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1. Problems When Receiving Faxes 87 Symptom Cause Solution Faxes cannot be received automatically The machine is set to receive faxes manually Set the machine to auto matic reception Memory is full Load paper if it is empty and then print the faxes stored in memory The telephone line is incorrectly connected Check the telephone line connection If it is dis connected connect it There may be a problem with the caller s fax machine Make a copy to check that this machine is operating correctly and then if the copy was printed correctly have the recipient check the condition of their fax machine Other Problems Symptom Cause Solution The number of docu ment pages indicated in the transmission result report is different from the number of pages ina batch transmission Memory is full During batch transmis sion the number of doc ument pages indicated in the transmission result report may be different from the number of pages in the transmis sion if the memory is full Other Problems Error Messages on the Message Window Error message Cause Solution ADMINISTERED BY PC PLEASE WAIT This machine is access ing LSU or the Admin Mode of PageScope Web Connection W Log off from PageScope Web Connection Em Exit LSU W f no operation is performed for 600 seconds the main screen
2. ACTIVITY REPORT Settings OFF ON After every 60 transmissions receptions a report can be printed to show the results of the transmissions receptions Select whether the report is printed automatically when the 60th transmission reception is reached TX RESULT REPORT Settings ON ON ERROR OFF Select whether the report showing the result of a transmission is printed automatically after the transmission is finished W ON Prints the report after each transmis sion W ON ERROR Prints the report after a transmission only if an error occurred W OFF Does not print the report after each transmission even if an error has occurred The transmission result report is normally printed after a broadcast transmission RX RESULT REPORT Settings ON ON ERROR OFF Select whether the report showing the result of a reception is printed automatically after the reception is finished W ON Prints the report after each reception W ON ERROR Prints the report after a reception only if an error occurred W OFF Does not print the report after each reception even if an error has occurred 30 Utility Menu Specifying Settings in Utility Menu General Procedure for Specifying Settings in Utility Menu 1 Press the A or V key to select UTILITY and then press the Select key 2 Press the A or V key to select the desired menu and then press the Select key to display the
3. 69 Recording Footer Length of received Printing paper size image mm Oficio OFF Less than 335 1 page 336 359 Print into 1 page 1 24mm of end is cut 360 662 Divide into 2 pages 663 686 Divide into 2 pages 1 24mm of end is cut 687 989 Divide into 3 pages 990 Divide into 3 pages ON Less than 331 1 page 332 355 Print into 1 page 1 24mm of end is cut 356 654 Divide into 2 pages 655 678 Divide into 2 pages 1 24mm of end is cut 679 977 Divide into 3 pages 978 Divide into 3 pages 70 Printing Received Faxes Registering Recipients About the Dial Register Function Frequently used fax numbers can be registered with the DIAL REGISTER function so that the fax number can be easily accessed In addition this reduces input errors The following registration methods are available E Favorite Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled For details on registering destinations refer to Favorite List on page 72 W Speed Dial Fax numbers can be registered as speed dial destinations When sending a fax transmission type in the speed dial number to recall the fax number For details on registering destinations refer to Speed Dialing on page 74 W Group Dial Multiple destinations can be registered together as
4. on page 53 Bes This menu item does not appear if a destination has been specified UTILITY Select this menu item to change the various machine settings For details refer to Utility Menu on page 19 Bes This menu item does not appear if a destination has been specified REPORT STATUS Select this menu item to view the total number of pages printed by this machine and the results of fax transmissions receptions as well as to print reports For details refer to Confirmation Mode on page 79 Bes This menu item does not appear if a destination has been specified Fax Mode Screen Entering Fax Mode Before using the Fax function make sure that the Fax key lits green Other wise press it to enter the Fax mode Pressing the Redial Pause key or On hook key switches the machine to Fax mode when it is in any mode other than Fax mode Symbol list Symbol Description T Jj Dialing A fax number is being dialed m UP Ringing The machine is being called ot g g Sending The document is being sent L g Receiving A document is being received Number of The number of scanning document pages appears scanned docu nextto the icon ment pages Tone If Pulse is selected as the telephone line type E press the x key to temporarily change the line type to Tone F Pause A pause is inserted Queued timer A document is queued for timer transmission or transm
5. 03 HEAD OFFICE 024682468 33 6 FEB 12 2006 FA 04 0P02345678 0224466880 12 8 FEB 12 2006 SPEED DIAL LIST The recipients programmed for the speed dial numbers are printed in numeri cal order The time specified for speed dial numbers registered with batch transmission settings appears below DETAIL SP NO DESTINATION STATION DESTINATION NUMBER DETAIL SET DATE SP 001 AMSTERDAM OFFICE 0P09876543 23 00 33 6 vata SP 002 KOREA OFFICE 0P01357913 33 6 ee SP 003 ABCDEF 024682468 33 6 cere Eci SP 004 POST OFFICE 0224466880 14 4 pera GROUP DIAL LIST The group dialing settings are printed in numerical order KEY NO GP 01 NAME GROUP 01 NO DESTINATION STATION SP 002 AAA TOKYO 098765432 SP 004 NJ OFFICE 0P02345678 SP 001 AMSTERDAM OFFICE 0P09876543 01 02 03 About the Reports and Lists 83 84 About the Reports and Lists Troubleshooting Problems When Sending Faxes If the fax cannot be sent correctly refer to the following table and then per form the indicated operation If the fax still cannot be sent correctly even after performing the described operations contact your technical representative es For details on the error messages refer to Error Messages on the Message Window on page 89 For details on troubleshooting proce dures for document misfeeds paper misfeeds poor print quali
6. 40 Adjusting the Resolution 40 Adjusting the Scan Density 41 Specifying a Recipient 41 Directly Entering a Fax Number 42 Using the Favorite List 42 Using the Speed Dial Function 43 Using the List Function of the Phone Book 43 Using the Search Function of the Phone Book 44 Using the Redial Function 44 Specifying Multiple Recipients 45 Sending a Fax to Multiple Recipients Broadcast Transmission 45 Sending a Fax to Multiple Recipients Group Dial 46 Sending a Fax at a Specified Time Timer Transmission 47 Sending a Batch Transmission 48 Memory Transmission and Direct Transmission 49 Memory Transmission 49 Direct Transmission 49 Changing the Transmission Method 49 Sending a Duplex Double Sided Document Transmission 50 Sending a Fax Manually 51 Sending a Fax Manually After Using the Telephone 51 Sending a Fax Manually Using the On Hook Key 52 Sending a Fax to a Combination of Fax Numbers Chain Dial 52 Canceling Deleting a Document Queued in Memory for Transmission 53 About the Fax Header 54 Faxing From a Computer PC FAX esee 55 Sending a Fax Directly From a Computer PC FAX 56 PC FAX Settings 56 Common Buttons 56 Settings Tab 56 Sender Information Tab 56 Address Book Tab 57 Displaying PC FAX Settings 57 Windows Vista 57 ii Contents Windows XP Server 2003 57 Windows 2000 57 Basic PC FAX Transmissions 57 Uninstalling the FAX Driver for Windows 59 Windows Vista XP Server 2003
7. 5 Enter the name of the speed dial destination to be registered and then press the Select key es Text up to 20 characters long can be entered for the name Sz For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 6 Use the keypad to enter the fax number of the recipient Ees The fax number can contain a maximum of 50 characters 74 Speed Dialing Bey For details on entering editing numbers refer to Entering Text on page 94 T Press the W key 8 Press the A or V key to select an item whose settings have already been specified To specify batch transmission settings select Batch Time press the Select key and then continue with step 9 To specify the modem speed select MODEM SPEED press the Select key and then continue with step 10 9 Use the keypad to type in the batch transmission time and then press the Select key The batch transmission settings are specified Continue with step 11 Bey For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 1 0 Press the A or V key to select the desired modem speed and then press the Select key The modem speed is specified Continue with step 11 Ees If a transmission error occurs select 14 4 or 9 6 for the modem speed 1 1 Press the Back key 1 2 Press the Select key The entered information is registered with the s
8. 5 Specify the fax number of the recipient EES Refer to Specifying a Recipient on page 41 Elec To send a broadcast transmission to multiple destinations refer to Sending a Fax to Multiple Recipients Broadcast Transmission on page 45 6 Press the Start key to begin scanning and sending the fax Elec To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key es The transmission method returns to the default setting after the docu ment is scanned with a normal transmission or after transmission with a manual transmission It is useful if the most frequently used trans mission method is selected as the default For details refer to FAX TX OPERATION on page 25 Sending a Duplex Double Sided Document Transmission Both sides of the document pages can be scanned and sent Bes Duplex double sided document transmission cannot be used together with direct transmission 1 Position the document to be faxed 2 If desired adjust the image quality Sz The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Press the A or V key to select 1 SIDE and then press the Select key The SIMPLEX DUPLEX screen appears 4 Press the A or V key to select 2 SIDE and then press the Select key The ORIGINAL TYPE screen appears 5 Press the A or V key to sel
9. 60 transmissions receptions For details refer to REPORTING on page 30 NO SESSION DATE TIME TX RX DESTINATION PAGE DURATION MODE RESULT STATION 01 0001 APR 19 16 32 TX AAA NEWYORK 006 00h01min16s ECM OK 012345678 02 0002 APR 19 18 00 RX 001 00h02min21s ECM NG 098765432 0034 03 0003 APR 19 18 00 RX 012 00h02min48s ECM OK 098765432 04 0004 APR 19 19 12 TX HEAD OFFICE 001 00h00min56s ECM OK 024682468 MEMORY DATA LIST This is a list of documents queued to be sent and documents specified for timer transmission including batch transmission The session number type of operation being performed time recipient name and number of document pages are printed SESSION FUNCTION TIME NO DESTINATION STATION PAGE 0001 TX 18 00 001 SP 001 AAA NEWYORK 012 012345678 82 About the Reports and Lists MEMORY IMAGE PRINT A reduced image of the first page of the document waiting to be sent in addi tion to the session number type of operation being performed recipient name date time and number of document pages are printed FAVORITE LIST The destinations registered in the favorite list are printed in the order that they appear in the favorite list FA NO DESTINATION STATION DESTINATION NUMBER SPEED SET DATE FA 01 AAA NEWYORK 012345678 33 6 JAN 20 2006 FA 02 AAA TOKYO 098765432 33 6 JAN 20 2006 FA
10. 786 Divide into 4 pages with 10096 Printing Received Faxes 65 Recording Footer Length of received Printing paper size image mm Legal OFF Less than 348 1 page with 100 349 371 1 page with 347 image length reduction 372 688 Divide into 2 pages with 100 689 1028 Divide into 3 pages with 100 1029 Divide into 4 pages with 100 ON Less than 344 1 page with 10096 345 367 1 page with 343 image length reduction 368 680 Divide into 2 pages with 100 681 1016 Divide into 3 pages with 100 1017 Divide into 4 pages with 10095 Oficio OFF Less than 335 1 page with 10096 336 359 1 page with 335 image length reduction 360 662 Divide into 2 pages with 100 663 989 Divide into 3 pages with 100 990 Divide into 4 pages with 10095 ON Less than 331 1 page with 100 332 355 1 page with 331 image length reduction 356 654 Divide into 2 pages with 100 655 977 Divide into 3 pages with 100 978 Divide into 4 pages with 10095 66 Printing Received Faxes REDUCTION RX OFF Recording Footer Length of received Printing paper size image mm A4 OFF Less than 289 1 page 290 570 Divide into 2 pages 571 851 Divide into 3 pages 852 Divide into 4 pages or more ON Less than 285 1 page 2
