Quick Start Guide - Practical Systems
Contents
1. Select the Estimated Breeding Values from the drop down menu Practical Systems2. Group Name NLIS Id FosterDam ADG gt Weight a Society Id Note If you select Age to be shown then this field will be calculated and it may slow down the process of displaying the animal details screen CICS CSCIC CSCS CSCS CA CAC Now you have completed your setup you have a great head start to minimizing data entry For Stud operations please complete the section Additional setup for Stud Operations in Part 5 of this quick start guide Setting up Stud information is highly recommended before adding your animals 3 5 Backing Up g FOLLOW THE STEPS BELOW AND BACKUP YOUR DATA SO FAR BEFORE ADDING ANY ANIMALS File Animals Setup Products Graphs Reports QA Electronic id Utility Help Backup Database estore pase Data Transfer Import Options Backup Location eg a drive C Wsers Sean Desktop Export Options Fax back Sheet eee Sahin anio eee This will automatically generate To Do List TEST100141204 01 sbu from the defaut location you Comment selected in Backup Preferences ssi ani gS lt enter comment or leave blank gt Click the yellow folder to change Select Livestock Type Tai the location Other Databases Registration Exit View Archive TA y Tick this box to send a copy to He Data Warehouse Edit Buttons lt 2015 gt Practical Systems 17 d If you chose to Send a copy of the backup to the Practical Systems
3. withholding period 3 3 7 Setup Veterinary Activities LL Veterinary Activities relate to procedures that are of a general nature and do not require the use of a product E g Brucellosis Testing Eye Operation Feet Trimming You can define as many different activities as you like Go to Setup gt Veterinary Activities From this display you can Add a new veterinary activity Edit a veterinary activity or Delete a veterinary activity gt Client_Id No INDIV Description 5 Crutching INDIV 4 De horn INDIV lt D aaa Example of Veterinary Activities INDIV ql Eye Operation T 3 Surgery Sjedit ff Delete Ki lt 2015 gt Practical Systems 15 3 3 8 Setup Cost Events L E 3 4 Cost Events are descriptions that you can setup as standard descriptions for recording animal costs e g Transport yard dues commissions etc You will notice there is already an extensive list setup in this area of the program Go to Setup gt Cost Events From this display you can Add a new cost event Edit a cost event or Delete a cost event Description A Artificial Insemination Commission Embryo Transfer Preg Test Scanning Transport Vet Costs X Canceexit Add i Edit fff Delete 2 Example of Cost Events Setup User Options User options allow you to customise parts of Stockbook Go to Setup gt User Options The six user option tabs are Gen
4. Gen Wet Scan Carcase EBV Note Costs Photo 2 5 Additional Setup for Stud Users g This additional setup is done primarily to facilitate the transfer of data to and from Sheep Genetics ABRI and Breed Societies We have outlined the necessary steps to enable this function 5 1 Society and Stud Setup for Stud Cattle 9 Complete the steps below to enable data import and export facility between Stockbook your Breed Society and ABRI Complete steps 1 4 filling out the applicable details as pictured below General Options Screen User Fields Colours Animal Display Trading Na My Trading Name QA Accred QA Expiry Date Performa Recording System v sea Se Normal User Commerc al animal Id Prefix 2 Enter a Password Protect Trading Name 3 Review settings in the Options tab lam using lg 4 Click OK to finish J NAIT X Cancevexit w OK lt 2015 gt Practical Systems 23 Go to Setup gt Society Details and fill out the detail fields accordingly Choose a Society BELMONT RED Society Name Belmont Red Association of Australia Society Email L Herd Ident Ensure you tick the correct EE EEE boxes according to your Membership No society s requirements Animal Name Select Breed from Di drop down list only 5 1 2 Setup Perfor
5. Last Handled Unknown Live 19 09 2014 SB o REP 2013 DROP zro 2013 DROP 06 MO Surt n Musselroe Beef z _ Pedigree Only Example of option one Using Add button 4 3 Using the Add Animal Wizard The add animal wizard steps out the process of adding an animal over a series of 4 screens If you do not add a primary Id VID Stockbook will generate one for you Step 1 of 4 Animal Identification and Origin This step allows you to enter basic details about the animal including its ID s sex etc and its origin Enter your oldest animal first as this will allow you to select sire and dams from a drop down list for subsequent animals You may enter as little or as much information as you like Please note if you do not enter a Primary Id Stockbook will generate one for you EID NLIS numbers can be assigned at a later date All primary id s must be unique Identifications Primary 1d 3625 Dead Sex Female v Alternate Id EID V Edit 964 001005160779 NLIS Id MDRA0249 me Origin Bred C Purchased Pedigree Only X Cancel Exit Example of option two Using the Add Animal Wizard lt 2015 gt Practical Systems 20 4 4 Using the Multi Add Multi Add allows you to add a number of animals either by allocating a specific Visual ID range or by retrieving tag numbers from an unallocated tag list Number of Animals 45 fi Origin Purchased Z
