Sub : Tender document for SUPPLY, INSTALLATION
Contents
1. pre qualifying criteria and as considered suitable by BHEL While BHEL reserves the right to open the price bid of the offers in camera the date amp time to open the tender opening shall be intimated to the bidders in case BHEL decides it to be Public opening and in such a case one authorized representative of the bidder shall be allowed to attend 12 0 13 0 Entry tax if applicable shall be born by BHEL Earnest Monet Deposit EMD of Rs 25 000 00 either in cash deposited at BHEL office Cash section and receipt enclosed or in the form of crossed Demand Draft Pay Order in favour of Bharat Heavy Electricals Limited payable at Kolkata shall be enclosed by the bidder along with the offer failing which the tender is liable for rejection One time EMD for Rs 1 00 000 00 Rupees One Lakh only will also be valid for all such jobs Bidders who have deposited one time EMD of Rs 1 00 lakh with BHEL PSER for such job evidence of deposit must be submitted will be exempted from submission of EMD with this tender The followings may be noted REF PSER PUR TSX 042 061 Date 07 09 2006 In case the bidder deposits separate EMD as mentioned above there will be no change in existing clauses of this tender In case of bidders having one time EMD one time EMD can not be used for SD purpose In this case 50 of security deposit can be deposited by the successful bidder in the form of BG within time specified in th2. in Cover Il Documents in support of fulfillment of pre qualification criteria to be placed in Cover lll BHEL reserves the right to accept or reject any or all offer without assigning any reasons thereof BHEL also reserve the right to cancel the offer wholly or partly without assigning any reason thereof BHEL also reserve the right to split the job You are free to visit the site and study the prevailing site condition including law amp order etc before quoting For any clarification on the tender document you may seek the same in writing from the office of the undersigned Such letters should reach the office of the under signed positively by 14 09 2006 BHEL may decide holding pre bid conference PBC with any all the intending bidders On such communication from BHEL the bidder shall ensure participation for the same at the appointed time date and place as may be decided by BHEL In the event of any conflict between requirement of any clause of this specification documents drawings data sheets etc or requirements of different codes standards specified the same to be brought to the knowledge of BHEL by you in writing for such clarifications before you submit your bid otherwise more stringent requirements as may be interpreted by BHEL shall prevail and shall be binding on you Price bids of those bidders will be opened who will be qualified for the subject job on the basis of evaluation of Techno commercial bids
3. in a single cover super scribing as Technical cum Commercial and Un Priced Bid Tender Enquiry No and Due Date i Technical Specification Catalogues to be enclosed if any ii BHEL Standard Terms amp Conditions iii Un Price Bid iv Confirmation of pre qualification criteria to be downloaded from our BHEL Web Site i e www bhel com or www jantermanter com Part Il PRICE BID Price to be indicated in the format enclosed Any preconditions for price will not be accepted and the tender will be rejected The Technical Cum Commercial offer will be opened first discussed finalized and only then the price bid of technically acceptable offers will be opened Tenders will be received up to 15 00 Hours on the said due date Offers should be submitted in Duplicate If the vendor submits offer i e Technical amp Price bid together in single envelope the offer will be rejected 02 If any vendor sought to quote through their agents They have to inform to BHEL in advance before opening date Other wise the offer will be treated as Unsolicited Offer and same will not be opened 03 BHEL keeps its right to reject load any offer which is having deviations to BHEL Specifications Standard Terms amp Conditions All the bidders shall submit their offers only by filling the original BHEL tender documents other offer will be entertained In case of Technical Cum Commercial bid copy of the price bid ha
