Key Stage One 170512
Contents
1. Key Stage One M yY User Manual V1 UNC Serving You Key Stage One User Manual 2012 Management Information Page 1 of 13 Key Stage One User Manual V1 Contents 1 User Defined Groups 3 2 Downloading the Key Stage One Wizard 4 3 Importing the Key Stage One Wizard into Assessment Manager 5 4 Running the Key Stage One Wizard 6 5 Entering the Results on the Marksheet 7 6 Entering P Scales 8 7 Returning your results to Management Information 9 8 Creating an XML CTF in SIMS net 10 8 1 Renaming the file to send to Management Information 12 9 Reports 13 Management Information Page 2 of 13 Key Stage One User Manual V1 Assessment Manager Please note that you will have to have at least version 7 144 to carry out this return To check this you need to complete the following steps Help About SIMS net If you do not have this version your SIMS will need to be upgraded 1 User Defined Groups Before importing the KS1 wizard you need to consider whether you need to set up a User Defined Group A User Defined Group is used when You have pupils who are not of normal Year 2 age taking the Key Stage One assessments OR If you have pupils who have left your school for whom you still need to report statutory results for If a child joins a new school after the summer half term or during the holiday the previous school is required to report the results For further information please see page 25 Section 82. 2 2 g2 gs E 32 Es a E E 5 E E z a xo aa 2 3s 5 52 22 22 z 22 z z z z2 52 az az zB a oz a2 vo TI c R S c os GS 3s gs ol oo n Og Os z z gt S gt gt pa gt E gt 57 o gt E gt a gt o gt gt 22 gt 5 gt 2m an ar z Z 2e 2 sc a a om or o no 30 o co o So Li oo zo 56 wo o Ane no n on za T9 m of oe a ea ag PR gt ze 2 of D 5 3 2 2 22 2 22 2 482 G2 22 2 22 2 382 2 g 3 3 O 3 3 3 O 3 3 3 5 3 ae ne ne se ne e ne oS se ae oS nF ne os ae a as ox ox ow ox ox ox ow ox os os as ox ANDERSON Neo 1 1 2c 2c 2 CADILIA Celia 2 24 2A 2A 3 MALICE Dwight 3 3 3 3 PATEL Nakita 1 WwW P8 2c 2B 2 Management Information Page 8 of 13 Key Stage One User Manual V1 The Valid P Scales for each subject are P Scales Subject Valid Entries English Pti Ptii P2i P2ii Pi PSii EAL Reading P4 P5 P6 P7 P8 EAL Writing P4 P5 P6 P7 P8 EAL Speaking P4 P5 P6 P7 P8 EAL Listening P4 P5 P6 P7 P8 EAL Mathematics Pli Ptlii P2i P2ii P3i P3ii EAL Number P4 P5 P6 P7 P8 EAL Using and Applying Maths P4 P5 P6 P7 P8 EAL Shape Space and Measures P4 P5 P6 P7 P8 EAL Science Pti Ptii P2i P2ii P3i P3ii P4 P5 P6 P7 P8 EAL Science Pti Ptii P2i P2ii P3i P3ii P4 P5 P6 P7 P8 EAL If a pupil is at Level P1i to P3ii overall in English then reading writing speaking and listening levels are not appropriate Please just enter P1i to P3ii in the P Scale English column If a pupil is at
3. If you have any problems with the AMPA files please contact EIS Helpdesk on 01622 672779 if you have a current support contract Management Information Page 4 of 13 3 Importing the Key Stage One Wizard into Assessment Manager Go to Routines Data in Assessment Import and the following screen should appear fems Import Select the file to import from Header comments from the import file Please Note Key Stage One User Manual V1 a If the screen below appears please select how you see eis Su Please note that this may take some time Do not close SIMS until this import process is complete Using some areas of SIMS during import may cause a system crash AMPARK Resources fit If you have any problems please contact EIS on 01622 672779 or by emailing ort Medway gov uk sits Import Assessment Manager Resources There are new updated Assessment Manager Resources available for import Do you wish to update your system Tracking Templates and Grids wy Yes No Remind me later Select the magnifying glass and the following screen should appear z CESEW Configuration xml Open Lookin SIMS net v amp amp fi AMPA E ctr ChosenCodesReportSchen My Recent C DinnerMoney Z ClassAndYearGroupSchem Documents 3yInTouch Z ClassRegisterReportScher DB Plugins z ConnexionSchemeCourseS 3 CSystemManager bed ConnexionSchemeSchema Desk
