Mombasa County eConstruction User Manual
Contents
1. 58 To Jane P O Box 12345 00100 Nairobi Kenya P 123 456 7890 Invoice Date 09 December 2014 Service Code Service Description Amount KSH CPF Constuction Permit Fee 175000 Total 175000 Thank you for your business amp Make Payment 2 5 4 Attaching Payment Receipt Make your payment to the cashier at the City Planning Department You will get a receipt which you will scan and then attach to the application To attach the receipt click on the Apply for Receipt Attachment button on Application s page as shown 33 EM Permit User Manual for Architects Developers Mombasa County Apply for 2 Attach Scanned Payment Receipt APPLICATION SUMMARY Stage 1 Prevetting amp Invoicing INV MSA AAA075 Submitted by Jane Date of Submission 2014 12 04 9 23 57 Days in progress Details Reviewers Comments Invoices Messages Application Status CP Invoicing Communication Invoice 1 Pending COUNTY GOVERNMENT OF MOMBASA Box 90440 80100 Mombasa Kenya Invoice No This gives you a form to attach the receipt and add any comment Click on Submit button to finish 2 Attach Scanned Payment Receipt Please Attach Scanned Receipt copy docx Receipt Bank slip You will get a message thet your submission has been saved Success Your submission has been saved X Your application will now move to the Payments Confirmation stage where your receipt will be ve2. 44 E Construction Permit User Manual for Architects Developers Mombasa County Invoice Details Payment Details COUNTY GOVERNMENT OF MOMBASA P O Box 90440 80100 Mombasa Kenya Invoice No 59 Jane P O Box 12345 00100 Nairobi Kenya 123 456 7890 Invoice Date 09 December 2014 Service Code Service Description Amount KSH Constuction Permit Fee 37500 Total 37500 Thank you for your business amp Print Invoice amp Make Payment You can print the invoice by clicking on the Print Invoice button The Payment details tab has details on payments such as any receipts attached 4 1 4 Making Payment If an online payment service is activated click on the Make Payment button as shown tab as shown and follow the instructions that appear 45 E Construction Permit User Manual for Architects Developers Mombasa County Invoice Details Payment Details COUNTY GOVERNMENT OF MOMBASA P O Box 90440 80100 Mombasa Kenya Invoice No CP AAA059 To Jane Box 12345 00100 Nairobi Kenya P 123 456 7890 Invoice Date 09 December 2014 Service Code Service Description Amount KSH CPF Constuction Permit Fee 37500 Total 37500 Thank you for your business amp Print Invoice amp Make Payment If an online service 15 not activated make payment to the Cashier at the Revenue Department and obtain the receipt Scan a copy of the receipt and att
3. e Notify the County Government in writing 48 hours prior to commencing of construction To execute the proposal in strict conformity with the architectural and structural plans approved by the Director of Planning and County Engineer respectively e works to commence on site after the structural drawing have been approved the County Engineer e Not constituting part of public land earmarked for repossession or private land with ownership disputes e A board indicating plan no the name of consulting Planner Architect Engineers minute no of the approved plan must be placed at the site before any construction begins Noconstruction should commence on site unless EIA project report is prepared submitted and approved by NEMA as per EMCA provisions of 1999 Satisfying any legal requirement of your application The work should be inspected by building inspector from county government during construction e Tostart construction within 12 months and completing such in 24 months otherwise the approval lapses e Undertake adequate consultations with neighbors and neighborhood All buildings under construction MUST be inspected by the proponets Registered Engineer and Architect otherwise the Council will not accept any responsibility for stability or any work or other shortcoming in the building Legal Notice No 135 Regulation 38 of 1998 Date hic re A E SEs oN RETR en ta DIRECTOR OF COUNTY P
4. Details Reviewers Comments Messages Invoice 1 Pending COUNTY GOVERNMENT OF MOMBASA P O Box 90440 80100 Mombasa Kenya Invoice No CP AAA051 Service Code Service Description CPF Constuction Permit Fee Total Thank you for your business 6 Messages To Jane P O Box 12345 00100 Nairobi Kenya P 123 456 7890 Invoice Date 28 November 2014 Amount KSH 10000 10000 amp Print Invoice amp Make Payment Contains the trail of communications between you and the reviewer INV KSM AAAO055 Details Additional Reviewers Comments Details JANE WAIRIMU MBEKE corrected Structural plans have now been attached City Planning Department cp dep assistant cp dep assistant Attach the corrected structural plans A Normal text Black Bold Italic Underline Invoices Messages 7 27 aM Permit User Manual for Architects Developers Mombasa County 2 3 Searching for an Application Go to the Applications menu and Select All Applications In the Search box provided at the top right of the page type in the application number which could be an INV or P number depending on the progtess of your application and hit Enter on your keyboard Show Search id Search entries Application No Application Stage Date Submitted t Actions INV MSA AAA075 CP Prevetting 2014 12 04 9 23 57 INV MSA AAAO74 CP Prevetting 2014 12 04 9 20 31 INV MSA AAAO73 CP Pr
5. E E E T 44 EON Makino PN m 45 CRAFTERS N 47 ONO MIU core MN non 47 Ea Mo ww 47 S s P E 47 2 ch 48 Permit User Manual for Architects Developers Mombasa County CHAPTER 1 GETTING STARTED INTRODUCTION The e Construction Permit Portal is a web based Management Information System MIS software application that automates the application and review procedures for processing Construction Permits CPs Inspections and Occupancy Certificates OCs It allows developers architects to submit their plans online for vetting and approval by the various departments of construction permit authority and other relevant agencies In this tutorial we will be giving developers architects walkthrough of what will become their new work space in the cloud 11 ACCESSING THE SYSTEM 1 1 1 Accessing the Portal The e Construction Permit Portal is an internet based system accessible via any web browser A browser must therefore be installed in your computer before starting to use the system To get to the system 1 Open your preferred web browser e g Google Chrome version 42 or higher Mozilla Firefox version 37 or higher and Safari version 8 or higher we will be using Mozilla Firefox throughout this tutorial 2 On the address bar enter the e Construction
