Research? - The University of Iowa
Contents
1. Page 3 CON Business Manager I Cheri Arneson Location 101J NB Phone 319 335 7011 E mail cheri arneson uiowa edu a b CON Expectations for Account Reconciliation Contact Cheri for a copy of this procedure UI Policy Monthly Review of Transactions amp Accounts http afr fo uiowa edu policies procedures resources monthly review transactions and accounts Set up MFK account number s a b Externally funded grants 1 The Grant Accounting Office GAO will automatically do this and notify the Principal Investigator PI and the departmental and collegiate offices of the Master File Key MFK or WhoKey grant program number s applicable to the sponsored project 2 Funds will not be released for use until proof of IRB approval is provided 3 You can request an advance MFK if needed See Nancy Goldsmith Internally funded grants 1 CON Funding the PI must communicate need for a MFK account number to Cheri Arneson 2 Other UI funding sources the awarding department will issue the MFK account number Monthly reconciliation of MFK account s a Determine who Faculty PI or Project Coordinator will conduct monthly reconciliation of grant account s and contact Cheri Arneson to set up receipt of e mail notice for monthly review of your account transactions The Grant Accounting Office will provide Faculty PI account owner and a staff person account reviewer with a monthly email notice that the Transacti2. Nancy Goldsmith will assist pre and post doctoral students with grants They will 1 Train faculty on how to read and reconcile their monthly Transaction Detail Reports TDR 2 Provide training and serves as a back up reviewer only c MFK Accounting Code Manual http www bo uiowa edu glaccman index cfm d Example spreadsheets to monitor the grant budget Contact Linda Thomsen e Study participant compensation 1 25 or less e Voucher payment or Gift Cards a e Voucher payment see item 2 below b Gift cards are considered cash e UI Accounting Services requires a policy money handling training and audits http afr fo uiowa edu cash handlin e You will also need to complete the ICON course for cash handlers Use your HawkID and Pass word to Login to your Employee Self Service website Select the Personal tab look for the Learning and Development section and click on the My Training link Click on the Available Online ICON Courses link Select the Cash Handling course in the Description list This is mandatory training for all cash handlers Page 12 e IRB will need documentation that Ul Accounting Services has approved your plan for accountability of gift cards Complete the Research Subject Compensation Template at http afr fo uiowa edu cash handlling research subject compensation and email to Accounting Services for approval then attach the approval email to your IRB request e To maintain the required segregati
3. e Buy b e Vouchers electronic purchases lt 3 000 that do not require a PO voucher and Accounts Payable mails a check or direct deposits payment e Training is available at http www uiowa edu purchase ap ev e Paying more than one research subjects o Use the Create Bulk Voucher feature Instructions amp Template along the left side of the e Voucher screen o Enter subject information vendor ID is not needed and save the spreadsheet in an old version of Excel 97 2003 xls because the newer version xlsx doesn t transmit via the e Voucher system Then browse and upload attach the file to your e Voucher request o Also the system is touchy and you can t just use a prior version of your spreadsheet i e replacing with new subjects Deleting information in highlighted cells will not work However you can delete rows of subject information from a prior saved spreadsheet and use it It is best to use a new copy of the template e Personal reimbursement for supplies purchased for research projects funded by small grants Linda Thomsen will process for Faculty and Linda Curran will process for pre postdoctoral students A sales receipt must be provided for reimbursement PPs should note that they cannot be reimbursed for sales tax c PReq purchasing requisitions for large for off campus purchases gt 3 000 Training is available at http www uiowa edu purchasing preqs docs PurchaseReg_Training pdf d e Buy connects
