User Manual - nh
Contents
1. a Oo Select Provider s Maple Street THP PTO 7444 Maple Street THP STABLE 7442 Maple Street Transitional Housing Program 2334 Oak Street Housing 7443 Oak Street Housing SRO 7445 Oak Street Housing Trail 7860 Bass Street Program 7008 Pike Street Emergency Lodging Program 2804 Walleye Street ERAP HODAP 7787 Emergency Shelter 5134 Transitional Living Program 7092 1 The Greater Green Bay Community Services 2543 1 The Greater Green Bay Shelter Program 8122 1 The Greater Green Bay Social Services 7859 1 Tower Men s Shelter 6938 Providers Reporting Information in this Report Client Count Unique Clients New Clients 1 EFC Maple Street THP PTO 7444 nnn ni oo gt 1 gt oonazgmmmmmm 1 EFC Maple Street THP STABLE 7442 1 1 0 1 OTS Emergency Shelter 5134 165 165 127 1 OTS Transitional Living Program 7092 3 3 0 1 Tower Men s Shelter 6938 30 30 28 Total 204 204 160 2010 Bowman Systems L L C All Right Reserved ServicePoint and the ServicePoint logo are trademarks of Bowman Systems L L C All other brand or product names trademarks or registered trademarks of their respective holders Bowman Systems 333 Texas Street 300 Shreveport LA 71101 Toll Free 888 580 3831 Direct 318 213 8780 Fax 318 213 8784 Email ART_Reports BowmanSystems com http www_bowmansystems com Bowman Systems x T v10 09 08 800 w2. Bowman Systems Page 6 of 19 0609 Pulse New Clients ART Gallery Report version 5 Pulse New Clients CoC 123456 Reporting Quarter 4 1 09 to 6 30 09 D Quarterly 3 Month Count on NEW Sheltered Clients Persons in Households with at least one Adult and one Child Number of Households Adults in Families Children in Families Missing this Information Number of Persons Adults and Children Persons in Households with Only Children Number of Households Unaccompanied Youth Children in Households with Only Children Missing this Information Number of Persons Age 17 and Under Persons in Households without Children Number of Households Individual Adult Males Individual Aduit Females Missing this Information Number of Persons Age 17 and Over Total Households and Persons Tota Households Sheltered Emergency 23 Sheltered Emergency 0 0 0 0 5 5 Sheltered Emergency 154 353 507 Emergency Transitiona Transitiona Transitiona Transitiona 472 Tota Persons 177 Bowman Systems v10 09 08 809 Page 1 of 1 0609 Pulse New Clients Printed 8 31 10 Tab D NEW Clients Quarterly Count 3 55 46 AM Diagram 5 Tab D NEW Clients Quarterly Count Diagram 5 This tab reports the NEW client and household data needed to complete Tab D of the Pulse reporting module and is laid out to match the Tab D HDX input screen Data to be transferr
3. 1 of 31 0609 Pulse New Clients Printed 8 31 10 Tab H Additional Information 6 26 05 AM Diagram 9 Tab H Additional Information Diagram 9 This tab is provided as a reference to the user running the report and lists the parameters specified in the user prompts as well as client counts by provider e Client Count represents the number of clients served during the reporting period e Unique Clients is the Client Count de duplicated using the Client Unique Id algorithm e New Clients are those meeting the HUD definition of new and included in the various new client counts throughout the report Bowman Systems Page 11 of 19 0609 Pulse New Clients ART Gallery Report version 5 TECHNICAL NOTES 1 Speed Since the entire transaction history of each client needs to be pulled into the report and taken into account in order to determine whether the client meets the HUD definition of a NEW client users should be aware that the average run time of this report is much longer than most ART Gallery reports and can in some circumstances exceed twenty minutes With this in mind users should plan adequate time for running the report or should use the ART scheduling feature to avoid long waits 2 De duplication This report de duplicates various parts of the report according to HUD specifications using ServicePoint s Client Unique Id field 3 Inclusion In order for a client household to included as a NEW client in
4. ART Gallery Report Page 5 of 19 0609 Pulse New Clients Pulse New Clients Household Detail CoC 123456 Reporting Quarter 4 1 09 to 6 30 09 Group A Households Consisting of Adults and Children __ Clientid Age _ Gender Disability ___ PriorArrangement __ _ Stability of Prior Arrangement _ 1453788 321968 18 Female No HUD Staying or living in a family member s ro More than three months but less than o 1453788 321972 1 Female No HUD Staying or living a family member s More than three months but less than o 1456458 41603 9 Female Null No HUD Nu Nu 1456458 41634 27 Female Null No HUD Staying or living in a family member s ro Nu 1456458 313332 0 Male Null Null Null Nui 1464137 78000 28 Female No HUD Staying or living in a family member s ro More than one week but less than one 1464137 78081 7 Male No HUD Staying or living in a friend s room apart More than one week but less than 1464137 208078 2 No HUD Staying or living in a friend s room apart More than one week but less than one 1464137 231284 Null Female No HUD No HUD Staying or living in a friend s room apart More than one week but less than one 1465340 225201 27 Female No HUD Staying or living in a family member s ro One to three months HUD 1465340 322866 3 Male Staying o
