OpenOffice.org 1.1 User Manual
Contents
1. 30 CREATING LABEE OPE ONTBNIS cases ma te T MEE ee Eee 30 UPDATINC A TABLE OF CONTENTS eeterstu e sod von petits 30 25 30 CREATING FAL INDE ES 31 WEIR t aevo 32 CREATION OF THE 32 CREATION Ob PHBE UV UATE TEMPI TES Rect ote 33 tis hacks aerate ea Seer be 34 1 1 Version1 1 Writer OpenOffice org Interface OpenOffice org Writer is a program in OpenOffice org used for creating and editing text documents In creating your text documents you can add tables graphics charts and turn your documents into rich newsletters brochures articles reports proposals and even books ES Untitled OpenOffice org 1 1 0 File Edit View Insert Format Tools Window Help Function Command M enu Ba close2. 1 1 Version1 1 Writer Numbering Bullets Bullets Numbering type Outline Graphics Position Options Selection Bullets Tab Modify bullet or number formats 1 Select the paragraphs that have the bullet or number format you want to change 2 Format menu click Numbering Bullets and then click the tab for the type of list you want to modify 3 If you are satisied with your selection then click OK 4 Select the formatting options you want Note In the numbering tab you can choose either to continue the previous list or restart numbering for your new number format Remove bullets or numbering 1 Select the items from which you want bullets or numbers removed 2 Toremove bullets click Bullets nat pg To remove numbers click Numbering 2577 Tips To remove a single bullet or number click between the bullet or number and the corresponding text and then press BACKSPACE To remove the indent press BACKSPACE again Copyright 2003 2004 Mimos Berhad Page 21 1 1 Version1 1 Writer Add a border In a OpenOffice org document you can add a border to any or all sides of a table or a paragraph in your document You can add a border including a picture border to any or all sides of each page in a document You can also add a border or line to a drawing object including a text box an Aut
3. For further inquiries please email to opensource mimos my What is OpenOffice org OpenOffice org is an office suite You will find it invaluable for any number of everyday tasks from writing reports to creating professional presentations OpenOffice org contains the following applications Writer a fully featured word processor This is a powerful tool for creating professional documents reports newsletters brochures web pages and more Calc a sophisticated and feature packed spreadsheet program Use advanced spreadsheet functions and decision making tools to perform sophisticated data analysis Use built in charting tools to generate impressive 2D and 3D charts Impress a tool to create professional and effective multimedia presentations Draw a graphical component of OpenOffice org Note This manual only covers the first three 3 application Page iii TABLE OF CONTENTS OPENOFRICE ORG INTERFACE ev ea ee esate 5 ee Ie e eee E LL d Ed aL 4 COPYING LEX tus A erg ah ee aes ee M tg 7 IMIOVING TEXT USING DRAG AND DROP di Pe Pc a 7 OPENING AND SAVING DOCUMENTS sesessosesesecseseseososcsesesecsoseseososcsesesecsesescosososesesecsesesessoscseses 8 EAD ETE 8 THe TEMPEATES AND DOCUMENTS DI
4. __ Replace DOSE li ET choose Cancel Meaning Synonym Search language Help Copyright 2003 2004 Mimos Berhad Page 13 1 1 Version1 1 Writer Doing More with Text Text Appearance Times New Reman to E U Formatting type The look of the character you type is automatically set when you begin typing but you can change it by choosing different font formatting or others The easiest way to make changes is by using formatting toolbar Apply character formatting To apply character formatting to a single word click the word To apply character formatting to several words or a few characters within a word select the text Change the font of text or numbers 1 Select the text you want to change 2 On the Formatting toolbar click a font name in the Font ines Rom box Note Font types may depend on your operating system Change the size of text or numbers 1 Select the text you want to change __ 2 On Formatting toolbar click a point size in the Font Size Apply bold formatting to text or numbers 1 Select the text you want to make bold 2 Click Bold Apply italic formatting to text or numbers Copyright 2003 2004 Mimos Berhad Page 14 1 1 Version1 1 Writer 1 Select the text you want to make italic
