VBgov Navigation Suggestions
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1. O o Click Navigation o Select item you wish to hide and press the hide button o Press Save Ok Content Editor Microsoft s content editor does some funky stuff when editing content In order to get the best look and feel of your content use certain editing tools Remember if you are pasting from the web or work to clear the formatting after you paste in the content QUEJAS FormatText Insert T ha lt 2 a Lucida Sans 100 P E DIRK Ay lt j gt i Lg Select Styles Spe Markup qtyles 3 HTML Font Faragraph Styles Spelling Markup m1 Wel ll 27 Page Inserting Links Images Documents etc When inserting links images documents etc into your web page make sure you give SharePoint time to play catch up It is a very jumpy tool and it had you thinking sometimes that you have not selected items when it is still trying to process the request Chrome Type We have made the chrome type a setting on the web part zones so you do not need to worry about setting the chrome type to none anymore You can leave that option alone when editing web parts 28 Page2. VBgov cor Department User Manual Last Updated April 27 2011 Table of Contents Understanding the SharePoint IN er ace orante 4 Logging Ii Authentication sais nais A AS 4 A eae geal tne ct aa sas a A de 4 PMO DOIN traidos 5 A ia cased meet he acer aaa cee ote ase a distal meat sea adaate 5 Accessing VBgov com in SharePoint sata nidodsianasda Panis o nbad nada do diana sds Sanden toosadeead eeaentaaseecesticgesbsanatdesaee 6 URES to remember and BOOK Mariara ii 6 Department FURCHONGIILY ads 7 Dos NADIE le o e de o o o os O 7 Required Content hsbc ad 10 Accessing Your Department Mead 10 Creatine Sub sites Properties uti SST NS a Ta a 11 Creating Web Parecido abad 11 Modifying Web Page Properties cities 12 Checking IM OUD Edite Pases 13 Uploading DOcUMEnts ruinas 14 Uploadine Masas str tds 14 PROGINS Content ee ras 15 POGING Page Mares A IE 15 Editing Image Properties aii 16 A A e ST O A 16 WD o In A Oie O Da E AR aavetwnees 17 Understanding VBEOV Web Parts sas bamoebs Gaia ali atlas 17 AGGIE Wep Parts TOP ACCS assis iia nao ago sb asda DSO DUO aa iSb aaa ER r alga 17 Page Lent Web Parts assassino SEGUE ice 18 News and EVER ed dls 18 A qua DCE O ane seams stead E O SER GU DE RE JRR E O SER RE RE 19 Page center WeD PaARtS aaa Roo O GARRA tR Ga 20 Department Headlines sorsara a iaa 20 TODI Sunna aid 23 Page RIGME WED PariS caniae di a aa a 26 Related e do o e oa 26 Page COC AU ONS iaa aaa 26 gads and ENOS ana asia dO
3. t think images apply to images 14 Page Adding Content To add content to a web page simply navigate to the page and either use the edit button from the page tab on the ribbon or use the Site Actions gt Edit Page option Use the Click Here to add new content link Site Actions p E E Brow publish F E ES Page History Edit Page 4 A r a i S Page Permissions Change the content and Web db eck Ou Edit Properties x Delete Page Parts on this page Manage Jason Test Home Page Click here to a b content Contact Information Direct 757 365 3111 Email 311 vbgov com Comments have been disabled for this page Adding Page Images Web pages can and will consist of images Before you can add images to your web page you will need to upload them to SharePoint Since there is a limited area for content on the new site images will have a size restriction Page images should not exceed a width of 250 pixels The example below shows you an image at 220px width x 110px height Princess Anne Lom Page Images 2 000 square for 220px width x 110px height space located adi Width of images should not ici exceed the 250px School To participe exceed the 250px need a valid Memb Lorem ipsum dolor felis eu tortor ullamcorper cursus Sed lectus felis consectetur quis hendrerit et euismod et metus Nunc ullamcorper lorem nec dapibus rhoncus risus lectus egestas massa sit a
4. column of the web pages 1 To insert these web parts simply edit the page and click Categories Web Parts the Add a Web Part link in the left column GB Lists and Libraries E 2 Choose the Page Left Category and either the Calendar mo Bei UNO Tout or Latest News Touts and click add icant 3 To display the proper news releases edit the web part Ll Media and Content and choose your department You are also able to select ae A a color theme for this web part eT 4 Press OK 5 To display the proper calendar select the calendar name a m you want to show You are also able to select a color Select Department theme for this web part as well Color Theme 18 Page Human Services News e This is a Really Long Tite Proin suscipit ornare condimentum sed quis ipsum quam ut ullamcorper eros 02 18 2011 07 45 AM View More News Releases Parks amp Recreation Events a ee x April 2011 ae Main Agriculture Cultural Affairs Fire 1 gt Housing Parks amp Recreation Planning 10 11 12 13 14 15 16 Police 17 18 19 20 21 22 23 27 26 29 30 No Events Today See More Events from this Calendar Touts Touts will be managed at the enterprise level and will work like any other web part on your page Before you can add the tout web part to your page you need upload your tout images to the enterprise list Follow the ins
