iPhoto Buddy Manual
Contents
1. ra iPhoto Buddy Multiple Library Manager 2003 2014 Rick Neil Universal www iphotobuddy com Version 1 3 8 Contents Introduction cance cece urcc cs cn ea ua oss annaa ub uc alge cn san dean das tua ap asus Aaa Ka d Eaa SA aa ames 4 What is Photo BUd dY os nec iciatancinesd inetcnsncincecentadecumpoesudevecenitpenentninaieesyeeestel econ pecs 4 What can you do WIT it pideyactetty ocssetsettnacsanectinersikeseats des ersateyeadndesnaieiepeesndel esia EREET 4 Is iPhoto Buddy useful even with iPhoto 9 ccceccccecceceeceeceeeeeeeceeseeeeseeseeseseeeaes 5 What are the system requirements ccccecceceeceecececeececeeeeeceesesaeceeseeaeceeseeeeeesaes 5 Where did it come TON sasstaisitsniondncstndanteamadaiidotatanenssnabtodsandanannbsonidaabionsbsseuatboeamacads 6 How much does it COS s niscnsensdamnintogusaciransdaitotaniiens oadnboicanbamannesonnaaabinsaaseeseboeanaceae 6 How does it work acticssaciacedaninesannrinccaqastcransdadsgotandienassSiamitaataaanbtrenncaevinaiaaeseseseeamaciee 7 Questions Comments SUGGESTIONS cccceceecsceeeecseeeceeesoeceeesoesecssoeseesssnenessones 8 Using iPhoto Buddy isss ca asses sts cece case nainom ananin anamannan an sexe saccbesceteavas cncadenestlecatenesbeneseuses 9 BEFORE YOU GET STARTED PLEASE READ THIS csscssscascaencdccaianasenssdcinixeinauntaiaaaeans 9 Ehe Basic GS sanriamrernia wn e E a eee eee 9 What isan iPhoto Librai y scssi a a T 10 The2. Saving iPhoto s Preferences for each Library cccccccecceeceeeeeeeeeeeeseeeeeceeeeeeeeesees 24 0 17 0 Eo Ree eee ner eR Ome Reon nT ne HE Swen sha oven Tar RSH RSME TOP to a eaaa eaaa diaaa ea peenei aa eaaa Uaa Sada aeaaea Eain 25 The Launch Button sates scntindie Secntisiniaaiian dadelsdnndstedalonialsdwnsdaulncsad anbepiddensdeiucawsaddataseduenoondate 25 The Add BUOMs dc dicincatsdininnnsstnipidanieententecddwesulantnaiunssdeideeaateceeidgtdoateeswoadddasieanenignddes 27 The Create New Library Button Option key cccccscceeceeceeceeeceeeeeseeceeeeeseeseenes 27 The Refresh Library List BUM OM is scxsevsscsetveanvsdretec serene a a a 27 The Refresh Info BUCO Wasaoncvssccvenee crete Syeeee steiner a eee aA 27 The WIG BUON oei a a E eee 27 2 The Lock Button ccccuvasnachsesuconuncaae vusisstentn asada wna sluewen veeaustuals wen nausledulvauelenamusneulyneeneraneateedys 27 Name Button Preteen en tinagtcee ecanen tea teass Was un sy ensteneh Senta haa ered una sdnamndeiabaasadend teaches cack 28 POISE BUTTON nrerin e a E E esterase eum a a aa e a aaa a an 28 Drive BUO aenea saunas a a odoin E aaa E a A a a a aaa A aiaa 28 PAU BUCO 1a MEP EEEE EEE E E ET 28 The Thumbnails BUTTON a a e a aaa ra ea aana Seaan diaaa 28 The polk ME NU e a a r act A A PaA ia rE N EEan 28 iPhoto B ddy M nu ioraenainnin ses ezutvacan omiaan noina adedana Aa Sa Sa daome aaa oa aaea da ainean aa iniaa daa iia ani 30 Library Lau
3. WARNING Never alter the contents of an iPhoto Library directly with the Finder Doing so can corrupt your Library and potentially cause the loss of your photos By default iPhoto uses a folder called iPhoto Library located in the Pictures folder in your user or home folder to store all of the photos that you import into iPhoto This same folder is also used to store all of your film rolls keywords comments and other information unique to your iPhoto Library All of this information is stored ina unique combination of files amp folders within the iPhoto Library folder For more information about the Library Folder consult the following Apple Knowledge Base article http support apple com kb TA44611 viewlocale en_US iPhoto provides no documented mechanism for directly creating managing or accessing additional Libraries However there is an undocumented feature in iPhoto that allows the use of multiple Libraries And while it s not officially supported by Apple it is there All that s needed as a user friendly means of accessing it Enter iPhoto Buddy The first time you launch iPhoto Buddy The first time you launch iPhoto Buddy you are greeted with the About iPhoto Buddy window About iPhoto Buddy iPhoto Buddy Multiple Library Manager For iPhoto Copyright 2003 2010 Rick Neil ified iPhoto Buddy 1 3 4 K Build 4584 K aj Check For Newer Version Questions Comments Suggestions
4. and location for your new Library then click the Create button Buddy will create your new Library add it to the Library List and instantly launch iPhoto 2 iPhoto will display your new empty Library Do not be alarmed by the term Photo Library or Library or Photos in the upper left corner of the iPhoto Window This is a generic term used by iPhoto to refer to the entire Library as opposed to a particular Album Folder Book Slide Show etc and has no relationship to the name of the Library You are not looking at your original iPhoto Library that has suddenly lost all of its pictures You are looking at the new empty Library you just created your other Library ies has not been affected and you can easily use Buddy to open it in iPhoto at any time 3 Use iPhoto s Import function to import the desired photos into your new Library just as you did the very first time you launched iPhoto and added photos to your default Library When you add a Library to the Library List iPhoto Buddy assigns the Library folder s name to the Library You can however change the Library name in the List to something else if you like to do so hit the enter key without affecting the Library s actual folder name in the Finder How do I add my existing iPhoto Libraries to the Library List There are several ways to do so Choose the one you like best e Drag your existing Libraries from the Finder and drop th
5. display a contextual menu From the menu choose Delete From Library List from the contextual menu iPhoto Buddy will display a dialog asking you to confirm the delete You can disable this dialog if you like See Preferences section below How do I split an existing iPhoto Library into multiple smaller Libraries This can be somewhat time consuming depending on the number of photos in your original Library and the number of Libraries you intend to end up with There is no 16 ONE way to do it but here are two suggestions Both place an emphasis on file security making sure that you don t inadvertently misplace or delete any photos in the process And both leave your original Library intact perhaps to use asa backup Backups are always a good idea In fact it s probably a good idea to back up your original Library before starting this process Just in case The trade off for this security will be disk space You will temporarily have multiple copies up to 3 of each photo on your hard disk during either process Duplicates can later be archived and deleted to recover the space if you like Method 1 The Album Export and Re import method It should be noted that this method requires you to manually re construct your Albums keywords comments and other information unique to your Library Method 2 below does not As such Method 2 is the preferred method Start by creating new albums in your existing Library Mak
6. email me Visit the iPhoto Buddy Website iPhoto Buddy is currently donationware you may download and use it for as long as you like at no charge However considerable time and effort has gone into its ongoing development and support If you use it beyond a resonable trial period please consider making a donation to the author in the spirit of shareware You ll be doing your part to keep iPhoto Buddy free Thank you for supporting iPhoto Buddy Help Keep iPhoto gt Td Donatel PEPPE Z Donate Buddy Free SAS By Snail Mail Donate Today Click A Payment Method About iPhoto Buddy When you click the OK button iPhoto Buddy will then display a startup tip that briefly describes how to begin using the program Welcome to iPhoto Buddy iPhoto Buddy allows you to use more than one Photo Library with Apple s iPhoto and makes it easy to switch between them But first each Library must be added to Buddy s Library List Your existing iPhoto Library the Default Library has been added to the Library List for you You can add additional existing Libraries if you have them You can also create new empty Libraries and add them to the Library List To add an existing Library simply drag it from the Finder and drop it on the Library List To create a new Library choose File gt Create A New Library From the standard Save As Dialog that appears enter a name and location for your new Library th
7. iApps by clicking the Launch button while holding down the Command and Option keys Buddy will briefly display the message Library Registered other Apps and update the iDVD icon in the Library List New in version 1 3 7 You can do the same for the Library currently registered with Aperture by clicking the Launch button while holding down the Command and Shift keys Buddy will briefly display the message Library Registered Aperture and update the Aperture icon in the Library List Remember that iPhoto resets both of these registrations each time it launches and 19 again when it quits Accessing your iPhoto Libraries with other applications With the introduction of iLife 04 Apple s iApps iPhoto iTunes iMovie Garage Band and iDVD became more tightly integrated allowing iMovie and iDVD to directly access your iPhoto Library As newer Apple applications such as Pages Numbers Keynote and iWeb were introduced the same capability was included in them as well But wait Now you have multiple iPhoto Libraries So which one will these other applications use You can use iPhoto Buddy to launch iMovie iDVD and iWeb using any of your Libraries just as easily as launching iPhoto Just hold down the Option Key and click the Launch Button to launch iMovie with the currently selected Library Similarly hold down the Control Key to launch iDVD or hold down the Option and Control keys to launch iWeb Each time i