6. S Actions submissions Comments INV MSA AAA072 CP Pre submissions Comments 2014 12 04 8 16 04 CP Invoicing Qu CP Invoicing We uo E First Previous Next Last Communication This presents you with the applications page 1n which you can view reasons for decline and also edit and submit your application once more 29 E Construction Permit User Manual for Architects Developers Mombasa County INV MSA AAAO 2 You application has been declined View the reasons in the Edit and Submit comments tab Details Reviewers Comments Messages Type of Submission Mew 7 Ovner Developer Name Fanaka Investment Group 2 Owner Address 3 Town 4 Developer Mobile Number 547239047736 5 Apalicant Mame 3 Go to the Comments tab to view the reasons for decline Then click on the Edit and submit button to make the relevant corrections and resubmit INV MSA AAAO072 You application has been declined View the reasons in the Edit and Submit comments tab Details Reviewers Comments Previous Reasons for Decline Attach RRC 4 You will be presented with your previous application form Make the necessary changes and click on Submit button 30 Permit User Manual for Architects Developers Mombasa County Attach MOTCO No file selected Clearance f developing at Old Town Mombasa Save my progress and resume later Your application will move back to Prev
7. e Plans from Structural Reviewets The application moves to this stage after comments have been made by all relevant county departments 1n the structural circulations stage At this stage the county 1s deciding whether to move the structural plan forward for approval or send the plan back to your for resubmission depending on the comments made by the relevant departments To view applications in this sub stage click on CP Plans From Structural Reviewers Stage 9 Structural Approval At this stage the application has been approved and 15 waiting scanning and collection To view applications 1n this stage Go to Applications menu select Construction Permit and click on Stage 9 Structural Approval Stage 10 Structural Scanning and Collection This 1s the final stage at which your Structural plans have been signed and are ready for collection To view applications 1n this stage Go to Applications menu select Construction Permit and click on Stage 10 Structural Scanning and Collection 42 aM Permit User Manual for Architects Developers Mombasa County CHAPTER 4 BILLING The billing menu enables you to view all invoices issued 4 1 1 Listing Invoices Log in and go to the Billing Menu by clicking on Billing as shown Billing Show 10 entries Service Code Application Mo 5 1012 INV MSA AAA0B6 5 1012 CP MSA AAAD052 CP M5A 1012 CP MSA AAAO050 Showing 1 to 3 of 3 entries This
8. will display a list of all invoices that have been issued to you indicating the Application No Invoice No Invoice Status and Date Issued Billing Home Billing Show Search 10 entries Service Code 2 Aeon CP MSA 1012 INV MSA AAAO086 CP AAA059 Not Paid 2014 12 09 00 00 00 CP MSA 1012 CP MSA AAA062 CP AAA058 Paid 2014 12 09 00 00 00 CP MSA 1012 CP MSA AAAO060 54 Paid 2014 12 05 00 00 00 Showing 1 to 3 of 3 entries First Prerana Nied lst 43 EM Permit User Manual for Architects Developers Mombasa County 4 1 2 Searching Invoices Use the search option at the top right Type in the Invoice No or the Application No in the search box and hit enter Billing Home Billing Show 10 Search entries Service Code Application No Invoice No Invoices Status Date Issued Action CP MSA 1012 INV MSA AAA086 59 Not Paid 2014 12 09 00 00 00 CP MSA 1012 CP MSA AAA062 58 Paid 2014 12 09 00 00 00 CP MSA 1012 CP MSA AAA060 54 Paid 2014 12 05 00 00 00 4 1 3 Viewing an Invoice Click on the view icon or the Invoice No Service Code Application No S Invoice No Invoices Status v Date Issued S Action 5 1012 INV MSA AAAQ086 CP AAAQ59 Not Paid 2014 12 09 00 00 00 5 1012 CP MSA AAA062 CP AAA05S Paid 2014 12 09 00 00 00 E CP MSA 1012 CP MSA AAA060 CP AAA054 Paid 2014 12 05 00 00 00 This will give you a page with Invoice details and Payment details
9. 76000000 Owner s Name Jane Mbeke aM Permit User Manual for Architects Developers Mombasa County Structural Submission Form Attachments Review Your Entry Address jm domain co ke Architect s Name ENG Address eng domain co ke Current land use Commercial Proposed land use Commercial Permitted Ground Coverage 50 Permitted Plot Ratio 40 Land Tenure Leasehold by Kisumu County Number of Floors 11 If you need to make corrections go back using the Previous button at the bottom to make the changes 10 Once you ensure everything 15 correct click Submit button Attach RCC document Test docx B Copy of title deed as Proof of land ownership Consent of Test docx landowner 0 Dol Attach Architectural Plan Documents Submit Previous You will get a message that your application has been successfully submitted Test docx B Thank you for submitting your application Our team will immediately start working on your application Please track you application status using the menu on left screen of x your dashboard when logged Thank you for using our service On submission your application will get a temporary reference number beginning with INV e g INV AAAQ0001 You will use this number to track the progress of your application in the system After your payment for permit fees has been confirmed the application will be assigned a permanent plan number beginning with P the year and numbe
10. AAA095 Stage 1 Prevetting amp Invoicing Submitted by Jane Date of Submission 2014 12 10 8 32 00 Days in progress Details Reviewers Comments Application Status CP Invoicing Building Inspectorate Clerk Building Inspectorate Clerk Building Inspectorate 2014 12 10 make sure you attach a receipt copy once you make payment Enter text here 5 3 Reply to Messages Reply on the form area provided and click on Send button INV MSA AAAO095 Details Reviewers Comments Messages Building Inspectorate Clerk Building Inspectorate Clerk Building Inspectorate 2014 12 10 make sure you attach a receipt copy once you make payment 48