6. You may choose to setup your mobs as e g sale bulls young bulls autumn calves Rams etc or use the year drop as the mob name It s purely a personal preference but keep in mind how you would like to find search for these animals in the future by using the filter within Stockbook The filter allows you to filter search on criteria such as mob group paddock through to more advanced criteria such as weights carcass feedback and fleece data See sample of Stockbook filter above Animals can be in several different mobs or groups over their lifetime but can only be in one mob or group at any one given time You can make a mob inactive or delete it If you wish to view inactive mobs tick include inactive box Note A mob cannot be made inactive or deleted if there are currently active animals in that mob CJ Go to Setup gt Mobs menu option A list of current active mobs will be displayed Note This will be blank the first time From this display you can Add a new mob Edit a mob or Delete a mob 3 3 2 Set up Groups L Groups are a convenient method of organising animals outside a paddock or mob A group could be set up for a particular management purpose e g breeding cows sale bulls etc You may decide not to put animals into a group initially and only move some into a group if the need arises at a later date Include Inactive Code Description AA SH HEIFERS Angus Shorthorn Heifers Al SIRES Al Sires AUTUMN CALVER Autumn
7. Calvers BULLS Bulls used in herd COM SALE BULLS Composit Sale Bulls COWS Breeding Cows HEIFERS First Calf Heifers SALE BULLS Sale Bulls SHORTHORN CO Shorthorn Breeders STEERS Steers YOUNG BULLS Young Bulls lt X CancelExit Add Edit f Delete Example of Group Setup Go to the Setup gt Groups menu option A list of current active groups will be displayed Note this will be blank the first time From this display you can Add a new group Edit a group or Delete a group 3 3 3 Setup Properties Every animal on file can be assigned to a paddock Every paddock must be linked to a property Go to Setup gt Properties menu option A list of active properties will be displayed To include inactive properties tick the Include Inactive box From this display you can Add a new property Edit a property or Delete a property lt 2015 gt Practical Systems 12 3 3 4 Setup Paddocks Paddocks relate to a physical paddock however if you do not wish to use paddocks you can add a paddock that has the same name as your property Paddocks are used to record paddock treatments from a quality control perspective animal grazing history and assist with filtering and reporting i0 Go to Setup gt Paddocks menu option From this display you can Add a new Paddock Edit a paddock Delete a paddock or Add Paddock Treatments File Animals Setup Products Graphs Reports QA Electronic id Utility Help u a MM C amp C
8. Ga 0 Contacts User Lists Live Entry User Reports ET Module Paddocks Backup NLIS Exit Search For Include Inactive SelectAll DeselectAll Client_id Code Name Property W Held to No Animals Area A INDIV 36 Ram Glen Forres NDV 4 Rogers Glen Forres INDIV 30 Russell Glen Forres INDIV 7 Semen Tank Glen Forres INDIV 8 Snake Gully _ Glen Forres INDIV 5 Swamp Glen Forres INDIV 27 Top Gully Glen Forres INDIV 11 Top Hill Glen Forres INDIV 22 Tunnel Hill Hil _ Glen Forres INDIV 33 Woolshed Glen Forres Multi select Ctr mouse Group select Shift mouse Total Animals X Cancevexit B Add Edit tt Delete B Treatments Reset Example of Paddock Setup Understanding the Paddocks List LU This list presents basic details of every paddock in your database Important colour coding Dark Green Background Indicates the paddock you have selected To select paddocks ina continuous group click on the first paddock hold down the Shift key and then click the last paddock Individual paddocks may be selected or deselected by holding down the Ctrl key and click on the paddocks required Maroon italic Indicates the paddock is inactive Red text Indicates the paddock is currently in a withholding period due to a previous chemical treatment lt 2015 gt Practical Systems 13 3 3 5 Setup Treatments Treatments are operations carried
9. Reports ile Importfrom Scales User Lists As Stockbook is a multi species program select the livestock type you wish to set up first by View Archive going to File gt Select livestock type press F5 on your keyboard or click the down arrow adjacent to the Animals toolbar option lt 2015 gt Practical Systems Select a livestock type from the list Your main screen of Stockbook will now change to reflect the livestock type you have selected File Animals Setup Products Graphs Reports QA Electronic id Utility Help O W amp w Animals Contacts User Lists Live Entry User Reports ET Module Paddocks lt No Change gt Alpacas Cattle O Deer XS Goats Live Entry Use YS Horses Sheep Import from File imp i iii If you are already in the correct livestock type click on lt No Change gt 3 1 Options for Initial Stockbook Setup g There are two methods to choose from for the initial Stockbook setup Option One Use the Setup Wizard The set up wizard offers a quick way of getting started You will complete 5 simple optional screens which allows you to setup basic information such as properties paddocks mobs and groups prior to adding your animals Please use this quick start guide to assist you or the full manual for more detailed set up information Go to Setup gt Setup Wizard or use Ctrl Alt Z on your keyboard File Animal Setup rodu