5. 2 Click Italic Underline text or numbers 1 Select the text you want to underline 2 Click Underline Apply embossed imprinted outlined or shadow formatting 1 Select the text you want to format On the Format menu click Character and then click the Font Effects tab 3 Under Font Effects select the options you want Apply strikethrough formatting to text or numbers 1 Select the text that you want to format as strikethrough Format menu click Character and then click the Font Effects tab 3 Select the Strikethrough check box Subscript Superscript text or numbers Select the text you want to format as subscript On the Format menu click Character and then click the Position tab If you choose Subscript click the Subscript check box If you choose Superscript click the Superscript check box RON Copyright 2003 2004 Mimos Berhad Page 15 1 1 Version1 1 Writer Change Character Spacing Paragraph Indents amp Spacing Alignment Text Flow Mumbering Tabs Drop Caps Borders Background Indent From left hoor Fram right zl First line pm Automatic INNEN Spacing Top nomm 31 Line spacing inate of 5 Register true Activate Cancel Help Reset Change the spacing between characters 1 Select the text you want to chang
6. English United states As you type OpenOffice org can automatically check your document and underline possible spelling errors red line for spelling error To correct an error just retype the correct spelling or grammar You also can re check the document for spelling errors by clicking AEG spellcheck Y button on the standard toolbar e If the document have spelling errors a Spellcheck English USA window will display and then select the correction you want e If the document do not have any errors a window shows up and says that the spelling check is complete Copyright 2003 2004 Mimos Berhad Page 12 1 1 Version1 1 Writer Note It is a U S English word not British English word so the spelling English United States window also will display if there is a different spelling between them Using the Thesaurus The thesaurus offers assistance only when you call it The function of thesaurus is to find synonyms 1 Click the word you want to look up and choose Tools gt Thesaurus to open the Thesaurus dialog box or type CTRL F7 2 Click words in the Meanings column that best represent your context to see synonyms for them Double click to get a list of words that have the same or similar meaning 3 To review previously looked up words select from the drop down list under Word Thesaurus English variations
7. Nama gt e Repeat this action for another field When you have inserted all your fields you re ready for the merging Merging e Select the records you need e Click on the rectangle at the upper left corner of the table to select all records e Or click on the gray rectangle display to its right to select all fields select records that are not consecutive hold the CTRL key down while making the selections Now you can do your merging On the Toolbar of the Beamer the icon before the last displays some letters Click on it to access the sorting tools cl t iz lt X sse EF E Hih Bibliography Copyright 2003 2004 Mimos Berhad Page 34 1 1 Version1 1 Writer You ll see the pop up below gs Coox AJ C Printer C Electronic g File a Salame C Erom Path Help Generate file name from Database field Manual setting Sort the records as you have selected them in the previous procedure e hen choose the devices to which output is to be redirected If you choose File you have to select the file path by clicking on the button with 3 points to the right of the Path text box so you can browse your file system up to the file you wish to use There will be a file created for use with the records selected You can nam
