETURN POLICY Textbook Return Policy All returns must be accompanied by the original receipt Refunds will be made only under the following conditions 1 Course cancellation 2 Returns up to two weeks after the first day of classes in the Fall and Spring semester and up to one week after the first day of summer session A Schedule or Drop Add form may be required for some returns Returns must be done by the last day of drop add for which your course meets 5 Purchases after the drop add period for which your course meets will have no return privileges Refunds will be issued in the same method of payment as the original purchase 7 Do not write in any book or remove shrink wrap until you are certain there will be no need to return it 8 New textbooks must be returned in original condition No refunds will be given for new books which are damaged or have any writing markings 9 No returns will be accepted for books where shrink wrap has been removed 10 No returns will be accepted if any items that accompany a textbook are missing or the sealed package has been tampered with or opened
53. fidential 17 Checking in One procedure for checking in books requires the scanning of patrons ID cards This retrieves the patron s record and librarians are then able to either re new or check in an item It is critical that librarians check in all items before the books are then re shelved in the designated areas Re shelving of books by students is not allowed and students should be reminded of this Faculty members have special borrowing privileges which mean that they can borrow more than the regular amounts and for longer periods Refer to Appendix C for more detailed instructions for using Alexandria 3M Security System The LRC installed the 3M Security System as a loss prevention measure of its resources All library items are now tagged with undetectable security strips which require the use of the book check unit to activate or deactivate them A book check unit used for deactivating and reactivating items is currently stationed at the Circulation point and must be used each time patrons check out or return items Penalties Students may not check out items if they have current overdue items Do not collect fines until the item is renewed returned or declared lost The current fine for overdue items stands at 20 cent per day for each item Maximum Fine Maximum cost to patrons for lost items may include the replacement cost of the book Students are subjected to a 50 00 maximum fine for any overdue fee that
54. g Maintain order on campus and report all incidents and accidents as prescribed in the procedures Enforces College rules and regulations pertaining to students faculty staff and visitors while on HLSCC property Monitor weather conditions and report conditions as warranted Conduct emergency procedures during evacuations and pending identified emergency situations To assist with enquiries from students faculty and other staff members as required Inspect and maintain the security and operation of vehicle radio camera cell phone and any other equipment under your control Set up and breakdown functions as assigned Light maintenance work as may be assigned Assist the custodial staff with the procurement and stocking and restocking of cleaning supplies products and equipment Any other duties or tasks that may be assigned on an as needed basis 5 3 Liaison Personnel at Paraquita Bay Campus 6 External Relation 6 1 Customer Service Scripts TELEPHONE ANSWERING PROCEDURES Below is our preferred way to answer an incoming telephone call and suggested answers for frequently asked questions It is important to show enthusiasm and friendliness when answering the phone Vital information is included in this section for office operations Answering the Telephone Incoming External calls Good morning or Good Afternoon HLSCC Virgin Gorda Centre How may I help you Screening Calls Often callers ask for the Director in hopes
55. gned to the employee c Identification of one or more job related professional or personal development goals to be addressed based on the evaluation d The signatures of both the supervisor and supervisee including any written response or comments to the evaluation e A copy of the completed performance review must be provided to the employee by the supervisor f A copy of the completed performance review packet must be provided to the Director of Human Resource and filed in the employee s official personnel file maintained in the Human Resource Office g The evaluation must be typed not hand written SCHEDULE The Performance Review including the annual goal setting process must be completed between May 15 and June 15 of each year H LAVITY STOUTT COMMUNITY COLLEGE Technical and Support Staff Performance Review and Goals Employee Name Department Job Title Date of Evaluation Reason for Evaluation Rating Period From to Name of Evaluator Supervisor How long has this person been under your supervision Evaluate the employee s performance based on the criteria listed below Circle the appropriate number in the column to the right and make any comments on your rating 5 Excellent Outstanding consistently fulfills and exceeds requirements 4 Good Strong fulfills and frequently exceeds requirements 3 Average Adequate usually fulfills requirements 2 Below average sometimes but inc
56. h staff providing guidance on performance standards and College policies and procedures as needed Conducts performance appraisals Recommends training and professional development activities for staff members Makes recommendations for employee incentive awards salary increases and merit awards Determines disciplinary action for subordinates with authority to apply such and or submits recommends same to higher level management Coordinate Centre teaching workshops seminars and student recruitment retention efforts In collaboration with the Dean and Heads of Department encourages adjunct faculty members to employ innovative teaching strategies and modes to deliver courses Establishes and implements strategies for fund raising activities for the Centre Represent the Centre s interests to the Executive Vice President Oversight of the following areas o Recruitment and enrollment management for the Centre with the Registrar s Office Registration and Student records management Student Advising Counseling referrals Marketing and Public Relations with the Director of Communications Public Relations amp Marketing Prepare annual reports for Centre Teach a maximum of three 3 4 credits per semester Any other duties assigned by the Executive Vice President to whom you will report Q9 v9 Duties of The Assistant Director Lecturer Coordinator Distance Learning Virgin Gorda Centre Job Summary The Assistant Dire
57. has the capacity to store AV Materials Books and Journals All data elements such as Author Title Publication date etc are stored in fields and each completed field is known as a record Starting the program and choosing the databases Select the CDS ISIS program from the list of programs or by selecting the icon from the desktop Onthe main menu chose the option Database then click on the option Open Select the name of the database that is legres mst then confirm by clicking OK Searching On the main menu select the option Search then click on the option Expert Search The Dictionary will appear containing the list of searchable fields Choose the option All Fields Type in the dialog box the single term that you are looking for You can enter the word the initials in upper or lower case or a mixture The list or retrieved terms will appear in the dialog box Click twice on the term selected for example Plants The term will then appear in the Search Expression box Click Execute then Display The Display button shows the list of the records containing the term Each record is identified by a MFN Master File Number or unique number automatically assigned by the program The MFN is followed by the content of the second field for example the Classification Code or the Title You can choose two options Click on the MFN to
