Academic section
Contents
1. Permanent Line 2 Automatic continuation of address Completing the EADD Function Address Line 1 if the first line of the address is THE EADD EMPLOYEE ADDRESS FUNCTION exceptionally long e g use for apartment numbers building names etc Maximum 30 Olt ret 1 e ee Of 2e of characters Otherwise leave blank PPEADDO E1302 SCT EDB Entry Update AREH 11 20 00 15 23 48 uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Session Edit View Commands Script Help 10 26 00 14 20 04 Empl Add Dat U id SCPPSJL itv j j j ID 650000903 Name REHIRE LECTURER DEMO SSN 650 900 0903 Pri Pay MO City City portion of the address United Permanent Address Line 1 2310 CHERRY ST States and foreign addresses Maximum 21 cH SOnERVTLLE State MA Zip 02144 characters Foreign Addr Ind _ Prov Country __ Hone Phone at peiseiee YSpo se Nane State State portion of the address United Campus Release Codes Perm Address _ Home Phone _ Spouse Name _ Employee Organization Disclosures Perm Address _ Home Phone _ States addresses only c Add Line 1 x A ampus iceress Tine 2 Zip Zip code associated with the address City State Zip n Campus Phone 1 Phone 2 United States addresses only Campus Room 000476 Building Next Func ID Name SSN Foreign Ind Enter F if this is a foreign address Address Fi AeHatp PANN ee dn ne Prov Foreign addresses only Province Line 5 Colu2. Enter data in the following fields as applicable Permanent Line 1 First line of the address to which all Address university mail may be sent e g benefits statement tax information Maximum 30 characters Payroll Personnel System September 00 University of California Santa Cruz Permanent Line 2 Automatic continuation of address Address Line 1 if the first line of the address is exceptionally long e g use for apartment numbers building names etc Maximum 30 characters City City portion of the address US and foreign addresses Max 21 characters State State portion of the address United States addresses only Zip Zip code associated with the address United States addresses only Foreign Ind Enter F if this is a foreign address Address Prov Foreign addresses only Province associated with the address if applicable Maximum 30 characters Cntry Foreign address only Two digit country code associated with the address Press F1 Help to see valid codes Postal Code Foreign addresses only Postal code associated with the address 2 Press Enter to invoke range value edits 3 Press F11 Next Func to proceed to the next function 7 13 6 Separation Academic PPS User Manual ACADEMIC ACTIONS Completing the EPD1 Function EPD1 EMPLOYEE PERSONAL DATA 1 FUNCTION uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Session Edit View Commands Script Help P
3. Contact Academic Human Resources for information These forms are to be retained in the department or dean s office 3 Have the employee complete relevant fields of the Non Student Academic Initial Hire Rehire Data Collection Document 4 Prepare information for on line entry In the case of rehires of intercampus transfers send all collected information to Payroll for on line entry For rehires of student work study recipients send all collected information to Student Employment for on line entry Non resident alien re hires are entered by the Payroll Office All forms are completed in the Service Center and forwarded to Payroll Payroll Personnel System September 00 University of California Santa Cruz Data Entry Enter data for rehiring an employee for an academic position via the AREH bundle This bundle contains the following functions EEID Employee Identification EADD Employee Address EPD1 Employee Personal Data 1 EPD2 Employee Personal Data 2 EPER Personnel Miscellaneous EAPP Appointments Distributions Condensed XTAX Tax Information EALN Alien Information EACD Academic Service EHON Academic Honors Accessing the AREH Bundle 1 Log on to the Payroll Personnel System 2 At the Next Func field type EEDB and press Enter 3 Type BUND and press Enter 4 Type AREH and press Enter The EEID function is displayed 7 14 2 Academic Rehire PPS User Manual ACADEMIC ACTIONS
4. EAPP Appointments Distributions ELVE Leave of Absence EADD Employee Address EPD1 Employee Personal Data 1 7 13 2 Payroll Personnel System Separation Academic September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Completing the EADD Function THE EADD EMPLOYEE ADDRESS FUNCTION uccmysb ucop eduucemysb ucop edu TN3270 TN5250 Connection Session Edit View Commands Script Help Ds tal ser e Pe Of ale of PPEADDO E1302 SCT EDB Entry Update SEPR 11 20 00 12 48 12 10 26 00 13 12 56 Employee Address Data Userid SCPPSJL ID 010000500 Name EMERITUS PROFESSOR DEMO SSN 010 060 0500 Pri Pay MO Permanent Address Line 1 222 PARK AVE Line 2 City SANTA CRUZ State CA Zip 95060 Foreign Addr Ind _ Prov Country __ Postal Code _____ _ Home Phone 4444444 Spouse Name POLLY Campus Release Codes Perm Address _ Home Phone _ Spouse Name _ Employee Organization Disclosures Perm Address _ Home Phone _ Campus Address Line 1 Line 2 City State Zip Campus Phone 1 9002 Phone 2 Campus Room 000400 Building Next Func ID Name SSN gt F 1 Help 3 PrevMenu 4 Print 5 Update Fi 9 Jump 10 PrevFunc 11 NextFunc 12 Exit Line 5 Column 28 IBM 3278 2 E LU L10TAAOW NUM Ai Notes and Tips e Make changes to this function only if the employee indicates a change of address The EADD Procedure 1
5. Func and F11 Next Func to navigate through the bundle 1 Make sure you have completed all the required data elements in the bundle and 2 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to invoke consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the bundle and navigate to the appropriate function make any corrections then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update 7 10 6 Additional Employment PPS User Manual ACADEMIC ACTIONS PAN Preparation If there are no consistency errors or after you have made all the corrections and you are on the PAN Subsystem Notification Screen add additional reviewers or users e Press F10 Comments and enter a description of the action and any significant details e Press F11 Detail to view the notification detail that will be sent e Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE Accessing IMS
6. consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make the necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the last data entry function you were at when you updated the action to make the appropriate corrections Then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update 7 5 8 Academic Change PPS User Manual ACADEMIC ACTIONS PAN Preparation If there are no consistency errors or after you have made all the corrections and you are on the PAN Subsystem Notification Screen add additional reviewers or users 1 Press F10 Comments and enter a description of action and any significant details 2 Press F11 Detail to view the notification detail that will be sent 3 Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE Accessing IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action Disposition of Forms e Forward the appropriate approval document to the mandatory reviewer e Retain the data collection document in the Ser