10. SECU Treatment sures sccavonssicaadetinscet cacccncancetenndienredencnseusdsadsurcanyocenneasea dat osenaisoncertensed ceeens 12 Animal Treatments wtscecsswescesttiaalade ce taecayu A E S 13 Paddock Treatment eren en a A 13 3 3 6 SE CUD PO CUI C siina A a a es guantencuens 13 3 3 7 SETUP Veterinary Activitie Ss ciesisirit stressi ninesini o EE a 14 3 3 8 SCUD COSE EVENTS Arre a E 15 3 4 Setup USEF ODUOMS L E RE E E AE E A E E E cones 15 Poo MRE BIOK E Diea E N T a eee 16 3 6 RESTORING q DACKUD snena a N 17 Adding vour animals MtO StOCKDO OK arinean arte eee a a Raha 18 4 1 Manually Adding Animals into StockbooOK ssssesssseseseessrressrersrressseresrressreresresssreeserersseerese 18 4 2 Usne THE Add DUON scrensersie a a A 19 4 3 Using the AdG Animal Wiza dicasi an a N 19 4 4 Jsme the Mut Ada isina ne oe ee 20 lt 2015 gt Practical Systems 4 5 Methods for Entering Animals Into StOCKDOOK cccccccssececesececesccecenececeeceeeeusecesageces 20 Ae ANM AYNES nee eee eee eo doe A E 21 5 Additonal setup Tor StUG USEF uante nrnna Gentes iach aca idecaeidanss wee ears eas adedentndeaeeideee ees 22 5 1 Society and Stud Setup for Stud Cattle ccc ccccceeccceceeseeceesceeenseseuceseeeseeeseseneseeeneeeeees 22 S2 Setup Performance Recording for Cattle sssseuseeessenserrersrresesrerssrressrrresrerssrresrereseeresene 23 5 2 Flock and Performance Recording Setup for Stud Sheep ssesssssssssssresrrrerresresrersrrres
11. Treatments View Ani Veterinary Activities User Reports User Lists Contact Types Contacts Selling Venues i Importfrom Scales Colours Breeds Disposal Reasons Cost Events Standard Notes View Arc User Lists Performance Edit Buttons User Options Dashboard Electronic Scales and Readers i Backup Preferences f Society Details Information Decisions Control ET Module Backup prefix TESTI lt Auto Generated do not adjust ie Display Automatic System Backups ASB s for short O Display Copy Backups ie mirrored backups Add comments to backups Verify backups after completion Click here to select the Auto back it of Stockbook i Oo sean vere eran default location Backup Location eg a drive Copy Location a folder on the hard drive lt lt Auto Generated do not adjust C ProgramData PracSys C PROGRAM FILES X86 PRACSYS STOC ial Retain last 10 active days of backups bd Click here to set up your Data Warehouse af Close Select your preferences by ticking or unticking the series of tick boxes for your backups Click on the yellow folder browse in the backup location and select a location for your backups Note If you would like it to default to a memory stick please insert computer and you will be able to set this location for all your backups the memory stick into your Backing up is vital and cannot be over emphasised ple
12. out on animals or paddocks where a specific product is used A description of the treatment type must be setup before they can be used Animal Treatments Define your own treatment names for animal treatments We suggest using a general description rather than a treatment method E g Internal Parasites rather than Drench or External Parasites rather than Pour on Vaccination rather than 5 in 1 etc You will set up the specific products at a later stage Go to Setup gt Treatments gt Animal From this display you can Add a treatment Edit a treatment or Delete a treatment Client Id No Description PINDIV 2 Antibiotics INDIV Feeding INDIV 9 Fly Control INDIV _ 3 Lice and Worm Control INDIV__10 Lice Control INDIV_ _12 Synchronise INDIV 8 Vaccinate INDIV 4 Vaccination INDIV 11 Worm Control X Cancevexit add N Edit ff Delete Example of Animal Treatments Paddock Treatments Define your own treatment names for paddock treatments Again we suggest using a general description rather than a treatment method E g Weed Control rather than Spray Go to Setup gt Treatments gt Paddock From this display you can Add a treatment Edit a treatment or Delete a treatment Chant hte iren d 6 Regrowth treatment INDIV 7 S prayi ng INDIV 5 Weed Control X Cancewexit Add R Edit TF Delete
13. Data Warehouse Once you click OK to complete the local backup you will be required to login to the Data Warehouse using you Client ID and Password the first time you login your password will be you Client ID and you will be prompted to set a new one see section 3 2 1 Data Warehouse Oo More Starting data warehouse dient Client Code 12345 Password _ Keep login details _ Cancet_ You now have the option to Password Protect the backup this is completely optional Click Next to continue Enter a backup file description such as the date of the backup or the activity that you completed in Stockbook that session Password protecting your backup is OPTIONAL Password protect this backup Password Confirm password Note You are responsible for remembering the password used If you forget the password the backup will be unusable There can be retrieved Description Added 2014 Calves conei a The File has been successfully uploaded to the server Click to finish 3 6 Restoring a Backup d In the event of things going pear shaped you can simply restore your backup that you made prior to your changes and try making your changes again If restoring from the Practical Systems Data Warehouse please refer to the User Manual File Animals Setup Products Graphs Reports QA Electronic id Utility Help Backup Database Ceri A Restore Datab
14. Example of Paddock Treatments lt 2015 gt Practical Systems 3 3 6 Setup Products L 14 Products for use in animal and paddock treatments can be entered via the setup menu E g 5in 1 When adding a product the Used in Treatment field can be selected from the dropdown list you created when you setup treatments Go to Setup gt Products or Products gt Setup Both will take you to the same Products screen From this display you can Add a new product Edit a product or delete a product Name b 5int Se 7in1 Alfalfa p Cattlemaster 7 Dectomax Pour on Depoicilliin lvomec Lice off Lucerne Hay Silage Ultravac Tint Vatrazin Vibrio Vaccine Include Inactive D Ada S Edit fff Delete Example of Products setup Note XM CancelExit Product Ultravac 7in1 Buy Units mis y Unit of Use mls y Withholding Period 0 ESI days 0 Used in Treatment Vaccination Applied at the rate of wv OK Previous Type J Pasture Mix _ Crop Seed Next Example of Add Products screen After you add the withholding period in days whenever that product is applied during a treatment the withholding period is added to the treatment date giving a release date The animal or paddock will be displayed in red text indicating it is in a withholding period An attempt to sell this animal will give a warning as will attempting to move animals into a paddock that is in a