8. quitting iPhoto or iMovie iDVD In order to switch to a different Library you will first need to quit iPhoto or iMovie iDVD manually Display Warning default iPhoto Buddy will display a warning dialog giving you the option to abort the launch or force iPhoto or iMovie iDVD to quit and then re launch with the selected Library Quit And Re launch iPhoto iPhoto Buddy skips the warning dialog and forces iPhoto or iMovie iDVD to quit and then re launch with the selected Library Second you can choose from four different options when deciding what you want iPhoto Buddy to do immediately after it launches iPhoto or iMovie iDVD 37 Do nothing iPhoto Buddy take no further action after launching iPhoto or iMovie iDVD As such it remains open and at the ready Hide iPhoto Buddy hides itself so that it is visually out of the way but remains open and otherwise at the ready Minimize iPhoto Buddy minimizes its main window to the Dock Quit iPhoto Buddy quits Dock Menu Preferences The Dock Menu can be configured to display various options as described below Items can be selected from the Dock Menu even when iPhoto Buddy is not the front application Libraries From The Library List Checked Includes the same list of Libraries as the Library List Selecting a Library from the Dock menu opens that Library in iPhoto Unchecked Libraries are not included in the Dock Menu Default Checked Libraries On Unmoun
9. supporting iPhoto Buddy as well as updating it to include requested features and to correct the occasional bug Frankly hate being hit up for money as much as the next person but the realities of keeping iPhoto Buddy updated and available for download are what they are Please consider making a donation you ll be doing your part to keep iPhoto Buddy free You can easily make a donation in any amount you like using either of the methods below 1 From within iPhoto Buddy select About iPhoto Buddy from the iPhoto Buddy menu and click on either of the Donate buttons 2 From the Finder double click on the Donate To iPhoto Buddy URL file found in the same folder as this README file 3 From within your web browser click the Donate button on the iPhoto Buddy Download Page located at http www nofences net iphotoBuddy download html 4 Ifyou would rather donate directly by sending a check feel free to do so Pleaes 6 make your check payable to Rick Neil and mail it to Rick Neil 4209 Hahn Blvd Fort Worth TX 76117 Your support and feedback are greatly appreciated How does it work If you re like me you prefer to understand exactly what a new program is doing with the precious information on your computer You can relax iPhoto Buddy is quite innocuous Here s what it does replace USERNAME with your actual User Name Creates a folder in your Preferences folder Users USE
10. Book Pro HD Y SHARED All Y PLACES A 1 Desktop Documents a Downloads iv i Creating a new Library Launcher 32 If you have Show Thumbnails enabled and there is thumbnail assigned to the selected Library it will be incorporated into the Launcher s icon The Standard Library Library Launcher Icon with Launcher Icon Incorporated Thumbnail To use your Library Launcher simply double click it in the Finder and your Library will immediately be opened in iPhoto If iPhoto is already running it will quit first then immediately re launch and open your Library Suggestion Try placing Library Launchers for each of your favorite Libraries in a single Now your favorite Libraries are always just a few clicks away even when you re not using folder Next drag the folder to the Dock Open in Finder Q iPhoto Buddy or iPB Menu Summer in Scotland ord Library Launchers are actually small applications so they can be placed on the rn Dock right alongside or even in place of your y Mountain High Wy other applications such as iPhoto and iPhoto Buddy Pool Party We 7 You can change the incorporated photo on AR your Library Launcher icon at any time by simply dragging a photo from iPhoto or any iPhoto Library Mac app that allows image dragging and drop it on the Launcher s icon 7 Hawailan Honeymoon in hg org 33 Preferences Select Preferences
11. I see in iPhoto is different from the one I see in iMovie iDVD etc 47 When I launch iMovie iDVD etc with the selected Library my photos do not appearin thePhotos DAletes carter a aaa A a ne daa a a EA 48 When I launch iPhoto it displays this dialog or something similar 00 49 The size of my Albums is not being displayed in the Info Panel Instead it just SOW AA O AKO O EE EE EE ETES omen tetera E ie ei luelta cin tc we variances Oa eee oe cnetecnce 49 have selected the Preferences option Prevent iPhoto from resetting the Library registered for iMovie iDVD iWeb but sometimes iPhoto still resets my choice 50 Introduction What is iPhoto Buddy iPhoto Buddy is a Mac OS X Universal utility that allows you to use more than one photo Library with Apple s iPhoto as well as with it s companion programs iMovie iDVD iWeb and Aperture The advantages of splitting your One Huge Photo Library into multiple smaller ones include improved iPhoto performance increased flexibility in organizing your digital photo collection and a consistency with most other Mac applications that allow their respective data to be store in as many files documents as you like iPhoto Buddy uses a simple streamlined interface that was inspired by iPhoto itself Anyone that has used iPhoto will immediately feel right at home using iPhoto Buddy It truly is a companion application a real buddy What can you do with it W
12. Photo Libraries and allowing you to quickly select which one you wish use with iPhoto it even launches iPhoto for you immediately displaying the selected Library Adding and deleting Libraries to from the List is simple and is detailed below You 9 can add as many Libraries as you like and you can name them whatever you like You can locate your Libraries wherever you like on your hard drive s or removable drive s such as CDs or DVDs and disk images or even network drives You can even use iPhoto Buddy to share Libraries among different users on the same Mac after you set the appropriate Permissions Adding and deleting Libraries from the Library List does not add or delete Libraries to from your hard drive iPhoto Buddy does not ever alter your Libraries or your photo files at all It is completely safe and can do nothing to put your precious photo files at risk What is an iPhoto Library In short an iPhoto Library is nothing but a folder on your hard drive with a specific collection of files and folders inside it The only thing that distinguishes an iPhoto Library from any other folder on your Mac is its contents However with the introduction of iPhoto 7 x iPhoto Libraries are now OS X packages which are simply folders that the Finder treats as single files as such your Libraries now appear to be files in the Finder complete with a unique icon Throughout this manual the Library is still referred to as a folder
13. RNAME Library Preferences iPhoto Buddy in which it stores special alias files and application preferences Do not move or modify this folder or its contents unless you stop using iPhoto Buddy and remove it from your computer Modifies iPhoto s plist file Users USERNAME Library Preferences com apple iPhoto plist each time you use iPhoto Buddy to launch iPhoto The modification is a simple one in which iPhoto Buddy inserts the name of the selected Library s folder into the proper location in iPhoto s plist file When iPhoto is launched it reads the plist file and uses the Library specified therein Modifies the iApps plist file Users USERNAME Library Preferences com apple iApps plist used by iMovie iDVD and Screen Saver to determine the location of your iPhoto Library each time you use iPhoto Buddy to launch iMovie or iDVD iPhoto Buddy only modifies the entry that tells iMovie et al the name and location of the iPhoto Library to use e Modifies Aperture s plist file Users USERNAME Library Preferences com apple Aperture plist each time you use iPhoto Buddy to launch Aperture The modification is a simple one in which iPhoto Buddy inserts the name of the selected Library s folder into the proper location in Aperture s plist file When Aperture is launched it reads the plist file and uses the Library specified therein That s it iPhoto Buddy does not ever alter the contents of your Libraries It does not 7 ever alter your
14. Search window Each found Library is listed there along with a notation indicating whether or not each found Library is in the Library List 22 What else does iPhoto Buddy do iPhoto Buddy provides quick access to a few vital statistics for each of your Libraries and the Albums Smart Albums Folders Slide Shows Books etc they contain To reveal the additional information click the iPhoto Buddy button to reveal the Info Panel Modified 2002 Hawaii Honeymoon 2002 Hawaii Honeymoon 2002 Scotland 2002 Scotland 2002 Wedding And Shower 2003 Colorado 2003 Colorado iPhoto Library Default Library iPhoto Library Parties And Events 2003 2003 Events Name older Drive Path 11 23 07 11 23 07 11 23 07 11 23 07 11 23 07 11 23 07 a Last 12 Months amp Last Import Flagged Folders LLHC Deer Hunt E Juda s Pics _ Ski Steamboat 5 v 4 Library Version 7 1 1 Items 673 Regular Albums 1 Smart Albums 2 Folders 3 Books 0 Slide Shows 1 Size 935 MB The Album List and Info Panel The Album List lower left above mimics the Source List in iPhoto listing all of the 23 Albums Folders Smart Albums etc in the selected Library To the right of the Album List is the Info Panel which displays information specific to the item currently selected in the Album List Each time iPhoto Buddy detects that iPhoto has updated ch