5. No HUD No HUD No HUD Know HU No HUD No HUD No HUD Staying or Sving in a family membe One to three months TN Rental by client no housing subsid More than three months but less tl Staying or living in a friend s room One to three months HUD Staying or a friend s room More than one week but less than Emergency shelter including hotel One to three months HUD Place not meant for habitation inclu One to three months HUD Staying or Sving in a family membe One week or less HUD Rental by client no housing subsid More than three months but less tl Hotel or motel paid for without eme More than one week but less than Emergency shelter including hotel One week or less HUD Emergency shelter including hotel One to three months HUD Staying or living in a friend s room One week or less HUD Yes HUD Staying or living in a family membe More than one week but less than Permanent housing for formerly ho More than one week but less than Staying or Sving in a family membe One year or longer HUD Yes HUD Rental by client no housing subsid More than three months but less tl Staying or in a family membe Staying or living family membe One week or less HUD Staying or living in a family membe One to three months HUD Emergency shelter including hotel One week or less HUD Staying or living in a family membe One to three months HUD Place not meant for habitation
6. living in a family member s ro One week or less HUD 1475833 258911 9 Male Null Null Staying or living in a family member s ro One week or less HUD 1475833 258016 5 Female Null Null Staying or living in a family member s ro week or less HUD 1476017 323045 22 Female No HUD Staying or living in a family member s ro More than one week but less than one 1476817 323957 2 Female Staying or living a family member s to three months HUD 1478882 46894 30 Female Staying or living in a family member s ro One to three months HUD 1478882 68325 10 Male Staying or living in a family member s ro One to three months HUD 1478882 68326 9 Female HUD Staying or living a family member s ro to three months HUD 1478882 68379 12 Female No HUD Staying or living in a family member s ro One to three months HUD 1480668 126064 24 Female No HUD No HUD Staying or living in a family member s ro One week or less HUD aoe eee Page 1 of 20 POE SR Tab C Household Detail 3 55 46 AM Diagram 4 Tab C Household Detail Diagram 4 Like Tab B this tab contains all reported detail but a sorted by household rather than by client The listing is sectioned by household type with the first column indicating the household grouping as indexed by the Entry Exit or Service Group Id see tech note 4
7. this report the following work flow conditions must be met a The client must have received a homeless shelter service within the reporting quarter as evidenced by one or more of the following 1 An Emergency Shelter or Transitional Housing type service by a specified provider with a start date during the quarter 2 Enrollment in a specified Emergency Shelter or Transitional Housing type program with a program entry date during the quarter 3 AShelterPoint shelter stay by a specified Emergency Shelter or Transitional Housing type program during the quarter b The client must have received NO homeless shelter service within the previous 450 days This un served window is the amount of time between the client s most recent exit or service end date prior to the start of the quarter and the client s first entry service start in the quarter A disqualifying homeless shelter service includes any of the following 1 An Emergency Shelter or Transitional Housing type service by a specified provider with a start date or end date falling within the 450 day window 2 Enrollment in a specified Emergency Shelter or Transitional Housing type programs with a program entry date or exit date occurring during the 450 day window 3 AShelterPoint shelter stay by a specified Emergency Shelter or Transitional Housing type program during the 450 day window 4 Un ended Services This report assumes a closed service workflow that is all services are cons
8. was a program entry the Entry Exit Group Id connected with that entry is null indicating a unshared entry then the Entry Exit Id number is used as the index number d If the client s first housing event of the reporting quarter was a housing service or shelter stay and the Service Group Id connected with that entry is null indicating a unshared entry then the Service Id number is used as the index number HDX Entry It should be noted that although the data categories in Tabs D E F and G of this report correspond directly to those on the HDX data entry screens the category labels may vary to some degree For example the data label from this report Staying or living in a friends room apartment Bowman Systems Page 14 of 19 0609 Pulse New Clients ART Gallery Report version 5 or house HUD corresponds to the shortened version Staying with Friends on the HDX entry screen 9 Screen Shots It should be noted that screen shots provided in this user manual have been selected from multiple instances of the report to display certain features or to fit a single page and do not necessarily correspond to one another Numbers and totals from one screen shot therefore should not be expected to relate to numbers or totals in another screen shot since different parameters may have been used in producing the screen shots 10 Clarification of Individual counts in Tab D It should be noted that in Tab D the rows labeled Indivi
