Emailchemy User Manual ()
Contents
1. 33 T OA OO RG UN ct tear tte E s dt a en uet tet t E E 34 T0 36 zo EEG QUIM ON 37 ME UVM FR so RUN UU dene asad 38 AEE EA 30 5 IMPORTING CONVERTED MALL co ERE VE KORR EN ER REA ER bar ROS 39 5 1 IMPORTING INTO OUTLOOK FOR WINDOWS OR OUTLOOK EXPRESS 39 52 IMPORTINGINTO THUNDERBIBD serisinin dt dit danse Dum bus irte bbc isset 42 5 32 TMPORTINGINTO EUDORA iuste tiri s ipe toto sete iet hi pa 42 5b IMPORTINGINIO APPER MATE o RD RU itu icut tria bU 43 5 5 IMPORTING INTO ENTOURAGE AND OUTLOOK 2011 FOR MAC eere rnnt 43 5 0 IMPORTING INTO OTHER APPLICATIONS pae Reni Gres aaa x 45 5 7 USING MAILDIR OUTPUT FORMATS manninn etus Peut etm cub rie Educ rdi EC 46 59 USING THE COV OUTPUT FORMAT nC tx nasa redu td o ebd UA 47 TROUBLESHOOTING EMAILCHEMY 5 5 29d E RUD Set 47 A PURCHASING EMAPEGBEIIY orriekin inb bs sage pUtaqub edi br eae LI pda bri 48 7 1 REGISTERING YOUR COPY OF 48 1 Introduction Emailchemy reads emails from the closed proprietary file formats of the most popular and many of yesterday s fo2. Show memory usage guage on progress window Defaults Export Import OK Cancel 24 De duplication will filter out duplicate email messages during the conversion process and it s really easy to use All you have to do is just turn on de duplication in Emailchemy s preferences Thats really all there is to it but even though it s simple it still is quite powerful Here s a bit more details on its features Safe De duplication Because we know just how important every last email message is we built Emailchemy s de dupe saying de duplication every time is too much long feature to be very very sure that a message is a duplicate before filtering it out It s not as simple as checking if the message has the same subject sender and date But because we also understand that even with the best algorithm there will always be edge cases we added an option to save all the duplicate messages to a separate folder That way you can verify the duplicates before deleting them You can also see all the messages that were filtered as duplicates in Emailchemy s conversion log INFO INFO INFO Message converted Duplicate message Message converted Duplicate message Message converted Duplicate message Message converted Duplicate message Message converted Duplicate message Message converted Duplicate message Message converted Message converted
3. convention appropriate to your operating system in the file selection window i e shift click ctrl a ctrl click or option click From here you can remove files from the conversion list add more or clear it out completely Also you can select Save from the File menu to save the list of files that you ve selected for conversion Consequently you could also open a previously saved conversion list Select what you want to convert your old email files to First click the Convert Email button You ll see a file dialog pop up that looks something like this Save Converted Email As Save As My Files MAP ImportServer Comma Separated Value File 0 Entourage Archive RGE Eudora for Mac Eudora for Windows Folder of Individual Text Files RFC 2822 Mac OS X Mail 1 0 Mac OS X Mail 2 0 Maildir Folder Maildir Folder 4 Mozilla M Netscape He Formal Thunderbird New Folder Cancel Browse to wherever you want to save your converted mail type in a name for your converted email in the Name field and then select the output format from the File Format drop down list box Finally click the Save button When the conversion process is complete you will see something like this 16 Emailchemy Converting Email Conversion Complete Progress 4203 Messages Converted Show Folder 3 1 3 IMAP ImportServer The IMAP ImportServer is an IMAP email server that you c
4. private key as with PGP or other PKI plugin The encrypted texts will be attached to the message as a raw binary file instead Turning this option off tells Emailchemy to ignore the encrypted message texts 4 7 3 Translate Exchange style email addresses to Internet style SMTP Here is an example of an Exchange style address o Organization ou Group cn Recipients cn Username Exchange style also known as X 500 format email addresses are found in Outlook PST files in internal office mail messages However these addresses are sometimes not usable by other email programs Emailchemy always looks for an SMTP email address but sometimes Outlook does not store one If you are having trouble viewing converted messages because of the presence of Exchange style email addresses you can turn this option on and Emailchemy will convert the Exchange style email address to 35 Internet style email address However this converted address may not be a real email address For example the above example Exchange style address would be translated to Username Organization 4 7 4 Extract all message object types not only IPM object subtypes This feature is limited to the Forensic and professional editions Some PST files created by other email extraction tools store messages with the wrong object type If you are extracting email from a PST file and no messages are extracted there is a small possibility that turning this feature on will
5. Duplicate message Message converted Message converted De duplication stats Mon Mon Tue Tue Wed Wed Thu Thu Fri Fri Sun Sun Sun Mon Mon Tue Wed Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec Dec 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms Forms user user user user user user user user user user user user user user user user user numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers numbers When de duplication is enabled Emailchemy s progress window will show you how many duplicate messages it is filtering out 25 Emailchemy Converting Email Reading Database Progress 1456 Messages Converted 169 Duplicates Filtered Cancel De duplicator memory Emailchemy will even dedupe across files from different email applications It keeps track of duplicates as long as the application is running in a de duplicator cache That is Emailchemy will check for duplicates of any messages it has seen since you launched it This is useful is you are trying to convert and condense messages from more than one email application For example let s s
6. Step 3 Connect Outlook to the IMAP server Launch Outlook using the menu select Tools gt Account Settings Click New to create a new account Choose Microsoft Exchange POP3 IMAP or HTTP then click Next At the bottom of the next window check Manually configure server settings and click Next Select Internet E mail and click Next Enter the following Your Name import E mail Address tmport localhost Account IMAP Incoming mail server localhost Outgoing mail server localhost User Name import Password mymail O O O O O 40 Z5 8 Click More Settings click the Advanced tab and enter o Incoming server IMAP 8143 Click OK then Next then Finish then Close to close the Account Settings window Note at this point you should be able to browse your mail on the server If you do not see your mail folders inside the mail account folder in Outlooks navigation pane then you can right click on the account name import localhost and select Update Folder List 5 1 4 Step 4 Force Outlook to download the mail 1 2 3 4 5 6 In Outlook click on a folder in the new account folder any folder Using the main menu select Tools gt Send Receive gt Send Receive Settings gt Define Send Receive Groups Select All Accounts then click the Edit button Select the option Download complete items including attachments o Optional uncheck Send
7. a fully functional and registered copy of Emailchemy The details of how to do so are on the Weird Kid Software web site http www weirdkid com 7 1 Registering your copy of Emailchemy Once you ve purchased an Emailchemy license you will be sent a registration key to unlock the full version of Emailchemy You will need to enter the registration key into the Register Emailchemy dialog Look for Register Emailchemy in Emailchemy s Help menu IMPORTANT Keep this key in a safe place You may need to re enter it after upgrading to subsequent releases of the product Thank you for trying Emailchemy 48