11. A or V key select the job to be deleted Elec The following types of job are displayed MEMORY Normal transmission queued in memory BROADCAST Broadcast transmission TIMER TX Timer transmission fax FORWARD Forwarding transmission Bey To check the recipients for the currently displayed broadcast transmis sion job press the key After checking press the Back key to return to the previous screen 3 Press the Select key A message requesting confirmation to delete the job appears 4 Check that YES is selected and then press the Select key The job is deleted Canceling Deleting a Document Queued in Memory for 53 About the Fax Header If transmission source information is set in Header setting to be printed infor mation such as the sender s name fax number transmission date time ses sion number and page number can be printed by the recipient The following items in the header Element Description Transmission date time Shows the date time that the fax was sent The time is indicated in the 24 hour format Fax number Shows the sender s fax number Sender s name Shows the sender s name Session number Shows the session number used to manage the sent fax Page number Shows the page number Shown as page number total number of pages Bes For a transmission using the telephone or the On hook key the total number of pages i
12. Changing deleting 78 Registering 76 Specifying recipient 46 H Header 54 Image Quality Adjusting 40 Imageable area 63 Input mode 96 K Key operation 94 Keypad 4 L Lists 81 FAVORITE LIST 83 GROUP DIAL LIST 83 MEMORY DATA LIST 82 Printing 81 SPEED DIAL LIST 83 Manual Reception 62 Transmission 51 Manual transmission On hook key 52 Using telephone 51 Memory Cancel delete 53 Queue 53 Memory reception 31 Memory RX mode 31 Setting up 32 Turning off 33 Memory transmission 49 Menu Control panel 11 Utility 19 Message window 4 Multiple recipients Broadcast 45 Group dial 46 O On hook key 4 Original glass 2 Sending faxes 38 P Parts 2 PC FAX 56 Basic transmission 57 Settings 56 Uninstalling 59 PC FAX Settings Address Book tab 57 Common buttons 56 Displaying settings 57 Sender Information tab 56 100 Index Settings tab 56 Phone book List 43 Search 44 Printable area 63 R Receiving faxes Automatic reception 62 Forwarding 63 Manual reception 62 Memory reception 31 Method of printing 65 Printing 63 Reception result 80 82 Recipients Dial register function 72 Favorite list 72 Group dial 76 Multiple recipients 45 Registering 71 Speed dial 74 Redial 44 Redial Pause 4 Registering recipients 71 72 Favorite list 72 Group dial 76 Speed dial 74 Reports 81 ACTIVITY REPORT 82 MEMORY IMAGE PRINT 83 Printing 81 RX RESULT REPORT 82 TX RESULT REPORT 81 Resolution Adjusting
13. Depends on PTT SETTING Specify the interval between redial attempts SUP TRANS For details on specifying settings refer to the PLIES FER BELT Printer Copier Scanner User s Guide on the REPLACE FUSER Documentation CD DVD UNIT TRANS FER ROLLER Utility Menu 23 DIAL REGISTER FAVORITE Frequently specified speed dial destinations and group dial destinations can be registered in the favorite list Press the Addressbook key and then press the A or V key to quickly select the desired destination A maximum of 20 destinations can be regis tered in the favorite list For details refer to Favorite List on page 72 SPEED DIAL GROUP DIAL Program speed dial numbers with fax numbers allowing the recipient to be specified easily without the need to manually enter the number using the keypad A maximum of 220 fax numbers can be pro grammed For details on specifying speed dial numbers refer to Speed Dialing on page 74 Frequently specified broadcast destinations can be registered as a group dial destination Multiple destinations can be recalled simply by specifying the group dial number A maximum of 50 destinations can be regis tered with one group With group dial destinations a maximum of 20 destinations can specified For details refer to Group Dialing on page 76 24 Utility Menu FAX TX OPERATION DENSITY LEVEL Settings Light a
14. E MAIL SETTING LDAP SETTING COMM TONE SETTING PULSE For details on specifying settings refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD For details on specifying settings refer to the Reference Guide on the Documentation CD DVD Settings TONE PULSE Select the dialing system If this parameter is not correctly set to the type of dialing system used faxes cannot be sent and received Select the correct setting after checking which type of dialing system is used by your tele phone line Ees If PTT SETTING in the USER SETTING menu is set to U S A CANADA or NEW ZEALAND the settings cannot be changed LINE MONITOR Settings OFF LOW HIGH Select the volume of the monitoring sound of the transmission signal PSTN PBX Settings PSTN PBX Select whether the connected telephone wiring is a public switched telephone network PSTN or a private branch exchange PBX For a PBX system the prefix number outside line access number or extension number can be specified Utility Menu 21 USER SETTING PTT SET Settings ARGENTINA AUSTRALIA TING AUSTRIA BELGIUM BRA ZIL CANADA CHINA CZECH DENMARK EUROPE FINLAND FRANCE GER MANY GREECE HONG KONG HUNGARY IRELAND ISRAEL ITALY JAPAN KOREA MALAYSIA MEXICO THE NETHERLANDS NEW ZEALAND NORWAY PHIL
15. IPPINES POLAND PORTU GAL RUSSIA SAUDI ARABIA SINGAPORE SLO VAKIA SOUTH AFRICA SPAIN SWEDEN SWITZER LAND TAIWAN TURKEY U S A UNITED KINGDOM VIETNAM Select the country where this machine is installed DATE amp Settings TIME 00 00 23 59 TIME DATE 00 01 01 99 12 31 ZONE GMT 12 00 GMT 12 00 in 30 minute intervals Use the keypad to specify the current date time and time zone If FAX PTT SETTING is set to USA or CANADA the time changes auto matically for daylight saving time Starts Sec ond Sunday of March at 2 a m Ends First Sunday of November at 2 a m DATE Settings MM DD YY DD MM YY YY FORMAT MM DD Select the display format for reports and lists PRESET For details on specifying settings refer to the ZOOM Printer Copier Scanner User s Guide on the Documentation CD DVD USER FAX Enter your fax number A maximum of 20 char NUMBER acters consisting of numbers spaces and can be entered The specified number is printed in the header of outgoing faxes USER Enter your name A maximum of 32 characters NAME can be entered The specified name is printed in the header of outgoing faxes 22 Utility Menu AUTO NUMBER Settings 1 10 Default Depends on PTT REDIAL OF SETTING REDIAL Specify the number of times a redial is attempted if there is no answer for example when the line is busy INTERVAL Settings 1 99 min Default
16. Length 148 to 500 mm when using the ADF Sending a Fax Using the ADF If the ADF is used original documents containing multiple pages can be auto matically scanned ax Do not load original documents that are bound together for example with paper clips or staples Do not load more than 50 sheets otherwise an original document mis feed or damage to the document or machine may occur If the original document is not loaded correctly it may not be fed in straight or an original document misfeed or damage to the document may occur Do not open the ADF cover while documents loaded into the ADF are being scanned 1 Press the Fax key to enter Fax mode 2 Make sure that there is no document on the original glass 3 Put the document into the ADF document feed tray face up 4 Adjust the document guides to the document size 5 Adjust the document image quality 36 Basic Fax Operation Bey For details on adjusting the document image quality refer to Adjust ing the Image Quality on page 40 6 Specify the fax number of the recipient in one of the following ways Direct dialing Using the favorite list Using the Speed Dial function Using the Group Dial function Using the Phone Book function Using the Redial Pause key For details on specifying the recipient refer to Specifying a Recipient on page 41 For details on using the Redial Pause key refer to Using the Redial Func
17. MODE function In addition if MEMORY RX MODE function is set to OFF the fax is printed For details on MEMORY RX MODE function in the UTILITY menu refer to FAX RX OPERATION on page 27 For details on specifying the settings for MEMORY RX MODE function refer to Setting Up the Memory RX Mode on page 32 Bes This machine does not support polling reception Receiving Faxes Manually Ees When the machine is turned off faxes cannot be received Therefore be sure to leave the machine turned on Sz To print a received fax change the paper type to PLAIN PAPER and the paper size to A4 LEGAL LETTER or OFICIO Mexico only If a telephone is connected to this machine and the same line is used for phoning and faxing the fax can be received after picking up the handset 1 After the telephone rings pick up the handset Blet If RX MODE setting on the FAX RX OPERATION menu is set to MAN UAL RX the machine will continue ringing whether the call is being received from a fax machine or a telephone 62 Receiving Faxes Automatically 2 Press the Start key The machine starts receiving the fax Bey After completing the telephone conversation press the Start key to begin receiving the fax Sz If the handset is picked up and the call is being received from a fax machine press the Start key to begin receiving the fax 3 Replace the handset to its cradle Forwarding Received Faxes With forwarding the receiv
18. NAME NUMBER OF REDIAL INTERVAL SUPPLIES TRANSFER BELT REPLACE FUSER UNIT TRANSFER ROLLER COPY PAPER SETTING PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL AUTO MANUAL OUTPUT PRIORITY i 16 Configuration Menu Overview 4IN1 COPY ORDER DUPLEX COPY DIAL FAVORITE REGISTER SPEED DIAL GROUP DIAL FAX TX DENSITY LEVEL OPERATION QUALITY PRIORITY DEFAULT TX HEADER FAX RX MEMORY RX OPERATION MODE NO of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY Configuration Menu Overview 17 REPORTING ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT SCAN RESOLUTION SETTING IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL REPORT TOTAL STATUS PRINT SUPPLY STATUS TX RX RESULT REPORT TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT 18 Configuration Menu
19. Press the Back key COND O1 A CO Press the A or V key to select FINISH and then press the Select key The destination is deleted from the favorite list Favorite List 73 Bes To return to the Fax mode screen continue pressing the Back key until the Fax mode screen is displayed Speed Dialing Registering a Speed Dial Destination Frequently specified fax numbers maximum of 220 can be registered as speed dial destinations In addition batch transmission settings can be spec ified 1 Press the A or V key to select UTILITY and then press the Select key Bet For details on selecting a menu refer to General Procedure for Spec ifying Settings in Utility Menu on page 31 2 Press the A or V key to select DIAL REGISTER and then press the Select key 3 Press the A or V key to select SPEED DIAL and then press the Select key The SPEED DIAL screen appears 4 Use the keypad to type in the speed dial number and then press the Select key Bes If LDAP search settings have been specified a screen allowing MAN UAL SETTING Of LDAP SEARCH to be selected appears after the Select key is pressed Select MANUAL SETTING and then press the Select key For details on entering editing numbers refer to Entering Text on page 94 If the destination is already registered with the specified speed dial number REGISTERED appears Press the Back key to return to the DIAL REGISTER screen and then continue with step 3
20. Search function of the phone book Follow the procedure described below to search using the List function of the phone book 1 Press the Addressbook key four times 2 Check that LIST is selected and then press the Select key The list of programmed speed dial numbers and group dial numbers is displayed 3 Press the A or V key to select the desired destination and then press the Select key 4 When EDIT SELECT appears press the Select key again 5 Press the A or V key to select FINISH and then press the Select key Elec To erase the selected destinations press the Stop Reset key Specifying a Recipient 43 Using the Search Function of the Phone Book If a recipient is registered with a speed dial number or a group dial number the recipient can be found by using the List or Search function of the phone book Follow the procedure described below to search using the Search function of the phone book 1 Press the Addressbook key four times 2 Press the A or V key to select SEARCH and then press the Select key A screen appears allowing you to enter the text to be searched for 3 Using the keypad enter the first few characters of the name programmed for the desired recipient Bes Enter the name programmed in the speed dial number or the group dial number For details on entering text refer to Entering Text on page 94 Bes Text up to 10 characters long can be entered 4 Press the Select key The num
