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digitizing microfilms for document management and filing archival

1. 114 6 4 Business Continuity Plan BCP Since the proposed system preserves data in digital format the PSZ Library should permanently worry about data integrity or data loss in case of any disaster or disruption strikes Also active management of Digital files is necessary to handle the impermanence of optical and magnetic media and the rapid change in hardware and software configurations PSZ Library should undertake following activities e Refreshing moving files to new storage media periodically without altering their format or content e Periodic checks for the integrity of the digital object authenticity and completeness using for example a checksum value e Redundancy keeping many copies of digital files and comparing them against each other to ensure no data are lost or corrupted e Migration periodic transformation of files to new digital formats to ensure continuing compatibility between file formats and applications e Emulation enabling obsolete systems to be run on future unknown systems making it possible to retrieve display and use digital documents with their original software 6 5 Expected Competitive Advantage Gain from the Proposed System Having digitized a collection of retrospective theses and having made its accessible through the Internet there is an open up possibilities to students of UTM to look through these works in online mode And if earlier it could be made only to the limited number of student
2. 3 PHP Coding to Upload Theses by Librarian lt php target retrieve target target basename _FILES uploaded name ok 1 if move_uploaded_file _FILES uploaded tmp_name target title POSTT title author _POST author subject POST subject abstract _POSTT abstract keywords _POST keywords location _POST location date POST date id_fac POSTT d fac depositedby S librarian user depositedon date Y md file SHTTP POST FILES uploaded name size SHTTP POST FILES uploaded size 138 sql INSERT INTO thesis title author subject abstract keywords place date file size depositedby deposite don id_fac VALUES Stitle Sauthor subject abstract keywords location date file size Sdepositedby Sdepositedon Sid fac rs mysql_query sql echo The Thesis Information has been uploaded 2 gt lt br gt lt br gt lt echo The Thesis file named basename _FILES uploaded name has been uploaded else echo Sorry there was a problem uploading your file 2 gt 4 PHP Coding to Manage Librarian by Administrator lt action _GETT action idid GETT idid if action save add_name POST add name add username 8 POST add username add password POST add passwor
3. Do you agree that he system design is attractive and looks professional cwm D p p ue are goo d er s presented in the system is enough ui Additional comments remarks xus G hong meti The gt vu 146 User Acceptance Test Questionnaires Please rank each of the following system features according to the listed criteria Strongly disagree 2 Disagrec 3 OK No comment 4 Agree 5 Strongly agree SystemFeatures 1 2 3 4 GER I T 1 navigate Do yos ages dut the system eg Do you Tem SC pem p arc complete quee er opamp ay is attractive and looks professional ea more mor maduro hos tv Searc h result vie be better Signature AA a TOET Name gel A Lor Dat _10 4 29_______ 147 User Acceptance Test Questionnaires Please rank each of the following system features according to the listed criteria 1 Strongly disagree 2 Disagree 3 OK No comment 4 Agree 5 Strongly agree Lx 2 5 14 LS asc LT el navigate Kei Y Do you agree that the system functionalities Are meeting your requirements Do you agree that the system functionalities LI LL dle arc complete st Las eid e acceptable and appropria Doo aes een J ee attractive and looks professional kk ec KL campus kb ase 5 1 E Name Ole cba a Date o 148 User Acceptance Test Questionnaires Pl
4. shows system topology Use case diagrams describe how an object is to be used Activity diagrams show the work involved in performing an operation by an object Sequence diagrams describe sequences of events Collaboration diagrams describe sequences of events 67 3 4 System Requirement Analysis Some hardware software network are required to support the project development and execution efficiently systematically and effectively 3 4 1 Hardware Requirements Hardware justification is a basic necessity which needed in developing a system The hardware is included input and output devices storage devices and data processor The identified hardware which is needed in this system development is as below Personal computer with Intel Pentium 4 512 MB RAM Hard disk with 60 GB capacity Microfilm scanner Monitor Printer Network card or modem FlexScan 2 in 1 Scanner for Rollfilm and Microfiche 68 3 4 3 Software Requirements The proposed solution to develop the system was discussed in this section The programming languages used is PHP and Java the development software is Adobe Dreamweaver SC3 the database used is MySQL and the CASE tool used is Rational Rose Table 3 2 Software required developing the system Software Purpose 1 Microsoft Project 2003 Microsoft project used to generate Gantt chart that used as a tool to schedule the project development 2 Microsoft Offi
5. Film Jackets AB Dick Microx COM Film and Fiche Types Vesicular Blue and Black Diazo Silver Duplex Duo Blipped Unblipped File formats TIFF monochrome TIFF uncompressed Multi Page TIFF TIFF Group IV GPEG CALS PDF and JPEG 2000 51 Figure 2 16 FlexScan 2 in 1 Microfilm Scanner 2 10 Chapter summary This part of project is done by collecting some information from internet books and white papers In this chapter I touched on such topics as Digital Library Document Management Archival System Micrographics and Digital Imaging Good understanding for each field is very important in order to develop effective web based Document Management System 52 CHAPTER III PROJECT METHODOLOGY 3 1 Introduction This chapter discusses the methodology of the project that will be applied through out the project This methodology will discuss the system development tools amp techniques and also the object oriented approach To develop the prototype of Digital Library System the Object Oriented Approach has been selected In this chapter the requirement of hardware and software also discussed Data for the research were collected through interview and observation 53 3 2 Project Methodology Project methodology is a guideline to ensure that all project activities is well prepared By the implementation of some methodologies programs documents and data can be achieved as a result of activities and ta
6. NextStar then allows the operator to correct those issues in a post scan audit 49 environment NextStar eliminates the need for rescans resulting from density or frame detection problems maximizing scanner utilization and productivity With NextStar s superior image quality handling any density and filming related issues commonly faced in conversion processes is easy outputting images that actually match your database NextStar enables the user to manage the end to end conversion process It is modular and expandable From basic set ups where all components run on the FlexScan Scanner to large distributed production systems the software components communicate between multiple platforms and work is scheduled and shared between many operators 12 NextStar s unique features are Reliability no images are lost during scanning Automatic film classification and frame detection Post Scan frame detection allowing correction by audit operator of any errors before output Re audit QA capability Individual frame by frame image processing options if needed Insert Delete frames or images while maintaining file naming conventions Automatic lamp amp gamma adjustment during setup and scanning Table 2 5 FlexScan w NextStar Specifications SPEED Rollfilm SOFTWARE OPTICS CAMERA amp Fiche NextStar Scan Linear light via fiber optics yields Roll 240 PPM Detect Audit Output flat illumination source base
7. UN AS UD ASI UU UJ IST ST NNN MMK KKK KKK KK OK Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved This figure illustrates that librarians can Add Faculty Edit Faculty and Delete Faculty 3 Manage Thesis a Click on Manage Thesis link AKRANISUDTANAH ZANARUAH Manage Thesis 162 Keyword I in search by Click Title to Edit or Delete Title Environmental learning and higher education A study of learning environments using place based and constructive pedagogies Indonesian petroleum production sharing contracts empirical evidence commercial performance and extended risk analysis The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Real time response techniques for multi user interaction in collaborative virtual environments Danger theory metaphor in artificial mmune system for system call data Pengoptimuman skema logical pangkalan data hubungan kajan kes pangkalan data system maklumat hidrologi Malaysia Kajian dan amalan refleksi di kalangan guru relatih sains Universiti Teknologi Malaysia Injection moulding parameters and performance of rice husk high density polyethylene composite Colonial garden characters of hill stations a case study of Penang Hill Malaysia Damage stability of small vessel Idetification of a quarter car passive suspension system using weighted leas
8. YYYY MM DD Figure 4 22 Add Thesis menu from Librarian Module 4 6 Hardware Requirements Hardware justification is a basic necessity which needed in developing a system The hardware is included input and output devices storage devices and data processor The identified hardware which is needed in this system development is as in Table 4 9 below Table 4 9 Hardware Requirements for proposed system Features Technical Specifications Processor Type Intel 4 Clock Speed 3 02 GHz Motherboard Chipset Type Intel 915G Express Data Bus Speed 800 MHz Random Access Memory RAM Speed 4 GB Technology DDR SDRAM Storage Hard Disk Interface Serial ATA 150 102 Type Standard Size 2 TB Optical Storage Type CD DVD Read Read Speed 48x Cache Memory Type L2 Cache Speed 2 MB Interface 2 Ethernet USB 2 0 Keyboard RJ 45 Mouse USB 2 0 8 Display Video Monitor 17 Digital Monitor 4 7 Chapter summary In this chapter the background of organization Sultanah Zanariah Libarary as the project case study has been discussed The existing processes or as is processes that involved in preserving microfilm archives has been identified and modeled using Unified Modeling Language UML Based on this processes the analysis of project has done to identify the user requirements Derived from user requirements to be processes for project has
9. air conditioners are in dry mode is supported To struggle with the raised humidity in archive vault librarians using special equipment to burn liquid in air also they put bags with silica gel inside of shelves which absorb moisture No Mkroflem 7 Wo Aksesen T No AP C Perpustakaan Universit Teknolog Malaysia Figure 4 7 Silica gel inside of shelves T11 78 4 20 As Is Process and Data Model All the activities and processes that involve in existing system have been modeled using Use Case Diagram Sequence Diagram and Activity Diagram Data that involve in each process or activity is illustrated using Sequence Diagram 4 2 1 Use Case Diagram Figure 4 8 shows Use Case diagram that illustrates the process of searching viewing microfilm by library users in Sultanah Zanariah Library As Is System Library s User Librarian A Figure 4 8 Use Case Diagram for As Is System 79 80 4 2 2 Use Case Description Use case description is explanation of each use case that involve in use case diagram that showed in Figure 4 8 Use Case description is created based on activities that involve in each use case There are four use case descriptions Table 4 1 4 2 4 3 and 4 4 shows the use case description for each use case Table 4 1 Use Case Description for Enter request Use case name Enter request Importance Level High Primary Actor Library s User Use case Type Detail es
10. as well as ways to solve them 116 CHAPTER VII CONCLUSIONS 7 1 Introduction This project is about implementation of web based Document Management and Filing Archival System The goal of this project is to propose system that will help to computerize the process of storing retrieving and searching microfilms in Sultanah Zanariah Library after digitizing the microfilm collection using special microfilm scanner The proposed system is intended to help both librarians and users of Sultanah Zanariah Library to easy access control manage digitized microfilms using computers through local area connection or Internet It is hoped that implementation of this system will increase the number of users who can easy access these documents i e retrospective theses 117 7 2 Achievements After conducting the initial findings the current process of preserving microfilm archive in Sultanah Zanariah Library have been clear understood Important data have been collected from observations and interviews with Head of Automation Department and librarians who are responsible for microfilming process Also from conducting initial findings it was determined the current problems in storing historical data in microfilm format It was found out that the library has a mind to convert its microfilm collection into digital format 7 3 Constraints and Challenges Throughout the system development there have been few constraints that have affected the
11. measurement interferometry for laser Faculty interaction in air gt Author A reliability analysis of gt Title a Malaysia jacket 3 Subject platform gt Subjec gt Year Damage stability of small vessel The design and testing Username of a wind turbine for abua 7 electrical power Se generation in Malaysian wind conditions Password CS _ Facility planning for a container port using Ey simulation b Select any year from the list 2005 example Browse by Year Recent theses Simultaneous phase measurement gt Faculty interaction in air gt Top Visited Theses A reliability analysis of a Malaysia jacket b platform gt Subject s List of Thesis in the Year 2005 gt Year Damage stability of small vessel Ti Autho The development and use of GIS database for the study of migratory birds in Karen Lum The design and testing Kuala Gula national park of a wind turbine for seg Ti MESI electrical power A reliability analysis of a Malaysia jacket platform Doris Chin Chong Leng generation in Malaysian A case study on quality management system in construction project Mat Naim Bin Abdullah wind conditions PES 3 5 Facility planning for a pesasse An admission control method for IEEE 802 11e contention access mechanism Cheng Weng Cheow container port using Eny Artificial neural networks application in combined carbon dioxide reforming and Ruzinah Isha simulation partial
12. or initial releases may result in further refinements to be incorporated over the course of several Transition phase iterations The Transition phase also includes system conversions and user training 3 3 2 Object Oriented Approach On of the main principles in the object oriented OO approach is that of abstraction not of data structures and processes separately but both together An object is a set of data structures and the methods or operations needed to access those structures Compared to the structured approach the object oriented is more data centric it evolves around class models In the analysis phase classes do not need to have 66 operations defined only attributes The growing significance of use cases in UML shifts the emphasis slightly from data to functions Maciaszek 2001 3 3 3 UML Notation The system development phase of the project framework is used UML Unified Modelling Language method to develop the system The Unified Modeling Language UML is a language for specifying visualizing constructing and documenting the artifacts of a software intensive system UML provides diagrams that can be used to develop a system They are Rational 1998 Class diagrams describe classes and their inter relationships Object diagrams describe objects e State diagrams describe states and state transitions Component diagrams describe useful groupings of an information base Deployment diagrams
13. 166 USTAKAAN SULTANAH ZANARIAH gt Home Manage Librarian No Name Username Password Edit Delete ES PN SITI HAJAR BINTI ALI shajar2 200224 El x EN ZULHAKIM BIN MOHD SALLEH zulhakim2 91051 EJ x New librarian is added into database b To edit librarian records press Edit icon You are logged in as FUAT BIN ARI gt Home Manage Librarian Name Username Password Edit Delete 1 PN SITI HAJAR BINTI ALI shajar2 200224 A x EN ZULHAKIM BIN MOI Bun i pe us c To delete librarian records from database press Delete icon 3 Manage Student a Click on Manage Student link gt Home Username Password ADILBEK BULATOV 5170250 KUANYSH ZHASSYMBEK 12345 Perpustakaan Sultanah Zanariah Universit Teknologi Malaysia Copyright 2009 All Rights Reserved 167 b To add new student into database press Add Student button gt Home Manage Student peer ARDAK AMIRBEKOV aamirbekov2 bessen Save Cane ADILBEK BULATOV abulatov2 5170250 2 x 2 KUANYSH ZHASSYMBEK kuka2 12345 2 x as FUAT BIN ARI 3 Home Manage Student No Name Username Password Edit Delete ADILBEK BULATOV abulatov2 5170250 2 x 2 ARDAK AMIRBEKOV aamirbekov2 261284 2 x 3 KUANYSH ZHASSYMBEK kuka2 12345 2 x New student is added into database c To edit student records press Edit icon gt Home Manage Student Name Username Password 1 ADILBEK BULATOV abulatov2 5170250 A x
14. 2 1 Scanning Equipment and Processing The scanner used for the Brazil Project was a SunRise Imaging SRI 50 Microfilm Scanner The software used to run the scanner was ScscanTM a DOS based program that is now obsolete Scanning was accomplished by loading a roll of microfilm on the scanner and adjusting the settings in accord with the condition of the microfilm images as determined during the preview process These settings included an adjustable pull down feature for the aperture to accommodate the varying frame sizes found in many rolls of film The scanner automatically lined up the film so that the camera could capture a 300 dpi TIFF image The scanner could not be preset to manage automatically all of the problems that would lead to unacceptable page images so a PFA staff member had to view each image after it was loaded and make manual adjustments as necessary Once the page was scanned the TIFF page image was saved to a server to await post processing 8 37 2 8 2 2 Indexing the Document Collection The Brazil Project ultimately utilized five different approaches to index the four image collections e A hypertext hierarchy was established to permit navigation between the four collections A report level access structure was designed and applied globally to all documents e The few tables of contents found in the collections were keyed and hyperlinked to their respective page image GIF documents e Subject head
15. 4 8 Database design for the Web based Document Management and Filing Archival System No Table Name Table Description 1 Admin This table contains information about Administrator name username password 2 Faculty This table keeps a list of faculties of UTM 3 Librarians This table contains information about librarians of PSZ name username password 4 Students This table contains information about students of UTM 5 Thesis This table contains detailed information about digitized thesis such as title author publisher etc Database design includes design of tables to keep data for achieving and updating in fast and an easier way Relationships between tables also must be defined Class diagram is used as a guide for designing a database Normalization also needed to get consistency of the data in the table Database design for proposed system is shown in Figure 4 18 96 name username password i ie username password name username password deposited_on id fac Figure 4 18 Database Design 4 5 2 Program Structure Chart The program structure chart of the proposed Web based Document Management and Filing Archival System has been modeled using the UML approach under the use case diagram The chart comprises of four different actors which are non UTM students who can visit the site students of UTM librarians of PSZ and the administrator Each actor
16. PSZ Library have 130 10 Will you process images by using any OCR software when scanning from hard copies 11 Which scanning resolution do you use when scanning from hard copies 12 Is PSZ Library going to buy any microfilm scannenrs 131 APPENDIX C Organizational Chart of PSZ Library 132 SIDIAYAIS INIMNIOTIAJA Y DNINNYTd NVTAVISTT IJIH AINJA NVINVUAIT J3IHO A1440 AFINFUSIT J31H 8007 HVIYVNVZ HVNVLITAS NVVMVIS dMdd LNVHO NOILVSINVOHO 133 APPENDIX D Database Design Server localhost e Database digital thesis Ej Table admin FEBrowse D Structure SQL Search amp Insert Export FEjlmport Operations Empty Drop Field Type Collation Attributes Null Default Extra Action id ad int 5 No None BX Ho BE name varchar 100 cp1251 general ci No None pr S username varchar 30 cp1251 general ci No None ZZ A password varchar 30 cp1251 general ci No None f X D 7 f Check All Uncheck All With selected X M Table Admin Vd Server localhost Database digital thesis Table faculty Fe browse E Structure Field Type id fac m i No None auto increment SX E E it faculty varchar 100 latin1 swedish ci No None 2X E EA Pe T Check All Uncheck All With selected Pp x m Table Faculty g Server localhost p Database digital thesis P Table librarians Browse Structure n Check All Uncheck All With selected Field Type id lib i
17. Sequence Diagram for Give microfilm Activity Diagram for current process Use Case Diagram for To Be System Class Diagram Sequence Diagram for User of proposed system Activity Diagram for proposed system Digital Library Network System Architecture Database Design Interface Chart Main page of Student Module Manage Librarian from Admin Module Add Thesis menu from Librarian Module Implementation guideline for proposed system XV 76 76 76 77 77 79 84 84 85 87 90 91 92 93 94 96 98 99 100 101 104 xvi LIST OF APPENDICES APPENDIX TITLE PAGE A Gantt Chart 122 B Interview Questions 129 C Organizational Chart of PSZ Library 131 D Database Design 133 E Critical programming codes 135 F User Acceptance Test Questionnaires 142 G 5 samples of user s feedback 145 H User Manual and Technical Documentation 150 CHAPTERI PROJECT OVERVIEW 1 1 Introduction Nowadays the number of books and materials in libraries has reached huge sizes and continue to grow Librarians are facing problems on how to preserve these materials Some of the Library s potential problems are growing paper collections bursting card catalogs and lack of shelving space are the verge to be solved The use of microfilms has allowed reducing space which was required for storage of standard paper documents earlier However microfilms have the lacks connected to access search and indexing Presently when the Internet and computers hav