8. compliance for parsing When reading message headers Emailchemy refers to the RFC 2822 specification for determining what each message header means and whether the data being read is indeed an email message However some message files written by popular data recovery tools and services may leave corrupt or extraneous data at the head of the message and turning this option off helps Emailchemy to read them 4 4 Logging Emailchemy provides different methods of logging or tracing the conversion process It can write a log file or it can write trace information directly into each message Advanced logging features are only available in the Forensic Edition Emailchemy Preferences Headers gt General Files Folders Conversion Log _ Write Conversion Log Conversion Trace Defaults Import OK Cancel 30 4 4 1 Conversion Log Emailchemy can generate a log file of converted emails as it performs the conversion By default the conversion log will be written to the same folder as your conversion output with the same name as your output but with a log extension In the Personal Edition a line will be written to the log for each file opened and each message converted If an error occurs during the conversion of a file or message the error will also be written to the log In the Forensic Edition the conversion log is in standard syslog format RFC 5424 for integration with 3 party log analyzers and
9. folder structure to X Folder Tags header This takes the path of the current message folder and converts it to an ordered list of tags or labels This is convenient if you are moving your mail to a less structured storage model like Gmail or to any database where search is more important than sort For example a message stored in this folder Personal 1998 Holli would have this header field added X Folder Tags Personal 1998 Holli Likewise a message stored in this folder Work 1998 March would have this header field added X Folder Tags Work 1998 March Then you could search for the label 1998 and get both messages even though they are in different folders 28 4 3 Headers eoo Emailchemy Preferences General Files Folders Logging Email Addresses Derive missing address parts from name for compatibility Message Header Fields Preserve optional Extension and User Defined header fields Defaults Exp Import OK Cancel These options affect how Emailchemy handles email addresses found in To CC BCC or From header fields 4 3 1 Derive missing address parts from name Some messages don t include full email addresses for the sender or for some of the recipients For example a recipient may be listed simply as joe with no email address If you try to import this message into Gmail for example the recipient will just appear as unknown To fix this turn on th
10. forensic tools Syslog format prepends each log line with the timestamp of the logged event and the host and application that created the log message For more information see http tools ietf org html rfc5424 4 4 1 1 Write Conversion Log Check this box to turn on the conversion logging feature using the default log file location By default the conversion log will be written to the same folder as your conversion output with the same name as your output but with a log extension 4 4 1 2 Use default log file location Check this box for Emailchemy to use the default log file location and the conversion log will be written to the same folder as your conversion output with the same name as your output but with a log extension Uncheck this box if you would rather Emailchemy ask you where to put the log file for each conversion 4 4 1 3 Log source file checksums before and after conversion If this box is checked Emailchemy will calculate an MD5 checksum of each file it opens for reading It will calculate this checksum before the conversion and after to validate that Emailchemy did not modify the file during the conversion The checksums will be written to the log and if there is a difference in the checksums for a particular file then Emailchemy will enter a WARN level log message calling it out 31 4 4 2 Conversion Trace In addition to the log file Emailchemy has a feature for adding trace information directly into ea
11. import 11 Click on Entourage information from an archive or earlier version and click on the arrow in the lower right hand corner per Outlook 2011 s instructions 12 In the second window titled Choose an Application select Entourage archive rge and click the arrow in the lower right hand corner 13 A window will pop up titled Import that says Choose the Entourage archive you want to import 14 Click on Import in the lower right hand corner 15 Outlook 2011 will import your email files preserving file hierarchy CON OV 5 6 Importing into other applications The recommended way to import into any other email application is to use either the IMAP ImportServer or the ImportServer POP3 Edition However you should always try using the import feature of the email application you are moving to If you re not importing into any of the above mentioned email applications try one of the following generic techniques using Standard mbox files e Simply copy the converted Standard mbox file to the directory where the other mailbox files are You may need to make sure your filename extension is something like mbx or mbox or if 45 you are moving email to a Macintosh you may need to also adjust the file type creator codes of the output file using a tool like FileBuddy FileTyper ResEdit e Most email programs have an import feature that you can access from the File menu When asked what type of mailbox fi
12. to name these files with the date field of the message so that you can sort the messages by date simply by sorting them by their names in the file browser The YYYY is the year the MM is the month DD is the day of the month hh is the hour and mm is the minute If more than one message has the same date and subject Emailchemy will append a short 4 character unique ID to the subject 4 7 Outlook Win The Outlook tab includes settings for changing how Emailchemy processes email data in Outlook PST files 34 eoo Emailchemy Preferences 4 Standard mbox EML Files Outlook Mac P Compatibility Save RTF version of message text as attachment V Save encrypted message text as attachment Translate Exchange style email addresses to Internet style SMTP Windows System Charset codepage Charset codepage for your PST files windows 1252 Select Current System Default Defaults Exp Import OK Cancel 4 7 1 Save RTF version of message text as attachment Outlook sometimes stores the text of a message in multiple formats plain text HTML and Rich Text Format RTF The RTF version of the text is nearly always redundant and can be safely ignored However if you want to preserve the RTF version just in case turn on this setting and the RTF version will be attached as an RTF file 4 7 2 Save encrypted message text as attachment Emailchemy cannot decrypt messages that were encrypted with a
13. 1 Compliance to mbox standard when reading This setting tells the converter how much to follow the standard rules when looking for new messages This is defaulted to Strict but you Should set this to Relaxed if Emailchemy is not finding any messages in your mbox files In particular when reading mbox files from Thunderbird that have messages that were imported into Thunderbird you should make sure this setting is set to Relaxed 4 5 2 Output Newline Characters This tells Emailchemy what to use for the newline character sequence at the end of each line of text The default setting is the most appropriate for your system but you may want to change this if you are moving the output file to a different OS or platform 4 5 3 Other Output Options These are settings that affect how the mbox file is written 4 5 3 1 Filename Extension This tells Emailchemy s Wizard to use a particular filename extension when creating standard mbox files The extension must not be blank and must start with a dot The default is mbox and should be suitable for most purposes but you may want to enter something else like mbx mailbox for compatibility reasons 4 5 3 2 Include Sender in Postmark This tells Emailchemy to write the email address of the message sender in the postmark of every message The postmark is not the message header but simply a marker to indicate the start of a new message in the mbox format Be very careful wi