21. and then press the Select key The password input box appears Bey If no password was specified memory reception mode is canceled 5 Enter the password and then press the Select key Memory reception mode is canceled Bey If faxes are saved in memory printing of the faxes begins Specifying Forwarding Settings 1 Press the A or V key to select UTILITY and then press the Select key Bez For details on selecting a menu refer to General Procedure for Specifying Settings in Utility Menu on page 31 2 Press the A or V key to select FAX RX OPERATION and then press the Select key 3 Press the A or V key to select FORWARD and then press the Select key The FORWARD setting appears 4 Press the A or V key to select ON or ON PRINT and then press the Select key 5 Enter the destination or select from the speed dial destinations Elec To select from the speed dial destinations press the Address book key type in the speed dial number and then press the Select key Ele An e mail address can also be specified 6 Press the Select key The forwarding settings are specified Specifying Settings in Utility Menu 33 34 Specifying Settings in Utility Menu Sending Faxes 3 Basic Fax Operation This section contains basic information of fax transmission Bec Documents with the following paper sizes can be faxed Maximum size Legal when using the original glass Width 140 to 216 mm
22. appears COMMUNICATION ERROR W Communication is not possible because of some problem in the machine Communication is not possible because of a problem with the recipient caller s fax machine Check the transmission results Check Fax Mode A fax error occurred while an operation was being performed in Copy mode or Scan mode Press the Fax key to check the error condition and take appro priate measures FAX DATA LOST Data stored in the mem ory has been erased Check the printed lost data report If transmission data was erased scan the transmission data again If received data was erased have the fax sent again HUNG UP THE PHONE The receiver of the con nected telephone is lifted Replace the receiver of the con nected telephone on the hook LINE PROBLEM CHECK LINE W The telephone dialing system or telephone wiring system is not Set correctly W The telephone cable is not attached cor rectly W Check the telephone dialing system or telephone wiring system and use the appropri ate configuration menu to make the correct settings m Correctly connect the tele phone cable Error Messages on the Message Window 89 Error message Cause Solution MEMORY FILE FULL The number of items If MEMORY RX MODE is set to registered in the ON cancel memory reception memory has mode and print received doc exceeded the maxi um
23. key seven times c is entered O O ON DO 0c A CO Press the 3 key six times e is entered 96 Entering Text Correcting Text And Input Precautions Wi To erase all entered text hold down the Back key E To delete only part of the entered text use the lt or gt key to move the cursor to the character that you want to delete and then press the Back key E fthe same key is to be used to enter two characters in a row press the gt key after selecting the first character Refer to the above inputting exam ple Wi To enter a space press the 0 key Entering Text 97 98 Entering Text Index A Addressbook key 4 ADF 2 Sending faxes 36 Adjusting Density 41 Image Quality 40 Resolution 40 B Back key 4 Batch transmission 48 C Canceling Memory 53 Chain dial 52 Changing deleting Favorite list 73 Group dial 78 Speed dial 75 Confirm 79 Control panel 2 menu 11 Counters 80 Fax printing 80 Total scans 80 D Deleting Memory 53 Density Adjusting 41 Dialing direct 42 Direct transmission 49 Document feed tray 2 Document guide 2 Double sided document 50 Index 99 Duplex document 50 E Entering text 94 Correcting text 97 Input mode 96 Input precautions 97 Error messages 89 F Favorite list Deleting 73 Registering 72 Specifying recipient 42 Fax key 4 Fax mode screen 7 Footer 64 Forwarding 63 Specifying 33 G Group dial
24. keypad in the control panel of this machine Bes If Pulse is selected as the telephone line type press the x key to tem porarily change the line type to Tone 5 After finishing talking on the phone the recipient should press the neces sary key to start receiving the fax Once the recipient s fax machine is ready a beep is sounded Sending a Fax Manually 51 6 Press the Start key to begin scanning and sending the fax T Replace the handset to its cradle Bes To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key Sending a Fax Manually Using the On Hook Key Bes Manual transmission cannot be used together with duplex dou ble sided document transmission 1 Load the document into the ADF 2 If desired adjust the image quality Bey The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Press the On hook key 4 Specify the fax number of the recipient Bes If Pulse is selected as the telephone line type press the x key to tem porarily change the line type to Tone 5 Press the Start key to begin scanning and sending the fax Bes To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key Sending a Fax to a Combination of Fax Numbers Ch
25. nennen innen nein nena 85 Problems When Sending Faxes 86 Problems When Receiving Faxes 87 Other Problems 88 Error Messages on the Message Window 89 PY nrLpnpp emm 91 Technical Specifications 92 Entering Text 94 Key Operation 94 Entering Fax Numbers 94 Entering Names 95 Entering Email Addresses 95 Changing Input Mode 96 Inputting Example 96 Correcting Text And Input Precautions 97 Index 99 iv Contents Introduction Machine Parts The parts of the machine referred to throughout this manual are illustrated below Please take some time to become familiar with them Front View 1 Automatic document feeder ADF 1a Document guide 1b Document feed tray 1c Document output tray 2 Tray 1 Manual feed tray 3 Tray 2 4 Control panel 5 Output tray 6 Original glass Bes The ADF may appear as document cover in some Status and error messages Rear View 1 TEL telephone jack 2 LINE telephone line jack 3 10Base T 100Base TX IEEE 802 3 Ethernet interface port 4 USB port 5 Power connector 6 Power switch 2 Machine Parts Control Panel and Configuration Menu 2 About the Control Panel 12 5 76879 11 12 13 14 Auto RX uem Error EN ABC DEF Fax Scan Copy Adressbok ff EN 4 E Redial Pause A deem Start StopRoset
26. returns to the default setting after the document is scanned with a normal transmission or after transmission after manual transmission The default setting can be changed This is useful for specifying a frequently used resolution setting as the default For details refer to FAX TX OPERATION on page 25 40 Adjusting the Image Quality Adjusting the Scan Density 1 Press the A or V key to select STD TEXT and then press the Select key Sz FINE TEXT S FINE TEXT STD PHOTO FINE PHOTO or S FINE PHOTO may appear depending on the setting selected for FAX TX OPERATION function in the UTILITY menu Press the A or V key to select DENSITY and then press the Select key Press the lt or gt key to select the scan density and then press the Select key The scan density is adjusted Specifying a Recipient The recipients can be specified in any of the following ways Direct dialing Directly type in the fax number Using the favorite list Recall a speed dial destination or group dial desti nation registered on the favorite list Using the Speed Dial function Specify a recipient registered with a speed dial Using group dial numbers Recall a registered group dial destination Using the phone book functions List or search for recipients registered as speed dial numbers or group dial numbers and then select a recipient Using the Redial Pause key Specify the number of the recipient dialed last Specifyi
27. the A or V key to scroll through the screen until TOTAL SCAN appears Check the total number of scans made with faxes Elec To return to the Fax mode screen press the Stop Reset key Checking the Transmission Reception Result From the Message Window The transmission result information can be checked from the message win dow 1 Press the A or V key to select REPORTS STATUS and then press the Select key 80 About the Machine s Counters 2 Press the A or V key to select TX RX RESULT and then press the Select key The TX RX RESULT screen appears and displays the communications log Bes When the Start key is pressed details of the report displayed in the message window can be printed Be To return to the Fax mode screen press the Select key About the Reports and Lists Reports on the status of fax transmissions receptions and the speed dial set tings can be printed The following reports and lists can be printed with this machine Bes For details on printing the reports and the lists refer to the following section Printing the Reports and Lists 1 Press the A or V key to select REPORTS STATUS and then press the Select key 2 Press the A or V key to select REPORT and then press the Select key 3 Press the A or V key to select the desired report press the Select key and then Start key The report is printed TX RESULT REPORT The session number recipient name date sent starting time of transmissi
28. the transmission procedure and then try sending the fax again The fax number may be wrong Check the fax number The one touch dial key or speed dial may be incorrectly programmed Check that the keys were correctly pro grammed The telephone line may be incorrectly con nected Check the telephone line connection If it is dis connected connect it There may be a problem with the recipient s fax machine such as no paper or turned off Contact the recipient Problems When Receiving Faxes If the fax cannot be received correctly refer to the following table and then perform the indicated operation If the fax still cannot be received correctly even after performing the described operations contact your technical repre sentative Bey For details on the error messages refer to Error Messages on the Message Window on page 89 For details on troubleshooting proce dures for document misfeeds paper misfeeds poor print quality or empty toner refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD Symptom Cause Solution The received fax is blank There may be a prob lem with the telephone connection or with the caller s fax machine Check that the machine can make clean copies If it can have the caller send the fax again The caller may have loaded the pages back ward Contact the caller
29. 3 Sending a Batch Transmission Multiple documents can be scanned and stored in the memory of this machine to be sent together to a single destination at a specified time Sz From the UTILITY menu batch transmission settings transmission time must have been registered with a speed dial number in advance For details refer to Using the Speed Dial Function on page 43 1 Position the document to be faxed 2 If desired adjust the image quality Sz For details refer to Adjusting the Image Quality on page 40 3 Select destinations for the batch transmission from the favorite list or specify their speed dial number Bes For details on selecting destinations from the favorite list refer to Using the Favorite List on page 42 Bey For details on specifying destinations by their speed dial number refer to Using the Speed Dial Function on page 43 4 Press the Start key The machine automatically starts scanning the document then sends it at the specified time Elec To cancel a batch transmission select CANCEL RESERV For details refer to Canceling Deleting a Document Queued in Memory for Transmission on page 53 48 Sending a Batch Transmission Memory Transmission and Direct Transmission There are two methods for sending documents with this machine memory transmission and direct transmission Memory Transmission With this method the fax transmission starts after the entire
30. 40 S Select key 4 Sending faxes Basic fax operation 36 Batch transmission 48 Chain dial 52 Direct transmission 49 Double sided document 50 Duplex document 50 Manual transmission 51 Memory transmission 49 PC FAX transmission 57 Redial 44 Timer 47 Using ADF 36 Using original glass 38 Specifications 92 Specifying a recipient Direct dialing 42 Favorite list 42 Group dial 46 Speed dial 43 Specifying recipient 41 List 43 Phone book 43 44 Search 44 Speed dial Changing deleting 75 Registering 74 Registering manual setting 74 Specifying recipient 43 Start key 4 Stop Reset key 4 Symbol Message window 10 T Timer transmission 47 Transmission method 49 Changing transmission method 49 Direct transmission 49 Memory transmission 49 Transmission result 80 81 Troubleshooting 85 Error messages 89 Receiving faxes 87 Sending faxes 86 U Utility ADMIN MANAGEMENT 21 DIAL REGISTER 24 FAX RX OPERATION 27 FAX TX OPERATION 25 MACHINE SETTING 20 Index 101 REPORTING 30 Specifying Settings 31 102 Index
31. 59 Windows 2000 59 5 Rece ivind Faxes cit neu tien eines atin nin een aed eect 61 Receiving Faxes Automatically 62 Receiving Faxes Manually 62 Forwarding Received Faxes 63 Printing Received Faxes 63 What Is the Guaranteed Imageable Printable Area 63 Adding the Sender s Information When Printing Faxes 64 Method of printing during reception 65 REDUCTION RX ON 65 REDUCTION RX OFF 67 REDUCTION RX CUT 68 6 Registering Recipients cccccecsseseeeeceeeeeceeeeeeceneeeeeeeseaeeeeseeeeeeeeeeeeeeeeeees 71 About the Dial Register Function 72 Favorite List 72 Registering Destinations in the Favorite List 72 Deleting Destinations from the Favorite List 73 Speed Dialing 74 Registering a Speed Dial Destination 74 Changing Deleting Speed Dial Information 75 Group Dialing 76 Registering a Group Dial Destination 76 Changing Deleting Group Dial Information 78 7 Confirmation Mode esses nennen nennen nennen nnne 79 About the Machine s Counters 80 Checking the Counter for Fax Printing 80 Checking the Counter for Total Scans 80 Checking the Transmission Reception Result From the Message Window 80 About the Reports and Lists 81 Printing the Reports and Lists 81 TX RESULT REPORT 81 RX RESULT REPORT 82 ACTIVITY REPORT 82 MEMORY DATA LIST 82 MEMORY IMAGE PRINT 83 FAVORITE LIST 83 SPEED DIAL LIST 83 GROUP DIAL LIST 83 Contents lii 8 9 Troubleshooting serenitate ensena nennen nennen