5. E o er CaM oT te a a a eee 27 PUBIS PODISA PUDO NA A dn 27 Navia Maa dado idas 27 Content IE GINO tn T T 27 Inserting Links Images Documents CLC cccceccccsecccenececeneccceeseeecseeueceeeuesseeeseeueceseueceeeueceteneseeens 28 Chrome A Es N AR DA Cee OO RR eee 28 3 Page Understanding the SharePoint Interface Logging In Authentication When accessing a SharePoint with Internet Explorer you are automatically logged in Since we are dealing with a public facing site we have removed the ability to sign in from the browser In order to authenticate to vbgov and make changes to your site please use the sign in link in the footer of the page Using this link will handle all the logging in processes and allow you to use the vbgov SharePoint site You will notice you are logged in when you see the blue ribbon below with your name on the right hand Site Jason M Hall site Actions gg E MIA Page Publish Site Actions Something that you will use quite often is the Site Actions tab drop Edit Page E E A Change the content and Web down The site actions tab allows you to edit pages create sites Parts on this page view all site content manage content and structure etc de nihon Hide the page status and E ibbon for this page Site Action options will depend on your level of permissions Some E Ca users will not see some options If you are a site owner you will see El ow Paga A Create a page
6. below 1 Click Site Actions gt New Site 2 Enter the Site Name spaces allowed and Site URL no spaces use dashes 3 Press the create button Once the site has been created you will be sent to the home page for that site The URL will look something like this http vbgovprod government departments dept Pages defau It aspx 4 Default aspx will always be the filename for main site pages 5 To create another sub site for your department please make sure you navigate back to the department root site first Creating Web Pages Edit Page A Change the content and Web i Farts on this page Hide Ribbon Hide the page status and ribbon for this page e New Page E Create a page in this site New Document Library Create a place to store and share documents y j i New Site Create a site NE team or project Open Menu Publishing Site Type Site Categories Content A blank site for expanding your Web site and quickly publishing Web pages Contributors can work on draft versions of pages and publish them to make them visible to readers The site includes document and image libraries for storing Web publishing assets Site Name http vbgovprod eve lt URL name gt site name with dashes Sites and sub sites will consists of one or more web pages To create a web page for your department site or sub site follow the instructions below 11 Page 1 Click Site Actio
7. square foot multi faceted recreational space located adjacent to Strawbridge Elementary School To participate in most activities you will need a valid Membership Card or a visitor pass Lorem ipsum dolor sit amet consectetur adipiscing felis eu tortor ullamcorper cursus Sed lectus felis consectetur quis hendrerit et euismod et metus Nunc ullamcorper lorem nec dapibus rhoncus risus lectus egestas massa sit amet gravida sapien sem a arcu Mauris sit amet lectus viverra tortor semper semper Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas Nulla in tortor eu arcu euismod pharetra Donec quis turpis et turpis semper hendrerit et non nisi Fusce ac lorem lorem tempor fringilla urna Vivamus ut risus dui Integer et iaculis ligula Fusce vel diam in orci hendrerit sagittis Maecenas varius semper libero ut sodales Phasellus in ornare urna Donec iaculis magna ebi neque mattis quis suscipit nisl sollicitudin sand Dune Blank Real Estate Fences Tout Four Assessments x Sand Dune Blank Real Estate Fences Tout Four Assessments 7 Page You cannot cut and paste verbaige from word and keep the style You must use the remove style button A to clear all formatting associated to the text you add The image show what not to do Our default font for all body content is Lucida Sans Nothing else City Treasurer Welcome The Treasurer is the custodian of all public monies
8. Check O Add document em am Check Ir Upload New Edit Document Folder Document Discard New Open Check If you want to organize your documents into folders you may do so by clicking on the New Folder button next to the Upload Documents button NO SPACES IN THE FOLDER NAMES PLEASE Document Naming Standards If you are a department that is required to following the file naming standards please refernce the proposed file naming standard to name your file names The document can be found on the Pagemasters Team Site on vbnet If you are exempt document file names should be all lowercase with no spaces Please use dashes instead of spaces Uploading Images Every sub site that is created underneath your Document Libraries department site is created with two libraries you E Documents a can use to store your images and documents There is a document library called Documents and 4 2955 a document library called Images EM Pages To upload images into the image library simply click on the Images library link and choose the Upload Document option under the Documents tab in Library Tool or click the Add New Item link Library Tools There are no items to show in this view of the Images list Browse pal eS Add new item A Check O Check Ir Upload New Edit Document Folder Document Discard New Open Check Document Naming Standards For images please use all lowercase with dashes in the filenames don