18. System development methodology 3 3 1 The Unified Process 3 3 1 1 Inception Phase 32 34 36 37 39 40 40 41 42 42 43 43 45 46 48 51 52 52 53 53 53 54 54 54 55 55 57 60 60 63 63 64 3 3 1 2 Elaboration Phase 3 3 1 3 Construction Phase 3 3 1 4 Transition Phase 3 3 2 3 3 3 3 4 3 4 1 3 4 2 3 5 3 6 Object Oriented Approach UML Notation System Requirement Analysis Hardware Requirements Software Requirements Project Schedule Chapter summary 4 SYSTEM DESIGN 4 1 4 1 1 4 1 1 1 4 1 2 4 1 3 4 1 4 4 1 5 4 1 5 1 Organizational analysis Introduction Mission amp Goals Structure Functions Problem statement in the organizational context Case study Introduction 4 1 5 2 The process of filming and storing of microfilms in Sultanah 4 2 4 2 1 4 22 4 2 3 4 2 4 4 3 4 3 1 4 3 2 4 3 3 4 3 4 4 3 5 4 4 Zanariah Library As Is Process and Data Model Use Case Diagram Use Case Description Sequence Diagram Activity Diagram To Be Process and Data Model Use Case Diagram Use Case Description Class Diagram Sequence Diagram Activity Diagram System Architecture 64 64 65 65 66 67 67 68 69 69 70 70 70 71 72 12 13 73 73 75 78 78 80 83 85 86 86 87 90 90 91 92 4 5 Physical Design 4 5 Database Design 4 5 2 Program Structure Chart 4 5 3 Interface Chart 4 5 4 Detailed Modules Features 4 6 Hardware Requirements 4 7 Chap
19. User want to find appropriate thesis to read Brief Description This use case describes how user can find the appropriate thesis Trigger The user enter the Digital Library web site Type External Relationships Association User Include Extend Generalization Normal Flow of Events 1 User enter the Digital Library web site 2 Userenter request in search field and press ENTER button Subflows Alternate Exceptional Flows Table 4 6 Use Case Description for Get list of theses Use case name Get list of theses ID 2 Importance Level High Primary Actor Library s User Use case Type Detail essential Stakeholders and interests User want to select the thesis from list Brief Description This use case describes how user is selecting the thesis from list of theses Trigger The user press ENTER button after he has typed the query Type External 89 Relationships Association Include Search thesis Extend Generalization Normal Flow of Events 1 User enter request in search field of site and pressed ENTER button Subflows Alternate Exceptional Flows Table 4 7 Use Case Description for View thesis Use case name View thesis ID 3 Importance Level High Primary Actor Library s User Use case Type Detail essential Stakeholders and interests User want to view appropriate thesis
20. been done and the final designing process has been done carefully All the process has been modeled using UML technique Also database design interface chart and the logical design of main modules should be defined before the implementation stage 103 CHAPTER V DESIGN IMPLEMENTATION AND TESTING 5 1 Coding Approach PHP is a server side scripting language which can be embedded in HTML or used as a stand alone binary Proprietary products in this niche are Microsoft s Active Server Pages Macromedia s Cold Fusion and Sun s Java Server Pages Some tech journalists used to call PHP the open source ASP because its functionality is similar to that of the Microsoft product although this formulation was misleading as PHP was developed before ASP Over he past few years however PHP and server side Java has gained momentum while ASP has lost mindshare so this comparison no longer seems appropriate The researcher will use PHP as the scripting language for this project because it is easy to use for Web development as it has been designed from the outset for the Web environment That means that PHP has many built in functions that make Web programming simpler so that the researcher can focus on the logic of programming without wasting precious development time Below is the list of unique benefits of PHP 104 a Rapid iterative development cycles with a low learning curve PHP is the easiest to learn and use compared
21. documents perhaps cheques or betting slips with both sides of the originals set side by side on the film BOEING D6 9118U WIRE LIST ILF 737 300 400 WDM REV 17 NOV 12 02 SILVER CARTRIDGE 1 OF 8 Figure 2 4 Positive roll film Aperture cards are Hollerith cards into which a hole has been cut A 35 mm microfilm chip is mounted in the hole inside of a clear plastic sleeve or secured over the aperture by an adhesive tape They are used for engineering drawings for all engineering disciplines There are libraries of these containing over 3 million cards Aperture cards may be stored in drawers or in freestanding rotary units Figure 2 5 Aperture card A microfiche is a flat film 105 x 148 mm in size It carries a matrix of micro images All microfiche are read with text parallel to the long side of the fiche Frames may be landscape or portrait Along the top of the fiche a title may be 19 recorded for visual identification The most commonly used format is a portrait image of about 10 x 14 mm Office size papers or magazine pages require a reduction of 24 or 25 Microfiche are stored in open top envelopes which are put in drawers or boxes as file cards or fitted into pockets in purpose made books 4 z Figure 2 6 Microfiche card 2 4 1 5 Retrieval The retrieval of items on microfilm is a very rapid process The retrieval techniques employed are relative to the microformat in use The gene
22. eventual functionality of the system Some of the constraints are identified as following a The lack of knowledge in catalogue rules and standards for electronic documents did not allow including MARC records for digital theses into the system b The PSZ Library does not have any microfilm scanners currently Without having a microfilm scanner it is impossible to scan sample microfilms and process them after that As the result I had to search for documents scanned from microfilm in the Internet c Limited time to develop the system and write report Having more time on study and system development it s hoped that the system functionalities could be improved 118 7 4 Aspirations After completion of Project 2 it is hoped that i 11 111 1v All the objectives of the system that has been pointed out in the beginning of the project have been achieved The Document Management and Filing Archival System have been implemented successfully in the PSZ Library Users of this system i e librarians and library s users can use the system without any difficulty The number of scholars who want to view and work with retrospective theses collection considerable increased After successfully implementation the system can also be used in other university libraries 7 5 Future work In the future in order to system can work effectively with PSZ Library Catalogue system MARC fields should be included for each digital
23. faculty platform gt Year Damage stability of small vessel c z z Search in all faculties The design and testing E f a wind turbine fi Username C Search in List of Faculty y electrical power g jabulatov2 generation in Malaysian wind conditions Facility planning for a container port using simulation Select year range Search all years C search from 1900 s to 1900 v Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved User Manual for PSZ librarians 161 1 Main page of librarian module gt Home Manage Student Manage Thesis Manage Faculty Perpustakean Sultanah Zanariah Universiti Teknologi Malaysia Copynght 2009 All Rights Reserved There are 2 main options for librarians Manage thesis and Manage Faculty 2 Manage Faculty a Click on Manage Faculty link JSTAKAAN SULTANAH ZANARIAN Home m Faculty Faculty of Built Environment Faculty of Civil Engineering Faculty of Computer Science and Information System Faculty of Education Faculty of Electrical Engineering Faculty of Geoinformation Science And Engineering Faculty of Management and Human Resource Development Faculty of Mechanical Engineering Faculty of Science Faculty of Biomedical Engineering and Health Science Faculty of Biosciences and Bioengineering Faculty of Chemical and Natural Resource Engineering oe d om
24. implementation of this system it will become possible to refuse using microfilms as preservation medium which allow saving considerable amount of money resources Some of the expected significant importances are as follows e Simultaneous access to the archive of retrospective theses e Reduce time of accessing microfilms e The number of library users who want to view and work with these retrospective theses increase 1 7 Chapter summary In this chapter introduction of the project project objective project scope problem background and statement of problem background have been discussed The development of the proposed system was said to be a solution to the problems and challenges faced by libraries when they archive the historical data using microfilm technology Te new system will be done to help both users and librarians Users can easy access and view the information from archives in educational purposes For librarians the Document Management and Filing Archival System helps to automate the process of storing retrieval and searching historical data CHAPTER II LITERATURE REVIEW 2 Introduction Literature review is compulsory to support the decisions made on proposed system development It helps to identify the most appropriate tools and technologies techniques and approaches that are best in solving the problems Therefore the summary of findings from literature reviews Le Research Papers Product Websites and Books are
25. is enclosed in APPENDIX B 55 The data analysis of this phase was done through the analysis on information gathered from interview results and observations 3 2 3 Microfilm Digitization 3 2 3 1 Scanning Process The scanning process will be done by using the FlexScan 2 in 1 microfilm scanner designed to scan both rollfilm and microfiche FlexScan with NextStar software can scan rollfilm up to 240 pages per minute or microfiche up to 125 images per minute FlexScan uses superior camera technology that produces incredible speed precision and uniform output Scanned images are sharper with better edge definition because FlexScan uses fiberoptics as its light source eliminating hot spots and uneven lighting Scanning was accomplished by loading a roll of microfilm on the scanner and adjusting the settings in accord with the condition of the microfilm images as determined during the preview process All microfilms will be scanned in grayscale format Students can perform an initial physical scan of rollfilm to review that the quality is appropriate if an abundance of pictures graphs exists that may not scan 56 well If rollfilm passes this step it is then scanned using FlexScan microfilm scanner in a batch format Each page of thesis is scanned as TIFF file and stored in one folder for each thesis The folders are named using microfilm running number from the PSZ Library Catalogue System After scanning is done each ba
26. is related to more than one use cases relevant to their involvement in the proposed system For further illustration the reader can refer to Figure 4 12 Use Case Diagram for the Web based Document Management and Filing Archival System on page 87 97 4 5 3 Interface Chart Figure 4 19 on page below illustrates the interface chart for the Web based Document Management and Filing Archival System There are four categories of users for proposed system which are UTM students non UTM students librarians and administrator Non UTM students are allowed to access browse by faculty browse by title browse by author and browse by date pages They also can search theses and view search result page but they can not view or download the whole thesis only abstract UTM students in addition to the options mentioned above can view or download the entire thesis Librarians can access librarian page where they can enter manage thesis page and manage faculty page Administrator has the right to enter administrator page where he can enter manage student and manage librarian pages 98 Main page Non UTM student Browse by Faculty Browse by Author Browse by Title Browse by Date Search Thesis Preview thesis abstract UTM Student Administrator Manage Thesis Manage Faculty Manage Librarian Manage Student Browse by Faculty Browse by Author Browse by Title Brow
27. query sql13 while row3 mysql fetch assoc rs3 title row3 title author row3 author subject row3 subject Sabstract row3 abstract keywords row3 keywords place row3 place date row3 date file row3 file size row3 size depositedby row3 depositedby depositedon row3 depositedon faculty row3 faculty id_fac row3 id_fac 2 gt 142 APPENDIX F User Acceptance Test Questionnaires Please rank each of the following system features according to the listed criteria 1 Strongly disagree 2 Disagree 3 OK No comment 4 Agree 5 Strongly agree System Features 1 2 3 4 5 Do you agree that the system is easy to navigate Do you agree that the system functionalities are meeting your requirements Do you agree that the system functionalities are complete Do you agree that the system design is acceptable and appropriate Do you agree that the system design is attractive and looks professional Do you agree that the system search possibilities are good Do you agree that the information data presented in the system is enough Additional comments remarks 143 SISCH aaa ege Es Name Date The questionnaire forms were given to 20 students users of UTM Library Based on survey the results are 1 Do you agree that the system is e
28. use Each generation or succeeding copy loses resolution about ten percent In addition most micrographics reader printers must access the film manually reader printer blowbacks printouts are of poor quality film creation variables are difficult to control film quality can only be determined after filming is complete and bad pages must be re filmed and spliced in Accessing data is hampered by the lack of adequate indexing mechanisms impossibility of random access for users of library s microfilm backlogged cataloging represents yet another drawback 2 5 2 Digital imaging Advantages The digital image format offers ease of access excellent transmission and distribution capabilities electronic restoration and enhancement high quality user copies and automated retrieval aids With digital technology access to historic collections throughout the country can be as close as the nearest computer or printer Notice that the primary focus is on improving user quality and providing better access to the information See Table 2 2 below Table 2 2 Attributes of Digital Imaging Advantages Disadvantages excellent record access distribution and relatively high but decreasing cost transmission relatively new technology 21 multi user simultaneous access permanent but not archival storage file integrity medium improved quality possible through electronic not yet accepted as legal imag
29. with other Web development languages The language syntax is very readable and understandable simplifying team development and maintenance The code embedded within HTML pages can be quickly deployed and tested supporting an iterative development process incorporating frequent user feedback All of this leads to improved developer productivity and better resulting applications b Robust high performance and scalable platform stable and secure PHP is designed for building Web applications that are scalable up to a very large number of users PHP is stable and secure robust enough for business critical applications requiring constant uptime and airtight security c Easily integrated into heterogeneous enterprise environments and systems PHP is fully interoperable with other languages protocols systems and databases including C C Java Perl COM NET XML Web services LDAP ODBC Oracle and MySQL As an open source product PHP is deployable anywhere on any platform with any Web server with any database PHP is not tied to any proprietary platforms or technologies d Proven through widespread deployment and supported by a vibrant community PHP is the most widely deployed and used Web development language on the Internet surpassing ASP JSP and Perl The language has a vibrant community of users continuing to support and improve the language The easy extensibility of PHP makes it very flexible in supporting new capabilitie
30. 0 dots per inch d p i are viewable using web browsers such as Mosaic and Netscape The TIFF 300 d p i images offer greater clarity but require a TIFF viewer for use When GIF images are not legible click on the 300 d p i TIFF image found at the top and bottom of the screen The TIFF image will load automatically in the TIFF viewer you have installed If the image is illegible in the TIFF format the reader s only recourse is paper copies IMPORTANT Make sure that your video driver is at least at a resolution of 600x800 to allow for the appropriate formatting of the text images IMAGE QUALITY AND SELECTION The images in this database are uneven in quality Most images are legible but some are not Further the quality of images can vary considerably from one page to the next Poor image quality is due to the poor condition of the paper copy when it was filmed The damaged paper copy resulted in degenerated microfilm images which then migrated to the electronic medium In a few isolated cases like the entire Piaui Provincial Presidential Reports the film images were not scannable Documents not available on film have been considered unavailable and have been omitted from these files Blank pages included in the original page sequences which were also copied during microfilming have not been scanned The corresponding page numbers for these pages have been dropped from the index The documents consist of the following Provincial Presid
31. 05 2 u4 EN 80 81 2185 80 24 MYL 80 9L 7 PAM SOMPLIL uo soya uoi 80 L 8 voyi 90 97 8 an BUER IES 80 12 8 MUL 80 12 8 MUL 80 81 8 Y4 80 1 8 MUL 80 e1 8 MUL 80 81 6 MUL 80 01 8 uns 90 8 38 ES BIC ES 807 9 ES 80 816 NUL 80 0 2 POM 80 8 24 anl 80 eciz MUL SO LZ 2 vom SOVLE 2 YON 80 81 8 MYL 80 817 4s 80 212 MUL 90 51 24 NL 80 e1 2 VOW wung SUSAN ssa Bou Sie Sie skep g skep y fep Shep g fep Step p ep Step 9 s ep OL ep skep c fep Step skep c skep OU skep Q s ep z ep s epz fep 60 6 p MYL eg anpas palud slug g 1adeu auedaJy Bus aa uorsnpuo sr ke n a 2 o i di l L ILLI wejs s ag o1 dojanag EC sassacoud sten Aus LE SONIONIS TVLLINI L LE sadeuo ardaig a Josijedns yam ssmosig BL A9O10Q0HI3N LOMO 8 I LAL zadev aedag t a zosnusdns um uoissmosiQ Sl syoog Bupes eent Buas L yl N3i 38 zanve el E Ja deu e LL sannoalao palad ssnasig L DL sis jeve wag 8 I E 299 8 NOLLVOLLSSANI ANIME SOA ES BUHAY sepa NINA OSO E ues uonging awen veel Cl su peag uds eunung e uuns gdnoc E nf dn payjoy beis 60 8 p NUL ae ens ood arem dn paros a did e e a EE EE S mc mn BO CC O VOW Zen uoqewasaig ec 8O0 2Z 8 VOAN 80 81 86 MUL Saepius seed i pum 80 27 8 Om SOBLB NYL uogewuesald Le 80 ZL 8 Eau 80 21 8
32. 136 myrow1 mysql_fetch_array result1 valid user myrow1 name session register valid user header Location index php valid user valid user exit elseif mysql_num_rows result2 gt 0 myrow2 mysql_fetch_array result2 admin_user myrow2 name session register admin user header Location admin index php admin user2 admin user exit 2 Web Application Code for Librarian lt php starter GET starter if starter include librarian main php j else if starter stu include stu php else if starter the include the php else if starter addd include addd php else if starter upload_file include upload file php else if starter upload include upload php else if starter editt include editt php else if starter manfac 137 include manfac php 7 SCRIPT LANGUAGE JavaScript function doSearch form1 action actionzsearch amp starter the form1 submit function doAdd form1 action action add amp starter upload_file form1 submit function doEdit mode form1 action action edit amp starter editt amp idid mode form1 submit function doDel mode form1 action action del amp starter editt amp idid mode form submitQ j lt SCRIPT gt
33. 2 KUANYSH ZHASSYMBEK kuka2 12345 4 x d To delete student records from database press Delete icon
34. 4 4 System Architecture A digital library consists of many computers united by communications network The dominant network is the Internet the emergence of which as a flexible low cost world wide network has been a major factor in the growth of digital libraries Figure 4 16 shows some of the computers that are used in digital libraries They have three main functions to help users interact with the library to store collections of materials and to provide services 93 Repositories S Search Systems Location Systems Figure 4 16 Digital Library Network A computer used to access a digital library is called a client Sometimes clients may interact with a digital library without the involvement of a human user Among the clients that do this are robots that automatically index library collections and sensors that gather data about weather and supply it to digital libraries Repositories are computers that store collections of information and provide access to them An archive is a repository that is organized for long term preservation of materials Two typical services provided by digital libraries are search services and location services Search services provide catalogs indexes and other services to help users find information Location services are used to identify and locate information 94 The generic term server is used to describe any computer other than a client A single server may provide se
35. 5 2 1 Unit Testing 106 The modules test is conducted according to the user groups which are clients and staff of PSZ Library The following tables illustrate the system evaluation tests for the Web based Document Management and Filing Archival System Table 5 1 System evaluation test for Clients of the proposed system Test Case Testing Expected Result Result Authentication Authentication of After username and password is Valid student inserted and submitted student will be redirected to Student page Search Thesis The ability of user Search parameters are inserted Valid to search thesis by into the search field and list of keyword search results are provided Browse Thesis The ability of user After appropriate parameter to Valid to browse browse collection is selected collection of browse by faculty author title digitized theses or date the list of theses is provided in sorted format View Thesis The possibility to After user select thesis title the Valid detail view the metadata appropriate page with thesis of selected thesis detail is appeared View whole The possibility of After user presses the thesis link Valid Thesis user to view the the pdf document is opened in whole document additional window Table 5 2 System evaluation test for Staff of the proposed system 107 Test Case Testing Expected Result Result Authentication Authenticatio
