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UNDAP RMS Analytics User Manual

1. 25 6 2 MANAGING MID YEAR REVIEWS ccc cece ccc nnn hhhhh nsa a ssa nna raa hn nr ananas 25 6 2 1 Viewing MYR Financial eme ehe nana 28 6 2 2 Updating Mid Year Financial s ve Haver PUR Vat EAR XY TER ites 29 6 2 2 l ManagingoAUttaenmietiiSssvcxvxsad cg RO EX RE E QS GREEK CLER CHE NEAL OU ER EN A da E CERE E RAE RO Nd 30 6 2 2 L AGGING Attachments UC SERERE RIS 30 6 252 412 VIEWING ACEACAINICIIES ans e VO EUR D Cu ob cet eae a CE 32 6 2 2 1 3 Removing 32 6 2 3 Updating Mid Year Cross Cutting Considerations 32 6 2 4 Viewing Working Group Mid Year Summary Report 32 6 2 5 Updating Working Group Mid Year Summary 35 6 2 5 1 Managing Indicator Additions 37 6 2 5 1 1 Adding Revising an Outcome Output 37 6 2 5 1 2 Accepting an Outcome Output 40 6 2 5 1 3 Rejecting an Outcome Output
2. 40 PROVIDING ANNUALE REVIEWS seit oe ie DL nre 41 6 31 VIEWING Activity stk dass xum o tenses Od oon ae o c ea CBE TU E Bo 44 6 3 2 Providing Activity REVIEWS tu a bd ow RO UM e 44 6 3 3 Viewing Annual Financial Data eese nnn nn 46 6 3 4 Updating Annual D abeundi scade dd Cade td ia Mu cat 48 6 3 5 Updating Annual Cross Cutting 48 6 5 6 VIEWING Target Status o CREE ME eid bac M eae v e bl danda dp apache 49 6 3 7 Updating Target VET GE OUR Ea Ra P da CE t ERR M ten 49 6 3 8 Viewing Working Group Annual Summary 51 6 3 9 Updating Working Group Annual Summary 54 6 3 9 1 Managing Proposed Additions Revisions 57 6 3 9 1 1 Adding an Outcome 57 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 2 6 3 9 1 2 Adding an Output Addition REVISION cc cece cece cece cece enn 63 6 3 9 1 3 Adding a Key Action Addition Revision ccccceeeeeeeeee
3. 128 10 DETAIES SECTI ONG ds coo uaa auxs uos Ee IDEEN E E M M WENN NEUE 129 LOST ACCESSING THE DETAILS SECTION bibant iecit tuo bte tur eh 129 10 2 JPRINTING ACTIVITY LNDICATOR DETALLES et paite Qr DRIED PICS YU Paw GR Ea RA 131 10 3 JXDDING AN ACTIVELY UNDI CA TOR asa esses coo EO ates ideo anb wand 131 10 4 EDITING AN EXISTING ACTIVETY7 INDICATOR 131 11 CUSTOMIZED REPORTING E ROUEN EN EN NU NE Ru RE w RR Wa Er RUN OR REND 132 Pid SETTING REPORT Pil ONS visam beca ecole atem tao qu Dawes setis es 132 11 2 SAVING REPORTS cess oi sezeed cots o Det e Ded Lo o DEOR Ya ESTE To IE DARE biel ut be Ce RODA RE VAR CARE TS Vea e ud US 132 I1 2 1 How to Save New EEEeEEEUE XV ERE EIE MUERE EE 133 11 2 2 How to Save a Copy of the Report eese nns 133 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 4 LIOS TRESORGANIZING REPORTS a oe x aere tea dia aver Rar E iR embeds 134 11 3 1 Renaming Reports and Report Groups csse emnes 135 11 3 2 Deleting Reports or Report Groups cc cece cece cece sse 135 Adding a SUDO LOUD use assure Oa ode E an e EU
4. 92 6 4 5 2 2 Creating a NEW COntact iiber exi ecd d b bd CHR DER Re EX or QUE TR ERE XR e d 92 6 4 5 2 3 Editing Responsible Person 93 6 4 5 2 4 Removing Responsible Person Records 93 6 4 6 Adding a Mapping of Contributor Partner Environment Record 93 6 4 6 1 Managing Partner Organization Contact 96 6 4 6 1 1 Adding a Partner Organization Contact 96 6 4 6 1 2 Creating New Partner Organization Contact 96 6 4 6 1 3 Editing Partner Organization Contact Records 98 6 4 6 1 4 Removing Partner Organization Contact 98 7 BIST MODULE ith db E d Oo Vr RR AR OR OR CAR 99 JL ACCESSING THELIST MODULE a uices ee bebo quU MEQUE UU us 99 7 27 JEXPANDING THE DIST EM 2592559 8055 306a Es Doc epe ta oc A Pea ise DN 99 7 3 SORTING ELST A TEMS LLL LI E 100 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 7 4 BROWSING AMONG LIST TEMS eb eR p
5. Figure 87 Sample List Report 2 9 6 Customizing Reports You can customize the reports by assigning font characteristics to report components re ordering rows and columns etc The sections below will describe the instructions to customize the reports 9 6 1 Formatting Styling Report Components You may format style the text entries as well as main report table captions and values by assigning to them value characteristics such as font font size font color background color alignment i e left center or right etc In order to format style a report component follow the steps below l Click the report component that needs to be formatted styled 2 Select the Properties option from the actions list that appears Figure 88 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 125 Contact us helas gibbonsQione un or My Profile About Log Off UNDAP Results Monitoring System 255 782 389 245 Delivering a ERN A 74 Welcome Synergy Administrator Suited Nsnoos L My Portfolio List Chart Report Help ram ng a gt Report Save s 8 A Activity c Indicator DESIGN Resource Mobilization Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Title E and Resources by WG and Agency Show details ba Compatibility Matrix Properties 5 Adva
6. Output indicator P 4 jt fot f Figure 82 Compatibility Matrix 9 3 Previewing a Report At any time during the process of creating a report look in the Preview section at the bottom of the page in order to view the final structure of the report Figure 83 The Preview will not be ready for viewing unless there is at least one table row defined UNDAP TANZANIA RMS ANALYTICS USER MANUAL UNDAP Results Monitoring System My Portfolio List gt Activity Indicator Resource Mobilization Advanced Search Remove Filters View Criteria Filter by Working Group Agency Chart 121 Contact us My Profile About Log Off Tek 255 782 389 245 Welcome Synergy Administrator Report Help Report save As 7 m 8 DESIGN Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i United Nations Development Assistance Plan UNDAP 2011 2016 Hide details FA Compatibility Matrix i Subtitle Annual Review i Header Working Group Budget Footer Year 7 Add Grouping 2 Columns AWP Planned Budget AR Resources Allocated AR Resources Spent Add Column Resource Type Add Sub column Resource Type Add Sub column Resource Type v Add Sub column Agency X Data Data D
7. N Description Key Action Figure 104 Defining Search Criteria If you have selected to look for education among activity descriptions and key actions Figure 104 the following search results Figure 105 will appear UNDAP TANZANIA RMS ANALYTICS USER MANUAL 144 Contact us Relas gibbons one un org My Profile About Log Off Tel 255 782 389 245 z UNDAP Results Monitoring System idm nidi Welcome Synergy Administrator My Portfolio List Chart Report Help List BE save as 9 n gt Activity Please note a filter is applied you are currently reviewing a selection sub set of all activities Indicator i RR n Refine Report Modify Current View ivi FAO 19 000 Advanced Search ILO 743 000 Remove Filters UNDP 60 000 View Criteria UNEP 251 000 Filter by UNESCO 4 364 670 33 8 Working Group Agency UNFPA 311 408 YMore Filters gt 421 UNDAP Key Action Provide client oriented information and other demand stimulating 188 923 interventions for improved health care seeking behaviour including uptake of Lol m ucc e 4212 Disseminate the National Youth Peer Education Standards and finalize the training curriculum 4213 15 000 Develop the Peer Education trainees manual and disseminate the peer education package 4215 30 000 Conduct assessment in selected districts to identify economic education and SRH needs of a
8. selection criteria from all categories are presented This view 15 also available from the main screen under the View Criteria hyperlink 2 Select a Category item from the list in the first text area Note In case the category items list is long and hard to browse in you can search for a Specific item s by providing search criteria in the respective field The search result will return all possible matches Figure 100 3 Click the downward pointing arrow button to add the item selected to the list in the second text area 4 Repeat steps 2 and 3 to add more than one Category item Note If a Category item needs to be removed from the second text area select it from the list in the second text area and click on the upward pointing arrow button 5 Click the OK button to apply the filtering to the ad hoc query and to the screen that was active prior to the filtering alterations i e List or Chart The system will regenerate and download to the client s side an updated report that applies the updated filtering criteria Filter by Partners Recipients Aca Ok Cancel Partners Recipients zi Reset Exclude Current Criteria Figure 100 Searching for a Filter Category Item Note It is possible to exclude a Category item s from being included into the filtering criteria to be created Select the Exclude checkbox in this case All the Category items that appear in the second text area will be excluded fro
9. Agency Activity Total Activity Inputs Activity Description 2011 12 Main Menu Manipulation Buttons Main Menu Workspace Advanced Search Remove Filters View Criteria More Filters No current Key Action for 2011 No current Key Action for 2012 13 E No current Key Action amp of Activities by Area of Activities by WG Agency 2012 13 2013 14 2014 15 Communications DaO Management Economic Growth Education Emergencies Environment Governance HACT Finance Health amp Nutrition HIV AIDS Human Resources Human Rights WG IAGG ICT PME WG Refugees Social Protection TOPT WASH 190 562 194 46 156 315 069 79 110 407 339 54 199 000 13 602 269 19 4 059 173 2 478 661 9 549 838 73 24 322 797 50 000 23 584 407 7 907 955 62 15 000 13 000 70 000 14 463 760 4 641 478 5 450 000 Results 1 4 of 4 Total 457 364 603 78 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 4 RMS Analytics Structure It contains the following components This is the application header that contains the application name and the UNDAP RMS logo On the right side the following functions are available Header e Contact us contact details e mail address and phone number of the RMS System Administrator e Profile this opens your personal settings and details For UNDAP TANZANIA RMS A
10. List zd Refine Report ify Current View Resource Mobilization Working Group of UNDAP 2011 16 E Agency Activity Activities Activity Description Budget 6 120000 00 Advanced Search DaO Management 0 00 Economic Growth 271 300 720 80 E Remove Filters E View Criteria i 640 000 Environment 441 200 000 00 Filter by Working Group FAO 36 240 000 00 UNDP 164 000 000 00 More Filters UNEP 64 800 000 00 ies 1 160 000 00 No current Key Action for 2011 12 0 0 0 0 Unspecified No current Key Action for 2012 13 2318 Support for the nomination and enlisting of new biosphere reserves in United Republic of Tanzania into the World Network of Biosphere Reserves WNBR No current Key Action z 2311 Support for new Biosphere Reserves nominations with gender and culture for development of Activities by Area mainstreamed for Tanzania mainland of Activities by WG Agency 2311 Facilitation of the nomination process for 3 more protected areas into the List of the World Network of Biosphere Reserve WNBR on Mainland Tanzania PASE Green Economy in Biosphere Reserves in the East Usambara Biosphere Reserve 2314 Stakeholder consultations at village and ward level as one of the processes of nominating of new sites into the world network of biosphere reserves 22517 Support for new Biosphere Reserves nominations w
11. The WG contribution to support Development Human WG Contribution to the UN Rights Protection and Promotion mechanisms as well as Programming Principles establishment of Humanitarian Context in Tanzania should be described here Key Constraints Factors Which Have Affected Progress Towards The information on the factors that delayed the progress The Planned UNDAP WG towards the UNDAP WG outcomes outputs is shown here Outcomes Results of Inter Agency Results of the cases of the inter agency collaboration Collaboration and or Synergies and or synergies are shown here Innovations or Lessons Learned for Integration Into Future Work Processes The lessons that were learnt and will be included in the AWP for the coming year are shown here Contains information about proposed or revised outcomes outputs The following information is displayed for each addition revision e Old Name indicates the previous name of the indicator Name indicates whether it is an addition or revision to the outcome output indicator its Sort ID Proposed Amendments for Indicators UNDAP TANZANIA RMS ANALYTICS USER MANUAL 35 and name Outcome Output shows the outcome output name the change refers to Baseline displays the baseline value for the output outcome MoV describes the means of verification for the outcome output 2012 2016 Target these columns show the targets meant to be reached in each year of the UNDAP implem
12. UN DEVELOPMENT ASSISTANCE TANZANIA PLAN UNDAP 2011 2016 RESULTS MONITORING SYSTEM ANALYTICS USER MANUAL Version 2 4 INTERNATIONAL SYSTEMS UNDAP TANZANIA RMS ANALYTICS USER MANUAL TABLE OF CONTENTS WU N INTRODUCTION icon rp D 8 OVER ORG EL CE Ca CU AR D RC DC 8 WHO USES RMS APPLICATION ska uva 10 LOGGING INTO THE RMS APPLI CATI ON 11 4 1 REGISTERING FOR A USERNAME AND nnn 11 4 2 ACCESSING RMS WITHOUT REGISTRATION Eas adiu veuve peste vb vi rv ra EVA VV UE 13 RMS ANALYTICS STRUCTURE 4i isa ch aO RR C CGU EROR STR RR RR GRE AR D CA RR C cn 14 MY PORTFOLIO MODULE LEVER VE ER CREE Cr E EAE TERES 16 6 1 MANAGING ANNUAL WORK PLANS got du eae qe uot ote t ve tes bat tatum a tat lota Ur M 16 5 E 18 6 1 2 Viewing AWP Financial meme ern 19 6 1 5 Updating AWP Financial Data avisos prega a ted vrbc Banca aoa tt Drag Ce Vr dcn e p ben 20 6 1 4 Updating AWP Cross Cutting Considerations sss nnn 21 6 1 4 1 Adding Relevant Activities
13. cc ccc ceee cece cece eee eeeeeeneeeeeeeeeeeeeeeees 91 6 4 2 1 3 Deleting Earmarked Amount 81 6 4 3 Adding an Agency One Fund Balance Record 81 6 4 4 Adding a Resource Allocation Record 85 6 4 4 1 Managing Allocated Resources 86 6 4 4 1 1 Adding an Allocated Resource Record 86 6 4 4 1 2 Editing Allocated Resource Records 87 6 4 4 1 3 Deleting Allocated Resource Records 0 87 6 4 5 Adding a Resource Mobilization Action and Monitoring Plan Record 87 6 4 5 1 Managing Resource Mobilization 89 6 4 5 1 1 Adding a Resource Mobilization Activity 89 6 4 5 1 2 Editing Resource Mobilization Activity 91 6 4 5 1 3 Deleting Resource Mobilization Activity Records 92 6 4 5 2 Managing Responsible Person Records 0 92 6 4 5 2 1 Adding a Responsible Person
14. Choose an umbrella output for key action This field is Output mandatory Choose whether you wish to add a new key action or to revise an existing one for the selected output This field is mandatory Addition Revision UNDAP TANZANIA RMS ANALYTICS USER MANUAL 69 Enter the ID number for the key action being revised added This number will serve as an identifier in the RMS database and will be Key Action No used for reference The number provided for the Key Action Should be unique across Working Group Outcome Output Key Action hierarchy This field is mandatory If you are adding a key action indicate the text of the key action in the Proposed Text field If you are revising a key action then Key Action select it from the Identify Key Action drop down list and then provide the revised key action text in the Proposed Text field These fields are mandatory Cross Cuttin Provide the cross cutting consideration for the key action Considerations Select the UN agency participating in the key action realization Part t NA eid emand o Additional Comments Define additional comments about the key action here 3 Press the Submit button in the Key Action form to save the key action The added key action will appear in the Proposed Additions Revisions to the UNDAP for Outcomes Outputs Key Actions field of the Summary Report form with the Submitted status assigned to it 6 3 9 1 4 Editing Proposed Addit
15. Click the Save button at the bottom of the sub form to save the information input and return to the Resource Mobilization Action and Monitoring Plan form Or click the Add Another button to save the information input and open a blank Add Activity form UNDAP TANZANIA RMS ANALYTICS USER MANUAL 91 Add Activity Required Field 6 1 Activity Description Enhance the telecommunication network infrastructure in the urban areas 6 2 Responsible Agency 6 3 Responsible Person Name Job Tithe Phone Number X George Oloo Operations Advisor To Be Defined Select one Add If not it in the list ete 6 4 Timeframe Start Date End Date 03 06 2013 07 2013 E 6 5 Linkages Collaboration with Other WGs Communications Economic Growth DaO Management Education Environment Governance HACT Finance Health amp Nutrition 6 6 Amount Mobilized 15 000 00 NF Status On track Figure 58 Adding Resource Mobilization Activity 6 4 5 1 2 Editing Resource Mobilization Activity Records To edit a resource mobilization activity record follow the steps below 1 Click the activity record that needs to be modified You will be directed to the activity sub form Make changes in the data displayed Press OK to apply the changes made Or click Cancel to discard them UNDAP TANZANIA RMS ANALYTICS USER MANUAL 92 6 4 5 1 3 Deleting Resource Mobi
16. Columns show details specific to each table row Sub columns divide the row details displayed under each column In order to add report components follow the steps below They provide instructions on how to compose and submit queries l Type the text that should appear as the report title in the Title text box 2 Enter a Subtitle Header and Footer if needed 3 In the Group Report by section specify the category which will be used to group data into different tables To add a report grouping click the Add Grouping link in the Group Report by section and select the appropriate category from the menu that appears Figure 81 Note The report will be divided into as many tables as there are table groupings selected 4 Select table rows by clicking on the Add Row link and selecting the appropriate item from the menu that appears Please note that it is possible to select one row at a time from the list of available rows 5 Select table columns by clicking on the Add Column link and selecting the appropriate item from the menu that appears Please note that it is possible to select one column at a time from the list of available columns Note Once the report column is selected an Add Sub column link becomes available under the selected column It allows indicating how the row details displayed under each column will be divided UNDAP TANZANIA RMS ANALYTICS USER MANUAL 119 Contact us helgs gibbons one un org My Profile Abou
17. The Resource Mobilization Action and Monitoring Plan form for the selected UN agency working group and fiscal year will appear Figure 57 Resource Mobilization Action and Monitoring Plan Working Group Communications 2011 12 2012 13 2013 14 2014 15 2015 16 Date Created Priority Area Funding Gap Amount Mobilized x 29 Apr 2014 The coverage of the network infrastructure is limited to urban areas 25 000 00 20 000 00 25 000 00 20 000 00 Figure 56 Add Prioritized Area Button in Resource Mobilization Section UNDAP TANZANIA RMS ANALYTICS USER MANUAL 88 Resource Mobilization Action and Monitoring Plan 2013 14 Communications Required Field 1 Working Group Communications 2 Priority Area A The coverage of the network infrastructure is limited to urban areas gt 3 Rationale for Priority 4 Funding Gap 25 000 00 5 Potential Partners Available Selected African Development Bank ATDB p Adaptation Fund Board Australia Basket Fund Industrial Developt Fund IDF Australia Aid ic Basket Fund Special Resources for Africa SRA Bayer AG Belgium Rolain W lanh al Gilat 4 m Resource Mobilisation Activities Responsible Start Date Linkages Collaboration Amount w Enhance the RCO Communications 20 000 00 telecommunication network Infrastructure in the urban areas Total A chee T Comments Save and Close Save and Add Another Figure
18. UNCT operationalises 29 Apr 2014 20 03 Synergy Administrator TBC coherence effective advocacy and communication coherence effective advocacy and strategies communication strategies Additions Revisions for Additions Revisions for Additions Revisions for Outcome Output Key Action 10 Proposed Amendments for Indicators Explanation for Name Outcome Output Baseline MoV Change in 2014 Target 2015 Target 2016 Target Status Indicator Targets Addition j Evidence b 8 1 UNDAP Output E Evidence based exter Evidence based exter Evidence based exter Evidence based exter Evidence based exter Evidence based exter y Accepted ased external advocac vidence based externa nal advocacy and com advocacy and com advocacy and com advocacy and com nal advocacy and com nal advocacy and com y and communication advocacy and comm munication strategy munication strategy munication strategy is munication strategy munication strategy is munication strategy is strategy unication strategy isd developed and implem developed and implem developed and implem developed and implem developed and implem developed and implem eveloped and impleme ented ented ented ented ented ented nted 11 Proposed Amendments for UNDAP 2011 2016 Budget Participating UN Agency Core Non Core One Fund Comment Actions Status X RCO 125 000 00 250 000 00 152 000 00 Should be amended after the change is accepted amp Accept Reject X FAO 200 000 00 10 00
19. X Hejsan Hen hejfbhej se Energy and Mineral Environment Select Contact gt If not it in the list Figure 63 Adding a Partner Organization Contact 2 Press the Add button The details of the selected contact will appear in the Contact Information table The contact details Position Phone Number Email and Organization will be populated with the information provided during the contact registration process 3 Repeat the steps described above to add another contact if necessary 6 4 6 1 2 Creating a New Partner Organization Contact To create a new partner organization contact record follow the steps below 1 Press the Create New Contact button at the bottom of the Contact Information field The Create New Contact window will appear Figure 64 2 Provide the following information UNDAP TANZANIA RMS ANALYTICS USER MANUAL 97 Create New Contact Required Field T 14 First Name A itus T 2 Last Name Osundina 7 3 Organization A United Nations Development Programme Tar 7 4 Job Title 7 5 Phone Number B 255 22 2112576 7 6 E mail Lil registry 2 undp org Thematic Area Available Selected Culture Govemance PSRP DA Anti Corruption Education Energy and Mineral Environment Gender Health Industry and trade Agriculture Public Financial Management 8 Figure 64 Creating a New Partner Organization Contact Enter the contact s First Nam
20. click the Add Agency Non core Funds button Figure 48 The Non Core Funds form will appear for the selected UN agency Figure 49 Agency Non Core Funds A Amount Agency Reference Committed in USD 2 4 Fund Duration Amount Available 2 Date Created Contributor Partner Code Funds and Non Amount Deposited Deposit Rate for Programming Modified on cash Contributions Start Date End Date x 28 Oct 2013 African Development Bank F23 83 870 967 74 20 000 000 00 23 85 96 01 Oct 2013 31 Oct 2013 1 000 000 00 28 0 12013 16 14 x 21 Oct 2013 African Development Bank 25 201 612 90 100 000 00 49 60 22 Oct 2013 25 Oct 2013 85 000 00 21 Oct 2013 17 39 Total 84 072 580 64 20 100 000 00 1 085 000 00 Funds Allocated 45 250 000 00 Funds Unallocated 44 165 000 00 Add Agency Non Core Funds Figure 48 Add Agency Non Core Funds Button in Resource Mobilization Section 2 Provide the information requested as described in the table below UNDAP TANZANIA RMS ANALYTICS USER MANUAL 78 Agency Non Core Funds Required Field Caontributor Partner Contributor Partner Partner Reference Code Agency Reference Code African Development Bank ADB AF023 F23 UN Exchange Rate i Date of LE Amount 2 Currency 1 View Rates Exchange Rat Amount in USD Committed 5 520 000 00 Afghanistan Afghani gt 1 000 0000 AFN 1 USD 07 02 2014 5 5 520 00 Amount in USD Amount available for UNDAP programming 1 5 0
21. s Last Name This field is mandatory Indicate the contact s Job Title and Phone Number Specify the contact s E mail address This field is mandatory Press OK to add the new contact Or click Cancel to terminate the operation oe UNDAP TANZANIA RMS ANALYTICS USER MANUAL 93 Required Field 6 3 1 First Name John 6 3 2 Last Name 6 3 3 Job Title Senior Finance Assistant 6 3 4 Phone Number 255 22 2196700 6 3 5 E mail daressalaam ilodar or t Figure 60 Creating a New Contact 6 4 5 2 3 Editing Responsible Person Records To edit a responsible person record follow the steps below 1 Click the name of the contact in the list You will be directed to the Create New Contact sub section where the details of the selected contact will display 2 Make changes in the data displayed 3 Press OK to apply the changes made Or click Cancel to discard them 6 4 5 2 4 Removing Responsible Person Records To remove a responsible person record click the X Remove from the list button to the left of the contact name 6 4 6 Adding a Mapping of Contributor Partner Environment Record To add a new mapping of contributor partner environment record from My Portfolio module select the corresponding Agency from the drop down list at the top of the Resource Mobilization section Figure 44 l In the Mapping of Contributor Partner Environment sub section click the Add Mapping of Contributor Partner Environment button Fig
22. 09 50 000 000 00 Should be amended after the change is accepted Submilled 17 Additonal Comments 13 Optional Attachments Addibona Documents RMS amp link to Common platform Report DOCK Uploaded by Synergy Admeistralor on 29 Ape 2014 2015 Uploaded Photos RMS link to Common ICT platform Lada Worheg Group Summary Report COPYRIGHT 7014 SYNERGY INTERNATIONAL SYSTEMS IHC Figure 22 Annual Review Section in My Portfolio Module Part 2 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 44 To make the Annual Review section easy to use the above listed sub section may be expanded and collapsed as needed by using the arrows attached to each sub section 6 3 1 Viewing Activity Details The following information is provided for each activity in the Activity Annual Review sub section Figure 23 Activity Description the ID and the name of the activity The activity ID e g 8 1 2 5 is generated from outcome output key action and activity sort numbers Activities in the list are sorted according to the activity ID e Start Date the actual start date of the activity e End Date the actual end date of the activity e Status the actual status of the activity e Comments comments made during the latest review of the activity status 6 3 2 Providing Activity Reviews In order to provide annual or mid year review for an activity follow the steps below l In the Activity Annual Review sub section
23. 57 Adding Resource Mobilization Action and Monitoring Plan Record 2 Provide the information requested as described in the table below This is a read only field that is used to display the name of the Working G selected Working Group Provide the description of the Priority Area where specific Priority Area resource mobilization activities will be targeted This field is mandatory UNDAP TANZANIA RMS ANALYTICS USER MANUAL 89 Provide the Rationale for Priority for the area This field is Rationale for Priority mandatow Funding Gap Specify the amount of the Funding Gap Specify the Potential Partners for the Resource Mobilization Action and Monitoring Plan First select the appropriate instance from the Available panel Please note that it is possible to select several available instances Then click the Select button The Potential Partners selected instances will appear in the Selected panel In order to remove the selected instances choose the instance that needs to be removed in the Selected panel Click the Unselect button The selected instance will be removed from the Selected panel Resource Mobilization Define the working group Resource Mobilization Activities For Activities more details see Managing Resource Mobilization Activities Comments Provide additional Comments if any 3 At the bottom of the Resource Mobilization and Monitoring Plan form you may save or cancel the changes you
24. 78 HYMN Remove Filters Communications 199 000 View Criteria FAO Filter by Working Group 0 0 0 0 Unspecified Agency Mose Fillers 8111 3 000 Upgrading One UN Website and Social Media 8 1 1 2 9 000 Update UNDAP Information Kit e 8 113 8 000 Participation in the Saba Saba Trade Exhibition current Key Action for 201142 8114 12 000 Production of One UN wall calendar E No current Key Action for 2012 13 8115 One UN Radio Documentary No current Key Action 8 1 16 10 000 UN Week commemorated jointly of Activities by Area 8 117 Annual Editors Forum with UN Country Team 3 of Activities by WG Agenc 8 118 5 000 Commission a photographer to update photographic database of UN results 8 3 1 1 3 000 Produce One UN bi monthly Umoja Newsletter 8 3 2 1 1 000 Organize Bi annual One UN Staff Meeting and update staff on UNDAP progress 8322 0 Prepare DaO Policy Briefs 8323 0 Annual updates of Issues Briefs 8421 Update Communications strategy key messages UNDP UNESCO 22 000 UNIC 127 000 UNICEF DaO Management COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 66 Expanding the List Item Level 7 3 Sorting List Items You can sort the list view by column by clicking on the name of the column This will sort the list alphabetically or numerically depending on the type of data entered into that column The upward or downward pointing arrow that appears on the column can reverse the
25. 9 5 2 Sample Chart vi a kv enti en ap COEM 115 9 REPORIMODULE i iR RRERSERARREFRERNNRRRUENMIEERDEENEEEREENANER 117 9 1 ACCESSING THE REPORT MODULE ERRAT EUREN C SCREEN 117 9 25 CREATING A IREPORT sente e Ro enced occasions anes peda D a DEREN PEU 117 9 3 PREVIEWING AOREPORTS s us ame Dade snae Are a SEE ne rci eta denied a erate Se REG E 120 GENERATINGAS REPORT sri Cis oui toa da tempe des pa 121 0 5 SAMPLE REPORTS depot De iecur iesus vt edu aU Be dala cu esed EE Pede ipie 121 our Satie dri a oup d teme opi eM md 121 9 5 2 Sample ReDOLE veces Eq ene Eos VUE Ee Dada ob o tI PERIERE 123 9 6 CUSTOMIZING REPORT Saaren vista Copa ede iene 124 9 6 1 Formatting Styling Report Components cc cece cece cece cece cece emnes 124 9 6 2 Re ordering Report Table 127 956 3 Sorting ReEpore Table Components Oe aded tae edd ud 127 9 6 4 Removing a Report Table eene nnn 128 9 6 5 Switching Report Table
26. Agency Core Funds button Figure 45 The Agency Core Funds form will appear for the selected UN agency Figure 46 Agency Core Funds Fund Duration Date Created Amount Committed in USD Amount Deposited Deposit Rate Start Date End Date Amount Available for Programming Modified on x 21 Oct 2013 245 161 29 2 000 00 0 82 96 01 Oct 2013 30 Oct 2013 2 000 00 24 Oct 2013 17 28 x 25 Oct 2013 15 200 00 150 000 00 986 84 03 Oct 2013 31 Oct 2013 15 265 00 28 Oct 2013 12 14 Total 260 361 29 152 000 00 17 265 00 Funds Allocated 4 080 000 00 Funds Unallocated 4 062 735 00 f Add Agency Core Funds Figure 45 Add Agency Core Funds Button in Resource Mobilization Section Agency Core Funds 1 Agency Reference Code UN Exchange Rate 1 Date of Amount in USD Amount 3 View Rates Exchange Rate Committed 152 000 00 Euro 525 0000 EUR 1 USD 11 02 2014 289 52 Amountin USD Amount available for UNDAF programming 4 2 000 00 Deposited 1 2 000 00 Deposit Rate 690 50 55 3 Fund Duration Start Date End Date 12 02 2014 26 02 2014 E 4 Additional Remarks Save and Close Save and Add Another Figure 46 Adding an Agency Core Fund Record 2 Provide the information requested as described in the table below Provide a unique Agency Reference Code that identifies the agency core funds This field is mandatory Agency Reference Code UNDAP TANZANIA RMS ANALYTICS USER MANUAL 76 F
27. Agency Core Non Core One Fund Comment Actions Status X RCO 125 000 00 250 000 00 152 000 00 Should be amended after the change is accepted w Accept G FAO 200 000 00 10 000 00 50 000 000 00 Should be amended after the change is accepted Figure 41 Providing Budget Amendment nformation 2 Select the UN Agency that will benefit from the budget amendment by selecting the appropriate instance from the Participating UN Agency drop down field UNDAP TANZANIA RMS ANALYTICS USER MANUAL 71 3 Enter the amended amounts in the Core Non Core and One Fund fields Enter justification for proposing the budget amendment in the Comment field 5 After finishing click OK to confirm the information input Or click Cancel to terminate the operation The newly added budget amendment record will appear in the Proposed Amendments for UNDAP 2011 16 Budget table with the Submitted status assigned to it P 6 3 9 2 2 Editing Budget Amendment Records In order to edit a UNDAP Budget amendment record follow the steps below l Click the record that you want to edit This will activate the selected record 2 Make changes in the data displayed 3 After finishing click OK to apply the changes made Or click Cancel to discard them 6 3 9 2 3 Deleting Budget Amendment Records To delete a budget amendment record click the X Delete button to the left of the selected record 6 3 9 2 4 Approving the Proposed Budget Amendme
28. Cutting Considerations Working Group Summary Report 1 Summary Activities Activities 5 68 Constrained 0 00 On track 58 0296 Met Completed 29 4196 Discontinued 0 00 Not Yet Due 5 88 2 Financial Data i Yo AWP Planned Budget Resources Allocated Against Planned Budget Resources Spent Against Planned Budget Against Resources Allocated Agency Core 17 000 00 31 422 00 184 84 96 31 217 00 183 63 99 35 Agency Non Core 4 500 00 39 837 00 885 27 96 38 839 47 863 10 97 50 One Fund 145 176 05 145 176 05 100 00 96 84 856 33 58 45 58 45 TOTAL 166 676 05 216 435 05 154 912 80 3 Key Achievements Progress Made for 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Publishing of the Umoja Newsletters on track Development of the UNDAP fact sheets is on progress and by June 2013 the UNDAP Information Pack will have facts sheets on cross cutting issues The development of the UN Issues Briefs is also in progress and on track Sabasaba trade fair organised successfully in July 2012 as planned Wall calendars and greeting cards for 2012 2013 published and distributed Two orientation sessions for local journalists on UNDAP and reporting for development held in Dar es Salaam Coordination for the commemorations of International youth day on 12th August in Temeke the UN week 17 24 October World Aids day Human Rights day One Un logo guidelines completed and shared 9
29. Genta e Rad 100 THE REPORT obe veuve quim ne Gunga 100 7 6 MODIFYING THE CURRENT VIEW 15 a eut ead cuu nese Seen lace bode Sanaa rr 102 7 6 1 Adding List Groups Columns Column 103 7 6 2 Re ordering Groups Columns Column 103 7 6 3 Removing Groups Columns Column Groupings 103 7 6 4 Setting a View as esse nnn ann nnn 104 VW St sect RE 104 VECES Is RAUM 104 VIEW eee EE CI 106 8 CHART MODULE ere ee ee ELE E PEE CU MEME 108 DL KEY FEATURE Sorron ee eRe UM ne ee ee 108 0 7 ACCESSING THE CHART MODULE Ld obo a pb e petu 108 8 3 MAIN SCREEN AND ITS COMPONENTS cccccccccscecsnevencuuseucsaucseuvenuuenuansausseuunsaureuantausnanns 109 8 4 VIEW SCREEN AND ITS COMPONENTS cccccccsccccscucscevencursnunsausseeveneuenuantausseuusseursuantausnanrs 113 8 5 SAMPLE CHART REPORTS sedie EP EON EINE DONE EX credas Dod 114 Chart cadre 114
30. Ihe Planned UNDAP WG Outcomes Financial constraints affect ful implementation of planned activites Overlapping responsibilities between the Covemement Communication officers based in the line Miristnes and the Presidential Inteemation bureau affected comprehensive coverage of onentations Measuring impact of UN s participation during the Sabasaba trade fai is mol easy given the sgnificant mambas imolved This wil be reviewed in the coming year High labour tumever in the masia and a lack of centralized monitoring of continuing professional development hinders deveiepenent of a sustained network of trained journalists New joumadsts will be trained every year No specie funds allocated for Umoja Newsletter Web siones to capture results oriented stones in the Seki Most articles reman events onented Results of Inter Agency Collaboration Synergie UNCG enjoys representation by 17 agences Most exbalwes enjoy inputs from the majority of members For example Ihe oneetabors for journabsis and Government Infoemabon officers were supported by ILO UNIC UNESCO and Furl UNCG regularly collaborates wilh infer agency groups such as the Huenan Rights WG and the inter Agency Gender Group for he comenemoration of key UN events innovabons of Lessons Learned for integration into Work Processes Li The support of the formaion of the permanent National Organising Commiteee for the preparations of World Pre
