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PDF-XChange Standard 2012

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1. PDF XChange Standard 2012 Getting Started 2 Getting Started Introduction Features Overview Differences between the versions System Requirements Installing from the Internet Silent Installation Installing multiple instances of Printer 2012 Compatibility with Windows Versions Product Overview PDF XChange Standard 2012 is the next generation of our best selling solution for the creation of Adobe compatible PDF files from virtually any Windows application such as MSWord Excel AutoCAD etc the list is endless PDF XChange Standard 2012 acts as a virtual printer but instead of the output going to paper in the conventional manner it is captured and re directed to create a fully compatible text searchable Adobe compliant PDF file subject to the source material being selectable image files remain non text searchable Included in the Standard 2012 package is MS Office I ntegration allowing extra functionality such as maintaining clickable Table Of Contents TOC and embedded URL support from Toolbar Ribbon icons directly within most MS Office applications The OFFice2PDF batch convertor allows the conversion of multiple files to PDF from MS Office supported formats such as doc xls rtf html txt etc PDF XChange Standard 2012 is has been re engineered with a faster highly optimized engine offering improved conversion of images and image based text characters Our latest product release provides
2. in this instance you will need to ensure that any obscure or unusual fonts are embedded in the file you create if you desire your users to see exactly what you see on the screen qu PDF XChange Printer 2012 Printing Preferences Settings About Paper 1 Font Embedding Options Custom forms Fl Embed All Used Fonts tas General E Force Embed Protected Fonts Fl Embed Extended Font Character Info i Compression Wf Embed a subset of fonts only if percentage of characters used is less than 100 Graphics E Available Fonts E Always Embed Fonts nit a Watermarks O Agency FB Bold E Overlays Aharoni Bold Algerian W Security O Andalus Links Angsana New E Bookmarks O Angsana New Bold O Angsana New Bold Italic Headers Footers O Angsana New Italic Document Info O AngsanaUPc O Arial El Never Embed Fonts J O AngsanaUPC Bold O a Bold Save Arial Bold Italic AngsanaUPC Bold Italic ae ae l Cal e Mail O AngsanaUPC Italic la Italic O Aparajita ance amp Profiles O Aparajita Bold e la as Languages Default Copyright 2014 Tracker Software Products 37 Printer 2012 1 Embed All Used Fonts If selected all fonts used within the source document or text will be fully included in the PDF file and available to recreate the document for the reader on any machine whether loaded on the PC or not this does increase file though often not too dramatically provi
3. aye Ane 149 4 ane John Smith Export Certificate Create Certificate Digitally slgred by John Salih DA creJohn Smilin cCA om Terl Caporalon OL Accounirg email fil hae kr op com 3 Fea I lor ot hl 9622 Chemainus Rd Chemainus BC VOR 1K0 E daga plc ale AE Rd 1 250 324 1621 Dak 3011 0428 08 19 40 0700 am the author of this document Appearance Show Graphic 5 No Graphic E Image 9 Name Show Text Name Location Distinguished Mame 4 Date W Reason W Labels You can select a Reason for Signing from the drop down list And you can directly type in both the Location and Contact I nformation fields 3 Preview Box To the right of the Details section is a preview of how the Digital Signature will be displayed on your document 4 Appearance There are several ways you can format how the signature will be displayed The Appearance section allows you to customize what information to display in your Digital Certificate placed on a PDF document PDF XChange Standard 2012 Printer 2012 54 Digital Signature Digital ID Use System Stored Certificate View Certificate Signed by John smiths Retest port certificate Use Certificate From File Details Reason for Signing I am the author of this document kd Joki San tt i da lam te anor ori dement Location 9622 Chemainus Rd Chemainus BC VOR 1K0 po a SAS LEME A me TE Create Certifi
4. lt None gt le John Location Contact Information S mith Position Appearance fF Page Show Graphic Left O No Graphic i Image Top E 2 Name Width Show Text W Name W Location V Distinguished Name W Date W Reason W Labels Ox J cancel AE AGE Age Ane Height Units 4 1 Digital 1D If you already have a Digital ID or want to use another certificate select whether you are using a certificate from the system store or physical file and click the appropriate Browse button locate the certificate and click OK The Certificate you want to use will be selected and entered into the appropriate field If you chose to create your certificate as a file check Use Certificate from File and Browse to find the file you created of your certificate to be added to the document To View the properties of the certificate you created or have purchased through a Certificate Authority CA select the Certificate and click View Certificate 2 Details This section allows you to set the Reason for signing the document as well as your Location and Contact I nformation Copyright 2014 Tracker Software Products 53 Printer 2012 Digital Signature Digital ID Use System Stored Certificate View Certificate Signed by Use Certificate From File Details Reason for Signing Location Contact Information Position Page Left Top Width Height Units
5. 05 09 2012 2 55 PM 02 01 2013 10 06 02 01 2013 5 09 PM 16 11 2012 12 19 06 09 2012 9 58 AM 16 07 2012 3 53 PM 16 07 2012 3 58 PM Type File fol File fol File fol File fol File fol PDF X PDF X PDF X PDF X PDF Xi PDF Xi PDF Xi PDF Xi t 16 07 2012 4 00 PM 13 09 2012 11 48 26 06 2012 1 27 PM 25 06 2012 11 12 Cancel 8 8_5X17inch3 pdf 383 8_5X17inch4 pdf 83 1117Inches pdf Computer 22 90121 02 B Drawina Release Aboroval odf rr 1 Canadian Pharmacy Viagra CIALIS pd POF Documents pdf a Z Run Viewer Application After Saving Email POF After Creation Append To Existing PDF File name Save as type Once the location for the output file has been selected click on Save to perform the conversion If the output file already exists the dialog shows a new window that asks the user for the action to take from a drop down list which includes the following 1 Direct Overwrite Overwrites the already existing file 2 Auto Number The Application creates a new name by appending a random number to the previously selected name 3 Cancel Job Operation and Leave the J ob Current conversion is canceled and no PDF file is produced This option has the same effect that clicking on the Cancel button 4 Select Another File Gives the option to the user of selecting a different name from the original one Once the action has been selected click on OK butto
6. 108 PDFXChange Options PDF page security Advanced Outlook E Use PDF security Document Passwords 1 LE Password Required to Open the Document Fal Password Required to Change Permissions and or Password Password Document Permissions Encryption Level 40 bit RC4 Compatible with Acrobat 3 0 and above E Allow Printing E Allow Changing the Document F Allow Adding or Changing Comments and Form Fields Reset Cancel The options for encryption levels other than 40 bit RC4 include the following options e Enable Content Access for the Visually I mpaired Enables document access to the text select tool and the read aloud functionality e Allow Content Copying and Extraction Allows the user to copy and extract contents of the document In particular this option specifies the types of changes allowed in the document such as None Only Document Assembly Only Form Field Fill in or Signing Comment Authoring Form Field Fill in or Signing and General Editing Comment and Form Field Authoring Additionally the option specifies specific options for printing the document such as Not Allowed Low Resolution and Fully Allowed e Encrypt Document Metadata Allows encryption of the document internal metadata as well This option is compatible with versions of Acrobat 6 0 and later An example of 256 bit AES encryption level follows Copyright 2014 Tracker Software Products 109 M
7. 40 bit RC4 Compatible with Acrobat 3 0 and above Allow Printing Allow Changing the Document Allow Content Copying or Extraction Enable Accessibility Allow Adding or Changing Comments and Form Fields Once the Security features have been enable an Open Password or a Permissions Password must be provided otherwise an error message will pop up when the user clicks the OK button to make the changes effective PDF aChange 5 0 Outlook Addin Either a Document Open Password or Permissions Password should be V specified An Open Password is a password to be able to open the document but does not allow modification of the document and other actions such as printing content copying commenting etc For this reason those actions are shown greyed out in the options dialog On the other hand a Permissions Password allows the user to make changes to the document print the document and change the document passwords as well In other words it works as the Master password for the document After the user has provided at least a password to open the document the Document Permissions section is enabled and the current encryption scheme is shown in the Encryption Level drop down list Copyright 2014 Tracker Software Products 107 MS Outlook Add in PDFXCha nge Options ll PDF page security Advanced Outlook W Use PDF security Document Passwords Password Required to Open the Documen
8. ME NT or W2K Version 5 x of PDF XChange does not support Windows Versions earlier than 2000 however you can download and use Version 5 x which is broadly similar in functionality though some later and more advanced features are not available such as PDF A 2 Format support and XPS print engine use etc If you have purchased V5 of PDF XChange and have an earlier version of Windows your Serial number is both Version 4 and 5 compatible so you can freely upgrade as soon as you have a more advanced version of Windows without the need to request a new serial number PDF XChange Standard 2012 Printer 2012 Printer 2012 18 PDF XChange Printer 2012 Settings are accessible from the Printers List Add a device See what s printing Add a printer Print server properties OO keyboard ii PE e TE et ai d Z y 7 E Brother POF XChange3 0 PDF AChange4 0 PDF XChange 4 0 MFC 9320CW Lite Printer 4 Unspecified 1 PDF XChange Printer 2012 Model PDF XChange 5 0 Category Printer Status 0 document s in queue Remove device PDF XChange Printer 2012 PDF XChange Frinter Lite 2012 See what s printing Set as default printer Printing preferences ls Printer properties Create shortcut Troubleshoot Remove device Properties Right Click the PDF XChange Printer 2012 and select Printing preferences to open the Settings dialog Copyright 2014 Tracker So
9. PDF XChange 2012 tab PDF XChange Standard 2012 a wae 2 File Message Insert Options Format Text Review 518 Convert Settings to PDF PDF Change 2012 From user gmail com Ti Subject Techology Exposition for 2012 Hello there MS Outlook Add in 98 x Techology Exposition for 2012 Adobe PDF PDF XChange 2012 We would like to invite you to the Technology Expobition 2012 event that will happen next month 4 Click on Convert to PDF button After Convert to PDF is clicked the conversion process starts Copyright 2014 Tracker Software Products 99 MS Outlook Add in Conversion Process After clicking on Convert to PDF button the conversion process starts A Save As dialog will appear allowing the user to choose the destination location for the converted file Also the dialog offers the option to run the default PDF viewer application after saving This handy setting saves the extra step involved in opening your PDF viewer to see the converted file If many emails were selected for conversion a Save As dialog will show up for every one of them Save in L ban qa he y Recent Places le Libraries de Md Mame Forms y MSN files pdf versions Je Raster X Change Vancouver Sun Latest Breaking News Busin 3 MailSavedAsHTML pdf 33 2PagesDoc pdf 8 8_5X17inch pdf 3 8_5X17inch2 pdf Date modified 17 01 2013 4 22 PM 02 01 2013 5 03 PM
10. When Document Opened 29 Windows 7 7 Windows Version Compatibility 17 Windows Vista 7 Windows XP 7 X XMP 6 ZIP 31
11. and enter the required information please paste the 6 parts of your serial number manually typing can lead to errors in entry for example a Zero can easily be incorrectly transposed as a O rather than 0 Registration Info Registration Info Name Company E mail Serial Key Copyright 2014 Tracker Software Products 9 Getting Started VERY IMPORTANT Your registration code is unique to you or your company we will be offering an FTP Automatic Update option shortly form our web site to ensure that you always have the very latest version available to you If you have purchased a single copy this will allow just one user to update their copy per serial number supplied or if a multipack license multiple users will able to update for a single user serial number based on the multi pack option purchased Please keep your serial number safe and do not share with others not only is this illegal but we do record the number of times a serial number is used to download updates and abuse Is likely to lead to updates being disabled as an option for your serial number as a minimum We automatically disable serial numbers found on Web Sites offering free and illegal software and frequently trawl these sites for illegal copies and serial numbers Please help us safeguard the integrity of our products and ensure future development theft of our tools deprives us of investment PDF XChange
12. gt Compression En Y a E JE amp Paper a Choose Interface Language Custom forms E Use Users Regional Settings Available Languages Standard Name Local Name English US built in English US built in Graphics Czech Czech C7 Fonts Russian PycckMlt Watena Ukrainian YkpalHcbka Overlays Security Links Bookmarks Headers Footers Document Info Save e Mail Profiles Set As Default aS Languages On installation the default language installed for support is that as defined within your Operating Systems Geographic settings if available otherwise English is installed This option allows you to change that to another supported Language file If you use the Silent Installation options you can define a default Language pack as required Use Users Regional Settings When checked the current user s regional settings are used instead of the default language Copyright 2014 Tracker Software Products 81 Printer 2012 pd Saver PDF Saver Technology is a unique feature of PDF XChange Version 5 which allows printing jobs to be combined prior to the final PDF file being generated e g to join 3 pages of Excel spreadsheet 5 slides of PowerPoint presentation and 10 pages of Word document into one PDF document This has the additional benefit of speeding up the initial temporary file generation process and allowing the user to continue to queue new jobs prior to final file assemb
13. your desired formula for a file name Copyright 2014 Tracker Software Products 69 Printer 2012 Please refer to Document Naming Macros for a complete description of the powerful Document Naming macros supplied with PDF XChange 5 o Strip Path From Document Name PDF XChange inherits the file name and path to use for the PDF created from the source document you are converting and the application in which it is opened some applications do not conform to a common standard and erroneous content will add additional characters and information making the path particularly unusable This can of course be edited in the Save As dialog but if you prefer the file name only can be presented in this dialog allowing you to select a path of your choice each time a file is created o When File Exists this option allows you to specify what the PDF XChange should do while saving the document into the file with the name location after any macro replacement of the already existing file The options are the following 1 Show Warning Dialog shows the dialog box asking you whether you wish to Overwrite or Append Always Overwrite will always overwrite the existing file with the new one 2 Auto Number appends to the new file name a number thus making this name unique When this item is selected you can specify the number to start from and the digits the Auto number will have 3 Merge With Existing Append To appends the pages fro
14. Document s Window 1 PDF Specification a General settings Auto Viewer Default Default pl Replace Y Page duration 0 0 Transition duration 1 0 E Resize Document s Window to Fit the Size of the First Page E Hide Document s Window User Interface Elements Fl Display Document Title in The Windows Titlebar 1 Auto Ensures that all the options you may manually select elsewhere in PDF XChange will generate a file in the format compatible with those features 2 Version 1 3 Creates files compatible for viewing with Adobe 3 and higher Supports file security but only up to 40 bit RC4 encryption level UJ Version 1 4 Creates files compatible for viewing with Adobe 5 and higher Supports file security both 40 bit RC4 and 128 bit RC4 encryption level e oie Version 1 5 Creates files compatible for viewing with Adobe 6 and higher Version 1 6 Creates files compatible for viewing with Adobe 7 and higher Version 1 7 Creates files compatible for viewing with Adobe 8 and higher PDF A 1b RGB Creates PDF files that are compliant with the ISO s PDF A 1b PDF specification for the RGB colorspace Please see the PDF A website for additional information PDF XChange Standard 2012 Printer 2012 30 2 When Document Opened When opened for viewing by a viewer defines how the user s viewing parameters will be set by default 1 Ze A oe Page Layout
15. Remaining layouts Across From Left 2 Down From Left 3 Across From Right 4 Down From Right bh 3 Print Pages Borders When checked the indicated page borders will be printed When unchecked no page borders are printed Copyright 2014 Tracker Software Products l 25 Printer 2012 Multiple pages paper layout options are 215 9 x 279 4 mm 279 4 x 215 9 mm 215 9 x 279 4 mm Hn i mn A AA hn Hn i A AN 2 EE E pu Se E 279 4 x 215 8 mm 279 4 x 215 9 mm 215 9 x 279 4 mm PDF XChange Standard 2012 Printer 2012 26 AAA AA A A AA AA UT 215 9 x 279 4 mm Booklet A PDF page layout designed for printing 2 up pages to be bound into paper booklets hence the page order may not run the usual 1 2 3 4 Layout Layout Type Booklet ha Sheet Size Letter ANSIA Size 210 0 2970 G Sheets in signature E Gutter size 127 E 279 4 x 215 9 mm 1 Booklet Type o Brochure Brochures are generally two or four pages in length and fit on a single sheet o Book These have more that 2 or four pages and are generally printed on both sides of large sheets which are then folded and cut to produce a signature Many signatures may make up a single book Copyright 2014 Tracker Software Products 27 Printer 2012 2 Sheets in signature The number of sheets making up a signature in the typographic sense Signature A group of book pages that have been printed togeth
16. Show Application s GUI Y Store converted documents into their original folders F Automatically process files from just added watched folder Moreover the user is able to set Watched Directories documents in any of the supported formats will be automatically converted to PDF files if saved moved to the watched folder location without further action by the user provided OFFice2PDF is running PDF files created with the OFFice2PDF application may be saved in the same Watched folder or in a folder specified by the user for the resulting conversion files Copyright 2014 Tracker Software Products 119 OFFice2PDF 2012 Please go to the Options page to read more about settings You may also update the Language in use for the PDF XChange user interface from those avallable new language packs can be freely downloaded from our web site by both registered and evaluation version as they become available but all those available at the time of download are installed in your installation folder s we are adding more all the time Please contact us for other language pack availability information Basic Functions When you run the OFFice2PDF for the first time you will see the following window It is necessary to set up some basic parameters and options the first time OFFice2PDF is used these can be changed later After pressing OK you will be prompted to set up some basic parameters We hav
17. Standard 2012 Getting Started 10 Silent Installation Silent Installation for multiple installs Silently installing PDF XChange This functionality is provided for users with multiple licenses not for single user licenses to be copied to multiple machines which is illegal A license is required for each machine to which PDF XChange is installed except for evaluation use in demonstration mode Assuming you have a multiple user license installing PDF XChange to many workstations it may be useful to be able to silently install without the need for any user interaction This allows you to execute the install either from the command line with certain parameters and switches applied or create a batch file bat file and distribute this with the main installation executable for your users to run directly alleviating the need for the System Administrator to visit each user and install Please note as with any system device such as a printer full Administrator privileges are required to install on later Win32 versions of Microsoft Windows N B Please note that the indicated string content must begin and end with double quote marks The PDF XChange Installer command line syntax includes the following options SWITCHES DESCRI PTI ON This is the full path to the installation executable note it is the standard install MAIN install executable both silent and non silent installations are available from
18. T a PE eee edn A T II A E R 10 Installing multiple STO ol ia ee ii ii E eee 15 Compa wiih AS SPSS copo a Searels 17 Chapter EII 2012 es id ains 18 Paper E RT o E a ese es ee eee Gee ee ee A 19 Page Layout POR E ene ee ee ee ee ee eee ae ee A eee ee 21 lt el le AA 22 nUP Multiple Pages Per IT seat botes 24 o ne e A 26 Custom EOS serotonina rotor iaa nl apo rio pacas 28 E o e enn n 29 Compression O A ee et ee ee ee ee ee eee 31 Graphics o o q 34 A PS o A 36 O On A o OO OI ne ee E 37 a mn oo o iat rece ee nae E E eee 39 Image A ce ee ee ree ea re es eee ee ke ee eae E mae anaes 40 Overlays O A O MI O aed eee S tease bates eae 4 Security NENA 44 Digital Signatures BGs PAA ets aed Medea GRA ae Naya coer neuen E pia iaa aneeohamen cat neace essa A7 Enko oeo e a ne be RN 57 AP PP ee ve ead ods cer eee eu Gee ee one ce eee 59 Default File Append i hed sie te a Masada te a a et Ree ate eee 63 HAS AC sonata oes ana ta is ds aii ada bea bated rta eds 63 Documen o ee OO A A 67 E lt altos 68 Poc menl o A cm cea ddd ese wa ec a ne lee ete ae ea eee era E ented 70 Docname Titrules js Sse PRO Sn IS ep ese ee 71 Emal casper tse eee cc cd ne E 8 cease de ae te se eee ok ee ete oe eee nese esate 14 Becca tc A O een ee Ge ee ein bs A ee eae eae eee TT Optimization O SS O TT Languages To SS a oo 80 pdfSaver PU Pr o 81 Job Management E E E E E E 82 Languages A o II A 83 Settings A e ate eect pe greet ee cee A 84 Chapter 4
19. b de Virtual Machines Watched Documents m My Music E My Pictures H Ar ALE Make New Folder 2 You may simply drag n drop directory onto the main window to add it to the watched list Once added the following dialogue will appear awaiting your confirmation this avoiding adding a folder accidentally Would you like add C Users admin Documents Watched Documents folder as watched one Once confirmed OFFice2PDF will analyze the content of the folder and if any supported file formats are found the following dialogue will pop up O Images_new folder contains files that may be processed Would you like to process now PDF XChange Standard 2012 OFFice2PDF 2012 122 If your response Is Yes The supported files will be immediately processed If No they will be left unprocessed Until you Close OFFice2PDF any file for the supported format types saved to the watched folders area will be immediately converted to the PDF format according to the set parameters please visit OFFice2PDF options section to learn more Copyright 2014 Tracker Software Products 123 OFFice2PDF 2012 OFFice2PDF Menu There are only two items on the OFFice2PDF menu 1 Options There are only two items in this submenu 1 Options See OFFice2PDF Options 2 Exit Exits the program 2 Info There are only two items in this submenu 1 Help Accesses this help file 2 About Opens the OFFice
20. be sufficient to ensure readability and formatting accurately matches the original document however if your file is likely to be edited or content extract by others this can cause issues as only a partial set of the font characters for the entire font is available therefore if a user editing the PDF file requires use of characters not included with the embedded font they will not be able to do so using the original font unless they also have this font resident on their system If your file is not intended for editing then it is recommended you leave the default 100 setting otherwise it is for you to determine a threshold that reflects the likely hood characters not already represented in the text of your document could be used in any future alterations to your original and balance this against the value of ensuring the file size is optimized as required 1 Available Fonts A list of all the fonts available to you for embedding Fonts from this list may be entered into one of two lists o Always Embed Fonts When checked the selected fonts will always be embedded You can add and remove fonts in this list Any matching fonts found in the file you generate will be included to ensure correct formatting when viewed by your user this will increase the file size and should only be used when you believe it unlikely that your users may not have the file resident on their machines o Never Embed Fonts When checked the selected f
