USER MANUAL Report Management - Websams Central Document
Contents
1. d 9 A window will be popped up for users to enter the description of the report to be generated for easy reference during report retrieval from Repository in the module of Report Management Explorer User Prompt 10 After entering the description click the OK button Post effects The message Report has been submitted for generation Please go to the Repository function of Report Management to view the generated report will be displayed A link for accessing the report repository function is available Refer 2 2 Report Repository Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 L Notes For security module only the report Student Parent Account Generation Report would be stored in Repository This report is generated by the system automatically after the student or parent accounts have been batch created Therefore the To File button is not available in the Report function of Security module Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 3 3 Access Control LJ Function Description Users can control the access right of report functions for each module in the Security Module Users can grant access right to a user group LQ Pre requisites N A JN User Procedures 1 Go into the Security module Click Security2. Built in Template Built in Template Je Template Maintenance SS Local intranet 6 Click the Delete button to delete the selected template s LI Post effects After clicking on the Search button the search results are displayed below the search criteria B Notes 1 Only user defined templates can be deleted but not for built in templates where no selection boxes are available 2 A user defined template can be deleted only by the user who uploaded this template or by those users in the user group of SCHOOL HEAD or SYSTEM_ADMIN 3 The checkbox at the left for deletion of a user defined template will be available only for the uploader of this template However checkboxes at the left of all user defined templates will also be available for users of the user group of SCHOOL_HEAD or SYSTEM_ADMIN for housekeeping Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 1 2 Upload Template LL Function Description Users can upload the report template which can then be accessed in the report function in individual modules Upload template allows users to upload a report template for producing the corresponding report by using the Report function in the respective modules The templates uploaded are called user defined templates Pre requisites N A Di User Procedures 1 Click Report Management gt
3. Document Data Comm Attendance BE Copyright 2007 Class List with Age and Guardian R STUO7 E class List with Chinese Name English Name and class List with English Name and Sex R STUO4 E Ss List with lish e Sex and ool Hou R STUO5 E R STUO6 class List with Father and Mother Contact R STU10 E Class List with STRN DOB and Guardian Chinese Name R STUO9 E Pclass List with STRN DOB and Guardian English Name R STU08 E See so Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 6 Select the Print Criteria required for producing the report The Print Criteria are different for different report templates 7 Select the Format of the report 8 Click the Preview amp Print button to produce the required report eeh Last Login 08 01 2003 15 19 Logout Help ERT Current School Year 2001 8 January 2003 18 19 Home R STU70 E Student gt Report Admission from POA List R STU70 E Built in Admission from POA List Student Please Input The Print Criteria 2047 School Level Primary z Fee Remission School Session Whale Day Height amp Weight Allocation Type Center Allocation Student Info Enqu r School Management Info Upload Dicretionary Places Restricted Photo Upload Dicretionary Places Unrestricted Sch House All Printing Criteria
4. Addmission Status Seating Plan Admitted i Subjects Setup Not admitted Template Downi E All emplate Downlq a Admission IRTP Setup Document Report Data Comm Preview amp Print button gt Attendance i a 9 The report is shown in a pop up window with the use of the application related to the format selected e g Adobe Acrobat Reader application for PDF format Use the application Save and Print buttons to save the report to the local machine and print out the report respectively Post effects N A Notes 1 Report can be displayed in four formats i e PDF WORD RICHTEXT or EXCEL The recommended format is PDF 2 The data in the report is the on line data in the WebSAMS at the time when the Preview amp Print button is clicked on Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 3 2 To File Lt Function Description There are five modules i e Assessment Special Assessment FMP Student and Timetabling having the To File function which allows users to store the generated report in the report repository Users may retrieve or delete the stored reports in the Repository function under Report Management Module LQ Pre requisites N A 8 User Procedures 1 Click Report under the module in the left menu E g Click Student gt Report Select the appropriate Category and Langu