4. 2006 SL NO BHEL STANDARD TERMS Supplier confirmation 19 i The Consignee for the equipment will be AGM TSX BHEL BHAWAN SALT LAKE CITY BHEL PSER KOLKATA il All documents correspondences must bear the Tender no Purchase Order No amp Date 20 The purchase preference to Govt undertakings shall be given as per the guide lines of Government of India 21 Bank Guarantee Non submission of 10 BG will attract 10 loading on the offers 22 Penalty Clause Non acceptance of penalty clause will attract maximum 10 loading on the offer and accordingly proportionate percentage will be loaded for accepting less percentage of penalty clause Ex If the supplier has accepted for maximum 5 penalty clause then balance 5 will be loaded 23 For all other Terms amp Conditions if the offer is not confirming to the same BHEL at its discretion shall load the same and the loading pattern shall be intimated to the bidders before price bid opening However BHEL reserves the right to cancel a bid in case of non acceptance of any terms and conditions finally arrived before price bid opening Note The offers not complying the above Terms amp Conditions will not be accepted Note 01 BHEL for clarification before submission of the bid failing stringent interpretation of the clause in favour of BHEL shall the same shall be binding to the bidder 02
5. Any deviation sought by the bidder should be indicated 03 commercial offer for each clause In case of any conflict inconsistency in any clause of the tender or between various sections of the tender bidder should bring the same in writing to which the most be adopted and in the techno Bidder should write accepted in the column supplier confirmation REF PSER PUR TSX 042 061 Date 07 09 2006 PART Il SPECIAL TERMS AND CONDITIONS FOR MMD s THREE PHASE POWER ANALYSER The following items to be furnished Supplied Confirmed by the Vendor at the time of delivery of the above instruments CERTIFICATES The Vendor Shall provide e Valid Calibration Certificate Test Certificate from the OEM showing the test results calibration results e Operation Manual To be provided by Supplier OEM in original COPY Warranty Guarantee Certificate To be provided by the Supplier OEM 12 Months Certificate of NEWNESS to be provided by Supplier OEM ACCESSORIES All necessary probes accessories CD s RS 232 Interface facility IF Any to be supplied with the equipment INSPECTION DEMONSTRATION amp Training To be done at BHEL PSER HQ C amp I Lab Manohar Pukur BHEL Guest House in presence of BHEL s Engineer and Vendor s representative SCOPE Supply Installation Inspection Demonstration Training for Two days DELIVERY PERIOD e Within 8 Eight Weeks DELIVER
6. G IN TENDER BID FOR SUPPLY INSTALLATION COMMISSIONING TRAINING amp ACQUAINTANCE OF ONE NO THREE PHASE POWER ANALYSER e BIDDER SHALL EITHER BE ORIGINAL EQUIPMENT MANUFACTURER AUTHORIZED REPRESENTATIVE OF OEM e BIDDER SHALL HAVE SERVICING NETWORK WITH REPAIR CENTRE IN INDIA e BIDDER SHOULD HAVE AN AVERAGE ANNUAL FINANCIAL TURNOVER DURING THE LAST THREE YEARS ENDING 31 MARCH 05 SHOULD AT LEAST 13 Lac AND SHOULD SUBMIT THEIR AUDITED BALANCE SHEET AND PROFIT amp LOSS ACCOUNT IN SUPPORT OF THE SAME NOTE THE BIDDER WHO MEETS THE ABOVE PRE QUALIFICATION CRITERIA CAN ONLY PARTICIPATE IN THE SUBJECT TENDER BHEL RESERVE THE RIGHT TO ACCEPT CANCEL ANY OR ALL THE OFFERS WITHOUT ASSIGNING ANY REASON THEREOF BHEL ALSO RESERVES THE RIGHT TO CANCEL THE TENDER WITHOUT ASSIGNING ANY REASON WHATSOEVER BIDDERS QUOTING IN INDIAN CURRENCY INR ONLY SHALL BE QUALIFIED REF PSER PUR TSX 042 061 PART GENERAL CONDITIONS OF CONTRACT GCC Date 07 09 2006 SL Supplier NO BHEL STANDARD TERMS confirmation 01 Our requirement is for capital use and will be used at PSER KOLKATA OFFICE Offers are invited to submit in two parts Part I TECHNICAL CUM COMMERCIAL AND UN PRICED BID Consisting of complete technical details catalogues drawings and all commercial terms Money values shall not be indicated i e un price bid Following formats are to be filled and submitted
7. REF PSER PUR TSX 042 061 Date 07 09 2006 Sub Tender document for SUPPLY INSTALLATION COMMISSIONING TRAINING amp ACQUAINTANCE OF ONE NO THREE PHASE POWER ANALYSER FOR TSX DEPARTMENT KOLKATA Dear Sirs Sealed offers are invited by the undersigned on behalf of BHARAT HEAVY ELECTRICALS LIMITED for the subject job Please find enclosed tender documents as per following details Tender document no PSER PUR TSX 042 061 Dated 07 09 2006 comprising of following 1 0 2 0 3 0 4 1 4 1 1 4 1 4 Part A i amp Pre Qualification Criteria Part i amp ii General Conditions of contract GCC amp Special Conditions of Contract SCC Part Technical Specification Part D Price Schedule Part E No Deviation Format Last date of submission of offer is 21 09 2006 15 00 Hrs Techno commercial bid shall be opened at 14 00 hours of 23 09 2006 The offers shall be sent in sealed envelopes in the manner prescribed below a Cover 1 Containing Techno commercial bid superscribing COVER I TECHNO COMMERCIAL BID Name of the Job Tender document no and amp due date No Deviation Certificate Sealed and Signed b Cover 2 Containing Price bid superscribing COVER II PRICE BID Name of the Job item Tender document no and due date Cover Containing documents support of PQ criteria superscribing COVER NO III PRE QUALIFICATION CRITERIA N