15. Sheets User List Filter Filter Templates i i pel Fitter lt Clear gt vl clr v Gt C Alter id Width Yard List SelectAll Deselect All Identification T Age Birth Date Sex Electronic Id Mob Status Alternate Id Group A gt EE iE Display Group By Mob Mob C Group C Paddock Cape Portland LOWES PARK J7 Moana Musselroe Plantation EJ 4 MOB NF Add animal wizard fF 2009 DROP PTE 2009 HFR WNRS Pleo f Multi Add Animals Bate Ora Add an animal j Auto Refresh Ingfude Inacgive Show Tree Group sele ift mouse 0 Randog etlect Ciri mouse X Cancevexit D Ada d Mutti ada Animals Change Display Blea f Delete E print BF Events Treaureea E Mutti Treat wy Lists Pedigree Progeny Movement Group Mob Joining Weight Trait Treat Feed Gen Vet Scan Carcase EBV Note Costs Photo Example of where to find the various ways of manually entering animals lt 2015 gt Practical Systems 19 4 2 Using the Add button Manual data entry allows you to enter as little or as much information as you require If you do not add a Primary Id visual ID Stockbook will generate one for you Basic Details Other Setup J625 aie oora rearr JIR mros v Yeat2013 status New Anima Lo H Weaned on 09 04 2014 _ Highlight animal on list _ Flag on Live Data Entry
16. Stockbook Quick Start Guide Stockbook Livestock Management Software to Help Farmers Work Smarter Stockbook lt 2015 gt Practical Systems All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products that are referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks While every precaution has been taken in the preparation of this document the publisher and the author assume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document Publisher Practical Systems Production Support Team j Quick Start Guide Contents 1 2 3 HOW LO IMSGall STOCK OOK aarccsets desk heise ca valu cence rn aecdcei E EA E E 3 1 2 The opening screen for Demonstration Herd cccccccssseccceececeesececeeseceeeeceeauseeeeeeceeseeeeens 3 1 3 ROSS EM OM vinvadan nantes sary tues Seohes A niet arp cu
17. Stockbook after installation please phone Practical Systems on 1800 624 688 for your unique unlock code 2 Finding help when you need it Help and Electronic Documents LO By going to the Help menu you will find a comprehensive set of resources to assist you including a full Stockbook manual and a search function for quick access to help on a particular subject Go to the Help gt Manual menu option Additional instructions can be found by going to Help gt Program Documentation 2 1 On Screen Help L To summon help from within a particular area of the program relevant to the screen you are on Press the F1 key or click the Plbutton at the bottom right of the screen 2 2 Demonstration Data L The demonstration data in Stockbook has been created so that you can start viewing editing or manipulating information straight away This allows you to make entries of your own amend and delete items for you to explore and understand the features of Stockbook Go to the File gt Demonstration Herd menu option lt 2015 gt Practical Systems 2 3 Practical Systems Software Support Desk Keeping your Annual Subscription up to date will ensure E gt Your software is always current Your Annual Subscription entitles you to program updates and upgrades gt Help is always at hand Annual Subscription provides you with telephone support during business hours 8 30am to 5 30pm Monday to Friday AEST to help you thro
18. _ Agisted Leased Female Bred Male Alternate Id Castrate Birth Date 04 12 2014 v Undefined Sire Breed Breed 1 BR 100 Belmont Red Average Weight Colour Horn Wt Obs Code v Weigh Date Assign Ids by Specific Range Unallocated Tags Owner y Flock Herd Gen Mat Grp Colour Indicates required information x CanceW Exit Save To List Example of option three Using the multi add 4 5 Methods for Entering Animals Into Stockbook o As mentioned there are various methods of adding your existing animals for the first time The following table illustrates the various options for entering animals into Stockbook Use this table to help you decide the easiest way to enter your animals based on your type of operation equipment and animal information you have Method of entry into Equipment Needed Recommended for Ease of use Stockbook Manual Data Entry via Stockbook computer This method is recommended for the add animal add Visual Id numbers and small herds flocks animal wizard or Multi add screen Starting at your oldest animal first animal details Data Extraction from Data Extraction forms This method is recommended for your are available from setting up Stud animals Breed Society Practical Systems lt 2015 gt Practical Systems CSV Import or import from data collector file Stockbook Computer Excel file converted to a CSV file o
19. ase Da Er a Tra Import Options Export Options Fax back Sheet To Do List Select Society C WUsers Sean Desktop Available Backup files Available backup files to be restored most current is at top of list Select Livestock Type a TEST100141204 01 sbu Fu pal Other Databases Registration Exit View Archive This will automatically be Select the file to be derived from your bacup restored preferences Click the yellow folder to temporarily change the location lt Normal Copies Auto Partial _ Only show backups with my client ID Selected File DWRestore sbu _ Verify Only lt 2015 gt Practical Systems 18 4 Adding your animals Into Stockbook d There are various methods of adding your existing animals for the first time The following illustrates how to manually add animal details g For a full list of methods for adding animals refer to section 4 5 of this quick start guide 4 1 Manually Adding Animals into Stockbook There are a few options for manually adding animals Option one Use the Add button from the main animal screen see section 4 2 Option two Use the Add animal wizard see section 4 3 Option three Use Multi Add see section 4 4 File Animals Setup Products Graphs Reports QA Electronic id Utility Help ws S E O0 WM amp m B Animals Contacts User Lists Live Entry User Reports ET Module Paddocks Backup Search For Animal Yard
