October 2011 BloodNet Newsletter
Contents
1. Nathan Kruger nba gov au or by telephone 13 000 BLOOD 13 000 25663 New supply arrangements for IVig products From 1 January 2012 two imported IVIg products will be available under the National Blood Supply arrangements Kiovig a 10 concentration product supplied by Baxter Healthcare Pty Ltd and Octagam a 5 concentration product supplied by Octapharma Australia Pty Ltd A 10 formulation of Octagam is also expected to become available during 2012 When a request for IVIg is to be fulfilled with imported IVIg clinicians will be able to choose between the different available products to best suit their patients needs within the requirements of local policies The new contracts will ensure sufficient supply of Vig for all indications funded under the Criteria for the Clinical Use of IVIg in Australia For indications which are not funded under the Criteria i e therefore not funded under the NBS arrangements Kiovig and Octagam will also be available under Jurisdictional Direct Order JDO arrangements together with Flebogamma 5 DIF supplied by Grifols Australia Pty Ltd which is already available under the JDO arrangements Please refer to the NBA website www nba gov au for details The Western Front The on going roll out of BloodNet continues in November with five public hospitals in Perth scheduled to join the current complement of private hospitals already using BloodNet The addition of these hospit2. Q asp nee Patient Transfer 5355 88 Edit 9 25 10 2011 7 10 20 AM ACT Capital Pathology Recall by Supplier 0 00 Edit 8 24 10 2011 2 40 22 PM x1 Q x2 ACT Capital Pathology Patient Transfer 355 68 Edn Z 24 10 2011 2 23 29 PM a zi NOW Frincect Wales Patient Transfer 1 338 67 Edi A Hospital 24 10 2011 1 47 18 PM F xi North West Hospital Sumie Patient Transfer 830 18 Edn Healthscope Pathology 5 24 10 2011 1 35 54 PM Cant Lal ry Patient Transfer 0 00 Edit 24 10 2011 1 21 45 PM a x1 Calvary Hospital Patient Transfer 415 09 Edit 3 24 10 2011 1 11 43 PM xt a x1 ACT Calvary Hospital Patient Transfer 549 51 Ea wean Urgent inventory requirement 2 24 10 2011 11 55 48 AM Sj x Royal Darwin Hospital by other acy q 193 63 E 1 24 10 2011 10 56 11 AM ACT Calvary Hospital Patient Transfer 0 00 Edi Donation or Lot Number Find tem in Transter Out Episoda Facilities receiving units that have been transferred to them from another facility do not need to and are unable to receipt this transfer in BloodNet Fate Reports A series of reports containing data from the Fate Module are currently going through the final stages and these will be released to users through the existing Information menu in mid November The reports are both raw data dumps to enable users to manipulate the source data in Excel and also pre formatted and defined reports ready for presentation to hospital transfusion committees Fate road
3. initially Issued To 81ARDH Royal Darwin Hospital Issue Note Number 12694175 issue Dote 16 Jun 2011 10 49 AM Component Price 355 88 Expiry Date Time 26 07 2011 Comments Test 2 Biocode Discard Epesode 43 was genersted for Royal Darwia Hospital by Sloodiet User attrdhedmin You can also view a list of all discard episodes through the same familiar tabbed interface that BloodNet uses in the Ordering and Receipting Modules Should you need to you can use this screen to view and or edit individual discard episodes 42 25 10 2011 7 05 16 AM as x3 Damages On ward Ward 1 103 46 24 10 2011 Eat 41 25 10 2011 7 03 39 AM le x1 1 x1 Damaged Onward Ward 620 50 24 10 2011 Et Damaged Inter 40 24 10 2011 2 54 06 PM a5 x1 hospital inter lab Pathology 64 34 24 10 2011 Edit transi Damaged inter 39 24 10 2011 2 53 12 PM d x1 a4 x1 hospital interlab Pathology 770 97 24 10 2011 Emt transit nor m Expired Time mir 38 24 10 2011 2 46 41 PM a5 x1 expired Department 830 18 24 10 2011 Edit Donation or Lot Number Fand hem in Discard Episode 13 000 BLOOD 13 000 25663 BloodNet nba gov au Creating a Transfer Episode Creating a transfer record can be achieved in five easy steps and takes less than one minute A transfer record should be created when a unit is being transferred between facilities such as from one laboratory to another to enable the movement of invento