31. RMS ANALYTICS USER MANUAL 21 Financial Data 2013 14 Communications RCO Modified by Synergy Administrator 02 Jul 2013 9 22 All financia amounts are in USD 1 AWP Budget Total Cash Disbursements to IPs 15 322 000 E UNDAP 2011 2016 Budget AWP Planned Budget Against UNDAP Budget Agency Core 40 000 00 Agency 0 00 25758 T One Fund 190 000 00 19 424 13 10 22 TOTAL 190 000 00 Save and Close Clase Figure 8 Updating AWP Financial Data 6 1 4 Updating AWP Cross Cutting Considerations To further strengthen HRBA Gender Equality and Women Empowerment approaches among WGs an integrated checklist has been created This is for completion by the WG lead on behalf of the WG following full consultation The checklist is a series of questions affirmative answers require reference to specific activities and thereby funding in the AWP In future reporting WGs will then be required to reflect on the results of those specific activities This process should enable the capture of the value addition extra dimensions of interventions that would otherwise go unheeded To update the cross cutting considerations in the AWP page of My Portfolio module the Working Group should be selected This will load the pre defined cross cutting considerations for the selected Working Group You should then select the fiscal Year to update the cross cutting considerations for Figure 5 To update the cross cutting consid
32. Responsibility Full List of Human Rights Standards eee IP Full Names Long Term Agreements Annual Work Plans Annual Work Plan Annual Work Plan Cover Sheet Annual Work Plan Agency Specific WG Collaboration Gantt Chart Annual Work Plan Financial Data Working Budget Minus UNDAP Working Group Budget Fr Working Group Budget by Outcome ier mes Agency Budget by Working Goup Total Agency Budget for Programme Working Grou MTEFs MTEFs Zanzibar AX Delete Mid Year Reviews Working Group Summary Report for Mid Year Revi Mid Year Review Financial Data Working Group Budget Planned Allocated Spent EL Add Group Working Group Budget Planned Allocated Spentt One Fund Expenditure Annual Reviews Working Group Report for Annual Review 7 t Set as default Move Up Move Down Figure 98 Organizing the Reports UNDAP TANZANIA RMS ANALYTICS USER MANUAL 135 11 3 1 Renaming Reports and Report Groups In order to rename a report report group follow the steps below 1 Highlight the report report group to be renamed Click the Rename button Fill in the desired name for the report report group Click the Enter keyboard button to confirm renaming ee Note Public Reports and My Reports groups cannot be renamed 11 3 2 Deleting Reports or Report Groups In order to delete report report group follow the steps below 1 Highlight the report report group to be deleted 2
33. Staff Government Donors Media and Community The UNDAP Information Pack augmented with factsheets around two UK Key Programming Principles Human Rights and Gender Equality and Women s Empowerment Sabasaba trade fair organised successfully in July 2012 Over 5000 people visited the UN stand and learned more on UN presence and its partnership in Tanzania Wall calendars with messages about the UN s work in Tanzania and greeting cards for 2012 2013 published and distributed reflects common positioning of UN agencies under DaO Over 150 local journalists trained on UNDAP and reporting for development in Dar es Salaam equipped journalists with an understanding of UNDAP while considering the Human Rights and Gender aspects and its impact to the community Commemorations of UN days delivered as planned serving as important advocacy tools for UN in Tanzania UNCG coordinated the commemorations of International Youth Day on 12th August in Temeke the UN week 17 24 October World Aids Day Human Rights Day The UN Week for 2012 was celebrated on the theme of environment and sustainable livelihood with participation by government development partners youths communities and civil society with wide coverage on electronic and print media Four radio programmes and one television programme aired as a result of International Women s day on 8th of March Knowledge of UN s involvement in the promotion of women empowerment amongst students increased through the participatio
34. Tanzania Public Report 2 1 Cash Inputs for Disbursement to IPs Implementing Partners Budget USD MTEF Project Name VPO 970 000 54 Environment Small Grants Programme Total Cash Disbursements to IPs 910 000 54 2 2 Other Partners Figure 95 Details Section UNDAP TANZANIA RMS ANALYTICS USER MANUAL 131 10 2 Printing Activity Indicator Details In the Details section you can print out the details of the selected activity indicator In order to print out the selected item details follow the steps below l Click the Print button in the top toolbar A window with printer settings appears 2 Choose the printer settings as needed and press Print 10 3 Adding an Activity I ndicator In the Details section you may also add new activities or indicators However this action is available to the administrators and users with administrative permissions For more details on how to add new activities and provide the relevant information refer to the UNDAP RMS Activity Application User Manual in REFERENCES For more details on how to add new indicators and provide the indicator related information please refer to the UNDAP RMS Indicator Application User Manual in REFERENCES 10 4 Editing an Existing Activity I ndicator In the Details section you may also edit those existing activities indicators that have been either created by yourself or you have permissions to manage In order to edit existing items follow the s
35. USD will automatically be calculated and displayed in the Non Earmarked field However you can hide it if you deselect the checkbox in this field Define the duration of the agency s non core fund You should insert the fund Start Date and End Date These fields are Fund Duration mandatory A calendar popup is available for date fields see Figure 47 Calendar Note The fund duration should fall within the current year Addition Remarks Provide additional comments about the agency s core funds Attach the partner agreement related documents For more information on how to upload documents see Managing Attachments Note If you have not attached any agreement documents then you will be required to provide a justification for not doing so Attachment for Partner Agreement 3 At the bottom of the Non Core Funds form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Resource Mobilization section of the My Portfolio module e Close will close the data entry form while saving the data input if prompted e Save and Add Another will save the data input and open a blank data entry form To view the agency non core fund details click the corresponding link in the Contributor Partner column You will be directed to the Non Core Funds sub section Click the Edit button at
36. Working Group 2013 14 156 315 069 78 Agency More Filters 2014 15 114 136 864 03 2015 16 No current Key Action for 2011 12 Total No current Key Action for 2012 13 No current Key Action of Activities by Area of Activities by WG Agency COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 67 Refine Report Area Once you select the appropriate category to refine the list view report by and click the Submit button the report will be regenerated with only the selected category data included in it Figure 68 UNDAP TANZANIA RMS ANALYTICS USER MANUAL UNDAP Results Monitoring System Delivering HAEN v ny United My Portfolio List Chart Report List 4 Refine Report Resource Mobilization Year 2014 15 Agency RCO Advanced Search Submit Remove Filters g p Agency ty ty Inp View Criteria 2014 15 Communications Filter by Working Group RCO Agency More Filters 0 0 0 0 8 1 1 2 No current Key Action for 2011 12 8114 No current Key Action for 2012 13 8 1 1 5 No current Key Action 8 1 1 6 of Activities by Area 8117 of Activities by WG Agency 8118 8 3 1 1 Mevs 8321 8 3 2 2 8323 8421 102 Contact us Pelas gibbons one un org My Profile About Off Tel 255 782 389 245 Welcome Synergy Administrator Help B Save As 4 p Modify Current View Reset Activity Descr
37. World Press Freedom Day The Group has also created better understanding amongst the youth of human rights and sustainable development through the Model UNs as well as field and outreach work that has engaged more than 600 youths countrywide in the reporting period Intensive use of electronic and print media has resulted in a wider dissemination of the UN s agenda in Tanzania 6 Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes Financial constraints affect full implementation of planned activities Overlapping responsibilities between the Government Communication officers based in the line Ministries and the Presidential Information bureau affected comprehensive coverage of orientations Measuring the impact of UN s participation during the Sabasaba trade fair is not easy given the significant numbers involved This will be reviewed in the coming year High labour turnover in the media and a lack of a centralized monitoring of continuing professional development hinders the development of a sustained network of trained journalists New journalists will be trained every year No specific funds allocated for Umoja Newsletter Web stories to capture results oriented stories in the field Most articles remain events oriented 7 Results of Inter Agency Collaboration and or Synergies UNCG enjoys representation by 17 agencies Most initiatives enjoy inputs from the majority of members For example the orienta
38. and makes them easier to read Filters can be added to new or existing reports Defined filtering is applicable for list reports and charts The list of the most frequently used filter categories is displayed under the Filter By section The list of all available filter categories is displayed when the More Filters section is accessed 12 1 Creating Filtering Criteria Follow the instructions below to create filtering criteria Filter by Activity Annual Status Activity Annual Status M Unspecified Constrained Cancel Discontinued Met Completed On track Reset Postponed Exclude 4 Current Criteria Figure 99 Creating a Filtering Criteria 1 Click the hyperlink under the Filtering section that represents the Category according to which the filtering will be carried out A Filters window Figure 99 will appear having the Category Item pull down menu set to the selected Category The first text area holds a list of all the available Category items that the report could display whereas the second text area holds a sub set list of the first one You can only edit the sub set list in the second text area At the end of the filtering if the sub set list is empty all the Category items will be included in the report If however the sub set is non empty only the items in the sub set list will be included in the report At the bottom of the pop up window the UNDAP TANZANIA RMS ANALYTICS USER MANUAL 139
39. b Cross Cutting Considerations Relevant Activities 1 Environment 8 1 4 1 Support and organize commemoration of agreed UN days f Edit Cross Cutting Considerations COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 5 Annual Work Plan Section in My Portfolio Module Working Group lists the Working Groups created within the framework of the UNDAP and responsible for the implementation of adopted UN programmes By selecting a UNDAP TANZANIA RMS ANALYTICS USER MANUAL 18 Working Group you will see the Annual Work Plan submitted by the selected Working Group e Agency lists the participating UN agencies relevant to selected Working Group e Year you should select the fiscal year to view the AWPs for The Annual Work Plan section consists of the following sub sections Figure 5 e Activities lists the activities to be carried out You should select a Key Action to display the activities for Activities in the list are sorted according to the activity ID e g 8 1 2 5 which is generated from outcome output key action and activity sort numbers To add new activities see Adding an Activity e Financial Data provides information on the budget allocations both UNDAP 2011 16 and AWP Planned Budget for the selected year as well as AWP budget allocation by outcome This sub section consists of AWP Budget and AWP Budget by Outcome For details see Viewing AWP Financial Data e Cross Cutting Considerations states the consid
40. based communication products that clearly articulate and attribute the UN s contribution to key development targets for donors GoT and other key stakeholders 8 1 1 5 Conduct Journalists Training countrywide 5 zones UNDAP and how to report Development 9 1 4 1 Support and organize commemoration of agreed UN days 2242 Support organization of the National Model UN conference Select one b Cross Cutting Considerations Relevant Activities max 20 i Environment X 9 1 4 1 Support and organize commemoration of agreed UN days T Select one gt Cross Cutting Considerations Save Save and Close Close Figure 10 Reporting on Cross Cutting Considerations UNDAP TANZANIA RMS ANALYTICS USER MANUAL 24 The AWP is informed by human rights standards as well as UPR outcomes Treaty Body recommendations and other official observations on human rights pertinent to the sector in Tanzania The work plan enhances duty bearers acknowledgment of and accountability to these standards through activities which develop their capacity to respect protect or fulfill human rights The AWP empowers the most marginalised or disadvantaged groups activities through enhancing their access to relevant and meaningful in decision making information participation processes The Work Plan has been informed by the WGs agreed gender mainstreaming checklist gende
41. capacity in interacting with government and other stakeholders involved in policy making process including 9 y empowerment of the women in the process On customs procedures create port networks for knowledge and expertise More Filters sharing to strengthen talent management and human resources development in port communities Develop a set of simplification measures for business registration obtaining construction permits and payment of taxes Support will also be provided to the TIC to support registration of investors and small entrepreneurs Disseminate measures to improve the Tanzania business climate to national and international stakeholders to promote investment and the formalization of small businesses with particular focus on women entrepreneurs TIC zMoTIM zMoTTI UNEP 80 800 000 00 UNFPA 132 400 000 00 UN HABITAT 11 580 000 00 Results 1 5 of 5 Total 243 505 712 00 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 102 Filtered List UNDAP TANZANIA RMS ANALYTICS USER MANUAL 142 13 SEARCH RMS is equipped with a comprehensive search mechanism which allows searching for any relevant information 13 1 Simple Search The simple search interface is available to find any relevant information quickly and easily within the integrated RMS content Simple search implies that you can type search operators directly into the search box 13 2 Advanced Search In addition to providing easy access to the
42. content RMS has a number of specific features that is used to find exactly what is looked for One of these features is advanced search that allows setting different complex conditions using the Advanced Search form It gives several additional fields which may be used to qualify searches by such criteria as district sub sector project title etc Follow the instructions below to create search criteria l Click the Advanced Search link under the Filters section You will then be redirected to the Filters section Figure 103 idi Filter by Advanced Search Text to find Cancel search in 7 Activity Description 7 Key Action Outcome Output Activity Code Current Criteria Figure 103 Creating a Search Criteria 2 Define the text to search for in the appropriate field 3 Specify the fields to look in by selecting the appropriate checkbox es 4 Click the OK button to apply the search criteria to the ad hoc query and to the screen that was active prior to the filtering alterations i e List or Chart UNDAP TANZANIA RMS ANALYTICS USER MANUAL 143 Note The simple search searching on all fields is also available at the bottom of the Filters section 13 3 Sample Search Criteria ial Filter by Advanced Search Text to find education search in Activity Description Key Action eg Reset utpu Activity Code Current Criteria Search
43. country level All UN agencies utilize non core funding streams although some rely more heavily on these than others e One Fund money from the fund established to support the DaO UN reform agenda and managed by the Multi Partner Trust Fund MDTF Office All UN agencies contributing to the UNDAP 2011 2016 in Tanzania benefitted from One Fund resources during the first year of implementation 6 1 3 Updating AWP Financial Data To update the financial data in the AWP section of My Portfolio module a pair of Working Group and the corresponding Agency should be selected as well as the fiscal Year to update the financial data for Figure 5 1 In the Financial Data sub section click the Edit Financial Data button Figure 7 A new window will appear Figure 8 2 In the AWP Budget section update the AWP Planned Budget amounts for each resource type Core Non Core and One Fund The values in the Against UNDAP Budget column in the AWP Budget section will be adjusted accordingly Note All amounts should be provided in USD 3 At the bottom of the Updating AWP Financial Data form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Annual Work Plan section of My Portfolio module e Close will close the data entry form while saving the data input if prompted UNDAP TANZANIA
44. defining how the numeric values will be displayed on the chart To avoid large number occupying too much space you can choose to view the numbers in thousands millions billions 2 Title a text box to enter the chart report title UNDAP TANZANIA RMS ANALYTICS USER MANUAL 114 3 Note a text box to enter additional information about the chart report 4 Footer a text box to Insert a portion of text that will appear in the bottom area of the chart report 5 Subtitle a text box to enter a subtitle for the chart report 6 Font allows selecting the font the chart report title subtitle footer note will appear in 7 Size allows selecting the font size the chart report title subtitle footer note will appear in 8 Workspace the main working area in the Chart module where the chart designed is displayed 8 5 Sample Chart Reports In the following chapters you can see several samples on charts 8 5 1 Sample Chart Report 1 If you have selected Working Group as a chart category AWP Planned Core AWP Planned Non core AWP Planned One Fund as values to be shown on the chart clicked the 3D Bar chart button to specify the chart type and activated the Legend option in the View window the following chart report will appear Figure 78 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 115 Contact us D amp las gibbonsfone un org My Profile About Log Off 255 782 389 245 UNDAP Results Monitoring System Welc
45. for the information on the indicator annual progress 6 3 7 Updating Target Status In order to update the target status for the UNDAP outcome output indicators follow the steps below l In the Target Status sub section click the Edit Target Status button Figure 28 The Target Status form will open Figure 29 2 Expand the outcome output indicator to update the status for UNDAP TANZANIA RMS ANALYTICS USER MANUAL 50 3 Classify the outcome output indicator according to its current Status This field is mandatory This will form the basis for analytical summaries The following options are available e No Achievement 0 of the target achieved in either qualitative or quantitative terms e Partial Completion less than 100 of the target achieved in either qualitative or quantitative terms e Met Completed 100 of the target achieved 4 Provide a narrative up to 170 characters explaining the classification provided This field is mandatory More specifically this field should be used to report on e Achieved target e Reasons why a target has only been partially completed or not achieved 5 Indicate Means of Verification for Annual Review for the selected indicator outcome output see Viewing Target Status This field is mandatory 6 Indicate the Source Link for the status update see Viewing Target Status 7 At the bottom of the Target Status form you may save or cancel the changes you have made e Save will save
46. have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Resource Mobilization section of the My Portfolio module e Close will close the data entry form while saving the data input if prompted e Save and Add Another will save the data input and open a blank data entry form To view the agency resource allocation details click the corresponding link in the Working Group column You will be directed to the Resource Allocation sub section Click the Edit button at the top of the form to modify the information provided To delete an existing resource allocation record click Delete to the left of the selected record 6 4 4 1 Managing Allocated Resources This chapter outlines how to add edit and delete allocated resource records 6 4 4 1 1 Adding an Allocated Resource Record To add an allocated resource record follow the steps below 1 Provide the amount of the core fund allocated to the WG Figure 55 2 Provide information about the non core fund allocated to the WG by specifying the Non core amount Contributor Partner and Agency Ref These fields are mandatory After making your selection click the Add button The non core resource record will appear in the table You may add more non core resource records The overall amount of the allocated non core resources is displayed in the Total field 3 Provide t
47. if prompted 6 2 2 1 Managing Attachments This chapter outlines how to add view and remove attachments 6 2 2 1 1 Adding an Attachment In order to attach a document and or image follow the steps below 1 Click the Add button at the bottom of the field You will be redirected to the respective Add Document Add Photo form Figure 15 Note The Add Document form may vary depending on what section you are accessing it from Figure 16 However the main principles of attaching files are common UNDAP TANZANIA RMS ANALYTICS USER MANUAL 31 2 Click the Browse button to locate the file that needs to be attached Please note that the attachment size 15 limited to 5MB Note In order to remove a wrongly attached file click the Reset button 3 Enter the name for the document image to be attached in the Title field This field is mandatory 4 Provide a short synopsis for the document being attached in the Description field 5 the selected document image provide information about the RMS amp link to Common ICT Platform Note This field become available only when providing supporting documentation for the Working Group summary reports in the Mid Year Review see Managing Mid Year Reviews and Annual Review see Providing Annual Reviews sections 6 Click the OK button to attach the file The attached file will appear in the respective table Optional Attachments Add Document Required Field Attachment A The size of t
48. indicator type working group means of verification target and baseline information etc The Details section can be accessed from the List Chart Report and My Portfolio modules in the Activity application and from the List Report and My Portfolio modules in the Indicator application In the Details section Figure 95 users can view detailed activity indicator information browse among other activities indicators listed under the same parent item print activity indicator details etc Note For adding new activities indicators administrator rights are required For details see the corresponding application user manual in REFERENCES 10 1 Accessing the Details Section In order to access the Details section follow the steps below l Access the Details section by clicking on the one of the following e n the My Portfolio module Click the respective activity You will be directed to the Details section Figure 95 For an indicator choose to add an outcome or output from the respective section e n the List module Click the activity indicator for the details to be displayed This will open the Details section of the application where more detailed information about the selected item will be displayed Note Depending on the list representation settings additional expanding the list items may be required to reach the activity indicator e n the Chart module Click the chart for the details to be displayed e g click a relev
49. mandatory For details on what information is required in the above fields see Viewing Working Group Annual Summary Report 4 Indicate Proposed Additions Revisions to the UNDAP for Outcomes Outputs Key Actions in this section For details on adding revising accepting and deleting the outcomes outputs key actions see Managing Proposed Additions Revisions 5 Indicate Proposed Amendments for Indicators in this section For details on additions revisions to the indicators see Managing Indicator Additions Revisions 6 Provide information on Proposed Amendments for UNDAP 2011 16 Budget in this section For details on adding editing accepting rejecting and deleting budget amendments see Managing Proposed Amendments for UNDAP 2011 16 Budget 7 In the Additional Comments provide information on proposed amendments to the UNDAP 8 Attach any supplementary documents and or images related to the Working Group Summary report For details on how to upload documents and or images see Managing Attachments 9 At the bottom of the Working Group Summary Report form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Annual Review section of My Portfolio module e Close will close the data entry form while saving the data input if prompted UNDAP TANZANIA RMS ANALYTICS U
50. of the total UNDAP budget for the years of UNDAP Tanzania activity currently it is 2011 2016 among the defined resources see below AWP Planned Budget this column expresses the breakdown of the total AWP budget for the current fiscal year among the defined resources see below Against UNDAP Budget this column expresses the relation of the AWP Planned Budget towards the UNDAP 2011 2016 Budget e TOTAL this value expresses the total of the UNDAP and AWP planned budgets for all resources in the selected fiscal year UNDAP TANZANIA RMS ANALYTICS USER MANUAL 20 Financial Data A All financial amounts are in USD 1 Budget Total Cash Disbursements to IPs 15 322 000 UNDAP 2011 2016 Budget AWP Planned Budget pire Budget 0 00 10 000 00 N A 0 00 42 575 87 N A 190 000 00 19 424 13 10 22 190 000 00 72 000 00 Ef Edit Financial Data Figure 7 Edit Financial Data Button in AWP Section In the Financial Data section the financial information is broken down by resources in the following way e Agency Core funds provided by member states on a voluntary basis for core and some programmatic functions of the agency These are allocated by headquarters to country offices Only a few UN agencies can draw upon core funding e Agency Non Core supplementary funding for programmatic and some core functions of the agency These are financed through resource mobilization efforts at headquarter regional and
51. ote a tenis 135 11 3 4 Re ordering Reports and nnns 135 ILS Setuhga hRebortas JDelLalllt cectasassotr ie ER Eat deba crat b bac DC ba Rt 135 11 3 6 Setting a Report as Default for Public Users 135 11 4 VIEWING PRE DEFINED 136 11 5 EDITING PRE DEFINED REPORTS 136 CLEO EXPORTING REPORTS LV arii MUI Ep UE AA 136 Tic JPRINTUNGSREPORTS inicio Lt Pr ER Eee Scb oa Ete Ere RE aU Ea egets ir 137 12 FILTERING Sea wns Sewanee ILE E D E EMI E 138 12 1 CREATING FILTERING CRITERIA ebize vot Ero e Ed iu nM EA Re a 138 12 2 SAMPLE FILTERING CRITERIA Ses daz ton eR nce Datei aea ae Dat epu vet aes daz ctu uae Dar dE RS 140 13 SEARCH e er 142 S PAR CH TINTE 142 13 2 ADVANCED SEARCH Eu a NE du Ede L
52. report x D Show details Compatibility Matrix Advanced Search Add Grouping rm Add Column Remove Filters View Criteria Add Row Filter by Working Group Agency More Filters submit MYREPORTS ce Report Preview COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 80 RMS Application Report Module 9 2 Creating a Report In order to create a report i e to structure the report table and choose what information should appear in the rows and columns of the table add report components which are e Text entries title subtitle header and footer For these fields the expected input is a free text Note By default the Report Designer gives you the possibility of adding report titles However you can change the default view to make adjustments for other text entry components sub title header and footer as well To be able to provide additional textual information to the report you will have to click the Show Details link Figure 80 and UNDAP TANZANIA RMS ANALYTICS USER MANUAL 118 provide the appropriate information the fields that emerge Clicking the Hide Details link will collapse the text entry fields displaying only the Title e Report grouping allows grouping data according to a specific category Grouped data appear in different tables Each table contains data that fall under one group of the category specified e Rows group data within the report table
53. section define add re order remove column groupings for the view 5 Set the view as default if necessary Please note a current user or for unregistered public users that the view can appear as default for 6 After finishing making changes in the view click the OK button for the changes to take effect Or click the Cancel button to discard the changes made UNDAP TANZANIA RMS ANALYTICS USER MANUAL E Groupings Available Groups Activity amp nnual Status Activity Mid Year Status Year Responsible Staff WG Collaboration 103 Working Group Agency Activity x Cancel Geographical Scopes Area Region District Set as default indicator Outcome Indicator Got nc Output Indicator input Move Up ir Move Down Figure 69 Modifying the Current View 7 6 1 Adding List Groups Columns Column Groupings In order to add a group column column grouping to the list follow the steps below 1 In the Available Groups Columns panel select the group column column grouping to be added to the list Note It is possible to select several groups columns by means of the Shift or Ctrl keyboard buttons 2 Click the gt Select button The selected group s column s will appear in the Selected Groups Columns panel 7 6 2 Re ordering Groups Columns Column Groupings In order to re order the selected groups columns column groupings follow the steps below 1 Select
54. selected contributor or partner is capable of contributing to One Fund or not by activating the corresponding radio button This field is mandatory Then provide remarks if any Currently Contributing to This is a read only field that displays information on the partner s the Following Agency ies current contributions to the UN agency ies Indicate the agencies to which the selected partner is capable of contributing First select the appropriate instance from the Available panel Please note that it is possible to select several available instances Then click the Select button The selected instances will appear in the Selected panel Capable of Contributing to Agency ies To remove the selected instances choose the instance that needs to be removed in the Selected panel Click the I Unselect button The selected instance will be removed from the Selected panel Additional Information Provide Additional nformation if any Specify the person within the partner organization that serves as a Contact Information focal point of contact For more details see Managing Partner Organization Contact Records Attach relevant documentation e g development strategy papers Attachments etc For more information on how to upload documents see Managing Attachments URL Links Provide URLS of the partner related websites 3 At the bottom of the Mapping of Contributor Partner Environment form you may save or cancel the c
55. the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Annual Review section of My Portfolio module e Close will close the data entry form while saving the data input if prompted Note In this form the Status Comment and Means of Verification for Annual Review fields are mandatory to be filled in Target Status 2012 13 Communications Modified by Al Amin Yusuph on 16 May 2013 7 49 Required Field E 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Indicator Means of Verification Baseline 2013 Target 2013 Status i Comment i LL wy Source Link 3 a UNCT communication strategy in place and Communication Strategy Communication Strategy Partial Completic gt Communications Strategy 1 Developed timelines forthe a functional Annual Workplans Annual approved by CMT drafting taskforce formed communications strategy Reviews Media and Website timelines for the review 2 Minutes of the UNCG retreat Monitoring Reports E 1 UNDAP Output Evidence based external advocacy and communication strategy is developed and implemented Means of Verification for Annual Indicator Means of Verification Baseline 2013 Target 2013 Status i Comment i Review i a Regular monitoring of UN supported Regular monitoring of UN No systematic media monitoring Media monitoring Met Completed Push Observer commi
56. the group column column grouping that needs to be re ordered in the Selected Groups Columns panel 2 Click the Move Up Move Down button 7 6 3 Removing Groups Columns Column Groupings In order to remove the selected groups columns column groupings from the list follow the steps below 1 In the Selected Groups Columns panel select the group column column grouping that needs to be removed from the list 2 Click the n Unselect button The selected group s column s column grouping s will be removed from the Selected Groups Columns panel UNDAP TANZANIA RMS ANALYTICS USER MANUAL 104 7 6 4 Setting a View as Default After making changes in the view currently displayed in the List module you can set the newly created view as default This means that the new view will be displayed when the user accesses the List module In order to set a view as default follow the steps below 1 Make the necessary changes in the current view as described in the sections above 2 After finishing click the Set as Default button in the Modify Current View window Please note that the view will be set as default only for the current user Note Clicking the Set as Default for Public Users button will display the view to those who access the application as unregistered public user 7 7 Sample Views In the following chapters you can see several samples on list reports 7 7 1 Sample View 1 Groupings
57. under the Following Group combo box 4 Check the Include currently selected filters checkbox to save filtering defined along with the report 5 Click the OK button to save the report for future reference or click Cancel to discard the changes made 11 2 2 How to Save a Copy of the Report In RMS you can save a copy of an existing report The copy of the report can be saved in a different location with a different name or edited content In order to save a copy of a report follow the steps below 1 Click the 1 92v As button on the top right side of the screen A Memorize Report window Figure 97 will appear 2 Save the report by the steps described in the section above UNDAP TANZANIA RMS ANALYTICS USER MANUAL 134 11 3 Re organizing Reports You can organize the reports in the desired way i e rename the reports create groups to include reports under etc From the List Chart and Report modules you can design appropriate reports and organize them in the preferred way In order to organize the reports click the respective Organize Views Charts Reports button at the top right side of the Screen An Organize Reports window Figure 98 will appear You may perform the following actions Renaming Reports and Report Groups Deleting Reports or Report Groups Adding a Sub group Re ordering Reports and Groups Setting a Report as Default Setting a Report as Default for Public Users Cancel A Agency UNDAF
58. 0 00 50 000 000 00 Should be amended after the change is accepted amp Accept Reject 13 Optional Attachments Additional Documents RMS amp link to Common ICT platform X Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 20 15 RMS amp link to Common ICT platform Save Save and Close Close Figure 31 Updating Working Group Summary Report UNDAP TANZANIA RMS ANALYTICS USER MANUAL 57 6 3 9 1 Managing Proposed Additions Revisions This chapter outlines how to add revise accept and delete the outcomes outputs key actions to the UNDAP 6 3 9 1 1 Adding an Outcome Addition Revision In order to add an outcome addition revision follow the steps below 1 Click the Addition Revision for Outcome button in the Proposed Addition Revision to the UNDAP for Outcomes Outputs Key Actions field see Viewing Working Group Annual Summary Report The Outcome form will open Figure 32 Outcome Required Field 8 1 Addition Revision Revision 8 2 Outcome Identify Outcome 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Proposed i UNCT operationalises coherence effective advocacy and communication strategies 8 3 Outcome No 8 4 Additional Comments 8 5 Outputs M j Revision Identify Output Proposed Text Additional Comments Revision Assumptions Additions Revisions for Output