32. 86 562 Divide into 2 pages 563 839 Divide into 3 pages 840 Divide into 4 pages or more Letter OFF Less than 271 1 page 272 534 Divide into 2 pages 535 797 Divide into 3 pages 798 Divide into 4 pages or more ON Less than 267 1 page 268 526 Divide into 2 pages 527 785 Divide into 3 pages 786 Divide into 4 pages or more Legal OFF Less than 348 1 page 349 688 Divide into 2 pages 689 1028 Divide into 3 pages 1029 Divide into 4 pages or more ON Less than 344 1 page 345 680 Divide into 2 pages 681 1016 Divide into 3 pages 1017 Divide into 4 pages or more Printing Received Faxes 67 Recording Footer Length of received Printing paper size image mm Oficio OFF Less than 335 1 page 356 662 Divide into 2 pages 663 989 Divide into 3 pages 990 Divide into 4 pages or more ON Less than 331 1 page 332 654 Divide into 2 pages 655 977 Divide into 3 pages 978 Divide into 4 pages or more REDUCTION RX CUT Eier If an image does not fit within a page any part of the image exceeding 24 mm is cut off and printed on the next page Recording Footer Length of received Printing paper size image mm A4 OFF Less than 289 1 page 290 313 Print into 1 page 1 24mm of end is cut 314 570 Divide into 2 pages 571 594 Divide into 2 pages 1 24mm of en
33. DHCP BOOTP ARP PING HTTP FTP SMB BONJOUR IPP SLP SNMP SPEED DUPLEX Configuration Menu Overview 13 E MAIL SETTING SMTP SENDER NAME E MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR SMTP PORT NO SMTP TIMEOUT TEXT INSERT POP BEFORE SMTP DISABLE ENABLE SMTP AUTH POP3 SERVER ADDR POP3 PORT NO POP3 TIMEOUT POP3 ACCOUNT POP3 PASSWORD DISABLE ENABLE SMTP USER NAME SMTP PASSWORD 14 Configuration Menu Overview LDAP SETTING DISABLE ENABLE USB SETTING LDAP SERVER ADDR LDAP PORT NO SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX SEARCH RESULTS AUTHENTICATION LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME COMM SETTING TONE PULSE LINE MONITOR PSTN PBX Configuration Menu Overview 15 USER SETTING PTT SETTING AUTO REDIAL DATE amp TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER
34. List Function of the Phone Book on page 43 or Using the Search Function of the Phone Book on page 44 Then press the Select key 4 To add a destination check that ADD is selected and then press the Select key Repeat step 3 until all desired destinations are specified To finish specifying destinations select FINISH and then press the Select key To check the specified destinations select CHECK EDIT After check ing the destinations press the Back key To delete a destination press the A or V key to select the destination to be deleted after selecting CHECK EDIT to check the destinations and then press the Stop Reset key When a message appears requesting confirmation to delete the destination select YES and then press the Stop Reset key to delete the destination After the destina tion is deleted press the Back key 5 Press the Start key The document is scanned and then the fax is sent Bes To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key If this is done all selected recipients are cleared Sending a Fax to Multiple Recipients Group Dial Multiple destinations can be selected with a group dial destination Bes Multiple destinations must have been previously registered with a group dial destination For details refer to Registering a Group Dial Destination on page 76 1 Pre
35. Onhook AS Cr CRT CJ Lo gt gt O Se Coor 34 10 15 16 17 18 No Part Name Description 1 Addressbook Displays the information registered in the favorite key list speed dial destinations and group dial destina tions 2 Auto RX indica Lights up when the automatic reception function is tor selected For details refer to Receiving Faxes Automati cally on page 62 3 Redial Pause Recalls the last number dialed key Inserts a pause when a number is dialed For details refer to Using the Redial Function on page 44 4 On hook key Sends and receives transmissions with the receiver on the hook For details refer to Sending a Fax Manually Using the On Hook Key on page 52 or Receiving Faxes Manually on page 62 5 Message window Displays settings menus and messages For details refer to Fax Mode Screen on page 7 6 A Y keys Moves up and down through menus options or choices For details refer to Specifying Settings in Utility Menu on page 31 About the Control Panel No Part Name Description lt gt keys Moves left and right through menus options or choices For details refer to Specifying Settings in Utility Menu on page 31 Select key Press to select the setting that is currently dis played For details refer to Specifying Settings in Utility Menu on page 31 Error indicator Indicates an error condition For details r
36. Operation on page 36 or Receiving Faxes Manually on page 62 16 Start indicator Lights up in green when copying and fax transmis sion are possible Lights up in orange when copying and fax trans missions are not possible for example during warm up or if an error has occurred 17 Start B amp W key LED Starts a fax or monochrome copy For details refer to Basic Fax Operation on page 36 or Receiving Faxes Manually on page 62 18 Stop Reset key Returns the settings to their defaults and stops functions For details refer to Basic Fax Opera tion on page 36 About the Control Panel Fax Mode Screen Main Screen 12 MEMORY 100 EXT ia 3 41 No Indication Description 1 Time Displays the time currently specified with ADMIN MANAGEMENT USER SETTING DATE amp TIME in the UTILITY menu 2 Available mem Indicates the percentage of memory available for ory scanning and fax operations 3 Fax settings Allows the current settings to be checked and the various settings to be changed For details refer to Fax settings on page 8 4 Status Depending on the situation the machine status or an error message may appear Fax Mode Screen W Fax settings 12 00 MEMORY 1 STD TEXT FAX TO Ba select 1 Press A V No Indication Description 1 Fax quality Indica
37. Overview FAVORITE LIST SPEED DIAL LIST GROUP DIAL LIST UTILITY MAP CONFIGURATION PAGE DEMO PAGE Utility Menu The machine settings can be changed according to the desired normal oper ations Bes All factory default values are shown in bold Bes For details on specifying settings on the Utility Menu refer to Specify ing Settings in Utility Menu on page 31 Elec For details on specifying settings for options in the PAPER SETUP COPY SETTING E MAIL SETTING and SCAN SETTING menus and for some options in the MACHINE SETTING and USER SETTING menus refer to the Printer Copier Scanner User s Guide on the Docu mentation CD DVD Elec For details on specifying settings for options in the NETWORK SET TING refer to the Reference Guide on the Documentation CD DVD Utility Menu 19 MACHINE SETTING AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY SPEED LANGUAGE LAMP OFF TIME LAMP WARMUP TIME For details on specifying settings refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD BUZZER VOLUME Settings OFF LOW HIGH Select the volume of alarms and the beep that sounds when a key is pressed INITIAL MODE Settings COPY FAX Select the mode that the machine starts up in or returns to after the automatic reset TONER EMPTY Sel
38. a 9 To scan the displayed scanning area press the Select key The document is scanned Bes To change the displayed scanning area press the A or V key select the desired scanning area Press the Select key again to start scan ning 38 Basic Fax Operation 1 0 To scan multiple pages from the original glass check that the message NEXT PAGE appears replace the document and then press the Select key When scanning of the document is finished press the Start key The document is scanned and then the fax is sent Be To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key Bes If the fax could not be sent for example because the line was busy the automatic redial function will try sending the transmission again If the fax could not be sent with the automatic redial function a TX Result Report can be printed For details refer to TK RESULT REPORT on page 81 If you want to cancel a scanned document queued for transmission or a fax waiting to be redialed select CANCEL RESERV from the menu For details refer to Canceling Deleting a Document Queued in Memory for Transmission on page 53 If memory is nearly full scanning of the document is stopped and a message appears allowing you to select whether to start the trans mission or cancel that transmission job If the selection is made to cancel t
39. a group dial destination When sending a fax transmission type in the group dial number to recall fax numbers for a broadcast transmission For details on registering destinations refer to Group Dialing on page 76 Elec When registering destinations as speed dial or group dial destinations use the Search function to search for the recipients For details on using the Search Function refer to Using the List Function of the Phone Book on page 43 and Using the Search Function of the Phone Book on page 44 Favorite List Registering Destinations in the Favorite List Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled A maximum of 20 destinations can be registered on the favorite list Elec Before registering destinations in the favorite list register them as speed dial or group dial destinations 1 Press the A or V key to select UTILITY and then press the Select key Bet For details on selecting a menu refer to General Procedure for Spec ifying Settings in Utility Menu on page 31 2 Press the A or V key to select DIAL REGISTER and then press the Select key 72 About the Dial Register Function 3 Check that FAVORITE is selected and then press the Select key The FAVORITE screen appears 4 Type in the speed dial number and then press the Select key To program a group dial number press the Addressbook k
40. ain Dial Multiple fax numbers can be combined to specify the recipients This is called chain dialing For example if the phone number and the extension number of a recipient are registered as different speed dial destinations the fax number of the recipient can be specified by combining the two numbers 1 Position the document to be faxed 2 If desired adjust the image quality Bet The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Press the On hook key 52 Sending a Fax to a Combination of Fax Numbers Chain 4 Directly type in the first number or select it from the favorite list or speed dial destinations Sl Refer to Specifying a Recipient on page 41 5 Directly type in the second number or select it from the favorite list or speed dial destinations 6 Press the Start key to begin scanning and sending the fax Sz To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key Canceling Deleting a Document Queued in Memory for Transmission Of the documents stored in memory and waiting to be sent a specific docu ment can be selected and deleted 1 Press the A or V key to select CANCEL RESERV and then press the Select key The CANCEL RESERV screen appears Sz If no jobs have been queued in memory the message NONE appears 2 Using the
41. ber of names beginning with the text entered in step 3 is dis played Bes If no names beginning with the entered text are found NOT FOUND is displayed 5 Press the A or V key to select the desired destination and then press the Select key Bes If the desired recipient name does not appear in the search results press the Back key twice to return to the screen allowing you to enter the text to be searched for and then try searching for different text Bey To erase the selected destinations press the Stop Reset key 6 When EDIT SELECT appears press the Select key again T Press the A or V key to select FINISH and then press the Select key Using the Redial Function To send a fax to the last number dialed press the Redial Pause key to recall the fax number 1 Press the Redial Pause key Check that the desired fax number appears in the message window Specifying a Recipient Specifying Multiple Recipients A fax can be sent to multiple recipients in a single transmission There are two methods for sending a fax to multiple recipients in a single transmission W Using group dial function W Using Broadcast function Sending a Fax to Multiple Recipients Broadcast Transmission Directly type in multiple destinations or select from the favorite list speed dial destinations or address book Bes A maximum of 236 destinations can be specified at one time Sz With the transmission result report you can check