8. blank worksheet or chart Because the information is totally contained in one OpenOffice org document embedding is useful when you want to distribute an online version of your document to people who won t have access to independently maintained worksheets or charts Copyright 2003 2004 Mimos Berhad Page 28 1 1 Version1 1 Writer Create an embedded object from an existing spreadsheet or chart 1 Open both the OpenOffice org document and the Spreadsheet workbook that contains the data you want to create an embedded object from 2 Switch to Spreadsheet and then select the entire worksheet a range of cells or the chart you want 3 Click Copy 4 Switch to the OpenOffice org document and then click where you want to insert the embedded object 5 On the Edit menu click Paste Special Paste Special Sources OpenOffice or g 1 1 0 Spreadsheet Cancel Selection e UU TUUM E MP memes Help IHTML HyperText Markup Language DDE link Unformatted text Formatted text RTF Paste Special 6 In the Selection box click OpenOffice org 1 1 0 Spreadsheet and then click OK Copyright 2003 2004 Mimos Berhad Page 29 OpenOffice org1 1 Version1 1 Writer Indexes and Tables of Contents In your OpenOffice org Writer documents you can have any number of predefined or user defined indexes For example you can have
9. without deleting the cells themselves 1 Select the table rows or columns by clicking on it 2 Click the mouse right button select Row or Column and then select Delete Clear the contents of a table 1 Select the items you want to clear 2 Press DELETE Split a cell into multiple cells in a table Split Cells ES Spit Amount 2 ETT Cancel Direction _ Help horizontal EE NN vertical oplit cells window 1 Select the cell that you want to split 2 Click the mouse right button and select Cell Click Split 3 Choose your option from Split Cells Window Copyright 2003 2004 Mimos Berhad Page 25 OpenOffice org1 1 Version1 1 Writer Merge cells into one cell in a table You can combine two or more cells in the same row or column into a single cell For example you can merge several cells horizontally to create a table heading that spans several columns 1 Select the cells that you want to merge 2 Click the mouse right button and select Cell then click Merge Formatting Pages Page numbers headers and footers make a lengthy document easier to follow OpenOffice org Writer can automatically numbering the pages to inserting different headers and footers on odd and even pages Creating and Modifying Page Numbers 1 To insert a page number go to Insert click Field and click Page Number to insert the page number The Page Num
10. ALOG a eee sd os 8 aot ut oM Len aah Lets 9 SAVING IDOGCUMENTS AUTOMATICALLY Nen ee dete cafe 10 EXPORTING DOCUMENTS TO PDP s esent etienne eni eee Ye Epi a 11 USING THE OPENOFFICE ORG PROOFING TOOLS ccccccccccccccccccccccccccccccscccccsccccces 12 CORRE CI SBE D BING MN Su CL D Me LR D Ra Ipod Man 12 THESAURUS edet eis 13 14 cL I I M DE EE 14 CHANGE CHARACTER SPACING hi Maes ce ow a eee a Mn I ME M 16 CREATING AND FORMATTING NUMBERED AND BULLETED LIST cccececcecececcececescececescecesesceccescsccessscesescscuseecs 20 ADDAS CIR DE Pas teen mE A ee une LU eL REL Reels 22 CREATING A TABLE 24 EA EE E E E 24 JADDIROWSOOISCORUMNS
11. First line indent Bar Bar Main Hanging indent Headin Toolbar Sr Headna 1 Lz gt eadin E p Navigator automatic Status Bar OLE objects Stylist Bookmarks gt zr EE Figure 1 The picture in Figure 1 is an application window in OpenOffice org Writer You can see two types of command bars menu bars and toolbars Toolbars are graphical buttons located below the menu bars Toolbar is a shortcut to common features while menu bars enable you to see the option related to a feature Copyright 2003 2004 Mimos Berhad Page 5 1 1 Version1 1 Writer Menu bars organize the features into categories File Edit View etc Clicking on any of the categories opens up a list of related features for you to choose from These are 5 visible bars the Menu Bar that lists commands a menu style e the Function Bar that includes icons for common actions open save copy paste etc the Command Bar with icons for formatting the text the Main Toolbar with specific tools used during the typing phase to insert fields forms images and other objects e the Status Bar that displays information the current page current template zoom percentage insert or overwrite mode selection mode and hyperlink mode as well as 2 fl