9. ART Gallery Report 0609 Pulse New Clients EXECUTIVE SUMMARY This report has been created to provide the client and household data needed to complete tabs D E F and G of the quarterly HUD Pulse Report This information relates to clients being served in an Emergency Shelter or a Transitional Housing Program for the first time during the reporting quarter In addition to providing the data needed for Pulse reporting this report also provides the client and household level detail to assist in documentation and data quality processes The Pulse definition of NEW client upon which this report is based is as follows New clients are those who a have not received any homeless services during the past 15 month period the period is the 15 continuous months prior to the initial entry date and b began receiving homeless residential services for the first time during the past quarter the quarter being reported HUD guidance for Pulse household reporting is as follows The Household Definitions should be based on Revised Data Standards The household should be categorized based on its composition on the day of entry during this quarter A household is only counted based on its first entry If there are changes in the composition of a household after its initial entry the household categorization should not be altered NOTE The Quarterly Point in Time data needed for Pulse reporting Tabs B C is provided in ART Gallery report 621 Pulse Quarterl
10. NIA Permanent supportive No Wrong CoC Code 1 FCA Bass Street Program 7008 Nu housing HUD No Wrong Prog Type 1 FCA BlueGil Street Homelessness Prevention Homelessness Prevention No Wrong CoC Code Program 8227 Nus and Rapid Re Housing HUD No Wrong Prog Type 1 FCA Pike Street Emergency Lodging Program 2804 123456 Emergency Shelter HUD Yes 0 1 Walleye Street Emergency Rent Assistance Homelessness Prevention No Wrong CoC Code Prgm 7193 Nut and Rapid Re Housing HUD No Wrong Prog Type Homelessness Prevention 1 FCA Walleye Street ERAP HODAP 7787 123456 and Rapid Re Housing HUD No Wrong Prog Type 1 Hatesa Leret Family 3498 123456 Emergency Shelter HUD Yes 24 1 Old Towne Shelter 1431 Emergency Shelter HUD No Wrong CoC Code N A 1 OTS Emergency Shelter 5134 122456 Emergency Shelter HUD Yes 128 1 OTS Transitional Living Program 7092 123456 Transitional housing HUD Yes 1 lessness Prevention No Wrong CoC Code 1 OZ ECHA Dorothy s RAP CDBG 7862 Nu and Rapid Re Housing HUD No Wrong Prog Type Homelessness Prevention No Wrong CoC Code 1 OZ ECHA Dorothy s RAP ESG 7300 Nu and Rapid Re Housing HUD No Wrong Prog Type Bowman Systems B 10 09 08 0609 Pulse New Clients age 1of2 Printed 8 26 10 Tab A Provider Summary 3 49 06 PM Diagram 2 Tab A Provider Summary Diagram 2 This tab contains unduplicated counts of NEW Pulse clients by provider A total count
11. NOT be included in the report results All selected providers must also have the specified CoC Code Selected Providers with a missing or conflicting CoC Code will NOT be included in the report results How to read This report contains eight data tabs Each tab is a sub report containing three sections e Report Header The header contains the title of the report and the tab subreport When running the report in modify view the report header is only visible in print page layout mode e Report Footer The report footer contains the title of the report the name of the tab sub report the page number the version number and the date time the report was run printed Like the header the footer is only visible in print mode when the report is run in modify view e Report Body The report body is the main section of the report located between the header and the footer where the reports data is displayed in a variety of different chart formats The data contained in each of the tabs in this report is displayed and described below Bowman Systems Page 3 of 19 0609 Pulse New Clients ART Gallery Report version 5 Pulse New Clients Provider Summary Coc 123456 Reporting Quarter 4 1 09 to 6 30 09 New Client T Included in Counts Count No Wrong CoC Code 1 10th Street Shelter 2055 Nus Safe Haven HUD No Wrong Prog Type No Wrong CoC Code 17 Heak Rirenhup Hyeworsa Wpited 7381 Null No Wrong Prog Typ