8. Y BHEL PSER HQ C amp Lab Manohar Pukur BHEL Guest Hous REF PSER PUR TSX 042 061 Date 07 09 2006 PART TECHNICAL SPECIFICATION THREE PHASE POWER ANALYSER FEATURES e Analyzer should have 4 voltage and 4 current inputs for 3 phases and neutral e Analyzer should measure Vrms Arms Hz W VAR VA PF Cos Crest Factors Harmonics and THD A W e It should measure kWh and kVARh kVAh demand interval e Analyzer should have Recorder and Auto Trend feature e Analyzer should have System monitor function e Phase diagrams mode should be available e Recording of Dips and Swells Half cycle based should be available e Standard safety compliant e Analyzer should have minimum 50 screen and 10 data memories e Analyzer should be supplied with PC interface software and interface cable TECHNICAL SPECIFICATIONS FUNCTION SPECIFICATIONS Voltage inputs Number of inputs 4 3 phases neutral Maximum input voltage 1000Vrms Maximum peak voltage 5 Bandwidth Minimum 50 Hz Scaling 1 1 10 1 100 1 1000 1 and variable Current inputs Number of inputs 4 3 phases neutral Type Clam on current transformer with mV output Range 0 1 to 3000 Arms Bandwidth Min 50Hz Scaling 0 1 1 10 100 1000mV A and variable Nominal frequency 40 to 70 Hz Display mode Waveform display It should display up to 10 12 times horizontal zoom should
9. ame of the Job item Tender document no and due date d Cover No 4 Containing the above four sealed covers superscribing COVER IV NAME OF THE JOB TENDER DOCUMENT NO DATE amp DUE DATE OF SUBMISSION You are specifically requested to note the following and submit your complete offer as per following Cover letter to be placed in cover indicating tender document no name of the job references of all subsequent correspondences in connection with the subject job if any Also Duly filled in signed and stamped on all pages of the following documents is to be placed in Cover of offer Techno commercial offer 2 copies 1 marked as original and the other as Tender document details of this web pages 1 copy marked as original and should be stamped amp signed on all pages by authorized signatory of the bidder Price Schedule of tender document un priced but indicating quoted not quoted as applicable 1 copy marked as original 2 Two copies of supporting supplementary documents other than those already submitted elsewhere in this tender containing all data sheets annexures etc duly filled in all respects as applicable Please mark enclosure no annexure no corresponding to all enclosures in Cover of offer REF PSER PUR TSX 042 061 Date 07 09 2006 4 2 4 3 5 0 6 0 7 0 8 0 9 0 10 0 11 0 Duly filled in price schedule Quoted rates to be placed
10. be available Phasor It should show real time phasor diagram Bargraph Should be available in Harmonics and REF PSER PUR TSX 042 061 Date 07 09 2006 Monitor mode Eventlist Should be available in Dips amp Swells and Monitor mode Measurement modes Scope Vrms Arms Volts Amps Hz Vrms Vpk V Crest Factor Arms Apk A Crest Factor Hz Dips and Swells Vrms Arms Should capture up to 1000 events with date time duration magnitude and phase identifications with programmable threshold Harmonics DC 1 to 50 Harmonic Volts THD Volt Harmonic Amps THD Amps K Amps Harmonic Watts Power and Energy Watts VA VAR Power Factor Coso Arms Vrms kWh kVAh kVARh peak demand interval System monitor Vrms Arms Harmonic Volts THD Volts Plt Vrms1 2 Arms1 2 Vneg Hz Dips and swells unbalance All parameters should be measured simultaneously Accuracy resolution and range Volt Amps Hertz Vrms AC DC 1 to 1000 Vrms 0 5 of nominal voltage CFV 1 0 to gt 2 8 Arms AC DC 0 to 20 00 Arms 1 of reading 5 counts CFA 1 02 50 Hz nominal 42 50 to 57 50 Hz 0 1 of nominal frequency Dips and swells Vrms 0 0 to 100 of nominal voltage 1 of nominal voltage Arms 0 to 20 000 Arms 1 of reading 5 counts Threshold levels Programmable in percen
11. e letter of intent and balance 50 of SD shall be deducted from RA bills 10 of gross value of RA bills till the full security deposit is made up Bank Guarantee shall not be acceptable towards EMD The EMD shall be enclosed with the Techno Commercial Bid Part A 14 0 Security Deposit SD Bank Guarantee The successful tenderer should furnish a security deposit or bank guarantee from Bank for an amount of 10 of the total value of the order in the form and manner desired by us as per format for the satisfactory execution of the same in accordance with the terms and conditions and delivery specified in the order within 15 days from the date of This BG should remain valid till the date of successful commissioning of the equipment 15 0 Performance Bank Guarantee PBG The successful tenderer should furnish a performance bank guarantee prior to commissioning of the equipment for an amount of 10 of the total order value valid till completion of the guarantee period SD BG may be converted into PBG All the bidders are requested to note that all the errata technical clarifications corrigendum extension etc shall be published in this web page only As such all the bidders are requested to be in continuous touch with this web page Thanking you Yours faithfully For BHARAT HEAVY ELECTRICALS LTD Manager Purchase REF PSER PUR TSX 042 061 Date 07 09 2006 PART A PRE QUALIFICATION CRITERIA FOR PARTICIPATIN