4. orders pdf e All purchases are picked up at the Bowen Science Building Room 4 321 i Scanning purchase receipts to pdf file 1 The photocopier in the Research Suite 203 CNB has scanning capability 2 See Linda Thomsen for directions on operating the scanner Coursework i e tuition books etc a Training grants F and K series grants may provide funding for coursework e Ulcampus courses can be paid for via the MAUI student information system Provide a copy of your U Bill to your grant manager for processing e Off campus courses can be paid for via a PCard or personal credit card Work with your grant manager for payment or reimbursement Foreign Services If you are paying someone for services that are not here in the United States such as the payment for translation to someone in Brazil this should be done on paper in the future it will be electronic e You can t complete an e Voucher because it requests that you put in their immigration status which they don t have so it is always invalid and cannot be sent to workflow e You will need to submit paper forms for payment It will become electronic in the future o You complete a Payroll voucher found at http www uiowa edu hr payroll forms prvch pdf In the SectionlV Description box state that all work was done outside the United States o The payee needs to fill out at a minimum Part stating non US citizenship of the W 8BEN form http international uiowa edu fi
5. CON Operations Manual Ill 3m 3 2 Linda Spence CON HR Support guidelines Bi weekly hourly time sheets contact the Linda Spence Staff evaluations You will find the following evaluation forms on the College of Nursing shared drive at L Evals for your use 1 Checklist for Supervisors 2 Improvement Plan 3 Performance Appraisal Form 4 Self Evaluation for employees 5 Research Assistant Evaluation amp Feedback forms are found in the CON RA TA Information Handbook contact Linda Spence Terminating staff 1 Performance and Discipline http www uiowa edu hr relations hrrep 2 Notify Debra McFall Wallerich with all staff termination dates during and at close of a research project Page 2 How do get office space for my grant staff 1 Space Committee This committee determines the allocation of office space for faculty academic programs research and other special programs Hazel Kerr Assistant Dean of Operations and Finance chairs this committee Contact her for a copy of the Space Allocation Principles https groupshare uiowa edu CONIntranet Shared 20Documents Space SpacePrinciples FINAL 20120809 pdf What do do about IRB Institutional Review Board IRB and Human Subjects Office HSO 1 2 HAWK IRB website http hso research uiowa edu Contacts http hso research uiowa edu contact us a Human Subjects Office staff 101 Hardin Library are available twice a week to answer questions and provide gu
6. OGS union contract http www uiowa edu hr relations bargaining cogs cogs html 2 Undergraduate Student Assistants Page 1 a m e Recruiting through the Office of Student Financial Aid http www uiowa edu financial aid employment includes advertising job opportunities on UI Jobnet e Ul Operations Manual employment limitations http www uiowa edu our opmanual iii 04 htm e Post recruitment steps to employing a new CON biweekly student See Linda Spence CON HR Secretary 101N CNB 3 P amp S and Merit Job Descriptions Pay Grades Salary Ranges http www uiowa edu hr classcomp index html 4 Ifyou hire a person who requires specific licensure or certification the grant PI or Project Coordinator is responsible for checking that licenses certificate are current Steps to reclassify a P amp S or Merit job http www uiowa edu our opmanual iii 03r htm 1 P amp S Tools for the Documentation of Career Development if and when you experience changes in job responsibilities during the budget year http www uiowa edu hr classcomp prof index html 2 Merit PDQ Form http www uiowa edu hr classcomp merit index html Advertising P amp S or Merit job positions see Debra McFall Wallerich Interviewing 1 CON positions set up by Debra McFall Wallerich CON HR Rep or Linda Spence CON HR Secretary 2 Grant positions set up by research project PI Offering job letter prepared and sent by Debra McFall Wallerich CON HR Rep Appointing staff
7. ORIENTATION amp GUIDE TO COLLEGE OF NURSING CON RESEARCH SUPPORT FOR POST GRANT MANAGEMENT Date Reviewed Names Common Questions A I m funded or close to funding What do I need to do now 1 See Linda Thomsen Grant Management Specialists CON Office for Nursing Research and Scholarship ONRS Location 203 13 NB Phone 319 335 8581 E mail linda thomsen uiowa edu 2 Visit the Ul Department of Sponsored Programs DSP website http dsp research uiowa edu and review their resources a Policies and Procedures at http dsp research uiowa edu policies and procedures b Research Administration Handbook at http researcherhandbook research uiowa edu B Ineed to hire staff for my grant What do I do 1 Contact CON Human Resources Administrator Debra McFall Wallerich Location 101Q NB Phone 319 335 7014 E mail deb mcfall wallerich uiowa edu a Staff management and resource website http researcherhandbook research uiowa edu 7 staff hiring and supervision b Job descriptions 1 Graduate Research Assistants e The CON encourages giving priority to nursing graduate students when a GRA position is available Matching of nursing graduate students to GRA positions is coordinated through the ONRS Please contact Nancy Goldsmith for assistance in recruiting nursing graduate students for GRA positions e Posting a position with the UI Graduate College http www grad uiowa edu graduate assistant job postings e C