12. c3 Missing this Information Assessment Value Determination This report includes breakdowns of clients and households on various demographics Such counts are based on the values of various assessment questions including gender disability veteran status prior living arrangement and stability of prior living arrangement As with household type the determination of assessment values is reported based on their value at the time of a client s first entry service within the reporting quarter Subsequent values within the quarter are not considered even though they may at times be different than the initial value Household Grouping The household grouping number displayed in Tab C and used for counting households throughout this report is an index number that has been constructed using the Entry Exit Group Id Service Group Id Entry Exit Id or Service Id as described below a If the client s first housing event of the reporting quarter is a service or a ShelterPoint shelter stay and the Service Group Id is not null indicating a shared service then the Service Group Id number is used as the index number b If the client s first housing event of the reporting quarter is a program entry into an Emergency Shelter or Transitional Housing program and the Entry Exit Group Id is not null indicating a shared entry then the Entry Exit Group Id number is used as the index number Ifthe client s first housing event of the reporting quarter
13. daughter Children for whom this special classification applies are shown in italics in the household detail table in Tab C In the event that the household type cannot be determined because the age of a household member is unknown null date of birth value then the type of household is determined by a set of null handling instructions provided by HUD to the software vendors producing the report Bowman Systems Page 13 of 19 0609 Pulse New Clients ART Gallery Report version 5 6 7 8 Pulse report null DOB handling description of household grouping examples A adult C child null DOB count as om w o dob entering alone cl or c2 or c3 based on gender person w o dob entering w 1 or more 2 child ren amp no adults 2 C 2 2 C 2 C C 2 C C al person w o dob entering w 1 or more 3 adultis amp no childiren 27A 2 2 2 AIA 2 2 2 person w o dob entering w 1 or more of 4 both adultis and child ren person w o dob entering w 1 or more 5 others w o dob no adults an no children Goin A HUD Family a1 Adults in Families a2 Children in Families a3 Missing this Information B Children Only b1 Unaccompanied Youth b2 Child only HH b3 Missing this Information C Adults Only c1 Individual Adult Males c2 Individual Adult Females
14. dual Adult Males and Individual Adult Females count both accompanied and unaccompanied persons starting in version 11 04 13 of this report Previous versions had interpreted individual to mean unaccompanied single and had not included persons in multi person adult only households The counts were changed in version 11 04 13 when HUD clarified their intended interpretation REPORT MODIFICATION Because this report is based on HUD established Pulse reporting instructions modification is generally not recommended especially with regards to the queries variables and formulas that impact the HDX data Bowman Systems Page 15 of 19 0609 Pulse New Clients ART Gallery Report version 5 MAPPING OBJECTS UNIVERSE template client event u template provider u This report is mapped to the event universe template event u and provider universe template provider u and should be copied to your Public or Favorite folder then mapped to the equivalent event universes for your site ex yoursite event u Mapping for the provider universe can be done from the first query Providers Mapping for the event universe can be done from the second query Data QUERY NAME FIELD NAME LOCATION TYPE USE Location Event Details Client Type System Field Client Unique Id Use Result Object Sub query section Location Event Details Client Type System Field Client Id Use Result Object Location Eve
15. e N A 1 ABC Shelter for Women and Families 8325 123456 Transitional housing HUD Yes 229 No Wrong CoC Code 1 Care House 7005 Nu Null No Wrong Prog Type N A Nc Wrong CoC Code 1 Countywide Electric Company 1251 Nu Other HUD No Wrong Prog Type No Wrong CoC Code 1 EFC Ash Street Safe Haven 3663 Gkku Safe Haven HUD No Wrong Prog Type No Wrong CoC Code 1 EFC Cedar Street ReachOut 7768 Yinx Homeless Outreach HUD No Wrong Prog Type NIA Homelessness Prevention No Wrong CoC Code 1 EFC HH DIGS 7452 Vat and Rapid Re Housing HUD No Wrong Prog Type No Wrong CoC Code 1 EFC HH Transit for Jobs Program 7842 Qjhu Other HUD No Wrong Prog Type 1 EFC Maple Street PTO 7444 123456 Transitional housing HUD Yes 4 1 EFC Maple Street THP STABLE 7442 123456 Transitional housing HUD Yes 0 1 EFC Maple Street Transitional Housing 3234 Qesg Transitional housing HUD No Wrong CoC Code NIA Permanent supportive No Wrong CoC Code 1 EFC Oak Street Housing 7443 Ucen housing HUD No Wrong Prog Type Permanent supportive No Wrong CoC Code 1 EFC Oak Street Housing SRO 7445 housing HUD No Wrong Prog Type Permanent supportive 1 EFC Oak Street Housing Trail 7860 122456 housing HUD No Wrong Prog Type NA 1 EFC Pine Street Men s Drop in Sheiter 3373 123456 Transitional housing HUD Yes 240 Nc Wrong CoC Code 1 Evergreen Forest Community 542 Services Only program HUD No Wrong Prog Type