4. 1 Data to be Exported Student Basic Details T Student Address v Student Contacts O e Assessment Data T SEN Information Li Include KS Tasks Tests O School History o Attendance Summary Li Looked After O FSM History UJ Optional Data Descriptor for a partial CTF Please enter free text e g Update to KS2 assessments for QCDA which will appear in the DataDescriptor tag within the CTF 2 Student Options ay es i tudents 7 Effective Date View Current and Leavers this year Sh Soad m Refresh Students 3 Students UPN Preferred Surname Preferred Forename Reg G Year Grp Year Taught Previous Destination Destination LA Other Destination School 820200107002 Anderson Neo 2GH 2 2 Q820200107005 Cadilia Celis 2GH 2 2 Q820200109007 Malice Dwight 2JB 2 2 gt 7820892102306 Pael NOI Bl Ea L2 AMI To transfer results to Management Information Left click once in the Destination LA box for the first pupil Right click in the same box and choose Select All The grid will now be outlined in blue Click on the down arrow in the Destination LA box for the first pupil scroll down the list of LA s until you find Medway the list should be in alphabetical order Click on Medway and all pupils will now have this destination The Destination School column does not need to be completed Check that all pupils have been given Medway as a destination Whilst testing the software it has been found that pupils at the bottom of the sc
5. 4 of the Key Stage 1 Assessment and Reporting Arrangements ARA If neither of these points applies to your school skip to Section 2 Downloading the Key Stage One Wizard Otherwise please follow the guidelines below Go to Focus Groups User Defined Groups and the following screen should appear Click on the New button EE SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help em oSI BPEDBBEZZOBBES w Maintain User Defined Groups BS A Search ore ions Active State cAn T Description Short Name Active State Include in Discover 1 Group Details yi Group Description Key Stage One 2012 w Active State Add a relevant Short Name Current Main Supervisor O oOo y O Group Description amp Notes Pupils taking Key Stage One Assessments 2012 Short Name Make sure the Active State Is Active Include in Discover O If you wish add a brief 2 Membership fective Date Rane pem note Sher ha Then click on the Action ee button and click Add Member The screen on the following page will then show the select members screen Management Information Page 3 of 13 Key Stage One User Manual V1 Change the Group Type filter to National Curriculum Year then click Search All the pupils in your school will now be displayed To ensure that all pupils in each year group are shown together click on the Current Group header This will sort the pupils by Year Group S
6. 1 A Teacher Assessment 2012 If the answer is yes then this section applies to you if not please skip to Section 7 Returning Results to Management Information Please note P Scales are statutory for all pupils with SEN at Level W If for any reason you had to close SIMS you can find the marksheet by following Section 4 Running the Key Stage One Wizard Click on KS1 B P Scale Data Entry 2012 marksheet and then select the green pencil Levels only need to be entered for those who are working at a level W and who have also been identified as having SEN below is a completed version of the marksheet EI Marksheet Entry amp Print gt Export ie Calculate Help 4P Favour 1 Basic Details 2 Marksheet 1 Basic Details Notes This Marksheet enables you to enter a P Scale assessment for pupils are still working towards Level 1 in Maths Science Speaking amp Listening Reading and Writing To help identify these pupils existing entries are displayed in read only columns 1 For students with a Maths Level of W please ensure that there is a P scale entry for Maths or one of its Last se z Data entry for this Marksheetis complete O 2 Marksheet Result Date 03 05 2012 EJ Group Membership Date 03 05 2012 3 Refresh G Summary Narrow Gl Zoom e F 23 z E E E E E E E E 8 E 23 23 E E E sa c ec oc ec ec oc ec ec a ce ec ec I a T 45 8 az 22