20. ase see section 3 5 for how to backup lt 2015 gt Practical Systems 3 2 1 Data Warehouse Setup Backing up your data is the most important part of using Practical Systems software It is also important to have a Backup that is external to your computer and possibly even in another location away from your office or home in case of any unforseen event The Practical Systems Data Warehouse is a secure off site data storage service located on the Practical Systems server at our office Click on Data Warehouse Admin Practical Systems Limited Backup Restore Utility eo Backup prefix TESTA w Display Automatic System Backups ASB s for short C Display Copy Backups ie mirrored backups Add comments to backups Verify backups after completion _ Auto backup on exi You will now be asked to login to the data warehouse server Once logged in you can perform various administration functions C Program D Retain last x Data Warehouse Admin Click here to set up your Data Warehouse the first time you login your password will be YOUR CLIENT ID You will then be prompted to change your password Client Code Password _ Keep login details New Password 12345 Confirm new password 22222 Note From the moment this action is performed you must use your new password to log in to the server Fr Eo X cancer You can change your password at any tim
21. cts Graphs Reports QA Electronic id Utility Help stup Wizard Ctrl Alt Z oor Mobs ihe iti B Lid Animals z IS ET Module Paddocks Backup NL Exit Groups Multiple Sire Groups Properties Paddocks Livestock Types Products View Ani Treatments b User Reports ET Module Veterinary Activities User Lists A Contact Types Backup Petar tc Impor from Scales Export CSV Selling Venues Colours View Are asia K lleer I iete ps Paridnrke Please follow the prompts using this Quick Start Guide to assist you Once you have entered your basic setup you can use the setup menus to add edit or delete setup information lt 2015 gt Practical Systems Option Two Entering setup information using the setup menus LL Mobs groups properties paddocks treatment and products etc can be set up from the drop down list to save time typing and to speed up data entry File Animals Setup Products Graphs Reports QA Electronic id Utility Help Setup Wizard Ctrl Alt Z VIN Groups z ET Module Paddocks Backup NUS Multiple Sire Groups Properties Paddocks Livestock Types Products Treatments User Reports ET Module Veterinary Activities User Lists Contact Types Contacts Import from Scales Export CSV Selling Venues Colours n f Breeds i User Lists Paddocks Disposal Reasons Cost Events Standard Notes Edit Buttons Performance User Options Dashboard Electronic Scales a
22. e by logging in via Data Warehouse Admin and selecting Change Password from the drop down list You have successfully logged in ii Close Select an action and press the Go button gt ectara ancdpress the Go button gt Change password SOOT CEE NETERA E MEY DCECH lt 2015 gt Practical Systems 10 3 3 The Setup Menus The suggested lists to setup prior to adding your animals are outlined below Keep in mind any items can be added on the fly by using the plus button next to the drop down list on the appropriate screens Each setup list follows the same basic rules and allows you to do the following Add a new item LL Go to Setup and select desired list e g Setup gt Mobs Click on Add Enter a unique code if code required and description Click on OK to accept the data and prepare for another entry or click on Cancel Exit to close the screen without any changes to the database Edit an item RA Go to Setup and select desired list Highlight the item to be edited and click on Edit or double click on the item Modify details as required or make inactive for items you no longer want to appear in the list Delete an item Go to Setup and select desired list Highlight the item to be deleted Click on Delete Confirm the deletion Note You cannot delete an item that still contains at least one active animal within the selected list 3 3 1 Setup Mobs L Mobs are a convenient
23. eral Options Screen User Fields Colours Animal Display Suggested areas to setup initially are Go to General tab Enter your trading name This is the name you would like to appear at VVVVV V the top of any reports generated through Stockbook Installation type must be set on Normal Both for Stud and Commercial users unless the program is being operated by a Breed Society E g You are an actual Breed Society Performance Recording System is only used if you submit data to a performance recording system You do not need to do this if you are enrolled in Breedplan Go to Options tab select your preferences by ticking or unticking the boxes Go to User Fields tab This allows you customise change the labels on the Basic Animal Details screen It is advisable to keep alternate ID and NLIS ID as is Go to Animal Display tab This allows you customise your main animal display screen Put a tick in the box beside each field you would like to have displayed When you have completed choosing the fields you wish to have displayed click Assign and then click OK lt 2015 gt Practical Systems 16 Note The weight option displays the last weight taken for that animal The Micron option for sheep producers displays the last Micron measured General Options Screen User Fields Colours Animal Display A Description Sh Dam Mob Status Paddock Property Alternate ld