14. Emailchemy s Help menu and you ll see the register window Register Emailchemy You must be connected to the Internet to register Emailchemy Name Customer Name Key 1234 ABCD 4567 EFGH 9012 Progress Proxy Demo Register Enter the Name and Key exactly as found in the email you receive from us use the copy and paste feature to avoid making typos Then click the Register button If you make a mistake entering the registration key Emailchemy will tell you the key is not valid and ask you to enter it again If you do not want to unlock Emailchemy click the Demo button to continue using the Emailchemy Demo If you are connected to the Internet behind an HTTP proxy possible if you are using Emailchemy at work but not likely if you are using Emailchemy at home you should verify the proxy settings by clicking the Proxy button a Proxy Server Settings HTTP Proxy Settings I Automatic use the proxy settings found in your system s Network or Java control panel This should work in most situations Manual Override enter the server name and port number for your 7 proxy server This may be necessary for some enterprise proxies Server Port 0 serve rort gt No Proxy select this to bypass all system proxy settings try to connect to the Internet directly OK For most situations the Automatic setting will work but if not check with your network administrator for the
15. M Emailchemy the email alchemist User Manual Version 12 0 Copyright 2002 2013 Weird Kid Software LLC Table of Contents L GINIRODUCIDOD epee 4 Ll FILES THAT EMAILCHEMY CAN READ eo Di du eee evel reca E bn 4 1 2 FILES THAT EMAILCHEMY CAN 5 Lo IMAP IPPON T sedem ndn mU dM adus 6 lo TY BETOR YOU BU 6 2 INSTALLING AND USING EMAILCHEMY FOR THE FIRST 7 EMAILCHEMY FOR MAC IS A DMG FILE DOWNLOAD A MAC DISK IMAGE IF YOU HAVE SAFARI SETUP TO OPEN FILES AFTER DOWNLOAD THE DISK IMAGE WILL MOUNT AND OPEN AUTOMATICALLY OTHERWISE JUST DOUBLE CLICK THE DMG FILE deteeex carae tace 7 SVOTE REQUIREMENT enrian nA a ro er t RESI 7 ZL LAUNCHING EMAILCHEMY 7 2 2 REGISTERING EMAILCHE MY pace beset deco side 7 3 USING EMAILCHEMY esent wer EUER RUDI RR 9 3 1 CONVERTING YOUR MAIL FILES eee ee imde 10 D2 ODOGLEAPPSIPLOADERe niemandem ettari tuni eate 18 ps E 22 IA JIDDRESSIDABVESTEBisendunimmd umana mia mme Bod 22 4 EMAILCHEMY PREFERENCES AND CONVERSION OPTIONS 23 24 LV OGD IG 27 AS ME SIC AUN 29 Ntc MN 30 AIR ON dc 32 tO EMERIC
16. P ImportServer email account in Eudora enter the IMAP server name like this localhost 8143 However if you are in a hurry and don t care about attachments special text characters you can convert to Standard mbox format and copy the output into your Eudora mail folder 9 4 Importing into Apple Mail The IMAP ImportServer included with Emailchemy is a great way to move converted mail into Apple Mail It is the best way to ensure that all the status flags of your messages remain intact Otherwise you can use Mail s import feature First convert your email to the Apple Mail 1 0 format page 12 Then use Mail s built in import feature to import the converted files Mail s import wizard is a bit quirky in that it will only search 2 folder levels down before giving up if it does not find an mbox folder So if it says something like no mailboxes found for import try again but select the folder just above the first mbox folder The import should be quick but it may take Mail a few minutes to update its internal indexes 5 5 Importing into Entourage and Outlook 2011 for Mac The IMAP ImportServer included with Emailchemy is a great way to move converted mail into Apple Mail It is the best way to ensure that all the status flags of your messages remain intact Otherwise convert your email to the Entourage Archive rge format then use the Entourage import feature to import an Entourage archive page 12 5 5 1 Moving from O
17. ams 5 Emailchemy currently can write email in these formats e MBOX mbox the standard mbox format e EML eml files individual RFC 2822 email files e Comma separated value files csv files e Maildir including maildir and IMAPdir e Apple Mail Mac OS X Mail e Thunderbird e Entourage Archives rge files e Emailchemy s IMAP server format 1 3 IMAP Support Emailchemy can host your converted mail in its own IMAP mail server providing you with an easy way to import mail into your new email application Emailchemy s IMAP has been tested to be compatible with Apple Mail e Eudora 7 for Windows e Microsoft Outlook Microsoft Entourage Microsoft Outlook Express 6 Thunderbird 1 4 Try Before You Buy Emailchemy is distributed as trialware This means that we allow you to download and try out our software but some features may be limited or disabled until Emailchemy is purchased and then registered with a valid registration key However the disabled features will not prevent you from determining if Emailchemy can indeed translate your email files The trial version treats the email data as throwaway data and if you delete the original files you will lose the information The trial version also replaces certain mail headers with phrases such as Please buy me Trademark Notice Emailchemy is a registered trademark of Weird Kid Software LLC All other brands or product names are trademarks of thei
18. an use for importing converted mail into any email program that supports IMAP for example Outlook Entourage Mac Mail and Thunderbird It is sometimes an easier and more complete way to import your converted email compared to the import features of some email programs The IMAP ImportServer is particularly helpful when you want to import mail into Outlook or Lotus Notes get started you must first use Emailchemy s email conversion tools to convert your mail to the IMAP ImportServer format an imapserver folder After doing so go to the Tools menu and select IMAP ImportServer eoo Emailchemy 12 0 b4 Personal Edition IMAP ImportServer The IMAP ImportServer is an email server that holds your converted email for download into your new email program It is sometimes an easier way to load your converted email compared to the import features of some email programs 1 Start the server 2 Create a new account in your email application with these settings Account or Server Type IMAP Email Address import amp localhost Incoming Mail Server IMAP localhost Imcoming Mail Server Port 8143 Outgoing Mail Server SMTP localhost Outgoing Mail Server Port 8025 Account User Name import Account Password mymail Select an IMAP ImportServer folder imapserver Browse Start Server The location of your imapserver folder should be entered automatically but if not click the Browse button to s
19. ay you once used Eudora at home and Outlook at work to check a personal email account Messages from that account would be in files from both Eudora and Outlook Emailchemy s de dupe feature will help solve that problem Emailchemy s de duplicator cache will clear itself every time you close Emailchemy but you can also clear it manually by selecting Clear De duplicator Cache in the Tools menu De dupe without converting You can remove duplicates from archives of mbox and EML files without doing any conversion of the files if you set the output format of the conversion to be the same as the source format So by converting from mbox to mbox you actually would by just removing the duplicates 26 4 1 2 Save duplicate messages to EMAILCHEMY DUPLICATES folder Save duplicates If you want to de duplicate but want to make sure you don t lose anything the de dupe is good but there s a very very small chance for a false positive use this to save the dupes to a folder called EMAILCHEMY DUPLICATES just inside the folder where the duplicate messages were found Note This option is only active if De duplicate messages while converting box is checked 4 1 3 Show memory usage gauge When this feature is enabled the conversion progress bar will display a memory usage gauge This can be useful for performance tuning or debugging 4 2 Files Folders These options affect how email messages are organized in the converted output e
20. ch message it converts This may be useful for curating or archival of email because it shows the history of the message content The Trace information is added to a single header field X Converted By This header field is ignored by email applications and only exists for informational purposes It does not affect the content of the message in any way 4 4 2 1 Insert X Converted By header field Check this box to insert the Conversion Trace header field X Converted By This field identifies the version of Emailchemy and the license used to perform the conversion 4 4 2 2 Detailed trace in X Converted By field This feature will add detailed trace headers to each message The detailed trace includes information about where the message came from source file and original format and who converted it workstation and user names and when timestamp 4 5 Standard mbox The Standard mbox tab has settings that affect how Emailchemy reads and writes messages in the standard mbox format Emailchemy Preferences EML Files Outlook Win Outlook Mac P Compliance to mbox standard when reading Strict From Sat Aug 10 14 25 27 2002 Relaxed From Output Newline Characters UNIX and Mac OS X LF Your system s default Mac OS Classic CR Windows CR LF Other Output Options Filename Extension mbox Include Sender in Postmark Headers Only Defaults Exp Import OK Cancel 32 4 5