11. Architects Developers Mombasa County CP MSA 1012 1 Application For Development Permission PPA 1 General Information Development Particulars Attachments Review Your Entry Attachments Please Provide below Attachments where applicable Attach RCC document Browse selected Architect amp Engineer s Browse No file selected registration documents Copy of title deed as Proof Browse No file selected of land ownership Consent of landowner Change of Land Use Browse No file selected document if applicable Attach Architectural Plan No file selected Documents Attach Architectural Plan No file selected Documents 2 8 Click on the Submit button when you re done You can also go back to previous section Of save as draft to continue later Attach Scheme Plan If No file selected applicable Attach MOTCO Mo file selected Clearancellf developing at Old Town Mombasa Submit Previous Save my progress and resume later 9 You will be presented with a summary of the entries you have made Review your entry before final submission 21 Review Your Entry Please review your entry below Click Submit button to finish Development Particulars LOCATION AND PLANNING DETAILS Plot Number Type Block Plot Number 675 Verified Plot Zone Block I Sub county Kisumu East Location within the city No Type of Work Commercial Estimated Project Value in Ksh
12. Date of Submission 2014 12 04 9 23 57 Days in progress Details Reviewers Comments Invoices Messages Application Status CP Invoicing Communication Type of Submission New 1 Owner Developer Name Festive Group 2 Owner Address 3 Town 4 Developer Mobile Number 0723047736 5 Applicant Name Applicant Address Zone Mombasa Main Land South 2 5 2 Viewing the Application s Invoice On the Applications page select Invoices tab as shown This will display the invoice for that particular application Apply for 2 Attach Scanned Payment Receipt APPLICATION SUMMARY Stage 1 Prevetting amp Invoicing INV MSA 075 Submitted by Jane Date of Submission 2014 12 04 9 23 57 Days in progress Details Reviewers Comments Messages Application Status CP Invoicing Communication Invoice 1 Pending COUNTY GOVERNMENT OF MOMBASA Box 90440 80100 Mombasa Kenya Invoice No CP AAA058 To Jane P O Box 12345 00100 Nairobi Kenya P 123 456 7890 Invoice Date 09 December 2014 Service Code Service Description Amount KSH SAStahch CDP Arb in inn Naemit Pan TENNAN 32 Permit User Manual for Architects Developers Mombasa County 2 5 3 Printing the Invoice Click on the Print Invoice button at the bottom of the Invoice details Details Reviewers Comments Invoices Messages Invoice 1 Pending COUNTY GOVERNMENT OF MOMBASA P O Box 90440 80100 Mombasa Kenya Invoice No
13. Edit Additional Details Jane Full Name Email Add janembeke gmail com mai ress janembeke Username janembeke 2014 12 09 08 42 49 1 9 Is Active Email is Validated 1 Edit Basic Details this tab allows you to view basic details like your name email address and username Edit Basic Details Baik 5 eee Username janembeke Yes Email is Validated 2 Edit Additional Details This tab allows you to edit additional details such as the Client Particulars Go to the Edit Additional Details Tab then click on Additional details button 10 5 Permit User Manual for Architects Developers Mombasa County Edit Basic Details Edit Additional Details My Activity Edit Additional Details m Individual Register as Nimo Business Name Make the changes you want on the client s particulars and click Submit button to save changes 8 Country Phone 785569565 Email Preferred Mode Of Notification 3 My Activity tab allows you to view activity logs of your account It gives the date and the action taken Ett Basie Detalls Edit Additional Detalls 1 2014 12 04 User sent message 1 1 5 Logging Out get out of the system click the downward arrow beside your username at the top right and select Log Qut as shown below Welcome ane Log Out 11 EM Permit User Manual for Arch
14. For Development Permission PPA 1 link as shown Applications d 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 Request and get approval of architectural plans 3 BUILDING OCCUPATION APPLICATIONS Applications Or on the dashboard page click on the Application For Development Permission PPA 1 link as shown 17 Apply for Permits fast and easy Not sure where to start Get started on 1 Application For Development Permission PPA 1 9 Services ful Statistics Dashboard 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 Request and get approval of architectural plans E Construction Permit User Manual for Architects Developers Mombasa County Welcome to MOMBASA COUNT Y PERMIT APPLICATION SYSTEM More eServices Notfications and Messages Learn More 2 This takes you to another page Click on the Apply Now button 4 Application Form Submit an Appli 1 APPLICATION FOR DEVELOPMENT PERMISSION PPA 1 Submitted plans will be assigned numbers automatically that start with INV MSA After confirmation of payment a number starting with CP MSA will be assigned If you have more drawings than the available upload fields in the form below please compress the drawings in one zip folder and attach them to one field Ensure that you scan all the required documentation in PDF before starting the application process Ensure that t
15. LANNING amp ARCHITECTURE ON BEHALF OF DEPARTMENT OF LANDS HOUSING AND URBAN PLANNING Copy to The Director of Physical Planning NAIROBI The Chairman National Lands Commission NAIROBI The Director of Surveyors NAIROBI The Land Registrar MOMBASA The Provincial Director NEMA MOMBASA amp Print Service To view applications in this stage Go to Applications menu select Construction Permit and click on Stage 5 Approved Plans 40 E Construction Permit User Manual for Architects Developers Mombasa County Show Submit Application 10 Search CP Approved entries Plans Application No Application Stage Date Submitted Actions P MSA AAA 2014 12 04 8 20 19 Shared 5 060 CP Approved Plans Applications Applications First Previous Next Last Drafts 0 Stage 6 Scanning and Collection At this stage your permit is ready for collection along with signed Architectural plans To view applications in this stage Go to Applications menu select Construction Permit and click on Stage 6 Scanning and Collection Show Submit Application 10 Search gt CP Scanning entries gt CP Collections Application No Application Stage Date Submitted Actions ispatc No data available in table A Shared EJ showing 0 to 0 of O entries First Previous Next Last Applications ee Applications 4 Drafts E 41 Permit User Manual for A
