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1. Fete had some information related to the Jones fire on the 20th Receipt Confirmation Deliver Message For Select the user in your system that the message will be delivered to from the dropdown Caller Enter the name of the caller Organization Enter the company agency organization department etc that apply to the caller Work Cell Home Message text box Receipt Confirmation Enter all contact numbers that apply Enter the message text here Check this box in order to receive a confirmation when your message is opened by the receiving user This confirmation will be delivered to your message inbox Click Deliver to deliver the message with or without receipt confirmation enabled Click Close to close this message without delivering or saving FireFiles Investigation Software version 6 0 0 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Communication Forums Forums Screen Forums za y FORUMS Pleaze choose a torum Forum Mame Forum Description Humber Admin Messages Check here for new meeting dates and admin rules 1 Case Related Post topics related to case specific information Your System Administrator can create new forum types Close Enter This screen is accessed from the COMMUNICATIONS FORUMS system menu Forums are available for all of the users on your system for reading responding and posting new topics of in
2. Flame Length Enter flame length Rate of Spread Enter rate of soread in a measure of chains per hour 1 You may enter additional records by clicking the New button 2 After entering data on each wildland fire record click the Apply or OK button 3 To delete the displayed wildland fire record click the Delete button 4 Navigate through the multiple wildland fire records using the VCR buttons oe i Insurance General Screen Insurance policy information is stored in this module Enter all data pertaining to policies related to this case for owners and occupants CASE 15R STUCTURE 003 General gt Warm e gus mim INSURANCE GENERAL lccupant Jh Owner Company Your Insurance Company Policy Number Address LV D52207 123 Main Claim Number City State Zip ICL 21 4365 La E NV E e A Date ssued Date Expires Country United States policies using the VCR buttons Property Loss Contents Loss Gr 10000 Property Amount Contents Amount Navigate through multiple RI Ru sIrenonn ag Hew Delete 1 You may enter additional policies for vehicles or structures by clicking New 2 After entering data on each policy click the APPLY or OK button 3 To delete the displayed insurance record click the Delete button Field Name Description Company Insurance company name Addre
3. Assign button at the bottom of the Case Action screen Make the appropriate change from the dropdown e Ww Fire Details CASE 107test E x vi Weather FIRE DETAILS Lightning Weather Conditions None Clear Wind Speed Wind Direction Temp Humidity Ignition Incendiary Devices Area OF Origin Container Common room den family room living room launge Gasoline ar fuel can Heat Source Ignition Delay Device Explosives fireworks wick or fuse tem First lgnited Fuel Floor covering ar rug carpet mat lanitable liquid Fields Description Area of Origin NFIRS compliant select from the dropdown Required Heat Source NFIRS compliant select from the dropdown Required Item First Ignited NFIRS compliant select from the dropdown Required Weather Factors If the weather impacted the call fields are optional entry FireFiles Investigation Software version 6 0 0 13 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Container Incendiary Device container selection NFIRS compliant Ignition Delay Device ncendiary Device lgnition device selection NFIRS compliant Fuel Incendiary Device Fuel selection NFIRS compliant The Fire Details screen is where you would enter information related to a fire You would enter information about the Ignition Weather conditions and Incendiary Devices LA Bomb Module General Tab The
4. People Search i PEOPLE SEARCH Address of Incident Date of Incident Smith Don 1313 Mocking Bird 1313 Mocking Bird Ln Springfield 15R STUC 057 0372005 1 Smith Don 1313 Mocking Bird 1278 Macarthur Dr Springfield 598 Struct OF 142005 D Smith Jimmy 1313 Mocking Bird 1313 Mocking Bird Lr Springfield 15R STUL 05 03 2005 1 Smith Joan 1313 Mocking Bird 1313 Mocking Bird Ln Springfield 15R STULC 057 0372005 1 Smith Larry 1313 Mocking Bird 1313 Mocking Bird Ln Springfield 15R STUL 05 03 2005 1 All matching Search results Click on any header to sort by are displayed here that field result Close Export 5 records FireFiles Investigation Software version 6 0 0 11 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com ke Case Action Screen CASE 03202007 99999 E Vx Investigator s Ben Hoge Peggy Munson Richard Ortiz CASE ACTION Case Status Open ee Cause U Undetermined Das Lisa Case Action Close Reason One 22007 19 25 Administrator System Change Cause Classification 3 27 2007 1851 Administrator System Casg Opened All previous case actions Remarks Case action remarks if any can be viewed here Close Cause Redisin Cose Case The Case Action screen allows you to make 4 types of changes to the current case 1 You may change the Incident Cause by clicking the Cause button at the bottom of the scr
5. ounty O02 Sangamon Assigned By Derw Occupancy Type Fesidential Type Requesting Agency prin ined Use Tiihtary use Requesting Person Larry Property Use l or 2 family dwelling Kespondimg Fire Dept Sprin Date of Incident OS 03 2005 13 00 Offic tal Spoken With Bak Date of Request OS 042005 7 00 IMotifir ations ate nf Arrwal IIIe A1 14 01 KO Handler Sall 3 aw gt Logs Date ser DispetsalReason Comment ed 0271772008 12 55 Administrator S Freedom of Information Request Media requested serveral reports Close Iw Show Report Logs Reject Approve Prnt To export a report to an external application click the Export button on the top left of the Report Viewer screen The following window will then pop up Format Format r ESSEN lp Acrobat Format POF Acrobat Format FOF m Character separated values Cormma separated values IV Crystal Reports AFT Crystal Reports 7 0 RPT SE Cancel Acrobat Format PDF Cancel Destination Format Select the desired format from the dropdown list The format options available are determined based upon your workstations installed applications and default settings Destination Select destination of the file export Select Application if you wish to view the exported report in the external program You may then edit print and save the report as you desire Changes made to an exported report are NOT saved in FireFiles Select Disk Fi
6. Adult Arrest Card Back Screen eee eee eee ee eee ee eee esses esee sees eese eeeseees 35 a EES ER Create a Suspect RR CCOFO ME 36 M New Juvenile p nile Arrest Card Front SCreen ccccccsccsssccssccsccccccccsccccccccscccscsccsscccccees 37 Juvenile Arrest Card Back SCreeni ccccccsccssccssccccsccscccsccccscccsccccccccsccccesccscccccsccsccccsccsccoees 38 M Cases Cleared Remarks Arrests Screen eee e eee ecce esee eese esee KEE RE ER KEE RE ER KEE eese eese R KEEN 40 P a EN NEE 41 P Condi cine anI Er TW E 42 B Narr EV i CP OO EEE EE AA 44 K 9 Examination Screen scscscsesesesesececececesecececoeococococococccococococosocosocosososososososesesesesesesesesesesososo 45 ase NOES SCEGCI eresia en r E S 47 e be RE 49 E New FUle SCPOO E 50 T Reports Reports Screen Report Oe 5I T Reports Report Viewer SCEOOD a tee 52 T Reports Report Dispersal SCPPOI etico rriv I EONTVAR IP EFEXE IEEE Pe eia eei vec Eve derent 53 Reports Exporta TE EE 54 Requests For Approval Report Approval Process s scccccsscsssssssssssssssssssssssssssssssssssssscssssesseeses 55 FireFiles Investigation Software version 6 0 0 3 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com So DCSE UIP NETT DEL TT 58 teuer 62 Activities et A VUE 63 Mileage Trippesessssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssscsssss
7. Create Edit Query E Quen Name al QUERY Sample Address Search 00 Table Conditions Optional Address Less Than ll Address Like wuwondz wi City State amp bbreviatian CensusTract wl InvestigatorFirstM ame W InvestigatarL astM ame amp zsigniedB yFirstH ame Sorting D ptional AssignedB yLastM ame addess sl Ascending l Notifications Hequesting amp gency City ASC RequestingPerson C RespondingFD 1FD fficial OOB OH o DD i uU we 5 re e e l Select all fields Close Steps for creating editing a query 1 Query Name Enter a title for the search All queries you built before they are run 2 Table Select to search from the dropdown 3 Conditions Insert remove query Select field to be searched from the dropdown Select condition parameter from the dropdown details below for parameter definitions Enter numeric and or text to be searched Click the button to add remove conditions Repeat if necessary for multiple condition searches 4 Sorting options Select field to sort your results based on from the dropdown Select Ascending Descending from the dropdown Ex City Ascending will sort results alphabetically by city name beginning with A to Z Click the button to add remove options Repeat if necessary for multiple option sorts 5 Fields Select fields for you
8. Details Transfer 4 EVIDENCE DETAILS Evidence Source Person Securing Evidence FBI sl ltem P Bag Evidence Mame 369 ho Copper Pipe ss s s Description 8 to club the victim Date OF Collection Time OF Collection i Tuesday May 01 2007 e 13 00 Location Recovered Under the bed Iw Evidence Receipt Attached Field Name Description Select from the dropdown Person Securing Evidence Select from the People List or add a new person to the people database tem Description Write a description of the evidence After entering each chain of custody transfer click APPLY or OK button FireFiles Investigation Software version 6 0 0 30 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Ke Evidence Transfer CASE 04252007 7059999 4 EVIDENCE TRANSFER Date of Transfer Time of Transfer A Monday May 26 200 si 00 00 Transfer From eeEO Transfer Ta Transfer To Lab Type Select Chain OF Custody 05 28 2007 00 00 VER Field Name Description Date Time of Transfer Enter form the calendar the and then the time of collection Indicate individual or agency Indicate individual or agency Transfer lab type Indicate whether private of government FireFiles documents tracking for each piece of evidence so at any time the investigator can see the chain of custody After enterin
9. Dette Selecting a person will display the various case roles of the individual You may edit roles of existing person by clicking edit with the person selected You may add a new person that is not in the peoples database by clicking new and then entering their profile information FireFiles Investigation Software version 6 0 0 23 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com 3 Mortgage Loan Information Screen CASE 04257007 7059999 ki MORTGAGE LOAN INFORMATION Company Purchase Date Wells Fargo Address 555 Smith St n 22345 City State Ip Principle Las Vegas NY 83888 250000 Country Tem United States hd 30 Phone Ext Fax Monthly Payment roz eas m pna J j VT User Defined 1 UserDefined 2 User Defined 3 Subsidized LDelinquent New Delete 1 All mortgage and loan information is stored in this module 2 Enter all data pertaining to a single mortgage loan After entering each record click APPLY or OR button 3 You may enter additional records by clicking the New button 4 Navigate through the multiple insurance company records using the VCR buttons 5 To delete the displayed insurance record click the Delete button wl Oe Field Name Description Company Freeform Mortgage company name Address City State Zip Country Insurance company location Phone Fax Enter the numeric
10. Finds results that are a precise match with your entry Matches are not case sensitive but may be affected by misspellings or inverted numbers Entries can be numbers or letters Not Equal To Finds results that are NOT a precise match with your entry Matches are not case sensitive but may be affected by misspellings or inverted numbers Entries can be numbers or letters Less Than OR Equal To Finds results that are lower or matching in alphabetical or numeric order from your entry Entries can be numbers or letters Greater Than OR Equal To Finds results that are higher or matching in alphabetical or numeric order from your entry Entries can be numbers or letters FireFiles Investigation Software version 6 0 0 75 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com queries Ouer Results Query Results E siol xi 1 QUERY RESULTS Quer Sample address search lw View SOL Treffe Address PY E SEER ER EER ERR ER ERR ER RRE ER ERR ER RER ERR E ER EE E ERR E ERR RR AID STRUCTUREOT Structure Fire Miller Residence O1 10 2004 10 00 00 BADW Woodland 4JD VvEHICLEUT Abandoned vehicle fire 1 13 2004 12 00 00 fel Clipper Drive Select multiple lines for export Advanced users click View SQL to read SQL code for the query SELECT CaseNumber Subject TimeO Fire Address FROM v_Firelase4 E ae 2 records a Export all results or just