9. FILE NAME NO SPACES IN THE FILENAME Once finished updating the properties click the Save button Publishing Publishing your web page so that it is viewable for the public is handled through ribbon as well If page content has been updated you will be presented with the publish option If a page has already been published the only option you will see is Unpublish You will probably never use the Unpublish option If you no longer need a web page just delete it Format Text M Web Existing New List List Web Parts E E zzz nr Library Tools Site Actions Rj Browse Documents Ze T FA Check Out Check In Mew Upload New Edit Documents Documents Folder Document Discard Check Out New Open amp Check Out Demonstration This is a Sample Follow a Page With a Long Title JasonTest Test Form Page Farewell Ca page landin oP Ad 7 item wa Recycle Bin E All Site Content 16 Page Site Actions ge E Grow Pace MEMES Web Parts Understanding VBgov Web Parts VBgov web parts are broken down into sections You will notice on any department or neighborhood page there is a left center and right section The same concept applies to the web parts used for VBgov com We have web parts strictly for the left side center and right side Adding Web Parts to Pages To add a web part to a page you must be in edit mode Under the Page tab of the ribbon simply clic
10. Properties E 3 The properties for that page will appear The image below shows a green area of what you should edit IF IT IS NOT IN GREEN DON T EDIT IT 4 You can edit the Title of the page Use upper and lowercase 5 Youwill need to add a navigation title The navigation title acts as a shortened tile for the left navigation Try to keep the navigation title to one link It presents neater on the web site 6 Choose a content contact for this page If the contact you are looking for is not in the drop down you will need to add that contact to the contacts list See instructions on how to add contacts 7 If you want this web page to allow commenting simply check this box Leave the box unchecked if you are not interested in comments 12 Page Content Type Page HM Page is a system content type template created by the Publishing Resources feature The column templates from Page will be added to all Pages libraries created by the Publishing feature irmao Name test page ASPX Rollup Image Click here to insert a picture from SharePoint Checking In Out Editing Pages Checking web pages out allows you to take ownership until it is checked back in Please be sure to check your pages back in when you are finished editing them If not another user can always override your checkout and changes may be lost Some things to know about this process Editing a page automatically checks the page out for you Once checked in
11. ary Form Library Parks Home Headlins Page Hore options Site Se All Categories Blank amp Custom Collaboration Links Page Picture Library Publishing Page Communication Content gt Data a Tracking o E Publishing Site Slide Library Topics Wiki Page Library Mame and Description Type a new name as you want it to appear in Name headings and links throughout the site Type descriptive text that will help site visitors use this list Parks Home Headlines Description Navigation Specify whether a link to this list appears inthe Display Mihet on the rr Esunch Quick Launch Yes No To add the Headlines Web part follow these instructions 21 Page pa 8 Navigate to the web page where you want to add Headlines to and click the edit page button Click in the content area of the web page and click the insert tab in the ribbon Choose Web Part Click on the Page Center category and select Headlines and click add You will receive an notification that No List has been selected To select the list mouseover the web part and locate the drop down arrow and click it A Headlines window will appear at the bottom of the page There are a couple properties you need to set in order for the headlines to appear a Choose the Headlines list You will notice there are more Headlines lists than yours Don t worry Click the OK button Headlines 2 Error FollowHeadlinesUse
12. department site You should not be editing pages in the forms cetner news center events center etc JUST YOUR DEPARTMENT SITE If you accidentally click the edit page option just discard the check out under the page tab option Jason M Hall Site Actions pf Browse cla Em ron To 3 Courts and Jury Duty Learning Environment Emergency Preparedness Homes and Neighborhoods Health and Human Services Public Safety Sports and Recreation Transportation Volunteering Voting More Residential Media Center Sports amp Recreation Media Center Sports amp Recreation 9 Page Required Content First Web pages Events and News Releases require specific information at the time you create them Web Page properties require that you have contact information Events require that you have contact information and a location News Releases require you to have contact information Adding Contacts and Locations To add contacts and locations you will need to navigate to the NO NO site that we discussed in our training The URL for the NO NO site is http vbgovprod layouts viewlsts aspx Simply click on the Content Contact or Locations list to add new items Please make sure and verify that you are not duplicating content Use the NO NO site URL Click on the Content Contact or Locations list Click the New Item button under the Items tab in the ribbon A Enter all the necessary information and press save Calenda