16. MOMBASA COUNTY e CONSTRUCTION PERMIT USER MANUAL FOR FRONTEND USERS MOMBASA COUNTY GOVERNMENT WORLD BANK GROUP Trade amp Competitiveness AFRICA BEYOND LIMITS Permit User Manual for Architects Developers Mombasa County Table of Contents re RETR Mec dH CEP dudo 4 GT ON P X ae 4 1 1 MU else a e E E E ee E 4 NEIN Tec e e ona a E R 4 112 Reni maton Creare ACCOUN easa nnr rne E EE E a 5 E E E E E E E T 6 L1 REC O E Ua C DUNS 8 e PIS E E E E E E EEE E E T 9 IN A Od TR 11 ERY 12 Ud MM M DU M UM d UM IM 12 PRC Ce m pioneene 13 PAIN OTIS NEC C ENRETE LL IL i 0 LE 13 IESU IS aaa cT 13 MB EO 13 CHAPTER ZSCAPPHCATIGINS sitet epp MM ANM PCR MEAT 17 PHIM Vole ctewaysjolile7 tale i ner re eer ee Tre tere ee ee er R ee 17 P UO a OIC A CNN MEM RN C IHREN 17 2 2 Viewing an OIC ALON 23 2 2 Searching foran 28 NCC suse ctr tess 28 23 Nake nb ior aH 955 1 AION 31 2 1 S11 Tes DICA osten qitod icc eu tote ME Mq MESI MI
17. N 31 2 Vaewine The A ODHCABORE A DU uM M CNN TIE uS dE 32 2 9 D 8 bo EO dapi eunte pedet E E S 33 Zo ducha Pa CINE E Ud eu dq ca ager 33 2 6 Communicating with reviewers 34 CHAPTER S TRACKING APPLICA MONS vti tuu tiat uM SPIRI uult UMS 36 T Cs P 36 Permit User Manual for Architects Developers Mombasa County Stage 1 Prevetting and 36 S oesedsterequ etutu so ct io once psc oe anton anu Ead Evita cM Ue E Ca M UM SPURS S MU 37 irte do vM Technica Omni Hee SSSS4nSZ X 38 wr 38 Me mrt 39 EAC EE Cait OE CIO mM eta 41 ER Nm 42 Submissions CA AI ig 42 MM REM T A E E 42 otage Structural 5 and Colle CHO i 42 CHAPTER o NMISC 43 EE 0 S SS n 43 lapis rele E
18. Payment Confirmation after attaching your receipt receipts the application moves to this stage awaiting payments confirmation To view applications in this sub stage click on CP Payment Confirmation Stage 2 Submissions and Circulations To view applications 1n this stage Go to Applications menu select Construction Permit and click on 2 Stage 2 Submissions and Circulations Show Submit Application 10 Search CP Submissions entries m Application No Application Stage Date Submitted Actions gt CP Circulations CP MSA AAA062 CP Submissions 2014 12 04 9 23 57 gt CP Plans From B CP MSA AAA060 CP Submissions 2014 12 04 8 20 19 other Sections Applications Showing n2nf a Les dA W First Previous Next Last Communication A Shared E Applications 4 Drafts 0 Below are the sub stages for stage 2 Submissions at this stage payments have been confirmed and the application is ready for circulation to relevant county departments To view applications in this sub stage click on Submissions Circulations the application is under circulation in various county departments for review by relevant staff view applications in this sub stage click on CP Circulations e Plans from Other Sections The application moves to this stage after comments have been made by all relevant county departments in the circulations stage At this stage the co
19. Permit Portal system address www website name here com and hit enter to continue For instance if the website 1s called econstruction mombasa go ke then you will type http econstruction mombasa go ke and hit enter to continue You will be presented with the homepage as shown E Construction Permit User Manual for Architects Developers Mombasa County lt 2540707 911 911 info mombasa go ke Sign In Sign up MOMBASA COUNTY GOVERNMENT Home GetStartted News FAQ s Help TalkTo Us Q CONSTRU GONDE THE EASIEST AND FASTEST WAY NN MEN gt P 4 Construction Permits Building Occupation Track Application Processing Lorem ipsum dolor sit amet dolore eiusmod quis tempor Lorem ipsum dolor sit amet dolore eiusmod quis tempor Lorem ipsum dolor sit amet dolore eiusmod quis tempor incididunt ut et dolore Ut veniam unde nostrudlaboris Sed incididunt ut et dolore Ut veniam unde nostrudlaboris Sed incididunt ut et dolore Ut veniam unde nostrudlaboris Sed unde omnis iste natus error sit voluptatem unde omnis iste natus error sit voluptatem unde omnis iste natus error sit voluptatem 1 1 2 Registration Create Account You are required to have an existing account in order to login You will therefore need to sign up in order to create your account To register 1 Click on Sign Up link on the top right News FAQ s Help Talk To Us Q You will be presented with a form tha
20. ach it to the application as illustrated 1n Chapter 2 section 2 5 3 The receipt should be 1n a pdf jpg or png file format 46 aM Permit User Manual for Architects Developers Mombasa County CHAPTER 5 MESSAGES 5 0 About Messages The messages menu enables you to view and reply to messages sent by the reviewers 5 1 View all Messages To view messages in your inbox regarding applications go to Messages menu Messages YOU Home Messages INBOX Showing 2 messages Clerk Building Inspectorate Clerk Building Inspectorate 2014 12 10 make sure you attach a receipt copy once you Planning Assistant Planning Section Planning Section PAD 2014 12 10 Your application is in the submissions stage 2 Messages Messages This will give you a list of the messages you have received 5 2 Read Messages Click on message you want to view O Messages Home Messages INBOX Showing 2 messages Clerk Building Inspectorate Clerk Building Inspectorate make sure you attach a receipt copy once you make Planning Assistant Planning Section Planning Section PAD Your application is in the submissions stage This will present you with the Applications page containing the message 47 E Construction Permit User Manual for Architects Developers Mombasa County My Applicati on 5 Applications 1 Application For Development Permission 1 APPLICATION SUMMARY INV MSA
21. afts 0 Below are the sub stages for stage 3 Pre Agenda at this stage the application is ready to be incorporated into the Agenda of the Technical Committee e Agenda the application is under discussion by the Technical Committee in various county offices for review by relevant staff The Application 15 finally approved or rejected Stage 4 Deferred An application in this stage means it has been deferred or rejected 38 Permit User Manual for Architects Developers Mombasa County To view applications in this stage Go to Applications menu select Construction Permit and click on Stage 4 Deferred Stage 5 Approval Plans At this stage the application has been fully approved and 15 waiting scanning and collection The PPA 2 Notification of approval permit document is generated at this stage and appears as the example below 39 E Construction Permit User Manual for Architects Developers Mombasa County COUNTY GOVERNMENT OF MOMBASA THE REPUBLIC OF KENYA DEPARTMENT OF LANDS PLANNING amp HOUSING Bima Tower Annex 3rd Floor Meru Road PO BOX 90440 80100 MOMBASA Telephone 041 249 4 499 wireless 020 354 8196 Email planmombasa go ke NOTIFICATION OF APPROVAL OF THE APPLICATION FOR DEVELOPMENT PERMISSION P O BOX C MOMBASA Plot situated at was approved by the Your application numbered as above Administrative Approval Committee subject to the following conditions
