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1. b Consignment Certificat Certification II a Certificat reference number INTRA FR 2012 Vi II b Local reference number II Health information SECTION A I certify that each animal of the consignment described below 1 comes from a holding of origin and an area which in conformity vith Community or national legislation is not subject to any prohibition or restriction Official Veterinarian LVU Number FRO7500 Paris Address Postal Code Region 75010 Country FR Qualification and title Official Inspector Responsible Detail ei Authori Close bPrint E mail LVU FR traces cbt net TRACES Unit Number FRO7500 First Name vu Name Paris WO R o Address me Postal Code Region 75010 Notification language English City Paris Xe Notification type HTML Country France Phone Number User Type Fax User Type Standard User Additional Information Collective User Status Status set by Date 07 06 2012 gt Close For privacy reasons only the official e mail address of the signing competent authority may be available 76 If the official trade document has been submitted by the competent authority itself the economic operator even when entered in the official trade document will not be able to view it TRAde Control and Expert System TRACES III OnrriciAL TRADE DOCUMENTS FUNCTIONALITIES III 1 SEARCH FOR AN OFFICIAL TRADE DOCUMENT Choose one of the official trade document typ
2. A geographical information system GIS automatically calculates the estimated journey time if box 62 The declaration date Part I may be different from the certification date Part II if Part I of the DOCOM has first been submitted by the economic operator 63 This consistency check also applies when a DOCOM is replaced More information on the replacement of an official trade document can be found under heading III 1 2 1 Correction of details in Part I Consignment and Part II Decision of the Official trade documents Part II user manual TRAde Control and Expert System TRACES I 16 Means of transport contains Road vehicle as the Type However air transport time is not calculated automatically The algorithm is based on the optimal route between box T 14 Place of loading and box I 13 Place of destination and a maximum speed of 70 kilometers per hour The result generated by the GIS is a minimum time and can be manually corrected upwards 9 64 If the automatic calculated estimated journey time does not at all seem to correspond to the actual journey time you should contact the TRACES team in order to double check and if necessary modify the precise longitute an latitude of the cities involved 65 In case of upwards corrections you should double check the correct filling of the Estimated journey time as upon re freshing of the page this box may be automatically reset to it
3. Failing to do so will generate the following alert message upon submission of the official trade document Route Planned Staging or Transfer Points At least one control post is required TRAde Control and Expert System TRACES NOTE LINKING OF INTRA Boxes IN TRACES In order to speed up the submission of Part I of an INTRA the information entered in a box may be automatically copied to other boxes if the organisations Activity Type in this first box is allowed in the other box es For example Consignee may be copied automatically to Place of destination and Importer EUROPEAN UNION Intra trade certificate iad pein ea e accompany dumm Part I Details of dispatched consignment 54 More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES II 2 3 2 0F AN EXPORT Part I Consignment of the EXPORT in TRACES contains all the boxes associated to INTRA and thus required for Commission Regulation EC 599 2004 More information on the description of the boxes can be found under heading II 2 3 1 of an INTRA The association of EXPORT and INTRA is reflected when selecting the appropriate nomenclature code and code extensions to categorize the consignment at sanitary type and phylogeny class family species level Indeed when cr
4. ntanewetaina ee 65 III 3 Modify a submitted official trade document sse 66 III 4 Delete an official trade document sse enl 67 ITI 5 Print official trade COCUMENETS 0 0 eee esee nl 68 III 5 1 Submitted official trade documents sss 68 III 5 2 Blank official trade document models sse 70 III 6 Automated TRACES e mail notifications ssssssssssssssssss ee eee 71 I411 6 1 Quantity checks 0 0 cc ccc cece cent cet een eee eeeseaseeteutenteneeeseenseetentententeuneeneeneenes 72 11 5 2 Secured ACCESS xxsuzexza das ey rena utra bct eda e db enar AE RR ku Ra Fw OUO Ro RE PAD RIF FE 73 I V Other TRACES Men s Lessusewsazxautaxmr d nun RE Ea GRAB ROM RUNE REA RR Rar n a ER RR 74 Dl FEDOUN nosnersiitinnne kie tret dd erst iet EE EEEE EEEE T E EEEE FRESA KEIN RUNE ERN UNDA DEN 74 IV 2 User and organisation management sss sess sese sesso nl 75 IV 2 1 Change password Security question and answer s sss 75 IV 2 2 Modify User Profile axcxxsxrxegakkkidaecait DA n oe EA EROR ES VR EA FIDE EIEPE OE ck EP ete 75 IV 3 Establishment List Publications sssssss mmm emen 76 Ds CGS AU OR aueksrniprbeusbue pup RP ERI RRCREE OTO EU ddnde RENE R uU ang d MU RUE ORTU E 77 A E AELE S EEEE E EA PAE A A E A ENEE E 78 V llo T 79 V 1 You cannot submit an new official trade document
5. European Commission E User Manual Official trade documents Part I I ntended for Economic Operators EU EFTA Submission of I INTRA IntraTrade Animal Health Certificates Il EXPORT Export Health Certificates III DOCOM Commercial Documents TRACES TRAde Control and Expert System Table of contents l LHEEDOUGEION iaa ODORE RR LUCERO ON E DD RUE CN Ur cr I 1 Scope of the Official trade documents user manual Part I ssssssss 4 I 2 Abbreviations and definitions sssssssssssssessesse seen nennen nnne nre s rusas asa an 5 3 WORKING Talia BSoreredpekr ER Errr EEEE EEEN EEEE S EIE SEEEN EEEE FARE orn pate 5 1 4 TRACES release versions ssssssssssssssssssssssese ehh nnne nessun nsns esses ansa aad 6 ee ACCS SS E dese RPAEPERIEPUFREEARRERIBAEREFUKE RT E A A E PRU PERDE E RE RROREEPERGERIEREDEROU ETE 7 1 5 1 Data access and protection 0 cece cece ccc c eet eet ees eeseesseeeeeseetenteuteeneeseeneentens 7 PEN MEE CCUPICY FGI EEEE EEE N E EEEE EEEE ec 7 koso ENVION RTT 8 1 5 4 Account registration 0 0 cece cece cece cece eee eeeenseeseutetenseussesseeteetetenteuteenteseeeentees 9 1 5 4 1 BY tne CCONOIMIC Operator Lessaaa exeomseskbtetperi exa e EF EPIRI EROR EUR mE I ERO WE AE EE RERO x 10 1 5 4 2 By the competent authority esses hohen hhaahhhuuhuese apa aA ERR R ERA yHRRRRRRREEERMA 14 fs IEOGgOIDS IN and OB E ong t rE EENE EEE
6. TRACES User Registration Privacy statement Register a new User Account Registration Reguest Confirmation Your user registration request has been confirmed successfully The request will now be validated by your Local Authority An email will be sent to your to inform your about the result of this procedure Go back to Login screen However the economic operator cannot access TRACES until their competent authority has validated the registration request 1 For this purpose the competent authority will receive a notification message informing it of a confirmed TRACES registration request 14 For security reasons the confirmed economic operator account will need to be validated by the competent authority before the economic operator can access TRACES More information can be found in the Organisation User and Authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES Porwarded message Prom SANCO TRACES NOREPL Y ec europa eu gt Date 2013 2 5 Subject User creation requests To Hi There are 2 request to validate To process all Click here validate USER Click here validate USER Click here This iz m automatically generated amail Please do not reply To contact the TRACES team please wie the following address sanco tracos jac mvrOpa su As soon as the competent authority clicks the Activate button the economic ope
7. sse 79 V 2 Alert message Multiple submission not allowed ccc cee eee e 79 V 3 Alert message Security exception you do not have the rights to perform the requested esr E 79 V 4 Alert message The certificate is not found sse eene 80 V 5 Alert message GEN 002 unexpected failure alert sse 80 VI Further information and contact uuutututuuoesseeeeeeeee nnne nnne 81 TRAde Control and Expert System TRACES INTRODUCTION I 1 SCOPE OF THE OFFICIAL TRADE DOCUMENTS USER MANUAL PART I This user manual describes the main principles and functionalities of TRACES for the submission Part I of the following official trade documents to the competent authority at EU EFTA level e INTRA IntraTrade Animal Health Certificates e EXPORT 2 Export Health Certificates e DOCOM 2 Commercial Document Where needed the descriptions are accompanied by screenshots of the TRACES user interface so as to better illustrate the look and feel of TRACES The aim of the user manual is to help you speed up your work while avoiding inaccuracies and typing slip ups We recommend that you read this user manual in combination with the TRACES Toolkit which serves as your gateway to further TRACES user manuals videos and templates TOOLKIT The TRACES Toolkit contains all the information you need in one platform document TRACES
8. Aq ue e1 UOISIDapP By uo Hulpuadap pie ssaJ60ud u M N HEIA 9NINOTO YaLdV SNLVLS 31v513ILu37 aJ se 9uo R UOISSILULUOD ueadoun3 S30Vu L MO JJIOM UOHe21I9 5 Suasn OL ALITIS IS IA Ieui61J0 1N nid 5ruviialv AN peje duuoo pue Wed LNaLNOD 3LV9 l4 11439 pIJeA Snivis a1voi31Lu3 uoisi2eg Wwqns e3epijeA 9UON x SYISN OL ALITIGISIA VN AN hid onaviiaiv AA VN LNSLNOD avoid Lua peje eqd SNLWLS FLWI 1d 1LYaD 219 9q AOYNE 9uJes y 03 paxul senbes oo 32aJip AjuO x Su3Ssn OL ALIIS ISIA SsaJb0Jd U 1Nmd JYYWYILY M Hed 939 dujODUI 1N31NOO 3LY9 14 1L41J ssoJboud U snivas ILY 14 1L41J ssoJboud ui eAes dig qulod Aqua Jo WD q3A2 Q03O x NAT uibuuo Jo YO IuOdWI epearenu x Suasn OL ALITISISTIA M N LNIdd WYVWYALV AA pa1e duuoo Wed LNaLNOD a1v2 1411439 MON SNLVLS 3l1VOldlilLui UOIEIYITASD 104 31uqns Ld Vd Aysoy ne 10 3ueSuuusi qe3se Fwes y 0 pexur senbes oo 32aJuip Ajuo x Suasn OL ALTITISISIA 43J0JQ 1N ud ou viwalv AA Hed 939 duJO2U 1N31NO2 31Vv2 I4 11332 jjJeJq SNLVLS alvo l4 ILY yed se anes In the TRACES test environments all official trade documents bear the watermark TRAINING or ACCEPTANCE regard 25 less of the status of the official trade document so as to avoid any confusion with the real life product II 2 Supmit Part I CONSIGNMENT Part I of the official trade docume
9. Aves 29 II 2 3 2 NEU E OE e ORT OEE EAE A AE E EEE AE E E EET 41 1I 2 3 3 02 2590 MNT Ec 45 H2 40 OUDIBISSIOT ODEIOTIS qesktsnbintiqwE EK ONE Tug EKE EE Kota d FE EEEE DER Erde laa rab A 54 1I 2 4 1 GOES OLLI RETARERFASDNQESEEIDERSNR E EE A casa eansenees 54 1I 2 4 2 SDEBINCXDNDOC COT DARE E A A A E A REND UEIEURRFA EHE 55 TRAde Control and Expert System TRACES I 2 5 SIGMA UUS cxravravcennaapanatnerssatpeiedndnusqsrsunerekioneaninensceventenpenirsenrenee viene Haier Vara RR 57 IRSE POMOC WAU Mer 58 II 3 1 Next steps for INTRA EXPORT ssessesseeeennnen nennen hnnrnn nnn nnne nnn nnn nna 58 11 3 2 Next steps for DOCOM Clone to INTRA sss mee 59 II 3 2 1 Access DV DVBOPUDK quaupsswikeii a FERRO EKPEREEEK VE REF EREERIL RERO E PETINE EIERE FERRE PETERE ER KO 59 II 3 2 2 FCCC SS Oy roc MERC N P E AE E ENE E E 59 1I 3 2 3 UDMA SSION sskenberEREFSUEEXU RN EX ERREERERUMEE TRES E ri EEA ETEEN CER RNUF ERE ERUEEEPRUE UNE 60 11 3 3 Getting in contact with the competent authority sss 62 III Official Trade Documents functionalities sssuuuuuuseeeeeeese 63 III 1 Search for an official trade document ssssssssssssssssse e eee 63 I 1 1 1 Workarounds and limitations sssssssss m mmm 64 INN EGO E Ro Fx
10. INTRA 7 75 TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products kPrivacy statement Consignment k References k Traders k Commodity Transport k Purpose Details of Consignment Presented Sign for Submission I the undersigned person responsible for the load detailed above certify that to the best of my knowedge and belief the statements made in this document are true and complete and I agree to comply with the legal requirements of directive 97 78 EC including payment for veterinary checks for repossession of any consignment rejected after transit across the EU to a third country Article 11 1c or costs of destruction if necessary Please enter your password to sign the consignment document E Use same password for all subsequent signatures Cancel and Return to Consignment Sign Certification More information on the signature can be found under heading II 2 5 Signature TRAde Control and Expert System TRACES II 3 3 GETTING IN CONTACT WITH THE COMPETENT AUTHORITY Once the competent authority has certified the official trade document Part IT submitted by the economic operator 7 the latter can view the contact details of the competent authority by searching for the certified official trade document opening it and clicking the link to the name of the competent authority who signed it TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statement
11. allow you to work in your preferred language TRAde C ontrol and Expert System ZUM T kba bg Prcs v kde kel Fon Fes ket kfi kfr khr khu kil kit klt klv kmk Fmt knl knw Fpl Ppt kro kro ksk Fsi Fsg bsr ksv btr kzh Information kLogout gt Q traces cbt net TRACES Welcome Page Privacy statement Welcome Page ba Bonan l Lavian bg Bugain mk Macdonan t Gzh O Maltese da Dansh E Duth de Gema nw 3 Nowedan q Greek p o p a LN g Esonan TU O Ro Hmih E Sbvk d Renh E Slvea h Cmosan E Seban hu Hungaia E Swedsh icelandic sq E t Taian t lWwKsh Xt lun z C e SS When you switch languages you will be redirected to the general TRACES welcome page 7 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 8 These include 22 official languages of the European Union all apart from Irish ga Albanian Bosnian Chinese Croatian Icelandic Macedonian Norwegian Serbian Turkish Russian TRAde Control and Expert System TRACES I 4 TRACES RELEASE VERSIONS We are constantly upgrading TRACES to improve and adapt it
12. be less or equal than 1 This complies with the requirements laid down in Annex Il of Council Directive 2009 156 EC I 31 Identification of the animals Use the Add or Add 10 buttons to add more lines in box I 31 Use the Import button to upload CSV files completed independently from TRACES and containing the data e g Species scientific name passport number identification number sex or quantity for the following INTRA models e Council Directive 64 432 EEC F1 Bovine 0102 e Joint Veterinary Committee Decision 2005 22 EC Grazing 0102 e Commission implementing Decision 2012 112 EU Dogs Cats and Ferrets 01061900 e Commission Decision 2010 470 EU Semen ova and embryos of animals of the equine ovine and caprine species and in ova and embryos of the animals of the porcine species 05119985 e Commission implementing Decision 2011 629 EU Bovine semen 05111000 39 Annex II of Council Directive 2009 156 EC http eur lex europa eu LexUriServ LexUriServ do uri CELEX 320 09L0156 EN NOT repealing Annex B of Council Directive 90 426 EEC http eur lex europa eu LexUriServ LexUriServ do uri CELEX 31990L0426 EN NOT on animal health conditions governing the movement and import from third countries of equi dae 40 Blank CSV files are available onto the TRACES Toolkit https circabc europa eu w browse 7a85595e 5833 4bef aedc 1f4c88f22c0a 4
13. data In addition TRACES makes no distinction between upper and lower case in searches Example entering INTRA FR in the Cer tificate Reference field minimum of 8 characters searches for all INTRAs available to a given user 78 The Certificate Status criterion cannot be used alone TRAde Control and Expert System TRACES III 1 1 WORKAROUNDS AND LIMITATIONS Apart from using the search criteria in TRACES you may also find your official trade document by using its unique certificate reference number in a specific workaround Select the appropriate URL as listed below and enter the TRACES reference number at the end of the address as follows 7 1 https webgate ec europa eu sanco traces certificates intratrade open do ref INTRA XX YYYY ZZZZZZZ 2 https webgate ec europa eu sanco traces certificates export open do ref EXPORT XX YYYY ZZZZZZZ 3 https webgate ec europa eu sanco traces certificates intratrade open do ref DOCOM XX YYYY ZZZZZZZ In accordance with the access rules of the business data you must be declared in the official trade document in order to access it If not you may receive following alert message TRAde Control and Expert System 3 bbs bbg Pcs bda bde bel ben bes bet bfi bfr Phr bhu bil bit blt blv Pmt Bol Pow Ppl bot bro bru bsk bsl ber Psy bzh bInformation bHelp bLogout TRACES Operation Results bPrivac Welcome Page e TRACES Data Warehouse CERT 900 Security Exception you
