CyberCafePro Online Management Information System User Manual
Contents
1. p m r 3 600 Website Access Count 1 600 1 Jan 4 2010 Jan 5 2010 Jan 7 2010 Jan 6 2010 Jan 4 2010 Jan 6 2010 Jan 6 2010 Day MONTHLY QUARTERLY Report showing mouseover detail that shows the website name date and number of times accessed by employees 21 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual S 2010 01 23 Sales Utilization Activity Customers Productivity Margins Profit Loss K 2 Websites Employees Access 4 600 3 200 Website Access Count Dec 5 2009 Dec 19 2009 Jan 2 010 Jan 16 2010 Dec 12 2009 Dec 26 2009 Jan 9 2010 Jan 23 2010 Week Open Close Logon Logotf Report showing websites accessed by employees for the time period selected 22 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Margins The POS set up for each item provides for entering the COGS cost of good sold If entered for all items then CyberCafePro Online will calculate the Gross Margins Sales COGS generated for the time period selected Arani 2010 01 15 Sales Utilization Activity Customers Productivity BOF ise Profit Loss te Gross Margins IMR 500 IHR 640 IHR 420 Amount IHR 320 INR 160 gt Jan 9 2010 Jan 11 2010 Janis 2010 Janis 2010 Jan 10 2010 Jan 122. CyberCafePro Online also described as the CyberCafePro Management Information System or MIS is the web based portion of the CyberCafePro platform and is available as a Software as a Service SaaS subscription It enables Telecentre managers cyber caf owners and school computer labs to support their businesses or teaching activities end to end make better management decisions monitor revenues and expenses cut internal theft or pilferage better know their customers and their primary activities and reduce time needed to have all business decision metrics easily available via browser from anywhere you are 24x7 It is also the only such Enterprise level reporting system with convenient dual screen views for side by store comparisons Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Accessing CyberCafePro Reports From the Main Control Station Within CyberCafePro software under the Admin icon under Sales and Event Logs click CyberCafePro Online to go to the CyberCafePro Online log on page Sales and Event Logs yberCafePro Online Log file js Sales Receipts Start Report Data Feed Sales Details and Export Setup Pricing and Stock Setup CyberCafePro Online CyberCafePro Online Your profile Tracking expenses Sales detail exports Subscriptions billing About CyberCafePro Onli
3. e Sales e Utilization e Activity e Customers e Productivity e Margins e Profit Loss 7 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual The charts are displayed according to the default store and default time period right after login or to the last selected store and time period at any time during a user session Report Sub menus Sub menus support and display the various time periods They also display time or dimension models based on the report Totals Bee ae aus Submenus displayed at the bottom of the report Report Period Generalities All reports are based on time periods that are implemented as graph sub menus Period Number of Data Point bars Date Span Quarterly 2 years 8 quarters Yearly 8 years Monthly 1 year 12 months or less tf data unavailable because store lifetime to date is less Drill down Capabilities Most graphs are implemented as bar charts When hovering the mouse over any colored graph segment the arrow shaped mouse pointer will change to the hand pointer indicating a drill down capability and will display the underlying data for that particular segment Clicking the left mouse button activates the drill down the same way as a hyperlink Drill downs indicate a path between graphs from a specific level to a more detailed level of information 8 Copyright 2010 All