42. cast transmission 1 Position the document to be faxed 2 If desired adjust the image quality Bes The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Press the A or V key to select TIMER TX and then press the Select key The TIMER TX SETTING screen appears 4 Using the keypad enter the desired transmission time and then press the Select key Elec The time is set in the 24 hour format Sz If you want to correct the time press the Back key and then enter the correct time 5 Specify the fax number of the recipient Se Refer to Specifying a Recipient on page 41 Sending a Fax at a Specified Time Timer Transmission 47 Ees To send a broadcast transmission to multiple destinations refer to Sending a Fax to Multiple Recipients Broadcast Transmission on page 45 After all recipients have been specified press the Start key to begin scanning After scanning is finished the machine with enter a standby state Blet If the specified speed dial number is registered with batch transmis sion settings the fax will be sent at the time specified for the batch transmission 6 Press the Start key to begin scanning and then the machine enters trans mission standby mode Bey If you want to cancel a timer transmission select CANCEL RESERV For details refer to Canceling Deleting a Document Queued in Memory for Transmission on page 5
43. cedure for Specifying Settings in Utility Menu on page 31 Press the A or V key to select FAX RX OPERATION and then press the Select key Check that MEMORY RX MODE is selected and then press the Select key Using the A or V keys select ON and then press the Select key OAU N Use the keypad to type in the time when memory reception mode begins and then press the Select key The ending time input box appears Bey To specify no start time press the Select key without specifying a time The password input box appears Continue with step 7 6 Use the keypad to type in the time when memory reception mode ends and then press the Select key The password input box appears T Enter the password and then press the Select key Memory reception mode is set Elec The password is required for turning off memory reception mode or changing the start end times Enter a 4 digit number Bes To specify no password press the Select key without specifying a password 32 Specifying Settings in Utility Menu Turning Off the Memory RX Mode 1 Press the A or V key to select UTILITY and then press the Select key Elec For details on selecting a menu refer to General Procedure for Specifying Settings in Utility Menu on page 31 2 Press the A or V key to select FAX RX OPERATION and then press the Select key 3 Check that MEMORY RX MODE is selected and then press the Select key 4 Using the A or V keys select OFF
44. d group dial information can be changed 1 Press the A or V key to select UTILITY and then press the Select key Bez For details on selecting a menu refer to General Procedure for Spec ifying Settings in Utility Menu on page 31 2 Press the A or V key to select DIAL REGISTER and then press the Select key 3 Press the A or V key to select GROUP DIAL and then press the Select key The GROUP DIAL screen appears 4 Use the keypad to type in the number of the group dial destination to be edited deleted and then press the Select key Bey For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 5 Press the A or V key to select EDIT or DELETE and then press the Select key f EDIT was selected the name is displayed Continue with step 6 If DELETE was selected the settings programmed for the group dial number are deleted This completes the procedure when it is deleted 6 If you want to change the name of the group enter the new name and then press the Select key Bes For details on editing text refer to Entering Text on page 94 T Add delete destinations To add a destination check that ADD is selected and then press the Select key Type in the speed dial number press the Select key and then press the Select key again To delete a destination press the A or V key to select CHECK EDIT and then press the Select key Press
45. d is cut 595 851 Divide into 3 pages 852 Divide into 3 pages ON Less than 285 1 page 286 309 Print into 1 page 1 24mm of end is cut 310 562 Divide into 2 pages 563 586 Divide into 2 pages 1 24mm of end is cut 587 839 Divide into 3 pages 840 Divide into 3 pages 68 Printing Received Faxes Recording Footer Length of received Printing paper size image mm Letter OFF Less than 271 1 page 272 295 Print into 1 page 1 24mm of end is cut 296 534 Divide into 2 pages 535 558 Divide into 2 pages 1 24mm of end is cut 559 797 Divide into 3 pages 798 Divide into 3 pages ON Less than 267 1 page 268 291 Print into 1 page 1 24mm of end is cut 292 526 Divide into 2 pages 527 550 Divide into 2 pages 1 24mm of end is cut 551 785 Divide into 3 pages 786 Divide into 3 pages Legal OFF Less than 348 1 page 349 372 Print into 1 page 1 24mm of end is cut 373 688 Divide into 2 pages 689 712 Divide into 2 pages 1 24mm of end is cut 713 1028 Divide into 3 pages 1029 Divide into 3 pages ON Less than 344 1 page 345 368 Print into 1 page 1 24mm of end is cut 369 680 Divide into 2 pages 681 704 Divide into 2 pages 1 24mm of end is cut 705 1016 Divide into 3 pages 1017 Divide into 3 pages Printing Received Faxes
46. destination or as forwarding settings a message appears requesting confirmation to leave the edited speed dial destination reg istered as it is To leave it registered as it is select YES To not leave it registered as it is select NO Then press the Select key Elec If a document is queued in the memory for a batch transmission and the batch transmission time is changed the document in the memory will be sent at the time before the setting was changed Bes For details on editing text refer to Entering Text on page 94 Group Dialing Registering a Group Dial Destination Fax numbers frequently specified for broadcast transmission can be regis tered as a group dial destination A maximum of 50 destinations can be regis tered together as one group Bey Before registering a group dial destination register the destinations as speed dial destinations 1 Press the A or V key to select UTILITY and then press the Select key Bey For details on selecting a menu refer to General Procedure for Spec ifying Settings in Utility Menu on page 31 2 Press the A or V key to select DIAL REGISTER and then press the Select key 3 Press the A or V key to select GROUP DIAL and then press the Select key The GROUP DIAL screen appears 76 Group Dialing 4 Use the keypad to type in the group dial number and then press the Select key Bey For details on entering editing numbers refer to Entering Text
47. document is scanned and stored in the memory The total number of pages is automati cally printed with the page number in the header However the memory may become full if there are many pages in the document or if the data is large due to the fine image quality resolution Direct Transmission With this method the transmission is performed in real time in the transmis sion sequence of the destinations If there are many pages in the document the fax can be sent with this method without the memory becoming full Bey As a default MEMORY TX memory transmission is selected The default setting can be changed from the UTILITY menu For details refer to FAX TX OPERATION on page 25 es Direct transmission cannot be used together with duplex dou ble sided document transmission Changing the Transmission Method The transmission method can be temporarily changed from the default set ting 1 Position the document to be faxed 2 If desired adjust the image quality Blet The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Press the A or V key to select MEMORY TX and then press the Select key The TX MODE screen appears Ede If direct transmission has been specified as the default DIRECT TX appears 4 Press the A or V key to select the desired transmission method and then press the Select key Memory Transmission and Direct Transmission 49
48. ect LONG EDGE or SHORT EDGE and then press the Select key 50 Sending a Duplex Double Sided Document 6 Specify the fax number of the recipient Refer to Specifying a Recipient on page 41 Elec To send a broadcast transmission to multiple destinations refer to Sending a Fax to Multiple Recipients Broadcast Transmission on page 45 T Press the Start key to begin scanning and sending the fax Bes To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is connected to a telephone and the same line is used for both phoning and faxing the document can simply be sent after talking with the recipient over the phone This is useful for example if you want to tell the recipient that you are send ing a fax Bes Manual transmission cannot be used together with duplex dou ble sided document transmission 1 Load the document into the ADF 2 If desired adjust the image quality Bey The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Pick up the handset and check that the dial tone can be heard 4 Specify the fax number of the recipient by using the telephone to dial the fax number Bes The fax number of the recipient can also specified using the
49. ect whether or not printing copying and fax Settings STOP BW CONTINUE ing stop when the toner has run out If STOP is selected printing copying and fax ing stop when the toner runs out If BW CONTINUE is selected monochrome printing monochrome copying and fax printing do not stop when the toner runs out TONER NEAR EMPTY For details on specifying settings refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD AUTO CONTINUE Settings ON OFF Select whether to continue or stop printing if a paper size error occurs during printing If ON is selected printing continues even if a size error occurs If OFF is selected printing stops if a size error occurs CALIBRATION For details on specifying settings refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD Utility Menu ADMIN MANAGEMENT trator Bey The ADMIN MANAGEMENT menu is accessible only by the adminis To display the settings for this menu select ADMIN MANAGEMENT use the keypad to type in the 6 digit administrator access code default 000000 and then press the Select key ADMINISTRATOR NO REMOTE MONITOR For details on specifying settings refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD NETWORK SETTING For details on specifying settings refer to the Reference Guide on the Documentation CD DVD
50. ed document is sent to the destination specified with this machine A fax number or e mail address can be specified as the forwarding destina tion Sz For details on specifying the forwarding destination refer to Specify ing Forwarding Settings on page 33 Printing Received Faxes What Is the Guaranteed Imageable Printable Area The printable area on all media sizes is up to 4 2 mm 0 165 from the edges of the media Bes The printable area of received faxes differs depending on the sender s Printable scanning area Area a 4 2 mm 0 165 Forwarding Received Faxes 63 Adding the Sender s Information When Printing Faxes If FOOTER setting in the Utility menu is set to ON information such as the sender s fax number reception date time session number and page number can be printed 4 2 mm 0 165 from the bottom edge of the fax that is received and printed The following items in the footer Item Description This machine s fax num Shows the fax number specified for this machine ber with ADMIN MANAGEMENT USER SETTING in the UTILITY menu Reception date time Shows the date time that the fax was received The time is indicated in the 24 hour format Sender s fax number Shows the sender s fax number Session number Shows the session number used to manage the received fax Page number Shows the page number Bez To print the footer
51. ed off For details on specifying settings refer to Set ting Up the Memory RX Mode on page 32 NO of RINGS REDUCTION RX Settings 1 16 Default Depends on PTT SETTING Enter the number of rings between 1 and 16 until the machine automatically begins receiv ing the fax when an external telephone is con nected Settings OFF ON CUT Select whether documents longer than the cur rent paper size are printed reduced split or discarded W ON The document is printed at a reduced size W OFF The document is printed at full size and split onto multiple pages W CUT The document is printed but any part that does not fit within the page is erased For details on the relationship between the length of the received docu ment and the document that is actually printed refer to Printing Received Faxes on page 63 Utility Menu 27 RX PRINT Settings MEMORY RX PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the docu ment is received W MEMORY RX Printing begins after all pages have been received W PRINT Rx Printing begins after the first page has been received RX MODE FORWARD Settings AUTO RX MANUAL RX Select whether the reception mode is set to automatic reception or manual reception W AUTO Rx Automatically begins receiving the fax after