7. dean s office Prepare information for on line entry Data Entry Enter the data for the additional employment via the ADDL bundle This bundle contains the following functions EAPP Appointments Distributions EPER Personnel Miscellaneous EADD Employee Address EPD1 Employee Data 1 Accessing ADDL 1 Log on to the Payroll Personnel System 2 At the Next Func field type EEDB and press Enter 3 Type BUND and press Enter 4 Type ADDL and the employee ID number then press Enter The Appointments Distributions EAPP function displays the current employee data 7 10 1 Additional Employment PPS User Manual ACADEMIC ACTIONS 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function Completing the EADD Function THE EADD EMPLOYEE ADDRESS FUNCTION uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Session Edit View Commands Script Help Cif col aes Et 3 e e Of Ble O PPEADDO E1302 SCT EDB Entry Update ADDL 11 15 00 12 27 45 10 26 00 14 22 07 Employee Address Data Userid SCPPSJL ID 700000900 Name PROFESSOR ASSISTANT DEMO SSN 700 090 0900 Pri Pay MO Permanent Address Line 1 33480 21ST STREET Line 2 City SANTA CRUZ State CA Zip 95061 Foreign Addr Ind _ Prov Country __ Postal Code Home Phone 4084299640 Spouse Name Campus Release Codes Perm Address _ Home Phone _ Spouse Name _ Employee Organiz
8. of UC class units in which an employee who is a UC student is registered Enter Mail Code See Appendix J Used to deliver checks and surepay stubs 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function 7 2 5 Academic New Hire PPS User Manual ACADEMIC ACTIONS Completing the EPD2 Function EPD2 EMPLOYEE PERSONAL DATA 2 uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection olx Session Edit View Commands Script Help oaase Bl el Of ale PPEPD20 E1140 SCT EDB Entry Update AHIR 11 14 00 16 54 02 Employee Personal Data 2 Userid SCPPSJL ID 650000007 Name NEWHIRE ACADEMIC DEMO SSN 650 00 0007 Pri Pay PIN Signature Date 981795 Oath Signature Date 081795 I 9 Date 981795 Education Level Code Education Level Year 86 Non UC Prior Service Code H Prior Service Months ___ Prior University Service Institution Code HJR Employment Service Credit Employment Service Credit From Date Current Specialty Code Highest Degree Specialty Code Highest Degree Institution Code HJR Next Func ID Name SSN u0001 Input accepted gt F 1 Help 2 Cancel 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc Line 5 Colum 45 IBM 3278 2 E LU L10TAAAK ol NUM Jun nD Notes and Tips e Refer to Section 1 13 Help for information about how to use the Find String command in F1 Help for locating institution code The EPD2 Proc
9. 2 T Payroll Personnel System Academic New Hire September 2000 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS 7 5 ACADEMIC CHANGE PROMOTION APRO Overview The procedures described in this section are for an academic employee transferring from an existing appointment to an appointment in a different academic series for example e Change from a Visiting Postdoctoral to a Postgraduate Research e Change from an Assistant Researcher to an Assistant Professor The procedures described in this section are also for an academic employee moving from one rank to another rank within an academic series including e Change from Acting Assistant Professor to Assistant Professor regularization e Change from Assistant Professor to Associate Professor promotion e Change from Associate Professor to Professor promotion Before You Start 1 Obtain required approval to perform the payroll personnel action 2 Prepare information for data entry Payroll Personnel System September 00 University of California Santa Cruz Data Entry Enter data for reclassifying an employee in an academic position via the APRO bundle This bundle contains the following functions EAPP Appointments Distributions EPER Personnel Miscellaneous EACD Academic Service EADD Employee Address EPD1 Employee Personal Data 1 Accessing the APRO Bundle 1 Log onto Payroll Personnel System 2 At the Next Func f
10. 48 The EPER Procedure 1 Enter data in the following fields as applicable Assigned Enter 5 for WOS appointment PELI Benefits Eligibility Level Indicator BELI code indicating the employee s eligibility for health benefits Derived System derived BELI code based on data BELI entered previously Normally the same as the assigned BELI code Effective Date the assigned BELI takes effect Date Date of Hire Date on which the Emeritus appointment commences See Notes and Tips Payroll Personnel System September 00 University of California Santa Cruz Original Hire Leave blank Date 2 Press Enter to invoke range value edits 3 This is the last function in the bundle Proceed to Review Review Use F10 Prev Func and F11 Next Func to navigate through the Review bundle 1 Make sure you have completed all the required data elements in the bundle 2 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to invoke any consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the bundle make any correctio
11. 60 associated with the address if applicable Foreign Addr Ind Prov Country Postal Code ee Maximum 30 characters Home Phone 8314234180 Spouse Name Campus Release Codes Perm Address N Home Phone N Spouse Name N Employee Organization Disclosures Perm Address N Home Phone N Cntry Foreign address only Two digit Caupus Addres Tinei country code associated with the address Ci State Zip i 1 i Campus Phone 1 Ssk mone ptt P Press F1 Help from this field to see valid Campus Room Building codes Next Func ID Name SSN Postal Code Foreign addresses only Postal code F 1 Hel 2 Cancel 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc associated with the address if applicable Line 17 Colum 47 IBM 3278 2 LU L10TABAY PNM 4 Enter home phone The EADD Procedure Enter spouse name Optional Campus Leave blank to disclose or enter N in each Release field to NOT disclose Codes 1 Enter data in the following fields as applicable Permanent Line 1 First line of the address to which all Address university mail may be sent e g benefits statement tax information Maximum 30 characters Employee Code indicating whether the employee has Organization authorized the University to release their Disclosures home address and home phone to employee organizations Otherwise these organizations will use campus address phone Leave blank to disclose enter N