59. 00 000 00 Deposited 2 25 000 00 Deposit Rate 452 90 96 3 Non Cash Contributions Non Cash Contributions 4 il Cash Contribution Earmarked for Thematic Area Amount Amount in USD X Environment 10 000 00 10 00 Total 10 000 00 10 00 Add Non Earmarked Amount Amount in USD 23 510 000 00 3 510 00 5 Fund Duration Start Date End Date 06 02 2014 26 02 2015 E amp Additional Remarks 1 Attachment for Partner Agreement Title Description Added On Added By Add Attachment If agreement is not included kindly provide comment Save Save and Clase Close Save and Add Another Figure 49 Adding an Agency Non core Fund Record UNDAP TANZANIA RMS ANALYTICS USER MANUAL 79 Select Contributor Partner that makes a contribution to the agency s non core funds from the drop down list This field is mandatory Next provide a unique Partner Reference Code that identifies the individual agreement Contributor Partner Then specify the Agency Reference Code which will be used to track the contribution within the agency s own system This field is mandatory Provide the agency non core Funds information e Enter the committed Amount of the agency s non core fund This field is mandatory Select the Currency in which the committed amount is provided from the drop down list This field is mandatory Enter the UN Exchange Rate valid on the day the Agreement was signe
60. 00 000 00 458 310 00 323 079 00 0 00 58 310 00 276 921 00 X 17Jan2014 Social Protection 0 00 0 00 345 000 00 74 641 00 224 559 00 74 641 00 0 00 120 441 00 Total 1 099 754 00 7 564 537 50 13 399 906 70 759 690 00 5 819 723 00 4 012 284 00 340 064 00 1 744 814 50 9 387 622 70 Grand Total 22 064 198 20 10 591 697 00 11 472 501 20 2 Add Resource Allocation Working Group Communications gt 201142 2012 13 2013 14 2014 15 2015 16 Date Created Priority Area Funding Gap Amount Mobilized x 28 Apr 2014 The coverage of the network infrastructure is limited to urban areas 25 000 00 20 000 00 Total 25 000 00 20 000 00 9f Add Prioritized Area Date Created Contributor Partner Contributor to One Fund Contributor to Agencies Thematic Area Modified on Attachments x 28 Apr 2014 African Development Bank AfDB Yes Yes Agriculture Infrastructure Social Protection 28 Apr 2014 16 06 Culture Macro Economical Management Public Financial Management af Add Mapping of Contributor Partner Environment COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 44 Resource Mobilization Section in My Portfolio Module UNDAP TANZANIA RMS ANALYTICS USER MANUAL 75 6 4 1 Adding an Agency Core Fund Record To add a new core fund record from My Portfolio module select the corresponding Agency from the drop down list at the top of the Resource Mobilization section Figure 44 1 In the Agency Core Funds sub section click the Add
61. 22 SAMPLE LIST REPORT dices edat uos arene ceu toto da tst edu bile ne o ue oun Deseo Mente bee bie aes 122 CREATING REPORT C rc 123 SAMPLE LIST REPORT rmm 124 REPORTS WINDOW WITH PROPERTIES FOCUS ON THE TITLE 125 FORMATIEING S TYEING TEXT ENTRIES d aevi ect acme er heats Debs ue eU Ed ences 125 REPORTS WINDOW WITH PROPERTIES FOCUS ON THE COLUMN ssssssee Hehe eene nnns 126 ASSIGNING PROPERTIES TO REPORT TABLE COMPONENTS cccccscucvecccucueseucvesteuuueneuevesseuuueneuuresteuunenens 126 REORDERING REPORT TABLE COMPONENTS sccccescuccceseucueseuuuuseeucuensuaueenaueueneuauesnauevensuavessauevensuans 127 DEFINING THE SORTING ORDER zii tie dope pcd da oe Oe tabu dde e ON a oe t Dua ed o ER p GR DU dea ten 127 SWITCHING REPORT TABLE COMPONENTS D he UR EAE UI e AGE ERR UE De Pria ua APA ER a e AUR M 128 DETAILS SECTION va uut Rest e sped osi 130 SELLING THE REPORT OPTIONS Gl Salus et eate d v OR Re UA DURS od oU e RE 132 MEMORIZING A REPORT vinta vase eia da MER Vidi M e ER AER BALA Me C EAE E e e MR ee d Wale 133 ORGANIZING THESREPORTS qq tacit es utum ea oe mus tuae edam er E tu ue RN eM 134 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 7 FIGURE 99 CREATING A FILTERING CRITTER A 8 ba PER e bte a
62. 6 78 67 735 78 50 246 03 96 95 Resource Type UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated Against Planned Resources Spent Against Planned Budget Budget 2 Optional Attachments Additional Documents X Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 11 34 Figure 14 Updating Mid Year Financial Data 2 Provide financial information about the amounts allocated and spent according to the resources Agency Core Agency Non Core and One Fund in the AWP Budget Allocations and Expenditure section The TOTAL for this breakdown is calculated and displayed at the bottom of the table Note The 9e columns will show the relation of the amounts allocated and spent 96 Against Planned Budget towards planned budget and the relation of the spent amounts towards the allocated budget Against Resources Allocated The values in these columns are automatically calculated 3 Attach any documents that may provide additional information about the financial data For more information on how to upload documents see Managing Attachments 4 At the bottom of the Mid Year Financial Data form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Mid Year Review section of My Portfolio module e Close will close the data entry form while saving the data input
63. ALYTICS USER MANUAL 10 3 WHO USES RMS APPLICATION The table below lists the groups of users that might be accessing and managing the RMS application Users Group Who are they What they can do in RMS Full access to the AWP Mid Year and Annual Review data stored in RMS UNDAP Tanzania RMS Responsible for providing details in the administrators activity application Exclusive rights to add and update the indicators data Responsible for adding and managing activities in AWP Members of UN Working Responsible for adding and managing Group WG officers activities in Mid Year Review Responsible for editing and updating activities in Annual Review Administrators Regular Users Responsible for updating Financial Data AWP WG Financial Responsible for updating Financial Data Members of UN Working Group WG financial Mid Year Review officers Responsible for updating Financial Data Annual Review Responsible for editing and updating Working Group Summary Report in Mid Year and Annual Review Members of UN Working Responsible for editing and updating Target Group WG lead officers Status data in Annual Review Responsible for editing and updating the Cross Cutting Considerations data in AWP Mid Year and Annual Review Specialist WG Lead For each user group a specific role is assigned by the RMS system administrator in accordance to the RMS requirements Depending on the role users get ce
64. AP TANZANIA RMS ANALYTICS USER MANUAL 120 Compatibility Matrix indicates compatibility between Category and Measure S E E 24 2 1818 823 Rows Categories Columns Measures 5 O g 2 9 x 5 S a8 E 5 el ae 8 9 28 8 22 22 1 5 5 8 8 58 58 2 9 9 i 9 328 3 amp cle ES Ela eee es eee Way O OC Wa _ fecoma vearRevew Questions Human Oo pomme Cy Output 4 1 1 1
65. Amendments for UNDAP 2011 2016 Budget i Participating UN Agency Core Non Core One Fund Comment Status RCO 125 000 00 250 000 00 152 000 00 Should be amended after the change is accepted Submitted FAO 200 000 00 10 000 00 50 000 000 00 Should be amended after the change is accepted Submitted 12 Additional Comments 13 Optional Attachments Additional Documents RMS amp link to Common ICT platform Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 20 15 Uploaded Photos RMS amp link to Common ICT platform uf Edit Working Group Summary Report Figure 30 Edit Working Group Summary Report Button in AR Section UNDAP TANZANIA RMS ANALYTICS USER MANUAL 52 The Working Group Summary Reports sub section provides the following information This is the status summary of the Working Group Summary Indicators outcome output indicators in the selected fiscal year For details on statuses see Updating Target Status This is the status summary of the Working Group activities Summary Activities in the selected fiscal year For details on statuses see Providing Activity Review The UNDAP 2011 16 BUDGET is displayed here in red as defined in the Annual Work Plan section of the My Portfolio module for details see Updating AWP Financial Data The relation of expenditures breakdowns to the UNDAP main Financial Data budget for the years 2011 2016 is presented here The expenditure breakdowns are managed from the
66. Annual Financial Data form see Updating Annual Financial Data For details on the breakdowns see Viewing AWP Financial Data The Working Group key one UN policy advice and cross Key Achievements Progress cutting considerations for the selected fiscal year is shown Made for UNDAP Outcome here OutcomeName Note This field will repeat for all the outcomes that the selected Working Group WG has The WG contribution to support Development Human WG Contribution to the UN Rights Protection and Promotion mechanisms as well as Programming Principles establishment of Humanitarian Context in Tanzania should be described here Key Constraints Factors Which Have Affected Progress Towards The information on the factors that delayed the progress The Planned UNDAP WG towards the UNDAP WG outcomes outputs 15 shown here Outcomes Results of Inter Agency Results of the cases of the inter agency collaboration Collaboration and or Synergies and or synergies are shown here Innovations or Lessons Learned for Integration Into Future Work Processes The lessons that were learnt and will be included in the AWP for the coming year are shown here Proposed Additions Revisions to Contains information about proposed or revised outcomes the UNDAP for gt Outcomes outputs key actions Following information is displayed Outputs Key Actions for each proposition revision UNDAP TANZANIA RMS ANALYTICS USER MANUAL 53 Pro
67. Available Groups Selected Groups indicator Working Group Outcome Indicator Agency Output Indicator Activity Input ok Input Type Input Description Pariners Recipients x rue Other Partner Procurer LTA Outcome Output Key Action Set as default Output Outcome Set as Default for Key Action Public Users Resources 1t Move Up Move Down Figure 70 Defining List View Groupings for Sample View 1 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 105 T columns Available Columns Selected Columns Total Activity Inputs of Activities Total Activity Inputs excluding by IP Activity Description Budget 01 UNDAF 2011 18 Budget Budget 02 Budget 03 Budget 04 3 Ei PEA Outcome OutputKey Action Risks and Assumptions Cross Cutting Considerations Resources AWP Planned Budget AR Resources Allocated SOLD NUR AR Resources Spent Set az Default fa MYR Resources Allocated MYR Resources Spent Figure 71 Defining List View Columns for Sample View 1 If you have indicated Working Group Agency Activity hierarchy as a grouping Figure 70 and of Activities Activity Description UNDAP 2011 16 Budget as columns Figure 71 the following list view will appear Figure 72 Contact helgs gibbons ione un ord Profile About Log Off UNDAP Results Monitoring System Tet 255 782 380 245 Delivering as Welcome Synergy Administrstor My Portfolio List Chart Report
68. CG Communication Strategy annually integrating lessons learnt Proposed i Review and revise UNCG Communication Strategy annually integrating lessons learnt 4 8 6 Cross Cutting Considerations 4 gt 4 Iz 8 Participating UN Agency RCO Ki 8 8 Additional Comments 4 gt Submit Figure 34 Key Action Form when Adding Revising an Outcome 6 Provide the information requested as described in the table below This field shows the umbrella outcome for which the output is Outcome added revised The Proposed Name field displays the name for the newly added revised outcome see above This field shows umbrella output for which the key action 15 Output added revised The Proposed Name field displays the name for the newly added revised output see above If you are revising an output you may revise the key actions of Addition Revision the output here or add new key actions However if you are adding a new output this drop down list will stick to the value UNDAP TANZANIA RMS ANALYTICS USER MANUAL 61 Addition since you will need to define new key actions in this form This field is mandatory Enter the ID number for the key action being revised added This number will serve as an identifier in the RMS database and will be Key Action No used for reference The number provided for the Key Action Should be unique across Working Group Outcome Output Key Action hierarchy This field i
69. Click the Delete button 3 Click the OK button to confirm deletion Note Public Reports and My Reports groups cannot be deleted 11 3 3 Adding a Sub group In order to add a sub group follow the steps below 1 Click the Add Group button 2 Fill in the desired name for the sub group 3 Click the Enter keyboard button to confirm adding 11 3 4 Re ordering Reports and Groups In order to re order reports report groups follow the steps below 1 Highlight the report report group the sorting order of which needs to be changed 2 Click the Move Up Move Down button 11 3 5 Setting a Report as Default In order to set a report as default follow the steps below 1 Highlight the report to be displayed in the respective module when you access it 2 Click the Set as Default button The selected report will be marked with default for me option Note This option is available only in the Chart and Report modules 11 3 6 Setting a Report as Default for Public Users In order to set a report as default for public users follow the steps below UNDAP TANZANIA RMS ANALYTICS USER MANUAL 136 1 Highlight the report to be displayed in the respective module when a public user accesses it 2 Click the Set as Default for Public Users button The selected report will be marked with default for public users option Note This option is available only in the Chart and Report modules Note The Set as Default for Public Users button is only available fo
70. Description Start Date End Date Status i 8 3 1 1 Production translation and 01 Jul 2011 30 Jun 2012 gt distribution of UMOJA newsletter at least every two months 8 3 1 2 Production of UMOJA video audio 01 Jul 2011 30 Jun 2012 clips for web 8 3 1 3 Briefings with UN Staff twice per 01 Jul 2011 30 Jun 2012 year 8 3 2 UNDAP Key Action Conduct Annual Staff Assessment Of Understanding Of UNDAP And UN Tanzania Redress Knowledge Gaps 8 4 2 UNDAP Key Action Review And Revise UNCG Communication Strategy Annually Integrating Learnt Figure 25 Updating the Activity Status 3 Provide the following information Field Name Description Classify the activity according to its current state These will form the basis for analytical summaries The following options are available e Postponed the start date for implementation of this activity excluding planning activity has been postponed until the next Annual Work Plan period Constrained the activity has begun according to planned start date however delivery rate has slowed and end date for completion is delayed On track the activity has started according to planned start date it is running as planned and will be completed according to the agreed end date which extends beyond the conclusion of the AWP i e past 30 June Met Completed the activity has been completed to the Satisfaction of the partners and UN agency and has contributed to the desired out
71. FORI NDICATOR FORM c ees Nc tabla i eire oer cae bene ead lara Dade hae eee Dee d eat e Dade edd ot 38 REVISION FOR LINDICATOR BORME desti tu esrb 39 ANNUAL REVIEW SECTION IN MY PORTFOLIO MODULE PART 1 42 ANNUAL REVIEW SECTION IN MY PORTFOLIO MODULE PART 2 cceeceeeeeeeeteeueeeeeeeeeteeueeeteeueeteueetsanges 43 EDIT ACTIVITY ANNUAL REVIEW BUTTON IN AR SECTION ccccccccscueueseucuesuaueueneucuensauuueneuauensuuuusnauerens 44 EDIT ACTIVITY MID YEAR REVIEW BUTTON IN MYR 44 UPDATING THE ACTIVITY S TATUS Net E Saints oe m tro road 45 EDIT FINANCIAL DATA BUTTON IN AR SECTION ccccccescuccccccucveneuuueeueucveneuuvesneuuvensuuueeneuevensuuuesneuens 47 ANNUAL FINANCIAL costae o tubi roCr ET E opa QUID EZ QU PUR CY PD quA 48 EDIT TARGET STATUS BUTTON IN AR SECTION cccccscscccuescucueenaueveneucueenaueueneucuetsaueveneuauensuuuvensuanens 49 UPDATING TARGET STATUS ririn datos Beca vasa eae Nee Uma eae Wee 50 EDIT WORKING GROUP SUMMARY REPORT BUTTON IN AR 51 UPDATING WORKING GROUP SUMMARY 56 OUTCOME FORM veeo ac uU DL o RA CE M Ld aes 57 OUTPUT FORM WHEN ADDING REV
72. Figure 32 Outcome Form 2 Provide the information requested as described in the table below Choose whether you wish to add a new outcome or to revise an Addition Revision existing one This field is mandatory If you are adding an outcome indicate the text of the outcome in Outcome the Proposed Text field If you are revising an outcome then select it from the Identify Outcome drop down list and then UNDAP TANZANIA RMS ANALYTICS USER MANUAL 58 provide the revised outcome text in the Proposed Text field These fields are mandatory Enter revise the ID number for the outcome This number will serve as an identifier in the RMS database and will be used for Outcome No reference The number provided for the Outcome should be unique across Working Group Outcome Output Key Action hierarchy This field is mandatory Additional Comments Define additional comments about the outcome here In this field you may make additions revisions to the outputs of Outputs the newly added revised outcome For instructions on how to achieve that see right below 3 Press the Addition Revision for Output button in the Outputs field of the Outcome form Figure 32 An Output form will open Figure 33 Required Field C 7 a 4 wo UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 8 2 Addition Revision Revisi Le 8 3 Ou
73. Funds Unallocated 3 120 000 00 Agency Core Funds Amount 2 Amount available Date Created Contributor Partner gency Reference Committed in USD A mount Deposited Deposit Rate Fomr nOn for UNDAP Modified on Code Funds and Non cash Contributions Start Date End Date programming x 17 Jan 2014 Brazil URT1001PBRA 280 835 00 280 835 00 100 00 01 Jan 2011 31 Dec 2013 280 835 00 17 Jan 2014 05 09 17 2014 Denmark URTAEO2ADEN 211 403 00 211 403 00 100 00 01 Jan 2011 31 Dec 2012 211 403 00 04 Mar 2014 02 23 x 17 Jan 2014 Denmark Danida RAF1050MDAN 4 669 635 00 4 669 635 00 100 00 01 Jan 2011 31 Dec 2014 3 502 22600 17 Jan 2014 03 28 x 17 Jan 2014 Ireland Irish Aid RAF1250MIRL 507 255 00 507 255 00 100 00 01 2012 31 Dec 2014 380 441 00 17 Jan 2014 03 46 Total 7 870 487 00 7 870 487 00 6 031 126 00 12 gt Funds Allocated 5 819 723 00 Funds Unallocated 211 403 00 Add Agency Non Core Funds There is no data Add Agency One Fund Balance Planned UNDAP 2011 16 Resources Resources Allocated Funding Gap pu Cn Non Core One Fund Core Non Core One Fund Core Non Core One Fund X 17 Jan 2014 Economic Growth 1 022 754 00 6 510 331 50 11 748 166 70 533 791 00 3 882 667 00 3 242 358 00 458 963 00 2 627 664 50 8 505 008 70 X 17 Jan 2014 Govemance 77 000 00 654 206 00 706 740 00 151 258 00 1 478 746 00 222 288 00 74 258 00 824 540 00 484 452 00 X 17 Jan 2014 HIV AIDS 0 00 400 000 00 6
74. ISING AN OUTCOME hana nnn 58 KEY ACTION FORM WHEN ADDING REVISING AN OUTCOME iissss eene ehh na nnn 60 OUTPUT FORM WITH KEY ACTION DATA WHEN ADDING REVISING AN 0 62 OUTCOME FORM WITH OUTPUT AND KEY ACTION DATA WHEN ADDING REVISING AN OUTCOME 63 OUTPUT FORM WHEN ADDING REVISING AN OUTPUT cccsceeceecseeeeeeeeeeeteeeeteeeeeeteeeeeteeuueeteeuvetsegnnetens 64 KEY ACTION FORM WHEN ADDING REVISING AN OUTPUT 65 OUTPUT FORM WITH KEY ACTION DATA WHEN ADDING REVISING AN OUTPUT 67 KEY ACTION FORM WHEN ADDING REVISING A KEY Hmm nnn 68 PROVIDING BUDGET AMENDMENT nenas nnam uasa uasa aaa aaa aaa aaa eua aua nua n 70 ACCEPTING BUDGET AMENDMENTS id ot SEE OE CD tA E ADR dake a N rcd o cna Ae i 71 REJECTING BUDGET AMENDMENTS 72 RESOURCE MOBILIZATION SECTION IN MY PORTFOLIO 74 ADD AGENCY CORE FUNDS BUTTON IN RESOURCE MOBILIZATION SECTION 15 ADDING AN AGENCY CORE FUND RECORD i cr TpDes eases x CPV O DID Eis A AR PO ES 15 EIN By TI EUER 77 ADD AGENCY NON CORE FUNDS BUTTON IN RESOURCE
75. Journalists trained on HIV AIDS reporting and investigative reporting Educational outreach visits to Mtwara and Lindi completed in December Staff briefing held in December 2012 4 WG Contribution to the UN Programming Principles 5 Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes i Funding constraints resulted to the limited implementation of the planned activities For instance the regional Model UN targeted six regions only Journalists training on investigative journalism was also hampered by the lack of adequate financial resources The same applies to several UNCG related activities such as outreach activities that had to be reduced to match the availability of funding Staff responsiveness to UN activities is satisfactory More staff can attend to UN activities such as the UN week and other UN commemorations The lack of offices caused by the floods is also a stumbling block to the achievement of UNDAP WG outcomes For instance meetings are much difficult to Organise and space for activities such as fun Thursdays for students is lacking 6 Results of Inter Agency Collaboration and or Synergies 8 UNCG continues to set examples in interagency collaboration The choice of consultants to undertake media monitoring involved various Agencies The orientations for journalists and Government Information officers was also undertaken by several Agencies including ILO UNIC UNESCO and RCO The various re
76. MOBILIZATION 77 UNDAP TANZANIA RMS ANALYTICS USER MANUAL FIGURE 49 FIGURE 50 FIGURE 51 FIGURE 52 FIGURE 53 FIGURE 54 FIGURE 55 FIGURE 56 FIGURE 57 FIGURE 58 FIGURE 59 FIGURE 60 FIGURE 61 FIGURE 62 FIGURE 63 FIGURE 64 FIGURE 65 FIGURE 66 FIGURE 67 FIGURE 68 FIGURE 69 FIGURE 70 FIGURE 71 FIGURE 72 FIGURE 73 FIGURE 74 FIGURE 75 FIGURE 6 FIGURE 77 FIGURE 78 FIGURE 79 FIGURE 80 FIGURE 81 FIGURE 82 FIGURE 83 FIGURE 84 FIGURE 85 FIGURE 86 FIGURE 87 FIGURE 88 FIGURE 89 FIGURE 90 FIGURE 91 FIGURE 92 FIGURE 93 FIGURE 94 FIGURE 95 FIGURE 96 FIGURE 97 FIGURE 98 ADDING AN AGENCY NON CORE FUND 78 ADDING CONTRIBUTION EARMARKED AMOUNTS 81 ADD AGENCY ONE FUND BALANCE BUTTON IN RESOURCE MOBILIZATION 82 ADDING AN AGENCY ONE FUND BALANCE 84 ADD RESOURCE ALLOCATION BUTTON IN RESOURCE MOBILIZATION 85 ADDING AN AGENCY RESOURCE ALLOCATION 85 ADDING ALLOCATED RESOURCE AMOUNTS uasa uad
77. N gm WFP UNIDO UNESCO m UNHCR 240 Oth 160 E x 120 80 40 i E z 2 N e 5 5 5 5 5 5 N N N N N COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 79 Sample Chart Report 2 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 117 9 REPORT MODULE In the Report module of the RMS application you can create and execute ad hoc queries on the data and acquire results in the form of different reports 9 1 Accessing the Report Module As it has been stated above the system provides for the opportunity to create different sorts of list reports In order to access the Report module of the system click the Report tab You will be navigated to the Report module of the application where the Report Designer Figure 80 will open In this module you can create list reports save them as pre defined reports arrange them in the desired way print them etc Contact us Helas aibbons one un org My profile About Log Off UNDAP Results Monitoring System 255 782 380 245 TANZANITE SSH Delivering a Welcome Synergy Administrator United Naneas My Portfolio List Chart Report Help 073 EUM a Report save s 55 gt Activity ea ee ee ee Indicator DESIGN Resource Mobilization Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the
78. NALYTICS USER MANUAL 15 details see Registering for a USername and Password About opens the RMS application information window Off this button is used to log off the application This is the main toolbar of the RMS application The following tabs are available here My Portfolio opens MY PORTFOLIO MODULE to manage user specific annual work plans and reviews Main Toolbar List opens the LIST MODULE of the selected Application see Main Menu description below Chart opens the CHART MODULE Report opens the REPORT MODULE Help opens the RMS application help This menu contains sections with main functions of the RMS application Applications lists all applications present in RMS Search contains a common and advanced search functions among the selected application list For details see SEARCH Filters contains filtering options For details see FILTERING Main Menu Bar Public Views Charts Reports memorized views charts reports depending on the opened module available to all users of the application My Views Charts Reports memorized views charts reports depending on the opened module created by and available to the current user only Left Right arrows used to hide open the Main Menu bar Up Down arrows 2 used to collapse expand the section in the Main Menu bar Frame Divider used to adjust the width of the Main Menu bar In this frame all applic
79. R 142 13 35 SAMPLE SEARCH Y Ox e o ini ebd 143 14 LOGGING OFF DLL D DL E ED EE 145 15 ABBREVIATIONS GLOSSARY 145 16 REFERENCES u xxx EA ERE a ARA REAKADANAENERUSUNEREEKRROPNANUNFOUS EUER NUR 145 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 5 TABLE OF FIGURES FIGURE 1 FIGURE 2 FIGURE 3 FIGURE 4 FIGURE 5 FIGURE 6 FIGURE 7 FIGURE 8 FIGURE 9 FIGURE 10 FIGURE 11 FIGURE 12 FIGURE 13 FIGURE 14 FIGURE 15 FIGURE 16 FIGURE 17 FIGURE 18 FIGURE 19 FIGURE 20 FIGURE 21 FIGURE 22 FIGURE 23 FIGURE 24 FIGURE 25 FIGURE 26 FIGURE 27 FIGURE 28 FIGURE 29 FIGURE 30 FIGURE 31 FIGURE 32 FIGURE 33 FIGURE 34 FIGURE 35 FIGURE 36 FIGURE 37 FIGURE 38 FIGURE 39 FIGURE 40 FIGURE 41 FIGURE 42 FIGURE 43 FIGURE 44 FIGURE 45 FIGURE 46 FIGURE 47 FIGURE 48 RMSAPPLICATION LOGIN SCREEN s Ges amare s nont den tia these a Got eos deae ea d iua Gef Spa af pb Em d OT Ed 11 WISER REGISTRATIONS ORM tal Pp 12 MY PROFLE SECTION Qu ea eod ot eu Eb v dod Qd v tut eset ue ba ve d a od Dol omit d ree b a eta od Dio ta 13 RMS ANALYTICS STRUCTURE s ce saevi
80. Records To remove a partner organization contact record click the X Remove from the list button to the left of the contact name UNDAP TANZANIA RMS ANALYTICS USER MANUAL 99 7 LIST MODULE In the List module Figure 65 of the RMS application you can create and execute ad hoc queries projects data and acquire results in the form of a list Contact us helas gibbons one un ord My Profile About Log Off UNDAP Results Monitoring System Tet 255 782 380 245 Welcome Synergy Administrator Im My Portfolio List Chart Report Help List save as ef Refine Report Modify Current View Indicator Resource Mobilization a ant Year Working Group Agency Activity Total Activity Inputs Activity Description 2011 12 2012 13 190 562 194 46 Advanced Search 2013 14 156 315 069 78 2014 15 114 136 864 03 Remove Filters 2015 16 View Criteria Results 1 5 of 5 Filter by Total 461 094 128 27 Working Group Agency More Filters No current Key Action for 2011 12 E No current Key Action for 2012 13 E No current Key Action of Activities by Area E of Activities by WG Agency COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 65 RMS Application List Module 7 1 Accessing the List Module A list consists of at least one group and one column but the actual quantity of groups and columns is defined by the user s choice of view Please see Modifying the Curre
81. Resources Allocation WG Economic Growth Planned UNDAP 2011 16 Resources Resources Allocated Funding Gap Core Non Core One Fund Core Non Core Contributor Partner Agency Ref One Fund Core Non Core One Fund 1 022 754 00 6 510 331 50 11 748 166 70 53379100 X 3 502 226 00 Denmark Danida RAF1050MDAN 3 242 358 00 488 963 00 2 627 664 50 8 505 808 70 47 81 96 40 36 96 72 40 x 380 441 00 Ireland Irish Aid RAF1250MIRL Total 3 882 667 00 1 200 000 00 Denmark URTAEO2ADEN 19 281 252 20 7 658 816 00 11 622 436 20 Save and Close Close Save and Add Another Figure 54 Adding an Agency Resource Allocation Record 3 Provide the information requested as described in the table below This is a read only section that displays information about the Planned UNDAP 2011 16 resources core non core and One Fund planned to be allocated Resources to the selected WG within the scope of the UNDAP 2011 16 budget UNDAP TANZANIA RMS ANALYTICS USER MANUAL 86 Provide information about the resources core non core and One Resources Allocated Fund that have already been allocated to the selected WG For more details see Managing Allocated Resource The information in this section is automatically generated and is Funding Gap used to display the difference between the planned and allocated resources for the selected working group 4 At the bottom of the Resource Allocation form you may save or cancel the changes you
82. SER MANUAL 56 Working Group Summary Report 2012 13 Communications 2012 13 Modified by UNDAP administrator 02 Jul 2013 7 31 1 Summary Indicators Outcome 0 00 100 00 0 00 0 00 2 Summary Activities Activities Postponed Constrained On track Met Completed Discontinued 3 Financial Data AWP Planned Budget Resources Allocated 2 Resources Spent Against R rces Allocated Agency Core 17 000 00 17 000 00 100 00 6 564 00 38 61 96 38 61 96 4 500 00 9 001 89 200 04 9 001 89 200 04 100 00 Fund 145 176 05 113 589 01 78 24 76 152 30 52 46 67 04 TOTAL 166 676 05 139 590 90 91 718 19 4 Key Achievements Progress Made for 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies A factsheets around two UK Key Programming Principles Human Rights and Gender Equality and Women s Empowerment Sabasaba trade fair organised successfully in July 2012 Over 5000 people visited the UN stand and learned more UN presence and its partnership in Tanzania Wall calendars with messages about the UN s work in Tanzania and greeting cards for 2012 2013 published and distributed reflects common positioning of UN agencies under DaO Over 150 local journalists trained on UNDAP and reporting for development in Dar es Salaam equipped journalists with an understanding of UNDAP while considering the Human Rights and Gender aspect
83. ST VIEW GROUPINGS FOR SAMPLE VIEW 1 nn 104 DEFINING LIST VIEW COLUMNS FOR SAMPLE VIEW 1 nn 105 SAMPLE VIEW Mcr 105 DEFINING LIST VIEW GROUPINGS FOR SAMPLE VIEW 2 106 DEFINING LIST VIEW COLUMNS FOR SAMPLE VIEW 2 cccccescucucescucvesucueenaueueneucuessaueuensucuesnauevensuans 106 SAMPLE VIEW Z kcal estos eaae n ede Qe TAE op e 107 MAIN SCREEN OF THE CHART MODULE cccccceccuescuccuescucueseuuueenaucvensuauestauevensuauestauevensuauensauevensuans 109 VIEW SCREEN OF THE CHART MODULE Piae ie Poets v qu Gare neha D s 113 SAMPLE CHART REPORT L e ede per orbes disp E enr Et 115 SAMPLE CHART REPORT 2 vest quc cit nu cited atas orbs noah bes ide t 116 RMS APPLICATION REPORT MODULES a cae Ca A vn cutee be ace cx ud deir ede Cox xoa dr ut bea aA 117 SELECTING A GROUPING FORA REPORT vm Ti afe RU Eden Sca e NEA Eae d e Rc a pP end 119 COMPATIBILITY MATRIX erudita Ei 120 PREVIEWING THE REPOR Tess Eid hunde t detinuit vena de nana inca dq Ro A 121 CREATING REPORT SL nebat BUR rd Ed Na e ape o d ud eR rU A Ru 1
84. UAL 109 8 3 Main Screen and Its Components Contact us My Profile About Log Off UNDAP Results Monitoring System 255 782 380 245 Em AEN Delivering as Welcome Synergy Administrator My Portfolio List Chart Report Help Ey Chart BB 89 gt Activity Indicator Resource Mobilization Category Working Group Stow TOP Values Advanced Search Chart Types s alale Char Count Update Remove Filters View Criteria 750 000 000 Filter by Working Group Agency 600 000 000 More Filters 450 000 000 300 000 000 B E z o5 E a o 1 les Refugees Environment Educat Governance Economic Growth HIV AIDS Social Protect Emergenc COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 76 Main Screen of the Chart Module 1 Category allows selecting one of the options provided in the Category drop down menu located at the top of the Chart window The selected category will define one of the chart axes Selection of a category for the chart report is required 2 Series allows selecting one of the options provided in the Series drop down menu located at the top of the Chart window The selected series will define the chart legend Selection of a series for the chart report is optional Note Clicking the ae Swap button allows switching places of catego
85. X Revision UNDAP Key Action Review UNDAP Key Action Review and revise RCO and revise UNCG UNCG Communication Strategy annually Communication Strategy integrating lessons learnt annually integrating lessons learnt Participating Additional Comments UN Agency o Proposed Text Additions Revisions for Key Action Figure 35 Output Form with Key Action Data when Adding Revising an Outcome 8 Press the Submit button in the Output form to save the output along with its key action s The added output and its key action s will appear in the Outcome form Figure 36 Here under Outputs field all indicated outputs of the outcome are listed By expanding the list of key actions you will see the key action for each output UNDAP TANZANIA RMS ANALYTICS USER MANUAL 63 Outcome Required Field 8 1 Addition Revision Revis zl 8 2 Outcome a Identify Outcome Proposed Text i UNCT operationalises coherence effective advocacy and communication strategies 8 3 Outcome No 25 8 4 Additional Comments 8 5 Outputs Addition Risks Revision Revision Identify Output Proposed Text Additional Comments Assumptions X Revision 4 8 UNDAP Output UNCG s UNDAP Output UNCG s capacities to implement coordinated capacities to implement relevant communication strategies are enhanced coordinated relevant communication strategies are enhanced Key Actions Additions Revisions for Output Tec Su
86. ZANIA RMS ANALYTICS USER MANUAL 126 4 Click the Apply button for the changes to take effect Clicking the OK button will close the window and navigate you to the Report module aay Contact us Helas aibbons one un org Profile About Log Off Tek 255 782 380 245 lt 3 L UNDAP Results Monitoring System WEE LL an wing United Nstcos Help My Portfolio List Chart Report Report EI BI sees 1 tal 5 8 gt Activity _ Indicator Resource Mobilization Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Budget and Resources by WG and Agency Show details 3 Compatibility Matrix Advanced Search Working Group Add Grouping Columns Remove Filters AWP Planned B View Criteria i Rows anned Budget T Expression Resource Show As gt Filter by Add Sub column e Sorting Order Working Group Agency Add Row m More Filters Remove 7 Switch Place With Reset PREVIEW Budget and Resources by WG and Agency 2011 12 Annual Work Plan m Working Group 1 AWP Planned Budget en Resource Type 1 Resource Type 2 cT COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 90 Reports Window with Pro
87. a uaa aaa aua una a nun 87 ADD PRIORITIZED AREA BUTTON IN RESOURCE MOBILIZATION 87 ADDING RESOURCE MOBILIZATION ACTION AND MONITORING PLAN RECORD 88 ADDING RESOURCE MOBILIZATION ACTIVITY Seda Gea scatet Delect iow Coarse avn eed oe 91 ADDING As RESPONSIBLE PERSON sati iam te ase Lenis pP ICI MU meade Gnade 92 CREATING AUINEW CONTACT a e ERO tre da DR re 93 ADD MAPPING OF CONTRIBUTOR PARTNER ENVIRONMENT BUTTON IN RESOURCE MOBILIZATION SECTION 93 ADDING MAPPING OF CONTRI BUTOR PARTNER ENVIRONMENT 94 ADBING A PARTNER ORGANIZATION CONTACT ous ess etin Da iu pP Es Eua COO E Bed rhe Tv HO PARTE 96 CREATING A NEW PARTNER ORGANIZATION CONTACT ccccccscccuescucucesaucueteucueetauevensucuestauevensugnesnauerensas 97 RMS JSPPBICATIONEISTAMODUDE aids acs Senos fiai daa pe oo ores aaa PERDU saa Eon oue ae tic iac URP Pe E ius d 99 EXPANDING THE HIST ITEM EVE EA Ta rad Foto eren EDI EDI p rats UNIS 100 REFINE REPORT AREA S dert tous colit disces aa 101 REFINING AIR EPORT doctas abd 102 MODIFYING THE CURRENT VIEW E etre NU MAE 103 DEFINING LI
88. activities for Activities in the list are sorted according to the activity UNDAP TANZANIA RMS ANALYTICS USER MANUAL 26 ID e g 8 1 2 5 which is generated from outcome output key action and activity sort numbers To update the activity status see Providing Activity Reviews e Financial Data provides information on the planned budget as well as the resources allocated and spent in the current year This sub section consists of the AWP Budget Allocations and Expenditure For details see Viewing MYR Financial Data e Cross Cutting Considerations states the consideration of some critical cross cutting themes included in the by the working group For details see Updating Mid Year Cross Cutting Considerations e Working Group Summary Report is used to update the summary report for the selected Working Group For details see Viewing Working Group Mid Year Summary Report Contact us helas gibbons hone un ord My Profile About Log Off UNDAP Results Monitoring System 255 782 380 245 Welcome Synergy Administrator My Portfolio Help ANNUAL WORK PLAN MID YEAR REVIEW ANNUAL REVIEW RESOURCE MOBILIZATION Working Group Communications Agency RCO 2011 12 2012 13 2013 14 2014 15 2015 16 Activity Mid Year Review 8 1 1 UNDAP Key Action Develop High Quality Briefing Packs Message Briefs And Presentations Of UN Priorities With And For The Engagement Of Key Stakeholders DPs M
