Sysfilter for InDesign® IDML
Contents
1. 6 1 2 SELECTION OF FILE TYPES By selecting the file type you determine which file or files you want to edit The following options are possible Main view top right a g i In addition to the displayed files any other files can be a displayed Just type another extension in the text box and press Eile type a A Return XML xml MS Word 2007 2010 docx Wildcards can also be used For example xxx gt All MS Word doc i RTF nf files will be displayed which contain xxx in the file InDesign indd name Sysfilter LOG log 73 All files am e In order to export the files click on InDesign IDML idml All IDML files are displayed in the file list e In order to import the files click on docx doc rtf or xml e To display an overview of all files select All files All files in the selected directory are displayed 17 Manual Sysfilter for InDesign IDML 6 1 3 SELECTION OF THE FILES FOR EXPORT OR IMPORT PROCESS Select the files you want to process For the export process select the desired IDML files For the import process select the desired DOCX DOC RTF or XML files IN THIS WAY YOU CAN SELECT THE FILES Selection of a single file Click on the file name Multiple file selection Click first file then keep the control key pressed to select more than one file Continuous file block Click first file in the block Scroll to the last file y2. During export import the counting and calculation information is written into the LOG file To view the LOG file click onto Show LOG file The LOG file contains information about the export process the total character number the number of lines 53 characters per line and number of words The log file export log import log is saved in the same folder as the IDML files If you want to save the LOG file into a different directory proceed as follows Click onto Show log file after the export import is completed Then click right mouse button A file saving dialog will be displayed The LOG file can be opened with any common text editor Manual Sysfilter for InDesign IDML And that s what a Sysfilter LOG file looks like Sysfilter for InDesign Version 3 2 1 Build 1 17 01 2013 10 42 12 Option Export Option Text transfer Export IDML Output format of export file DOC 5 File s selected RHR kkk kkkt kkkt kkk exportingMB 210 09ENG idml Target folder s _checks ind cs6 File information Number of master spreads 4 Number of spreads 27 Number of hyperlinks 0 Number of cross references 0 Number of notes 0 Number of footnotes 0 Number of inline frames 0 Number of tables 1 Number of XML elements 1 Number of sections 1 RR RRR RRR RRR RR RRR RRR RRR RRR RR RRR Statistics RRR RRR RRR RRR RRR RHEE RRR Chars Total 415542 7840 42 Total words er ar eee ee 67191 Number of files 5
3. 12 Manual Sysfilter for InDesign IDML 5 2 4 LICENSE TRANSFER ONLY APPLICABLE FOR ACTIVATED SOFTWARE If you want to install and use your already activated Sysfilter software on a new PC you have the possibility to transfer your license Nil Ze e Ifyou transfer the license the activation on your previous computer will be deleted The software will be changed again into the test mode e On the target computer the same Sysfilter version should be installed A transfer using different versions is not supported To transfer your license proceed as follows 1 Start the Sysfilter program on your old computer 2 To do so go to the main menu and click and then Register software The activation screen will be displayed 3 Click the link Transfer license 4 Use the field Enter software code of the target PC to enter the software code of the new PC Go to the target PC and write down the new software code Paste the new software code in the following textfield and click on License transfer Anew activation code will be created amp Close Iransfer license 13 Manual Sysfilter for InDesign IDML 5 After that click on the Transfer license button 6 The bottom text field now shows the new activation key Please write down the new activation code or copy it to the clipboard Activate the software on the target PC using this code Enter so
4. How to activate the option window Click on More options in the applicable tab of the main view or click on the menu Tools Options 9 1 SETTINGS Format of the export file DOCX MS Word DOC MS Word B gt C RTF MS Word C XML UTF8 Export options Settings Only text from this layer A Do not export text from locked layers Do not exporttext from hidden layers Here you can make the following settings gt LL Manual Sysfilter for InDesign IDML 9 1 2 FORMAT OF THE EXPORT FILE Here you have the option to specify the format of the export file You have the following choices DOCX MS Word Output format DOCX DOC MS Word Output format DOC RTF MS Word Output format RTF XML UTF8 Output format XML Unicode UTF8 format MORE EXPORT OPTIONS Only text from this layer will be exported Enter the layer name into the text box which contains texts you want to export The exported files contain the text of the selected layer Do NOT export text from blocked layers Texts from blocked layers are not exported Do NOT export text from hidden layers Texts from hidden layers are not exported 42 Manual Sysfilter for InDesign IDML 9 2 COUNT Count values Price per line Price per line 1 00 Price per word 0 1 3 Characters per line l 53 Currency EUR e Modify the s
5. Total words in EUR 8734 83 RRR RRR RRR RRR RRR RRR RRR RRR RRR RRR RRR RRR 17 01 2013 10 44 10 S STe Manual Sysfilter for InDesign IDML 13 TIPS AND TRICKS Sell NOTES ON LAYOUT WORKS DTP Due to the automation of text export and import Sysfilter Tools significantly reduce pre and post translation formatting and layout expenses and thus help you to save a lot of time and money during translation process Nonetheless you should consider that automated filter processes require layout control and depending on the file structure post layout Especially for very complex files we recommend that you test the suitability of Sysfilter Tools Please don t hesitate to request a free test version info sysfilter de 13 2 LAYERS Some InDesign documents are structured so that the layer function of InDesign is used to manage multiple language versions in one single document You have the following possibilities for such documents using Sysfilter for InDesign IDML 13 2 1 SELECTIVE TEXT EXPORT OF A LAYER 1 In the Export tab check the box Only text from this layer 2 A text box will appear where you enter the name of the layer to be exported or select the layer name from the pick list The list permits to store layer names permanently and to retrieve them 3 Make further settings according your needs and click on Export Text gt The exported files contain the text of the selected layer Import The
6. 19 Manual Sysfilter for InDesign IDML 6 1 5 OPERATION OF THE PICK LISTS Export options Only text from this layer ENGLISH laa x _CHINESE _CHINESE_TRAD _DANISH _DUTCH ot Le be _FINNISH _FRENCH _GERMAN _GREEK _ITALIAN To open the pick list click on the 3 dots next to the text box Usually there are 4 icons available and the selection list with the appropriate entries Meaning of the symbols from left to right 1 Insert a new entry to the list 2 Edit entry 3 Delete entry 4 Add an entry to the text box A list entry can be added to the text box by double clicking The pick list will be closed using the symbol 20 LL Manual Sysfilter for InDesign IDML 6 1 6 CHANGE SAVING LOCATION AND AUTOMATIC CREATION OF SUBFOLDERS Sysfilter for InDesign IDML provides the following file management options for the project management tasks For instance you need not further manually create a folder for managing different language versions for every language and copy the work files separately to such folder Sysfilter for InDesign IDML will create up to 20 language folders to which it copies the desired files in one operation How to proceed In the main view click on the button in the button bar on the right side The window Create subfolders will open The files selected in the file list can be copied to another directory pa Window Creat