13. e pages In order to use the headlines web part you must first create the headlines list at the root level of your department site To create the Headlines lists follow the directions below ee ee a Navigate to your department home page Site Actions gt More Options Click on the Content Link on the left hand side Choose the Headlines Content Type Enter the name of the Headlines list and click More Options button Make sure you click NO where is asks to add to the quick launch navigation Click the create button This will create a Site Asset list used to store your images for this particular set of headlines At this point you are now able to upload images no spaces and fill in the proper information You will need to fill in the following information in order for this headlines list to work properly a Title b Active If you want the headline to show check the checkbox 20 Page c Description d Order e Link You will need to know the link before you insert your item 8 Images for Headlines do have a specific size dimensions All images must be 325px width X 200px height 9 You are not limited to one headlines list There is a max of 10 active headlines per headlines list Create Browse From Search Installed Items Installed Items gt Office com Filter By Title Type Headlines Type Library Categories Content p E L u gt E D Library List Asset Library Document Libr
14. ed in to the site If for any reason your ribbon is not showing use the Site Action gt Show Ribbon option to display it Site Actions po Edit Page A Change the content and Wg Parts on this page Show Ribbon a Display he page status and ribbon f this page Permissions Similar to Vignette SharePoint permissions will be handled through Active Directory Each department and or function will have two main AD group to begin Owners and Members Users will be added and removed from these groups upon requests from the Primary Pagemaster SharePoint allows users to manage permissions outside of AD groups as well An example of this is giving permissions to someone outside your department to view of modify a document Permissions are very important and extremely difficult to manage If you try to manage permissions outside of the AD groups created for you please understand that you could potentially give access to areas that you want kept read only 5 Page Accessing VBgov com in SharePoint URLS to remember and bookmark Login amp Content Entry In order to edit content you need to be authenticated to the SharePoint site For that to occur you need to be logged in Use the sign in link in the footer to login VBgov Content Entry from Outside the City https vbgovpublish vbgov com You will have the ability to edit content from any computer outside the city s network Use the link abo
15. ed link to show on If you choose multiple pages you will need to add the related information web part to those pages as well Page Operations Recommend Twitter OG S Share Send Email Printer Friendly E Text5ize Rec Centers e jason Test Link m Test Two The page operations area on each web page is for sharing content This area does not link to your facebook or twitter accounts This area allows the public to share your page content to these social networking sites They will also be able to email the URL as well as print a text only version of the content 26 Page Recommend Twitter Share Send Email 3 Printer Friendly t Text Size Odds and Ends Publish Publish Publish Always publish your web pages so that our users can see the latest content If you are not ready to publish changes make sure you at least check the web pages in Navigation e Your department s navigation is made up of your department root site as well as sub sites and web pages NOTE If you add sub sites or change the title of pages or sub sites you will need to fiddle with the navigation in order for the navigation to update e There might be times when you create web pages that you do not wish to show on the left navigation In order to hide web pages from the left navigation follow these simple steps o Navigate to Site where the web page was created Site Actions gt Site Settings gt Look and Feel
16. ide Choose the Topics Content Type Enter the name of the Topics list and click More Options button Make sure you click NO where is asks to add to the quick launch navigation Press the create button At this point you are now able to upload images no spaces and fill in the proper information You will need to fill in the following information in order for this headlines list to work properly a Title b Order c Active If you want the headline to show check the checkbox d Link Images for Topics do have a specific size dimensions All images must be 120px width X 80px height You are not limited to one topics list but you are limited to 12 images per topics list 23 Page Create Browse From Installed Items gt Title a T Office com Filter By All Types gt aa A Form Library F Document Library Library List Asset Library Page Site All Categories Blank amp Custom Sz Links hal Picture Library gt Page Collaboration Communication Content gt Data CE Tracking E Publishing Site Slide Library Name and Description Type a new name as you want it to appear in Name headings and links throughout the site Type descriptive text that will help site visitors use e Headlines EE 3 Publishing Page rE Wiki Page Library Search Installed Items Topics Type Library Categones Content crest SORA Par