8. Research Protection only allows the authorized officials of the organization to apply for update and reactivate FWAs It s not something you could do for them or that the IRB can do The agreement is between OHRP and the organization DXA Scanner Grants that use the DXA scanner in the second floor Research Suite will be charged for use of the equipment Revenue from scans for research grants will then be used to pay for maintenance and repairs and eventually replacement of the DXA equipment Contact Cheri Arneson with number of procedures performed and grant MFK to bill She will then provide an invoice to the grant for the expenditure Page 16
9. are available in Room 230 Orient to UI websites a CON http www nursing uiowa edu b Ul http www uiowa edu and navigation of Faculty Staff information Hardin Library for Health Sciences http www lib uiowa edu hardin a Nursing Contact Jennifer DeBerg at 5 8554 can assist with establishing database searches i e PubMed CINAHL Evidence Based Resources Library Tours Literature Searching NIH Public Access Policies RefWorks EndNote Web of Science etc RefWorks http test lib uiowa edu find refworks a Free Ul supported tool Web based citation management and bibliography tool that helps you efficiently store organize and share citations and easily format them for papers and bibliographies b Guides Tutorials http www refworks cos com refworks tutorials Survey Tools and Data Entry System creation a Maria Hein ONRS Data Manager provides data management support including developing cleaning and managing data files designing and working with existing databases building datasets from a variety of sources assisting with statistical analysis and preparing tables charts and other graphics for publication b REDCap offers both a database platform and an online survey platform Structured online forms can be created to simplify and constrain data entry as your data are entered into a database Online surveys can also be created in REDCap so that study participants can click on an email link to begin completing a surv
10. directly with primary vendors Disadvantage is purchase must go through workflow before item is sent Training information is available at http www uiowa edu purchasing ebuy eb_train htm e PCard procurement credit card purchases 335 0656 ACCESS to online form for approval to use the system e Self Service e ProTrav Pcard Vouchers amp Travel e PCard tab e more Forms left side of page on blue bar e Access request form Page 7 e Complete amp take to Cheri Arneson for signature e Send to Accounts Payable e Take online training at http www uiowa edu purchasing pc index htm Pro Trav travel related expenses Training information is available at http www uiowa edu purchasing travel Joyce Andrews Faculty Services 310 CNB 335 7067 will arrange travel for CON faculty and Linda Curran will arrange for graduate students and postdocs traveling on UI business They will e Initiate trip approvals e Purchase airline tickets with their UI pCards e Process reimbursements use of a private e g Pl s car and hotel costs items that must be paid for using the traveler s credit card e Order fleet services vehicles arrange for car rental and pay conference registration fees e Process travel reimbursements PReqs and E Vouchers and submit through workflow for approval 1 Travel expense vouchers TEVs must be submitted within 120 days of trip end date 2 Travel expenses will not be reimbursed if the TEVs are not submitted with
11. dule a pick up you have to pay an extra fee To save money consider using the drop box as they pick up at the end of each day d FedEx box outside the CON will only handle next day mail delivery FedEx Ground outgoing packages boxes can be left on the corner of the work station in the middle section once you enter the Dean s Suite in 101 CNB Long Distance Telephone Calls a Research Suite Rooms 203 203B 203B 2 203C 230 Access code linked to a grant MFK is needed for long distance phone calls Bill Donahue CON F amp O Office assigns access numbers b Phone cards are a legitimate grant purchase However for audit purposes you need to keep a record log of phone calls made from the card Contact Linda Thomsen for an example log c Other study participant contact options for telephone conferencing recording and downloading calls to computer Contact the CON Information Technology unit Transportation Needs a In town transportation 1 Cambus routes and schedules for travel to campus sites are found at http www uiowa edu cambus routes and schedules html 2 CON car is available for lowa City or Coralville sites Reserve use of the car through the support staff in 101 CNB b Out of town vehicles are arranged through the UI Fleet Services motor pool Joyce Andrews Faculty Services 310 CNB 335 7067 can assist you in reserving a vehicle 1 Car rental information can be found at http www uiowa edu uifleet daily rental html 2 Reser