4. pital Tri NSW Shoalhaven District Hospital Saag NSW St George Hospital pong i NSW Wollongong Hospital NT lira Qnrinne Hnenital Step 3 Select the reason for the transfer from the drop down list 2 BLOODNET A Home Ordering P Receipling Fates Administration i Information gt Help Logout Session will expire in approximately 18 23 BloodNet Transfer Episode Number 0 Transferred Date 27 10 2011 10 51 13 AM Facility Name Royal Darwin Hospital Location where item s Transferred Please Choose Transfer Reason Piease Choose Is this a Patient Transfer Close to expiry Total Price Transferred Patient Transfer Recall by Supplier Unit delivered to incorrect facility by supplier Tri Urgent inventory requirement by other facility es Routine distribution to other facility Donation Number Component Code Componeieiiig No data to display Add New Component to Transfer Episode If the unit is associated with a patient transfer select the patient transfer box below the transfer reason drop down list and additional fields will be displayed to capture the patient details Bloodhet Transtar Episoda Number 0 Transferred Bete 277102011 10 51 13 AM Facility Name Royal Garein Hospital Lacaton where itene s Transferred pigase Choose Trantor Reon Please Choose la this e Pageant Transfer 9 Potent UR Numbar 123453 Patient Full Name Dorak DUTE Peien Dele of
5. 2 sihis iit wm nmin N 7 4 al ae Above Deborah Corbett and David Andriske try out BloodNet for the first time after completing a training session at SEALS Pathology at Shellharbour Hospital on the NSW south coast They joined five other SEALS sites also using BloodNet in NSW including Shoalhaven Wollongong Prince of Wales St George and Sutherland Reintroduction of Octagam Following the recently approved variations to the registration of Octagam 5 by the Therapeutic Goods Administration Octagam is again available for supply and can be ordered through BloodNet The Octagam products have now been added into the routine order templates for all facilities that order imported IVlg as routine stock items through BloodNet and for those facilities that order imported IVIg on a named patient basis Octagam can be ordered using the special order templates Join the BloodNet Team With a host of new implementations to be undertaken in New South Wales both in Sydney and regional areas in the coming months the NBA is looking to recruit a casual BloodNet Trainer for New South Wales If you have experience in blood transfusion as a medical laboratory scientist enjoy educating your colleagues and you are interested in travelling to the four corners of New South Wales then this may be the job for you The NBA s ICT Operations Manager Nathan Kruger can provide further information on this role He can be contacted by email
6. BLOODNE Australia s first national blood ordering system Newsletter www blood gov au BloodNet s Fate is now sealed and delivered to you am pleased to announce the culmination of many months of work to build and implement the BloodNet Fate Module The launch of this much anticipated functionality was incorporated into BloodNet during the scheduled outage of 26 October Continued on page 5 BloodNet Enhancements implemented on 26 October The scheduled outage on 26 October also provided an opportunity for our developers to implement the next release of BloodNet that has enabled us to address many suggestions for improvement from users received over the last few months The following enhancements have now been incorporated into BloodNet and are detailed in the latest version of the User Manual Ordering Module The description of Intragam P has been updated to include the grams per vial 1 An additional value of Unknown is now available as a valid option in the mandatory gender field for special orders when the gender of the patient such as an unborn baby is not known 2 An additional non mandatory field of Haemoglobin Level has been added to the special component order screen 3 The order summary screens where orders are displayed on the Unsent Sent Dispatched etc tabs have been consolidated so that the order type i e Routine Special Component or Product is now