17. in this site more options than a site member Mew Document Library Create a place to store and share documents New Site Create a site for a team or project More Options Create other types of pages lists libraries and sites Reorganize content and la Manage Content and Structure EN structure in this site collection View All Site Content View all libraries and lists in this site Edit in SharePoint Desinner Create or edit Open Menu 3 am workflows or adjust settings Site Permissions Give people access to this site Site Setti nalh Access all stings for this site 4 Page Ribbon The ribbon is anew command interface that brings many SharePoint controls out from hiding and onto the page where they can do the most good Similar to the UI in products like Office 2010 in SharePoint 2010 the ribbon is a toolbar that appears across the top of each page and displays many of the most commonly used tools controls and commands Jason M Hall site Actions p E Browse Publish gt Go og ameno a BQ E Eliel de Page Permissions 4 Incoming Links gt gt Edit Check Out Edit E maila Alert Preview Page Library Library View All Properties Delete Page Link Me Layout E Draft Check Settings Permissions Pages Edit Manage Share amp Track Page Actions Page Library Since VBgov is an anonymous site open to citizens we are hiding the ribbon unless you are logg
18. k the edit button SiteActions p E prowse t E Page History Af Page Permissi Edit Mae ck In Edit Properties x Delete Page Edit Manage Once you are in edit mode you will notice web part areas within the left and right columns Click the Add a Web Part link Once clicked you will be presented with a window that allows you to choose the web part you want to add NOTE The web parts you can use will fall under the categories of Page Center Page Left Page Right amp Forms DO NOT use any other web part unless you contact the web team and ask what that web part does Demonstration Abbreviated Title Section Page Test Form Page 17 Page Categories Web Parts About the Web Part A a E Lists and Libraries Le Es Documents Content Rollup GA Headlines Test This system library was created by the o Publishing feature to store documents that are Custom ES Images used on pages in this site Forms Ei Pages Media and Content O Related Information Page Center E Topics Test Page Left 4 Workflow Tasks Page Right Add Web Part to Left Column Upload a Web Part Y Page Left Web Parts News and Events The news and events web parts can be added to any page under your department site but the list information for these web parts are managed at the enterprise level Please reference the user manual for News and Events to learn how to post information Both web parts are meant to be added to the left
19. ks Home Topics this list Description Navigation E Specify whether a link to this list appears inthe Displa ie Quick Launch Yes To add the Topic Web part follow these instructions 1 Navigate to the web page where you want to add Topics to and click the edit page button 2 Click in the content area of the web page and click the insert tab in the ribbon 3 Choose Web Part 4 Click on the Page Center category and select Topics and click add 5 You will receive an notification that No List has been selected To select the list mouseover the web part and locate the drop down arrow and click it 6 A Topics window will appear at the bottom of the page There are a couple properties you need to set in order for the headlines to appear a Choose the Topics list You will notice there et on ti No dh Existing New Quick Launch glist List 24 Page are more Topics lists than yours Don t Categories Web Parts WO rry 3 Lists and Libraries ES j Content Retriever b Click the OK button a Rollup o 7 Publich your web page and your topics should ai tila Gallery appear and work properly now AP ke Page Center Page Left y Upload a Web Part Y Topics 2 o E Minimize No List Selected Select a Topic List from the editor You may e for the selected topics to appear Close x Delete _ Edit Web Part dm Connections Select a list Title and Blader Tit
20. le Only Page Topics 120px width x 80px height At Least Sand Dune Blank Real Estate More Fences Tout Four Assessments Topics 25 Page Page Right Web Parts Related Links The Related Information list gets created automatically when you add this web part to your page The Related links list is a per site list Regardless if you have one page or 20 pages under a site all related information will be managed from that list for that site The related information web part will allow you to group similar information together To use the related information web part follow these steps 1 Browse to the page you want to add the related information web part to and select to edit that page 2 Click the Add a Web part link on the right hand side Choose the Page Right Category and select the Related Information web part Click add 3 You should receive an initial message that says No Related Links created for this page Add Links Here Save and Publish the page 4 Site Actions gt View All Site Content gt Click the Related Information link This will take you to the related information list for the site you are on You will manage your related links here 5 Click the Add New Item link to add items You must enter the following information a Title b URL Group Not Required If you use this feature you must spell the groups correctly and the same Order Not Required e Page Choose all the pages you want this relat