24. eserreereess 25 SetuP FlOCK Detalls errn a a a a E E 25 5 2 1 Setup Performance Recording for Sheep cccccesssccessececenececeesececeneceeeeeceeeeueceseeceesenes 27 For more detailed instructions please refer to the Stockbook Manual within the program under the Help gt Manual menu option lt 2015 gt Practical Systems Stockbook Quick Start Guide The hardest part about using new software is getting started This Quick Start Guide offers the quick way to begin using and understanding Practical Systems Stockbook Quick Start Guide Icons LU Learn a bit Do a bit g Important information 1 How to Install Stockbook There are two ways to install our programs 1 Practical Systems website www practicalsystems com au Go to Client support gt Client Downloads and log in using your client ID and password Install the full program or update your existing program through our website 2 Install from the installation disk e Insert the Installation CD into your CD drive The CD will run automatically and open the Installation Screen fi Use your mouse to select the program you wish to install and follow the onscreen prompts 1 2 The opening screen for Demonstration Herd From this screen select your main livestock type type of operation and herd flock size and click OK Stockbook will now recommend which level of the program best suits your operation and allows you to view and use that particular level of S
25. k this box if you use Society ids as your on farm tags Remove leading zeros when calculating animal name tattoo and Society Id ick this box if this flock is registered with ABRI Please confirm official Society animal identification formats lt 2015 gt Practical Systems 27 5 2 1 Setup Performance Recording for Sheep 9 Complete the steps below to Setup your Trait Analysis System for Sheep Go to the Setup gt Performance gt Trait Analysis System menu option File Animals Setup Products Graphs Reports QA Electronic id Utility Help Ctrl Alt Z Groups Multiple Sire Groups Properties Paddocks Livestock Types Products Treatments User Reports ET Module Veterinary Activities User Lists Contact Types Contacts i Import from Scales Export CSV Selling Venues es a di TTT Colours Breeds User Lists Paddocks Disposal Reasons Cost Events Standard Notes Weight Trait Age Stage Codes z i Pestana sytem OO User Options Dashboard Electronic Scales and Readers Backup Preferences Flock Details Information Decisions Control Use Code Description lt 7 BWT EAN WWT Birth Weight Weaning Weight lt none gt lt none gt Post ees Weight Yearli ogget Weight Adult Weight Select the EBV s and Breed objects lt none gt lt none gt lt none gt lt none gt Yearling Fat you would like lt n
26. mance Recording for Cattle 9 Complete the steps below to Setup your Trait Analysis System for Cattle Go to the Setup gt Performance gt Trait Analysis System menu option File Animals Setup f roducts Graphs Reports QA Electronic id Utility Help Sree Ctrl Alt Z Groups Multiple Sire Groups Properties Paddocks Livestock Types Products Treatments User Reports ET Module Veterinary Activities User Lists Contact Types Contacts Import from Scales Export CSV Selling Venues Colours Breeds j User Lists Paddocks Disposal Reasons Cost Events Standard Notes Performance Weight Trait Observation Codes User Options Dashboard l am Electronic Scales and Readers Backup Preferences Society Details Information Decisions Control lt 2015 gt Practical Systems Follow the steps below 24 High Colour Print 200 Day Milk lt none gt 200 Day Growth Select the lt none gt 400 Day Growth EBV s and lt none gt Ft TDay Growth Breed objects lt none gt 900 Day Growth you would like lt none gt Birth Weight Maternal lt none gt Gestation Length lt none gt Scrotal Size lt none gt Days To Calving lt none gt Rib Fat Old lt none gt Rump Fat Old lt none gt Eye Muscle Area Old lt none gt Est Meat Yid kg lt none gt Est Meat Yid lt none gt Calving Ease Direct lt none gt Calving Ease Maternal lt none gt Mature Cow lt none gt l
27. method of organising animals normally corresponding to physical mobs in paddocks A mob can however be split over several paddocks and can be used as a wider grouping method than a paddock General Purchase Sale Birth Weights Scans EBV s Traits Carcass Joinings Preg Tests Templates _ Include Inactive Pedigree Code Description Sired By Cir Save Remove Out of Dam Cir Save Remove aaa a mpemnescomerg 7 1998 DROP 11998 Drop 1999 DROP 1999 DROP 1999 Drop 2000 DROP f 2000 DROP 2000 Drop mre v aaa 2001 DROP 2001 Drop Fast Filter rg a ME 2002 DROP 2002 Drop y Bull Paddock Riverside Identification Chalk Ridge v AGISTMOB Agisted Mob Primary Ids from D Al SIRES Ai Sires to ena Primary Breed v COWS Cows Alternate Id from Gen Mat Grp E E a Owned By v Gen Mgt Grp GOAT MOB1 a Saari Must be Highlighted SALE BULLS Sale Bulls NLIS Id C Must be Flagged RPDS ET es Society lt AllSocieties gt ocietes gt A SIRES Sires gay peeerm Only gt Status Date Birth Date ANGUS Aust From v From v ANGUS MA x To Note contains x Lancelent D Add Edit ij Delete Last Handled _ Year Only Comment contains Don t care In either Example of Mob Setup First tab of Stockbook filter by clicking on other tabs you can access other pages of filter options lt 2015 gt Practical Systems 11