7. Rem HHEHHEREEREEEEEE EEE HEE HEE REER HERES EE EEA AEE REESE EEE HEE HEHE HEE EH safter Echo On S STs Manual Sysfilter for InDesign IDML Rem Task Sample 1 Text Export IDML2XML Call c YourApplicationPath SysF4IDML exe e YourSamplePath samplel exp xml conf e YourSamplePath samplel configl xml Rem Task Sample 2 Text Import DOCX2IDML Call c YourApplicationPath SysF4IDML exe e YourSamplePath sample2 imp Docx Rem Task Sample 5 Conversions Call c YourApplicationPath SysF4IDML exe e YourSamplePath sample5 conv Start SYS ParallelTasks cmd This batch file will execute multiple instances of Sysfilter and will perform different tasks Example Echo Off Goto after Rem HAEA AE eee EEE HEE EEE TE FE TE HE FE E FE TE HE FE E E EE EEE REARS REE EEE EEE HEE HERE EEE Rem Rem Rem Rem Description 1 Starts Sysfilter for InDesign by the dos prompt Rem He e Change the paths according your system Rem Rem Copyright by Polmann Services Rem All rights reserved File for free use Rem Rem HHEH HE TE H E tt HE FE HH FE E HH E FE HH HE HH HE EE HE HE HE HE EE HE FE FE FE FE FE E FE EE EEE HE HE EE EE EE EE E E E E E E E E E E safter Echo On Rem Samplel Export idml2xml Start c YourApplicationPath SysF4IDML exe e YourSamplePath samplel exp xml conf e YourSamplePath samplel configl xml Rem Sample2 Export idml2docx Start c Y
8. Sysfilter for Indesign IDML is a solution for handling the complete translation process of Adobe InDesign files Sysfilter for Indesign IDML enables you to transfer texts from your Indesign files to a word processor of your choice or into XML After the texts have been edited they will be automatically reinserted into the original document using the filter Many features assist your translation activities and quality assurance tasks Here is a brief overview of the filter s functionality SYSFILTER FOR INDESIGN IDML e Automatic text transfer Formats IDML lt gt XML DOC DOCX or RTF e InDesign document information is displayed Number of master spreads Number of footnotes Number of spreads Number of inline frames Number of hyperlinks Number of tables Number of cross references Number of XML elements Number of notes Number of sections e Layer names are displayed in the exported file Unnecessary texts from specific layers can be easily removed from the exported files e Compatible with Adobe InDesign CS4 CS5 or CS6 IDML e Compatibility Translation can be done using the most popular translation memory systems Wordfast Across D ja Vu Atril SDL Trados Star Transit or using MS Word e Conversion options e Merging of hundreds of files to form one file AUTOMATION SERVER TASKS e Control via command line available Manual Sysfilter for InDesign IDML 3 SYMBOLS AND NOTES I
9. lt Sections gt Structure tag Content tags Section name of the InDesign document lt SectionPrefix gt Structure tag Structure tag lt Story gt Structure tag lt TextFrame gt Structure tag Text frame lt Inlineframe gt Structure tag Inline text frame lt Note gt Structure tag Note lt Table gt Structure tag Table lt Cell gt Structure tag Cell 35 Manual Sysfilter for InDesign IDML XML element Type Meaning lt Footnote gt Structure tag Footnote lt CrossReferenceSourc Structure tag Cross Reference e gt lt HyperlinkTextSource Structure tag Link gt lt Index gt Structure tag lt Index gt lt IndexName gt Content tags Index entry lt IndexSortOrder gt Structure tag lt Index gt lt BackingStory gt Structure tag Text content of not placed XML content of the IDML document lt XmlStory gt Structure tag Text content of not placed XML content of the IDML document lt XMLElement gt Structure tag IDML XML elements lt Paragraph gt Structure tag Paragraph information Format tag Format information Content tags Texts for translation Format tag Manual line break Format tag Tab Format tag lt sign Format tag gt sign Format tag amp sign Format tag sign Format tag Quota
10. selected or not FUNCTION OF THE BUTTONS Include files to right hand list box Remove files from right hand list box Remove all files from right hand list box The files are not deleted only removed from the list box Move selected entry to the uppermost position Move down selected entry one position Move down selected entry one position Move selected entry to the lowermost position REO Be Move highlighted files using the mouse Click one entry you want to move and then hold down the shift key while selecting further files Continue to hold down the shift key and drag the selected files upwards or downwards in the list N Ww Manual Sysfilter for InDesign IDML 6 4 2 CONCATENATE FILES HOW TO PROCEED 1 Select tab page Concat 2 Option Select Concatenate as DOCX Concatenate as DOC or Concatenate as RTF 3 Move files you want to cat to the right hand list box Use function buttons to change file order if necessary The sorting order of the files in the right hand list box defines the file order of the resulting collective file 4 You can change the file name of the resulting collective file here 5 Click on the Concat button ee A subfolder named Syscat will be created in the current folder and the generated cat file will be saved in this folder This is the location where the batch file is stored together with the concatenated files The current directory name is proposed as fil
11. Itis possible that the formatting will be displayed incorrectly To prevent this we recommend the following practices USING THE TAGEDITOR For TTX creation we recommend to choose the translation function of the workbench Activate the check box Tools gt Translate gt Options gt Translation Memory Options gt TRADOStag XML Workflow for Workbench USING SDL TRADOS STUDIO A project should be created for the translation and the translation should be done in the SDLXLIFF files 33 Manual Sysfilter for InDesign IDML 7 2 3 TAGS Wwa D wl MB T48 05ENG idml Kompatibilitatsmodus Microsoft Word l a x X Start Einf gen Seitenlayout Verweise Sendungen berpr fen Ansicht Add Ins ABBYY FineReader 11 Acrobat a a v A Suchen B i mep an L T AaBbCcE AaBbCE AABBE AA oaen Ega g F K U ab x x my TStandard Kein Leerr Uberschrift1 hob pe A ERE Zwischenablage Ta Schriftart amp Formatvorlagen Gi Bearbeiten 9110p tity 12 e a lt C id 281 gt TRANSLATE me please the safety of carg TRANSLATE me pleasel lt C gt lt C id 282 gt TRANSLATE me please ules contained wit TRANSLATE me pleasel lt C gt lt C id 283 gt TRANSLATE me please tion of all v TRANSLATE me pleases lt C gt lt C id 284 gt TRANSLATE me please erationa TRANSLATE me pleaset lt C gt 7 lt C id 285 gt TRANSLATE me pleas
12. To restore the standard settings click on Reset settings to default 3 External configuration file is activated Whenever the program starts Sysfilter will automatically load the external configuration file whenever this check box is activated The external configuration file may for instance be located on a network D drive and used by several users To prevent changes to the configuration file the configuration file can be set read only 45 Manual Sysfilter for InDesign IDML 10 MENU FUNCTIONS Projects Tools File gt Quit Projects gt Saves the path settings of the last 8 filtering projects A time consuming search for the preceding projects on your hard disk is not necessary Just select your project from the project list to get to the directory you want Tools gt Language Here you can switch the language English German and Spanish of the user interface to your preferred language This setting will be retained after closing the program Tools gt Options This opens the option window Settings see chapter Options Windows gt Information Software registration a Seel Manual Sysfilter for InDesign IDML 11 RECORDING OF EXPORT AND IMPORT PROCESSES IN A LOG FILE During export and import a LOG file is generated and saved in the current directory export log import log The LOG file contains information about the process and of errors that may have occurred You should
13. ccceceeeeeeeeeeeeeeeeeeeeeeeeeeesseseeeeeeeeeees 55 15 1 7 System Tray COMMAND LINE MODE 2c eect eee eeeeeeeeeeneneeeeeeeees 55 15 1 8 Sample files batch cmd fil S sseseesssessesesseesssssesssessssssseeeeeees 55 Manual Sysfilter for InDesign IDML 15 2 Changing the CONFIG XML file sl ssconsicisecccannemipiectiencueedweay Cane el elavreed oeveenvieeuanes 57 15 2 1 Modification using the Sysfilter User Interface eceeeeeeeeeeeeeteeeeeeeees 57 15 2 2 Altering the configuration file Manually eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 57 15 2 3 Default settings eis ccik tines ctarah ieaeteretcwaatienycccmcinnadiegsinawdinindceben etintedndadeonduceencetnas 58 15 2 4 Configuration file in command line mode ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 59 15 3 Running Serv r TSS ciate eee irae aenak asarna Scene ny laeevendceeines 59 15 3 1 Running server tasks Adobe InDesign eeecceeeeeeeeeeeeeeeeeeeeeeteeeeeeeees 59 16 Technical SUP POM isiiesiinssdentveniiavtdavaseriiauisenniavadantsawssnnidennteniiaaanuddeneientdarnsawidewsaans 59 17 TUM ING Aa E EE E E 60 18 New Features sssnnnnnnnenennnnnnnnnnrnnnnnnnnnnnnnnnnnnnnnnnnnn nnn nnnnnnnnnnn nnnm nnnnnnnnnn nnnm 60 19 GON ACE a A A A 60 20 Copyright TrAGGMANKS visisicsssiccatsseacesdsssdceatadensntaaceascacetendnddawsdsuessdsnteadatanduacuuendean 61 Manual Sysfilter for InDesign IDML 2 GENERALLY