22. asa County 7 Applications Applications 1 Application For Development Permission 1 APPLICATION SUMMARY INV MSA AAA062 Stage 1 Prevetting amp Invoicing Submitted by Jane Date of Submission 2014 12 02 2 10 34 49 Details Reviewers Comments Messages Days in progress Type of Submission New Plan Navigation CP Prevetting 1 Owner Developer Name Miliki Inv 2 Address 3 Town 4 Mobile Number 254723047736 5 Applicant Name Applicant Address Zone Mombasa Main Land North Section Road Acreage The application page is divided into two main columns e The first column shows the Application Summary indicating the Stage of the Application Name of Person that submitted the application Date of submission and Days in Progress APPLICATION SUMMARY Stage 1 Prevetting amp Invoicing Submitted by lane Date of Submission 2014 12 02 9 10 34 49 Days in progress Plan Navigation CP Prevetting e The second column contains application details separated 1nto six tabs or less depending on the progress and stage of your application 24 E Construction Permit User Manual for Architects Developers Mombasa County INV MSA AAAOS4 Type of Submission Additional Reviewers Comments Invoices Details Mew 1 Owner Developer Name Paramount Investment 2 Owner Address 3 Town 4 Developer Mobile Number 2275472304 7736 5 Applicant Name Applicant Address Z
23. cant Name Applicant Address Zone Section Road Acreage 4 Once you finish click on the Continue button to move to the next section of the form 5 Section 2 in this section you will give the development particulars You shall provide a description of the plan the proposed land use area of plot plinth area and the materials Development Particulars 19 EM Permit User Manual for Architects Developers Mombasa County CP MSA 1012 1 Application For Development Permission PPA 1 General Information Development Particulars Attachments Review Your Entry Residential Building Category of application E Select an Option Building Category E M Select an Option Type of Construction work Select an Option Current Land Use 82 le gt Permitted Ground Coverage 5 an Option 6 Once you finish click on the Continue button to move to the next section of the form You can also go back to the previous section by clicking Previous or Save the Progress and resume the application later 2nd Floor in Sq M ord Floor in 5 M 4th Floor in Sq M Others in 5q M Continue Previous Save my progress and resume later 7 Section 3 attach all documents required for your application These will include Rates clearance certificates proof of land ownership architectural plans and other relevant attachments you may have 20 E Construction Permit User Manual for
24. etting Construction Stage where it will be reviewed again 2 5 Making Payment for an Application 2 5 1 Accessing the Application Once your application is reviewed and accepted you will receive a notification via email SMS that an invoice has been issued and you need to make payment The application 1s at the Invoicing Communication Stage Go to Applications menu Select Construction Permit click on Stage 1 Prevetting and Invoicing and then select Invoicing Communication Show Submit Application 10 Search gt CP Prevetting gt Pre 1 e Aer i EE z Application No Application Stage Date Submitted Actions submissions Comments INV MSA AAA072 CP Invoicing Communication 2014 12 05 8 14 09 gt CP Invoicing E Oa INV MSA AAA075 CP Invoicing Communication 2014 12 04 9 23 57 ad 4 Applications i EE ommunication INV MSA AAA073 CP Invoicing Communication 2014 12 04 8 20 19 CP Payments J Confirmation Showing 1 to 3 of 3 entries First Next Last 4A Shared n Applications 4 Drafts Click the view icon or Application No to view the application details the Applications page as shown You will be presented with 31 E Construction Permit User Manual for Architects Developers Mombasa County Apply for 2 Attach Scanned Payment Receipt APPLICATION SUMMARY Stage 1 Prevetting amp Invoicing INV MSA 075 Submitted by Jane
25. evetting 2014 12 04 8 20 19 IN V MSA AAAO072 CP Pre submissions Comments 2014 12 04 8 16 04 2 4 Resubmitting an Application Once you submit your application reviewers will check that all required information has been provided If there 1s a problem with your submission it will be declined with reasons and the application taken to a stage called Pre submission Comments You will get an email SMS notification requesting you to resubmit your application 1 Go to Applications menu select Construction Permit and click on Stage 1 Prevetting and invoicing then choose CP Pre submission Comments 28 E Construction Permit User Manual for Architects Developers Mombasa County Appl icatio ns Applications This page list all the applications you have submitted Show Submit Application 10 Search gt CP Prevetting entries gt CP Pre 1 Application No Application Stage lt gt Date Submitted Actions submissions Comments INV MSA AAA072 CP Pre submissions Comments 2014 12 04 8 16 04 gt CP Invoicing CP Invoicing o Showing 1 to 10f 1 entries First Previous Next Last Communication 4 Applications gt CP Payments J Confirmation lt Shared 0 Applications 4 Drafts m 2 View the application you need to correct by clicking on the view icon or the Application No k CP Prevetting F Pre 1 CP Pre Application No Application Stage Date Submitted
26. he Internet speed is fast enough for you to be able to upload large files in the shortest time possible At least 1 mbps Test your current internet speed at www speedtest net Warning This form will not submit until all required fields have been filled Missing fields will be highlighted when you click on the submit button Application Form 1 Application CONSTRUCTION PERMIT 1 Application For Development Permission PPA 1 2 Attach Scanned Payment Receipt gt 3 Structural Submission Form INSPECTIONS amp BUILDING OCCUPATION APPLICATIONS 1 Contractor Qualifications Form Noticesss that the sewere connection is ready for inspections You will be presented with a form to fill in the required details This form 1s divided into three sections 3 Section 1 fill in general information to also include owner developer details All fields marked with a red asterisk must be filled in 18 E Construction Permit User Manual for Architects Developers Mombasa County CP MSA 1012 1 Application For Development Permission PPA 1 General Information Submission of this form confirms that you hereby apply for permission to develop the land and or building as described in this application and on the attached plans and drawings GENERAL INFORMATION General information Type of Submission 1 Owner Developer Name 2 Owner Address 3 4 Developer Mobile Number 5 Appli