89. activity in the Additional Comments selected fiscal year are shown here Any Working Group activity in the selected fiscal year Optional Attachments y 9 y y related documents and or images are available here 6 3 9 Updating Working Group Annual Summary Report In order to update the summary report provided by the Working Group follow the steps below l In the Working Group Summary Report section click the Edit Working Group Summary Report button Figure 30 The Working Group Summary Report form will open Figure 31 2 Some fields in this form are not editable and are just designed to provide statistical information For details on such fields see Viewing Working Group Annual Summary Report 3 Provide the following information Key Achievements Progress Made for UNDAP Outcome OutcomeName Note This field will repeat for all the outcomes that the selected Working Group WG has e WG Contribution to the UN Programming Principles UNDAP TANZANIA RMS ANALYTICS USER MANUAL 55 e Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes e Results of Inter Agency Collaboration and or Synergies e Innovations or Lessons Learned for Integration Into Future Work Processes The summary for all the fields above but WG Contribution to the UN Programming Principles should not exceed 2 500 characters This field will allow entering a summary limited to 5 000 characters All of these fields are
90. and how to report Development Met Completed Figure 21 Annual Review Section in My Portfolio Module Part 1 EN 8 1 4 1 Support and organize commemoration of agreed UN davs Met Compieted ___ 7 UMOJA video audio cli inl e UNDAP TANZANIA RMS ANALYTICS USER MANUAL M re 8312 ub ained Ihe AWF allocates resources to actwities that promote gender equality and women s empowenment Gender marker system Yes Relevant Activibes Status 8 1 12 Fetabliching UN teed al the Saha Saba Trade omplelmd 8114 Production of TY documentary programmes en UNDAP programming and UN partnerships wif key st Ontrack akeholders Additional Cross Cutting Considerations that have been refiected in the Annual Review Cross Cutting Considerations Relevant Activities Status Culture 6 1 1 1 Develop corporale resis based cummuricatioo products Tal ceat and Pe UN s MelLompeted contribution to key development targets far Sanas and otter key stakehoidem 6 2 42 of the National Model UN conference Met CLompleted b Cross Cutting Considerations Relevant Activities Status Lnvronment 8141 Sugpot and organize cormermo ation of agreed UN days Met Cumpleled d Cross Cutting Considerations 2 B UNDAP Outcome UNCT operati
91. ant bar to see what it consists of This will open the Details section of the application where all items matching the selection will be listed The first item in the list will be displayed in an expanded mode e n the Report module Create a report indicating Activity or Indicator as a value for the report row and click the Submit button For more details on how to create and generate reports please see Creating a Report In the report generated click the activity indicator link 2 Take the necessary actions review the provided information update and improve as needed You may also want to print the activity indicator details see Printing Activity Indicator Details for more information The Close button is used to return to the main screen UNDAP TANZANIA RMS ANALYTICS USER MANUAL 130 New Edit E Contactus Close Environment WG UNDP AWP 2014 15 Modified by Synergy Administrator on 30 Apr 2014 12 47 1 Activity Details Activity ID 1 1 2 1 1 4 Activity Description Review and recommend demand driven community project proposals that demonstrate successful CC adaptation practices for funding by SGP and monitor evaluate and collect lessons learned from successful projects to inform key stakeholders 1 2 Agency Reference Number 83812 1 3 UNDAP Key Action 1 1 2 UNDAP Key Action and to MDAs and LGAs to mainstream Climate Change Adaptation in their development strateg
92. ara and Lindi completed in December Staff briefing held in December 2012 4 WG Contribution to the UN Programming Principles i 5 Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes Funding constraints resulted to the limited implementation of the planned activities For instance the regional Model UN targeted six regions only Journalists training on investigative journalism was also hampered by the lack of adequate financial resources The same applies to several UNCG related activities such as outreach activities that had to be reduced to match the availability of funding Staff responsiveness to UN activities is satisfactory More staff can attend to UN activities such as the UN week and other UN commemorations The lack of offices caused by the floods is also a stumbling block to the achievement of UNDAP WG outcomes For instance meetings are much difficult to Organise and space for activities such as fun Thursdays for students is lacking Results of Inter Agency Collaboration and or Synergies wiles interagency collaboration The choice of consultants to undertake media monitoring involved various Agencies The orientations for journalists and Government Information officers was also several Agencies including ILO UNIC UNESCO and RCO The various recent consultations with IAGG are an attempt to enhance synergies and collaboration not only through the various Agencies but a
93. at Ta be FRA d bte ad dd Lanta eis 138 FIGURE 100 SEARCHING FOR A FILTER CATEGORY LTEM oem S eect RR c 139 FIGURE 101 DEFINING SAMPLE FILTERING CRETEBIA 2 oae A AREE Orne EU UA C oL e EA RE cra d UA e e ea 140 FIGURE IBIETERED EIS ne udin ceti sita itae vee Rl carina aar dete enia ub irme dra re an ata ande ada 141 FIGURE 103 CREATING A SEARCH CRITERIA brio teras Ciber a daa lea I E ma d a eq ue ds 142 FIGURE 104 DEFINING SEARCH CRITERIA POI DU ET QUPPPRIHTET IET PDHWES POI PATH PEE RUE 143 FIGURE LOS SEARCH RESULTS f Ware Map Ert D EU Ud iUe 144 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 8 1 INTRODUCTION The purpose of this document is to describe how the Results Monitoring System RMS application developed for the United Nations Developed Assistance Plan UNDAP Tanzania functions and to provide the necessary instructions to ensure successful work with the application Use of this document and compliance with the standards specified herein is mandatory for anyone working with the mentioned application 2 OVERVIEW The United Nations Development Assistance Plan UNDAP 15 the business plan of 20 UN agencies funds and programmes in Tanzania for the period July 2011 to June 2016 This One plan for Tanzania supports t
94. ata L Working Group Add Row Reset Submit PREVIEW p _ United Nations Development Assistance Plan UNDAP 2011 2016 Annual Review Working Group Budget Year 1 Agency I Working AWP Planned Budget AR Resources Allocated AR Resources Spent Resource 1 Resource Type 2 Resource 1 Resource Type 2 Resource Type 1 Resource Type 2 pd le COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 83 Previewing the Report All your added report components and structuring results will be displayed in the Preview section which helps you to check whether the report matches the required output or not This section can be expanded in order to display whole of the information 9 4 Generating a Report The final step in the process of creating a report is report generation By clicking the Submit button request to the Reporting Engine is submitted in order to access the database gather the required data and present it in the manner required The Report containing all the real data appears in a new window Note If the report generated contains a large number of data you can refine it to focus specific data For more details on how to refine a report see Refining the Report 9 5 Sample Reports In the following chapters you can see several samples on reports 9 5 1 Sample Report 1 If you have indicated e Annual Review Detailed Report for MainLand as
95. ational Model UN conference 8243 Coordinate with UN Clubs Tz Network and Youth out of school to undertake outreach to primary secondary schools and universities to establish UN clubs and chapters JE The AWP empowers the most marginalised or disadvantaged groups through activities enhancing their access to relevant information and meaningful participation in decision making processes ves Relevant Activities max 20 i 8 1 1 1 Develop corporate results based communication products that clearly articulate and attribute the UN s contribution to key development targets for donors GoT and other key stakeholders 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders 8 1 4 1 Support and organize commemoration of agreed UN days 8 2 4 1 Support organization of regional Model UN s in Tanzania 8 2 4 2 Support organization of the National Model UN conference 8243 Coordinate with UN Clubs Tz Network and Youth out of school to undertake outreach to primary secondary schools and universities to establish UN clubs and chapters E _ Select one 4 The Work Plan has been informed by the WGs agreed gender mainstreaming checklist ref gender marker system yes No Relevant Activities max 20 i Comment i 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders 8 1 1 5 Conduct Journalists Trainin
96. ations and modules are managed Here are Workspace M filtering and search results displayed Main Menu Manipulation Buttons UNDAP TANZANIA RMS ANALYTICS USER MANUAL 16 6 MY PORTFOLIO MODULE The My Portfolio module of the RMS application provides quick access to the Annual Work Plans created by different working groups responsible for common UN programmes as well as annual reviews and other associated information In order to access the My Portfolio module click the My Portfolio tab in the Main Menu of the RMS application Editing permissions for records in My Portfolio can be based on the user whether the user has created the record or user s Working Group whether someone from the Working Group the user belongs to has created the record All these permissions are granted and managed from RMS Administration Center see UNDAP Tanzania RMS Administration Center User Manual in REFERENCES The My Portfolio module consists of the following sections e Annual Work Plan this section lists the annual work plans of adopted UN programmes as created by the respective agency for a definite Working Group the selected year See Managing Annual Work Plans e Mid Year Review this section lists the mid year reviews made in December of the fiscal year that are intended for reporting progress on activities and annual targets ascribed in the UNDAP M amp E matrix ensuring that annual targets are relevant and updated See Managing M
97. ator follow the steps below 1 Click the indicator that needs to be accepted You will be directed to the respective Addition for Indicator or Revision for Indicator form with the selected indicator data displayed 2 Click the Accept button at the bottom of the form Note This action is available to the administrators only The accepted indicator will appear in the Proposed Amendments to Indicators field of the Mid Year Summary Report Figure 18 in the read only mode with the Accepted status assigned to it 6 2 5 1 3 Rejecting an Outcome Output Indicator In order to reject an outcome output indicator follow the steps below UNDAP TANZANIA RMS ANALYTICS USER MANUAL 41 1 Click the indicator that needs to be rejected You will be directed to the respective Addition for Indicator or Revision for Indicator form with the selected indicator data displayed 2 Click the Reject button at the bottom of the form Note This action 15 available to the administrators only The rejected indicator will appear in the Proposed Amendments to Indicators field of the Mid Year Summary Report Figure 18 in the read only mode with the Not Accepted status assigned to it 6 3 Providing Annual Reviews The Annual Review assesses the programme performance of the entire AWP taking into account the adjustments made during the Mid Year Review The Annual Review takes place in May June of each year to ensure timely allocation of next year One Fund allocati
98. between table groupings rows and columns is disabled It is possible to switch between table groupings rows and sub columns In order to switch report table components follow the steps below l Click the component item that needs to be switched 2 Select the Switch Place with option from the menu that appears Figure 94 Expression gt Sorting Order d Move Down Move Left Move Right Remove Replace 55 Switch Place With Rows Properties Tables Cols Resource Type Figure 94 Switching Report Table Components 3 Define what component item the selected instance needs to switch place with The selected component item will be removed from its current position and added as an item to the specified component For instance switching is selected between table grouping and row the table grouping item will be removed from table grouping and added as the row item while the row item will trade places with the table grouping item UNDAP TANZANIA RMS ANALYTICS USER MANUAL 129 10 DETAILS SECTION RMS has a built in Details section where detailed activity or indicator information can be viewed The information displayed in the Details section depends on your choice of application It can be either Activity with the key information on an activity e g key actions related to the activity goods and supplies necessary during activity implementation etc or Indicator with the information on the selected indicator e g
99. bmit Figure 36 Outcome Form with Output and Key Action Data when Adding Revising an Outcome 9 Press the Submit button in the Outcome form to save the additions revisions made to the outcome output and key actions The outcome will appear in the Proposed Additions Revisions to the UNDAP for Outcomes Outputs Key Actions field of the Summary Report form with the Submitted status assigned to it 6 3 9 1 2 Adding an Output Addition Revision In order to add an output addition revision follow the steps below 1 Click the Addition Revision for Output button in the Proposed Addition Revision to the UNDAP for Outcomes Outputs Key Actions field see Viewing Working Group Annual Summary Report The Output form will open Figure 37 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 64 Output _ Required Field 8 UNDAF Outcome operationalises coherence effective advocacy and communication strategies 8 2 Addition Revision a Revision 8 3 Output Identify Qutput 2 8 UNDAF Output UN staff media professionals and youth groups able to communicate effectively on development issues Proposed Text i UN staff media professionals and youth groups are able to communicate effectively on development issues 84 Output 18 8 5 Risks and Assumptions 8 6 Additional Comments E 8 7 Key Actions A Addition Revision If Revision Identity Key Action Proposed Text CCC Par
100. cation Strategy approved functional Annual Workplans Annual by CMT Reviews Media and Website Monitoring Reports 1 UNDAP Output Evidence based external advocacy and communication strategy is developed and implemented 2 UNDAP Output UN staff media professionals and youth groups are able to communicate effectively on development issues 3 UNDAP Output Improved staff understanding of UN Tanzania 4 UNDAP Output UNCG s capacities to implement coordinated relevant communication strategies are enhanced Mf Edit Target Status Figure 28 Edit Target Status Button in AR Section To view the corresponding target status the corresponding UNDAP Outcome Output should be expanded Figure 28 The following information is provided in this sub section for each outcome output indicator e Indicator the description of the outcome output indicator e Means of Verification the source of information which demonstrates delivery on target such as a specific policy document e Baseline the indicator baseline value at the beginning of the indicator e June year Target the indicator target value planned for the end of the fiscal year e June year Status the status of the indicator by the end of the selected fiscal year e Comment comments made during the latest review of the outcome output indicator e Means of Verification for Annual Review the source of information which demonstrates the annual review e Source Link the link to the source
101. cent consultations with IAGG are an attempt to enhance synergies and collaboration not only through the various Agencies but also between the different PWGs 7 Innovations or Lessons Learned for Integration Into Future Work Processes Li There are attempts to bring PWGs and WGs closer to UNCG This has been achieved by creating a system of PWG focal points It has been agreed that as from 2013 there should be monthly focus towards the UNDAP programmes and the UN commemorations This new setup is expected to improve integration for future processes and identification of communication needs The reason that these changes are implemented is due to the fact that There are structural weaknesses in the setup of the current communication component of the UNDAP emanating from having too much focus on Agency inputs as opposed to PWGs This is a result of the lack of reorientation and reforms of the UNCG Generally speaking the current UNCG is structured to serve the pre UN reform period Nevertheless a new system of networking with the Government partners civil society media and the private sector each month that started in November 2012 will further enhance the attitude knowledge and appreciation of the UNs work in Tanzania 8 Proposed Amendments for Indicators i Old Name Name Outcome Output Baseline MoV Explanation for Change in Indicator Targets 2014 Target 2015 Target 2016 Target Status 9 Additional Comments 8 The number of visitors to the UN websi
102. come UNCT operationalises coherence effective advocacy and communication strategies UNDAP Output 8 3 UNDAP Output Improved staff understanding of UN Tanzania 2 Indicator Name Preparation of a video tutorial on UM Tanzania and its functions 3 Indicator Sort ID ij Please specify lower case latters a b cete as a Sort ID Sort ID 4 Means of Verification Tanzania Action Plan 5 Baseline and Targets Baseline Staff understanding of UN Tanzania 2013 Target 2014 Target 2015 Target 2016 Target Better understanding of the Better understanding of the Better understanding of the Better understanding of the principles outlined in the UN functions undertaken by UN rules outlined in the UN mechanisms used to implement Tanzania Actions Plan Tanzania Tanzania Actions Plan the strategies outlined in the UN Tanzania Actions Plan 6 Explanation for Change in Indicator Targets Better understanding of the principles outlined in the UN Tanzania Actions Plan Figure 19 Addition for Indicator Form UNDAP TANZANIA RMS ANALYTICS USER MANUAL 39 Revision for Indicator Required Field 1 Indicator Type Outcome 9 Output UNDAP Outcome 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies UNDAF Output 6 2 UNDAP Output UN staff media professionals and youth groups are able to communicate effectively on development issues 2 indicator Name of UN Tanza
103. d This rate will be used for converting amounts to USD equivalents This field is mandatory Note Clicking the View Rates link will navigate you to the United Nations Treasury page where the operational exchange rates for one United States Dollar USD are listed by country Specify the Date of Exchange Rate This field is mandatory A calendar popup is available for this field see Figure 47 Calendar The committed Amount in USD will automatically be calculated based on the data provided in the previous fields Enter the Amount available for UNDAP programming This should include funds that can be allocated to PWG for the period of the UDNAP cycle from 1 July 2011 to 31 June 2016 It should exclude any possible funds that cannot be allocated to working groups e g general operating cost for running an office Enter the deposited Amount in USD of the agency s non core funds once the money is received Note The Deposit Rate in percent will automatically be calculated Specify whether there are non cash contributions or not If there Non cash Contributions are provide the contribution Description and Estimated value in USD Provide the amounts earmarked for cash non cash Earmarking contributions if any This field is mandatory For more details see Managing Earmarked Amounts UNDAP TANZANIA RMS ANALYTICS USER MANUAL 80 Note Once the earmarking information is provided the non earmarked amounts in the original currency and
104. d on track Sabasaba trade fair organised successfully in July 2012 as planned Wall calendars and greeting cards for 2012 2013 published and distributed Two orientation sessions for local journalists on UNDAP and reporting for development held in Dar es Salaam Coordination for the commemorations of International youth day on 12th August in Temeke the UN week 17 24 October World Aids day Human Rights day One Un logo guidelines completed and shared 9 Journalists trained on HIV AIDS reporting and investigative reporting Educational outreach visits to Mtwara and Lindi completed in December Staff briefing held in December 2012 4 Contribution to the UN Programming Principles i 5 Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes i Funding constraints resulted to the limited implementation of the planned activities For instance the regional Model UN targeted six regions only Journalists training on investigative journalism was also hampered by the lack of adequate financial resources The same applies to several UNCG related activities such as outreach activities that had to be reduced to match the availability of funding Staff responsiveness to UN activities is satisfactory More staff can attend to UN activities such as the UN week and other UN commemorations The lack of offices caused by the floods is also a stumbling block to the achievement of UNDAP WG outcomes For instance meetings are much
105. ded in the Mid Year Financial Data sub section see Updating Mid Year Financial Data The information displayed here includes the following e AWP Planned Budget this column expresses the Financial Data breakdown of the total AWP budget for the current fiscal year among the defined resources see below Resources Allocated this column expresses the breakdown of the allocated amounts for the current fiscal year among the defined resources see UNDAP TANZANIA RMS ANALYTICS USER MANUAL 34 below Against Planned Budget this column expresses the relation of the Resources Allocated towards the AWP Planned Budget Resources Spent this column expresses the breakdown of the spent amounts for the current fiscal year among the defined resources see below Against Planned Budget this column expresses the relation of the Resources Spent towards the AWP Planned Budget 9o Against Resources Allocated this column expresses the relation of the Resources Spent towards the Resources Allocated TOTAL this value expresses the total of the AWP Planned Budget Resources Allocated and Resources Spent for all resources in the selected fiscal year The Working Group key one UN policy advice and cross Key Achievements Progress cutting considerations for the selected fiscal year is shown Made for UNDAP Outcome here OutcomeName Note This field will repeat for all the outcomes that the selected Working Group WG has
106. difficult to Organise and space for activities such as fun Thursdays for students is lacking 6 Results of Inter Agency Collaboration and or Synergies i UNCG continues to set examples in interagency collaboration The choice of consultants to undertake media monitoring involved various Agencies The orientations for journalists and Government Information officers was also undertaken by several Agencies including ILO UNIC UNESCO and RCO The various recent consultations with LAGG are an attempt to enhance synergies and collaboration not only through the various Agencies but also between the different PWGs 7 Innovations or Lessons Learned for Integration Into Future Work Processes There are attempts to bring PWGs WGs closer to UNCG This has been achieved by creating a system of PWG focal points It has been agreed that as from 2013 there should be monthly focus towards the UNDAP programmes the UN commemorations This new setup is expected to improve integration for future processes and identification of communication needs The reason that these changes are implemented is due to the fact that There are structural weaknesses in the setup of the current communication component of the UNDAP emanating from having too much focus on Agency inputs as opposed to PWGs This is a result of the lack of reorientation and reforms of the UNCG Generally speaking the current UNCG is structured to serve the pre UN reform period Nevertheless a new s
107. dolescent girls 4216 143 923 Design and implement a comprehensive package of interventions on IGA education and SRH targeting adolescent girls in a selected district 1 31 UNDAP Key Action Enhance skills of selected government and NSAs to 22 385 respond to SRH and GBV concerns in refugee settings in line with 6 22 UNDAP Key Action Advocate for and support scale up of models for task 70 000 shifting focusing on priority health issues including MNCH services in selected regions COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 105 Search Results UNDAP TANZANIA RMS ANALYTICS USER MANUAL 145 14 LOGGING OFF Once you have finished using the application it is necessary to terminate the session and log out In order to log out from the application select the Log Off option in the upper right corner of the application window 15 ABBREVIATIONS GLOSSARY AR Annual Review AWP Annual Work Plan CCC Cross Cutting Considerations Implementing Partner M amp E Monitoring and Evaluation MPTF Multi Partner Trust Fund MoV Means of Verification MYR Mid Year Review PWG Programme Working Group Q1 4 Year quarter 1 4 RMS Results Monitoring System RMAP Resource Mobilization Action Plan TBC To Be Confirmed UN United Nations UNDAP United Nations Development Assistance Plan WG Working Group 16 REFERENCES Please refer to the following RMS related documents UNDAP Tanzania RMS Activity Application User Manua
108. e This field is mandatory Provide the contact s Last Name This field is mandatory Enter the name of the Organization that the contact represents Indicate the position that the contact occupies in the partner Job Title organization Phone Number Indicate the contact s Phone Number Specify the contact s E mail address This field is mandatory Indicate the Thematic Area where the partner organization interests lie First select the appropriate instance from the l Available panel Please note that it is possible to select several Thematic Area l available instances Then click the H Select button The selected instances will appear in the Selected panel To remove the selected instances choose the instance that needs UNDAP TANZANIA RMS ANALYTICS USER MANUAL 98 to be removed in the Selected panel Click the Unselect button The selected instance will be removed from the Selected panel 3 Press OK to add the new contact Or click Cancel to terminate the operation 6 4 6 1 3 Editing Partner Organization Contact Records To edit a partner organization contact record follow the steps below 1 Click the name of the contact in the list You will be directed to the Create New Contact sub section where the details of the selected contact will display 2 Make changes in the data displayed 3 Press OK to apply the changes made Or click Cancel to discard them 6 4 6 1 4 Removing Partner Organization Contact
109. e addition revision is in The following options are available Submitted Accepted and Not Accepted To view the details of the added or revised outcome output click its name Please note that you can view the details of the submitted indicators The indicators other statuses will appear in the read only mode UNDAP TANZANIA RMS ANALYTICS USER MANUAL 54 For instructions on how to provide outcome output addition or revision see Updating Working Group Annual Summary Report Provides information about proposed amendments for the UNDAP 2011 2016 Budget The following information 15 displayed for each amendment e Participating UN Agency shows the UN Agency for which the amendment to the budget 15 made Core shows the updated amount that will be used to support the implementation of the agency s core functions Non Core shows the updated amount of the Proposed Amendments for UNDAP supplementary funding to be used by the agency 2011 16 Budget One Fund shows the updated amount of One Fund resources allocated to the Agency Comment displays additional comments that provide rationale for the budget amendment Actions Status displays the buttons of the actions that can be performed over the amendment record Also displays the current status that the amendment is in For instructions on how to provide budget amendments see Updating Working Group Annual Summary Report General comments on the working group
110. e fields see Figure 47 Calendar Note The fund duration should fall within the current year Addition Remarks Provide additional comments about the agency s core funds 3 At the bottom of the Agency Core Funds form you may save or cancel the changes you have made Save will save the data input and leave the data entry form open for further modifications Save and Close will save the data input and lead you to the Resource Mobilization section of the My Portfolio module Close will close the data entry form while saving the data input if prompted Save and Add Another will save the data input and open a blank data entry form UNDAP TANZANIA RMS ANALYTICS USER MANUAL 77 To view the agency core fund details click the corresponding link in the Date Created column You will be directed to the Agency Core Funds details sub section Click the Edit button at the top of the form to modify the information provided To delete an existing agency core fund record click X Delete Item to the left of the selected record Mon Tue Wed Thu Fri Sat Sun 14 45 18 17 18 19 20 21 22 23 24 35 28 27 28 20 30 N Today is Fri 25 Oct 2013 Reset Figure 47 Calendar 6 4 2 Adding an Agency Non Core Funds Record To add a new non core fund record from My Portfolio module select the corresponding Agency from the drop down list at the top of the Resource Mobilization section Figure 44 l In the Agency Non core Funds sub section
111. e of data for indicator implementation This field Means of Verification 15 mandatory Provide the following information e Baseline the information provided in this field will be used as a base for measuring the indicator progress towards the specified targets This field is mandatory e Target this field lists the goals that the indicator implementation aims to achieve by June of the corresponding year Only 2016 target value is mandatory for an outcome and all target values are mandatory for an output Baseline and Targets Note For each indicator the baseline year is the year when the indicator is created The target years will encompass the period from the indicator creation to 2016 inclusive Explanation for Change in Provide a justification for any change introduced to an indicator or Indicator Targets indicator target 3 Press the OK button in the Addition for Indicator form to save the information input The indicator output or outcome will appear in the Proposed Amendments to Indicators field of the Mid Year Summary Report Figure 18 with the Submitted status assigned to it Note You can delete a revision addition to the indicator output or outcome in the in the Proposed Amendments to Indicators field For this purpose you need to click the X Delete button to the left of the indicator revision addition record 6 2 5 1 2 Accepting an Outcome Output Indicator In order to accept an outcome output indic
112. e selected Working Group 2 Click the Add button 3 Repeat the steps described above to add more relevant activities Note The total number of activities defined per each cross cutting issue should not exceed 20 In order to remove a relevant activity from the list click X Remove from the list to the left of the selected relevant activity 6 2 Managing Mid Year Reviews The UN has established a common process for reviews against Annual Work Plans AWPs One of the steps in the review process is providing mid year report The Mid Year Review in December January will report progress on activities and annual targets ascribed in the UNDAP M amp E matrix ensuring that annual targets are relevant and updated To view MYRs the following information should be selected at the top of the Mid Year Review section Figure 11 and Figure 12 e Working Group lists the Working Groups created within the framework of the UNDAP and responsible for the implementation of adopted UN programmes By selecting a Working Group you will see the Annual Work Plan submitted by the selected Working Group Agency lists the participating UN agencies relevant to selected Working Group Year you should select the fiscal year to view the AWPs for The Mid Year Review section consists of the following sub sections Figure 11 and Figure 12 e Activity Mid Year Review lists the activities to be carried out You should select a Key Action to display the
113. ear in the final report The report table components can be sorted either in an Ascending A Z or a Descending Z A order In order to alphabetically sort the report table components follow the steps below 1 Click the component item for which the sorting order needs to be changed Select the Sorting Order option from the actions list Figure 93 3 Define whether the report item values should be sorted in the ascending or descending order Please note that selecting the None option from the list removes the sorting criteria N Note The sorting order for the report components can also be defined from within the Properties window Expression iL Sorting Order None iL Sort Ascending Move Down 4 Sort Descending Move Lefi Move Right Remove Replace 55 Switch Place With Properties Figure 93 Defining the Sorting Order UNDAP TANZANIA RMS ANALYTICS USER MANUAL 128 9 6 4 Removing a Report Table Component It is possible to remove a report table component from being included in the report if this 15 necessary In order to remove a report table component follow the steps below 1 Click the component item that needs to be removed 2 Select the Remove option from the menu that appears The selected grouping value will be removed 9 6 5 Switching Report Table Components The report table components may be switched between report grouping rows and columns If there are sub columns selected switching
114. edia CSOs And Government Develop Web Site And Release Regularly UN Tanzania Public Report 8 16 UNDAP Key Action Develop And Implement UN Tanzania Brand And Style Book Develop Joint Photography Database And Share Among All Agencies Via Intranet 8 3 1 UNDAP Key Action Distribute Umoja Newsletter To All Staff On Monthly Basis Regular Briefings Of All Staff 832 UNDAP Key Action Conduct Annual Staff Assessment Of Understanding Of UNDAP And UN Tanzania Redress Knowledge Gaps 842 UNDAP Key Action Review And Revise UNCG Communication Strategy Annually Integrating Lessons Learnt f Edit Activity Mid Year Review Financial Data a All financial amounts are in USD 4 Budget Allocations and Expenditure Total Cash Disbursements to IPs 121 376 Resource Type UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated A Resources Spent tll Budget Budget Allocated Agency Core 0 00 0 00 18 022 00 NIA 17 817 00 98 86 96 0 00 0 00 11 337 00 10 339 47 N A 91 20 One Fund 190 000 00 38 376 78 38 376 78 100 00 22 089 56 57 56 57 56 TOTAL 190 000 00 38 376 78 67 735 78 50 246 03 2 Optional Attachments i Additional Documents Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 11 34 Ef Edit Financial Data Figure 11 Mid Year Review Section in My Portfolio Module Part 1 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 27 The AWP is informed by human rights
115. edit existing ones etc In the current design RMS consists of two applications which are Activity this application is designed to track the activities that are implemented in the country within the UNDAP framework Once you have accessed this application you are able to view activity details track their implementation by different UN agencies and create analytical reports in the List Chart and Report modules Moreover in this application you can add new activities or modify the information of existing activities through the built in Online Data Entry Module UNDAP TANZANIA RMS ANALYTICS USER MANUAL 9 e Indicator this application is designed to track the indicators against which UNDAP performance 15 measured Once you have accessed this application you are able to view indicator details and create analytical reports in the List and Report modules Moreover this application you can add new indicators or modify the information of existing indicators through the built in Online Data Entry Module Resource Mobilization this application is designed to provide information about the resources funds mobilized by various UN agencies involved into the delivery of UNDAP Once you have accessed this application you are able to view resource mobilization details and create analytical reports in the Chart and Report modules RMS provides a web based user interface and requires a web browser pre installed UNDAP TANZANIA RMS AN
116. eeeeeeeeeeeeeeeeeeeenees 67 6 3 9 1 4 Editing Proposed 69 6 3 9 1 5 Deleting Proposed 69 6 3 9 1 6 Approving the Proposed 70 6 3 9 2 Managing Proposed Amendments for UNDAP 2011 16 Budget 70 6 3 9 2 1 Adding a Budget Amendment 70 6 3 9 2 2 Editing Budget Amendment Records sss 71 6 3 9 2 3 Deleting Budget Amendment 71 6 3 9 2 4 Approving the Proposed Budget 71 6 3 9 2 5 Rejecting the Proposed Budget 71 6 4 MANAGING RESOURCE MOBILIZATION eee eee hh hn 72 6 4 1 Adding an Agency Core Fund Record 75 6 4 2 Adding an Agency Non Core Funds Record 0 77 6 4 2 1 Managing Earmarked 80 6 4 2 1 1 Adding an Earmarked Amount 80 6 4 2 1 2 Editing Earmarked Amount RECOMS