36. Brief Description This use case describes how user is selecting the thesis from list of thesises Trigger The user select the thesis from list and from overview page of this thesis he press View in pdf format link Type External Relationships Association Library s User Include Get list of thesises Extend Generalization Normal Flow of Events 1 User select the thesis from list 2 User enter overview page of this thesis 3 User press the View full version in pdf format link Subflows Alternate Exceptional Flows 90 4 3 3 Class Diagram Figure 4 13 shows Class Diagram for proposed system Library s User search thesis view thesis lt Enter Digital Library A lt provides Figure 4 13 Class Diagram 4 3 4 Sequence Diagram Sequence diagram is developed to show the interaction that involve in Filing and Archival System Figure 4 14 illustrates how users of library interacts with new system 91 aThesis List aUser Get Link i I U View Thesis Figure 4 14 Sequence Diagram for User of proposed system 4 3 5 Activity Diagram Figure 4 15 illustrates the Activity Diagram that portrays the primary activities and the relationships among the activities in a process of viewing searching theses in new system 92 Enter Web Site Figure 4 15 Activity Diagram for proposed system
37. DIGITIZING MICROFILMS FOR DOCUMENT MANAGEMENT AND FILING ARCHIVAL SYSTEM ADILBEK BULATOV UNIVERSITI TEKNOLOGI MALAYSIA DIGITIZING MICROFILMS FOR DOCUMENT MANAGEMENT AND FILING ARCHIVAL SYSTEM ADILBEK BULATOV A project report submitted in fulfillment of the requirements for the award of the degree of Master of Science Information Technology Management Faculty of Computer Science and Information Systems Universiti Teknologi Malaysia APRIL 2009 To my beloved mother and sister iii iv ACKNOWLEDGEMENT Firstly I would like to express my thanks to my supervisor Dr Ali Bin Selamat for encouragement guidance and helpful advices My deepest thanks also go to my examiners Dr Roliana Binti Ibrahim and Dr Noorminshah Binti A Iahad for their constructive comments and help by giving recommendations and ideas as well I want to express my gratitude to my family members for their continuous moral support and understanding throughout the time of studying My special thanks goes to all my friends especially Ardak Amirbekov for being supportive for understanding me through hard times and difficulties ABSTRACT This project is about implementation of Document Management and Filing Archival System for Digital Library From initial findings the current method of preservation archival data using microfilm technology in Sultanah Zanariah Library is not effective because the process of storing retrieval and searc
38. Englewood Cliffs New Jersey 260 p http en wikipedia org wiki Microfilm From Wikipedia the free encyclopedia Thomas M Koulopoulos Carl Frappaolo 1995 Electronic Document Management Systems McGraw Hill New York 313 p Kathleen Arthur Sherry Byrne Elisabeth Long Carla Q Montori Judith Nadler 2004 Recognizing Digitization as a Preservation Reformatting Method White paper Todd M Mundle Digital Retrospective Conversion of Theses and Dissertations an In House Project ETD2005 Conference 2005 Simon Fraser University Library Burnaby BC Canada 1 4 Scott Van Jacob CRL LAMP Brazilian Government Serials Digitization Project December 2001 Center for Research Libraries 95 p Judith A K Terpstra Frederick Zarndt David Ongley Stefan Boddie 2005 The Tundra Times Newspaper Digitization Project RLG DigiNews 9 Tuzzy Consortium Library Canon MS 800 Digital Microfilm Scanner MTM International Trade brochure 2007 11 12 13 14 15 16 17 18 19 20 21 22 121 Data Financial Business Services Inc ScanPro 1000 All In One Microfilm Viewer Scanner to PC Printer Image Data Trade brochure SunRise Imaging Inc 3 in SpeedScan Hardware Specifications Santa Ana USA Trade brochure NexrScan FlexScan 2 in 1 Scanner for Rollfilm and Microfiche Eagle Trade brochure http www futureofthebook com stories storyReader 640 http www clir org PUB
39. I II and Video I F Standard Standard Features Auto Focus with Manual Override Automatic Exposure with Manual Override Motorized Zoom Lens with programmable memory keys Motorized Image Rotation with Auto Skew Correction and Automatic 90 Degree Rotation Automatic Bimode Sensing with Manual Override N P P P Automatic Border Erasure Automatic Centering 44 Optics e Lens Magnifications 7 7 5X 9 16X 14 30X 20 50X 57X e Screen Size H x W 11 3 4 x 17 300 mm x 435 mm Options e Interchangeable Carriers e Remote Operation Keyboard e Framing Kit for trimming function e 128MB RAM e Foot Switch Scan Print e Workstation IV Electrical Requirements 120V AC 60Hz 4 5A Dimensions H x W x D 24 x 30 x 24 612 mm x 760 mm x 600mm Weight 104 Ib approx 47kg Pice 12 457 00 Price includes delivery and installation 128mb RAM required Fx amples based on typical settings 200 dpi Actual processing speeds may vary based on PC performance and application software 10 Figure 2 13 Canon MS800 Microfilm scanner 45 2 9 2 ScanPro 1000 microfilm scanner Features and Benefits e Compact desktop operation fits almost anywhere e High resolution scan of your microfilm in just ONE second e Single Zoom lenses cover 7X to 54X or 8X to 100X e Real time viewing on any Windows compatible monitor e Time saving automatic features such as brightness contrast focus image straighting and im
40. Methodology Framework 61 Phase Activities Task Deliverables Planning 1 Project Initiation 1 Discuss with supervisor and choose an appropriate project 1 Project objective Identify and select projects title 2 Project scope 2 Project Designing Destination Management System has 3 Project methodology been chosen 4 Project proposal 3 Identify background problem of current system 5 Project schedule 4 Determine project scope objective and importance 5 Produce the work plan to schedule the project using Gantt Chart Analysis 1 Study Current System 1 Identify procedures processes 1 Literature Review 2 Literature Review 2 Identify problem with current system 3 Identify the common features required by library s user 4 Develop a list to be features 5 Transform analysis data and models in Object Oriented method using UML 6 Produce Use Case Diagram Class Diagram and Sequence by using UML 7 Understand system interface issues Report Initial Findings Report 62 3 Data Collection and Data 8 Identify and study the user interface to design system Analysis Microfilm 1 Scanning process 1 Scan sample theses stored on microfilm by using the Batch of TIFF images Digitization 2 Cataloging and Indexing FlexScan 2 in 1 microfilm scanner Digitized retrospective Scanned Microfilms 2 Process scanned images by using ABB Y FineReader 9 0 theses in PDF OCR software to extract metad
41. PM vassiuwans poday pe 180 4118 aM SO LLENYL step podas jn auedalg EE 80 01 8 PIM 80 01 86 PAM Aen Joere yam ssnosiq ZE SO 6 6 901 BIG nut Sie p yeup 15 adag Lie SS run OO naar 7 TE YL s epop Surya uode OF LE TET CCMTIONTETEST STITMTITWTSTSTSITIIMI IIWISTSISILIMI1 WI r 1 T po HE ewen I LE erer pn usu4 ues uopeing sue vei Gl 125 uds TES RN s 601 de Cep EE SC nu aer VH puaume pelo O augs dn pelos ssaGaig ampaups LES Pafu E eea ae dn Paou m HITWTSTSISTIIMITIWISTSIGTIIMIITWISTSIGTIT ITTIWTSISTIJIIINIIIWISTITIJIITRIITWISTEI3TITWT TINE i EELER 1 DOERR yids ETS IO 001 de Get uosa BO B NUL 2G suojsesyi dn payjoy ssa olg anpas Paid Tou swejieuexa O ed Pay Ve CITWTS TS III parese a 50 Sree i id IIMTITW STEIN STE TICO TIM SISITIIIMTIIWTS dps npe Wear Weg S A Were 127 Gantt Chart for Project 2 lt gt upea eed Lem nabii RN o MARTY 60 90 90 PaM 2q ruo Geh fewuns i amparos z palaid Tale MM seerprusxs euam ERA 8060 8I nui amp 0 0 9I nui amp 0 t0 Ol Ya 7 voqejuasaud Joy sapis SIE BOHOL u BOO US NOLLWIN3SZ8d Z LO3rOHd GU POOL vd amp 0 F0 Ol 23 podas guns er pa eege skepp Joswuadng Ag uowenjen3 B0 20 243 BOEDEZTUON senz Bugsa aouejdadoy sn EI a 604010 P2mM een an shepe SNUS31W318AS EI a EL ee UNS 802081 au stet webad suy uny GE IL en e0tOzinui stees apdwog B0 20 LL PaM 07013 ske
42. S reports willis A Hybrid Systems Approach to Preservation of Printed Materials Steve Gilheany 2003 The Document Management Continuum ArchiveBuilders com 562 white paper Kathleen Arthur Sherry Byrne Elisabeth Long Carla Q Montori Judith Nadler 2004 Recognizing Digitization as a Preservation Reformatting Method White paper Chapman S Counting the costs of digital preservation is repository storage affordable lt lt Journal of Digital Information gt gt May 2003 http jodi ecs soton ac uk Waters D J What are Digital Libraries 1998 CLIR Council on Library and Information Resources Issues No 4 http www clir org pubs issues04 html William Y Arms 2000 Digital Libraries The MIT Press Cambridge Massachusetts 287 p U M Borgoff P Rodig J Scheffczyk L Schmitz 2003 Long Term Preservation of Digital Documents Springer Berlin 274 p John Feather 2004 Managing Preservation for Libraries and Archives Ashgate Burlington 181 p 122 APPENDIX A GANTT CHART 123 Gantt Chart for Project 1 aupesg ed Aseuuung Kg droe fd es piod A senes uds Mm nf de 0910 Q aussi dn patios SESE ei dn peru lea MTINI ISIJIITIMIITWISISIJTIIMIITWTI ee ee td iom d i Ve A 80 6 PIM 80 6 PSA BUGCS u3 8 sc s LOW BUS Y4 8007 3 Y4 OTS PaM DFLS ML DCS PaM BELS PAM goa Yes 803 8 u4 enz an susua MUL 801 8 ud pe an BO SZIZ vow B EC POM 8
43. SITI TEKNOLOGI MALAYSIA BORANG PENGESAHAN STATUS TESIS GER Layers f Sinatures f Boot JUDUL FAKTOR FAKTOR YANG MEMPENGARUHI PENJANAAN TRIP KE TEMPAT KERJA DAN KESAN PELAKSANAAN TELEWORKING DALAM MENGURANGKAN PENCEMARAN UDARA SESI PENGAJIAN 2004 2005 Saya NORHAZLAN BIN HARON j HURUF BESAR MT ssxnm Al IER 1of49 MIO O SEKR Zeep roroso 5 Browse by Faculty a Click on Browse by Faculty link from left menu panel QUIM Digital UNIVERSITI TEKNOLOGI MALAYSIA gt Home gt Top Visited Theses Search by Faculty Recent theses Simultaneous phase measurement lg List of Faculties rires tir gt Faculty 1 Faculty of Built Environment interaction in air 3 Author 2 Faculty of Civil Engineering A reliability analysis of 3 Title 3 Faculty of Computer Science and Information System reed jacket e jatform gt Subject 4 Faculty of Education P 3 Year 5 Faculty of Electrical Engineering Damage stability of small vessel 6 Faculty of Geoinformation Science And Engineering H Faculty of Management and Human Resource Development The design and testing sarnane of a wind turbine for DES 8 Faculty of Mechanical Engineering electrical power jabulato 9 Faculty of Science generation in Malaysian wind conditions Password 10 Faculty of Biomedical Engineering and Health Science creme x x Facility planning for a Lii 11 Faculty of Biosciences and Bioengineeri
44. Their Web delivery format is Adobe s PDF Searchable Image file Each PDF file comprises a JPEG image OCR text and select metadata and averages 0 56 MB per page Adding the text to the PDF adds 3 8 to the file size noisy images generate larger text files and are at the 8 end of the range Each word is inserted into the file at offsets specified by the OCR text bounding box coordinates in the XML file Newspaper articles can extend across several pages and all parts of an article are contained in a single PDF file PDF Searchable Image files are viewable and searchable by Adobe s Acrobat Reader a common plug in that is well supported by Adobe Packaging larger JPEG files within the PDF ensures the text can be read comfortably onscreen even by users with visual disabilities using the Reader s magnify zoom option 9 2 8 3 3 Metadata The archival technician assigns both page level and article level metadata Each page image is tagged with the following metadata 1 publication title 2 publication date 3 volume and issue number and 4 page number The page image is then segmented into articles and the following article level metadata is keyed 1 headline 2 byline 3 classification and 4 whether the article is a lead story 9 42 2 8 3 4 OCR Processing OCR is run on article images or more precisely on a number of rectangular regions that comprise an article The resulting OCR text is assembled for each articl
45. a menjana trip kerja harian ke pejabat Pergerakan kenderaan yang banyak ke Facility planning for a e nd dalam bandar menyumbang kepada pelepasan bahan cemar seperti CO NOx dan HC dan sekaligus container port using memberi kesan kepada kesihatan penduduk bandar serta kesesakan lalulintas Selain daripada itu simulation pekerja terpaksa menanggung kos tempat letak kereta petrol dan penyelenggaraan Tujuan kajian ini dilaksanakan adalah untuk mengenalpasti faktor faktor yang mempengaruhi penjanaan trip di kalangan pekerja ke tempat kerja dan kesan pelaksanaan teleworking dalam mengurangkan pencemaran udara Dua hipotesis dibentuk Pertama lokasi kediaman pekerja di pinggir bandar mempengaruhi penjanaan trip dan penerimaan teleworking Kedua penerimaan teleworking di kalangan pekerja boleh mengurangkan pencemaran udara melalui pengurangan trip ke tempat kerja Satu tinjauan soal selidik dilakukan di kalangan 200 pekerja firma swasta di kawasan pusat daerah perniagaan Maklumat yang diperolehi terbahagi kepada dua iaitu ciriciri pekerja yang menjana trip dan faktor faktor yang mempengaruhi responden menjana trip Maklumat dari responden di analisa menggunakan teknik frekuensi jadual silang dan khi kuasa dua Teknik ini bertujuan untuk mendapatkan hubungan perkaitan antara penerimaan teleworking dan ciri ciri yang mempengaruhi tahap kecenderungan responden terhadap teleworking Hasil kajian mendapati peratus responden yang mengetahui tentang amalan kerja telew
46. a yang dikehendaki Sistem yang dicadangkan adalah berdasarkan kepada penggunaan teknologi Imej Digital dan ia dapat membantu untuk menyelesaikan masalah berhubung capaian Selepas memperangkakan koleksi microfilm perpustakaan maklumat dan data akan boleh dicapai melalui Local Area Network LAN atau Internet Diharapkan agar selepas perlaksanaan sistem ini dilakukan pengguna yang ingin mencari dan mendapatkan maklumat dari perpustakaan akan lebih bertambah TABLE OF CONTENTS CHAPTER TITLE DECLARATION DEDICATION ACKNOWLEDGEMENT ABSTRACT ABSTRAK LIST OF TABLES LIST OF FIGURES LIST OF APPENDICES 1 PROJECT OVERVIEW 1 1 132 1 3 1 4 1 5 1 6 1 7 Introduction Background of the problem Statement of the problem Project objective Project scope Importance of project Chapter summary 2 LITERATURE REVIEW 2 1 2 2 2 2 1 2 22 2 2 3 Introduction Document management Components Metadata Integration vii PAGE ii iii iv vi xiii xiv xvi E A Y U N N ra ER oo 0 JJ A A 2 2 4 Capture 2 2 5 Indexing 2 2 6 Storage 2 2 7 Retrieval 2 2 8 Distribution 2 2 9 Security 2 2 10 Workflow 2 2 11 Collaboration 2 2 12 Versioning 2 2 13 Publishing 23 Digital Library 2 4 Archival System 24 1 Micrographics 2 4 1 1 Filming 2 4 1 2 Indexing 2 4 1 3 Processing 2 4 1 4 Storage 2 4 1 5 Retrieval 2 4 2 Digital imaging 2 4 2 1 Capture or Scanning 2 4 2 2 Indexing 2 4 2 3 Storage 2 4 2 4 Retr
47. age cropping e Use with All Microforms including fiche ultra fiche roll film micro opaques and aperture cards e 360 Optical Image Rotation and Digital Rotation e Scan print e mail save to USB CD and hard drive e PDF JPEG TIFF TIFF comp TIFF G4 and Multipage e Customizable toolbar for simple operation e Save and restore settings provides flexibility and efficiency e Secure screen mode for public use applications e On screen help for convenience and ease of use ScanPro 1000 Product Information SOFTWARE PowerScan Auto Scan plug in optional SCANNING RESOLUTION Selectable 150 200 250 300 400 600 ROLL FILM CONTROLS Automatic framing Automatic Image advance SCAN MODE Grayscale Halftone COMPATIBLE OPERATING SYSTEMS Windows 2000 XP Vista HARDWARE INTERFACE FireWire IEEE 1394 DIMENSIONS H x W x L 7 5 x 12 x 16 190mm x 305mm x 406mm WEIGHT 19 5lbs 9kg POWER 100 240 VAC 50 60Hz automatic power save WARRANTY 12 month factory warranty 46 PRICE 6 695 00 Includes scanning software firewire cable and interface card Includes 7X 54X Zoom Lens and Microfiche Aperture Card Film Carrier 11 Figure 2 14 ScanPro 1000 Microfilm scanner 2 9 3 SpeedScan 3 in 1 Microfilm Scanner SpeedScan is the all encompassing scanning system It allows users to scan and digitize any kind of film with the appropriate module rollfilm aperture card and ultrafiche The integrated
48. also have three kind of metadata faculty deposited by here we will show the librarian name who added these theses into the database deposited on deposited day All metadata with scanned theses will be stored externally in a database It provides more flexibility in managing using transforming it and also supports multi user access to the data advanced indexing sorting filtering and quering The web delivery format for Document Management and Filing Archival System is PDF Searchable Image file To create these files we are using OCR Processing tool ABBY FineReader 9 0 Figure 3 3 shows the PDF file saving mode To create Searchable Image file it is recommended to select Text under the page image mode After that in Security Panel the PDF security measures are then put in place allowing users to view but not print or edit documents You can see these security measures from figure 3 4 59 f Formats Settings Figure 3 3 PDF saving options PDF Security Settings E Document Open Password Enter Password mi Figure 3 4 PDF Security Settings 60 3 2 4 Design In this stage system s interfaces for the prototype are designed Besides that database design for the system by graphically represents the organizational data also been done 3 2 5 Implementation After prototype is done it will be implemented and tested by end users Table 3 1 Detail every phase in project
49. and date of publication listed in the metadata and it will also display and search on an abstract found there Since PSZ Library Catalogue System already has some metadata for each microfilm thesis we can easily get this metadata by requesting a MARC record from PSZ OPAC System and extracting the metadata values from it From the OPAC System students who will help to do this work can extract such metadata as title author publisher subjects call number and microfilm running number As long as PSZ Library does not include abstracts for any theses so the metadata files do not have abstracts The abstract will be extracted during OCR Processing by using ABBY FineReader 9 0 software Figure 3 2 illustrates the process of extracting metadata Abstract field from TIFF image using ABBY FineReader 9 0 OCR software 58 Untitled batch ABBYY FineReader 8 0 Professional Edition 4 Text E dx Ele Edit View Batch Image Process Tools Window Help 26 4859 BG Jean aaa loe 9 La Je 1 E Open Image Adobe Reader PDF Images to Word Ll 2 Times New Roman Zb szszu xxzj s a ABSTRACT al m H El ES L IH El IS D 2 d tas dii FM Doy EI Vere Anm col E ke solitons polarons and bipolaron domi Bo iconductor devices excitations such as SCH ad ins I Engish United States Figure 3 2 OCR Processing The proposed system will
50. and higher education A study of leaming Faculty of Education interaction da al gt environments using place based and constructive pedagogies Qum Electrical conduction in niobium selenide Faculty of Electrical RSS uns ga gt Title Engineering a MES jacket e jatform gt Subject Internet protocol IP speakerphone reference design Faculty of Computer Science P Dos and Information System Damage stability of Simultaneous phase measurement interferometry for laser interaction in air Faculty of Science small vessel Sustaining engineering rationale and directions for preparing engineers Faculty of Built Environment The design and testing for sustainable development of a wind turbine for Pembanguan kiosk maklumat kawalan pembangunan berasaskan web GIS Faculty of Built Environment electrical power 7 bagi perancangan dan pengurusan bandar generation in Malaysian Password Pengoptimuman skema logical pangkalan data hubungan kajan kes Faculty of Computer Science Ss pangkalan data system maklumat hidrologi Malaysia and Information System Faclity penning tora prono Aspiration adaptation and invocation a pidginization based model of Faculty of Built Environment container port using transition within the built environment of Northwest coast towns simulation Electrical characteristics of polymer based field effect transistors Faculty of Electrical Engineering Faktor faktor yang mempengaruhi penjanaan trip ke tempat kerja dan Faculty of Built Enviro
51. aseeb Khamis Mossannen Amini Khosrow Karen Lum Doris Chin Chong Leng Mat Naim Bin Abdullah Mohd Asmoni Cheng Weng Cheow Ruzinah Isha Arif Budi Sholihah Eileen Lew Yi Lee Noorlisa Binti Harun Aruluman Al Ramasamy M Poobalan Al M Masilamani Ezra Adita Norhazlan Bin Haron Noorliyana Binti Nina Imalda Binti Mahammad Sulanah Ngakan Putu Kirim Kamalesh Al Rahman Wan Munira Bt Wan Jaafar Ng Swee Siang Nazli Binti Yahaya Crofton Fiona S Deur Douglas E Lu Xiaotang Hunter Charles David Zhang Jianping Edwards Jack Spencer Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved There are 3 main functions for librarians in this module Add Thesis Edit Thesis Delete Thesis Also librarians can search retrospective collection by Title Author Subject All Words b To add new thesis click on Add Thesis link 163 AAN SULTANAHIZANARIAH m TT K K Listof Faculty EI Universiti Teknologi Malaysia Skuday YYYY MM DD Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved Add thesis page c Inserting metadata and thesis into database NAHIZANRARIAH epoxidation of l octene epoxidation S S heterogeneous catalyst FamyoSdeme 2 Universi Teknologi Malaysia Skuday SSS a D Fourier transfo f spectroscopy UV VIS hy
52. asy to navigate 20 15 E OK No comment B Agree D Strongly agree 65 2 Do you agree that the system functionalities are meeting your requirements 10 20 25 m Disagree m OK No comment O Agree D Strongly agree 45 3 Do you agree that the system functionalities are complete 144 E Disagree m OK No comment D Agree D Strongly agree 4 Do you agree that the system design is acceptable and appropriate O Agree B Strongly agree 5 Do you agree that the system design is attractive and looks professional m OK No comment B Agree D Strongly agree 6 Do you agree that the system search possibilities are good 145 Ei OK No comment B Agree D Strongly agree 7 Do you agree that the information data presented in the system is enough 2595 15 m Disagree m OK No comment Agree Strongly agree 30 146 APPENDIX G 5 samples of user s feedback 145 User Acceptance Test Questionnaires Please rank each of the following system features according to the listed criteria 1 Strongly disagree 2 Disagree 3 OK No comment 4 Agree 5 Strongly agree System Features 0 1 2 3 4 5 T EAD LL e navigate Do ES e eg the system functionalities Do you agree d the system functionalities are co