16. ed into the HDX reporting system is displayed on a white background Cells that automatically calculated on the HDX input screen are shown on a gray background Bowman Systems ART Gallery Report Page 7 of 19 0609 Pulse New Clients version 5 Pulse New Clients CoC 123456 Reporting Quarter 4 1 09 to 6 30 09 E Quarterly Count of New Clients by Veteran and Disability Status Veteran Status New Adult Clients Only Sheltered Adults in Housholds without Children Emergency Transitional Veterans Not a Veteran Missing this Information Total Adults in Households with Children Emergency Transitional Veteran Not a Veteran Missing this Information Total Total Adults Total Adult Veterans Disability Status New Adult Clients Only Sheltered Adults in Housholds without Children Emergency Transitional Disabled Not Disabled Missing this Information Total Adults in Households with Children Emergency Transitional Disabled Not a Disabled Missing this Information Total Total Adults Total Adults Disabled Bowman Systems v10 09 08 i Page 1 of 1 3 gt 0609 Pulse New Clients Printed 8 31 10 Tab E NEW Clients Vet and Disab Status 3 55 46 AM Diagram 6 Tab E NEW Clients Vet and Disability Status Diagram 6 This tab reports the data needed to complete Tab E of the Pulse reporting module and is laid out to match the Tab E HDX input screen Again data to be transferred
17. entry service event of the quarter client sharing a single entry exit group id or a single service group id Households in this report are divided into the three distinct types as defined in the Pulse reporting requirements These types include 1 Households which include both adults and children aka HUD Family In this type of household at least one person in the household must be under the age of 18 at time of service entry and at least one person in the household must be above the age of 17 at time of first service entry 2 Households which include children only This may be an unaccompanied individual under the age of 18 at time of first service entry or multiple household members all of whom must be under the age of 18 at time of first service entry 3 Households which include adults only This may be an unaccompanied individual over the age of 17 at time of first service entry or multiple household members all of whom must be over the age of 17 at time of first service entry When a child enters the program during the reporting period as a lone new client but shares a program entry or shelter service with one or more parent adult family member that are not new clients the child is counted in a group A adult child household even though their other family members are not included in the counts This scenario can occur when a mother gives birth while residing in a shelter or when a shelter resident begins shared custody of a son or
18. idered on going until a service end date is recorded Any clients with an un end shelter type service at the beginning of the reporting period is therefore considered to be a current client and is therefore not eligible to be considered a new client In order for this report to accurately assess the number of new clients it will therefore be important to review clients with un end service transactions and record an appropriate end date for any that are no longer being served Bowman Systems Page 12 of 19 0609 Pulse New Clients ART Gallery Report version 5 5 Household Type Determination Only a client s first entry service within the reporting quarter is considered in the determination of household type Subsequent entries services within the quarter are not considered even though they may include a different household makeup than the client s first entry In the event a multi person household is served in separate groups households are calculated based on group id content For example consider this single mother with 3 children Mother receives shelter first by herself She is counted as a single Later in the quarter the mother comes back for shelter with children The children are counted as children in family but mother is NOT counted for this group ID because she was first served as a single a b c Household type is determined by the number and ages of clients entering or being served as a household group on their first
19. inclu One to three months HUD Emergency shelter including hotel One to three months HUD Staying or living in a family membe Null Rental by client no housing subsid More than three months but less tl Emergency shelter including hotel More than one week but less than Substance abuse treatment facility One week or less HUD Staying or ving in a family membe One to three months HUD Staying or living in a friend s room One week or less HUD Emergency shelter including hotel Null Staying or living in a friend s room One year or longer HUD Emergency shelter including hotel One week or less HUD Emergency shelter including hotel One to three months HUD Null Null Staying or Sving in a family membe Null Staying or living in a family membe One to three months HUD Staying or ving in a family membe One to three months HUD Staying or living in a friend s room One to three months HUD Staying or living in a family membe One to three months HUD Rental by client no housing subsid One year or longer HUD Staying or ving in a friend s room One week or less HUD Emergency shelter including hotel One to three months HUD Null Null Null Null Null Null Null Null No HUD No HUD Emergency shelter including hotel One to three months HUD Null No HUD Staying or in a friend s room Null Null No HUD Null Null Null No HUD Null v10 09 08 Page 1 of 13 Printed 8 31 10 3 58 46 AM Diagram 3 Bowman Systems