117. entation Status indicates the current state addition revision is in The following options are available Submitted Accepted and Not Accepted To view the details of the added or revised outcome output click its name Please note that you can view the details of the submitted indicators The indicators other statuses will appear in the read only mode For instructions on how provide outcome output addition or revision see Updating Working Group Mid Year Summary Report General comments on the working group activity in the Additional Comments selected fiscal year are shown here Any Working Group activity in the selected fiscal year Optional Attachments y 9 related documents and or images are available here 6 2 5 Updating Working Group Mid Year Summary Report In order to update the mid year summary report provided by the Working Group follow the steps below 1 In the Working Group Summary Report section click the Edit Working Group Summary Report button Figure 17 The Working Group Summary Report form will open Figure 18 Note Some fields in this form are not editable and only provide statistical information For details on such fields see Viewing Working Group Mid Year Summary Report UNDAP TANZANIA RMS ANALYTICS USER MANUAL 36 Working Group Summary Report 2012 13 Communications 2012 13 Modified by Al Amin Yusuph on 30 May 2013 7 20 Required Field 1 Summary Activitie
118. er agency logos UNDAP administrator 13 Apr 2012 11 39 X 8 3 1 1 Production translation and distribution of UMOJA newsletter at least every two months UNDAP administrator 13 Apr 2012 11 39 X 8312 Production of UMOJA video audio clips for web UNDAP administrator 13 Apr 2012 11 39 X 8313 Briefings with UN Staff twice per year UNDAP administrator 13 Apr 2012 11 39 X 8 3 2 1 Conduct baseline study of staff understanding on UNDAP and progress achieved at end of year one UNDAP administrator 13 Apr 2012 11 39 12 Next Figure 6 Adding an Activity in AWP Section 6 1 2 Viewing AWP Financial Data Data for this section is provided by Agency at Working Group level Initial data entry should take place after the Activities Inputs and Cross Cutting Considerations have been entered Whilst the Quality Assurance on these latter components is being undertaken by the four WGs Human Rights Gender PM amp E and TOPT agencies will be free to input their costs and resource requirements on the RMS for their section of the AWP In the Financial Data section the budget allocation for the UNDAP activity years for all applicable resources is displayed Note All amounts should be provided in USD The following information is displayed in the AWP Budget sub section e Total Cash Disbursements to IPs this field displays the total of the cash disbursements that the selected agency has made to the IPs e UNDAP 2011 2016 Budget this column expresses the breakdown
119. eration of some critical cross cutting themes included in the AWP by the working group For details see Updating AWP Cross Cutting Considerations To make the Annual Work Plan section easy to use the above listed sub sections may be expanded and collapsed as needed by using the arrows attached to each sub section Figure 5 6 1 1 Adding an Activity The UNDAP outcomes outputs and key actions are agreed and defined in the UNDAP planning matrices and therefore only activities and inputs need to be considered against the planned UNDAP key actions Each programme activity will require various inputs Cash Supply Works Services and Consultancies Agencies are encouraged to reflect their planned inputs as accurately as possible this will assist budget calculations and feed into resource mobilization efforts for both Agency and One Fund resources Moreover forecasting of inputs should assist timely and effective implementation of procurement human resource activities with potential for increased efficiencies across the UN system in Tanzania To add a new activity from My Portfolio module a pair of Working Group and the corresponding Agency should be selected as well as the fiscal Year to add an activity for should be selected Figure 5 1 In the Activities sub section select the Key Action to add an activity for 2 Click the New Activity button Figure 6 This will open an Add Activity form which 15 described in the Activity Appl
120. erations follow the steps below l In the Cross Cutting Considerations sub section click the Edit Cross Cutting Considerations button Figure 9 A new window will appear Figure 10 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 22 1 The AWP is informed by human rights standards as well as UPR outcomes Treaty Body recommendations and other official observations on human rights pertinent to the sector in Tanzania Yes Selected Human Right Standards i Gender equality and discrimination against women Human rights amp drinking water and sanitation Labour rights Right to education Right to life Right to participate in public affairs amp right to vote 2 The work plan enhances duty bearers acknowledgment of and accountability to these standards through activities which develop their capacity to respect protect or fulfil human rights Yes Relevant Activities i 8 1 1 2 Establishing a UN Stand at the Saba Saba Trade Fair 8 1 1 4 One UN Documentary 6 8 minutes 8 1 4 1 Support the PWG in commemoration of agreed UN days and coordinate the UN week celebrations 8 2 1 1 Workshop on investigative and analytical journalism to select media professionals on areas of concern to the UN in Tanzania 8 2 4 1 Support coordination of zonal Model UN s in Tanzania 8 2 4 4 Conduct at least three outreach activities on development agenda eg MDGs with Youth out of schools centres around the country 8 3 2 3 Media Training of UNCG and Programme Spokesper
121. ession was recetved from several print electron media and blogs Over 600 students were engaged on the work of the UN through the Outreach and field activities One UN logo guidelines were disseminated harmonising and guiding he branding of UN in Tanzania 9 Journalists trained NIVIAIDS reporting and investigative reporting leading to the creation of regional neterork on HIVTAIDS reporting and links to YUMA to wath more HIV AIDS and youth related media reporting These heirs between purmabsis and youth wil improve the access to MEV AID S information among the youth in Tanzania and in the east Afnca region in general Coucatonal outreach visits to Mtewara and Lindi completed in December 2012 Staff briefing held in December 2012 6 WG Contriburtion to the Programming Prinesples i The UNCG has continued lo support UN Agencies in Tanzania in thei advocacy efforts This is clearly demonstrated Guough De UNCG s in the coordimabon of UN cormmemorabons such as the International Women s Day and World Press Freedom Day The Group has alse created better understanding amongst the youth of human rights and sustainabie deveinpment through the Modei UNs as well as Seld and eotrmach work that has engaged more 600 youths countrywide im reporting period Intensive ue of electronic and print media has resulted in wider desemaaton of he UN s agenda in Tanzania Key Constramts 1 actors Which Progress Towards
122. form Figure 39 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 67 Output Required Field 8 1 Outcome UNDAF Outcome UNCT operationalises coherence effective advocacy and communication strategies Proposed Name UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 62 Addition Revision 6 3 Output Identify Output 6 2 UNDAF Output UN staff media professionals and youth groups are able to communicate effectively on development issues Proposed Text i UN staff media professionals and youth groups are able to communicate effectively on development issues 8 4 Output Mo 18 8 5 Risks and Assumptions i 8 6 Additional Comments 8 7 Key Actions il Addition If Revision Identify Key i Participating HE Revision Proposed Text CEC Additional Comments UN Agency X Revision 8 2 3 UNDAP Key Action UHDAP Key Action Actively participate in RCO Actively participate in regular regular joint network meetings joint network meetings consultations and information sharing with consultations and information Govemment Information Officers GIOs sharing with Govemment Information Officers GlOs Additions Revisions for Key Acton Figure 39 Output Form with Key Action Data when Adding Revising an Output 6 Press the Submit button in the Output form to save the output along with its key action s The added output and its key action s will appear in the Proposed Additi
123. g 2 150 000 00 Deposited i 100 000 00 Deposit Rate 0 25 3 Earmarking Working Group Amount Amount in USD X Communications 256 000 00 412 903 23 Total 256 000 00 412 903 23 Add Amount Amount in USD 24 744 000 00 39 909 677 42 4 Fund Duration start Date End Date 04 03 2013 1 11 02 2014 E 5 Additional Remarks A E amp Attachment for SAA i Title Description Added On Added By Add Attachment UN Exchange Rate i Save and Close Close Save and Add Another Figure 52 Adding an Agency One Fund Balance Record 3 At the bottom of the One Fund Balance form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Resource Mobilization section of the My Portfolio module e Close will close the data entry form while saving the data input if prompted e Save and Add Another will save the data input and open a blank data entry form UNDAP TANZANIA RMS ANALYTICS USER MANUAL 85 To view the agency One Fund balance details click the corresponding link in the Contributor Partner column You will be directed to the One Fund Balance details sub section Click the Edit button at the top of the form to modify the information provided To delete an existing One Fund balance record click Delete Item to the left of the selec
124. g countrywide 5 zones UNDAP and how to report Development 8 1 4 1 Support and organize commemoration of agreed UN days 8 2 1 1 Investigative and analytical journalism training to inservice journalists on key issues of concern to UN Tanzania 8 2 4 1 Support organization of regional Model UN s in Tanzania 8 2 4 2 Support organization of the National Model UN conference 8 2 4 3 Coordinate with UN Clubs Tz Network and Youth out of school to undertake outreach to primary secondary schools and universities to establish UN clubs and chapters 8 3 1 2 Production of UMOJA video audio clips for web Select one 5 The AWP allocates resources to activities that promote gender equality and women s empowerment ref gender marker system x x x x x x x x Yes No Relevant Activities max 20 i 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders 8 1 4 1 Support and organize commemoration of agreed UN days 8 2 4 3 Coordinate with UN Clubs Tz Network and Youth out of school to undertake outreach to primary secondary schools and universities to establish UN clubs and chapters saec one L 6 Additional Cross Cutting Considerations that have been reflected in the AWP a Cross Cutting Considerations Relevant Activities max 20 Culture 8 1 1 1 Develop corporate results
125. genda depends upon the successful mobilization of all three sources of funding It is therefore critical that the UN Country Team develop and execute a coherent transparent and above all effective resource mobilization strategy for the UNDAP Outcomes to be realized To view the Resource Mobilization Action Plans RMAP that are intended for identifying funding gaps and mobilizing resources at country level according to the mapped donor environment and identified priority areas the following information should be selected at the top of the Resource Mobilization section Figure 44 e Agency lists the participating UN agencies The Resource Mobilization section consists of the following sub sections e Agency Core Funds provides information on funds received from member states Funding records in the list are sorted according to the date when the funding was placed This section also displays the totals of amounts committed deposited and available for programming Moreover to make this section more informative and make it serve its purpose better the following calculated amounts are displayed at the bottom of the Agency Core Funds table UNDAP TANZANIA RMS ANALYTICS USER MANUAL 73 Funds Allocated displays the total sum of core resources allocated to the agency s Working Groups WGs Funds Unallocated displays the difference between the amount available for programming and total core resources allocated to the agency s WGs In t
126. gramming and UN partnerships with key stakeholders 8 1 1 5 Conduct Journalists Training countrywide 5 zones on 01 Aug 2012 30 Jun 2013 UNDAP and how to report Development 8 1 6 UNDAP Key Action Develop And Implement UN Tanzania Brand And Style Book Develop Joint Photography Database And Share Among All Agencies Via Intranet 8 3 1 UNDAP Key Action Distribute Umoja Newsletter To All Staff On Monthly Basis Regular Briefings Of All Staff 8 3 2 UNDAP Key Action Conduct Annual Staff Assessment Of Understanding Of UNDAP And UN Tanzania Redress Knowledge Gaps 8 4 2 UNDAP Key Action Review And Revise UNCG Communication Strategy Annually Integrating Lessons Learnt Figure 24 Edit Activity Mid Year Review Button in MYR Section UNDAP TANZANIA RMS ANALYTICS USER MANUAL 45 2 Expand the activity to update the status for Activity Annual Review 2011 12 Communications RCO Modified by Synergy Administrator 05 Dec 2012 2 40 8 1 1 UNDAP Key Action Develop High Quality Packs Briefs And Presentations Of UN Priorities With And For The Engagement Of Key Stakeholders DPs Media CSOs And Government Develop Web Site And Release la 8 1 5 UNDAP Key Action Develop And Implement UN Tanzania Brand And Style Book Develop Joint Photography Database And Share Among All Agencies Via Intranet amp 341UNDAP Key Action Distribute Umoja Newsletter To All Staff On Monthly Basis Regular Briefings Of All Staff Activity
127. hange is accepted w Accept 16 Reject Figure 43 Rejecting Budget Amendments 6 4 Managing Resource Mobilization The UNDAP includes a Single Budgetary Framework One Budget comprised of agency core agency non core and One Fund resources Each initiative may draw upon one two or all three sources of funding to resource activities e Agency Core resources are provided by member states on a voluntary basis for core and some programmatic functions of the agency These are allocated by headquarters to country offices Only a few UN agencies can draw upon core funding e Agency Non Core resources constitute supplementary funding for programmatic and some core functions of the agency These are financed through resource mobilization efforts at headquarter regional and country level All UN agencies utilize non core funding streams although some rely more heavily on this type of resources than others e he One Fund in Tanzania was established in 2007 under the Delivering as One UN reform agenda to finance both programmatic and operation functions at the country level It is managed by the Multi Partner Trust Fund MPTF Office in New York and resourced through Development Partners contributions at headquarters through mechanisms such as the Expanded Funding Window as well as at the country level Almost all UN agencies contributing to the UNDAP 2011 2016 in Tanzania draw upon One Fund resources Delivery of the UNDAP including the reform a
128. hanges you have made UNDAP TANZANIA RMS ANALYTICS USER MANUAL 96 e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Resource Mobilization section of the My Portfolio module e Close will close the data entry form while saving the data input if prompted e Save and Add Another will save the data input and open a blank data entry form To view the mapping of contributor partner environment details click the corresponding link in the Contributor Partner column You will be directed to the Mapping of Contributor Partner Environment sub section Click the Edit button at the top of the form to modify the information provided To delete an existing mapping of contributor partner environment record click X Delete I tem to the left of the selected record 6 4 6 1 Managing Partner Organization Contact Records This chapter outlines how to add create edit and remove partner organization contact records 6 4 6 1 1 Adding a Partner Organization Contact Record To add a partner organization contact record follow the steps below 1 Select the respective Contact from the drop down list Figure 63 If you do not find the necessary contact in the list you can create it For more details see Creating a New Partner Organization Contact 7 Contact Information Name Position Phone Number Email Thematic Area Organization
129. have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Resource Mobilization section of the My Portfolio module e Close will close the data entry form while saving the data input if prompted e Save and Add Another will save the data input and open a blank data entry form To view the resource mobilization action and monitoring plan details for the selected working group and fiscal year click the corresponding link in the Priority Area column You will be directed to the Resource Mobilization Action and Monitoring Plan sub section Click the Edit button at the top of the form to modify the information provided To delete an existing resource mobilization action and monitoring plan record for the selected working group and fiscal year click X Delete Item to the left of the selected record 6 4 5 1 Managing Resource Mobilization Activities This chapter outlines how to add edit and delete resource mobilization activity records 6 4 5 1 1 Adding a Resource Mobilization Activity Record To add a working group resource mobilization activity record follow the steps below UNDAP TANZANIA RMS ANALYTICS USER MANUAL 90 1 Click the Add button at the bottom of the Resource Mobilization Activities field The Add Activity form for the selected working group will appear Figure 58 2 Provide the information requested as descr
130. he UN to the general 4 public and staff All these increased in access to the United Nation s web presence rounds up to the immediate results related to the work of the communication team of UN Tanzania 10 Optional Attachments i Additional Documents RMS amp link to Common ICT platform X Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 16 26 Uploaded Photos RMS amp link to Common ICT platform Save and Close Close Figure 18 Updating Working Group Mid year Summary Report 2 Provide the following information e Key Achievements Progress Made for UNDAP Outcome Outcome Name Note This field will repeat for all the outcomes that the selected Working Group WG has UNDAP TANZANIA RMS ANALYTICS USER MANUAL 37 e WG Contribution to the UN Programming Principles e Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes e Results of Inter Agency Collaboration and or Synergies e Innovation or Lessons Learned for Integration into Future Work Processes The summary for all the fields above but WG Contribution to the UN Programming Principles should not exceed 2 500 characters This field will allow entering a summary limited to 5 000 characters All of these fields are mandatory For details on what information is required in the above fields see Viewing Working Group Mid Year Summary Report 3 Indicate Proposed Amendments for Indicators in this section For deta
131. he Work Plan has been informed by the WGs agreed gender mainstreaming checklist ref gender marker system Yes Relevant Activities i Status i 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key st On track akeholders 8 1 1 5 Conduct Journalists Training countrywide 5 zones on UNDAP and how to report Development On track 8 1 4 1 Support and organize commemoration of agreed UN days On track 8 3 1 2 Production of UMOJA video audio clips for web On track 5 The AWP allocates resources to activities that promote gender equality and women s empowerment ref gender marker system Yes Relevant Activities i Status i 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair Met Completed 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key st On track akeholders 6 Additional Cross Cutting Considerations that have been reflected in the Mid Year Review a Cross Cutting Considerations Relevant Activities i Status i Culture 8 1 1 1 Develop corporate results based communication products that clearly articulate and attribute the UN s On track contribution to key development targets for donors GoT and other key stakeholders 8 2 4 2 Support organization of the National Model UN conference Not Yet Due b Cross Cutting Considerations Relevant Activities i Status i Environment 8 1 4 1 Support and organize commemoration of agreed UN days On track uf Cross
132. he achievement of the international development goals the Millennium Declaration and related Millennium Development Goals MDGs national development priorities which are consistent with the MDGs and the realization of international human rights in the country including the right to humanitarian assistance for refugees For the entire UN system to be able to plan review and report systematically across the UN agencies resident and non resident the UNDAP Results Monitoring System RMS has been developed RMS 15 a scalable web based user friendly application that allows the UN agencies to plan monitor and report against the common plan RMS also provides a platform for bi annual reviews reporting of progress against the annual targets ascribed in the UNDAP M amp E matrix The main objective of RMS is to facilitate UN agencies development of Annual Work Plans against their planned results and key actions in the UNDAP as well as provide a facility for them to report against planned results and targets RMS 15 a powerful tool to view activity and indicator data organized into lists reports and charts present the data in the form analytical reports memorize save the reports print them and export them into PDF MS Word and MS Excel format files RMS is designed to provide quick access to the activity and indicator data remotely via Internet Once you have accessed the application you can view the data stored in the database add new data
133. he amount of the One Fund resource allocated UNDAP TANZANIA RMS ANALYTICS USER MANUAL 87 Resources Allocated Core Non Core Contributor Partner Agency Ref 125 000 00 0 00 Ireland Irish Aid RAF 1250MIRL x 0 00 Sweden URT12545ID Total 0 00 Select one Select one Add Figure 55 Adding Allocated Resource Amounts 6 4 4 1 2 Editing Allocated Resource Records To edit an allocated resource record follow the steps below 1 Click the non core record that you want to edit This will activate the selected record 2 Make changes in the data displayed Note The agency Core and One Fund amounts cannot be edited 3 After finishing click OK to apply the changes made Or click Cancel to discard them 6 4 4 1 3 Deleting Allocated Resource Records To delete an allocated non core resource record click the X Delete button to the left of the selected record 6 4 5 Adding a Resource Mobilization Action and Monitoring Plan Record To add a new resource mobilization action and monitoring plan record from My Portfolio module select the corresponding Agency from the drop down list at the top of the Resource Mobilization section Figure 44 Also indicate the Working Group for which the RWAP is created and specify the corresponding fiscal Year when the RWAP will be implemented 1 In the Resource Mobilization Action and Monitoring Plan sub section click the Add Prioritized Area button Figure 56
134. he attachment should not exceed SMB CAUsersiReport docx MYR Financial Data 2012 13 Figure 15 Adding an Optional Attachment Add Document Required Field T 1 Attachment 1 The size of the attachment should not exceed 5MB CAUsersiReportdocx Browse 7 2 Title a Agency Report 7 3 Description a Figure 16 Adding a Non Core Funds Document UNDAP TANZANIA RMS ANALYTICS USER MANUAL 32 In order to attach another file please click the Add Another Attachment button and provide the information requested as described in the paragraphs above 6 2 2 1 2 Viewing Attachments In order to view an attachment click the title of the corresponding attachment you wish to view The attached file will be displayed in your browser or you may download it to the local PC 6 2 2 1 3 Removing Attachments In order to remove an attachment from the list click the X Delete button to the left of the selected record 6 2 3 Updating Mid Year Cross Cutting Considerations In this sub section you can view the information about the cross cutting considerations The information displayed here is provided in the AWP Cross Cutting Considerations sub section see Updating AWP Cross Cutting Considerations In the Mid Year Cross Cutting Considerations sub section you can only provide additional comments on the information displayed 6 2 4 Viewing Working Group Mid Year Summary Report In this sub section analytical summary of perfor
135. hidden by ticking the respective check box Show numeric values in original Hide empty rows E Hide unspecified rows m Ok x Cancel Figure 96 Setting the Report Options 4 After finishing click the OK button for the changes to take effect Or click the Cancel button to discard the changes made 11 2 Saving Reports After creating reports of different types you can memorize them as pre defined reports and include them either in the Public Reports group and make them available for all users who access application or in the My Reports group available to you only UNDAP TANZANIA RMS ANALYTICS USER MANUAL 133 There are two ways of saving a report in RMS application You can save a newly created report or save a copy of an existing report with a different name in a different location or with a different content 11 2 1 How to Save New Reports From the List Chart and Report modules you can design an appropriate report and save it In order to save the report created follow the steps below 1 Click the 1 Save button on the top right side of the screen A Memorize Report window Figure 97 will appear 2 Define the report name in the Memorized Name field Memorized Budget and Resources by WG and Agency Include under the following Group PUBLIC REPORTS Figure 97 Memorizing a Report 3 Specify the group the report will be included in by selecting the appropriate value from the I nclude
136. his section you can view information on agency s core funds as well as add new funding records To add new funding records see Adding an Agency Core Fund Record e Agency Non core Funds provides information about the contributions made by eligible entities towards supplementary funding of the UN agency Contributions in the list are sorted according to the date when the contribution was made This section also displays the totals of amounts committed deposited and available for programming Moreover to make this section more informative and make it serve its purpose better the following calculated amounts are displayed at the bottom of the Agency Non Core Funds table Funds Allocated displays the total sum of non core resources allocated to the agency s Working Groups WGs Funds Unallocated displays the difference between the amount available for programming and total non core resources allocated to the agency s WGs In this section you can view information on agency s non core funds as well as add new contributions To add a new contribution see Adding an Agency Non Core Funds Record e One Fund Balance provides information about the contributions made by Development Partners towards funding programmatic and operation functions at the country level Contributions in the list are sorted according to the date when the contribution was made This section also displays the totals of amounts committed deposited and available for prog
137. ia and a lack of a centralized monitoring of continuing professional development hinders the development of a sustained network of trained journalists New journalists will be trained every year specific funds allocated for Umoja Newsletter Web stories to capture results oriented stories in the field Most articles remain events oriented 7 Results of Inter Agency Collaboration and or Synergies enjoys representation by 17 agencies Most initiatives enjoy inputs from the majority of members For example the orientations for journalists and Government Information officers were supported by ILO UNIC UNESCO and IRCO Further the UNCG regularly collaborates with other inter agency groups such as the Human Rights WG and the Inter Agency Gender Group for the commemoration of key UN events 8 Innovations or Lessons Learned for Integration Into Future Work Processes The support of the formaion of the permanent National Organising Commiteee for the preparations of World Press Freedom day is worth emulating in the future The organising commitee bring together stakeholders from the media private sector NGOs the Government and the UN The innovation resulted to fundraising and ownership of the commemoration 9 Proposed Additions Revisions to the UNDAP for Outcomes Outputs Key Actions Level Old Name Proposed Name Additional Comment Modified On Modified By Status X Outcome Revision S UNDAP Outcome UNCT operationalises 25 UNDAP Outcome
138. ial Data 6 3 5 Updating Annual Cross Cutting Considerations In this sub section you can view the information about the cross cutting considerations The information displayed here is provided in the AWP Cross Cutting Considerations sub section see Updating AWP Cross Cutting Considerations In the Annual Cross Cutting Considerations sub section you can only provide additional comments on the information displayed UNDAP TANZANIA RMS ANALYTICS USER MANUAL 49 6 3 6 Viewing Target Status In this sub section the progress towards key outcome output indicators should be provided for the selected fiscal year The list of UNDAP Outcomes Outputs is pre defined by the UNDAP agency and 15 sorted by priority The sorting 105 are also used by UNDAP agency for internal reference to the corresponding activity indicator outcome output To view the Target Status in the Annual Review section of My Portfolio module the Working Group should be selected This will load the pre defined outcome output indicators for the selected Working Group You should then select the fiscal Year to view update target status for Figure 21 and Figure 22 Target Status E 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Means of Verification for Annual Review Indicator Means of Verification Baseline 2013 Target 2013 Status Comment 1 a UNCT communication strategy in place and Communication Strategy Communi
139. ibed the table below Activity Description Provide the Activity Description This field is mandatory Select the agency responsible for the activity implementation from the drop down list Note You cannot change the Responsible Agency once you define contact information for it Responsible Agency Specify the person within the responsible agency that serves as a focal point of contact For more details see Managing Responsible Person Records Define the activity duration You should insert the activity Start Date and End Date Timeframe A calendar popup is available for date fields see Figure 47 Calendar Indicate all other working groups that will collaborate with the selected WG First select the appropriate instance from the Available panel Please note that it is possible to select several available instances Then click the L Select button The selected instances will appear in the Selected panel Responsible Person Linkages Collaboration with Other WGs To remove the selected instances choose the instance that needs to be removed in the Selected panel Click the LI Unselect button The selected instance will be removed from the Selected panel 7 Provide information about the Amount Mobilized including all Amount Mobilized commitments Indicate the current Status for the activity The following options are available e Constrained Status Discontinued Met Completed On track Postponed 3
140. ication User Manual see REFERENCES 3 Provide the information requested in the Activity Form and save it The activity will be added to the Activities table in the Activities section UNDAP TANZANIA RMS ANALYTICS USER MANUAL 19 To view the activity details click the corresponding Activity Description You will be directed to the Details section For more information on what actions can be taken there see DETAILS SECTION In order to remove an existing activity click Delete Activity to the left of the selected activity Figure 6 Activities A Key Action All Key Actions Click on the Activity Description to open the details Activity Description Modified by Modified On X 8111 Establishing a UN stand at the Saba Saba Trade Fair NNN UNDAP administrator 19 Sep 2012 11 40 8112 Production of UN Calendar Internal Planner with UNDAP milestones Holiday Card among other materials UNDAP administrator 13 Apr 2 11 39 X 8113 Development of in depth UN multi media packages for web and media distribution UNDAP administrator 13 Apr 2012 11 39 X 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders UNDAP administrator 13 Apr 2012 11 39 X 8 1 6 1 Burn CDs of the UN Image database and deliver to each agency UNDAP administrator 13 Apr 2012 11 39 X 8 1 6 2 Presentation to the UNCMT and agreement on use of the UN brand incorporating One UN and oth
141. id Year Reviews e Annual Review this section lists the annual reviews of adopted UN programmes as created by the respective agency for a definite Working Group in the selected year See Providing Annual Reviews e Resource Mobilization this section lists Resource Mobilization Action Plans RMAP that are intended for identifying funding gaps and mobilizing resources at country level according to the mapped donor environment and identified priority areas See Managing Resource Mobilization 6 1 Managing Annual Work Plans The UN develops Annual Work Plans AWPs for each of the Programme Operations and Cross Cutting Working Groups of the UNDAP running from July to the following June in alignment with government s fiscal cycle enabling the UN to meaningfully participate in national and sub national planning and review mechanisms The programme staff across UN agencies responsible for the development of AWPs is required to determine what activities will be carried out in line with the agreed key actions and how these will be implemented in terms of the inputs that will be necessary To view AWPs the following information should be selected at the top of the Annual Work Plans section Figure 5 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 17 Contact Helas aibbons one un org My Profile About Log Off UNDAP Results Monitoring System Tet 255 782 389 245 Welcome Synergy Administrator My Portfolio List Chart Repor
142. ield and of Activities by Area of Activities by WG Agency 88 616 792 80 39 688 168 00 12 370 000 00 2 000 000 00 _ COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 75 Sample View 2 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 108 8 CHART MODULE The RMS application is equipped with a powerful chart designer that empowers you with all necessary tools to create charts for professionally looking presentations and reports A user friendly interface great number of visual effects and pre defined chart types flexible chart components selection and on screen real time chart visualization make using the chart designer an easy and delightful experience 8 1 Key Features You can make use of the following key features of the Chart tool in RMS Rich user interface that supports movable windows for arranging the screen as desired The ability to resize the charts directly in the workspace The ability to show or hide the data labels and legends The ability to customize the coloring or choose pattern filled charts for black and white printing No UN 8 2 Accessing the Chart Module As it has been stated above the system provides for the opportunity to present data in the form of different charts In order to access the Chart module of the system click the Chart tab The Chart module appears where a pre defined chart is displayed UNDAP TANZANIA RMS ANALYTICS USER MAN
143. ies Facilitate the establishment of an environmental fund for climate change Facilitate consultative processes within government to build consensus on 1 4 UNDAP Output 1 1 UNDAP Output National capacity and strategies for climate change adaptation in place 1 5 UNDAP Outcome B 1 UNDAP Outcome Key MDAs and LGAs integrate climate change adaptation and mitigation in their strategies and plans Sort ID 1 1 6 Geographical Scope Mainland 1 7 Dates i Start Date i End Date 1 15 Jul 2014 30 Jun 2015 1 8 Responsible Staff Name Agency Job Title Phone Number Email Abbas Kitogo UNDP Practice Specialist Energy amp 255659103906 abbas_kitagoq undp o Climate Change 1 9 Working Group Inter Agency Collaboration WG Outcome Output Key Action Activity Agency Comment Communications 8 UNDAP Outcome 8 1 UNDAP Output 8 1 1 UNDAP Key 8 1 1 2 Update UNDAP RCO Demonstrate successful CC UNCT Evidence based extemal Action Develop high Information Kit adaptation prachces for funding by operationalizes advocacy and quality briefing packs SGP and monitor evaluate and coherence effective communication strategy message briefs and collect lessons leamed from advocacy and is developed and presentations of UN successful projects to inform key communication implemented priorities with and for stakeholders strategies the engagement of key stakeholders DPs media CSOs and Govemment Develop web site and release regularly UN