12. es been posted to the account e Do any final purchases need to be made Remember that all items must be ordered before the budget end date e Have all subcontractors finished their work and has the final invoice been submitted to the UI for payment e Will all funds be spent or will there be unspent funds returned to the sponsor e All charges must be in place within 60 days of the project s end date This applies to all sponsored accounts as well as their corresponding cost share accounts e Notify the CON HR Rep 101CNB with staff termination dates e Close mailing accounts numbers for metered and Business Reply postage paid postage e Stop access codes to make long distance telephone calls and use photocopiers in the Research Suite and ONRS e Return grant pCard credit card to the Accounts Payable office Keep in touch with the Grant Accountant assigned to your study project e Notify them of any changes that will affect the end date the status of the project or the submission of the reports e Once your account has a zero balance ask them to Close your MFK account e After all reports have been submitted to and approved by your funding Sponsor direct your Accountant to Inactivate the MFK account This will remove the account from the monthly TDR reconciliation notice list Office space clearing e Contact Hazel Kerr CON Space Committee Chair regarding desks chairs file cabinets etc e Contact Pat Whetstone CON ITS Manage
13. ey 1 Provided free by ICTS Institute for Clinical amp Translational Science https redcap icts uiowa edu redca 2 Tutorials at https redcap icts uiowa edu redcap index php action trainin Page 11 c Qualtrics another online survey option available for free at the University of lowa It is useful for surveys with more complex question types graphics or when you want to automatically have survey responses emailed to you or others 1 Contact UI Information Technology Services http its uiowa edu qualtrics 2 Step by Step assistance to create a survey at http www qualtrics com university researchsuite basic building getting started creating a surve Managing Grant Funds a Any change in faculty staff salary support must go through the CON Human Resources Assistant 1 Appointments MUST be done SOON after the grant award notice is received within a week or two Contact CON HR for processing appointments and any changes 2 Atthe same time let Cheri Arneson know a The percent of effort of any faculty who are appointed to your grant b When that effort begins and ends 3 You may NOT change the percent of effort of any faculty at a later time without contacting Cheri Arneson first b Assistance in setting up a monitoring system for your grant funds Grant Pls are expected to be cognizant of expenditures and to spend within their approved budgets Linda Thomsen will serve as a secondary reviewer of faculty research grant accounts
14. ial Security numbers for each participant c Send the completed form to Linda Thomsen or Linda Curran f Finance and Operations FO Department website http fo uiowa edu g NCE No Cost Extension 1 Pl should request NCE about 60 days prior to end of the grant period through the DSP Department of Sponsored Programs 2 DSP will process the request to the grant Sponsor 3 Be sure to ask for 12 months because DSP can only issue one NCE and you want the longest period possible even if you think you need less time 8 Photocopying a Access code linked to your grant MFK is needed to use the copy machines in the 203 CNB Research Suite and ONRS Room 439 Contact Bill Donahue CON F amp O Office for access code Page 13 10 11 b Use a UI Copy Center for large orders http www uiowa edu prntmail copyctrs shtml Linda Curran ONRS Secretary will order research related print jobs at copy centers for Faculty or students with large print jobs c Teaching related copying requests should go through Teaching Services Mail a Location of mailboxes for incoming amp outgoing materials b Contact Central Mail Services for bulk amp metered mail processes http www uiowa edu printmail mailsvc shtml Linda Thomsen can assist you in obtaining mailing cards for outgoing metered mail and Business Reply Labels for return postage paid envelopes c UPS drop box outside the CON will handle both next day and ground mail delivery If you call UPS to sche
15. idance on human subjects research related issues No appointment necessary Computers are available to access HawkIRB Contact 335 7310 for dates and times b In house CON assistance with completing HawkIRB applications is available from ONRS administrator Nancy Goldsmith nancy goldsmith uiowa edu Do I need IRB Review Is This Human Subjects Research A Guide for Investigators http hso research uiowa edu get hsrd amp view 1 Training sessions http hso research uiowa edu educational resources a CITI Collaborative Institutional Training Initiative http hso research uiowa edu certifications human subjects protections citi b How to Complete a New Project Application c What Do I Have to Do After IRB Approval Continuing Reviews Modifications REFs and Closing a Project CBR Community Based Research Program http hso research uiowa edu community based research cbr a Ulresearchers engaged in research collaborations or affiliations with non University organizations b Special assistance to ensure regulatory compliance for researchers at UI and their research affiliates throughout the state Conflict of Interest COI Disclosure a To submit grant proposals or IRB applications all Faculty Postdocs Students etc who are listed as Pls or Key Personnel must complete a UI COI Disclosure Form b Annual certification can be submitted electronically at http ecoi uiowa edu Who can help me set up and keep track of my grant budget