21. met gravida Sapien sem a arcu Mauris sit amet To insert images into your web page you need to edit the page and place your cursor where you want to insert your image Choose Insert gt Picture Browse out to your images library and select the image you want to insert Reminder Let SharePoint do its thing and give it time to insert the image 15 Page crowse Page Publish 465 O E Picture Video and Link Upload Reusable Audio File Content Part Editing Image Properties Once images have been uploaded into your Images Document Library you will need to update the properties with useful information To meet compliance standards all images will need a title and keywords To edit image properties follow the directions below Navigate back to the Images document library where you uploaded your images to Make sure you are on the correct site where you uploaded the image to Site Actions gt View All Site Content gt Images Once you click on Images you will see thumbnails of the images you upload There are two way to edit the properties a Click the checkbox underneath the image and use the ribbon to edit the properties b Hover your mouse over the image for a few seconds and then a window will appear with a bigger image You will be presented with a link to edit the properties Click on the edit properties button or link and fill in the following information a Title b Keyword DO NOT CHANGE THE CONTENT TYPE OR THE
22. n New Page Edit Page Change the content and Web Parts on this page Hide Ribbon Hide the page status and ribbon for this page Mew Page Create a paltry in this site 2 Enter the page name all lowercase If you New Page have spaces in your name that is ok SharePoint converts space to dashes You will be expected to use dashes in all your a b di fil test name test with dashes and lowercase WED pages document an Image tile Blank spaces in the page name will be converted to names NO MORE SPACES 3 Press create Once the page is created will be redirected to that page 4 Proceed to Modifying Web Page Properties This page will be created in the Pages library Modifying Web Page Properties Modifying web page properties is a must In order for your navigation and contact information to display properly you will need to update a few properties on all web pages you create It is recommended that you modify these properties right after you create the web page To update web page properties follow the instructions below 1 Inthe ribbon locate the page tab across the top It will be site Actions ef E Browse Publish al between the Browse and 3 Page History Publish tab E EA i Page Permissions 2 Click the Edit Properties A heki Edit button e Properties X Delete Page Ez Edit Properties ds E View
23. of the City and the primary purpose of the division is to maximize the collection of revenues on behalf of the City in a timely and efficient manner He is also responsible to maximize return for all public funds invested by this office The overall functions of the office are to a great extent mandated by State and local legislation and the ability to carry out these mandates is limited by the availability of manpower and equipment In short it is the mission of the Office of the Treasurer to ensure economic vitality by the collection of revenue for the City of Virginia Beach and to support the mission of all other City Departments The legal authority for the Treasurer s duties and responsibilities is governed by the Constitution of Virginia the Code of Virginia Local Ordinances and charter provisions case law court decisions and opinions of the Attorney General The Treasurer is elected every four years and serves you in this capacity at your will John T Atkinson Treasurer You cannot place left page web parts on the right side of the page You cannot place right page web parts on the left side of the page You cannot place center page web parts on either the right or left hand side of the page 8 Page Recommend Send Email Printer Friendly Text Size Main Events May 2011 No Events Today See More Events from this Calendar hh Please do not click the edit page option on pages that are not under your
24. r Categories and Audiences Calendar Categories and Audiences can be added in the News Center area Simply navigate to the news center and View All Site Content Click on either the Categories or Audiences list to add new items Please make sure and verify that you are not duplicating content Navigate to the Events Center Click on the Categories or Audiences list Click the New Item button under the Items tab in the ribbon et e Enter all the necessary information and press save Accessing Your Department Site http vbgovprod Government departments Pages default aspx 10 Page All department sites will live in the Government global site under a sub site called departments Department sites will be accessible from the global navigation home page topics as well as header or footer links You will only be able to access your department site If you feel you need access to other department sites please contact that page master and have them put in a request for access for you We recommend that you book mark your department site Creating Sub Sites Properties Government Boards Commissions City Council Mayor City Documents City Officials Codes amp Ordinances Courts Jury Duty oe gt Most of the departments represented on VBgov will have sub sites Sub sites will make up the navigation structure the department sites To create sub sites under your department site follow the steps