14. do not have the rights to perform the requested operation gt Veterinary Documents Security Exception you do not have the rights to perform the requested operation 79 Legend XX country ISO code in which the LVU of the Place of origin Place of harvest is situated YYYY submission year NNNNNNN unique TRACES reference number TRAde Control and Expert System TRACES III 2 Copy as NEW There are two options for the submission of a new official trade document 1 Use the New button to create a blank official trade document 9 2 Use the Copy as new button under an existing official trade document Both the economic operator and competent authority can create a new Official trade document in TRACES The Copy as new option is thus available to both types of users Organisation I bAdvanced Management bClesar bSearch bDirect access User Management Search Result Croatia Local Modify User CVEDP FR 2011 0016548 DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced le Name Hrvatska disais bOpen Copy as new Business ia Loc SN r irs eps CVEDP FR 2011 0016549 Croatia Local amp DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Valid Partners Name Hrvatska Establishment List bOpen Copy as new LIT EDR DS Publications CVEDP FR 2011 0016547 TOStS hocal DOMA RIJEKA D O O BOUILLON MATHIEU 0203 Replaced Name Hrvatska
15. in the other boxes For example Consignee may be copied automatically to Place of destination and Importer EURC PE N UNION port Certificate E 28 H 5 i 3 me it E F 57 More information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES II 2 3 3 0F A DOCOM Part I Consignment of the DOCOM in TRACES contains all the boxes required for Commission Regulation EU 142 2011 under the tabs summarized below The official description of the boxes can be found in Commission Regulation EU No 142 2011 However some boxes are highlighted below REFERENCES TRACES Veterin ary Docu mi ents Co mm erci alD o cume nt k Piws cy statem sn Details of Consignment Presented References I 2 Certificate reference number I Z2 a Local reference nurnber 1 6 Mo s of related original 1 6 Related CITES Certificates certificates Competent Authorities Identification of Applicant 1 4 Local Competent Authority Name FEO FR I 3 Central Competent Authority Date of Declaration 19 11 2012 kCancel and Return to Menu FSave as draft kSubrnit for Certification FWalidate I 2 Certificate reference number A unique reference number is assigned automatically by TRACES and Is displayed after the submission of Part I While the official trade d
16. menu TRACES Security Change Password Welcome Page 2 TRACES Data Warehouse Password veterinary Documents _ New password k Reporting Change Password Confirm new password User and Organisation Modify Management k Change Security question What brand was your first car or bike x Password Security answer Modify User ty Profi rofile Modify A Business Partners Establishment List Publications Help To Decision 5 Management k Legislation IV 2 2 Mopiry User Pnorire The Modify user profile sub menu available in the User and Organisation Management menu enables e Selection deselection of the categories of automated TRACES e mail notifications you wish to receive 96 e Verification of the organisation linked to your TRACES profile e Modification of the language of automatic notification e mails the notification type HTML Text and other user related data except for the login e mail address To modify the e mail address you must apply to your competent authority which will make a formal request to the TRACES Team 94 More information can be found in the Organisation user and authority management user manual 95 More information can be found in the Organisation user and authority management user manual 96 More information can be found under heading III 6 Automated TRACES e mail notifications TRAde Control and Expert Syst
17. parent female chicks Laying stocks 0106 Other live animals Birds 0106 39 Other 0106 39 10 Pigeons 0106 Other live animals Birds 0106 39 Other 0106 39 90 other than 0105 010631 010632 and 01063910 Species 2011 879 2009 158 Breeding and productive poultry Gallus gallus Colombiformes Galliformes 2011 879 2009 158 Breeding and Select Remove Select Remove productive poultry Colombiformes Casuariiformes Rheiformes Struthioniformes 2011 879 2009 158 Breeding and Select Remove productive poultry Dromaius spp Reset kAdd New Code The Id number is also shown in the box Identification of the animals TRAde Control and Expert System TRACES 1 21 Identification of the animals kAdd Add 10 Clear Commodity Code Species Category Approval Number Identification Age 1 01051111 1 Gallus gallus T T kRemove 2 01063910 2 Colombiformes w kRemove 3 01063990 3 Dromaius spp Remove kAdd kAdd 10 Clear Note that only commodities with the same temperature type ambient chilled or frozen can be selected in the official document 1 20 Number Quantity The alert message INTRA 084 Consignment 1 20 Number Quantity Should be less or equal than 1 appears when you are trying to submit an INTRA of the model 2009 156 AII Registered equidae for which box 1 20 contains a number higher than 1 INTRA 084 Consignment 1 20 Mumber Quantity Should
18. re directed to the search screen with the mandatory search criteria the TRACES Certificate Reference number and the Country of destination Once the INTRA is validated by the competent authority of origin the competent authority of destination is able to consult the electronic copies of the original documents via the hyperlinks within box I 6 No s of related original certificates In order to record the serial number s of the individual national document s a free textbox is also available For example In relation to bovine semen 3 the animal health certificate model in Annex D3 of Commission Implementing Decision 2011 629 EU should be supplemented by additional certification requirements and only be used for trade in semen collected in a Semen Collection Centre and dispatched from a Semen Storage Centre I 6 Related CITES Certificates The Convention on International Trade in Endangered Species of Wild Fauna and Flora CITES became the only global treaty ensuring that international wildlife trade is based on sustainable use and management of wild and captive populations CITES provides a framework for cooperation and collaboration among nations to prevent further decline in wild populations of animals and plants This box will be activated automatically within TRACES depending on the commodity sanitary type and phylogeny class family species level chosen Use the Add button
19. serves as a single window to European legislation in the field of animal health and public health covering products of animal origin and non animal origin live animals and animal by products as well as plant health However for the implementation of the general EU legislation we invite you to contact your national competent authorities or official EU services in order to obtain the correct information on movement requirements and other details You can find out all about TRACES on the Commission s official Health and Consumers webpage Presentations of TRACES can also be found here 9 Commission Reg EC 599 2004 http Concerning harmonised certificates at EU level e g Chile Mexico and Canada Commission Reg EC No 142 2011 http eur lex europa eu LexUriServ LexUriServ do uriz CELEX 32011R0142 EN NOT TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRACES details http ec europa eu traces TRACES presentations http prezi com user TRACES HOU BW NFB TRAde Control and Expert System TRACES I 2 ABBREVIATIONS AND DEFINITIONS A complete list of all TRACES abbreviations and acronyms can be found under the Let s talk TRACES sub heading and the Common TRACES features heading of the TRACES Toolkit 7 I 3 WORKING LANGUAGES Before logging into TRACES and also afterwards in the user interface you can choose one of the thirty two 5 languages to
20. signing of the Health information declaration The status of the official trade document is then In progress Only available to the economic operator for a DOCOM Once all mandatory boxes in Part I are completed the economic operator can confirm the consignment presented The status of the official trade document is then Valid TRAde Control and Expert System TRACES II 2 5 SIGNATURE TRACES requires you to enter your password to submit the official trade document After entering it click on the Sign validation button FTRACES kPrivacy statement t Consignment Certification Certification Sign Please enter your password to sign the certification of the consignment E Use same password for all subsequent signatures kCancel and Return to the Certificate kSign Certification The box Use same password for all subsequent signatures can be checked for the password to be stored by TRACES throughout the session A session terminates automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES II 3 FotLtow up II 3 1 Next steps For INTRA EXPORT As soon as the official trade document has been submitted Submit for certification the competent authority will have immediate access to the official trade document in question and will be automatically notified by TRACES for it to continue with the certification process 95 In relation to INTRA an exce
21. the use of the TRACES TRAINING and ACCEPTANCE environments can be found under the heading Test TRACES features in the TRACES Toolkit 11 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 4 ACCOUNT REGISTRATION Both economic operators and competent authorities may register an economic operator account in TRACES Economic operator Please click here to register a new user within TRACES login page lotification The EO cannot access TRACES until his CA has activated va i dated his registration request Z Registration Economic Operator Workflow TRACES European Commission Local Competent Authority New within the TRACES Use Management menu TRAde Control and Expert System TRACES 1 5 4 1 By THE ECONOMIC OPERATOR The economic operator may click the button Please click here to register a new user on the TRACES login page 73 TRACES Security Login kPrivacy 5 Login into the System e Mail Password kLogin Please specify your user name and password then click login ar hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail ade kRequest a new password Register a new User Account To subscribe ta the TRACES servic
22. trade document box type Consignor Place of origin Place of loading Transporter Consignee Place of destination e Organisations Activity Type used within the initial box of the official trade document The links between the different boxes for each official trade document type are described under heading II 2 3 Filling in Part I 30 Of course the automated details can be cleared and modified as you wish 30 More information can be found for every official trade document type under each sub heading TRAde Control and Expert System TRACES II 2 3 FILLING IN Part I Ilo 440F AN INTRA Part I Consignment of the INTRA in TRACES contains all the boxes required for Commission Regulation EC 599 2004 under the tabs summarized below The official description of the boxes can be found in Notes for guidance on the intra Community certificate of Commission Regulation EC No 599 2004 However some boxes are highlighted below REFERENCES ITR ACES Veterin ary Docum ents l ntra Trade Animal He al th Ce rtificate bPriva cy stateme n Consignment T References Traders Consignment k Transport k Route D etails of Consignment Presented References I 2 Certificate reference nurnber I Z2 a Local reference number I 6 Nols of related original I 6 Related CITES Certificates eee kRemnve certificates kAdd kAdd Related IntraTrade Add Related CVEDE Competent Authorities Identification of Applica
23. 1 Council Directive 64 432 EEC http eur lex europa eu LexUriServ LexUriServ do uri CELEX 31964L0432 EN NOT 42 Joint Veterinary Committee Decision 2005 22 EC http eur lex europa eu LexUriServ LexUriServ do uri CELEX 22005D0022 EN NOT 43 Commission implementing Decision 2012 112 EU model 92 65ET http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32012D0112 EN NOT TRAde Control and Expert System TRACES 46 e Council Directive 90 429 EEC Semen of the porcine species 05119985 The number of lines within the CSV file is unlimited Y Comma and point separators A comma should be used to enter decimal numbers maximum of 2 places A point does not need to be used for specifying thousands However the printed official trade document automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official trade document Council Directive 90 429 EEC http eur lex europa eu LexUriServ LexUriServ do uri CELEX 31990L0429 EN NOT TRAde Control and Expert System TRACES TRANSPORT TRACES Veterinary Documents Intra Trade Animal Health Certificate kPrivacy statemen Details of Consignment Presented Transport I i7 Transporter Name 1 15 Date of Departure dd rmrm ywyyy 1 15 Time of Dep
24. 200000 50 12 100 300 15 15 10000 10000 1000 50 1500 10000 1000 40000 TRAde Control and Expert System TRACES III 6 2 SECURED ACCESS Direct online access to TRACES information via hyperlinks in the automated TRACES e mail notifications is secured by use of the TRACES password From S4NCO TRACES NOREPLY Mec europa eu o ae c ooo Subject Notification related to Import certification validation C Bcc 1 Import certificates have been validated after the last notification you have received Reference Number IMPORT CA Click here ta access the application The TRACES application TRAde Control and Expert System TRACES IV OTHER TRACES menus IV 1 REPORTING This menu allows consultation of CVEDA and CVEDP consignments rejected at the EU border To do this click on e Rejected Consignments CVED for Animals e Rejected Consignments CVED for Animal Products Several search criteria can be used to refine the search for CVEDs EU EFTA TRACES users linked to BIPs have access to all rejected EU EFTA CVEDs EU EFTA TRACES users linked to competent authorities other than BIPs have access to the rejected EU EFTA CVEDs if they are mentioned in the official entry documents Non EU countries only have access to CVEDs submitted through validation of IMPORTs on a national basis TRACES Reporting Rejected Consignment Privacy statement Welcome Page Reporting Reje
25. Declaration 27 4 2012 Cancel and Return to Menu kzlane as Intratrade kontrol kPrint Once the economic operator or competent authority has performed the cloning operation the button is no longer available When several INTRA models are associated to the same nomenclature code and code extensions the appropriate model has to be selected es TRACES Veterinary Documents Commercial Document Privacy statement k Certification k Traders H Consignment k Transport k Route Docom clonation IntraTrade model Select the IntraTrade model you want te clone the Docom certificate to 142 2011 MAnimal by products derived products not intended Far human X Cancel Clone A new INTRA is created by transferring information entered in Part I of the DOCOM Box I 6 Corresponding Commercial Document under the References tab of the INTRA is automatically filled in with the TRACES certificate reference number of the corresponding DOCOM in hyperlink format TRAde Control and Expert System TRACES TRACES Veterina ry Documents Intra Trade Animal Health Certificate kPrivacy statement Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2012 Wi I 2 a Local reference number 1 6 No s of related original I 6 Related CITES Certificates certificates Correspondin