16. in this time frame 3 Exceptions to this policy must be justified and approved by the Travel Office 4 UlTravel Regulations http www uiowa edu our opmanual v 22 htm 5 Ul Travel Manual http www uiowa edu purchasing travel docs Travel_ Manual pdf 6 ProTrav Training guide http www uiowa edu purchasing pc protrav docs Protrav_Travel_Train pdf UIHC Hospital Processed Stores for medical supplies and equipment http www healthcare uiowa edu matsrv ps index htm e The Processed Storeroom is located in Room 0307 JCP Phone 319 356 1784 Gary Hagen Supervisor e Hours of operation are 7 am to 8 30 pm Monday Friday e Stores catalog in EXCEL spreadsheet is available from Kirby Luckett 6 1960 e Items are ordered via PReq Contact Chris Leichty 5 0384 to obtain access to the PeopleSoft Catalog Order Form Biochem Stores for medical supplies and equipment e Phone 319 335 7927 or 319 335 8134 e Hours of operation are 8am 12pm and 12 30 4 30pm e Online Inventory Catalog is available at http stores biochem uiowa edu Catindex htm Page 8 e To order supplies equipment go the Biochem Stores located in Room 4 321 BSB Bowen Science Building and obtain an account number You will need the grant MFK number Pl s name and grant name A Biochem Stores Express Card will be issued for future purchases e Purchases can be made onsite at the Stores e Orders can be placed via fax 319 353 5970 Order form is available at http stores biochem uiowa edu
17. les international uiowa edu files file_uploads fw8ben_1 pdf On the Payroll e Ul payroll assistance Marianne Stratton 335 2420 or Katie Villhauer 335 2380 Page 9 G Whocan help me with grant reporting requirements 1 2 Review your Contract Conditions and Terms and look for a Reporting times i e Quarterly Annual Fiscal Year etc b Types of report i e Budget Progress etc UI Office of Sponsored Programs will send a reminder to Nancy Goldsmith and she will forward it to you Other Information Orientation of Faculty and Staff 1 University of lowa Orientation includes Benefits Personal amp Professional Development Services amp Amenities Facilities Transportation Discounts Programs amp Activities College of Nursing Debra McFall Wallerich CON Human Resources Administrator will provide general orientation to CON staff organization building layout departments and policies Employing Department Unit may also provide general work related information job specific information staff organization attendance expectations meeting schedules etc http www uiowa edu fusstfdv orientation gencklist html Office for Nursing Research and Scholarship orientator Linda Thomsen a Department Structure 1 Department Chair Ann Marie McCarthy PhD RN FAAN Professor and Associate Dean for Nursing Research amp Scholarship 2 Department Director Linda Liu Hand PhD 3 Grant Development Specialist Pre Gran
18. ogram They have a 24 hour UI Health Access line that is staffed by RNs and other referral specialists non clinical staff who help callers find a UIHC physician or access information on clinical trials and research opportunities and to provide general information about health conditions diseases and treatments Digital recording equipment and transcription accessories source used by other CON ONRS faculty staff http www transcriptionsupport com Document Storage and Management The Advantage Companies located in Cedar Rapids lowa has developed relationships with over 40 departments throughout the UI UIHC for storage and imaging of documents They have negotiated rate and high level of service with Sherri Dusenbery in Ul Purchasing For more details and sample contract http www uiowa edu purchasing contracts index html FWA Federalwide Assurance numbers for organizations of community based programs studies a Link to the US DHHS website to track numbers http ohrp cit nih gov search fwasearch aspx styp bsc b Select the FWAs tab and click on the Advanced Search link Sort by state lowa then Search You will get a list of all the organizations in lowa with a FWA number Click on the heading bar to sort by City or Institution c FWAnumbers expire after 3 years d FWAs are not study specific but they do need to be updated whenever a new IRB agrees to be an IRB of record for an organization institution OHRP HHS Office for Human