7. Level P4 to P8 overall in English then you need to enter levels for reading writing speaking and listening where appropriate the pupil may not be W in all of these subject strands but not in overall English The two bullet points above also apply to the Maths subject If a child is recorded as W for reasons other than SEN e g unable to speak English the P Scales code EAL will need to be entered in the relevant subjects If an invalid code is entered a dialogue box will appear as before this is to aid you in the completion of this column with a correct code Once you are happy that all P Scales have been completed please select Save Close marksheet 7 Returning your results to Management Information The final step is to create an XML file in the form of a Common Transfer File that will contain all of your Key Stage One Results Please note There is an extra screen to the wizard that creates and export file to return to either the LA or NAA Please do not go through this process The XML file needs to be attached to an email and sent to Management Information via maninfo medway gov uk by no later than 2 July 2012 Instructions for this procedure follow on the next page Management Information Page 9 of 13 Key Stage One User Manual V1 8 Creating an XML CTF in SIMS net From the SIMS net main page go to Tools Setups CTF The following CTF defaults page will appear SIMS net WATERS EDGE PRIMARY SCHOOL Focus
8. Reports Routines Tools Window Help l ny ans Make a note of Ew BP BRPERBBEESO BBB O OOO these two file a paths here as Save iy Undo i 1 Directory Details 2 Data to be Imported by Default 3 Data to be Exported by Default 4 Alternative Destinations you WI need to Know what they are later on in the process 1 Directory Details This report contains sensitive information CTF import directory C SIMS CTFACTF IN Security Message CTF export directory C SIMS CTF CTF OUT E Default Message CTF Import Directory CTF Export Directory If the boxes are blank you will need to set up the directories Click on the magnifying glass next to each box and navigate to where the SIMS net directory is e g Program Files SIMS SIMS net CTFIN The third section on the page is entitled Data to be Exported by Default 2 Data to be Imported by Default Please make sure Student Basic Details ke Student Address m Student Contacts a that only the SEN Information O Assessment Data m School History E following options Attendance Summary O Looked After O FSM History oO are ticked Once the data on this screen is correct select the Save Close The CTF now needs to be created Go to Routines Data Out CTF Export CTF The following screen will appear ij SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help S GE SI Brea bBECeSOS6b amp Export CTF 1 Firstly make sure 1 Data to be Exported 2S
9. Stage One User Manual V1 To select the first marksheet click on KS1 A Teacher Assessment 2012 and select the green pencil This will open the marksheet ready of data input Marksheet Entry KS1 A Teacher Assessments 2012 Key Stage One 2012 amp Print p Export v he Calculate 1 Basic Details 2 Marksheet 1 Basic Details Not This Marksheet can be used to enter the outcomes of Teacher Assessments in English Maths and Science at Key Stage 1 in 2012 al 1 Enter the AT Levels for English and Science as well as the Maths Subject Level 2 Click on Calculate and the Science Subject Level will be aggregated up from the component AT entries Last Used Data entry for this Marksheetis complete J 2 Marksheet Result Date 03 05 2012 Group Membership Date 03 05 2012 Refresh Summary 3 Narrow Zoom Gowrie dd if f c ce ec jam ec yo ce ce lt OC a3 Z 3 38 Z3 Z 23 B 83 x is E s ws Qs 35 8 ee oz 2 sz Lz ox a3 22 az vs Ee na gt 25 25 Qos oo O E AE re ee E a ae ce so oe so o ao 5 o in 5 c 82 P lt 2 2 82 28 2 lt 2 lt x lt lt x lt x lt x lt lt x T E 2g se se z os os os s og 8 an Ls Lis lus mx wx mx mx mx ANDERSON Neo CADILIA Celia MALICE Dwight PATEL Nakita Results will need to put input for all columns without if symbol in top left corner these will fill in automa