21. changes at the time of printing in common with all printers PDF XChange will use and then discard such changes at the end of the print job in question this is the correct behavior for a printer device HOWEVER if you go to the Windows Control Panel Printers option and make your desired changes here these will be preserved and used as the default printer settings until changed in this manner again in the future I have links to web site pages files in my document but when I convert them to a PDF File they are not functional To ensure that URL or Email links in your documents convert correctly you must ensure the following rules are followed That you have the option to analyze links on in the PDF XChange LINKS preference TAB PDF XChange directly supports only literal links within a document not embedded links i e htto www tracker software com will function CLICK HERE will not function except via the MS Addin options described below However MS Office users Office 97 and above can use the PDF toolbar buttons optionally included from build 3 4065 and create embedded links as detailed above and much more PDF XChange does not support Multi line links the entire URL or email address must be on a single line Why am I getting a demo watermark on my PDF pages I bought PDF XChange can I create a PDF without these BUY NOW images Yes you should if you have installed a licensed version
22. creating the PDF file so only occur once at the beginning Digital Signatures The Basics The idea of a certification signature is to make sure that the document is authentic and has been unaltered since it was signed by the authenticating party Each time a signature is applied to a document a new message digest is created This digest stores an encrypted hash version of the document taken at the time of signing and then embeds it along with the signature inside the document When a recipient receives the file and validates the signature another digest is generated and then compared with the original digest to confirm they have remained the same Your digital signatures can be easily customized to make just the information you want to share visible and used to display your physical signature a corporate logo or whatever other graphic you d like to appear alongside your signature You can edit the appearance of your signature at the time of signing a document A digital signature scheme typically consists of three algorithms e A key generation algorithm that selects a private key uniformly at random from a set of possible private keys The algorithm outputs the private key and a corresponding public key e A signing algorithm that given a message and a private key produces a signature e A signature verifying algorithm that given a message public key and a signature either accepts or rejects the message s claim to authenticity Tw
23. ensure you get the best service promptly from us we need the following information from you or we are unlikely to be able to help Make sure you already have the latest update installed we fix many problems before users are even aware please make sure you are up to date with the latest versions to which you are entitled Check our Web forum for similar issues first http www tracker software com forum index php Assuming you have the latest version installed we need the following information as a minimum Windows Operating System Version The Version of the software you are creating your document in Your PDF XChange Version available from the PDF Saver About Window not PDF XChange and a complete description of the problem Also most problems will require you send us ZIPPED copies of the Original file you are trying to convert to PDF and the PDF file generated if any failure to zip the files before sending will result in them being rejected by our email server and this will further delay attending to your problem Having established what is necessary from the above post your problem to our support forums at http www tracker software com forum index php with any ZIPPED files required and the information detailed above More FAQ s are available from our Support forums and these are usually more up to date and timely Copyright 2014 Tracker Software Products Index 1 128 bit AES Encryption 44 128 bi
24. file size e Fonts Choose to embed or not the fonts used embedding fonts increases file size but ensures viewing consistency You can also force the embedding of protected fonts but you must ensure you are licensed to do so Now fully supports Chinese Japanese and Korean fonts and characters improved since Version 2 5 e Watermarks You can add watermarks both text and graphic s based to your pages any number off and also set the pages within you file on which to print those watermarks e Overlay allows you to utilize a PDF page as a watermark to overlay in the background or foreground this is useful when you wish to use standard company stationery or forms as background to your newly generated documents e Security choose whether to allow users to view print extract or add content to your files and password protect access to the functions allowed Also allows you to use a Digital Signature on your PDF documents and to use the new Acrobat Reader 7 Page Markup Commenting feature e Links supports the use of literal URL and email links within your PDF files so long as the original source pre conversion text was in the form of http or email e Bookmarks new in Version 5 is the ability to automatically generate bookmarks to allow you to chapterize your files supports any number of levels and when converting output from within any Windows software not simply MS Word e Headers and Footers Generated
25. folder hierarchy 2 Change File Extension to PDF Changes cross document files to have the extension pdf This is useful if the current document points at other documents that will be converted to PDF s as well PDF XChange Standard 2012 MSOffice Toolbar Add in 2012 90 Bookmarks The Bookmarks Tab on the settings Windows allows you to define and generate Bookmarks based on your Office file much more flexibly and with a higher degree of automation than Is available from the PDF XChange Virtual Printer directly using your existing MS Office Styles PDF XChange 5 0 Options Links W Generate Bookmarks in Result PDF File E Expand all bookmarks Available Styles Style Type E Balloon Text Standard E Bibliography Standard E Block Tet Standard Fl Body Text Standard E Body Text 2 Standard E Body Text 3 Standard El Body Text First Indent Standard E Body Text First Indent 2 Standard E Body Text Indent Standard E Body Text Indent 2 Standard E Body Text Indent 3 Standard E breadcrumbs Custom Fl Caption Standard E Closing Standard E Comment Subject Standard E Comment Text Standard E Consolas Custom Ml Mate Standard Select the Styles you wish to be analyzed and Bookmarks created as you would expect the more styles we have to analyze for bookmarks the longer it will take for your PDF file to be generated so please be aware that this can slow the process to some degree Copyrigh
26. he Export Certificate 5 Use Certificate From File Digital ID Filename ls Browse Digital ID Password Details Create Certificate 7 7 i i pa Reason for sign mg Diga iper by kiri Sarath e OFE e kin Grah CLA oe cbr Sl ir Prodi am is A ar Location cra lirio 20 ra Corr Cita 20 02 39 14 50 90 Ae Contact Information Position Appearance Page o Show Graphic 5 No Graphic 5 Image Browse Top 25 4 i Name Left 25 4 Width 50 8 gt Show Text en mg Mame Location Distinguished Name Units Date Reason Labels Copyright 2014 Tracker Software Products 51 Printer 2012 Creating a Self signed Digital I D Certificate Clicking the Create Certificate button will open the following window Create Self Signed Digital ID document But this may not be appropriate for situations requiring third party Creating a self signed Digital ID provides a no cost way to digitally sign a PDF validation Digital ID Properties Name Organization Unit Organization Name Email Address Country Region US UNITED STATES Key Algorithm 1024 bit RSA y Where would you like to store your self signed digital ID Windows Certificate Store Your digital ID will be stored in the Windows Certificate Store where it will also be available to other Windows applications The digital ID will be protected by your Windows login 5 New PECS 12 Digital ID File C
27. level of the document for images and text Three possible compression levels are available low medium and high PDF Specification The PDF Specification drop down list sets the PDF Standard specification version number for the document Copyright 2014 Tracker Software Products 111 MS Outlook Add in The supported specification values are e Auto Automatic specification mode This is the default mode which is set to version 1 4 e Version 1 3 Sets specification number to 1 3 which is compatible with Adobe Acrobat versions 3 and 4 x e Version 1 4 Sets specification number to 1 4 which is compatible with Adobe Acrobat version 5 x e Version 1 5 Sets specification number to 1 5 which is compatible with Adobe Acrobat version 6 and above e Version 1 6 Sets specification number to 1 6 which is compatible with Adobe Acrobat version 7 and above e Version 1 7 Sets specification number to 1 7 which is compatible with Adobe Acrobat version 8 and above e PDF A 1a Sets the specification version to PDF A 1a which is compatible with Adobe Acrobat version 5 x and above e PDF A 1b Sets the specification version to PDF A 1b which is compatible with Adobe Acrobat version 5 x and above Note PDF A 2a PDF A 2b and PDF A 2u values are included but not currently available Digital Signing The Digital Signing section is disabled by default When the Digital Signing section is enabled by checking the Digitally sign Docu
28. of the account at the time stamp server e Password The password to access to the services of the time stamp server PDF XChange Standard 2012 OFFice2PDF 2012 118 OFFice2PDF 2012 OFFice2PDF is a new feature of PDF XChange Version 5 which allows batch converting of all the supported Microsoft Office document formats for MS Word Excel and the HTML document types to the PDF format Please note the PDF XChange printer is required for OFFice2PDF to function and uses this virtual print driver to perform the core PDF conversion OFFice2PDF simply provides a convenient and efficient application front end to the functionality of PDF XChange for batch conversion of suitable file format types to the PDF format It should also be noted that the file type you wish to convert can only be processed if the host application is installed and configured on your system for example if you wish to convert an MS Word doc file both PDF XChange and OFFice2PDF require MS Word to be installed on your system to open and process that file via the print engine of PDF XChange to a PDF format file Documents for conversion may be added from the OFFice2PDF Main Window by using a very simple set of commands or simply by dragging documents onto that window from Windows Explorer hl OFFice2PDF 4 0 Options Info Watched directores Microsoft Word Microsoft Excel han a Internet Explorer List Operations Add Delete Delete il Folder Y
29. p12 If Use System Stored Certificate is selected a Digital Certificate from the Windows Digital Certificate Store can be selected from the drop down list Otherwise if Use Certificate From File is selected the user needs to provide the location for the file by clicking on Browse and selecting the file from the pop up dialog In this case the user has to provide also the valid password for the file otherwise an exclamation sign is shown instead of the digital signature in the preview pane see picture below Copyright 2014 Tracker Software Products 113 MS Outlook Add in Digital Signature Digital ID i F Use System Stored Certificate aaa Lefres View Certificate Use Certificate From File Digital ID Filename C Usgers iles T Create Certificate Digital ID Passw Details Reason for Signing I agree to the terms defined by Location Nanaimo Contact Information me gmail com In this situation if the user clicks OK an information dialog shows up and gives the user opportunity to enter the proper password for the file Digital Certificate not selected or wrong parameters specificed E Do you want to correct values When the right password is entered the Digital Signature is properly shown on the Preview pane as shown below Digital ID F Use System Stored Certificate aaa Refresh View Certificate Use Certificate From File Digital ID Filename C Users dev4 Desktop _Te
30. subject s identifier information such as the name and e mail address The validity period the length of time that the certificate is considered valid Issuer identifier information The digital signature of the issuer which attests to the validity of the binding between the subject s public key and the subject s identifier information A certificate is valid only for the period of time specified within it every certificate contains Valid From and Valid To dates which set the boundaries of the validity period Once a certificate s validity period has passed a new certificate must be requested by the subject of the now expired certificate What needs to be understood about these certificates is that you can create a digital certificate self signed on your computer that will verify that a document has not been changed since the certificate was applied but it will not provide verification of the signer s digital identity Digital Identity verification can only be established by being Issued a digital certificate through a Certificate Authority Commercial CAs such as Verisign Entrust and GeoTrust charge to issue certificates that will automatically be trusted by most PDF related programs Aside from commercial CAs some providers issue digital certificates to the public at no cost Large institutions or government entities may have their own CAs So either a self signed or a CA issued certificate can be used to verify the documents state b
31. the following icon from the Windows Task bar a A By gt E 4 04 PM POFN 28 01 2013 If Run Viewer Application After Saving option was selected the default PDF Viewer Application is opened and the output file is displayed In this case if a PDF file with the same name is already opened in the user s default PDF Viewer a new dialog pops up indicating The process cannot access the file because it is being used by another process This new dialog gives three options to the user 1 Try Again By choosing this option the user has the opportunity to close the file already opened in Copyright 2014 Tracker Software Products 101 MS Outlook Add in the default PDF Viewer 2 Change File Name Gives the option to the user of selecting a different name from the original one 3 Cancel By choosing this option the user cancel the operation and not PDF file is created PDF AChange Outlook Addin 2012 File C Users devl Desktop TestFiles Technology Exposition for 2012 pdf cannot be saved due the following error The process cannot access the file because it is being used by another process Try Again Change File Name When conversion finishes successfully the progress dialog shows the message Conversion finished At this point click on Close to close the progress dialog I Conversion to PDF Finished Success PxXCOutookAddinHelper Conversion finished Close PDF XChan
32. the same high quality PDF files you ve come to expect with further improved quality and smaller file sizes generated directly from MS Office applications Copyright 2014 Tracker Software Products 3 Getting Started Introduction Thank you for choosing PDF XChange V5 x In Version 5 of PDF XChange we have added many features and improved many others but one thing remains the same PDF XChange will consistently make the smallest PDF files from the widest range of Windows Application Software PDF XChange is unrivalled in its ability to generate highly compressed PDF files whilst still faithfully preserving the formatting of the original document If you find the above not to be the case we want to hear from you contact us and we will do all we can to ensure that the PDF file output remains faithful to the original formatting without compromising our goal generating truly optimized PDF files for you to distribute as you require PDF XChange is installed as a printer within your windows operating system but instead of creating paper based output to a physical printer acts as a Virtual Printer and generates a full Adobe compatible native PDF format file that is text searchable from suitable source material Naturally files created from image based formats offer no text search capability You can create output from virtually any windows software application by just selecting print from the menu and choosing PDF XChange
33. the single executable and executable path required C PDFX5SA exe h or hip Displays this help screen or help Displays standard innosetup help screen VERYSI LENT Designates that the installation once started should be silent and require no user interaction Designates that the install should only request essential information from the user once pone started I NORESTART Once the install is complete no reboot will occur but beware PDF XChange does require a reboot before updates will take effect not recommended The full path to install all required files to It will be created if not already available DIR folder PDFX5SA exe DIR C Program Files Tracker Software PDF OMA 5 4 Copyright 2014 Tracker Software Products 11 Getting Started The Windows Start Menu folder in which to locate the Menu options provided when installing PDF XChange this will always be a Child menu option of the default Group group Programs Files menu and this cannot be changed name PDFX5SA exe GROUP Tracker Software PDF XChange 51 If this switch is specified only those components actually listed will be installed otherwise all components are installed The available components are pdfSaver Always Required PDFXChangedriver Always Required Office2PDF Help COMPONENTS Languagess please note ss is required lEPlugin plugin for Internet Explorer for creating PDF files PDFX5SA exe COMPO
34. to PDF XChange Viewer PRO V3 2013 and PDF Tools V5 2013 your PDF XChange V5 serial number will allow you to use the PDF XChange Viewer PRO and PDF Tools upgrades when released later in 2013 If on installing our Viewer this still operates in FREE mode as opposed to the advanced features of the PRO version simply copy and paste your PDF XChange PRO 5 serial number into the PDF XChange Viewer PRO by starting the Free Viewer version and going to the option Edit gt Preferences gt Registration This will bring all the convenience of our PDF XChange Viewer and its intuitive visual interface WYSIWYG to the advanced functionality currently available in the PDF Tools Wizard application many many new features being introduced with the PRO viewer and not technically possible in the current PDF Tools interface currently provided See the PDF XChange Viewer Help Manual for more Viewer specific information So many features in PDF Tools V5 will actually be replaced superseded by the Viewer PRO you will already see your Viewer is enabled with some PRO features and more are being added all the time Version Release History The Version Release History page for PDF XChange Version 5 x can be found on our website here Version History Page Copyright 2014 Tracker Software Products 7 Getting Started System Requirements PDF XChange Standard 2012 supports all Windows 32 64 bit operating systems from Windows XP an
35. to complete and setup your SMTP server information you will need to know your server settings please consult your system administrator for advice as necessary O Copyright 2014 Tracker Software Products 75 Printer 2012 2 The E Mail Properties section contains the fields required in order to properly send an e mail o From Enter here your e mail address To Here you should enter the address of the person to whom you wish to send your documents You may enter one address only If there is to be more than a single recipient please use Cc field Another option you may consider is to use the Launch Default E Mail Client method see above and manually add all necessary recipient addresses from within your default e mail client application Cc Allows you to enter the additional recipient e mail address as may be required Subject Enter here the subject of the e mail message Content Enter the message text content Send Document in a ZIP archive PDF XChange allows you to not only create a PDF file and automate the sending of this newly created file but in these days of Virus s Worms and other malicious attachments many users have set their systems to not allow any incoming mail that contains attachments unless they are archived within a ZIP file to prevent such code from running as soon as downloaded within their email clients in box PDF XChange contains an inbuilt ability to create an industry standard ZIP
36. to our web site click here and this would not embed correctly and would not function if you are not using the MS Office Addin provided The same is true for email addresses 1 Local Files PDF XChange allows you to set links to external files located in specified location on your local or networks drive so that when the link is clicked the Document or File is opened or action ed as appropriate provided a suitable application to do so is available on the PC on which the file link is located and the file actually exists You must include both the path to the file and the file name i e C Documents and Settings All Users Documents sample doc PDF XChange Standard 2012 Printer 2012 58 1 Detect File Names And Convert To PDF Links a When unchecked incoming file links will be ignored When checked the incoming pages will be searched for fully qualified path names for conversion to File Links 2 Check Files Exist for Linking When Detect File Names And Convert To PDF Links a When checked then a file will be checked for existence before an active link is created 2 Links Options 1 Border Type allows you to choose how to create hyperlinks in PDF documents for viewing Valid values are 1 No Border No special indication unless you mouse over the file name and the cursor changes 2 Underline When selected the remaining Links Options become active 3 Rectangle When selected the remaining Links
37. to replace your printer paper or if sending the PDF file via Fax or Email etc electronically you can prepare the file and send without ever having to physically print It is also useful if you have standard forms pre prepared in PDF format not to be confused with Adobe forms format files that allow dynamic data entry in the Acrobat Reader that you wish to overlay text on from your Word Processor spread sheet or database etc simply use the form as a background overlay and output your text or data at the correct position on the document to match the required area on the PDF form and again the document is prepared electronically without ever physically being printed to paper qu PDF XChange Printer 2012 Printing Preferences Settings about Paper Overlays settings s Custom forms 4 Overlay with an existing PDF File or Compression Password to open protected file Graphics E Place Overlay File as Foreground Al Fonts Repeat Options a Watermarks No Repeat 0 Repeat Last Page of Shorter Overlay File Overlays 5 Continuous Repeat of Shorter Overlay File Security a Links Positions Bookmarks Align Overlay Pages Relative to new PDF Document Pages Headers Footers aes is AE Save E Fit Overlay Pages to Newly Created Document Pages Era e Mail Keep Aspect Ratio 2 Profiles as Languages Gases aer 1 Overlay with an existing PDF file When checked activates the Overlay 2 Overlay F
38. you should get no watermarks like this only your own if you have them setup common causes are You have bought PDF Tools not PDF XChange and thus you still have the demo version of PDF XChange PDF XChange Standard 2012 FAQs and Notes 126 You still have the demo version installed remove the demo version and install the live version bought PDF XChange because read in reviews that it created by far the most consistently small files from my source documents but the files sizes 1 am achieving are still very large what s wrong Common causes of large files are as follows You are embedding fonts in your files try to use commonly used fonts that the viewer will have installed then you will not need to set the font embedding on Unless you need the ASCII option set on most do not ensure this is set to OFF in the Compression settings TAB You are including image files that cannot be optimised try to ensure that the image files you use are already compressed using a suitable file format such as GIF or PNG for color or a compressed TIFF for MONO etc and ensure you have a suitable compression option set in the PDF XChange Compression and Graphics TAB settings and DO experiment with differing settings for best results need to get support for some problems am having what should should do and how much does it cost We provide support FREE of charge via our web site and by email to
