Enterprise Data Reference Data Manager (ADRDM) Guidelines
Contents
1. Print dij oi Formview Cancel Name This is the location name This can be difficult to read in the format given A known name can be added by right clicking on the title row with name capacity etc and choose column chooser from the menu This will bring up a small menu below Customization rea Avoid Concurrency Description Host Key Named Availability Named Starks Mamed Usage This menu allows customisation of the columns from the previous screen Extra columns can be added to this list by clicking and dragging a column where required on the previous screen To add the traditional names click and drag the word description to where required on the locations window This window can be closed by clicking on the red X Capacity This will show the capacity that Property Services has recorded for this room It is university policy that this room number should not exceed this number of students in an event or activity in this space Department This will always be set to UTAS Shared with Shared with will include all organisational units that can see the location as a bookable space for timetabling activities e alocally managed space may only have one organisational unit listed in the shared with column This signifies that this is the only area to use or negotiate use of t2. Within this multiple departments can be linked to a staff member Click to select the relevant area on the left to add then click on the gt gt button to move to the right If unselect is required follow the add process but from the opposite side Once you are happy with your selection click on the red X All other fields on this screen are not required to have an entry Once OK is clicked on this screen and this information is written back the staff member will appear when viewing staff by clicking on show from the main screen After any changes remember to write back to syllabus Locations EDRDM can be useful to view information under each location such as e location which is not found under Web Room Booker but need to ensure a venue is available e required location s written capacity to ensure adequate space is available e alocation has a specific purpose or equipment but it is not showing as an option The room specifications may be out of date in the system e viewing the specifications for each location To view locations From the main window of EDRDM find locations and click on the show button to view locations It will not be possible to create edit or delete locations This information is maintained by Property Services regularly Click show and the window below will appear 6 Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidel
3. PT PT is a tickbox to specify that the staff member is part time If not leave box Be Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidelines Shared with Shared with refers to any other department s that a staff member may teach into Click on the shared with down arrow to view the following box E Unselected Selected gt Drag a column header here to group by that column Drag a column header here to group by that column Name a Department Description Name a Department Description gt Accounting and Select Department Accounting and Corpora Agricultural Scien Select Department Agricultural Science E5 Architecture and Select Department Architecture and Desigr Art School of Select Department Tasmanian School of Arl Arts Faculty of Select Department Arts Asian Languages Select Department Asian Languages and St Australian Innov Select Department Australian Innovation R Australian Mariti Select Department Australian Maritime Colle Business Facult Select Department Business CALT Select Department Centre for the Advance Central Science L Select Department Central Science Laborat Centre for Envir Select Department Centre for Environment Chemistry Scho Select Department Chemistry CODES Select Department ARC Centre of Excellent v l BAE K I
4. Enterprise Data Reference Data Manager ADRDM Guidelines UTA Enterprise Data Reference Data Manager ADRDM Guidelines UN December 2011 DE Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidelines Table of Contents Executive SUMMI esne E T E e Ar A E 3 MOTS OPA OR a T E E A 3 WAT OVS SSI OR era E A 3 MEWN Si 10 aE E E A De en 3 Changing a staff member availability soseeneeeenseseenesrresesreresrrressreresrrerssrerosrrerssreresrrrrssreresererssrereserressne 4 Adme dE a e OR A E A S 5 Creating a casual or dummy staff MEM DEN wiesccscvsestcssinhivednenattsavinasdeasvantbeasoobiunavenaeisicdeasacasensiuandelivetverans 5 EEE 5 BSS Cl OO EEE 5 BS Ai CMI p aE A bone A E Sart ob paiement pee naa oate we onc sa E ATE A E T E E 5 ee 5 Sel 0 ALES A E veins A E EE E A E A A penne sosseeue eden E A A TE A 6 LO AON e a a E A 6 DOMINICAINE E E E N E E 6 PN ce EEE nc crac E E E E E A EE E E E O A E O E E E E 7 APON DOCUM e A E E a 8 E Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidelines Executive Summary These Guidelines are to assist UTAS staff interpret ADRDM to support timetabling procedures More information For further information contact the UTAS Timetable Officer Email Timetabling Office utas edu au What EDRM is used for EDRDM or commonly call
5. e Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidelines Staff EDRDM SciSDB2011Prd m fe a Drag a column header here to group by that column Medicine School of English Journalism and European Languages School of Accounting and Corporate Governance School of TIAR Philosophy School of CALT Cradle Coast Campus IMAS Management School of Il Print u oF Form View OK Cancel E E E e e e e Changing a staff member availability To change a staff members time when available click on the staff member you wish to change then click on form view This will give all information about this staff member available to Syllabus Down the list select named availability and click on the down arrow associated with it The below window will appear The full year is selected greyed out in the week pattern for constraints calendar For staff leave the tick box labelled use custom availability ticked as each staff member can choose their own available times with Head of School permission Use custom availability Teaching week pattern a E 15 20 25 30 35 40 Y F 50 Week Pattern For Constraints 1 5 1 15 20 25 30 35 40 45 50 7 00 8 00 9 00 10 00 11 00 12 00 13 00 14 00 15 00 16 00 17 00 16 00 19 00 20 00 21 00 mt Tt tT TTT yt ty tT tt ETT Ty tt ty een ee e Et TTT ett tt From this window select when a staff member can be schedu