10. elect all the relevant KS1 pupils by clicking on them while holding down the CTRL key For any pupils who are not in NC Year 2 and for whom you need to report results for you can select them now When all pupils are selected click the OK button The membership panel should now be completed with your current year 2 pupils and any other pupil selected within the previous step If you have a pupil s leave who also need to be reported please click on Action Add Member button again This will return you to the Select Members screen From here click on the Group Type filer and select All then Search Find the relevant pupil s and highlight then click on OK You will now be returned to the Membership screen where all chosen pupils will be displayed 1 Group Details Group Description Key Stage One 2012 Active State Active o Short Name KS1 2012 Current Main Supervisor L Notes Pupils taking Key Stage One Assessments 2012 Effective Date Range 01 09 2011 31 08 2012 Cursor Day Monday i Cursor Date 01 01 0001 Ei Zoom 4 Action WV uw A Member o Oct iNo Dec Jan Feb Mar Apr May Jun Jul Aug Anderson Neo 2GH tel Nakita 2JB Academic Year Academic Year 2011 2012 v Cadilia Celia 2GH Malice Dwight 2JB Click on the Save button near the top of the screen and close 2 Downloading the Key Stage One Wizard All Key Stage Wizards will be imported on to your system when you install the 7 144 release
11. ey Stage One wizard there is a facility to produce reports and compare them to the previous years National results To access the reports click on Tools Performance Assessment Wizard Manager Click on Key Stage One Wizard England 2012 and then next Check that the correct group has been assigned Curriculum Year 2 or Key Stage One 2012 then select next twice The next screen should be Individual Reports Within this screen there are two reports KS1 P1 Student England 2012 Individual Report KS1 P2 Comparative England 2012 School 2012 and National 2011 Results sa Wizard Key Stage 1 Wizard England 2011 Edit Date KS1 P2 Comparative England 2011 01 01 2011 Membership Dates for Group Year 2 07 04 2011 Refresh Students Sumame Forename Buckley Emma C Byron Matthew C Flowers Lilly EE ga Cancel Preview Print If you experience any problems or would like further advice please call Management Information on 01634 331047 331048 or 331068 Management Information Page 13 of 13
12. o EYFS they can be ignored and you can process to the next step 8 1 Renaming the file to send to Management Information The CTF file created within Section 8 Creating an XML CTF in SIMS net consists of the following The first 7 digits are your school s LA and DfE Number CTF states that ita Common Transfer File 887LLLL states that the destination of the CTF is Medway LA DfE Number 887 004 in this case states that this the fourth version of this file xml is the file extension Management Information will be receiving many CTFs this summer in the form of Key Stage One and EYFS returns We are therefore requesting that the name of these files is changed To change the name you will need to follow the file path from the top of page 10 locate the file shown above right click and change CTF to KS1 as shown below From 8235001 CTF 887LLLL _001 xml To 8235001_KS1_887LLLL_001 xml This will distinguish the file as being your school s KS1 CTF file it does not alter the file You will now need to encrypt this data using a zip file To obtain the relevant software and help on adding the XML CTF file to the zip file you will need to contact your schools ICT support The zip file will need to be sent to Management Information via maninfo medway gov uk by no later than 2 July 2012 with a second email containing the password to extract the data Management Information Page 12 of 13 9 Reports Key Stage One User Manual V1 Within the K
13. reen have been assigned a different destination or no destination at all To do this left click once on the Destination LA Other heading This will sort the column into Ascending order an up arrow will appear next to the header Any pupils who have not been assigned to an LA will now be at the top Click on the down arrow for each blank pupil and select Medway manually Now left click once again on the Destination LA Other heading This will now sort the column into Descending order a down arrow will now be displayed next to the header Any pupils who have been assigned to an incorrect LA will now be at the top Again click on the down arrow for each incorrect pupil and select Medway manually SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help E Ge S37 BPM bBCZ ZO O58 e Export CTF BL 1 Data to be Exported 2StudentOptions 3Students 4 Exception Log 1 Data to be Exported Student Basic Details m Student Address mi Student Contacts Oo R Assessment Data m SEN Information oO include KSI TasksTests O School History Oo Attendance Summary L Looked After O FSM History oO Optional Date Descriptor for a partial CTF Please enter free text e g Update to KS2 assessments for QCDA which will appear in the DataDescriptor tag within the CTF header 2 Student Options cont pes oo ti ts gt Effective Date 03 05 2012 View Current and Leavers this year ccs eioariad yw 2 Refresh Studen