12. 70 TN5250 Connection Session Edit View Commands Script Help oeae e S CO BB Oo PPEPD10 E1302 SCT EDB Entry Update APRO 11 15 00 12 03 41 10 26 00 14 22 07 Employee Personal Data 1 Userid SCPPSJL ID 700000900 Name PROFESSOR ASSISTANT DEMO SSN 700 900 0900 Pri Pay MO Date of Birth 042462 Sex E Ethnic F Veteran Status Codes Vietnam N War Campaign _ Disability N Disabled Status N Citizenship C Student Status 1 No of Reg Units Pay Disposition Code 000462 Next Func ID Name SSN gt F 1 Help 3 PrevMenu 4 Print 5 Update Fi 9 Jump 10 PrevFunc 12 Exit Line 6 Column 17 IBM 3278 2 LU LIOTAAAF NUM EPD1 Procedure 1 Enter data in the following fields as applicable Pay Enter Mail Code See Appendix J Disposition Used to deliver checks and surepay stubs Code 2 Press Enter to invoke range value edits 3 This is the last function in the APRO bundle Proceed to Review Payroll Personnel System September 00 University of California Santa Cruz Review Use F10 Prev Func and F11 Next Func to navigate through the Review bundle 1 Make sure you have completed all the required data elements in the bundle 2 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to invoke consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are
13. ACADEMIC ACTIONS e Employment Eligibility Verification form 1 9 with attachments The I 9 form must be signed and witnessed by the first day of the quarter No alterations may be made to this form e Oath of Allegiance Patent Agreement form UPAY 585 The Oath Patent must be signed and witnessed by the first day of the quarter No alterations may be made to this form The State Oath of Allegiance portion of this form is not required for aliens e Personal Identification Number PIN Authorization UPAY 874 if applicable e UC Federal and State Withholding Allowance Certificate UC W 4 DE 4 e Benefits Eligibility Level Indicator BELI form UPAY 726 e Demographic Data Transmittal form U5605 e Earnings Disposition Surepay form if applicable e Physician Designation Form SC 50 voluntary e Note The Adult Child Abuse forms are required for certain department positions Contact Academic Human Resources for information These forms are to be retained in the dean s Office e Have the employee complete relevant fields of the Non Student Academic Initial Hire Rehire Data Collection Document Prepare information for on line entry or in the case of intercampus transfers non resident alien or student work study hires send all collected information to the respective office for on line entry Payroll Personnel System September 2000 University of California Santa Cruz Data Entry Use the AHIR Academic Hire bundle
14. Date Current Leave blank For future use only Specialty Code 7 2 6 Academic New Hire PPS User Manual ACADEMIC ACTIONS Highest Leave blank For future use only Degree Completing the ELIC Function Specialty ELIC LICENSE CERTIFICATE DATE Code TN3270 uccmysb to host uccmysb ucop edu Session Edit Commands Settings Help PPELICOMEG943 SCT EDB Entry Update AHIR 18716795 15 57 43 License Certificate Data Userid SCPPSWCP ID 650000007 Name NEWHIRE ACADEMIC DEMO SSN 656 668 6607 Pri Pay Highest Code indicating the institution at which the Degree highest degree was obtained Press F1 Help institution to see valid codes Use Find String in Help Code enter f space institution name and Enter Code Renewal Date 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function ULHI LPT ET ETT ET Next Func ID gt F 1 Help 2 Cancel 4 Print 5 Update El 9 Jump 14 PreyFunc 11 NextFunc IBM 3278 2 E_ 16 01 40 The ELIC Procedure 1 Enter data in the following fields as applicable A code indicating any licenses or certificates held by the employee if applicable Press F1 Help to see valid codes Renewal Date the license or certificate must be Date renewed in the format MMDDYY If the license or certificate is permanent enter 999999 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function 7
15. Disclosures Perm Address _ Home Phone _ range adjustments Campus Address Line 1 Not used for academics chal State Zip Campus Phone 1 Phone 2 Campus Room 000462 Building 4 Press Enter to invoke range value edits Next Func ID Name SSN 5 Press F11 Next Func to continue to the next function gt F 1 Help 3 PrevMenu 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc 12 Exit Line 5 Column 28 IBM 3278 2 LU L10TAAAF O NM Z Notes and Tips e The fields most likely to need changes are the address fields EADD Procedure 1 Enter data in the following fields as applicable Permanent Line 1 First line of the address to which all Address university mail may be sent e g benefits statement tax information Maximum 30 characters Line 2 Automatic continuation of address Line 1 if the first line of the address is exceptionally long e g use for apartment numbers building names etc Maximum 30 characters 7 15 5 Payroll Personnel System Emeritus September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Permanent City City portion of the address United Address States and foreign addresses Maximum 21 characters State State portion of the address United States addresses only Zip Zip code associated with the address United States addresses only Foreign Ind Enter F if this is a foreign address Address Pr
16. G 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action Disposition of Forms e Forward the appropriate approval document to the mandatory reviewer e Retain the data collection document in the Service Center employee file 7 10 7 Payroll Personnel System Additional Employment September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Before You Start Accessing SEPR 1 Log on to the Payroll Personnel System 1 Obtain required approval to perform the payroll personnel action 2 At the Next Func field type EEDB and press Enter 2 Have the employee complete the following forms 3 Type BUND and press Enter e Letter of resignation voluntary separations 4 Type SEPR and the employee ID number then press Enter e Unemployment Insurance Termination Report form U5602 The ESEP function displays the selected employee Be sure the employee completes side two and signs the report Do not complete the report for without salary employees unless they previously held a paid appointment with the University 3 Provide employee with Termination Benefits packet 4 Prepare the Data Collection Document Separation Data Entry Enter data for the separation via the SEPR bundle This bundle contains the following functions ESEP Separation Data