53. ata Searchable Image file 3 Extract metadata from scanned images format Design 1 Identify system 1 Identify the hardware and software needed to design the Conceptual design requirement system System prototype 2 Prototype Development 2 Identify the system requirements 3 Design the Architecture 4 Database design 5 Review the user requirements 6 Design documentation the system Implementation 1 Prototype 1 Using PHP and Java programming languages to implement Implementation report Implementation the analysis and designs User manual 2 Applications Testing 2 Discuss with user and test the system 3 User Acceptance 3 Install the to be system 63 3 3 System development methodology For developing the project the iterative and incremental software development process framework is chosen because of its object oriented approach also this framework undergoes continuous testing and refinement throughout the life of the project 3 3 1 The Unified Process The Unified Process is a specific methodology that maps out when and how to use the various UML techniques for object oriented analysis and design Alan Dennis et al 2006 The UML provides structural support for developing the structure and behavior of an information system the unified process provides the behavioral support The Unified Process is e Iterative and incremental e Use case driven e Architecture centric 64 Inception Phase Inception i
54. atabase folder digital thesis located in the CD DB to C xampp mysql data 4 After everything done the system is ready to use User Manual for PSZ Library users UTM students 1 Main page of the system UIM Digital thesis UNIVERSITI TEKNOLOGI MALAYSIA gt Home gt Top Visited Theses Search Thesis Recent theses Simultaneous phase measurement Keyword in Search by EI Search interferometry for laser gt Facul interaction in air ty Advanced Search gt Author A reliability analysis of gt Title a Malaysia jacket platform gt Subject gt Year Damage stability of small vessel The design and testing Username of a wind turbine for fabulatov2 electrical power SES generation in Malaysian P d wind conditions assword weegeeg Facility planning for a container port using Entry simulation The main page of the system consists of 3 parts Left part contains such links as Home Top Visited Theses Browse by Faculty Browse by Author Browse by Title Browse by Subject Browse by Year Also it contain a login form below links Central part contain Search Thesis field Right part of the system shows 5 Recent added theses 2 Top Visited Theses To view this page click Top Visited Theses link from left menu panel 153 PERPUSTAKRANISUUTANAH IZANARUNT Dee Top 10 Visited Thesis Recent theses gt Top Visited Theses Simultaneous phase Se z t E iln Faculty Environmental learning
55. ate Exceptional Flows Table 4 3 Use Case Description for Get microfilm Use case name Get microfilm ID 3 Importance Level High Primary Actor Library s User Librarian media Use case Type Detail counter officer essential Stakeholders and interests User want to get appropriate microfilm Librarian should find the microfilm in archive vault Brief Description This use case describes the process of getting microfilm by 82 library s user Trigger The user get microfilm call number Type External Relationships Association Include Get microfilm call number Extend Generalization Normal Flow of Events User come to media counter officer librarian 2 User ask to find appropriate microfilm roll film 3 Media counter officer go to archive vault and search for microfilm 4 Media counter officer bring the appropriate microfilm Subflows Alternate Exceptional Flows Table 4 4 Use Case Description for View thesis Use case name View thesis ID 4 Importance Level High Primary Actor Library s User Use case Type Detail essential Stakeholders and interests User want to get information from thesis on microfilm Brief Description This use case describes how user is getting information from thesis by viewing and reading thesis Trigger The user get the microfilm Type External Relationships Assoc
56. bilities to provide and what interface will be presented in the mobile version 6 2 Change Management To ensure a successful execution of the proposed Document Management and Filing Archival System the following change management strategies are suggested to Perpustakaan Sultanah Zanariah PSZ e Staff training To ensure the Document Management and Filing Archival System will be fully utilized by staff of PSZ appropriate training program should be provided The training may consist of working procedures and troubleshooting should be able to facilitate the staff in using the system without any problems 112 Student training To digitize the entire collection of retrospective theses UTM Library should hire students to help in this process First of all we should train them how to work with Microfilm scanner and microfilm software in effective way Administration training The system will continuously develop We plan to add MARC records for each digitized thesis so the students can search them using PSZ OPAC system Therefore sufficient training should be provided to the appointed Administrator especially in web development fields and librarian catalogue rules for future development of the proposed system System registration The proposed system need to be widely exposed to the students of UTM to ensure that people know the existence of that particular system In consequence to that the Document Management and Filing Archiva
57. brary if it provides e access to digital information by using a variety of networks including the Internet e services in an automated environment A digital library usually has e Library automation system e Web server acting as gateway to digital resources e Subscriptions to various web based resources e CD ROM network e Electronic document delivery e Collections of electronic journals and electronic books e Digital libraries projects e Internet resources selection e etc 13 2 4 Archival System 2 4 1 Micrographics The process by which photographed images are much reduced in size and stored as miniature pictures A microfilm system consist of five basic operations Filming Indexing Input Processing Storage Retrieval Output 2 4 1 1 Filming The filming of documents is done by microfilmer a special camera that takes miniature pictures on microfilm These cameras are very sophisticated however because of features such as automatic focus exposure and film advance regular personnel can operate them with little training 14 Some microfilmers double film that is two rolls of microfilm are made simultaneously Special duplicating equipment also is available that can provide copies in seconds The duplicate roll is very important for security purpose The basic kinds of microfilmers are Planetary Documents are placed face up on a flat surface The camera is positioned above the item to b
58. ce Visio Microsoft Visio is used to draw diagrams 2003 Example Use case diagram Class diagram Sequence diagram and etc 3 Adobe Photoshop 7 0 This software is used to create and edit images 4 Adobe Dreamweaver This software is used to program and develop the system 5 Microsoft SQL Server 7 0 SQL server is used to develop the database for the system 6 ABBYY FineReader 9 0 Optical Character Recognition software that delivers Professional superior OCR and PDF conversion capabilities This software is used to process batch of TIFF images scanned microfilms to create PDF Searchable Image files 7 Adobe Dreamweaver CS3 This software is used to develop the system prototype 8 XAMPP web server XAMPP is an easy to install Apache distribution containing MySQL PHP and Perl 69 3 5 Project Schedule There are two phases were conducted for fulfillment of project 1 that are project planning project analysis phase The remaining phases will be proceeding for fulfillment of project 2 Therefore all the activities involved during project 1 were shown in Gantt Chart as APPENDIX A 3 6 Chapter summary In this chapter we have identified the project development methodology and methods or approaches to develop the system The flow of development activities through the SDLC has been highlighted The project schedule is also has been elucidated in this chapter The chapter laid down the methodology
59. cessible over the Internet or some other network would allow widespread automated access to these treasures The researcher could search for topics of interest or browse the image database s at the document structure or page level Distribution An average of 7 500 300 dpi compressed binary journal size page images fit on a single CD ROM This is equivalent to 50 books or 7 5 years of a journal publication With production costs of about 0 50 per binary page image at adequate access resolution including indexing and abstracting mastering costs of 1 500 and unit costs of 2 00 per disc for 100 replications one can distribute the disc to 100 locations at a manufacturing cost of about 50 00 per copy In the future preservation system even if film is the archival media of choice document images on CD ROM discs could be the access and distribution vehicle 32 When a request is received for a less frequently accessed document stored only on intelligent film the film could be automatically located advanced to the proper frame scanned to create a digital image and the image transmitted back to the requester The digital copy would then be stored on optical disc Subsequent requests for that publication could be serviced from the digital copy on optical disc Once the document is stored on digital media it should remain there for some period of time defined by the institution If during that time the document is not accessed then it is e
60. computer uses Microsoft Windows XP Professional operating system The graphic display interface to the SunRise scanners allows the use of a standard analog display A 17 or larger display with a minimum 1280 x 1024 resolution is recommended for best results 12 Table 2 4 SpeedScan Hardware Specifications Features 3in 1 SpeedScan 3 in 1 V Dual stream V True output resolution V Selectable camera resolution V Upgradeable V 47 Module interchangeability V Remote access diagnostics V Software Operating System Windows XP Pro V Applications ScanFlo professional Included Included RowScan Optional Included ReelScan Optional Computing System Processor Intel Core 2 Duo DRAM 1 GB Hard drive SATA 160 GB Optical drive Dual layer DVD writer V Flash drive V Performance Rollfilm using ScanFlo 200 ppm pages per minute Ultrafiche using ScanFlo Aperture Card using ScanFlo 80 ipm image per minute 600 cph cards per hour Rollfilm 16mm 200dpi 24x reduction Ultrafiche 5 rows x14 images 200dpi 24x reduction Aperture Card Sizes 26 4 x15 9 200dpi 8 bit grayscale 24x reduction Price 45 000 00 Figure 2 15 SpeedScan 3 in 1 Microfilm Scanner 48 2 9 4 FlexScan 2 in 1 Scanner for Rollfilm and Microfiche The FlexScan 2 in 1 scanner is designed to offer a complete package for users with rollfilm and microfiche scanning requir
61. d sql INSERT INTO librarians name username password VALUES add_name add_username add_password rs mysql_query sql if action del sql DELETE FROM librarians WHERE id_lib idid rs mysql query sqD if action update 139 Sedit name _POSTT edit_name Sedit username POST edit username Sedit password POS Ted password sql UPDATE librarians SET name edit name username Sedit username password edit_password WHERE id_lib idid rs mysql_query sql sql SELECT from librarians rs mysql query sqD 2 gt 5 PHP Coding to Search Thesis lt action _GETT action if action search searchby POST searchby keyword POST keyword if searchby 1 I searchby 2 II searchby 3 Il searchby 4 if searchby 1 sql select from thesis faculty WHERE title like keyword and thesis id_fac faculty id_fac order by date desc rs mysql_query sql while row mysql_fetch_assoc rs thesis_id row thesis_id id_fac row id_fac title row title Sauthor row author subject row subject date row date else if searchby 2 sql select from thesis faculty WHERE author like keyword and thesis id_fac faculty id_fac order by date desc rs 2 mysql_query s
62. d model of transition within the built environment of Northwest coast towns Electrical effect transistors Figure 4 20 Main page of Student Module b General page This module serves for all categories of users It has almost the same features as in the previous module except the users of this module can not view or download the whole version of theses only preview mode abstract only Library s Staff a Administrator module 100 To avoid data loss and data modification without permission only the authorized staff is allowed to login to this module using their own unique username and password This module allows the administrator to manage library s users where he or she can add edit delete librarian or student Also administrator can make the back up copy of database to avoid any data loss QUIM Digital thesis Manage Librarian PN SITI HAJAR BINTI ALI shajar2 200224 2 x Figure 4 21 Manage Librarian from Admin Module b Librarian module This module is also restricted to librarians This module serves in order to librarians be able to upload the new digitized theses with metadata into database Here librarians can edit the metadata associated with thesis or delete the whole document from database Also librarians can view the list of all digitized theses uploaded into database 101 UIM Digital thesis Add Thesis Subject Faculty List of Faculty y Location Date
63. d on a roll at Automatic lamp amp 10 bit antiblooming CCD array to 200DPI and 24x gamma adjustment protect against over exposure reduction during setup and 8192 Pixel CCD Fiche 125 IPM operation 7000 Scan lines per second 50 based on fiche at 200DPI and 24x reduction OPTIONAL Preconfigured Ribbon Storage Device RSD for simultaneous capture and output Maximize throughput speed and productivity Available in 4 8 and 16TB configurations Rotate mirror crop deskew despeckle and edge enhancement filters Industry leading auto thresholding for bitonal images Independent image processing filters for each output image Multi image output in different formats Original optical resolution or interpolated thumb nails Tri level blip detection and naming Flexible file naming and index file generation Standalone or domain workflow End to end management and reporting Operating Systems Windows XP Professional Latest Intel CPU Speeds Large SATA II hard drive GB Network Interface 2 GB RAM 4 GB optional Film and Fiche Polarities positive and negative Reduction Ratio 7x to 72x Resolution 100 600 dpi Document Sizes to E size drawings at 200 dpi and oversize documents like oil well logs and EKGs Image must fit in memory 2 GB max image size Film and Fiche Size 16 amp 35 mm Standard and Jumbo Film and Fiche Orientation Comic Cine Fiche Formats Step amp Repeat
64. drophobicity measurement area analysis ispe analysis EDAX ole product of the reaction I kylsilylated t more active and more efficient than the conventional titania silica and zl fluorinated catalysts were Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved To add new thesis first of all you need to fill up this form by inserting metadata to each field After metadata is inserted press Add button d Uploading digitized thesis with metadata into the system 164 SULTANAHIZANARIAH Correct thesis information Please upload a thesis of Ng Yun Hau Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved e Editing thesis To edit thesis just click on appropriate title or search by keyword from Manage Thesis page TANAHIZANRRIAH Real time response techniques for multi user interaction in collaborative virtual environments mancha a Vial Rei 000000 Faculty of Computer Science and Information System Universiti Teknologi Malaysia Skuday gt 2006 0801 vvvv MM bb imranghanimed43018908R PA 1226292 JPN SITIHAJAR BINTI ALI collaborative Virtual Environments CVEs are virtual worlds that involve Virtual Reality VR technology to provide the users a unique opportunity to interact with one another dimensional place However managing multi users to share a commo
65. e as well as for the entire page iArchives OCR framework employs several of the best commercial OCR engines The OCR framework assumes that errors made by different OCR engines are weakly correlated thus in cases where the OCR engines do not agree on the word found at a particular location node the result of each engine is preserved This technique improves search recall over that of a single OCR engine especially for low quality images 9 2 8 3 5 Costs Newspaper scanning and processing costs are detailed in Table 2 3 below Table 2 3 Per Page Digitization Costs iArchives iArchives Metadata Markup amp Page Total Per Page Scanning page Processing page Segmentation page 0 15 0 20 1 70 2 05 43 2 Microfilm Scanners 2 9 1 Canon Microfilm Scanner 800 MS800 SCSI Connection Type Desktop digital microfilm reader scanner Film Formats Universal with interchangeable carriers Film Types Both negative and positive images of silver or diazo 16mm 35mm film aperture cards and microfiche Image Scanning Resolution Up to 600 dots per inch Scan Modes B W B W Fine B W Photo Grayscale up to 256 levels Scan Sizes US 11 x 17 11 x 14 8 1 2 x 11 8 1 2 x 5 1 2 Scan Positions Center Left Two consecutive pages Scan Speed 3 Seconds 8 1 2 x 11 3 9 Seconds 11 x 17 Scan Select Trimming Auto Border Erasure Margin Setting Interface SCS
66. e optical storage is not a requirement of imaging In cases where it is determined that an optical storage facility will be used implementation is still straightforward because optical storage technology is easily integrated with any system that supports an SCSI Small Computer Systems Interface Problems may come into play however when you begin to deliver imaging over the client server architecture Here the support of a particular network can become a critical issue 2 4 2 4 Retrieval Retrieval is innately related to the indexing scheme used A filing system approach will use a filing cabinet folder and document name metaphor to retrieve images The DBMS approach which is the most popular available will provide key field retrieval for a set number of items that are entered manually by a data entry operator during the scanning process or are extracted by a field oriented OCR A text retrieval approach will provide retrieval based on the textual content of the documents 5 24 2 4 2 5 Distribution The most popular approach to distribution of images uses the file system of a client server architecture to allow for distributed access to the images In a client server model the images exist in compressed format on the image server and are sent to the client for decompression and viewing The images do not permanently reside on the client workstation This is especially important to adhere to since images can require significant st
67. e entered into all spheres of our life we should use all possibilities which they give us to gain access to knowledge and information 1 2 Background of the problem The libraries all over the world as a source of long term preservation are using the micrographics technology There is a lot of information which stored on microfilms are closed for wide access because the data storage system based on microfilms does not support simultaneous access of several users to the same document Since the microfilm format is not conductive to be accessed or delivered at locations other than the Library microfilm reading room many library users refrain themselves from using microfilm In many instances the user s adverse attitude toward microforms in general microfilm microfiche in particular is the result of such factors as inadequate cataloging inefficient bibliographic access scratches on film surface breaks and smudges making the text illegible and in some libraries dungeon like microform reading areas and in some cases even complains about eye fatigue because of poor inadequate lighting Also there is variety of the problems connected with storage of microfilms a constant climate the control purchase of the special equipment 13 Statement of the problem The problems to be tackled in this project are 1 How can we computerize the process of microfilming 11 How to digitize the retrospective theses collection stored in microfilm
68. e photographed Appropriate buttons are pushed to expose the film Figure 2 1 Planetary Microfilmer Rotary These microfilmers with automatic feeders can photograph documents very rapidly for example 640 checks per minute Both the fronts and backs can be photographed at the same time 15 Figure 2 2 Rotary Microfilmer 2 4 1 2 Indexing Microforms are indexed to facilitate retrieval In some instances various index signals are photographed as filing guides Indexing is accomplished by the use of standard alpha numeric keyboard in the 3M Micrapoint system 3 2 4 1 3 Processing After photographing the image and indexing the third step is processing The film can be processed immediately after exposure by a microfilm processor or the film can be sent off premises to a processing laboratory 16 Photographing and processing can be accomplished in a one step operation by using a camera processor a machine that exposes microfilm and develops it automatically 2 4 1 4 Storage After microfilm has been exposed indexed and processed it must be stored for retrieval Low temperatures and low relative humidity promote chemical stability Microfilms should be stored at temperatures less than 21 Celsius 70 Fahrenheit with relative humidity less than 6096 and good air circulation to inhibit fungus or mold germination Figure 2 3 Archival vault 17 Microfilm should be stored in dark enclosures to
69. e processing restoration and reproduction enhancement implementation and operating costs high quality printed output increase in direct proportion to no degradation on successive copies each quality of captured image copy is as good as the original copy resolution easily reformatted cut and paste OCR to text possible electronic links to provide retrieval of individual pages Disadvantages The technology is relatively new a digital image displayed or printed is not yet acceptable as a legal substitute for the original standards are lacking in many areas digital storage is not considered archival it requires continuous monitoring and eventual or periodic rewrite the drive systems will inevitably become obsolete there are relatively high but rapidly declining storage costs the cost to store high resolution archival images increases as the quality increases and grayscale images require even more storage space 2 6 Resolution the Key Design Element 2 6 Micrographics Film resolution Film resolution is typically defined as the ability to render visible fine detail of an object a measure of sharpness it is expressed as the number 28 of line pairs per millimeter Ippm that can be resolved A line pair is one black and one white line juxtaposed A series of line pairs is said to be resolved if all lines in an array of line pairs on a test target can be reliably identified Film resolution is m