58. ickering Building in the Valley Virgin Gorda The Centre regularly offers courses from among the General Education section of the College s curriculum and other programmes as demand requires The Centre is also responsible for general community outreach in that location The Centre is staffed by a Director and a small team of administrators and faculty The facilities available to students include classrooms a computer laboratory library bookstore which houses a small computer laboratory multi media room distance learning facilities and a student centre which also offers a small computer laboratory Selected courses are delivered via video conferencing but most courses are taught in the classroom by full time and adjunct faculty 3 The College s Mission Statement and the Vision of the Virgin Gorda Centre 3 1 H LAVITY STOUTT COMMUNITY COLLEGE Mission Statement MISSION OF THE COLLEGE The H Lavity Stoutt Community College is a comprehensive community college which offers university parallel technical career and adult continuing education programmes The College s instructional programmes are designed to prepare students for transfer into the upper division of senior colleges and universities or for immediate job entry or career advancement The college provides educational opportunities which leads to the improvement of the quality of life for the members of the community it serves while also linking the economic and human resources d
59. ility of the cashier with input from the manager if required Sale displays This is the responsibility of the cashier with input from the manager if required Holiday displays This is the responsibility of the cashier with input from the manager if required Customer Service Answering questions All questions answered to the best of the store s ability If we don t know the answer we will take note of the question find out the answer and get back to the customer Looking up books If a customer calls or comes into the store inquiring about a text for a particular course and its cost we look that information up via the POS Receiving Shipments Warehouse Stockroom Procedures for receiving shipments o Shipment s are cleared from the Ports of Authority o College s messenger who deals with small shipments or a trucking company that is hired to handle large shipments will deliver the shipment s to the receiving area in the back of the store They will present the documentation and together with the store manager or cashier account for all cartons delivered o The manager or cashier then checks to see that all items are received against the invoice o The manager or cashier then entered the items into the POS Procedures for shipping to another location VG Centre Only textbooks are shipped to the VG Centre A request is made by the department heads prior to the beginning of each semester as to what textbooks a
60. ing New Items All new items should immediately be catalogued and assigned a barcode This is critical to the Library s inventory process After the barcode is assigned items should be entered into the electronic catalogue for access by the college community Gifts Donations The Learning Resource Centre welcomes gifts donations that are appropriate and of interest to the college community However the Director reserves the right to refuse gift items that are outdated mutilated or infested Persons willing to donated may contact the Director or any library staff to do so A formal acknowledgement letter will be prepared and given to donators An email will also be sent via outlook to inform the college body of new additions to the LRC 13 Bookings Persons may book the conference room days prior to the event Requests can be made in person or via the telephone Library staff must ensure that a slot is available before a booking is made The following information is required when making a booking date of event duration person making request title of event and person recording the booking External outside of HLSCC bookings are accommodated once the date and time required are free Computer Lab bookings are made by lecturers for tutoring sessions or by Administrative Staff to accommodate external examinations The Computer Lab is also an authorized testing centre for Prometric Testing and thus students are not allowed to us
61. ing an Item Displays a list of all books checked out to the Current Patron allowing you to choose which books to renew or declare lost both are also menu options Patron Renewals Library Use For eoe Renew All The Renew All button will fail to renew items that have holds placed on them if your policy preferences indicate that renewing items with holds is disallowed If you want the override this and renew them all anyway highlight all of the items by clicking on the first item in the list while holding down the lt shift gt key and then proceed to click on the last item in the list Then click the Renew button The renew option will generate any override dialogues as appropriate and allow authorized users to override them as desired Barcode Input the patron barcode number here 44 Password lInput the password for the patron here Renew all Renews all of the Current Patron s items Declare Lost the selected highlighted items will be assigned to the Lost System Patron All items you have selected will be then registered as lost Renew renews one item at a time also renews a range of selected highlighted items Renewing an Item Command R item barcode Renewing an Item Use this command to renew an item or activate Renew mode If renewal is not allowed a message will appear to inform you A renewal is not allowed when the Circulation Policy is set to disallow renewals or when renewing an item wou
62. ing used without checking them out If certain items in your collection are often used without being checked out use this command to collect better statistics about library usage Alexandria counts a check out as usage of an item However there are many times when an item is used but is not checked out For example books left on tables in the library at the end of the day were probably used even though they were not checked out You can enter these item barcodes before re shelving them and they will be marked as used for the purpose of collection statistics When you enter a barcode under this command followed by an optional usage date the item usage statistics and time based statistics are updated and the item is marked as used in the transaction log To use a portable reader to record used items enter Y on the command line and then scan the item barcodes Patron Notes Command Show Patron Notes You may enter several different types of Notes for a patron under the Notes tab in the Patron Management window When any of the Patron Management notes fields contain text a Notes button will appear in the Current Patron area of the Circulation window To view a patron s Contact Alert Category or General Notes enter the on the command line Command text Append a Patron Notes You can add more General Notes to the Current Patron from the Circulation command line rather than having to go into the
63. ion through adherence to the following percepts 1 To involve students in the richness and diversity of ideas in order to broaden their understanding of themselves and the world 2 To lead students in examining the value of knowledge for its own sake and in developing an appreciation for the scholarly pursuit of truth 3 To provide learning experiences designed to enable students to develop their abilities to think critically to analyze synthesize and integrate knowledge to undertake self directed and life long learning and to engage in scholarly inquiry and problem solving strategies 4 To help students build their skills in effective communication enhance their appreciation of the cultural and the aesthetic and to realize a sense of self worth self confidence and citizenship 5 To provide educational opportunities leading to the acquisition of knowledge and skills which will allow students to successfully compete and find meaningful employment in an ever changing world INTRODUCTION The college library exists to provide reading materials information and other complementary services to support its parent institution s instructional and research activities This manual outlines the policies and procedures of the centre and serves as a guide mainly for LRC s personnel covering the overall operations of the Centre OVERVIEW OF THE LRC The College s Learning Resource Centre s mission is to serve the information needs of the