17. IONS Ethnic Code indicating the ethnic identity of the employee For reporting statistics of the University workforce only Code from the Demographic Data Transmittal Veteran Codes indicating the employee s veteran Status Codes status For reporting statistics of the university workforce only Codes and definitions from the Demographic Data Transmittal Disabled Code indicating that the employee has a Status disability For reporting statistics of the University workforce only Code from Demographic Data Transmittal Citizenship Code indicating the employee s citizenship Code status with respect to the United States Press F1 Help to see valid codes Student Code indicating the employee s student status Status with the University of California not including University Extension enrollment Press F1 Help to see valid codes No of Reg A system derived code indicating the number Units of UC class units in which an employee who is a UC student is registered Pay Enter Mail Code See Appendix J Disposition Used to deliver checks and surepay stubs Code 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function Payroll Personnel System September 00 University of California Santa Cruz Completing the EPD2 Function THE EPD2 FUNCTION EMPLOYEE PERSONAL DATA 2 E uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection _ ol x Session Edit View Commands Scr
18. LU LIOTABAY CAP NUM Notes and Tips e Employees should self identify ethnic disability and veteran status on the Demographic Data Transmittal form U5605 The EPD1 Procedure 1 Enter data in the following fields as applicable Date of Birth Entered on the EEID function Code indicating the sex of the employee For reporting statistics of the University workforce only M male and F female Payroll Personnel System September 2000 University of California Santa Cruz Ethnic Veteran Status Codes Disabled Status Citizenship Code Student Status No of Reg Units Pay Disposition Code Code indicating the ethnic identity of the employee For reporting statistics of the University workforce only Code from the Demographic Data Transmittal Codes indicating the employee s veteran status For reporting statistics of the university workforce only Codes and definitions from the Demographic Data Transmittal Code indicating that the employee has a disability For reporting statistics of the University workforce only Code from Demographic Data Transmittal Code indicating the employee s citizenship status with respect to the United States Press F1 Help to see valid codes Code indicating the employee s student status with the University of California not including University Extension enrollment Press F1 Help to see valid codes A system derived code indicating the number
19. NG ON LINE UPDATE e Primary Title Code _ Effective Date the employee becomes eligible for any Employee Unit Code Employee Representation Code 2 C N A Employee Special Handling Code Employee Distribution Unit Code _ Date health benefits indicated by the BELI code Job Group ID BELI Status Primary Code indicating the primary Alternate Department Code Academic Programmatic Unit Cd Next Func ID Name SSN Qualifiers condition that qualifies the employee for health benefits when the assigned BELI and F 1 Help 2 Cancel 4 Print 5 Update r F 3 Jump __18 PrevFunc_11 Nex tFunc the derived BELI do not match Press Fl IBM 3278 2 E_ 16 16 54 Help to see valid codes Date Date on which the qualifying condition began in the format MMDDYY Secondary If applicable Code indicating an additional condition that qualifies the employee for health benefits when the assigned BELI and the derived BELI do not match Press Fl Help to see valid codes Date Date on which the additional qualifying condition began in the format MMDDYY Date of Hire Date on which the most recent employment affiliation commenced See Notes and Tips Original Leave Blank Hire Date 7 14 8 Payroll Personnel System Academic Rehire September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Employee Code indicating the employee Employee System derived code indicating the
20. PEPD10 E1302 SCT EDB Entry Update 10 26 00 13 12 56 Employee Personal Data 1 Userid SCPPSJIL ID 010000500 Name EMERITUS PROFESSOR DEMO SSN 010 090 0500 Pri Pay MO SEPR 11 20 00 12 52 22 Date of Birth 071350 Sex M Ethnic F Veteran Status Codes Vietnam N War Campaign _ Disability N Disabled Status N Citizenship C Student Status 1 No of Reg Units Pay Disposition Code 900400 Next Func ID Name SSN gt F 1 Help 3 PrevMenu 4 Print 5 Update F 9 Jump 10 PrevFunc 12 Exit Line 6 Column 17 IBM 3278 2 E LU LIOTAAOW NUM A The EPD1 function allows you to change the check disposition address If there are no changes proceed to Review Pay Enter Mail Code See Appendix J Disposition Used to deliver checks and surepay stubs Code 1 Press Enter to invoke range value edits 2 This is the last function of the SEPR bundle Proceed to Review Payroll Personnel System September 00 University of California Santa Cruz Review Use F10 Prev Func and F11 Next Func to navigate through the SEPR bundle 1 Make sure you have completed all the required data elements in the bundle 2 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to invoke consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are consistency edits the Consistency Edit ECON sc
21. Permanent Line 1 First line of the address to which all Address university mail may be sent e g benefits statement tax information Maximum 30 characters Line 2 Automatic continuation of address Line 1 if the first line of the address is exceptionally long e g use for apartment numbers building names etc Maximum 30 characters Payroll Personnel System September 00 University of California Santa Cruz Permanent City City portion of the address United Address States and foreign addresses Maximum 21 characters State State portion of the address United States addresses only Zip Zip code associated with the address United States addresses only Foreign Ind Enter F if this is a foreign address Address Prov Foreign addresses only Province associated with the address if applicable Maximum 30 characters Cntry Foreign address only Two digit country code associated with the address Press F1 Help from this field to see valid codes Postal Code Foreign addresses only Postal code associated with the address if applicable Campus Office telephone number s at which the Phone s employee can be reached 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function 7 5 7 Academic Change PPS User Manual ACADEMIC ACTIONS Completing the EPD1 Function THE EPD1 EMPLOYEE PERSONAL DATA 1 FUNCTION uccmysb ucop eduuccmysb ucop edu TN32