5. Attendance Class List with STRN DOB and Guardian Chinese Name R STUO9 E EI Eeer Pclass List with STRN DOB and Guardian English Name R STUO8 E Mos a SSE E Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 6 Select the Print Criteria required for producing the report The Print Criteria are different for using different templates 7 Select the Format of the report Click the To File button to generate the required report and store it in the report repository F WebSAMS System Version 0 9 0 BUILD 19122002a Version 0 9 0 Build19122002a Microsoft Internet Explorer Se eee mah Last Login 03 01 2003 15 19 Logout Help PER Current School Year 2001 8 January 2003 18 19 Home R STU70 E Student gt Report Admission from POA List R STU70 E Student Info Enqu School Management Built in Admission from POA List Please Input The Print Criteria Student Profile School Level School Session Whole Day Corea iia Allocation Type Center Allocation Fee Remission Info Upload Dicretionary Places Restricted Photo Upload Dicretionary Places Unrestricted O ai Addmission Status Admitted Sch House Seating Plan Not admitted Subjects Setup OAI Template Downlg Admission gt IRTP gt Setup Document Report Data Comm gt Attendance To File button lg
6. S Locate the file to be uploaded Project J Recycled blasts resources idk1 SAMSZ415 a SC Desktop ail lib ae 3 C sybase O sys My Documents C System Volume Information CH Trace Screen Program 5 Users can choose to upload the sample report for the template by clicking the Browse button beside the text box of Sample Report 6 Click the Save to upload the modified template UI Post effects Uploaded templates can be assessed through the Report function in individual modules B Notes 1 Only the users who have been granted the rights to access the Tab page of Upload Template under the Template function of Report Management can upload report templates There could be multiple templates with the same report Name and report ID Report templates cannot be replaced If users want to update the existing user defined templates Users have to delete the templates and then upload the updated version 4 Uploaded templates are called user defined template Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 2 Repository Users can search and view the reports if the users have the right to do so Those users who have the right to view a report may not have the right to delete it However the uploader of a report to the repository always has the right to delete the report On the Repository screen users can
7. gt Access Control gt User Group Select a user group Select Report Management a new window as shown is displayed Grant the access right to the selected user group a Check the View check box to allow the user group to view the report templates and reports stored in repository b Check the Add check box to allow the user group to upload report template into the Repository c Check the Delete check box to allow the user group to delete the report template and report stored in Repository d Check the Execute check box to allow the user group to generate report in the corresponding module e g Student Generate Report for Student module The report generated will then be stored in the Repository 3 Access Right Microsoft Internet Explorer Maintain Function Access Rights Group ID Group Description Chinese Group Description Module Function Function Template Maintain Template Template Upload Template Repository Assessment Generate Report Student Generate Report FMP Generate Report E ei r Vv Vv Vv Vv Timetabling Generate Report M reset El save ctese Note Vvhen Execute of this function has been checked report and then storing in Repository of Report Md No check box for the edit function as there is no Edit function in Report Management module 5 Click the Save
8. Classes Approved No of Operating Classes No of Operating Classes Total No of Classes Approved Oo On Total No of Operating Classes 0 00 6 Print and Save button EI 1of1 oF RR A Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 UI Post effects N A L Notes N A Download Template for Modification Q Function Description Users can download both built in templates and user defined templates from WebSAMS and then make amendments to the report template with the use of the Crystal Report application To edit a report template users first download it and then use the Crystal Report application to open the template for editing LQ Pre requisites Crystal Report is required to be installed into the computer to amend the report template JN User Procedures Click Report Management gt Template on the left menu Click the Maintain Template tab Select the search criteria to search for the target templates to be viewed Click the Search button A list of matching templates is displayed Select a template from the list and click the Download button on the right to download the template for modification arwon Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 La webSAMS System Version 0 9 0 BUILD 071 12002 Microsoft Internet Explorer a Quee