64. ld take it into a reserved date range To renew an item type R and scan or type the barcode number for the item and press lt enter gt If your Circulation Policies allow this item is renewed to the patron who has it checked out That patron also becomes the Current Patron To start Renew mode type R and press lt enter gt All item barcodes you type or scan while in this mode are renewed To exit Renew mode enter a patron barcode number or use the X or command Preparing Circulation Reports Circulation reports gather information from Alexandria s transactions and statistics records and present it in a number of different formats You can get lists of loaned items overdue items fines requests reservations lost items and much more In Alexandria circulation lists are designed for use by the librarian and circulation notices are designed for distribution to patrons 45 e e s A Reports Circulation Format Sort By 1 Line wy f Patron Name kj ike Ara sms pU v d v Loaned Items 4 Overdue Listings Hold Requests Reservations Overdue Notices Item Hold Queue Patron Notices Charges and Overdue Fines Reserved Items Special item Lists Due Dates In Transit P Create Quick Report To prepare a Circulation Report follow these steps Step 1 Choose Circulation Reports
65. lowing steps to charge an Overdue Fine Step 1 The Total Patron Fines Due are pulled from your Overdue policies You may enter any additional charges or processing fees in the Additional Charge field Step 2 If applicable enter an amount of the accrued OOO Overdue Fine fine or overdue charge to be forgiven in the stead Lonnie Ann 1000 10 5 Alaska skip Forgiven Amount field he item being returned is past due ou can enter a payment change the fine balance or cancel the fine Step 3 If the Current Patron has a credit balance on their account you may choose to make a payment against the charge From Credit If credit is available the From Credit field becomes modifiable and their current credit balance is shown between the parentheses Process and Print Receipt Step 4 If you supply a Payment amount the Payment Method drop down menu becomes selectable you may then choose from Cash Check Charge or Other Step 5 When you are satisfied with the fee you have charged click the Process or Process and Print Receipt buttons to charge the fee and print an optional receipt These receipts can either be given to the patron at time of charge or filed by the library for safekeeping If you would like to forgive the current charge plus any additional amounts minus the amount of payment click Forgive Fine 39 Sending Out Overdue Notices Overdue Notices NE DRE These notices are sent to patrons to inform the
66. m that they have overdue ME items and should return them to the library v Overdue Notices Item Hold Queue Patron Notices Charges and Overdue Fines Re d it d c ened han td Overdue notices are generated for all overdue items unless you limit Due Dates In Transit them by selecting a range of due dates For example you can set the date range to generate overdue notices only for items overdue by more than a week e00o m u Reports Circulation mes Report Name b SotBy 0 i B Show Patron s Barcode Aus E Show Patron s Locations _ All Transactions n Ln AA AA tao nla Abie ACSI shin ose PRA OA NES ata Coma Caen GE If you select Include Charges Fees Fines then charges fees and fines are included in the reports Otherwise they are ignored If you select Calculate Overdue Fines then overdue fines are included in the reports Other wise they are ignored If you select Show Replacement Cost then the replacement cost is included in the reports Otherwise they are ignored 40 If you select Show Patron s Barcode then the patron s barcode is included in the reports Otherwise they are ignored To send notices to patron select email An overdue notice is sent to the patron using the email address in the patron record Also a summary report will be prepared so you have record of which patrons were sent email notification Set Override Due Date Command date Set
67. manual at its discretion and as changes are effected HLSCC BOOKSTORE POLICIES STATEMENT OF PURPOSE Our mission is to provide support to the HLSCC community by developing partnerships with students faculty staff and administration in order to create a campus bookstore integral to the fulfillment of its HLSCC mission and strategic goals STORE HOURS FALL Rush Hours first 2 weeks Monday Thursday 9 a m to 7 p m Friday 9 a m to 12 noon Regular Hours Monday Thursday 9 a m to 6 p m Friday 9 a m to 12 noon SPRING Rush Hours first 2 weeks Monday Thursday 9 a m to 7 p m Friday 9 a m to 12 noon Regular Hours Monday Thursday 9 a m to 6 p m Friday 9 a m to 12 noon SUMMER Rush Hours first week Monday Thursday 9 a m to 6 p m Friday 9 a m to 12 noon Regular Hours Monday Friday 9 a m to 4 30 p m NOTE No store employee is to schedule vacation during the rush period at the beginning of the Fall or Spring semesters METHOD OF PAYMENT We accept the following forms of payment Cash Check ATH Cards gt Credit Cards should there be a minimum charge Eme EET i CHECK CASHING POLICY All checks must be made payable to H Lavity Stoutt Community College or HLSCC Current student identification card must be presented Payment is made in US dollars and in the exact amount of purchase Check bears the name address and telephone numb
68. may exceed this amount Overdue Notice Procedure Students are informed immediately as borrowed items become overdue 1 day after item was due Students are advised not keep items beyond the due date since there is the option for renewal which can also be done via the telephone 18 Loss damage or theft Patrons are expected to stand the cost of any lost item belonging to the Resource Centre Lost items should be reported at once to library personnel so as to stop the overdue fees from increasing Patrons are expected to replace the lost book with one that is similar in value preferable with the same subject area if an identical copy cannot be replaced Depending on the extent of the damage to library s property a patron is expected to stand the cost of repairs or replacement in the case where items are deemed obsolete Anyone found in the act of stealing from the Resource Centre will be suspended immediately and reported to the Administrative body for further action to be taken Statistics Compilation of statistics is important and critical to the operations of the library Staff members are expected to record and maintain an hourly statistical system of users in the library Alexandria generates electronic records of all items used OTHER LIBRARY SERVICES Interlibrary Loans Collaboration among the Paraquita Bay Campus and the Virgin Gorda Centre is an essential factor in providing a wider range of services and resources for stud
69. medicine engineering agriculture 600 699 e home economics radio TV and aviation 700 799 Fine Arts and Recreation architecture sculpture painting music 800 899 Literature plays poems essays literature in foreign languages 900 999 History and Biography history biography geography and other related idisciplines Assigning Call Numbers When cataloging using Dewey Call Numbers normally consists of two parts The Dewey Decimal Number and the Cutter Number Because books are classified based on their subject content it is possible that a librarian would derive at the same number for many books However every book MUST have a unique number that serves as the address of the book on the shelf To create this number a Cutter Number is added to the classification number The cutter number normally consists of the first letter of the Author s surname if the book has no author the first letter of the title is used and a series of numbers These numbers are derived from a systematic table and help to maintain an alphabetical arrangement of names 30 Consult the Anglo American Cataloging Rules 2 and the DDC 22 for more detailed cataloging instructions 31 Appendix B CDS ISIS Instruction for Users CDS ISIS Disseminated free of cost by UNESCO CDS ISIS is another useful storage and retrieval database that is used as a catalog in a number of libraries Like Alexandria this database