26. E IR AR ENEE uo EE VC HU arias eda 16 L5 5 d Fori 16 1 5 5 2 LOG Ko 0 PT 16 15 5 5 LOGIT ISGUCS ETT n da 17 1 5 6 Customising the TRACES menus ssssssssssssssssssssssssss esee sese sena 17 5 7 TRACES news UDGOGLEGS sce ki pd RYMER IHR EK EK ORO E Orb C CR Ta ela 18 1 5 7 1 Walonie sr ci qutT ertheted srn Ai KESSEN EENEI TENESSE ENACTED EREDE VAES EA 18 I 5 7 2 KEELEE eee EI E E I A A A A S N E A EE A A 18 lI Veterinary Documents menwu s2s 2s222222222252 5225222225222222222252222222222222222 LO PME TEGO GUCE OM g P E EEEE E E E EEE E O E EE E 19 II 1 1 Certification workflow sss me eene eme eese eene ns 19 IL 2 Submit Part I CODSIgDEITIGEIE seuauaaaatie iig Vader Ydold EM KEENER EIS RH CE APUCIC RE ER EO EE c o agen 21 Il 2 1 Selecting the nomenclature COdE 0c cece ccc cece cceeeseeteetetenseuseesseetententes 22 II 2 2 Specifying organisations in official trade document boxes 0 0 0 0 0c cece eee 24 1I 2 2 1 SOS CH dates VrvERFERIEFPOHEEREEFEGERVRRUNSI P E T S E E AE A E T 24 II 2 2 2 CAI NEPE EESE PEA OT N ETE E aan cen OEE EA P E E Q 25 12235 Automatic filling of official trade document boxes 66 e cece eee nes 28 152 25 Hg Wr PAID asctvcenenesadteriesunveassxesteverssworencexsepaisiaev evbsavensuesvonvelatiauaejavewieseeusersns 29 II 2 3 1 SHOOTIN TIN
27. ISUOD p p f 1 jaDUeD 0 a qissod jou SI 3 oruvway c o Soujuno Jaye SuJUOW 03 dn se3e2jiJaeo e234 ue uiuo Jo yj ova SalJ UNOD O _ bunisuea pue uoneunsep julod AyjUa Jo WD d3A2 030 x sauunoo Huljlsues pue uoneunsep 3urod Aua JO YD d3A2 032 x Bulysues pue uoneunsep julod Ayjua Jo v2 03A42 032 x S O 5 oH O O D O lt x oc lll LYWd Il LYWVd YD pa321u1saJ e q uaye u q sey Wed UO UOISIDAP y JI PI eEASId SWOdSQ IM 93621492 SUL x YD y Ag pai1n2axe u q sey JO Wed 03 uoneouipouid e JI 6uneoipur YaquUNU SdUsIBJayY S920JJ y O 3X9U DIGISIA 9q IM ZA TA UOISJ A BEDI SUL x SHYVNAY saiunoo Bunisuen pue uoneunsep jUIOd AjjUa JO v3 a3 2 032 x saiunoo Bunisuegn pue uoneunsep ulo JO WD LHOdlWlI epe4reau x Soluno2 bunisuej pue uoneunsep ulod gua Jo WD pue Sdid N4 Ile 33A2 030D gt Soiqunoo Bunisueg pue uoneunsep upio JO YO LHOdWI 9peJjeau x Su3sn OL ALITIGISIA pepelsy NIY 5v lv pe3e duuoo pue Wed LN3LNOD 3LY9 14 L439 p p f y snivis a1voi31Lu37 pofey s9je21IlHJ9 LHOdW UIYUM SJ921O d g pue swWeWSUeI JOJ ajqeyiene Ajuo si uoynq siy onivWay dig 10 sleqisues Sy Aq ue e3 uoisi ep y uo Buipuedep Qq3 O x Suasn OL ALITISISIA J9214O dig JO JIe3isueJ BU AG ue e3 uoisi ep au uo Buipuedep p p f y so jeuiBiao sseJ60ud u M N 3JeJq iNmid oniviaialvAA Wed JO pue Wed 1N31NOO a1vo2l31Lu37 dig Jo J1e3isueJ ay
28. Semen Storage Centre constitutes part of a Semen Collection Centre approved under a different ap proval number 33 CITES http www cites org 34 In case of EXPORT box I 11 Place of origin 35 More information regarding the management of Authorities can be found under the Organisation user and authority management user manual TRAde Control and Expert System TRACES certify it once the necessary checks have been carried out Identification of Applicant If the economic operator is registered in TRACES and makes the declaration him herself Part I his her first and last name is automatically entered in this field TRAde Control and Expert System TRACES TRADERS TRACES Veterinary Documents Intra Trade Animal Health Certificate kPrivacy statement Details of Consignment Presented Traders Name Name Address Address Postal Code Region Postal Code Region Country Country Ne kAssign Clear Select Ne kAssign Clear k amp elect Mame I 8 Country of origin Type I 9 Region of origin Approval number kclesr kSelect Address Fostal Code Region WP Assign kClear Select 1 13 Place of destination Name 1 10 Country of destination Type I 11 Region of destination Approval number kClear Select Address Fostal Code Region yo cw kAssign Clear kSelert I 7 Dealer Mame Approval number kCancel and Return te Menu kSave as draft kSubmit for Certificatio
29. T certificate or any other models displayed TRAde Control and Expert System TRACES EO FR traces cbt net bPrivacy statement TRACES Veterinary Documents Export Health Certificate vc ont gt References gt Traders v it b Transport gt Route Details of Consignment Presented Commodity Id 1 18 Animal species Product Species t I 20 Total number of packages DOC D Id chicks 0105 Live poultry that is to say fowls of the species Gallus feom EO s Mexico Select 1 19 Number Quantity unit domesticus ducks geese turkeys and guinea fovds Gall s Quis bRemove PIE tam ck bonkers SR mbien bReset Add New Code Chilled Frozen Approved bodies Breeding Other bAdd bAdd 10 bRemove all Konigissiml Species Terence Identification number Type of package Age COE Number of packages Quantity Code system 1 0105 w 1 Gallus gallus v bAdd bAdd 10 bRemove all bCancel and Return to Menu bSave as draft Submit for Certification Upon submission of the EXPORT the certificate reference number of the associated INTRA will be displayed in hyperlink format in box T 6 No s of related original certificates of the EXPORT ATRACES Veterinary Documents Export Health Certificate Privacy statement k Certification k Traders k Consignment k Transport k Route Details of Consignment Presented References 1 2 Certificate reference number EXPORT FR 2013 I 2 a Local referenc
30. The Copy as new option can be used to quickly create a new official trade document by copying certain data from Part I of an existing official trade document to a new official trade document thus speeding up the submission process The nature of the information copied depends on the Combined Nomenclature code selected If the code remains the same all the information from the Traders tab is copied from the original to the new official trade document Depending on the model and CN code selected the information in the free text boxes of the original official trade document will be copied automatically to the new official trade document The original official trade document is not affected The information in the new document can of course be modified The Copy as new option can be used for any official trade document whatever its status valid rejected cancelled new etc However like the New button the Copy as new button is only available if you are entitled to submit the type of official trade document in question 80 More information on the creation and submission of a blank official trade document can be found under heading II 2 Sub mit Part I Consignment 81 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 3 MODIFY A SUBMITTED OFFICIAL TRADE DOCUMENT Within the constraints of the document m
31. arture hh mm Type B i Address 1 29 Estimated journey time House a ee Responsible of Transport during Country Journey Approval number NP FASsign kClear Select 1 16 Means of transport 1 14 Place of loading Type x Name Identification Address Postal Code Region Document Cou Us Approval number BP kAssign kClear kSelect Seal Number Container Number Remove kAdd kCancel and Return to Menu kSave as draft Submit for Certification The Transport tab contains information on transport from the place of loading box I 14 and is mandatory for transport of live animals I 15 Date of Departure A consistency check exists between the box I 15 Date of departure and the date of declaration Part I References tab by the economic operator The declaration date must precede or follow the departure date by 30 days Y I 16 Means of transport If a Commercial transporter is entered in box I 17 Transporter the appropriate Type can be selected from the drop down menu in box T 16 Means of transport Click the Assign button for this purpose The validity of the means of transport authorizations are checked by TRACES when certifying an INTRA Y I 29 Estimated journey time A geographical information system GIS automatically calculates the estimated journey time if box I 16 Means of transport contains Road vehicle
32. as the Type However air transport time is not calculated automatically 47 The declaration date Part I may be different from the certification date Part II if Part I of the DOCOM has first been submitted by the economic operator 48 This consistency check also applies when a DOCOM is replaced More information on the replacement of an official trade document can be found under heading III 1 2 1 Correction of details in Part I Consignment and Part II Decision of the Official trade documents Part II user manual TRAde Control and Expert System TRACES The algorithm is based on the optimal route between box I 14 Place of loading and box I 13 Place of destination and a maximum speed of 70 kilometers per hour The result generated by the GIS is a minimum time and can be manually corrected upwards The Estimated journey time in the Transport tab is linked with the box Planned Staging or Transfer Points in the Route tab As soon as the estimated journey time exceeds the legal requirements under the Animal Welfare Regulation gt you may need to select or add any staging or transfer points gt 49 If the automatic calculated estimated journey time does not at all seem to correspond to the actual journey time you should contact the TRACES team in order to double check and if necessary modify the precise longitute and latitude of the cities involved 50 In case
33. ation Assign Allows the organisation to be quickly obtained by selecting the country ISO code and the organisation s Approval Number Select Allows the organisation to be selected from a search screen Note When searching for an organisation economic operators must specify the country and at least three characters of the organisation s name or approval number to safeguard data privacy You can use the sign to broaden the field of search if necessary e g YLogistics to find S A Logistics Name Company Organisation management issues are covered in the Organisation user and authority management user manual TRAde Control and Expert System TRACES II 2 2 2 CREATION If an organisation is not yet included in TRACES it can be created during the submission of an official trade document Click the Select button in the desired box in the official trade document and choose e New to create an organisation in an EU EFTA country e New Non Member State to create an organisation in a non EU country Name Name Address Address Postal Code Region Postal Code Region Country Country Wij N bAssign bClear bSelect wS Ne bAssign Clear Select 5 Importer Name Name Type Address Address Postal Code Region Postal Code Regior Country Cons Approval number gt References gt Traders gt Commodity es Purpo
34. ation user and authority management user manual also available with the TRACES Toolkit I 5 6 TRACES Welcome Page b Welcome Page eterinary ocuments Reporting lanagement stablishment List ublications elp To Decision Aanagement Legislation 19 TRACES Toolkit https TRACES Welcome Page gt Welcome Page E Veterinary Documents Intra Trade Animal Health Certificates CVED for Animals CVED for Animal Products Veterinary certificate to EU x Export Health Certificates Common Entry Document CED Commercial Document Declaration Document Empty Certificate v Reporting Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products User and Organisation Management Change Password Modify User Profile Business Partners Establishment List Publications amp EU Establishments list per sector EU Establishments list per country Third Country Establishments list per sector Third Country Establishments list per country Third Country Bovine Holding Lists s Establishments by Section CUSTOMISING THE TRACES menus The TRACES menu bar on the left can be customised as you wish Less popular menus can be collapsed while more popular menus can be expanded These changes are stored with your TRACES user profile so will apply to all TRACES sessions until you make new changes circabc
35. ave options for submission of DOCOM the economic operator may also choose Validate Once all mandatory boxes in Part I are completed the TRACES user can go directly to the Health information declaration and enter the details Specific save options for this part of the declaration are described under heading II 2 4 2 Specific to DOCOM II 2 4 2 SPECIFIC To DOCOM In the case of DOCOM economic operators can fill in the Health information declaration For DOCOM documents three additional save options are available Responsible person consignor signatory and place of signature Postal code 02500 Region Region Hirson Country France X Name FEG FR kCancel and Return to Menu Reject kSave as in progress Submit decision TRAde Control and Expert System TRACES Save options Reject Save in progress Submit decision Only available to the economic operator for a DOCOM Once all mandatory boxes in Part I are completed the economic operator can decide to reject the consignment presented The status of the official trade document is then Rejected Only available to the economic operator for a DOCOM Once all mandatory boxes in Part I are completed the economic operator can save the Health information declaration part of the DOCOM even if some information to this declaration is missing in order to complete it later on This is an intermediate optional stage before
36. b Animals gt Transport gt Route p Purpose Language selection for printing Certificate Romanian P Turc I Latvian Norwegian Finnish F Swedish J Macedonian Slovak Italian __ Maltese Albanian 7 Czech Portuguese v English Estonian Dutch TRAde Control and Expert System TRACES The status of official trade documents is shown by a watermark Only a valid official trade document has the watermark ORIGINAL For New status there is no watermark There are other watermarks for Cancelled Draft Rejected and Replaced In the TRACES test environments all official trade documents have the watermark TRAINING or ACCEPTANCE regardless of the status of the official trade document so as to avoid any confusion with the real life production environment 86 More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 5 2 BLANK OFFICIAL TRADE DOCUMENT MODELS TRACES users will find all blank consolidated official trade document models in the Veterinary documents menu under the Empty certificates sub menu Intra Trade Animal Health Certificates Export Health Certificates Commercial Document e multiple models for INTRA e ten models for EXPORT e one model 8 for DOCOM In ord
37. bPrint bPrint transit certificate Declaration Document Print Export Health Certificates Print 87 This means ten models apart from the non harmonised model 88 This means one model apart from the non harmonised model 89 The languages in which your official trade document is printed shall be the ones used in the country of origin and of desti nation 90 Choose the appropriate DOCOM model from the dropdown menu 91 Repeat these steps for any other languages TRAde Control and Expert System TRACES III 6 AuroMATED TRACES E MAIL NOTIFICATIONS Automated TRACES e mail notifications are sent to all valid and active TRACES users concerned to inform them of certain actions performed or to be performed in TRACES These notifications messages can be sorted by category e Official documents creation validation rejection cancellation deletion INTRA EXPORT DOCOM CVEDA CVEDP CED CHED PP DECLAR Notification messages for CVEDPs fall into the following categories e Notifications of acceptability for transit transhipment boxes 30 and 31 e Notifications of acceptability for internal market box 32 e Notifications of channelling box 33 and specific warehouse procedures box 34 e Notifications of unacceptability in the event of destruction or transformation box 35 Modify User Profile e Mail Name First name Aggregation Code Address Postal Code Region Last name Notification lang
38. c operator to submit its official trade document to the competent authority As TRACES is a web based online system submission is instantaneous 2 For DOCOM additional options are available Save in progress and Validate Submit Decision 24 22 Part I of the official trade document can be initiated by competent authority users 23 More information can be found in the Notification management user manual 24 A DOCOM may also be cloned to an INTRA More information can be found under heading II 2 4 Submission options and heading II 3 2 Next steps for DOCOM Clone to INTRA TRAde Control and Expert System TRACES SdldJUNOD bunisued pue uoneunsep UDIO Jo v5 LuOdWI 9peJreQu x Sa Jjuno2 bunisue pue uoneunsep uibuo Jo v 1HOdWI 9peJreau x Suasn OL ALITISISIA D9 29M 1N id YUVAL M peje duJoo pue Wed LN3LNOD 34LY9 1411439 pa e eu SalJjunoo bunisue pue uoneunsep uibiuo Jo v LuOdlWI 9peJr enu x Sduasn OL ALITISISIA D9 92U82 1N Iud 5i viia1vM peje duJoo pue Wed LNALNOD 31v21311937 92U8 Snivls 31v2ldiLu3 o2ue Suasn OL ALITISISIA IeuiDIJQ 1N nid oaviWialv A pe3ejduuoo pue Wed 1N31NOD a1vo21311332 pIJeA Snivis a1v2i31Lu37 03u05 SALVLS 31V2131Lu3 peje ey E uu Vw wn O aL Uu a Ww us 33 D N S 2 E di 2 UO S gt CcC 2314174 9 T 03 peppe aq ew sjo43uo5 ejdijnui onivway UOnepi eA iSJUBWWUB