39. 0 will name the document created om PDF XChange Printer 2012 Printing Preferences Settings About Paper Custom forms Save Options Fal Show Save As Dialog Compression Path C Users admin Documents Browse ix Graphics File Name to DocMName Fonts General Example Document pdf Fl Strip Path From Document Name When File Exists Show Warning Dialog Bookmarks Headers Footers Fal Run Application After Printing 8 Default Application for PDF files Document Info e Mail 2 Profiles as Languages 5 Application 1 In the Save Options property you can specify how PDF XChange should save your documents o Show Save As Dialog f this option is selected PDF XChange will always ask you to specify a name for the resulting file with help of the Save PDF File dialog before the file is written o Path In this field specify the path where all generated PDF documents should be located on your system To use this property press the Browse button Also the Browse button has popup menu populated with the list of paths to such folders as Desktop My Documents Temporary folder and network drives etc o File Name In this field specify a default name or Macro to be used in naming the file To specify a macro use the Macro button this will reveal a popup menu from which you can select the from a list of available macro s You may combine and append Text and Macro s to achieve
40. 012 Details for Order 12078 Sales Report Copyright 2014 Tracker Software Products 97 MS Outlook Add in A PET Inbox nicolas tracker softwar Send Receive Folder View Developer Adobe PDF PDF XChange 2012 Convert Settings to PDF PDF XChange 2012 4 Favorites Inbox A sent Items fa Deleted Items 2 A Inbox 1 Inbox 600 From Subject 4 Date Today usere2gmail com Technology Exposition for 2012 user gmail com Details for Order 12076 user gmail com Sales Report 4 Click on Convert to PDF button After Convert to PDF is clicked the conversion process starts Conversion of email from MS Outlook I nspector To convert an email from the MS Outlook Inspector follow these steps 1 Go to Outlook main window 2 Double click on the selected email for inspection A new MS Outlook Inspector window pops up as shown in the picture below Techology Exposition for 4012 Message Insert Options Format Text Review Developer Adobe PDF PDF XChange 2012 Calibri Body 11 AY a al EB as l E A Y Fl a Copy goad f H f i BE 7z U aA z z Address Check Attach Attach Signature Format Painter a AiE Book Names File Item r 4 Clipboard z Basic Text z Mames Include Faste From user gmail com Ti Subject Techology Exposition for 2012 Hello there We would like to invite you to the Technology Exposition 2012 event that will happen next month 3 Click on the
41. 1 Macros 70 Magnification 29 Margin 19 Match Node Regardless of Level 59 Monochrome Images 31 MS Office Toolbar Add in 86 MS Office Toolbar Add in Advanced Settings 92 MS Office Toolbar Add in Application Specific Settings 91 MS Office Toolbar Add in Bookmarks 90 MS Office Toolbar Add in Links 88 MS Office Toolbar Add in Settings 87 MS Outlook Add in 94 MS Outlook Add in Advanced Options 110 MS Outlook Add in Convert to PDF 96 MS Outlook Add in Introuction 95 MS Outlook Add in Page Options 103 MS Outlook Add in Security Options 104 MS Outlook Add in Settings Button 102 Multiple Pages Per Sheet Layout 24 21 N Never Embed Fonts 36 N up 21 O OFFice2PDF 118 OFFice2PDF Basic Functions 119 OFFice2PDF Menu 123 Open to Page 29 Outgoing Mail Server 74 Overlay File 42 Overlay PDF 42 Overlay Settings 42 Overlay Positions 42 Overlay Repeat Options 42 Overview 4 P Page Layout 29 21 Page Mode 29 Page Orientation 19 Page Size 19 Pages per sheet 24 Paper Settings 19 PDF Encryption 44 PDF Information 67 PDF Security 44 PDF Specification 29 PDF A 1a 6 PDF A 1b 6 PDF A 2a 6 PDF A 2b 6 PDF A 2u RGB 6 pdfSaver 81 pdfSaver Job Management 82 pdfSaver Languages 83 pdfSaver Settings 84 Place Overlay as Foreground 42 Position 22 Print Page Borders 24 Printer Settings 18 Profiles Settings 77 Progress Window Opacity 84 R Reason for signing 47 Registration Remove
42. 2 Text Watermark While creating a text watermark you may set up the font color and size of the text Also you may set the opacity of the watermark and the degree of text rotation Add Edit Watermark Watermark Name PDF XChange 2012 Type Text Watermark Text Properties Text PDF XChange 2012 Font Arial W Bod E Italic Y As Outlines as 12 W Auto Size Appearance Rotation 45 90 to 90 degrees Opacity 100 Placement Center Middle Units mm 1 Watermark Name The name of the watermark 2 Type The type of the watermark 3 Text Properties Allows you to specify the properties of the text watermark Text The text to be displayed on the page Font Specifies the font to use when displaying the watermark Color Here you can set the color of the text watermark Size Allows you to set the custom size of the watermark Auto Size If the Auto Size check box is selected Font size will be selected automatically to allow the text you have entered to fit the available area you will see a preview of this function working as you change typed text or Rotation values 00 00 00 4 Appearance Specifies the appearance of the text watermark o Rotation Determines the rotation of the watermark text Zero degrees is horizontal o Opacity Allows you to set the percentage of the watermark transparency PDF XChange Standard 2012 Printer 2012 40 Note You may set opacity only
43. 2PDF About dialog OFFice2PDF Options The Document options tab allows a user to change all the parameters and settings related to document conversion to the PDF format As the parameters of the OFFice2PDF software are identical to those used for PDF XChange 5 x where applicable please refer to the appropriate help topics of PDF XChange for more detail Simply click any of the tabs on the Settings column below to go to the appropriate topic in the main part of this help file PDF XChange 2012 Options Settings Click on these tabs Paper Settings Custom forms Page Size Standard 210 0 x 297 0 mm i Ti fr 1 E MOT f SF Compression d Custom 297 0 hs General Graphics Margin Ll Fonts a Watermarks ZE Overlays Graphic Resolution 300 Scaling 100 F Security Orientation 4 8 Portrait A Landscape Links E Bookmarks Layout Type Standard nf Headers Footers Layout Sheet Size Auto Document Info a 297 0 Jp Save e Mail Position 0 0 z 0 0 z Center 210 0 x 297 0 mm ea 2070 i Advanced Frinting Options Fl Mirror by X axis E Mirror by Y axis Languages Scale To Fit PDF XChange Standard 2012 OFFice2PDF 2012 124 Copyright 2014 Tracker Software Products 125 FAQs and Notes FAQ s and Notes FAQ s and useful tips Please read this section of the PDF XChange Help Manual even if you read no other it will save you time and potential frustra
44. Additional Information into the Document When checked the specified info fields will be entered into the document 2 Ask For Document Information On Printing Start When checked a dialog box will open when the PDF generation begins to allow entering the specified Info fields 3 Add XMP Metadata to the Document Please see Extensible Metadata Platform XMP for more information on this powerful extension to the standard PDF format 4 PDF Information o Title Allows a title for the document All the documents created with the PDF XChange will have this title by default unless edited later Subject Enter the subject of the documents As with the Title value all documents will have this subject until updated subsequently again Author The Document Author may an individual or Company etc Keywords Enter here the keywords for documents This value can have arbitrary form but when properly formatted can PDF XChange Standard 2012 Printer 2012 68 significantly enhance search returns through large PDF document volumes o Creator Specify here the creator of the document This can be the same as the Author value or a department etc within your organization o Producer This field provided in informational purposes only and the value may not be altered It denotes the software producing the PDF files PDF XChange and its version Save The Save property page allows you to specify the method of how the PDF XChange 5
45. Bookmarks Headers Footers Document Info Save E e Mail e Profiles Clear All select All Edit Mew us Languages AA The Watermarks property allows you to select and or create watermarks which will be added to the page s of your final PDF document Enable Printing Watermark When unchecked no watermarks will be printed When checked all selected watermarks will print Selected Watermarks have the checkbox to the left of the watermark name checked In the Printing Options section you may choose on what pages you would like to apply watermarks selected in the Watermarks List section You may print on all pages only first or last page on the odd or even pages or on defined pages range Also the watermark s may be printed as background or foreground depending whether the As Background check box is selected or not If View check box is selected the watermark s will be displayed while viewing the document When Export is selected the watermark s will be exported to image When Print is selected the watermark s will be printed View Export and Print check boxes are selected by default You can easily create a watermark by pressing the New button in the Watermarks List area Also you may edit existing watermarks by clicking twice on the name of the watermark in the list or selecting the watermark and pressing the button Edit Copyright 2014 Tracker Software Products 39 Printer 201
46. Delete and Delete All for adding removing the documents for conversion 2 You may simply drag n drop documents from Windows Explorer to the main application window thus adding them to the processing list 3 You may use Watched directories for processing all the files in the watched directory automatically Once the required document s are added start the conversion process by selecting the Go button Also please note that if the check box Show application GUI is checked the native application for the file being processed will be opened and shown if not checked the conversion process will begin without showing the native application i e MS Word in the example given above Working with Watched Folders Using Watched Folders simply allows you to select default folders to be watched by the OFFice2PDF software and any files for supported file types in those directories will automatically be converted to the PDF format and saved according to the set parameters please see the OFFice2PDF options section to learn more There is more than one way of adding a folder to the list to make it a recognised Watched Folder Copyright 2014 Tracker Software Products 121 OFFice2PDF 2012 1 You may use button Folder to add directory to the listing Clicking this button opens the following Folder selection dialog Browse For Folder iB Contacts gt de Desktop le Downloads b m Favorites JB Links a E My Documents
47. Dictates the pages the user will view at any one time within the Acrobat viewer and there alignment Page Mode Should the file be opened in the viewer with Bookmarks Thumbnails etc in view by default Full Screen Page Mode Maximizes the document window Magnification Determines the appearance of the PDF file Open to Page Opens the document to a specific page Show Printing Progress Defines whether a progress bar will be in view whilst PDF XChange converts and generates your PDF file 3 Transitions Defines the way of moving from one page to the next in a Full Screen Mode BR UN E Transition type Transition mode Page duration Transition duration 4 Viewer preferences Affects the manner in which properties of the Adobe Reader and PDF XChange PDF Viewer and are set when a user views the file created irrespective of those set as default by the user s default settings Copyright 2014 Tracker Software Products 31 Printer 2012 Compression As mentioned previously in this documentation and elsewhere PDF XChange is renowned for its ability to create consistently the smallest Adobe PDF files from a wide range of documents Images and designs of any PDF generation tool available from ANY source in the World whilst preserving the original formatting faithfully and as PC Magazine recently found that includes Adobe Inc s own product offerings too Along with the ability to provide a format creating a
48. F A compliant PDF file takes place These types of file are now being demanded when submitting PDF documents to many Government Legal and large corporate institutions e Extensible Metadata Platform support PDF XChange may now incorporate XMP Metadata into PDF documents Please see Extensible Metadata Platform XMP for more information on this powerful extension to the standard PDF format e Paper settings are expanded and much more control given to the user in terms of establishing the PDF page size and printing area on the page Multiple Pages Per Sheet and Booklet Brochure mode printing options now supported e AES encryption support added for additional and more robust security options Document Naming Macros have been expanded Naming macros now support formatting pictures and the number of macro items has been increased In addition the titrules rsl for that contained rules for extracting the document name Docname macro has been replaced by a J avaScript file titrulesjs This is modifiable and extendable to add new rules for applications that are not currently supported or for massaging document names to support a company wide naming standard Office Add In a Settings have been greatly expanded to utilize more of the Driver options Advanced settings now support 3D graphics file recognition and U3D file compression PDF Tools V5 Free Upgrade Owners of PDF XChange Version 5 PRO will automatically receive a FREE upgrade
49. F file size 2 Scaling If you believe your original page will be to be too large to fit correctly within the page parameters set in PDF XChange scale the page down below 100 or if required enlarge the source page to above 100 to fill the page size set This particularly useful with WEB based source pages as these can have extended height or width settings and scaling can be particularly useful in printing such pages 3 Orientation Set the page orientation to Portrait longest edge of the page going vertically or Landscape Longest edge of the page going horizontally Page Layout 1 Layout Type Determines one of three kinds of page layouts There are separate subtopics for each Layout Type o Standard One page per PDF page o Booklet A PDF page layout designed for printing 2 up pages to be bound into paper booklets hence the page order may not run the usual 1 2 3 4 o Multiple Pages Per Sheet Usually used for more than one document page per PDF page Allowed values are 1 2 4 6 8 9 and 16 As you select each value the layout will displayed in the graphic to the upper right Note the fields at the bottom of the Layout area change for each selected Layout Type and are used to tune the final page layout 2 Sheet Size May be Auto Custom or a specified standard sheet size Subsections of this topic Standard nUP Multiple Pages Per Sheet Booklet PDF XChange Standard 2012 Printer 2012 22 St
50. MSOffice Toolbar Add in 2012 ccc eee eee e een eee b bene ee ebb eben b eben enya nb ben b ewe n nny 86 Settings Ep on o acs Gn ae coe eons Pee taeeng a 87 L ios 88 a PP A o o A 90 Application Specific A A EII e o OO EE 91 AOV O A n SS E UU IIS 92 GRaDlSF 5 MS QUUOOK AGGI rosca AA AAA AA AA 94 ani Sn yg 95 Convert To PDF Button sc ia a ida 96 ete hee acess O 102 Page Options eatin In A use sabia A 103 Security Options Mea die int cae as ce o Metered deers tea ek oc oe ee oe es ese eso se eee 104 Advanced Options pa dea ee uaa ot UE To o etc na 110 Crapter o OPPIGEZPDE 2002 eccerre inaa R cat 118 Basi FUNCIONS acess dak faces cena o TI o has aries eyeliner tose 119 OFFice2PDF MenU asias rotar a A EEEE EEEE AAEE EAEE AAAA ARARA 123 Chapter TFA Ts NODS A Ue RA 125 Chapter A A II O a PRO O A uea ences 127 1 Welcome Welcome We tcecher PDF XChange PDF XChange Standard 2012 Siale e P S44 Online Help P p a n tll Welcome to the PDF XChange Standard 2012 online help system Browse through the help pages by clicking on the icons below or selecting pages in the table of contents to the left To quickly find Specific product information enter search criteria in the search box above and click the search button Product Overview PDF XChange Standard 2012 V5 is the next generation of our best selling solution for the creation of Adobe compatible PDF files from virtually any Windows application such a
51. Margins Tops 0 5 Bottom 0 5 Left 0 5 Right 0 5 Links Appearance Section The addresses contained in the hyperlinks of the original email such as external and internal hyperlinks and Bookmarks are preserved during conversion if the check box Generate Links in PDF File is marked The Outlook Addin also allows customization of the hyperlinks border By default the Outlook Addin preserves hyperlinks and makes the hyperlinks border invisible The default settings can be observed in the picture below Links Appearance Generate Links in PDF File Border Type Rectangle Solid Border Width 0 5 Border Color Hyperlinks border can be customized according to the following parameters e Border Type Sets the border type to No Border or Rectangle which makes the rectangle that contains the hyperlink invisible or visible e Border Style Having set Border Type to Rectangle Border Style can be set to Solid or Dashed e Border Width Having set Border Type to Rectangle this parameter sets the value of hyperlink border width e Border Color Having set Border Type to Rectangle this drop down lists provides options to select the hyperlink border color By clicking on the option More Colors at the end of the list the user can select a customized color by specifying the values for hue saturation luminescence red green and blue parameters The picture below shows an example for hyperlink borders wit
52. NENTS pdfSaver PDFXChangedriver PDFTools4 O0fficesAddin Help Languagess All components except OFFice2PDF will be installed If this option is specified after the specified timeout nn in minutes the PDFSaver5 module of the PDF XChange driver will unload Useful when installed on a Windows Terminal Server or Citrix Metaframe server with multiple Users to minimize memory in use when PDF creation is not being used by a AutoUnload user will automatically reload when required nn EDESA Oo Oho Strictly soeaking Autounload is not a component but a default setting parameter mainly used in Citrix Metaframe or Terminal Services installations to minimize memory use on a server where PDFSaver5 exe could be loaded multiple times Allows the Serial Key to be registered during silent installation for live use Without Key serial this information PDF XChange will function in demo mode only key PPE XSONA exe Y Key XXXIX OK KO KOK XK KK KKK Allows the registered username to be registered during silent installation UserName user s name PDFX5SA exe UserName My Name Allows the Company details to be registered during silent installation Organization organization PDFX5SA exe Organi zation Tracker software Allows the users email address details to be registered during silent installation UserEmail user s email PDFX5SA exe UserEmail my email com PDEFAULT Sets PDF XChange to be the system de
53. Options become active Border Style Valid values are Solid Dashed and Dotted Border Width Sets the border width in Units Border Color Opens a standard Color Selection dialog to select an appropriate border color As with most of the options in PDF XChange to return to pre defined settings press the Default button Copyright 2014 Tracker Software Products 59 Printer 2012 Bookmarks PDF XChange 5 x gives you the unique ability to generate bookmarks from within any of your Windows applications it is not restricted to just creating MS Word Table of contents TOC compatible bookmarks we accept that whilst MS Word is without doubt the most widely used single Word Processing document creation tool in use today by Windows users it is not the only document creation tool used So we offer the ability for MS Office users to use our MS Office Addin of which you can read more here but for other users please see this section There are many other applications in use which would benefit from the ability to seamlessly generate PDF bookmarks whilst converting original source material to PDF we know this because unlike many other tools PDF XChange is arguably the most compatible 3rd party PDF generation tool available today so we communicate with users of 100 s of differing software titles about their needs not just MS Word users So when incorporating the ability to generate Bookmarks in PDF XChange Print
54. PDF pages may have standardized page headers and footers applied at generate time e Set Save options choose where to save files how to name files or use Macro s for file naming e Email You can now send out your file after creation via your default MAPI software or choose to setup a simple SMTP server more than 1 allowed and send you email out using this method with the PDF generated file attached with a message PDF XChange also includes a means to enclose your PDF in an industry standard ZIP file to attached to the email e Document Info Support for both basic advanced documentation information is supplied The ability to add XMP Metadata e Languages Localized language support for a variety of languages is provided and may be set by the language preferences of the current user PDF XChange Standard 2012 Getting Started 6 Differences between the versions PDF XChange 5 Driver e PDF A 1a ib 2a 2b and 2u RGB Creates PDF files that are compliant with the ISO s PDF A la 1b 2a 2b and 2u PDF specification for the RGB colorspace Please see the PDF A website or additional detailed information In brief PDF A is an Archiving standard defined to ensure that a PDF file contains only content that can be viewed on any PC not just Windows based PC s without any special fonts being embedded image tools or Sound Video content Therefore all non conforming content is ignored when the conversion process to create a PD
55. Permissions 44 Downsampling 34 E E Mail Properties 74 Email Settings 74 Embed a subset of fonts only 36 Embed All Used Fonts 36 Embed Extended Font Character Info 36 Embedded Links 57 Enable Accessibility 44 Enable Automatically Bookmarks Detection 59 Enable Content Accessibility for the visually impaired 44 Enable Printing Watermarks 37 Encrypt Document Metadata 44 Environmental Variables 70 Export Profile 77 Extensible Metadata Platform 6 67 F FAQ 8 Notes 125 Features 4 Fonts Settings 36 Footer 63 Force Embed Protected Fonts 36 Form Field Fill in or Signing 44 Full Screen Page Mode 29 G General Settings 29 Getting Started 2 Graphics Settings 34 Grayscale Images 31 Gutter Size 26 H Header 63 Headers and Footers Settings 63 High Color Images 31 High Color Grayscale Images 34 Hyperlink Parsing 57 Image Conversion 34 Image Watermark 40 Import Profile 77 Indexed Images 31 Install switches EXE Installer 10 Installation 7 Installing multiple printers 15 Introduction 3 J JBIG2 Method 31 Job Management 81 82 Job Options 84 Jobs Documents 82 Jobs Groups 82 JPEG 2000 31 JPEG 2000 ZIP 31 JPEG Quality 31 JPEG ZIP 31 K Key Algorithm field 47 L Languages pdfSaver 83 Languages Settings 80 Launch Default E Mail Client 74 Layout 19 Layout Booklet 26 Layout N Up 24 Layout Standard 22 Linear Downsampling 34 Links Options 57 Links Settings 57 Literal Links 57 LZW 3
56. Profile 77 Resolution 19 Run Length 31 Run pdfSaver at Windows Startup 84 S Save Options 68 Scale to Fit 22 Scaling 19 Security Settings 44 Self signed Certificate 47 Send Created Document as e Mail Attachment 74 Send Directly Through SMTP Server 74 Send Document in a ZIP archive 74 Send Through Default E Mail Client 74 Settings pdfSaver 84 Settings Bookmarks 59 Settings Compression 31 Settings Document Information 67 Settings Email 74 Settings Fonts 36 Settings General 29 Settings Graphics 34 Settings Headers and Footers 63 Settings Languages 80 Settings Overlays 42 Settings Printer 2012 18 Settings Profiles 77 Settings Save 68 Settings Security 44 Settings Watermarks 37 Settings Links 57 Sheet Size 19 Show Icon in System Tray 84 Show Printing Progress 29 Show Printing Progress Window 84 Silent Installation 10 Size Spin Box 22 Standard Layout 22 21 System Requirements 7 F Text Watermark 39 Time Formatting Macros 71 Time Stamping 47 Timestamps 47 Titrules js 70 71 Transitions 29 U Use Certificate from File 47 Use Document Title as Bookmark Root 59 Use PDF Security 44 Use pdfSaver for Joo Management 82 Use Profile 77 Use Time Stamp Server 44 Use Timestamp Server Use User Regional Settings 80 V Version Differences v4 andv5 6 View Certificate 47 Viewer preferences 29 W Watermark Image 40 Watermark Text 39 Watermarks 37 Watermarks Settings 37
57. S Outlook Add in Use PDF security Document Passwords E Fassword Required to Open the Document Password Password Required to Change Permissions and or Password Password espesses Document Permissions Encryption Level 256 bit AES Compatible with Acrobat 9 0 and above Enable Content Access for the Visually Impaired Changes Allowed General Editing Comment and Form Field Authoring Printing Document Not Allowed Encrypt Document Metadata Acrobat 6 0 and later compatible PDF XChange Standard 2012 MS Outlook Add in 110 Advanced Options The Advanced tab contains the high end features of the Outlook Addin Application and they are grouped in three sections Run default PDF Viewer after conversion Compression level PDF Specification Digital Signing As it is shown on the picture below the default settings for the Advanced tab include running the default Application for PDF files after conversion using medium compression level automatic PDF specification and disabled digital signing gt PDFAChange Options PDF page Security Advanced Outlook Run default application for PDF files after conversion Compression Compression level Medium ll PDF Specification Conform to Specification Digital Signing E Digitally sign Document Use Time Stamp Server ComodoCA Reset Compression Level The compression level drop down list adjust the compression