144. iewing Working Group Annual Summary Report In this sub section analytical summary of performance based upon inputs from UN agencies and relevant IPS may be seen summary reports may be provided and related documents attached To view the Working Group Summary Report in the Annual Review section of My Portfolio module the Working Group should be selected This will load the summary report for the selected Working Group You should then select the fiscal Year to view update the summary report for Figure 30 Working Group Summary Report 1 Summary Indicators Indicators Outcome Output No Achievement 0 00 0 00 Partial Completion 100 00 0 00 Met Completed 0 00 81 82 0 0096 0 00 2 Summary Activities Activities Postponed 0 00 Constrained 5 8896 On track 29 4196 Met Completed 64 7196 Discontinued 0 00 3 Financial Data 8 II Against 22 Budget Against 2 Budget Against Allocated Agency Core 17 000 00 17 000 00 100 00 6 564 00 38 61 38 61 96 Agency Non Core 4 500 00 9 001 89 200 04 96 9 001 89 200 04 96 100 00 96 One Fund 145 176 05 113 589 01 78 24 96 76 152 30 52 46 96 67 04 96 TOTAL 166 676 05 139 590 90 91 718 19 4 Key Achievements Progress Made for 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Umoja Newsletter published on a biannual basis demonstrates the One UN results and partnerships to stakeholders namely
145. ils on additions revisions to the indicators see Managing Indicator Additions Revisions 4 n the Additional Comments field provide information on proposed amendments to the UNDAP 5 Attach any supplementary documents and or images related to the Working Group summary report For details on how to upload documents and or images see Managing Attachments 6 At the bottom of the Working Group Summary Report form you may save or cancel the changes that you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Mid Year Review section of My Portfolio module e Close will close the data entry form while saving the data input if prompted 6 2 5 1 Managing Indicator Additions Revisions This chapter outlines how to add revise accept reject the outcome output indicators to the UNDAP 6 2 5 1 1 Adding Revising an Outcome Output Indicator In order to add or revise an outcome output indicator follow the steps below l Click the respective Addition or Revision button in the Proposed Amendments for Indicators field see Viewing Working Group Mid Year Summary Report The Addition for Indicator Figure 19 or Revision for Indicator form Figure 20 will open UNDAP TANZANIA RMS ANALYTICS USER MANUAL Addition for Indicator Required Field 1 Indicator Type Outcome 9 Output UNDAP Outcome UNDAP Out
146. in USD 1 AWP Budget Total Cash Disbursements to IPs 15 322 000 Resource Type UNDAP 2011 2016 Budget AWP Planned Budget Budget Agency Core 0 00 10 000 00 0 00 42 575 87 One Fund 190 000 00 19 424 13 10 22 TOTAL 190 000 00 72 000 00 E Edit Financial Data 1 The AWP is informed by human rights standards as well as UPR outcomes Treaty Body recommendations and other official observations on human rights pertinent to the sector in Tanzania Yes Selected Human Right Standards i Gender equality and discrimination against women Right to education Right to liberty and security Right to participate in public affairs amp right to vote 2 The work plan enhances duty bearers acknowledgment of and accountability to these standards through activities which develop their capacity to respect protect or fulfil human rights Yes Relevant Activities i 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders 8 1 4 1 Support and organize commemoration of agreed UN days The AWP empowers the most marginalised or disadvantaged groups through activities enhancing their access to relevant information and meaningful participation in decision making processes Yes Relevant Activities i 8 1 1 1 Develop corporate results based communication products that clearly articulate and att
147. ions Revisions To edit a proposed addition revision for outcomes outputs key actions click the corresponding outcome output key action A window with outcome output key action will open Make the necessary changes and press the OK button to submit the changes or Cancel to discard them Note When editing the existing addition revision record some fields e g Outcome Output Addition Revision etc are non editable You may only edit the addition revision related text fields 6 3 9 1 5 Deleting Proposed Additions Revisions In order to remove a proposed addition revision for outcomes outputs key actions click Remove from the list to the left of the selected record Note This action is only available for the pending records it is not available once the administrator has accepted the addition revision UNDAP TANZANIA RMS ANALYTICS USER MANUAL 70 6 3 9 1 6 Approving the Proposed Additions Revisions The approval of the proposed additions revisions is performed in two phases first outcome output key action with an addition revision should be set to the TBC state then after an optional discussion with the committee the changes may be accepted Note Only administrator is eligible to approve the proposed additions revisions made to the outcomes outputs key actions To move the addition revision into TBC state the administrator should click the corresponding outcome output key action in the P
148. iption Unspecified Update UNDAP Information Kit Participation in the Saba Saba Trade Exhibition Additional support by IOM Production of One UN wall calendar One UN Radio Documentary Additional support by UN Women amp IOM UN Day commemorated jointly Annual Editors Forum with UN Country Team Additional support by UNHCR amp IOM Update photographic database of UN results Additional support by UN Women and UNICEF Produce One UN bi monthly Umoja Newsletter Organize Bi annual One UN Staff Meeting and update staff on UNDAP progress Prepare DaO Policy Briefs Annual updates of Issues Briefs Update Communications strategy key messages Results 1 1 of 1 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 68 Refining a Report 7 6 Modifying the Current View It is possible to modify the list that is currently displayed in the List module You can add new groupings to it or remove the selected ones un select described below provide for the necessary instructions for l Click the Modify Current View link at the top ri columns re order them etc The steps modifying the current view ght corner of the List screen A Modify Current View window Figure 69 will appear presenting the administrator with the groupings columns selected and available for the list view 2 In Groupings section add re order remove groups P In the Columns section add re order remove columns 4 n the Cross Tab Groupings
149. ister for a username and password Although public users have access to the RMS they are not eligible to view individual modules i e List and Chart They have access only to the Report module see REPORT MODULE where they can design different types of list reports However those cannot include costs data Public users wishing to view activity and indicator data should click the ENTER TO VIEW REPORTS button Figure 1 They will be directed to the Report module of the RMS application UNDAP TANZANIA RMS ANALYTICS USER MANUAL 14 5 RMS ANALYTICS STRUCTURE RMS consists of the following main sections e MY PORTFOLIO MODULE used for quick access to the annual work plans and reviews as well as mobilization resources e LIST MODULE used to create and execute ad hoc queries on the data and acquire results in the form of a list CHART MODULE used to filter and display the data in a chart form e REPORT MODULE generates complex reports over one or more criteria and presents the output in the printable and user friendly format RMS main window has a complex preview as it is shown in Figure 4 hast Contact us ngo pr B My Profile About Log Off Header ES UNDAP Results Monitoring System MCN ED vi Main Toolbar My Portfolio Chart Report Help Q List seve as 22 gt Activity Refine Report Modify Current View Indicator Resource Mobilizatio Year Working Group
150. ith gender and culture for development mainstreamed for Zanzibar 2312 Support the establishment of pilot green micro businesses 43113 Enhancing gender inclusive access to scientific and traditional knowledge information for climate change adaption and environmental conservation in MAB sites through community radios and multimedia centres COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 72 Sample View 1 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 7 7 2 Sample View 2 Groupings i Available Groups Selected Groups Agency Partners Recipients Activity Activity Mid Year Status Year Responsible Staff WG Collaboration Geographical Scopes Area Region District Set as default Outcome Indicator Output Indicator input Set as Default far Public Users Figure 73 Defining List View Groupings for Sample View 2 Available Columns Selected Columns Agency of Activities Agency Reference Number Activity Description General UNDAP 2011 18 Budget AR Activity Status Comments MYR Activity Status Comments Start Date End Date Phone Humber Email input Delivery Date Total Activity Inputs Set as default Total Activity Inputs excluding by IP Budget 01 Budget 02 Columns Set as Default for Public Users m Move Mowe Down Figure 74 Defining List View Columns for Sample View 2 If
151. l UNDAP Tanzania RMS Indicator Application User Manual e UNDAP Tanzania RMS Administration Center User Manual
152. lization Activity Records To delete a resource mobilization activity record click the X Remove from the list button to the left of the selected record 6 4 5 2 Managing Responsible Person Records This chapter outlines how to add create edit and remove responsible person records 6 4 5 2 1 Adding a Responsible Person Record To add a responsible person record follow the steps below 1 Select the respective Contact from the drop down list Figure 59 If you do not find the necessary contact in the list you can create it For more details see Creating a New Contact 63 Responsible Person Job Tithe Phone Number Email Edmund Moshy National Project Co 255 754 274 309 ordinator Select one If not it in the list Figure 59 Adding a Responsible Person 2 Press the Add button The details of the selected contact will appear in the Responsible Person table The contact details Job Title Phone Number and Email will be populated with the information provided during the responsible person registration process 3 Repeat the steps described above to add another contact if necessary 6 4 5 2 2 Creating a New Contact To create a new responsible person record follow the steps below 1 Press the Create New Contact button at the bottom of the Responsible Person field The Create New Contact window will appear Figure 60 Enter the contact s First Name This field is mandatory Provide the contact
153. lso between innovations or Lessons Learned for Integration Into Future Work Processes i There are attempts to bring PWGs and WGs closer to UNCG This has been achieved by creating a system of PWG focal points It has been agreed that as from 2013 there should be monthly focus towards the UNDAP programmes and the UN commemorations This new setup is expected to improve integration for future processes and identification of communication needs The reason that these changes are implemented is due to the fact that There are structural weaknesses in the setup of the current communication component of the UNDAP emanating from having too much focus on Agency inputs as opposed to PWGs This is a result of the lack of reorientation and reforms of the UNCG Generally speaking the current UNCG is structured to serve the pre UN reform period Nevertheless a new system of networking with the Government partners civil society media and the private sector each month that started in November 2012 will further enhance the attitude knowledge and appreciation of the UNs work in Tanzania Proposed Amendments for Indicators Old Name Name Outcome Output Baseline MoV Explanation for Change in Indicator Targets 2014 Target 2015 Target 2016 Target Status The number of visitors to the UN website and the intranet has increased The increase could be a result of various factors such as better content better promotion of the UN presence online or more awareness of t
154. m the filtering criteria to be created UNDAP TANZANIA RMS ANALYTICS USER MANUAL 140 Filter by Agency Ok cis Reset Agency 4r 7 Exclude x Current Criteria png _ ABTA _ CE nr Figure 101 Defining Sample Filtering Criteria 12 2 Sample Filtering Criteria If the following has been selected for the initial view and you have indicated Agency as a filtering category and UN HABITAT UNAIDS UNCTAD UNEP and UNFPA as category items Figure 101 The following filtered list will appear Figure 102 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 141 Contact us helgs gibbons one un ord My Profile About Log Off UNDAP Results Monitoring System 255 782 380 245 Delivering as Welcome Synergy Administrator My Portfolio List Chart Report List Activity Please note a filter is applied you are currently reviewing a selection sub set of all activities Indicator s X Refine Report ify Current View Resource Mobilization Agency of M opo UNDAP 2011 16 Partners Recipients activities Activity Description Budget ctivity Advanced Search UNAIDS 13 160 000 00 UNCTAD 5 565 712 00 Unspecified Remove Filters View Criteria Academia Filter by Working Group A peat Provide technical teaching and research support on trade related issues to academic institutions to strengthem xvYAgenc their
155. mance based upon inputs from UN agencies and relevant IPs may be seen summary reports may be provided and related documents attached To view the Working Group Summary Report in the Mid Year Review section of My Portfolio module the Working Group should be selected This will load the summary report for the selected Working Group You should then select the fiscal Year to view update the summary report for Figure 17 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 33 Working Group Summary Report a 1 Summary Activities i Activities Postponed 5 88 Constrained 0 00 On track 58 82 Met Completed 29 4196 Discontinued 0 00 Not Yet Due 5 88 2 Financial Data i AWP Planned Budget Resources Allocated Resources Spent Against Planned Budget Against Planned Budget Against Resources Allocated Agency Core 17 000 00 31 422 00 194 84 96 31 217 00 183 63 96 99 35 96 Agency Non Core 4 500 00 39 837 00 88527 96 38 839 47 863 10 96 97 50 96 One Fund 145 176 05 145 176 05 100 00 96 84 856 33 58 45 96 58 45 96 TOTAL 166 676 05 216 435 05 154 912 80 3 Achievements Progress Made for 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Publishing of the Umoja Newsletters on track Development of the UNDAP fact sheets is on progress and by June 2013 the UNDAP Information Pack will have facts sheets on cross cutting issues The development of the UN Issues Briefs is also in progress an
156. n UNDAP TANZANIA RMS ANALYTICS USER MANUAL 23 Cross Cutting Considerations 2012 13 Communications Modified by A Amin Yusuph on 30 May 2013 4 02 The AWP is informed by human rights standards as well as UPR outcomes Treaty Body recommendations and other official observations on human rights pertinent to the sector in Tanzania 9 ves No Available Human Right Standards Selected Human Right Standards Administration of justice amp fair trial Gender equality and discrimination against Business amp human rights Right to education Conditions of detention n Right to liberty and security Cultural rights Right to participate in public affairs amp right tc Equality and discrimination other or cumula EI Human rights amp drinking water and sanitatio _ Himan rinhto tavin wiseteo lt The work plan enhances duty bearers acknowledgment of and accountability to these standards through activities which develop their capacity to respect protect fulfil human rights 9 ves No Relevant Activities max 20 i 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders 8 1 4 1 Support and organize commemoration of agreed UN days 8 2 1 1 Investigative and analytical journalism training to inservice journalists on key issues of concern to UN Tanzania 8 2 4 2 Support organization of the N
157. n is added revised Output The Proposed Name field displays the name for the newly added revised output see above If you are revising an output you may revise the key actions of the output here or add new key actions However if you are Addition Revision adding a new output this drop down list will stick to the value Addition since you will need to define new key actions in this form This field is mandatory Enter the ID number for the key action being revised added This number will serve as an identifier in the RMS database and will be Key Action No used for reference The number provided for the Key Action should be unique across Working Group Outcome Output Key Action hierarchy This field is mandatory If you are adding a key action indicate the text of the key action in the Proposed Text field If you are revising a key action then Key Action select it from the Identify Key Action drop down list and then provide the revised key action text in the Proposed Text field These fields are mandatory Cross Cuttin Provide the cross cutting consideration for the key action Considerations oa ct This field shows which UN agency was selected as a participating E aed agency in the outcome realization This field is mandatory Additional Comments Define additional comments about the key action here 5 Press the Submit button in the Key Action form to save the key action The key action will appear in the Output
158. n of 300 students A fund to support journalists injured or killed while conducting their work was established as a result of the World Press Freedom Day commemorations 400 journalists participated in the commemoration A regional declaration on the safety of journalists has been drafted for the East African Community to use in developing better media protocols in the region Extensive Media depicting UN s support in promoting Freedom of Expression was received from several print electronic media and blogs Over 600 students were engaged on the work of the UN through the Outreach and field activities One UN logo guidelines were disseminated harmonising and guiding the branding of UN in Tanzania 9 Journalists trained on HIV AIDS reporting and investigative reporting leading to the creation of a regional network on HIV AIDS reporting and links to YUNA to continue with more HIV AIDS and youth related media reporting These links between journalists and youth will improve the access to HIV AIDS information among the youth in Tanzania and in the east Africa region in general Educational outreach visits to Mtwara and Lindi completed in December 2012 Staff briefing held in December 2012 5 WG Contribution to the UN Programming Principles The UNCG has continued to support UN Agencies in Tanzania in their advocacy efforts This is clearly demonstrated through the UNCG s contribution in the coordination of UN commemorations such as the International Women s Day and
159. n should be provided in USD The following information is displayed in the AWP Budget Allocations and Expenditures sub section e Total Cash Disbursements to IPs this field displays the total of the cash disbursements that the selected agency has made to the IPs e UNDAP 2011 2016 Budget this column expresses the breakdown of the total UNDAP budget for the years of UNDAP Tanzania activity currently it is 2011 2016 among the defined resources see below AWP Planned Budget this column expresses the breakdown of the total AWP budget for the current fiscal year among the defined resources see below e Resources Allocated this column expresses the breakdown of the allocated amounts for the current fiscal year among the defined resources see below Against Planned Budget this column expresses the relation of the Resources Allocated towards the AWP Planned Budget e Resources Spent this column expresses the breakdown of the spent amounts for the current fiscal year among the defined resources see below 9o Against Planned Budget this column expresses the relation of the Resources Spent towards the AWP Planned Budget e 9o Against Resources Allocated this column expresses the relation of the Resources Spent towards the Resources Allocated e TOTAL this value expresses the total of the UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated and Resources Spent for all resources in the selected fiscal
160. nce Figure 2 User Registration Form Once you submit the registration form the RMS administrator receives a notification The administrator will review the information submitted and either approve the application or reject it In case the application is approved you will receive an e mail message to the provided e mail address The e mail will contain your login information details user name and automatically generated password and the link to the RMS login page Once logged in with the received username password you can manage your details i e change personal data and the password To edit personal details log into the application go to the My Profile section Figure 3 and make the appropriate changes UNDAP TANZANIA RMS ANALYTICS USER MANUAL 13 Contact us gibbons un aa UNDAP Results Monitoring System My Profile Required Field dy Note You should provide a valid e mail address It will be used for future correspondence If you would like to change your password please type the current and the new passwords in the fields below Confirm Password oT TT Err Save and Close Figure 3 My Profile Section 4 2 Accessing RMS without Registration To ensure more flexibility and to provide access to the activity and indicator data to a wider range of users the system 15 designed in such a way that it allows public users to enter it without having to reg
161. nced Search Working Group Add Grouping 2 Columns Remove Filters AWP Planned Budget Add Column View Criteria i Rows a Resource Type Filter by Add Sub column Working Group D e Agency Add Row More Filters Reset Submit PREVIEW gt Budget and Resources by WG and Agenc 9 2011 12 Annual Work Plan 9 y Working Group 1 x AWP Planned Budget en Resource Type 1 Resource Type 2 vr COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 88 Reports Window with Properties Focus on the Title Field The Properties window will appear Please note that for text entries the Properties window includes text formatting buttons and a text area Figure 89 For other report components like rows columns etc the Properties window also allows assigning additional characteristics e g sorting order reference text etc Figure 91 Preview Budget and Recources by WG and Agency Figure 89 Formatting Styling Text Entries 3 Change the properties as needed Note To prevent you navigating away from the section every time when modifying the properties of a different report table component the Properties window allows selecting the next item to be modified To do that you need to select the appropriate instance from the Items drop down list in the Properties window The list contains the previously selected report table components UNDAP TAN
162. nd some core functions of the agency These are financed through resource mobilization efforts at headquarter regional and country level All UN agencies utilize non core funding streams although some rely more heavily on these than others e One Fund money from the fund established to support the DaO UN reform agenda and managed by the Multi Partner Trust Fund MDTF Office All UN agencies contributing to the UNDAP 2011 2016 in Tanzania benefitted from One Fund resources during the first year of implementation 6 2 2 Updating Mid Year Financial Data To update the Financial Data in the Mid Year Review section of My Portfolio module a pair of Working Group and the corresponding Agency should be selected as well as the fiscal Year to update the financial data for Figure 11 and Figure 12 1 In the Financial Data sub section click the Edit Financial Data button Figure 13 A new window will appear Figure 14 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 30 Financial Data 2012 13 Communications Modified by Synergy Administrator on 03 Jan 2013 1 29 All financial amounts are in USD 1 AWP Budget Allocations and Expenditure Total Cash Disbursements to IPs 121 376 Against Resources Allocated Agency Core 0 00 0 00 18 022 00 NIA 17 817 00 N A 98 36 Agency Non Core 0 00 0 00 11 337 00 10 339 47 N A 91 20 One Fund 190 000 00 38 376 78 38 376 78 100 00 22 089 56 57 56 96 57 56 TOTAL 190 000 00 38 37
163. nformation about the WG priority areas as well as add new items to the RMAP To provide information about the Working Group priority areas and UNDAP TANZANIA RMS ANALYTICS USER MANUAL 74 activities to be carried out see Adding a Resource Mobilization Action and Monitoring Plan Record e Mapping of Contributor Partner Environment provides information on the partners that are currently contributing or are capable of contributing resources channeled through UN agencies To draw up a partner profile see Adding a Mapping of Contributor Partner Environment Record My Profile About Log Off UNDAP Results Monitoring System My Portfolio List Chart Report Help ANNUAL WORK PLAN MID YEAR REVIEW ANNUAL REVIEW RESOURCE MOBILIZATION Agency ILO gt All financial amounts are in USD GEE 4 Fund Duration Amount available for UNDAP 7 Date Created Amount Committed in USD Amount Deposited Deposit Rate Start Date End Date programming Modified on x 16 Jan 2014 173 851 00 173 851 00 100 00 01 Jul 2011 31 Dec 2013 73 851 00 17 Jan 2014 01 39 x 16 Jan 2014 4 758 773 00 4 758 773 00 100 00 01 Jul 2011 31 Dec 2013 2 800 000 00 04 Mar 2014 02 22 x 17 Jan 2014 918 803 00 918 803 00 100 00 01 Jul 2011 31 Dec 2013 320 000 00 04 Mar 2014 02 22 x 17 Jan 2014 167 799 00 167 799 00 100 00 01 Jul 2011 31 Dec 2013 167 799 00 17 Jan 2014 03 14 Total 6 537 266 00 6 537 266 00 3 879 690 00 122 Funds Allocated 759 690 00
164. nia staff participating in media interviews Proposed Name of UN Tanzania staff and media professionals participating in media interviews 3 Indicator Sort ID 1 Please specify lower case latlers a b c etc as a Sort ID Sort ID b 4 Means of Verification Monthly media monitoring reports 5 Baseline and Targets Baseline Records not kept 6 Explanation for Change in Indicator Targets To better fit the UN Tanzania Action Plan principles Figure 20 Revision for Indicator Form 2 Provide the information requested as described in the table below Specify whether the information being provided is for an Outcome or Output indicator This field is mandatory If the Outcome option is selected choose an appropriate UNDAP Outcome related to the indicator This field is mandatory Indicator Type If the Output option is selected choose UNDAP Outcome and UNDAP Output related to the indicator Both fields are mandatory Note The content in the UNDAP Output field depends on your choice in the UNDAP Outcome field Indicate the Name for the indicator For the indicators being Indicator Name revised also specify the Proposed Name This field is mandatory UNDAP TANZANIA RMS ANALYTICS USER MANUAL 40 Provide the indicator Sort ID to identify the indicator priority This field is mandatory Indicator Sort ID Note The Sort ID of the indicator should be indicated by lower case letters a b c etc Specify the sourc
165. nned budget and resources allocated amounts in percentage 3 Attach any documents that may provide additional information about the financial data For more information on how to upload documents see Managing Attachments 4 At the bottom of the Annual Financial Data form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Annual Review section of My Portfolio module e Close will close the data entry form while saving the data input if prompted Financial Data 2012 13 Communications RCO Modified by Synergy Administrator on 29 Apr 2014 13 44 All financial amounts are in USD 1 Budget Allocations and Expenditure Total Cash Disbursements to IPs 121 376 86 Against Resources Allocated Agency Core 0 00 0 00 17 000 00 6 564 00 38 61 0 00 0 00 000 0 00 ji N A 95 95 Resource Type UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated Against Planned Resources Spent Against Planned Budget Budget One Fund 190 000 00 38 376 78 39 376 78 100 00 35 011 03 91 23 96 TOTAL 190 000 00 38 376 78 55 376 78 41 575 03 2 Optional Attachments Additional Documents Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 18 41 Save Save and Close Close Figure 27 Updating Annual Financ
166. nt View for more details on how to define groups columns of a list In order to access the List module click the List tab You will be navigated to the List module In this module you can view data organized according to the selected groupings and columns modify the currently used list save it as a pre defined report include it under a definite group etc 7 2 Expanding the List tem It is possible to expand the list item level to view the information of the sub level s In order to expand the list item level click on the sign next to the name of the list item This will expand the list item group level displaying the first sub level Figure 66 This can further be expanded unless there are no more sub levels to be displayed UNDAP TANZANIA RMS ANALYTICS USER MANUAL 100 Note You can expand only one group level at a time If you expand the group level of another list item the previously expanded group level will get collapsed Contact Helas aibbons one un org My profile About Log Off H A Tel 255 782 389 245 x UNDAP Results Monitoring System t Welcome Synergy Administrator My Portfolio List Chart Report Help List Save As 29 Activity Refine Report Modify Current View Indicator Resource Mobilization V Year Working Group Agency Activity Total Activity Inputs Activity Description bar 2012 13 190 562 194 46 Advanced Search 2013 14 156 315 069
167. ntribution Currently Contributing to One Fund WG Amount No Capable of Contributing to One Fund Remarks Yes 4 Currently Contributing to the Following Agency ies Agency ies Thematic Area Amount Capable of Contributing to Agency ies Available Selected IAEA 5 RCO E 6 Additional Information 7 Contact Information Name Position Phone Number Email Thematic Area Organization X Heisan Hen hej hej_se Energy and Mineral Environment Select Contact DIES trnotit in the ist poem 8 Attachments i Title Description Added On Added By 9 URL Links Link Comment X http www development com Save Save and Close Close Save and Add Another Figure 62 Adding Mapping of Contributor Partner Environment Record UNDAP TANZANIA RMS ANALYTICS USER MANUAL 95 Select the Contributor Partner for which the environment Contributor Partner mapping information is provided from the drop down list This field is mandatory Specify the areas in which the contributor or partner indicated interest Partner Indicated interest in the following areas Note You can select multiple areas This field provide information on the following e Currently Contributing to One Fund this is a read only field that displays information on the partner s current contributions to the agency s One Fund One Fund Contribution 9 y Capable of Contributing to One Fund specify whether the
168. nts For the proposed budget amendments to enter into force and to be considered when planning the UNDAP budget for the coming fiscal year it is necessary to approve them Note Only administrator is eligible to approve the proposed amendments made to the UNDAP budget In order to approve the proposed budget amendments click the Accept button at the bottom of the record that you want to approve Figure 42 The approved budget amendment record will receive the Accepted status 11 Proposed Amendments for UNDAP 2011 2016 Budget Participating UN Agency Core Non Core One Fund Comment Actions Status X RCO 125 000 00 250 000 00 152 000 00 Should be amended after the change is accepted w Accept Reject X FAO 200 000 00 10 000 00 50 000 000 00 Should be amended after the change is accepted Figure 42 Accepting Budget Amendments 6 3 9 2 5 Rejecting the Proposed Budget Amendments In order to reject the proposed budget amendments click the Reject button at the bottom of the record that you want to reject Figure 43 Note Only administrator is eligible to reject the proposed amendments made to the UNDAP budget UNDAP TANZANIA RMS ANALYTICS USER MANUAL 72 11 Proposed Amendments for UNDAP 2011 2016 Budget Participating UN Agency Core Non Core One Fund Comment Actions Status X RCO 125 000 00 250 000 00 152 000 00 Should be amended after the change is accepted X FAO 200 000 00 10 000 00 50 000 000 00 Should be amended after the c
169. of the Annual Review section click the Edit Activity Annual Review button Figure 23 In the Activity Status sub section of the Mid Year Review section click the Edit Activity Mid Year Review button Figure 24 The Activity Annual Review Figure 25 or Activity Mid Year Review form will open Activity Annual Review 4 8 1 1 Key Action Develop High Quality Briefing Packs Message Briefs And Presentations Of UN Priorities With And For The Engagement Of Key Stakeholders DPs Media CSOs And Government Develop Web Site And Release Regularly UN Tanzania Public Report Activity Description Start Date End Date Status i Comments 8 1 1 0 One UN Website Contents and Technology maintained and 01 Jul 2013 30 Jun 2014 updated regularly The web analysis will be shared on quarterly basis with the UNCT and UNCG 8 1 1 1 Update UNDAP Information Kit Update UNDAP Presentation 15 Jul 2013 15 Oct 2013 in English and Ki Swahili for Training of Journalists Develop Two Pager on DaO 8 1 12 Establishing a UN Stand at the Saba Saba Trade Fair 01 Jun 2014 30 Jun 2014 8 1 1 3 Production of One UN Desk Calendar and Holiday Cards UN 15 Oct 2013 30 Nov 2013 Notebooks re designed and printed 8114 One UN Documentary 6 8 minutes 31 Jul 2013 30 Nov 2013 8 1 1 5 UN Week commemorated jointly with UNCG UNIC 17 Oct 2013 24 Oct 2013 8116 Editors Forum with the Country Team organized to facilitate 17 Feb 2014 30 May 2014 harmonious working environment with
170. of the agency s One Fund once the money Is received Note The Deposit Rate in percent will automatically be UNDAP TANZANIA RMS ANALYTICS USER MANUAL 83 Provide the amounts earmarked for the selected working group This field is mandatory For more details see Managing Earmarked Amounts Note Once the earmarking information is provided the non earmarked amounts in the original currency and USD will automatically be calculated and displayed in the Non Earmarked field However you can hide it if you deselect the checkbox in this field Define the duration of the agency s One Fund You should insert the fund Start Date and End Date These fields are mandatory A Fund Duration calendar popup is available for date fields see Figure 47 Calendar Note The fund duration should fall within the current year Addition Remarks Provide Additional Remarks about the agency s One Fund Attach the partner agreement related documents This field is Attachment for SAA mandatory For more information on how to upload documents see Managing Attachments Earmarking UNDAP TANZANIA RMS ANALYTICS USER MANUAL 84 One Fund Balance 1 Contributor Parmer Contributor Partner Partner Reference Code African Development Bank DB 0815 View Rates Exchange Rate Amount in USD Committed 25 000 000 00 U K Pound Q6200 GBP 1USD 17 02 2014 40 322 580 65 Amount in USD Amount available for UNDAF programmin
171. ollow the steps below l Click the record that you want to edit This will activate the selected record 2 Make changes in the data displayed 3 After finishing click OK to apply the changes made Or click Cancel to discard them 6 4 2 1 3 Deleting Earmarked Amount Records To delete an agency contribution earmarked amount record click the X Delete button to the left of the selected record 6 4 3 Adding an Agency One Fund Balance Record To add a new One Fund balance record from My Portfolio module select the corresponding Agency from the drop down list at the top of the Resource Mobilization section Figure 44 l In the One Fund Balance sub section click the Add Agency One Fund Balance button Figure 51 The Agency One Fund Balance form will appear for the selected UN agency Figure 52 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 82 One Fund Balance Fund Duration Amount available for Start Date End Date UNDAP programming x 18 Feb 2014 CIDA 84 14 2 146 153 85 35 000 00 23 95 11 Feb 2014 11 Feb 2015 125 000 00 18 Feb 2014 15 49 Total 146 153 85 35 000 00 125 000 00 Funds Allocated 0 00 Funds Unallocated 125 000 00 Date Created Contributor Partner SAA Modified on ZZ Amount Deposited Deposit Rate Figure 51 Add Agency One Fund Balance Button in Resource Mobilization Section 2 Provide the information requested as described in the table below Select the development partner making contributi