70. mputers fax machine copier Looking up books Promotions and sales Cash deposits and bank deposits o Once the drawer at the cash register has been closed out and summary report of the drawer has been prepared then a bank deposit slip is filled out with the following information Account number Date that the drawer was closed Name and address Mark the slip with Bookstore on the side of slip Enter case amount to be deposited Enter list of checks and their amounts to be deposited ensure back of check has been stamped with For Deposit Only Total cash and checks Copy bank slip and all checks to be attached with report Place bank slip along with cash and checks into bank bag and seal Complete information on bank bag using the date of actual deposit Take off bag receipt and add to report Give bag to the College s Messenger or to the Fiscal Services Dept and have them sign bank deposit bookstore form noting the date of report submitted bag number amount deposited signature time and date of deposit O O OO 0 Wrapping gifts Floor Procedures Shelving new books and returning books into order All books are shelved in their designated area Textbooks are categorized by department The cashier checks daily to ensure that all shells are tidy and books are in their correct location Cleaning and organizing displays This is the responsibility of the cashier Making new displays This is the responsib
71. n scccsceccescccnsccncceccencescesccccscccccccceccescescucsseucsses 11 GENERAL OPERATIONS OF THE LRC ccccccccesceetcesceececescceecsceeseresccseresesesesceus 12 Operation Hours ee eeer oett crror soene exa karte o ee sse seo ee ces snclesecsiese is gea aS ergo 12 Ni dudciinaeeme e 12 Rules and Regulations eeeee eee eee eee eee eee ee esee ne tnhet teet esses eos sns ses essei sess 12 Front Desk Operations c ccecscesce scence ccs eee eee sense nes te esee sesto sen senses sn ceeeess 13 Student Assist nts 12 eiii tka Soe ce 1e orc aevo s dads nn oQe anale GO R a stasa ieas 13 Payment for Services and Overdue items c eee nene 12 Handling New Items ceeeseeseeeeeee ese eeee eene sensa esae en sos sesso esses Lo Gifts Donations io eos hos eee edu eee eere e Rer son re esae ge is baepeesa seh cede goat eor saves pisces Le BOOKINGS dM er D CIRCULATION POLICY AND PROCEDURES eee eeeeee senes nen ee nose coo veces dd The Catalogue En Format of Learning Resources 0 ccssccescenscescserensecsecsesscensececascecsssesscessscane ld Print Reso rces i i eee concession ooo ero reae onn va reos ba eta R eso dees voee epa evacie Opis o sidan 4 Electronic Resources cccccecccecs sce eee eee sehen reen es en eese eso senes ne aen ass sonne 12 Audiovisual Materials cesse eceese
72. nd how many are to be sent to the VG Centre An adjustment is then done in the POS transferring the costs to the VG Centre and thus depleting the store s inventory by said amount The books are then boxed and a copy of the transaction placed inside The College s messenger is notified to take the textbooks to the boat in town The VG Centre is notified of which boat and the time of departure to VG Shipping contacts are as follows Tropical Shipping Tortola Elita eparker tropical com Ships from PR every Friday Deadline is Thursday 12 noon Other Employees Saerlane John Sianna Prescott Mercilia Asson sends out cargo Kerry Local brokers in Florida Dolphin Brokers 561 683 2064 RichardorTom Lund amp Pullara 561 844 1142 Lisa Tropical Shipping Miami FL Contact person Angela Rivera Tropical Shipping Miami LCL FAX 305 805 7628 angelarivera Q tropical com 9505 NW 108 Avenue Miami FL 33178 ATTN HLSCC Bookstore Tortola BVI leaves Wed arrives Sun cargo on Tues and leaves Fri arrives Tues cargo on Thurs Need cargo by noon of the day before Make sure invoice is received by Tropical Cheeper to consolidate More than 14 days storage fee of pieces dimensions wt rate Ginny Rivera Beach Warehouse Documentation Leader Fax 561 882 3350 Maureen Marks Miami Warehouse Documentation Leader Fax 305 805 7628 Debi Finklea Customer Service Procedures for moving stock
73. ng network cabling of departments and labs Coordinating moves and reconnects of computer equipment Configuring and installing workstations according to the organization s networking standards Implementing disposal of non functioning hardware using the appropriate organizational procedures Provides training on the use of various types of hardware and ancillary equipment Maintains various records directories logs files and manuals related to computer hardware equipment Develop comprehensive preventative maintenance Programme Assisting in the utilization of Distance Learning between Paraquita Bay Campus and Virgin Gorda Centre Any other duties or tasks that may be assigned by the Director Virgin Gorda Centre amp Director It Job Title Job Summary Duties amp Responsibilities Job Title Job Summary Custodial Worker The Custodial Worker is responsible for performing custodial duties to ensure that Virgin Gorda Centre and facilities are maintain in a healthy safe and sanitary manner Clean offices meeting rooms and any recreational facilities Mop tiles and concrete floor areas Vacuum all carpeted areas Dust all furniture and fixtures as required Wash and disinfect all washroom floors toilets toilet seats and fixtures Clean all mirrors Replenish toilet tissue and soap as needed Empty all waste baskets and garbage cans Place garbage in an outside storage bin Clean entrances and exits including glass d
74. ollection while recognising the needs of the various constituencies of the College Acquisition considerations The following are the primary considerations used in the selection of materials e Faculty recommendation on subject related text Current timely and updated information Relevance to curriculum Research needs of the academic community General needs of the College community Quality accuracy and authoritativeness in subject areas e Availability of funds and budget allocations for purchase of materials The following are the secondary consideration in acquisitions Demand for multiple copies Physical features of publications hardcover or paperbacks Print or electronic resources e Physical location of the collection Acquisition of Electronic Resources The Learning Resource Centre continuously assesses and reviews the relevance and quality of its electronic subscriptions The library currently utilises the following four electronic databases EBSCOHost Alexandria Researcher Credo Reference CDS ISIS for Windows Over time the Library may add to or drop subscription to these databases based on the curricular and research needs of its constituency Electronic resources are selected based on the immediate research needs and relevancy The following are the major factors that determine selection e Available credible full text articles abstracts bibliographies e Subscription from reputable authoritati
75. onsistently fulfills requirements 1 7 Unsatisfactory Rarely fulfills requirements PART I SKILLS AND COMPETENCIES 1 Attitude 5 4 3 2 1 a Desire to perform with excellence 5 4 3 2 1 b Attitude about the College and its policies 5 4 3 2 1 c Pride of accomplishment 5 4 3 2 1 d Willingness to cooperate with others 5 4 3 2 1 e Acceptance of feedback 5 4 3 2 1 f Consistency appropriateness of demeanor 5 4 3 2 1 Comments 2 Productivity a Thorough and pays attention to details b Consistent in the amount and quality of completed work c Completes the expected amount of work d Produces completed work of high quality e Completes work within the expected time Comments 3 Technical Competence a Effectiveness b Accuracy and thoroughness c Skill level d Understanding of duties Comments 4 Work and Personal Habits Professionalism 8 Dependability b Attendance c Punctuality d Grooming e Appropriateness of attire f Neatness Comments 5 Comprehension a Understanding of instructions b Ability to carry out instructions Comments 6 Judgment a Intelligence and planning in arriving at decisions b Depth and strength of suggestions and conclusions Comments 7 Initiative a Uses work processes te that increase efficiency b Identifies training activities to improve performance c Performs tasks outside of job description d Ability to work with minimum supervision Comm