12. Head of IT 4slahiah Binti Hussain Head of IT 11 Bin Abdul Mutalib Senior Techn ki mu pom e a ira TM Record of 124 ab Lact ul 571 Your registered data sources will be displayed in the Beamer and you only have to select the source with which you wish to work e Click on the little cross next to your data source name to display its content tree Then by clicking on the name of a table you will see displayed fields and their records in the right side of the Beamer e Add the fields into your document e Click and hold on the field eg Name or whatever your field is named of your table Copyright 2003 2004 Mimos Berhad Page 33 1 1 Version1 1 Writer Hus v Bibliography 185 FOSSCON 003 Mr T van Hep Chuen Assistant Me amp h Links Fl Senior Mana Azian Binti IT Executive ES Queries Saidi Putera Bin Murham Programmer Tables Fazilah Binti Maarof Programmer Confirmed Aini Zahariah Binti Zakaria IT Executive Muhammed Bin Muhyyiddin x Contacts Mil Muh 4 Bin Muhyyviddin ITE Rosli Bin Abdul Hamid Head oF IT Aslahiah Binti Hussain Head of IT Azman Bin Bod Mutalib Senior Techr e Holding the mouse button down drag it up to the asterisk placeholder in your document and release it The field will be displayed in your document are lt
13. OpenOffice org 1 1 User Manual Versionl 1 November 27 2003 User Manual for Writer Trademarks MIMOS logo is a registered trademark of MIMOS Berhad OpenOffice org is a trademark of OpenOffice org All terms mentioned in this manual that are known to be trademarks or service marks have been appropriately marked The publisher cannot attest to the accuracy of this information Use of a term in this manual should not be regarded as affecting the validity of any trademark or service mark Disclaimer While every effort has been made to make this manual as complete and as accurate as possible no warranty or fitness is implied The information provided here is on as is basis The authors and the publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damages arising from the information contained in this manual Copyright Information Copyright 2003 2004 MIMOS Berhad Permission is granted to copy distribute and or modify this document under the terms of the GNU Free Documentation License Version 1 2 or any later version published by the Free Software Foundation with Invariant sections no Front Cover Texts and no Back Cover Texts A copy of the license 15 included in the section entitled GNU Free Documentation License Acknowledgement Open Source R amp D Group MIMOS Berhad Technology Park Malaysia Kuala Lumpur Tel 603 89965000 Fax 603 86579477
14. TO A TABLE 25 DELETE A TABLE ROWS OR COLUMNS FROM TABLE lt Ser Peta 25 CLEAR PAE CONTENTS Or Un ood rend Ute Ll e 25 CREEL INTO MULTIPLE CELLS IN Av TABLE 525 asa pt A a aes 25 MIBSROECEEDSANTO ONE CEEL IN AC TABICE 6 ceased oe Sausage MD MELLON UR BR A M C EUM Ee LE IO 26 FORMATTING 26 CREATING AND 5 eU da ve e Coeli 26 CREATING EIEADERS AND POOTERS dO Den 27 IMPORT GRAPHIC S 5 2 oaa ee ee Ro Cay e ER eva Faces ar PEE EC dose 27 RETE SR DN 2 INSERTAA PICFURE EROM ANOTHER e telo Rh LIE WM 28 INSERT A SPREADSHEET INTO AN OPENOFFICE ORG DOCUMENT e eee eee eee een 28 CREATE AN EMBEDDED OBJECT FROM AN EXISTING SPREADSHEET OR CHART ccceccecceccecceccecceccescecceccecceceeceeceeceuss 29 INDEXES AND TABLES OE CONTENUC S iiie oie e rheo eve b eere ee goa bee aee aae oan
15. a table of contents alphabetical index illustration index or bibliography Creating a Table of Contents 1 Place the cursor where you want to create the table of contents 2 Choose Insert gt Indexes and Tables gt Indexes and Tables The Insert Index Table dialog appears Click the Index Table tab and select Table of Contents as Type the first time you start this dialog this tab page and type are already selected 3 Click on OK if you want to generate the table of contents from the headings and entries you have defined 4 f you want to insert an additional paragraphs of another Paragraph Style into the table of contents mark the Additional Styles check box and click the icon next to the box A dialog will open where you can define which Paragraph Styles are also to appear in the table of contents and on which level they are to be shown Updating a Table of Contents e Place the cursor in the table of contents Click the mouse right button and select Update Index Table e You can also select Tools gt Update gt All Indexes and Tables to update all the indexes and tables of contents in a document Deleting a Table of Contents Place the cursor in the table of contents Click the mouse right button and select Delete Index Table Copyright 2003 2004 Mimos Berhad Page 30 OpenOffice org1 1 Version1 1 Writer Creating Alphabetical Indexes 1 Place the cursor where you want to c