14. check the LOG files after each export and import Ee The LOG file can be opened with any common text editor 12 LINE WORD COUNT Sysfilter offers the following possibilities of text count a Sysfilter count and calculation function for text count and price calculation b Generation of a count file without tags which you can count with your usual counting tool 12 1 SYLFILTER TEXT COUNT AND CALCULATION FUNCTION Import and export process is documented in a LOG file The log file contains information about import and export process as well as line count word count and translation price calculation Sometimes you might have found it difficult to calculate the translation price of a project including InDesign files The Sysfilter count and calculation function enables you to calculate the translation price during a simple export import process A plain export import function provides you with a basis for your quotation costing Manual Sysfilter for InDesign IDML To use the Sysfilter count and calculation function please proceed as follows Go to the main menu and follow the menu path Tools gt Options gt Count The following screen will be displayed Option window Count 4 a O OOO u less Count values Price per line Settings Price per line i 1 00 B Price per word 01 3 Characters per line 53 Currency EUR Modify the settings of word count and price calculation according to your needs
15. ecceceeceeeeee eee eeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeea 20 6 1 6 Change saving location and automatic creation of subfolders 21 lt a 120 021 Caen ey eens Neer e ce ree eae renee eae 22 6 3 Impor TaD aestdasttietdcenestt aac a a a aAa a a ainiai 23 6 4 Tab Syscat Concatenation and split functions ssssessseessesseererreeeeeerrrrernn 24 6 4 1 Concatenating and Splitting Functions ssssseeeseeeseessenenrnrnesserrrrrrnnnensee 25 6 4 2 Concatenate files cciecccrccersdcnrinecsitedsvnda tacit oidniiyd daicaiednsniisdeminasdenadiasemenienees 26 643 SSPIN Sia an E A A 27 6 5 Tab page Convert sesadcoscebegeeesctucepcncbeceversdusapecebedavecetepupeneenbeneratepaseetbeieeccetenensms 28 6 6 Tapn Bes S ee eaa a e N 29 6 6 1 Rename text layers eins ssieustncctieitcaiccastiesiaci cnc aidicsiddultie acide st sealtcensbameioeuibecaldvy 30 6 6 2 Remove TAY EIS scsduecetenses csnrvatienemetcussncaborcemetcsmadetnsendibietensstadcensthadienesteneas 30 Manual Sysfilter for InDesign IDML T EXPOMl process scsiccscsticnsssscacsasasancacscwenscanenaianancuensuasasancnanawancecdsusddeasevancsdseusasuadetenawan 31 ZA Export resus neei a a a 33 7 2 Translation of the files DOCX DOC or RTF sssssssssssessrsssssssrrrrrnnnnnsseerrrrrrnn 33 7 2 1 Export format DOCX DOC or RTF wcccccccenassrcctsactadesacetacetancrncusnaarmoutwndinnsannes 33 7 2 2 Notes on the translation of docx doc or rtf using
16. gt IDML C IDML gt INDD CS5 5 Create PDF C INDD CS5 gt IDML C IDML gt INDD CS5 C INDD CS4 gt IDML C IDML gt INDD CS4 Select files and click on Action gt For this purpose e select the desired files e enable the appropriate options e andclick on Action The following options are available e Create PDF PDF files of selected InDesign files are generated File size will be kept as small as possible D The PDF files can be used as reference material during translation proofreading and post layout processes 28 Manual Sysfilter for InDesign IDML 6 6 TAB LAYERS In the Layers tab the functions Rename Layer and Remove Layer can be run independently from the export and import operation Export Import Concat Convert Layers Rename layer Delete layer From To For this purpose o select the desired files o activate the appropriate check box fill in the text fields o and click on Action These actions should be performed before or after the text transfer export import since the basic structure of the InDesign document is changed er Sequence of actions when both check boxes are checked First the layers are renamed and then the specified layer is removed from the InDesign document 29 Manual Sysfilter for InDesign IDML 6 6 1 RENAME TEXT LAYERS HOW TO PROCEED 1 Inthe Layers tab activate
17. or XML files and InDesign files must be in the same directory Select the files and click on the Import Text button Select all Import text The progress bar appears now and the export process can be monitored During export process you can minimize the Sysfilter window 39 Manual Sysfilter for InDesign IDML gt u If you already did import a certain project and run a second import process Sysfilter for InDesign IDML will overwrite the existing files in this folder Please make sure that you really want to overwrite the existing files before launching a second importing process You should NEVER use your original files for import or export processing only copies Take your time to save the original files and your translated files in a separate folder After import process the following dialog appears We Sysfilter for InDesign Version 4 0 1 Text import Job finished Please select one of the following options Show log file a Quit Back to main menu LOG file is displayed Quit Sysfilter Information about version file number and settings Ee The IDML files now contain the translated texts Remember that automated filter processes require layout control and depending on oS the file structure post layout If necessary we can assist you Contact us at info polmannservices com 40 Manual Sysfilter for InDesign IDML 9 SYSFILTER ADVANCED SETTINGS TOOLS
18. rtf Parameter c path any folder containing the translated files imp files will be imported xml doc docx or rtf import format conf d path Optional Path to an external config file Other import options depend on the settings in the config xml file 15 1 3 COMMANDS CONCERNING THE CONCATENATION PROCESS DOC SysF4IDML c path cat DOC DOCX SysF4IDML c path cat DOCX RTF SysF4IDML c path cat rtf Parameter c path any folder containing the translated files cat files will be concatenated doc docx or rtf format of the files conf d path Optional Path to an external config file a STs Manual Sysfilter for InDesign IDML A sub folder will be created named Syscat For example c path SYSCAT The file name of the concatenated file is generated automatically and depends on the folder name Other options depend on the settings in the config xml file 15 1 4 COMMANDS CONCERNING THE SPLITTING PROCESS DOC SysF4IDML c path split doc DOCX SysF4IDML c path split docx RTF SysF4IDML c path split rtf Parameter c path any folder containing the concatenated files split files will be split Idocx doc or rtf format of the files conf d path Optional Path to an external config file Other options depend on the settings in the config xml file 15 1 5 IDML PD
19. the check box Rename layer 2 Enter the appropriate layer name or select one from the list In the upper field enter the name of the layer which should be renamed e At the bottom enter the new name 3 Select files and click on Action gt The relevant text layers of the InDesign documents will be renamed See also notes in the Sysfilter4InDesign Import LOG file Ee REMOVE LAYERS HOW TO PROCEED 1 Inthe Layers tab activate the check box Rename layer 2 Enter the appropriate layer name or select one from the list 3 Select files and click on Action Selected text layer will be deleted Select a layer from the combo box The layer name must match exactly the layer name of the Indesign Ee document Upper and lower case letters can be ignored 30 Manual Sysfilter for InDesign IDML 7 EXPORT PROCESS Sysfilter for InDesign IDML exports and imports all texts from IDML files Main view Export tab Select files Eile type a ENG idml 3ENG idm 14ENG idml O4ENG idm T 48 05ENG idml MC 425 07ENG idml MT 316 02ENG idml l File Projects Options origxml rif syscat yxml Select all V Including subfolders Cancel refresh Export Import Concat Convert Layers Export text from InDesign files Search for the appropriate directory where your Indesign files are stored Select the files in the file list and click on Export Text Create t