15. adlock icon will indicate whether the Library is locked or unlocked iPhoto Buddy will not launch iPhoto or iMovie iDVD with a locked Library When a Library is locked all of its information its thumbnail its folder name location and all of its Info Panel data is hidden Locking a Library does not alter the actual Library folder or it s contents in any way It does not prevent any kind of access to the Library outside of iPhoto Buddy It simply prevents iPhoto Buddy from launching iPhoto or iMovie iDVD with that Library As such if a password protected Library is registered with iPhoto or with iMovie iDVD when iPhoto Buddy is quit manually Buddy automatically registers the default Library instead That way if iPhoto or iMovie iDVD is subsequently launched without the use of iPhoto Buddy the default Library will be used instead of the password protected one Tip Because the default Library is automatically registered in place of a password protected Library each time you manually quit iPhoto Buddy it is strongly recommended that you do not add password protection or any photos you wish to keep private to the default Library For the sake of improved security photos you wish to keep private should be stored in Libraries other than the default Library IMPORTANT NOTE REGARDING PASSWORD PROTECTION iPhoto Buddy s password protection is not intended to be a comprehensive security system It is a simple system intended to keep t
16. andomly select a thumbnail for you from the currently selected Library or from the currently selected Album in the Album List Simply choose Add Random Thumbnail From This Library from the Thumbnails menu Once a thumbnail has been assigned to a Library you can delete or replace it by selecting the appropriate item from the Thumbnails menu 46 Troubleshooting How do I see amp use my original iPhoto Library again Choose Launch iPhoto With Default Library from the File menu Or simply add your original iPhoto Library to the Library list see How do add above and double click on it to launch iPhoto Hold down the Option Key while performing the above to use your original iPhoto Library with iMovie Hold down the Control Key while performing the above to use your original iPhoto Library with iDVD The Library see in iPhoto is different from the one see in iMovie iDVD etc Each time iPhoto launches it reads its preferences file to determine where to look for the Library it will display It is by modifying this preferences file before launching iPhoto that iPhoto Buddy is able to coerce iPhoto into using different Libraries However iMovie iDVD iWeb and all other applications that display your iPhoto Library in their Media Palettes do not read iPhoto s preferences file to locate the iPhoto Library to display Instead they share a different file And it is that file that a
17. anged the Library it scans the Library to update the information displayed in the Album List and the Info Panel Depending on the size of the Library and the speed of your Mac it can take a few seconds to compile all of the information That information is then saved so that it can be retrieved more quickly the next time it is needed Keeping Current iPhoto Buddy can check via the Internet to see if a newer version of the program is available for download from the iPhoto Buddy Website By default Buddy checks for a newer version at each startup This option can be toggled on and off in the Startup Preferences You can also check for a newer version manually by clicking on the appropriate button in the About iPhoto Buddy window or in the Startup Preferences window Ifa newer version is available you will be presented with the option to visit the iPhoto Buddy website Privacy Statement iPhoto Buddy does not transmit any of your personal data via the Internet It simply requests from the iPhoto Buddy website the version number of the latest release then compares that to the version currently running Saving iPhoto s Preferences for each Library iPhoto Buddy can be optionally configured to save a separate copy of iPhoto s preferences file for each Library in your Library List and then restore that copy for use with iPhoto when you subsequently use Buddy to open that Library in iPhoto This could be useful for example if some of you
18. cted Library This procedure need only be performed once provided you don t move rename the Library or any of the folders in its path If you do simply repeat the procedure above For more information on this subject see Apple s Knowledge Base Article 75491 at http docs info apple com article hAtml artnum 75491 Note iPhoto 5 0 and 5 0 1 appear to have a bug that prevents this procedure from working reliably as it did with iPhoto 4 Sometimes it fails to work at all and other times it appears to make SOME files in your Library available to the other iApps but not all of them This bug has been reported to Apple The only work arounds have found are to either leave your Libraries in their original locations until the bug is corrected or edit their AlbumData xml files manually which is a procedure not recommended for most users Update This bug appears to have been mostly but perhaps not completely corrected with the release of iPhoto 5 0 2 Additional testing is still underway Please forward your feedback to iPhotoBuddy nofences net 48 When I launch iPhoto it displays this dialog or something similar Your Photo Library was not found Do you want to find your Photo Library iPhoto can t continue without a Photo Library Make sure the disk containing your Photo Library is connected Car Create brary G On rare occasions iPhoto Buddy might be unable to accurately tell iPhoto the location of your se
19. dently of iPhoto Q iPB Menu Buddy Use iPhoto Buddy Menu to iLife Apps e Instantly open any Library in iPhoto e Launch or quit iPhoto Buddy e Launch or quit iPhoto iDVD iMovie or iWeb ea _ Defaults _ M Enable iPhoto Buddy Menu Cancel M Enable At Login Grok oo iPhoto Buddy Menu Preferences Check the Enable iPhoto Buddy Menu check box to launch iPhoto Buddy Menu Clear the checkbox to quit iPhoto Buddy Menu Check the Enable At Login checkbox to add iPhoto Buddy Menu to your Login Items Doing so will launch iPhoto Buddy Menu automatically each time you log into your user account giving you instant access to all of your iPhoto Libraries at all times without having to launch iPhoto Buddy 31 Library Launchers Library Launchers are like aliases for your iPhoto Libraries simply double click one in the Finder to immediately launch iPhoto and open the Library associated with that Launcher Launchers are very fast and operate independently of iPhoto Buddy and iPhoto Buddy Menu To create a Library Launcher simply select the desired Library in Buddy s Library List then choose File gt Create Library Launcher Use the standard Mac OS X save dialog to choose the name and location of your Library Launcher iPhoto Buddy Library Modified Choose a name and location for your new Library Launcher Save As Pool Party a Desktop req Q a Y DEVICES da Maine Vacation Mac
20. e Library from the Library List You can then re add it to the List and optionally assign it a new password 44 Thumbnails Adding thumbnails to your Libraries Each Library in the Library List can be assigned a thumbnail image iPhoto Buddy ar i Modified 2003 Events External Drive 2003 Events 1 13 05 2002 Events Macintosh HD 2002 Events 3 15 05 2002 Hawaii Honeymoon Macintosh HD 2002 Hawaii Honeymoon 3 21 05 2002 iPhoto Library Macintosh HD iPhoto Library 3 22105 2002 Pre Digital Cameras Library Macintosh HD 2002 Pre Camera Library 3 14 05 2002 Scotland Macintosh HD 2002 Scotland 3 19 05 2002 Wedding And Showers Macintosh HD 2002 Wedding And Shower 3 21 05 45 Thumbnails can be used to help you more quickly identify your Libraries or to serve as reminders of what s inside them Or they can just be added for fun Click the Thumbnails Button to toggle the display of Library thumbnails and use the Thumbnails slider to adjust the size of the thumbnails to your liking To add a thumbnail image to the currently selected Library simply drag a photo from iPhoto the Finder or any application that supports image drag amp drop and drop it on the Library List or on Buddy s icon in the Finder or on the Dock Or you can choose Add A Thumbnail from the Thumbnails menu and select an image file using the standard Choose File dialog box Or you can have iPhoto Buddy r