22. Relations designation status for the purpose of Unit Code collective bargaining unit associated with Code collective bargaining Press F1 Help to see the employee s job title pele Codes Orta ae Employee System derived code indicating for mployee Relations Codes for assistance in deana the apron onda Representa collective bargaining purposes whether the tion Code employee is covered not covered or a Employee Code indicating collective bargaining unit supervisor Relations of an individual Press F1 Help to see valid Unit odes Employee Code indicating the title special handling Special code of the predominate appointment of an Next Salary Currently not applicable for academic Handling individual for collective bargaining Review Date reviews Use is at discretion of academic Code purposes es Employee Code indicating the predominate Next Salary Currently not applicable for academic Distribution distribution of the predominate appointment Review reviews Unit Code of an individual for collective bargaining Type purposes Merit Rate For future use Job Group System derived code used for reporting Increase ID Percent a4 Alternate Code indicating an alternate department that Home Dept Six digit service center home department Department may update the employee s personnel code Code record Used to give departments with joint Primary System derived for employees with multiple appomhanais decane 01i employ ce Titl
23. ation Disclosures Perm Address _ Home Phone _ Campus Address Line 1 Line 2 City State Zip Campus Phone 1 Phone 2 Campus Room 000462 Building Next Func ID Name SSN gt F 1 Help 3 PrevMenu 4 Print 5 Update Fi 9 Jump 10 PrevFunc 11 NextFunc 12 Exit Line 24 Column 28 IBM 3278 2 E LU L10TAAAF NUM A EADD Procedure 1 Review fields for data accuracy and make any changes needed Permanent Line 1 First line of the address to which all Address university mail may be sent e g benefits statement tax information Maximum 30 characters Line 2 Automatic continuation of address Line 1 if the Line 1 runs over Maximum 30 characters Payroll Personnel System September 00 University of California Santa Cruz Permanent City City portion of the address United Address States and foreign addresses Maximum 21 characters State State portion of the address United States addresses only Zip Zip code associated with the address United States addresses only Foreign Ind Enter F if this is a foreign address Address f f Prov Foreign addresses only Province associated with the address if applicable Maximum 30 characters Cntry Foreign address only Two digit country code associated with the address Press F1 Help from this field to see valid codes Postal Code Foreign addresses only Postal code associated with the address if applicable Campus Telephone
24. e service prior to the most recent University Code employment Press F1 Help to see valid 2 Press Enter to invoke range value edits codes 3 Press F11 Next Func to continue to the next function Prior Service Leave blank For future use only Months 7 14 7 Payroll Personnel System Academic Rehire September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Completing the EPER Function The EPER Procedure THE EPER PERSONNEL MISCELLANEOUS FUNCTION 1 Enter data in the following fields as applicable TN3270 b to host b ed SE BEEFT a EE e cope e Assigned Benefits Eligibility Level Indicator BELI PPEPERMgE W943 SCT EDB Entry Update AREH 15 14 95 16 22 58 BELI Code indicating employee s health benefits 18 89 95 21 24 16 Personnel Miscellaneous Userid SCACPLJU cane ID 65 9 3 Name REHIRE LECTURER DEMO SSN 658 9 3 Pri Pay MO eligibility Press Fl Help for valid codes Assigned BELI 1 Derived BELI X Effective Date B7M197 7 aot a Qualifiers Primard late yoecondary Date Derived System derived BELI code based on data ate of Hire O70 rigina ire Date R Employee Relations Code zE Employee Relations Unit IX BELI entered previously Normally the same as Probationary Period End Date Next Salary Review Date Next Salary Review Type _ the assigned BELI code Merit Rate Increase Percent Home Department A ASAA TRAINI
25. e Code titles Code indicating the primary title records Press F1 Help to see valid codes code that will be used for reporting Academic For future use purposes Program Unit Code 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function 7 14 9 Payroll Personnel System Academic Rehire September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS 7 15 EMERITUS Overview Data Entry The procedures described in this section are for processing an You will use the EMTS bundle when processing the Emeritus Emeritus appointment for an Academic Senate member who appointment action This bundle contains the following retired and has been separated from the University of California functions Santa Cruz EEID Employee Identification EAPP Appointments Distributions EADD Employee Address EPD1 Employee Personal Data Policy Summary 1 The title title suffix Professor Emeritus Emerita is conferred upon retirement on every academic appointee or academic administrative officer who is a member of the Academic EPER Personnel Miscellaneous Senate 2 Refer to the Academic Personnel Manual APM Section 120 Emeritus Titles for general policy and procedure information Accessing EMTS 1 Log on to the Payroll Personnel System 2 At the Next Func field type EEDB and press Enter 3 Type BUND and press Enter 4 Type EMTS and the employee ID number th
26. eached 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function Payroll Personnel System September 00 University of California Santa Cruz Completing the EPD1 Function THE EPD1 FUNCTION EMPLOYEE PERSONAL DATA 1 uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Of x Session Edit View Commands Script Help olslmlels B ale Of als PPEPD10 E1302 SCT EDB Entry Update AREH 11 20 00 15 30 12 10 26 00 14 20 04 Employee Personal Data 1 Userid SCPPSIL ID 650000903 Name REHIRE LECTURER DEMO SSN 650 600 0903 Pri Pay MO Date of Birth 111065 Sex M Ethnic E Veteran Status Codes Vietnam N War Campaign _ Disability N Disabled Status N Citizenship C Student Status 1 No of Reg Units Pay Disposition Code 000476 Next Func ID Name SSN F 1 Help 2 Cancel 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc Line 6 Column 17 NUM Z IBM 3278 2 E LU LIOTAAAR Notes and Tips e Employees should self identify ethnic disability and veteran status on the Demographic Data Transmittal form U5605 The EPD1 Procedure 1 Enter data in the following fields as applicable Date of Birth Entered on the EEID function Code indicating the sex of the employee For reporting statistics of the University workforce only M male and F female 7 14 5 Academic Rehire PPS User Manual ACADEMIC ACT