20. into the HDX reporting system is displayed on a white background Cells that automatically calculated on the HDX input screen are shown on a gray background Bowman Systems Page 8 of 19 0609 Pulse New Clients ART Gallery Report version 5 Pulse New Clients CoC 123456 Reporting Quarter 4 1 09 to 6 30 09 F Quarterly Count of New Clients by Stability of Living Arrangement Prior to Program Entry Persons Households with Persons in u Households at least one Adult Households with Total Stability without Children and one Child Only Children Missing Information More than one week but less than one month HUD More than three months but less than one year HUD One to three months HUD One week or less HUD One year or longer HUD Total Persons Toatal ES Persons i A 472 otal TH Persons Bowman Systems v10 09 08 809 Ww Page 1 of is 0809 Pulse New Clients Printed 8 31 10 Tab G NEW Chents Stability of Arrangement 3 55 48 AM Diagram 7 Tab F NEW Clients Prior Arrangement Diagram 7 This tab reports the data needed to complete Tab F of the Pulse reporting module that contains the breakdown of adult clients prior living arrangements As with Tabs D and E it is laid out to match the Tab F HDX input screen with data to be transferred displayed on a white background and cells that automatically calculate shown on a gray background Bowman Systems Page 9 of 19 0609 Pulse New C
21. lients ART Gallery Report version 5 Pulse New Clients CoC 123456 Reporting Quarter 4 1 09 to 6 30 09 F Quarterly Count of New Clients by Stability of Living Arrangement Prior to Program Entry Persons in Households with Persons in al Households at least one Adult Households with Total Stability without Children and one Child Only Children Missing Information More than one week but less than one month HUD More than three months but less than one year HUD One to three months HUD One week or less HUD One year or longer HUD Total Persons Toatal ES Persons Total TH Persons Bowman Systems P 1of1 v10 09 08 0609 Pulse New Clients paix Printed 8 26 10 Tab G NEW Clients Stability of Arrangement 4 48 41 PM Diagram 8 Tab G NEW Clients Prior Arrangement Diagram 8 This tab reports the data needed to complete Tab G of the Pulse reporting module which relates the stability of adult clients prior living arrangements and again is laid out to match the HDX input screen Data to be transferred is displayed on a white background and cells that automatically calculate are shown on a gray background Bowman Systems Page 10 of 19 0609 Pulse New Clients ART Gallery Report version 5 Pulse New Clients Additional Information Reporting Quarter 4 1 09 to 6 30 09 User Prompt Field Value Selected Enter Start Date 4 1 09 Enter End Date PLUS 1 DAY 7l a Select CoC B E
22. nts Type System Field Event Id Use Result Object Location Events Type System Field Event Date Use Result Object Query filter Sub query filter Location Events Type System Field Filter object Event Type Use Result Object Query filter Sub query filter Location Event Details Provider Type System Field Provider Use Result Object Query filter Sub query filter Location Event Details Provider Data Type System Field Provider Coc Code Use Result Object Query filter Sub query filter Location Event Details Provider Type System Field Provider Program Type Code Use Result Object Query filter Sub query filter Location Event Details Entry Exit Type System Field Entry Exit Id Use Result Object Location Event Details Entry Exit Type System Field Entry Exit Type Use Result Object Location Event Details Entry Exit Type System Field Entry Exit Entry Date Use Result Object Sub query filter Location Event Details Entry Exit Type System Field Entry Exit Exit Date Use Result Object Sub query filter Location Event Details Service Type System Field Service Id Use Result Object Bowman Systems ART Gallery Report Page 16 of 19 0609 Pulse New Clients version 5 Location Event Details Service Type System Field Service Code Description Use Result Object Query filter Sub query filter Location Event Details Service T