58. These buttons allow you save and load Bookmark templates for use in several different applications When you click Save the following dialog appears PDF XChange Standard 2012 Printer 2012 62 Bonkmarks IKE Template Name Name Templates List Enter the Name for the saved template and click OK You may also discard templates you no longer need by selecting them in the list and clicking Remove Click Load to open the following dialog Bookmarks List Template Mame Templates List Cancel Select the template from the list and click OK to load it into PDF XChange Once you have loaded it you may modify the Template as needed using the controls listed above You may also discard templates you no longer need by selecting them in the list and clicking Remove Copyright 2014 Tracker Software Products 63 Printer 2012 Default File Append The Default File Append Settings allow you to either prepend or append the PDF being printed to an existing PDF document accessible from your computer q PDF AChange Printer 2012 Printing Preferences Settings Additional file append insert options SE Compression ala Graphics C Prepend output with a PDF file A Fonik Frepend document a Watermarks S Overlays a Security Links Append output with a PDF file Raibanak Append document Default file append Headers Footers Document Info Save Exa e Mail A Profiles a Optimization ES Lan
59. ZIP JPEG 2000 JPEG 2000 ZIP 2 JPEG Quality A percentage value determining image content quality over compression the higher the value entered the lower the compression setting applied and image quality is retained to a higher degree lower values make smaller files 3 Indexed I mages Where ever possible should images be repeated within a file created by PDF XChange it will in fact only be incorporated a single time within the file content PDF XChange then retains an indexed list of the images repeated and when viewing places the correct image in the correct location on the viewed page Efficient compression values for indexed images can extend the value of such a process and make files even smaller than they would otherwise be using this efficient compression logic Mode Description 1 Compress Using Auto Lets PDF XChange choose the best compression settings on your behalf whilst retaining reasonable image quality a LZW Run Length ZIP Copyright 2014 Tracker Software Products 33 Printer 2012 4 Monochrome I mages These settings apply to monochrome images contained within the PDF file generated Mode Description 1 Compress Using Auto Let PDF XChange choose the best compression settings on your behalf whilst retaining reasonable image quality ZIP CCITT Group 3 Compression Algorithm Optimized for faxing documents CCITT Group 4 Compression Algorithm Optimized for faxing documents Run Length
60. a 2011 03 01 14 26 52 08 D007 Copyright 2014 Tracker Software Products 57 Printer 2012 Links The Links Property Page allows you to analyze the hyperlinks which may exist within the document and support the reader s ability to click and open a web page or an Email to address To enable hyperlink parsing you should check the check box Analyze URL s in Printed Text en PDF XChange Printer 2012 Printing Preferences Settings A Paper 2 Links settings Ed amp Custom forms 4 Analyze URLs in Printed Text Local Files Fl Detect Filenames and Convert To PDF Links Ez Compression Check Files Exist For Linking Graphics a P Links Options Font di Fonts Border Type No Border a Watermarks 5 Overlays Security Example Our web address is http www tracker software cam Default Bookmarks Headers Footers ko General Solid Width 0 5 amp Document Info ia Save bel e Mail 2 Profiles us Languages Gon a Using this option it is possible to enable and customize the Links options according to your needs Please note PDF XChange supports only literal links not embedded links The MS Office Addin we provide however does support Embedded Links and both TOC Table of Contents and Text Links This is an example of a literal link http www tracker software com and this would function correctly This is an example of an embedded link To go
61. al Settings window is similar to that use by PDF XChange The topics shown are discussed in the PDF XChange 5 0 settings topics elsewhere in this help file manual Clicking on the tabs on the Settings image below will take you to the appropriate topic in this manual PDF XChange 2012 Options Click on these tabs Paper Settings Custom forms Page Size i General 210 0 x 297 0 mm SE Compression Custom 210 0 x 297 0 Graphics Margin 0 0 A Fonts va Watermarks 2 Overlays a Security Orientation 8 Portrait Landscape a Links pe E Bookmarks Layout Type Standard Headers Footers Sheet Size sw Document Info See Size 210 0 x 297 0 e Mail Position D 0 0 Center 240 0 x 297 0 mm Graphic le Resolution 300 Scaling 100 res A Size al 297 0 i Advanced Printing Options ta Languages E Mirror by X axis sida scale To Fit E Mirror by Y axis PDF XChange Standard 2012 MSOffice Toolbar Add in 2012 88 Links The Links Tab on the settings window Is considerably different from the one in Driver settings Here you can set the parameters for the way links within your document will be analyzed and created These settings will be discussed in your Office manual and the properties defined inherited within your PDF file once created PDF XChange 5 0 Options Satings Urks Bokmal Word Options Advanced 4 Generate Links in Result PDF File Conv
62. andard Standard Layout is one page per PDF page The Layout controls allow you to size and position the page contents within the specified PDF page size When this is selected the Layout area changes to PDF Page Space Page Content Layout Layout Type Standard 210 0 297 0 Position 31 9 433 E Center Dra Size 145 5 lu 2058 _ Cursor Scale 69 3 5 Scale To Fit Resize 210 0 x 297 0 mm Cursor The Fields in this area are presented out of screen order but in the order they need to be activated Scale to Fit This checkbox controls the Size and Scale controls and indirectly the Position controls as well When checked the Page Content see image above is sized to fit the PDF page area less margins This is an automatic function and no further user control is necessary When unchecked you may use the mouse to drag any corner of the Page Content to resize it Move the mouse over a corner until the Resize Cursor appears The Size spin boxes will change to match the new size You may also alter the size by changing the spin boxes directly by entering size values in Units values or by clicking the spin box up and down arrows The Page Content aspect ratio is maintained Position The position of the upper left corner horizontally and vertically of the page content in the selected Units N B Although the usual PDF page coordinate system measures vertical position upwards from the lower left corner we a
63. ar happier to have a lower quality file of a smaller file size improving download speeds and maximizing use of the download bandwidth available There is little point in producing files at high DPI settings with large colored images if these are likely to be viewed on a computer screen incapable of benefiting from the high resolution file you create PDF XChange offers a means to optimize your files for the specific purpose for which they are intended using the graphics options available The Graphics Options enable you to efficiently incorporate graphic content within your PDF files for the specific audience you anticipate will view the content you create Downsampling An image bitmap consists of digital units called pixels Downsampling reduces the number of pixels in a file and thus the file size this is useful if the file you generate is likely to viewed over an internet connection on a computer screen and not usually printed Copyright 2014 Tracker Software Products 35 Printer 2012 Most PC work screens have resolutions capable of displaying perhaps as little as 96 dots per inch little point therefore in offering high resolution graphics if the viewer is unable to render them or the subject does not warrant such better to reduce the file size and thus the bandwidth required to view them Your users will thank you for not burdening them with unnecessarily large file download times There are 3 downsampling m
64. are com Microsoft Home Send Receive Folder View Developer Adobe PDF POF XChange 2012 amp E Convert Settings to PDF PDF XChange 2012 Once the buttons are enabled the user can convert emails and access the Settings window where the Application options can be configured PDF XChange Standard 2012 Convert To PDF Button MS Outlook Add in 96 The Convert to PDF button is used to convert email items to the PDF format There are two ways by which the conversion may take place 1 PDF conversion of emails selected from the MS Outlook main window 2 PDF conversion of email from MS Outlook Inspector Both methods are explained below Conversion From MS Outlook Main Window To convert one or many emails from the Outlook main window follow these steps 1 Go to Outlook main window 2 Select one or many emails to convert Home Send Receive Folder View Developer 4 fe i Ignore x lt LI a i Clean Up New News New Delete Junk T E mail Items Meeting New Teamviewer Delete Respond 4 Favorites i Inbox A sent Items fa Deleted Items 2 A Inbox 1 Inbox A Inbox 1 1 D E4 0 From 4 Date Today user gmail com user gmail com usera qmail cam 3 Click on PDF XChange 2012 tab Adobe PDF s Inbox nicolas tracker softwa PDF XChange 2012 AS TestAddin mico A Team E mail 3 Create New Quick Technology Exposition for 2
65. as the required printer depending on how you have configured the options available a file will then be created based on your settings You can choose to set the file name to be inherited from the original windows application a macro based on pre defined variables for example the date or a combination of the date and time etc or use a default name to which to always save and overwrite or append with each new print output process To create fully compatible Adobe PDF files you need no other software other than the application within which you will create the original document for example Microsoft Word or even the free Word pad utility that Microsoft provides with every new version of the Windows operating system The only software we recommend you install in addition to PDF XChange is our FREE PDF XChange PDF Viewer which will allow you to view and manipulate the files you create the installer for PDF XChange would have offered this already but if you chose not to at that time you can still do so by going here http www tracker software com product downloads For more information on the specific features available please read this help file in full print the accompanying manual or for a brief overview of the functions and features available see the Features Page PDF XChange amp PDF Tools are trademarks of Tracker Software Products Ltd Adobe Acrobat Reader and the Acrobat Reader are either registered tradema
66. ault viewer for PDF files after PDFEDITOR installation tepbonalveS PDFX5SA exe PDFEDITOR YES PDF XChange Editor will be downloaded and installed and will be set as a default viewer for PDF files Instructs Setup to initially check the Don t create a Start Menu folder check box on the NOI CONS Select Start Menu Folder wizard page In silent mode it means that no program group will be created parameter Group will be ignored if specified NODESKI CON If specified no desktop icon will be created after the installation IL During the installation the file prninstaller log log file of the installation of the driver part of the product will be created in the PDF XChange folder PDF XChange Standard 2012 LOG LOG filename Getting Started 14 Causes Setup to create a log file in the user s TEMP directory detailing file installation and Run actions taken during the installation process This can be a helpful debugging aid For example if you suspect a file isn t being replaced when you believe it should be or vice versa the log file will tell you if the file was really skipped and why The log file is created with a unique name based on the current date It will not overwrite or append to existing files The information contained in the log file is technical in nature and therefore not intended to be understandable by end users Nor is it designed to be machine parseable the format of the file is
67. axis AS Languages E Mirror by Y axis Ml Scale To Fit o conca e PDF A la 1b 2a 2b and 2u RGB are now supported PDF documents that are compliant with the PDF A standard maybe generated by selecting that required option on the General tab PDF Specification drop box Please see the PDF A website for additional information e Tool Tips Supported Hover your mouse over any function or property for a few seconds and a Tool Tip will appear explaining in brief what the purpose of that function or property is wherever possible e Paper Properties Wide range of standard Paper Sizes Supported Set Resolution from 50 to 2400 DPI Windows OS dependant Scaling allows you reduce or enlarge output to better fit the desired page size output in Brochure Booklet Mode or nUP options for multi page on one page mounting and organized print order output e Custom Paper Sizes Create and save your own custom paper sizes for future use e Broad range of compression settings and standards available for both images and text Copyright 2014 Tracker Software Products 5 Getting Started e Convert colored I mages to Gray scale or Mono to enhance compression and reduce file size e Reduce mage DPI Dots Per Inch to reduce file size particularly useful for distributing files across the internet though it should be noted that sometimes particularly for image rich content increasing the DPI will actually reduce the
68. by Y axis Printer 2012 20 Paper The Paper Setup options allow you to change the main properties of printed documents You can change paper size orientation page margin images resolution DPI the scaling factor used so pages are reduced or enlarged mount multiple original pages on a single PDF page and also change the print order of pages from your file It should be noted that some software will ignore any property you may set here and utilize values set within its own setup for the page for instance MS Word will set a paper size as determined within its own Page Setup function and will over ride any value you set in any printer driver whether that be to a virtual printer such as PDF XChange or a standard Hard Copy printer to which you normally output to paper PDF XChange Printer 2012 Printing Preferences Settings About Width Height Paper Custom forms Page Size de General _ Compression O Custom Graphics Margin Fonts Graphic Wat k a Resolution Overlays security Orientation Link aes Layout Bookmarks Layout Type Headers Footers Sheet Size Document Info Save J e Mail 0 0 0 0 240 0 x 297 0 mm Advanced Printing Options Profiles Mirror by X axis El Mirror by Y axis Languages x 2 Page Size 1 Standard Select from any of the preset Paper Envelope sizes supported and PDF XChange will output to that paper size 2 Custom Allows the us
69. c or photo content Since reproduction quality is largely dependent on resolution this eliminates much of the detail required for high quality printing 5 Encrypt Document Metadata Encrypts document s extended metadata 4 Digital Signing Applies a digital signature to the document see Digital Signatures 1 Digitally sign Document 1 Settings 2 Use Time Stamp Server f checked the timestamp server will be used 1 Manage Opens the Timestamp Servers dialog Copyright 2014 Tracker Software Products 47 Printer 2012 Digital Signatures In today s electronic commercial legal and academic environments the issue of an electronic document s authenticity and integrity is of the utmost importance And as modern workflow in many sectors has evolved using electronic documents rather than paper the need for documents to pass through various hands requiring approval editing and signing off on need a secure way to verify the authenticity of any individual involved through this process This is where Digital Signatures come in PDF format supports two kinds of digital signatures approval signatures and certification signatures Any number of approval signatures may be applied to a PDF document but only one certifying signature may be applied and it must be the first digital signature Approval signatures are used in the same manner as the ink on paper signatures we are all familiar with Certification signatures are considered a part of
70. cate BC VOR 140 2011 04 25 02 19 40 2700 Contact Information 1 250 324 1621 Positian Page Left Top Width Height Units Appearance le Show Graphic ii No Graphic Image C Users Tracker Desktops _Signature png Browse 5 Name h i Show Text Distinguished Name dfe 149 ane a Y Name 42 Location 4 Date W Reason Labels Cancel 4 o Show Graphic Allows you to select text or an image to be displayed as part of the digital Signature options are 1 2 3 No Graphic Only displays Digital Signature details selected in the Show Text Section that are checked no large name or image I mage Allows you to select an image file to use Company Graphic scanned signature etc as the left half of the displayed signature Name Displays a large version of the Name from the Certificate chosen in the Digital I D section o Show Text Allows you to select what information is displayed on the right half of the digital signature Ul B WN FP 5 Position Name from Digital I D Certificate selected Date System date amp time Location from Details Section Reason from Details Section Distinguished Name Includes all data fields from Digital I D Certificate including field names Labels Toggles between long or abbreviated field names from Digital I D Certificate fields Allows you to select the placement details of the digital signatur
71. cond component of the current time e Pages Count Pages Will be replaced by the document s total page count e Computer Name Computer Adds the system stored computer name to the output PDF file name e User Name User Adds the currently logged in Username to the output PDF file name e Environment Variable Env The full form of this is Env lt name of environment variable gt For example if an Environment Variable named DIVISION is loaded with a code for the user s corporate division then that could be inserted into the file name by using Env DI VI SI ON Setting of Environment Variables themselves is beyond the scope of this documentation Note It is not necessary to add an extension to the file name PDF XChange 4 0 will automatically add the correct PDF file type to the filename Docname Titrules js Docname Titrules js The Docname macro would seem to be quite simple return the document name devoid of folder or extension However this is not how Microsoft defines document name and this makes the extraction of the actual document name difficult and that is why the Titrules js JavaScript was written Titrules js allows pdfSaver to take into account the vagaries of document naming over the standard Windows and MS Office products The Docname macro is set from the main getDocumentName function in Titrules js When pdfSaver is called it creates an event object which conta
72. d later Compatible with ami L e LAS Windonws amp Windows Version 5 2012 Microsoft Citrix Terminal Server compatible Version 4 Microsoft Citrix Terminal Server compatible Version 3 Still available for Windows 95 98 Note Though many users have virtualized some of our component products such as the PDF XChange Viewer and PDF Tools application using XenApp we do not support this at this time Particularly the printer drivers are not designed to work in a virtualized environment Limitations to product support for Windows XP To experience the best performance of our products on all Windows operating systems the onus is on users to ensure that they have all the latest available Microsoft Windows Service Packs amp Updates installed Installing from the Internet When you purchase a product from Tracker Software Products on completion of your transaction you will recieve an email with a serial key Depending on the payment method you chose you may not have a direct download link in this email If you do not have a direct link to your product s installer in the email with your serial key simply go to either the Product Page or Downloads Page choose your purchased product by name and use the download from there This ensures that users always have access to the latest build of all our products I nstalling Registering Once you have purchased your PDF XChange copy you will be provided with a serial number we wi
73. d select the Printers amp Faxes Icon then highlight and right click with your mouse the PDF XChange Icon select Printer Preferences and select the About Window PDF XChange Printer 2012 Printing Freferences W Wes PDF XChange Printer 2012 PDF XChange Printer 2012 Product is Licensed to Version 5 0 build 253 admin Windows 7 Ultimate 64 Build 7601 Service Pack 1 Product ID 057 7278871 6800 License Type Demo Version The POF XChange Virtual Printer is a Windows application allowing users to create highly optimized and compressed 150 Compliant POF format files from any Windows application that can print Both End User and Developer SDK s are available PDF X Change is just one of a family of products available from Tracker Software Products Canada Ltd for the Creation Viewing and Manipulation of PDF and Imaging files The FREE PDF X Viewer offers many advantages over the free Reader provided by Adobe Inc All files created or modified by PDF XChange applications fully conform to the 150 PDF specification and can be viewed or manipulated by any fully compliant 150 PDF compliant productsuch as Adobe Acrobat We are constantly striving to improve all of our products comments or suggestions are welcome at our free user forums here http www tracker software com forum Copyright 2001 12 by Tracker Software Products Canada Ltd All rights reserved Now select the Registration
74. ded a wide array of fonts and styles are not used in the document in question 2 Force Embed Protected Fonts Some fonts you have on your system may be licensed for your use only and not for distribution by you to any third party if the PDF file is for your use only or you are convinced that either your target audience or you have the rights to use and distribute this font you may force its inclusion within the PDF file generated even if it is protected from being included Some Font publishers set this property on their fonts and unless you force embed it when opened by a viewer without the fonts resident on their PC a substitute font will be used this could have a detrimental effect on formatting of the page PLEASE NOTE IT IS YOUR RESPONSIBILITY TO ENSURE YOU ARE LICENSED TO DISTRIBUTE FONTS AND FILE CONTENT 3 Embed Extended Font Character I nfo 4 Embed a subset of fonts only if percentage of characters used is less than This option analyses your printed text prior to PDF creation and determines if the prescribed content for the fonts used is less than the figure set if so only a subset of the font is included containing the font characters used within the file rather than the entire font to assist in optimizing the PDF file size if the font content exceeds the threshold set then the entire font character set is embedded within the file For viewing of your PDF files by 3rd parties this should
75. e Products 79 Printer 2012 Here we have provided workarounds for known issues with the PDF format when viewing or printing files It is possible that some will have been fixed and others introduced at any given time so this is very much a fluid topic area e Don t use transparency drawing Some applications for example MS PowerPoint prints semi transparent images and some figures using a mask because Windows printing model doesn t support the model of semi transparency PDF XChange tries to recognize such printing and restores transparency When this option is enabled PDF XChange will not use transparency as Adobe Acrobat Reader has some problems with transparent objects e Don t use masked images For drawing images which do not have a rectangular border or for some other reasons the Windows GDI uses masked images an image which contains two parts 1 the image and 2 Its mask Because Adobe Acrobat Reader in most cases fails to display such an image without issues PDF XChange will not use the 2nd part of the image the Mask when this option is enabled and better results are usually visible for this situation when set PDF XChange Standard 2012 Printer 2012 80 Languages PDF XChange is provided with multiple language support this option allows you to modify the language in which the user interface is displayed om PDF XChange Printer 2012 Printing Preferences Settings e General