14. t to User Defined Groups and select the relevant name e g Key Stage One 2012 and then apply then next OR If you did not create a User Defined Group select the symbol next to National Curriculum Year Group and select Curriculum Year 2 then apply then next sims Group Selector 2 Select the effective Group date From SATO to pE National Curriculum Year A Cumiculum Year 1 Cumiculum Year 2 Curiculum Year 3 Cuniculum Year 4 Curiculum Year 5 Curiculum Year 6 Cuniculum Year R Curiculum Year N2 Assessment User Defined Exam Performance Cohort gt User Defined Groups CaL t btbere _Siteriotest__ Jevinperierdiessioresretoverrss Poor Attenders Sibling Absence Traveller Discover Management Information Page 6 of 13 5 Entering the Results on the Marksheet There are two statutory marksheets that need to be completed by your school KS1 A Teacher Assessment 2012 KS1 B P Scales Data Entry Wizard Key Stage 1 Wizard England 2012 Marksheets Filter Incomplete x Please select a Marksheet and click on the pencil to enter edit data Template Group Last Used Complete IKS1A Teacher Assessments 2012 Key Stege One 2 0 KS1 B P Scale Data Entry 2012 Key Stage One 2 j KS1 C Test Outcomes Optional 2012 Key Stage One 2 KS1 D Broadsheet Review 2012 Key Stage One 2 KSE eerop Point Score Calculator Key Stage One 2 Fa Key
15. tically when the Calculate button is selected Please note EN2 Reading EN3 Writing and Maths 2A 2B 2C must be used instead of 2 ALSO If you have a pupil with SEN at level W you must enter W on this marksheet as well as entering the P Scale level on the P Scale marksheet Management Information Page 7 of 13 Key Stage One User Manual V1 If an incorrect value is entered into a column the message below will appear This will then supply you with a valid value to aid you in correcting this error View Invalid Result Jeg Print E Save Act The entered result value 2 is invalid The valid range of values for this column are 4 3 2A 2B 2C 3 W D A Once all results have been input please click on the Calculate button which can be found at the top of the screen This will calculate the overall Science subject level If entries are missing you will be alerted by the text in the first column You can order the marksheet by this column into descending order to bring the failed rows to the top To do this right click on the Missing Entry Check column heading and select Order Rows Descending Once all missing marks have been corrected click on the Calculate Save Close which will take you back to the wizard view Please make sure if all data has been input that the tick box next to KS1 A Teacher Assessment 2012 has been ticked 6 Entering P Scales Do any of your pupils have a W in the KS
16. top AddressList xml Ed ConnexionsSchemeStuden 198 My Computer lt My Network Places ASCIS_ErrorResolution xml AttendanceCodeSchema xm AttendanceReturnErrorResolution xml AttendanceYearSchema xmi m AttRet_Configuration xml Z CensusErrorResolutions xml lt itt File name Files of type Xml files xml Ll Open as read only z CourseAndYearGroupSche CourseSchema xml CoursesSchema xml DENIErrorResolutions xml DENI Lookup xmi DMHistor yOfAttendanceSc Eal l m The system should default to SIMS net If this does not happen you will have to navigate to it by clicking on the drop down arrow Within the screen shown above you should see an AMPA folder Double click on this and then open the following folders England Primary and Middle Deemed Primary and then Assessment Manager The following screen should be displayed with the wizards included Click on Key Stage 1 Wizard England 2012 Open ax x O 2em 2 EAL TA Aspects xml My Recent En KS1 Templates xml Documents _ En KS2 Templates xml Iz EYFS Profile Detail Wizard 2012 xml E bed EYFS Profile Summary Wizard 2012 xml Desktop z Key Stage 1 Wizard England 2012 XML m Key Stage 2 Wizard England 2012 XML KS1 Year 1 Phonics Screening Wizard 2012 xml w g Z P Scale Templates Key Stages 1 3 2012 xml i i CDA Test Templates KS2 2012 xml M