172. ome Synergy Administrator m My Portfolio List Chart Report Help Save As G f EI seres onya Advanced Search chart Types E 2 8 lc char count Remove Filters View Criteria Filter by Working Group Agency More Filters 000 000 0Z 000 000 0 000 000 09 000 000 08 000 000 001 000 000 0Z1 000 000 091 000 000 091 000 000 081 Governance AWP Planned Core Health 8 Nutrit AWP Planned Non Core m AWP Planned One Fund Economic Growth HIV AIDS Environment Social Protecti Emergencies Education WASH Refugees Other COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 78 Sample Chart Report 1 8 5 2 Sample Chart Report 2 If you have selected Year as a chart category Agency as a chart series of Activities as a value to be shown on the chart clicked the Line chart button to specify the chart type and activated the Legend option in the View window the following chart report will appear Figure 79 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 116 Contact us 2 My Profile About Log Off UNDAP Results Monitoring System 256 782 980 2465 Welcome Synergy Administrator Portfolio Chart Remove Filters View Criteria mE UNDP Filter by 280 E UNICEF Working Group UNFPA Agency More Filters ILO UNWOME
173. on in the Key Actions field of the Output form Figure 37 A Key Action form will open Figure 38 Key Action Required Field 8 1 Outcome Proposed Name UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 8 2 Output co h3 mM g u n R D Y e u 2j p J NI D D t D 1 A w 2 Proposed Name UNDAP Output UN staff media professionals and youth groups are able to communicate effectively on development issues 8 3 Addition Revision 84 Key Action Le c c c 8 5 Key Action Identify Key Action 8 2 3 UNDAP Key Action Actively participate in regular joint network meetings consultations and information sharing with Govemment Information Officers GN Proposed i Actively participate in regular joint network meetings consultations and information sharing with Government Information Officers GIOs 4 8 6 Cross Cutting Considerations 8 7 Participating UN Agency RCO 8 8 Additional Comments Submit Cancel Figure 38 Key Action Form when Adding Revising an Output UNDAP TANZANIA RMS ANALYTICS USER MANUAL 66 4 Provide the information requested as described in the table below This field shows the umbrella outcome for which the output is Outcome added revised This field shows for which output the key actio
174. on to the 5 One Fund from the drop down list This field 15 mandatory Contributor Partner Next provide a unique Partner Reference Code that identifies the individual agreement and the SAA which is the code used to track the funding within the agency s own system The SAA is mandatory Provide the agency Funds information e Enter the committed Amount for the agency s One Fund This field is mandatory Select the Currency in which the committed amount is provided from the drop down list This field is mandatory Enter the UN Exchange Rate valid on the day the Agreement was signed This rate will be used for converting amounts to USD equivalents This field is mandatory Note Clicking the View Rates link will navigate you to the United Nations Treasury page where the operational exchange rates for one United States Dollar USD are listed by country Specify the Date of Exchange Rate This field is mandatory A calendar popup 15 available for this field see Figure 47 Calendar The committed Amount in USD will automatically be calculated based on the data provided in the previous fields Enter the Amount available for UNDAP programming This should include funds that can be allocated to PWG for the period of the UDNAP cycle from 1 July 2011 to 31 June 2016 It should exclude any possible funds that cannot be allocated to working groups e g general operating cost for running an office Enter the deposited Amount in USD
175. onalises coherence effective advocacy and communication strategies a Fd Tangel States Summary Indicators a Indicators Outcome Output No Achievement o on n 00 Completion 100 00 0 00 Met Compbeted 0 00 51 02 005 0 00 Activites Postponed 0 00 Const sned 500 On frack 29 41 Met Lampiesed Dwxontnued AWP Planned Uudget Resources Allocated Resources Spent bid Planned Budget Agains Planned Budgel Agains Resources Allocaled Agency Core 17 090 00 17 090 00 100 00 6 564 02 33 61 i 3851 Agency Non Corn 4 500 00 5001 20004 21 001 200 04 100 00 One 145 175 05 11255901 7824 75 152 30 5246 5 0704 5 TOTAL 166 678 06 139 5 0 00 91 713 19 4 Key Achievements Progress Made for 5 Outcome UNCT operationalises coherence effective advocacy and Communication strategies Umoja Newsletter pubished on biannual bass demonstrates e One UN results and partnerships to stakeholders namely Stat Government Donors Media and Commursty The UNDAP Information Pack augmented with factsheets around two UK Key Programming Principles Human and Gender Equality and Women s Fmpowerment Sabasaba trade fair orgaeised surcesstulty in July 2012 Over 5000 people visited UN stand and learned more on UN presence and 23 partnership in Tanzania Wall caleedars with messages aboot fe UN s work m Tanzania and cards for 2012 2013 publi
176. ons Revisions to the UNDAP for Outcomes Outputs Key Actions field of the Summary Report form with the Submitted status assigned to it 6 3 9 1 3 Adding a Key Action Addition Revision In order to add a key action addition revision follow the steps below l Click the Addition Revision for Key Action button in the Proposed Addition Revision to the UNDAP for Outcomes Outputs Key Actions field see Viewing Working Group Annual Summary Report The Key Action form will open Figure 40 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 68 Key Action _ Required Field 8 1 Outcome 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 5 2 Output B 3 8 UNDAP Output Improved staff understanding of UN Tanzania 8 3 Addition Revision B seis 8 4 Key Action 54 8 5 Key Action B Identify Key Action 8 3 2 UNDAP Key Action Conduct annual staff assessment of understanding of UNDAP and UN Tanzania Redress knowledge gaps Proposed Text i Conduct annual staff assessment of understanding of UNDAF and UN Tanzania Redress knowledge gaps 6 6 Cross Cutting Considerations 9 7 Participating Agency B RCO 8 Addi B Additional Comments Figure 40 Key Action Form when Adding Revising a Key Action 2 Provide the information requested as described in the table below Choose an umbrella outcome for the output This field is Outcome mandatory
177. ons as well as incorporation of lessons learned for the next AWP cycle The Annual Review in June July reports on progress made against outputs financial expenditure major achievements and constraints To view the reviews the following information should be selected at the top of the Annual Review section Figure 21 e Working Group lists the Working Groups created within the framework of the UNDAP and responsible for the implementation of adopted UN programmes By selecting a Working Group you will see the AWP submitted by the selected Working Group e Agency lists the participating UN agencies relevant to selected Working Group e Year you should select the fiscal year to provide the work plan annual review for The Annual Review section consists of the following sub sections Figure 21 and Figure 22 Activity Annual Review captures data regarding the annual status of activities describes in AWPs For updating the activity status see Providing Activity Review e Financial Data provides information on the planned budget as well as the resources allocated and spent in the current year This sub section consists of the AWP Budget Allocations and Expenditure and AWP Budget Allocations and Expenditure by Outcome For details see Viewing Annual Financial Data e Cross Cutting Considerations is used to update the cross cutting considerations for the selected fiscal year For details see Updating Annual Cross Cutting Conside
178. or My Views Charts can also be edited after you have selected to view them see Viewing Pre defined Reports Once the selected report is loaded in the application window make the appropriate changes and save them If you wish to keep the modifications do not forget to save the modified report see Saving Reports 11 6 Exporting Reports From the Chart and Report modules you can design appropriate reports and export them in the PDF MS Word and MS Excel formats UNDAP TANZANIA RMS ANALYTICS USER MANUAL 137 In order to export the reports in the PDF MS Word and MS Excel formats follow the steps below 1 Click the respective Export in PDF Format l Export in MS Word Format Export in MS Excel Format button A separate window will open 2 Make changes if necessary 11 7 Printing Reports From the Chart and Report modules you can design appropriate reports and print them out In order to print out the selected report follow the steps below 1 Click the Print button on the top toolbar in the right side of the screen A separate window will open 2 Select the Print option UNDAP TANZANIA RMS ANALYTICS USER MANUAL 138 12 FILTERING The system allows for data filtration Filtering is used to narrow down the information displayed in the reports The filtration works in the Step by Step technology which enables to implement new filtering over the results of the previous one This option reduces the size of reports
179. or core and some programmatic functions of the agency These are allocated by headquarters to country offices Only a few UN agencies can draw upon core funding e Agency Non Core supplementary funding for programmatic and some core functions of the agency These are financed through resource mobilization efforts at headquarter regional and country level All UN agencies utilize non core funding streams although some rely more heavily on these than others e One Fund money from the fund established to support the DaO UN reform agenda and managed by the Multi Partner Trust Fund MDTF Office All UN agencies contributing to the UNDAP 2011 2016 in Tanzania benefitted from One Fund resources during the first year of implementation UNDAP TANZANIA RMS ANALYTICS USER MANUAL 48 6 3 4 Updating Annual Financial Data To update the Financial Data in the Annual Review section of My Portfolio module a pair of Working Group and the corresponding Agency should be selected as well as the fiscal Year to update the financial data for Figure 21 and Figure 22 1 In the Financial Data sub section click the Edit Financial Data button Figure 26 A new window will appear Figure 27 2 In the AWP Budget Allocations and Expenditure section provide the actual expenditures for the selected fiscal year for resources Core Non Core and One Fund allocated and spent next to each column will show the relation of the actual expenditures to the pla
180. order of the list 7 4 Browsing among List I tems You can browse among the list items by clicking on the number link of the page to navigate to The Previous and Next buttons can be used to move to the required page 7 5 Refining the Report In the List module you can refine the list view displayed on the screen to focus on specific data Options for refining a report are listed in the Refine Report area Figure 67 The content in the Refine Report area depends on the view set For example if you have selected Agency Activity hierarchy as the groupings for the view you will be able to filter the data by an Agency In the UNDAP TANZANIA RMS ANALYTICS USER MANUAL 101 Same way if you have indicated Agency gt Implementing Partner gt Activity hierarchy as the groupings for the view you will be able to filter the data by an Agency and Implementing Partner UNDAP Results Monitoring System My Portfolio List Chart Report List gt Activity Reine Report Indicator PON Contact Pelas aibbonsQione un org My Profile About Log Off Tek 4255 782 389 245 Welcome Synergy Administrator Help B Save As Modify Current View Resource Mobilization Year Please Select E Agency Please Select Advanced Search gt Submit Reset Year Working Group Agency Activity Total Activity Inputs Activity Description View Criteria 2011 12 2012 13 190 562 194 46 Filter by
181. perties Focus on the Column item AWP Planned Budget Show As Numeric Value v Append After the value 2 Sort By Show Rows Total Caption AWP Planned Budget Reference Ref Text Expression Expr Member 1 AWP Planned Budget Operation Select Expr Member 2 Select a member Figure 91 Assigning Properties to Report Table Components UNDAP TANZANIA RMS ANALYTICS USER MANUAL 127 9 6 2 Re ordering Report Table Components This option is used to establish and modify the order of the report table components like rows columns etc In order to re order report table components follow the steps below 1 Click the component item that needs to be reordered in the report 2 Select the respective Move Up Move Down Move Right Move Left option from the menu that appears The report generated will maintain the order of the items that was displayed in the Report Designer Figure 92 Expression Sorting Order Switch Place With Properties Figure 92 Reordering Report Table Components Note If any of these actions is not possible the respective option will be disabled in the menu 9 6 3 Sorting Report Table Components You may change the order in which the table components will app
182. plication Login Screen A successful login directs to the My Portfolio module of the RMS application Note If you have forgotten your password you can retrieve it by clicking the Forgot your password link in the Login Screen and confirming your identity After submitting your identity information you will receive the password into the e mail account indicated 4 1 Registering for a Username and Password New users can sign up for a username and password to start using the system In order to register in the system follow the steps described below 1 Click the Request a New Account link at the bottom of the Login Screen A User Registration Form Figure 2 will appear 2 Fill in the information requested 3 Click the Submit button to submit the information provided UNDAP TANZANIA RMS ANALYTICS USER MANUAL 12 pee helga gibbonsifione un ong UNDAP Results Monitoring System Tel 255 782 389 245 Delivering User Registration Form Required Field Organisation World Health Organization Tanzania Comment Please mention WG and Agency names you belong to and specify your role Please type the content of the security image in the textbox below You may click the security image to have if re SSN WiC generated in case the characters are not clear dy Note You should provide a valid e mail address If will be used for future corresponde
183. posed Indicators Amendments for Level indicates whether it is a proposed or revised outcome output key action Old indicates the previous name of the outcome output key action Proposed Name indicates the projected name of the proposed or revised outcome output key action Additional Comment indicates comments if any Modified On indicates last modification date Modified By indicates last modification author Status indicates the current state the proposition addition is in The following options are available Submitted TBC and Accepted To view the details of the added proposed or revised outcome output key action click its name For instructions on how to add a proposition or revision see Updating Working Group Annual Summary Report Contains information about proposed or revised outcomes outputs The following information is displayed for each addition revision e Old Name indicates the previous name of the indicator Name indicates whether it is an addition or revision to the outcome output indicator its Sort ID and name Outcome Output shows the outcome output name the change refers to Baseline displays the baseline value for the output outcome MoV describes the means of verification for the outcome output 2012 2016 Target these columns show the targets meant to be reached in each year of the UNDAP implementation Status indicates the current stat
184. puts Discontinued the activity has been discontinued consultation with partners UNDAP TANZANIA RMS ANALYTICS USER MANUAL 46 e Not Yet Due this status is available for mid year review and Shows that the activity implementation is planned to start later Provide a narrative up to 300 characters explaining the classification provided More specifically this field should be used to report on Comments e Specific activity outputs such as number of people trained e Reasons why an activity has been postponed constrained or discontinued 4 At the bottom of the Activity Annual Review or Activity Mid Year Review form you may Save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Annual Review or Mid Year Review section of My Portfolio module correspondingly e Close will close the data entry form while saving the data input if prompted 6 3 3 Viewing Annual Financial Data Data for this sub section is generated according to the financial provided in the Annual Work Plan section see Managing Annual Work Plans Here annual review to the financial data should be provided The Financial Data section displays the following financial data AWP Budget Allocations and Expenditure in this sub section the budget allocation for the UNDAP activity years for all applicable reso
185. r administrators and will save the current view as a default for all unregistered public users 11 4 Viewing Pre defined Reports In the List Chart and Report modules you can view the pre defined reports stored under Public Views Charts Reports or My Views Charts Reports section see Main Menu Bar description in RMS ANALYTICS STRUCTURE for data analysis and comparison For this purpose select the report to display and click one of the following Generate Report buttons to the left of the report name B in the List module in the Chart module in the Report module The selected report will open in the application window List and Chart modules or a new window Report module The same results can be achieved if you click the report name 11 5 Editing Pre defined Reports To save you the time and the effort of structuring a report from the scratch when it is necessary to introduce some modifications in any of the pre defined reports stored under Public Reports or My Reports the Edit option has been designed in the Report module In order to edit reports click the Edit button to the left of the report to edit The selected report structure will be loaded in the application window giving you the possibility of formatting and styling it in the desired way For more details on how to apply formatting to the reports see Customizing Reports The pre defined List and Chart reports stored in Public Views Charts
186. r marker system The AWP allocates resources to activities that promote gender equality and women s empowerment ref gender marker system Additional Cross Cutting Considerations that have been reflected in the AWP Upon affirmative answer indicate the human right standards applicable First select the appropriate instance from the Available panel Please note that it is possible to select several available instances Click the Select button The selected instances will appear in the Selected panel In order to remove the selected instances select the instance that needs to be removed from the Selected panel Click the Unselect button The selected instance will be removed from the Selected panel Provide additional Comments if any Upon affirmative answer first specify the activities associated with this cross cutting issue For more information on how to list the applicable activities see Adding Relevant Activities Then provide additional Comment if any Upon affirmative answer first specify the activities associated with this cross cutting issue For more information on how to list the applicable activities see Adding Relevant Activities Then provide additional Comment if any Upon affirmative answer first specify the activities associated with this cross cutting issue For more information on how to list the applicable activities see Adding Relevant Activities Then provide additional Commen
187. r the ID number for the output being revised added This number will serve as an identifier in the RMS database and will be Output No used for reference The number provided for the Output should be unique across Working Group Outcome Output Key Action hierarchy This field is mandatory Indicate any output related risks and assumptions that may occur Risks and Assumptions NEC during realization Additional Comments Define additional comments about the output here In this field you may make additions revisions to the key action of Key Actions the newly added revised output For instructions on how to achieve that see right below 5 Press the Addition Revision for Key Action button in the Key Actions field of the Output form Figure 33 A Key Action form will open Figure 34 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 60 Key Action Required Field 8 1 Outcome D D j to n D n D D 0 D D o D co j j M E to O eh n Proposed Name UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 8 2 Output o 1 n 5 5 D j n Proposed Name UNDAP Output UNCG s capacities to implement coordinated relevant communication strategies are enhanced 83 Addition Revision Revision 8 4 Key Action No fh 2 8 5 Key Action Identify Key Action 8 4 2 UNDAP Key Action Review and revise UN
188. ramming Moreover to make this section more informative and make it serve its purpose better the following calculated amounts are displayed at the bottom of the One Fund Balance table Funds Allocated displays the total sum of One Fund resources allocated to the agency s Working Groups WGs Funds Unallocated displays the difference between the amount available for programming and total One Fund resources allocated to the agency s WGs In this section you can view information on agency s One Fund balance as well as add new contributions To add a new contribution see Adding an Agency One Fund Balance Record Resource Allocation provides information on the resources planned to be allocated to the WG within the scope of the UNDAP 2011 16 budget and the ones actually allocated This section also displays the total amounts for each type of resource core non core and One Fund planned and allocated Moreover it displays a grand total amount which is the sum of all planned allocated resources In this section you can view information on agency s resource allocation as well as allocate new resources to WGs To allocate available resources to Working Groups see Adding a Resource Allocation Record Resource Mobilization Action and Monitoring Plan lists the activities that comprise a sound Resource Mobilization Action Plan RMAP This section also displays the total amounts lacking and mobilized In this section you can view i
189. rations e Target Status is used to review and report progress towards key outcome output indicators For details see Viewing Target Status Working Group Summary Report is used to update the summary report for the selected Working Group For details see Viewing Working Group Annual Summary Report UNDAP TANZANIA RMS ANALYTICS USER MANUAL 42 Contact us helas aibbons hone un on My Profile About Log Off UNDAP Results Monitoring System Welcome Synergy Administrator My Portfolio List Chart Report Help ANNUAL WORK PLAN MID YEAR REVIEW ANNUAL REVIEW RESOURCE MOBILIZATION Working Group Communications Agency RCO gt 2011 12 2012 13 2013 14 2014 15 2015 16 8 1 1 UNDAP Key Action Develop High Quality Briefing Packs Message Briefs And Presentations Of UN Priorities With And For The Engagement Of Key Stakeholders DPs Media CSOs And Government Develop Web Site And Release Regularly UN Tanzania Public Report 8 16 UNDAP Key Action Develop And Implement UN Tanzania Brand And Style Book Develop Joint Photography Database And Share Among All Agencies Via Intranet 8 3 1 UNDAP Key Action Distribute Umoja Newsletter To All Staff On Monthly Basis Regular Briefings Of All Staff 8 3 2 UNDAP Key Action Conduct Annual Staff Assessment Of Understanding Of UNDAP And UN Tanzania Redress Knowledge Gaps 842 UNDAP Key Action Review And Revise UNCG Communication Strategy Annually Integra
190. ribute the UN s contribution to key development targ ets for donors GoT and other key stakeholders 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders 8 1 4 1 Support and organize commemoration of agreed UN days 4 The Work Plan has been informed by the WGs agreed gender mainstreaming checklist ref gender marker system Yes Relevant Activities i 8 1 1 4 Production of TV documentary programmes UNDAP programming and UN partnerships with key stakeholders 8 1 1 5 Conduct Journalists Training countrywide 5 zones on UNDAP and how to report Development 8 1 4 1 Support and organize commemoration of agreed UN days 8 3 1 2 Production of UMOJA video audio clips for web 5 The AWP allocates resources to activities that promote gender equality and women s empowerment ref gender marker system Yes Relevant Activities 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key stakeholders Additional Cross Cutting Considerations that have been reflected in the AWP a Cross Cutting Considerations Relevant Activities i Culture 8 1 1 1 Develop corporate results based communication products that clearly articulate and attribute the UN s contribution to key development targ ets for donors GoT and other key stakeholders 8 2 4 2 Support organization of the National Model UN conference
191. roposed Addition Revision to the UNDAP for Outcomes Outputs Key Actions field of the Working Group Summary Report form see Updating Working Group Annual Summary Report At the bottom of the opened Outcome Output Key Action form see Managing Proposed Additions Revisions press the TBC button The outcome output key action will change its status to TBC in the Proposed Addition Revision to the UNDAP for Outcomes Outputs Key Actions table of the Working Group Summary Report form As the outcome output key action is confirmed by the committee the administrator can approve it by going again to the Outcome Output Key Action form see Managing Proposed Additions Revisions and pressing the Accept button The added revised outcome output key action will receive the Accepted status and will become available for the analytical reporting in List Chart and Report modules Attention Accepted outcomes outputs key actions cannot be deleted 6 3 9 2 Managing Proposed Amendments for UNDAP 2011 16 Budget This chapter outlines how to add edit delete accept and reject UNDAP 2011 2016 Budget amendment records 6 3 9 2 1 Adding a Budget Amendment Record In order to add a UNDAP Budget amendment record follow the steps below 1 Click the Add button at the bottom of the Proposed Amendments for UNDAP 2011 16 Budget field An empty record will appear Figure 41 11 Proposed Amendments for UNDAP 2011 2016 Budget Participating UN
192. rt for MainLand Outcome Output Key Action Activity Partners Recipients Other Partner Area Activity Annual Status m Stat Date 1 End Date 1 PartersReciiens ther Patre 1 Area 1 Activiy Annual Status 1 Star Date End Date 2 ParersReciiens 0 Other Parner 2 Ares 2 Activity Annual Status 0 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 84 Creating Report 1 You will have the following result Figure 85 B A a a Refine Report Partners Recipients CARE Activity Annual Status Please Select v Area Please Select Submit Reset Report generated on 18 Feb 2014 18 04 Fl ctr pod Figure 85 Sample List Report 1 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 123 9 5 2 Sample Report 2 Contact us Nelas aibbons one un org My Profile About Log Off Tel 255 782 380 245 _ UNDAP Results Monitoring System ee m My Portfolio List Chart Report Help Report save as amp cf Gal 5 8 gt Activity 888000 Indicator DESION Choose and structure the information you wish to report in the table below Expand Preview section to view the final look and structure of the report Resource Mobilization i Title Budget and Resources by WG and Agency Hide details Compatibility Matrix Advanced Search i Subtitle 2011 12 Annual Work Plan i Header e Remo
193. rtain permissions to add edit or modify and view entries in the RMS application Note If you do not have enough permission to perform certain actions please refer to your project coordinator or system administrator Besides the group listed above customized groups may also be created on demand UNDAP TANZANIA RMS ANALYTICS USER MANUAL 11 4 LOGGING INTO THE RMS APPLICATION The starting screen of RMS is the Login Screen The application requires to enter a valid username and password and then to submit them The section below provides for the necessary instructions on logging into the RMS application In order to log into the application follow the steps described below 1 Provide the username and password in the appropriate fields on the Login Screen Figure 1 2 Click the Login button Note The password is case sensitive t UNDAP TANZANIA RMS ANALYTICS USER MANUAL ENTER TO VIEW REPORTS Download UNDAP AWP 2014 2015 Drafting Guidelines Download UNDAP MYR Guidelines t Download UNDAF Annual Review 2012 2013 Guidelines For Registered Users and Administrators t AWP 2013 2014 and Annual Review 2012 2013 Timelines User Name Se Gender Mainstreaming Checklists for Messen GM Checklist for OMT HJ ee aE One Fund Allocation and Disbursement Process Forgot your password Download UNDAP Guidelines for Managing Resource Mobilization Contact us helga gibbons one u Figure 1 RMS Ap
194. ry and series selections 3 Chart Types allows defining the chart type The following options are available UNDAP TANZANIA RMS ANALYTICS USER MANUAL 110 B E s 3 4 3D Column 7 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 111 5 Stacked Bar 6 Stacked Column 7 Stacked 3D Bar 8 Stacked 3D Column UNDAP TANZANIA RMS ANALYTICS USER MANUAL 112 Pledge Total 10 3D Pie 2 500000000 11 Line ey 4 Show Top Number indicates the maximal number of category items to be displayed in the chart 5 Show Top lt Number gt on Secondary Axis indicates the maximal number of series items that should be displayed on the secondary axis in the chart Becomes available only if a Series is selected This option is disabled if you have selected the pie or line chart types 6 Char Count limits the number of characters to be used to display the category item names to the value set in this field 7 Malues allows selecting a value from the list that will define the main chart criteria 8 Update loads the latest data from the database and displays them on the chart UNDAP TANZANIA RMS ANALYTICS USER MANUAL 113 9 Reset Default loads the default chart built according to the default chart category and chart type 10 Workspace the main working area in the Chart module where the chart designed is displayed 8 4 View Screen and Its Components Contact
195. s 8 Postponed 5 88 Constrained 0 00 On track 58 82 Met Completed 29 41 Discontinued 0 00 Not Yet Due 5 88 2 Financial Data Lil AWP Planned Budget Resources Allocated Against Planned Resources Spent Against Planned Against Resources Allocated Budget Budget Agency Core 17 000 00 31 422 00 184 84 31 217 00 183 63 99 35 Agency Non Core 4 500 00 39 837 00 885 27 38 839 47 863 10 97 50 One Fund 145 176 05 145 176 05 100 00 84 856 33 58 45 96 58 45 TOTAL 166 676 05 216 435 05 154 912 80 3 Key Achievements Progress Made for 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies Publishing of the Umoja Newsletters on track Development of the UNDAP fact sheets is on progress and by June 2013 the UNDAP Information Pack will have facts sheets on cross cutting issues The development of the UN Issues Briefs is also in progress and on track Sabasaba trade fair organised successfully in July 2012 as planned Wall calendars and greeting cards for 2012 2013 published and distributed Two orientation sessions for local journalists on UNDAP and reporting for development held in Dar es Salaam Coordination for the commemorations of International youth day on 12th August in Temeke the UN week 17 24 October World Aids day Human Rights day One Un logo guidelines completed and shared 9 Journalists trained on HIV AIDS reporting and investigative reporting Educational outreach visits to Mtw
196. s and its impact to the community Commemorations of UN days delivered as planned serving as important advocacy tools for UN in Tanzania UNCG coordinated the commemorations of International Youth Day on 12th August in Temeke the UN week 17 5 WG Contribution to the UN Programming Principles The UNCG has continued to support UN Agencies in Tanzania in their advocacy efforts This is clearly demonstrated through the UNCG s contribution in the coordination of UN commemorations such as the Intemational Women s Day World Press Freedom Day The Group has also created better understanding amongst the youth of human rights and sustainable development through the Model as well as field and outreach work that has engaged more than 600 youths countrywide in the reporting period Intensive use of electronic and print media has resulted in a wider dissemination of the UN s agenda in Tanzania 6 Key Constraints Factors Which Have Affected Progress Towards The Planned UNDAP WG Outcomes Financial constraints affect full implementation of planned activities Overlapping responsibilities between the Government Communication officers based in the line Ministries and the Presidential Information bureau affected comprehensive coverage of orientations Measuring the impact of UN s participation during the Sabasaba trade fair is not easy given the significant numbers involved This will be reviewed the coming year High labour turnover in the med
197. s mandatory If you are adding a key action indicate the text of the key action in the Proposed Text field If you are revising a key action then Key Action select it from the Identify Key Action drop down list and then provide the revised key action text in the Proposed Text field These fields are mandatory Cross Cuttin Provide the cross cutting consideration for the key action Considerations This field shows which UN agency was selected as a participatin Participating UN Agency d y 9 agency the outcome realization This field is mandatory Additional Comments Define additional comments about the key action here 7 Press the Submit button in the Key Action form to save the key action The key action will appear in the Output form Figure 35 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 62 Output Required Field Outcome 1 D 3 5 D 1 5 D n 1 n n D n D D D D 1 D eo 3 0 1 1 3 7 1 3 D J el A e D eo D A Proposed Name UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 8 2 Addition Revision AJ Le o Identify Output Le Proposed Text i UNCG s capacities to implement coordinated relevant communication strategies are enhanced 8 4 Output No 85 Risks and Assumptions 86 Additional Comments 45 8 7 Key Actions Addition If Revision Identify Key Revision Action
198. shed Ssinvuled refects common pos ening of UN agencies under DaO Over 150 local journatets ianed on UNDAP ang Tor development in Dar es Salaam equpped journatsts wah an uoderstanding uf UNDAP while considering the Furman Rights and Gender aspects and s impact to the community Commemorations of UN days delivered as planned serving as important advocacy tools for UN in Tanzania UNCG coordinaled the cormmemoralions of Inlematonal Youth Day on 12th Augus in Temeke the UN week 17 24 October Work Aids Day Human Rights Day The UN Week for 2012 was celebrated on the theme exiroement and sustainable livelihood wih by government development partners youths communities and society wah wile cowerage on cleckonic and print media radio programmes and one delevisiom programme aid of Infernalional Women s day on Bih of March Krcwiedge of UN s invelvement in the promotion of women exsapowermnent amongsl students increased fheough Ihe fParieipason of 300 students A fund 10 sappan journalists inkard of hlen whic conducting fer work was established as a result of the World Press Freedom Day 400 journalist participated in the commemoration A regional on safety of journalists has been drafted for East African Cormenuntly lo use in developing belier media protocols m region Extensive Media depicting UN s support in promolieg Freedom of Expr
199. sons 8 3 2 4 Biannual field visits to capture stories news pictures for communication products The AWP empowers the most marginalised or disadvantaged groups through activities enhancing their access to relevant information and meaningful participation in decision making processes Yes Relevant Activities i 8 1 1 4 One UN Documentary 6 8 minutes 8 2 1 1 Workshop on investigative and analytical journalism to select media professionals on areas of concern to the UN in Tanzania 8 2 4 3 Conduct field education outreach activities with UN Clubs and Chapters around the country 8 3 2 4 Biannual field visits to capture stories news pictures for communication products The Work Plan has been informed by the WGs agreed gender mainstreaming checklist ref gender marker system Yes Relevant Activities i 8 4 2 0 Ensure New Communications Strategy for UNCG developed and implemented The AWP allocates resources to activities that promote gender equality and women s empowerment ref gender marker system Yes Relevant Activities i 8 2 1 2 Promoting better coverage of key issues that comcern the UN in Tanzania through the Excellence in Journalism Awards EJAT 2014 8323 Media Training of UNCG and Programme Spokespersons Additional Cross Cutting Considerations that have been reflected in the AWP 4f Edit Cross Cutting Considerations Figure 9 Edit Cross Cutting Considerations Button in AWP Section 2 Provide the following informatio