4. Oct 1 Oct i Oct 1 Oct 1 Oct 1 Oct i Oct 1 Oct 1 Oct 1 Oct 1 Oct 1 Oct 1 Oct 1 Date 2009 10 18 15 AM 2009 10 18 15 AM 2009 11 14 42 AM 2009 12 50 47 PM 2009 12 51 44 PM 2009 1 14 30 PM 2009 1 18 10 PM 2009 1 18 10 PM 2009 1 44 05 PM 2009 1 44 05 PM 2009 1 52 16 PM 2009 1 53 38 PM 2009 2 39 48 PM 2009 2 39 48 PM 2009 2 39 48 PM To Date 2009 10 06 Store Porur Sales List for Store Porur between 2009 10 01 and 2009 10 06 Item Name Reliance Rs 25 Reliance Rs 1 Xerox Ad upto 20 Rs 1 Computer Time Sold UA Saravanan 5 Computer Time Sold UAM Murugan Scanning Vodaphone Recharge 00 Vodaphone Rs 1 Airtel Recharge 00 Airtel Rs 1 Computer Time Sold UA naveen Computer Time Sold UAmpraveen Train Tickets Rs 25 Train Tickets Rs 1 Train A c 1Way 1 4Per Sales detail listing Quantity 1 5 6 1 Unit Price 25 00 1 00 1 00 15 00 4 00 5 100 0 00 1 00 0 00 1 00 15 00 15 00 25 00 1 00 25 00 Amount 25 00 5 00 6 00 15 00 8 00 10 00 0 00 10 00 0 00 10 00 15 00 15 00 1 600 00 13 00 25 00 Discount 0 00 0 00 0 00 5 100 2 66 0 00 0 00 0 00 0 00 0 00 5 100 5 100 0 00 0 00 0 00 Tax 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 First Prev 1 2 3 Mext Last Client M
5. Inc Al rights reserved Click the entry in the Users column for the store group you want to add users to When the list of users for the store opens click the Add button to add a user to the store Fill in details for the new user starting with the appropriate store group level that will allow the user to view all his stores with a single login Assigning Roles to Users At the bottom of the Create User page assign a role to the MIS user account being created Cyb erCa fePro Logout translator oneroof com El Online Home Reports Sales Details Expenses Profile Administration Biling You can update this user s information using the form below The logged in user must have the ADMIN ROLE in order to add delete Users and Locations Your default location is Madhu This is the location that will be automatically selected when you navigate through the CyberCafePro Online pages If you want to change your default location please select a new default location below Group Default Location Change Password on Next Login 1o Madhu p E Username Password Confirm Password Password Hint translator oneroof com eocccccce i eocccccece tS First Name Last Name E Mail Phone Number Translator OneRoof translator oneroof com Your Website URL Address City State Province San Francisco CA Zip Postal Code Country United States x Assign Role Admin Exec access plus User and
6. Jan 24 2010 Jan 20 2010 Jan 22 2010 Jan 24 2010 Day Day Adventure s Arcade Classics a Fight War s British Racer s Kawasaki ATV s Motocross s Motogp2 j a Puzzle Mind Games a Racing s Sports a Virtual a Need For Speed a NeedFor Speed Underground a Race Reality Games Across America a Supercross Kings s Trabi Racer Report on left showing hours of use for the Sub category of Games and on right the drill down for further details for actual programs for the Racing Sub Category 16 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Websites The Websites report shows the top twenty most popular websites accessed by end users in your telecentre or cyber cafe including the number of visits for each Mouseovers on the charts reveal the name of each website Porur ka 2009 09 02 Sales Utilization Activity Customers Productivity Margins Profit Loss E Website Access 1 F 3 RUT LES ate Te 2 ee a 5 yr oS ii phat ee mee a Website Access Count 260 Ee iat eerste ae ria Sette aioe AAN Aug 27 2009 Aug 29 2009 Aug 31 2009 sep 2 2009 Aug 26 2009 Aug 30 2009 sep 1 009 Day paity ver MONTHLY QUARTERLY YEARLY Report showing websites accessed for the time period selected 17 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online
7. feed from the CyberCafePro Main Control Station map to MIS Users and enjoy the new web based graphical reporting capabilities offered by CyberCafePro Reports using their MCS Employee logon Username and MCS password For this reason it is crucial that Employees created at the MCS level use their identical email address for the MIS CyberCafePro Online platform Username 30 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual
8. 2010 Jan i4 2010 Day Computer Time IT Products BIT Services a Mobile Minutes u Photography Training DAILY Bits eee ee a a a aT a Report showing gross margins for the time period selected 23 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Profit amp Loss This report summarizes the revenues costs and expenses incurred during a selected period of time usually a month a fiscal quarter or year This report shows the ability of a store center to generate profit by increasing revenue and reducing costs over time Note that the Profit amp Loss report offers only 3 time periods Month Quarter and Year Revenues originate from the CyberCafePro Main Control Station POS Sales while deducting the cost of goods amp services sold if entered in the POS item setup for each item or service sold and operations expenses if entered in the operational Expenses menu yield Profit amp Loss Perambakkam 2010 01 31 Sales Utilization Activity Customers Productivity Margins P m F ri ams Profit amp Loss ae INR 24 000 Amount INR 16 000 INR 6 000 INR 0 1 02 09 04 09 06 09 08 09 10 09 12 09 03 09 05 09 07 09 09 09 11 09 o1 10 Month MONTHOY Beitr gas ke rtia Report showing Profit amp Loss for the time period selected 24 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc
9. CyberCafePro Online Management Information System User Manual CyberCafePro Powered by Wimdows CyberCafePro Online is a web based Management Information System integrated with CyberCafePro 6 software Copyright 2010 All rights reserved OneRoof Inc CyberCafePro Reports Management Information System User Manual CyberCafePro OnlineUser Manual Version 6 0 243 October 27 2010 CyberCafePro OnlineUser Manual Copyright 2010 CyberCafePro Inc and OneRoof Inc All rights reserved Copyright 2010 All rights reserved OneRoof Inc CyberCafePro Reports Management Information System User Manual Table of Contents Introduction 1 Accessing CyberCafePro Reports 2 From the Main Control Station 2 From Any Browser 2 Synchronizing Data with CyberCafePro Reports 4 Becoming a CyberCafePro Online User 5 User Account Login Credentials 5 Dual Window Side by Side Comparisons 6 General Layout 6 Page Section Menus 6 Report Layout 7 Drill down Capabilities 8 Report Types 11 Sales 11 Sales by Employees 12 Utilization 13 Activity 15 Customers 18 Productivity 19 Margins 23 Profit amp Loss 24 Expenses 25 Search Expenses 25 New Expense 26 Modify an Expense 27 Sales Details 28 Stores Creating Users 29 Assigning Roles to Users 29 Mapping Platform Employees to MIS Users 30 Copyright 2010 All rights reserved OneRoof Inc CyberCafePro Reports Management Information System User Manual Introduction
10. CyberCafePro Online Management Information System User Manual Expenses Click Expenses on the page menu to access the expense section This section is for store managers and higher level roles to view and enter fixed expenses for their store such as utility bills and ISP bills Expenses entered will affect the Profit Loss report Search Expenses Show expenses for a particular store time period vendor and expense type Note these Operational Expenses details can also be exported to 4 different formats CSV Excel XML or PDF for distributing to others or for importing into other accounting systems CyberCafePro Online From Date To Date Location 2010 10 14 2010 10 14 is A l Yendor Hame Expense Type i _ select a vendor Select an expense type Mo items found Expenses for Location Madhu on 2010 10 14 E 4 Row Date Expense Type Vendor Name Amount Nothing found to display Mo items found Expenses for a store within a particular date range if any found within the date range selected 25 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual New Expense This form allows the entry of store based operational expenses for a selected store and monthly period Create a New Expense Date of Entry Store Applies to Month 2010 01 27 Los Andes eq January 2010 Expense Type Amount CLP Vendor Na
11. Location creation P Exec Manager access plus Profit and Margin reports Manager Operator access plus Expenses report _ Operator Basic access Setting up new user details including roles Roles provide varying access and permissions levels to different menus pages and reports called resources within the CyberCafePro MIS environment If a user can access an MIS page then s he is also allowed to modify edit that resource 29 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual The table below summarizes access privileges to various resources Basic Operating Margins Profit Loss Web Compliance Audit Add Edit Billing Reports Expenses Report Report Report Users