17. ts 3 Students UPN Preferred Surname Preferred Forename 5 Reg G Year Grp Mj Year Taught f Previous Destination Destination LA Other Destination School Ai D ENR a a N a a a aal a A eel Q820200107005 Cadilia Celia 2GH 2 2 Q820200109007 Malice Dwight 2JB 2 2 Medway T820892102306 Patel Nakita i2JB 2 2 Medway Management Information Page 11 of 13 Key Stage One User Manual V1 If you have had pupils leaving your school during or after the May half term you must also return these assessments to us A destination will now need to be added to these pupils too When all the relevant pupils have been selected scroll to the bottom of the screen To complete the CTF process click on the Export CTF button A message may appear about an Address Tidy and Merge Click on the Yes button to proceed This will export the CTF to your chosen file location and may take a few seconds Once the file has been created the following screen will appear Please make a note of the file name as you will need this later and then click on OK 82735001 CTF S87LLLL 001 0 CTF The Exceptions Log will now appear Please check that within this screen the Number of students in file matches the Number of students processed and that it is what you expect Number of students not exported should be zero All errors relating to UPNs or KS1 teacher assessment must be corrected within your MIS and a new file created If there are any errors relating t
18. tudentOptions 3Students 4 Exception Log z i the view is for 1 Data to be Exported Student Basic Details M Student Address M Student Contacts E Current and SEN Information o Sere a s School History o Leavers this year Attendance Summary O Looked After E FSM History o Optional Data Descriptor for a partial CTF Please enter Tick the Include free text e g Update to KS2 assessments for QCDA sated eh pees Se eben ke iy Winn 66 CTT Students already E exported box joain mE e Effective Date View Current and Leavers this year v already exported M 2 Refresh Students Click the Refresh 3 Students UPN Preferred Surname Preferred Forename Reg Grp Year Grp Year Taught Destination LA Other Destination School Al St u d ents M820200105001 Ackton Stan 5BB 5 5 J823200110003 Ackton Stephen ELM 1 1 M820200106060 Acton Jordan 3TO 3 3 1 B820200106090 Acton Samantha 4ES 4 4 Now click on the K823200110081 Adams Laura ELM R R Year G rou p arrow N823200110025 Adasheji Mohammed PINE 1 1 H820200107008 Adebayor Emmanuel 3CB 3 3 and select Year 2 Q820200104002 Adedeji Payal 6VC 6 6 Management Information Page 10 of 13 Key Stage One User Manual V1 The Year 2 Pupils will now be filtered as shown below SIMS net WATERS EDGE PRIMARY SCHOOL Focus Reports Routines Tools Window Help Guu 7 BPR PRO Z20808e Export CTF Links 1 Data to be Exported 2 Student Options 3Students 4 Exception Log
19. y Computer Q i peT ws My Network Files of type Xml files xml iv L Open as read only The import screen will now be shown Please make sure that the Overwrite with default values box is ticked and the select Finish followed by Yes to start the import process and finishing by selecting Close Management Information Page 5 of 13 Key Stage One User Manual V1 4 Running the Key Stage One Wizard Click on Tools Performance Assessment Wizard Manager and the following screen will appear Select Wizard Filter Incomplete Ika Name Edit Date Complete EYFS Profile Detail Wizard 2010 01 01 2010 E EYFS Profile Detail Wizard 2011 01 01 2011 O EYFS Profile Summary Wizard 2010 01 01 2010 E Key Stage 1 England 2010 01 01 2010 O Key Stage 1 Wizard England 2011 01 01 2011 E Key Stage 1 Wizard England 2012 01 01 2012 E Key Stage 1Yr1 Phonics Screening 01 01 2012 E Key Stage 2 England 2010 01 01 2010 C Key Stage 2 Wizard England 2011 01 01 2011 CO Key Stage 2 Wizard England 2012 01 01 2012 C wj A list of all the Wizards on your system will be displayed Make sure the filter says Incomplete Click on the Key Stage 1 Wizard England 2012 and click on the Next button MY wizard Key Stage 1 Wizard England 2012 az Select Group A group of pupils will now need to be selected To do this click on the magnifying glass If you followed Section 1 User Defined Groups click on the symbol nex
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