21. e Uploader will pull apart the folder path into individual labels This is a convenient feature if you find Gmail s implementation of nested folders cumbersome but you still want to preserve the sorted categories the folders originally represented Date Year the year from the message sent date field 20 d Date Year Month numeric the year and month from the message sent date field For example 2007 09 for September 2007 6 Click the Upload button The Authentication window will pop up if you ve filled out all the required information the Uploader has asked for ANOO Authentication Sign in to Google Apps Username user example com Password Cami Gam 7 Login to your Google Apps account using the Uploader s Authentication window The Authentication window is laid out to work exactly as if you were logging in using the Google Apps web page with one exception the Use Proxy button If you access web sites through a proxy server you will have to click the Use Proxy button and enter the details of your proxy server If you don t know these you may be able to get them out of your web browser s connection settings or just ask your network administrator At this point if your login is successful the Uploader will start uploading your email messages to your Google Apps account You can stop the upload process at any time by clicking the Cancel button on the progress window If you have to stop the upload be
22. e or folder of mbox files you want to split 3 Click the Split button 3 4 Address Harvester The Address Harvester tool extracts email addresses from email messages directly from the files where email is stored Note the Address Harvester does not convert address book files or contact lists The extraction or harvesting works best on standards based file formats e g mbox maildir eml The harvested email addresses will be written to a text file one email address per line in the format specified in RFC 2822 To harvest email 22 addresses from multiple files select the enclosing folder rather than a specific file after you click the Browse button eoo Emailchemy 12 0 b4 Personal Edition Address Harvester The Address Harvester extracts email addresses from almost any kind of email storage file though it works best with RFC based formats mbox maildir etc Duplicate email addresses have same Name and Address parts File or Folder Browse Progress Address Harvester can determine duplicate email addresses by comparing both the rea name part and the address part of an email address record or just the address part In the example below Joe Blow is the real name part and Joe Blow somewhere not is the address part Joe Blow lt Joe Blow somewhere not gt Joe work e mail lt Joe Blow somewhere not gt If comparing the two addresses above when comparing name part AND the addr
23. elect it Then click Start Server If your personal firewall software pops up and asks if it should block Emailchemy or Java tell it no 17 Now you need to configure your email program to connect to an email account on the IMAP ImportServer The settings for the email account are in the IMAP ImportServer s window Consult the user documentation for your email program for instructions on how to add an IMAP email account In setting up the IMAP ImportServer email account you may see a warning message from your email program saying that the localhost server could not be contacted You can ignore these warnings until you actually start the IMAP ImportServer and try to check mail for the first time In most cases after configuring the import email account and starting the IMAP ImportServer all you should have to do is copy or move the folders you see on the new IMAP account to a local folder If you are unsure how to do this consult your email program s user documentation or contact your system administrator but usually this is a drag and drop operation 3 1 3 1 IMAP Compatibility Though the IMAP ImportServer is compatible with the IMAP specifications it is not a complete IMAP mail server The IMAP ImportServer only implements the parts of the IMAP specification that are required in order to allow you to connect to it and view and copy your converted email It is a read only email server with a single email account It
24. emy asks for 12 Important if you select a different file or folder Emailchemy will tell you that you have not selected what it asked for and that it may not work Select the folder or file that the wizard is asking for by clicking the Browse button or by using your mouse to drag the file or folder from your file system browser Finder on Mac Explorer on Windows Step 3 Click the Convert button choose the destination format and location and click Save 1QO O Save Converted Email As a n Save As testout r2 B Macintosh HD aaa f Network Adobe Do entation aab Adobe Reader aac 3 Desktop AdobeStockPhotos samplefiles n Documents Y 4 mhovey 3 cvstemp dev old Mac OS X Mail 1 0 Mac OS X Mail 2 0 3 x l Maildir IMAPdir Maildir Maildir Mozilla Netscape Standard Mailbox File RFC 2822 mbox A gu 5 Thunderbird Y Format Standard Mailbox File 282 x2 New Folder Cancel Before you click Save select the output format you want from the list of formats provided normally at the bottom of the Save window Then in the Save As field give your converted messages a name for example converted Finally click the Save button After you click the Save button Emailchemy s conversion progress window will appear This window will tell you what is happening during the conversion 13 Emailchemy Conver
25. ess part the two address are not duplicates If comparing only the address part they are duplicates 4 Emailchemy Preferences and Conversion Options Emailchemy has some configurable settings that you can modify in the Preferences dialog The Preferences dialog is found in the Edit or Tools menu and it has a tab for each major category of options Some settings may be grayed out indicating that they are not available with the installed license Mostly these are settings that are limited to Emailchemy Forensic Edition There are five buttons on the Preferences window e Defaults reset all settings to recommended defaults Export export settings to an Emailchemy settings file only in Forensic Edition 23 Import import settings from an Emailchemy settings file OK save the settings and close the window e Cancel cancel all changes and close the window 4 1 General eoo Emailchemy Preferences Files Folders Logging Headers Filters De duplicate messages while converting Save duplicate messages to EMAILCHEMY DUPLICATES folder Display Show memory usage guage on progress window Defaults Export Import Cancel 4 1 1 De duplicate messages while converting eoo Emailchemy Preferences Files Folders Logging Headers Filters De duplicate messages while converting Save duplicate messages to EMAILCHEMY DUPLICATES folder Display
26. fore it is complete whether it is because of a network problem a system crash or exceeding one of Google s quotas the next time you click the Upload button or start the Uploader tool you will be asked if you want to resume the incomplete upload However an upload can only be resumed if the files being uploaded have not been modified 21 3 3 Mbox Splitter The Mbox Splitter tool splits Standard mbox files or folders of Standard mbox files into smaller Standard mbox files Note Apple Mail stores mail in folders that have a mbox name extension these are NOT Standard mbox files If you have any doubt that the files you are dealing with are Standard mbox files use Emailchemy to convert your files to Standard mbox format first eoo Emailchemy 12 0 b4 Personal Edition Mailbox Splitter The Mailbox Splitter splits large Standard mbox files into smaller parts Split mbox s by Number of Messages 100 mbox File Folder of mbox Files to Split Browse Split Progress You can tell the Mbox Splitter to split mbox files based on number of messages file size or date For example you could split a large mbox into several smaller mbox files that have a maximum of 1000 messages each or so that each mbox file is no larger than 100 megabytes You can also split large mbox files into smaller files by month or by year 1 Choose how you want to split the mailboxes by date size or count 2 Select the mbox fil