11. Please Click APPLY before adding questions Spell Check Delete Ok Close Interviewer This field is automatically filled out as the investigator creating the interview Security allows any investigator in your system to complete an interview for a case however the investigator conducting an interview is always marked as Interviewer to track responsibility Interviewee Click the search button to select a person from the People Screen CASE 04275700 7 059999 dE PEOPLE People In Case Case Roles for Person Cale Kevin rur Cale Lynn Owner Clean Mark Wlrnezs Close Select as Interviewee Search Hew Edit Delete If this interviewee s person record already exists highlight the interviewee and click the Select as Interviewee button If the interviewee s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen FireFiles Investigation Software version 6 0 0 42 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Field Name Description Date Time of Interview Enter the date and time Reason for Interviewing To conduct an interview follow these 7 steps Click New to enter a new question and answer Enter your Question Enter your Answer Click Save to keep this record Repeat 1 4 for multiple Q amp A s Use t
12. Sex Male Eves Black L Other a warnin Date of Birth 07 05 1955 Hair Blonde Cl Owner may select message SSN 32 32 5555 Race Caucasian Elteren g tt multiple case appears on the roles that the S le o o3 main case ls This Person 4 Juvenile oe in divi dual page Su gs Enter additional comments about this person plays within this case T Person Details Todd Smith CASE 1SR STUCTURE 003 General Details Juvenile CS PERSON DETAILS Motration Factors Group Involvernents C Attention sympathy C Anti Government Group J Auto theft concealment L Gang Burglary No Group Involvement Acted Alone Burglar concealment Organized Crime T Civil unrest Other Group Destroy recards evidence Outlaw Motorcycle Gang C Domestic violence Hacial Ethric Hate Group Extortion Religious Hate Group 7 Fireplay curiosity C Sexual Preference Hate Group Hate crime L Terrorist Group J Homicide L Unknown Delete After entering each record click APPLY or OK button Field Name Description Motivation Factors Select all that apply Based on NFIRS codes Group Involvements Select all that apply Based on NFIRS codes FireFiles Investigation Software version 6 0 0 26 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com CG Person Juvenile Screen Jimmy Long CASE 1SR STUCTURE 003 T PERSON JUYENILE MotivationAisk Factors Juvenile Onl
13. System 09 11 2007 16 25 858 OOF 15256 Approved TSR STUCTUR AAC Adult Arest C Demo John Administrator System HA Ti 09711 2007 15 25 Approved TSA STUCTUR DFIZ Incident Initia Demo John Administrator L J i a LLarcu cian pt z 0971172007 16 25 09 11 2007 16 26 Approved Adermstator System 09 11 2007 16 25 09 11 2007 16 26 Approved inistrator System 09 11 2007 16 25 09 11 2007 16 26 Approved Status ninistrator System 097 1172007 16 25 09711 2007 16 26 Fiejected inistrator System 08 11 2007 25 03 11 2007 16 27 Rejected Pending have been submitted to approval user but inistrator System 09 11 2007 1638 D9 11 2007 1827 Approved M inistrator System 097 1172007 awall ng a response inistrator System 03 11 2007 To open a submitted report Inistrator System 0671172007 Rejected have been submitted to approval user and select the report above and then have been returned as rejected _ select open below This will bring Approved have been submitted to approval user and up the Report Viewer screen have been returned as approved ALL all reports submitted Close Export Show History Print History To review a submitted report once opened as below the Approval User may either Approve the report as is or Reject the report and add rejection comments when prompted PIE Report Viewer DEI Incident I
14. 3 pU Apply Ok Close There are a number of Sort amp Search abilities available in the Rolodex screen to help you more easily manage and find your contacts www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Communication Phone Messages Messages Screen Messages C MESSAGES Work Phone Pete Hall 21 7 863 1712 State Police 2 29 2008 4 45 20 This button will search the FireFiles system This is your message inbox for messages that were sent to you since you have had the Messages screen open Refresh Close 1 record This screen is accessed from the top system menu gt gt COMMUNICATIONS gt gt PHONE MESSAGES System users may read send and forward phone messages from this screen Your current messages are displayed in the message inbox as shown above To read a message that is waiting in your inbox highlight the desired message in your inbox and click the Read button at the bottom of the screen Once opened a message will be displayed as shown on the next page You have 4 options on what you can do with an opened message FireFiles Investigation Software version 6 0 0 67 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Phone Messages Plead Messag es Read Message T READ MESSAGE Caller Pete Hall Phoned Will Call Again E State Poll SE EES w Return
15. All adult people from the People screens Includes relation to case address profile and social security number DFI 31 Juvenile Report All juvenile people from the People screens Includes relation to case address profile and social security number DFI 32 Summary by Property Use Total investigations broken down by Property Use for a specified date range Also included total injuries and fatalities for date range DFI 33 Summary by Investigator Totals by Fire Cause total investigations total arrests Broken down by month for a specified year for each investigator on your system DFI 34 Investigator Activity Report Summary of an investigator s activities and total trip mileage for a specified date range DFI 35 Investigator Activity Report by Type Summary of an investigator s activities broken down by Activity Type for a specified date range DFI 36 Loss Summary Report Total of property and contents loss by date range Sorted based upon Incident Cause DFI 38 Motivation Summary Report Total investigations broken down by juvenile and adult motivation factors DFI 39 Drug Related Loss Summary Report For cases with a suspected or confirmed Meth Lab in the Structure or Vehicle screens this report gives the total of property and contents loss by date range Sorted based upon Fire Cause DFI 40 Arrest Summary Report Total number of arrests and charges filed broken down by action code within a specified date range DFI 4
16. Call Message Taken 2 25 2008 4 45 21 PM Came to see unu Work 217 888 1212 Cell Home Wants ta see you Please Call Recorded by Demo Sally Fete had some information related to the Jones fire on the 20th Use the VCR buttons to navigate through all of the messages in your inbox Delete Forward 1 You may close the message The message will remain in your inbox until deleted 2 You may delete the message 3 You may forward the message to another user on your FireFiles system Select the user you wish to forward the message to by selecting from the dropdown and clicking Deliver as shown here Forward E gt FORWARD Select a recipient to forward message to Deliver FireFiles Investigation Software version 6 0 0 68 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Phone Messages New Messag e To send a new message to another user on the system click the New button at the bottom of your message inbox screen A New Message screen will appear as shown below field descriptions on this New Message screen follow New Message V NEW MESSAGE Message For perg John Phoned Mil Call Again Call Se Pete Hall w Return Call Organization State Police Came d aee you Work Phone Ext Cell Phone Home Phone G e ease Ca j em faz B B E Check the boxes that apply for this message Message
17. Lase 5 ubject Total Loss Structure Fire Hequesting Agency Hequesting Person Reynoldsburg Fire Dept larry Smith Responding Fire Dept Official Spoken with Reynoldsburg Fire Dept larry Smith Notifications FBI ATF User Defined 1 User Defined 2 User Defined 3 ums 03gJ 0 mW People Evidence Arrests Interviews Narratives K 9 Examination Case Notes rH Files 6 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com R I Case General Screen FireFiles v 6 0 0 File Case System Reports Communication Activities Help CASE 598 Structure d CASE GENERAL KEY KEA EK EA Al This button will open the Select Investigator screen General e Country United States D om Franklin Saturday July 16 2005 10 00 Investigator s ase Number Occupancy Type Assigned By Census Tract Incident Number Mixed Use li Johnson Larry 2253 Not mixed v Address NFIRS Number Property Use 1278 Macarthur Dr 001 25 41 3 1 or 2 family dwelling E S City State Zip Case Subject Total Loss This button will IR eynoldsqurg OH E 43068 Structure Fire send you directly to Requesting Agenc requesunga Person tee RR the Case Search County Date of Incident Time of Incident Responding Fire D
18. button This will take you to the People Screen Proceeding Codes Select from the dropdown of proceeding codes this dropdown can be maintained by your system administrator Proceeding codes will vary but generically these are the means by which the charges were filed against the individual arrested ex Investigator testimony State Statute otatutory code state or province violated or allegedly violated ex 735ILCS5 1001 19 Gang Affiliated Check for Yes FireFiles Investigation Software version 6 0 0 34 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com ca Adult Arrest Card Back Screen Don Smith CASE 1SR STUCTURE 003 ADULT ARREST Location Booked Booked by Agency Sheriff s Office Springfield Police Dept Booked by Hame Booked by Rank Booked by Badge Type of Arrest Lary Petes 1 225 v Warrant On view Charges Filed Number of Changes Filed Attempted arson 2 Person Authorizing the Filing of Charges reg Where Held Person Authorizing Changes P meia Pme 70 0 Hank of Person Authorizing Charges ever Preliminary Court Date Preliminary Court Time July 20 2005 ei 11 00 Kn ASA DA Agency Authonzing Charges Joe Lewis 00 0 0 oo Carter Blake I RER City Police Dept Final Disposition Disposition Date Pending July 21 2005 7 Delete The Adult Arrest Card screen contains all information relating to an adult arrest FireFiles provides a printed
19. duplicate case s on your system and alert you if there is a conflict NFIRS occupancy type from the dropdown list This can be filled out at your discretion This is an open field to declare any formal incident numbers that are assigned to the fire investigation Select NFIRS mixed use property from the dropdown If applicable National Fire Incident Reporting System associated with the investigating agency This may not apply to all agencies oelect NFIRS property use from the dropdown list This can be filled out at your discretion This is an open field to better describe the investigation type ex Suspected arson or Vacant structure fire Total value estimation of the entire incident Agency requesting investigation Freeform Agency officials name requesting investigation Fire department responding to original fire call Official representing the responding fire department This can be filled out at your discretion This is an open field to declare any formal notifications you make in relation to the fire investigation either additional agencies notified or notification codes used by your agency ex FEMA notified notification code 55648 etc Can be customized to collect addition information not included on this form The information will not print on any report WW arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Case Summary Stats Screen w Fire
20. of the changes to the Vehicle screen 2 Navigate through multiple vehicle records using the VCR buttons at the bottom of the screen wl m Wildland Fire Information CASE 1SR STUCTURE 003 amp WILDLAND FIRE INFORMATION Area Type Property Management Urban heavily populated areas City town village or other locality MM Heat Source Fuel Model Cigarette Annual grasses MM Elevation Fire Danger Rating Fuel Moisture Relative Position Aspect 207 ES I 0 Lower Slope e Flat None w Buildings Flame Length Rate Of Spread Ignited Threatened Acres Burned 40 ft 2 5 D 2 i User Defined 1 User Defined 2 User Defined 3 Hew Delete Field Name Description Area Type Select NFIRS code from the dropdown list Heat Source Select NFIRS code from the dropdown list Elevation Enter the elevation at fire origin Fire Danger Rating Enter the fire danger rating at time of incident Fuel Moisture Enter the fuel moisture in a percentage Buildings Enter number of buildings ignited and threatened Acres Burned Enter number of acres burned during incident Property Mgmt at Origin Select from the dropdown FireFiles Investigation Software version 6 0 0 21 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Fuel Model at Origin Based on National Fire Danger Rating System NFDRS Relative Position Select from the dropdown list Aspect Select from the dropdown list
21. report of both the front and back of this arrest card Field descriptions follow Click the APPLY or OK button at the bottom of the Adult Arrest card screen to save all data entered Click Delete to delete the ENTIRE arrest card front and back Only the primary investigator assigned to the case has the ability to delete the arrest card for that case Location Booked Name of the agency including its location where suspect was booked Booked by Agency Booking officer s agency affiliation Booked By Name Officer agent booking the suspect Rank Booking officers rank Badge Booking officers badge or star number Type of Arrest Check box for Warrant or On View Charges Filed Enter the formal charges being filed of Charges Numeric value representing how many charges are filed for this arrest Person Authorizing the Filing of Charges Enter this person s Name Rank Title and Agency box Amount of Bond Dollar amount of bond paid Where Held Holding facility where the suspect was held Released on Bond Check box if suspect was released on bond Preliminary Court Date Time Date Time if known Name of ASA Name of Assistant State s Attorney D A Name of District Attorney P D Check box if a Public Defender is assigned to the case Final Disposition Final disposition outcome of arrest Disposition Date Date of disposition if known FireFiles Investigation Software version 6 0 0 35 www arsonsoftware com