19. on Detail Report TDR is ready for online reconciliation The TDR can be accessed via the email message or through your Employee Self Service portal Administration tab Data Access section Electronic Financial Reports line The TDR often prompts inquiries regarding certain transactions or about the overall accuracy or timeliness of the information presented The GAO 319 335 3801 is available to answer transaction questions or to assist faculty and staff in determining the current fiscal status of their sponsored projects Other financial reports are available through the Finance and Operations FO web portal of your Employee Self Service site If you do not have access to EFR Electronic Financial Reports contact Cheri Arneson Linda Thomsen Grants Management Specialist is available to assist and guide faculty with small grants in learning how to monitor and reconcile their MFK accounts Page 4 g Nancy Goldsmith Grant Development Specialist is available to assist and guide students and post doctoral scholars with small grants in learning how to monitor and reconcile their MFK accounts 4 Closing your grant account s a b Cc The process of closing out the account may differ depending on the grant sponsor but there are several things to keep in mind e What final reports need to be submitted Which ones are you responsible for e When are they due Most sponsors require submission within 45 90 days e Have all charg
20. on of duties at least two but preferably three different people must be involved one to purchase the cards a second to distribute the cards and maintain a log of all card recipients and a third person to reconcile verify that the number and value of the cards purchased matches the amount charged to the grant account and to verify that the recipients in the distributor s log are valid For projects with limited personnel the purchaser and distributor can be the same person If the PI purchases the cards Linda Thomsen small faculty grants and Linda Curran pre and post doc grants will process the reimbursement and act as the reconciler If the PI prefers to have the ONRS purchase the gift cards the PI must designate a distributor and a reconciler cannot be the same person but one can be the Pl The ONRS will purchase gift cards from either Walmart or Target once a month on the first day of the month Linda T will also provide Pl s with training on gift card handling as well as a spreadsheet templates for record keeping 2 More than 25 e Voucher payment http www uiowa edu purchase ap ev information tutorials and help a Linda Thomsen will work with Faculty and Linda Curran will assist pre and post doctoral students in processing the e Voucher The following information must be obtained b The PI or research assistant must complete a Payroll Voucher Participant Form or facsimile that collects names citizen status address and Soc
21. r concerning computers laptops tablets etc printers scanners etc that were purchased with grant funds e Return office keys to doors desks filing cabinets etc to Bill Donahue 101 CNB with name of the previous owner attached to the keys e Paper files and documents o CON does not provide permanent storage space for paper files o Larger grants usually have funds budgeted for scanning the data for permanent storage Page 5 o All file cabinets will need to be cleared out including the ones in the second floor Research Suite storage room 237CNB if you ve used them o Hanging folders manila folders binders staplers tape dispensers paper clips and other miscellaneous office supplies can be recycled and used by other grant projects Contact the Office for Nursing Research and Scholarship to collect these items UI Accounting Services provides a User Manual for the online Transaction Detail Report at http afr fo uiowa edu files afr fo uiowa edu files tdr user manual pdf There is also an on line ICON TDR course For details please go to http www uiowa edu fusstfdv catalog workplace ICON WASTDR html You may sign up for the course through My Training in Self Service See the Grants Management Support Section for more information about Managing Grant Funds F How do purchase supplies and services 1 2 Purchasing Department General Information 335 0115 http www uiowa edu purchasing a Large grant
22. s Project Coordinators of large grants purchase supplies and services for the grant Pl b Small grants Linda Thomsen will support faculty of small grants i e those without administrative personnel Linda Curran will support students Predocs and Postdocs purchasing supplies and services funded by their fellowships 1 Supplies They can use a P Card or complete a P Req to purchase supplies already identified by the PI All Pls are expected to provide detailed information on the exact items to be ordered quantity serial numbers etc Pl s are expected to be cognizant of costs allowed on their grants 2 Services They can create an e Voucher for payment for services e g transcription consultant fees honoraria paid to research sites visiting nurse services etc provided by individuals businesses agencies for faculty research projects can be arranged 3 Subaward or PSA Linda Thomsen will also assist in setting up necessary subawards and professional service agreements Electronic purchasing system One Stop e Procurement https login uiowa edu uip login page service https preqgs its uiowa edu preqs home page ACCESS to online form for approval to use the system e Self Service e EPro e Vouchers and PRegs Page 6 e PReq e Forms left side of page on blue bar e Preqs access form e Route form to Cheri Arneson for approval a General Stores 384 3906 http www uiowa edu fusmm ustores html Order are made through