21. e iDVD or Aperture option can be selected to quit the program Note that since holding down the Option Key has special meaning to the Dock it cannot be used with iPhoto Buddy s dock menu to launch iMovie with the selected Library 29 iPhoto Buddy Menu iPhoto Buddy Menu is a small background application that displays a persistent Status Menu in your Mac s Menu Bar It runs independently of iPhoto Buddy The menu displays all of the Libraries in Buddy s Library List as well as options to launch and quit Buddy iPhoto and the other iApps You can optionally display Buddy s thumbnail images as well O O 4 Tue4 27PM Q Macintosh HD Hawaiian Honeymoon iPhoto Library Default Library Maine Vacation A Pool Party Rocky Mountain High Summer In Scotland Launch iPhoto Buddy Launch iPhoto Launch iMovie Launch iDVD Launch iWeb Preferences About iPhoto Buddy Menu Quit iPhoto Buddy Menu iPhoto Buddy Menu 30 iPB Menu gives you instant access to all of your iPhoto Libraries even when iPhoto Buddy isn t running To access iPB Menu open iPhoto Buddy s Preferences Click the iPB Menu option and you ll be presented with the Preferences Window pictured below et iY Y J General CO Startup iPhoto Buddy Menu Launch f J Dock Menu iPhoto Buddy Menu is a persistent Status Menu in your Menu Bar It functions indepen
22. e one new album for each desired new Library and drag the photos you want in each new Library to the corresponding new album Next use the Finder to create a matching series of temporary holding folders one for each export album you just created in your Library Next use iPhoto s export feature to export each export album to the corresponding temporary holding folder Here s how using iPhoto choose Export from the File menu Click the File Export tab and select the following options Format Original Size Full Size Images Name Use File name and check the Use Extension checkbox Click the Export button and then select the corresponding temporary holding folder This will create duplicates of each image file in the selected album and place them in the corresponding temporary holding folder Once this is done for each new album quit iPhoto In the Finder create one new folder for each new Library you wish to use obviously there should be one for each album you created in step one above These folders will be your actual iPhoto Libraries so choose your folder names and locations accordingly keep all of mine in a folder called iPhoto Libraries in my Pictures folder Clever huh Next launch iPhoto Buddy and drag each of your new Library folders not your temporary holding folders to the Library List Double click on the first one iPhoto will open to an empty Library N
23. e you subsequently launch iPhoto or the other iApps without using iPhoto Buddy such as from the Finder or the Dock the most recently registered Library will be opened Default Unchecked for consistency with prior versions of iPhoto Buddy 35 Save iPhoto Prefs with each Library Checked iPhoto Buddy will maintain a separate copy of iPhoto s preferences file for each Library in the Library List and restore it for use with iPhoto each time Buddy is used to open that Library in iPhoto Unchecked iPhoto Buddy does not maintain separate preferences file for each Library and does not change iPhoto s preferences file before Launching iPhoto Default Unchecked Startup Preferences If iPhoto is already running when you launch iPhoto Buddy the mutually exclusive options below will determine what iPhoto Buddy will do Ignore iPhoto Buddy will start up normally without reporting on the status of iPhoto If the iPhoto Status via Button Color preference is checked the Launch button will be yellow indicating that iPhoto is already running Display Warning default iPhoto Buddy will display a warning dialog to let you know that iPhoto is already running You can then choose to continue with startup quit iPhoto or quit iPhoto Buddy Quit iPhoto iPhoto Buddy will automatically quit iPhoto for you so that you can quickly open the Library of your choice without an intervening dialog Attempt to mount netwo
24. ed Library when clicked Similarly holding down the Control Key turns the iPhoto icon on the Launch Button into the iDVD icon and launches iDVD with the selected Library when clicked Similarly holding down the Control and Option Keys turns the iPhoto icon on the Launch Button into the iWeb icon and launches iWeb with the selected Library when clicked J eae Similarly holding down the Shift Key turns the iPhoto icon on the Launch 7 Button into the Aperture icon and launches Aperture with the selected Library when clicked Holding down the Command Key while clicking the Launch Button will register the selected Library without actually launching the indicated program This technique allows you to use iPhoto Buddy to establish which Library will be subsequently used by iPhoto or by iMovie and iDVD Screen Saver Keynote Pages and any other program featuring a Media Palette or Aperture when they are subsequently launched from the Finder the Dock an AppleScript etc However it is important to understand how this registration works iPhoto s Library registration is stored separately from that of the other applications that can access iPhoto s Libraries iMovie iDVD iWeb Keynote Pages etc As such you can register one Library with iPhoto and a different Library to share with the other programs but only one Library is shared at a time As such registering a particular Library wi
25. em on the Library List or on Buddy s icon in the Finder or on the Dock You can use a multiple selection to add more than one Library with one drag amp drop operation e Click the button and use the Choose Library dialog to select the desired Library folder s e Select Add A Library To The Library List from the File menu or press command shift A and use the Choose Library dialog to select the desired Library folder s e Control click in the content area of the Library List and select Add A Library To The Library List from the resulting contextual menu Then use the Choose Library dialog to select the desired Library folder When you add a Library to the Library List iPhoto Buddy assigns the Library folder s name to the Library You can however change the Library name to something else if you like to do so hit the enter key without affecting the folder s name in the Finder OK I have multiple Libraries in my Library List Now what When you wish to launch iPhoto iMovie iDVD iWeb or Aperture with a particular Library there are several ways to do so Choose the method you like e Double click on a Library in the Library List to open it with iPhoto Hold down the Option Key and do the same to open it with iMovie Hold down the Control Key and do the same to open it with iDVD Hold down the Option and Control Keys and do the same to open it with iWeb Hold down the Shif
26. en click the Create button iPhoto will launch and open your new empty Library into which you can begin importing your photos To view and edit one of your Libraries with iPhoto simply select it from the Library List and click the Launch Button iPhoto will launch and open the selected Library See the iPhoto Buddy Manual for more details Don t Show This Tip Again The Startup tip window When you click the OK button to dismiss the startup tip you see iPhoto Buddy s main window containing the Library List which will initially contain or original iPhoto Library henceforth called the Default Library Modified iPhoto Library Default Library iPhoto Library Folder Drive Path The Library List You can click the Launch Button to open the Default Library with iPhoto To begin getting the most out of iPhoto Buddy and iPhoto for that matter you ll want to create some additional Libraries or add your existing Libraries to the Library List see the following sections Once your Libraries have been added simply choose the desired Library from the List and click the Launch Button iPhoto Buddy will launch iPhoto with the selected Library How do I create additional iPhoto Libraries Creating a new Library is simple 1 Choose File gt Create A New Library or hold down the Option key and click the E3 button which changes to the iat button In the dialog that 13 appears choose a name
27. er iDVD 3 or later and iWeb 1 0 or later Aperture support requires iPhoto 9 3 or later Aperture 3 3 or later and iPhoto Buddy 1 3 7 or later Buddy is fully compatible with OS X 10 4 Tiger through Mac OS X 10 10 Yosemite as well as iLife 04 iLife 05 iLife 06 iLife 08 iLife 09 and iLife 11 and Aperture 3 3 iPhoto Buddy requires no more than 30 megabytes of disk 5 Space It may run fine on earlier versions of OS X but it has not been tested on any version prior to 10 4 11 Experiment at your own risk Where did it come from originally developed iPhoto Buddy for my own use did so partly as a personal programming project and partly because simply didn t care for the other alternatives had tried wanted something more something fast flexible unobtrusive and easy to use And something more consistent with the iApp interface found in the venerable iLife applications like iPhoto How much does it cost Nothing iPhoto Buddy was originally developed for my own personal use and was subsequently posted to the Internet in response to requests received from various discussion forums sincerely wish to keep it free That said am accepting donations The response to iPhoto Buddy has been quite overwhelming I m very pleased at the reception it has received and my original bandwidth related issues appear to be resolved at least for the time being Still a great deal of time and effort has gone into