27. edure 1 Enter data in the following fields as applicable PIN Date the Personal Identification Number form Signature was signed by the employee in the format Date MMDDYY Oath Date the Oath of Allegiance was signed by the Signature employee in the format MMDDYY Note Date This date must be on or before the first day of the quarter It is required for citizens only Payroll Personnel System September 2000 University of California Santa Cruz Date the I 9 Employment Eligibility Verification form was signed by the employee in the format MMDDYY Note This date must be on or before the first day of the quarter Education Code indicating the highest level of education Level Code attained by the employee Press F1 Help to see valid codes Education Year in which the employee s highest level of Level Year education was attained Non UC Code indicating the type of employment Prior Service service prior to the most recent University Code employment Press F1 Help to see valid codes Prior Service Leave blank For future use only Months Prior Enter code indicating college or university of University most recent employment Press F1 Help to Service see valid codes Use Find String in Help Institution enter f space institution name and Enter Code Employment Leave blank For future use only Service Credit Employment Leave blank For future use only Service Credit From
28. en press Enter Before you Start Verify employee s EDB status is separated the day before proceeding with this action A separation action and subsequent Emeritus action for the same employee cannot occur on the same day The EEID function is displayed 7 15 1 Payroll Personnel System Emeritus September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Enter WOS for without salary Completing the EADD Function THE EADD EMPLOYEE ADDRESS FUNCTION uccmvsb ucop eduuccmysb ucop edu TN3270 TN5250 Connection o x Session Edit View Commands Script Help No entry needed Code indicating the type of Djelajsjels B e o ae el perquisite provided PPEADDO E1302 SCT EDB Entry Update APRO 11 15 00 11 39 42 10 26 00 14 22 07 Employee Address Data Userid SCPPSJL ID 700000900 Name PROFESSOR ASSISTANT DEMO SSN 700 060 0900 Pri Pay MO Code indicating the type of compensation associated with the distribution A system derived code indicating a group Permanent Address Line 1 33480 21ST STREET within a bargaining unit to which a Line 2 A x Mi 7 City SANTA CRUZ State CA Zip 95061 distribution for an appointment is assigned for Foreign Addr Ind _ Prov Country __ Postal Code i ini 1 H Ph 4084299640 Si N collective bargaining purposes excluding Canea Release Codes Perm nadarena one Phone _ Spouse Name _ Employee Organization
29. ield type EEDB and press Enter 3 Type BUND and press Enter 4 Type APRO and the employee ID number then press Enter The EAPP function is displayed for the selected employee 7 5 1 Academic Change PPS User Manual ACADEMIC ACTIONS Completing the EADD Function THE EADD EMPLOYEE ADDRESS FUNCTION uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection o x Session Edit View Commands Script Help Os ales s e e Of eee PPEADDO E1302 SCT EDB Entry Update APRO 11 15 00 11 39 42 10 26 00 14 22 07 Employee Address Data Userid SCPPSJL ID 700000900 Name PROFESSOR ASSISTANT DEMO SSN 700 090 0900 Pri Pay MO Permanent Address Line 1 33480 21ST STREET Line 2 City SANTA CRUZ State CA Zip 95061 Foreign Addr Ind _ Prov Country __ Postal Code Home Phone 4084299640 Spouse Name Campus Release Codes Perm Address _ Home Phone _ Spouse Name _ Employee Organization Disclosures Perm Address _ Home Phone _ Campus Address Line 1 Line 2 City State Zip Campus Phone 1 Phone 2 Campus Room 900462 Building Next Func ID Name SSN gt F 1 Help 3 PrevMenu 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc 12 Exit Line 5 Column 28 IBM 3278 2E LU LIOTAAAF NUM f Notes and Tips Review data and change only those fields that need to be updated EADD Procedure 1 Enter data in the following fields as applicable
30. in each field to NOT disclose Line 2 Automatic continuation of address Line 1 if the first line of the address is exceptionally long e g use for apartment numbers building names etc Maximum 30 characters Otherwise leave blank City City portion of the address United States and foreign addresses Maximum 21 characters Campus Leave blank Address Campus Telephone number s at which the employee Phone s can be reached 7 2 4 Payroll Personnel System Academic New Hire September 2000 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function Completing the EPD1 Function THE EPD1 FUNCTION EMPLOYEE PERSONAL DATA 1 uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection BEE Session Edit View Commands Script Help ojejalsi s a le o al 2 PPEPD10 E1302 SCT EDB Entry Update AHIR 11 14 00 15 55 31 Employee Personal Data 1 Userid SCPPSJL ID 650000007 Name NEWHIRE ACADEMIC DEMO SSN 650 00 0007 Pri Pay Date of Birth 012556 Sex F Ethnic A Veteran Status Codes Vietnam N War Campaign N Disability N Disabled Status N Citizenship C Student Status 1 No of Reg Units Pay Disposition Code 900900 Next Func ID Name SSN gt F 1 Help 2 Cancel 4 Print 5 Update Fe 9 Jump 10 PrevFunc 11 NextFunc Line 20 Column 13 LIBM 3278 2 6
31. ipt Help pelasa e ee Of el o PPEPD20 E1140 SCT EDB Entry Update AREH 11 20 00 15 33 59 10 26 00 14 20 04 Employee Personal Data 2 Userid SCPPSJIL ID 650000903 Name REHIRE LECTURER DEMO SSN 650 00 0903 Pri Pay MO PIN Signature Date 070197 Oath Signature Date 070197 I 9 Date 070197 Education Level Code D Education Level Year 95 F Non UC Prior Service Code Prior Service Months Prior University Service Institution Code NBU Employment Service Credit Employment Service Credit From Date Current Specialty Code Highest Degree Specialty Code Highest Degree Institution Code NBU Next Func ID Name SSN U6001 Input accepted gt F 1 Help 2 Cancel 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc Line 5 Column 45 IBM 3278 2 E LU LIOTASAR NUM oy Notes and Tips e Review all data and change only those fields that need to be updated e Oath Signature Date cannot be older than one year prior to rehire date If it is a new form must be completed e The I 9 Employment Eligibility Verification form with attachments must be completed if it has been over 3 years since the employee previously completed this form e Refer to Navigation section on how to use find string command in Help for locating institution code 7 14 6 Academic Rehire PPS User Manual ACADEMIC ACTIONS The EPD2 Procedure Prior Univ Enter code indicating college or universit
32. iversity of California Santa Cruz Before you Start 1 Obtain required approval in the form of an Offer Letter to perform the payroll personnel action Refer to the Campus Academic Policies amp Procedures Manual CAPPM Appendix 1 Delegation of Authority Chart Work with the employee to complete the following forms e Employment Eligibility Verification form I 9 with attachments New I 9 is not required if the employee completed this form for UCSC employment within the last 3 years Verify previous I 9 date in the EDB e The Oath Patent is valid for 1 year from the date signed If the signature date on the original Oath is over 1 year old a new Oath must be signed The Oath Patent must be signed and witnessed on or before the first date of service No alterations may be made to this form First date of service may be different than hire date e g 7 1 6 30 pay dates 9 20 6 19 service dates e UC Federal and State Withholding Allowance Certificate UC W 4 DE 4 e Benefits Eligibility Level Indicator BELI form UPAY 726 e Personal Identification Number PIN Authorization UPAY 874 if applicable e Demographic Data Transmittal form U5605 applicable only if there has been a change to any of the fields e Earnings Disposition Surepay form if applicable 7 14 1 Academic Rehire PPS User Manual ACADEMIC ACTIONS Note The Adult Child Abuse forms are required for certain department positions