76. oor Computer Lab VGCL1 capacity 15 Computer Technician s Office Computer Server Room 4 2 Contact Information The Centre s mailing address is H Lavity Stoutt Community College Virgin Gorda Centre PO Box 1202 Valley Virgin Gorda BVI VG1150 For more information call Telephone 1284 495 5251 or 1284 495 6687 852 7000 or 1284 494 4994 ext 2100 Facsimile 1284 495 6686 The Centre s email address is infovg hlscc edu vg 4 3 Business Hours Office hours are Monday to Friday 9 30 to 5 30 4 4 Service Offered ACADEMIC OFFERINGS AND SERVICES e General Education Offerings e Business and Computer Studies Courses e Distance Learning Facilities e Academic advising e Transfer counseling e Peer Tutoring e 24hr Online tutoring services SMARTHINKING BOOK STORE SERVICES e Text book sales e Stationary sales e HLSCC Souvenirs e Cell Phone Top UP All Providers e Miscellaneous items Pen Pencils Jump drives rulers etc COMPUTING SERVICES e HLSCC ID Cards e Setting up Computer Accounts e Helpdesk for Faculty Staff and Students e Troubleshooting Accounts Printer Issues e Troubleshooting Operating System Software e Troubleshooting Files Email e Troubleshooting Network Internet e Troubleshooting Phone System e Troubleshooting Audio Video Issues Learning Distance System e Printing Privileges for Students refer to IT Officer LIBRARY SERVICES e Free internet access for research pu
77. oors and hardware Clean wash and disinfect drinking fountains Wash all finger marks from walls doors hardware and glass Report minor maintenance repairs needed Report damages and any acts of vandalism Spot clean walls and toilet partitions Any other duties or tasks that may be assigned on an as needed basis Security Guard Maintenance Officer VG The Security Guard Maintenance Officer provides for the safety and security of all persons and their personal property on campus and also for all college facilities and equipment The Security Guard Maintenance Officer is further responsible for the monitoring maintaining and enforcing of HLSCC rules and regulations in the enactment of duties Duties amp Responsibilities Open and secure all classrooms offices windows and doors on campus daily or upon request Continuously inspect the College campus buildings and grounds for fire safety hazards maintenance problems and areas where needed patrols are warranted Report all problems to supervisor or on call person and insure problems are logged into daily log Become familiar with incident report system As essential personnel responsible for reporting to work during unscheduled college closings as requested your supervisor Become thoroughly familiar with HLSCC security procedures and take appropriate action as stated in procedures Perform regular security rounds as scheduled Maintain a concise clear and complete daily lo
78. r Please ensure that this information 1s correct 6 Please check the box on the requisition from if you want the latest edition 7 Please refrain from submitting textbook requisitions to the bookstore for an assigned text if you have no intention of using said book 8 The bookstore is not responsible for the ordering of desk copies Your division s administrative assistant will be responsible to acquire desk copies and ancillary materials W N The Bookstore s goal is to be prompt and efficient in serving all faculty staff and student needs You can assist us in meeting the goals by following the above mentioned guidelines by submitting your requisitions on time so that we can serve everyone in a timely efficient manner Thank you for your cooperation Please contact me if you have any questions ATTACH COPY OF REQUISTION FORM Quantities stocked are based on estimated enrollments prior sales history and registration figures from the Registrar INVENTORY Inventory will take place annually in December the week after exams The store will be closed during this period NOTE No store employee is to take vacation during store inventory HLSCC BOOKSTORE PROCEDURES Operations Manual Checklist forms Task forms Special reminder forms Emergency forms Divider tags checklist for each area Opening tasks Closing tasks Daily tasks Weekly tasks Monthly tasks Quarterly tasks Annual tasks Opening Closing Door locks
79. rackets Example 4 269 5 p Y Other physical details such as illustrations maps figures tables etc are added separated by space colon space Example 278 p ill maps 8 369 p ill 24 fig 30 tab Series area 25 The AACR2002 define a series as A group of separate items related to one another by the fact that each items bears in addition to its own title proper a collective title applying the group as a whole Y The title of the serial publication follows the same rules of the proper title It is given enclosed within parenthesis Example Polychlorinated Biphenyls and Terphenyls S Dobson G J Jones Geneva World Health Organization 1993 682 p International program on chemical safety Y The ISSN of series or International Standard Series Number is a unique identifier of a publication given by the international community If it appears on the item It is transcribed It follows comma space it is placed before any numbering of series Example Polychlorinated Biphenyls and Terphenyls S Dobson G J van Esch Geneva World Health Organization 1993 682 p International program on chemical safety ISSN 92 4 157140 3 no 140 Note area Y The note area contains information which amplifies or qualifies the description The information follows the same order of the bibliographic description but not the same separators spaces or symbols Example Includes
80. rcefulness Generates suggestions for improving work Develops innovative approaches and ideas Comments 7 Judgment Displays willingness to make decisions Exhibits sound and accurate judgment Supports and explains reasoning for decisions Includes appropriate people in decision making process Makes timely decisions Comments 8 Problem Solving Identifies problems in a timely manner Gathers and analyzes information skillfully Develops alternative solutions Resolves problems in the early stages Comments 9 Performance Management Provides direction and gains compliance Includes subordinates in planning Takes responsibility for subordinate activities Makes self available to subordinates Provides regular performance feedback Develops subordinates skills and encourages growth Comments 10 Staff Development Defines responsibilities and expectations Sets goals and objectives Gives performance feedback Motivates for increased results Recognizes contributions Encourages training and development Comments 11 Planning and Resource Management Prioritizes and plans work activities Uses time efficiently Plans for additional resources Integrates changes smoothly Sets goals and objectives Works in an organized manner Comments 12 Project Management Develops project plans tec d Coordinates projects Communicates changes and progress DE Completes projects on time and budget Manages project team activiti
81. rces i e cover page colophon and introduction If the other sources lack it as well the title can be constructed by the cataloger and given in square bracket Example Report of the third meeting of Caribbean national epidemiologists and laboratory directors Trinidad and Tobago v Other title information includes but is not limited to the subtitle it follows the same rules of the proper title It is introduced by space colon space Example The architecture of computer hardware and systems software an information technology approach Y The statement of responsibility i e author corporate body must be extracted from the chief source and it is recorded as it appears It is separated from the title by space slash space Example The challenge of epidemiology issues and selected readings edited by Carol Buck If the state of responsibility area contains more than three authors the rule prescribes to enter only the first author omission et al Example 22 Title page Edited By CHRISTOPHER J L MURRAY JOSHUA A SALOMON COLIN D MATHERS AND D LOPEZ Transcription edited by Christopher J L Murray et al V A statement of responsibility that does not come from the chief source must be enclosed in square brackets Example The very first light Stephen M Ellis Edition area v Edition is given in numeric characters If there is any edition statement it is transcribed