9. reports stored in repository This document provides knowledge and corresponding procedural guide on Report Management Module functions and report functions in individual modules Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 1 2 Function Chart Report Management Maintain Template Upload Template Repository Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 1 3 Flow Diagram REPORT MANAGEMENT Preview amp Print Report in Retrieve Reports in Mertouekiagiuten Repository Report Templates Select a Report Category ll Select a Report ID lll Select a Template IV Select Report Format PDF WORD RICHTEXT or EXCEL Preview Print Report Save Report as File NOTES REPORT Management TEMPLATE for Assessment Special for all modules Assessment Timetabling Student amp FMP only Input Search Criteria ll List Report s Generated by this User users of SYSTEM_ADMIN or SCHOOL_HEAD group can view all reports in repository lll Select a Report Preview Print Report Save Report as File To produce a repart of a module users have to go to the respective module For a few modules reports can be stored in the repository under the module of Report The template of a repor has to be selected first 3 produc
10. right to generate Assessment reports can view all such reports However only the creator can delete the report he she generates Student The users in the group with the right to generate Student reports can view all such reports However only the creator can delete the report he she generates Security The users in the group with the right to generate Student Parent accounts and generate the Account Generation Report can view all such reports However only the creator can delete the report he she generates Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 FMP Users in any of the six built in FMP user groups can view all the FMP reports Only the users of user group FMP_ADMIN can delete the FMP reports for housekeeping Timetabling The users of STAFF user type can view all the reports of Timetabling Only users of the TIMETABLING_ADMIN user group can delete the Timetabling reports for housekeeping Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 3 Report Function in Individual Module 2 3 1 Preview amp Print LQ Function Description Each module has the Report function which allows users to produce reports of the module Users can save preview or print out the reports LQ Pre requisites 1 Report templates are available for gen
11. the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 c Error e There is error generating the report e Has no hyperlink as it is not ready for viewing 2 There could be multiple reports with the same report Name and report ID 3 The rights for users to generate reports for the five concerning modules Assessment Special Assessment Student FMP and Timetabling are set in the Maintain Access Right function of Security Module The flow is a Click on the link at a user group Security gt Access Control gt User Group b At the page of Access Right click the link at Report Management c Check the Execute box to grant right Delete Report B Function Description Users can generate report and save to the report repository with the use of To File function Reports saved in the report repository can be deleted in Repository function in the Report Management Module LQ Pre requisites N A JN User Procedures Click Report Management gt Repository on the left menu Select the search criteria to search for the target reports to be viewed Click the Search button A list of matching reports is displayed Select report s to be deleted from the list by checking the box on the left Bo aw St Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 T WebSAMS System Version 0 9 0 BUILD 19122002
12. Template on the left menu 2 Click the Upload Template tab Z WebSAMS System version 0 9 0 BUILD 07112002 Microsoft Internet Explorer Ioj x File Edit wiew Favorites Tools Help eBak gt gt O A search Favorites media lt 4 B SASF FB 07 07 2003 19 00 Logout Help PME Current School Year 2002 8 July 2003 11 04 Links gt Queen s College r Special Assessmethe r Staff Deployment CDS r HKAT r HKEAA gt SPA Report Managemer Repository r Data Management gt Timetabling r Code Management gt Security gt E Mail r Customization FAnlate gt Upload Template S RPT02 02 Report Man Upload jemplate Module ee Please select a Module Category Please select a Category x Report Please select a Report 7 Upload Template tab Name ID Template Browse File Sample SS Dei Browse Template Description D Je Template Maintenance fox Local intranet 3 Select Enter the Module Category and Report Name ID for the template to be uploaded Enter the Template Description for easy reference during future retrieval of templates 4 Click the Browse button to locate the template file to be uploaded In the pop up window browse and select a Template File in your computer to be uploaded Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 Choose file zl