33. ment for disposition of forms information 7 13 8 Payroll Personnel System Separation Academic September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS 7 14 ACADEMIC REHIRE AREH Overview The procedures described in this section are for rehiring an employee for an academic position If the employee has purged from the database use the AHIR bundle instead When not to use the AREH bundle e Intercampus transfers are entered by the Payroll office Forward all documents to Payroll e If you are hiring a student i e reader or graduate student researcher who has a work study award and wishes to use their award for this position Send the student to the Career Center to pick up a referral form and the Career Center will process the rehire action e Ifyou re hiring a student in an academic title use the AURH bundle Note There is a separate DCD used for Student Academic Rehire e Ifyou are re hiring a student in an academic title that holds another appointment use the ADDL bundle e Ifyou are recalling a faculty member who has an emeritus designation use the Academic Recall ARCL Bundle Policy Summary A rehire in an academic title is the result of the academic review process established for the title The policies for rehiring in an academic title are the same as the policies for hiring in an academic title See Section on Academic Hires Payroll Personnel System September 00 Un
34. mn 28 associated with the address if applicable BM32782E LU LIOTAAAR mii 4 Maximum 30 characters Notes and Tips Cntry Foreign addresses only Two digit country code associated with the address Postal Code Foreign addresses only Postal code associated with the address if applicable e Ifthe new address does not continue to Line 2 but the old e Review data and change only those fields that need to be updated address does be sure to enter an asterisk on Line 2 to Enter home phone delete the old information Enter spouse name Optional The EPD1 Procedure Campus Leave blank to disclose or enter N in each Release field to NOT disclose 1 Enter data in the following fields as applicable Codes Permanent Line 1 First line of the address to which all Address university mail may be sent e g benefits statement tax information Maximum 30 characters 7 14 4 Payroll Personnel System Academic Rehire September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Employee Codes indicating whether the employee has Organization authorized the University to release their home Disclosures address and home phone number to employee organizations Otherwise these organizations will use campus address phone Leave blank to disclose enter N in each field to NOT disclose Campus Leave blank Address Campus Telephone number s at which the employee phone s can be r
35. n the following field as applicable Pay Enter Mail Code See Appendix J Disposition Used to deliver checks and surepay stubs Code 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function 7 15 6 Emeritus PPS User Manual ACADEMIC ACTIONS Completing the EPER Function THE EPER PERSONNEL MISCELLANEOUS FUNCTION TN3270 uccmvsb to host uccmvsb ucop edu Se a Session Edit Commands Settings Help PPEPERM EM943 SCT EDB Entry Update EMTS 18 15 95 17 19 29 18 15 95 13 27 18 Personnel Miscel laneous Userid SCACPLJW ID 658000508 Name EMERITUS PROFESSOR DEMO SSN 65 5 Pri Pay MO Assigned BELI 5 Derived BELI 1 Effective Date 679199 BELI Status Qualifiers Primary __ Date Secondary __ Date Date of Hire 7 195 Original Hire Date Employee Relations_Code Employee Relations Unit 99 Probationary Period End Date Next Salary Review Date__ Merit Rate Increase Percent Next Salary Review Type Home Department A ASAA TRAINING ON LINE UPDATE Primary Title Code 1188 PROFESSOR S MONTHS Employee Unit Code AZ Employee Representation Code 2 C Employee Special Handling Code _ Employee Distribution Unit Code _ Job Group ID CC Alternate Department Code Academic Programmatic Unit Cd Next Func ID Name SSN F 1 Help 2 Cancel 4 Print 5 Update F 3 Jump 18 PrevFunc 11 NextFunc l IBM 3278 2 E 17 1 3
36. ns then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update 7 15 Emeritus PPS User Manual ACADEMIC ACTIONS PAN Preparation If there are no consistency errors or after you have made all the corrections and you are on the PAN Subsystem Notification Screen add additional reviewers or users Press F10 Comments and enter a description of the action and any significant details Press F11 Detail to view the notification detail that will be sent Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE Accessing IMSG 1 2 To access the Message Report Screen go to the Next Function field type IMSG and press Enter When the IMSG screen is displayed review any remaining messages and take the appropriate action Disposition of Forms Forward the appropriate approval document to the mandatory reviewer Forward a copy of the data collection document s to employee s office of record for placement in the employee s file Forward the completed BELI form to Payroll Payroll Personnel System September 00 University of California Santa Cruz 7 15 8 Emeritus PPS User Manual
37. number s at which the employee Phone s can be reached 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function 7 10 5 Additional Employment PPS User Manual ACADEMIC ACTIONS Completing the EPD1 Function THE EPD1 EMPLOYEE PERSONAL DATA 1 FUNCTION uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Session Edit View Commands Script Help Ds tales e Bl le O ale e PPEPD10 E1302 SCT EDB Entry Update ADDL 11 15 00 12 29 38 10 26 00 14 22 07 Employee Personal Data 1 Userid SCPPSJL ID 700000900 Name PROFESSOR ASSISTANT DEMO SSN 700 060 0900 Pri Pay MO Date of Birth 042462 Sex F Ethnic F Veteran Status Codes Vietnam N War Campaign _ Disability N Disabled Status N Citizenship C Student Status 1 No of Reg Units Pay Disposition Code 900462 Next Func ID Name SSN gt F 1 Help 3 PrevMenu 4 Print 5 Update F 9 Jump 10 PrevFunc 12 Exit Line 22 Column 75 C NM 4 IBM 3278 2 E LU L10TAAAF EPD1 Procedure 1 Review fields for data accuracy and make any changes needed Pay Enter Mail Code See Appendix J Disposition Used to deliver checks and surepay stubs Code 2 Press Enter to invoke range value edits 3 This is the last function in the ADDL bundle Proceed to Review Payroll Personnel System September 00 University of California Santa Cruz Review Use F10 Prev