16. ber Format dialog box allows you to choose a numbering style such as A B or 1 2 3 and to include the chapter number Click on Format then click Page Copyright 2003 2004 Mimos Berhad Page 26 1 1 Version1 1 Writer Page Style Default Organizer Page Background Header Footer Borders Columns Footnote Paper format Farmat Width 21 59cm Height 27 34cm g Orientation Portrait C Landscape Paper tray trrom printer settings Margins Lat settings Left B acm zi Page layout and left Right iem PE ETE TY Register true ABE S Top 2 b4cm 3o Reference 1 Bottom 254m zi z Cancel Reset Creating Headers and Footers Headers and footers are placed in the top and bottom margins 1 To insert a header and footer choose Insert gt Header or Footer 2 he existing document text is immediately dimmed and the Header text box at the top of your document opens 3 Enter the text you want to appear in the Header text box 4 Use the toolbar buttons to create and modify the headers and footers Import graphics Insert a picture You can insert clip art or a picture from the Gallery or you can insert a picture or a photo imported from other programs and locations From the toolbar
17. con on the function bar or use Ctrl O shortcut keys Look in Feedback 1 sie 4 E Feedback Paperlawith graph Feedback 58 Feedback E Paper Bwith graph Feedback A FaperlCwith graph Feedback 44 LE with graph 12 Feedback 9B Faper with graph File name Files of type Al files 521 Cancel Version Read only The Templates and Documents Dialog The Templates and Documents dialog can be regarded as a kind of command center for OpenOffice org documents It provides easy access to your work directory and to the supplied sample documents To open the dialog choose File gt New gt Templates and Documents press Shift Ctrl N Or you can double click the OpenOffice org Quickstarter icon on the task bar Copyright 2003 2004 Mimos Berhad Page 8 1 1 Version1 1 Writer Templates and Documents New Document New Document 7 Templates Documents HTML Document Labels Master Document Presentation Spreadsheet Text Document Samples Organize alt Cancel Help The dialog offers the following areas which you can select by clicking in the left field New Document This is one way of creating a new empty document Templates Choose from the many ready to use document
18. e On Format menu click Character and then click the Spacing tab 3 expand or condense space between characters click Expanded Condensed in the Spacing box and then specify how much space you want in the By box Change the alignment of text alignment button Text alignment that you set by using buttons on the Formatting toolbar shortcut keys or the Paragraph command affects an entire paragraph Sometimes you might want to vary the alignment within a single line of text For example in the header of a report you might want the report title aligned with the left margin the date centered and the page number aligned with the right margin Copyright 2003 2004 Mimos Berhad Page 16 OpenOffice org1 1 1 1 Writer Align text with the left margin 1 Select the text you want to align left 2 Click Align Left Center text 1 Select the text you want to center 2 Click Centered Align text with the right margin 1 Select the text you want to align with the right margin 2 Click Align Right Justify text 1 Select the text you want to justify 2 Click Justified Copyright 2003 2004 Mimos Berhad Page 17 1 1 Version1 1 Writer Line and Page Breaks Tabs Paragraph Background Indents amp Spacing Alignment Text Flow Numbering Tabs Drop Caps Borders Hyphenation Automaticall
19. e spreadsheet Data source URL IC Tv Documents MyOrficeIMyFolder OK Data Source Administration Window Help e Click on New Data Source Type a suitable name for it e Under Connection choose the type of document that you will use as the Data Source e In the Tables tab verify that your spreadsheet name has been selected e Click OK and your sheet will be usable for a mail merge Copyright 2003 2004 Mimos Berhad Page 32 OpenOffice org1 1 Version1 1 Writer Creation of the Mail template e Open a new text document e the content of the letter You don t need to insert the address fields at this moment You can type an asterisk as a place holder to orient yourself when you have completed your letter e Save the file but don t close it e From the View menu select Data Sources or hit F4 key FT a jz nm n tpe fif ji 8 fs 45 Bibliography Default Filter Mama Jawatan 25 F SSCONZODO3 IE 1 Kevan Chuen Assistant Ma amp h iris 2 Binti Senior i re 3 Azian Binti IT Executive Queries eg 4 Saidi Putera Bin Murham Programmer E 5 Fazilah Binti Maarof Programmer Confirmed Je Aini Zahariah Binti Zakaria Executive Contacts mE Nik Muhammed Bin Muhyyiddin Senior IT Exe Rosli Bin Abdul Hamid