7. Binh array ddim OR eE Exampen 1206 HRS OAL 12 Jun 1002 Total Price Transferred 50 00 Step 4 Add the unit s to be transferred to the transfer episode by scanning the Component and Donation Number barcodes BloodNet will then retrieve the remaining details of each unit for you You can enter multiple units per transfer episode and a transfer episode can contain both blood components and blood products If you wish you can enter comments against individual units and these comments can be viewed on screen in BloodNet and in the Fate reports produced by BloodNet irdering PRecelpting S Fate Administration 9 Information Help Session wil expire in approximately 19 57 BloodNet Transfer Episode Number 0 Transferred Date 26 10 2011 4 02 45 AM Facility Name Royal Darwin Hospital Location where item s Transferred NT Darwin Private Hospital Transfer Reason Urgent inventory requirement by other facility is this a Patient Transfer Total Price Transferred 355 88 G O 26 07 2011 355 88 Red Celis in SAG MLO 04390 Add New Component to Transfer Epesode Transfer Products LotNumber Product Code Product Name Quantty Expiry Date Prce Comments Add New Product to Transfer Epesode Save and View Episode Step 5 Click Save and you are done A Transfer Episode Receipt is then created which details the discard episode that you have entered BloodNet Transfer Episod
8. M Discarded Date 24 10 2011 Facility Name Royal Darwin Hospital Location where item s discarded Pathology Discard Reason Expired Time expired D Definitions O 26 07 2011 355 88 Red Cells in SAG M LD 04390 Remae 3184395 04390 mmen Rame 3433644 04390 Red Celis in SAG M LD O 26 07 2011 355 68 04390 Add New Componert to Discard Episode No data to display Add New Product to Discard Episode Save and View Episode Step 4 Click Save and you are done A Discard Episode Receipt is then created which details the discard episode that you have created If you wish this can be printed at the time or alternately at a later point in time BloodNet Discard Episode Receipt BloodNet Discard Episode Number 43 Episode Created Date 26 10 2011 3 58 08 AM Hosptali AHP Date of Discard Royal Darwin Hospital 81ARDH 25 10 2011 6 28 07 PM Locaton where item s were discarded Pathology BiloodNet Discard Episode Reason Expired Time expired BloodNe Discard Episode Price 711 76 Component Name Red Celis in SAG M LD 04390 Donation No 3184395 ABO RhD O Positive initially issued To 81ARDK Royal Darwin Hospital issue Note Number 12693726 Expiry Date Time 26 07 2011 issue Date 16 Jun 2011 2 32 AM Component Price 355 88 Comments Test comment Component Name Red Cells in SAG M LD 04390 Donation No 3433644 ABO RhD O Positive
9. als will result in BloodNet processing in excess of 85 of total issues in Western Australia Not to be left out implementations will also be underway during November in both New South Wales and Victoria with the John Hunter Hospital in Newcastle and the Royal Melbourne Hospital both scheduled to go live later in the month A small number of additional spaces are still available for other laboratories in New South Wales or Victoria that wish to go live in November or early December Contact BloodNet Support to reserve your place now 13 000 BLOOD 13 000 25663 BloodNet nba gov au Come visit us at HAA 2011 The BloodNet team will be at the HAA ISHAPD 2011 Joint Scientific Meeting in Sydney from 30 October to 2 November 2011 If you are attending be sure to stop by the National Blood Authority booth in the exhibition hall of the Sydney Convention and Exhibition Centre at Darling Harbour There you can see demonstrations of the new Fate Module ask a curly support question or just to say hi to the friendly BloodNet support team BloodNet Performance The major release of BloodNet in early September introduced a host of new functionality for users Unfortunately it also resulted ina decrease in response times in a number of the ordering and receipting screens The cause of this performance degradation was rectified in the outage on 26 October Launch of BloodNet Fate Module Continued from page 1 Following extensive
10. andor lt 1 Cegree Celsius Storage in known non compliant environment Storage conditions unknown Non compliant with approved temperature specifications in transit from the supplier Non compliant with approvec temperature specications in transit between hospitais andor laboratories Does not nclude intemal transfers within the seme hospital Non complian with approved pecking speciicetions tom the supplier Non compliant with approves packing specticatons in transit between hospmals and or laboratories Does not include nmermnal transfers within the same hosptal Lost in taree Discarded for a reason other than those listed above Step 3 Add the unit s to be discarded to the discard episode by scanning the Component and Donation Number barcodes BloodNet will then retrieve the remaining details of each unit for you You can enter multiple units per discard episode and a discard episode can contain both blood components and blood products The benefit of entering multiple units on one discard episode is that you will only need to enter the Reason for Discard and Location of Discard values once to cover the multiple units If you wish you can enter comments against individual units and these comments can be viewed on screen in BloodNet and in the Fate reports produced by BloodNet Logout Session wil expire in approximately 19 52 BloodNet Discard Episode Number 0 Episode Created Date 26 10 2011 3 58 08 A