27. go to File and select Import from the drop down menu 1 Open Emailchemy and in Step 1 select Apple Mail from the drop down menu You may need to scroll up in the drop down menu 2 In Step 2 Emailchemy will open up a window with directions on how to find the file Specifically it says The Mail folder you need to select is Users YOU Library Mail where YOU is your username Local messages and your IMAP cache will be converted but we still recommend you copy your IMAP messages down to local folders prior to conversion The Apple Mail Wizard will convert all local messages preserve attachments within the messages and maintain your folder organization 44 Do not go further than the Library files i e not select V2 just select Mail 3 Once you have selected the files click on the Convert button Step 3 4 The next Emailchemy window will prompt you to Save As the files you want to convert Name them and save them in a location that will be easy for you to locate 5 Select Entourage Archive RGE as the type of file you want to convert Click Save A pop up window will open displaying the conversion process When the conversion is finished you can close out of Emailchemy 9 Open Outlook 2011 select File and in the drop down menu select Import 10 A pop up window will open up in Outlook 2011 titled Begin Import and asking you what type of files you want to
28. help 4 7 5 Windows System Charset codepage Older Outlook PST files those used before Outlook 2003 do not store messages using Unicode instead they use the local system character set charset If you are seeing strange characters in the output where you should be seeing diacriticals or international characters you may need to make sure that this option is set to the charset of the computer where the PST file was created 4 8 Outlook Mac eoo Emailchemy Preferences QuickMail Pro Eudora Claris Conversion Settings Defaults Import OK Cancel In some cases typically with Exchange or IMAP accounts only the header of a message is downloaded by Outlook unless you read the message Emailchemy will only convert messages that have been downloaded from the server 36 4 9 QuickMail Pro eoo Emailchemy Preferences 4 Outlook Mac Eudora Claris Hidden Attachments Include RFCHeaders txt attachment QuickMail Pro Charset Default macroman System Charset MacRoman Other Defaults Exp Import OK Cancel 4 9 1 Hidden Attachments Some versions of QuickMail will for every file create an extra attachment containing the original RFC 2822 email headers These attachments are normally hidden and aren t necessary outside of QuickMail so we ve built the converter to filter them out If you do want these attachments in your converted output check the box here that say
29. his while running on any of these systems So if you don t have your old 4 computer old email program anymore but you still have the email files Emailchemy can read them anywhere Email app Windows Mac Linux UNIX notes AOL Yes No the Mail app Mac OSX WinCIM and Archive files Apple Mail Claris Emailer Compuserve Classic CIM Yes lt D Uu lt D Uu lt D Uu Entourage Eudora Mozilla Mulberry Musashi Neoplanet Netscape Opera e D Y Y Y ss es es es es es Outlook Outlook Express Outspring PowerTalk AOCE QuickMail Pro Internet LAN Thunderbird Windows Live Mail Windows Mail Yahoo Mail archives Yes 1 2 Files that Emailchemy can write S S S lt V lt V Y Y Y Y Y 5 5 5 es Y The RFC 2822 mailbox or Standard mbox File is the format that most email programs should be able to import However there may be times when the other formats could be useful For example the Comma Separated Value File format is widely used for importing data into most relational and single user database applications The Folders of RFC 2822 Message Files option separates your mailbox files into separate human readable files This format could be useful for creating journals or batch printing Emailchemy also provides some variations of the mbox format for easy import into certain mail progr
30. ill_rapp_O00 pst Browse Step 3 Click the Convert button Previous Convert The Emailchemy tools are Conversion Wizard walks you through the conversion process Advanced Conversion gives you more control over the conversion e IMAP ImportServer an IMAP server used for importing email Google Apps Uploader upload mbox files to Gmail e Mbox Splitter split mbox files by date size or message count e Address Harvester find email addresses in mbox files Clear Deduplicator Cache Emailchemy will filter out all messages it has seen since it started up No repeats You can clear the Deduplicator Cache the record of which messages it has converted so far by using the Clear Deduplicator Cache menu item in the Tools menu This cache is also cleared when you restart Emailchemy 3 1 Converting your mail files Emailchemy provides 3 different tools for converting mail between file formats the Conversion Wizard the Advanced Converter and the IMAP ImportServer Before you get started with your conversion it will help to know the following Know where your email files are If you aren t sure where they are read the help that Emailchemy provides in the Conversion Wizard tool In most cases you only need to know the location of your email application s data folder and given that Emailchemy s Conversion Wizard can help locate the files for you If you are moving your email files to a different operating sy
31. is not a general purpose IMAP server and may not work with administrator tools that are made to work with IMAP servers However it should be compatible with any IMAP capable email program Some have even been able to use it as a means to import email into web based email services like Yahoo and Gmail 3 2 Google Apps Uploader The Google Apps Uploader uploads email messages to the specified email account hosted by Google To upload email into Google Apps you must either be the domain administrator or your domain administrator must have given you permission to upload messages to your email account The Google Apps Uploader only works with email in standard mbox format Note Mac Mail folders use the mbox name extension but these are not standard mbox files If your email is not in standard mbox format use Emailchemy s conversion tools to convert your email 18 to standard mbox format before you try to upload anything to Google Apps eoo Emailchemy 12 0 b4 Personal Edition Apps Message Uploader Select mbox File or Folder of mbox Files to Upload Browse Re write sender of messages in Sent folders to force them into Gmail Sent Mail When Google rejects a message Add labels to messages Pause and Ask Me V Folder Full Hierarchy Skip It Folder Each Subfolder Stop Uploading Date Year Date Year Month numeric Upload To upload your email to Google Apps do the following 1 In
32. is setting and Emailchemy will try to format the name as fully compliant email address In this example joe will become joe lt joe unknown gt and then the name should appear properly in the mail application 4 3 2 Message Header Fields These options affect how Emailchemy deals with message header fields 4 3 2 1 Preserve optional Extension and User Defined header fields By default Emailchemy includes non standard message header fields in the converted output These fields are defined as Extension or User Defined fields in the RFC 822 and RFC 2822 specifications and are usually only meaningful to the mail program that originally sent or received the mail The mail program to which you ll be trying to move should ignore these fields However if it isn t ignoring these fields or if you just want to clean out some of the noise in the header turn this 29 off and Emailchemy will leave out all extension and user defined header fields 4 3 2 2 Standardize dates Emailchemy will reformat date fields to be compliant with current standards For example it makes dates Year 2000 or Y2K compliant The date information itself is not modified However if for forensic or preservation reasons you need to preserve the raw original date format turn this option off Be advised that turning this option off may cause the converted output from Emailchemy to be incompatible with your email application 4 3 2 3 Strict RFC 2822