20. e this file according to whichever field name of your data source Now the operation is terminated and the merging completed Copyright 2003 2004 Mimos Berhad Page 35
21. menu click Tool then select Gallery A list of 3D Pictures will appear and it sort by a categories Just click your selection category and choose your selection by click the mouse right button then select Insert Copy To disable the graphic menu click Hide Show button at the bottom of the graphic menu Copyright 2003 2004 Mimos Berhad Page 27 1 1 Version1 1 Writer Backgrounds Bullets Insert a picture from another file 1 Position the insertion point where you want to insert some clip art or a picture 2 Onthe Insert menu point to Graphic click From File and then select the suitable graphic by click the Open tab Insert a spreadsheet into an OpenOffice org document OpenOffice org provides several ways to insert spread data into a OpenOffice org document For example you can easily copy and paste a worksheet or chart Or you can insert the worksheet or chart as a linked object or embedded object The main differences between linking and embedding are where the data is stored and how it is updated after you place itin the document An embedded worksheet or chart stores its information directly in the OpenOffice org document To edit the embedded object just double click it to start OpenOffice org spreadsheet make your changes and then return to OpenOffice org document You can embed an existing worksheet or chart or start from scratch by embedding a new
22. oShape a picture or imported art Note In OpenOffice org document you can use the Table command to add borders and shading to a table automatically What do you want to do Table Format Ix Table Text Flow Columns Borders Background line arrangement Spacing to contents fm Left fo z Right Bottom Iv Synchronize Shadow style Position ola E E ri O 18cm Color O Gray i Lancel Help Reset Border tab Add a border to a paragraph or selected text Copyright 2003 2004 Mimos Berhad Page 22 1 1 1 1 Writer 1 To surround a paragraph or specific text with a border select the paragraph or the text 2 On Format menu click Paragraph and then click the Borders tab 3 Select the options you want then click OK Add a border to a page in a document 1 On the Format menu select Page and then click the Border tab 2 Select the options you want then click OK Note To change a border on a page repeat step 1 to 2 Remove a border from a page in a document You can remove borders from any or all sides of a page a paragraph or selected text in a document 1 To remove a page paragraph or any border select the border 2 On the Format menu select Page and then click the Border tab 3 Unde
23. oating windows which can be docked e the Stylist Used to change the style of the text with few clicks the Navigator This tool is particularly useful in long documents with many chapters sections images etc If the floating windows are not displayed by default you can display them by clicking on the Navigator icon and the Stylist icon that you find the function bar Remember whatever disaster you may cause in your document you are always able to Reload the last saved version via the File menu or to create a new blank one by the following 1 Type CTRL N on your keyboard hold down the CTRL key and type N 2 Selecting File gt New gt Text Document from the Menu Bar clicking on the New Document Icon on the Function Bar Copyright 2003 2004 Mimos Berhad Page 6 1 1 1 1 Writer Selecting Moving and Copying in OpenOffice org Writer Selecting Text You can drag the mouse to select text To select by dragging move the insertion point to the beginning or the end of the desired text string hold down the left mouse button and move in the desired direction After you select the text the text is highlighted There are a number of ways to select text To Select This is what you need to do A word Double click anywhere in the word Single line Triple click anywhere in the paragraph Entire document Choose Edit Select All from