39. cted CVED Animals TRACES Data Warehouse Veterinary Search Criteria Documents Person responsible for load Place of Destination Intra Trade Animal Health Certificates CVED for Animals CVED for Animal S MM P 1 Products v kAssign kClear kSelect wj CER Clear Select Veterinary OO kAssign certific CELE AE M BR Commodity Code CM Authority of destination Empty Certificate Codey Loo PClesr bSelect l code l Arrival date at the BIP Between and Authority of origin code Rigected BIP Authority Consignments Jio h i o cco o o oesec CVED for Clear kZelect Animals i n Country Of Origin Country of Destination wi Rejected SSS em 2 Consignment Clear Search CVED for Animal Products User and BSearchResut k Organisation Ce tifica el efe ence Numbe Management ET 4 User Management To safeguard the privacy of the commercial data involved strict access rules apply to each TRACES user profile 92 This functionality is not yet available for CED nor DECLAR 93 No time limit applies TRAde Control and Expert System TRACES IV 2 USER AND ORGANISATION MANAGEMENT IV 2 1 CHANGE PASSWORD SECURITY QUESTION AND ANSWER TRACES user can change their password and security question and answer whenever they wish via the User and Organisation Management menu Change Password sub
40. e modified with the Select Remove Reset and Add New Code buttons Any addition of nomenclature code or code extensions may be restricted to the DOCOM model currently chosen Any modification of nomenclature code or code extension may cause information to be deleted in Part I to comply with the consistency rules If the consignment involves multiple selected nomenclature codes they are preceded by an order number Id and presented in accordance with the Customs Classification Id 1 18 Animal speci Product Species 0206 Edible offal of bovine animals swine sheep By products technical goats horses asses mules or hinnies fresh 142 2011 Animal 1 chilled or frozen by products derived products not kSelect i 0206 10 Of bovine animals fresh or chilled intended for human kRemove 0206 10 10 For the manufacture of consumption pharmaceutical products Bison spp Bone 0506 Bones and horn cores unworked defatted simply prepared but not cut ta shape treated 2 with acid or degelatinised powder and waste of these products 0506 10 00 Ossein and bones treated with acid 142 2011 Animal by products derived products not kSelect intended for human kRemove consumption Bovidae processed Manure 3101 Animal or vegetable fertilisers whether or 142 2011 Animal 3 not mixed together or chernically treated by products derived products not kSelect fertilisers produced by the mixing or chemical intended for huma
41. e numbers Corresponding CVED Reference Number kCVEDA CA 2013 L6 No s of related original certificates k A INTRA FR 2013 1 17 CITES Identification of Applicant 1 4 Local Competent Authority FRO6100 Orne Name 1 3 Central Competent Authority FROOOOU Dgal Bicma C Date of Declaration 28 01 2013 UTC 0100 Close Print The certificate reference number of the EXPORT will on its turn be displayed in hyperlink format within box I 6 No s of related original certificates of the associated INTRA TRAde Control and Expert System TRACES kPrivacy statement TRACES Veterinary Documents Intra Trade Animal Health Certificate k Certification k Traderz k Consignment k Transport k Route di References Details of Consignment Presented References A INTRA FR 2013 1 2 a Local reference number I 6 Related CITES Certificates I 4 Local Competent Authority FRO6100 Orne Name 1 3 Central Competent Authority FRODDO00 Dgal Bicma C Date of Declaration 29 01 2013 UTC 0100 1 6 No s of related original certificates p EXPORT FR 2013 Competent Authorities Identification of Applicant Close Print TRAde Control and Expert System TRACES NOTE LINKING OF EXPORT Boxes IN TRACES In order to speed up the submission of Part I of an EXPORT the information entered in a box imay be automatically copied to other boxes if the organisation s Activity Type in the first box is allowed
42. eating an EXPORT you are invited to indicate if the consignment concerns a transit through EU EFTA countries or not TRACES Veterinary Documents Export Health Certificate PURGE ehem Consignment References k Traders Consignment Details of Consignment Presented 5elect Species Type Class Family Model DOC Day old chicks from the EU to Mexico kCancel k ssign and Add New Code kAssign Aix spp El Anas spp El Anser spp v Gallus gallus El Meleagris gallopavo El Numida meleagris Associated INTRA Certificate Non transit through MS EXPORT certificate C 2011 214 Day old chicks 5 2011 879 2009 158 Day old chicks kCancel kAssign and Add New Code bAssign Tick the Non transit through MS EXPORT certificate option if the EXPORT will not transit any EU EFTA countries This way you will only submit the EXPORT Ticking one of the other options automatically generates the associated INTRA Certificate along with the EXPORT When issuing Part I Consignment of the EXPORT including the associated INTRA it is possible to distinguish the elements of identification of the commodity belonging to the EXPORT model and those belonging to the INTRA model when they are different The elements which are specific to the INTRA model are marked with an asterisk 55 More information can be found under heading II 2 1 Selecting the nomenclature code 56 Choose the radio button Non transit through MS EXPOR
43. eference gt 31 05 2011 Regulation EU No 510 2011 of the European Parliament and Nederlands nl by CELEX number of the Council of 11 May 2011 setting emission performance standards for polski pl rye portugues pt more options new light commercial vehicles as part of the Union s integrated approach to rom n amp ro reduce CO2 emissions from light duty vehicles Text with EEA relevance sloven ina sk ADVANCED SEARCH gt pdf diii Ud Siovenstina si Foca fi COLLECTIONS gt 31 05 2011 2011 314 EU Commission Decision of 12 May 2011 pasvenske sv Treaties concerning the technical specification for interoperability relating to the International agreements Legislation in force Preparatory acts Case law Parliamentary questions PRACTITIONER S CORNER Budget of the European Union ECICS The institutions registers TARIC EU Pesticides Database EU legislation on statistics About EU law Summaries of EU Legislation The ABC of European Union law Legislative drafting Last updated 01 06 2011 Free registration operation and traffic management subsystem of the trans European conventional rail system notified under document C 2011 3099 Text with EEA relevance pdf 31 05 2011 2011 321 EU Commission Implementing Decision of 27 May 2011 establishing pursuant to Directive 2006 7 EC of the European Parliament and of the Council a symbol for information to the public on bathing water classifica
44. em TRACES Modify User Profile User Information Organisation Company e Mail Name Aggregation Code Address Postal Code Region First name Last name Notification English Country language Maii bd eee Notification type Phone HTML Fax Additional Information Receiving notification mail Notification related to CED cancelled Notification related to CED decision in progress Notification Notification related to CED validation related to CHED PP cancelled Notification Notification related ta CED validation transfer related to CHED PP decision in progress Notification related to CHED PP validation Notification related to CHED PP validation for transhipment transfer Notification related to CVEDA cancelled Notification related to CVEDA decision in progress Notification related to CVEDA validation Notification related to CVEDP cancelled Notification related to CVEDP decision in progress Notification related to CVEDP validation Notification related to CVEDP validation internal market Notification related to CVEDP validation specific warehouse procedur Notification related ta CVEDP validation transit transhipment Notification related to Cloned DOCOM certificate Notification related to DECLAR certificate cancelled Notification related to DECLAR validation Notification related to DOCOM cancelled Notification related te DOCOM creation Notification related to DOCOM va
45. en centre Port of loading Poultry farm Private transporter Quarantine Ship supplier M transport Clear bSelect bAdd Data field Aggregation Code Information and is optional must be unique in a given country may be the same as the organisation s approval number s For non EU countries this box is greyed out Approval Number listed LMS and may be mandatory depending on the Activity Type may be different from the Aggregation code and other Approval Numbers of the same organisation Corresponds to the EU EFTA organisation s general identification number Refers to the Activity Type of an organisation that does not need to be officially TRAde Control and Expert System TRACES Data field Information In certificate Allows the specific Activity Type to be assigned to the organisation in the official trade document Unlike the procedure for creating an organisation from the User and Organisation Management menu and Organisations sub menu a specific establishments Activity Type must be entered in the certificate box This will correspond to the commodity indicated in the official trade document Possible Activity Types that can be assigned in the certificate box are marked with an asterisk and are the only ones that can be assigned to the official trade document Type Allows multiple Activity Types to be specified using t
46. encel bAssign and Add New Code bAssign Babyrousa spp Dicotyles spp C Hylochoerus spp Phacochoerus spp Potamochoerus spp _ Sus scrofa Sus spp Pansion and Add New Gade Depending on the nomenclature code selected a code extension to categorise the commodity at sanitary type and phylogeny class family species level may be required In case of EXPORT the TRACES user needs to additionally indicate if the commodity concerns a transit through EU countries To proceed the TRACES user can Option I nformation Assign and Add New Code Select multiple commodities at sanitary type and phylogeny class family species level for a given official trade document model Only nomenclature codes for the chosen official trade document model can be selected Assign Confirm the chosen commodity in your official trade document 29 More information can be found under heading II 2 3 2 of an EXPORT TRAde Control and Expert System TRACES II 2 2 SPECIFYING ORGANISATIONS IN OFFICIAL TRADE DOCUMENT BOXES II 2 2 1 SEARCH Before creating a new organisation you should first verify if it is already present in TRACES by searching for it This is in line with the Search first create if necessary principle Name Address Postal Code Region Country We kAssign kClear kSelect An organisation can be entered in any box via two options Option I nform
47. er to print a blank official trade document model 1 Click the Empty Certificate submenu under the Veterinary documents menu 2 Select the desired language from the appropriate drop down list 9 3 Select the desired blank official trade document model under Intra Trade Animal Health Certificates Export Health Certificates Commercial Document 2 Click the Print button under the blank official trade document The blank document model will be displayed in the chosen language in PDF format in another webpage TRACES Welcome Page Create an Empty Certificate Veterinary ww Veterinary certificate to EU Export Health Certificates Common Entry Document CED Commercial Docurnent Declaration Consignments CVED for Animals Rejected Consignment CVED for Animal Products User and vy Organisation Management Change Password Modify User Profile Business Partners Establishment List Publications Documents Selected Language English Intra Trade Animal Health CVED for Animals Certificates gt CVED for Animal Products CVED for Animals Common Entry Document CED ove ae Animal Intra Trade Animal Health Certificates roducts bPrint Commercial Document bPrint Veterinary certificate to EU Semen Document kennt Empty Animals Certificate T ees Print Rejected Products bPrint Print transit certificate Sub products
48. erator informing them of the creation of their TRACES user account 16 t includes a direct link to TRACES together with the user name and password 15 Click the New button to fill in the details of the economic operator s user account 16 More information can be found in the Organisation User and Authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES pp From lt SANCO TRACES NOREPL Y a ec europa eu Date 2013 1 31 Suhject Account created To Hi Your account on the Trade Control and Expert System has been activated As of now vou can login using e Usemame e Password Click here to access the application The TRACES application This if am automatically generata email Please do mot reply To contact tha TRACES team plassa wa the following addrass sanco tracei iar europe au TRAde Control and Expert System TRACES 1 09 25 LOGGING IN AND OUT I 5 5 1 Loc IN Go to the TRACES welcome page enter your login e mail address in the e Mail field type your password and click on the Login button 7 wii x T tba kbg bcs kda kde kel ken hes bet ki kr khr khu bil bit kit ku brat knl knw Fpl kpt bro bro Fsk Psl Bsr ksu btr kzh kHelp RAde Control and Expert System TRACES Security Login Privacy statement Login into the System EGUSURY Login Please specify your user
49. ered this way This needs to be done by the TRACES national administrator TRAde Control and Expert System TRACES TRACES confirms the request for a new economic operator account TRAde Control and Expert System tba kbg kcs Fda kde Fel ken kes ket fi kfr Phr khu kil kit Ht Fle krnk Fmt Fol Fnw Fol kpt Fro Fro ksk Fsl Fsg ksr ksv Ptr kzh TRACES User Registra tion kPrivacy statement Register a new User Account Submission Successful The new user account has been submitted A confirmation mail has been sent to the e mail address you specified As soon as you receive the mail click on the link in this mail to confirm the validity of your e mail address and to allow the validation of your request by the local authority Go back to kLogin screen A confirmation request e mail is sent to the economic operator s e mail address to confirm their registration in TRACES From lt SANCO TRACES NOREPL Y ec europa eu gt Date 2013 2 1 subject Confirmation request To Hi The Trade Control and Expert Svstem has successfully received vou registration request Click here to confirm this request The TRACES application This if m automatically generated email Please do not reply To contact the TRACES team please wa the following address samco traces fier europe au After clicking the Click here button in the confirmation message the economic operator is redirected to the following page m
50. es you must provide some information about yourself After confirmation your request will be validated by the local aut and your account will be activated Please click here to register a new user Consult the organisations directo Search for organisations The economic operator enters all details of their TRACES user account and clicks the Submit button TRACES User Registration RF Drivaney statement Register a new User Account Please specify your e mail address The address will serve as your login mame after successful registration e Mail Password Password Confirmation Security question What brand was your first car or bike Security answer After submitting this registration form an e mail will be send to you to confirm the validity of the specified address After succeeded confirmation the local authority will be charged to validate your request This procedure is concluded by sending an e mail holding the validation result After this you may be able to login inte the system Please fill out attentively the following registration form and confirm your request by clicking the submission link User Information Name First name Address Postal Code Region En Country Notification language English Last name kClear Select Notification type HTML E Phone Fax Additional Infarmation Cancel Submit 12 Or their competent authority 13 Competent authority accounts cannot be regist