33. le to import select standard mbox or UNIX 5 7 Using output formats Maildir and Maildir formats use hidden files and folders so it s likely you will not see your output in your file browsing tool You ll have to either change your file browser s settings to show hidden files or use the command line 46 5 8 Using CSV output format The order of the fields in the CSV format B WN sent date received date subject sender recipients to cc and bcc rfc2822 header message body 6 Troubleshooting Emailchemy Here are some common tips that should help with the most common problems that have been reported by users of Emailchemy Read the online Emailchemy Frequently Asked Questions FAQ http www weirdkid com blog category emailchemy fag Make sure you have the correct version of Java installed as identified in the System Requirements When moving email across platforms i e Windows to we recommend you perform the conversion on the target platform If that s not possible then make sure to set the proper newline sequence option in the Preferences dialog Otherwise your mail may not be recognized properly after moving it If the converter completes and says 0 Emails Converted o try setting the mbox compliance option to relaxed This is often necessary when dealing with Netscape email o double check that you ve selected the correct email for
34. mail items turn this back on after done importing Click OK then Close Click Send Receive in the toolbar Note this part can take some time while Outlook is downloading all the email from the server When complete your mail will be in the PST file found by right clicking on the account folder select Properties then click Advanced From this point you can copy your mail to an existing PST file or a new one 5 1 5 Step 5 Option A Copy the mail to an existing local PST file k Right click on the server folder you want to copy all subfolders will be copied automatically Select Copy name of folder you selected A window will popup and ask you to select the folder to copy the server folder to or you can create a new folder Click OK Step 5 Option B Copy the mail to a new PST file Select the server folder you want to copy Using the main menu select File gt Import and Export Select Export to a file click Next 41 Ui Select Personal Folder File pst click Next Double check you have the right folder selected then click Include subfolders Select where to save the new PST file and what to call it then click Finish At this point you can then open the PST file you just created with File gt Open gt Outlook Data File 5 2 Importing into Thunderbird Avoid using the Import feature when importing into Thunderbird Instead you ll copy y
35. mat for the file you are trying to convert Make sure you are selecting the correct Email format in the Select Emails to Convert dialog Emailchemy isn t smart enough to determine formats automatically and if you tell it the wrong format Emailchemy likely won t work In most cases Emailchemy will just skip the file but in some cases Emailchemy may seem to stall or take an exceedingly long time to convert the file When this happens simply close the conversion progress window e Make sure you are selecting a file when Emailchemy is asking for a file and a folder when Emailchemy is asking for a folder In most cases the file selection windows will try to help you with this by only letting you select one or the other So if you are finding you cannot select a file because it appears grayed out double check that you are being asked to select a file The file selection dialogs will usually say Select a File or Select a Folder In some cases if your email files are corrupt Emailchemy may not know what to do with them causing Emailchemy to stall or ignore the file completely Use the Conversion Log feature to help identify which email message is corrupt Sometimes you only need to remove the corrupt email to solve the problem Please feel free to contact us to answer any questions or for a quick tip here or there 7 Purchasing Emailchemy Once you are satisfied with the Emailchemy demo version you can purchase
36. oo Emailchemy Preferences General Logging Headers gt Message Folders Preserve folder structure Allow non English characters in new file and folder names iv Replace disallowed filename characters with a dash Save folder structure to X Folder Tags header experimental Defaults Exp Import OK Cancel 4 2 1 1 Preserve folder structure When writing the converted mail to files organize the files according to the folder structure found in the original files Turning this off puts all messages in the same mail folder 2 4 2 1 2 Allow non English characters in new file and folder names Turn this on to allow non English non ASCII characters in the file and folder names that Emailchemy creates Most new operating systems can support non English characters in file names If turned off the file or folder name will appear as an ISO encoded string will look like random characters or with non English characters replaced with If turned on the file names will be written using international characters if required using UTF 8 Before turning this on you Should be certain that your system supports UTF 8 file names Mac OS X Windows 7 and most modern Linux s do use UTF 8 for encoding filenames 4 2 1 3 Replace disallowed file names with a dash If you don t allow non English characters then Emailchemy will just filter them out Choosing this option replaces non English characters with a dash 4 2 1 4 Save
37. our Emailchemy files into the profiles folder Here s what to do 1 2 4 Convert your email to the Thunderbird Folder format page 12 Locate the appropriate Mail folder in which to place your converted mail This folder seems to be in a different spot for each operating system so just look for folders with names ending with slt e For Mac OS X users this directory will be in your Home directory at Library Thunderbird Profiles e Linux UNIX users will most likely find this folder in their home ej Thunderbird directory e Windows users will have to do a filename search If you have more than one result pick the one that s inside a directory named after your user ID Once inside the slt directory open the Mail directory and then the Local Folders directory Copy your converted mail here and then restart Thunderbird Important If you used the Conversion Wizard make sure you copy both output files the folder and the empty file of the same name to Thunderbird After Thunderbird restarts open the Mail application and you should see your converted mailbox in the folder list If you click on that mailbox you ll only need to wait a minute while Netscape creates an index for the new mailbox 5 3 Importing into Eudora Convert to Standard mbox format and then use the IMAP ImportServer or the ImportServer POP3 Edition stand alone product to import your email into Eudora 42 To set the port number for the IMA
38. press e Convert to the Standard mbox format and then use the import feature of your new email application 5 1 Importing into Outlook for Windows or Outlook Express Emailchemy does not directly write pst files but by using the IMAP ImportServer format and then the IMAP ImportServer tool you can successfully import your email into Outlook Refer to the ImportServer instructions in this manual and check out our online FAQ for a video 39 walkthrough of this process http www weirdkid com blog 2009 02 08 video walkthrough for importing email into outlook Here are walk through instructions on how to import email into Outlook for Windows 5 1 1 1 U N 5 1 2 U N e Step 1 Convert your mail to the IMAP ImportServer format Do this on the computer you are moving to or at least the same kind of computer Windows Copy your email from your old computer to the new computer Run Emailchemy use the Conversion Wizard tool you ll be in it after Emailchemy starts Select the source format click Next Select your old email files click Convert Select the IMAP importserver format from the drop down list Enter a name like convertedmai Step 2 Start the IMAP ImportServer In Emailchemy select Tools from the menu Select IMAP ImportServer Select the convertedmail imapserver folder it should already be in the file box Click the Start Server button
39. problem a badly formed message exceeding the message size limit Google s current limit is around 32MB or exceeding Google s message upload speed or bandwidth limits The Google Apps Uploader will always retry sending a message at least once but if the upload fails multiple times the action taken will be based on your selection a Pause and Ask Me the Uploader will show you the message and ask if you want to Retry Skip Always Skip or Stop Uploading b Skip It the Uploader will simply skip the failed message c Stop Uploading the Uploader will stop completely Under Add labels to messages tell the Uploader if you want it to automatically generate Gmail labels for each message The Uploader will always tag each message with an upload event identifier i e upload 14Sep2007 0143 so you can easily select all uploaded messages with the Gmail interface should you need to move or delete them or something This and any other label can be easily deleted at any time without deleting any messages Check the box next to the labels you want the Uploader to add to each message a Folder full hierarchy the Uploader will tag your messages with the folder path it finds starting with the top folder that you selected in Step 2 This can be useful if you will be using IMAP to access the email from a desktop application instead of the Gmail interface since the Gmail interface does not support true folders b Folder Each Subfolder th