27. itects Developers Mombasa County 1 2 INTERFACE OVERVIEW 1 2 1 Main Navigation Menus To navigate around the system you will make use of the menu bar on the left side of the User interface bod e Lon uc vil Portal pes Welcome Jane Welcome to MOMBASA COUNT Y PERMIT APPLICATION SYSTEM Applyfor Permits fast and easy 4 Services Lull Statistics Le More eServices 2 Notfications and Messages r Dashboard 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 Request and get approval of architectural plans 3 BUILDING OCCUPATION APPLICATIONS The menus include 1 Dashboard A collection of information on services and forms 1 e Construction Permits Inspections and Occupation Certificates The dashboard also shows statistics on applications more government services and also Notifications and Messages directed to you 2 Applications Allows you to make submissions and also track progress for all applications you have submitted 3 Messages It shows messages from the county reviewers regarding applications submitted 4 Billing This lists invoices issued for your applications 5 Setvices Lists all permits and certificates that have been issued to you 12 aM Permit User Manual for Architects Developers Mombasa County 1 2 2 Accessing Records You will spend most of your time viewing and submitting applications The records are placed 1n tabular format At the t
28. ment Includes applying for a provisional Justice Includes application for a passport Includes searching for a Title deed driving licence book a driving test Includes getting married or enter a civil application for a visa and application for getting a driving license pay fees and partnership in Kenya business Name a work permit Get service Now tracking your application search and Registration Get service Now Get service Now Get service Now 15 aM Permit User Manual for Architects Developers Mombasa County 4 Notifications and Messages this tab shows the messages and notifications you have received 4 Services l Statistics L More eServices Notfications and Messages Messaging 2 Notifications Chief Building Inspector 2014 11 27 Attach architectural documents No Records Found View All aM Permit User Manual for Architects Developers Mombasa County CHAPTER 2 APPLICATIONS 2 0 About Applications Applications are the building plans proposals you submit to the Building Inspectorate in order to acquire permits These applications are then reviewed and vetted by the relevant authority In this chapter we will see how to submit an application view submitted applications apply for receipts and track the progress of your applications 2 1 Submitting Applications To submit an application for a construction permit 1 Go to Applications menu select Submit Application then click on the Application
29. missions Comments Application No Application Stage Date Submitted Actions INV MSA AAA087 CP Prevetting 2014 12 09 10 44 39 CP Invoicing m Showing i1of1e ries 4 Applications CPnvoicing REIR ince First Previous Next Last Communication gt CP Payments J Confirmation A Shared 0 Applications 4 Drafts i3 Below are the sub stages for stage 1 Prevetting Construction this is the first stage in which reviewers go through your application to check that all necessary information and attachments have been provided To view applications 1n this sub stage click on CP Prevetting Pre Submission Comments if there are corrections to be made in your application reviewers will send it to this stage You will need to make corrections to your application and resubmit view applications in this sub stage click on CP Pre submission Comments Invoicing this 15 the stage at which an application 15 ready for invoicing meaning that the Prevetting was successful To view applications in this sub stage click on CP Invoicing CP 36 aM Permit User Manual for Architects Developers Mombasa County e Invoicing Communication at this stage an invoice has been generated and sent for you to make the necessary payments It is the stage at which you can attach receipts for your application To view applications in this sub stage click on CP Invoicing Communication
30. mits 14 E Construction Permit User Manual for Architects Developers Mombasa County 4 Services ul Statistics GC More eServices Notfications and Messages RESUBMISSIONS DUE INVOICES 1 SHS E i Lm 4 LEE SP nee View Applications Service Code Date Application No Application Stage CP MSA 1012 2014 11 27 10 32 52 INV MSA AAA058 CP MSA 1012 2014 11 27 10 25 55 INV MSA AAA056 CP MSA 1012 2014 11 26 9 09 19 INV MSA AAAO050 2014 11 27 7 42 54 CP R AAA 00002 CP MSA 1012 2014 11 27 7 38 58 INV MSA AAA054 1 DUE INVOICES View All Invoices Service Code Application Invoice Date Total Status CP MSA 1012 INV MSA AAA054 2014 11 28 00 00 00 KSH 10000 Pay All Invoices SERVICES 4 Account Information Stage 1 Prevetting amp Invoicing Jane janembeke gmail com Stage 2 Submissions and Circulations As you scroll down you will get a list of e Latest applications with the option to view them e Due Invoices with the option to view or pay the invoices e Approval stages and the number of applications in those stages e Account information which you can edit 3 More Services this tab links you to other government e services 4 Services ul Statistics C Notfications and Messages 1 all National Transport and Office of The Attorney Department of Immigration Ministry of Land Housing amp Safety Authority General and Department of Services Urban Develop