76. e document etc o Repeat Last Page of Shorter Overlay File Assuming the overlay file and source document are as stated in the above example pages 4 5 and 6 of the output PDF file would have page 3 from the overlay file imposed along with the matching page contents from the source document i e Page 4 5 and 6 respectively 6 Positions How you require the Overlay file to be positioned relative to the new file page layout o By Horizontal The horizontal position Valid values are Left Center and Right o By Vertical The vertical position on the page Valid values are Top Middle and Bottom o Fit Overlay Pages to Newly Created Document Pages When checked the Overlay PDF will be sized to fit the new PDF pages This may distort the final image so care should be taken to check the resulting output to see if it is correctly placed o Keep Aspect Ratio Dependent on Fit Overlay Pages to Newly Created Document Pages When checked the Overlay PDF will be resized to fit the new PDF pages but there will be no distortion of the page although care should be taken to check the resulting output to see if it is correctly placed PDF XChange Standard 2012 Printer 2012 44 Security The Adobe PDF format has since PDF format 1 3 allowed document authors to limit the viewer to perform only certain functions with the material they have created The level of protection authors can apply depends on the Acrobat PDF format being used PDF XChang
77. e intentionally kept the main window of the OFFice2PDF software interface simple and not overcrowded so as to be easy and intuitive to use q OFFice2PDF 4 0 Options Info Watched directories Microsoft Word Microsoft Excel a 2 Internet Explorer List Operations Show Application s GUI Store converted documents into their orginal folders Automatically process files from just added watched folder Z PDF XChange Standard 2012 OFFice2PDF 2012 120 The applications supported by the OFFice2PDF are shown in the list Also there is a branch called Watched directories where you can add entire directories for automatic processing and conversion to PDF When adding a document for conversion it will be shown beneath the application Icon to which the format in question belongs as in the image below which shows a Word document added for conversion el OFFice2PDF 4 0 Options Info Watched directories E Microsoft Word ragi C Program Piles Tracker Software PDF Change 54P lt COfcetddinST oolbar dot Sr Microsoft Excel D 2 Internet Explorer List Operations nme Z Show Applications GUI MW Store converted documents into their original folders F Automatically process files from just added watched folder a aa Adding and removing documents for conversion is a very simple task and may be performed in the following manner 1 You may use buttons Add
78. e of a single temporary not stored for future use page size for this job only set the parameters you require Please note that the maximum length of any page within an Adobe PDF file is 200 inches a limitation of the format not PDF XChange and this is also MS Windows OS dependant some earlier versions of MS Windows do not support such page lengths 3 Units Select the desired units of measure for display purposes 4 Margin Change the Margin settings for the page note these will be set to each side of the page should you desire more control over the margin settings please do so within your originating document software before PDF generation TIP AutoCAD is renowned for doing some strange things at print time particularly when plotting to Copyright 2014 Tracker Software Products 21 Printer 2012 virtual print drivers such as PDF XChange If you find a portion of your output is exceeding the defined margin page limits try setting a margin of a 0 125 Inches or 3 2mm approx and this should correct your output issues Graphic 1 Resolution Set the desired DPI Dots per inch for the file pages This can be any value from 50 to 2400 DPI though this is also MS Windows OS dependent some earlier Versions of Windows do not support DPI settings of such high values TIP Whilst you would not necessarily anticipate this being the case often though not always increasing the DPI setting can reduce the PD
79. e supports these security features in full and makes them very easy to use PDF XChange offers protection for your PDF documents with the following password and document permission settings om PDF XChange Printer 2012 Printing Preferences Settings Paper C Document Security s Custom forms V Use PDF security Document Passwords A General Fl Password Required to Open the Document El i Compression Graphics E Password Required to Change Permissions and or Password A Fonts a Watermarks 4 Overlays A Links Bookmarks Headers Footers Document Permissions Encryption Level 40 bit RC4 Compatible with Acrobat 3 0 and above Allow Printing Allow Changing the Document Allow Content Copying or Extraction Enable Accessibility Allow Adding or Changing Comments and Form Fields im Document Info Save Cal e Mail Digital Signing Digitally sign Document Settings 2 Profiles a as Languages Use Time Stamp Server Manage Gases avai 1 Use PDF security This property allows you to enable or disable PDF document security you can enter user s and owner password for PDF document set encryption level and specify users permission levels for the document in question 2 Document Passwords Please keep in mind that two different passwords may be used one for opening the document and another an Owner or Administration password for changing the permission and or changing the password f
80. e within you PDF document o Page Page in PDF document to place signature 0 Last Page 1 First Page 2 Second Page and so on 0 0 00 0 Left How far in from the left margin of the page to place the signature Top Width Width of displayed signature Height Height of displayed signature Units unit of measurement for Top Left Width Height entries How far in from the top margin of the page to place the signature Copyright 2014 Tracker Software Products 55 Printer 2012 Time Stamping Now that your signature settings are selected in the appearance section you can add a timestamp if required Digital Signing Digitally sign Document To include and setup Timestamping check Use Timestamp Server and click Edit and the Timestamp Servers list will open Timestamp Servers Add New TimeStamp Server Mame timeserver testcorp Server Settings server URL timeserver testcorp com Server Requires Authentification User Name jsmith Password sseesees Enter your timestamp server information and click OK PDF XChange Standard 2012 Printer 2012 56 PDF documents created with PDF XChange Printer 2012 printer will now include Digital Signature ES Example Signed PDF XChange Viewer File Edit View Document Comments Tools Window Help dls Open 3 en dobm Smith colA o Test Corporation ausAccounting email jarithifibesicorp com BEZZ Chemainus Rd Chemainus BG WOR 10 Canad
81. ected server from the list This option will prompt your confirmation e The Outgoing Mail Server dialog box opened when you add or edit servers supplies you with the following properties e Name The literal name or IP address of your SMTP server e Port The SMTP server port The property contains a default value of 25 usually SMTP servers use this port for sending mail you should check with your ISP what port should be used if the default value does not function as required Server Requires Authentication This check box allows you to specify the logon information for your server if required If no authentication required please uncheck this box e Account Name Enter your e mail account name here e Password Your account password e Logon Using Secure Password Authentication Allows you to specify whether to use Secure Password Authentication Note to properly fill in the SMTP server properties you may need to ask for the assistance of your system administrator or SP Copyright 2014 Tracker Software Products 77 Printer 2012 Profiles The Profiles property page is devised to allow you to maintain optional profiles so you can quickly switch between different sets of options and job types or possibly users too if the PC you work on is used by more than a single person A profile when saved stores a specific range of settings for the PDF XChange Printer for example paper size fonts watermarks etc and whe
82. ed set of macros for generating generic document names for output PDFs When properly used generated PDF documents can be uniquely named using a variety of identifying characteristics such as application name document name document path date and time computer and user names and even values contained in Environment Variables When you click the Macro button to the right of the File Name line the following Menu appears Application Mame Document Mame Document Path Date Year Month Day Time Hour Minute Seconds Pages Count Computer Mame User Name Environment Variable TIP You can combine Macro s to build a PDF file name as required using the character as a separator between the required Macro s i e User DocName TIP The Example line below the File Name shows how the resulting filename will look e Application Name AppName Will be substituted with the name of the application that calls PDF XChange 5 0 For example if calling from Microsoft Word AppName will be WINWORD e Document Name DocName Will be substituted with name of your printed document For example when you print from a Microsoft Word application for a document named as Test doc which would generate a file called Test PDF this macro will have the value Test The extraction of the document name is more complex than the simple example given above A complete description of the process is given in topic Docname Titrule
83. efault Folder on exit AutoLoad Available Jobs on Startup load on startup 2 Miscellaneous Settings if checked all available jobs in the Default Folder will Show Icon in System Tray When checked the pdfSaver icon will be placed in the system tray Clicking the icon will open the pdfSaver dialog When unchecked no icon is provided Show Printing Progress Window When checked a window showing the progress of PDF generation will be displayed When unchecked no progress window will be displayed o Don t Remove Temporary Files Checking this checkbox will save the temporary files Autounload pdfSaver after If checked after the specified timeout in minutes the pdfSaver module of the PDF XChange driver will unload This ensures that the minimum necessary memory is in use at any time this is only necessary where multiple users may be using PDF XChange on a single PC Server or Citrix WTS system at a given time as the resources used are minimal but could be collectively quite large in such a system as described above Copyright 2014 Tracker Software Products 85 Printer 2012 o Run pdfSaver at Windows Startup When enabled PDFSaver will be launched and reside in the system tray 3 Tweaks o Progress Window Opacity Sets the degree of progress window opacity If the value is 0 progress window will be absolutely transparent but it is still possible to click on it If the value is 255 the window will be n
84. er we wanted to ensure that we made the functionality Easy to use reliable and applicable to any software creating suitable source material for PDF generation and thus Bookmarks too We believe we have achieved this and will continue to develop this functionality as we learn more about the way you wish to use it ah PDF XChange Printer 2012 Printing Preferences Settings About 5 Paper Bookmarks settings s Custom forms V Enable Automatically Bookmarks Detection E Allow Multi Line Bookmarks E Use Document Title As Bookmarks Root ar Compression E Match Node Regardless of Level EE Graphics Display Mode Defined by item Template il Fonts O Level Detection Options a Watermarks 6 Level 2 E Font 5 Overlays Level 3 A FP Style Regular ecuri Links E Size 12 0 Bookmarks F Color Headers Footers i General Arial Document Info Display Options i Style Regular am Save State El Opened 2 Profiles as Languages PDF XChange Standard 2012 Printer 2012 60 How does it work PDF XChange v5 parses the document sent to print and is looking for text blocks which are assumed to be the bookmarks according to the predetermined criteria as set by the user in the Bookmarks property function For your convenience and to ensure maximum accuracy for Bookmark creation PDF XChange offers the ability to build a bookmarks tree and assign different Detection Options for
85. er on one large sheet of paper that is then folded and cut in preparation for being bound along with the book s other signatures into the final volume Folded printed paper forming a section of a book usually in a multiple of four and more often a multiple of eight 3 Gutter Size The inner margin area between pages where the binding takes place 0 5 inch is the usual gutter size to accommodate binding Note that this gutter is for one page when printed the space between pages will be twice that PDF XChange Standard 2012 Printer 2012 28 Custom Forms Whilst we provide an extensive list of page sizes within PDF XChange many print shops and designers have told us that they need the ability to create and store page sizes they use frequently that are not of a standard size to others You now have the ability to create and save up to 100 different custom form sizes To add or edit a custom form paper size simply the desired option from those available PDF XChange Printer 2012 Printing Preferences _ Custom forms settings Custom forms id Form Name Size mm Size inch General EE Compression Graphics Al Fonts ea Watermarks 2 Overlays g Security Links Bookmarks Headers Footers Document Info E Save ns Languages Custom Forms are defined by clicking the Add button and filling out the fields on the Add Edit Custom Form dialog Add Edit Custom Form Custom Form Name Use
86. ert MS Office Links 9 Footnote And Endnote Links 4 Cross document Links 4 Intemet Links Crossteference Links Links Appearance Border Styl Solid 1 0 Cross document Links E Address Target Document with Relative Path Name E Change File Extension to PDF 1 Generate Links in Result PDF File Check this checkbox to generate links in your PDF document 2 Convert MS Office Links Select which kinds of MS Office document links to be converted to PDF links Footnote and Endnote Links Cross document Links Internet Links Cross reference Links BR WN EA 3 Links Appearance 1 Border Type allows you to choose how to create hyperlinks in PDF documents for viewing Valid values are 1 No Border No special indication unless you mouse over the file name and the cursor changes Copyright 2014 Tracker Software Products 89 MSOffice Toolbar Add in 2012 2 Underline When selected the remaining Links Options become active 3 Rectangle When selected the remaining Links Options become active 2 Border Style Valid values are Solid Dashed and Dotted 3 Border Width Sets the border width in Units 1 Border Color Opens a standard Color Selection dialog to select an appropriate border color 4 Cross document Links 1 Address Target Document with Relative Path Name Changes fully qualified path name links to path names relative to the current document This is useful if the documents are to be maintained in a
87. ethods available to you Mode Description e Linear Linear is a fast method but for some image types may have an undesirable impact on the quality It averages the color content of pixels in a sample area and replaces all the pixels sampled with an average color representation thus reducing the information stored in the file and the file size e Bilinear Bilinear is a slower method than linear and takes more processing to complete but produces a more accurate result e Bicubic Bicubic is the best means of achieving downsampling in terms of accuracy when downsampling but takes the longest to process and may take a considerable time if the files and image content are complex and large Conversion Using the Conversion options it is possible to convert Color image content to Grayscale or Color and Grayscale content to Mono black and white this will reduce file sizes and in many cases if the file content is suitable produce a perfectly acceptable experience for the Authors audience in the event color content is not a primary requirement See Compression for an explanation of the difference between High Color and Indexed Color Images Dithering PDF XChange uses the error diffusion or Floyd Steinberg method of dithering to best explain the effects of using this see the 3 images below if converted from color to mono Original Color Image Without Error Diffusion With Error Diffusion PDF XChange Standard 2012 Prin
88. every branch of the intended or potential Bookmark tree As unique or common Detection Options may be set for the Font of a bookmark it s Style Bold Italic Size and Color The more unique a Bookmark node s Text Font and Style the less likely it is that general document text will incorrectly generate a Bookmark or fail to do so when required Example We have also included a sample document created in Microsoft s Word Pad this comes installed with MS Windows to demonstrate an example of one way to use the Bookmarks feature see the file Bookmarks doc in your installation folder If you are using an MS Office application please also see the MS Office Addin features 1 Enable Automatically Bookmarks Detection When checked the Bookmark detection and generation system is activated 2 Allow Multi Line Bookmarks When checked PDF XChange will accept text blocks greater than a single line as Bookmarks When unchecked only single line blocks of text will be recognized as bookmarks This is to protect users who do not use a different text style and font for their Bookmarks from their general document text In practice the text styles you wish to use for Bookmark creation should differ in some subtle way form any other text found in your document to ensure only the blocks of text you require Bookmark creation for will be recognized otherwise you could find that you have great deal more bookmarks generated for your PDF than you
89. fault Printer the default option without this entry is that PDF XChange will not be the default printer PDF XChange Standard 2012 PNAME printer s name Lang language Getting Started 12 Sets the printer s name Sets a language as the default language for the User Interface for all the installed programs and Print drivers PDF XChange PDF Tools OFFice2PDF and the MS Office Addin s etc LANG language en English nl Dutch uk Ukrainian fr French gr German it Italian sp Spanish ko Korean ch Chinese jp Japanese fi Finnish This may not be the complete list please see the installation folder C Program Files Tracker Software PDF XChange 5 Languages for the up to date list of supported language files Example for German PDFX5SA exe other parameters LANG gr Additional parameters Copyright 2014 Tracker Software Products 13 Getting Started When specified the users PDF XChange Installation will automatically be configured and loaded with the default printer preferences as designated in the specified Profile which must exist both before and after the installation in the designated path on the users drive Important When profiles are created using the silent install they are available globally for all users on the installed hardware either a single PC or a Citrix Metaframe Windows Terminal Server Therefore from build 3 3063 we have disabled the ability for a s
90. file attachment which your user can be sure contains no malicious content and may be unzipped using any number of free utilities This also has the added benefit of further compacting the file and reducing the time needed to send and receive When using the Send Directly Through SMTP Server method you can add edit the properties of your SMTP servers at the SMTP Properties amb PDF XCh ange Printer 2012 Printing Preferences Settings About Paper e Mail settings Custom forms V Send Created Document as e Mail Attachment Gene a Method Send Directly Through SMTP Server z e Mail Properties _ Compression Graphics To m Fonts Wate Overl Security Links Book Head Docu a ip Save Cc rmarks Bec ays Subject Content marks ers Footers ment Info Fal Send Document in ZIP Archive 2 Profil Server es as Languages In the SMTP Properties section you are provided with the list of the available SMTP servers at the Server box You can choose the default one from the list Also you can add PDF XChange Standard 2012 Printer 2012 76 a New server Edit properties of an existing one or Remove a server from the list New Opens a dialog box which allows you to specify the properties of the newly added server For server properties explanations please read below e Edit Opens a dialog box allowing you to edit the properties of the selected server e Remove Removes the sel
91. for a specific Bookmark entry though setting a child entry as open and the Parent itself Closed will result in the entry only being open when the parent has been Opened Copyright 2014 Tracker Software Products 61 Printer 2012 o Opened Up to Level Specify a numeric value that determines to what child level the Bookmarks will be opened in the tree Level 1 opens all the Top Level items level 2 Opens the top level and 1 child level and so on 6 Template Displays the intended Bookmark tree A new level may be added by clicking the Add button under the Template Clicking Remove removes the selected level from the tree AND ALL CHILD LEVELS beneath it as well 7 Detection Options For each Bookmark Level you must select the text detection criteria for it Note that each detection criterion is optional and only become active when the corresponding checkbox is checked However you must choose something Also the text must match ALL selected text detection criteria to be a match 1 Font The font name to check for The default is Arial but you may select another font This ts really useful if you reserve a certain font just for headings 2 Style This drop box determines which Style of text to use for the bookmarks The valid values are Regular Bold Italic and Bold Italic Style and Size are the two most useful for detecting bookmarks N B Underline is NOT a selectable option 3 Size The font size in points wi
92. ftware Products 19 Printer 2012 pa PDF XChange Printer 2012 Printing Preferences Settings s Paper Settings P ERE 33 Custom forms Standard Letter ANSI A m m 8 500 x 11 000 inches ho General inches ha E Custom 8 5 E 110 Compression Margin 0 0 Graphics Graphic Fonts s Resolution 300 T Scaling 100 EZ 0 Landscape Layout Layout Type Standard bra Sheet Size Headers Footers size 8 26 i 11693 a Watermarks Overlays Orientation LA 8 Portrait Security Links Bookmarks E Default file append Document Info Center 215 9 x 279 4 mm Save e Mail In the Settings tab on the left each category is listed use the gray arrow up and arrow down to navigate 11 0 F Scale To Fit through all the setting categories listed below a Custom forms ah General f Compression Graphics A Fonts 8 Watermarks Overlays Y security 2 Links Bookmarks m Default file append Headers Footers Document Info Save E e Mail a Profiles w Optimization ES Languages PDF XChange Standard 2012 Click the links below to go topic Paper Custom Forms General Compression Graphics Fonts Watermarks Overlays Security Links Bookmarks Default File Append Headers and Footers Document Info Save Email Profiles Optimization Languages pdfSaver Advanced Printing Options E Mirror by X axis El Mirror
93. ge Standard 2012 MS Outlook Add in 102 Settings Button Page Options Security Options Advanced Options Once email items have been selected from MS Outlook main window or an email has been opened in a separate MS Outlook Inspector window the Settings button is enabled Clicking the Settings button will open the PDFXChange Options dialog as shown in the picture below PDFAChange Options PDF page Seauity Advanced PDF Page Standard Ad 5 Custom Width 8 264 Height 11 694 Orientation Portrait 5 Landscape Margins Links Appearance Generate Links in PDF File Border Type Rectangle Border Width 0 5 Border Color Cancel The options dialog comprises four tabs that deal with specific configuration details of the output PDF document 1 PDF page Shows details about the page format of the output PDF document 2 Security Allows the user to enforce different security schemes on the PDF document 3 Advanced Provides configuration options for advanced features such as compression PDF specification and digital signatures 4 Outlook This section has been left empty for future versions The options dialog also contains three buttons 1 Reset Resets the all the fields to the default settings Copyright 2014 Tracker Software Products 103 MS Outlook Add in 2 OK Saves all the changes into the Outlook Addin user s profile and makes the changes effective After clic
94. gning utilities offered by the PDF XChange Outlook Addin the application allows the user to specify the credentials and address of the Time Stamp Authority servers used in the Digital Signature time stamping process By marking the Use Time Stamp Server check box the Manage button allows the user to see the current list of TSA servers available in his or her system Fi Use Time Stamp Server ACCV Manage With the Time Stamp Servers List dialog time stamp servers can be added edited and removed by clicking on the buttons Add Edit and Remove Time Stamp Servers List Server Name Server URL comodat http timestamp comodoca com aut TrustCenter http www trustcenter de codesigni ACW http tss acev es gt 18 tsa ada Edit Remove close Copyright 2014 Tracker Software Products 117 MS Outlook Add in When Add or Edit is clicked the Time Stamp Server dialog pops up as shown in the following picture Time Stamp Server Server Properties Mame URL Logon Information E Server Requires Authentication Account Password The Server Properties include e Name The name of the time stamp server e URL Uniform resource locator address a k a Internet address The Logon Information include e Server Requires Authentication This check box indicates if user name and password should be provided to log on the time stamp server e Account The user name