40. proper settings After clicking Register Emailchemy will submit your name license key and a unique number that identifies your computer over the Internet to a secure database located at Weird Kid Software This helps us ensure authenticity of the key BOC Emailchemy License activation successful Please contact Weird Kid Software support if you have questions about the activation process 3 Using Emailchemy Emailchemy has several tools for working with email files When you start Emailchemy you will see the Email Conversion Wizard because that s what most people need to use first To see the other Emailchemy tools click the Tools menu at the top of the screen File Help Email Conversion Wizard 38W Email Conversion Wizard Advanced Conversion CHA IMAP Import Server Google Apps Uploader THU This wizard will convert email message Mbox Soli and Offline Storage plitter e Fil OST fil f d h th th high iles iles found anywhere in the Du wi ig encryption or password encryption Clear Deduplicator Cache D Note To avoid looping when searching ind file aliases will not be followed Options 380 The Outlook for Windows Wizard will convert all messages preserving folder hierarchy and attachments within the messages Step 2 Select your PST file OST file or folder Users andreahowland Documents samplePSTs enron b
41. pst 89408512 10 May 2009 Outlook for Windows P Add File RemoveFile Clear Convert get started add to the Email Files list the email files that you want to convert To do this click the Add File button that is just below the Email Files list You ll then see a standard open file window titled Select Email Files for Translation ANOO Select Email Files for Translation Main Identity H4 Y DEVICES m Macintosh HD Database Cache FA mhovey FINDER DAT Y PLACES E Mailing Lists A Applications E Messages Es Preferences Utilities SR Rules mhovey signatures 3 Documents Desktop Name Database o Downloads Kind ny Executable Movies Size 652 3 KB Jd Music 668 000 bytes Gigi Pictures Modified 1 10 10 7 10 PM S Quicken 2007 wks 1 a Emalrchama Format Entourage Database HH New Folder New Folder Cancel Select Before selecting or highlighting the individual files you ll need to specify the format of the file in the Format box Then select the files in the file browser window and click Select The Select Email Files for Translation window will close and you ll see your selections appear in 15 the Email Files list on the main window You can repeat this step as many times as you want in order to add more selections to the Email Files list Tip To add multiple files at the same time use the select all
42. pt alternative locations as long as the basic structure of your email program s mail folder is left somewhat intact In general just do what the Wizard tells you to do 11 eoo Emailchemy 12 0 b4 Personal Edition r Email Conversion Wizard The Email Conversion Wizard will convert all of your email if you tell it where to start If you don t see your email application here try using the Advanced Email Conversion tool Step 1 What kind of email do you want to convert Entourage Database Previous Next Step 1 Choose the name of the email program you wish to convert from and click Next Note If you don t see your email program listed try using the Advanced Conversion tool eoo Emailchemy 10 0 Personal Edition Email Conversion Wizard Entourage The Microsoft User Data folder you need to select is typically inside your Documents folder If you have trouble finding this folder try searching for it using the appropriate Find File facility for your operating system The Entourage Wizard will convert all messages preserving attachments and folders For best results rebuild your email database before converting Step 2 Select your Microsoft User Data folder Browse Step 3 Click the Convert button Toolbox Previous Convert Step 2 Read the window for additional instructions or information about the selected converter then select the files or folder that Emailch
43. r respective owners 2 Installing and Using Emailchemy for the First Time Emailchemy for Windows and UNIX Linux is distributed with an installer program Unzip the Emailchemy zip file then run the installer called Emailchemy Win installer exe or Emailchemy UNIX installer sh and accept the defaults when asked where to put the software Emailchemy for Mac is a dmg file download a Mac disk image If you have Safari setup to open files after download the disk image will mount and open automatically Otherwise just double click the dmg file System Requirements e Mac OS X 10 6 or higher e Windows XP Vista 7 8 32bit or 64 bit e Linux 32 bit or 64 bit with Sun Java 1 5 or higher Emailchemy for Mac and Windows is bundled with its own Java installation 2 1 Launching Emailchemy Depending on your operating system you will double click the Emailchemy icon select it from your Start menu or start it at the command line As Emailchemy starts for the first time you ll be asked to accept the End User License Agreement The Emailchemy EULA If you don t accept the agreement Application Icon Emailchemy will not run 2 2 Registering Emailchemy After you purchase a license you will receive an alphanumeric key in an email from us You need to unlock Emailchemy with this key If you bought a Personal Edition license you need to be connected to the Internet to unlock Emailchemy with your key To start select Register from
44. rgotten email applications and converts them to standard portable formats that any application can use Emailchemy also includes an embedded IMAP mail server that allows any IMAP compatible email application to download your converted mail Emailchemy converts proprietary email formats to many popular formats based on RFC 2822 formerly RFC 822 This is the official Internet ARPAnet standard for email that has been around since 1973 Most modern email applications are able to directly use or import these standard formats Things you can do with Emailchemy e Recover Export email from an old application or file format Import email into your new email application Convert email to standard formats for o Entry into a database o Long term archival o Forensic analysis eDiscovery e Repair or clean mailbox files e Condense split email files and archives e Make older email Y2K compliant Note The screenshots in this user manual were taken on a Mac OS X system If you are using another operating system you ll see the same window but it will look more like the style of the other applications on your computer 1 1 Files that Emailchemy can read Emailchemy can read all standard common formats e eml files one message per file mbox including mboxo mboxrd mboxcl mboxcl2 e maildir including maildir and IMAPdir Emailchemy can read files from most email programs found on Windows Mac or Linux and it can do t
45. s Include RFCHeaders txt attachment 4 9 2 QuickMail Pro Charset This tells the QuickMail Pro reader to assume a particular text character set often called a MIME charset in case one isn t given Stick to the default value unless you really know your way around the different encoding standards 37 4 10 Eudora eoo Emailchemy Preferences 4 Outlook Mac QuickMail Pro Claris Eudora Table of Contents Eudora has table of contents files and resources that can be useful during conversion but they prevent the recovery of deleted messages Leave this feature on unless you need to recover deleted messages Use the Table of Contents info when converting Other Eudora Settings UTF 8 Default Storage Charset Defaults Exp Import OK Cancel 4 10 1 Eudora Table of Contents Eudora keeps some information about its mailbox files in toc files table of contents files that can be useful during conversion Referencing the toc file is not always necessary but it can be helpful in situations where the mbx file is corrupted Using the toc file will however prevent the recovery of deleted messages that may still be in the mbx file We recommend leaving this option on unless you need to recover deleted messages 4 10 2 Other Eudora Settings Eudora typically uses the English system default character set for writing the messages to disk but some non English installations of Eudora have 3 party plugins