11. displayed in one column with the priority in a separate column to enable more ready identification of urgent orders 13 000 BLOOD 13 000 25663 BloodNet nba gov au National Blood Authority r yyy eee Australia October 2011 status Type Priority The delivery instruction section on the order templates can be edited for each individual order without having to select the Edit button Global changes to these settings for all orders from sites can still be made by a Facility Administrator through the Administration menu The addition of three mandatory fields for all order types to enable users to specify the delivery method for an order e g Blood Service Delivery Collect etc and the required date and time for the delivery of the order This will provide greater clarity to all involved from both the laboratory and the Blood Service to ensure that there is a common understanding of the specific requirements for the delivery BioodNet Order Number 0 Onder Date 26 102011 147 28 AM Oslivery Insructions The Downtime Order Templates that were produced and emailed out to all facilities each month to use in case of a power internet BloodNet outage have been replaced by customised templates that exactly mirror the current routine order templates used by each facility in BloodNet The templates can be produced by all users of BloodNet at any time by clicking on the Facility Order Templates li
12. e Receipt Dioodhet Transfer Episode Humber 14 g Heapatal AH Jae of Trenster Royal Darvin Hospital PARCH SAM 0011 4 0224 5 AM Location when Bemis wer transfered to WT Garain Private Hoepital F1ADAR Blooded Transtar Emsoda Rosson Patent Transtar Pateni Details Donald BUCK ji a 123456 Gi eoahat Tranaier Emapde Price 455 68 Component Name Red Cells in SAG M LO 04390 Goration Kia 3164395 ABO RAD O Positive Initially Kaued Te FARDH Royal Danii Hospital SSi Date 16 Pun 2011 2232 AM Component Price 3545 88 Ilsnue Moin Number 126933726 Expiry Date 2007 2044 Comments Ueci Tusk Lode 11 am geceemmed for Hypn Clee compel bey Scoot User mthend hence Pen episode 13 000 BLOOD 13 000 25663 BloodNet nba gov au This receipt should be printed and included in the shipper s with the units being transferred You can also view a list of all transfer episodes both units being transferred to your facility Transfer In Episodes tab and those being transferred from your facility Transfer Out Episodes tab through the same familiar tabbed interface that BloodNet uses in the Ordering and Receipting Modules Should you need to you can use this screen to view and or edit individual transfer episodes Logout Page wil refresh in 01 41 Tum OFF Peas Auto Rafeah a WA Joondalup Health x 10 26 10 2011 9 03 15 PM
13. e necessary arrangements If you wish to pre empt this process and lock in your training sessions and migration from ERIC to the BloodNet Fate module now please contact BloodNet Support 13 000 BLOOD 13 000 25663 or BloodNet nba gov au 13 000 BLOOD 13 000 25663 BloodNet nba gov au BloodNet User Manual Revamped To coincide with the launch of the Fate Module the BloodNet User Manual has also been revamped Apart from the obvious inclusions of guidance on new functionality and updated screen shots the arrangement of the Manual has been refreshed and is based around the concept of one chapter per Module i e Ordering Receipting Fate Administration etc to make it easier for users to quickly locate the section they need BLOODNE User Manual As at 28 October 2011 https www blood gov au Authorised by Peter O Halloran Chief Information Office National Blood Authority 28 October 2011