28. first time you launch iPhoto BUCAY ccccceccecceeceeceecceeeeeceeeeeseeeeeeeeeseeseeeas 11 How do create additional iPhoto Libraries cccccecceeceeceeeeeeeeceeeseeeeeeaeeseeseenes 13 How do I add my existing iPhoto Libraries to the Library List ccccceeeeee ees 14 OK I have multiple Libraries in my Library List Now What ccccceceeceeeeeeeees 15 How do I use my original iPhoto Library again ccccceceseeeececeeeseeeeeeeeeneeeeenes 16 How do I delete a Library From the Library LisSt cccceceeceeeeceeeeeeeseeeeeeeeaees 16 How do I split an existing iPhoto Library into multiple smaller Libraries 16 What if already have multiple iPhoto Libraries that lm managing with another pProgiaM saisie iniaa ace cena a aa A DE aaa Da aE DA EAEE aE 18 What does it mean to register an iPhoto LiDrary ccceccseeseeceeeeeeeeeeeeeeeseeaeeees 19 Accessing your iPhoto Libraries with other applications c cccccecceeeeeeeeeneeseees 20 Accessing your iPhoto Libraries with Aperture cccccecceeeeeceeseeseeeeeeeeeeeneeneees 20 Searching for iPhoto Libraries cccccceccecceeeeeeeeeceeseeceeeeeeeeseeseeseeseeeaeseeeseeeeesaes 22 What else does iPhoto Buddy dO cceccccscceeeceececeeceeceeceeeeeeeseececeeseesesseseesesaees 23 Keeping CUNTEMME wcsccecacentectcanreatetoesnscattsmicagarmndehtamaeebatinndadacedsacatbacedecatacers peadeeatzacete 24
29. from the iPhoto Buddy menu or press E to change iPhoto Buddy s preferences The Preferences are arranged into four 4 sections outlined below Each section is displayed in its own panel and you can switch between the panels by selecting the desired radio button on the left of the Preferences Window Alternatively you can cycle through the panels by clicking the arrows at the bottom of the window or using the up down left and right arrow keys The Preferences for each panel can be set to their original defaults by clicking the Defaults button in the currently displayed panel You can reset all of iPhoto Buddy s Preferences to their defaults by holding down the command key while clicking the Defaults button General Preferences These can be set in any combination None are mutually exclusive Return Key Launch Checked Pressing the Return key is the same as clicking the Launch button Unchecked Pressing the Return key initiates editing of the selected Library s name Default Checked Enter Key Launch Checked Pressing the Enter key is the same as clicking the Launch button Unchecked Pressing the Enter key initiates editing of the selected Library s name Default Unchecked Double click Launch Checked Double clicking the selected Library is the same as clicking the Launch button 34 Unchecked Double clicking the selected Library initiates editin
30. g of the selected Library s name Default Checked iPhoto Status via Button Color Checked The Launch button will be color coded to indicate the status of iPhoto or iMovie when the Option key is pressed Unchecked The Launch button is aqua colored Default Checked Confirm Library Delete Checked Displays a dialog asking you for confirmation before deleting a Library from the Library List when you press the delete or del keys Unchecked Skips the dialog and immediately deletes the selected Library from the Library List when you press the delete or del keys Default Checked Display Help Tags Checked Displays short help tags when the cursor is held over the various controls in iPhoto Buddy s main window and Preferences Window Unchecked Disables the display of help tags Default Checked Register This iPhoto Library When iPhoto Buddy Quits Checked iPhoto Buddy will register the selected Library with iPhoto and the other iApps when you quit Buddy manually by selecting Quit from the iPhoto Buddy menu command Q This means that any time you subsequently launch iPhoto or any of the other iApps without using iPhoto Buddy such as from the Finder or the Dock the selected Library will always be used Unchecked iPhoto Buddy does not change the currently registered Library for iPhoto or the other iApps when you quit Buddy This means that any tim
31. he honest people honest The author assumes no liability whatsoever for any losses of any kind that may result from compromised passwords or unauthorized access to password protected Libraries If the security of your iPhoto Libraries is a significant concern you may want to consider storing them on external drives that can be physically disconnected from your computer or on encrypted disk images created with Apple s Disk utility These options provide excellent security for your Libraries and they can be used in conjunction with iPhoto Buddy s password protection 42 Using passwords with your Libraries To assign a password to a Library simply select it in the Library List and click the Lock Button iPhoto Buddy will prompt you to enter and confirm a new password and give you the option to save the password on your keychain The Library is immediately locked To unlock a Library simply select it in the Library List and click the Lock Button iPhoto Buddy will prompt you to enter the correct password If you previously opted to save the password on your keychain it is automatically entered into the proper space for you you need only click the Unlock button Once a Library is unlocked it functions exactly like an unprotected Library one to which no password has been assigned until it is specifically locked again or until you quit and subsequently re launch iPhoto Buddy Tip If you are creating passwords for a large number
32. is file to prevent iPhoto from updating it therefore leaving your chosen iMovie iDVD photo Library the same all the time or at least until you choose to change it using iPhoto Buddy This is especially important if you are using your Screen Saver with one of your iPhoto Libraries As of version 5 0 2 iPhoto is somewhat inconsistent in the way it handles this procedure when it quits Most of the time if the file is locked it simply quits without updating the file On other occasions it seems to unlock it and update it And on still other occasions it seems to delete it completely and recreate it As such the locking feature provided by this Preference option may not work all the time If it stops working you can simply toggle it off and back on again and it should work again at least temporarily This behavior has been reported to Apple 50
33. ith iPhoto Buddy you can easily manage an entire list of iPhoto Libraries enabling you to quickly and easily open the Library of your choice for viewing editing printing in iPhoto You can easily switch between your multiple Libraries and iPhoto Buddy will automatically quit iPhoto and instantly re launch it with the newly selected Library There is no limit to the number of Libraries and they can be located in various locations even on removable or network drives Each Library can be assigned it s own name that differs from it s folder name in the Finder And each Library can be assigned a unique password that is subsequently required to open rename or delete the Library from Buddy s Library List Each Library can also be assigned a thumbnail image that is displayed next to the Library name right in the Library List to help you more quickly and easily identify the Library you re looking for or to help remind you of a particular Library s contents without having to open it in iPhoto iPhoto Buddy also displays various details about your Libraries without launching iPhoto Information like the Library s size and image counts as well as a list of the Albums Smart Albums Slide Shows Books Folders etc you ve created within each Library And in keeping with the enhanced integration of the iApps that Apple introduced with the original iLife package iPhoto Buddy also allows you to open iMovie iDVD iWeb and Aperture using any of
34. ked Includes an option for launching iDVD without specifying the currently selected Library This is the same as launching iDVD from the Finder and is useful for launching iDVD with the Library it last used even if you don t know what Library that is Unchecked The iDVD option is not included in the Dock Menu Default Checked iWeb Checked Includes an option for launching iWeb without specifying the currently selected Library This is the same as launching iWeb from the Finder and is useful for launching iWeb with the Library it last used even if you don t know what Library that is Unchecked The iWeb option is not included in the Dock Menu Default Checked 39 Aperture Checked Includes an option for launching Aperture without specifying the currently selected Library This is the same as launching Aperture from the Finder and is useful for launching Aperture with the Library it last used even if you don t know what Library that is Unchecked The Aperture option is not included in the Dock Menu Default Unchecked Quit iApps Checked Includes options for quitting iPhoto iMovie iDVD depending on whether each is running at the time Unchecked The Quit iPhoto Quit iMovie Quit iDVD options are not included in the Dock Menu Default Checked iLife Applications Preferences In August 2007 Apple released iLife 08 including iMovie 7 This new version of iMovie is not j
35. lect Launch iPhoto or Launch iMovie or Launch iDVD or Launch iWeb or Launch Aperture from the contextual menu e Control click on iPhoto Buddy s icon in the dock then select the desired Library 15 from the Dock Menu How do use my original iPhoto Library again There are several ways e Select Launch iPhoto With Default iPhoto Library from the File menu e Hold down the Option Key and select Launch iMovie With Default iPhoto Library from the File menu e Hold down the Control Key and select Launch iDVD With Default iPhoto Library from the File menu e Hold down the Option and Control Keys and select Launch iWeb With Default iPhoto Library from the File menu e Add your default iPhoto Library to the Library List see How do add above and select it just as you would any other Library see Now What above e Control click on iPhoto Buddy s icon in the dock then select Default Library from the Dock Menu I How do delete a Library From the Library List Select the desired Library in the Library List by clicking it once or by scrolling through the list with the up and down arrow keys or by typing in the first few letters of the Library s name until it is selected Press either the delete or del keys Alternatively you can CONTROL click in the Library List or the folder icon in the Info Panel to