82. rdinated systems and consist of a list of subject headings where the appropriate terms are chosen and coordinated into phrases at the indexing phase The objectives of the subject headings are to identify pertinent material on a given subject or topic to enable users to retrieve material on a specific subject The main roots of the modern subject practice are summarized in the following principles a The reader is the focus subject headings in words and structure should coincide with the subjects the user is looking for b Unity a subject catalogue must bring together in one subject heading all the items subsumed in the subject c Usage the subject heading must reflect the common usage Therefore between a scientific and a popular term the indexer should prefer the popular term d Specificity the term selected for the subject heading should be specific If the subject heading does not cover the entire topic of the item it is better to add another specific subject heading instead of using broader terms Arlen G Taylor The Organization of Information 2 ed Westport Conn Libraries Unlimited 2004 p 379 28 Applying subject headings In choosing subject headings the indexer sometimes deals with synonyms or subject with similar meaning In this case a sequence of preferences should be followed Select the term most familiar to the general public For example between the two subject headings Myocardi
83. rep Job Career Student Help Titles NYTimes Bestsellers Humor and Local Interest Titles list price Office Supplies 4096 Computer Accessories 30 FACULTY INFORMATION Course material requisitions are due to the HLSCC Bookstore on the designated dates Fall semester April p shipping held until beginning of July send notice April Ist Spring semester October 15 Summer semester March 15 For those textbooks ordered by the academic year requisitions are due by April 15 If these deadlines should fall on a weekend textbook requisitions will still be accepted the following business day If any requisitions are handed in after the deadline the divisions will be charged for the express shipping incurred The following information is sent via email each semester to all faculty 2 weeks prior to deadline Upon the preparation of your requisitions please observe the following guidelines Please type or print all textbook requisitions A requisition form should be attached to this memo If you have trouble opening the form please contact the bookstore One requisition is requested for each course Signed and Dated It s very important to indicate the number of sections and projected enrollment 4 Ifno text is required for a course please complete the form and check the box that says No Text Required 5 Provide all the necessary information for each textbook Author Title Edition ISBN Number and Publishe
84. rposes e Borrowing privileges up to two books from General collection e Borrowing privileges up to two books from Reserve collection Library use only e Photocopying 10 cent per page STUDENT SERVICES HLSCC is committed to providing each student with the essential support services required to ensure total student development and success Services offered at the Virgin Gorda Centre e Academic advising e Transfer counseling e Student organizations e Student Activities and Special Events e Student Success Seminars e Campus Health Service Self Care Station e Optimal Resume e Other services sourced as needed SECURITY AND MAINTENANCE SERVICES e Lost and Found e Classroom Safety and Security e Incident Injury First Response e Campus Beautification 4 5 Essential Connections at the Paraquita Bay Campus 4 6 Forms PERSONNEL EVALUATION FORM The Director of the Virgin Gorda Center is evaluated by the Vice President The Staff members are evaluated by the Director of the Virgin Gorda Centre Faculty are evaluated by their respective department Heads Evaluation forms for each follow H LAVITY STOUTT COMMUNITY COLLEGE Administrative Goals and Performance Review DEFINITION An administrator is any employee who has responsibility for managing one or more budgets i e a Budget Holder PURPOSE The purposes of annual goal setting performance review for administrators are to a provide a systematic consi
85. see the full version of a record which will be displayed in the right end window The search term will be highlighted where they occur in the record By clicking on the icon placed before the MFN you can mark one or more records which can be printed later Sorting and Printing You can print the retrieved records following two procedures 32 a Selecting one of the following print options in the submenu Options y Print Current Record v Print All Marked Records y Print All Retrieved Records v Export Results b Opening the Print Setup dialog box clicking the Printer Icon on the toolbar or choosing the option Print in the main menu Database The first dialog box of the print setup window is called General and it allows you to say what and where to print You can print the records as a result of a search or by the MFN Master File Number It offers you three options V Current Browse Set allow you to print the set of the records retrieved in your last search V Marked Records Only allows printing only the records you have marked in the research V MEN Range allows printing a range of records by entering the selection in the text box 33 Appendix C Alexandria Software System Circulation Check In Out NBA Circulation COMPanion Developer v5 5 1b10 1 Check in Ourt WN Enter a Command or Barcode No Current Patron No Current item Command H
86. sing and presenting it Information Literacy Training is an ongoing initiative within HLSCC and training is also available for students of both campuses Photocopies Photocopies are available at a cost of 10 cent per page It is essential that staff members adhere to the copyright policy when undertaking photocopy requests This information can be found on the verso side of the title page Printing Facility Students using the computers in the LRC to print research projects are automatically charged from their student accounts However once students request to use the computers at the circulation point they are required to pay 10 cent per page Free Internet Access The LRC provides this service free of charge for research and printing services Students are expected to use them for the purposes outlined 20 Appendix A CATALOGING PROCEDURES Descriptive Cataloging The HLSCC Learning Resource Centre uses the Dewey Decimal Classification System Staff members of the library are expected to follow the cataloguing rules outlined in the Anglo American Cataloguing Rules to as to maintain a standardized cataloguing process Cataloging usually starts with descriptive cataloging followed by subject analysis The descriptive cataloguing encompasses the identification of the unit of information followed by the description Identification consists of choosing the conventional elements of a record under the guidance of a set of rules The
87. sioned upon receipt 7 Senior librarians issue a call for College generated material from faculty and staff on an annual basis All such material is accessioned and placed in the reference and or archives collections 8 In order to accommodate new titles the collection will be weeded in accordance with the outlined weeding policy Weeding Adopted from the Cumberland County College Weeding is an essential element in collection development Weeding of the Learning Resource Centre s collection is done by subject area on the following schedule Materials weeded every 3 years Medicine Technology Psychology Geography Computer Science 10 Materials weeded every 5 years General Works Philosophy Religion History Economics Social Science Sociology Political Science Law Education Music Art Foreign Languages and Literature Science Mathematics Astronomy Physics Chemistry Biological Sciences Agriculture The Reference Collection most of the criteria for removal remain the same as for circulating collections with the possible exceptions of use and currency Some sources are considered reference classics and may be valuable for many years Others especially scientific medical and technological works may be quickly outdated Many reference works are issued in revised editions and previous editions can usually be removed An exception is any new edition that supplements rather than replaces an older edition Audio