31. nd password then click Login button See MOMBASA COUNTY GOVERNMENT Login Username Password Login EISI 3 If your credentials are correct you will be redirected to a Dashboard page as shown below EM Permit User Manual for Architects Developers Mombasa County Welcome Jane Sey e Conil ui Uuil tul c Welcome to MOMBASA COUNT Y PERMIT APPLICATION SYSTEM Apply for Permits fast and easy e where to start Get started on 1 Application For Development Permission PPA 1 7 Services all Statistics L More eServices Notfications and Messages f Dashboard 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 Request and get approval of architectural plans 3 BUILDING OCCUPATION APPLICATIONS NOTE The images in this tutorial have been tagged to familiarize you with the basic anatomy of the system 1 1 4 Resetting your password If you have forgotten your password follow the steps below Click on the Lost your password link on the login page e Enter your email or username on the page that appears and click on the Reset My Password button as shown below econstruction mombase go ke Login Register Sex MOMBASA COUNTY GOVERNMENT Home TermsofService HelpCenter Finance Bill News FAQ Contact Us Home gt Forgot Your Password Forgot Your Password Lost Password Recovery If you have forgotten your username or password you can request to have y
32. one Mombasa Island Section XVI Road Acreage These tabs include 1 Details It shows details entered on the Application form INV MSA AAA054 Additional Reviewers Comments Invoices Messages Details Type of Submission New 1 Owner Developer Name Paramount Investment 2 Owner Address 3 Town 4 Developer Mobile Number 254723047736 5 Applicant Name Applicant Address Zone Mombasa Island 2 Additional Details Shows other records of the application like Receipt Attachments Permit User Manual for Architects Developers Mombasa County INV MSA AAA054 Details Additional Reviewers Comments Invoices Details Attach Scanned Payment Receipt Submitted on 2014 11 28 12 16 17 Please attach scanned bank slip or receipt of payments Please Attach Scanned Receipt Bank 0 Receipt copy docx slip 3 Reviewers This tab shows the reviewers working on the applications the tasks and status of these tasks INV MSA AAA054 Details Additional Comments Invoices Messages Details Building Inspectorate Reviewer Task Start Date End Date Status Clerk Building Inspectorate Clerk Building Inspectorate Invoicing 2014 11 28 2014 11 28 Completing 4 Comments Contains comments given by reviewers about the application 5 Invoices This shows the invoices issued for this application and their status 26 E Construction Permit User Manual for Architects Developers Mombasa County Details Additional
33. op of the table list there is a title bar that briefly describes what the particular column displays Ap pl icatio ns Applications This page list all the applications you have submitted Show Submit Application i Search entries Application No gt Application Stage Date Submitted Actions INV MSA AAA074 CP Prevetting 2014 12 05 8 28 55 Qua INV MSA AAAO072 CP Invoicing Communication 2014 12 05 8 14 09 ej INV MSA AAA075 CP Prevetting 2014 12 04 9 23 57 eje INV MSA AAA073 CP Invoicing Communication 2014 12 04 8 20 19 eje Showing 1 to 4 of 4 entries First Previous E Next Last You can click on the view button to see more information about that particular record 1 2 3 Paginations Pagination is the process of dividing records into discrete pages This enables a user to move from one page to another while searching for records There is a special navigation tailored to perform this function The navigation 15 numbered This 1s illustrated below CP MSA 1012 CP MSA AAA055 CP Structural Collections amp Dispatch 2014 11 26 12 12 52 CP MSA 1012 INV MSA AAAO046 CP Invoicing 2014 11 26 7 52 07 CP MSA 1012 CP MSA AAA056 CP Circulations 2014 11 26 9 16 26 Showing 1 to 10 of 11 entries Firet reoni 2 Next T Pagination will be used throughout the system where a list of records more than 10 items 1 5 DASHBOARD 1 3 1 Dashboard As a registered user you will have your own profile along with a dashboard The dashboard pre
34. our username emailed to you and to reset your password When you fill in your registered email address you will be sent instructions on how to reset your password Email or Username info otbafrica com Reset My Password aM Permit User Manual for Architects Developers Mombasa County e Check your email inbox for the password reset email sent by the system In case you cannot view the password reset email kindly check your spam for the same e Follow the instructions sent on the email to reset your password Login with the new password 1 1 4 Editing Your Account Details To edit your account details Click on Edit Account link on the top left of the menu bar or click on the downward arrow beside your name at the top right and select Account Settings as shown below X Gul ucuvil Ful Gad Welcome ZO 0 Account Settings Welcome to MOMBASA COUNTY PERMIT APPLICATION SYSTEM Apply for Permits fast and easy 116 Ens loan nx Dan DOS on 1 Application ror Development Permission PPA 1 7 Services l Statistics Le More eServices 12 Notfications and Messages Dashboard 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 You will then be presented with your account details in three major tabs as shown below EM Permit User Manual for Architects Developers Mombasa County O My Account ew account deta ARE HI Home MyAccount Edit Basic Details
35. r e g P 2015 240 which you will use to track the approval of the submitted plan 22 LM Gu Permit User Manual for Architects Developers Mombasa County 2 2 Viewing an Application 1 To view all applications you have submitted Go to the Applications menu and select All Applications Applications entries Application No INV MSA AAA086 INV MSA AAA074 4 Applications INV MSA AAA072 INV MSA AAA075 INV MSA AAA073 The records are placed in tabular format At the top of the table list is a title bar describes what a particular column displays lt gt Application Stage CP Prevetting CP Prevetting CP Invoicing Communication CP Prevetting CP Invoicing Communication lt gt Applications This page list all the applications you have submitted Search Date Submitted Actions 2014 12 09 9 51 42 2014 12 05 8 28 55 OG 2014 12 05 8 14 09 2014 12 04 9 23 57 2014 12 04 8 20 19 that briefly 2 Click on the Application No or the View icon of the application you want to see as shown below Application No Application Stage CP Prevetting INV MSA AAA 74 CP Prevetting INV MSA AAAQ72 CP Invoicing Communication After you click on the view icon you should see the applications details as shown below lt gt Date Submitted 2014 12 09 9 51 42 2014 12 05 8 28 55 2014 12 05 8 14 09 23 Permit User Manual for Architects Developers Momb