36. lected Library It is rare but if it does happen it causes iPhoto to display the dialog above You can simply click on the Find Library button and navigate to your Photo Library but you may be required to do so each time you use iPhoto Buddy to launch that particular Library The size of my Albums is not being displayed in the Info Panel Instead it just shows Error This is another symptom of an AlbumData xml file inside the Library that has not been updated by iPhoto since the Library folder was moved or renamed See the Troubleshooting topic When launch iMovie or iDVD with the selected Library my photos do not appear in the Photos palette above 49 I have selected the Preferences option Prevent iPhoto from resetting the Library registered for iMovieiDVD iWeb but sometimes iPhoto still resets my choice Each time iPhoto quits it updates a user preferences file Library Preferences com apple iapps plist to reflect the name and location of the Library it was using sometimes this will be skipped if the Library was not modified while iPhoto was open It is this file that is used by iMovie iDVD Screen Saver Pages Keynote and perhaps other programs to determine the location of the iPhoto Library Since all of these programs use the same file they all access the same Library for their own purposes and this Library may be different from the one accessed by iPhoto iPhoto Buddy allows you to lock th
37. llows iPhoto Buddy to share your different Libraries with all those other applications As such you can use iPhoto Buddy to register one Library with iPhoto while registering a different Library with all the other applications But when you do so you register that same Library with all other applications because they share the same file to determine which Library to display 47 When I launch iMovie iDVD etc with the selected Library my photos do not appear in the Photos palette Sometimes iMovie iDVD can be rather stubborn about using the iPhoto Library of your choice instead displaying a message informing you that you must first create a Photo Library with iPhoto 7 0 or later On other occasions it will display the filenames for the photos in your selected iPhoto Library but no pictures This usually happens if you move or rename your iPhoto Library or any folder in its path using the Finder but there are other causes too The reasons are long and complicated but the solution is simple Use iPhoto Buddy to launch iPhoto with the Library in question Within iPhoto create a new Album and then delete it Its name is irrelevant Don t bother adding any photos to it Just create a new Album and then immediately delete it Quit iPhoto This causes iPhoto to completely rebuild its AlbumData file which is used by iMovie iDVD Keynote Pages Screen Saver and possibly other programs to access the photos in the sele
38. n iPhoto Library Each time you use iPhoto it saves the name and location of its Library in a preferences file effectively registering that Library as the one to be used the next time iPhoto is launched iPhoto Buddy works by altering this registration to point to the Library you ve selected in Buddy s Library List before launching iPhoto By changing the registered Library Buddy changes which Library iPhoto opens for you when it launches iPhoto also registers the current Library in a second preferences file as well This second registration is used by other applications such as iMovie iDVD iWeb Screen Saver Pages etc that provide access to your Library via a Media Browser Buddy also allows you to change this registration so that you can choose which Library will be used by these other applications see the next section for more details New in version 1 3 1 Buddy places a small iPhoto icon next the Library currently registered with iPhoto and small iDVD icon next to the Library currently registered with the other apps Tip You change the Library currently registered with iPhoto without actually launching iPhoto Simply select the desired Library in the Library List and click the Launch button while holding down the Command Key Buddy will briefly display the message Library Registered iPhoto and update the iPhoto icon in the Library List You can do the same for the Library currently registered with the other
39. nchers sssssssnsnsnssnnnnnonnnnnunenennnnnnnennnnunnnennnennnnenenennnnennnennnnn nenen ennnn nnen ennan nennen ennnen 32 ALAKALI AAAS A S A A E E E E E E E 34 General PreferenCE Siasia o a a A 34 Startup Preferentes ateoa o e nie auntie a E A A 36 Launch Preferences atiicinncecasswccessuteccacastuessapadsanaMaenantaetansnines cabternsnraseacumuatabarecnute 37 Dock MENU Preferences oo ccccccccssnsassesscsesesencucesecscavsanshnesauseucsesses aenseaesccssuvaaveaevnssns 38 iLife Applications Preferences ccccccecceececeeceeeeceeceececeecaeceeaeeseseeseseeseesesseeeeeeraees 40 iPhoto Buddy Menu Preferences ccccscceececceeeeccecceeseececuecceeaeecseeeeseeeeeseeeneeaeenas 40 PS SWVOU GES PAEAN EEE NOE vt cues E ace cu dias ote ce Taib wees E can an nue tac AEEA 42 Password protecting your Libraries ccccccceececceccecceceecceceeeceeseeseeeeeeeeeseeeeeees 42 Using passwords with your Librarie S c ccccccceececeecseceeeeeeeeeeceeeeceeeeeseseeeeeeeeeees 43 forgot my Library Password Now what do dO ccceceeceeceeeeceeceeeeseeeeeeeeeees 43 Be Teele FUL omen nee te nnn SRS SN SoS nA RTM AA AE RR San RROD SP PRR SOE S 45 Adding thumbnails to your Libraries cccccceccseeeeeceeeeeceeseeeeeseeeeeeaeeeeeaeeseeseees 45 OUD SS TOO CUI G sisie an ie ninaninata niania iaia a adada aana aaa aaia 47 How do I see amp use my original iPhoto Library Again ccccccsecceeceeeeeeeeeseeeeenes 47 The Library
40. of Libraries you may want to keep the following in mind each time you launch iPhoto Buddy your password protected Libraries are always locked However when unlocking a given Library you have the option of unlocking all Libraries that share that same password As such you may want to assign your passwords in groups depending on how you intend to use iPhoto Buddy Once a password has been assigned to a Library it can be reset to a new password or removed from the Library altogether by choosing the appropriate item from the Passwords menu Obviously the Library must be unlocked to reset or remove the password forgot my Library Password Now what do I do If you forget a Library password you must use the special procedure outlined below to delete the Library from the Library List and then re add it optionally assigning it a new password To delete a password protected Library for which you have forgotten your password select the Library in the Library List and choose Remove Password from the Passwords menu iPhoto Buddy will prompt you to enter the correct password Hold down the Command Control and Option keys simultaneously to reveal the I Forgot My Password button and click it 43 2003 Events Library Locked 2002 Events Macintosh HD 2002 Pre Digital Cameras Library 2002 Scotland a fl ihrarv barter 3 24 05 The normally hidden I forgot my password Button iPhoto Buddy will delet
41. ow use iPhoto s import feature to import the photos from the corresponding temporary holding folder into your new Library Or just drag the corresponding temporary holding folder to iPhoto s main window and it 17 will import the images automatically Once the import is complete quit iPhoto and double click the NEXT new Library in iPhoto Buddy s Library List Repeat the import process using the appropriate temporary holding folder Repeat the process for each new Library you created When you re finished you will have 3 copies of each image file on your hard drive one in the original iPhoto Library one in a temporary holding folder and one in a newly created Library You can safely delete the temporary holding folders to regain that space on your hard drive What you do with your original iPhoto Library is up to you would NEVER advocate deleting it If you need the drive space BACK IT UP FIRST then delete it If drive space is not at a premium just you can just leave it there That decision is yours Backing up is of course ALWAYS a good idea Method 2 The duplicate and delete method This method was suggested by an iPhoto Buddy user Thanks Paul and is probably faster than the method described above It also has the added benefit of retaining the Albums keywords comments and other information unique to your Library First use the Finder to duplicate your original iPhoto Library folder once for each new smalle