22. right This will bring up the following screen FireFiles Investigation Software version 6 0 0 63 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Mileage Trip Mileage Trip H TRIP MILEAGE Uzer me Demo John Departure Date Trip Expense AEN T2007 e 1 20 00 Vehicle Trip Mileage 345 890 Chevy 2006 1 234 00 Comments Don Smith case investigation Delete Mew Field Name Description User Select from the dropdown of users on your system Departure Date Date trip began Trip Expense Total monetary expense or trip Vehicle Select a vehicle from the dropdown list This requires that vehicles are entered into the system See below on for instructions Trip Mileage Total trip mileage Be precise as this will calculate a running total of actual mileage for your company agency vehicle Comments Any trip description or comments To add edit vehicles for your system go to top system menu gt gt SYSTEM gt gt COMPANY VEHICLES FireFiles Investigation Software version 6 0 0 64 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com System Company Vehicles Company Vehicles Company Vehicles amp 39 COMPANY VEHICLES Mee Model Neat li Colon Plate Original Chevy Malibu 2006 White 345 83 150 00 218 546 Close Export 2 records Hew Edit Delete If tracking mileage for the vehi
23. selected lines to Total records found meeting MS Excel query conditions FireFiles Investigation Software version 6 0 0 76 www arsonsoftware com
24. value The field will automatically advance when the correct number of digits are filled in Occupant Owner boxes Check if the policy covers the occupant and or owner Policy Vehicle structure policy number Claim Claim number associated with the incident if applicable Date Issued Origination date of policy Date Expires Policy expiration date Property Amount Dollar amount insurance policy covers for the property Contents Amount Dollar amount insurance policy covers for the contents Property Loss Dollar amount of property loss Contents Loss Dollar amount of contents loss FireFiles Investigation Software version 6 0 0 24 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com CG Person Adding or Editing a Person Person Information rE PERSON First Hame MI Last Mame Mak 1 Deen Employer Nicknames Address 300 Spring Dr 000000000000 City State Zip Po Dunk Mo 700009999 Country United States e How Long at Address 20 peas Phone Mumbers 70233310010 e Male Female Date of Birth Est Age Io 5726970 37 SSH 530 e8 1234 Race Caucasian Hair Brown M Eves Blue m W Glasses Height Weight ES 200 User Defined 1 User Defined 2 User Defined 3 This screen will collect all the profile information about this person that is associated with this case Field Name First MI Last Name Business N
25. 0 0 9 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com et Case Search Screen You may utilize this screen to open an existing case or to search for existing cases Select any of the options from the Search By drop down to proceed You then choose the ALL Investigator County Case Number Incident Number date of Fire Date Opened Date Closed or Person s last name and click the Search button to return a set of matching cases Case Search Case Humber No case selected CASE SEARGH Search Bu i Search Date of Incident O4252007 70599 Geoff Archer B O42 272007 UU UU UU Closed 20070501 testre Ben Hoge 05 01 2007 00 00 00 Closed You may also create a NEW case from this screen Close Export 2 records Once you have found the case you wish to open highlight that case and click Open or double click Click on the Export button to export the search results to an XLS file Excel Only the Administrator can Delete a case Highlight the case and select Delete Case Search by All hi Case Number Incident Number Date of Incident Date Opened a Person Last Name m FireFiles Investigation Software version 6 0 0 10 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com E People Search Screen This screen serves as an organizer with search amp sort capabilities for all people in your
26. 1 Mortgage Loan Report Mortgage Loan Information FireFiles Investigation Software version 6 0 0 60 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com DFI 42 Case Photo Report This report will take the digital photos that have been added to the Evidence Photos screen and format these photos and descriptions on a color report Images will be resized to fit six photos per page on the report but the aspect ration will be preserved Please note Photos added to the Files screen will NOT be included on this report DFI 43 Submitted Reports Report Log record of all reports that have been submitted to the supervisor for approval DFI 44 Vehicle Information All detail information involving each vehicle involved in the incident investigation DFI 45 Structure Information Detailed information of each structure involved in the incident investigation DFI 47 Evidence Catalogue Report identifying each piece of evidence collected in the incident investigation DFI 48 Bomb Report All identifying information concerning each bomb details components and subcompents DFI 49 Return of Arson Offenses Known to Law Enforcement Monthly report identifying totals within a given time frame for City Management DFI 50 Monthly Activity Report Total of each activity performed within the division within a given time frame DFI 51 Evidence Transfer Report Report identifying the name history and detail
27. 17 2008 12 31 30 Demo John CREATED BY Demo John DATES TASMP 06 01 2005 11 14 35 This information can be added at anytime during the case Another investigator can add Information at anytime about this case the information will be date and time stamped for CREATED Er Demo Sally DATES TAMP 06 01 2005 11 16 07 This i where Sally Demo added information about this case momnete later CREATED BY Demo John DATES TASMP 02 1 72008 12 31 30 The content of the Case Notes screen cannot be printed directly from FireFiles To print Case Notes you must copy and paste from FireFiles to another application To do so copy Control C the notes from FireFiles and paste Control V the notes into the external source You may then print from the external application ie Word notepad etc FireFiles Investigation Software version 6 0 0 48 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com e Files Screen CASE 4 1SR STUCTURE 003 Filename E FireFiles41 demoreports Document BiFire Enaine bmp mage Letter doc dor Document Floor plar tif Image Structure Fire Preview l Close W Use default application to open Open New Delete This section allows any external file or folder to be attached to a case Files can be viewed edited printed etc from within FireFiles or using default applications Examples of files include Data files and spreadsheets Wo
28. 245 Disposition Date May 25 2005 M PD Delete The Juvenile Arrest Card screen contains all information relating to an adult arrest FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Disposition Check box Station Adjustment if juvenile was sent home without further action as decided by the police station or Referred to Juvenile Court if juvenile was referred to court for further action Delinquency Petition Filed box Check this box if yes This will enable all relevant delinquency petition fields as seen above The descriptions of these fields follow Date Time of Juvenile Court Leave blank if unknown Hearing Final Disposition Final disposition outcome of arrest Name of ASA Name of Assistant State s Attorney D A Name of District Attorney Disposition Date Leave blank if unknown P D Check box if a Public Defender is assigned to the case Released to Parent or Guardian box Check this box if the juvenile was released to the custody of parent or guardian All information in this box is automatically filled in by FireFiles once you have selected a Parent or Guardian Select this person by clicking the search button This will take you to the People Screen Name Location of Juvenile Home Housed at Juvenile Home box Name address city and state of home Check this box if yes This will enable all relevant juvenile home fields The descrip
29. 704 IL CS 136528 Hace Caucasian Eyes Pink Height 601 Hair Red weight 165 Gang Affiliated Delete The Adult Arrest Card screen contains all information relating to an adult arrest FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Click the APPLY or OK button at the bottom of the Adult Arrest card screen to save all data entered Primary Agent This field contains the agent investigator that is assigned to this case This field is filled in automatically Secondary Agent Select from the dropdown of other system users Date Time of Arrest Select from the calendar date picker or type in date manually using arrow buttons Arrested By Name Officer agent making the arrest Rank Arresting officer s rank Badge Arresting officer s badge number Location of Arrest Include address city state and or zip of physical arrest location Action Codes Select from the dropdown These are the stages of criminal proceeding from preliminary investigation to final disposition ex Acquitted Location of Incident Enter the location address city state of the incident that led to the arrest Date Time of Incident Select from the calendar date picker or type in the date manually using arrow buttons Suspect Information box All information in this box is automatically filled in by FireFiles once you have selected a suspect Select a suspect by clicking the search
30. Bomb module is where you would enter information related to a bomb incident Enter information about the Nature of Incident and Details CASE 04252007 7059999 e BOB CASE Mature OF Incident Bomb Threat Details This is a bomb threat at the bus stop When establishing the Bomb case create a brief description and narrative on the nature of the Bomb Incident Note Spell Check is available Spell Check LA Bomb Module Threat Tab CASE 04252007 7059999 General Threat BOMB THREAT Threat Target ATM Method of Threat If other please specify Verbal Other v A note Search of location conducted If other please specify Jh Ongoing police investigation Select the appropriate choices from the drop downs and free form boxes w Search conducted by bomb squad If the bomb has an associated threat or threat target indicate this information on the threat tab Fields Description Threat Target Where the threat was located Also other information if available Method of Threat The method the threat was delivered Also other information if available FireFiles Investigation Software version 6 0 0 14 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Search of location conducted If a search was conducted enter a check mark Search conducted by bomb If the bomb squad conducted a search enter a check mark squad On
31. Files v 6 0 0 File Case System Reports Communication Activities Help vd ec m s SE LA E w CASE 7 598 Structure General CASE SUMMARY STATS Read Only General People Cate Statue Open Total Loss Fire Cause 4 Accidental Area OF Origin Interior stairway or ramp Total People 12 Total Narratives 1 M Evidence fv KD w Photos M Bomb Civilian Injury Firefighter Fatality Firefighter Injury ccupant Other Owner Loss Control Reporter of Incident Insured Contents 90 000 00 Suspect Insured Property 380 000 00 Total Insured 470 000 00 Contents Loss 60 000 00 Property Loss 300 000 00 Request Time 1 days hrs 0 min Taallos OO Response Time 1 days 2hrs D min 063 F3 03 A ODO aAa Ga Efficiency Loss Control 110 000 DU All information contained on this screen is read only Data is calculated based on information contained throughout the case Category Headers Description General Indicates a summarization of the call information People Indicates each individual Case roles and the number of person involved within the case Efficiency Difference between the notification time and first vehicle on scene Difference between arrived and available or cleared Loss Control Indicates the amount that the property and content was insured for Once the amount of loss is determined the total loss in calculated and reported on FireFiles Investigation Software version 6
32. FireFiles Investigation Software version 6 0 0 www arsonsoftware com Don Smith CASE 1SR STUCTURE 003 ADULT ARREST Cases Cleared by Arrest Remarks Enter Case Number Mr Smith was considered a suspect arrested and convicted of arson in the previous Case 1SA STUCTURE O03 Cases cleared are not saved until arrest is saved i Create a Suspect Record CASE 04252700 059999 KS PEOPLE People In Case Case Roles for Person Cale Kevin Cale Lunn Cleary Mark coe sanasana o iR now cot Dobe If the suspect s person record already exists highlight the suspect and click the Select as Suspect button If the suspect s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of the user manual FireFiles Investigation Software version 6 0 0 36 www arsonsoftware com FireFiles Investigation Software version 6 0 0 a Juvenile Arrest Card Front Screen Jimmy Smith CASE 7 1SR STUCTURE 003 2 JUVENILE ARREST CARD Date of Arrest Time OF Arrest Cases Cleared Remarks www arsonsoftware com JUVENILE ARREST Secondary Agent isd Demo Sally Arrested By Rank Arrested By Badge 09 00 Bill Jones Lt 4235 Location of Arrest 2431 E Monroe E Location of Incident Time OF Inc