25. rControl No List Selected Edit Web Part nran imc Analar cit amat rancoartoatur adinicrina malit Annnarm Publish your web page and your headlines should appear and work properly Categories Existing New List List Web Parts Web Parts e E Lists and Libraries Content Retriever La Content Rollup La Custom La Forms m Media and Content Page Center Ll pa ge Left Upload a Web Part Y Minimize Close X Delete Connections cit E Headlines 2 x Headline Lists Headlines Test fadlines from Chrome Type None w Default None d Title and BLeder Title Only Border Only 22 Page 325px width x 200px height Topics Page Headlines This is the Title for did the Umbrellas This is the paragraph for the the umbrellas Mauris viverra dapibus suscipit Etiam venenatis sodales est et aliquam Donec p Read More Department Topics works the same way as Headlines They can be used on any page underneath your department s site but they are intended for main sub site pages home pages In order to use the topics web part you must first create the topics list under the site where you want to use it To create the Topics lists follow the directions below oe ae a Navigate to your department home page Site Actions gt More Options Click on the Content Link on the left hand s
26. the new content on the page is not yet viewable to the public See publishing content in the instructions below Discarding a check out will cancel all changes to that page 1 To check a page out simply click on the Edit button in the page tab of the ribbon or the check button Either button will check the page out Discard Check Out Override Check Out 2 To check a page in click the check in button Discard Check Out 4 Override Check Out 3 When a page is checked out you will notice a yellow status bar that tells you the status about the page you are editing Jason M Hall aaa dg ee gt A Browse Page Publish 4 To view all pages within a sub site simply click the View All Pages button in the Page tab of the ribbon 13 Page Library Library View All Settings Permissions Pages Page Library Uploading Documents Every sub site that is created underneath your Document Libraries department site is created with two libraries you Ey Documents q can use to store your images and documents There is a document library called Documents and 43 Im ses a document library called Images ER Pages To upload documents into the document library simply click on the Documents library link and choose the Upload Document option under the Documents tab in Library Tool or click the Add Document link Library Tools Type Name Browse mat There are no items to show in this view of the Documents docume
27. tructions below to upload tout images Navigate to the NO NO Site Choose the Page Touts list Click the Add New Item Link Browse to your image no spaces in filename Dashes Only click ok There are image size restrictions for touts The image size must be 200px X 125px oo a 5 Enter the Title amp Link URL You may also enter an expiration date if you do not want this image to show after a certain day Once you have entered the information press save Once you have entered all your touts you can proceed to add the tout web part to your page s In order for the tout to appear correctly follow the instructions below 19 Page 1 Edit the page you want to add the tout to and click Categories Web Parts the Add a Web Part link in the left column N Lists and Libraries calendar Tout LE Content Rollup al Image Tout 2 Choose the Page Left Category then select the DE caos El etext news 14 R Image Tout E Forms 3 Edit the web part properties E a 4 Select the tout you want to display and the color theme to go along with it a 5 Press ok and publish the page Image Tout la Minimize Close Delete 4 Image Tout x Touts Recreation Centers mer Hours Select a Tout dO a Recreation Centers Summa Hours Used Book Sale Page Center Web Parts Department Headlines Department Headlines can be used on any page underneath your department s site but they are intended for main sub site pages hom
28. ve to access the VBgov com SharePoint site This link will be available once the new VBgov com site goes live You will be presented with a login screen that looks like similar to the Outlook Web Access login aaa cate Ollas Outlook Web Access Security show explan This is a public or shared computer This is a private computer Use Outlook Web Access ant dient Log On ca Connected to Microsoft Exchange 2007 Microsoft Corporation All rights reserved Use your regular AD username and password and press the login button You will be redirected to the VBgov publishing site and can edit content as if you were sitting in front of your computer at work 6 Page Department Functionality Dos and Don ts There are just some things you can and cannot do within the new site You will have access to do a lot of stuff but we are asking nicely that you do not do the following things below We will be monitoring your department sites and this list will continue to grow You cannot and should not mess with SharePoint permissions unless you absolutely understand what is happening If not handle correctly you could open your site up to users that shouldn t have access Permissions are maintained through Active Directory You cannot place more than one topics web part or headlines web part on the same page One headline and one topic web part per page please Princess Anne Community Recreation Center is an 82 000
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