36. rchitects Developers Mombasa County Stage 7 Structural Pre Submissions This is the first stage of your structural application view applications in this stage Go to Applications menu select Construction Permit and click on Stage 7 Structural Pre Submissions The stage has two sub stages e Structural Prevetting reviewers go through your application to check that all necessary information and structural attachments have been provided view applications in this sub stage click on CP Structural Prevetting e Structural Pre Submissions Comments if there are corrections to be made in your application reviewers will move it to this stage Make necessary corrections to your application and resubmit To view applications in this sub stage click on CP Structural Pre submission Comments Stage 8 Structural Submissions amp Circulations To view applications in this stage Go to Applications menu select Construction Permit and click on Stage 8 Structural Submissions and Circulations Below are the sub stages for stage 8 e Structural Submissions at this stage the application is ready for circulation to relevant county departments To view applications in this sub stage click on Structural Submissions Circulations the application is under circulation in various county departments for review by relevant staff To view applications in this sub stage click on CP Structural Circulations
37. rified 2 6 Communicating with reviewers You can communicate with reviewers regarding a particular application To write a message Go to the application in question and select Messages Tab Enter your message in the form area provided and click on Send button to send the message 34 E Construction Permit User Manual for Architects Developers Mombasa County My App on 5 Applications 1 Application For Development Permission PPA 1 APPLICATION SUMMARY ae INV MSA AAAO093 Stage 1 Prevetting amp Invoicing Submitted by Jane Date of Submission 2014 12 10 2 8 11 26 Reviewers Comments Application Status CP Prevetting Messages No Records Found Enter text here 35 aM Permit User Manual for Architects Developers Mombasa County CHAPTER 3 TRACKING APPLICATIONS Once you submit an application it will be reviewed and passed through several stages before it 1s finally approved You will receive email and SMS notifications as an application is moved from one stage to another 3 1 STAGES OF APPROVAL For a construction Permit the application moves through six major stages However each stage has several sub stages Stage 1 Prevetting and Invoicing To view applications 1n this stage Go to Applications menu select Construction Permit and click on Stage 1 Prevetting and Invoicing Show Submit Application 10 Search gt CP Prevetting um gt n sub
38. sents you with an overview of services offered and the relevant submission forms It also summarizes your activities in the system 13 aM Permit User Manual for Architects Developers Mombasa County Once you log in you will be presented with a dashboard as shown Construction Portal 9 Welcome Jane Welcome to MOMBASA COUNTY PERMIT APPLICATION SYSTEM Apply for Permits fast and easy Not sure where to start Get started on 1 Application For Development Permission PPA 1 Dashboard 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 Request and get approval of architectural plans 3 BUILDING OCCUPATION APPLICATIONS The dashboard has four major tabs 1 Services this tab lists the services you can access in this portal It provides the submission forms required for Construction Permits Inspections and Occupation Certificates Welcome to MOMBASA COUNTY PERMIT APPLICATION SYSTEM Apply for Permits fast and easy Not sure where to start Get started on 1 Application For Development Permission PPA 1 1 Statistics More eServices Notfications and Messages 2 CONSTRUCTION PERMITS 1 Application For Development Permission PPA 1 Request and get approval of architectural plans 3 BUILDING OCCUPATION APPLICATIONS 2 Statistics at the very top of this tab you will get a graphical summary of your Applications Due Invoices Resubmissions and Issued per
39. t requires you to enter your details Permit User Manual for Architects Developers Mombasa County MOMBASA COUNTY GOVERNMENT Home GetStarted News FAQ s Help Talk ToUs Q Home gt Sign Up Sign Up Please create an account Already a member Sign In Full Name Username Enter Email Confirm Email New Password Confirm Password Mobile Phone e g 256700123456 or 0700123456 Register As Users Terms and Conditions By clicking on Save and Continue below you are agreeing to the Terms of services and the Privacy Policy Save and Continue 2 in your details enter a password and then add your profession in the Register As field Once you finish Click on Save and Continue button 3 Check your email for confirmation of your registration and follow the steps to verify your account 4 You are now tegistered into the System however to be able to submit plans in the system you tnust be a registered architect The system checks againsts the most recently available Boraqs database for your records Authorized officials at AAK mombasa branch can also be able to activate accounts for registered architects 11 3 Logging In Now that you are a registered user you can now log in to the system To log in 1 Access the portal and click the Sign In link at the top right aM Permit User Manual for Architects Developers Mombasa County News FAQ s Help TalkTo Us Q 2 Enter your username a
40. unty planning department is deciding whether to move the plan forward for approval or send the plan back to your for resubmission depending on the comments made by the relevant departments view applications in this sub stage click on CP Plans From other Sections 37 aM Permit User Manual for Architects Developers Mombasa County e Comments Communication an application is moved to this stage if there are corrections to be made after circulations stage You will receive an email SMS requesting that you make changes and resubmit your application To view applications in this sub stage click on CP Comments Communication Stage 3 Technical Committee Meeting At this stage your plan is reviewed by a Technical committee for approval or rejection If approved the Permit will be generated as a PPA 2 Notification of approval in the approval stage If rejected a PPA 2 Notification of Rejection will be generated and the plan will be deferred until further notice To view applications 1n this stage Go to Applications menu select Construction Permit and click on Stage 3 Technical Committee Meeting Show Submit Application ae Search entries Application No Application Stage Date Submitted Actions CP Agenda CP MSA AAA060 CP Pre Agenda 2014 12 04 8 20 19 eje amp 44 Shared Showing 1 to 1 of 1 entries Eire A A Z Applications Dole Previous 5 Applications f Dr
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