28. nd Readers ae Backup Preferences Society Details information Decisions Control d You can also add to the setup lists through the use of the plus button which can be found throughout the data entry screens as you use the program add on the fly Society Details Other Setup H A j na JJ fe E ee aes Za N ie os j _ Highlight animal on list _ Flag on Live Data Entry Last Handled Unknown C Pedigree Only If the selection that you require is not in your dropdown list click on the plus button and enter the required information this will now be added to your dropdown list add on the fly o We suggest that you set up most of the initial information from the menu items This will speed up the adding of animals in the first instance Additions to the list can then be added on the fly as new items are required lt 2015 gt Practical Systems 3 2 Setup Backup Preferences g Before we start working our way through the suggested setup lists it is important to first setup your backup preferences g Backing up is fundamental to managing your Stockbook data Go to the Setup gt Backup Preferences menu option File Animals Setup Products Graphs Reports QA Electronic id Utility Help Mobs Groups m rrr it B Li Multiple Sire Groups ser Reports ET Module Paddocks Backup NLIS Properties Paddocks Livestock Types Products
29. one gt Post Weaning Fat to use lt none gt Hogget Fat lt none gt Post Weaning Muscle lt none gt ore 5 42 C YEMD HEMD Yearling Muscle Hogget Muscle lt none gt lt none gt 13 O 44 YFD HFD Hogget Fibre Dia Yearling Fibre Dia lt none gt lt none gt Adult Fibre Dia enone gt ENE 16 C YGFW Yearling Greasy Fleece Wt lt none gt lt none gt B lt none gt 17 HGFW Hogget Greasy Fleece Wt 18 AGFW Adult Greasy Fleece Wt CFW Yearling Clean Fleece Wt 9 CY lt none gt LI Click on Set Standard lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt Use All Use None Set Standard Lambplan Trait Analysis System Australian Sheep Breeding Values xi a Lambplan f close Initialise High Colour Low Colour Clear Colours d You must select a minimum of one and a maximum of 19 ASBV s at least one Breed Object and a maximum of 6 This completes the setup for Stud Sheep lt 2015 gt
30. otect lam using NLIS g It is also advised to review your settings in the options tab Setup Flock Details Go to the Setup gt Flock Details menu option Click Add and fill out the details a Flocks 0 C Include Inactive Flock Code Description A Code gt SSTUD Stud Sheep Your 4 digit _ L SG Code Select Breed from drop down box only g If you are registering your lambs with a Breed Association please continue lt 2015 gt Practical Systems 26 Click on the flock just added so that it is highlighted blue then click Edit C Include Inactive Code Flock Code Description g SSTUD Stud Sheep Fill out the Animal Name Prefix optional and tick the Registered with ABRI box if applicable Description My Flock Name Flock Ident 4 234 Animal Name Prefix Breed Dorper Of this box if this flock is registered with ABRI o If your flock is registered with ABRI please complete the following Ticking the Registered with ABRI box will show more options Fill out the ABRI Identification box three letter prefix and tick any applicable boxes Description My Flock Name Flock Ident 1234 Animal Name Prefix Breed Dorper Tick this box to auto calculate Society Ids Tick this box if the birth year is based on the financial year _ Tic
31. r data collector file If you have animal information in excel spread sheets note this will need to be saved as CSV files before importing into Stockbook You can also import files that Moderate knowledge of excel amp CSV files required been created from data collectors Import data direct from Stockbook Computer This allows you to import direct Moderate collector Data collector from your weigh scales knowledge of hardware required Transfer data from Moderate reader This allows you to add animals by Stockbook Computer Reader with storage downloading direct from your knowledge reader of hardware required Ability to operate lap Stockbook amp laptop computer to use in yards Using the laptop screen This option offers a quick effective method of adding animals readers and scales can be top directly plugged into the computer laptop but are not and essential for using the lap hardware in top screen the yards Download a tag bucket file from NLIS database Stockbook Computer with This method allows you to internet access Moderately download existing animals and unassigned tags assigned to your PIC from the NLIS database This information can then be imported into Stockbook computer literate 4 6 Animal Types Once your animals are entered your animals into Stockbook they can be seen by clicking on the Animals icon File Animals Setup Products Graphs Reports QA Elect
32. reedienteuaiedem amen 4 PINGING NEID WHEN VOU need Irinei A wo anred devcaeneese oetouldseuseuds Gamoutncieeiceuaee 4 2 1 PSV a lt 1 0 Fl Re nen are ttn MPR GDR EN EATE A SO Sa Oe natn ee 4 2 2 Demonstration Datarea Boece cttecete tania A a eee claro 4 2 3 Practical Systems Software Support DeSK sss deviasieiiecceaisativesaloxcasandieiianevavanebueeiianesnatendanerane 5 GOCE startede ee ac 8 Sag at Be a at ls aR eee Sa hy Nec leeeliaet etal 5 3 1 Options Tor Initial Stockbook Setu crans 6 Option One Use the Setup Wizard wseicdcneshwevesedacdeuidersebeisnandacides A E TaN 6 Option Two Entering setup information using the setup MenUS ssessssssssrssrrresrssrrrerresrrresrrererens 7 3 2 Setup Backup Preferent o Snr e a a a 8 32d Data Warehouse SOC UD sorrentina 9 DOs Haden eae cya bois ape ae sip ices cso eas one et Wea eae Deals VCE Ho eats eet ecco gnaa bate moe dave toes Rave acer iedate The setup MENUS wecas cate sicaes teres crasoessacceeavehese tatce narcceouauoss aera sesean Joamesavaten deuce mone sonssanicanewienss 10 3 3 1 SEAP NOD aea a aa a eeuente ouateceuh eter cstis 10 3 3 2 SOU GROUPS a ae A E sain panne eet ddan cancun treee ts 11 3 3 3 SETUP IP FODEI ECS aaa tian ansnetatessarnniaernmuniaersaneiac cannabis AE 11 3 3 4 Setup PAC OCK Sic ticasuceietsentcassddaveciucl A a sus aclasted A 12 Understanding the Paddocks USE 4c acesatetosetestess cus vsecateriviusbeeaieb ndesda sa neceaa ned ebwtecuiteeeesia eee Oana 12 3 3 5