70. ease rank cach of the following system features according to the listed criteria Strongly disagree 2 Disagree 3 OK No comment 4 Agree 5 Strongly agree Cut ts Do you agree that the system is easy to P Ep navigate Do you agree that the system functionalities are meeting your requirements Do you agree that the system functionalities L LE Le are complete Do you agree system design is attractive and looks professional Do you agree that the system search zood D ossibilities are good demere e presented in the system is enough Additional comments remarks The a Demo UE m EE all ofits Led 149 User Acceptance Test Questionnaires Please rank cach of the following system features according to the listed criteria 1 Strongly disagree 2 Disagree 3 OK No comment 4 Agree 5 Strongly agree 2 3 7 ST navigate Lice ree LC are meeting your requirements Do you agree that the system functionalities are complete Do you agree that the system design is nim cecptable and appropriate REB MENA NE Do you agree that the system design is attractive and looks professional Do you agree that the system search DOS ibilities arc POO d Do you agree that the information data presented in the system is enough ma NE ER MOS CUL Additional comments remarks Gis ok Be fsa A Dove a Se fe dye wel
71. easured by photographing several test targets and under a microscope determining the smallest pattern on which the individual lines can be clearly distinguished Research Libraries Group specifications require that a resolution target be part of the initial sequence of frames for each book on a film reel and that the measured resolution be about 120 Ippm or a ten target Effective film resolution Theoretically microfilm is capable of storing resolutions of 1 000 Ippm but this theoretical limit is actually never achieved because even the best microfilm cameras operating under ideal conditions are limited to about 200 Ippm And due to variations in lighting exposure control lens quality focus development chemistry camera adjustment vibration and other variables in a production environment high quality 35mm 12X film is usually imaged at an effective resolution of about 120 150 Ippm The RLG standard identifies any resolution above 120 Ippm at a 12X reduction as being excellent This effective film resolution equates to a digital binary scanning resolution of approximately 700 900 dpi It will be a few years before cost effective digital image systems capable of handling this level of resolution are available on a production basis Film is resolution indifferent A single frame of film can store an image at the maximum possible resolution for the film camera combination being used Film does not exact a premium for maximizing resoluti
72. ements on a limited budget FlexScan with NextStar can scan rollfilm up to 240 pages per minute or microfiche up to 125 images per minute The NextStar software introduces an innovative patented new processing methodology for use with nextScan scanners With NextStar speed is measured by the amount of time required to scan an entire roll of film or jacket of fiche For a full standard roll of film with office document images at 200 DPI and 24X FlexScan with NextStar can process the entire roll in 13 minutes yielding a true speed of 240 ppm FlexScan uses superior camera technology that produces incredible speed precision and uniform output Scanned images are sharper with better edge definition because FlexScan uses fiberoptics as its light source eliminating hot spots and uneven lighting FlexScan combined with the new NextStar software introduces an innovative processing methodology called Ribbon Scanning An entire roll of film or jacket of microfiche is digitized from top to bottom and end to end in grayscale and stored as a single ribbon file Ribbon Scanning solves many of the challenges encountered today in the conversion process from microfilm or microfiche to digital images NextStar software with its innovative Ribbon Scanning was designed to reduce conversion costs while boosting productivity NextStar allows the user to verify that all images were properly captured and identifies any image detection or density problems
73. ential Reports 1830 1930 These state level messages issued annually during the Imperial period summarize activities within each province Access is by province and year while subject access to selected quantitative information is provided through links from the Subject Guide to Statistics in the Presidential Reports of the Brazilian Provinces 1830 1889 compiled by Ann Hartness Please take a minute to look at the Readme file to familiarize yourself with the database before accessing the Hartness Guide STATISTICAL SUBJECT GUIDE REPORTS LISTED BY PROVINCE SEARCH REPORTS Presidential Messages 1889 1993 Brazil became a republic in 1889 The President s annual message has since summarized executive branch activities These documents are accessible by year and where available by the message s table of contents Please take a minute to look at the Readme file to familiarize yourself with the database before accessing the Presidential Messages Ministerial Reports 1821 1960 Each federal ministry issues an annual report that recounts its activities Access is by ministry year and where available table of contents Almanak Laemmert 1844 1889 The Almanak published annually reported on the Brazilian Royal Court It listed officials of the Court and its Ministries Also included were sections on provincial officials for Rio de Janeiro and a supplement including a variety of information such as legislation census data and commerical advert
74. few letters field c Type Damage example TANAH ZANARIAH Recent theses Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stability of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation gt Home 3 Top Visited Theses Browse by Browse by Title Jump to 0 9 ABCDEFGHIJKLMNOPQRSTUVWXYZ Recent theses Simultaneous phase measurement interferometry for laser Faculty or Search with few letters _Search interaction in air Author A reliability analysis of gt Title a Malaysia jacket e platform gt Subject List of Thesis in Title like Damage gt Year Damage stability of Year Title Author s small vessel 2006 Damage stability of small vessel Dony Setyawan The design and testing Username of a wind turbine for electrical power generation in Malaysian wind conditions abutatov2 Facility planning for a container port using simulation 8 Browse by Subject The users should take same actions to browse digital retrospective collection by Subject as in previous windows 9 Browse by Year a Click on Browse byYear link from left menu panel 158 gt Home 3 Top Visited Theses Browse by Recent theses Simultaneous phase
75. format 111 How to make microfilm collections more accessible by the librarians and the users of library 1 4 Project objective The objectives for the proposed system are 1 To study and analyze existing methods techniques to convert microfilm into digital format 11 To study existing methods of cataloging and indexing of digital documents 111 To design and test a web based system to store and organize digitized microfilms retrospective theses for easy access and retrieval 1v To formulate organizational strategies for the implementation of the system 1 5 Project scope This project Document Management and Filing Archival System is developed focusing on organizing and cataloging of retrospective theses collection of PSZ Library digitized from microfilms This section is to define the boundary of the project and consist of system functionalities data used software hardware and platform requirements It also describes features available and the system s user Software requirements needed are PHP as a programming language Macromedia Dreamweaver MX 2004 to design interfaces Microsoft SQL for database Microsoft Office 2003 Microsoft Project 2003 and Microsoft Visio Professional 2003 for project documentation This proposed system will be used by librarians and library s users with an authorized access 1 6 Importance of project The system is focused mainly on librarians and users of library After
76. he huge archive of microfilms is stored in library at the same time access to the information stored in this archive is very complicated There is not enough microfilm reader in library by means of which it is possible to view microfilms The process of microfilm retrieval is done manually and takes much time If user wants to view microfilm he should write the running number of this microfilm then go to media counter officer give him this number and wait while librarian is searching for this appropriate microfilm Also the preservation cost of microfilms in Malaysia is very high because of high natural humidity librarians are constantly struggle with the high humidity in storage vault But the main disadvantage of using microfilm nowadays is that they do not support simultaneous access of several users 4 1 5 Case study 4 1 5 1 Introduction There is a big archive of microfilms in Sultanah Zanariah library Almost 70 it consists of the theses written by students and teachers of university The main objective of using microfilms is preservation therefore the majority of microfilms is 74 stored in a negative format The others 30 of archive occupied by articles cuttings of newspapers and the works of other authors bought by university The process of searching and retrieval of information from microfilms takes considerable time At first the user of library through OPAC system enters UTM Special Collections section type
77. hing documents is done manually The main disadvantage of current system is that this system does not support simultaneous access of several users to this data The proposed system is based on use of Digital Imaging technology and will help to solve the problem connected to access After digitizing the library s microfilm collections it will become possible to view it through local area network or Internet It is hoped that after this system is implemented the number of library s users who want to view this information will increase vi ABSTRAK Bilangan buku dan bahan bahan bacaan lain di perpustakaan kini telah mencecah jumlah yang sangat besar dan angka ini semakin bertambah hari demi hari Penyimpanan dan penjagaan buku buku dan bahan bacaan sedia ada ini menjadi sangat penting bagi setiap perpustakaan Projek yang sedang saya jalankan ini adalah tentang perlaksanaan Sistem Pengurusan Dokumen dan Penyimpanan Fail bagi Perpustakaan Digital Berdasarkan kajian awalan kaedah semasa yang digunakan untuk menyimpan data dari bahan bahan bacaan bagi Perpustakaan Sultanah Zanariah adalah dengan menggunakan teknologi microfilm di mana kaedah ini merupakan kaedah yang kurang efektif kerana proses untuk menyimpan mencapai dan carian dokumen atau data dilakukan secara manual Kekurangan utama yang terdapat pada sistem sedia ada adalah kerana sistem ini tidak dapat menyokong capaian yang dibuat secara serentak oleh pengguna semasa ke atas dat
78. ian Espa ol hx Portugu s Brasil B438 3 System Windows NT ADILBEK PC 6 0 build 6001 Build Date Dec8 2008 19 30 48 Configure cscript nologo configure js enable snapshot build enable debug pack with Command Saran ee 5_2Wwc6 x86 template with php build d php sdkisnap 5 2WcbW86lphp build with pdo oci D php sdk oracle instantclient10 sdk shared with oci8 D iphp sdKoraclelinstantclientt Ols dk shared Server API Apache 2 0 Handler Virtual Directory enabled Support File C Windows php ini Path Loaded C wampplapache pin php ini Configuration File Scanthisdirfor none additional ini files additional ini files none parsed PHP API 20041225 PHP Extension 20060613 Zend Extension 220060519 APACHE FRIENDS Thread Safety enabled Toroso c To check your MySQL installation select phpMyAdmin tool from left navigation menu and following window appear as shown below localhost localhost phpMyAdmin 3 1 1 Mozilla Firefox Gan pasa gua Xypwan deknanei Werer Crpaska 18 ZA CG me Q X A JA htto focahostiphamyadmin WER gt Tmasascrparwua S Geen SHaerca Cambie nonynaprie bhHauanshas crpammua Serra Hosocteli phpMyAdmin D Cepeep localhost Basel Snnuus SQL Cocronmwe E Mlepememmbie H Kommpoexn Ed Tunes ra nmy 3Mpuennerma B
79. iation User Include Get microfilm Extend Generalization 83 Normal Flow of Events Userreceive the microfilm 2 User insert the microfilm into microfilm reader machine 3 User read the thesis by changing the microfilm images Subflows Alternate Exceptional Flows 4 2 3 Sequence Diagram The sequence diagram is a dynamic model that illustrates the classes that participate in a use case and messages that pass between them over time Dennis et al 2005 Figure 4 9 and Figure 4 10 are the sequence diagrams of the selected use case that illustrate the processes of viewing thesis by library s user and giving microfilm to user by librarian aUser CreateSR aSR Search Request CreateTL Tp is List Find Thesis i Get film number Ask microfilm 1 Give microfilm l Read microfilm D Figure 4 9 Sequence Diagram for View thesis anArchive Vault aLibrarian i Look Up Microgilm Give Microgilm Figure 4 10 Sequence Diagram for Give microfilm aUser 84 85 4 2 4 Activity Diagram Activity diagrams portray the primary activities and the relationships among the activities in a process Figure 4 11 shows the Activity Diagram for process of viewing thesis Enter Infolan Enter Request Get Film Number Request Film Get Film Figure 4 11 Activity Diagram for cur
80. idade de Alagoas idem idem ilem III Cidade do Penedo idem idem idem IY Cidade de S Miguel idem idem idem Y Villas e suas ruas YI Escolas publicas YII Municipios e freguezias YIII Districtos eleitoraes IX Fortalezas X Barras XI Ilhas XII Edificios publicos XIII Industria XIY Importa o e exporta o dos ultimos annos XY Minas XYI Numero de engenhos XYII Montanhas XYIII Colonias XIX Estradas XX Lag as XXI Rendimentos XXII Numero dos deputados provinciaes BI 1 3 4 5 2 1 1 13 13 14 14 15 17 18 18 19 19 20 20 1 21 22 Figure 2 11 Table of Contents 39 a AGRICULTURAL SCHOOLS HH Address v http wwwerl jukebox uchicago edu bsd bsd hartness agschool AGRICULTURAL SCHOOLS Province Dates Location Bahia ep 123 Mapa 38 Rel do Imperial Instituto Bahiano d Agricultura 1873 Mapa 3 4 Ibid Mapa 2 psi p 89 90 p 65 p 91 92 Figure 2 12 Subject headings 2 8 3 The Tundra Times Newspaper Digitization Project This project is about the Tuzzy Consortium Library a small regional library in a very remote location Barrow Alaska successfully undertook the digitization of the Tundra Times a statewide newspaper that documents the history of Alaska Native peoples and their political struggles from 1962 to 1997 40 2 8 3 1 Digitization Process In order to make a newspaper available for searchi
81. ieval 2 4 2 5 Distribution 2 4 2 6 Digital Preservation 2 5 Advantages and disadvantages of each technology 2 5 1 Micrographics 23 2 Digital imaging 2 6 Resolution the Key Design Element 2 6 1 Micrographics 2 6 2 Digital imaging 2 7 Image Access Distribution and Transmission 2 8 Microfilm Digitization projects viii VD VOD O M c 10 10 11 11 11 13 13 13 15 15 16 19 20 21 22 23 23 24 24 25 25 26 27 27 29 31 32 ix 2 8 1 Simon Fraser University Digital Retrospective Conversion of Theses and Dissertations 2 8 2 CRL LAMP Brazilian Government Serials Digitization Project 2 8 2 1 Scanning Eguipment and Processing 2 8 2 2 Indexing the Document Collection 2 8 3 The Tundra Times Newspaper Digitization Project 2 8 3 1 Digitization Process 2 8 3 2 Microfilm Scanning 2 8 8 3 Metadata 2 8 3 4 OCR Processing 2 8 3 5 Costs 2 9 Microfilm Scanners 2 9 1 Canon Microfilm Scanner 800 MS800 SCSI Connection 2 92 ScanPro 1000 microfilm scanner 293 SpeedScan 3 in 1 Microfilm Scanner 2 9 4 FlexScan 2 in 1 Scanner for Rollfilm and Microfiche 2 10 Chapter summary 3 PROJECT METHODOLOGY 3 1 Introduction 3 2 Project Methodology 3 2 1 Initial Planning Phase 3 2 2 Analysis Phase 3 2 2 1 Study Current System 3 2 2 2 Literature Review 3 2 2 3 Data Collection and Data Analysis 3 2 3 Microfilm Digitization 3 2 3 1 Scanning Process 3 2 3 2 Cataloging and Indexing Scanned Microfilms 3 2 4 Design 32 9 Implementation 3 3
82. ility of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stability of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation 157 gt Home gt Top Visited Theses gt Faculty gt Author gt Title gt Subject Year Username jabulatov2 Password Browse by Author Jump to 0 9ABCDEFGHIJKLMNOPQRSTUVWXYZ or Search with few letters Search List of Thesis in first Author letter is C Year Title Author s 2006 The design and testing of a wind turbine for electrical power generation in Ching Wen Tong Malaysian wind conditions 2006 Using geographical information system multiple regression analysis generated location value response surface approach to model locational factor in the prediction of residential property values 2005 An admission control method for IEEE 802 11e contention access mechanism Cheng Weng Cheow 1995 Sustaining engineering rationale and directions for preparing engineers for Crofton Fiona S sustainable development Chin Chui Vui Or you can type in Search with
83. ings created a controlled vocabulary to each of the 2 572 Provincial Presidential Reports mage mapping the Almanak s detailed subject indexes to link the citations directly to their respective page images 8 a address C7 http wwworluchicago edu info brazil Introduction to Brazilian Docs Center for Research Libraries Latin American Microfilm Project Brazilian Government Document Digitization Project Funding provided by the Andrew W Mellon Foundation vers o Portugues The Latin American Microfilm Project LAMP at the Center for Research Libraries CRL has been funded by the Andrew W Mellon Foundation to digitize executive branch serial documents issued by Brazil s national government during the period between 1821 and 1993 and by its provincial governments from the earliest available for each province to the end of the Empire to 1889 The project provides Internet access to these documents to facilitate their scholarly use and thereby enhances Latin Americanist scholarship within the Hemisphere wide initiative sponsored by the Andrew W Mellon Foundation The Brazilian documents were scanned from microfilm copies of the originals The images are stored as GIF and TIFF images in the Center for Research Libraries Electronic Document Storage and Distribution Facility The GIF images at a resolution of 10
84. ioning Versioning is a process by which documents are checked in or out of the document management system allowing users to retrieve previous versions and to continue work from a selected point 2 2 13 Publishing Publishing a document is sometime tedious and involves the procedures of proofreading peer or public reviewing authorizing printing and approving etc 2 3 Digital Library With the advances in information technology and the popularity of the Internet more and more reference resources which were once available only in books and journals are now widely available electronically on the network Libraries are no longer bound within their walls Not only the library has the option to access a wide range of databases but also the alternative to digitize their resources and mount them on the network to provide broader access of its collection According to Donald J Waters 1998 Digital Libraries are organizations that provide the resources including the specialized staff to select structure offer 12 intellectual access to interpret distribute preserve the integrity of and ensure the persistence over time of collections of digital works so that they are readily and economically available for use by a defined community or set of communities 2 Synonyms e Library Without Walls e Networked Library e Virtual Library e Electronic Library e Digital Library A library is considered as a digital li
85. ising A emai us The Center for Research Libraries March 1999 produced by NetOn Line Services and Hollyer de Schwartz Figure 2 9 Project Website http www crl uchicago edu info brazil 38 Hartness Item Index Address v http wwwerl jukebox uchicago edu bsd bsd 245 ESPIRITO SANTO Relatorio que o exm sr commendador Jos Francisco de Andrade e Almeida Monjardim segundo vice presidente da provincia do Espirito Santo apresentou na abertura da Assembl a Legislativa Provincial no dia 24 de maio de 1860 acompanhado do officio com que o mesmo em sr passou a administra o da provincia ao exm sr dr Antonio Alves de Sousa Carvalho Victoria Typ Capitaniense de P A d Azeredo 1860 Hi ri ei 1 pol cia 2 judici rio pol cia obras p blicas transporte fluvial 3 col nias assistencia social mee Lat e o E 5 p CA p A E ZS E Ko IZ Figure 2 10 Pagination File 245 Table of Contents Z Address http wwworl jukebox uchicago edu bsd bsd 37 contents html ALAGOAS Relatorio lido perante a Assembl a Legishtiva da provincia das Alagoas no acto de sua installag o em 16 de margo de 1869 palo presidente da mesma o exm sur dr Jos Bento da Cunha Figueiredo Junior Macei Typ Commercial de A J da Costa 1869 ASSUMPTOS v amp I Cidade de Macei nomes de suas ruas pracas conventos e recolhimentos II C
86. l System should have its unique domain name searchable by the public using various search engines available in the Internet Scanning process OCR processing Document Management and Filing Archival System Figure 6 1 Implementation guideline for proposed system 113 Figure 6 1 above shows implementation guideline for proposed system Effective combination of people and leadership will help with strategic direction and successful plan delivery Therefore it is important to obtain full support and commitment from the top management in executing the strategies mentioned above This is to ensure that the Document Management and Filing Archival System can be implemented more effectively and efficiently 6 3 Data Migration Plan Data migration is the process of migrating data from one location to another Appropriate data migration plan is needed to ensure smooth migration from old system to computerized system or improved or reengineered BP As the main data for the proposed system we will use microfilms themselves theses names metadata for these theses such as title author issue date publication place etc The process of migration data from old system to new system consist of several stages e Scanning microfilms using FlexScan scanner e Extracting metadata from scanned microfilm using ABBY FineReader 9 0 OCR software e Inserting digitized theses in PDF format with metadata into database tables of new system