12. eir offer list of customers with their full address and their purchase reference number to whom they have supplied similar machine in the past five years The year of supply should also be indicated REF PSER PUR TSX 042 061 Date 07 09 2006 SL NO BHEL STANDARD TERMS Supplier confirmation 14 The quotation should be valid at least for a period of 90 days from the tender due date of submission extended if any Price Variation Clause will not be entertained 15 Force Majeure The vendor shall be subject to force majeure clause defined as under This force majeure is herein defined as any cause which is beyond the control of the tenderer which they would not have foreseen or with a reasonable amount of diligence could not have foreseen and which subsequently affect the performance of the contract such as SRCC strike riot and civil commotion earthquake flood acts of god acts of any government domestic or foreign including but not limited to war The tenderer shall not be liable for delay in performing his obligation resulting from any force majeure clause as referred to and or defined above The date of completion will be subject to hereinafter provided be extended by a reasonable time even though such cause may occur after tenderer s performance of his obligation has been delayed for other causes 16 Arbitration In the event of any dispute or difference arising b
13. etween the parties to this contract regarding execution of the same or their respective rights and liabilities there under the same shall except as otherwise expressly provided therein be referred to the arbitration of sole arbitration of General Manager BHEL PSER Kolkata or any other person nominated by him and provisions of the The Arbitration and Conciliation Act 1996 of India or any statutory notification or re enactment therefore and rules framed there under from time to time shall apply to such arbitrations The decision of arbitrator shall be binding both on seller and purchaser The venue of arbitration shall invariably be Kolkata India 17 Jurisdiction All disputes or differences arising under out of or in connection with the purchase order shall be subject to the exclusive jurisdiction of court at Kolkata 18 Risk Purchase Alternatively the purchaser at his option will be entitled to terminate the contract and to purchase elsewhere at the risk and cost of the seller either the whole of the goods or any part which the supplier has failed to deliver or dispatch within the time stipulated as aforesaid or if the same were not available the best and the nearest available substitute therefore The seller shall be liable for any loss which the purchaser may sustain by reason of such risk purchase in addition of LD at the rate mentioned in LD clause REF PSER PUR TSX 042 061 Date 07 09
14. inclusive TOTAL PRICE 1 THREE PHASE POWER 02 ANALYSER Nos Total price for THREE PHASE POWER ANALYSER including freight charge for EHQ KOLKATA Rs RUPCOS vicciscscs ceccssecccacecvccierseadeessevedsceveacncteescssceeccseeveevedsesedsreentses Signature of the bidder with seal amp date Signature of the bidder with seal amp date REF PSER PUR TSX 042 061 Date 07 09 2006 PART E NO DEVIATION CERTIFICATE REF ENQUIRY NO PSER PUR TSX 042 061 Dated 07 09 2006 Certified that we have gone through each and every terms and conditions mentioned in the enquiry Terms and conditions and offer our unqualified acceptance of the same It is also confirmed that the price has been quoted in the format received with the enquiry Any deviation found subsequently at any time during execution of order shall be treated null and void Signature of bidder with Seal