20. F CONVERSION OPTIONS OF THE CONVERT TAB Command line SysF4IDML c path CONV Parameter c path any folder containing the INDD or IDML files CONV Conversion according program settings conf d path Optional Path to an external config file 7 E Manual Sysfilter for InDesign IDML 15 1 6 LAYER HANDLING TAB LAYERS Command line SysF4IDML c path lay Parameter c path any folder containing the IDML files lay layer handling Options of the Layer tab are activated conf d path Optional Path to an external config file Other options depend on the settings in the config xml file 15 1 7 SYSTEM TRAY COMMAND LINE MODE When starting the filter via command line a small traffic light is displayed in the system tray This indicates that the Sysfilter runs in the background When the traffic light is clicked more options appear 15 1 8 SAMPLE FILES BATCH CMD FILES Start SYS BatchMode cmd This kind of batch files calls Sysfilter one by one and will perform different tasks Example Echo Off Goto after Rem FHF HEE HEE EERE HEE HEE REE REERHE EE EEE EER HEAAEA EE REE REE RHEE HEHE RHE EEE SH Rem Rem Start process in batch mode Rem Rem Rem Description 1 Starts Sysfilter for InDesign by the dos prompt Re jf SHS Change the paths according your system Rem Rem Copyright by Polmann Services Rem All rights reserved File for free use Rem
21. ION The user interface of Sysfilter for InDesign IDML is easy to use Follow your intuition Sysfilter for Indesign provides the following functions 6 1 FUNCTIONS IN THE MAIN VIEW If Sysfilter for InDesign IDML is started you will see the main view first with activated Export tab see below left Main view with activated export options File Projects Options E s MDS_ECM_E Sysfitt v Select files o Eile type By idml gt Esi MB 210 09ENGidml checks MB 248 13ENG idm Sind MB 248 1 4ENG idl MB T48 04ENG idm MB T48 05ENG idml doc MC 425 07ENG idl dock MT 316 02ENG idm origxm rif syscat xml x Lo Le 2 Selectall Including subfolders CED mport Concat Convert Layers Export text from InDesign files Search for the appropriate directory where your Indesign files are stored Select the files in the file list and click on Export Text Create translation compatible export format Export file contains a minimum number of tags More options te LL Manual Sysfilter for InDesign IDML 6 1 1 SELECTION OF DRIVES AND DIRECTORIES Main view top left A Sysfilter for InDesign Version 3 On the top left display you can select the drives and directories which contain the files you want to edit File Projects Options E s MDS_ECM_E Sysfilt v Asi i checks Jind csb C doc E docx E origxm
22. Sysfilter for InDesign IDML USER GUIDE POLMANN SERVICES ST LUKAS STR 36 86169 AUGSBURG GERMANY Manual Sysfilter for InDesign IDML 1 US Polmann Services User Guide Sysfilter for InDesign IDML Version 5 0 1 Date 30 06 2015 Author PS Team Copying and publication is expressly prohibited without prior written consent This information may be subject to changes or updates without specific notice Copyright by Polmann Services Jorge Polmann Manual Sysfilter for InDesign IDML 1 TABLE OF CONTENTS 1 Table of COMGMS oewicvecicsisieiisnsesecsvescssinernnsncseuawenidnnnvanniaaaweudveceneinininnnddewewenianemauasawnes 3 2 GOMGEAY ia eeiccsiescccesesscaneuenteantesninanecncuceiaenceerenanduansusnsvaninauduesauwndsduesseduanensmeueuiaentibneds 6 3 SYMBOLS AND NOTES wissci ssvssssescsectsspanantssipinentcnqnnsnccnnnnnndceunssnnsspianetcayenetssiimntecennpnens 7 A INSTALLATION REQUIREMENTS issiccssccccsastewconsnasenutestancneonenssatussansasesuevnenastawennescods 8 4 1 Scope of AelVELy ee eeeeecccccceeeeeeeeeeeeeeeeeeeeeeeeesaaaaaaeeeeeeeeeesesecaaaeaeeeeeeeeeeeeneseeaees 8 4 2 License AQreeMent cccccceceeeesseeeeeceeeeeeeeeeeeeeaaeaeeeeeeeeeseseeaaaeaeeeeeeeeeeeeeeneeaees 8 4 3 Installation caeciiteheciesiestes cneciesias cnesiied cbediag cnediidedecbedi iad onedided ebedidadenedidad dtededadenedededcbededadedes 9 5 Activate software sassnesscivetinnrisenanonadoniniieniiananedeneviiennn
23. TION cceeeeeeeeeeeeeeeteeeeeeeeeeeeeeeeeeanees 47 13 Tips and THICK ve visiecicesisacnieridesisnntdavasendiuuiaenniaradandiausueniienntentiaeaeuicntientdannianiieucdans 50 13 1 Notes On Layout Works DTP iiccccccccncsciccmcctsermasuntacotcctmadsetensotantendetneive decemen 50 13 2 Layers ra a E a a epia E eE a a e A SES 50 13 2 1 Selective text export of a layer sssssssssseersnsssserrrrnrnrrsserrrrnrnnnnnnesrrrrern nn 50 13 2 2 Rename text layers opie corctsces dic cnsdci estate sdncidvieaidrenitelesucidsiesdercaidalensdncindeaenmdstont 51 13 2 3 Remove TAY CIS acacia cevasitencsteset icciondeisidatendstadceniicseeneatdessaddbsdeeaeadieemiebeddomececons 51 14 Proofreading Create PDF files cccccceseseeeseeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeseeeeenees 51 15 Instructions Command Line Mode CL Mode nsnsnnssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnn 52 ges ol me 8 641 1 219 emerge a A eee eee eee 52 15 1 1 Commands for the export process XML DOC DOCX oder RTF 52 15 1 2 Commands concerning the import Process eceeeeeeeeeeeeeeeetteeeeeeees 53 15 1 3 Commands concerning the concatenation PrOCeSS cccceeceeeseeereeeeeees 53 15 1 4 Commands concerning the splitting DroCeSS eceeeeeeeeeeeeeeeteeeeeeeees 54 15 1 5 IDML PDF Conversion options of the Convert tab eceeeeeeeeeeeeeeees 54 15 1 6 Layer handling Tab Layers cc
24. ayer name lt OptionsUnlock gt 0 lt OptionsUnlock gt 0 all texts 1 texts of blocked layer export lt OptionsHidden gt 0 lt OptionsHidden gt 0 all texts 1 texts of hidden layer export lt MainSubfolder gt 0 lt MainSubfolder gt 0 no action 1 browse subfolders lt LayersDeleteLayer gt 1 lt LayersDeleteLayer gt Tab Layers 0 no action default 1 Layers will be deleted lt LayersDeleteName gt Layer 21 lt LayersDeleteName gt Layer name lt LayersRenameLayer gt 1 lt LayersRenameLayer gt Tab Layers 0 no action 1 Layers will be renamed lt LayersRenameLayerSource gt Layer 2 lt LayersRenameLayerSource gt Layer name lt LayersRenameLayerTarget gt Ausgangstext lt LayersRenameLayerTarget gt Layer name lt AICS2Config gt Final tag Manual Sysfilter for InDesign IDML 15 2 4 CONFIGURATION FILE INCOMMAND LINE MODE If the CONFIG file is not specified in the command line the default CONFIG file is loaded from the application path 15 3 RUNNING SERVER TASKS To start more than 3 instances at the same time or to run the filter on a server a S server license is required We are available for any inquiries 15 3 1 RUNNING SERVER TASKS ADOBE INDESIGN Running different Adobe InDesign versions at the same time could cause problems Only tasks for the same InDesign version should be started This only affects the conversion options For the other functions Adobe S InDesign is n
25. e name D Make the concatenated files appear in the batch file in the most meaningful order for your translation project Manual Sysfilter for InDesign IDML 6 4 3 SPLIT FILES HOW TO PROCEED 1 Select tab page Concat 2 Option Select Split files 3 Move files you want to cat to the right hand list box 4 Click the Split button File Projects Options E s DS_ECM_E Sysfilt z Select files File type gg MB 210 09ENG idml doc MB 248 13ENG idml doc MB 246 1 4ENG idml doc MB T48 04ENG idml doc BE no oe x Lo s Le Select all V Including subfolders Cancel refresh Export Import Concat Convert Layers Join and split files Concatenate as DOCX D Concatenate as DOC Concatenate as RTF Split files er The files will be split and the resulting files are saved into the selected folder gd E E Manual Sysfilter for InDesign IDML 6 5 TAB PAGE CONVERT Here you can convert your files to InDesign or to IDML files The default settings of Adobe InDesign are used Export Import Concat Convert Layers Convertfiles INDD CC 2015 gt IDML C IDML INDD CC 2015 Automatic recognition C INDD CC 2014 gt IDML C IDML gt INDD CC 2014 C INDD gt IDML C INDD CC gt IDML C IDML gt INDD CC C IDML gt INDD C INDD CS6 gt IDML C IDML gt INDD CS6 Optional C INDD CS5 5
26. e cations lt C gt lt C id 286 gt TRANSLATE me please have successfully completed the Operator Training program are authorized to drive this vehicle Operators must possess the visual auditory physical and mental ability to safely opera TRANSLATE me pleasee lt C gt lt C id 287 gt TRANSLATE me please are minimum requirements necessary to qualify as an operator TRANSLATE me pleasee lt C gt lt C id 288 gt TRANSLATE me please a working knowledge TRANSLATE me pleasel lt C gt lt C id 289 gt TRANSLATE me please Il safety rules and guidelines as presented TRANSLATE me pleasel lt C gt lt C id 290 gt TRANSLATE me please properly load a TRANSLATE me pleaseo lt C gt lt C id 291 gt TRANSLATE me please properly pa TRANSLATE me pleasee lt C gt lt C id 292 gt TRANSLATE me please improperly mai TRANSLATE me pleasee lt C gt lt C id 293 gt TRANSLATE me please the ability to handle this vehicle in TRANSLATE me pleases lt C gt frame id 64 Spread Spread 12 Story Story u3a7 xml Default gt lt C id 294 gt TRANSLATE me please y TRANSLATE me pleasele lt C gt lt C id 295 gt TRANSLATE me please hicle immediately after delivery Use the following guidelines to help identify any o TRANSLATE me pleases lt C gt lt C id 296 gt TRANSLATE me please contents ofall packages and accessories that may have come in separate v packages along w TRANSLATE me pleasee lt C gt 2 lt C id 297 gt TRANSLATE me please erything