14. he operation is consistent with other BloodNet screens reducing the need for extensive training For those laboratories that currently use ERIC to record their existing discarded units we can even import this data into BloodNet so that your historical data is available in addition to data created in BloodNet The icing on the cake will come with the implementation of interfaces between BloodNet and hospital Laboratory Information Systems LISs when the need to enter this data manually will be replaced by direct system interfaces that will pass the data seamlessly without additional involvement from laboratory staff Creating a Discard Episode Creating a discard record can be achieved in four easy steps and takes less than one minute Each discard record is termed a Discard Episode and one Discard Episode can contain one or more units either blood components and or blood products supplied by the Blood Service depending on your need and laboratory practice Step 1 Select New Discard Episode under the Fate menu 4 e Rs BLOODNET dering Receipting Fate Administration A intormation Help Session wil expire in approximately 19 13 BiloodNet Discard Episode Number 0 Episode Created Date 26 10 2011 3 58 07 AM Discarded Date 10 2011 Facility Name Royal Darwin Hospital Location where fem s discarded Pathology Discard Reason Please Choose Please Choose E
15. nk under the Administration menu 1 Receipting Module The Blood Service Distribution Site that issued each Issue Note Shipper s can be readily identified from the main Issue Note screen without having to manually open each Issue Note to check as previously occurred Issus Humber lsnued By lensed Quantity 17 tee 1 iid Pa f 0 ThE ARCES Dera t POO IST RSSSS IT D 115 A ARCES Danai T ae a appa 7 0 a A ARCES Canaan 2 OO STeaT T O Tag AM ARCES Pert COO ISTaTsee Eei 236 Pe ARGES Pact 2 ODIA TEDi 234 PM n ARCES Parii 2 2 Issue Notes can be directly opened from the actual receipting screen by selecting the underlined Issue Note number 3 The Blood Service comments on Issue Notes are now displayed on the actual receipting screen 4 The Finish and Save button is now at the top of the actual receipting screen in addition to its previous location at the bottom of the screen lague Mole No ODOT FRASER lasue Noies Date TANANI 4 08 00 F Comments D URGENT Total issue Pree 761 80 Please Scan Donation Lot Number Donation Lot Humber Eni Fate Module Work on the Discard and Transfer elements of the Fate module are now complete and the module is ready for use See the article later in this issue for more information 13 000 BLOOD 13 000 25663 BloodNet nba gov au Shellharbour lab goes live E S i m VES s eronesbowssert
16. ry to be captured and to ensure that the receiving laboratory can record the final disposition of the unit facilities can only record a discarded item for units that are either issued to them by the Blood Service or that have been transferred to them in BloodNet through the Fate Module Each transfer record is termed a Transfer Episode and one Transfer Episode can contain one or more units either blood components and or blood products supplied by the Blood Service depending on your need and laboratory practice Step 1 Select New Transfer Episode under the Fate menu Step 2 Select the location where the units are being transferred to from the drop down list This drop down list contains all current facilities using BloodNet ordered by State and Territory all Blood Service Distribution Sites if the units are subject to recall and the Blood Service wish to get the units back physically and also enables you to create additional custom locations such as the Royal Flying Doctor Service gee _BLOODNET Session will expire in approximately 19 57 BioodNet Transfer Episode Number 0 Transferred Date 27 10 2011 10 51 13 AM Facility Name Royal Darwin Hospital Location where item s Transferred Please Choose Traner Masnon ACT Calvary Hospital is this a Patient Transfer ACT Capital Pathology ACT Healthscope oe Canberra Laboratory Total Price Transferred ACT The Canberra H
17. show coming to a laboratory near you A roadshow is about to traverse the country to spread the latest news about BloodNet s new Fate module and how it will help laboratories and governments to fine tune and refine inventory management practices A team of trainers will be fanning out across Australia to conduct sessions for laboratory staff from Hobart to Cape York The roadshow will be commence November and exact dates and transition plans will be developed in conjunction with each State and Territory Health Department During the roadshow BloodNet trainers will be undertaking a combination of one on one training sessions and group training sessions One page cheat sheets and detailed user manuals will also be distributed in addition to further online materials on the NBA website As part of the roadshow the BloodNet trainers will be assisting laboratories to extract their current discard data from ERIC and the BloodNet Support team will then import that data overnight into BloodNet This will then enable all future discard records to be created in BloodNet whilst still enabling full access to legacy data from ERIC through the BloodNet website Once this has occurred each laboratory will need to contact the ERIC Team to remove their existing ERIC account s as access to ERIC will no longer be required As the roadshow is being scheduled the BloodNet Support team will be in contact with each laboratory to make th