87. l bereta IR Hed T o dp Su ho te D Hons rure Pe acces Name BADAKIAH Cokin Date 04 WE OF 150 APPENDIX H User Manual and Technical Documentation 1 Installing Apache Server PHP and MySQL a Get from the CD or download file xampp win32 1 7 0 installer from http internode dl sourceforge net sourceforge xampp xampp win32 1 7 0 installer exe and install it to the operation system used XAMPP is an easy to install Apache distribution containing MySQL PHP and Perl 2 Test Your XAMPP Installation a To make sure that apache server is working type localhost at the browser and you will see the following window MPP Version 1 7 0 laj xi gaini peaa DA Wwcpwems Dees 5 eem EE gt m Le ME a Ee 2 XAMPP for Windows English Deutsch Francais Nederlands Polski Italiano Norwegian Espa ol PX Portugu s Brasil EE 151 b To make sure that PHP is installed properly press phpinfo link from left menu of XAMPP main page and next window will appear as shown below XAMPP Version 1 7 0 Mozilla Firefox Gain paska Bua Xypwan 3axnamkw MHcrpymentel Cnpasxa CIR a sar Q X A j Li ntoecahostiemop GER Fraswas crpermua A Cepenci Shaerca Come nonynapHbie bHavanomas pa i Nenta HosocTelt 2 XAMPP for Windows ale x Z English Deutsch Francais Nederlands Polski Italiano Norweg
88. llpouecce 9x0 Uno alee pose pol ip lpo mopr pr cdcol 1 Be creua MySQL digital thesis 5 7 information schema 28 MySQL localhost E Cepeep localhost via TCP IP mysql 23 E Bepcua cepsepa 5 1 30 communit phpmyadmin 8 Hogan Gaza mon O Bee Gig 10 i test CpaBHeHwe x Cosnare Veto webauth 1 gt l lonesogarens root localhost D I Conoctasnenne coeannenna c MySQL utfS_general_ci so 2 mySQL koamposxa UTF 8 Unicode utf8 Belbepure 6aay gaHHbix Oro6paxenue Be6 cepBep pauk Language Pycckwa Russian 3 Apache 2 2 11 Win32 DAV 2 mod_ssl 2 2 11 OpenSSL 0 9 8i mod autoindex color PHP 5 2 8 2 Tema Cune Orginal y gt Bepcua MySQL knuenra 5 1 30 Batpan uper MIES gt PHP pacumpenue mysql gt Paamep wpupra 82 y phpMyAdmin b Undbopmayua o gepcn 3 1 1 g Aokymentayua D Bunn f Opuunanenan crpannya phpMyAdmin ChangeLog Subversion Lists phpMyAdmin Kondurypauyonneiii alin phpMyAdmin coaepxur Hactpolik MySQL no ymonuanuto cornacHo KOTOpbIM ANA NpweMnernposakHoro Nonb3soBatena root He 3anaH Naponb AA Take Hactpoiikn aenator MySQL cepsep ynaaiMelM ANA HECAHKLMOHIPOBAHHOTO AOCTyNa nO3TOMy HaCTORTenbHO pekKOMeHAYeTCA YCTAHOBIITS NAPONE ANA nonbaoBarenA root Orkperre php Foroso 3 Installing Document Management and Filing Archival System a Copy digital thesis folder located in the CD to home directory of php as default located in C xampp htdocs 152 b Copy d
89. mage stability of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stability of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation JSTAKAANISULTANAHIZANARIAH 156 S Home gt Top Visited Theses G Faculty gt Author gt Title gt Subject gt Year Search by Author Jump to 0 9ABCDEFGHIJKLMNOPQRSTUVWXYZ or Search with few letters Search List of Thesis in first Author letter is A Year Title as Danger theory metaphor in artificial immune system for system call data ons Simultaneous phase measurement interferometry for laser interaction in air 12006 Precise geoid determination for the United Arab Emirates U A E 12005 The Role of Informal Street Activities in the Context of Conserving Urban Cultural Entity Case Study Malioboro Street Yogyakarta Indonesia 2005 Facility planning for a container port using simulation Author s Anjum Iqbal Asiah Binti Yahaya Adel Khaleefa Naseeb Khamis Arif Budi Sholihah Aruluman Al Ramasamy Or you can type in Search with few let
90. microfiche copy when available or from paper if either the microfiche quality is not good enough or is not available Students perform an initial physical scan of the fiche copy to review that the quality is appropriate and to check to see if an abundance of pictures graphs etc exists that may not scan well If the fiche fails this step a digital copy is made from the paper thesis However if the fiche passes it is scanned using a Canon microfilm scanner in a batch format Each page of the thesis is scanned as multiple BMP file and stored in one folder for each thesis To maintain control the folders are named using bnumbers from the library s Innovative Interfaces IIT catalogue The bnumber ties the digital file to the library catalogue MARC record and is unique The folders of BMP files are then converted to TIFF files These files are then checked for quality and processed involving erasure of signatures on approval pages to comply with Canadian privacy laws cropping of pages using PhotoShop re scanning of pages to improve the quality The files are then converted to PDF using Adobe Acrobat To make them more useful the PDF pages are then captured using Adobe Acrobat to make them keyword searchable The students then create the metadata for each thesis by using cut and paste taking author title and subjects from the library catalogue record The PDF security measures are then put in place allowing users to view but not print or edit
91. minimize damage from light Enclosures should comply with preservation standards Microfilm storage areas should be located in a fire resistant space that is kept clean and free of dust particles and other contaminants as well as certain gases such as sulfur dioxide hydrogen sulfide ammonia and ozone All building materials and storage equipment should be noncombustible and noncorrosive Microfilms should be regularly inspected for signs of deterioration 4 Various microformats are used for retaining microimages such as 3 e Roll film e Magazines e Jackets e Microfiche e Film folios e Aperture cards Flat film 105 x 148 mm flat film is used for micro images of very large engineering drawings These may carry a title photographed or written along one edge Typical reduction is about 20 representing a drawing that is 2 00 x 2 80 metres that is 79 x 110 inches 2 800 mm These films are stored as microfiche Microfilm 16 mm or 35 mm film to motion picture standard is used usually unperforated Roll microfilm is stored on open reels or put into cassettes The standard length for using roll film is 30 48 m 100 ft One roll of 35 mm film may carry 600 images of large engineering drawings or 800 images of broadsheet newspaper pages 16 mm film may carry 2 400 images of letter sized images as a single stream of micro images along the film set so that lines of text are parallel to 18 the sides of the film or 10 000 small
92. n library by means of which it is possible to view microfilms Currently PSZ using 2 microfilm reader machine to provide access to those microfilms For a successful transition from the old system to the new system some phase type rollout strategies are proposed Firstly it is required to procure the necessary equipment In our case it s Microfilm Scanners The library must decide how many scanners they need to digitize a collection of retrospective theses Then it is necessary that the library will appoint a webmaster who will also act as an Administrator for proposed system 111 Thus the library itself will be able to install the necessary software for the successful management of the system Administrator might be a programmer from the library staff In the future in order to system can work effectively with PSZ Library Catalogue system administrator should add MARC fields for each digitized thesis Next you can export the 856 MARC field containing URL back into MARC record in the Library Catalogue This would allow library s users to search theses directly from OPAC In connection with the widespread usage of mobile devices Web based Document Management and Filing Archival System can be extended to offer access possibilities to theses through mobile technology Mobile based system will open up for users possibilities to access library resources anywhere and at any time But for this purpose PSZ need to decide which possi
93. n of After username and password is Valid admin or librarian inserted and submitted admin or librarian will be redirected to admin or librarian page Add new Thesis After appropriate fields title Valid author abstract etc are filled up the metadata is added into database Upload Thesis After new thesis is selected it Valid Manage Thesis will be uploaded into retrieve folder Edit Thesis Librarian can update database by Valid information editing thesis information Delete Thesis Ability to delete thesis Valid information information from database table Add new Faculty After appropriate field faculty Valid is filled up the faculty name added into database field Manage Faculty Edit Faculty Librarian can update database by Valid editing faculty information Delete Ability to delete faculty name Valid from database field Add new Librarian Administrator can add new Valid librarian by inserting librarian info into database Manage Edit Librarian info Administrator can update Valid Librarian database by editing information about librarian Delete Librarian Administrator s possibility to Valid delete librarian info from database field 108 Add new Student Administrator can add new Valid student by inserting student info into database Edit Student info Administrator can update Valid Manage Student database by editing information about student Delete Student Administrator s possibility t
94. n three dimensi h is to develop effective algoriti ts in collaborative virtual em chat provides effective and interactive environment among users Three SE outputs have en achieved Firstly the proposed ODB technique performs significantly better as compared to the traditional Disk IO approach ODB consumes 2 to 10 milliseconds to construct the virtual Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved After making corrections in thesis metadata press Edit button to update the database To delete thesis from database click on Delete button User Manual for Administrator 165 1 Main page of Administrator module AKRANISULTANAH ZANRARIAH Manage Librarian Manage Student Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved There are 2 main options for administrator Manage Librarian and Manage Student Administrator can add delete or edit librarian and student record 2 Manage Librarian a Click on Manage Librarian link Name Username Password Edit Delete EN ZULHAKIM BIN MOHD SALLEH zulhakim2 mm j save Cancel 2 x PN SITI HAJAR BINTI ALI shajar2 200224 Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved This figure illustrates the process of adding librarian into database
95. ndar 2005 Faktor faktor yang mempengaruhi penjanaan trip ke tempat kerja dan kesan pelaksanaan teleworking dalam mengurangkan pencemaran 2003 Pemodelan penjanaan scenario bagi penenruan kawasan erumahan 2003 Kajian Teleworking di kalangan perusahaan berskala kecil dan sederhana di lembah klang 1995 Sustaining engineering rationale and directions for preparing engineers for sustainable development 1995 Aspiration adaptation and invocation a pidginization based model of transition within the built environment of Northwest coast towns 1991 Modelling automotive engines for automated diagnosis EC Rohayah Che Amat Arif Budi Sholihah Ezra Adita Norhazlan Bin Haron Ngakan Putu Kirim Wan Munira Bt Wan Jaafar Crofton Fiona S Deur Douglas E Hunter Charles David Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved 6 Browse by Author a Click on Browse by Author link from left menu panel gt Home 3 Top Visited Theses gt Title gt Subject gt Year Username abulatov2 To view a list of theses browsed by author click on any alphabet Search by Author Jump to 0 9 ABCDEFGHIJKLMNOPQRSTUVWXYZ or Search with few letters _Search b Click on A letter example 155 Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Da
96. nes or halftones on the page will be more accurately captured Greyscale pixels reflect the value of the light being reflected off the page and for 8 bit pixels are represented by a number on a scale between pure black 0 to very white 256 The number i e density of dots is governed by the resolution of the digital image scanner The higher the resolution the higher the fidelity of this recreated representation Because these digital dots pixels are very small a great deal of them are required to recreate the image For example at a resolution of 300 dpi 90 000 dots 30 per square inch are generated This is why large amounts of storage space are required to store high quality image data It has been defined various levels of resolution referred to as follows Archival resolution is defined as the resolution necessary to capture a faithful replica of the original document regardless of cost Currently this seems to be on the order of 600 dpi with eight bits of greyscale it may well turn out to be higher e Optimal archival resolution is in effect the highest resolution that technology will economically support at any given point in time It is aimed at achieving the optimal balance between minimal system cost and maximum image quality e Adequate access resolution on the order of 300 dpi binary is defined as the resolution sufficient to capture about 99 9 percent of the information content of the page It is n
97. ng on the Internet the following processes must take place 1 the microfilm copy or paper original is scanned 2 master and Web image files are generated 3 metadata is assigned for each issue page and article to improve the searchability of the newspaper 4 OCR software is run over high resolution images to create searchable fulltext and 5 OCR text images and metadata are imported into a digital library software program They determined that the best approach for the Tundra Times project would be to outsource not only the scanning of the microfilm and generation of the derivative image files but also the OCR processing and generation of XML files of the OCR text and metadata as these processes could be done more efficiently and less expensively by a service bureau 9 2 8 3 2 Microfilm Scanning Microfilm rolls are scanned in batches as the technician completes a work unit Each roll contains approximately 700 page images which are scanned at 400 dpi some earlier images were scanned at a lower resolution The master image is a cropped de skewed 8 bit grayscale TIFF master scan averaging 34 MB iArchives service bureau delivered three images derived from the 8 bit grayscale TIFF master scan 1 4 bit grayscale 400dpi TIFF image average file size 17 MB 2 125dpi 8 bit TIFF images converted to JPEG page and article files for Web delivery average file size 0 53 MB and 3 JPEG thumbnails of full pages 41
98. ng rade port sing Enby 12 Faculty of Chemical and Natural Resource Engineering simulation or Search with few letters Search This figure illustrates a list of faculties of UTM Each faculty title serves as a link by clicking which you can see the list of theses from appropriate faculty See figure below b Click on Faculty of Built Environment exapmle gt Home gt Top Visited Theses Browse by Faculty 3 Author gt Title Subject 3 Year jabulatov2 ANISULTANAHIZANARIAN Search by Faculty Faculty of Built Environment Faculty of Civil Engineering Faculty of Computer Science and Information System Faculty of Education Faculty of Electrical Engineering Faculty of Geoinformation Science And Engineering Faculty of Management and Human Resource Development Faculty of Mechanical Engineering Faculty of Science Faculty of Biomedical Engineering and Health Science Faculty of Biosciences and Bioengineering Faculty of Chemical and Natural Resource Engineering or Search with few letters Search List of Thesis in Faculty of Built Environment Year le 2006 Colonial garden characters of hill stations a case study of Penang Hill Malaysia 2005 The Role of Informal Street Activities in the Context of Conserving Urban Cultural Entity Case Study Malioboro Street Yogyakarta Indonesia 2005 Pembanguan kiosk maklumat kawalan pembangunan berasaskan web GIS bagi perancangan dan pengurusan ba
99. nition which will convert all or part of the textual portions within the scanned document into machine readable form such as an ASCII text file or word processing file The capture component of most imaging systems is represented by the physical processing of documents through a mechanical scanner 5 22 Figure 2 8 Overhead Scanner 2 4 2 2 Indexing Indexing is the most often overlooked elements of an imaging system In the case of indexing there are distinct differences among low end off the shelf products and high end customizable solutions The difference is the support of standard database engine as opposed to a proprietary database or filing system Both of these approaches may provide the functionality needed to index and retrieve the documents in the initial application but proprietary DBMS will create havoc when migrating to another imaging system 5 There is another dimension of indexing that is not easily found in most products That is the ability to index a document on its complete textual context often referred to as full text retrieval The systems must also provide an OCR component in order to convert the scanned image to text 23 2 4 2 3 Storage Storage is the component most often left to the user or developer to choose Few solutions provide a storage mechanism as part of the imaging system Although the storage overhead of a large imaging system would make it logical to use a form of optical storag
100. nment kesan pelaksanaan teleworking dalam mengurangkan pencemaran Perpusteksan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved 3 View thesis details To view thesis details from Top 10 Visited Theses click on any title of thesis AKBANISULTANAH ZANARIAH ou are logged in as student Home Thesis Details Recent theses Top Visited Theses t S B z Simultaneous phase Faktor faktor yang mempengaruhi penjanaan trip ke tempat kerja dan kesan pelaksanaan measurement EE EE gen Faculty Norhazlan Bin Haron interaction in air 5 Author Teleworking A reliability analysis of gt Title Faculty of Built Environment a Malaysia jacket 3 Subject Universiti Teknologi Malaysia Skuday platform 3 Year 2005 04 01 Damage stability of Teleworking merupakan cara kerja baru berteraskan penggunaan teknologi maklumat dan small vessel komunikasi dalam menggantikan cara kerja lama tradisi kepada cara kerja baru di kawasan bandaraya Kebanyakan negara negara maju seperti Amerika Syarikat United Kingdom dan Username Kanada teleworking telah berjaya membantu mengurangi masalah kesesakan lalulintas dan labulatov2 pencemaran udara akibat penjanaan trip kenderaan persendirian yang memasuki kawasan bandaraya Pembangunan gunatanah kediaman yang berkembang pesat di kawasan pinggir bandar Passwords menyebabkan pusat bandar masih lagi berfungsi sebagai pusat kerja employment center sekaligus memaksa pekerj
101. nt 5 Collation Attributes Null Default None None name varchar 100 latin swedish ci username varchar 30 password varchar 30 No No latin swedish ci No latin swedish ci No ROS None None Table Librarians ES Server localhost gt Database digital_thesis Table students KE f Browse Structure CHON la T Check All Uncheck All With selected gd Server localhost Database digital thesis p Table thesis PS browse Structure Field Type id stud int 5 name varchar 100 latin swedish ci username varchar 30 password varchar 30 Type T Check All Uncheck All With selected JA X Table Thesis Field Lj iesis id int 4 title text author text subject text abstract longtext keywords varchar 100 place text date date file text p size varchar 20 depositedby varchar 50 depositedon date id fac int 11 No No latin1_swedish_ci No latin1_swedish_ci No DC Collation latini swedish ci latin swedish ci latin swedish ci latin swedish ci latin swedish ci latin swedish ci latin swedish ci latin swedish ci latin swedish ci Export jlmport Attributes Null No No No No No No No No No No No No No Search Zclnsert f Export Collation Attributes Null Default None None None None Table Students Default None None None None None None None None None None None None None Extra auto increment a
102. o Valid delete student info from database field 5 2 2 User Acceptance Test The primary purpose of user acceptance test is to obtain feedback from the end users of proposed system It is executed by giving a questionnaire and user test Please refer to Appendix F for user acceptance test questionnaires and result Also you can refer to Appendix G to view 5 samples of user s feedback 5 3 User Manual Before operating the system users should read user manual User manual includes a step by step instructions how to use the system User manual is attached at Appendix H 109 5 4 Chapter summary The system was developed using PHP and JavaScript and took place during implementation phase The system implementation was done according to as discussed in chapter iv Unit and system testing is conducted to make sure that the system run effectively and without errors After that the user acceptance test is conducted to obtain feedback from the end users of proposed system On basis of information and comments gathered from the end users improvements have been made to the system 110 CHAPTER VI ORGANIZATIONAL STRATEGY 6 1 Rollout Strategy As the basic medium of long term preservation of important information the library uses microfilms The huge archive of microfilms is stored in library at the same time access to the information stored in this archive is very complicated There is not enough microfilm reader i
103. on On the other hand the cost of storing high resolution digital images on any medium except film increases linearly as the resolution increases This occurs in the digital image because with higher resolution more data points are required to accurately preserve the fidelity of the image More data points demand more memory for storage Film on the other hand 1s resolution indifferent 29 Film integrity Archivists are comfortable preserving materials on microfilm because they know that assuming the film is manufactured processed and stored according to established standards they are creating a permanent record that will possibly last hundreds of years 2 6 2 Digital imaging Digital image resolution Digital image resolution is commonly defined as the number of electronic samples dots or pixels per linear unit measure in the vertical and horizontal scanning directions The term pixel refers to picture elements A digital image is analogous to an electronic photograph It consists of a series of pixels that can be reassembled in the proper sequence to reconstruct the original page These pixels are represented in computer memory by a digital code Most image scanners commercially available range in resolution from 200 to 600 dpi and are referred to as bitonal or binary scanners because the pixels can only be represented as either black 0 or white 1 If the scanner captures greyscale pixels then the quality of any continuous to