Stores Operator No No Payer No No No Compliance No No No Audit No No No Note Web Compliance and Audit shown above are turned on only for countries where regulation is mandated by law If you are unaware of this regulation it is likely that these features are turned off and are not available to anyone in your country nor would they therefore be visible to you in the CyberCafePro Online navigation Mapping Platform Employees to MIS Users At the CyberCafePro platform level storeowners have created Employee profiles designating those employees allowed to administer the business using the Main Control Station These employees via the automatic and integrated data
12. Management Information System User Manual Customers Know how many unique customers came into your Centre based on the time period selected sometimes also known as foot traffic lf User Accounts are employed and gender properly identified counts for male and female users will also be presented 2009 09 26 ate Humber of Customers Aug 6 2009 Aug 22 2009 Sep 5 2009 Sep 19 2009 Aug 15 2009 Aug 29 2009 Sep 12 2009 Sep 26 2009 Week Female Male Report showing customers for the time period by gender 18 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Productivity Open Close The actual time your centre was opened or closed by your employee is shown for any time period you select With this view you can see if openings or closings were on time or not Minjur 2009 09 02 Se sere a eaa el ee Product Margins Profit Loss Actual Openings and Closings time 24 20 m 16 a E k a 27 k ai e amp 12 a he j My a ae T i n E O e 4 He i tie Aug 27 2009 Aug 29 2009 Aug 31 2009 Sep 2 21 Aug 28 2009 Aug 30 2009 Sep 1 2009 Day Open a Close Open Close Bri Ee e Mme vail ey oR cert Cor MONTHLY QUARTERLY YEARLY Report showing centre opening and closing times for the time period selected 19 Copyright 2010 All rights reserved Cyb
13. achine POS POS POS POS POS POS POS POS POS POS POS POS POS POS Employee fils 1 6 yahoo com gils16 yahoo com gils16 yahoo com gils16 yahoo com pils16 yahoo com gils1 6 yahoo com Rajan Esupatham Rajan Esupathan Rajan Esupatham Rajan Esupatham Rajan Esupathan Rajan Esupatham Rajan Esupatham Rajan Esupatham Rajan Esupatham 28 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Stores Creating Users Administrators can create new CyberCafePro Online MIS users To do so click the Stores page menu and then for the store group you want to add a user to click the number entry in the Users column Home Reports Sales Details Expenses Audit Profile Stores Billing Users are assigned to a Store Group and have access to all Stores within that Store Group including Sub Groups Enter criteria pertaining to a Store Group s public key or name or a Store s public key machine id or name and press the Search button to see results Search Stores Search Store Groups One Store Group found Name Description Stores Sub Groups ated On Modified On OneRoof Group 0 2 2009 2 02 07 PM May 8 2009 3 37 26 AM One Store Group found Export options z csv X Excet 4 xm Aj PDF Version 6 0 2533 Privacy Policy Customer Support Site Map Terms and Conditions Copyright 2009 OneRoof
14. erCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Employee Logon Logoff For each employee this view shows their first logon and last logoff for each day or time period you choose Minjur Si 7009 09 02 Sales Utilization Activity Customers Margins Profit Loss Actual Employee Logon and Logoff time Logon Logoff Times 0 Aug 27 2009 Aug 29 2009 Aug 31 2009 Sep 2 2009 Aug 28 2009 Aug 30 2009 Sep 1 2009 Day s hema Logon a hema Logoff Subulakshmil Logon Subulakshml Logoff Open Close Employee Websites o wns ns cons nt Report showing first logon and last logoff for the time period selected 20 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Employee Websites Do you want to know what your employees browsing habits are during business hours The Websites Employees Access report details the top twenty most popular websites accessed by your employees during the course of business It is not an indication of how much time they spend browsing the Internet However it is useful information if certain websites accessed by employees on behalf of a customer should correspond to a payment in the POS and in the cash drawer vel ae ee ee Productivity Pes eee Ea Websites Employees Access 9 000 7 200 J400 hackerwatch org Jan 7 2010 281