18. wed FFP Damaged Supp ier iransi Damaged inter hospital inter lab transit Damaged Laboratory Damaged Trawing Damaged Visually unacceptable Damaged Transit to ward Damaged On ward Cika Ordered for patient not requred Recall By suoplier S orage Setrigersiion talure Soraga Out of temperature contro Storage Non carnpliam storage s orage Conditions unkoown Transport Teeperature falive from supplier ransport Temperature failure mcr hospita nier lad transit tansport incorrect packing from supplier Transport incorrect packing iver hospital ter lab transit Transport Lost in transit Omer Discard Description Us nave xceeded thoir expiry Cale time Thawed plasma not usec after 5 cays Thawed cryoprecipiate not used afer 6 hours Thawed tesh frozen plasma not used afer 24 hours Damaged in trans tom the supper Damaged in transt between hospitais ancor laboratories Does not include imemal yansfers within he same hospita Damaged in the Pathology laboratory Url ertified as damaged a tme of maming Unt idontifod as visually unacceptabie Damaged in transit to the ward Damaged Unit ordered for a patient being bested however the unt was not required when made evailable for transfusion Unit recoiled by the Supplier or Regulator Fabure of friege freezer or platelet ncubstor Storage outside of a controled environment gt 30 minutes andor gt 10 degrees Celsius
19. work with many willing users many of whom also participate in the BloodNet User Reference Group we have finished the first stage of development work on this important module The Fate Module enables laboratories to record their transfer of units to other laboratories and the discard of blood and blood products issued by the Blood Service The analysis of such data by hospitals suppliers and governments is crucial to enable appropriate supply planning to occur so that components and products are available when and where they are required for use without unnecessary discards occurring The Fate Module will not only replace the current functionality in the ERIC system it provides additional functionality including e The ability to record the transfer of units between laboratories and other parties such as Air Ambulance services e Linkage between the actual issue of units being transferred or discarded and the transfer or discard episode drawing through the age of the units upon issue the original facility that they were issued to and so forth e Integration of transfer and discard data into other BloodNet reports including unit issues and inventory levels to provide holistic reporting that can be generated on demand by end users to timelines that suit the needs of the facility All of this functionality is delivered through the same BloodNet website used by your facility each day to place orders and receipt issues and t
20. xpired Time expired Expired Extended life plasma Expired Thawed cryopreciptate Discard E pired Thawed FFP Eee Ores eS ails a eee aes Melee med Damaged Supplier transit Damaged Inter hospital inter lab transit ry Damaged On ward Clinical Ordered for patient not required Discart Recall By supplier Storage Refrigeration failure 6Lot Number Product Code Product Name t Cond unknown Add New Produ Transport Temperature failure from supplier Transport Temperature failure inter hospital inter lab transit Transport incorrect packing from supplier Transport incorrect packing inter hospital inter lab transit Transport Lost in transit ther Step 2 Select the Reason for Discard and Location of Discard from the drop down lists If you are recording a discard retrospectively you can override the current date to reflect the actual date of discard see screen shot below If you are unsure of the most appropriate Reason for Discard simply click the Definitions link next to the drop down list and an explanatory screen with a list of all reasons and a description of their use will be displayed Simply click on the relevant reason to select that reason and to close the explanatory screen Discard Reason Definitions Discard Reason Expired Time expired Expired Extenced ite plasma Expired Thawed cryoprecipiate Expired Tha
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