33. FireFiles Version 6 0 0 Product TINE A Simple Solution for Bomb and Fire Investigators 866 239 3400 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com USER MANUAL TABLE OF CONTENTS zx MEISTE E 5 m Cases EE EE Eege 7 Case Summaryv stals Sreo ecco rede assecesseacusauneescncscoeterassanevesssavexeeceeseseoseeseucscesuressvsuseuseceess 9 m C Use SCAR CIE SCE COM anie er 3E EE E EE eEOL DEED EE COE CELERE EE PEDE EE EEOEEE EN 10 SA Nd TE CE COUN OG ccncccrvcsctaatvsacassuresentas EE ERE E TEREE NEE NEE RETE 11 K CASE e E E 12 K IRCASSIOW OF Add Tuer 13 Fire BL 021 CRUNNIVRRNU aa a ED CRM ETC RUE 13 e Bomb Module General T 3D 9 9 2 54092255421542993522 12194209995922291205 4292421229599 20922014 9 20 02 6 9 2622 14 e Bombi odile WT CS LM In C 14 e nbi oio e 15 e inu o Gener ET 16 e coul x eroi i BY pE cevexsicsucsucecssvsa 16 d Bomb COMPONEN iion cevesecssuenscacusacueissaseucassuestesasicencacuaenscsssnseseassnwevacssaseusactssaucsseiecceusinss 17 e ESI Render Sale NEE 17 d e WE TE EE 18 FireFiles Investigation Software version 6 0 0 l www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Structure General Screen cscsssssscsssssscesssssssssssssesssssssscssssssssssssssesssssssssssssssss
34. MENT SPRINGFIELD BORE AND ARSON TEAM FIRE INVESTIGATION UNIT Incident Initiation Report Case Number ISR STUCTURE 003 Investigator s John Demo Case Subject House Fire Address 1313 Mocking Bird Ln Springfield IT 62704 Urited States County O02 Sangamon Assigned Bw Occupancy Type Residential Type Requesting Agency Mixed Use Military use Requesting Person Property Use l or 2 farly dwelling Responding Fire Dept Date of Incident 0543 2005 13 00 Offic ial Spoken With Date of Request OS5042005 7 00 Motifi ations Date of Arrial O5 042005 14 00 E 9 Handler Weather Conditions Wind Speed Temp Wind Direction Submit Close Show Report Logs Submit Print This must be done for each report that the investigator wishes to submit for approval When you login to FireFiles you may check reports that were submitted for approval by going to the top system menu gt gt REPORTING gt gt SUBMITTED REPORTS investigator or REQUESTS FOR APPROVAL approval user as seen here FireFiles Investigation Software version 6 0 0 55 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com e Submitted Reports Submitted Reports Submitted Reports e SUBMITTED REPORTS Enter Case Number Search By Case 18R STLUICTURE 003 status ALL Search Submitted By Date Submitted Date Retuned TPtatus TSA STUCTUR DFIG K BExsaminati Demo Jahn Administrator
35. ame Description Photo Source Select the source of the department where the photos came from Photographer s Name The person that took the photos When the Search button is selected the People Search ocreen opens to select the appropriate person as the photographer To enter a new photo into the FireFiles photo database click on the New button You will then be prompted to enter a description of the photo Then click on the Open File button which will take you to your local machine to locate the photo After entering each photo click APPLY or OK button CASE 15R STUC TURE 00 3 GS NEW PICTURE Picture Description Brush Fired To view an existing saved picture highlight the picture description and the click View or double click the image A full sized version of the picture will be displayed on your monitor You may print this image directly to your printer by selecting the Print button Some pictures will be larger smaller than others depending on the size that they were originally saved You will have to enter each picture individually with this procedure This creates a Case Photo report DFI42 that arranges the photos six thumbnails to a page with the description below each photo FireFiles uses a Save Thumbnail Image program to automatically reduce the size of the image to around 100k OOO Re titling Photos You must Delete the photo and the description and then reenter the information to
36. ame Employer Nicknames Aliases Address City State Zip Country How long at Address Male Female Date of Birth SS Race Hair Color Eye Color Glasses Height Weight Phone Numbers Description Persons involved in case Any role Can search by last name Enter the person s place of employment Multiple aliases etc should be separated by commas Location and contact information characteristics Select either Person s DOB Fill in approx age if birth date is unknown Social security number Select from dropdown Select from dropdown Select from dropdown Select if glasses are worn Enter height according to the NAICS North American Industry Classification System Ex 52 is entered as 502 5 11 is entered as 511 Enter weight Multiple phone numbers may be added AFTER the person s record has been created After entering each record click APPLY or OK button FireFiles Investigation Software version 6 0 0 25 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com a Person General Screen Todd Smith CASE 1SR STUC TURE 00 3 CS PERSON GENERAL Relation To Case An Person Information A al individual s Name Todd Smith Fatality personal vw 1 e e e iln SES GH information is H H l HH amp am H Indicate if State ILLINOIS Height E O Law Enforcement displayed On juvenile If so Zip 52888 weight 199 Occupant this screen you
37. arky 00 0 00000 Wind Speed Wind Direction Temp Humidity Victim Es SE 75 60 Johnson Randal Details This is where the information from the results of the EU Examination would be placed User Defined 1 User Defined 2 User Defined 3 280 ee WE SSC Check Delete Dk EDT Field Name Description K 9 Investigator This field is dependent upon your selection of Internal or External examination above If Internal is selected you will select an investigator from the dropdown list of your system users If External is selected you will manually enter the name of an investigator handler outside of your system Canine Name of the canine performing the examination For Internal investigations it will default to the canine assigned to the investigator by your system administrator Select Victim Click the search button to select a person from the People Screen A victim is usually the property owner for the investigation being conducted If this victim s person record already exists highlight the victim and click the Select as Victim button If the victim s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of the user manual FireFiles Investigation Software version 6 0 0 45 www arsonsoftware c
38. bmitted Reports The New Report screen is where you will generate new reports for your case for printing viewing and submitting to approval users if applicable Your report options are Open a new report To do so select the report you want to generate from the report box on the left side of the screen If a case 1s currently open the dropdown will default to the open case After your case is selected click the Open button at the bottom of the screen to generate the report Submit All By clicking submit all Firefiles will produce a list of the reports that have relevant information populated on these reports You choose all of the reports or just the ones that you want to submit all at once Print All Firefiles is NOT intelligent enough to know which reports have information in them There are 2 choices Print all the reports to determine which are needed to assemble the information View Submitted Reports In the submit area Firefiles DOES know which reports have been submitted and will not display any reports in that area that have been submitted For more detailed report descriptions please refer to the Report Descriptions portion of the user manual For detailed options on dealing with an open report please refer to the Report Viewer screen section of the user manual FireFiles Investigation Software version 6 0 0 51 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Re
39. cessing application The content of a narrative can be copied and pasted into FireFiles from another application To do so copy Control C the narrative from the external source and paste Control V the narrative into FireFiles Author This field is automatically filled out by FireFiles based on the investigator creating the narrative Security allows only the lead investigator to create the main narrative Any investigator in your system may create and enter a supplemental narrative s for a case however the investigator writing the narrative is always marked as Author to track responsibility Date stamp Displayed for all narratives based on the time created Formatting text SEA Bold talics Underline Color Click the Spell Check button to open this function This function requires that you have MS Office 2000 or higher installed on your workstation Click the New button to start a new narrative or supplement Delete to remove the displayed narrative FireFiles Investigation Software version 6 0 0 44 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Ki K 9 Examination Screen 5 CASE 1SR STUCTURE Ogg Internal on your FireFiles system External outside of your system Number af Samples Date of K 3 Exam Time of K 8 Exam External D 14 00 K 9 Investigator Weather sd Demo Sally a Lighting Weather Conditions Canine Natural Clear Sp
40. change the discretion of the photo After entering each photo click APPLY or OK button FireFiles Investigation Software version 6 0 0 28 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com a Evidence Select a Photographer CASE 04252007 7059999 PEOPLE All People In Case Case Roles for Person Cale Kevin Cale te You will select the photographer from the People screen Close Select as Photographer Search New Edit Delete Highlight the photographer from this list and click the Select as Photographer button at the bottom of the screen If the photographer is not already in this list you must click the New button to create a Person Record for this case s photographer Evidence Catalogue Summary List of all evidence collected within this case CASE 042757007 7059999 A EVIDENCE CATALOG Evidence Catalog Bag 1 plastic bag 2 120 99 Lead Fipe Click the New button to enter a new piece of evidence or you may add edit or delete individual pieces of evidence Either select the piece of evidence and double click or highlight and select Edit After entering each piece of evidence click APPLY or OK button FireFiles Investigation Software version 6 0 0 20 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Evidence Details CASE 7 047252007 7059999
41. cles utilized within the unit is a useful tool possibly when traveling out of our jurisdiction this would be a useful tool After the entries are made the information can then be exported to possibly EXCEL where mileage calculations could be set up FireFiles Investigation Software version 6 0 0 65 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Communication Rolodex Rolodex Screen Rolodex a PERSON ILLIM 62701 To sort alphabetically numerically by Last Name Company etc click on these labels Close Export records The Rolodex is used for collecting and referencing individual and company contact information associated with many areas of your fire investigations You have 3 abilities relating to this screen Add Edit or Delete contacts from the Rolodex screen Person Information CR PERSON First Mame MI Last Mame f Male Bill IL Smith Employer Springfield Fire Dept Micknames Cappy Address Female Date of Birth Est Age ii Hace 700 E Monroe City State Zip Springfield IL e E2701 Country United States MM How Long at Address 20 years Phone Numbers 2T 977 2345 217 555 1212 FireFiles Investigation Software version 6 0 0 66 Caucasian Hair Grey Eves Grey lf Glasses Height Weight En 210 User Defined 1 pM User Defined 2 p User Defined
42. database You may select any field of which to search personnel by To search for a person s role ex Witnesses you select from the dropdown on the right of the screen as shown here Click the Search button People Search You may search by any single or combination of fields You may also do a partial search by typing pretigraphic the first few letters Address Fire Cause State Incendiary i PEOPLE SEARCH Search Parameters PersonalPhysical Last Mame Smith Caucasian Nicknames Hair City Relation To Caze Blonde Chatham Suspect Search by SSN Eyes State Zip Oecupancy Type Case Role ooo no mm Blue zi Sty jj zl Employer Height Country County MeDondds to eha lumtdStses wi SERE Date of Birth Weight Phone Number 2 25 1959 PO to e00 ta 2 25 1963 I Glasses Close Export Search e You may add a new person to the case by clicking New at the bottom of the People Search Screen when A CASE RECORD IS OPEN e Build person profiles based on personal physical geographic and or case specific parameters and return results of all matching people in your database e You may enter parameters in as many or as few fields as you want to perform your people search After entering your Search Parameters select the Search button and the Results tab will display the data that meets all of your search criteria