23. r living in a family member s ro to three months HUD 1465340 322868 1 Staying or living in a family member s ro to three months HUD 1473792 323603 43 Female No HUD Owned by client no housing subsidy HI One year longer HUD 1473782 323604 5 Female No HUD Staying or living in a family member s ro One year or longer HUD 1473806 29245 37 Female No HUD No HUD Staying or living a family member s ro One to three months HUD 1473806 344 4 8 No HUD Staying or living in a family member s ro Nui 1473806 323617 6 No HUD Staying or living in a family member s ro More than three months but less than o 1475471 323760 21 Female No HUD No HUD Staying or living in a family member s One week or less HUD 1475471 323768 0 No HUD Staying or living in a family member s ro One week or less HUD 1475502 323774 27 Female No HUD No HUD Foster care home or foster care group h One to three months HUD 1475502 323778 7 Female HUD No HUD Staying or living in a family member s More than one week but less than one 1475502 323779 5 Male No HUD Staying or living in a family member s ro More than one week but less than one 1475833 29235 31 Female Know No HUD Staying or living in a family member s ro week or less HUD 1475833 258000 10 Female Null Null Staying or
24. red data such null values will be displayed Null in red font PPBBO0OBz O000P n n n n 2 000020 000n 0020 0n 00000 00 0 02000 27 24 Reporting Quarter 4 1 09 to 6 30 09 ELLE ee 7288 3409388 7 WES T1717 73 Female Female Male Female Female Female Male Male Male Male Female Female Male Male Female Female Female Female Female Male Female Male Male Female Male Female Female Female Female Female Female Female Male Female Female Female Male Female Female Female Female Female Male Female Female Female Pulse New Clients Client Detail No HUD No HUD No HUD No HUD No HUD No HUD Yes HUD No HUD 1t Know Hi No HUD No HUD No HUD No HUD No HUD yt Know No HUD No HUD No HUD No HUD No HUD Yes HUD No HUD Yes HUD No HUD Yes HUD Yes HUD No HUD No HUD No HUD Yes HUD No HUD HUD 1t Know HU No HUD No HUD HUD yt Know Hi No HUD No HUD No HUD Yes HUD Yes HUD Owned by client no housing subsic One year or longer HUD Yes HUD No HUD No HUD No HUD No HUD No HUD No HUD No HUD No HUD No HUD Yes HUD No HUD No HUD No HUD Yes HUD No HUD Null No HUD No HUD No HUD Yes HUD No HUD No HUD No HUD Null Null No HUD No HUD No HUD No HUD No HUD No HUD No HUD HUD Yes HUD
25. renhup Hyewo Enter Start Date 4 2009 12 00 00 AM 1 Midiyyyy 2 More Information Diagram 1 Bowman Systems Page 2 of 19 0609 Pulse New Clients ART Gallery Report version 5 The four user prompts contained in this report are 1 Enter Start Date for the Quarter The user should type in or select from the calendar the first day of the quarter for which the report is being prepared 2 Enter End Date for the Quarter PLUS ONE DAY The user should type in or select from the calendar the day immediately following the last day of the quarter for which the report is being prepared For example if the reporting quarter is October 1 2009 December 31 2009 then January 1 2010 should be entered selected 3 Select CoC Code Click the refresh list icon and wait for the left window to refresh Now select the desired CoC on which to base the report by highlighting it in the left window and moving it into the right window using the right selection arrow 4 Select Provider s Click the refresh list icon and wait for the left window to refresh Now select the provider or providers to include by highlighting them in the left window and moving them into the right window using the right selection arrow Important NOTE All selected providers must be either an Emergency Shelter Program or a Transitional Housing Program as indicated by their Program Type Code Selected Providers with a missing or different Program Type Code will
26. retrieve and copy Detailed step by step instructions ue 565 m aX P concerning how to retrieve save and map this ARTReportto 2 your site can be found in the Bowman Systems Published Documents DM folder under ART Documentations in the Public Folders section 31 Business Ohjects Published Documents How to install The original version of the report is a template and must be copied from the ART Gallery Templates folder into another folder on your site and mapped to your data before it can be used Detailed instructions for installing report templates are provided in the Bowman Documentation folder on your ART site Before running the report Prior to running the report the user must determined the provider or providers to be included in the report and a date ranges on which to base the results How to run Upon opening the report the user will be prompted see Diagram 1 to specify parameters which control the data returned by the report Once the user has provided these parameters by responding to the user prompts a green check mark will appear next to each field to indicate that a selection has been made The user should then single click the Run Query button to generate the report Reply to pron running the query v 41 2009 12 00 00 Run Query v PLUS 1 Day 7 1 2009 12 00 00 AM o 123456 Cancel v sy 1 10th Street Shelter 2055 17 Heak Ri