51. es in the Veterinary Documents menu e Intra Trade Animal Health Certificates e Export Health Certificates e Commercial Document and specify one or more search criteria which mostly relate to Part I Consignment of the official trade document You can use search criteria individually 7 or in conjunction with other search criteria Some specific search criteria for the various document types are illustrated below Search for Commercial Documents Certificate Reference Country of Origin Consignor Consignee Departure After Commodity kBrovse Departure Before Means of Transport Country of Destination Authority of destination Postal code of destination Authority of destination code Local reference number Authority of origin Certificate Status Authority of origin code Place of Origin Passport Ne Cloned kClear Search Search options Certificate Reference Refers to the unique TRACES reference number automatically assigned to the official trade document Certificate status Information on official trade document statuses can be found under heading II 1 1 Certification workflow Cloned In order to facilitate the verification of INTRAs submitted from DOCOMs the economic operator may search for DOCOMs that have already been cloned to INTRA by clicking the Cloned button 77 You can use the wildcard in most of the TRACES search criteria in order to search for a wider range of
52. ess the DOCOM from the Veterinary Documents menu and Commercial Document submenu e log into TRACES e Click Commercial Document in the left hand menu which displays the DOCOM search screen e Search for valid DOCOMs that can still be cloned i e transferred to INTRA 74 e Open the desired DOCOM TRACES Veterinary Documents Commercial Document bPrivacy statement Welcome Page Search for Commercial Documents Y Veterinany Search Criteria Documents _ aes eee ewoomoes lt s oom iAEAA lA ZD d XW tZmTfD D 0 BH HE EE EET iniecta Certificate Reference Country of Origin Animal Health Consignor Consignee Certificates CVED for Animals Departure After Commodity Brovse CVED for Animal Products Departure Before Means of Transport Veterinary Country of Destination Authority of destination certificate to EU P ination i inati Export Health ostal code of destination Authority of destination code Certificates Local reference number Authority of origin Cornmon Entry ur 7 1 Document CED Certificate Status Authority of origin code CHED PP Place of Origin Commercial Passport N Document Cloned E Declaration Document Clear bSearch Empty Certificate v Reporting nus DOCOM FR 2013 France 0206 1010 Valid CVED ix fin le bOpen bCopy as new y DOCOM FR 2013 France d 0206 10 10 Valid Rejected bOpen bCopy as new N Consignment CVED for Anima
53. europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES 1 5 7 TRACES NEWS UPDATES I 5 7 1 WELCOME PAGE Once logged into the Production real life environment the TRACES welcome page displays both information on TRACES and important health information We invite you to regularly check the news updates published on the TRACES Welcome page concerning the following topics v General information and hints Hazard and outbreaks Sanitary information e g official trade document models Technical updates and TRACES version releases Working groups and meetings I 5 7 2 NEWSLETTER m there ae problemi wilh how This meiiage i displayed Dick Tiene fo whew IT in a web Brewer The bi monthly TRACES newsletter contains fom seen nro sex FTN ID general news on TRACES facts and figures E seminars training sessions and workshops ee E EE S Dear colleagues m m d X m eg l S a ti O n a n u pco m l n g l SS u es G i Here enclosed yeu will find the latest versian af the TRACES newsletter DF you havent z Subscribed to t wel we suggest you be sgr in by horing this link m order bo recens z information and news about TRACES on a regular basis IF you do nat subscriba you are 1 not Gord to recent amy TRACES newsletter gevermione You Can subscribe to this free communication Buncdveis scenic nd d s Mr eco iw n o rd eT service hosted by the Direct
54. fficial trade document is then Draft This option is available to both economic operators and competent authorities but only direct colleagues will be able to view Draft official trade documents No notification messages will be sent regarding the submission of an official trade document in Draft status 67 This means for all official trade documents INTRA EXPORT and DOCOM TRAde Control and Expert System TRACES Save options Submit for All mandatory boxes of Part I must be completed to submit the official trade Certification document to the competent authority for certification This option is available to both economic operators and competent authorities If Part I of the official trade document is submitted by the economic operator they can view the document along with their direct colleagues and their competent authority However if the official trade document has been submitted by the competent authority itself the economic operator even when entered in the Official trade document will not be able to view it The status of the official trade document becomes New A notification message will be sent upon submission of the official trade document New Note DOCOM When the economic operator chooses the option Submit for Certification for a DOCOM it becomes automatically Valid No additional Health information declaration is needed Validate Among the s
55. fied by another TRAde Control and Expert System TRACES TRACES user Indeed it could be that one of your economic operator or competent authority colleagues has in the meantime already processed the official trade document by certifying or deleting the Part I Consignment of the official trade document so that accessing processing the official trade document is no longer possible 2 try to access an official trade document type for which your TRACES profile does not have the correct access rights by entering the official trade document reference number in the URL of your internet browser More information can be found under heading III 1 1 Workarounds and limitations V 4 ALERT MESSAGE THE CERTIFICATE IS NOT FOUND Welcome Page RACES Data ee traa c0r The certificate i not foune The certificate is not found gt Veterinary Documents The alert message The certificate is not found may appear on your TRACES screen if you try to access a New official trade document that has already been deleted by another TRACES user following an automatic e mail notification sent by TRACES Indeed it could be that one of your economic operator or competent authority colleagues has in the mean time already deleted the official trade document V 5 ALERT MESSAGE GEN 002 UNEXPECTED FAILURE ALERT We invite you to fill in the TRACES problem statement report available with the TRACES To
56. g Commercial Document kDOCOM FR 2012 Competent Authorities Identification of Applicant 1 4 Local Competent Authority Name FEG FR L3 Central Competent Authority Date of Declaration 21 11 2012 Cancel and Return ta Menu Submit for Certification kDelete Print On its turn box I 6 Corresponding IntraTrade Certificate under the References tab of the DOCOM is automatically filled in udpated with the TRACES certificate reference number of the corresponding INTRA in hyperlink format TRACES Veterinary Documents Commercial Document kPrivacy statement L 2 Certificate reference number DOCOM FR 2012 I 2 a Local reference number I 6 No s of related original EI I 6 Related CITES Certificates certificates Corresponding IntraTrade Certificate kINTRA FR 2012 Competent Authorities Identification of App I 4 Local Competent Authority FRO 500 Paris Name kecz FR I 3 Central Competent Authority FROOOOO Dgal Bicma C Date of Declaration 27 04 2012 kcCancel and Return to Menu kContral Print The economic operator can amend or supplement most of the information transferred to the INTRA apart from the following Transport tab box 1 15 Date of Departure dd mm yyyy box I 15 Time of Departure hh mm Once the information has been verified and if necessary completed the economic operator must click the Submit for Certification button to submit Part I of the
57. he Add and Remove buttons Activity types coming under the listing procedure LMS for officially published establishments cannot be assigned through this procedure Such organisations with LMS Activity Types should follow the official listing procedure If you want to specify the Activity Type Reponsible for the load you should first assign a Border Inspection Post to the organisation This will automatically re populate the drop down list of Activity Types Postal Code Region Allows selection of the postal code for EU EFTA countries and the selection of regions provinces or states for non EU countries In case you specified Activity Types other than Reponsible for the load for the organisation the competent authority is automatically assigned on the basis of this Postal Code Region information and displayed after validation of the organisation Click the Save button to save the details of the organisation and return to the previous screen Organisation management issues are covered in detail in the Organisation user and authority management user manual TRAde Control and Expert System TRACES II 2 2 3 AUTOMATIC FILLING OF OFFICIAL TRADE DOCUMENT BOXES In order to speed up the submission process an organisation may be copied automatically from one box to another This TRACES feature depends on a combination of parameters e Official trade document type INTRA EXPORT DOCOM e Official
58. implements various security features for application access official trade document validation and communication privacy through the encryption of secure information between client and server https SSL Electronic signature further improves speed and efficiency traceability and anti falsification measures based on security rules that meet the legal requirements for electronic signature If this Security Alert pops up we invite you to press View Certificate in order to see more details before proceeding and then choose Yes to start using TRACES The HTTPS Secure Sockets Layer SSL and Transport Layer Security TLS certificate is imported by the client from the server into the local application or environment declaring it as trusted This alert is therefore not in fact generated by TRACES but by the server on which the certificate is hosted 10 Regulation EC 45 2001 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32001R0045 EN NOT TRAde Control and Expert System TRACES 1 5 3 ENVIRONMENTS The TRACES Production environment is available at https webgate ec europa eu sanco traces This is the real life environment of TRACES since any manipulation of data will automatically notify the economic operators and competent authorities involved TRACES users are invited to check out TRACES features and functionalities in one of the two TRACES test environments More information on
59. in using Usemame Password Click here to access the application The TRACES application This is an automatically generated amail Please do not reply To contact the TRACES team please use the following address senco tracesfiec 2 At first login this new standard password will need to be replaced and confirmed by a personal password The security question and answer remain unchanged Please contact the TRACES team to change the user account s security question and answer The competent authority may choose to reject a confirmed TRACES registration request The applicant will receive a notification indicating that their TRACES registration request has been rejected by their competent authority The competent authority may choose to validate a confirmed TRACES registration request The applicant will receive a notification indicating that their TRACES registration request has been activated validated by their competent authority From SANCO TRACES NOREPLY Gec europa eu Date 2013 2 1 Subject Your account has been activated To Hi Your account on the Trade Control and Expert System has been activated As of now you can login using the userName and the password you provided during registration Click here to access the application The TRACES application This is am automatically generated email Please do not reply To contact the TRACES team please use the following address sanco traces Tac e
60. ith stringent rules on the accessibility and display of both commercial and non commercial data and to ensure data protection strict access rights are assigned to each TRACES user profile This applies to both economic operators and competent authority users The TRACES Privacy Statement can be consulted in the different available languages in TRACES via the Privacy Statement button in the top right of the TRACES window when you are logged on gt or TRA 4 TRAde Control and Expert System TE kba kbg Fes kda kde kel ken kes ket bfi Pfr khr khu Fil kit klt klv krnk Fmt knl knw Fpl kpt Fro Frou bsk Fsl Fsg ksr ksv btr bzh kInformation kLogout Be ae ee NA gitraces cbt net TRACES Welcome Page kPrivacy statement k Welcome Page I 5 2 Security ALERT When accessing TRACES you may encounter a security alert asking for your approval to proceed to the website This is a configuration setting in TRACES and is therefore fully trustworthy x There is a problem with this website s security certificate The security certificate presented by this website was issued for a different website s address Security certificate problems may indicate an attempt to fool you or intercept any data you send to the server We recommend that you close this webpage and do not continue to this website Click here to close this webpage Q Continue to this website not recommended 9 More information TRACES
61. l bNew Products 70 e g for unprocessed manure CN code 31010000 as required in Annex XI Section I of Commission Regulation EU No 142 2011 71 This is the economic operator having declared the DOCOM and mentioned in Identification of Application in the Refer ences tab 72 This is the competent authority linked to the place of origin in the DOCOM 73 DOCOMS are automatically validated upon submission Submit for certification 74 More information on the search of official trade documents can be found under heading III 1 Search for an official trade document TRAde Control and Expert System TRACES II 3 2 3 SUBMISSION The economic operator can transfer clone Part I of a validated DOCOM to Part I of a Intra Trade Animal Health Certificate INTRA This is called cloning in TRACES To do this you simply click the Clone as I ntraTrade button in a Valid DOCOM TRACES Veterinary Documents Commercial Document kPrivacy statement PT k Certification k Traders k Consignment k Transport k Route Details of Consignment Presented References LZ Certificate reference number DoOcOoM FR z012 LZ a Local reference riumbar 16 No s of related original certificates Z 1 6 Related CITES Certificates Competent Authorities Identification of Applicant L4 Local Competent Authority FROFS00 Paris Mame keoz20 FR L3 Central Competent Authority FRoOoooO Dgal Bicrna c Date of
62. lidation Notification related ta EXPORT Validation Notification related to EXPORT cancelled Notification related to EXPORT rejection Notification related to Intratrade cancelled Notification related to Intratrade certificate rejection Notification related to Intratrade validation Cancel Fave IV 3 FSelect all ESTABLISHMENT List PUBLICATIONS FDeselect all More information to the presentation and management of approved establishment listings LMS can be found in the Organsation user authority management user manual also available with the TRACES Toolkit 97 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 bO09c a3fa9854acfd TRAde Control and Expert System TRACES IV 4 LEGISLATION The Legislation menu redirects the TRACES user to the welcome page of EUR Lex the website for access to European Union law and other documents considered to be public This site is a part of ouampa B E LJ R Lex Access to European Union law About EUR Lex Site map FAQ Help Contact Useful links Legal notice English en v Please select a lanquage 6tarapcKn bg espanol fes EUROPA EUR Lex Home News eesti keel et zh nvik fel OFFICIAL JOURNAL English en gt Thematic files SIMPLE SEARCH Legislation on selected themes by word 01 06 2011 Volunteering by document number alb by date Selection of new documents magyar hu by OJ r