88. sis aims to extract all the main concepts of an item recognizing subtopics and subthemes Summarization recognizes only main concepts related to the main theme of the item Usually the librarian practice of cataloging has been carried out at the summarization level The aim of the subject analysis and indexing is to show the users what a library holds about a given subject With the subject analysis the indexer translates the aboutness of the content into the conceptual framework of the system At the end the indexer assigns one or more subject headings or descriptors to the item and the correspondent notation The subject heading allows Taylor A G Introduction to cataloging and Classification London Libraries Unlimited 2006 p 301 27 the access at the library catalog On the other hand the notation assigns the position of the item on the shelves Subject analysis is not an easy procedure It involves three aspects indexer knowledge and judgment objectives of the institution user s requirements Subject access in online catalogues is much used and many users choose subject access as favorite access point Therefore subject cataloging is of great importance amongst librarian procedures Subject heading and pre coordinated systems Subject heading has been defined as Subject concept term or phrase found in a subject heading list and used in catalog record All the standard lists of subject headings are pre coo
89. ssues that may prevent me from accomplishing the expected outcomes Employee Signature Date H LAVITY STOUTT COMMUNITY COLLEGE Faculty Performance Review amp Annual Goals DEFINITION Faculty includes employees whose primary responsibility is teaching PURPOSE The purposes of annual performance review and goal setting for faculty are to b provide a systematic consistent and largely objective means by which to provide feedback to employees concerning their performance b identify and reach agreement concerning employee responsibility and accountability for expected outcomes and assessment of outcomes related to professional development and or department level goals C identify patterns that indicate need for individual and group training and development activities and d partially provide a basis for determining actions concerning individual employee salaries promotions and continued employment CONTENT All faculty are evaluated on the basis of c criteria that describe how well they carrying out their defined job description a current copy of which they must have and d the extent to which they accomplish specific goals that they have agreed upon prior to the beginning of the calendar year PROCESS The evaluation process requires that the immediate supervisor meet with the supervisee to review the supervisee s performance and receive any comments that may affect the final results The evaluation form mu
90. st be completed by the supervisor and shared with the supervisee at least three 3 working days prior to such a scheduled meeting COMPLETION In order to be completed a final performance review package must contain or otherwise conform to the following a The supervisor s assessment on each of the 6 performance competencies including narrative that justifies the assessment of each competency when rated Needs Improvement b Specific accomplishment s or other explanation related to each annual performance goal assigned to the employee C Identification of one or more job related professional or personal development goals to be addressed based on the evaluation d The signatures of both the supervisor and supervisee including any written response or comments to the evaluation e A copy of the completed performance review must be provided to the employee by the supervisor f A copy of the completed performance review packet must be provided to the Director of Human Resource and filed in the employee s official personnel file maintained in the Human Resource Office g The evaluation must be typed not hand written SCHEDULE The Performance Review including the annual goal setting process must be completed between March 15 and April 15 for faculty whose contracts are expiring and May 1 and 31 for all other faculty members 5 Personnel 5 1 Organizational Chart Dr Anne Manroe Vice President
91. stent and largely objective means by which to provide feedback to employees concerning their performance b identify and reach agreement concerning employee responsibility and accountability for expected outcomes and assessment of outcomes related to department level goals c identify patterns that indicate need for individual and group training and development activities and d partially provide a basis for determining actions concerning individual employee salaries promotions and or other personnel actions CONTENT All administrative and professional staff are evaluated on the basis of a seventeen 17 criteria that describe how well they carrying out their defined job description a current copy of which they must have and b the extent to which they accomplish specific goals that they have agreed upon prior to the beginning of the calendar year PROCESS The evaluation process requires that the immediate supervisor meet with the supervisee to review the supervisee s performance and receive any comments that may affect the final results The evaluation form must be completed by the supervisor and shared with the supervisee at least three 3 working days prior to such a scheduled meeting COMPLETION In order to be completed a final performance review package must contain or otherwise conform to the following a The supervisor s assessment on each of the 18 performance competencies including narrative that jus
92. ter the item was due back will be marked as overdue Handling Charges and Payments Reservations em Support Transaction Log Command Heip Holds Print Charges Charge Fee Forgive Charge Make Payment Edit Charges We use the charges tab within the circulation window to view charges assigned to a patron for an overdue item or for fees assigned for damage or lost items Alexandria will calculate the amount for overdue charges and loan fees based on our circulation policy To view charges and payment for a current patron type F in the command line and enter Or select the make Charges Payments from the circulation menu 37 NOTE To charge a patron for a damaged book after it has been checked in use the F book amount description command in Circulation window with a Current Patron For example if patron 1621 book dropped a damaged item the librarian can later enter patron 1621 into the Circulation window and assess them a fee by typing F 20 00 Charles scribbled in index into the command line to charge them a 20 00 fee Charging a Fee Command F charge amount comment Charging a Fee Use the F command with an amount and optional comment to issue a charge against the Current Patron For example to assign a 4 50 charge for a library Reading Club membership type F 4 50 Reading Club and press lt enter gt You may charge a fee to the Current Patron by clicking on the Charge Fee button When you cli
93. tifies the assessment of each competency b Specific accomplishment s or other explanation related to each annual performance goal assigned to the supervisee c Identification of one or more job related professional or personal development goals to be addressed d The signatures of both the supervisor and supervisee including any written response or comments to the evaluation e A copy of the completed performance review must be provided to the supervisee by the supervisor f A copy of the completed performance review packet must be provided to the Director of Human Resource and filed in the employee s official personnel file maintained in the Human Resource Office g The evaluation must be typed not hand written SCHEDULE The Performance Review including the annual goal setting process must be completed between May 15 and June 15 of each year H LAVITY STOUTT COMMUNITY COLLEGE Administrative Goals and Performance Review Employee Name Division or Department Employee Job Title Review Period Start Date Review Period End Date Last Review Date Reviewer Name Reviewer Title To the right of each item use one of the following descriptions to evaluate each of the sub competencies then provide an overall assessment concerning the overall competency shown in capital letters at the beginning of each group In instances where assessment indicates that the employee s performance is higher than Meets jo