27. s and breakdown by program type is also included As noted above all providers must be either an Emergency Shelter Program or a Transitional Housing Program as indicated by their Program Type Code and must have the specified CoC Code If a provider has been selected that does NOT meet these conditions the provider will be shown in the listing but column 4 will display N A in red font to indicate that their data has been excluded from the report and their missing of conflicting provider designations will also be highlighted in red font Bowman Systems Page 4 of 19 0609 Pulse New Clients ART Gallery Report version 5 CoC 123456 55 4129 6969 8456 1510771 8721 1548021 13031 13051 1510771 15604 16747 22427 1510771 22485 22604 22797 25324 28455 28488 1554877 29235 1475833 29245 1473806 30001 30246 1554877 32645 34078 34432 34464 1473806 35170 35514 35570 37947 1502005 38120 39220 39841 40022 40310 41603 1456458 41634 1456458 42521 1531626 43750 1562517 46308 1531626 46804 1478882 46050 52802 53662 54236 1587487 54450 55419 1544808 57520 1564776 57670 1564776 57707 1564776 Bowman Systems 0609 Pulse New Client Tab B Client Detail Tab B Client Detail Diagram 3 This tab contains a listing of all clients meeting the definition of a NEW client and who are included in the report This listing includes all reported fields and is sorted by client Uid Should the client be missing any Pulse requi
28. y PIT Data Data require for completion of Tab A should be taken from the CoC s annual Housing Inventory Chart AUDIENCE CoCs participating in Pulse reporting or others needing information concerning data about persons and household which are homeless for the first time FREQUENCY Pulse participation requires quarterly reporting however this report should be run as needed to check and confirm that the report includes correct and complete data or whenever Pulse related detail is needed PURPOSE The report can be used to extract the Pulse data from ServicePoint for reporting through HDX to monitor data quality related to Pulse for data cleaning purposes for auditing or documenting the Pulse data reported or to extract new client data for analysis Bowman Systems Page 1 of 19 0609 Pulse New Clients ART Gallery Report version 5 PREREQUISITES AND WORK FLOW REQUIREMENTS e Use of a closed service HUD compatible workflow by participating providers for a period of at least 15 months prior to the reporting period e Proper recording of CoC code Program Type Code and Shelter Service Code in each provider s Admin Provider Configuration INSTRUCTIONS Instructions are outlined below concerning how to retrieve copy run and read this report Requests for additional information concerning the report function design should be directed to Bowman Systems staff via email ART Reports BowmanSystems com L3 Folders How to
29. ype System Field Service Provide Start Date Use Result Object Sub query filter Location Event Details Service Type System Field Service Provide End Date Use Result Object Sub query filter Location Event Details Entry Exit Type System Field Entry Exit Group Id Use Result Object Location Event Details Service Type System Field Service Group Id Use Result Object Location Event Details Assessments HUD 40118 HUD40118 Type Assessment Question Type of Living Situation Use Result Object Location Event Details Client Type System Field Client Date of Birth Use Result Object Location Event Details Client Data Type System Field Client Gender Use Result Object Location Event Details Client Type System Field Client Age At Event Use Result Object Location Event Details Assessments HUD 40118 HUD40118 Type Assessment Question Length of Stay Use Result Object Location Event Details Assessments HUD 40118 HUD40118 Do you have a disability of long Type Assessment Question duration Use Result Object Location Event Details Assessments HUD 40118 HUD40118 Type Assessment Question U S Military Veteran Use Result Object Location Event Filters Event Type Filters Type System Field Event Type is Shelter Stay Start Use Query Filters Location Event Filters Event Type Filters Type System Field Event Type is Service Start Use Query Filters Location Event Filters Event Type Filters Type S
30. ystem Field Event Type is Program Entry Use Query Filters QUERY NAME FIELD NAME LOCATION TYPE USE Location Providers Providers Type System Field Providers Provider Merge Id Use Result Object Query filter Bowman Systems ART Gallery Report Page 17 of 19 0609 Pulse New Clients version 5 Location Providers Type System Field Providers COC Code Use Result Object Location Providers Type System Field Providers Program Type Code Use Result Object Location Providers Type System Field Providers Inactive Use Query Filter Bowman Systems ART Gallery Report Page 18 of 19 0609 Pulse New Clients version 5 4609 Revision History Version Description of Changes V10 09 08 Original version BETA V10 10 13 Revision incorporates HUD guidance by excluding clients exiting shelter on the day of the quarterly PIT count V10 10 25 Revision fixes product defect V11 04 13 Revision for SPR5x ART3x compatibility V5 Revision query redesign to increase speed revision history added to User Manual Bowman Systems Page 19 of 19 0609 Pulse New Clients ART Gallery Report version 5
Download Pdf Manuals
Related Search