104. on how this project will be conducted and how to systematically pursue and achieve the research objectives 70 CHAPTER IV SYSTEM DESIGN 4 1 Organizational analysis 4 1 Introduction Perpustakaan Sultanah Zanariah PSZ occupies a central location at the Universiti Teknologi Malaysia UTM main campus in Skudai It has a branch at the UTM City Campus Kuala Lumpur and also branches at several faculties learning centres and Centres of Excellence PSZ was officiated by Her Majesty Sultanah Zanariah the Chancellor of University Teknologi Malaysia on 3rd February 1991 The library is a four storey building with a seating capacity of 3 422 and a collection of nearly half a million volumes It has a total of 179 staff 71 The process of library automation at PSZ started in 1986 Today most of the library s operations and services are computerised All processes including materials acquisition indexing circulation and information searching are conducted through the Computerised Library System known as INFOLAN2 4 1 1 1 Mission amp Goals Vision Statement To be the knowledge centre of excellence in science and technology Mission Statement To contribute to the enhancement of knowledge through easy access dissemination and sharing of resources in science and technology Objectives To provide information based services for its users To manage information in line with the learning teaching research c
105. onsultancy and publication of the university To promote information services to UTM s internal and external community To nurture a knowledge based culture and towards excellence mindset amongst UTM s internal and external community 12 4 1 2 Structure The Organizational chart of Perpustakaan Sultanah Zanariah is given in APPENDIX C 4 1 3 Functions As an integral component of the academic programme PSZ supports the university s teaching learning research consultancy and publication activities Its services and collection development activities are geared towards fulfilling the need for library materials and information in the university s core area of Science and Technology Nevertheless PSZ also has a good Humanities and Social Science collection to support courses in these areas which are offered by several faculties Apart from information search of printed materials other facilities available to library patrons include electronic information search through CD ROM databases as well as online searches With the advancement in Internet technology PSZ has made these facilities accessible via personal computers PC Multimedia VCD and laser discs are also available to library patrons for teaching learning research consultancy and publication activities 13 4 1 4 Problem statement in the organizational context As the basic medium of long term preservation of important information the library uses microfilms T
106. orage space The integration of workflow software should be considered when evaluating th distribution requirements of an imaging system Workflow does not require that the end user request an image but rather proactively routes images throughout the network based on associated work process rules 2 4 2 6 Digital Preservation Files created to standard and documented with appropriate metadata need to be managed within a long term maintenance environment to remain accessible Active management of Digital files is necessary to handle the impermanence of optical and magnetic media and the rapid change in hardware and software configurations Strategies include 6 e Refreshing moving files to new storage media periodically without altering their format or content e Periodic checks for the integrity of the digital object authenticity and completeness using for example a checksum value e Redundancy keeping many copies of digital files and comparing them against each other to ensure no data are lost or corrupted 25 Y LOCKSS Lots of Copies Keeps Stuff Safe a program to build tools and provide support to libraries so they can create preserve and archive local electronic collections Migration periodic transformation of files to new digital formats to ensure continuing compatibility between file formats and applications e Emulation enabling obsolete systems to be run on future unknown systems making it possible to re
107. orking ialah sebanyak 75 150 dan mereka juga bersetuju untuk melaksanakan teleworking Faktor faktor yang mempengaruhi penerimaannya termasuk lokasi kediaman di pinggir bandar melebihi 10km kerana faktor jarak dan masa perjalanan yang lama di samping faktor kesesakan lalulintas pencemaran udara dan tanggungan kos Kesimpulannya kajian ini menunjukkan bahawa penerimaan teleworking boleh mengurangkan penjanaan trip dan sekaligus mengurangkan pencemaran udara di kawasan bandaraya 2009 04 06 PN SITI HAJAR BINTI ALI File Size 601392 Kb The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved This figure illustrates thesis details such as Title Author Subject Faculty Publisher Date and Abstract 4 View the whole thesis Click on PDF icon from previous window 154 preaccess file pdf o6vext application pdf Mozilla Firefox San paska Bua gen Baxnankn Wope Cnpaska Mex O X 4 E3 nechosi gtal tessietieve oreaccess fie pdF ER El coge Dos Fnasuan crparmua f Cepencei Anaexca 2 Camie nonynapreie S Havansnan open a Nenta mosoctei Nowra Ma in py Onmoknacomu py BkonTaxte py E Digital Thesis Home page E preaccess file pdf oGsexr appl x PSZ 19 16 Pind 1 97 UNIVER
108. ot suitable for preservation however it is generally acceptable for most information access requirements Digital imaging is not resolution indifferent As resolution increases so does the amount of data captured The time required to scan and process the image the quality fidelity and amount of storage space required to store the image also increase in direct proportion to increasing resolution System resolution objectives must be examined in depth during systems design Design trade offs involving quality versus cost will influence every decision regarding resolution 3l 2 7 Image Access Distribution and Transmission Access The system should be structured to satisfy the users information access needs while minimizing movement of large image files Dedicated CD ROMs could provide access to facsimiles of very high use preserved documents in image format Local collections of less frequently used documents could be stored in CD ROM jukebox servers on local area networks LANs Film stored in small computer assisted retrieval CAR systems could provide access to the least frequently used preservation materials It is reasonable to assume that copies of other preserved documents would be stored in a similar way at other institutions or at a central site A user might be able to search any number of bibliographic catalogues from the desktop to identify specific materials that meet his her research criteria Making this database ac
109. oxidation of methane The Role of Informal Street Activities in the Context of Conserving Urban Arif Budi Sholihah Cultural Entity Case Study Malioboro Street Yogyakarta Indonesia Design of an intelligent wood recognition system for the classification of Eileen Lew Yi Lee tropical wood species Fault detection and diagnosis via improved multivariate statistical process Noorlisa Binti Harun control Facility planning for a container port using simulation Aruluman Al Ramasamy Web based assessment of information systems services quality in Malaysian M Poobalan Al Government agencies M Masilamani Pembanguan kiosk maklumat kawalan pembangunan berasaskan web GIS bagi Ezra Adita perancangan dan pengurusan bandar Faktor faktor yang mempengaruhi penjanaan trip ke tempat kerja dan kesan Norhazlan Bin Haron pelaksanaan teleworking dalam mengurangkan pencemaran Perpustakaan Sultanah Zanariah Universiti Teknologi Malaysia Copyright 2009 All Rights Reserved 10 Basic Search gt Home gt Top Visited Theses Faculty gt Author gt Title gt Subject 3 Year Username jabulatov2 Password PERPUSTAKAAN SULTANAH ZANARIAH Search Thesis 159 LOGOUT Recent theses Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stability of small vessel The design and testing of a wind turbine fo
110. p yi Supoy GEZ uns opze siet HOLS LS dt W31SAS ozols sozoo n seng anpow wajs s uBiseq e zen vom soLoeznuL shepe asegejeg uBisag 80i0sZPeM GO L0bcies bes sceyeu eer ubisag BOLOETYS BOLO LC PAM siet sse use e Ze mu BOLO EZ Eau s ep ez N9IS30 WALSAS d zn BO 007301 one sier sjoaigo az jeuy l 60108 u3 AOLOOLES sheng japow aseo asf uBisaq oer a EE ES AE y o BASI AGA AAA RE suossaospauy usuj uec uong SWEN xse KREIEN I T i IT y H a i 28 cu sujpesc 4 sam jeu EA SUSE pus RR Ri mm eu un el RN S ter po TI Aus auer q cos L C I po i IESSE Si 189 1 z0 zc TT a q Br Po 1 8T 1 q 1 60 70 90 PaM SC anpaups z palud PAd or aip i TEN m i SE A E A EE Lm erg aT ERR LN AA ER 129 APPENDIX B Interview Questions What approximately the quantity of microfilms is stored in Sultanah Zanariah Library How the process of microfilming in Sultanah Zanariah Library is organized How are you processing and indexing microfilm Which storage medium are you using to preserve microfilm How this microfilm is used and retrieved How do you archive the microfilm Which type of documents you are preserving on microfilm Which problems are you facing with when storing microfilmers How many microfilm readers does
111. ql while row mysql fetch assoc rs 140 2 gt thesis_id row thesis_id id_fac row id_fac title row title author row author subject row subject date row date else if searchby 3 sql select from thesis faculty WHERE subject like keyword and thesis id fac faculty id fac order by date desc rs mysql query sqD while row mysql fetch assoc S rs thesis_id row thesis_id id_fac row id_fac title row title author row author subject row subject date row date else if searchby 4 sql select from thesis faculty WHERE subject like keyword or title like keyword or author like keyword or abstract like keyword or keywords like keyword7 or place like keyword or faculty like keyword or date like keyword and thesis id_fac faculty id_fac order by date desc rs mysql_query sql while row mysql_fetch_assoc rs thesis_id row thesis_id id_fac row id_fac title row title author row author subject row subject date row date j j j j 6 PHP Coding to View the Thesis Detail 141 lt thesis id _GETT thesis_id sql3 select from thesis faculty WHERE thesis id thesis_id and thesis id fac faculty id fac order by date desc rs3 mysql
112. r electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation By using Basic Search you can search thesis matching keyword in Title Author Subject and All Words Figure below illustrates the search results by keyword Facility planning in All Words gt Home gt Top Visited Theses CT gt Faculty gt Author Username jabulatov2 Password Search Thesis Keyword in Search by E Adval Search inced Search List of Thesis in All Words like Facility planning Year Title 2005 Facility planning for a container port using simulation Author s Aruluman Al Ramasamy 11 Advanced Search Recent theses Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stability of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation 160 The users can also search theses by using Advanced Search possibilities KAANISULTANAH ZANARIAN Home Recent theses gt Top Visited Theses Simultaneous phase measurement Browse by Search thesis header and abstracts interferometry for laser gt Faculty i interaction in air gt Author E A reliability analysis of gt Title a Malaysia jacket cuu Select
113. ral procedure is as follows 1 The appropriate microfilm is selected from files 2 The image is located on the microform and viewed on a reader or reader printer 20 3 If desired a hard copy is made High speed computer retrieval of microimages has fostered a new era of very rapid input and output of data and information Computer assisted retrieval CAR terminals speed up the retrieval process considerably The computer searches for the document desired and either displays or print the location called identifier of the appropriate magazine being sought The magazine is placed in a reader and the sought after image is displayed very rapidly in seconds 3 Figure 2 7 Microfilm reader 2 4 4 Digital imaging Imaging is a straightforward technology Every imaging system consist of six basic components e Capture scanning 21 e Indexing e Storage e Retrieval e Workflow routing e Presentation Imaging is the process of converting existing source of information picture a page of text into an electronic format using scanning device that takes the analog information digitizes it and creates a computer based binary representation After that electronic image is indexed for retrieval and filed in an on line storage device 2 4 2 1 Capture or Scanning This is the conversion of existing paper based information documents into electronic form images The process may include OCR Optical Character Recog
114. rased Any future request for the document will be filled from the archival copy on film and the process will repeat itself This storage hierarchy is intelligently managed by a computer The more frequently accessed preservation materials migrate to the faster more expensive media while infrequently used documents are migrated back to the slower least expensive media 2 8 Microfilm Digitization projects 2 8 1 Simon Fraser University Digital Retrospective Conversion of Theses and Dissertations Realizing the importance of easy access to and the promotion of the scholarly output of Simon Fraser University Burnaby BC Canada graduate students the SFU Library began exploring a retrospective digitization plan for theses and dissertations Starting in 2004 and knowing the cost of an outside agency to complete the work the SFU Library explored establishing an in house retrospective plan to digitize the approximate 4500 theses and dissertations produced between 1965 and 1996 33 Using student assistants work commenced in the fall of 2004 with existing microfilm and paper theses The items are digitized in PDF and stored within the Library s institutional repository using DSpace Metadata is created from existing library catalogue records and the titles will also be linked from the catalogue The project has shown to be cost effective when compared to the title by title costs provided by an outside agency Scanning was done from the
115. rent process 86 4 3 To Be Process and Data Model Document Management and Filing Archival System is such system that will store on its database the digitized microfilm collection The functionality of this system will be based on functional and non functional requirements gathered from librarians and users to meet their needs Users will access this system to search view and retrieve the sought for information using their computers and mobile devices 4 3 1 Use Case Diagram Figure 4 12 shows Use Case diagram for Filing and Archival System Non UTM student Libarary s User UTM student Librarian 87 To Be System lt S eftends t fs A gt ZA Search thesis Manage faculty A G Add librarian L Manage librarian Edit librarian Delete librarian Y Admin d Add student LS V7 Delete student Edit thesis Delete thesis gt Add faculty Delete faculty Figure 4 12 Use Case Diagram for To Be System 4 3 2 Use Case Description Use Case description is created based on use cases in use case diagram There are six use cases that involve in MIS Table 4 5 4 6 4 7 shows the use case description for each use case associated with library s user 88 Table 4 5 Use Case Description for Search thesis Use case name Search thesis ID 1 Importance Level High Primary Actor Library s User Use case Type Detail essential Stakeholders and interests
116. s and enabling to take advantage of extensions done by others For the purpose of designing the system interface XAMPP will be used XAMPP is a complete software package which allows the use of all the strength and flexibility offered by the dynamic language PHP and the efficient use of databases under Windows XAMPP Package includes an Apache server a MySQL database a full PHP execution as well as development tools for the portal 105 MySQL is an open source SQL Relational Database Management System RDBMS that is free for many uses The history can be traced as far back as 1979 when my SQL s creator Monty Wideness worked for a Swedish IT and data consulting firm TcX MySQL is chosen for this project since it is a very fast multi threaded multi user and robust Structured Query Language database server It is a relational database management system which stores data in separate tables rather than putting all the data in one big storeroom which adds speed and flexibility The tables are linked by defined relations making it possible to combine data from several tables on request 5 1 1 Snapshot of Critical Programming Codes As mentioned above the Web based Document Management and Filing Archival System is developed using PHP and JavaScript Therefore all pages in this system should be defined with php Please refer to Appendix E to view snapshot of critical programming codes 5 2 Test Result System Evaluation
117. s in special rooms now with an opportunity of access through the Internet it can do unlimited number of students Thus proposed system solves the main problem of old system based on technology of microfilms connected with access 115 Implementing of the system for PSZ can be expected to get the following organizational benefits Improve access to digitized theses e More students can read these theses simultaneously e Library can safe money on storing theses on digital medium because the prices for it continue to decrease considerably in contrast to the prices for storage on microfilm medium e After successful implementation of this project there is no need to microfilm theses anymore UTM Library will store them only in digital and hardcopy format 6 6 Chapter summary This chapter explains in detail the steps that need to be done by Library staff to the successful implementation of Document Management and Filing Archival System Actions that need to be performed after the implementation of the project are very important as the actual implementation because they will help to effectively use of the system This chapter indicates that the system can be expanded in the future by creating a mobile based version of the system An administrator of the system performs a significant role because he can realize those ideas in the future There have also been touched problems associated with the possibility of loss and integrity of data
118. s query then from the list of the appeared documents chooses necessary one and writes down it call number or running number of microfilm and goes into the media room Then media room officer goes to the archive vault and takes appropriate roll film After that he inserts the roll film into microfilm reader machine There is 5 or 6 thesis in one roll film that is why the process of finding appropriate title is difficult users have to do it manually Figure 4 1 Microfilm reader machine 75 4 1 5 2 The process of filming and storing of microfilms in Sultanah Zanariah Library The process of filming in library consists of several steps Theses are arrived to the laboratory in hard copy At the first stage these theses are unbound and heaped one by one in a pile then the filming of these theses is started After that the film is processed by a microfilm processor At this stage the ready negative of a microfilm turns out Right at the end the microfilm is checked on presence of defects and absent pictures Then the microfilm is assigned by running number Figures 4 2 4 5 below illustrate the process of filming procedures Figure 4 2 The process of thesis unbinding 76 Figure 4 3 The process of filming pages by Planetary Microfilming camera Figure 4 5 The process of checking microfilm Storage of microfilms is made in a special archive vault There is the special temperature of 18 Celsius with relative humidity 55 96 in it
119. s the smallest phase in the project and ideally it should be quite short If the Inception Phase is long then it is usually an indication of excessive up front specification which is contrary to the spirit of the Unified Process The main goal of this phase is define the scope of the project and develop business case Elaboration Phase The analysis and design workflows are the primary focus during this phase By the end of the Elaboration phase the system architecture must have stabilized and the executable architecture baseline must demonstrate that the architecture will support the key system functionality and exhibit the right behavior in terms of performance scalability and cost Construction Phase Construction is the largest phase in the project In this phase the remainder of the system is built on the foundation laid in Elaboration System features are implemented in a series of short timeboxed iterations Each iteration results in an 65 executable release of the software It is customary to write full text use cases during the construction phase and each one becomes the start of a new iteration Common UML Unified Modelling Language diagrams used during this phase include Activity Sequence Colaboration State Transition and Interaction Overview diagrams Transition Phase The final project phase is Transition In this phase the system is deployed to the target users Feedback received from an initial release
120. se Case Description for View thesis 89 Database design for the Web based Document Management and Filing Archival System 95 Hardware Requirements for proposed system 101 System evaluation test for Clients of the proposed system 106 System evaluation test for Staff of the proposed system 107 FIGURE NO 2 1 2 2 2 3 2 4 23 2 6 2 7 2 8 2 9 2 10 2 11 2 12 2 13 2 14 2 15 2 16 3 1 3 2 3 3 3 4 4 1 4 2 LIST OF FIGURES TITLE Planetary Microfilmer Rotary Microfilmer Archival vault Positive roll film Aperture card Microfiche card Microfilm reader Overhead Scanner Project Website http www crl uchicago edu info brazil Pagination File 245 Table of Contents Subject headings Canon MS800 Microfilm scanner ScanPro 1000 Microfilm scanner SpeedScan 3 in 1 Microfilm Scanner FlexScan 2 in 1 Microfilm Scanner Background Recognition process OCR Processing PDF saving options PDF Security Settings Microfilm reader machine The process of thesis unbinding xiv PAGE 14 15 16 18 18 19 20 22 37 38 38 39 44 46 47 51 56 58 59 59 74 75 43 44 4 5 4 6 47 4 8 4 9 4 10 4 11 4 12 4 13 4 14 4 15 4 16 4 17 4 18 4 19 4 20 421 4 22 6 1 The process of filming pages by Planetary Microfilming camera Microfilm processor The process of checking microfilm Microfilm archive vault Silica gel inside of shelves Use Case Diagram for As Is System Sequence Diagram for View thesis