52. efer to Error Messages on the Mes sage Window on page 89 10 Back key Clears the specified number of copies and entered text Press to return to the previous screen Press to cancel the setting that is currently dis played For details refer to Specifying Settings in Utility Menu on page 31 and Entering Text on page 94 11 Keypad Enters desired number of copies Enters fax numbers E mail addresses and names of recipients For details on dialing a destination refer to Speci fying a Recipient on page 41 For details on enter ing text refer to Entering Text on page 94 12 Fax key LED Enters Fax mode Lights up in green to indicate that the machine is in Fax mode For details refer to Fax Mode Screen on page 7 13 Scan key LED Enters Scan mode Scan to E mail Scan to FTP Scan to SMB Scan to PC or Scan to USB Mem ory Lights up in green to indicate that the machine is in Scan mode For details refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD About the Control Panel No Part Name Description 14 Copy key LED Enters Copy mode Lights up in green to indicate that the machine is in Copy mode For details refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD 15 Start Color key LED Starts a fax or color copy For details refer to Basic Fax
53. ents stored in the memory mum allowed MEMORY FULL W While sending a fax If MEMORY RX MODE is set to the size of the data for ON cancel memory reception the scanned image mode and print received doc has exceeded the uments stored in the memory capacity of the mem ory W Send the fax manually W While receiving a fax the size of the data for the scanned image has exceeded the capacity of the mem ory REDIAL ALL FAILED AII redial attempts failed Check the condition of the recipi because either the recip ent s line and then try sending ient s line is busy or the fax again there was no answer 90 Error Messages on the Message Window Appendix A Technical Specifications Compatible lines PSTN Public Switched Telephone Network PBX Private Branch eXchange Compatibility ECM Super G3 Modem speed V 34 up to 33 6 Kbps Fax transmission speed 3 sec page at V 34 Coding method MH MR MMR JBIG Memory for receiving 6 MB approx 250 pages Original Wm ADF Maximum size Legalta Width 140 to 216 mm Length 148 to 500 mm 500 mm Fax mode with ADF W Original Glass Maximum size Legalca Paper size Maximum size Legalca Edge erase 4 mm top bottom left right Transmission resolution Standard 204 x 98 dpi Fine 204 x 196 dpi Super Fine 204 x 392 dpi When using ADF 408 x 392 dpi Hal
54. er KONICA MINOLTA BUSINESS TECHNOLOGIES INC makes no warranty of any kind including but not lim ited to any implied warranties of merchantability and fitness for a particular purpose with regard to this guide KONICA MINOLTA BUSINESS TECHNOL OGIES INC assumes no responsibility for or liability for errors contained in this guide or for incidental special or consequential damages arising out of the furnishing of this guide or the use of this guide in operating the equip ment or in connection with the performance of the equipment when so oper ated Contents T Introdu ctiOD 5 roc c sche aded aaah Dandie ur und cin o cse ETH aed E eed Machine Parts 2 Front View 2 Rear View 2 2 Control Panel and Configuration Menu esses About the Control Panel 4 Fax Mode Screen 7 Main Screen 7 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 11 Utility Menu 19 MACHINE SETTING 20 ADMIN MANAGEMENT 21 DIAL REGISTER 24 FAX TX OPERATION 25 FAX RX OPERATION 27 REPORTING 30 Specifying Settings in Utility Menu 31 Contents 3 General Procedure for Specifying Settings in Utility Menu 31 Memory Reception 31 Setting Up the Memory RX Mode 32 Turning Off the Memory RX Mode 33 Specifying Forwarding Settings 33 Sending Faxes qe 35 Basic Fax Operation 36 Sending a Fax Using the ADF 36 Sending a Fax Using the Original Glass 38 Adjusting the Image Quality
55. er the memory may become full if there are many pages in the document or if the data is large due to the fine image quality resolution E DIRECT TX With this method the trans mission is performed in real time in the transmission sequence of the destina tions If there are many pages in the doc ument the fax can be sent with this method without the memory becoming full To change the method for sending documents during transmission from the default setting specified here refer to Memory Transmission and Direct Transmission on page 49 Settings OFF ON Select whether or not to print transmission source information date time of transmission sender s name sender s fax number session number and page number for the machine in the transmitted document es if PTT SETTING in the USER SETTING menu is set to U S A CANADA and KOREA the settings cannot be changed 26 Utility Menu FAX RX OPERATION MEMORY RX MODE Settings OFF ON Select whether to allow ON memory reception or not OFF In cases when confidential faxes are being received the received documents can be stored in memory and printed at a spec ified time or when memory reception is turned off this function is set to OFF A password can be set to specify the starting time or ending time of memory reception or to cancel the function The set starting time and ending time are valid every day until memory reception is turn
56. ey type in the group dial number and then press the Select key Bez If a destination is already registered in the favorite list select ADD and then press the Select key to display a screen for entering the speed dial number Bey For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 5 Press the Select key again 6 Press the A or V key to select FINISH and then press the Select key To add another destination to the favorite list select ADD press the Select key and then repeat steps 4 through 6 The destination is registered in the favorite list Bes To return to the Fax mode screen continue pressing the Back key until the Fax mode screen is displayed Deleting Destinations from the Favorite List A destination registered in the favorite list can be deleted 1 Press the A or V key to select UTILITY and then press the Select key Bes For details on selecting a menu refer to General Procedure for Spec ifying Settings in Utility Menu on page 31 Press the A or V key to select DIAL REGISTER and then press the Select key Check that FAVORITE is selected and then press the Select key The FAVORITE screen appears Press the A or V key to select CHECK EDIT and then press the Select key Press the A or V key to select the destination to be deleted and then press the Stop Reset key Check that YES is selected and then press the Select key
57. f Tone Standard 204 x 98 dpi Half Tone Fine 204 x 196 dpi Half Tone Super Fine 204 x 392 dpi When using ADF 408 x 392 dpi 92 Technical Specifications PC FAX Operating system Windows 2000 Service Pack 4 Windows Server 2003 Windows XP 32 bit 64 bit Windows VISTA 32 bit 64 bit Interface USB 2 0 Network TCP IP PC requirements Minimum specifications CPU speed Pentium 200MHz RAM 128 MB Recommended specifications CPU speed Pentium 4 1 6GHz RAM 256 MB Driver command language GDI Driver compression JBIG User s Guide on the Documentation CD DVD Elec For details on other specifications refer to the Printer Copier Scanner Technical Specifications 93 Entering Text When specifying the user name or programming the recipient name letters accented characters numbers and symbols can be entered Key Operation Use the keypad to enter numbers letters and symbols List of characters available with each key of the keypad Entering Fax Numbers Keypad Available characters Available characters Key Registration of USER FAX NO 1 A 1 A 1 1 1 1 1 2 2 2 2 2 3 3 3 3 3 4 4 4 4 4 5 5 5 5 5 6 6 6 6 6 7 7 7 7 7 8 8 8 8 8 9 9 9 9 9 0 0 space O O space O X To display your fax number select USER FAX NUMBER in the USER SET TING menu 94 Entering Text Entering Names Ke
58. he job the pages of the document that have been scanned for that job are deleted If the selection is made to begin the transmission transmission begins After the scanned pages have been sent scan ning of the document starts again Basic Fax Operation 39 Adjusting the Image Quality The image quality of a document can be adjusted before it is sent as a fax Adjusting the Resolution 1 Press the A or V key to select STD TEXT and then press the Select key Elec FINE TEXT S FINE TEXT STD PHOTO FINE PHOTO or S FINE PHOTO may appear depending on the setting selected for FAX TX OPERATION in the UTILITY menu Check that QUALITY ORIGINAL is selected and then press the Select key Press the A or V key to select the fax resolution and then press the Select key The resolution is adjusted Bey Select the resolution appropriate for the document STD TEXT Select this setting for documents containing handwriting or for computer printouts FINE TEXT Select this setting for documents containing small print S FINE TEXT Select this setting for documents containing small print such as newspapers and documents containing detailed illustra tions STD PHOTO Select this setting for photo documents containing reg ular photos FINE PHOTO Select this setting for photo documents containing fine images S FINE PHOTO Select this setting for photo documents containing finer images The resolution
59. ission or batch transmission batch transmis sion Memory recep A document is queued for memory reception tion 10 Fax Mode Screen Configuration Menu Overview The magicolor 4690MF menu accessible from the control panel is structured as shown below STD QUALITY TEXT ORIGINAL DENSITY FAX TO TIMER TX MEMORY TX 1 SIDE CANCEL RESERV UTILITY MACHINE SETTING AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY SPEED TIME TO START INTERVAL LANGUAGE LAMP OFF TIME Configuration Menu Overview 11 PAPER SETUP LAMP WARMUP TIME BUZZER VOLUME INITIAL MODE TONER EMPTY TONER NEAR EMPTY AUTO CONTINUE CALIBRATION TRAY1 PAPER PLAIN PAPER THICK PAPER THICK PAPER2 TRANSPARENCY LABELS LETTERHEAD GLOSSY GLOSSY2 ENVELOPE POSTCARD 12 Configuration Menu Overview TRAY2 PAPER ADMIN MANAGEMENT ADMINISTRATOR NO REMOTE MONITOR NETWORK SETTING TCP IP IP ADDR SETTING DNS CONFIG
60. m the address book click the desired recipient in the list D Click the gt button The recipient moves under Destination List Bes The fax will be sent to all destinations displayed under Destination List Bes To remove a destination from under Destination List click the lt but ton 6 Click the Cover Sheet tab T Under Select Cover Sheet select the desired cover page format 8 If Select Cover Sheet is set to any setting other than No Cover Sheet settings can be specified for the following Toinsert an image in the cover page select the Insert Image check box and then specify settings for the following Zoom Specify the size of the image X Specify the horizontal position of the image Y Specify the vertical position of the image Under Cover Sheet Information select the information to be printed on the cover page Subject A subject can be printed on the fax Type the subject in the text box Destination List The recipient of the fax transmission can be printed Sender The information for the sender of the fax can be printed The PC FAX settings specified on the Sender Information tab are printed Click the Edit button to change the information in the dialog box that appears Date Time The date and time of the fax transmission can be printed O Glick the OK button The PC FAX transmission is sent Basic PC FAX Transmissions Uninstalling the FAX Driver for Windows This section describes how
61. magicolor 4690MF Facsimile User s Guide AOFD 9562 00A 1800864 001A Thank You Thank you for purchasing a magicolor 4690MF You have made an excellent choice This User s Guide describes operating procedures and precautions for the use of the Fax functions Be sure to read this User s Guide before starting any machine operations In order to ensure correct use of the Fax functions read this User s Guide and then store it where it can immediately be referred to when necessary Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis tered trademarks of KONICA MINOLTA HOLDINGS INC magicolor and PageScope are trademarks or registered trademarks of KON ICA MINOLTA BUSINESS TECHNOLOGIES INC All other trademarks and registered trademarks are the property of their respective owners Copyright Notice Copyright 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES INC Marunouchi Center Building 1 6 1 Marunouchi Chiyoda ku Tokyo 100 0005 Japan All Rights Reserved This document may not be copied in whole or part nor transferred to any other media or language without written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES INC Manual Notice KONICA MINOLTA BUSINESS TECHNOLOGIES INC reserves the right to make changes to this guide and to the equipment described herein without notice Considerable effort has been made to ensure that this guide is free of inaccuracies and omissions Howev