13. a Version 0 9 0 Build19122002a Microsoft Internet Explorer Current School Year 2001 8 January 2003 18 13 Student Info Enqu I School Management Creation Date From pm Creation Date To gt Student rees commvyyyy Status All Attendance r Student Activities r Award amp Punishme Assessment gt Special Assessment r Staff Report Name Report Description Module Caegory Creator ie Ea No Student Statistic wahwah Ge Ka of Student by 0 0 KB 16 47 23 Award List R STU12 E_1 p Class List report Student Class sysadmin PDF 31 12 2002 Done with Age and List 76 0KB 12 46 07 Guardian R STUO7 E Staff Deployment L Data KEE Ka gt Timetabling E Click Report Name ID to view a report 5 Click the Delete button and confirm the operation UI Post effects The report s will be deleted from the repository permanently It is not possible to retrieve the report s for viewing again B Notes 1 Users except users of SCHOOL_HEAD and SYSTEM_ADMIN groups can only delete the reports that are generated by them 2 Users in the group of SCHOOL_HEAD can view and delete all reports in the repository 3 Users in the group of SYSTEM_ADMIN can view and delete all reports in the repository except the reports of FMP 4 Specific Data Access Control for Reposts in Repository Assessment and Special Assessment The users in the group with the
14. age Click the Search button to list reports under the category and language selected 4 Click on the Report Name ID link to list the corresponding templates 5 Click on the Template Description link to load the Print Criteria page WebSAMS System Version 0 9 0 BUILD 19122002a Version 0 9 0 Build19122002a Microsoft Internet Explorer Oli Pi DIE eine Last Login 08 01 2003 15 19 Logout Help PERZ ka Current School Year 2001 8 January 2003 18 16 Home S STU08 01 Student gt Report Student Info Enqu School Management Student Category All Categories EI Category and Profile Language English Chinese Language Fee Remission Height amp Weight Info Upload Photo Upload Sch House Report Name ID Yadmission from POA List R STU70 Report Name amp Template Description Report ID dmission from POA List Built In sysadmin 09 12 2002 Seating Plan Subjects Setup Template Downld Admission 17 22 Admission from SFA List R STUO2 E Admission from SOA List R STUO1 E Setup Admission from SSA List R STUO3 E Template D t Class List with Age and Guardian R STU07 E acumen Class List with Chinese Name English Name and Sex R STU05 E Report class List with English Name and Sex R STU04 E ss List with English Name Sex and School Hou R STUO6 Data Comm class List with Father and Mother Contact R STU10 E
15. ation Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 4 If users are granted with Add right for Template Upload Template e Check the Add box in Template Upload Template row 3 Access Right Microsoft Internet Explorer S SEC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Access Rights Group ID Group Description Chinese Group Description Module Function Bottom EC dvn em noa m oet EN Vv D Template Maintain Template Assessment Generate Report Ka Student Generate Report FMP Generate Report Timetabling Generate Report a 4 4 Note When Execute of this function has been checked the To File button in the Report function of the corresponding module will be enabled for generating report and then storing in Repository of Report Management e In Template function of Report Management Module the Upload Template tab will be displayed A WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt Q A A AQsearch fyFavorites meda S B SSIES JB Queen s College 07 2003 11 25 Logout Help SR Current School Year 2002 8 July 2003 11 46 Home S RPT02 01 Report Mapag emplate gt Maintain Template School Management Maintain Template D Studen
16. button Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 UI Post effects 1 If users Execute right is revoked from a specific module e g Assessment module e Uncheck the Execute box in the row of Assessment Generate Report ei Access Right Microsoft Internet Explorer S SEC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Access Rights Group ID SCH_Staff Group Description Staff Chinese Group Description We Module Function Report Management Bottom RE ECH ER EEN SE m Template Maintain Template TC Template Upload Template e el Repository Si e Dn FMP Generate Report Vv Timetabling Generate Report Vv Note When Execute of this function has been checked the To File button in the Report function of the corresponding module will be enabled for generating report and then storing in Repository of Report Management Be e In Assessment Module the To File button in Report function is disabled ES gt Cnesowisspiou gt Bebo wousdewens gebog Kebo Cq b vzaen amp buve BS vu ee Eudouh EOLUISS bDE Chess po veeszzweugeLunyuunsy L Wd H bLowogiou anplecy 2cpoo 26eziou Cov2oriqssiou Data EUsLA SCHOOL EAs SCHOOL AGSL ASSL 5004 eegnb yeeceeweus bisg26 whr