15. isplaying all items Expenses for Store Perambakkam on 2009 08 12 LI Fas Rows Date Expense Type Vendor Name Anount 1 Deci 200 Electricity EON 230 00 L 2 Nov 9 2009 Rent me 40 000 00 F 3 Dec 1 2009 Ink amp Toner Cartridges Vendor Joe 3 333 00 F 4 Dec 1 2009 Ink amp Toner Cartridges KYZ Computer 188 00 Totals INR 43 751 00 4 items found displaying all items Export options 4a csv X Excel gt xL A POF Expense checked at left to modify that particular expense Update Row 1 Expense Date of Entry Store Apples to Month 2009 12 01 Perambakkam December 2009 Expense Type Amount INR Vendor Name Reference o f invoice Electricity 230 0 EON 543654654 E Add Line Item Totals INR 230 00 Above shown the Modify Expense fields available to update or correct a prior entry 2 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Sales Details Click Sales Details on the navigation menu to access the Sales List report which shows every sale transaction for a selected time period and for a specific store This report is essential to end of day accounting as it details each single sale including amount and tax or discount specifics as well as the employee who made each and every sale Reports Sales Details From Date 2009 10 01 68 items found displaying 1 to 25 Oct 1 Oct 1
16. me Reference of Invoice Web Connectivity 1 5986 Mundial ISP Servicicos 6595 Select an expense type Electricity Totals CLP 5986 Continue Cancel Ink amp Toner Cartridges Labor tomer Support Site Map Terms and Conditions Maintenance amp Capital Expenses Marketing Expenses Office amp IT Supplies Rent Services amp Miscellaneous Telephone Web Connectivity Entering new expense line items When you click Continue a confirmation page opens where you can commit newly entered expenses or modify them if necessary Expenses for Store Los Andes on 2010 01 27 Expense Type Vendor Name Reference of Invoice Amount Web Connectivity Mundial ISP Servicicos 6595 5 986 00 CLP 5 986 00 Totals One item found Modify Save Cancel Expense confirmation form with choice to modify if needed Save or Cancel 26 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Modify an Expense By selecting an already posted expense in the box at the left and then clicking on the Date the details are brought up and may be updated or modified if needed but only by Employees with Admin access to Expenses as shown below in 2 screenshots From Date To Date Store 2009 08 12 2010 01 31 Perambakkam Vendor Name Expense Type d Filter by _ select a vendor select an expense type 4 items found d
17. me period selected for each Employee Comparisons between employees if they work similar shifts might be of interest Madhu Fi 2009 09 24 sales Utilization Activity Customers Productivity Margins Profit Loss B a o T INR 480 ie S ie eine Renee Ea amp Amount INR 240 INR 120 I NR D ae Age bs cr pains x H TEETE E REI PPS SP E EEEE EON Sep 18 2009 Sep 20 2009 Sep 22 2009 Sep 24 2009 Sep 19 2009 Sep 21 2009 Sep 23 2009 Day a Selvi noms oI Report showing sales by employees for the time period selected By clicking on any chart for a given Employee s Total Sales underlying details of the Categories of Sales by that Employee will also be displayed 12 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Utilization Total by utilization type Each location s of public access computers and the of hours they are open to the public comprise the total capacity if utilized 100 For example if a location has 10 computers and is open 12 hours 7 days a week their 100 level of utilization would be 840 hours of computer usage 12 x 7 x 10 840 Utilization is displayed as a of the total available for the time period selected lf different modes of computer use are offered then Utilization is also displayed detailing the utilization by each type User Accounts Timecodes and Play am