63. ltiple submission not allowed Multiple submission not allowed gt Veterinary Documents The alert message Multiple submission not allowed may appear when you are trying to validate submit delete etc data official trade document organisation user account etc in TRACES and you use the pack and forward buttons which in fact belong to the internet browser MS Internet Explorer Firefox Mozilla etc gt TRACES Trade Control and Expert System Windows Internet Explorer i gt https jjtraining m ec europa eujtracesicertificates intratradejopen do ref r dhe Favorites Center d TRACES Trade Control and Expert System As the back and forward buttons are not part of TRACES but belong to your internet browser you will not be able to use them in order to undo an action carried out in TRACES V 3 ALERT MESSAGE SECURITY EXCEPTION YOU DO NOT HAVE THE RIGHTS TO PERFORM THE REQUESTED OPERATION TRACES Operation Results kPrivacy statement Welcome Page TRACES Data Warehouse CERT 900 Security Exception you do not have the rights to perform the requested operation Veterinary Documents The alert message Security exception You do not have the rights to perform the requested operation may appear on your TRACES screen if you 1 try to save modifications to an official trade document if its status has since been modi
64. mal Health Certificates Export Health Certificates Commercial Document 2 Click the Open button under the official trade document 3 Click the Print button Another web page is opened where one or more languages can be selected to print the submitted official trade document which will be output in a single PDF file 3 bPrivacy statement TRACES Veterinary Documents Common Veterinary Entry Document for Animals Details of Consignment Presented References 2 CVED Reference Number CVEDA FR 2012 V3 Local reference number BIP Brest TRACES Unit Number FRBES1 gt Select 10 Veterinary documents LE nr D Li Date of Declaration 17 10 2012 Veterinary Document Number test Name of signatory bFR TRANSITAIR MURS RS S ARE Y j EITO DTE Name Accompanying Document Number Address Postal Code Region Country v Ne Cancel and Return to Menu FR France bAssign Submit for Certification 84 http get adobe com reader 85 The current TRACES working language is selected by default You may tick or untick any language boxes you need bDelete sE Croatian Chinese Hungarian 7 Lithuanian 7 German 7 Bulgarian French Slovenian Danish Elba Serbian l teelandic Greek Polish Russian 7 Spanish bCancel bPrint b References gt Traders
65. mals I 25 Animals certified as t Transhumance I 31 Identification of the animals Cancel and Return to Menu 2005 22 Grazing Bos taurus kReset products certified for Commodity Code Passport Nro 1 0102 I 22 Number of packages i Select 1 20 Number Quantity kRemove unit I 21 Temperature of products Ambient kAdd New Code Chilled Frozen kAdd FAdd 10 Fimport kClear FRemove kAdd kAdd 10 kImport kClear Save as draft kSubrmit far Certification I 18 Animal species Product The nomenclature code and code extensions in the official trade document can be modified with the Select Remove Reset and Add New Code buttons Any addition of nomenclature code or code extensions may be restricted to the INTRA model currently chosen Any modification to the nomenclature code or code extension may cause information to be deleted in Part I to comply with the consistency rules If the consignment involves multiple selected nomenclature codes they are preceded by an order number Id and presented in according with the Customs Classification Id 1 13 Animal species Product 0105 Live poultry that is to say fovds of the species Gallus domesticus ducks geese turkeys and guinea fowls Weighing not more than 185 g 0105 11 Fowls of the species Gallus domesticus 0105 11 11 Weighing not more than 185 g Fowls of the species Gallus domesticus Grandparent and
66. n I 7 Dealer This box is only activated in case of consignments of bovine porcine ovine or caprine animals gt I 5 Consignee and 1 13 Place of destination A non EU country may be inserted in the box I 5 Consignee in case of export and when no bilateral agreement with the concerned non EU country exists This is in accordance with the requirements of Article 382 of Commission Decision 93 444 EEC 3 Following the introduction of a non EU country in box I 13 Place of destination the box 1 28 Export in the Route tab is automatically activated and completed I 12 Place of origin Place of harvest There is a clear link between the organisation entered in box I 12 Place of origin Place of harvest and the competent authorities automatically assigned to the official trade document 7 36 According to Commission Regulation EC No 599 2004 37 Commission Decision 93 444 EEC http eur lex europa eu LexUriServ LexUriServ do uri Z CELEX 31993D0444 EN NOT 38 More information can be found under sub heading Competent Authorities of the heading References TRAde Control and Expert System TRACES CONSIGNMENT TRACES Veterinary Documents Intra Trade Animal Health Certificate Privacy statement Details of Consignment Presented Commodity Id 1 18 Animal species Product Species Domestic 1 0102 Live bovine animals E includes unweaned ani
67. n kRemove treatment of animal ar vegetable products consumption Bovidae kReset kAdd New Code The Id number is also shown in the box Identification of the consignment TRAde Control and Expert System TRACES bAdd bAdd 10 bClear Commodity Code Species Nature of commodity Category Treatment type hae a Batch number Quantity b 1 02061010 w 1 Bison spp v T v Remove b 2 05061000 4 2 Bovidae T v Remove b 3 3101 3 Bovidae v Y N Remove bAdd bAdd 10 gt Clear Note that only commodities with the same temperature type ambient chilled or frozen can be selected in the official trade document 1 31 Identification of the animals Use the Add or Add 10 buttons to add more lines in box T 31 Y Comma and point separators A comma should be used to enter decimal numbers maximum of 2 places A point does not need to be used for specifying thousands However the printed official trade document automatically displays a point to indicate decimal numbers Example 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed official trade document TRAde Control and Expert System TRACES TRANSPORT FT RACESAIGIGNIGny Donimen Commercial Document ce lima a ed rar Ww LOnsinnment References F Traders Consignment Details
68. name and password then click login or hit the enter key When you have logged in your user account is shown in the top right of the screen bba bbg Pcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit blt bly bmk bmt bol pnw Pol bot bro bru bsk bsl bsq bsr bsv btr bzh bInformation bLogout WW atraces cbt net TRACES Welcome Page bPrivacy statement gt Welcome Page Welcome TRACES Data Latest news Warehouse e Katen 2 j I 5 5 2 Loc ouT Click on the Logout button in the top right of the screen and confirm by clicking the OK button 78 SC T TRAde Control and Expert System bba bbg bcs bda bde bel ben bes bet bfi bfr bhr bhu bil bit bit bly bmk Pmt bol pnw bpl bot bro bru bsk bs bsq Psr bsv btr bzh bInformation 00 amp tzaeet cbt ne TRACES Welcome Page Privacy statement gt Welcome Page x TRACES Data Warehouse Welcome Latest news Veterinary Windows Internet Explorer Documents E Intra Trade 9 Animal Health Le Are you sure you want to logout Certificates a CVED for Animals CVED for Animal Cancel Products 17 Your account is inactivated after 5 consecutive failed attempts You should contact your TRACES competent authority to reactivate the account 18 You will be logged out automatically after 30 minutes of inactivity TRAde Control and Expert System TRACES 1 5 5 3 LOGIN ISSUES More information on login issues can be found in the Organis
69. nt 1 4 Local Competent Authority BEDO701 Antwerpen Name FEO FR 1 5 Central Competent Authority BEODODO Brussel Bruxelles Favv Afsca Date of Declaration 21 11 2012 c Official veterinarian Cancel and Return to Menu Save as draft Submit for Certification I 2 Certificate reference number A unique reference number is assigned automatically by TRACES and is displayed after submission of Part I While the official trade document remains at the submission stage New TRACES users can still modify Part I A version number Vx is automatically added to the unique INTRA reference number and is incremented each time the document is resubmitted whether or not it is modified I 2 a Local reference number This is a number that the TRACES user can assign depending on their national administration optional If not entered this box remains empty I 6 No s of related original certificates To ensure full traceability of animals passing through an assembly centre bovine porcine ovine and caprine animals and equidae the reference number of each certificate constituting the new consignment may be given in TRACES There are two new options for inserting the link to the related INTRA or CVED P in box I 6 No s of TRAde Control and Expert System TRACES related original certificates e Add Related IntraTrade e Add Related CVEDP When clicking one of these two options you are
70. nt concerns information on the consignment such as references traders consignment transport and route Both economic operators and competent authorities can submit Part I of the official trade document from the Veterinary documents 2 menu e IntraTrade Animal Health Certificates INTRA e Export Health Certificates EXPORT e Commercial Document DOCOM In all cases the steps to submit a new official trade document are identical 1 Click the New button to initiate a new blank Part I of an official trade document 2 Click the Copy as new button to initiate a new Part I based on an existing similar document TRACES Veterinary Documents Intra Trade Animal Health Certificate QUEEN MM Welcome Page Search for Intra Trade Animal Health Certificates Search Criteria S Veterinary Documents z ntra frade Certificate Reference Country of Origin s k Animal Health epic Consignor Declaration date after CVED for Animals Consignee Declaration date before ak ins Animal Departure After Commodity Erose raducts Departure Before Means of Transpart A Veterinary certificate to EU Export Health Certificates Country of Destination Authority af destination Postal code af Authority af destination destination code Common Entry Document CED Commercial Document Declaration Document Empty Certificate Local reference number Certificate S
71. nts and Plant Products The EXPORT Helpdesk H for questions concerning requirements and taxes for internal market access import tariffs and customs duties 105 Contingency Plan https circabc europa eu w browse 91fe2ba6 6d69 4bdc 94ad 304b7eb6ffO05 106 Problem Statement Report under construction 107 TRACES presentations http prezi com user TRACES 108 Please include your competent authority in CC with your message when contacting the TRACES team 109 LMS website http ec europa eu food food biosafety establishments third country index en htm 110 RASFF website http ec europa eu food food rapidalert index en htm 111 TARIC http ec europa eu taxation customs customs customs duties tariff aspects customs tariff index en htm 112 BTSF website http www foodinfo europe com index php lang english 113 EUROPHYT website http ec europa eu food plant europhyt index en htm 114 EXPORT Helpdesk http exporthelp europa eu thdapp index en html TRAde Control and Expert System TRACES Author Annelies VAN RANST RAde Control and Expert System TRACES is a management tool for tracking movements of animals products of animal origin from both outside and within the European Union It also covers imports to the European Union of feed and food of non animal origin as well as plants seeds and propagating materials TRACES aims to improve the relationship between the private and public sectors and to strengthen coo
72. ocument remains at the submission stage New TRACES users can still modify Part I A version number Vx is automatically added to the unique DOCOM reference number and is incremented each time the document is resubmitted whether or not it is modified I 2 a Local reference number This is a number that the TRACES user can assign depending on its national administration optional If not entered this box remains empty I 6 No s or related original certificates This box is not activated in case of DOCOM I 6 Related CITES Certificates In relation to unprocessed manure documents required in Annex XI Section of Commission Regulation EU No 142 2011 can be submitted by cloning a DOCOM to an INTRA The reference number of the associated INTRA is then automatically entered in box I 6 of the cloned DOCOM Y Competent Authorities The name of the competent authorities and their TRACES codes are filled in automatically when Part 58 CN code unprocessed manure 3101 00 00 59 More information on the cloning of a DOCOM to INTRA can be found under heading II 3 2 Next steps for DOCOM Clone to INTRA TRAde Control and Expert System TRACES I is initiated depending on the organisation entered in box I 12 Place of origin Place of harvest If the selected organisation in box T 12 Place of origin Place of harvest is linked to an LVU depending on an Official Private Veterinary A
73. odel chosen the economic operator can carry out the desired modifications by simply searching for opening modifying and re submitting the official trade document with Draft and New status Draft official trade documents are accessible only to the submitting TRACES user and direct colleagues linked to the same organisation New official trade documents can be modified only if the competent authority has not yet certified the document TRACES users can easily check whether Part I has been modified by checking the version number Vx after the TRACES certificate reference number When printing out of official trade documents it may be important to quickly identify modifications made between printing and processing Part I of the document bbs bbg bcs pda bde bel ben bes bet bfi bfr bhr phu bil bit blt bly bmt bol bnw bpl bot bro bru bsk Psl bsr bsv bzh bInformation bHelp bLogout a Di Asa Lic ae ee ee oe _EO FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate bPrivacy statement Details of Consignment Presented References I 2 Certificate reference number INTRA FR 2009 0045593 v3 I 2 a Local reference number tani Martind 1 6 No s of related original certificates I 6 Relats ITES Certificates bAdd EUROPEAN COMMUNITY Intra trade certificate 3 12 a Local reference number INTRA FR 2009 0049503 vi test Version L3 Central Competent Auth
74. of Consignment Presented Transport I 17 Transporter 1 15 Date of Departure dd mrm yyyy Name Tye 1 15 Time of Departure hhimm Address 1 29 Estimated journey time fo Bel post tbc Y denim Responsible of Transport during Country Journey Approval number MW kAssign Clear Select 1 16 Means of transport 1 14 Place of loading Type Name Identification f Address Postal Code Region Document Country Approval number Ne i Assign FClear FSelect 1 23 Identification of container 5eal number Seal Number Container Number kESmovese kAdd kCancel and Return to Menu Save as draft Submit for Certification kValidate The Transport tab contains information on transport from the place of loading box 1 14 and is mandatory I 15 Date of Departure A consistency check exists between the box 1 15 Date of departure and the date of declaration Part I References tab by the economic operator The declaration date must precede or follow the departure date by 30 days 9 I 16 Means of transport If a Commercial transporter is entered in box I 17 Transporter the appropriate Type can be selected from the drop down menu in box T 16 Means of transport Click the Assign button for this purpose The validity of the means of transport authorizations are checked by TRACES when certifying an INTRA 1 29 Estimated journey time