17. d on the workstation to view the report 2 When users try to search the reports stored in repository only those reports that the users have data access rights will be listed in the search results 3 The report status is Done JN User Procedures Click Report Management gt Repository on the left menu Select the search criteria to search for the target reports to be viewed Click the Search button ROR o A list of matching reports is displayed Select a report from the list and click on the Report Name ID link to view the report EY WebSAMS System Version 0 9 0 BUILD 19122002a Version 0 9 0 Build19122002a Microsoft Internet Explorer Last Login 0201 2003 15 19 Logout Help PXE Current School E a 8 Home No hyperlink will be Report N ID E S g Student Info Enqu P SES All Repons provided for report with School Management Report Description Error or In Progress Student Language ai English Chinese status Attendance creator e Student Activities Award amp Punishme Creation Date From ed Creation Date To DDIM YYY a ODM PA Status All Assessment Special Assessment Staff Staff Deployment cps HKAT HKEAA Report Name Report Description Category Creator Creation oa m aD Date Report M t p Statistic No Student Statistic jwahwah PDF 08 01 200 P a of Student by 0 0KB 16 47 23 Award List R 8TU12 E_1 E Class List Class i 31 12 2002 wit
18. dit View Favorites Tools Help Back gt gt A Bsearch Favorites Zeg 3 Ay SSIES FB Queen s College Current School Year 2002 8 July 2003 11 01 Special Assessmetk Staff Deployment Management gt Template gt Maintain Template CDS HKAT HKEAA Category al Categories D Sen Type AI BuiltIn User Defined Report Managemer Language G c GEET 7 All English Chinese Data Management Maintain Template tab Page 1 Joren N Bottom EG Report Name Template Category Type Creator Creation Download Code Management lD Description Date La len Staff Eft s Appointment Security Built in Template Built In E Mail Customization Built in Template fmpadmin Built in Template ilt In frapadmin Built in Template fmpedmin End E Template Maintenance I ES Local intranet 6 The sample report is shown in a pop up screen with the use of the application Adobe Acrobat Reader Users can choose to preview print or save the sample report to their local machine ZA bp 10 15 33 207 8080 jsp rpt viewFile_jsp type T amp fileN ame sch R SCHOO02 E_ pdf Microsoft Internet Explorer rz S B Shp a g Bar ca LE ceielecte HI an cam y je AERA DAA eree R SCH002 E Date 03 07 2002 Lui Kee Secondary School Class Structure List Page 1 School Year 2000 Schdsl_ Level School Session Class Level No of
19. e the respective report Templates are maintained in the module of Report Management r Main Template Input Search Criteria ll Select a Template ieee ee Download a I PN Delete Template 1 Template s j only those ae GE uploaded by pe Edit the l this user Templatesby 777755 Crystal Report I I ees SE es ss es Upload Template for users with rights to upload template Module Report Management Report Management Individual Module Function Template gt Repository _ Report gt Delete Report View Report Repo Sub function Upload Template Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 1 4 Interactions with other modules SEC RPTO1 Maintain Report Repository RPT02 Maintain Report Template RPT0O3 Preview and Print Generate Report LG RPT01 Maintain Report Repository e SECURITY e Get user group and permission right LQ RPTO2 Maintain Report Template e SECURITY e Get user group and permission right LG RPTO3 Preview and Print Generate Report e SECURITY e Get user group and permission right Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 Operation Procedures 2 1 Template Users can download report template f
20. erating the report 2 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed into the computer to view the report produced User Procedures 1 Click Report under the module in the left menu E g Click Student gt Report Select the appropriate Category and Language Click the Search button to list reports under the category and language selected 4 Click on the Report Name ID link to list the corresponding templates 5 Click on the Template Description link to load the Print Criteria page WebSAMS System Version 0 9 0 BUILD 19122002a Version 0 9 0 Build19122002a Microsoft Internet Explorer Last Login 0801 2003 15 19 Logout Help PEK 8 January 2003 18 16 Current School Year 2001 Home S STU08 01 Student gt Report Student Info Enqu School Management Student ategory All Categories EI Category and ER anguage English Chinese Language g Fee Remission Height amp Weight Info Upload Photo Upload Sch House Report Name ID Report Name amp Report ID Yadmission from POA List R STU70 E Template Description Seating Plan Subjects Setup Template Downlq Built in Admission from P ist Built In sysadmin 09 1 2 2002 Ap 17 22 mission D admission from SFA List R STUO2 E IRE admission from SOA List R STUO1 E Template Setup gt admission from SSA List R STUO3 E