43. e Returned tab with a status of Rejected as shown below When rejected reports are selected and the Show History checkbox is selected bottom left the investigator will be able to view comments from their approval user as to why the report was rejected as seen here Submitted Reports SUBMITTED REPORTS Search Bu Investigator D Find mc Demo John status ALL Search Submitted By Date Submitted Status 15A 5TUCTUR DFN Incident Initia Demo John Administrator System 02 16 2008 14 36 Approved TSR STUCTUR DFS Investigative Demo Jahn Administrator System 097 1172007 15 25 d Rejected 15R STUCTUR DFIG K 9 Examinati Demo Jahn Administrator System En 1 2007 16 25 S Approved 4nrr3rnTIIr7 TI In AAT AA AW ee En Ee EN E E E E EE Dia ans at s History Submitted By Approval User Date Submitted Date Returned Status Y Demo Jahn Administrator System 02 13 2008 14 35 021672008 14 37 Approved 1 Administrator System 02 18 2008 14 13 02 18 2008 14 25 Reiected Comments The address appears to be incorrect Please check the time and date of the incident since that time is incorrect To see all historical records for a report click Close Export EZ Show History h Frint History Geen ere When a history item is selected as seen above you may print all historical records of this report including rejection comments by clicking Print History Further if necessary you may delete a r
44. een Select the INCIDENT Cause 2 You may close the current case by clicking the Close button at the bottom of the Case Action screen Select the Close Reason 3 Ifa case has already been closed you may reopen the case by clicking the Reopen button at the bottom of the Case Action screen Only the investigator that closed the case can reopen that particular case The administrator has that capability as well Remarks may be added as to the action reason CASE 03202007 99999 X CASE 03202007 99999 Incident Cause Vx CHANGE FIRE CAUSE V CLOSE CASE Remarks TEE Remarks U Undetermined Referred to Uther Agency Statute of Limitation Expired Enter any remarks Enter any remarks regarding the regarding the Incident Cause Reasons for change here before Closing Case before Click the APPLY or OK button at the bottom of the screen to save all of the changes to either screen FireFiles Investigation Software version 6 0 0 12 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com K Reassign or Add Investigator CASE 0320200 99999 Investigators Wy REASSIGN i Remarks 123 Hoge Ben 234 Munson Peggy 345 Ortiz Richard C 999 Hewel Bob Enter any remarks regarding the reassignment of investigator here before saving Ok Close You may reassign or add one or more investigators to the current case by clicking the Re
45. en To Juvenile holding facility or other facility type the suspect was taken to Taken By Individual who took the suspect to the holding facility Offense s Offense s the suspect is being charged with of Charges Numeric value representing how many charges are filed for this arrest Proceeding Codes Select from the dropdown of proceeding codes Generically these are the means by which the charges were filed against the individual arrested ex Investigator testimony State Statute Statutory code violated or allegedly violated ex 735ILCS5 1001 19 Gang Affiliated Check for Yes FireFiles Investigation Software version 6 0 0 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com a Juvenile Arrest Card Back Screen amp Jimmy Smith CASE 1SR STUCTURE 003 Disposition f Station Adjustment Ge Referral to Juvenile Court bW Delinquency Petition Filed Date of Juvenile Court Hearing Time of Juvenile Court Hearing 15 00 Final Disposition ASA Sara Peterson DA M im Dandy JUVENILE ARREST Iw Released ta Parent ar Guardian Parent s Mame Smith Don Parents Address 1313 Mocking Bird Ln e Name and Location of Juvenile Home Time OF Court Referral 16 00 Date of Court Referral Juvenile Court Hearing Officer Juvenile Court Hearing Officer Mame Larry Anderson Juvenile Court Hearing OfficerRank Juvenile Court Hearing Officer Badge 5 gt 23
46. entered after file 1s selected Description Enter a description of the file folder is for clear identification PLEASE NOTE FireFiles limits uploaded files to a size of 100MB Files larger than this cannot be saved For audio video segments larger than 100MB it is recommended that the user attach a FOLDER which will not be stored internally within the case FireFiles Investigation Software version 6 0 0 50 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Reports Screen Report Console New Report REPORTS EE Custom Reports Available DFH DEI Incident Initiation Report DFIz Incident Initiation Report Supplement 1 sh STUCTURE 003 e DFI3 Investigative Report DFI4 Report of Interview OFIS Investigative Report Supplement DFIE K 9 Examination Report DEI Case Action Report OFIS Case Report Management DFI3 Consent to Search and Remove E vide DFITO Voluntary Statement DEI UD Voluntary Statement Cont DEI Custodial Interregation Miranda Warm DEI A Juvenile Miranda Warning DFH3 Film Cartridge amp Cannister ID Label DFI14 Evidence Label DFI15 Leave Activitu Sheet DFITE Communications Request DFIT Duty Investigator Request OFIS Speaking Engagement 0 emonstration DFI18 Accelerant Detector Dog Training Log DFI2LU Evidence Property Inventory Receipt DFI23 Fax Transmission Cover Sheet AAT hal IRAE Rn Close Submit Al Print All ge View Su
47. eport history by clicking Delete to the right of the history section To make changes to a rejected report the investigator should return to the portion of the FireFiles case that needs editing and make the necessary changes to move toward approval see Report Descriptions section to see where information can be edited in FireFiles After these changes are made you open the report from either the Submitted Reports screen or the main Reports screen and resubmit the report by clicking the ReSubmit button at the bottom of the Report Viewer screen as seen here Report Viewer DEI Incident Initiation Report SPRINGFIELD FIRE DEPARTMENT SPRINGFIELD BOMB AND ARSON TEAM FIRE INVESTIGATION UNIT Incident Initiation Report Case Number 1SR STUCTURE 003 Investigator s John Demo Case Subject House Fire Address 1313 Mocking Bid Ln Springfield IL 62704 United States County 002 Sangamon Assigned By Occupancy Type Residential Type Requesting Agency Mixed Use IvIilitary use Requesting Person Property Use 1 or 2 family dwelling Responding Fire Dept Date of Incident 0503 2005 13 00 Offic ial Spoken With Date of Request 0504 2005 7 00 Notific ations Date of Arrwal 05 04 2005 14 00 K 9 Handler 3g SW Comments ReSubmit The address appears to be incorrect Please check the time and date of the incident since that time is incorrect Close Show Report Logs This process will continue until the approval u
48. ept Official Spoken With screen se archin g by Thursday July 14 2005 e 01 00 ane Reynoldsburg Fire Dept llary Smith Date of Request Time of Request Notifications County Friday Jul 15 2005 08 00 FBI ATF Date of Arrival Time of Arrival User Defined 1 User Defined 2 User Defined 3 Eng Co 123 PLEASE NOTE In order to progress beyond the Case screen you must click or APPLY or OK at the bottom of the screen Doing so will enable all buttons across the top of the FireFiles toolbar Apply will save the changes and leave the window open OK will save the changes and close the window Upon opening or creating a case this Case screen will appear Starting from the top left and working in order the fields and their descriptions are as follows Please note All mandatory fields are indicated by an next to the field name Field Name Investigator s Assigned By Census Tract Address City State Zip Country County Description Required When Creating a new case the investigator will default to the logged in user You may select another user as the investigator or more than one user to have the capability to add information to the case Only the selected investigators from the investigator list will have that capability Other investigators isted will have the capability to add information into the Interview Narrative K 9 and Notes areas but after you have saved the new case to that
49. ery Explosive amp Incendiary e Hand Placed Target IF other please specify ATM watch nut Fields Description Bomb Name The name of the bomb by description event of title Category Type of bomb or device Target The place or location intended for the explosive Delivery The manor in which the device was delivered Other Other information related to the bomb e Bombs Component Type CASE 04252007 7059999 General Components Component Type Sub Type Component Name Filler Low Explosive Improvised Mixture Black Stuff Each bomb may be composed of multiple components Each component type may be added by selecting NEW The component screen displays information related to the components of the bomb Click New to enter this information from the Bomb Component screen FireFiles Investigation Software version 6 0 0 16 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com e Bomb Components CASE 04252007 7059999 BOMB COMPONENT Component Type Detonator Y Component Sub T ype Weight Dimensions 20 Ibs 5x10 Color Number black and blue 999 Electric Detonator Component Name Car Starter Component Description This was black and shocking Manufacturer he Each bomb component may be composed of sub components ova Lot Number User Defined 3 1 Zus You Want x L Component Ty
50. g each chain of custody transfer click APPLY or OK button FireFiles Investigation Software version 6 0 0 31 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Ka Evidence Sketch Misc Screen CASE 1SR STUC TMURE 003 Sketch Misc d EVIDENCE SKETCH MISC W Sketch of Scene Completed Sketch Artist Bill Gomney IMPORTANT NOTE In order to enter info in the Evidence Sketch Misc tab of this screen the Sketch of Scene Completed The Other F eports D acuments check box must be checked at the top of the screen Mo Sketch Why Sketch is in Police custody w Fire Department We Coroner Law Enforcement K8 Examination Iw Others pecify Other information 00 User Defined 1 User Defined 2 User Defined 3 Sketch of Scene Completed When checking this box the report DFI 2 indicates that a sketch was completed Person Conducting Sketch Indicate the person that completed to drawing No Sketch Why Indicate the reason why the sketch is not included with the report Other Reports Documents If there are any other reports and or documents that have been received by external agencies check the box of the agency the reports were received from These documents can be scan a stored in the files module Click the APPLY or OK button at the bottom of the Evidence screen to save all data entered FireFiles Investigation Software vers
51. going police investigation If there s an ongoing police investigation enter a check mark Location evacuated If the location was evacuated enter a check mark e Bomb Module Package Target CASE 04252007 059999 SUSPICIOUS PACKAGE Package T arget If other please specify ATM Bank substatiorl Diagnostic Method Disruption performed pM NE information if the Bomb was a Iw Ongoing police investigation Location evacuated package Enter information related to the Suspicious Package such as the package target and the diagnostic method and if other information occurs Place a check mark in the areas if a disruption was performed if there were an ongoing police investigation or if the location was evacuated Bomb Module Bombs CASE 04252007 7059999 Name Category DelveyType Red Mess Explosive amp Incendiary Hand Placed Big Black Ugly Bomb Explosive amp Incendiary Courier Delivery Service Multiple bombs may be added and described within a single Bomb call Click New to enter information related to the bombs This information 1s input on the General Components and RSP screens FireFiles Investigation Software version 6 0 0 15 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Bombs New General CASE 04252007 7059999 General General information on the contents of specific bomb from the defined dropdowns Category Deliv
52. he VCR buttons to navigate through multiple Q amp A s Click Delete to delete the current question and answer displayed Formatting text B FITIA Q pos Bold talics Underline Color FireFiles Investigation Software version 6 0 0 43 Enter a brief description of reason for interview Interview Details Question Answer New Save Delete O 0 Jj www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com P Narratives Screen i CASE 06212007 7136657 FireFiles saves one main narrative All NARRATIVES 7 SupplementalNarative additional narratives will be saved as supplements with the Supplement Narrative box checked at the top of the screen This is a test narrative You must click OK when finished w a narrative Beginning a New narrative or navigating through supplements without Use the VCR buttons saving the current narrative you are working on will erase all work done on current narrative Best advice Click the APPLY or OK button often to navigate through the narrative and its supplements User Defined 1 User Defined 3 Hew Sel Check Delete i 4 ie Ok Close User Detra Author Datestamp Cale Lynn Enter your narratives in the text box of this screen or copy Control C and paste Control V from another word pro