27. e subfolders Create subfolders and copy selected files to subfolders Folder e check illusCS2 sample4 l A main folder can be selected Subfolders au i Up to 20 subfolders may be created Ea The files previously selected will be ate BB Ue a automatically copied to these folders spa a Irus Ea _ fra i islo lite w Lsi Z To initiate this activate the applicable por _ icze m check box and enter a folder name Ifin D Itur A gre A hun F dan H _ chi B lpn he rum B V Copy selected files to subfolder s gt If the files are not to be copied but only folders to be created deactivate the box 21 Manual Sysfilter for InDesign IDML 6 2 EXPORT TAB i Import Concat Convert Layers Export text from InDesign files Search for the appropriate directory where your Indesign files are stored Select the files in the file list and click on Export Text Create translation compatible export format Export file contains a minimum number of tags More options Export text Several export options are provided Create translation compatible export format Export file contains a minimum number of tags If this check box is selected less formatting tags appear in the target text The texts to be translated are easier to read and more clearly arranged This optio
28. esign Version 4 0 1 X Text export Job finished Please select one ofthe following options Show log file il Quit Back to main menu LOG file is displayed Quit Sysfilter Information about version file number and settings There are additional options available for the export process They can be found at D Tools gt gt Options gt gt Export options See also under chapter SYSFILTER ADVANCED SETTINGS TOOLS 32 Manual Sysfilter for InDesign IDML Taal EXPORT RESULTS The exported files are now in the same folder as the IDML files The name of the export files consists of the name of the InDesign files including the file extension IDML EXAMPLE NAME OF INDESIGN FILE NAME IDML File name InDesign Export option Export file name gt Standard settings Name idml docx Name idml doc Name idml rtf Name IDML or Name idml xml gt Create PDF Name pdf A LOG file in text format will be Sysfilter4InDesign created automatically Export LOG 7 2 TRANSLATION OF THE FILES DOCX DOC OR RTF Lad A TaZ EXPORT FORMAT DOCX DOC OR RTF The files can be translated directly with Microsoft Word other word processors or translation tools NOTES ON THE TRANSLATION OF DOCX DOC OR RTF USING TRADOS awi Te When the files are opened directly using TagEditor or the translation editor in SDL Trados Studio undesired side effects may occur
29. ettings of word count and price calculation according to your needs e The LOG file contains information about the export import process the total character number the number of lines and number of words and the price calculation During export import the results are written into the LOG file To view the LOG file ES click onto Show LOG file a E S Manual Sysfilter for InDesign IDML 9 3 CONFIGURATION Here you can save and load the Sysfilter settings or restore the default settings The settings are stored in a file under the name Config XML The set Sysfilter options are stored in the file Config XML This configuration file is a XML file that is stored in UTF8 format It is located by default in the application path of the filter m Sysfilter settings E Reset settings to default H Save Config tile as Settings Activate external Config file The user interface of Sysfilter permits to change and store the set options in the configuration file How to proceed 1 Change desired options in the options area or in the main view 2 Menu item Select Tools gt Options 3 Click on OK a SML Manual Sysfilter for InDesign IDML 9 3 1 SYSFILTER SAVE SETTINGS Sysfilter settings 1 E Reset settings to default la Save Config ile as 2 Activate external Config file 3 1 The XML configuration file may be stored at another location 2
30. ftware code of the target PC 44AE0B5E A444 4191 2CBD B551 ew activation code amp Close t gt Copy to clipboard 7 Use this activation key to activate the software on the target PC Note down this key or copy it into an e mail Dales RENEWAL OF SYSFILTER SUBSCRIPTION To renew your Sysfilter subscription during the subscription period proceed as follows 1 In the Menu click on gt Register Software 2 Click on Renew Sysfilter subscription 3 Copy the newly released Software Key into a mail which you send to Polmann Services We will send you an Activation Key 4 Enter the Activation Key into the bottom field 5 Click on the button Activate gt The Software subscription has been renewed 14 Manual Sysfilter for InDesign IDML 5 2 6 CONVERT SYSFILTER SUBSCRIPTION INTO PERMANENT LICENSE To convert your Sysfilter subscription into a permanent license during the subscription period proceed as follows 1 In the Menu click on gt Register Software 2 Click on Renew Sysfilter subscription 3 Copy the newly released Software Key into a mail which you send to Polmann Services We will send you an Activation Key 4 Enter the Activation Key into the bottom field 5 Click on the button Activate gt The software subscription has been converted into a permanent license 15 Manual Sysfilter for InDesign IDML 6 OPERAT
31. import function imports the texts automatically into the correct text frames Manual Sysfilter for InDesign IDML 13 2 2 RENAME TEXT LAYERS 1 In the Layers tab activate the check box Rename layer 2 Text boxes will appear where you enter the name of the layers or select the layer names from the pick list In the upper field enter the name of the layer which should be renamed At the bottom enter the new name The list permits to store layer names permanently and to retrieve them 3 Make further settings according your needs and click on Action gt The relevant text layers of the InDesign documents will be renamed See also notes in the Sysfilter4InDesign Aktion LOG file 13 2 3 REMOVE LAYERS HOW TO PROCEED 1 In the Layers tab activate the check box Rename layer 2 Enter the appropriate layer name or select one from the list 3 Select files and click on Action gt Selected text layer will be deleted The layer name must match exactly the layer name of the Ee document Upper and lower case letters can be ignored 14 PROOFREADING CREATE PDF FILES Conversion tab Here you can automatically create PDF files of the InDesign files The PDF files can be used as reference material for translation proofreading or layout control zt LL Manual Sysfilter for InDesign IDML 15 INSTRUCTIONS COMMAND LINE MODE CL MODE The new command line function enables you to sta
32. l address Or just order via the Online Shop on our website http www sysfilter de Manual Sysfilter for InDesign IDML 15 2 2 PLEASE SEND THE SOFTWARE CODE TO POLMANN SERVICES After you have completed the ordering process please send us the software code of your Sysfilter installation Please click on the link Please send the software code An e mail message will open automatically The software code generated during installation will be displayed in the reference line Simply send this email to key polmannservices com Alternatively you can copy the software code manually from the subjacent text field into an e mail 5 2 3 ACTIVATE SOFTWARE After we received your order and your software code we will send you an activation key within 24 hours on working days For software activation please click the link Activate software in the activation screen The following entry box will be displayed Please enter your unlock key below exactly as you received it Click on Activate to release zen the software or on Cancel to cancel Software code 48AE0BSE AA 47 41 91 2CBD B773 Activation code Enter the activation key into the field Activation key and click on Activate A confirmation message will be displayed Ee The software is now activated After the activation process has been completed without errors the letter A will be displayed in the upper left corner of the activation screen