6. ed Reference Data Manager holds information including e The suitabilities of each location and capacity e Staff member restraints when they can teach e Student sets these define what units cannot be scheduled at the same time This program is concerned mainly with staff availability but being able to view the location parameters can be useful as well The main window is shown below A EDRDM SciSDB2011Prd Eile Institution Resources Time Constraints Groups Tools Window Help Institution Time Constraints Activity Types JL Constraint Profiles Cost Bands Free Blocks Departments Maximum Hours Suitabilities Maximum Workspans Show Tags n h Named Availability Patterns Show New Show New Show New Zones JL Resource Breaks Start Preferences Show New Equipment JL Travel Tables Resources Time Block show New a Show Locations J Usage Preferences New Pooled Resources Staff 4 Connected to UTAS SciSDB2011Prd Last SDB Refresh u oF Viewing staff From staff on the main window above click on show A list of staff interfaced to Syllabus from Human Resources will show The information will show the staff member s organisational unit and whether they are part time PT or not The shared with column is useful if this staff member lectures for a different department as well as a primary department 3 Enterpris
7. his room to others e a centrally managed space will have all organisational units available to use this space Other columns on this screen may not be relevant to specific needs and can be ignored ooo Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidelines About this Document Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Status Draft Approved Revision information Authors sid UTAS Timetable Office Revision History Guideline Approval Draft Approved Responsible Officer Date Month 201x poal Enterprise Data Reference Data Manager ADRDM Guidelines December 2011
8. ines Locations EDRDM SciSDB2011Prd 4 Drag 4 column header here to group by that column B Name a Capacity Department Shared With s Primary Suitabilities Other Suitabili Pr Ma Constraint Pr Cost Band F a 46 4B01 L02 234 i 1 UTAS 210 None B 4B01 L03 312 10 UTAS Health Science LB AB AB01 LF Moveabl 210 None B 4B01 L03 315 20 UTAS Accounting and LB 4B 4601 LE DVD Play LT LECTHETR 210 None amp B 4B01 L03 317 12 UTAS Accounting and LB AB 4B01 LE Network LT LECTHETR 210 None B 4B01 L03 319 12 UTAS Accounting and LB AB 4B01 LE Network LT LECTHETR 210 None 46 4B01 L03 328 10000 UTAS IT Resources LT YIDCONF 210 None 46 4B01 L03 332 25 UTAS Accounting and LB AB B01 LE Network LT LECTHETR 210 None BB BB01 L01 000 1 UTAS 210 None BB BBO1 L01 103 15 UTAS Australian Mariti LB BB BBO1 LE Multimedi 210 None BH RCO1 L01 104 20 UTAS Rural Health De LB BH RCO1 LT TRAINRM 210 None BH RCO1 L01 106B 10000 UTAS IT Resources LT VIDCONF 210 None BH RCO1 L02 226 10000 UTAS IT Resources LT YIDCONF 210 None BH RCO1 L02 248 16 UTAS Rural Health De LB BH RCO1 LT TEACHL 210 None BH RCO1 LO2 250 40 UTAS Rural Health De LB BH RCO1 LT VIDCONF 210 None BH RCO1 L02 252 16 UTAS Rural Health De LB BH RCO1 LT TUT SEM LT LECTHETR None BH XITR RCS 001 10000 UTAS IT Resources LT VIDCONF None Record 1 of 705 gt gt gt pm i
9. led by painting the times grey when they are unavailable to teach ig If different teaching times throughout the year are required eg semester 1 availabilities differ from semester 2 the week pattern for constraints calendar the strip above the main week calendar for particular weeks during the year can be painted for the selected weeks they are unable to teach The selection can be reviewed by right clicking on specific weeks within the week pattern for constraints calendar Staffing constraints will change from week to week if they differ Note As this restraint can greatly effect when and if an activity can be scheduled it is advised not to over constraint the system If an activity cannot be scheduled constraints such as staff availabilities may need to be loosened for it to be scheduled correctly a Enterprise Data Reference Data Manager ADRDM Guidelines December 2011 Enterprise Data Reference Data Manager ADRDM Guidelines Adding a staff member If a staff member is required but not listed under staff this could be because they are a casual and the list is populated with non casual staff only If a staff member is a non casual staff member they may be new to the system and will need to be added Contact the Timetable Office It could also be because staff are not yet allocated to a unit or activity but there may be a need to enter someone to avoid clashing with other activities this staff member may do For thi
10. s you will have to create a dummy staff member Creating a casual or dummy staff member To add a staff member be it a casual or dummy staff member go to the main window of EDRDM find staff and click new The following screen will show Staff EDRDM SciSDB2011Prd te er Host Key Description Department Email PT User Text 1 User Text 2 User Text 3 User Text 4 User Text 5 Primary Suitabilities Other Suitabilities Avoid Concurrency Maximum Periods N el EH O E amp ww N es Contract Periods Constraint Profiles Tags Kk a Shared With Shared with All O Qu 3104 On this screen the following fields will be required Name If this is a casual appointment the staff member s name can be added This information will feed into ECP when choosing a staff member to take an activity If a dummy staff member is required it is recommended the word Temp is added and a number to differentiate it from other temporary staff eg Temp1 Description Within this field identify whether they are casual or dummy Department On the down arrow a list is included of all organisational units Attribute the relevant area to this staff member to teach in If in ECP the staff member is not showing after having been manually entered it may be that they were assigned to a faculty but not a school If unsure staff should be placed in the school they represent
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