53. hrough the multiple Structures within a case using the VCR buttons at the bottom of the screen s Structure Details Screen CASE 1SR STUCTURE 003 General Gi STRUCTURE DETAILS Humber of Floors B Area of Origin Kitchen Structure Dimensions 60 120 Utilities Basement Dimensions lw Electrical BD X 120 m Garage Dimensions w G 60 120 dc Other Utility User Defined User Defined 3 DE II W Suspected Meth Lab e Hen Delete Apply Ok Close FireFiles Investigation Software version 6 0 0 19 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Field Name Description of Floors Enter the structure s number of floors Structure Dimensions Square footage or physical length x width dimensions of the structure Basement Dimensions Square footage or length x width dimensions of the structure s basement if applies Garage Dimensions Square footage or length x width dimensions of the structure s attached garage if applies Suspected Confirmed Check box if methamphetamine lab is suspected or confirmed Meth Lab Area of Fire Origin Description for area of the structure where the fire originated Utilities Check the boxes that were functional at the time of the incident Click the APPLY or OK button at the bottom of the screen to save all of the changes to the Structure Navigate through multiple structure rec
54. ident 13 00 Youth Officer Assigned 1 313 Mocking Bird Lr warant Issued ze 5 m Snead Taken To Taken By Number of Charges Filed Sangamon County Bill Jones Suspision of arson H Youth s Information Name Smith Jimmy Sen Male Address 1313 Mocking Bird La Springfield ILLINOIS 62704 Race Caucasian Eyes Brown Hair Black Delete Date of Birth 09 20 1995 Proceeding Code D Plea Statute Code Gang Affiliated The Juvenile Arrest Card screen contains all same information as an adult arrest FireFiles provides a printed report of both the front and back of this arrest card Field descriptions follow Primary Agent Agent that is assigned to this case Secondary Agent Select from the dropdown of other system users Date Time of Arrest Select from the calendar date picker or type in the date manually using arrow buttons Arrested By Officer agent making the arrest Rank Arresting officer s rank Badge Arresting officer s badge or star number Location of Arrest Include address city state and or zip of physical arrest location Date Time of Incident Leave blank if unknown Location of Incident Enter the location address city state of the incident that led to the arrest Action Codes Select from the dropdown These are the stages of a criminal proceeding from preliminary investigation to final disposition Youth Officer Assigned The youth officer assigned to the suspect Tak
55. investigator by clicking Apply or OK that individual must re assign the case in order for that case to have a change of lead Select from drop down list omall relatively permanent statistical subdivisions of a county Address of incident location City of incident location otate of incident location NV default value Zip of incident location Country of incident location County of incident location Select from drop down list FireFiles Investigation Software version 6 0 0 7 www arsonsoftware com FireFiles Investigation Software version 6 0 0 Date of Incident Time of Incident Date of Request Time of Request Case Number Occupancy Type Incident Number Mixed Use NFIRS Number Property Use Case Subject Total Loss Requesting Agency Requesting Person Responding Fire Department Official Spoken With Notifications User Defined 1 2 amp 3 FireFiles Investigation Software version 6 0 0 8 www arsonsoftware com Fire start date Select from the calendar date picker or type in date manually using arrow buttons Fire start time Select time using the up down buttons or type in the time manually Investigation request date Select from the calendar date picker or type in date manually using arrow buttons Investigation request time Select time using the up down buttons or type in the time manually Manual assignment of case for your FireFiles case Upon saving your case FireFiles will check for
56. ion 6 0 0 32 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Arrests Screen CASE TSR STUCTURE 003 2 ARRESTS Mame of Suspect Date of Incident Smith Dor USD 72005 13 00 Smith Jimmy 03032003 13 00 Suspision of arson ae eid Weieng Em Dew 2 records The Arrests screen is a collection of individuals who have been arrested as suspects and or charged with an offense in relation to the current case To create a new arrest card click New Adult Arrest New Juvenile Arrest if arrested person is a juvenile To edit an existing arrest card highlight the suspect name and click Edit FireFiles Investigation Software version 6 0 0 33 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com ca Adult Arrest Card Front Screen Don Smith CASE 15R STUCTURE 003 ADULT ARREST Primary Agent Secondary Agent 4 ADULT ARREST CARD mc Demoa Jahn Select ei Date of Arrest Time f Arrest Arrested by Name Arrested by Rank Arrested by Badge Mau 18 00 Richard Davis SGT 102 Location of Arrest Action Code Residents Motion Hearing Location of Incident Date of Incident Time OF Incident Residents May 04 2008 si 1300 Suspect Information Proceeding Code C Information si Name Smith Don Date of Birth 0671171980 Keess Sex Male SSN 669 32 6658 GE Address 1313 Mocking Bird Ln Springfield ILLINOIS 62
57. ities of the investigator DFI 16 Communications Request Communication request form identifying requesting repairs or replacement of equipment DFI 17 Duty Investigator Request Form to utilize a formal investigator request DFI 18 Speaking Engagement Demonstration Template form to document a class or speaking engagement DFI 19 Accelerant Detector Dog Training Log Dog training log DFI 20 Evidence Property Inventory Receipt Blank log to document evidence exhibits and history DFI 23 Fax Transmission Cover Sheet Fax cover sheet with Department and division identification and phone AAC Adult Arrest Card All information contained herein comes from the Adult Arrest Card screens front and back JAC Juvenile Arrest Card All information contained herein comes from the Juvenile Arrest Card screens front and back FireFiles Investigation Software version 6 0 0 50 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com DFI 26 Case Summary Report This report compiles a group of cases in your system by a date range you specify Results display Case Number Date of Fire Investigator Address City County Fire Cause and Case Status for all cases with a date of fire within your specified range DFI 27 Wildland Fire Report All information contained herein comes from the Wildland Fire Information screen DFI 29 Insurance Report Insurance General Insurance Details DFI 30 Adult Report
58. le to save the exported report directly to your local or network drive without viewing the exported report FireFiles Investigation Software version 6 0 0 54 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com HE Requests for Approval Report Approval Process The purpose of this section of the user manual is to describe the FireFiles Report Approval Process In short Investigators are able to not only generate and print reports as described in the New Reports section of the user manual but they also have the ability to submit their reports to an Approval User This Approval User will then either approve the report as is or will return the report with comments on changes that are required for approval There are 2 users that may submit reports for approval for any given case 1 The lead investigator assigned to the case 2 The K 9 Handler assigned to the case if an Internal examination The System Administrator assigns an Investigator s Approval User This Approval User will receive all reports submitted for approval by the Investigator s and then will either approve the report as is or will return the report with comments on changes that are required for approval To begin the report approval process an investigator will open a report in the main Reports section of FireFiles and click Submit as seen here p Report Viewer DFI1 Incident Initiation Report PEE SPRINGFIELD FIRE DEPART
59. n the People Search screen to build person profiles Open the New Reports screen to produce any FireFiles report FireFiles Investigation Software version 6 0 0 5 www arsonsoftware com FireFiles Investigation Software version 6 0 0 Once you have opened or created a case you will come to the following screen with all of the case specific buttons available at the top FireFiles v 6 0 0 File Case System Reports Communication Activities Help T e 65 w CASE 598 Structure General d CASE GENERAL Investigators ohn Demo Sally Dema Wel Assigned By Census Tract fi Johnson Larry Address E 2 8 Macarthur Dr City State zl p Reyneldsqura OH 42068 Country County United States aoi Franklin E Date of Incident Time of Incident 01 00 ae T Thursday July 14 2005 7 Time of Request Denn T Date of Request Friday July 15 2005 7 Time of Arrival 1000 T Date of Arrival Saturday July 15 2005 7 Case Action Fire Details Bomb Details Structure Vehicle Wildland Fire Insurance Mortgage Loan FireFiles Investigation Software version 6 0 0 SCH www arsonsoftware com Sess Case Number Occupancy Type Case Number Residential Type Incident Number Mixed Use 2253 Not mised NFIRS Number Property Use joo 25 41 3 1 or 2 family dwelling el
60. nd discharged in RSP Distance How far the disrupter was from the device v5 Structure General Screen CASE 0320200 99999 General f STRUCTURE GENERAL Fire Detection Alarm and Suppression Systems Structure Name Smoke Detectar s Structure Type Heat Detectors Connective structure hu Tes hu Building Status Gas Detectors Under construction hi Unknown Construction Type Flame Detectors es Damage Automatic b anual Alarm Extensive Yes Automatic Sprinkler Unknown Fire Resistive Select from the dropdowns and checkboxes as they relate to the structure Mew Delete Apply Ok Close FireFiles Investigation Software version 6 0 0 18 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Structure Name Freeform General descriptive title for structure Structure Type Select NFIRS type from the dropdown list Building Status Select NFIRS building status at time of incident Construction Type Select NFIRS construction type from the dropdown list Damage Select from the dropdown to describe the level of damage caused by the fire Fire Detection Alarm and Select from the 6 dropdowns as they relate to the structure Suppression Systems 1 Click the APPLY or OK button at the bottom of the screen to save all of the changes to the Structure screen 2 Navigate t
61. nitiation Report amp en hoo 1 of 1 SPRINGFIELD FIRE DEPSRTMENT SPRINGFIELD BORE AND AF SON TEAM FIRE INVESTIGATION UNIT Incident Initiation Feport Case Mumber Investigator s Case Sub ject 1ISR STUCTURE 004 John Dermo House Fire Reject Address 1313 IvIocking Bird Ln Springfield IL 62704 TTraited States Or County Occupancy Type Mixed Use Property Use Date of Enc ul ent Date of Request Date of Arriak O02 Sangaron Residential Type wiilitaryr use l or 2 faruly dre ling O5 03 2005 13 00 OS042005 7 30 OS04V2005 14 00 Asskrned Hy Requesting Age Requesting Perso Responding Fire Dep Offic ial Spoken Win To tr ations E 9 Handler Approve Weather Conditions Temp WT Fb it _ Show Report Logs Wind Speed Wind Dire ton WR I f Reject Approve Print If Approved a time and date stamp will be displayed in the Date Returned tab with a status of Approved Upon approval a digital signature for both the investigator and approval user as well as a date stamp for date submitted and approved will be displayed on the bottom of the last page of a report Digital signatures are optional See your system administrator for more information FireFiles Investigation Software version 6 0 0 56 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com s mr Rejected a time and date stamp will be displayed in the Dat
62. nt case this 1s the screen that will accomplish that task The procedures for clearing cases are the same for both adult and juvenile arrests To clear a case either 1 enter the case of the case to be cleared in the Enter Case Number field or 2 click the case search button to select a case from the Case Search screen After you have selected the case you wish to clear click Add To enter remarks of any type for cleared cases enter your remarks in the Remarks field Then click Save at the bottom to save your remarks ee PLEASE NOTE Clearing Multiple Cases with an Arrest Does not create a Person record in those other cases that are being cleared Reason Potential for duplicate Person records in one case Does not create an Arrest record in those other cases that are being cleared Reason Potential for duplicate Arrest records in one case and no Person record to insert as Suspect Recommendation When an Arrest clears other cases you should do the following 1 Create new Person record in cleared cases unless already exists 2 Create new Arrest record in cleared cases 3 In Case Action screen Close cleared cases FireFiles Investigation Software version 6 0 0 40 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com P Interviews Screen x Interview Details Pp INTERVIEW Question nterviewer Cale Lynn Interviewee lanatiuk Tim Date of In