33. listed on the packin TRANSLATE me pleasee lt C gt o lt C id 298 gt TRANSLATE me please Il wire connections battery cables and other electrical connect z Seite 11 von 48 W rter 18 543 lt Deutsch Deutschland IBE B3 m0 0 H The texts to be translated are black They can easily be translated or edited If problems occur during import process not imported contents are displayed in the log 3 file For example lt C Id 1264 gt Note Tag doesn t exist se es __ Manual Sysfilter for InDesign IDML 73 TRANSLATION OF THE FILES XML 7 3 1 EXPORT FORMAT XML The XML files are saved in UTF8 format These files can be translated using a XML or text editor or a Translation Tool of your choice 7 3 2 MEANING OF THE XML ELEMENTS Content tags The texts to be translated are located in the following elements lt C id gt Text lt C gt lt SectionMarker id 0 gt Text lt SectionMarker gt lt IndexName id 23 gt Text lt IndexName gt Format tags In order to form meaningful translation units the red tags should be defined as translatable segments see table These may be moved within the parent element Structure tags The other tags form the skeleton of the XML file and can not be changed or deleted XML element Type Meaning lt syscatXML gt Structure tag lt AICS2File gt Structure tag lt Application gt Structure tag lt Filename gt Structure tag
34. n is suitable for proofreading texts or for example to translate directly using a word processor ee If you translate with SDL Trados or other translation tools To prevent broken segments simply clear the check box Create translation compatible export format Click on More options in order to open the export options window See also chapter More export options 22 Manual Sysfilter for InDesign IDML 6 3 IMPORT TAB Export Import Concat Convert Layers The RTF DOC DOCX or XML files and InDesign files must be in the same directory Select the files and click on the Import Text button HOW TO PROCEED 1 Select and mark files 2 Select the corresponding tab in the main view Import 3 Click on the respective button Import 23 Manual Sysfilter for InDesign IDML 6 4 TAB SYSCAT CONCATENATION AND SPLIT FUNCTIONS These functions enable you to concatenate the exported RTF DOCX or DOC files into one single file or into several batches and to split them again after translation This time saving solution is especially valuable for editors or translators D working on projects with large file numbers It is no longer necessary to open and close hundreds of files Translation spell check or replacement of terms can be done in one single file File Projects Options SP s MDS_ECM_E Sysfilt v Selectfiles 3 Eile type a doc 7 gs MB 210 09ENG idml d
35. nExpFormatSSTAB 1 gt 0 lt OptionExpFormatSSTAB 1 gt Create translation compatible export format Export file contains a minimum number of tags 0 no action default 1 activated lt OptionsExpActTAB3 gt 6 lt OptionsExpActTAB3 gt conversion options idml Values between 0 to 7 lt ExportCreatePDF gt 1 lt ExportCreatePDF gt 0 no action default 1 Create PDF file export lt OptionsHandzettel gt 1 lt OptionsHandzettel gt no function lt OptionsKommentare gt 1 lt OptionsKommentare gt no function lt OptionsMasterSlides gt 1 lt OptionsMasterSlides gt no function lt OptionsNotizen gt 1 lt OptionsNotizen gt no function lt OptionsNotizenMaster gt 1 lt OptionsNotizenMaster gt no function lt OptionsSlides gt 1 lt OptionsSlides gt no function lt OptionsGenOptX ML gt 0 lt OptionsGenOptXML gt no function lt OptionsGenOptMS Word gt 0 lt OptionsGenOptMS Word gt no function lt OptionsGenchkGesDok gt 1 lt OptionsGenchkGesDok gt no function lt OptionsGenchkGesPDF gt 0 lt OptionsGenchkGesPDF gt no function lt OptionsgesPDFs gt 60 lt OptionsgesPDFs gt no function lt OptionsgesASZSPDFs gt 30 lt OptionsgesASZSPDFs gt no function lt syskonkat gt 0 lt syskonkat gt conversion options idml Values between 0 to 3 lt ExportLayer gt 1 lt ExportLayer gt 0 no action 1 Only text from this layer export lt ExportLayerName gt Master Default lt ExportLayerName gt L
36. oc MB 248 1 4ENG idml doc E checks MB 248 1 3ENG idml doc MB T48 04ENG idml doc Jind M MB T48 05ENG idml doc doc docx E origxml rtf syscat E xmi DE no oe x Lo Le 2 le Selectall Concat file name nameXdoc V Including subfolders Cancel refresh Export mpo oncat Drorvert Layers Join and split files Concatenate as DOCX Splitfile Concatenate as DOC Concatenate as RTF Main view Syscat tab EY E Manual Sysfilter for InDesign IDML 6 4 1 CONCATENATING AND SPLITTING FUNCTIONS 1 Selection of drive and directories File concatenation Select the directory where the files you want to concatenate are located Split Select the directory where the concatenated file is located 2 File list left File selection By default all files in the actual folder are selected but it is also possible to specify individual files within that folder e Click on the file name to select an individual file e Multiple file selection Click first file then keep the control key pressed to select more than one file Continuous file block Click first file in the block Scroll to the last file you want in the block then hold down the shift key and click file 3 File list right All files in the right hand list box will be concatenated or split no matter if they are highlighted or not In this connection it is irrelevant whether the files have been
37. on process if you accept the license agreements 6 Select the target folder This folder is used to store the installation files 7 Select the folder for the start menu 8 Click on Complete and Sysfilter for Indesign IDML will be started automatically Using the Windows start menu you can start Sysfilter at any later time 9 After the start a Welcome Screen will be displayed Manual Sysfilter for InDesign IDML 5 ACTIVATE SOFTWARE The full version of this program is activated with an activation key A different software code is generated during each installation process For detailed information about the activation please read the following chapters S Using the activation key you can install Sysfilter on one computer If you buy a full version of Sysfilter we will send you an e mail with your activation key Use the Info command in the menu to display the registration status of your software If you launch the unregistered version of Sysfilter for Indesign IDML the activation screen is displayed Evaluate Sysfilter day s left During this period the software can be used for free W9 Evaluate sofware Registration Thank you for using our amp 1 Purchase software products Good speed If you have any questions do not fa 2 Sending the Software code hesitate to ask us Software code 244B6469 4778 AA9B EA60 E07B 54 fa Support 3 Activate software Or visit our website i 8
38. osannlanentiannianinedinautioniennniiiaas 10 5 1 Evaluate software trial version cccceececeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeneeeeeeeees 11 Dee Re IStatON ssnin iadaaa iasadan iaaa sadaa daad andanada aeda 11 5 2 1 PURC MASE SOM WANG sseserereseriiieesnie neeesa EE AEE ASEE RAKERA NERRS 11 5 2 2 Please send the software code to Polmann Services cccceeeeeeee 12 5 2 3 Activate software acs tstcratarantoedcwsonpsaadadenanesedebnd ientansoadadsdiecgngebadaaadabtdobadapnimehees 12 5 2 4 License transfer only applicable for activated software cccccceceee 13 5 2 5 Renewal of Sysfilter subscription 0 0 0 eee ee eeeeetee eect eee eeeeeeeeteeeeeeeeeeeeeeeeea 14 5 2 6 Convert Sysfilter subscription into permanent license cceeeeeee 15 6 Ea ain ea cei ec i eine wa cha in lh aera oman Eea aE 16 6 1 Functions in the Main View cccccceeeeeseeeeeceeeeeeeeeeeeeeaeeeeeeeeeeeeeseenseaeeeeeeees 16 6 1 1 Selection Of drives and directories weiccsccecccesnsedauaneueyneeyeves seeuaceuneeseueveeevanautines 17 6 1 2 Selection of file types essaceetis he iececacccne coca ecauediounieecug cous lt deseseeejue cous cin woisssigeice 17 6 1 3 Selection of the files for export or import process eeeeeeeeeeeeeeeeeeeeeeee 18 6 1 4 File processing options oocec cece cccsndnnstnctennednnnveasinnrenenceetdnentmandneadecndnenencndeenenent 19 6 1 5 Operation of the pick lists
39. ot required 16 TECHNICAL SUPPORT Detailed information sample files or screen shots especially the log file will help us process your request more quickly and accurately Please make sure to include the following information Operating system Indesign Version This will make it easier for us to respond to your request A B Manual Sysfilter for InDesign IDML Use the following e mail address to get in touch with our support E Mail mailto support sysfilter de If you have any problems or questions concerning Sysfilter please first check this user ee guide or our support forum for help gt Y Time critical support requests cannot be answered under our free support Inquire about our Special Support 17 TRAINING We will be glad to train you or your staff members On site in your company or via the Internet by means of online sessions at your workplace Inquire about our trainings we will advise you 18 NEW FEATURES Sysfilter is continuously updated based on our tests and your suggestions If you are already a customer it will pay off for you to download the updated Sysfilter versions from our Download Center on a regular basis Smaller updates are available free of charge 19 CONTACT Software amp Development Wilhelm Polmann Telefon 0049 0 821 74785633 Online Shop http www polmannshop com mailto wpolmann polmannservices com POLMANN SERVICES www polmannservices com Polmann Service