23. t Applications Nancy Goldsmith BA 4 Grant Management Specialist Post Grant Awards Linda Thomsen RN BS 5 Statistician Yelena Perkhounkova PhD 6 Data Manager Maria Hein MSW 7 Editor Contact Linda Curran for contracted editorial services 8 Secretary Linda Curran Sec III 9 Statistician for PhD Students Contact Linda Liu Hand for contracted statistical services b Introduction to staff amp office locations c Tour of Research Suite on second floor of CON Grant Management Support Linda Thomsen Page 10 HR Post Award Grant Management Course http www uiowa edu fusstfdv catalog workplace 95 html General Monthly Meetings a CON Staff 1 Wednesday 10 am Rm 133NB b Grant Coordinators As requested by coordinators c Rooms for Research Study Team Meetings and Clinical Lab activities 1 Schedule Research Conference Room 230 Interview Room 203C and Clinical Lab Rooms in 203B through Microsoft Outlook or contact Linda Curran Nancy Goldsmith or Linda Thomsen to reserve a room Large grant coordinators can obtain access to these ONRS calendars for scheduling purposes Contact Nancy Goldsmith 2 Book these rooms using the ONRS calendar DO NOT include Invite Attendee 3 Send Invite Attendees from your own calendar otherwise the ONRS will receive all e mail messages regarding acceptance or declines from attendees 2 Directions for using wireless computer mouse keyboard and monitor
24. the main hospital cafeteria and before you get to the cafeteria you ll see a door on your right Patient Relations You can ask them there where to put them e Release of Information Office 2 floor From the compass walk south just past Elevator C turn right and go through two sets of double doors The room number of their main office is 2079 SRF you can ask them where to put the forms Miscellaneous J Miscellaneous 1 Recycling The College of Nursing participates in the UI Single Stream program That means newspaper office paper cardboard lab plastics nonredeemable drink containers plastics tin aluminum and most food containers can now be placed in the same collection bin instead of being sorted into individual containers Looks for designated bins distributed around the CON building 2 Empty Toner Ink Cartridges UI General Stores will accept used toner cartridges and pick them up from the same spot on the ground floor near 31 CNB where they drop off deliveries Please use your original packing carton and mark RECYCLE on the top in large letters Ul does receive revenue from these returns 3 Integrated Call Center ICC If you are conducting a research study and or are recruiting subjects especially via various media ads consider sending information to Jane Moss jane moss uiowa edu or call her at 384 8602 The ICC is a Page 15 telehealth program that promotes UIHC and enhances access to services and pr
25. vations for vehicles may be placed electronically by using the Employee Self Service portal After logging in go to the Administration tab and look in the Forms section for the Fleet Services Requisition form Click on the Start a new requisition link complete the requested information and route it to workflow 3 Ifyou have any questions contact the Fleet Services office at 319 384 0564 Page 14 4 Reservations will be cancelled at no charge if Fleet Services is notified at least 2 hours before the scheduled pick up time c See the ProTrav information in section F 2 f 12 Records of Consent for UIHC Study Subjects a When using UIHC patients for study participants IRB will require that a Record of Consent be placed in the patient s electronic medical record http hso research uiowa edu record consent faq b The PI should ensure the consent form is provided to the appropriate chart control contact in order to have the form entered into the EPIC system The form will be scanned and placed into EPIC Use the following link to UIHC chart control contacts for the ROC s http hso research uiowa edu departmental chart control contacts Try going through the appropriate person on the list first If your study uses patients from more than one department at UIHC ROC s can be taken to one of two locations at the hospital for scanning into the medical record e Patient Relations Office 1 floor Walk several feet from the compass toward
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