15. lier In case of delay in supplying the equipment in time due to this reason BHEL has a right to cancel the order without any monetary legal obligation To this extent supplier has to give the confirmation 10 Liquidated Damage LD It is clearly understood among the parties to the contract that the delivery of the goods specified in the purchase order should be made within the time limit prescribed Where the seller supplies or dispatches the goods beyond the delivery period specified the purchaser will have no obligation to accept the goods If accepted liquidated damages at the rate of half percent of the value of goods Basic price in arrears per week at the discretion of the purchaser subject to a maximum of 10 ten percent of basic price will be levied without prejudice to any other relief or compensation due to the purchase under any other condition to the contract The sealed tenders superscribing tender number and due date should be addressed to MANAGER PUR Bharat Heavy Electricals Limited PSER DJ 9 1 SALT LAKE SECTOR II KOLKATA 700 091 India 12 Inspection BHEL will have the option to inspect with conducting of Load Overload Test etc the equipment at supplier s works before delivery The final inspection performance checking will however be carried out at our site Bidder must submit quality plan within one month from the date of LOI PO to BHEL for its approval Supplier must submit with th
16. rding Real time clock Time and date stamp for Autotrend Transient display and System Monitor Weight Not More Than 2 5 Kg Power Line power 230 V adapter Battery power Rechargeable NiMH Battery operating time gt 7 hours Battery charging time 4 hours Safety Compliance Standard Safety amp CE Max voltage on current BNC input 42 Vpeak Operating temperature 0 C to 50 C Included Accessories Main Instrument Hard carrying case 4 current clamps 400A AC 4 test leads 4 alligator clips Battery charger Eliminator PC software REF PSER PUR TSX 042 061 Date 07 09 2006 Optical cable for USB User manual on CD ROM Warranty 1 year for main instruments one year for supplied accessories Note Authorization Certificate from Original Manufacturer should be enclosed along with the offer NB Offered Model must have technical Comparison with BHEL Specification in tabular form REF PSER PUR TSX 042 061 Date 07 09 2006 PART 0 PRICE SCHEDULE FORMAT FOR THREE PHASE POWER ANALYSER A EQUIPMENT PRICE 01 Basic price 02 Packing amp forwarding charges 03 Excise Duty of basic price 04 Sales Tax VAT of basic price VAT REGISTRATION NO 05 Transit Insurance Charges 06 Any other charges 07 TOTAL PRICE FOR BHEL KOLKATA OFFICE Summation of 01 to 06 SL DESCRIPTION ary UNIT PRICE FOR BHEL KOLKATA OFFICE all
17. s to be used to indicate commercial terms without price 04 The equipment offered shall be strictly conforming to the specification and for complete unit 05 No offer for individual accessories or part machinery will be accepted REF PSER PUR TSX 042 061 Date 07 09 2006 SL Supplier BHEL STANDARD TERMS confirmation 06 Terms of payment a 90 within 30 days on submission of invoice along with materials receipted challan b 10 within 30 days ON successful completion of training certified by TSX department of PSER HQ amp on submission of 10 PBG No advance shall be paid Payment shall be paid in INR only 07 Warranty Warranty will be for engineering materials used design and stipulated performance of the equipment supplied and will remain valid for a period of 12 months from the date of installation commissioning In case of any defect arising out of above supplier shall replenish the component assembly free of cost Delivery We expect delivery of the MMD equipment within 08 Weeks from placement of P O however bidder to submit exact delivery period in techno commercial bid as it attracts penalty LD 09 TERMINATION CLAUSES i BHEL has a right to cancel the order for delay in supply beyond penalty period without any monetary or legal obligations 08 ii Obtaining the Export Import License if any required is the responsibility of the supp
18. t of nominal voltage Duration hhh mm ss mmm with half cycle time resolution Harmonics Harmonic selection Dc 1 to 50 THD 0 0 to 100 0 Hz 0 to 2500 Hz Min Phase angle 360 to 360 Power and Energy Watt 1 0 W to 20 00 MW 1 5 of reading 10 counts VA 1 0 VA to 20 00 MVA 1 5 of reading 10 counts REF PSER PUR TSX 042 061 Date 07 09 2006 VAR 1 0 VAR to 20 00 MVAR 1 5 of reading 10 counts KWh 00 00 kWhr to 200 0 GWhr 1 5 of reading 10 counts KVA 00 00 kVAhr to 200 0 GVAhr 1 5 of reading 10 counts KVAR 00 00 kVARhr to 200 0 GVARhr 1 5 of reading 10 counts Power Factor to 1 0 03 Cos DPF 0 to 1 0 03 Monitor mode Sampling Combination of 5 readings sec and 100 120 readings sec continuous sampling per channel depending on the parameter measured Recording time Up to 1 weeks with 10 min resolution Memory 1008 min max and avg points for each reading Limits According to EN50160 or user definable General Case Rugged shock proof with integrated protective holster Drip and dust proof IP51 according to IEC60529 Display Type Bright LCD with backlight Size Portable and handy Size to be mentioned Resolution 320 x 240 pixel Contrast and brightness User adjustable temperature compensated Memory screens 50 screen memories Data 10 data memories for storing data including reco
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