21. h Age and List 12 46 07 gt Timetabling Z Guardian R a leng 5 SIE Report Name ID link 4 I I I CS Local gt Data Management Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 5 The report is shown in a pop up screen with the use of the corresponding application such as Adobe Acrobat Reader Users can choose to preview print or save the report to their local machine Fh http 10 15 33 207 8080 jsp rpt viewFile jsp type R amp fileN ame stu 3204_1041309972000 pdf Microsoft Internet Explorer x UI Post effects Search Reports with status Error or In Progress will have no hyperlink for users to click on Only reports with status Done can be viewed View The report will be shown in a new window After viewing users can print the report through browser print or perform a File Save As action to save the report in local hard drive J Notes 1 The report would have the following status a In Progress e Users have submitted the request to generate the report The report is currently being generated e Has no hyperlink as it is not ready for viewing b Done e The report has been generated and ready for viewing e A hyperlink is displayed at the Report Name ID to allow users to click on for viewing Copyright 2007 Education Bureau The Government of
22. n s College 7107 2003 19 00 Logout Help az Current School Year 2002 8 July 2003 11 01 Special Assessmerka Staff Deployment S RPT02 01 Report Management gt Template gt Maintain Template gt CDS HKAT HKEAA Category All Categories gt Module All Modules SPA Type al C Built In User Defined Report Managemen Download button Language o ish Chi Template All English Chinese Data Management 1 i Timetabling ISS ps lt a g eport Name Template plate SE Do vnload Code Management Description Security Dale Bultin Tempe Bags 7 j Appointment eee d E Mail er Customization SC if ee enn Built in Templat FMP Pr Pe Built In fmpadmin a Builtin Templa FMP ich Built In GE Accumulated Fund Built in Template SE Es Year E hh us F e 6 In order to modify the downloaded template open the template with the software Crystal Report B Crystal Reports R ASR002 E R ASR002 E Date 27 06 2002 KEI ED SECONDARY SCHOOL Grade Conversion List School Year 2001 2002 Page 1 GRADE TABLE NAME GRADE CODE DESC ENG DESC CHI MIN VALUE INCLUSIV PERCENTIL PASSING SCOR err TT Common Grade Table H B 80 00 k N c 70 00 4 KR D 50 00 N ttt End Of Report fttr 7 Edit and save the template Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reser
23. ocedures Click Report Management gt Template on the left menu Click the Maintain Template tab Select the search criteria to search for the target templates to be deleted Click the Search button A list of matching template is displayed Select the user defined template s to be deleted from the list by checking the box es on the left Ole Ps SC ONS e Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 ebSA em Version 0 9 0 BUILD 0 00 050 ernet Explore MAK File Edit View Favorites Tools Help Bak gt O A Qsearch Favorites Media SH D GREIF 9 e Links 07 07 2003 19 00 Logout Help St Current School Year 2002 8 July 2003 11 03 a Queen s College r Special Assessmem S RPT02 01 Report Management gt Template gt Maintain Template Maintain Template gt Staff Deployment CDS Module School Management e gt HKAT gt HKEAA Category AI Categories zl gt SPA Type al Builth User Defined Report Managemen Language e e AA Ochi SE E All English Chinese Repository r Data Management Page hd of2 Bottom gt Timetabling Only User defined template can be deleted Template Descriptisn Category Creator Creation Download r Code Management gt Security Class Basic Information r E Mail ae Customization Built in Template Testing 1 6 2003 11 11 18
24. or maintenance and upload the updated template in the Template function 2 1 1 Maintain Template Users can search the required report template and perform delete or download operation Users can search by the following criteria Module Category Type Language The search results are ordered by Report Name ID Users can re order the search results by clicking on the following column headings of the table of the search results Template Description Module Category Type Creator Creation Date View Sample Report of Template B Function Description Users can view the sample reports of both built in templates and user defined templates LQ Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed into the computer to view the sample report of a report template JN User Procedures 1 Click Report Management gt Template on the left menu 2 Click the Maintain Template tab 3 Select the search criteria to search for the target templates to be viewed 4 Click the Search button Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 5 A list of matched templates is displayed Select a template from the list and click on the Report Name ID link to view the sample report of the template E WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File E