38. ov Foreign addresses only Province associated with the address if applicable Maximum 30 characters Cntry Foreign address only Two digit country code associated with the address Press F1 Help from this field to see valid codes Postal Code Foreign addresses only Postal code associated with the address if applicable Campus Office telephone number s at which the Phone s employee can be reached 2 Press Enter to invoke range value edits 3 Press F11 Next Func to continue to the next function Payroll Personnel System September 00 University of California Santa Cruz Completing the EPD1 Function THE EPD1 EMPLOYEE PERSONAL DATA 1 FUNCTION uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Of x Session Edit View Commands Script Help oeae e ae CO Sl oO PPEPD10 E1302 SCT EDB Entry Update 10 26 00 14 19 59 Employee Personal Data 1 Userid SCPPSJL ID 650000500 Name EMERITUS PROFESSOR DEMO SSN 650 000 0500 Pri Pay MO EMTS 11 20 00 16 58 37 Date of Birth 071350 Sex M Ethnic F Veteran Status Codes Vietnam N War Campaign _ Disability N Disabled Status N Citizenship C Student Status 1 No of Reg Units Pay Disposition Code 900400 Next Func ID Name SSN gt F 1 Help 2 Cancel 4 Print 5 Update F 9 Jump 10 PrevFunc 11 NextFunc Line 6 Column 17 CO NN a A IBM 3278 2 E LU LIOTAAAR EPD1 Procedure 1 Enter data i
39. reen is automatically displayed Review all error messages and make necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the bundle make any corrections then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to cancel the update See Consistency Edit Messages ECON in Section 1 6 System Messages in this manual for more information and instructions 7 13 7 Separation Academic PPS User Manual ACADEMIC ACTIONS PAN Preparation If there are no consistency errors or after you have made all the corrections and you are on the PAN Subsystem Notification Screen add additional reviewers or users e Press F10 Comments and enter a description of the action and any significant details e Press F11 Detail to view the notification detail that will be sent e Press F5 Update to complete the update and send the notification If the update is successful the first function in the bundle appears and displays U0007 UPDATE PROCESS COMPLETE Accessing IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropriate action Disposition of Forms e Forward the appropriate approval document to the mandatory reviewer e Refer to the Separation Data Collection Docu
40. to enter data for hiring an employee for an academic position This bundle contains the following functions EEID Employee Identification EADD Employee Address EPD1 Employee Personal Data 1 EPD2 Employee Personal Data 2 ELIC License Certificate Data EPER Personnel Miscellaneous EAPP Appointments Distributions XTAX Tax Information EALN Alien Information EACD Academic Service EHON Honors Data Accessing AHIR 1 Log on to the Payroll Personnel System 2 At the Next Func field type EEDB and press Enter 3 Type BUND and press Enter 4 Type AHIR and press Enter The Employee Identification EEID function is displayed 7 2 2 Academic New Hire PPS User Manual ACADEMIC ACTIONS Permanent State State portion of the address United Completing the EADD Function p g Address States addresses only THE EADD FUNCTION EMPLOYEE ADDRESS cont Zip Zip code associated with the address a uccmysb ucop eduuccmysb ucop edu TN3270 TN5250 Connection Session Edt View Commands Scipt Help United States addresses only Olslalsles e e o ale e PPEADDO E1302 SCT EDB Entry Update AHIR 11 14 00 15 34 31 Foreign Ind Enter E if this is a foreign address Employee Address Data Userid SCPPSJL j 2 ID 650000007 Name NEWHIRE ACADEMIC DEMO SSN 650 00 0007 Pri Pay Address Permanent Address Line 1 1234 MAIN STREET Prov Foreign addresses only Province Cieoe SANTA CRUZ State CA Zip 950
41. vice Center employee file 7 5 9 Payroll Personnel System Academic Change September 00 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS 7 10 ADDITIONAL EMPLOYMENT Overview The procedures described in this section are for an employee who begins a new appointment while still working under the current appointment Prior to initiating any of the following additional employment actions reference the appropriate academic or staff personnel program policies or related Labor Contracts Policy Summary For Academic employees an additional appointment would need to be initiated in the following situations 1 addition of a without salary professorial appointment in a department other than the home department 2 additional research lecturer appointment if the primary appointment is less than 100 For Academic employees teaching in UNEX see AHR PPS General Academic Policies and Procedures Additional Compensation Payroll Personnel System September 00 University of California Santa Cruz Before You Start Obtain required approval to perform the payroll personnel action Have the employee complete the required form if applicable 1 Benefits Eligibility Level Indicator BELI form UPAY 726 2 Note The Adult Child Abuse forms are required for certain department positions Contact Academic or Staff Human Resources respectively for information These forms are to be retained in the department or
42. y a Service of most recent employment Press F1 Help 1 Enter data in the following fields as applicable Institution to see valid codes Use find string Code command to more directly access the PIN Date the Personal Identification Number applicable code Signature form was signed by the employee in the Date format MMDDYY Employment Leave blank For future use only Oath Date the Oath of Allegiance was signed by oe Signature the employee in the format MMDDYY ore Date Note This date must be on or before the Employment Leave blank For future use only first day of service It is required for Service citizens only Credit From Date the I 9 Employment Eligibility Dalig Verification form was signed by the Current Leave blank For future use only employee in the format MMDDYY Specialty Note This date must be on or before the Code a Op Service Highest Leave blank For future use only See Notes and Tips Degree Education Code indicating the highest level of Specialty Level Code education attained by the employee Press Code F1 Help to see valid codes Highest Code indicating the institution at which the Education Year in which the employee s highest level Degree highest degree was obtained Press F1 Help Level Year of ed c ti on was ttain d institution to see valid codes Use find string Code command to more directly access the Non UC Code indicating the type of employment applicable code Prior Servic
Download Pdf Manuals
Related Search