62. ng a Recipient 41 Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient Be The keys that can be used to enter the fax number are the number keys 0 through 9 x and If the Redial Pause key is pressed while entering the fax number a 2 5 second pause is added A pause appears as P in the message window Bes If the machine is connected to a PBX line and the prefix number out side line access number has been specified in the COMM SET TING enter ff to dial the outside line access number automatically To erase the entered number hold down the Back key for about one second or press the Stop Reset key Using the Favorite List If frequently specified speed dial destinations and group dial destinations are registered in the favorite list press the Addressbook key and then press the A or Y key to quickly select the desired destination Elec The destination must have been previously registered on the favorite list For details refer to Registering Destinations in the Favorite List on page 72 1 Press the Addressbook key 2 Press the A or V key to select the desired destination and then press the Select key Ele If a destination was incorrectly selected press the Back key press the Addressbook key and then select the correct destination 3 Press the Select key again 4 Press the A or V key to select FINISH and then press the Select key The destination is
63. omos Dark Specify the density for scanning a document To change the density during transmission from the default setting specified here refer to Adjusting the Image Quality on page 40 QUALITY PRIORITY Settings STD TEXT FINE TEXT S FINE TEXT STD PHOTO FINE PHOTO S FINE PHOTO Select the default scanning resolution fax doc ument quality W STD TEXT Select this setting for docu ments containing handwriting or for com puter printouts W FINE TEXT Select this setting for docu ments containing small print E S FINE TEXT Select this setting for doc uments containing small print such as newspapers and documents containing detailed illustrations W STD PHOTO Select this setting for photo documents containing regular photos E FINE PHOTO Select this setting for photo documents containing fine images E S FINE PHOTO Select this setting for photo documents containing finer images To change the resolution during transmission from the default setting specified here refer to Adjusting the Image Quality on page 40 Utility Menu 25 DEFAULT TX HEADER Settings MEMORY TX DIRECT TX Select the desired method for sending docu ments E MEMORY TX With this method the fax transmission starts after the entire docu ment is scanned and stored in the mem ory The total number of pages is automatically printed with the page num ber in the header Howev
64. on number of document pages time required mode and transmission result are printed Bes The machine can also be set to print this report with each transmis sion only when an error occurs or not at all For details refer to REPORTING on page 30 SESSION FUNCTION NO DESTINATION DATE TIME PAGE DURATION MODE RESULT STATION 0001 TX 001 AAA NEWYORK APR 19 18 00 010 00h02min21s G3 STOP 012345678 00A0 TX CANCEL About the Reports and Lists 81 RX RESULT REPORT The session number date received starting time of reception number of pages received time required mode and reception result are printed Bes The machine can also be set to print this report with each reception only when an error occurs or not at all For details refer to REPORT ING on page 30 SESSION FUNCTION NO DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT 0001 RX 001 098765432 APR 19 18 00 00h02min21s ECM NG 0014 ERROR DURING RX ACTIVITY REPORT The operation number session number date of operation starting time of transmission reception type of operation transmission or reception recipi ent name number of pages sent received mode and transmission reception result are printed Bes The machine can also be set to print this report automatically after every
65. on page 94 Bey If the destination is already registered with the specified group dial number REGISTERED appears Press the Back key to return to the DIAL REGISTER screen and then continue with step 3 5 Enter the name of the group dial destination to be registered and then press the Select key Bey Text up to 20 characters long can be entered for the name Bes For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 6 Use the keypad to type in the speed dial number to be registered with the group dial destination and then press the Select key Bey To program a group dial number registered with a group dial destina tion press the Addressbook key type in the group dial number and then press the Select key Bes For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 T Press the Select key again 8 Check that ADD is selected and then press the Select key Repeat steps 6 through 8 until all desired destinations are specified f no more recipients are to be specified continue with step 9 9 Select FINISH and then press the Select key The destinations are registered as the group dial destination Bes To return to the Fax mode screen continue pressing the Back key until the Fax mode screen is displayed Group Dialing 77 Changing Deleting Group Dial Information The registere
66. peed dial number Be To return to the Fax mode screen continue pressing the Back key until the Fax mode screen is displayed Changing Deleting Speed Dial Information The registered speed dial information can be changed 1 Press the A or V key to select UTILITY and then press the Select key Bey For details on selecting a menu refer to General Procedure for Spec ifying Settings in Utility Menu on page 31 2 Press the A or V key to select DIAL REGISTER and then press the Select key 3 Press the A or V key to select SPEED DIAL and then press the Select key The SPEED DIAL screen appears 4 Use the keypad to type in the number of the speed dial destination to be edited deleted and then press the Select key Speed Dialing 75 Bes For details on entering editing text and the characters that can be entered refer to Entering Text on page 94 5 Press the A or V key to select EDIT or DELETE and then press the Select key f EDIT was selected the name is displayed Continue with step 6 f DELETE was selected the settings registered with the speed dial number are deleted This completes the procedure when it is deleted 6 If desired edit the name fax number modem speed and batch transmis sion settings and then press the Select key The edited information is registered with the speed dial number Bey If the edited speed dial destination is registered in the favorite list with a group dial
67. s not shown Bes To print the header specify the transmission source settings with ADMIN MANAGEMENT USER SETTING in the UTILITY menu and then set FAX TX OPERATION HEADER to ON For details refer to FAX TX OPERATION on page 25 54 About the Fax Header Faxing From a Computer PC FAX 4 Sending a Fax Directly From a Computer PC FAX A fax can be sent directly from a computer instead of the computer document being printed then loaded to be faxed Bey In order to perform a PC FAX operation the PC FAX driver must be installed For details on installing the driver refer to the Installation Guide PC FAX Settings Common Buttons The buttons described below appear on each tab W OK Click to exit the Printing Preferences dialog box saving any changes made W Cancel Click to exit the Printing Preferences dialog box without saving any changes made W Apply Click to save all changes without exiting the Printing Preferences dialog box W Help Click to view the help Settings Tab The Settings tab allows you to W Specify the paper size E Specify the paper orientation W Specify the resolution Sender Information Tab The Sender Information tab allows you to Enter sender information for example the sender name and sender fax number 56 Sending a Fax Directly From a Computer PC FAX Address Book Tab The Address Book tab allows you to W Register frequently
68. selected menu Sz Refer to the menu configuration on page 11 to display the desired menu 3 To select a setting press the A or V key To enter a setting use the keypad to type in the number 4 Press the Select key The setting is applied es To cancel the settings press the Back key Memory Reception Received faxes can be stored in the memory and printed at a specified time This is convenient for example when confidential documents are received Memory reception can be used with the following settings E Start end time settings Not set MEMORY RX MODE function is normally set to ON To print a fax saved in memory set MEMORY RX MODE function to OFF E Start end time settings Set Memory reception mode begins and ends at the specified time Example 1 When ON TIME setting is set to 18 00 and OFF TIME setting is set to 8 00 The machine is in memory reception mode from 18 00 to 8 00 and in normal reception mode where faxes are printed after being received from 8 00 to 18 00 Example 2 When ON TIME setting is set to 12 00 and OFF TIME setting is set to 12 00 the start time and end time are the same MEMORY RX MODE function is normally set to ON however faxes saved in memory are printed at 12 00 Specifying Settings in Utility Menu 31 Setting Up the Memory RX Mode 1 Press the A or V key to select UTILITY and then press the Select key Bez For details on selecting a menu refer to General Pro
69. set FAX RX OPERATION FOOTER to ON For details refer to FAX RX OPERATION on page 27 64 Printing Received Faxes Method of printing during reception The relationship between the length of the received document and the docu ment that is actually printed is shown below The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERATION menu REDUCTION RX ON Be Images are only reduced in the vertical direction Recording Footer Length of received Printing paper size image mm A4 OFF Less than 289 1 page with 100 290 331 1 page with 289 image length reduction 332 570 Divide into 2 pages with 100 571 851 Divide into 3 pages with 100 852 Divide into 4 pages with 10096 ON Less than 285 1 page with 10096 286 309 1 page with 285 image length reduction 310 562 Divide into 2 pages with 100 563 839 Divide into 3 pages with 100 840 Divide into 4 pages with 100 Letter OFF Less than 271 1 page with 100 272 295 1 page with 27 1 image length reduction 296 534 Divide into 2 pages with 100 535 797 Divide into 3 pages with 100 798 Divide into 4 pages with 100 ON Less than 267 1 page with 100 268 291 1 page with 267 image length reduction 292 526 Divide into 2 pages with 100 527 785 Divide into 3 pages or more
70. specified Bes If a group dial destination was selected multiple destinations are specified Bes To erase the selected destinations press the Stop Reset key Specifying a Recipient Using the Speed Dial Function If a recipient has been registered with a speed dial number the recipient s fax number can be dialed simply by pressing a speed dial number key Bey The recipient must have been registered with a speed dial in advance For details refer to Registering a Speed Dial Destination on page 74 1 Press the Addressbook key twice 2 Use the keypad to type in the speed dial number and then press the Select key Bey If anumber was incorrectly entered press the Back key and then type in the correct number of the speed dial destination 3 When EDIT SELECT appears press the Select key again 4 Press the A or V key to select FINISH and then press the Select key The destination is specified Bey To erase the selected destinations press the Stop Reset key Bes If the entered speed dial number is not registered with a fax number the message NOT FAX NO appears In addition if the entered speed dial number is not registered with a recipient the message NOT REGISTERED appears Enter a speed dial number registered with a fax number Using the List Function of the Phone Book If a recipient is registered with a speed dial number or a group dial number the recipient can be found by using the List or
71. ss the Addressbook key three times 2 Use the keypad to type in the group dial number and then press the Select key Bes If a number was incorrectly entered press the Back key and then type in the correct number of the group dial destination Bey If the entered group dial number is not registered with a fax number the message NOT FAX NO appears In addition if the entered group dial number is not registered with a recipient the message NOT REG ISTERED appears Enter a group dial number registered with a fax number 46 Specifying Multiple Recipients Bes To erase the selected destinations press the Stop Reset key 3 When EDIT SELECT appears press the Select key again 4 Press the A or V key to select FINISH and then press the Select key 5 Press the Start key The document is scanned and then the fax is sent Sending a Fax at a Specified Time Timer Transmission A document can be scanned and stored in memory to be sent at a specified time This feature is convenient for sending faxes at discounted calling times Sz When sending multiple documents together to a single destination at a specified time batch transmission is useful since only a single con nection is required Bey If the machine is not programmed with the current time the fax cannot be sent at the specified time For details on specifying the time refer to ADMIN MANAGEMENT on page 21 Elec Timer transmission can be combined with broad