63. om FireFiles Investigation Software version 6 0 0 www arsonsoftware com Number of Samples Enter the number of samples collected by the K 9 Investigator Date Time Leave blank if unknown Weather box All weather conditions should be recorded as they occurred at the time of the K 9 examination Lighting Select from the lighting dropdown Conditions Select from the conditions dropdown Wind Speed Enter the wind speed Wind Direction Select from the direction dropdown Temp Temperature in degrees Humidity Relative humidity Details Enter the details of the K 9 examination in this text box or copy and paste information from another word processing application The content of details can be copied and pasted into FireFiles from another application To do so copy Control C the text from the external source and paste Control V the text into FireFiles Click the Spell Check button to open this function This function requires that you have MS Office 2000 or higher installed on your workstation Note Firefiles has limited copy past functionality The font will remain the same throughout the reports The spacing is all single spacing The margins are pre set Firefiles in not accept Microsoft superscript Formatting text B z u A Bold Italics Underline Color After entering data in all required fields in the K 9 Examination screen click the Save button at the bottom of the screen to save your data to
64. ords using the VCR buttons at the bottom of the screen wl Oe Vehicle Information screen CASE 03707007 99999 Cage G VEHICLE INFORMATION Type of Vehicle Vehicle Status 11 Passenger car Dccupied VIN Operational M1 34585488431 3834 w More than one Plate State ssued boxcan ba H ZE DAG D Abandoned checked Make Model ear Iva Dodge Magnum 2004 Col E SS suit Suspected Meth Lab Maroon Extensive SEET Confirmed Meth Lab vehicle Inside garage User Detined 1 User Detined 2 User Detined 3 eee ee Mew Delete Ok Close Field Name Description Type of Vehicle Select from the dropdown list VIN Enter the vehicle identification number Plate Enter license plate number State Issued Select from the dropdown list FireFiles Investigation Software version 6 0 0 20 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Make Enter vehicle make ex Nissan Ford etc Model Enter vehicle model ex Maxima F150 etc Year Enter vehicle year Color Enter vehicle color s Damage Select from the dropdown list Area of Fire Origin Freeform Description for area of the vehicle where the fire originated Vehicle Status Check the boxes that apply to the vehicle status Meth Lab boxes Check if one of the methamphetamine boxes applies 1 Click the APPLY or OK button at the bottom of the screen to save all
65. pe Various selections in dropdown Component Sub Type Select if bomb has a secondary component Weight Dimensions Freeform entry of size Component Name Freeform name of component Color Number Freeform descriptive fields Manufacturer Model Lot Freeform description fields LA RSP Render Safe Procedure CASE 04275700 7 059999 RE BOMB Equipment Used Render Safe Procedure Disrupted in place We High Order Bomb Gut Multiple pieces of equipment may be utilized to render safe Was the RSP Sucessful procedure by clicking NEW The Bomb RSP screen displays information related to the Render Safe Procedure and the equipment used Place a check mark if it were a High Order and if the procedure was a success FireFiles Investigation Software version 6 0 0 17 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com e RSP Equipment ZU TN 042527007 059999 Select the various pieces of equipment that were utilized to RSP RSP EQUIPMENT Equipment Type Car opening kit Type OF Disrupter Charge 50 Caliber Avon round e Angle Number OF Shots Distance Right 10 Fields Descriptio Equipment Type Type of equipment used for the RSP Type of Disrupter Type of disrupter used in the RSP Angle At what angle the disrupter was discharged the RSP Number of shots How many times the disrupter was discharged Charge Type of rou
66. ports Report Viewer Screen Navigate multiple paged reports Report Viewer DFI1 incident Initiation Report PIE E 1 oi d Print Hs SPRINGFIELD FIRE DEPARTMENT MA SPRINGFIELD BOMB AND ARSON TEAM Zoom In Out FIRE INVESTIGATION UNIT Incident Initiation Report Export ese Number ISR STUCTURE 003 Investizator s John Demo Case Subject House Fire Address 1313 Maockmg Bird Lr Springfield IL 62704 Urated States County O02 Sangaron Assigned Bv Deru Occupancy Type Residential Type Requesting Agency Sprin Mixed Use WIilitary use Req uestng Person Larry Property Use l or 2 fanuly dwelling Responding Fire Dept Sprin Date of Incident O5 2005 13 00 Official Spoken With Bob Date of Request OS042005 7 00 Motifi ations Date of Arrwal OS042005 14 00 K 9 Handler sally Weather Weather Conditions Storms Wind Speed 60 Temp ao Wind Direc tion ow T IL AR h etl a EEN TT d dl Z1 ne 3i lu Close report Close aw Nepot Logs Reject Approve Print Once you have generated a report as seen here you can either print your report To print click the Print button at the bottom of the screen You will then be prompted to enter information for report dispersal tracking as seen here FireFiles Investigation Software version 6 0 0 52 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com epes Report Dispersal Screen Repor
67. r query checking unchecking Select all fields 6 Save To save your conditions 7 View Results Click RUN FireFiles Investigation Software version 6 0 0 74 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com mes Query Parameter Definitions Below you will find descriptions for using the condition parameters in the Query Builder Less Than Finds results that are lower in alphabetical or numeric order from your entry Entries can be numbers or letters Greater Than Finds results that are higher in alphabetical or numeric order from your entry Entries can be numbers or letters Like Finds results that contain your entry but are not limited to a precise match The wildcard can be used to help broaden a Like search Placement of the wildcard is key for accurate results Here are some examples of the use of the wildcard Placing the wildcard after your entry will return results including your entry and anything after your entry Ex wood will find Woodland Woodington and Wood but will not find 614 Woodland or Ashwood Placing the wildcard before and after your entry will return results including your entry and anything before or after your entry Ex wood will find Woodland Woodington Wood 614 Woodland and Ashwood The wildcard should only be used with the Like parameter Equal To
68. rd processing documents Images Video amp Audio files The FireFiles database will save these files including a brief description of the file and a preview for image files only for easier viewing To open an existing saved file highlight the filename and the click Open or double click the filename Image files can be opened directly by FireFiles uncheck Use default application to open All other file types will automatically open with your workstation s default application for that file type To attach a new file and store it in your database click New and the following screen will appear FireFiles Investigation Software version 6 0 0 49 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com H New File Screen New File E MEW FILE Type Image Linked File poii Path d il Documents and SettingssalbssDesktop Pictures amp l Filename Size Fire Engine bmp 703 KB ML Description puse Firg w me Preview Type Type Select Document Folder Linked File Select this if you only wish to save the path of the file attachment to your database Path First find the file on your local hard drive or network by clicking the search button to the right of the Path field This will bring up a browse window for you to select the file you wish to attach Filename Size The file name and size will be automatically
69. s of all evidence collected within a single incident FireFiles Investigation Software version 6 0 0 61 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com activities Activities Activities n ACTIVITIES a Begin Date End Date User Activity Type A Search options 2 75 2008 E 2 29 2008 m Demo Jahn o Activily Date range m meine Tine Tipe aiite comnts TY Userfinvestigator Jahn Demoa 02 20 2008 08 O2 20 2008 11 Work Actrvity Follow up ir JT5SHRH STULTLI E Activity type Toggle up down two weeks Create edit and delete activities M D D D D Close Export Search New Edit Delete 1 records All investigators can enter activity logs work and leave activities and link them to cases where appropriate Summary reports including compiled activity logs for investigators and entire team are available in the Reports section To get to Activities go to the top system menu gt gt ACTIVITIES gt gt ACTIVITY LOGS To create a new activity log click the New button above bottom right This will bring up the following screen Activity nf ACTIVITY LOG User Related Case Number Demo John ISR STUCTURE 003 Work Type Activity Type Work Activity Follow up Investigation Date Stark Time End Time Hours OT Hours 2 20 2008 08 00 11 00 3 0 Description Drove out to a related site
70. screen with the subject your name the date created and the time created displayed oe FireFiles Investigation Software version 6 0 0 12 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Reports ee Query Builder Available Queries 3 QUERIES C My Queries Sample Address Search Demo Sally O1 22 04 15 33 53 Sample Insurance Search Demo John O1 ee O04 15 35 23 Close Export Bun Edit Delete 2 records This function will allow you to search data on your system To open this screen go to the top menu REPORTS gt gt QUERIES The Queries Screen above shows all saved queries You have the ability to view All Queries on your entire system or just My Queries which are those that were originally created by the user you are logged in to FireFiles as From this screen you may Create a new query by clicking the New button Double click on an existing query to view edit the parameters of the search Highlight an existing query and export results found currently in your system to MS Excel by clicking the Export button Highlight an existing query and run it and view results in FireFiles by clicking the Run Highlight an existing query and delete it by clicking the Delete button FireFiles Investigation Software version 6 0 0 73 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com
71. ser is satisfied with the report and returns the report as Approved FireFiles Investigation Software version 6 0 0 57 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Report Descriptions FireFiles automatically fills out DFI reports based on data that is entered in the various screens and stored in the system database This portion of the user manual serves to identify where this information comes from precisely to make your reports easier to edit and understand during the course of your casework For your information DFI is meant to generically stand for Department Division of Fire Investigation DFI 1 Incident Initiation Report Case General Case Details Weather Fire Details Incendiary Devices DFI 2 Incident Initiation Report Supplement Evidence Photos Evidence Physical Evidence Sketch Misc People Photographer only Interviews DFIA is the formal interview report Reports Documents Received By R I That are Relevant to Case DFI 3 Investigative Report This report is generated from the Narratives screen This only includes the main narrative of the case Supplements are found in DEI DFI 4 Report of Interview This 1s the formal interview report Information contained herein comes from a combination of the People screen and the Interviews screen DFI 5 Investigative Report Supplement This report is generated from the Narratives screen This only includes the s
72. ss City State Zip Country Insurance company location FireFiles Investigation Software version 6 0 0 22 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Phone Fax Enter the numeric value The field will automatically advance when the correct number of digits are filled in Occupant Owner boxes Check if the policy covers the occupant and or owner Policy Vehicle structure policy number Claim Claim number associated with the incident if applicable Date Issued Origination date of policy Date Expires Policy expiration date Property Amount Dollar amount insurance policy covers for the property Contents Amount Dollar amount insurance policy covers for the contents Property Loss Dollar amount of property loss Contents Loss Dollar amount of contents loss m Insurance Details Screen CASE 04252007 059999 RH INSURANCE DETAILS x Agent Information x Adjuster Infarmatian Kevin Cale Adjuster Lynn Cale umbers Phone Numbers A Phone Ex NV 056304226 You may navigate to the People module by clicking the up arrow button You may then enter a person or select a person from the People screen Insurance People Screen CASE e 04252007 7059999 Ki PEOPLE People In Case Case Roles for Person Cale Kevin Cleary Mark After a person is added to the Person Screen you may Select the individual as an Agent or Adjuster seach now ca
73. sssssssssssensssesesseseeess 18 Structure Details Screen cscsesssssssscssscssscessssscssssessssscsssssssssscssssssssssssscssssscessscssssssessssssssscesssessesees 19 Vehicle Information E o oc EEE 20 E Wildland Fire Information SCFEG6li 5 0220 00o aodio doo a0 poo a sninen sins sn aodio ia noai e eo aoo aao anini 21 dg Insurance General SETEC sssaaa Pa evo svi py I4 222 Tos Cras PUR AAE E EET Ea ARa T E EUR e EUR ee RAe 22 E Insurance Detalls SCREOM P M 23 i Insurance People SOPCOM E 23 E Mortgage Loan Information EEN 24 CG Person Adding OF Editing a Person scsdssasscceccssccaisnsdesiasstastedssnnecdeccdacseavsedesioastiatsdasntesseecsecdeisieses 25 CG Persons EE NR E 26 CG Person UE 26 CG Person Jaen 27 T Evidence Photos SCP COM mr T 27 eo Evidence select a PHOLOGE E 29 T NEW PICT E erna E E E T S Error Bookmark not defined id VTC CMCC dEaloP OL oni p HERO EHE EUER EXE TO VITE PETER EET EOD Vi CHE ENSURE US 29 Pvn E 30 a VAG OCMC CM elici d 30 Evidence Sketch Nise EE eessen 32 FireFiles Investigation Software version 6 0 0 2 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com M EES SCE COM eege 33 M New dub Adult Arrest Card Front SCreeni ccccccscsssscssccsscccscccsccccccccsccccscccsccccscceees 34 P Mew Adult