95. guages 1 Prepend out with a PDF file When selected will merge the output PDF pages to the beginning of a PDF document selected in the Prepend document section 2 Prepend document Allow user to select the PDF file to prepend the output PDF pages into o File Displays the filename selected using the Browse button o Password If selected PDF file requires a password include it here 3 Append output with a PDF file When selected will merge the output PDF pages to the end of a PDF document selected in the Prepend document section 4 Append document Allow user to select the PDF file to prepend the output PDF pages into o File Displays the filename selected using the Browse button o Password f selected PDF file requires a password include it here PDF XChange Standard 2012 Printer 2012 64 Headers and Footers PDF XChange 2012 v5 can add additional standardized header and footer information to every document generated to PDF PDF XChange Printer 2012 Printing Preferences Settings About Paper Headers and Footers settings we A Custom forms Y Add Headers and Footers to the Document s Pages Header and Footer General SE aN Compression Graphics Fonts Watermarks pia Ea a Bookmarks Headers Footers Document Info Save Options Offsets e Mail First Page Number Left 12 7 Right 12 7 Profiles Top 12 7 Bottom 12 7 as Languages 1 Add header
96. h Rectangle type 0 5 PostScript points width the minimum admissible value Solid style and blue color Links Appearance Generate Links in PDF File Border Type Rectangle Ord Solid dul Border Width 0 5 Border Color eS gt Copyright 2014 Tracker Software Products 105 MS Outlook Add in Security Options Security The Security tab allows the user to restrict total access to the converted PDF document by using document Passwords More fine granular control is provided by enabling or disabling certain actions on the document As shown in the picture below all the security features are disabled by default PDFAChange Options aan F Use POF security Document Passwords Password Required to Open the Document ise oe ee FasSyvord Password Required to Change Permissions and or Password DO sm pia Pariwo Document Permissions Encryption Lewel 40 bit RC4 Compatible with Acrobat 3 0 and above Allow Printing Allow Changing the Document Allow Content Copying or Extraction Enable Accessibility Allow Adding or Changing Comments and Form Fields Security features are enabled by marking the Use PDF security check box PDF XChange Standard 2012 MS Outlook Add in 106 PDFAChange Options POF page Security Document Passwords al Password Required to Open the Document al Password Required to Change Permissions and or Password Document Permissions Encryption Level
97. ick and convenient way to position a Watermark wherever you need to on the PDF page o Horizontal Offset Once you have positioned the Watermark to one of the 9 starting positions you may tune the position by applying horizontal offset values to the watermark The Units may be mm inches or points o Vertical Offset Once you have positioned the Watermark to one of the 9 starting positions you may tune the position by applying vertical offset values to the watermark The Units may be mm inches or points o Positions Selecting one option from each of these buttons will position the watermark to one of 9 starting positions on the page o Units The valid Unit values are mm inches or points In the example above the Placement options are highlighted by a red rectangle The values specify 0 5 inches horizontally and vertically offset from the Left Top corner The image box to the right shows the desired watermark s placement PDF XChange Standard 2012 Printer 2012 42 Overlays Overlay PDF as a Watermark This option allows the use of a PDF as a watermark or overlay For example you may have standard company stationery with your company name and address details on which you would like the text of your document printed when printing to a physical printer this is no problem if you change the paper in your printer trays to match your requirements This option allows you to do this electronically negating the need
98. if you are working with version 1 5 or higher of the PDF Format the Adobe Acrobat 6 viewer or PDF XChange PDF Viewer is required to view such files 5 Placement The placement fields offer you a quick and convenient way to position a Watermark wherever you need to on the PDF page 1 Horizontal Offset Once you have positioned the Watermark to one of the 9 starting positions you may tune the position by applying horizontal offset values to the watermark The Units may be mm inches or points 2 Vertical Offset Once you have positioned the Watermark to one of the 9 starting positions you may tune the position by applying vertical offset values to the watermark The Units may be mm inches or points 3 Positions Selecting one option from each of these buttons will position the watermark to one of 9 starting positions on the page 4 Units The valid Unit values are mm inches or points Image Watermark If you are adding editing image watermarks you are able to set up the following size rotation opacity and placement of the watermark on the page If Auto Size is not checked or your watermark is an image type you will be offered the Placement values to place your watermark in the required page location F Add Edit Watermark Watermark Name Image Watermark 1 Type Image Watermark Image Properties File O mages_newstampl png m Width 100 0 Height 100 0 V Keep aspect ratio E Fit to Page E Transparen
99. ile Designates the location of the file to be used as the background or foreground overlay Copyright 2014 Tracker Software Products l 43 Printer 2012 3 Password to open protected file f the file you are using as an overlay requires a password to open for printing purposes provide that here 4 Place Overlay as Foreground Otherwise the PDF will be set as a background object in the newly generated PDF 5 Repeat Options Mode Description o No Repeat The pages in the PDF file to be used as an overlay will be processed to match the page numbers in the newly created PDF file Therefore if your overlay file has 3 pages and your source document has 6 pages page 1 from the overlay file will be placed on page 1 of the newly created PDF file with the content from page 1 of your source document page 2 to page 2 of the new PDF file and so on pages 4 5 and 6 of the newly created PDF file will contain only the content available in your source document from pages 4 5 and 6 with no overlay content from the PDF overlay file o Continuous Repeat of Shorter Overlay File Assuming the overlay file and source document are as stated in the above example all would proceed as stated above for pages 1 3 of the output PDF file then on page 4 of the output PDF page 1 of the overlay would be placed with page 4 from the source document page 2 of the overlay file would be placed on page 5 of the output PDF along with page 5 of the sourc
100. ingle user to edit or delete profiles created using the silent installation as they are used by all If you wish to be able to edit profiles you must import them after installation and they will be visible only by the user logged in and performing the import PDFX5SA exe InstallProfile C Documents and Settings All Users Templarzes MyProralel por Installation with a more than one profile using the silent installation options InstallProfile path to profile Now we have made it possible to install and import more than one profile using a text file containing a list of profile files and the full paths where they are located Create a text file using any standard text editor i e Notepad Create a file containing the list of profiles you have created and their location on the drive at the time you intend to run the installation for example C Tmp Myprofilel ppr D FFFFF Myprofile222 ppr D XXXX Myprofile33 ppr M YYYYY Myprofile444 ppr EN EIA AO OI 2S OO Save this list to a an ASCII text file ensuring the extension given to the file is lst The last profile in the list will be installed as the default profile on opening PDF XChange You can now use the following command line switch as part of your silent installation options PDFX5SA exe InstallProfile C Tmp MyProfilesList 1st If specified PDF XChange Editor will be downloaded and installed If PDFEDITOR YES Is specified Editor will be set as a def
101. ins the read only property event rawDocumentName which contains the document name as passed from the printing application For example when Microsoft Word passes the rawDocumentName it does not appear as the simple name docname doc but rather as Microsoft Word docname doc Each Windows and MS Office product that PDF XChange Standard 2012 Printer 2012 72 prints uses its own naming convention To help determine which naming convention is being used the event object has another property called event appName It is another read only property whose value is the name of printing application for example winword exe for MS Word or notepad exe for Notepad ThegetDocumentName function uses this event appName to determine which naming convention is being used by the printing application when it generates event rawDocumentName The Advantages of Using Titrules js The major advantage of using Titrules js as opposed to just writing a function and burying it in pdfSaver is that it may be modified at will to accommodate new naming conventions without having to invest additional time in creating new revisions of PDF XChange 5 simply accommodate these changes N B Modifying Titrules js is a job for an experienced J avaScript programmer and should not be undertaken lightly by a PDF XChange 5 user with no programming background If you do not have such expertise at hand in your organization please let us know through our Forums if yo
102. intended this will also have a potentially large impact on the length of time your PDF files take to parse the content of the document and write the PDF file 3 Use Document Title as Bookmark Root Unless you set aside Level 1 to JUST be a root which is wasteful checking this will create a Level 0 root using the document name that all the level 1 s are tied to This creates a neater appearance in the Bookmarks tree 4 Match Node Regardless of Level PDF XChange will parse the document looking for bookmarks at all levels Please always keep in mind that if within a document the first appearance of bookmark text and style of a lower level is placed ahead of an upper level it will not be recognized as a bookmark as it is not sequentially linked as expected within your predefined parameters However if you always require text matching the Font Style you have dictated to be regarded as a bookmark you should have this option turned on 5 Display Mode When the viewer chooses to view bookmarks this group of options dictates whether bookmarks are displayed opened and expanded to reveal child node levels in the Bookmarks tree or whether all child levels will be closed and must be expanded to view Valid values are Option Description o All Opened Self explanatory o All Closed Self explanatory o Defined by I tem Select the State at the bottom of the Display Options this sets the Bookmarks open or closed state
103. is a very simple form of data compression This is most useful on data that are relatively simple graphic images such as icons line drawings and animations It is not recommended for use with more complex images as it could potentially double the file size 2 JBIG2 Method PDF XChange Standard 2012 Printer 2012 34 Graphics The Graphics Property page offer an additional means to compress or optimize file content by converting or re basing image content within the generated PDF file PDF XChange Printer 2012 Printing Preferences Settings About E Paper Graphics settings 7 Custom forms High Color Grayscale Images Ebo General No Downsampling 360 1 25 EE Ej Compression No Conversion Use Dithering Graphics Fonts Indexed Images a Watermarks No Downsampling 96 E Overlays 138 sont Use Dithering A Links Bookmarks Monochrome Images Headers Footers No Downsampling 96 Document Info Cu e Mail a Profiles aS Languages The graphics settings can be used to reduce the DPI settings for any included images or convert them to Grayscale Monochrome single colour against a neutral background or Black and White where appropriate For example where a file is only likely to be viewed from a web site or on a computer screen and print quality is not of paramount importance it is of no value creating a high quality PDF file your prospective viewer will likely be f
104. king OK the Options Dialog is closed 3 Cancel Discards all the changes and closes the dialog Page Options The configuration options for PDF page is divided in three sections PDF Page Margins and Links Appearance PDF Page Section As it can be seen from the picture below this section provides the possibility of choosing between Standard page sizes and Custom page sizes PDF Page Standard A4 Units linches m Custom Width 8 264 Height 11 694 Orientation Portrait Landscape For Standard pages sizes the different available page sizes types are displayed on a drop down list and include the following Letter Tabloid Ledger Legal Statement Executive oeeoeeeeeeeeeee amp e amp eeeevee gt NO The actual Width and Height are shown in two separate input text boxes The value on these input text boxes can only be modified when a Custom selection is made otherwise they just display the values for the Standard page sizes These values are shown in a variety of units which include inches millimeters and PostScript points The orientation of the every page of the PDF document can be set to Portrait or Landscape PDF XChange Standard 2012 MS Outlook Add in 104 Margins Section The Margins for the pages of the output PDF document are specified in the Margins Section Separate margins values can be selected for top bottom right and left margins as shown in the picture below
105. ll contain all the settings saved to a profile previously You will be prompted to enter the name of the profile and optionally its short description The name of the profile must be unique 3 Remove Removes the selected profile from the list Export Exports the settings from the currently selected profile into a file to allow the importation to another profile 5 Import Imports the settings from a file to another profile You may not import a profile to another with the same name each profile must have a unique name gt PDF XChange Standard 2012 Printer 2012 78 Optimization PDF XChange offers a page of optimization settings these allow you to access extended file optimization settings and also some options to switch off settings known to cause problems in some versions of Adobe Acrobat viewer if you suspect you may be suffering from these issues qua PDF XChange Printer 2012 Printing Preferences settings About a 1 Optimization Settings Compression Graphics Blending Operation Darren ooo Al Fonts Detesseiaion Methoct lt E amp Watermarks Adobe Acrobat Bugs Work Arounds Overlays W Use Transparency Drawing W Security W Use Masked Images Links E Write Grayscale Palette into RGB Colorspace Bookmarks 2 Default file append V Enable Optimization of Images Sequences Advanced Memory Management Headers Footers V Swap to Disk Images Larger Than 1 MBytes im Document Info Sa
106. ll either supply this direct or via one of our International Distributors If you have purchased PDF XChange direct from our website you should receive an email containing this and download information within 30 minutes or so of your purchase but please be patient this does get very busy at certain times of the day if you have not received this within 2 hours then please do contact us as it is most likely something has gone amiss If you would like information on methods of Payment this is avallable again from our web site When you install an evaluation copy of PDF XChange all output is generated with 2 watermark stamps on each page signifying that the PDF file was generated with a demo version once you have purchased your live copy you must enter the Serial number provided to ensure that all future output is free of these evaluation watermarks If you have not installed the demo version you should do so now using the link in your Purchase confirmation or from PDF XChange Standard 2012 Getting Started 8 PDF XChange Standard includes the Standard PDF XChange MS Office Addin Office to PDF and the Free version of the PDF XChange Viewer PDF XChange Pro includes licensed version of PDF Tools and PDF XChange Viewer PRO same serial number as PDF XChange PRO If you do not have a utility to Unzip files this can be acquired free from Winzip or Cnets Download com Once installed open your Windows Control Panel an
107. ly and generation To use PDF Saver Job Management you should choose the option Use pdfSaver for J ob Management in the Save tab of PDF XChange 5 x Please see pdfSaver 5 x Job Management For available language support please see pdfSaver 5 x Languages For settings please see pdfSaver 5 x Settings PDF Change Printer 2012 PDF XChange Printer 2012 Version 5 0 build 253 Windows 7 Ultimate x54 Build 7601 Service Pack 1 Copyright 2001 12 by Tracker Software Products Canada Ltd All rights reserved PDP Change Printer 2012 PDF XChange Standard 2012 Printer 2012 82 Job Management Ensure you have the option Use pdfSaver for J ob Management set to enabled located on the Save tab no PDF XChange Printer 2012 Printing Preferences a A A APNEA Fau A settings About H Paper Job Management Custom forms Save Options General Y Show Save A o Cenerated PDF Fil Path E asuda Browsen 7 Compression raphics Fonts Example Document pdf a Watermarks E Strip Path From Document Name Overlays When File Exists Show Warning Dialog Security Links V Run Application After Printing Default Application for PDF files J Bookmarks 2 Default file append aa Application Headers Footers Parameters Sof As above all printing jobs will be sent and managed within pdfSaver When working with Jobs in pdfSaver the following terms should be c
108. m the new job to the end of the existing PDF file 4 Merge With Existing Insert Before the same as above except that the pages from the new job are inserted at the beginning of the existing PDF file o Run Application After Printing f this check box is on you have two options to supply an application that will be launched after PDF XChange has generated the new PDF file 1 Default Application for PDF Files the application launched will be the default application for the file time as registered with Windows the application associated with the file type for example if a file was selected in Windows explorer and opened Usually Adobe s Acrobat Reader If there is no such application available on the system the parameter will be ignored 2 Application allows you to specify the application to launch Press the Browse button to locate the desired application manually on your PC Also the Browse button allows you to quickly choose an application from the popup menu if one exists a The Parameters field can be populated with the command line options required by the application to run By default it contains the macro f which is expanded by most applications to be the file name just created and the path for that file If left empty the default value f will be used PDF XChange Standard 2012 Printer 2012 70 Document Macros The Document Naming Macros integrated into PDF XChange 4 are based on a powerful rule bas
109. medium to faithfully view the authors output as it appears on his screen irrespective of the equipment used Adobe s PDF format also offers an efficient means to distribute content at the same time PDF files are often many times smaller when distributed to the audience than if they had been distributed in the original format i e an MS Word or Publisher file PDF XChange is arguably the No 1 choice when creating highly compressed yet reliable output to PDF Hence the Compression options within any PDF creation tool are perhaps the most important yet the most complex to engineer successfully without corrupting content or compromising quality PDF XChange Printer 2012 Printing Preferences settings About E Paper Compression settings Custom forms General o E Compress Graphics kg General z5 E ASCI format Larger File Graphi rpn High Color Grayscale Images dil Fonts 7 Compress Using Auto a Watermarks JPEG Quality 75 e Overlays a Security Indexed Images a is Compress Using Auta A E Bookmarks Monochrome Images Headers Footers Compress Using Auto Document Info JBIG2 Method Standard Save i e Mail Default 2 Profiles aS Languages Determining which algorithm is best for your images or text is a very complex and difficult subject for most users a little trial and error will reveal a general setting good for most documents they tend to crea
110. ment check box the Settings button which gives access to the Digital Signature dialog is enabled as well as the Use Time Stamp Server option as shown in the picture below Digital Signing 4 Digitally sign Document Settings PDF XChange Standard 2012 MS Outlook Add in 112 Digital Signature dialog If the user accesses this menu for the first time enabling the Digitally sign Document option opens the Digital Signature dialog automatically A picture of the Digital Signature dialog follows Digital Signature Digital ID A Use System Stored Certificate Signed by aaa Refresh View Certificate Use Certificate From File Create Certificate Details Reason for Signing lt None gt Digitally signed by aaa a z z DM cn aaa c C A O a Location ou a email atta com Date 2013 01 29 Contact Information 12 00 24 07 001 Position Appearance 5how Graphic 5 No Graphic Page Left Image Top p Name Width Height 3 4g ane ane ae Show Text Y Name 4 Location Y Distinguished Name 9 Date V Reason Y Labels Ai Units 4 Cancel The Digital Signature dialog is comprised of the following sections Digital I D Details Position and Appearance Digital I D This section Allows the user to select between a digital certificate stored in Windows Digital Certificate Store or a Digital Certificate stored in a file with extension pfx or
111. n To cancel the operation click on Cancel button An example picture follows PDF XChange Standard 2012 MS Outlook Add in 100 Save As Savein _TestFiles t em 7 Name Date modified Type ie y Forms 17 01 2013 4 22 PM File fol Recent Places 1 MSN files 02 01 2013 5 03PM File fol 05 09 2012 2 55PM File fol Lo Filefol Wi File fol The Chosen file name already exists Please specify the required PDF X1 action to take PDF X v PDEF A1 Y PDF XI Y porx PDF Xi PDF File name Technology Exposition for 201 2 pof Save as type PDF Documents pdf Y Additional Properties Run Viewer Application After Saving Email FOF After Creation Append To Existing PDF After the OK button has been clicked the PDF conversion process begins A progress dialog is displayed providing information about the current state of the conversion including error messages and error codes For example when the conversion starts the progress dialog shows the message Success PXCOutlookAddinHelper Creating PDF Convert to PDF progress Success PXCOutookAddinHelper Creating PDF Cancel In this example the progress dialog is indicating Success in the current state of the conversion in squared brackets the shows the module name of the application that is sending the message and Creating PDF is the message itself The progress dialog can be distinguished from the other running programs by
112. n loaded the settings saved in the Profile will be loaded and applied to the print jobs until unloaded Profiles can also be used by system administrators to configure the default settings for PDF XChange then distributed and pre loaded as defaults for all users at installation time when using the Silent installation method saving the need to visit every workstation and configure PDF XChange with default user settings Note that profiles created at install time using this method cannot be edited as they are used globally by all users if you wish to retain the ability to edit profiles do not use the Silent Installation method to create them man PDF XChange Printer 2012 Printing Preferences Settings about E Paper 22 Profiles settings Custom forms Name Comment Ph General New Profile Ef Compression Graphics Al Fonts a Watermarks 5 Overlays Security Links Bookmarks Headers Footers Document Info dE Save Ca e Mail S Languages asi w Remove Export Import Cancel Apply This property offers the ability to Add a profile Remove it or Use it Additionally you can Export a profile or Import from one to another 1 Use Loads the settings stored from the selected profile Any current settings previously set at on another property page will be discarded if not saved 2 Add Allows you to add a profile which wi
113. ng PDF info fields Save Document to Original Document Folder Saves the generated PDF to the same folder as the MS Office document Run Default Application for PDF Files After Conversion Instructs PDF XChange to run the application associated to PDF files after generating the PDF Prompt for PDF File Name Opens the Save File dialog to allow you to specify the PDF file name If unchecked the name will be generated according to the rules found on the PDF XChange Save tab Remove PDF File after Email The PDF will be removed after it has been generated and emailed Copyright 2014 Tracker Software Products l 93 MSOffice Toolbar Add in 2012 2 Actify SFO Options 3D graphics objects may be included in PDF versions 1 6 and later Universal 3D file format is an extensible format for downstream 3D CAD repurposing and visualization o Allow Actify 3D Recognition Allows PDF XChange to recognize and properly encode Actify based 3D graphics o Compress U3D output Compresses Universal 3D files This produces a smaller PDF but takes longer to generate PDF XChange Standard 2012 MS Outlook Add in 94 MS Outlook Add in Introduction Convert To PDF Button Settings Button The PDF XChange Outlook Add in or simply Outlook Add in provides a simple safe and intuitive user interface to convert email items to PDF by clicking on a single button on the Outlook ribbon interface The Outlook Add in allows the user to convert one or ma