18. ne How to access the login page to CyberCafePro Online from within CyberCafePro From Any Browser Alternatively you can access CyberCafePro Online by directing a web browser to http reports oneroof com 2 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual CyberCafePro Online Log In Username Password The Log In page for CyberCafePro Reports 3 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Synchronizing Data with CyberCafePro Reports Navigation Admin icon gt Sales and Event Logs gt Start Report Data Feed Each store updates at least once a day automatically each time the MCS program is started However when Start Report Data Feed is invoked manually from within the MCS the data from the last transmittal is sent to the web and is visible 5 10 minutes later on CyberCafePro Reports Sales and Event Logs R Pricing and Stock Setup y CyberCafePro Online a 4 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Becoming a CyberCafePro Online User Your CyberCafePro Project Administrator has given or will give you login credentials User Account Login Credentials Each user account has been assigned a role by your
19. oe be n Se T Ea i P L OF oo i 13 15 1 19 21 23 0g 10 12 14 16 16 20 22 Mondays Tuesdays Thursdays Fridays Sundays Report showing average hourly utilization percent for Saturday hours 14 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Activity Programs The Programs report shows the number of hours of computer time spent on each category of computer activity for the time period selected If you mouse over any category and click details are shown for the usage for those programs making up the category selected Perambakkam Sales Utilization Wmas stomers Productivity Margins Profit Loss 2010 01 04 Pa F P EA Computer Programs Usage rs Amount Dec 9 200 Dec 31 200 Jan 2 010 Jan 4 2010 Dec 30 2009 Jan 1 2010 Jan 3 2010 Day Education E Games E Internet Services ems Windows Professional Apps Websites WEEKLY MONTHLY QUARTERLY Report showing computer programs usage for the time period selected 15 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Computer Programs Usage hrs Computer Programs Usage hrs Amount Amount Jan 19 2010 Jan 21 2010 Jan 20 2010 Jan 22 2010 Jan 23 2010 Jan 25 2010 Jan 19 2010 Jan 21 2010 Jan 23 2010 Jan 25 2010
20. ory level 10 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Report Types Note New Reports and Views will be continually added to CyberCafePro Reports Because it is cloud or Internet based once added all stores and centres automatically will have access to those new reports Stay tuned for new report types Sales This graph displays for the selected time period the total sales and commissions by product categories one color for each category as shown in the legend This graph allows for two additional levels of drill down by product sub category level 2 shown at left and by individual products or services sold level 3 shown at right Total Sales Total Sales INR 300 INR 200 INR 160 INR 120 INR 80 Amount Amount INR 40 INR 0 a 4 ia C7 Jan 21 2010 Jan 23 2010 Jan 25 2010 Jan 27 2010 Jan 22 2010 Jan 24 2010 Jan 26 2010 Jan 21 2010 Jan 23 2010 Jan 25 2010 Jan 27 2010 Jan 22 2010 Jan 24 2010 Jan 26 2010 nay Day B amp W Printout Upto 20Pg B amp W Printout Rs 3 Color Printout Text Xerox above 50Pg Media Products Photocopying Printing Xerox Upto 50 Pg 11 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Sales by Employees The Sales by Employees reports show your sales for the ti
21. p Pay Madhu 2009 01 23 a sam Utilization OF e yi4 mee Te Le M aa tele G mele cea ee es Total Utilization 40 Total Utilization o Jan 17 2009 Jan 19 2009 Jan 21 2009 Jan 23 2009 Jan 18 2009 Jan 20 2009 Jan 22 2009 Day Play and Pay Timecode a User Account Totals Bae TO ME DAILY Bisa gee e aes meee era eg Report showing total utilization percentage for the time period selected 13 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Average Hourly Utilization Knowing your utilization for each hour of the day lets you analyze busy versus idle times for your centre and could lead to your changing business hours open making different staffing decisions or introducing discounted pricing at off hours to encourage usage at those times These utilization profiles are also likely to vary by day of the week easily selected at the bottom of the report Hourly utilization is an average calculation of trends for the last 4 weeks for each hour of each day of the week It is common for these hourly utilization details to vary significantly by the day of the week chosen The hours are numbered using 24 hour time format below each bar e g 20 indicates from 8 00 to 9 00 pm 2010 01 15 Sales Activity Customers Productivity Margins Profit Loss tigi Hourly Utilization o A peres z ba