200. ss Freedom day ts worth emulating in future The organising commise bring together stakeholders from the media private sector NGOs the Govemment and e UN The in2vaSon resulled lo faodraising and ownership of the commemeralion Proposed Addons Revisions to the UNDAP for Outcomea Outputs Key Level Old Name Proposed Name Addibonal Comment Modified On Modified Dy Status Ovlcome Merwe UNDAP Outcome UNCT operabonatess coherence effective 23 me UN Um aot r 20 Agn 2 2009 eyy T d TAC MY ocaC and Commerer ation strategies erence CRECI m fer neu 1 Proposed Amendments for indicators i Explanabon for Change in Indicator Tarpets Addition Ewdence bos t je Ewdence ba temaja Evidence based external a Evidence based external a t extemal a Evider e Evidence based extemal n ww ed exter ce based extemal ady 1 1 aed dvocacy and communicat d dvocacy c ico t mmurie a T ry and core a sira on st peda on siraingy i d Strategy is developed irategy strat ped inve we p nd implemented implement nd implemented mplemenbex led 2 Old Name Name Outcome Output Baseline 2014 Target 7015 Target 2016 Target Stntus Proposed Amendments for UNDAP 2011 2016 Budget Participating UN Agency Core Non Core One Fund Comment Status RCO 125 000 00 250 000 152 000 00 Should he amended after the change is accepted gt FAD 209 QUO 00 10 000
201. ssioned 3 IP report communication campaigns in mass supported communication in place estalished with daily media monitoring reports media campaigns in mass media monthly reports based on agreed keywords generated and shared with all agencies End year analysis produced b Perception of UN commitments and Stakeholder Partner Survey 2008 survey 2011 UNCG Improvement in Met Completed Positive knowledge KAPS survey 2011 results performance by key stakeholders evaluation KAP Survey 2011 stakeholder perception of the Un in 2012 Government Development Partners perceptions across 10 Tanzania Media and CSOs key areas of UN performance c and quality of hits on the UN Integrated website monitoring Inconsistent website monitoring Increase in number Met Completed from 500 hits per day in July Weekly analysisi reports from Tanzania website reports and quality of hits on 2012 to more than 1 000 hits the web admin and daily visits UN Tanzania site per day in May 2013 user contribution reports quarterly reports shared 2 UNDAP Output UN staff media professionals and youth groups are able to communicate effectively on development issues 3 UNDAP Output Improved staff understanding of UN Tanzania 4 UNDAP Output UNCG s capacities to implement coordinated relevant communication strategies are enhanced Save Save and Close Close Figure 29 Updating Target Status UNDAP TANZANIA RMS ANALYTICS USER MANUAL 51 6 3 8 V
202. standards as well as UPR outcomes Treaty Body recommendations and other official observations on human rights pertinent to the sector in Tanzania Yes Selected Human Right Standards i Gender equality and discrimination against women Right to education Right to liberty and security Right to participate in public affairs amp right to vote 2 The work plan enhances duty bearers acknowledgment of and accountability to these standards through activities which develop their capacity to respect protect or fulfil human rights Yes Relevant Activities i Status i 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair Met Completed 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key st On track akeholders 8 1 4 1 Support and organize commemoration of agreed UN days On track 3 The AWP empowers the most marginalised or disadvantaged groups through activities enhancing their access to relevant information and meaningful participation in decision making processes Yes Relevant Activities i Status i 8 1 1 1 Develop corporate results based communication products that clearly articulate and attribute the UN s On track contribution to key development targets for donors GoT and other key stakeholders 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key st On track akeholders 8 1 4 1 Support and organize commemoration of agreed UN days On track 4 T
203. t Log Off UNDAP Results Monitoring System 255 782 380 245 Welcome Synergy Administrator My Portfolio List Chart Report Help Report save As cf Indicator Resource Mobilization Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report Show details Advanced Search Agency ccc gt Geographical Scopes Activity Remove Filters View Criteria Input Activity Annual Status Outcome Output Key Action Activity Mid Year Status Filter by Resources Working Group Working Group Agency More Filters Responsible Staff WG Collaboration Reset Submit PREVIEW Report Preview COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 81 Selecting a Grouping for a Report Note At any point it is possible to remove all components selected for the report and design a new report from scratch by clicking the aliad Reset button Note If you have defined a report which has incompatible columns columns over which reports cannot be generated they will be marked in red and an error message will occur To make your reports productive use the link as marked in red Figure 81 to open the Compatibility Matrix table Figure 82 This is a table that displays the compatibility between all categories and measures in the database to display them in the report UND
204. t if any Upon affirmative answer first specify the activities associated with this cross cutting issue For more information on how to list the applicable activities see Adding Relevant Activities Then provide additional Comment if any Upon affirmative answer first specify the activities associated with this cross cutting issue For more information on how to list the applicable activities see Adding Relevant Activities Then provide additional Comment if any UNDAP TANZANIA RMS ANALYTICS USER MANUAL 25 3 At the bottom of the Updating Cross Cutting Considerations form you may save or cancel the changes you have made e Save will save the data input and leave the data entry form open for further modifications e Save and Close will save the data input and lead you to the Annual Work Plan section of My Portfolio module e Close will close the data entry form while saving the data input if prompted Note Once you provide information about the AWP Cross Cutting Considerations it will be copied and displayed in the Mid Year Cross Cutting Considerations see Updating Mid Year Cross Cutting Considerations and Annual Cross Cutting Considerations see Updating Annual Cross Cutting Considerations sections 6 1 4 1 Adding Relevant Activities In order to add a relevant activity follow the steps below l Select the relevant activity from the Activities drop down list This list contains all activities defined for th
205. t Help ANNUAL WORK PLAN MID YEAR REVIEW ANNUAL REVIEW RESOURCE MOBILIZATION Working Group Communications gt Agency RCO 2011 12 2012 13 2013 14 2014 15 2015 16 Activities a Key Action All Key Actions i Click on the Activity Description to open the details Activity Description Modified by Modified On X 8110 One UN Website Contents and Technology maintained and updated The web analysis will be shared on quarterly basis with the UNCT and UNCG Sangita Khadka 10 May 2013 03 50 X 8111 Update UNDAP Information Kit Synergy Administrator 25 Apr 2014 16 06 8112 Establishing a UN Stand at the Saba Saba Trade Fair UNDAP administrator 02 Jul 2013 08 48 X 8113 Production of One UN Desk Calendar UNDAP administrator 02 Jul 2013 08 52 X 8114 One UN Documentary 6 8 minutes UNDAP administrator 02 Jul 2013 08 54 X 8115 Week commemorated jointly with UNCG UNIC UNDAP administrator 02 Jul 2013 08 57 X 8 11 6 Editors Forum with Country Team UNDAP administrator 02 Jul 2013 08 59 X 8166 DaO Logo Style Book Printed for Dissemination to all UN Agencies UNDAP administrator 02 Jul 2013 09 00 X 8 16 7 Develop photographic database of PWG initiatives and results UNDAP administrator 02 Jul 2013 09 04 X 8313 One UN Bi Monthly Newsletter Umoja produced and disseminated widely in English and Swahili lanquages Sangita Khadka 10 May 2013 02 15 12 Next up Activity Financial Data 5 All financial amounts are
206. t iens o Re ids des ones ae 14 ANNUAL WORK PLAN SECTION IN MY PORTFOLIO MODULE cccccceeeeeeeeeeeteeeeeeeeeeeeteeueeteenueeteeueetsenneetegs 17 ADDING AN ACTIVITY IN AWP SECTION ua ated ubt a acea deua Eee abe t eel ex aon dead rb a b 19 EDIT FINANCIAL DATA BUTTON IN AWP SECTION asa cc xim atr ex Deu En ED DR 20 UPDATING AWP FINANCIAL DATAS qud np a neice Lebe 21 EDIT CROSS CUTTING CONSIDERATIONS BUTTON IN AWP SECTION 22 REPORTING ON CROSS CUTTING CONSIDERATIONS cccccseccuescucuccuaueveneucueeuauevensucuessaueveneuauensauuuensueens 23 MID YEAR REVIEW SECTION IN MY PORTFOLIO MODULE PART 1 26 MID YEAR REVIEW SECTION IN MY PORTFOLIO MODULE PART 2 27 EDIT FINANCIAL DATA BUTTONIN MY R SECTIONS 152 eie ire Cere Decade oo tte Ce rece V b Cn 29 UPDATING MID YEAR FINANCIAL DATA e s Po cer asa Ci Ese Ces ansa 30 ADBINGAN OPTIONAEJAATTACHMENIE 22559 1st eee e aceto Hd Pte died du x eae ehe obere d eo C ex oe ade 31 ADDING A NON CORE FUNDS DOCUMENT hse emen ananas nana 31 EDIT WORKING GROUP SUMMARY REPORT BUTTON IN MID YEAR REVIEW SECTION mnn 33 UPDATING WORKING GROUP MID YEAR SUMMARY 36 ADDITION
207. te and the intranet has increased The increase could be a result of various factors such as better content better promotion of the UN presence online or more awareness of the UN to the general public and staff All these increased in access to the United Nation s web presence rounds up to the immediate results related to the work of the communication team of UN Tanzania 10 Optional Attachments B Additional Documents RMS amp link to Common ICT platform Uploaded Photos RMS amp link to Common ICT platform Edit Working Group Summary Report COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 12 Mid Year Review Section in My Portfolio Module Part 2 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 28 6 2 1 Viewing MYR Financial Data Data for this sub section is generated according to the financial information provided in the Annual Work Plan section see Managing Annual Work Plans Here mid year review to the financial data should be provided The Financial Data section displays the following financial data e AWP Budget Allocations and Expenditure in this sub section the budget allocation for the UNDAP activity years for all applicable resources is displayed see below Here you may also update the actual budget figures for each fiscal year e Optional Attachments in this sub section the documents providing additional information about the MYR financial data can be uploaded Note All amounts in the Financial Data sectio
208. ted record 6 4 4 Adding a Resource Allocation Record To add a new resource allocation record from My Portfolio module select the corresponding Agency from the drop down list at the top of the Resource Mobilization section Figure 44 1 In the Resource Allocation sub section click the Add Resource Allocation button Figure 53 The Resource Allocation form will appear for the selected UN agency Resource Allocation a Planned UNDAP 2011 16 Resources Resources Allocated Funding Gap Date Crested Working Group Core Non Core One Fund Core Non Core One Fund Core Non Core One Fund X 17 Jan 2014 Economic Growth 1 022 754 00 6 510 331 50 11 748 166 70 533 791 00 3 882 667 00 3 242 358 00 488 963 00 2 627 664 50 8 505 808 70 X 17 Jan 2014 Governance 77 000 00 654 206 00 706 740 00 151 258 00 1 478 746 00 222 288 00 74 258 00 824 540 00 484 452 00 X 17 Jan 2014 HIV AIDS 0 00 400 000 00 600 000 00 458 310 00 323 079 00 0 00 58 310 00 276 921 00 X 17 Jan 2014 Social Protection 0 00 0 00 345 000 00 74 641 00 224 559 00 74 641 00 0 00 120 441 00 Total 1 099 754 00 7 564 537 50 13 399 906 70 759 690 00 5 819 723 00 4 012 284 00 340 064 00 1 744 814 50 9 387 622 70 Grand Total 22 064 198 20 10 591 697 00 11 472 501 20 Figure 53 Add Resource Allocation Button in Resource Mobilization Section 2 Select the WG Working Group from the drop down list Figure 54 Resource Allocation All financial amounts are in USD Required Field 1
209. teps below 1 Click the Edit button at the top of the Details window The data input window appears which is described in the corresponding application s user manual see REFERENCES 2 Make the appropriate changes in the input window and save UNDAP TANZANIA RMS ANALYTICS USER MANUAL 132 11 CUSTOMIZED REPORTING RMS is used to customize the already created reports in the List Chart and Report modules 1 to define the way the numeric values can be displayed their format the number of the items to be displayed etc You may re organize the reports in the desired way include it into a group of reports or create a new report group for it rename the report etc RMS also enables you to export the reports to the desired format Word Excel etc or print them out 11 1 Setting Report Options In the List and Report modules you can set the report options i e define whether the numeric values should be displayed in thousands millions etc In order to set the report options follow the steps below 1 Click the Set Options button in the top toolbars An Options window Figure 96 will appear 2 Define the format in which the numeric values should be displayed i e whether the original values should be displayed or they should be shown in thousands millions etc This prevents large numeric values represented by many zeros from taking a lot of space in the report 3 Specify whether the empty unspecified rows should be
210. the media 8 1 6 UNDAP Key Action Develop And Implement UN Tanzania Brand And Style Book Develop Joint Photography Database And Share Among All Agencies Via Intranet 831 UNDAP Key Action Distribute Umoja Newsletter To All Staff On Monthly Basis Regular Briefings Of All Staff 8 3 2 UNDAP Key Action Conduct Annual Staff Assessment Of Understanding Of UNDAP And UN Tanzania Redress Knowledge Gaps 8 42 UNDAP Key Action Review And Revise UNCG Communication Strategy Annually Integrating Lessons Learnt f Activity Annual Review Figure 23 Edit Activity Annual Review Button in AR Section Activity Mid Year Review A E 8 1 1 UNDAP Key Action Develop High Quality Briefing Packs Message Briefs And Presentations Of UN Priorities With And For The Engagement Of Key Stakeholders DPs Media CSOs And Government Develop Web Site And Release Regularly UN Tanzania Public Report Activity Description Start Date End Date Status i Comments 8 1 1 1 Develop corporate results based communication products that 01 Oct 2012 30 Jun 2013 clearly articulate and attribute the UN s contribution to key development targets for donors GoT and other key stakeholders 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair 01 Jul 2012 30 Jun 2013 8 1 1 3 Production of One UN Internal Planners Wall Calendars Desk 01 Aug 2012 30 Jun 2013 Calendars Holiday Cards among other materials 8 1 1 4 Production of TV documentary programmes on UNDAP 01 Dec 2012 30 Jun 2013 pro
211. the report title UNDAP TANZANIA RMS ANALYTICS USER MANUAL 122 Outcome Output Key Action Activity as the rows Start Date End Date Partners Recipients Other Partner Area and Activity Annual Status as columns e Applied some formatting to the rows Figure 84 Selected to view the data for the CARE Partner Recipient Contact us helas gibbons hone un org My Profile About Log Off UNDAP Results Monitoring System Welcome Synergy Administrator m My Portfolio List Chart Report Help Report save as 1 5 gt Activity 444444 DESIGN Indicator Resource Mobilization Choose and structure the information you wish to report on in the table below Expand the Preview section to view the final look and structure of the report x i Title Annual Review Detailed Report for MainLand Show details Compatibility Matrix Advanced Search Add Grouping Columns Partners Recipients gt Other Partner Area Activity Annual Status Add Column Add Sub column Add Sub column Add Sub column Start Date End Date Add Sub column Add Sub column Add Sub column Remove Filters View Criteria Outcome Filter by L Working Group Output Agency Le m Data Data Data Data Data Data More Filters L rh activity Row Y Reset Submit PREVIEW Annual Review Detailed Repo
212. the top of the form to modify the information provided To delete an existing agency non core fund record click X Delete Item to the left of the selected record 6 4 2 1 Managing Earmarked Amounts This chapter outlines how to add edit and delete earmarked amount records 6 4 2 1 1 Adding an Earmarked Amount Record To add an earmarked amount record follow the steps below 1 Click the Add button at the bottom of the Earmarking field An empty record will appear Figure 50 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 81 4 Eanmarking il Cash Contribution Earmarked for Thematic Area Amount Amount in USD X Environment 325 000 00 0 00 S Health 125 000 00 Total 325 000 00 0 00 Add Non Earmarked Amount Amount in USD 325 000 00 0 00 Figure 50 Adding Contribution Earmarked Amounts 2 Select the Thematic Area Figure 50 Working Group Figure 52 that will benefit from the contribution by selecting the appropriate instance from the drop down field 3 Enter the earmarked amount in the Amount field Please note that the amount in this field should be entered in the original currency Note The value in the Amount in USD field will automatically be calculated based on the exchange rate specified for the committed amount 4 After finishing click OK to confirm the information input The new record will appear in the Earmarked for table 6 4 2 1 2 Editing Earmarked Amount Records To edit an earmarked amount record f
213. ticipating UM Agency Additional Comments Additions Revisions for Key Action Figure 37 Output Form when Adding Revising an Output 2 Provide the information requested as described in the table below Choose an umbrella outcome for the output This field is Outcome mandatory Choose whether you wish to add a new output or to revise an Addition Revision existing one for the selected outcome This field is mandatory If you are adding an output indicate the text of the output in the Proposed Text field If you are revising an output then select it from the Identify Output drop down list and then provide the revised output text in the Proposed Text field These fields are mandatory UNDAP TANZANIA RMS ANALYTICS USER MANUAL 65 Enter the ID number for the output being revised added This number will serve as an identifier in the RMS database and will be Output No used for reference The number provided for the Output should be unique across Working Group Outcome Output Key Action hierarchy This field is mandatory Indicate any output related risks and assumptions that may occur Risks and Assumptions un during realization Additional Comments Define additional comments about the output here In this field you may make additions revisions to the key action of Key Actions the newly added revised output For instructions on how to achieve that see right below 3 Press the Addition Revision for Key Action butt
214. ting Lessons Learnt f Edit Activity Annual Review All financial amounts are in USD 1 AWP Budget Allocations and Expenditure Total Cash Disbursements to IPs 121 376 Resource UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated Mi rgyyys Resources Spent yyy 222 Allocated Agency Core 0 00 0 00 17 000 00 N A 6 564 00 N A 38 61 96 Agency Non Core 0 00 0 00 0 00 N A 0 00 N A N A One Fund 190 000 00 38 376 78 38 376 78 100 00 35 011 03 91 23 96 91 23 TOTAL 190 000 00 38 376 78 55 376 78 41 575 03 Additional Documents Report DOCX 12KB Uploaded by Synergy Administrator on 29 Apr 2014 18 41 Ef Edit Financial Data 1 The AWP is informed by human rights standards as well as UPR outcomes Treaty Body recommendations and other official observations on human rights pertinent to the sector in Tanzania Yes Selected Human Right Standards i Gender equality and discrimination against women Right to education Right to liberty and security Right to participate in public affairs amp right to vote 2 The work plan enhances duty bearers acknowledgment of and accountability to these standards through activities which develop their capacity to respect protect or fulfil human rights Yes Relevant Activities i Status i Comment i 8 1 1 2 Establishing a UN stand at the Saba Saba Trade Fair Met Completed The UN s exhibition at sabababa promoted the UN s work in F development and promotion of H
215. tions for journalists and Government Information officers were supported by ILO UNIC UNESCO and RCO Further the UNCG regularly collaborates with other inter agency groups such as the Human Rights WG and the Inter Agency Gender Group for the commemoration of key UN events 8 Innovations or Lessons Learned for Integration Into Future Work Processes The support of formaion of the permanent National Organising Commiteee for the preparations of World Press Freedom day is worth emulating in the future The organising commitee bring together stakeholders from the media private sector NGOs the Govemment UN The innovation resulted to fundraising and ownership of the commemoration 9 Proposed Additions Revisions to the UNDAP for Outcomes Outputs Key Actions Level Old Name 8 UNDAP Outcome UNCT operationalises coherence effective advocacy and communication strategies 10 Proposed Amendments for Indicators Explanation for Change in Indicator Targets 2014 Target Additional Comment Modified On Modified By Status Outcome Revision 29 Apr 2014 20 03 Synergy Administrator TBC Old Name Name Outcome Output Baseline MoV 2015 Target 2016 Target Status Addition j Evidence bas 8 1 external a b xternal advoca ommunicat dvocacy and communicati on strategy is developed a o nd implemented nd implemented ed extern communication eloped a nd implemented 11 Proposed
216. tput Identify Output 4 8 UNDAP Output UNCG s capacities to implement coordinated relevant communication strategies are enhanced Proposed Text 1 UNCG s capacities to implement coordinated relevant communication strategies are enhanced P 9 5 Risks and Assumptions 8 6 Additional Comments 8 7 Key Actions 4 gt 4 gt Addition Revision If Revision Identify Key Action Proposed Text CCC Participating UN Agency Additional Comments Additions Revisions for Key Action Submit Figure 33 Output Form when Adding Revising an Outcome UNDAP TANZANIA RMS ANALYTICS USER MANUAL 59 4 Provide the information requested as described in the table below This field shows the umbrella outcome for which the output is Outcome added revised The Proposed Name field displays the name for the newly added revised outcome see above If you are revising an outcome you may revise the outputs of the outcome here or add new outputs However if you are adding a Addition Revision new outcome this drop down list will stick to the value Addition since you will need to define new outputs in this form This field is mandatory If you are adding an output indicate the text of the output in the Proposed Text field If you are revising an output then select it Output from the Identify Output drop down list and then provide the revised output text in the Proposed Text field These fields are mandatory Ente
217. udget 9o Against Resources Allocated this column expresses the relation of the Resources Spent towards the Resources Allocated e TOTAL this value expresses the total of the UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated and Resources Spent for all resources in the selected fiscal year Financial Data 5 All financial amounts in USD 4 Budget Allocations and Expenditure Total Cash Disbursements to IPs 121 376 Against Resources Allocated Resource UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated Against Planned Resources Spent Against Planned udget Budget Agency Core 0 00 17 000 00 6 564 00 N A 38 61 96 Agency Non Core 0 00 0t 0 00 N A 0 00 N A N A One Fund 190 000 00 8 376 78 38 376 78 100 00 35 011 03 91 23 91 23 TOTAL 190 000 00 55 376 78 41 575 03 2 Optional Attachments Additional Documents Report DOCX 12KB Uploaded by Synergy Administrator 29 Apr 2014 18 41 Edit Financial Data Figure 26 Edit Financial Data Button in AR Section The Optional Attachments sub section provides information about the title of the additional document uploaded its format and size as well as the name of the user who uploaded the file and timestamp assigned to it In the Financial Data section the financial information is broken down by resources in the following way e Agency Core funds provided by member states on a voluntary basis f
218. uman Rights of TV documentary programmes on UNDAP programming and UN partnerships with key st On track Commeoration of Un days are also a reminder on the rights of claim holders and responsibilities of duty bearers to fulfill 8 1 4 1 Support and organize commemoration of agreed UN days Met Completed their responsibilities E g teh Theme of World Press Freedom day promoted the rights of duty bearers and claim holders to abide to Article 19 of the UDHR and other Associated conventions 3 The AWP empowers most marginalised or disadvantaged groups through activities enhancing their access to relevant information and meaningful participation in decision making processes Yes Relevant Activities i Status i 8 1 1 1 Develop corporate results based communication products that clearly articulate and attribute the UN s Met Completed contribution to key development targets for donors GoT and other key stakeholders 8 1 1 4 Production of TV documentary programmes UNDAP programming and UN partnerships with key st On track akeholders 8 1 4 1 Support and organize commemoration of agreed UN days Met Completed 4 The Work Plan has been informed by the WGs agreed gender mainstreaming checklist ref gender marker system Yes Relevant Activities i Status i 8 1 1 4 Production of TV documentary programmes on UNDAP programming and UN partnerships with key 51 On track akeholders 8 1 1 5 Conduct Journalists Training countrywide 5 zones on UNDAP
219. unds Provide the agency core Funds information Enter the committed Amount of the agency s core fund This field is mandatory Select the Currency in which the committed amount is provided from the drop down list This field is mandatory Enter the UN Exchange Rate valid on the day the Agreement was signed This rate will be used for converting amounts to USD equivalents This field is mandatory Note Clicking the View Rates link will navigate you to the United Nations Treasury page where the operational exchange rates for one United States Dollar USD are listed by country Specify the Date of Exchange Rate This field is mandatory A calendar popup is available for this field see Figure 47 Calendar The committed Amount in USD will automatically be calculated based on the data provided in the previous fields Enter the Amount available for UNDAP programming This should include funds that can be allocated to PWG for the period of the UDNAP cycle from 1 July 2011 to 31 June 2016 It should exclude any possible funds that cannot be allocated to working groups e g general operating cost for running an office Enter the deposited Amount in USD of the agency s core funds once the money is received Note The Deposit Rate in percent will automatically be calculated Define the duration for the agency s fund You should insert the fund Start Date and End Date These fields are mandatory A Fund Duration calendar popup is available for dat
220. urces is displayed see below Here you may also update the actual budget figures for each fiscal year e Optional Attachments in this sub section the documents providing additional information about the AR financial data can be uploaded Note All amounts should be provided in USD The following information is displayed in the AWP Budget Allocations and Expenditures sub section e Total Cash Disbursements to IPs this field displays the total of the cash disbursements that the selected agency has made to the IPs e UNDAP 2011 2016 Budget this column expresses the breakdown of the total UNDAP budget for the years of UNDAP Tanzania activity currently it is 2011 2016 among the defined resources see below AWP Planned Budget this column expresses the breakdown of the total AWP budget for the current fiscal year among the defined resources see below e Resources Allocated this column expresses the breakdown of the allocated amounts for the current fiscal year among the defined resources see below Against Planned Budget this column expresses the relation of the Resources Allocated towards the AWP Planned Budget UNDAP TANZANIA RMS ANALYTICS USER MANUAL 47 e Resources Spent this column expresses the breakdown of the spent amounts for the current fiscal year among the defined resources see below e Against Planned Budget this column expresses the relation of the Resources Spent towards the AWP Planned B
221. ure 61 The Mapping of Contributor Partner Environment form will appear for the selected UN agency Figure 62 Mapping of Contributor Partner Environment a Date Created Contributor Partner Contributor to One Fund Contributor to Agencies Thematic Area Modified on Attachments x 18 Feb 2014 Australia Aid Yes Yes Agriculture Industry and trade Lands amp Human 18 Feb 2014 13 41 Settlement Water x 18 Feb 2014 Japan No Yes Energy and Mineral Infrastructure Innovation 18 Feb 2014 13 43 and Technology Macro Economical Management Public Financial Management E Add Mapping of Contributor Partner Environment Figure 61 Add Mapping of Contributor Partner Environment Button in Resource Mobilization Section UNDAP TANZANIA RMS ANALYTICS USER MANUAL 94 2 Provide the information requested as described in the table below Mapping of Contributor Partner Environment Required Field Contributor Partner African Development Bank ADB v 2 Partner Indicated interest in the following areas 7 Agriculture m F Environment Water Social Protection Culture 7 Governance PSRP LGRP Anti Corruption LSRP BEST F Industry and trade Energy and Mineral 7 Natural Reources Tourim 7 Gender 7 Infrastructure Macro Economical Management Lands amp Human Settlement p I Public Financial Management innovation and Techno 7 Education E Nutrit 7 Other 3 One Fund Co
222. us Pelgs gibbonsQhone un org My Profile About Log Off UNDAP Results Monitoring System Tek 255 782 380 245 Delivering as Welcome Synergy Administrator ER My Portfolio List Chart Report Help Chart save as 5 gt Activity T Indicator view Resource Mobilization Resource Mobilization Show C Data Table Data Label C Legend Pattern show in Original Advanced Search Remove Filters View Criteria 750 000 000 Filter by Working Group Agency 600 000 000 More Filters 450 000 000 300 000 000 B D o g e D 5 o ud u ion Refugees Health amp Nutrit Environment Educat Governance Economic Growth HIV AIDS COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 77 View Screen of the Chart Module 1 Show allows selecting one or several of the following options e Data Table presents the information contained in the chart in a grid or matrix e Data Label shows the actual values of each chart cell This option is disabled if you have selected the pie or line chart types Legend explains the categories and data series displayed on the chart e Pattern allows choosing a pattern filled chart for black and white printing e Coloring Option allows defining whether the chart should be displayed in multiple colors or in one of the colors available Show In allows
223. ve Filters i Footer v View Criteria T Working Group ilter by Add Grouping Working Group Agency i Colu More Filters ICE AWP Planned Budget Add Column Resource Type Reset Submit PREVIEW Budget and Resources by WG and Agency 2011 12 Annual Work Plan Working Group 1 AWP Planned Budget en Resource 1 Resource 2 COPYRIGHT 2014 SYNERGY INTERNATIONAL SYSTEMS INC Figure 86 Creating Report 2 If you have indicated e Budget and Resources by WG and Agency as the report title 2011 12 Annual Work Plan as the report sub title Working Group as the report table grouping Agency as the report row AWP Planned Budget as a column Resource Type as a sub column Applied some formatting and styling to the fields Figure 86 Selected to view the data for the ILO Agency You will have the following result Figure 87 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 124 exu Refine Report em Working Group Please Select ILO Resource Type Please Select Submit Reset Budget and Resources by WG and Agency 2011 12 Annual Work Plan Economic Growth Agency AWP Planned Budget Governance HIV AIDS Human Rights WG Agency AWP Planned Budget ME AWP Planned Budget MEUS Social Protection Report generated on 18 Feb 2014 18 14 Filtering criteria applied
224. year The Optional Attachments sub section provides information about the title of the additional document uploaded its format and size as well as the name of the user who uploaded the file and timestamp assigned to it UNDAP TANZANIA RMS ANALYTICS USER MANUAL 29 Financial Data All financial amounts are in USD 1 Budget Allocations and Expenditure Total Cash Disbursements to IPs 121 376 vo vo o Against Against Against Planned Planned Resources Budget Budget Allocated Agency Core 0 00 0 00 18 022 00 17 817 00 N A 98 86 Agency Non Core 0 00 0 00 11 337 00 10 339 47 91 20 96 One Fund 190 000 00 38 376 78 38 376 78 100 00 22 099 56 57 56 96 57 56 96 TOTAL 190 000 00 38 376 78 67 735 78 50 246 03 Resource Type UNDAP 2011 2016 Budget AWP Planned Budget Resources Allocated Resources Spent 2 Optional Attachments Additional Documents Report DOCX 12KB Uploaded by Synergy Administrator 29 Apr 2014 11 34 Edit Financial Data Figure 13 Edit Financial Data Button in MYR Section In the Financial Data section the financial information is broken down by resources in the following way e Agency Core funds provided by member states on a voluntary basis for core and some programmatic functions of the agency These are allocated by headquarters to country offices Only a few UN agencies can draw upon core funding e Agency Non Core supplementary funding for programmatic a
225. you have indicated Agency Partners Recipients Activity hierarchy as a grouping Figure 73 and of Activities Activity Description UNDAP 2011 16 Budget as columns Figure 74 the following list view will appear Figure 75 106 UNDAP TANZANIA RMS ANALYTICS USER MANUAL 107 Contact us helas gibbons one un ord My Profile About Log Off UNDAP Results Monitoring System Tet 255 782 389 246 Delivering as Welcome Synergy Administrator My Portfolio List Chart Report Help ac Refine Report Modify Current View Resource Mobilization UNDAP 2011 16 Agency Partners Recipients of Activity Description udge Activity Activities 74 400 000 00 240 000 00 0 00 Remove Filters View Criteria Filter by Strengthening of the national Artificial Insemination centre in Arusha Working Group Agency Implementing field and laboratory activities at the Al centre More Filters of grid based sampling of and processing of relevant entomological and veterinary information Strengthening human and analytical capacity in the field of soil and nutrient management rangelands No current Key Action for 2011 12 B Establishing on farm field trials for assessing nitrogen fixation by tree legumes and feed production E No current Key Action for 2012 13 in rangelands No current Key Action or of an at the TTRI collecting of swynnertoni fly material from the f
226. ystem of networking with the Government partners civil society media and the private sector each month that started in November 2012 will further enhance the attitude knowledge and appreciation of the UNs work in Tanzania 8 Proposed Amendments for Indicators Name Outcome Output Baseline MoV Explanation for Change in Indicator Targets 2014 Target 2015 Target 2016 Target Status 9 Additional Comments i The number of visitors to the UN website and the intranet has increased The increase could be a result of various factors such as better content better promotion of the UN presence online or more awareness of the UN to the general public and staff All these increased in access to the United Nation s web presence rounds up to the immediate results related to the work of the communication team of UN Tanzania 10 Optional Attachments i Additional Documents RMS amp link to Common ICT platform Uploaded Photos RMS amp link to Common ICT platform IE Edit Working Group Summary Report Figure 17 Edit Working Group Summary Report Button in Mid Year Review Section The Working Group Summary Reports sub section provides the following information Field Name Description This is the status summary of the Working Group activities Summary Activities in the selected fiscal year For details on statuses see Providing Activity Reviews The information in the Financial Data section is drawn up from the data provi

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