33. ronic id Utility Help 0ewww8dhr wn E Contacts ET Module Paddocks Backup NLIS Exit camer Bh at Animals User Lists Live Entry User Reports You will notice there are three types of animals in Stockbook 1 Current Animals The current animals are ones on your farm at this moment 2 Inactive Animals The inactive animals are those animals that have been disposed of either sold or died You can still view these animals on the main data base look up their history and include them in reports These animals can be viewed by ticking the Show Inactive box 3 Archived Animals Animals that have been made inactive can be archived This procedure removes the animals from the current animal list and moves them to an archived database The benefit of this procedure is to reduce your current animal list Archived animals can be returned to the current animal list if needed lt 2015 gt Practical Systems 22 g To adjust your main animal display screen click on change display located at the bottom left of the main animal screen jalalel O Frer lt gt Auto Refresh Include Inactive Group select Shift mouse 0 Animals Show Tree Random select Ctri mouse nae Deny 3 CanceliExit gt Add I Multi Add _ EN Edit Delete Print Events TreatiFeed Multi Treat Ty Lists i J O F Jl a i L IL i U ES Pedigree Progeny Movement Group Mob Joining Weight Trait TreatFeed
34. t gt High Low Colour Print Low Decimals lt none gt lt none gt panes lt gt none lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt lt none gt THIN olol lt Breedplan AS Close Initialise High Colour Low Colour Clear Colours Select the Estimated Breeding Values from the drop down menu d You must select a minimum of one and a maximum of 19 EBV s at least one Breed Object and a maximum of 6 This completes the Society and Stud Cattle Setup lt 2015 gt Practical Systems 25 5 2 Flock and Performance Recording Setup for Stud Sheep g Please complete the steps below to enable data the transfer of data between Stockbook Sheep Genetics and your Breed Association Go to the Setup gt User Options menu option and follow steps 1 5 filling out the details General Options Screen User Fields Colours Animal Display g Name My Trading Name at 1 Set to E 2 Entera Normal User 3 BRA Trading Name ee settings in the fill oA accrea uo T 1 Options tab ee ee Performance Recording System 2 lt None gt Advanced Breeding Services Breedplan 4 Select see 3 from the drop down list SIL Commercial animal Id Prefix Password Pr
35. tockbook E g if you select the setting below you will have access to the Stockbook Stud unlimited herd size with report writer and embryo transfer whilst you are in the demonstration herd or trial period lt 2015 gt Practical Systems You are now running the demonstration version of Stockbook Please select the options that most closely match your operation Main Interest Description Stud and Commercial Operation A multi species program cattle sheep etc designed for Livestock enterprises where full individual animal recording is required in a commercial and or stud operation Pedigree and RFID NLIS capable O Alpaca Also includes Report Writer Provides an additional reporting Type of Operation capability to the pre designed program reports Freeware Information can be drawn from the database tables amp layouts designed and reports printed or exported to other software eg Excel Data Transfer A feature designed for transferring Herd Flock Size active alive animals only animals and their history from one Stockbook user to Cattle another Especially useful for large multi property O 50orless 5000rless 501to 3000 Unlimi operations and breeding groups Embryo Transfer A complete embryo recording system for ET programs Records matings flushes individual embryo details sales amp purchases implants and resultant progeny Q We Recommend 1 3 Registration To register your purchased copy of
36. ugh any queries or problems you may have Use of this service is unlimited for your period of cover Phone 1800 624 688 gt You are provided with regular Practical Tip emails in the form of a step by step guide that will help you keep getting the most from your software and newsletters 3 Getting Started g As mentioned previously the hardest part about using new software is getting started The two basic steps to get started are gt Step 1 Enter setup information via the Setup Menu or Setup Wizard gt Step 2 Enter your animals Don t forget to use Demonstration Herd to assist you to view and or practice using the program g The following illustrates how to setup a commercial operation If you have purchased the Stud edition you will also be required to complete the Part 5 additional setup for Stud users in this quick start guide Setup is strongly recommended before adding your animals Before we proceed please make sure you are in the Default Database If you are not please click on the File gt Other Databases gt Default Databases menu option File Animals Setup Products Graphs Reports QA Electronic id Utility Help Backup Database Restore Database m sia iti B Data Tanier gt ts Live Entry User Reports ET Module Paddocks Backup Import Options b Export Options b Fax back Sheet To Do List Select Society F7 Live Entry Select Livestock Type N b Manage Databases User
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