40. ou want in the block then hold down the shift key and click file If you want to edit all files in the directory click on Select all In addition files from subfolders can be selected Activate the check box Including subfolders The file list will be updated and now also the files located in subfolders are displayed File list main view center Files from subfolders Selectfiles 3 MB 210 09ENG idml MB 248 1 3ENG idml MB 248 14ENG idml MB T48 04ENG idml MB T48 05ENG idml MC 425 07ENG idml MT 316 02ENG idml Files from subfolders can be selected and Select all edited V Including subfolders Cancel retresh The update process can be cancelled S The target files are saved during text transfer in the respective folder subfolder 18 Manual Sysfilter for InDesign IDML 6 1 4 x Lo 2 6 e e FILE PROCESSING OPTIONS Main view buttons on the right side Selected files will be copied Files will be pasted from the clipboard into the selected directory Selected files will be copied to subfolders and new subfolders will be created see following Chapter Windows Explorer will be opened The current directory will be selected in the Windows Explorer The file list will be updated The files are deleted The program will prompt to confirm the deletion Please note that the files will be deleted not only in the Sysfilter view but actually from the applicable directory
41. ourApplicationPath SysF4IDML exe e YourSamplePath sample2 exp docx conf e YourSamplePath sample2 config2 xml Rem Sample3 Import xml2idml Start c YourApplicationPath SysF4IDML exe e YourSamplePath sample3 imp xml Rem Sample4 Import docx2idml Start c YourApplicationPath SysF4IDML exe e YourSamplePath sample4 imp docx Rem Sample5 Conversions Start c YourApplicationPath SysF4IDML exe e YourSamplePath sample5 conv In order to check the results see the folders and log files Further information about using batch files can be found on the following Microsoft page http www microsoft com resources documentation windows xp all proddocs en us batch mspx mfr true 56 Manual Sysfilter for InDesign IDML 1572 CHANGING THE CONFIG XML FILE The Sysfilter settings are stored in the Config XML file This configuration file is a XML file that is stored in UTF8 format It is located by default in the application path of the filter or in the Document folder of your system under Sysfilter There are 2 ways to alter the configuration file 15 2 1 MODIFICATION USING THE SYSFILTER USER INTERFACE The user interface of Sysfilter permits to modify and save the settings of the configuration file How to proceed 1 Change desired options in the tools area or in the tabs of the main view 2 Menu item Select Tools gt Options 3 Click on Save Settings The setting of
42. ranslation compatible export format Export file contains a minimum number of tags More options Export text HOW TO PROCEED e Select the folder in which the IDML files are located The IDML files will appear e Select InDesign IDML idml in the drop down combo box in the right corner e Click on More options gt Settings gt Format of the export file if you want to export text from InDesign as DOCX DOC RTF or XML file e f you want to export the text of a certain layer activate the check box Only text from this layer and enter the desired layer name e Highlight the InDesign files which contain texts you want to export Click onto the Export text button to launch the export process S Sabl Manual Sysfilter for InDesign IDML The progress bar appears now and the export process can be monitored During export Cr process you can minimize the Sysfilter window gt M If you already did export a certain project and run a second export process Sysfilter for InDesign IDML will overwrite the existing files in this folder Please make sure that you really want to overwrite the existing files before launching a second exporting process You should NEVER use your original files for import or export processing only copies Take your time to save the original files and your translated files in a separate folder After the export the following dialog appears We Sysfilter for InD
43. ring the import process after translation It is more difficult to translate tagged files A PDF file of the Indesign document may be used as a reference file during the translation process 37 Manual Sysfilter for InDesign IDML That is how the exported XML files look like if opened by using a text editor r T SA checks ind cs6 MB 248 13ENG idml xml a 10 20 30 1 49 50 60 7 0 80 90 1 188 lt cf gt lt c id gt Page lt ACE 18 gt lt C gt lt cf gt lt Paragraph gt 13 lt Story gt 20 lt Textframe gt 21 lt Textframe id 3 Spread MasterSpread 1 Story Story_u290 xml Layer Master Default LayerLocked false m LayerVisible true gt 22 lt Story gt 23 lt Paragraph gt 24H lt cf gt lt C id 3 gt TRANSLATE ME PLEASE s Manual lt C gt lt cf gt lt Paragraph gt 25 Story gt 6 L lt Textframe gt 27 lt Textframe id 4 Spread MasterSpread 1 Story Story_ub9b xml Layer Master Default LayerLocked false r LayerVisible true gt 28 lt Story gt 29 lt Paragraph gt 30H lt cf gt lt C id 4 gt TRANSLATE ME PLEASE s Manual lt C gt lt cf gt lt Paragraph gt 31 lt Story gt 32 L lt Textframe gt 33 lt Textframe id 5 Spread MasterSpread 2 Story Story ulld xml Layer Master Default LayerLocked false 5 LayerVisible true gt 34 lt Story gt 35 lt Paragraph gt 36E lt cf gt lt C id 5 37 lt Story gt 38 L lt Te
44. rt Sysfilter for InDesign IDML by a batch file or via command line By this means all export and import tasks can be accomplished automatically or at a designated moment for example on a server Basics 1 To shorten the path information the Sysfilter application path can be added to the system path Default application path c Program Files x86 ecm Sysfilter S4IDML SysF4IDML exe gt Sysfilter can be started using the command line calling only the application name SysF4IDML To start more than 3 instances at the same time or to run the filter on a server a E server license is required 15 1 COMMANDS 15 1 1 COMMANDS FOR THE EXPORT PROCESS XML DOC DOCX ODER RTF XML export SysF4IDML c path exp xml DOC export SysF4IDML c path exp doc DOCX export SysF4IDML c path exp docx RTF export SysF4IDML c path exp rtf Parameter c path any folder containing the IDML files exp files will be exported xml doc docx or rtf export format conf d path Optional Path to an external config file Other export options depend on the settings in the config xml file S Sal Manual Sysfilter for InDesign IDML 15 1 2 COMMANDS CONCERNING THE IMPORT PROCESS XML import SysF4IDML c path imp xml DOC import SysF4IDML c path imp doc DOCX import SysF4IDML c path imp docx RTF import SysF4IDML c path imp
45. s Jorge Polmann St Lukas Str 36 86169 Augsburg Manual Sysfilter for InDesign IDML 20 COPYRIGHT TRADEMARKS Copying and publication of this document is expressly prohibited without prior written consent by Polmann Services Jorge Polmann This information may be subject to changes or updates without specific notice Adobe Acrobat Photoshop InDesign and Illustrator are registered trademark of Adobe Systems Incorporated All other trademarks Microsoft Visio CorelDraw Excel SDL Trados D ja Vu Atril Wordfast Across Transit MemoQ are the property of their respective owners gt LL
46. t was one of our priorities to design this User Manual as clearly arranged as possible We have marked notes that are particularly important or useful as follows AI NES Notes to be observed specifically Data security risk of data loss etc Ee Notes to be observed Information on the duration of specific processes Useful tips for your daily work Enjoy reading the User Manual and working with your newly acquired Sysfilter Your Support Team Manual Sysfilter for InDesign IDML 4 INSTALLATION REQUIREMENTS In order to use Sysfilter for Indesign IDML the following software needs to be installed on your computer and run without problems Recommended operating systems Windows 7 Sysfilter for Indesign IDML is for use with Microsoft s Windows operating systems up to Windows 8 On Windows ME 98 NT and 2000 operating systems you might not be able to use the full functionality of Sysfilter for Indesign IDML If you have any doubts please try out the trial version The following programs should be installed in order to use all conversion options Adobe InDesign CS4 CS5 CS5 5 CS6 CC 32 bit CC 2014 and or CC 2015 For the text transfer export import and most other functions Adobe InDesign D doesn t need to be installed on your computer Only the IDML files are needed E To guarantee full functionality of Sysfilter we recommend that you update your Microsoft and Adobe programs to the latest ser