74. ssssssssssssssssssssssssssssssssee 64 System Company Vehicles Company Vehicles EE 65 Communication Roledex TEEN 66 Communication Phone Messages Messages SCLeeM scsssssscsssessscessesessessscessecsscecsscecsessecessecsssessscessecsseesee 67 Phone Messages Read MESSAGES eene nnne nnonene rasa enean onn tatnen stata ones ts en esten ene ea essa ena 68 Phone Messages New Message eee eene on onerata onerata ene teta ense ta tasa tatnen esee ense seta ene setae n enun 69 Communication Forums Forums Screeit s ccsscsssscosssscecossessesecsecoesecscsecsecacsecscsaccecaccuceecacsecaecacsecee 70 s codon m 71 Reports Queries Query Po ta TE 73 STIS ns Create Edit Query EENS 74 mueres Query Parameter Definitions ENEE 75 TT IT 76 FireFiles Investigation Software version 6 0 0 4 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com FireFiles Main Na vigation You will come to the following screen upon first logging into FireFiles FireFiles v 6 0 0 BE File Case System Reports Communication Activities Help vA uw EU Dropdown menus across the top give you additional access to ALL screens in the software Case Personnel selection buttons User Hoge Ben zth4 PM 416 400 oO Create a NEW CASE ia Open the Case Search screen to find and open an existing case ia Ope
75. t Dispersal CX REPORT DISPERSAL Date 2 17 2008 Close print report skipping dispersal record not saved User Administrator System Reason Select EET Save print report with a Chief Willard requested information dispersal record saved Freedom of Information Request Internal Use Field Name Description Date User Will be entered automatically based on print date and the user requesting the print job Reason Select from the dropdown Comment Enter any comments for the print job Show report logs To view report dispersals for a report click checkbox Logs will then be listed as shown here Logs Dae User Dispersal Reason Comment 02172008 1255 Administrator 5 Freedom of Information Request Media requested serveral reports Close iw Show Report Logs Reject Approve Print FireFiles Investigation Software version 6 0 0 53 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com rent Export a Report Report Viewer DEI Incident Initiation Report E z Ed amp g os 1 of i d SPRINGFIELD FIRE DEPARTMENT SPRINGFIELD BOME AND ARSON TEAM FIRE INVESTIGATION UNIT Double click a log item to Incident Initiation Report view its full details imber 1SR STUCTURE 003 tOr is John Demo ase Subject House Fire Address 1313 Mocking Bird Ln Sprngfield IL 62704 United States
76. terest This screen displays all available Forum names and the relating descriptions In order to enter a forum highlight the one you want and then click the Enter button at the bottom of the screen Page Down for directions on participating in user forums FireFiles Investigation Software version 6 0 0 70 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com mms User Forums Once you have entered a forum the following Forum screen will appear 5 Admin Messages Check here for new meeting dates and admin rules FireFiles will automatically display all messages with the user s name that created the message as well as a date and timestamp of when it was posted might be a little late have an interview scheduled at 8 00am an the other side of town Should be able to wrap it up by then though ae o You have 3 options from the Forum screen Field Names Description Read Messages To read a message either a topic or a reply you select the message you wish to see on the top half of the Forum screen The full message will then be displayed in the text box in the bottom half of the screen If a message has one or more replies posted a plus sign will appear to the left of it To view all of the replies click the plus sign Alternately click the minus sign to the left of the message to minimize its replies Reply to a Message Once you have selected a message from
77. terview BASME b 2r22007 T Time of Interview 00 00 Reason far Interviewing New Dave Delete Please Click APPLY before adding questions Spell Check Delete The Interviews screen is a collection of interviews that have been conducted and recorded in relation to the current case To create a new interview click New To save changes to an existing interview highlight the interviewee name and click OK Enter your interview questions and answers in the text box of this screen or copy Control C and paste Control V from another word processing application The content of a narrative can be copied and pasted into FireFiles from another application To do so copy Control C the narrative from the external source and paste Control V the narrative into FireFiles Page Down for directions on conducting an interview FireFiles Investigation Software version 6 0 0 4 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com P Conducting an Interview CASE 06212007 7136657 You must APPLY the interview before P interview Heme es you can add additional questions and Dun answers Interviewer Cale Lynn Click the bottom Apply button to do i SO hlerVviewee Ignatiuk Tim Date of Interview Answer B z u A b 2 2007 E Time of Interview 00 00 Reason for Interviewing dd 4 H KW Ne Save Delete
78. the FireFiles database Click the Delete button to delete the ENTIRE K 9 examination FireFiles Investigation Software version 6 0 0 46 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com ke Case Notes Screen CASE 1SR STUCTURE 003 CASE NOTES 06701 2005 11 14 35 Demo Jahn 0670172005 11 16 07 Demo Sally 0217 2008 12 31 30 Demo John This screen 1s used to enter and store informal case notes You can either create new case notes or view existing case notes To create a new case note click the New button and then begin entering notes in the text box After entering a note click the APPLY or OK button to save a note to the FireFiles database Upon saving a note a new record will appear in the Date User box To delete a case note highlight a note in the Date User box and click the Delete button To view existing case notes you have 2 options Highlight the note you wish to view in the Date User box The contents of the note will be displayed in the text box FireFiles Investigation Software version 6 0 0 47 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Case Notes View All Check the View All box All notes for the current case will be displayed and separated in the text box as seen here CASE 1SR STUCTURE 003 CASE NOTES 0670172005 11 14 35 Demo John 0670172005 11 15 07 Demo Sally 027
79. the left of the Forum screen click the Reply button to create your reply message Once you have done so this screen will appear Post a new message To post a new message click the Post New button at the bottom of the Forum screen FireFiles Investigation Software version 6 0 0 71 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com imme _ Message Reply Reply To Message REPLY TO MESSAGE lt Original message Be sure to attend the end of month meeting at the main department location on 1 28 04 at 9 00am Your attendance ig required Subject RE Department meeting 1 28 04 Reply enter your reply bere When you Reply FireFiles will time and date stamp your posted message Original Message Automatically displayed by FireFiles Subject Automatically displayed by FireFiles prefaced with RE Reply Enter your reply in the text box and when completed click the Reply button Your message will automatically be posted in the Forum screen with the subject your name the date created and the time created displayed Post New Message Subject Enter your new message subject EL POST WEW MESSAGE Subject IAAI training seminar Message Message Enter your new message in the text box and when completed click the Post button Your message enter message here will automatically be posted in the Forum
80. tions of these fields follow Juvenile Court Hearing Officer box Enter the Name Rank Title and Badge of this officer FireFiles Investigation Software version 6 0 0 38 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com If this parent guardian s person record already exists highlight the parent guardian and click the Select as Parent or Guardian button If the parent guardian s person record does not exist you will need to create a new record for that person by clicking the New button and progressing through the Person Record Screen More information on the People Screen and the Person Record Screen is found in those portions of the user manual Click APPLY or OK button when the information on the back of the arrest card is complete Click Delete to delete the ENTIRE arrest card front and back FireFiles Investigation Software version 6 0 0 39 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com a Cases Cleared Remarks Arrests Screen Jimmy Smith CASE 1SR STUCTURE 003 Cases Cleared Remarks JUVENILE ARREST Cases Cleared by Arrest Remarks Enter Case Number Jimmy had been acquitted E 598 Structure Deletes selected cleared case Deletes ENTIRE arrest card front and back Cases Cleared are not saved until Arget saved When an arrest clears or closes one or more cases besides the curre
81. to investigate suspects vacation home for evidence Delete Apply Ok Close FireFiles Investigation Software version 6 0 0 62 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com User Select from the dropdown of users on your system Related Case Number Click the search button to find the case number you wish to attach OPTIONAL Work Type Select from the dropdown list Activity Type Select from the dropdown list These options will be based upon your response in the Work Type dropdown Date Select the date of the activity Start End Time Time that activity began and ended Hours Regular hours spent in performance of activity OT Hours Overtime hours spent in performance of activity Description Brief description of activity performed Activities Trips Mileage vw Trips E Search options Date range User investigator Vehicle B TRIPS MILEAGE Bean Date End Date User Vehicle 1 23 2008 2 29 2008 el me Demo John 218546 Chevy 2007 User Date Vehicle Plate John Demo D 2372008 218 BAG Road Trip Toggle up down two weeks Search create edit and delete trips New Edi Delete T Close E port 1 records All investigators can enter trips To get to Trips go to the top system menu gt gt ACTIVITIES gt gt TRIPS To create a new trip click the New button above bottom
82. upplemental narratives of the case The main narrative is found in DFI3 DFI 6 K 9 Examination Report Case General Case Details People Victim only DFI 7 Case Action Report Adjudication info comes from a combination of the Arrest cards and People screen Status Change comes from the Case Action screen DFI 8 Case Report Management This report identifies a check off list to show what reports should be included within a single case The tabs with data FireFiles Investigation Software version 6 0 0 58 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com DFI 9 Consent to Search and Remove Evidence Consent form to sign for the approval of inspection and or removal of evidence DFI 10 Voluntary Statement Form the document and sign a voluntary statement DFI 10b Voluntary Statement Con t A continuation form with blank lines and witness signatures for additional voluntary statement documentation DFI 11 Custodial Interrogation Miranda Warning Signature waiver form identifying Miranda rights DFI 12 Juvenile Miranda Warning Same as above only specifically for a juvenile DFI 13 Film Cartridge and Canister ID Label ID labels meant to be run on Avery label sheets Includes case and date DFI 14 Evidence Label ID labels for Evidence to identify chain of custody of evidence Includes Case and date DFI 15 Leave Activity Sheet Chart to manually identify times and activ
83. y Family Type Single Parent Diagnosed or suspected ADD ADHD ET J Extreme curiosity about fire Disposition C History of fireplay or firesetting Referred ta treatment program m C History of physically assaulting others bid C History of stealing or shoplifting nd sensn History of trouble outside school Mild curiosity about fire C Moderate curiosity about fire C Other motivationzrisk Factor Transiency L Unknown mativatianzrisk Factor Delete In order to store and save information on this Juvenile screen Juvenile must be checked as a Case Role on the Person Details tab Field Name Description Motivation Risk Factors Select all that apply Codes based upon NFIRS Family Type Select type from the dropdown list Codes based upon NFIRS Disposition Select disposition from the dropdown list Codes based upon NFIRS After entering each record click APPLY or OK button Evidence Photos Screen CASE 06212007 7136657 x Photos Evidence Catalog Sketch Misc 4 EVIDENCE PHOTOS Photographic Evidence Photo Source Photographer s Name LYFR Archer Geoff EJ Click the search button to select the Photographer from the peoples database or enter a new Photographer Motorhome Dk Close FireFiles Investigation Software version 6 0 0 27 www arsonsoftware com FireFiles Investigation Software version 6 0 0 www arsonsoftware com Field N

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