75. of upwards corrections you should double check the correct filling of the Estimated journey time as upon re freshing of the page this box may be automatically reset to its initial value 51 Council Regulation EC No 1 2005 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32005R0001 EN NOT 52 Further details are given under the Route tab TRAde Control and Expert System TRACES 53 TRACES Veterinary Documents Intra Trade Animal Health Certificate esc aaan Consignment b References gt Traders b Consignment gt Transport vw Route Details of Consignment Presented Route I 28 Export Yes w No Export to 3rd Country dd Export Exit Point Remove 1 26 Transit through 3rd count 3rd country Clear bSelect Exit point bClesr bSelect Entry point bClesr bSelect gt Select control post bAdd transfer point gt Cancel and Return to Menu bSave as draft bSubmit for Certification 1 27 Transit through Member States The countries mentioned in this box may not concern the country entered in the place of loading box I 14 nor the country of destination box 1 10 Failing to comply with this business rule will generate the following alert message Route I 27 Transit through Member states List of transit member states can not contain the country of destination Y Planned Staging or Transfer Points In accordance with the Animal Welfare Regulation a route plan may be re
76. olkit 1 Please send it to the TRACES Team at sanco traces ec europa eu adding your competent authority in CC Carbon Copy to your message 1 102 e g CVED when you are a TRACES user linked to an EU LVU that is not linked to the place of destination 103 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 104 A problem statement report is available with the TRACES Toolkit TRAde Control and Expert System TRACES VI FURTHER INFORMATION AND CONTACT We strongly recommend that you as a TRACES economic operator contact your competent authority which will answer your questions or redirect you to the relevant competent authorities in charge Also at your disposal The TRACES Team for questions concerning the functioning of TRACES as a web based system TRACES Toolkit which includes a heading on Contingency Plan 1 and Problem Reporting 1 TRACES presentations 1 E mail sanco traces ec europa eu Tel 32 2 297 63 50 Fax 32 2 299 43 14 The LMS website for questions concerning the official listing of establishments The RASFF website 11 for questions concerning the Rapid Alert System on Food and Feed The online customs tariff database TARIC for questions concerning the Combined Nomenclature code used by BIPs The BTSF website for questions concerning Better Training for Safer Food The EUROPHYT website for questions concerning Pla
77. orate General for NEWSLETTER 1 1 1 urcpegdr Health and Consumers via this link o Issue n 1 June 2012 RACES TRADE CONTHOL AND EXPERTS SYSTEM IM THIS Dan acr Whig acd v rkahes 5n TIRES EDITION Nen From TRACES L galatian Dining up Fais E fipa The TRACES Team has the pleasure of presente the latest newsletter In Uha edhon we hawe a detailed arichk on the new version 5 31 of TRACES that a awalable ae from 30 May as well az a report on training and a workshop which took place im the first 20 More information can be found under heading I 5 3 Environments 21 TRACES Newsletter http ec europa eu coreservices mailing index cfm form register amp serviceid 1 TRAde Control and Expert System TRACES II VETERINARY DOCUMENTS MENU II 1 INTRODUCTION II 1 1 CERTIFICATION WORKFLOW In TRACES economic operators can initiate Part I Consignment of the official trade document and Submit it to their competent authority for certification Two main actions are available regarding submission of Part I 1 Save as Draft allows the economic operator to store the official trade document locally Only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and to modify the official trade document before actually submitting it to the competent authority 2 Submit for certification allows the economi
78. ore information on Activity Types can be found in the Organisation user and authority management user manual also available with the TRACES Toolkit TRAde Control and Expert System TRACES II 2 4 SUBMISSION OPTIONS II 2 4 1 GENERAL The following options are available for submission of an official trade document in TRACES Part I Consignment in general 97 I 4 Local Competent Authority Competent Authorities Identification of Applicant Name FTRANSITAIR FR Date of Declaration 18 10 2012 1 3 Central Competent Authority kCancel and Return to Menu Save as draft Submit for Certification Validate Save options Cancel and return to Returns to the INTRA EXPORT or DOCOM sub menus and cancels all actions menu Save as draft performed during creation of the official trade document If your official trade document has not yet been saved all information entered in Part I will be lost Saves Part I of an official trade document that has not yet been completed It comprises an intermediate optional stage before final submission of Part I of the official trade document to your competent authority Save as draft can be used as many times as necessary in TRACES For search purposes certain information on the consignment consignor exporter and consignee is mandatory for the Save as draft option Any further information needed for Part I may be filled in later on The status of the o
79. ority FR00000 Dgal Bicma C Competent Authorities I 4 Local Competent Autho I 3 Central Competent Aut AV MENDES FRANCE bCancel and Return to Menu E 02000 Laon I4 areal gt France FR a No s of accompanying documents S JONGERS DIRK CROENENHOEK 56 E 2630 Aartselaar A Belgium BE I8 Country of origin ISO code L9 Region of origin Code 1 10 Country of destination ISO code 111 Region of destination Code o France FR Belgium BE TRAde Control and Expert System TRACES III 4 DELETE AN OFFICIAL TRADE DOCUMENT The Delete option is available only when Part I of an official trade document has been submitted and has the status Draft or New in TRACES Both the economic operator and the competent authority have access to the official trade document and the Delete option The official trade document will no longer be visible after deletion In order to Delete an official trade document 1 Search for the specific official trade document in one of the Veterinary Documents sub menus Intra Trade Animal Health Certificates Export Health Certificates Commercial Document 2 Click the Open button under the official trade document 3 Click the Delete button TRACES Veterinary Documents Intrs Trade Animal Health Certificate bPrivacy statement Details of Consignment Presented References I 2 Ce
80. peration between EU parties It aims to facilitate trade to enhance the safety of the food chain and to protect animal health This system consolidates and simplifies the existing systems It is a major innovation in improving the management of animal diseases and reducing the administrative burden on economic operators and competent authorities Dr Didier CARTON Head of the TRACES Sector For more information TRACES Sector DG Health and Consumers B232 03 057 B 1049 Brussels Tel 32 2 297 63 50 E mail sanco traces ec europa eu http ec europa eu traces http prezi com user TRACES This information sheet is intended for TRACES users You can find this document and download it at https circabc europa eu w browse acObd3d2 66ae 4234 bO09c a3fa9854acfd Updated 26 Aug 2013 TRAde Control and Expert System TRACES m Health and Consumers omm
81. ption applies for national trade or direct export where the official trade document will automatically become valid when clicking the Submit for certification button The alert message INTRA 063 IntraTrade Certificates for export or for national trade do not require validation may appear when you are trying to submit the INTRA TRACES Veterinary Documents Intra Trade Animal Health Certificate p EE Y consignment t References Traders Consignment Transport Route INTRA 063 IntraTrade Certificates for export or for national trade do not require validation More information on certification by competent authorities can be found in the Official trade documents Part II user manual also available with the TRACES Toolkit 9 68 The DOCOM is not concerned here 69 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES II 3 2 Next steps FoR DOCOM CLone ro INTRA In order to facilitate the issuing of INTRA the data submitted in a DOCOM can be transferred automatically to an INTRA This is called cloning in TRACES Both the economic operator and competent authority have this option when opening a validated DOCOM II 3 2 1 AccESS BY HYPERLINK The economic operator can then directly consult the DOCOM by clicking the hyperlink in the TRACES notification message II 3 2 2 ACCESS BY MENU Economic operators can also acc
82. quired for the following species cattle bovine 0102 sheep ovine 010410 goats caprine 010420 pigs porcine 0103 horses equidae 0101 in particular unweaned animals A route plan must be submitted for these species if the estimated journey time exceeds 8 hours In such cases at least one transfer rest point must be specified The information is to be entered in a free text box and is not linked to a specific inspection authority To enter the information click the Add transfer point button Failure to do this will generate the following alert message upon submission of the official trade document Route Planned Staging or Transfer Points At least one place of rest or transfer is required One or more control posts assembly centres to be selected from a menu must be specified depending on the species concerned whether or not the animals have been weaned and the journey time This applies in the following cases e for un weaned animals where the journey time exceeds 19 hours e for pigs and horses where the journey time exceeds 24 hours e for sheep goats and cattle where the journey time exceeds 29 hours Council Regulation EC No 1 2005 http eur lex europa eu LexUriServ LexUriServ do uri CELEX 32005R0001 EN NOT TRAde Control and Expert System TRACES In these cases at least one control post and one transfer point must be specified by clicking on the Select control post button
83. rator can access TRACES TRACES User and Organisation Management User Management Edit User Detail Privacy statement ei MemberofOrganisation E mail First Name Last Name Notification language English Motification type HTML a Phone Number Fax Additional Information Status Confirmed Cancel FSave Delete Reset Password kRejert kActivate Name Address Postal Code Region Country Clear kSelect ET TECHN TRACES Unit Number Mame Address Postal Code Region City Country Save options Cancel Returns to the User Management menu and cancels all modifications made to the user s details Save Saves all modifications made to the user s details apart from the status Delete Deletes the user account from TRACES Note that it will nonetheless not be possible to register another account for the same e mail address On the other hand it is possible to change the e mail address for the user s account Please contact the TRACES team in order to do so TRAde Control and Expert System TRACES Save options Reset Password Reject Activate Resets the TRACES user password and sends an automatic notification containing a new standard password to the user account s e mail address From lt SANCO TRACES NOREPL Y Mec europa eu gt Date 2013 2 1 Subject Password reset To Hi Your password for the Trade Control and Expert System has been reset As of now vou can log
84. rch Criteria Nomenclature Code 02032110 PAssign Model Nomenclature Code Browser Se MEAT AND EDIBLE MEAT OFFAL 0201 Meat cf bovine animals fresh or chilled 0202 Meat of bovine animals frozen 0203 Meat of svine fresh chilled or frozen E Fresh or chilled Frozen 0203 21 Carcases and half carcases 0203 21 10 Of domestic svine 0203 21 90 cf vild suidae 0203 22 Hams shoulders and cuts thereof with bone in 0203 29 Other 0204 Meat of sheep or goats fresh chilled or frozen 0205 Mest of horses asses mules or hinnies fresh chilled or frozen 0206 Edible offal of bovine animals swine sheep goats horses asses mules or hinnies fresh chilled or frozen 0207 Mest and edible offal of the poultry cf heading 0105 fresh chilled or frozen 0208 Other mest and edible mest offal fresh chilled or frozen 0209 Pig fat free of lean meat and poultry fat not rendered or otherwise extracted fresh chilled frozen salted in brine dried or smoked 0210 Mest and edible meat offal salted in brine dried or smoked edible flours and meals of meat or meat offal 03 FISH AND CRUSTACEANS MOLLUSCS AND OTHER AQUATIC INVERTEBRATES 04 DAIRY PRODUCE BIRDS EGGS NATURAL HONEY EDIBLE PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED Only CN codes in bold can be selected Details of Consignment Presented Select Species Type Class Wild game v Family bC
85. rs Marne Name Address Address Postal Code Region Postal Code Region Country Country kAssign kClear Select Assign Clear Select 1 12 Place of origins Place of harvest Name I 8 Country of origin Type 1 9 Region of origin Approval number kclear Select Address Postal Code Region Ne FAssign Clear Select Name I 10 Country of destination Type Lii Region of destination Approval number kClear kSelect Address Postal Code Region k amp ssign Clear kSelect I 7 Dealer Name Approval number kCancel and Return to Menu Save as draft Submit for Certification Walidate I 7 Dealer This box is not activated in case of DOCOM I 5 Consignee and 1 13 Place of destination A non EU country may be inserted in the box I 5 Consignee in case of export and when no bilateral agreement with the concerned non EU country exists This is in accordance with the requirements of Article 382 of Commission Decision 93 444 EEC 9 Following the introduction of a non EU country in box I 13 Place of destination the box 1 28 Export in the Route tab is automatically activated and completed I 12 Place of origin Place of harvest There is a clear link between the organisation entered in box I 12 Place of origin Place of harvest and the competent authorities automatically assigned to the official trade document 9 60 Commission Decision 93 444 EEC http e
86. rtificate reference number INTRA FR 2013 I 2 a Local reference number 1 6 No s of related original Rechte 1 6 Related CITES Certificates certificates CO a Sn bAdd 1 4 Local Competent Authority FRO1300 Bouches Du Rhone Name b 1 3 Central Competent Authority FROOOOO Dgal Bicma C Date of Declaration 11 04 2013 UTC 0200 bCancel and Return to Menu Submit for Certification Delete Print 82 More information on the certification workflow can be found under heading II 1 1 Certification workflow 83 For Draft official trade documents only the initiator and his her direct colleagues belonging to the same organisation will be able to consult and make additional modifcations like deletions to the official trade document More information on the certification workflow can be found under heading II 1 1 Certification workflow TRAde Control and Expert System TRACES III 5 PRINT OFFICIAL TRADE DOCUMENTS In order to print out a TRACES official trade document you need e Hardware a printer e Software an updated version of Adobe Acrobat Reader 4 The languages to select in order to print out your official trade document shall be the ones used in the country of origin and of destination III 5 1 SUBMITTED OFFICIAL TRADE DOCUMENTS In order to print a submitted official trade document 1 Search for the specific official trade document in one of the Veterinary Documents sub menus Intra Trade Ani
87. s initial value TRAde Control and Expert System TRACES ROUTE TRACES Veterinary Documents Commercial Document kErivacy statement wet LOSE k References Traders Consignment Details of Consignment Presented Route 1 27 Transit through Member states 1 28 Export Name Yes 3 Mg ba Firem inire Export to 3rd Country M Od Expert Exit Point 1 26 Transit through 3rd count 3rd country Y kClear Select Exit point kclear Select Entry point kClear Select Cancel and Return to Menu kSave as draft Submit far Certification Validate I 27 Transit through Member States The countries mentioned in this box may not concern the country entered in the place of loading box I 14 nor the country of destination box I 10 Failing to comply with this business rule will generate the following alert message Route 1 27 Transit through Member states List of transit member states can not contain the country of destination TRAde Control and Expert System TRACES NOTE LINKING OF DOCOM Boxes IN TRACES In order to speed up the submission of Part I of a DOCOM the information entered in a box may be automatically copied to other boxes if the organisation s Activity Type in the first box is allowed in the other boxes For example Consignee may be copied automatically to Place of destination and Importer Ej i E n equ es ae amp g 2H E E 5 cr 66 M