114. ny emails from the main Outlook window or from the Outlook I nspector window The application can be particularly valuable when archiving important information contained in everyday conversations into a portable format such as the PDF which can be viewed from any PC at a later time without the need of an email client application to access such information The major highlights of this application include e Ability to convert emails into PDF documents with a wide range of standard page format sizes and user customized page sizes e Proper preservation of hyperlinks in final PDF document as in original email document including links to same document such as Bookmarks and external links such as website URLs etc e Capability to make explicit the existence of hyperlinks by enclosing them in a rectangle whose characteristics are selected by the user e border width style and color e Multi level document accessibility provided by different authentication passwords Support of different encryption algorithms 40 bit RC4 128 bit RC4 128 bit AES 256 bit AES and 256 bit AES R6 Ability to set different document permissions enable or disable content access copying document extraction and different type of changes Capability to Encrypt Document Metadata Support of different levels of compression and different PDF specifications compatible with all major Adobe Acrobat versions e Quick launch feature of default PDF viewer applicati
115. o main properties are required First a signature generated from a fixed file and fixed private key should verify the authenticity of that file by using the corresponding public key Secondly it should be computationally infeasible to generate a valid signature for a party who does not possess the private key PDF XChange Standard 2012 Printer 2012 48 Signing Verification 1101100110101 Hash LAS Encrypt hash Digitally signed data using signer s private key ge ee N 111101101110 Signature a 111101101110 Hash function Data Certificate Signature Decrypt i using signer s as public key Mig E mO Attach gt to data A i A AA 101100110101 a 101100110101 Hash Hash N Digitally signed data If the hashes are equal the signature is valid A public key certificate usually just called a certificate is a digitally signed statement that binds the value of a public key to the identity of the person device or service that holds the corresponding private key One of the main benefits of certificates is that hosts no longer have to maintain a set of passwords for individual subjects who need to be authenticated as a prerequisite to access Instead the host merely establishes trust in a certificate issuer Most certificates in common use are based on the X 509v3 certificate standard Typically certificates contain the following information The subject s public key value The
116. of Jobs Documents Whilst the document will not be removed entirely it will be detached from the current group and a new group containing that document will be created Once all the required content is assembled the group may finally sent to the printer for final PDF file creation Languages pdfSaver 5 x has been localized to a good selection of common languages In addition by checking the Use User s Regional Settings checkbox a language may be automatically selected for a specific user on their login to the Windows PC You may also update the Language in use for the PDF XChange user interface from those available language packs can be freely downloaded from our web site by both registered and evaluation version users PDF XChange Standard 2012 Printer 2012 84 Settings There are several settings that affect how pdfSaver performs in the Windows environment Jobs Options Ci Users paulDocumentsPdfsavers Jobs Fl AutoSave Jobs E Autoload Available Jobs on StartUp Miscellaneous Settings F Show Icon in System Tray E Run pdfSaver at Windows Startup Show Printing Progress Window E Autounload pdfSaver after 3 seconds Tweaks Progress Window Opacity 1 Jobs Options o Default Folder for Jobs Files setting the default folder for jobs files note that folder also will be used when auto saving jobs on exit and auto load on startup o AutoSave Jobs on Exit if checked all jobs will be saved to the D
117. on after document conversion Capability to digitally sign the PDF document by using digital certificates from Windows Certificate Store or from user s file e Customization of digital signatures including the location in document where the signature Should be applied and the information fields that should be displayed Capability to create self signed digital I Ds for occasions when third party validation is not required e Management of different digital Time Stamp Authority servers configurations Copyright 2014 Tracker Software Products 95 MS Outlook Add in Introduction The Outlook Addin for PDF XChange is comprised of two buttons Convert to PDF and Settings After installation and rebooting your PC as required for the installation including updating an existing install of PDF XChange you will see these two buttons at the PDF XChange 2012 tab in your MS Outlook Application as the picture below shows Outlook Today Microsoft Outlook Home Send Receive Folder View Developer Adobe PDF PDF XChange 2012 PDF XChange 2012 By default the buttons are greyed out and disabled The operation of these buttons is very simple whenever an email item is selected from the MS Outlook main window or opened by a double click the buttons are enabled The following picture shows the buttons enabled when the user selects a email item at the Inbox folder in MS Outlook 2012 Inbox support tracker softw
118. onsidered J obs Documents and J obs Groups Copyright 2014 Tracker Software Products 83 Printer 2012 PDF XChange Printer 2012 pdfSaver Jobs Languages settings About Jobs Groups Title Documents Co Pages Count Jobs Documents Document A Jobs Group is created every time a document is sent to the PDF XChange printer Adding Documents to the existing group may be achieved by simply drag and dropping from the Jobs Documents list any item available to any of the Groups J obs Groups may be imported to the list orexported from the list of Job Groups this is convenient if you are working in a multi user environment For example if a manager of financial department create a group which consists of several Excel spreadsheet printing jobs then export this Jobs Group and send to the marketing department where another user might import this group into their pdfSaver and continue working with that adding another printing jobs removing unnecessary jobs changing their positions etc prior to any PDF creation so far only temporary files have been created and the ultimate flexibility over file construction and page ordering of jobs still exists When a Jobs Group is selected in the J obs Groups list the user will see a list of all the documents belonging to this group It is possible to change the position of every document by using the buttons Move Up and Move Down It is also possible to Detach a Document from the list
119. ont button opens the standard Font Dialog to select a font z Arial Rounded MT _ Arial Unicode MS Baskerville Old Face Bauhaus 93 PDF XChange Standard 2012 Printer 2012 66 Clicking the Macro button allows you to insert standard Macros such as Date Time and Document name Application Name Document Name Document Path Date Year Month Day Time Hour Minute Seconds Page Number Pages Count Computer Name User Mame Environment Variable Copyright 2014 Tracker Software Products 67 Printer 2012 Document Info The Document I nfo property page allows the user to specify whether to include PDF Information for the documents created with PDF XChange The Place Additional I nformation I nto the Document check box controls this behavior and is on by default on PDF XChange Printer 2012 Printing Preferences Settings About O Paper Document Information 7 Custom forms Place Additional Information Into the Document bla G Fl Ask For Document Information On Printing Start t Genera Fl Add XMP Metadata to the Document et Compression PDF Information Graphics Title Fonts a Watermarks E Overlays Subject Author D Security Keywords A Links Bookmarks Headers Footers Creator ty Document Info Producer PDF X Printer 2011 5 0 build 253 Windows 7 Ultimate x64 Build 7601 Service Pack 1 Save e Mail 2 Profiles as Languages 1 Place
120. ontransparent PDF XChange Standard 2012 MSOffice Toolbar Add in 2012 86 MSOffice Toolbar Add in 2012 The text and images below refer specifically to MS Word but Excel and PowerPoint options are broadly identical After installation and rebooting your PC as required for the installation including updating an existing install of PDF XChange you will see that 3 buttons have been added to your MS Office Application as the example below shows A y i 7 m gt y e s 2 i Ca o H J 1 PDFS Man Compatibility Mode Microsoft Word Home Insert Page Layout References Mailings Review View PDF XChange 2012 Convert Create PDF Settings to FOF amp EMail PDF XChange 2012 Convert to PDF The current document in view will be converted using the current settings to make a PDF file using the PDF XChange virtual printer Create PDF and Send Mail Performs the Convert To PDF operation but additionally will email your generated file Please see the Email topic for a fuller explanation of the email options available by default in PDF XChange Settings allows you to set the parameters to use some of these options are available in the PDF XChange Printer properties setup and will be familiar to user already these are duplicated for ease though only those considered relevant are available Copyright 2014 Tracker Software Products l 87 MSOffice Toolbar Add in 2012 Settings This first Gener
121. onts will never be embedded You can add to this list any fonts that you believe will always reside on your users machines and therefore need never be incorporated in a PDF file irrespective of any other options you may select You will see we have already partially populated this list with default Windows and Adobe Acrobat viewer fonts The more fonts in this list usually the smaller the files you generate are likely to be assuming the fonts are used in the original documents being converted There is no gain however if you add fonts never used There is one exception to the above if special symbols from any font are utilized in a source document they will always be embedded in the PDF document no matter what settings are chosen PDF XChange Standard 2012 Printer 2012 38 Watermarks PDF XChange allows you to add Watermarks on a specific page combinations of pages or ranges of pages within you generated PDF file These can be Text or Images you may have numerous watermarks of both types resident on the pages specified Overlays for PDF pages used as watermarks PDF XChange Printer 2012 Printing Preferences Settings About Paper a Watermarks settings Custom forms E Enable Printing Watermark tke Cenaa Watermarks List Name Print On On Backgro View Export Print C PDF XChange 2012 All Pages d GE Compression Graphics Al Fonts 5 Overlays Security A Links
122. or the document opening If you use Password settings keep a note of the password used or even you will be denied access to the document password and encryption settings page of your generated document and no we cannot help you if you lose it Copyright 2014 Tracker Software Products l 45 Printer 2012 3 Document Permissions based on encryption level 1 40 bit RC4 for Acrobat ver 4 x and 4 x has 4 types of permissions avallable Allow Printing When checked user is able to print the document Allow Adding or Changing Comments and Form Fields When checked allows user to add or modify text annotations fill in interactive form fields and also set create or modify interactive form fields including signature fields Allow Changing the Document When checked user is able to modify the contents of the document Allow Content Copying or Extraction Enable Accessibility When checked user is able to copy some content of the PDF document 2 128 bit RC4 for PDF files Acrobat ver 5 x and above 3 128 bit AES for PDF files Acrobat ver 7 x and above 4 256 bit AES for PDF files Acrobat ver 9 x and above Y 2 Enable Content Accessibility for the visually impaired Allows PDF to be read by a screen reader used by the visually impaired or by a content cataloging utility such as an online search engine Allow Content Copy and Extraction When enabled allows users to copy and extract document content
123. panded to include a Time Formatting string Time lt time formatting string gt The lt time formatting string gt is adapted from the standard Windows time coding and may be combination of the following character codes Note that the case upper or lower is critical Code Description h Hours with no leading zero for single digit hours 12 hour clock hh Hours with leading zero for single digit hours 12 hour clock H Hours with no leading zero for single digit hours 24 hour clock HH Hours with leading zero for single digit hours 24 hour clock m Minutes with no leading zero for single digit minutes mm Minutes with leading zero for single digit minutes S Seconds with no leading zero for single digit seconds SS Seconds with leading zero for single digit seconds t One character time marker string such as A or P tt Multicharacter time marker string such as AM or PM For example to get the time string 11 29 40 PM use the following picture string hh mm ss tt N B Any inserted characters which are not allowed in file names such as colons will be converted to underscores A more complete description may be found on the Windows website PDF XChange Standard 2012 Printer 2012 74 Email The E Mail property Page allows you to send your documents via e mail 7 Custom forms General Compression Graphics Fonts Watermarks 22 Overlays Security Links Bookmarks Headers Footers Document Info
124. printer in your printers list pdfSaver5 exe AddPrinter lt PrinterName gt NoNotify where lt PrinterName gt is the name of new printer if it contains spaces it should be enclosed in otherwise is optional If there is already a printer with specified name nothing will happend NoNotify optional parameter that if specified prevents sending notifications to all applications about changes in the printers list for example pdfSaver5 exe AddPrinter My Cool Printer After running the command check your printers list to ensure the new printer has been added Copyright 2014 Tracker Software Products 17 Getting Started Compatibility with Windows Versions Windows Versions Supported Windows 32 and 64 Bit Versions All Versions of PDF XChange Lite Standard and Pro support Windows XP Vista Windows 7 and 8 and relevant server versions etc Further Windows Terminal Server and Citrix Metaframe are also supported Versions of PDF XChange 4x and later also support Windows 64 Bit editions At this time we do not offer versions for MAC Unix or Linux etc PDF XChange cannot at this time be installed as a shared printer device without the print drivers being installed on each client PC a license is required for each and every PC or server User for which PDF XChange is installed and accessed the Concurrent user license is not supported vaild for PDF XChange use NO Longer supported Windows 95 98
125. r Form Custom Form Size Dimensions Units Width 210 0 Ls 12 7 5080 0 E Inch Height 297 0 H 12 7 5080 0 Millimeter Copyright 2014 Tracker Software Products 29 Printer 2012 1 Custom Form Name Name to identify this form This should be unique and meaningful 2 Custom Form Size Dimensions Determines the form size This should be the overall sheet size including margins These dimensions are fractional 3 Units You may select Inches or Millimeters General On first installing PDF we provide certain default and commonly used values for your printer settings these may or may not suit your needs Even if they do suit your basic needs to get the very best from PDF XChange and to enable you to create flexible Adobe PDF files for a variety of situations sooner or later you will need to investigate and understand the full range of functionality and properties available can PDF XChange Printer 2012 Printing Preferences Settings About 5 Paper 7 Custom forms SE Compression Graphics Ll Fonts a Watermarks 5 Overlays Security Links Bookmarks Headers Footers PDF Specification Conform to Specification When Document Opened Page Layout Page Mode Full Screen Page Mode Magnification Open to Page Transitions Transition type Document Info dE Save Eg e Mail 2 Profiles as Languages Viewer Preferences El Hide Toolbars El Hide Menubar El Center
126. re using Windows convention coordinates that measures vertical position downwards from the upper left corner Copyright 2014 Tracker Software Products 23 Printer 2012 Center Although after Position this controls it When checked the page content Is centered in the PDF page area Dragging the corners will resize the image in all directions maintaining the center When unchecked the Position may be set by the Position spin boxes or by dragging with the mouse To use the mouse move the cursor over the Page Content area until the Drag Cursor appears Click and drag the content where desired The Position spin boxes will alter to locate the position of the upper left corner of the page content You may also alter the location by changing the spin boxes directly by entering position values or by clicking the spin box up and down arrows PDF XChange Standard 2012 Printer 2012 24 nUP Multiple Pages Per Sheet Used for more than one document page per PDF page Layout Sheet Size i 210 0 x 297 0 Page Per Sheet F Frint Pages Borders 1 Pages Per Sheet Allowed values are 1 2 4 6 8 9 and 16 As you select each value the layout will display in the graphic to the upper right See below 2 Page Order Depending on Pages Per Sheet this determines in what order the multiple pages are to be placed on the PDF page space 1 1 UP Disabled 2 2 UP Valid values are Left to Right Right to Left 3
127. reates a new password protected digital ID file that uses the standard PECS 12 format This common digital ID file format is supported by most security software applications including major web browsers PECS 12 files have a pfx or plz file extension In the Create Self Signed Digital 1D window enter your information in the fields provided Key Algorithm field allows you to choose the strength of encryption you would like for your key Many industry specialists feel that 1024 bit RSA is still sufficient but it is suggested for more sensitive documents or industries that 2048 bit RSA be employed If you wish to use 2048 bit encryption select it from the drop down list Choose whether you want to store your ID in the Windows system store or a password protected physical file is your choice Most users like to keep their IDs in a central repository Windows Store for ease of management If you would like to use the physical file select it and provide the password for the file and click OK PDF XChange Standard 2012 Printer 2012 52 Digital Signature Settings After you ve created your Digital ID you will be back on the Digital Signature screen with your new certificate selected by default Digital Signature Digital ID Use System Stored Certificate Wi ECan as Signed by John Smith X Refresh Export Certificate O Use Certificate From File N gt Create Certificate DT OWIE i Details Reason for Signing
128. rinter than v4 so we have added the following simple command line option to create multiple instances of the Printer 2012 with custom names First Click the Windows Start Button and type cmd in the program search bar E drivemapper cmd Files 13 Wt cmdline_pro rtf emdline_pro pdf 13 EUM dhe zip 4 Tracker_Helpfiles zip Li PDFXEdit3 dhe zip J See more results In the Programs section above click cmd exe to run the command prompt PDF XChange Standard 2012 Getting Started 16 EN CA Windows system32 cmd exe Microsoft Windows Version O Copyright c 2009 Microsoft Corporation All rights reserved Cis Users Chris cd cis ec Secd Program Files Mc Program Files cd Tracker Software cip Program FilessTracker Softuare gt cd PDF A Change 5 cisProgram FilessTracker Software PDF Change 5 gt a Type cdc and press Enter to get to the root directory of your c drive or the drive you installed the PDF XChange printer on b Type cd Program Files and press Enter to move to the Program Files folder c Type cd Tracker Software and press Enter to move to the Tracker Software Folder d Type cd PDF XChange 5 to move to the installation folder for PDF XChange Standard or Pro 2012 This is where the exectuable pdfSaver5 exe is installed if installed to the default folder during setup e Use the following Command and switches to create a new instance of the
129. rks or trademarks of Adobe Systems I ncorporated in the United States and or other countries AutoCAD is a trademark or registered trademarks of Autodesk I nc Windows is a trademark or registered trademark of Microsoft Inc All other trademarks are the property of their respective owners PDF XChange Standard 2012 Getting Started 4 Features Overview PDF XChange is now with the release of Version 5 arguably the most feature rich Printer driver for the creation of Adobe compatible PDF format files available today PDF XChange has for some time offered the best compressed and most reliable conversion tool from other Windows Software as attested to by numerous Magazine reviews around the world but now it is simply the most complete Here is a brief summary of the some of features available with PDF XChange Standard Printer Version 5 aah PDF XChange Printer 2012 Printing Preferences Settings rear Width Height U its k Paper Setting 7 Custom forms Page Size a ie ie General i 210 0 x 297 4 mm SE Compression Custom Graphics Margin Al Fonts a Watermarks E Overlays Security Orientation a Links a E Bookmarks Layout Type Standard AA E h Sheet Size auto y im Document Info HeadersFooters 210 0 297 0 x PELT r Save Ca e Mail Posit 0 0 0 0 Center 210 0 x 297 0 mm Graphic Resolution a 207 0 Advanced Printing Options e a E Mirror by X
130. s 3 Changes Allowed None Choosing this option the default prevents the PDF content from being changed in any way through adding or deleting content compiling the PDF with other documents or adding PDF comments General Editing Comment and Form Field Authoring Users are allowed editing commenting and annotation privileges as well as the ability to add new AcroForm fields to a document as well as digital signatures Only Document Assembly Allows the document to be assembled with other PDFs For example you can add pages from other PDFs delete pages or rotate pages All other PDF editing changes are disallowed a Only Form Field Fill in or Signing Allows users only to be able to enter data into existing AcroForm Fields and the ability to apply a digital signature to the document Comment Authoring Form Field Fill or Signing Same as above but also allows for the user to add annotations and comments to the document as well as fill out existing AcroForms and apply digital signatures PDF XChange Standard 2012 Printer 2012 46 4 Printing the Document Not Allowed Prevents any printing of the document Fully Allowed Choose this option to allow printing up to the maximum resolution avallable for the print device being used s Low Resolution Restricts printing to a maximum of 150 dpi During printing each page of the PDF is converted to a bitmap file essentially freezing the display quality of the text graphi
131. s MSWord Excel AutoCAD etc the list is endless PDF XChange Standard 2012 acts as a virtual printer but instead of the output going to paper in the conventional manner it is captured and re directed to create a fully compatible text searchable Adobe compliant PDF file Subject to the source material being selectable image files remain non text searchable Included in the Standard 2012 package is MS Office Integration allowing extra functionality such as maintaining clickable Table Of Contents TOC and embedded URL support from Toolbar Ribbon icons directly within most MS Office applications The OFFice2PDF batch convertor allows the conversion of multiple files to PDF from MS Office supported formats such as doc xIs rtf html txt etc PDF XChange Standard 2012 is has been re engineered with a faster highly optimized engine offering improved conversion of images and image based text characters Our latest product release provides the same high quality PDF files you ve come to expect with further improved quality and smaller file sizes generated directly from MS Office applications Chapter Guide Ask Us a Getting Started Printer 2012 If you re unable to find MSOffice Toolbar Add in 2012 what you re looking for in MS Outlook Add in this help system try these OFFice2PDF 2012 alternative resources FAQs and Notes Our Website Knowledgebase Support Forums or contact our support team Email Support