47. the main view will be retained after closing the program ee 15 2 2 ALTERING THE CONFIGURATION FILE MANUALLY How to proceed Open the corresponding config xml using a text editor and edit the entries 57 Manual Sysfilter for InDesign IDML 15 2 3 DEFAULT SETTINGS In order to restore the standard settings click on Reset settings to default Menu item Tools gt Options gt Configuration lt TAG gt Value lt TAG gt Values Description lt xml version 1 0 encoding UTF 8 gt XML Header lt AICS2Config gt Start tag lt Application gt Sysfilter for InDesign CS4 CS6 IDML Config Version information File lt Application gt lt ApplicationVers gt 4 lt A pplication Vers gt no function lt Application VersIndex gt 0 lt ApplicationVersIndex gt no function lt ConfigPath gt no function lt Startsettings gt no function lt OptionsPriceLine gt 1 lt OptionsPriceLine gt Price options lt OptionsPrice Word gt 0 13 lt OptionsPrice Word gt Price options lt OptionsPriceCharsPerLine gt 53 lt OptionsPriceCharsPerLine gt Price options lt OptionsPriceCurrency gt EUR lt OptionsPriceCurrency gt Price options lt OptionsProgStart gt 1 lt OptionsProgStart gt no function lt OptionsExpProg gt 0 lt OptionsExpProg gt no function lt Options WordObj gt 0 lt Options WordObj gt no function lt OptionExpFormat gt 0 lt OptionExpFormat gt Export settings lt Optio
48. tion marks Format tag auto page number Format tag section marker Format tag end nested style Format tag right indent tab Format tag indent here tab Format tag tab text in footnote Format tag nonbreaking space Format tag fixed width nonbreaking space Format tag hair space Format tag thin space Format tag sixth space Format tag quarter space Format tag third space Format tag en space Format tag em space Format tag punctuation space Format tag figure space Format tag flush space Format tag discretionary line break Format tag zero width nonjoiner Format tag discretionary hyphen Format tag non breaking hyphen 36 Manual Sysfilter for InDesign IDML lt Change gt XML element Format tag Meaning em dash Format tag en dash Format tag Structure tag special empty space When Track changes is turned on in the InDesign document Only the changed texts are exported imported the options Accept and reject changes will still be available in the InDesign document after importing the texts Ez Information on IDML structure can be found in the Adobe specifications IDML File Format Specification on the Internet 1 3 3 NOTES ON THE TRANSLATION OF THE XML FILES Format tags may be moved within the parent element Applies to elements that do not contain text to be translated Please make sure that you don t change or delete the XML tags otherwise errors will occur du
49. trados seeessseeeeee 33 TAS Nagsen a a e a aea a E 34 7 3 Translation of the files XML ecc cics cccccccaeteesssestnenecendeenteesdncecsendecneventeaccuentenetvinns 35 7 3 1 Export format AIM scsi c etree asancadenitadadnciaucenidnasden dae tadcnisdeastiadaiaecstrade ada 35 7 3 2 Meaning of the XML Claris ici csiexecteaenctoeevanecetuesseseaveeediauelstiieveer eaten 35 7 3 3 Notes on the translation of the xml files ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee 37 8 IMPORT PROCESS iiis aaa aeaa drania idandid iapa 39 9 SYSFILTER ADVANCED SETTINGS TOOLS cccccssseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 41 OA SENGS eienen a T 41 9 1 1 Format of the export file scsccccccececeneceindsnecnennceenenneaachrenemenesindesasnnncenedeneten 42 9 1 2 More export options i setts sat cathe ed dita ade aD ebadnle da edetbeabaedate daledae 42 Ramm COUN ae rere ere nee tee eee ee ee ee ener ee ee ae re ee 43 93 Gonig ration x cacsccatet sen sctehduesdeetaeaccpsducsdtes OSa se sducectetdapeetesducactelcucides 44 9 3 1 Sysfilter Save Settings ccccceeeeeeeeeeseseeeeeeeeeeeeeeeseseeeeeeeeeeesneeesesseeeees 45 10 Menu FUNCHONS cists dc cicisscenctenannccatendccssinniasanduaciasainsduisadundeasatsssinssananuunacunseiasanedanas 46 11 Recording of export and import processes in a log fil cccccceeseeeseeeeees 47 12 LING WONE Counts eea tirade tamara 47 12 1 Sylfilter text count and calculation fUNC
50. vice releases Programs marked with an asterisk are programs of Microsoft Corporation or Adobe and not included in the delivery Required disk space approx 30 MB 4 1 SCOPE OF DELIVERY The delivery of Sysfilter for Indesign IDML includes e the file setup_S4Indesign_IDML_ exe e User Guide in PDF format 4 2 LICENSE AGREEMENTS The use of Sysfilter is governed by license agreements You must read and agree to the license agreement terms before using Sysfilter During the installation process the license agreements will appear on your desktop and you will be asked to read and accept them Manual Sysfilter for InDesign IDML 4 3 INSTALLATION Installation is very easy If you are an experienced user just execute the setup file and follow the O instructions on the screen S You must have administrator rights to use this function Installation process in detail 1 Extract setup S4 exe from the ZIP archive 2 Copy the file setup S4A exe to a folder on your hard disk 3 Double click on the file setup S4A exe within your Windows Explorer to start the installation process 4 Select a language Here you can switch the language of the Sysfilter user interface to your preferred language German English or Spanish The language setting can be changed any time 5 License Agreements You will now be asked to accept or decline the license agreements You will only be able to continue the installati
51. www polmannshop com License transfer License transfer rs English Deutsch Espa ol Info f SoL Manual Sysfilter for InDesign IDML You can select one of the following options e Test Software e Registration 1 Purchase software 2 Please send the software code to Polmann Services 3 Activate software e License transfer only applicable for activated software SA EVALUATE SOFTWARE TRIAL VERSION You may test Sysfilter during a period of 28 days at no charge and use all functions In the upper left corner a counter is displayed which indicates how long the software can be started in testing mode After the software is activated instead of the counter the letter A is displayed E e The trial version permits you to select a maximum of 10 files e Inthe export file the term trial version is inserted e Some functions are restricted 5 2 REGISTRATION If you want to use the full version without restrictions please proceed as follows Sa2ed PURCHASE SOFTWARE Click the link Purchase software in the activation screen The link will lead you to the Polmann Services website where you can find detailed information about how you can order Sysfilter Or you can simply purchase Sysfilter by sending us an e mail or a fax including your E order E Mail sales sysfilter de The current contact data is provided on our Website Be sure to include your name address and e mai
52. xtframe gt 39 lt Textframe id 6 Spread MasterSpread 4 Story Story_u70e xml Layer Master Default LayerLocked false LayerVisible true gt 40 lt Story gt 41 lt Paragraph gt 42E lt cf gt lt C id 6 gt Index P lt ACE 18 gt lt C gt lt cf gt lt Paragraph gt 43 lt Story gt 44 L lt Textframe gt 45 lt Textframe id 7 Spread MasterSpread 4 Story Story_u71f xml Layer Master Default LayerLocked false LayerVisible true gt 46 lt Story gt 47 lt Paragraph gt 48 E lt cf gt lt C id 7 gt Index P lt ACE 18 gt lt C gt lt cf gt lt Paragraph gt 4 a Y S Manual Sysfilter for InDesign IDML 8 IMPORT PROCESS HOW TO PROCEED e Select the folder in which the translated files are located The IDML files will appear e Select docx doc rtf or xml in the drop down combo box in the right corner e Select the import options you want e Highlight the files which contain the translations Click onto the Import text button to launch the importing process File Projects Tools E s DS_ECM_E Sysfilt v Select files 3 File type g doc SENG idmi doc 3ENG idml doc MB 248 14ENG idml doc MB T48 04ENG idml doc MB T48 05ENG idml doc doc docx C origxml rtf syscat xml x Lo Le 2 le V Including subfolders Cancel refresh BK Import 9 cat Convert Layers The RTF DOC DOCX
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