46. stem for example from Mac to Windows 10 from Windows to Mac copy your original files over to the new operating system first and then run Emailchemy there An exception to this rule is when converting Eudora files Know what you want to convert your email for If you are moving it to a new email application see if Emailchemy can write to that format directly If not most email applications can import the standard MBOX format or use Emailchemy s embedded IMAP mail server If you are converting your email just to have it in a general format for long term archival choose the EML format If you are converting email files so that other tools can use them you ll most likely want to convert to the standard MBOX format Never delete your original email files Put them somewhere safe like on an external hard drive you use for backups or burn them to a CD or DVD Emailchemy does not modify your original files while reading them but if never delete is impractical for you you should keep your original files around at least long enough to validate that Emailchemy converted all your data correctly Data from the demo version of Emailchemy is throwaway so if you converted with the demo and then delete your original files you will be losing your data 3 1 1 Email Conversion Wizard The Conversion Wizard works very much like the Import Wizards you may have seen in some email programs However Emailchemy s wizards will also acce
47. th this setting because turning it on may make your converted email unusable by some email programs This setting is useful for converting mail for importing into Cyrus IMAP servers 4 6 EML Files The EML Files tab contains settings that affect how Emailchemy writes EML files EML is the email format where there is one message per 33 file and each message is in the standard RFC 2822 message format Most email applications can open EML files directly without having to import them O Emailchemy Preferences lt Standard mbox Outlook Win Outlook Mac P rFile name settings 1 Preserve original file names if possible Name format for new EML files YYYYMMDD hhmm subject YYYYMMDD subject subject Unique hash Defaults Import OK Cancel 4 6 1 Preserve original file names if possible By default Emailchemy will create a name for each EML file based on the date and subject of the message But if the original email format also had each message in its own file you can choose to keep the original file name by checking this box This is useful for traceability between original files and the converted files If the original email format has multiple messages per file like in a central database or mbox file then this setting is ignored because it s not possible to keep the original file name 4 6 2 Name format for new EML files This gives Emailchemy a template for creating the filenames It is useful
48. that change this character set to UTF 8 so that non English characters are allowed If your installation of Eudora uses one of these plugins you will need to check the box enabling UTF 8 Default Storage Charset option 38 4 11 Claris eoo Emailchemy Preferences 4 Outlook Mac QuickMail Pro Eudora Default Sender Claris Emailer does not always store the sender s name or address in outgoing sent email Define a default sender for the converted messages to avoid having blank From fields Insert default sender Default Sender andreahowland Default Address andreahowland Andreas MacBook Pro local Defaults Exp Import OK Cancel 4 11 1 Default Sender Claris Emailer 1 x does not always store the sender s name or address in outgoing sent email To avoid having email with no From header fields ask Emailchemy to insert a name and address you define as the sender of all the messages 5 Importing Converted Mail Every email program has its own way of importing email In general there are three methods for importing converted mail into a new email application e Convert to the format your new email application knows how to import Emailchemy provides application specific output formats for Entourage Apple Mail and Thunderbird e Convert to the IMAP ImportServer format and then use the IMAP ImportServer tool This is the most effective method for importing converted mail into Outlook or Outlook Ex
49. the Google Apps Email Account field enter the email address that you want to upload email into This must be an email address belonging to a Google Apps email account 2 In the Select mbox File or Folder of mbox Files to Upload field enter the path to a standard mbox file or a folder of standard mbox files by typing it in dragging it from your file browser cut and paste or by clicking the Browse button to locate it and select it a If you select a file the Uploader will only upload the contents of that file b If you select a folder the Uploader will upload the email contents of every standard mbox file it finds in the folder Keep in mind that the folder you select should be the top folder of a known set of standard mbox files for example the output folder from Emailchemy s conversion tools 3 Check the box to Re write sender of messages if when moving your old email into Google Apps or Gmail you want your old sent messages to appear as sent messages Gmail only shows messages sent from the Gmail account email so you have to trick Gmail into thinking you sent them from your Google 19 Apps Gmail account Emailchemy will change the sender the From field of each message that Emailchemy finds in a Sent Items folder while uploading Under When Google rejects a message tell the Uploader how to handle email messages that Google rejects Google may reject a message for many reasons including a network
50. ting Email Conversion Complete Progress 15259 Messages Converted Show Folder At times if the progress window appears to have stalled it could mean that Emailchemy is converting a very large message or that it is scanning a large input file However even in extreme cases if you don t see any progress after 30 minutes chances are that the conversion has gotten stuck When this happens you can click the Cancel button to stop the conversion You can also use the Cancel button to stop the conversion at any time for any reason When the conversion is complete the progress window will say Conversion Complete and give you the option to Show Folder or to Close 3 1 2 Advanced Conversion The Advanced Conversion tool gives you more control over the conversion process You can select any file and identify it as any format compared to the Conversion Wizard where you have to select a specific file or folder Converting email using the Advanced Email Conversion tool works like this Add your old email files to the Email Files list Click the Convert button Select the destination format and destination Click the Save button 14 eoo Emailchemy 12 0 b4 Personal Edition rAdvanced Email Conversion File Size Date Type albert meyers 000 pst 11191296 08 May 2009 Outlook for Windows P bill rapp 000 pst 5858304 08 May 2009 Outlook for Windows P bill williams iii O00
51. utlook for Windows to Outlook 2011 for Mac You will want to perform the actual conversion on the Mac not the PC 1 In Emailchemy select Step 1 select Outlook pst as the type of files you want to convert 2 In Step 2 select the files 3 In Step 3 click on Convert in the bottom left hand corner of the window 4 A window will pop up labled Save Converted Email 43 5 Label the file for example convertedmail and save it to a place you can find it easily In Format select Entourage Archive RGE Click Convert A window will pop up showing you the conversion process Once the conversion process has finished you can close out of Emailchemy 10 Open Outlook 2011 select File and in the drop down menu select Import 11 A window will pop up to walk you through the process 12 Select Entourage Information from an archive or earlier version 13 In the next window select Entourage Archive 14 A window will pop up for you to select the files you want to convert 15 Select the files 16 The files should import into Outlook 2011 preserving folder hierarchy On the Mac convert the files to Entourage Archive rge 17 Import into Outlook 2011 using Outlook s Import function 5 5 2 Importing from Apple Mail into Outlook 2011 The easiest way to import Apple Mail into Outlook 2011 is to convert the email format to Entourage Archive rge format and then use the Import function of Outlook 2011
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