42. photo files in any way It does not ever delete move alter or rename anything on your Mac aside from the files folders listed above Questions Comments Suggestions Please direct your questions comments to iphotoBuddy nofences net Enjoy Using iPhoto Buddy BEFORE YOU GET STARTED PLEASE READ THIS iPHOTO BUDDY DOES NOT IMPORT PHOTOS INTO YOUR LIBRARIES FOR YOU ONLY iPHOTO CAN DO THAT iPHOTO BUDDY SIMPLY TELLS iPHOTO WHICH FOLDER EVEN AN EMPTY ONE TO USE AS ITS LIBRARY THE NEXT TIME iPHOTO LAUNCHES THE FIRST TIME iPHOTO OPENS A FOLDER AS ITS LIBRARY IT CREATES AND STORES IN THAT FOLDER ALL OF THE ADDITIONAL FILES amp FOLDERS THAT MAKE IT INTO AN iPHOTO LIBRARY IT IS THEN UP TO YOU TO ADD PHOTOS TO THE LIBRARY USING ONE OF iPHOTO S SEVERAL IMPORT FACILITIES A FOLDER FULL OF PHOTO FILES CANNOT BE DIRECTLY CONVERTED INTO AN iPHOTO LIBRARY INSTEAD USE IPHOTO BUDDY TO CREATE A NEW IPHOTO LIBRARY BUDDY WILL AUTOMATICALLY LAUNCH iPHOTO TO DISPLAY YOUR NEW EMPTY LIBRARY THEN YOU CAN USE iPHOTO S IMPORT FUNCTIONS TO IMPORT THE DESIRED PHOTOS WARNING NEVER ALTER THE CONTENTS OF AN IPHOTO LIBRARY DIRECTLY WITH THE FINDER DOING SO CAN CORRUPT YOUR LIBRARY AND POTENTIALLY CAUSE THE LOSS OF YOUR PHOTOS The Basic Concepts By Apple s design iPhoto can only use one Library for each user on a given Mac iPhoto Buddy changes all that by providing a simple means of maintaining a list the Library List of multiple i
43. r Libraries use iPhoto s Copy items to the Photo Library and others do not The first time you enable this option in Buddy s General Preferences Buddy will make a copy of iPhoto s current preferences file for each Library in the Library List Subsequent changes to iPhoto s preferences will be saved with that Library and automatically restored each time you use Buddy to launch that Library 24 Controls iPhoto Buddy Modified 1 13 05 Events Hawaii Honeymoon 1 15 05 Jeepin Colorado 1 13 05 Pre Camera Library 1 13 05 1 13 05 Scotland Wedding And Shower 1 13 05 Jis JLo im me folder Drive ran a A gt i Ve iPhoto Buddy s Controls The Launch Button iPhoto Buddy s Launch button is used to launch iPhoto or optionally Fa iMovie or iDVD using the currently selected Library By default it is color 25 coded to indicate the current status of iPhoto iMovie iDVD depending on which if either of the option Control Keys are held down Green it s ready to launch iPhoto iMovie iDVD with the selected Library Yellow iPhoto iMovie IDVD is already running but you can click the Launch button to have iPhoto Buddy quit iPhoto iMovie iDVD and re launch it with the selected Library Red No Library is selected so iPhoto or iMovie iDVD cannot be launched Holding down the Option Key turns the iPhoto icon on the Launch Button into the iMovie icon and launches iMovie with the select
44. r Library you intend create That is if you intend to split your main Library into three 3 smaller Libraries make three 3 duplicates of your entire iPhoto Library folder using the Finder Rename each duplicate to reflect the names of your new Libraries Next add each new Library to iPhoto Buddy s Library List see How Do Add above Double click on the first one in the list to open it with iPhoto Delete all of the photos Albums that you want in the other Libraries leaving only those that belong in this one Be sure to empty iPhoto s Trash not the same as the Finder s Trash to permanently remove the deleted photos and thus reclaim the disk space they occupied When you are finished quit iPhoto Re launch iPhoto Buddy if necessary and repeat this process for each of the other new Libraries until each one contains the desired subset of your original Library What if already have multiple iPhoto Libraries that I m managing with another program iPhoto Buddy is not the only utility that allows you to use multiple Libraries with iPhoto As such you may already have more than one iPhoto Library and you may be wondering if you can use iPhoto Buddy with those Libraries The answer is Yes you 18 can Simply add each of your existing Libraries and your original iPhoto Library if you d like to iPhoto Buddy s Library List see How Do Add above What does it mean to register a
45. rary currently selected in the Library List The Info Button Show hide the Info Panel The Lock Button Lock unlock the currently selected Library If no password has been assigned to the selected Library you are prompted to enter and confirm a new password which will then be used to lock the currently selected Library 21 Name Folder Drive Name Button Click this button to show only the Library Names in the Library List Folder Button Click this button to include the actual Folder names in the Library List When a Library is added to the Library List iPhoto Buddy assigns the Folder s name to the Library You can however change the Library name to something else if you like to do so hit the enter key If you have renamed your Libraries sometimes it is helpful to also see the Folder names simultaneously Drive Button Click this button to include the actual Folder names and volume drive names in the Path Library List see Folder Button above for more information This can be helpful if you have your Libraries stored on more than one volume drive Path Button Click this button to include the actual Folder s full path in the Library List see Folder Button above for more information m The Thumbnails Button Show hide thumbnails The Dock Menu Control click on iPhoto Buddy s icon in the Dock to display the Dock Menu The Dock Menu can be configured via the Dock Menu Prefe
46. rences see Dock Menu Preferences below to include the following options e The contents of the Library List Select a Library from the Dock Menu to launch iPhoto with that Library e Default Library Select this option to launch iPhoto with the Default Library e iPhoto Select this option to launch iPhoto without specifying a Library iPhoto will launch and display the most recently registered Library This is the same as launching iPhoto from the Finder or from the Dock e iMovie Select this option to launch iMovie without specifying a Library iMovie 28 will launch and display the most recently registered Library This is the same as launching iMovie from the Finder or from the Dock e iDVD Select this option to launch iDVD without specifying a Library iDVD will launch and display the most recently registered Library This is the same as launching iDVD from the Finder or from the Dock e iWeb Select this option to launch iWeb without specifying a Library iWeb will launch and display the most recently registered Library This is the same as launching iWebfrom the Finder or from the Dock e Aperture Select this option to launch Aperture without specifying a Library Aperture will launch and display the most recently registered Library This is the same as launching Aperture from the Finder or from the Dock e Quit iApps When iPhoto iMovie iDVD or Aperture is running the Quit iPhoto iMovi
47. rk volumes at startup iPhoto Buddy allows you to store your Libraries on any volume drive that you can access from your Mac including shared network volumes and disk images When you subsequently launch iPhoto Buddy and the volume is not currently mounted to the desktop this option will determine whether or not Buddy will attempt to mount the volume for you If so will be required to enter the necessary password unless you have previously stored it in the system Keychain 36 Check for a newer version of iPhoto Buddy at startup Checking this box instructs iPhoto Buddy to check at startup via the Internet to see if a newer version of the program is available for download from the iPhoto Buddy Website If a newer version is available Buddy presents you with the option of visiting the website to check out the newer version Clicking the Check Now button performs the check immediately Checked iPhoto Buddy checks to see if a newer version is available at startup active Internet connection required Unchecked iPhoto Buddy does not check for newer versions Default Checked Launch Preferences There are two different Launch Preferences each with several options First if iPhoto or iMovie iDVD is already running when you launch the selected Library for viewing editing the mutually exclusive options below will determine what iPhoto Buddy will do Do nothing iPhoto Buddy will do nothing This precludes iPhoto Buddy from
48. t key and do the same to open it with Aperture e Select the desired Library in the Library List by clicking it once or by scrolling through the list with the up and down arrow keys or by typing in the first few letters of the Library s name until it is selected Then o click the Launch button to launch iPhoto Hold down the Option Key and click the Launch button to open iMovie Hold down the Control Key and click the Launch button to open iDVD Hold down the Option and Control Keys and click the Launch button to open iWeb Hold down the Shift Key and click the Launch button to open Aperture o press the return key to launch iPhoto Hold down the Option Key and press the return key to launch iMovie Hold down the Control Key and press the return key to launch iDVD Hold down the Option and Control Keys and press the return key to launch iWeb Hold down the Shift Key and press the return key to launch Aperture You can change the function of the return and enter keys if you like See Preferences below o Select Launch iPhoto With Selected Library from the File menu The name iPhoto changes to iMovie when you hold down the Option Key and to iDVD when you hold down the Control Key and to iWeb when you hold down the Option and Control Keys and to Aperture when you hold down the Shift Key e Control click on the desired Library in the Library List and se