121. se by Date Preview thesis abstract View the whole thesis Figure 4 19 Interface Chart 4 5 4 Detailed Modules Features The Web based Document Management and Filing Archival System consist of four modules each of them has its own features and capabilities Below are descriptions of each module e Library s Users 99 a UTM student module Access to this module can be obtained only after user authentication This module serves in order to students can search view theses digitized from microfilms An access for the theses is restricted to UTM students and staff only which means that only this category of users can view or download the whole thesis This module offers students the opportunity for simple and advanced search as well students can browse the collection of digital theses by title author faculty and date QUIM Digital thesis gt Home Browse by gt Faculty Author Title Subject gt Year Username abulatov2 Password _Enty Search Thesis Recent theses Environmental learning and higher education in Searchby Search A study of leaming environments using place based and constructive pedagogies Keyword Internet protocol IP speakerphone reference design Sustaining en rationale an dir for preparing engineers for sustainable development ering Aspiration adaptation and invocation a pidginization base
122. sential Stakeholders and interests User want to find some thesis Brief Description This use case describes how users could find information about thesis such as thesis call number Trigger The user enters to the INFOL AN website Type External Relationships Association User Include Extend Generalization Normal Flow of Events User type library s website address User gets to main page of library web site User press on INFOLAN hyperlink User gets to INFOLAN 5 User press UTM Special Collections link Alternate Exceptional Flows 81 Table 4 2 Use Case Description for Get microfilm call number Use case name Get microfilm call ID 2 Importance Level High number Primary Actor Library s User Use case Type Detail essential Stakeholders and interests User want to know the running number call number of microfilm on which the looked thesis is storing Brief Description This use case describes how users could find information about thesis such as thesis call number Trigger The user enters to the UTM Special Collections Type External Relationships Association User Include Extend Generalization Normal Flow of Events 1 User enter request on UTM Special Collections 2 User select appropriate thesis from list of thesises 3 User write the call number of microfilm on which appropriate thesis is storing Subflows Altern
123. sk that are included in the methodology 3 2 1 Initial Planning Phase In this phase the title of the project is discussed with supervisor This phase also includes propose a topic and propose a project proposal The objective of project development is analyzed and defined based on the problem statement 3 2 2 Analysis Phase In this phase it should be determined who will use the system what the system should do and where it will be used This phase has three steps study current system literature review data collection and data analysis 54 3 2 2 1 Study Current System The objective of this stage is to conduct a preliminary analysis about current system problems propose solutions and describe benefits of new system The main point in this stage is an understanding the as is system 3 2 2 2 Literature Review Literature review is done by reading articles web sites reference materials Also during this stage other microfilm digitization project are studied and analyzed The aim of this stage is to extend theoretical knowledge in the field of subject studied 3 2 2 3 Data Collection and Data Analysis The objectives of this stage are to gather data analyze the data and write a report In gathering the data there are a handful of tools such as document analysis interviews and observation Personal interview was chosen as the data collection instrument to understand as is system A set of the interview questions
124. stated below This chapter focuses on topics such as Digital Library Document Management Micrographics and Digital Imaging 2 2 Document management A document management system DMS is a computer system or set of computer programs used to track and store electronic documents and or images of paper documents 1 There are several common issues that are involved in managing documents whether the system is an informal ad hoc paper based method for one person or if it is a formal structured computer enhanced system for many people across multiple offices Most methods for managing documents address the following areas 1 Location ii Filing 111 Retrieval iv Security v Disaster vi Recovery vii Retention viii Archiving ix Distribution x Workflow xi Authentication 2 2 1 Components Document management systems commonly provide storage versioning metadata security as well as indexing and retrieval capabilities Here is a description of these components 2 22 Metadata Metadata is typically stored for each document Metadata may for example include the date the document was stored and the identity of the user storing it The DMS may also extract metadata from the document automatically or prompt the user to add metadata 2 2 3 Integration Integration of the document management directly into other applications so that users may retrieve existing documents directly from the document management s
125. t squares neural networks for a Hammerstein model Simultaneous phase measurement interferometry for laser interaction in air Using geographical information system multiple regression analysis generated location value response surface approach to model locational factor in the prediction of residential property values Precise geoid determination for the United Arab Emirates U A E Internet protocol IP speakerphone reference design The development and use of GIS database for the study of migratory birds in Kuala Gula national park A reliability analysis of a Malaysia jacket platform A case study on quality management system in construction project An admission control method for IEEE 802 11e contention access mechanism Artificial neural networks application in combined carbon dioxide reforming and partial oxidation of methane The Role of Informal Street Activities in the Context of Conserving Urban Cultural Entity Case Study Malioboro Street Yogyakarta Indonesia Design of an intelligent wood recognition system for the classification of tropical wood species Fault detection and diagnosis via improved multivariate statistical process control Facility planning for a container port using simulation Web based assessment of information systems services quality in Malaysian Government agencies Pembanguan kiosk maklumat kawalan pembangunan berasaskan web GIS bagi perancangan dan pengurusan bandar Faktor faktor yang mempengar
126. tch of TIFF images will be processed by using ABBY FineReader 9 0 optical character recognition software After loading the batch of TIFF images into ABBY FineReader software tool the next step is to start background recognition by selecting Start Background Recognition option from Process menu Figure 3 1 below illustrates this process Y Untitled batch ABBYY FineReader 8 0 Professional Edition 1 j amp l xj File Edit View Batch Image Process Tools Window Help 36 1534 01 LS leas sim EIE ue d el E da E Check Spelling photographic prints are available for any photographs or lustraions appearing in this copy for an additional charge Contact UMI directly t0 order af 00 eles Figure 3 1 Background Recognition process 37 3 2 3 2 Cataloging and Indexing of Scanned Microfilms Metadata is very important not only for users of the library but also for library staff because it helps manage the collection Information such as title author and subject is created to assist the user in finding and identifying a resource Other metadata such as technical properties of a digital object is created to assist library staff in managing that resource Therefore it is very important that each scanned thesis has to have its own metadata The proposed system for Digital Library requires that each document scanned microfilm thesis have at least an author title
127. ter summary DESIGN IMPLEMENTATION AND TESTING 5 1 Coding Approach 5 1 1 Snapshot of Critical Programming Codes 5 2 Test Result System Evaluation 5 2 1 Unit Testing 2 22 User Acceptance Test 5 3 User Manual 5 4 Chapter summary ORGANIZATIONAL STRATEGY 6 1 Rollout Strategy 6 2 Change Management 6 3 Data Migration Plan 6 4 Business Continuity Plan BCP 6 5 Expected Competitive Advantage Gain from the Proposed System 6 6 Chapter summary CONCLUSIONS 7 1 Introduction EE Achievements 7 3 Constraints and Challenges 7 4 Aspirations 7 5 Future work 7 6 Summary xi 95 95 96 97 98 101 102 103 103 105 106 106 108 108 109 110 110 111 113 114 114 115 116 116 117 117 118 118 119 xil REFERENCES 120 Appendices A H 122 166 TABLE NO 2 1 2 2 2 3 2 4 223 3 1 3 2 4 1 4 2 4 3 4 4 4 5 4 6 4 7 4 8 4 9 5 1 5 2 xiii LIST OF TABLES TITLE PAGE Attributes of Micrographics 25 Attributes of Digital Imaging 26 Per Page Digitization Costs 42 SpeedScan Hardware Specifications 46 FlexScan w NextStar Specifications 49 Detail every phase in project Methodology Framework 61 Software required developing the system 68 Use Case Description for Enter request 80 Use Case Description for Get microfilm call number 81 Use Case Description for Get microfilm 81 Use Case Description for View thesis 82 Use Case Description for Search thesis 88 Use Case Description for Get list of theses 88 U
128. ters field c Type Imran example AXIAL Recent theses Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stability of small vessel The design and testing of a wind turbine for electrical power generation in Malaysian wind conditions Facility planning for a container port using simulation gt Home gt Top Visited Theses Faculty gt Author Title gt Subject gt Year Username jabulatov2 Search by Author Jump to 0 9 ABCDEFGHIJKLMNOPQRSTUVWXYZ or Search with few letters Search List of Thesis in Author like Imran Year Title environments Author s ene Real time response techniques for multi user interaction in collaborative virtual Imran Chani 7 Browse by Title a Click on Browse by Title link from left menu panel gt Home 3 Top Visited Theses gt Faculty gt Author G Title gt Subject gt Year Username ebulatov2 Password x TAKAANIS JUTANAHIZANARIA Browse by Author Jumpto 0 SABCDEF GHIJKLMNOPQRSTUVWXYZ or Search with few letters _Search You are To view a list of theses browsed by title click on any alphabet b Click on C letter example Recent theses Simultaneous phase measurement interferometry for laser interaction in air A reliability analysis of a Malaysia jacket platform Damage stab
129. the documents The final step at this stage is a quality control check confirming all pages are scanned random quality check of pages testing keyword search capability and insertion of grey scale images if necessary If the scanning is required from the print version the various steps are the same except that using the flatbed scanner TIFF files can be created from the original scan bypassing the need to convert BMP files to TIFF Otherwise the 34 processing capturing security control and quality assurance steps are identical to the fiche scanning process The documents are now ready to be uploaded into the SFU Library s Institutional Repository The SFU Library is using DSpace for its institutional repository Since the retrospective theses all have MARC records in the library catalogue these records are used as the metadata for the DSpace record for each thesis Using a Perl script marc2dspace pl the MARC records are imported into DSpace and attached to each PDF file The files are linked together by the unique bnumber from the MARC record Using the DSpace import utility the PDF file with metadata is imported into DSpace a nd put into the Thesis Dissertations and other Required Graduate Degree Ess ays community The items are searchable by single keyword from the title author and abstract As well the community is browsable by title author or date Once the PDF is opened it is then keyword searchable using Acrobat The ne
130. thesis It is possible to link proposed system directly to PSZ OPAC system by exporting 856 MARC field containing URL address of the thesis back into Library Catalogue system In connection with the widespread usage of mobile devices Web based Document Management and Filing Archival System can be extended to offer access possibilities to theses through mobile technology Mobile based system will open up for users possibilities to access library resources anywhere and at any time But for 119 this purpose PSZ need to decide which possibilities to provide and what interface will be presented in the mobile version 7 6 Summary In conclusion the main objective of this project the development of a web based Document Management and Filing Archival System is achieved all activities are completed Hopefully the Document Management and Filing Archival System after successful implementation can solve the main problem of old system based on microfilm technology connected with the lack of scholarly access for retrospective theses collection 120 REFERENCES http en wikipedia org wiki Document Management Document management system From Wikipedia the free encyclopedia Waters D J What are Digital Libraries 1998 CLIR Council on Library and Information Resources Issues No 4 http www clir org pubs issues04 html Nathan Krevolin 1986 Records Information Management and Filing Prentice Hall
131. trieve display and use digital documents with their original software 2 5 Advantages and disadvantages of each technology 2 5 1 Micrographics Advantages As a storage medium microfilm is durable and relatively inexpensive Standards for creating processing storing and reading microfilm are well known the equipment necessary to read microfilm is not likely to become obsolete all that is needed is light and magnification micrographics technology is not expected to change in the near future microfilm copies are recognized as legally acceptable substitutes for original documents microfilm can theoretically store high quality grayscale images inexpensively and it is a recognized archival medium with a large installed equipment base See Table 2 1 below Table 2 1 Attributes of Micrographics Advantages Disadvantages relatively low cost slow retrieval speed recognized archival medium use can cause wear inexpensive reader integrity of manual files 26 most cost effective grayscale storage single user access is a problem accepted as a legal medium less than ideal output quality excellent compaction resolution loss with succeeding copies standards for creating processing duplicating storing and reading exist Disadvantages Film can become scratched when handled consequently archival film is usually stored in a vault and only copies are distributed for general
132. uhi penjanaan trip ke tempat kerja dan kesan pelaksanaan teleworking dalam mengurangkan pencemaran Aplikasi teknik pemprosesan imej digital untuk penilaian retak jalan The effect of opening on the strength of corrugated web plate girder subjected to shear Pemodelan penjanaan scenario bagi penenruan kawasan erumahan Molekular and enzymatic studies of cyclodextrin glucanotransferase gene from Bacillus sp TS1 1 Kajian Teleworking di kalangan perusahaan berskala kecil dan sederhana di lembah klang Cleaning of biofouling in membrane bioreactor Development and evaluation of a web based learning system for re conceptualization basic electric circuits Sustaining engineering rationale and directions for preparing engineers for sustainable development Aspiration adaptation and invocation a pidginization based model of transition within the built environment of Northwest coast towns Electrical characteristics of polymer based field effect transistors Modelling automotive engines for automated diagnosis Electrical optical and structual properties in electrochromic WO3 films Electrical conduction in niobium selenide Add Thesis Author s Ormond Carlos G A Supervisors David Zandvliet Rien Hadrarwati July Usman Ching Wen Tong Imran Chani Anjum Iqbal Norazrin Binti Kurmin Nor Hasniza Binti Ibrahim Naurah Bt Mat Isa Rohayah Che Amat Dony Setyawan Dirman Hanafi Asiah Binti Yahaya Chin Chui Vui Adel Khaleefa N
133. uto increment Extra auto increment 2 amp Operations Www wm ww www Gul dud Sa NN VS NN NS NS NS N asaf fed al e fel Action xX sia X 19 P E fo X E x x IM Fu x E X Mo Im m X E X Wm X E Bae al al Bl Ed NNI SR Ny NS NS NS aa A Ea Eaa a 4 Sl a Sl Ae G NS Es Ny Q E E NS R3 NS ca EN NS NS 134 al BI BI 3 135 APPENDIX E Critical programming codes 1 PHP Coding of Authentication of users lt php include blocks db php Coonecting to database session start if isset POST sbm result mysql_query SELECT FROM librarians WHERE username mysql_real_escape_string _POST username AND password mysql_real_escape_string _POST password librarian result mysql query SELECT FROM students WHERE username mysql real escape string POST username AND password mysql_real_escape_string _POST password student result2 mysql query SELECT FROM admin WHERE username mysql real escape string POST username AND password mysql_real_escape_string _POST password admin if mysql_num_rows result gt 0 myrow mysql_fetch_array result librarian_user myrow name session_register librarian_user header Location librarian index php librarian_user librarian_user exit elseif mysql_num_rows result1 gt 0
134. veral of the functions listed above perhaps acting as a repository a search service and location service System Architecture for proposed system is shown in Figure 4 17 The system is using three tiered client server architecture A current practice is to create client server architectures using thin clients because there is less overhead and maintenance in supporting thin client applications Database server Client Application server Data access logic Data storage Presentation logic Presentation logic Figure 4 17 System Architecture A three tiered architecture uses the three sets of computers The client responsible for presentation a database server s is responsible for the data access logic and data storage and the application logic is spread across two or more different sets of servers Client is using Web browser to access the system and enter commands Web server responds to the user s requests either by providing HTML pages and graphics or by sending the request to the third component on another application server that perform various functions application logic 95 4 5 Physical Design 4 5 1 Database Design A database for the Web based Document Management and Filing Archival System has been designed using MySQL relational database management system The database consists of 5 tables as illustrated in Table 4 8 below Please refer Appendix D to view the database design Table
135. xt step is to put the URL for the DSpace thesis back into the MARC record in the library catalogue Again using the DSpace import utility a DSpace map file is create d taking the bnumber and handles or locations from the DSpace record Using another Perl script updatethesesmarc pl brief MARC records consisting only of 035 for bnumber and 856 for URL are created These records can be overlaid onto the existing records in III since bnumber overlays are reliable Once set up these scripts can be run without human involvement 7 2 8 2 CRL LAMP Brazilian Government Serials Digitization Project In 1994 the Andrew W Mellon Foundation funded the Center for Research Libraries CRL and the Latin American Microfilm Project LAMP to conduct a 35 joint project to scan and index about 700 000 pages of microfilmed Brazilian Government Documents and then provide access to them over the Internet The source materials for this project were microfilms of inkprint text based reports with relatively few illustrations and little use of color The documents were scanned as page images which are essentially digital black and white snapshots of each page The files produced in the project therefore cannot be searched for specific words or phrases Intellectual access beyond the general level of the title of each digitized piece has therefore relied on subject indexing They have here experimented with searchable volume indexes produced by reke
136. ying original tables of contents and indexes and providing links to specific page images They similarly rekeyed and linked a separate subject index to some of the source materials employed image mapping to link some subject indexes to specific pages without rekeying and explored other approaches to offset the limitations inherent in a database of page images In the final analysis though anyone with Internet access can now effectively access search and retrieve the entire contents of nearly 700 000 pages concerning Brazilian federal and state history The project has successfully enhanced scholarly access to materials that were heretofore scarce fragile and widely scattered The Project relied on scanning to create digital images from analog images stored on microfilm The process consisted of many steps the first of which centered on defining our scanning procedures Choosing image formats that could represent the microfilm images and identifying the steps involved in scanning the microfilm and processing the images so that they could be indexed were part of this process Once these procedures were established the film was scanned by previewing the microfilm and then performing the scanning itself Finally the digital images were post processed for retrieval and viewing over the Internet Arranging the scanned 36 images into an ordered collection to facilitate user access was the most complex portion of the process 8 2 8
137. ystem repository make changes and save the changed document back to the repository as a new version all without leaving the application 2 2 4 Capture Capture images of paper documents using scanners or multifunction printers Optical Character Recognition OCR software is often used whether integrated into the hardware or as stand alone software in order to convert digital images into machine readable text 2 2 5 Indexing Track electronic documents Indexing exists mainly to support retrieval One area of critical importance for rapid retrieval is the creation of an index topology 2 2 6 Storage Store electronic documents Often includes management of those documents 2 3 7 Retrieval Retrieve the electronic documents from the storage 2 2 8 Distribution A published document for distribution has to be in a format that can not be easily altered 10 2 2 0 Security Document security is vital in many document management applications 2 2 10 Workflow There are different types of workflow Manual workflow requires a user to view the document and decide who to send it to Rules based workflow allows an administrator to create a rule that dictates the flow of the document through an organization 2 2 11 Collaboration Documents should be capable of being retrieved by an authorized user and worked on Access should be blocked to other users while work is being performed on the document 11 2 2 12 Vers

digitizing microfilms for document management and filing archival

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