88. se zk Details of Consignment Presented Select Company 3 Consignee Search Criteria Type aos m Identification Postal code Region Address Decana Number a Type TRACES Unit Number Date dd mm yyyy Search Time hh mm Search Result bCancel and Return t bCancel bNew Non Memberstate Enter the details of the new organisation TRAde Control and Expert System TRACES Details of Consignment Presented Create Business 3 Consignee Name ggregation Code Address Country Andorra wv Postal Code Region bkSelect Phone Number Fax E mail Assign Competent Authority Transport Authorisation Types of animals O o101 CJ 0102 O o103 LJ 0104 e105 0106 o301 Equidae Bovine Porcine Ovine sheep gost Poultry Other live animals Live fish Expiration date bCancel bSave Importer Approval Numbers Approved body Aquaculture holding Assembly center Bovine embryo team Bovine holding ovine semen centre Commercial transporter Dealer Dealer s premise Equine embryo team Equine semen centre Establishment Exporter Free warehouses Importer Other species embryo team Other species location Other species semen centre Ovine Caprine embryo team Ovine Caprine holding Ovine Caprine semen centre Porcine embryo team Porcine holding Porcine sem
89. tatus Authority of origin Authority of origin code Place of Origin Passport We k Reporting Clear Search User and S Organisation EUTTUER R M M E Management Change Password NTRA FR 2012 France 0103 Valid Modify User uu c Profile Establishment List Few 26 See Commission Regulation EC 599 2004 for the INTRA and Commission Regulation EU 142 2011 for the DOCOM EXPORT concers harmonised certificates at EU level 27 More information can be found under heading III 2 Copy as new TRAde Control and Expert System TRACES II 2 1 SELECTING THE NOMENCLATURE CODE The nomenclature code must be selected in line with the commodity to be dispatched by the economic operator after validation of the competent authority at origin The Combined Nomenclature CN code currently used by Border Inspection Posts in the EU ensures interoperability between systems throughout the EU TRACES lists nomenclature codes for e live animals e animal products and products of animal origin e feed and food of non animal origin e by products The CN is a method for designating goods and merchandise It meets the requirements of the Common Customs Tariff in the Union The CN is based on the Harmonised Systems HS nomenclat
90. tificate rejection S Si S s s S si S s S Notification related to Intratrade validation bSelect all PDeselect all bCancel bSave TRACES users can choose which automated e mail notifications they wish to receive by going to the User and Organisation Management menu and Modify User Profile sub menu and ticking the appropriate checkboxes Receipt of these automated TRACES e mail notifications does not affect access to the online TRACES information which is instantly updated upon any modification made by the competent authority TRAde Control and Expert System TRACES III 6 1 QUANTITY CHECKS When the number of animals or the weight of the goods exceeds a preset limit value an alert message inviting the TRACES users to check the quantity is posted immediately after submission and is repeated until validation of the official trade document The entered quantity exceeds the fixed limit value validate to confirm this quantity In case an official trade document is validated with a quantity higher than the fixed limit a notification message is sent to the European Commission The maximum quantity for live animals is as follows CN code 0101 0102 0103 010410 010420 0105 010611 010612 010619 010620 010631 010632 010639 010690 030110 Species Artiodactyla Perrissodactyla Proboscida Rodentia Lagomorpha Maximum quantity 100 300 1200 1500 1500
91. tion and any bathing prohibition or advice against bathing pdf 19 05 2011 Directive 2011 51 EU of the European Parliament and of the Council of 11 May 2011 amending Council Directive 2003 109 EC to extend its scope to beneficiaries of international protection Text with EEA relevance gt pdf 19 05 2011 2011 286 EU Decision of the European Parliament and of the Council of 2 May 2011 on mobilisation of the European Union Solidarity Fund in accordance with point 26 of the Interinstitutional Agreement of 17 May 2006 between the European Parliament the Council and the Commission on budgetary discipline and sound financial management pdf w 20 Y www eu2011 hu Other sites manage by the Publications Office N Lex A common gateway to national law Newsletter 18 4 2011 g de en fr TRAde Control and Expert System TRACES IV 5 INFORMATION The Information button in the top right of the TRACES window will redirect you to the TRACES Toolkit 7 onto the CIRCABC Information website TRAde Control and Expert System Kha kbg kes bda kde kel ken bes ket bfi kfr khr khu Fil kit klE kw kmk kmt Fol knw Fpl Ppt kro Fru ksk ksl ksq ksr ksv btr beh bInformation bLogout ud eae e ceri itraces cbt net TRACES Welcome Page i 1p m The TRACES Toolkit serves as your gateway to further TRACES user manuals videos and templates For the submission of official trade documents we wo
92. to legal requirements and user needs and wishes This is done step by step As soon as an upgrade is available a new TRACES version is installed online Release notes are regularly published for TRACES in order to explain to our TRACES users the enhancements and modifications made to the user interface and functionalities You may want to check the TRACES release version installed online to verify the information in the TRACES release notes If you double click the world map cow image in the top right of the TRACES window you will see the following information in the top banner wary Traces 05 33 00 01 10 2012 TRACES TRAINING TRACESO1 gt K y Iyer TRAde Control and Expert System bba bbg Pcs Pda bde bel ben bes bet bfi Pfr Phr Phu bil bit Pit bly bmk Pmt Pnl Pow Ppl Pot bro bru bsk Psl bsq bsr bsv Ptr bzh 33 00 01 10 2012 TRAINING TRACESO1 TRACES Security Login PPriv e the TRACES version number eg 06 00 01 e the release date in dd mm yyyy format eg 23 04 2013 e the TRACES environment and server eg TRACES NT2 2 WEB You can also see this information as a tooltip if you move the mouse cursor over the world map cow image 9 An overview of the TRACES release notes can be found in the introduction page of the TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd TRAde Control and Expert System TRACES I 5 ACCESS 1 5 1 DATA ACCESS AND PROTECTION To comply w
93. to specify multiple CITES numbers Competent Authorities The name of the competent authorities and their TRACES codes are filled in automatically when Part I is initiated depending on the organisation entered in box I 12 Place of origin Place of harvest If the selected organisation in box I 12 Place of origin Place of harvest is linked to an LVU depending on an Official Private Veterinary Authority OPV for which the option Manually Assigned is ticked the economic operator receives the following alert message when submitting the official trade document in TRACES An official private veterinarian may be selected under Competent Authorities in the tab References This green alert message remains visible until the economic operator has consulted the References tab in which he she may select the appropriate OPV from a drop down menu of the field Competent Authorities Only the OPVs with the option Manually Assigned appear in this drop down menu The consultation of the tab References is optional If the official trade document is initiated by an OPV its authority is automatically entered in the field Competent Authorities The LVU is thus able to complete the national sanitary information in Part IT and pass it on after having saved the official trade document as In progress to the desired OPV The OPV may then 31 CN code bovine semen 0511 10 00 32 Whether or not the
94. uage English Y Country Notification HTML v type Phone Fax Additional Information Receiving notification mail V Notification related to CED cancelled V Notification related to CED decision in Progress Notification related to CED validation transfer WV Notification related to CHED PP cancelled V Notification related to CHED PP decision in progress RJ Notification related to CHED PP validation Notification related to CHED PP validation for transhipment transfer Notification related to CVEDA cancelled V Notification related to CVEDA decision in progress Notification related to CVEDA validation Notification related to CVEDP cancelled Notification related to CVEDP decision in progress V Notification related to CVEDP validation Notification related to CVEDP validation internal market Notification related to CVEDP validation specific warehouse procedur Notification related to CVEDP validation transit transhipment v Notification related to Cloned DOCOM certificate Notification related to DECLAR certificate cancelled Notification related to DECLAR validation Notification related to DOCOM cancelled Notification related to DOCOM creation Notification related to DOCOM validation Notification related to EXPORT Validation Notification related to EXPORT cancelled J Notification related to EXPORT rejection Notification related to Intratrade cancelled Vi Notification related to Intratrade cer
95. uld recommend viewing wi a TRACES the instructional videos produced for the submission and cloning of official rok See trade documents The TRACES Toolkit contains all useful information in one platform document and assists you in your use of TRACES ae Te E aum HARIT ET 98 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd CIRCABC Communication and Information Resource Centre for Administrations Businesses and Citizens 100 TRACES Toolkit https circabc europa eu w browse acObd3d2 66ae 4234 b09c a3fa9854acfd 101 More information on the cloning of DOCOM to INTRA can be found under heading 1I 3 2 Next steps for DOCOM Clone to INTRA TRAde Control and Expert System TRACES V FAQ V 1 YOU CANNOT SUBMIT AN NEW OFFICIAL TRADE DOCUMENT If you do not see a New button in one of the Veterinary Documents sub menus when you want to submit a new official trade document it might be that your TRACES profile is not linked to the correct competent authority at LVU but to an EU BIP DPE DPI As each TRACES profile is assigned specific access rights this may explain why some functions are inaccessible to you Please double check with your competent authority as to which competent authority your are actually linked to in TRACES V 2 ALERT MESSAGE MULTIPLE SUBMISSION NOT ALLOWED TRACES Operation Results bPrivacy statement Welcome Page eias EERT 501 Mu
96. ur lex europa eu LexUriServ LexUriServ do uri Z CELEX 31993D0444 EN NOT 61 More information can be found under sub heading Competent Authorities of the heading References TRAde Control and Expert System TRACES CONSIGNMENT TRA CES Veterinary Documents Commercial Document gt Prva p bem ent v Consignment gt References gt Traders v Consiar Details of Consignment Presented Commodity Id 1 18 Animal species Product Species I 22 Number of packages 1 processed manure I 20 Number Quantity Kg 3101 Animal or vegetable fertilisers whether or 142 2011 Animal not mixed together or chemically treated by products derived products bSelect I 21 Temperature of products fertilisers produced by the mixing or chemical not intended for human bRemove Ambient treatment of animal or vegetable products consumption Chilled Bovidae g Frozen Reset bPAdd New Code 1 25 Animals certified as products certified for C Animal feedingstuff J Technical use 1 31 Identification of the consignment bAdd bAdd 10 bClear Commodity x Treatment type Code Species Nature of commodity Category Treatment type catagory 3 Batch number Quantity 1 3101 4 1 Bovidae w bAdd bAdd 10 bClear bhCancel and Return to Menu bSave as draft pbSubmit for Certification PValidate I 18 Animal species Product The nomenclature code and code extensions in the official trade document can b
97. ure of the World Customs Organisation WCO with further subdivisions at EU level The online customs tariff database of DG TAXUD called TARIC Integrated tariff of the European Communities 78 also employs the HS nomenclature making TRACES even more convenient to use for economic operators The TRACES user can Option Information Assign Enter the nomenclature code directly in the Nomenclature code field and click the Assign button to continue This is the fastest way to proceed Search Search for the nomenclature code in the nomenclature code tree by entering the code in the Nomenclature code field and clicking the Search button to continue Filter Filter the nomenclature code from the official trade document model presented or specify the number of the legislative act number and press Filter The tree structure then shows the relevant nomenclature codes sign Search for the nomenclature code in the nomenclature code tree by clicking on the sign next to the nomenclature code to expand it and select the appropriate nomenclature code to continue 28 TARIC http ec europa eu taxation customs customs customs duties tariff aspects customs tariff index en htm TRAde Control and Expert System TRACES v Consi gt rin a gt References gt Traders gt Commodity gt Transport gt Purpose Details of Consignment Presented Select Commodity Code Sea
98. uropa su TRAde Control and Expert System TRACES I 5 4 2 By THE COMPETENT AUTHORITY The competent authority may go to the User and Organisation Management menu and User Management submenu in TRACES to register a new economic operator account 1 gt TRACES User and Organisation Management User Management kPrivacy statement Welcome Page Search for User Search Criteria E mail First Mame veterinary A Documents k Reporting User and Last Name Organisation Management Postal Code Region City User Management Organisation ere kClear Search Organisations Change Password Modify User Profile Gearch Result Business Partners kNew The competent authority enters all details of the economic operator s TRACES user account and clicks the Save button van ero edes ze saiia niri eeraa TRACES User and Organisation Management User Management kPrivacy statemen Edit User Detail e Ci Membercof Organisation RN E mail Name i Address Sse Postal Code Region Last Name Country Notification language English Clear Select Notification type HTML Phone Number Fax Additional Information Cancel Save The economic operator account registered by the competent authority is valid immediately after submission A notification is sent to the economic op
99. uthority OPV for which the option Manually Assigned is ticked the economic operator received the following alert message when submitting the official trade document in TRACES EXPORT 160 References Official veterinarian An official private veterinarian may be selected under Competent Authorities in the tab References This green alert message remains visible until the economic operator has consulted the References tab in which he she may select the appropriate OPV from a drop down menu of the field Competent Authorities Only the OPVs with the option Manually Assigned appear in this drop down menu The consultation of the tab References is optional If the official trade document is initiated by an OPV its authority is automatically entered in the field Competent Authorities The LVU is thus able to complete the national sanitary information in Part II and pass it on after having saved the Official trade document as In progress to the desired OPV The OPV may then certify it once the necessary checks have been carried out Identification of Applicant If the economic operator is registered in TRACES and makes the declaration him herself Part I his her first and last name is automatically entered in this field TRAde Control and Expert System TRACES TRADERS TRACES Veterinary Documents Commercial Document kPrivacy statemen Details of Consignment Presented Trade

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