94. tron during their specified dates To place a reservation Use the command G to open reservation mode To place a reservation on an item if you have a Current patron type or scan the item barcode in the command line Alexandria will open a calendar for you to mark the days you want reservations placed on Days which the library is closed will appear in red days that have an existing reservation are marked with a locked book icon Once you have selected the days for the reservation click save Use the Cancel button if you want to exit the window without placing a reservation Alexandria User Manual 1300018 j E 36 Here s how the calendar will mark days Days that the library is closed show the word Closed in red In the example above the library is closed on Saturdays and Sundays Days that have existing reservations are marked with a locked book icon The barcode number or name of the patron who has an item reserved for that day will be shown in red Items that are checked out or have in stock holds placed on them are also shown in red New reservations will be shown as blue You may select different months or days or select another copy of the title 1f available from the drop down menu in the upper left hand side of the calendar If the item you are trying to place a reservation on is currently overdue it will be shown as red in the middle of the calendar day and prefaced with an asterisk Only days af
95. urns the books Open Collection Loan System Books from the open collection can be borrowed for a maximum of one week with option for renewal for one additional week AV Materials Loan System Patrons borrowing AV materials are expected to fill out a request slip and return it on the due date The loan period for AV materials is one week Check out Period Books from the Open Collection may be checked out for 7 days one week and may be renewed once for seven 7 additional days Books need not be present to be renewed Books with holds are not renewable After the book has been renewed once and returned the book must be allowed to stand on the shelf for a period of 24 hours This allows other students the opportunity to check out the item Check out Limits Patrons may not have more than 2 items checked out at any one time However students have an unlimited amount that they can borrow from the Reserve and other collections to be used in the library Checking out Procedure All materials for loan are checked out using the automated Alexandria system After the patron record is retrieved the barcode of individual items are scanned in order to generate a loan record In addition Library Staff are expected to stamp the due date in each item being borrowed Each student should present their ID cards to the librarian when checking out or returning a book It is very important that our patrons records be kept private and con
96. ve sources License agreement conditions Compatible and research needs and curriculum General research needs of the intended audience Content layout that is user friendly easy to navigate Technical support and vendor support available when needed Train the trainer initiatives Access and network compatibility Acquisition of College Generated Documents Historical and working College documents i e catalogues annual reports handbooks performing arts programmes presentation papers and other material generated by the College in the pursuit of its mission shall be regularly collected for reference and archives It is the responsibility of Department Heads to submit material to the Learning Resource Centre on a timely basis and senior library staff annually issues a call for such material from faculty and staff Additionally it is a requirement of employee sabbatical or study leave that a copy of documents created during such leave be placed in the Learning Resource Centre Weeding General weeding policy specifies that before being discarded each item is reviewed by the appropriate staff members based on professional judgement and knowledge of the collection and curriculum Librarians may at times consult with faculty members for their recommendations The following criteria are considered when weeding the collection Superseded editions not containing unique information data or providing a historical reference not av
97. vironmental topics economics education and literature and other social sciences The Archives Collection This collection is comprised of audio visual and print materials of historical and administrative significance of the college and other materials about the British Virgin Islands and the Caribbean Virgin Islands Historical Collection All reports and other documents pertaining to the Virgin Islands history or general reports will be placed in this newly established collection This collection will be separate from the general collection because of its rare and significant resources However all patrons will have access under the supervision of a library staff The Loan System Loan of Publications Loan of publications are permitted only to the Students Faculty and Staff of the College Apart from Students Faculty and other Staff visitors are allowed to use the centre for research purposes and are not allowed borrowing privileges 16 Reference Collection Loan System Use of reference publications articles MUST only be used in the Resource Centre Loans leaving the library on these items are not permitted Reserve Collection Loan System Like the reference books reserve books can only be borrowed for use in the library This is a closed access area manned by the circulation staff and patrons are required to leave their ID cards when borrowing items The Information slip is then affixed to the ID card until the student ret
98. visual Materials Non print media should be weeded on a regular schedule like print materials although it can be harder to judge content and quality without viewing the material Other issues considered when evaluating non print materials include format and condition If the format is not still available and the materials are irreplaceable they will be transferred to current formats All material will be examined for missing pieces poor sound or visual quality scratches or chips on surfaces Video cassettes shall be examined for wear after 100 150 circulations and will be replaced 200 250 showings British Virgin Island Materials and West Indies Materials These materials will be weeded lightly and as much retained as possible Old editions may be replaced by new editions or updated information but the reference source should remain Local history materials by local authors or with local settings memoirs directories and oral histories shall not be weeded Preservation and Conservation The Resource Centre has undertaken a system of preservation of its resources Library resources are stored at the required temperature and precautionary measures are taken against damage mutilation and theft Damaged items are immediately removed from the collection for repairs 11 GENERAL OPERATIONS OF THE LRC Operation Hours The opening and closing hours of the centre are as follows Fall and Spring Monday Thursday 8 30am 8 00pm Friday
99. y for expected outcomes and assessment of outcomes related to professional development and or department level goals C identify patterns that indicate need for individual and group training and development activities and d partially provide a basis for determining actions concerning individual employee salaries promotions and continued employment CONTENT All technical and support staff are evaluated on the basis of a criteria that describe how well they carrying out their defined job description a current copy of which they must have and b the extent to which they accomplish specific goals that they have agreed upon prior to the beginning of the calendar year PROCESS The evaluation process requires that the immediate supervisor meet with the supervisee to review the supervisee s performance and receive any comments that may affect the final results The evaluation form must be completed by the supervisor and shared with the supervisee at least three 3 working days prior to such a scheduled meeting COMPLETION In order to be completed a final performance review package must contain or otherwise conform to the following a The supervisor s assessment on each of the 9 performance competencies including narrative that justifies the assessment of each competency when rated Below average or Unsatisfactory b Specific accomplishment s or other explanation related to each annual performance goal assi

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