24. paragraph spacing 1 Select the paragraphs that you want to change On the Format menu click Paragraph and then click the Indents and Spacing tab 3 To add spacing before or after each paragraph enter the spacing you want in the Above paragraph and Below paragraph boxes under Spacing Copyright 2003 2004 Mimos Berhad Page 19 1 1 Version1 1 Writer Change line spacing 1 Select the paragraphs in which you want to change line spacing On the Format menu click Paragraph and then click the Indents and Spacing tab 3 Under Line Spacing select the options you want Creating and Formatting Numbered and Bulleted list n ati Numbering bullets and indent button When you manually number the items in a list OpenOffice org Writer converts the typed numbers to automatic numbering If you begin a paragraph with a hyphen OpenOffice org automatically converts the paragraph to a bulleted item when you press ENTER to end the paragraph Add bullets or numbers 1 Select the items to which you want to add bullets or numbers 2 To add bullets click Bullets TEM To add numbers click Numbering 2 Convert bullets to numbers and vice versa 1 Select the items that have bullets or numbers you want to change o _ 1 2 Click Bullets 3 or Numbering button Copyright 2003 2004 Mimos Berhad Page 20
25. r Line style click None Copyright 2003 2004 Mimos Berhad Page 23 1 1 Version1 1 Writer Creating A Table Create a table Tables are used to organize information and create interesting page layouts with side by side columns of text and graphics The quickest way to create a simple table for example is by clicking the insert table icon from Main toolbar Create Table Icon Insert Table x Cancel Hel ROWS db Dpitiong pa SS AutaFarmat Header SIZE Columns i Repeat header Don t split table Iv Border Insert a table 1 Click where you want to create a table 2 Click icon from the main type menu and specify the table and number of rows and columns you want Or from the main menu click Insert and then click Table 3 Specify the name of the table 4 Select the number of rows and columns you want and then click OK Copyright 2003 2004 Mimos Berhad Page 24 1 1 Version1 1 Writer Add rows or columns to a table 1 Place the cursor in the entire row or column 2 Click the mouse right button and choose Row or Column Click Insert 3 Choose the number of row or column you want to insert Click OK Delete a table rows or columns from a table You can delete rows or columns or you can delete an entire table You can also clear the contents of cells
26. reate the index 2 Choose Insert gt Indexes and Tables gt Indexes and Tables The Insert Index Table dialog appears 3 On the Index Table tab select Alphabetical Index as Type 4 To generate the alphabetical key world index using the default settings click OK Note If you want to change the formatting of the individual lines in the index it is best to edit the Paragraph Styles in the Stylist All direct formatting Will be overwritten at the next update Copyright 2003 2004 Mimos Berhad Page 31 1 1 Version1 1 Writer Mail merge It is a tools used to simplify repetitive documents It can be used to create many documents at once but those documents contain identifical formatting layout etc Mail merge is commonly used to generate envelopes address lists a membership directory memorandum etc Creation of the Database Source To do a mail merge in OpenOffice org you have to transform your spreadsheet into a database source so that you ll be able to display it inside the Beamer Open and completed your spreadsheet and save the file Close your document In the Tools menu select Data Sources Data Source Administration New Data Source General Tables Queries Links Biblingraphy S ks FOSSCONZDD3 poem PE ER LUN IL Connection Database typ