132. s and Footers to the Document s Pages When checked standard headers and footers will be added to every PDF page printed 2 Header and Footer Specifies header and footer formats to use o Header Selects a standard header format to be used The Customize checkbox to the right allows you to create a more customized header format See Header and Footer Customization o Footer Selects a standard footer format to be used The Customize checkbox to the right allows you to create a more customized footer format 3 Options o First Page Number Specifies the first number to use in the numbering sequence This may be of use if the generated PDF is to be merged into a larger document with a boiler plate document preceding it 4 Offsets Specifies the offset of the header amp footer from the top bottom left and right edges of the document page Units may be specified in Inches MM or Points Customization n addition to the standard formats of Headers and Footers they may be customized further as desired Copyright 2014 Tracker Software Products 65 Printer 2012 Customize Header Left Section Center Section Right Section The customization screens appear the same for headers and footers The Header and Footer are divided into Left Center and Right sections Each section supports three buttons for setting parameters for each section Font Color Macros 9d Clicking the F
133. s js link this e Document Path DocPath The path of the original document but with drive letter colons replaced by underscores e g C My Documents will change to C_ My Documents N B The backslashes marking folder divisions ARE NOT changed e Date Date Will be replaced with the full current date Date is formatted as MM dd yyyy where MM 2 digit month with leading zero dd 2 digit day with leading zero and yyyy 4 digit year Copyright 2014 Tracker Software Products 71 Printer 2012 This format may be changed See Date Formatting Macros L NKTHIS for a detailed description of the date formatting used e Year Year Will be replaced with the year component of the current date e Month Month Will be replaced with the month component of the current date e Day Day Will be replaced with the day component of the current date e Time Time This macro will be replaced with the time of the document print Time is formatted as HH mm ss where HH is hour based on the 24 hour clock with leading zero mm minutes with leading zero and ss seconds with leading zero This format may be changed See Time Formatting Macros LINKTHIS for a detailed description of the time formatting used e Hour Hour Will be replaced with the hour component of the current time e Minute Minute Will be replaced with the minute component of the current time e Seconds Second Will be replaced with the se
134. stFiles I Create Certificate Digital ID Password eeeee Details Digllally slammed by Tes ere DA cre Tes er cal cm Ter eri Gn Name ol Ter Cer On Url Emal Tes erg yahoo com Reason ares lo ihe kmi delred by Ihe placement om tlanakre on Hi documenl Localon Haralmo Reason for Signing l agree to the terms defined by Location Nanaimo Contact Information me2 gmail com In addition the button View Certificate can be used to examine the properties of the selected Digital Certificate PDF XChange Standard 2012 MS Outlook Add in 114 Certificate General Details Certification Path DA Certificate Information This CA Root certificate is not trusted To enable trust install this certificate in the Trusted Root Certification Authorities store Issued to TestCert2 Issued by TestCert2 Valid from 17 12 2012 to 17 12 2017 F You have a private key that corresponds to this certificate Install Certificate Issuer Statement Learn more about certificates Another button called Create Certificate allows the user to create a Self Signed Digital Certificate for cases which do not require the Digital Signature to be validated by a third party as shown in the picture that follows Copyright 2014 Tracker Software Products 115 MS Outlook Add in Create Self Signed Digital ID Creating a self signed Digital ID provides a no cost way to digitally sign a PDF document Bu
135. subject to change without notice Same as LOG except it allows you to specify a fixed path filename to use for the log file If a file with the specified name already exists it will be overwritten If the file cannot be created Setup will abort with an error message Copyright 2014 Tracker Software Products 15 Getting Started Command line Examples 1 Install the application in silent mode no user input to folder C Program Files Tracker Software PDF XChange 51 without re boot system PDFX5SA exe NORESTART VERYSILENT 2 Install the application in silent mode no user input to folder C Program Files Tracker Software PDF XChange 51 PDFX5SA exe VERYSILENT DIR C Program Files Tracker Software PDF XChange Pro 3 Install the application in silent mode no user input with registration information PDFX5SA exe VERYSILENT Key XXXXX XXXXX XXXXX XXXXX XXXXX XXXXX UserName My Name Organization Tracker software UserEmail my email com 4 Install the application with the profile and without any icons in Start Menu and desktop PDFX5SA exe NOICONS NODESKICON InstallProfile C Documents and Settings All Users Templates MyProfilel ppr Installing multiple instances of Printer 2012 For users wanting to install several instances of the PDF XChange Virtual Printer 2012 and set them with different profiles for quicker use PDF XChange Standard and PRO 2012 v5 uses a different method for creating the p
136. t 2 Password Required to Change Permissions and or Password Password Document Permissions Encryption Level 40 bit RC4 Compatible with Acrobat 3 0 and above E Allow Printing E Allow Changing the Document E Allow Content Copying or Extraction Enable Accessibility E Allow Adding or Changing Comments and Form Fields Cancel Several encryption schemes are available including the following 40 bit RC4 Compatible with Acrobat 3 0 and above 128 bit RC4 Compatible with Acrobat 5 0 and above 128 bit AES Compatible with Acrobat 7 0 and above 256 bit AES Compatible with Acrobat 9 0 and above 256 bit AES Compatible with Acrobat X 0 and above Once a proper Permissions Password Is provided all access to Document Permissions options is available The Document Permissions options for 40 bit RC4 encryption which are show in the picture below are different from all other encryption methods enable or disable access to the following actions e Allow Printing Allows the user to print document e Allow Changing the Document Allows the user to modify the document and save it with the same Original name e Allow Content Copying or Extraction Enable Accessibility Allows the user to copy or extract contents of the document i e text images etc e Allow Adding or Changing Comments and Form Fields Allows the user to add or modify comments and form fields PDF XChange Standard 2012 MS Outlook Add in
137. t this may not be appropriate for situations requiring third party validation Digital ID Properties Name Organization Unit Organization Name Email Address Country Region CA CANADA Ph Key Algorithm 1024 bit RSA Where would you like to store your self signed digital ID Windows Certificate Store Your digital ID will be stored in the Windows Certificate Store where it will also be available to other Windows applications The digital ID will be protected by your Windows login New PKCS 12 Digital ID File Creates a new password protected digital ID file that uses the standard PKCS 12 format This common digital ID file format is supported by most security software applications including major web browsers PECS 12 files have a pfx or pl2 file extension a a Details The Details section specifies the part of the signatory information to be shown in the digital certificate when it is applied on the final document This information includes o Reason for signing o Location Place where the document was signed o Contact Information Any piece of information that can be used to contact the signatory entity Position The Position section specifies the position of the signature relative to the dimensions of the page lt contains the following items o Page Page number where the signature should be applied o Units Distance measurement units for Left Top Width and Height fields Possible val
138. t 2014 Tracker Software Products 91 MSOffice Toolbar Add in 2012 Application Specific There are additional tabs that may appear depending on which MS Office application you are printing from For example in MS Word you will see the Word Options tab containing one checkbox PDF XChange 5 0 Options ed ates E Convert Web Forms E Convert Revision Markups Convert Web Forms Checking this will convert MS Office Web Form documents into Adobe PDF AcroForms Note that there may be some limitations in what can be converted this way due to differences between MS Web Forms and PDF AcroForms PDF XChange Standard 2012 MSOffice Toolbar Add in 2012 92 Advanced The Advanced Tab allows you set additional options PDF XChange 5 0 Options Settings Links Bookmarks Word Options Advanced Advanced Options Fl Save Document Before Conversion Pl Save Document to Original Document Folder 4 Run Default Application for PDF Files After Conversion Prompt for PDF File Name Remove PDF File After Email E Convert Document Information Actify SFO Options 9 Allow Actify 3D recognition E Compress U3D output slower 1 Advanced Options When checked different options are activated o Save Document Before Conversion Saves the current document before beginning PDF generation Convert Document Information The information fields found in Document Properties will be inserted into the correspondi
139. t Color Appearance Rotation 0 90 to 90 degrees Opacity 100 Placement Horizontal Offset 0 0 from Center Vertical Offset 0 0 from Middle Units mm 1 Watermark Name The name of the watermark 2 Type The type of the watermark Copyright 2014 Tracker Software Products 41 Printer 2012 3 Image Properties Allows you to set the properties of the image watermark File The Browse button opens a standard Open dialog box to select the necessary image file Width Horizontal size of image on page in Units Height Vertical size of image on page in Units Keep aspect ratio When checked changing either Width or Height will change both dimensions of the image in proportion o Fit to Page Sets the watermark to be sized to fit on the page based on its font and rotation settings o Transparent Color f checked allows you to select a color from the drop box to right that will be rendered as transparent 0 0 0 0 4 Appearance Specifies the appearance of the image watermark o Rotation Determines the rotation of the watermark text Zero degrees is horizontal o Opacity Allows you to set the percentage of the watermark transparency Note You may set opacity only if you are working with version 1 5 or higher of the PDF Format the Adobe Acrobat 6 viewer or PDF XChange Viewer is required to view such files 5 Placement The placement fields highlighted above offer you a qu
140. t RC4 Encryption 44 2 256 bit AES Encryption 44 3 32 Bit 17 4 40 bit RC4 Encryption 44 6 64 Bit 17 A Add headers and Footers to the Document Pages 63 Add Profile 77 Add XMP Metadata to the Document 67 Add Edit Custom Form 28 AES encryption 6 Allow Adding or Changing Comments and Form Fields 44 Allow Changing the Document 44 Allow Content Copying or Extraction 44 Allow Multi Line Bookmarks 59 Allow Printing 44 Always Embed Fonts 36 Analyze URLs in Printed Text 57 ASCII format 31 AutoLoad 84 AutoSave 84 Autounload pdfSaver after 84 Batch Conversion Utility 118 Bicubic Downsampling 34 Bilinear Downsampling 34 Book 26 Booklet Layout 21 Booklet Type 26 Bookmarks Settings 59 Brochure 26 C CCITT Group 3 31 CCITT Group 4 31 Certificate Authority 47 Check Files Exist for Linking 57 Compatibility 17 Compress Graphics 31 Compression Settings 31 Create Certificate 47 Creating a Self signed Digital ID Certificate 47 Custom Form Name 28 Custom Form Size Dimensions 28 Custom Forms 28 Custom Page Slzes 19 D Date Formatting Macros 71 Default Folder for Jobs Files 84 Detect File Names And Convert To PDF Links 57 Digital ID 47 Digital Signature Settings 47 Digital Signatures 47 44 Digital Signatures The Basics 47 Digital Signing 44 Digitally sign Document 47 Dithering 34 Document Assembly 44 Document Information Settings 67 Document Naming Macros 6 70 Document Path 70 Document
141. te for those wanting to apply a more scientific approach we suggest you locate a web site or book giving detailed information on Compression and optimization information for graphic and text formats but we stress it is not a simple topic you have been warned PDF XChange Standard 2012 Printer 2012 32 1 General o Compress Graphics Choose whether you wish to compress graphics or not if you do additional options will become enabled TIP for some image types increasing the DPI settings located on the Printer Preferences General settings page may actually reduce in some examples the file size and not increase it as may otherwise be expected TIP The Auto options below provide quite good compression optimization o ASCII Format file When checked the resulting PDF file will be created using only ASCII 7 bit symbols We recommend you enable this option only if sure and when absolutely necessary doing so will result in a significantly larger file o Compress Text Usually set to on and will ensure an efficiently compressed PDF for all text content depending on the text compression options selected 2 High Color Grayscale I mages f you choose to compress images you will then be able to select from Mode Description 1 Compress Using Auto Let PDF XChange choose the best compression settings on your behalf whilst retaining reasonable image quality JPEG Best used for colored images ZIP JPEG
142. ter 2012 36 Fonts The Fonts property page allows you to enable or disable font embedding you can enter a list of fonts which you prefer to always embed and which should never be embedded As a general rule common fonts which can be expected to reside on users PC s such as Arial Courier etc should be set to never be embedded but unusual fonts which you cannot expect viewers of your files to have in residence on their local PC s should be embedded In the event you do not embed such fonts the viewers results cannot be guaranteed in terms of the manner formatted Tip Embedding fonts does add to the file size generated so to avoid this possibility where you require the minimum file size possible i e web downloadable files keep the use of unusual or proprietary fonts to the minimum possible PDF XChange includes the ability to manage the way fonts are handled within the PDF files you generate Whenever possible you should choose to NOT embed fonts within the PDF files you generate This ensures maximum file optimization and smaller files This means ideally you should choose whenever possible to use standard windows fonts when creating the original document text one that will be present on a wide selection of users machines However there will be times when this will not be possible perhaps you use a certain font for your company or clients Logo or you are forced to use a given font style by a Government Agency or Trade body
143. th a small correction factor Note Ensure you set the option box to the right of the Font Size for to 1 This ensures that although most fonts are not rendered to exact sizes in the Windows GDI if you set a Font Size of say 12 small variations are matched and your bookmarks will appear correctly 4 Color f you set your Bookmark text in your document to a different color than the rest of the text then this can be used to detect that Clicking the drop button on this field will display a standard color dialog to allow you to pick the appropriate color 8 Display Options f an author s audience is using PDF XChange PDF Viewer or Acrobat Viewer 6 or higher and the PDF format chosen for the final PDF generation is V1 5 or greater you may determine how the bookmarks should be displayed in the viewers reader by using the Display Options fields N B These are NOT carried over from the Detection Options o Style The valid values are Regular Bold Italic and Bold I talic o Color Clicking the drop button on this field will display a standard color dialog to allow you to pick the appropriate display color o State Opened This allows you to determine whether bookmarks at this Level will be displayed or not when the PDF is opened in the reader When checked all bookmarks at this level will be open However if a higher level bookmark is NOT opened then that level will have to be opened to show the lower level opened 9 Load Save
144. tion as it is the culmination of 1000 s of user support requests the most common of which are repeated again and again to save them being asked again we have answered them here for all to see Before reporting a problem please always ensure you have the latest release build of the product to which you are entitled downloads are available from our Downloads Page evaluation installations are installed live when installed to a licensed user with a valid serial number The install seems to have failed I have installed PDF XChange all appeared to go well but I cannot see a program con on my desktop or my Program list That is because PDF XChange is not installed as a conventional program but as a Virtual Printer available from any of your other Windows Software Programs that can print to a conventional printer or plotter Simply output the document or drawing to the PDF XChange printer altering any of the desired settings and PDF XChange will generate a PDF file of the document or drawing in question If you do not see a PDF XChange printer in your printers list after installation please see our Forum FAQ page for more details on how to request help and provide a log file to allow us to assist you I have changed the Printer Preferences such as paper compression etc they work fine once but the next time I use PDF XChange these preferences are lost why can they not be saved That is because you made these
145. tracHer SOFTWARE PRODUCTS PDF XChange Standard 2012 User Manual Head Quarters Tracker Software Products Canada Ltd P O Box 79 9622 Chemainus Road Chemainus VOR 1K0 British Columbia Canada Sales Tel Canada 00 1 250 324 1621 Fax Canada 00 1 250 324 1623 In Europe Unit 17 Raleigh Court Priestly Way Crawley Sussex RH10 9PD England Sales Tel 44 0 20 8555 1122 Fax 00 1 250 324 1623 http www tracker software com Sales tracker software com Created Thursday March 20 2014 Copyright 2005 2014 Tracker Software Products Canada Limited All Rights Reserved PDF XChange Standard 2012 copyright 2014 Tracker Software Products Canada Limited All rights reserved http www tracker software com The information contained in this document is subject to change without notice This document contains proprietary information which is protected by copyright All rights are reserved No part of this document may be photocopied reproduced or translated to another language without the prior written consent of Tracker Software Products Canada Limited Table of Contents Chapter re o es ee ea O eee 1 Chapter 2 Getting Stared oreren aE tenner nen thiol E E sae E se eh dente needs eect aen es 2 MOUCHO A A ana eno a AA EE 3 A A In oe UE Pha hea EE A EE EA NA 4 Dite r nces between the versions usura ds A A 6 System eo 6 Oc A ee E E E E 7 Installing fom Re Rhee cs te 0 ee ee Oe ee ees
146. u require assistance in modifying Titrules js to handle printing for a particular program Date Formatting Macros The Date macro may be expanded to include a Date Formatting string Date lt date formatting string gt The lt date formatting string gt is adapted from the standard Windows date coding and may be combination of the following character codes Note that the case upper or lower Is critical Code Description dd Day of month as digits with leading zero for single digit days ddd Day of week as a three letter localized abbreviation dddd Day of week as its full localized name M Month as digits with no leading zero for single digit months MM Month as digits with leading zero for single digit months MMM Month as a three letter localized abbreviation MMMM Month as its full localized name Year as last two digits with a leading zero for years less than 10 The same format as y yy yy Year as last two digits with a leading zero for years less than 10 yyyy Year represented by full four digits For example to get the date string Wed Aug 31 94 use the following picture string ddd MMM dd yy N B All inserted characters which are not allowed in file names such as backslashes will be converted to underscores A more complete description may be found on the Windows website Copyright 2014 Tracker Software Products 73 Printer 2012 Time Formatting Macros The Time macro may be ex
147. ues are millimeters inches and PostScript points o Left Top The left and top coordinates of the top left corner of the rectangle that contains the signature These values are relative to the origin point which has the value top 0 and left 0 and it is located at the top left corner of the page o Width The width of the Digital Signature o Height The height of the Digital Signature Appearance The Appearance section specifies how the Digital Signature should be displayed It comprises two Subsections PDF XChange Standard 2012 MS Outlook Add in 116 o Show Graphic Contains three options for displaying a picture on the Digital Certificate such as the following No Graphic No picture is shown on Digital Certificate Image By selecting this option and clicking on the Browse button users can select a picture of their choice from a pop up dialog Name The signatory name is shown Instead of displaying a picture o Show Text Contains options to select what text field to include in the Digital Signature Options are Name Name of the signatory entity Date Actual date when document was signed Location Name of Location where signing took place Reason The purpose of the Digital Signature Distinguished Name Distinguished Name attribute of the Digital Signature Labels Includes labels such as Location Reason and DN as part of the Digital Signature Time Stamp Server As part of the Digital Si
148. ut only a CA issued certificate can verify a user s digital identity Copyright 2014 Tracker Software Products 49 Printer 2012 Both can be stored on your computer as a physical file or imported into the Windows System Store PDF XChange Printer 2012 Printing Preferences Settings z C Document Security Ei Compression Graphics V Use PDF security Document Passwords Ll Fonts Fl Password Required to Open the Document lta Watermarks 28 Overlays E Password Required to Change Permissions and or Password Document Permissions Default file append Encryption Level 40 bit RC4 Compatible with Acrobat 3 0 and above Headers Footers Allow Printing Document Info Allow Changing the Document Gave Allow Content Copying or Extraction Enable Accessibility E 5 b mp e Mail Allow Adding or Changing Comments and Form Fields Profilez Digital Signing 4 Digitally sign depuis O Use Time Stamp Server Optimization t amp B Languages Manage k To apply a Digital Signature to a PDF at the time of creation in the Security Settings page Digital Signing Section check the checkbox Digitally sign Document and click the Settings Button Digital Signing Digitally sign Document Use Time Stamp Server This will open the Digital Signature Window PDF XChange Standard 2012 Printer 2012 50 Digital ID Use System Stored Certificate View Certificate Signed by John Smith
149. ve Ur e Mail A Profiles ES Languages 1 Blending operations Blending is used when the printing application i e AutoCAD outputs the required drawing or document and draws Lines Rectangles etc using a specific Windows GDI raster operation to emulate the blending of color s from the drawn object and the background For example in AutoCAD when the Lines Merge option is enabled The are many possible options and as It is likely that only the most technically advanced of users is likely to require the use of the available settings we do not attempt to describe the all of those that may be selected 2 De tessellation Some applications i e AutoCAD during printing split complex figures rectangles polygons etc into triangles this method is commonly used for 3D modeling The De tessellation option allows PDF XChange to analyze this behavior from the drawing applications output and if appropriate restore the original figure This allows PDF XChange to make a smaller PDF file and also optimize viewing speeds for the reader viewing application in use i e Adobe Acrobat Reader 3 Adobe Bugs Work Arounds Firstly it is important to say that all software has issues or better known as bugs It is impossible for any man made item whether it be software or some item of manufacture We are not being judgmental here After all the human race was not created as a perfect specimen Copyright 2014 Tracker Softwar
150. y Save e Mail 22 Profiles as Languages la e Mail settings send Created Document as e Mail Attachment Method Launch Default e Mail Client e Mail Properties From To Cc Bec Subject Content Send Document in ZIP Archive SMTP Properties Remove The Send Created Document as e Mail Attachment check box controls whether the PDF XChange will send the resulting documents and enables you to specify the options required 1 Method Now included with Version 5 are several alternative new and simple methods for you to email and send your newly created PDF XChange PDF documents and other attachments Launch Default E Mail Client Launches your default e mail client application and creates a new email text with the required properties completed when you complete this page This allows you to edit the letter add additional attachments and send or cancel your message a Send Through Default E Mail Client Sends your completed message through your default e mail client application with the properties filled as specified on this page Same as option 1 but no opportunity to edit the message or add additional attachments other than the newly created PDF document Send Directly Through SMTP Server Sends a letter bypassing your e mail client application using the default values stored in the SMTP options within PDF XChange You can setup and use multiple SMTP servers using this option For information on how

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