22. project administrator There are different roles available which provide various access and permissions levels to different menus pages and reports called resources within the CyberCafePro MIS environment If a user can access an MIS page then s he is also allowed to modify edit that resource For more information see Stores Creating Users on page 29 5 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Dual Window Side by Side Comparisons General Layout All MIS views are presented with two side by side and independent viewing areas You can compare different metrics within the same store or centre or compare the very same metrics in side by side comparisons by selecting the stores at top and then the Reports and Time Frame parameters below Selected Store Madhu m ve N 3 i i Hourly Utilization CyberCafePro Online Home Reports Sales Details l NEE Uritization Pera Customers Productivity Margins Profit Loss i 009 08 16 Page Section Menus Reports Expenses 2009 08 22 Sub menus Periods Dual window side by side report comparisons Page Section Menus Page Section menus show in blue background color and are located at top of page Expenses cs o SY Total Sales and Commissions jul 4 2009 Jul 18 2009 Aug 1 2009Aug 15 2009 J
23. rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Example Level 1 with Sales main Porur gd 3 SS 2010 01 23 E E Utilization Activity Customers Productivity Margins Profit Loss SS Total Sales Amount INR 5 600 INR 2 800 Dec 5 2009 Dec 19 2009Jan 2 2010 Jan 16 2010 Dec 12 20090ec 26 2009Jan 9 2010 Jan 23 2010 Week es Com puter Time a Sen Products a IT Services a Mobile Minutes a Personal Services Totals Fee as le Example report showing Sales by Weekly views 9 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual Example Level 2 with Sales sub category This next view shows a detail from a Level 1 Category that results from placing the mouse over part of the Level 1 chart and clicking thus bringing up underlying Level 2 details Porur S 2010 01 23 Sales Utilization Activity Customers Productivity Margins Profit Loss gi F a Total Sales INR 1 000 INR eoo INR 6 amp 0 Amount INR 400 INR 200 SS ET a ee eT a aa SY PALS PT SS TT AER OLS PL OEE ot Dec 5 2009 Dec 19 2009 Jan 2 2010 Jan 16 2010 Dec 12 2009Dec 26 2009 Jan 9 2010 Jan 23 2010 Week Media Products Photocopying Printing Sales by Employee Example drill down report to sub categ
24. ul 11 2009 Jul 25 2009 Aug 8 2009Aug 22 2009 Week Computer Time IT Products IT Services s Mobile Minutes a Personal Services s Photography s Ticketing Services s Training SUNKNOWN Reports Entry point to all graphical reports Sales Details A list report showing every sale transaction for a given time period and for a specific store 6 Copyright 2010 All rights reserved CyberCafePro Inc and OneRoof Inc CyberCafePro Online Management Information System User Manual This report is essential to end of day accounting showing each single sale amount and tax or discount specifics Expenses For store managers and higher level roles to enter fixed expenses for their store such as utility bills ISP bills Expenses entered will affect the Profit Loss report Profile Once logged in each user can modify her his profile password etc Stores A section only available to administrators for setting up new MIS users and stores Billing Users with Admin or Payer role can process payment for new Stores Report Layout When you click Reports from the page menu the page displays two side by side graphical viewing sections Each section supports the same functionality displaying charts based on selection of store s selected chart top menus and sub menus CyberCafePro Online Madhu Ss 2010 10 31 ee ae ee a ee ee ee Potty Loss Top Report Menus Top menus give access to the different chart types
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