27. sion If the Always create backup copy check box is marked the old version is first copied to the backup directory Copyright 2003 2004 Mimos Berhad Page 10 1 1 Version1 1 Writer Exporting Documents to PDF You can export the current document as an Adobe PDF Portable Document Format file This format ensures that formatting will be kept as intended even if the user open the document in another computer with another operating system A PDF file can be opened by the Adobe PDF Reader software which is available for all operating system for which you can get the OpenOffice org You cannot open a PDF file in OpenOffice org but you can export any OpenOffice org document to PDF To export the current document to PDF do one of the following as applicable e Click the Export Directly as PDF icon on the Function bar Choose File Export as PDF Enter a name and click OK This will open a dialog with a choice of options Copyright 2003 2004 Mimos Berhad Page 11 1 1 Version1 1 Writer Using the OpenOffice org Proofing Tools Correct Spelling Spellcheck English USA Original toolbar Ignore Word e Ignore Suggestions Always Replace Thesaurus Language AEG English 54 T Options Dictionary All Add Unknown word Help Close Spelling
28. templates we have prepared My Documents A quick route to the documents in your work directory To define your work directory choose Tools gt Options gt OpenOffice org gt Paths e Samples The provided samples show you what you can do with OpenOffice org Saving Documents To save your current document use the Save command in the File menu the save Document icon on the function bar or just press Ctrl S Copyright 2003 2004 Mimos Berhad Page 9 1 1 Version1 1 Writer When you save a document for the first time a dialog will appear in which you choose where you want to store the file Save ir E Mv Documents le Adobe My eBooks Mu Music 1 MyOffice File name Save as type pen tfize ora 1 0 Document xw Cancel v Automatic file name extension Save with password settings Assign your text document a name when you save it the first time You can choose any name you d like Save your documents regularly as you work on them Saving Documents Automatically To save a backup every time you save a document 1 Choose Tools gt Options gt Load Save gt General 2 Mark Always create backup copy If you save the current document with File Save or Ctrl S under the path and file name from which you opened it the old version will be overwritten by the new ver
29. the menu bar and hold Ctrl and click the left margin or Ctrl A or triple click the left margin Moving and Copying Text 1 Select the text you want to move or copy 2 Click the Cut or Copy button from the Standard Toolbar 3 Move where you want to place the text 4 Click the Paste button Note Cut Copy and Paste are standard functions that have corresponding shortcut key you can use even if menu and toolbar options are not available Select the text or object and press to cut Ctrl C to copy or Ctrl V to paste Moving Text Using Drag and Drop 1 Identify the text you want to move and its destination 2 Select the text 3 Drag the text to its new location while holding down the left mouse button 4 Drop the selection into position by releasing the mouse button Note To drag is to click and hold the mouse button on anywhere in the selection and then move the pointer to a new location and release the mouse button Copyright 2003 2004 Mimos Berhad Page 7 1 1 Version1 1 Writer Opening and Saving Documents There are several ways of opening documents For example you can use the Open dialog and the Templates and Documents dialog Opening Documents TO open an existing document that was saved on the hard drive or on a disk you have several possibilities You can either choose File gt Open click the Open File i
30. y E arine 2 Dedi 0 A Mesman nimbe consecutive Breaks Enable oe Pasion Page d Page univer Options Keep with next paragraph Al ziii APIS L Cancel Help Reset Line and Page Breaks Tab To prevent a page break within a paragraph 1 Select the paragraphs that contain lines you want to keep together 2 Format menu click Paragraph and then click the Text Flow 3 Under Options select the Do not split paragraph check box Copyright 2003 2004 Mimos Berhad Page 18 1 1 Version1 1 Writer Keep with next paragraph prevent a page break between the selected paragraph and the following paragraph 1 Select the paragraphs you want to keep together on a page 2 Format menu click Paragraph and then click the Text Flow 3 Select the Keep with next paragraph check box Indents and Spacing tab Paragraph Background Indents amp Spacing Alignment Text Flow Numbering Tabs Drop Caps Borders Indent Before text 0 00 After text 0 00 First line 0 05 H Automatic Spacing Above paragraph p ow EN Below paragraph 4 Line spacing single Gh Register true Activate Cancel Help Reset Indents and Spacing tab Adjust
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