49. t quits iPhoto stores the name and location of the iPhoto Library it was just using in a special preferences file Library Preferences com apple iApps plist iMovie and the other applications referenced above as well as numerous other non Apple applications read this file when they startup and use the information stored there to display the contents of that Library in their Media Palettes iPhoto Buddy allows you to take advantage of this feature to easily allow the use of any of your Libraries with any of these programs To do so simply choose the desired Library in iPhoto Buddy s Library List Then hold down the Option and Command keys while clicking the Launch Button iPhoto Buddy will briefly display the message Library Registered other apps indicating that the selected Library as been saved to the special preferences file Now simply launch the desired application and the selected Library will included in the Media Palette Keep in mind that if you subsequently use iPhoto with a different Library from the one you specified above iPhoto will overwrite your previous selection when it quits so you will need to repeat the procedure above to reset it Accessing your iPhoto Libraries with Aperture With the introduction of iPhoto 9 3 and Aperture 3 3 both apps began using a new unified Library format As such iPhoto Libraries that have been updated by iPhoto 20 9 3 or later can also be opened and edited with Aper
50. ted Drives Checked Includes Libraries on unmounted drives Since these Libraries cannot be opened until the drive is mounted these Libraries are grayed out and displayed in italics This option is irrelevant and the checkbox disabled if the Libraries From The Library List option above is unchecked Unchecked Libraries on unmounted drives are not included in the Dock Menu Default Unchecked Default Library Checked Includes the Default Library in the Dock Menu Selecting Default Library I 38 from the Dock Menu opens iPhoto with the Default Library regardless of the selection in the Library List Unchecked The Default Library is not included in the Dock Menu Default Checked iPhoto Checked Includes an option for launching iPhoto without specifying the currently selected Library This is the same as launching iPhoto from the Finder and is useful for launching iPhoto with the Library it last used even if you don t know what Library that is Unchecked The iPhoto option is not included in the Dock Menu Default Checked iMovie Checked Includes an option for launching iMovie without specifying the currently selected Library This is the same as launching iMovie from the Finder and is useful for launching iMovie with the Library it last used even if you don t know what Library that is Unchecked The iMovie option is not included in the Dock Menu Default Checked iDVD Chec
51. th iMovie also registers that same Library with iDVD Keynote Pages etc It is also important to note that iPhoto resets the shared Library registration when it quits but only if the Library it was using was changed Aperture s registration is stored separately from the other two registrations Changing Aperture s registration has no impact on the other two registrations and vice versa 26 The Add Button Click this button to display the Choose Library dialog and use it to add an iPhoto Library or an empty folder to the Library List The Create New Library Button Option key To create a new Library hold down the Option key to change the Add Button to the Create New Library Button Click this button and choose a name and location for your new Library Finally press the Create button and your new Library will be created added to Buddy s Library List and opened in iPhoto so that you can begin importing photos The Refresh Library List Button Click this button to refresh the Library List This is normally only necessary if you have used the Finder to move rename any of your Libraries while iPhoto Buddy is running The Refresh Info Button When you click on the Album List in the Info Panel to make it the active list the Refresh Library List Button above becomes the Refresh Info Button Click this button to force iPhoto Buddy to update the information displayed in the Info Panel for the Lib
52. tton A small Aperture Icon is used in iPhoto Buddy s Library list to indicate which Library is currently registered for use with Aperture Note that changing the Library registered for use with iPhoto does not automatically change the Library registered for use with Aperture and vice versa Also note that iPhoto and Aperture cannot open the same Library at the same time To open the currently selected Library with Aperture simply hold down the Shift Key while clicking the Launch Button 21 Searching for iPhoto Libraries To further enable you to manage multiple Libraries iPhoto Buddy includes a Library Search feature To search any volume or folder on your Mac for iPhoto Libraries choose Search For Libraries from the File menu The Library Search window will be displayed aA A Library Search Locations Results Search Location Search Found lt Users newuser Pictures v n a Volumes External FireWire Drive v n a Volumes Mike s iPod n a Check All Clear All Total Found 0 Cancel Done Search Library Search Window You can add search destinations folders or volumes to the Search Locations List by dragging them from the Finder and dropping them on the List or by clicking the button below the list Click the checkbox for each Search Location that you want to search and then click the Search button The search results will be displayed in the Results tab of the
53. ture 3 3 or later Apple s Knowledge Base Article HT5260 says in part The unified library format now shared between iPhoto and Aperture offers a number of advantages There s no need to import export or reprocess photos as you move from one app to the other If you use Faces Places or have created albums Smart Albums or shared photos to Facebook or Flickr these automatically work across both applications Slideshows you create in one application you can playback in the other Because iPhoto and Aperture now share a common imaging system when you adjust images using any tools in one application you ll see the changes when you open the same library in the other application If you re new to the tools available in Aperture you can maintain your photo library in iPhoto and open Aperture only when you want to try your hand at retouching such as for making selective corrections with brushes and so on All edits are non destructive so you can remove them anytime later if you like If you ve collected more than one iPhoto library over the years you can now open your iPhoto libraries in Aperture and merge them into a consolidated master library You can then access this consolidated master library in iPhoto For more information on using Aperture to merge iPhoto libraries see this article You can use iPhoto Buddy to quickly open the Library of your choice using Aperture by holding down the Shift Key and clicking the Launch Bu
54. ust an updated version of iMovie HD iMovie 6 x but an all new application Because it is so completely different Apple chose not to replace iMovie HD on your hard drive with the new iMovie 7 Instead if you already have iMovie HD in your Applications folder when you install iLife 08 the installer creates a new folder in your Applications folder called iMovie previous version and relocates iMovie HD there before installing iMovie 7 As such you now have two versions of iMovie on your hard drive iPhoto Buddy v 1 2 7 defaults to launching iMovie 7 if it s available However a new Preferences Panel was included that allows you to specify the exact version copy of each iLife application that Buddy will launch when so instructed To change the one of the iLife applications to launch simply click on the corresponding icon and choose the new application file iPhoto Buddy Menu Preferences Enable iPhoto Buddy Menu Checked Launches iPhoto Buddy Menu Unchecked Quits iPhoto Buddy Menu 40 Default Unchecked Enable at Login Checked Adds iPhoto Buddy Menu to the user s Login Items Unchecked Removes iPhoto Buddy Menu from the user s Login Items Default Unchecked 41 Passwords Password protecting your Libraries Each Library in the Library List can be assigned a password with which to lock it Once a password has been assigned to a Library a small padlock icon appears beside its name in the Library List The p
55. your iPhoto Libraries Is iPhoto Buddy useful even with iPhoto 9 With the introduction of iPhoto 9 Apple has further improved iPhoto s performance So is iPhoto Buddy still useful with iPhoto 9 Absolutely Can you imagine storing all of your spreadsheet data in one spreadsheet and then using Excel s search features to find what you want when you want it How about storing all of your text information in one word processing document and looking to Pages TextEdit or MS Word to find that important document in a hurry Way back when iLife 04 was introduced at the MacWorld Expo in San Francisco in January of 2004 Apple CEO Steve Jobs said It s like Microsoft Office for the rest of your life And in many ways it is except of course it works better But none of the components of Microsoft Office or AppleWorks or most any Mac or PC software require that you store all of its data in one document So why does iPhoto Why indeed Using multiple Libraries allows you to organize your photos the way you want to rather than just chronologically or in iPhoto s hierarchical folders And it preserves the tried and true paradigm in which each program has a user created and user managed collection of associated documents in this case Libraries in which it stores its data What are the system requirements iPhoto Buddy requires a Macintosh computer running OS X 10 4 11 or later iPhoto 2 or later and optionally iMovie 3 or lat
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