72. tarts again Basic Fax Operation 37 Sending a Fax Using the Original Glass 1 Press the Fax key to enter Fax mode 2 Remove all documents from the ADF Bes If you are using the original glass to scan do not load any documents into the ADF 3 Lift to open the ADF cover 4 Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass 5 Gently close the ADF cover Bes Closing it too quickly may cause the document to move on the original glass 6 Adjust the document image quality Bes For details on adjusting the document image quality refer to Adjust ing the Image Quality on page 40 T Specify the fax number of the recipient in one of the following ways Direct dialing Using the favorite list Using the Speed Dial function Using the Group Dial function Using the Phone Book functions Using the Redial Pause key For details on specifying the recipient refer to Specifying a Recipient on page 41 For details on using the Redial Pause key refer to Using the Redial Function on page 44 A transmission can also be sent to multiple recipients with the Broad cast function For details on sending a broadcast transmission refer to Sending a Fax to Multiple Recipients Broadcast Transmission on page 45 8 Press the Start key A screen appears requesting confirmation of the scanning are
73. tes the fax quality that is selected For details on selecting the fax quality refer to FAX TX OPERATION on page 25 and Adjusting the Image Quality on page 40 2 Fax destination Indicates the specified fax destination For details on specifying the destination refer to Specifying a Recipient on page 41 and Specifying Multiple Recipients on page 45 Bez If no destination has been specified FAX TO appears Fax Mode Screen No Indication Description TIMER TX Select this menu item to specify the time when the fax is to be sent For details on specifying settings for a timer transmission refer to Sending a Fax at a Specified Time Timer Transmission on page 47 Transmission mode Indicates the fax transmission mode that is selected For details on the transmission modes refer to FAX TX OPERATION on page 25 and Memory Transmission and Direct Transmission on page 49 Single sided dou ble sided faxing Indicates the fax document scanning method sin gle sided double sided that is selected For details on selecting double sided single sided scanning refer to Sending a Duplex Dou ble Sided Document Transmission on page 50 CANCEL RESERV Select this menu item to display the list of jobs queued for transmission and to delete a job For details refer to Canceling Deleting a Document Queued in Memory for Transmission
74. the A or V key to select the destination to be deleted and then press the Stop Reset key Check that YES is selected and then press the Select key The destination is deleted from the group dial list 8 Press the A or V key to select FINISH and then press the Select key The edited information is registered with the group dial number 78 Group Dialing Confirmation Mode f About the Machine s Counters The operations performed since this machine was installed can be checked with REPORTS STATUS in the menu Follow the procedure described below to check the fax related counters Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed 1 Press the A or V key to select REPORTS STATUS and then press the Select key 2 Check that TOTAL PRINT is selected and then press the Select key The TOTAL PRINT screen appears 3 Press the A or V key to scroll through the screen until FAX PRINT appears Check the total number of pages printed as faxes Ele To return to the Fax mode screen press the Stop Reset key Checking the Counter for Total Scans This counter shows the total number of scans made excluding copies since this machine was installed 1 Press the A or V key to select REPORTS STATUS and then press the Select key 2 Check that TOTAL PRINT is selected and then press the Select key The TOTAL PRINT screen appears 3 Press
75. the set number of rings W MANUAL Rx Does not automatically receive the fax Reception begins after making a connection by picking up the telephone receiver or pressing the On hook key then pressing the Start key For details on manual reception refer to Receiving Faxes Manually on page 62 Settings OFF ON ON PRINT Select whether or not to forward received fax documents E OFF Select this setting to not forward the document E ON Select this setting to forward the received fax document to the specified fax number or e mail address W ON PRINT Select this setting to for ward the received fax document to the specified fax number or e mail address at the same time that the machine prints it For details on specifying settings refer to Specifying Forwarding Settings on page 33 FOOTER Settings OFF ON Select whether or not the reception information date received number of pages etc is printed at the bottom of each received docu ment 28 Utility Menu SELECT TRAY Settings TRAY1 DISABLE ENABLE TRAY2 DISABLE ENABLE TRAY3 DISABLE ENABLE Select which paper tray can be used to supply paper when printing received documents or transmission reports A paper tray that cannot be used for supplying paper can also be speci fied es If a lower feeder unit is not installed TRAY3 does not appear Utility Menu 29 REPORTING
76. tion on page 44 A transmission can also be sent to multiple recipients with the Broad cast function For details on sending a broadcast transmission refer to Sending a Fax to Multiple Recipients Broadcast Transmission on page 45 T Press the Start key The document is scanned and then the fax is sent Be To stop the transmission press the Stop Reset key A message appears requesting confirmation to cancel the setting Select YES and then press the Select key Bes If the fax could not be sent for example because the line was busy the automatic redial function will try sending the transmission again If the fax could not be sent with the automatic redial function a TX Result Report can be printed For details refer to TX RESULT REPORT on page 81 If you want to cancel a scanned document queued for transmission or a fax waiting to be redialed select CANCEL RESERV from the menu For details refer to Canceling Deleting a Document Queued in Memory for Transmission on page 53 If memory is nearly full scanning of the document is stopped and a message appears allowing you to select whether to start the trans mission or cancel that transmission job If the selection is made to cancel the job the pages of the document that have been scanned for that job are deleted If the selection is made to begin the transmission transmission begins After the scanned pages have been sent scan ning of the document s
77. to uninstall the magicolor 4690MF FAX driver if necessary Windows Vista XP Server 2003 1 From the Start menu select All Programs KONICAMINOLTA magi color 4690MF then Fax and then select Uninstall 2 When the Uninstall dialog box appears click the Yes button to uninstall Windows 2000 1 From the Start menu select Programs KONICAMINOLTA magicolor 4690MF then Fax and then select Uninstall 2 When the Uninstall dialog box appears click the Yes button to uninstall Uninstalling the FAX Driver for Windows 59 60 Uninstalling the FAX Driver for Windows Receiving Faxes 5 Receiving Faxes Automatically Ees When the machine is turned off faxes cannot be received Therefore be sure to leave the machine turned on Bz To print a received fax change the paper type to PLAIN PAPER and the paper size to A4 LEGAL LETTER or OFICIO Mexico only If the RX Mode parameter on the FAX RX OPERATION menu is set to AUTO RX no special operation is needed in order to receive the fax Reception begins after the specified number of rings Bz If the RX Mode parameter on the FAX RX OPERATION menu is set MANUAL RX the fax is not received automatically For details refer to FAX RX OPERATION on page 27 If MEMORY RX MODE function is set to ON printing does not begin automatically after the fax is received A received document is saved in memory and is printed at the time specified for MEMORY RX
78. ty or empty consumables refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD Symptom Cause Solution The document is not scanned The document is too thick too thin or too small Use the original glass to send the fax The document is scanned at an angle The document guides are not adjusted to the width of the document Slide the document guides to fit the width of the document The fax received by the recipient is blurry The document is incor rectly positioned Position the document correctly The original glass is dirty Clean the original glass The text in the document is written too faint Adjust the resolution There may be a problem with the telephone con nection Check the telephone line and then try send ing the fax again There may be a problem with the recipient s fax machine Make a copy to check that this machine is operating correctly and then if the copy was printed correctly have the recipient check the condition of their fax machine The fax received by the recipient is blank The document was sent with the front side facing down when the ADF is used Load the document to be faxed facing up Problems When Sending Faxes Symptom Cause Solution Transmission is not pos sible The transmission proce dure may have been performed incorrectly Check
79. used destinations W Register multiple frequently used destinations E Edit delete recipient information W import export recipient information Displaying PC FAX Settings Windows Vista 1 From the Start menu select Control Panel and then click Hardware and Sound to select Printers 2 Right click the KONICA MINOLTA mc4690MF FAX printer icon and then select Printing Preferences Windows XP Server 2003 1 From the Start menu select Printers and Faxes to display the Printers and Faxes folder 2 Right click the KONICA MINOLTA mc4690MF FAX printer icon and then select Printing Preferences Windows 2000 1 From the Start menu select Settings and then select Printers to display the Printers folder 2 Right click the KONICA MINOLTA mc4690MF FAX printer icon and then select Printing Preferences Basic PC FAX Transmissions 1 Click Print in the menu of the document to be faxed A dialog box appears allowing you to specify the print settings 2 Select KONICA MINOTA mc4690MF FAX as the printer Displaying PC FAX Settings 57 3 Click the Print button The Destination Settings dialog box appears Bey The names of buttons that appear differ depending on the application 4 In the Destinations Settings tab specify the destination When directly typing in the fax number of the recipient enter the infor mation in the Name and Fax Number boxes under User Group List When selecting the recipient fax number fro
80. whether the fax was sent to all recipients For details on the transmission result report refer to Checking the Transmission Reception Result From the Mes sage Window and About the Reports and Lists on page 81 1 Position the document to be faxed 2 If desired adjust the image quality Bes The document image quality can be adjusted For details refer to Adjusting the Image Quality on page 40 3 Specify the fax number of the recipient Direct dialing Enter the fax number of the recipient directly using the keypad Press the Select key Using the favorite list including group dial destinations Press the Addressbook key press the A or V key to select the number of the desired speed dial or group dial destination and then press the Select key Then press the Select key again Using speed dial numbers Press the Addressbook key twice use the keypad to type in the number of the desired speed dial destination and then press the Select key Then press the Select key again Using group dial numbers Press the Addressbook key three times use the keypad to type in the number of the desired group dial desti nation and then press the Select key Then press the Select key again Specifying Multiple Recipients 45 Using the address book Press the Addressbook key four times and then use the List function or Search function to search for the desired destination For details refer to Using the
81. ypad Key Available characters A 2641 409 ABC2abc DEF3defD GHI4ghiiifi JKL5jkKIELE MNO6mno CEN66660ece PQRS 7parsk TUVeatuv WXYZ9wxyzbyb Oj d j o j o oc BR Ww dM gt Oj d qj o j OD oO BR Ww dM space O x x 8 lt gt A Entering Email Addresses Keypad Key Available characters Lun A 1 ABC2abc DEF3def GHI4ghi JKL5jkl MNO6mno PQRS7pqrs TUV8tuv WXYZ9wxyz CO OO CO NI OD oO BR Ww dM gt CO OO CO NI OD oO BR Ww dM gt space O x amp 2099 0I Entering Text 95 Changing Input Mode Each press of the x key switches the input mode between numbers and let ters 1 Numbers can be typed in A Letters can be typed in Inputting Example The procedure for entering text is described below using NJ Office as an example 1 Press the 6 key twice N is entered 2 Press the 5 key once J is entered Press the 0 key once A space is entered Press the 6 key three times O is entered Press the 3 key seven times P is entered Press the gt key The cursor moves to the right Press the 3 key seven times P is entered Press the 4 key seven times i is entered Press the 2

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