25. pository of Report Management e In Student Module the To File button in Report function is enabled which allows users to generate report in student module The report generated will then be stored in the Repository lw Last Login 08 01 2003 19 19 Logout Help PS Current School Year 2001 8 January 2003 19 26 Home R STU07 E Student gt Report lass List with Age and Guardian R STUO7 E Built in Class List with Age and Guardian Please Input The Print Criteria Student Info Enqu Student Profile Fee Remission School Year 2001 Wee School Level Primary Info Upload School Session Whole Day Photo Upload Class Level Primary Sch House Class Code Pia Seating Plan Subject Group Home Economics Sinac Sop Print Departed Students Include according to Departed Student Printing indicator Format PDF Template Downld i Admission B Preview amp Print bes N H Reset lt JBack IRTP Setup Document Report Data Comm Assessment gt Report Management Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 3 If users Add right for Template Upload Template is revoked e Uncheck the Add box in Template Upload Template row 3 Access Right Microsoft Internet Explorer S SEC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Acces
26. rts However only the creator can delete the report he she generates e Student The users in the group with the right to generate Student reports can view all such reports However only the creator can delete the report he she generates e Security The users in the group with the right to generate Student Parent accounts and generate the Account Generation Report can view all such reports However only the creator can delete the report he she generates e FMP Users in any of the six built in FMP user groups can view all the FMP reports Only the users of user group FMP_ADMIN can delete the FMP reports for housekeeping e Timetabling The users of the user type of STAFF can view all the reports of Timetabling Only the TIMETABLING_ADMIN can delete the Timetabling reports for housekeeping Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved
27. s Rights Group ID Group Description Chinese Group Description Module Function Bottom a TREFFEN Vv D Template Maintain Template Repository Vv O Assessment Generate Report Student Generate Report FMP Generate Report Timetabling Generate Report J kaida xI Kal Kal Kal a 4 4 Note When Execute of this function has been checked the To File button in the Report function of the corresponding module will be enabled for generating report and then storing in Repository of Report Management e In Template function of Report Management Module the Upload Template tab is not displayed 3 WebSAMS System Version 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt gt Q A A Asearch SgFavorites fMedia 3p 3 aaz Je Queen s College 7 07 2003 12 02 Logout Help Sr Current School Year 2002 8 July 2003 11 25 Home S RPT02 01 Report Mapag emplate gt Maintain Template School Management eRe Maintain Template Student Module All Mt Attendance Assessment Category all Categories z LS Type all BuiltIn User Defined HKAT Language G English Chines Report Management aul i j Template Repository Data Management Code Management E Mail Customization Template Maintenance BE Local intranet Z Copyright 2007 Educ
28. se SAMS D CH EH USER MANUAL Report Management Document 27e Copyright 2007 Education Bur e Government of the HKSAR Aan s Reserved WebSAMS User Manual Version 1 1 Table of Contents 1 MODULE OVERVIEW oi scctsnsssssutsiscnsasecsssencsss ecesenanevaussiesnenseuts tisuste ceoenss estseeioansnscubssinusseansnwesssvans 1 1 1 INTRODUCTION eiserne oeei Aaa E Era A EEE AENEA EAEN EE AA AA SREE ER AEEA 1 1 1 1 Objective ie ee cathe ieee aie tees fed a a A A a a Ta E E RE TEA B E nets 1 1 2 FUNCTION CHART aR a r E N E E ENA 2 1 3 BLOW DIAGRAM TEE 3 1 4 INTERACTIONS WITH OTHER MODULES sssessseeossserosssrrosssrrosssrtosssrtosssrtossereosssreesssreesssreesserees 4 2 OPERATION PROCEDURES ergeet 5 2 1 TEMPLATE oesie a a a aa AAE aan aa raa ER EEE 5 2 1 1 Maintain Templates meteren i E ee A E EA 5 View Sample Report of Template 5 Download Template for Modification ce eeeeesesseceseceseeeseecseeceseceseceseceseeeseeseesseeseaessaeeeaeees T Delete Hempel Seet H 2 1 2 EE 11 22 REPOSITORY ein sets sdeie eat EES 13 View Report EE 14 Delete Report Ze ge SEET 16 2 3 REPORT FUNCTION IN INDIVIDUAL MODUL 19 2 3 1 e E 19 23 2 EE 21 2 3 3 ACCESS COME EEN ENEE EE 24 Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 1 Module Overview 1 1 Introduction 1 1 1 Objective Report Management Module is used to maintain report templates and
29. search reports by the following criteria Module Category Report Name ID Report Description Language Creator Creation Date From Creation Date To Status The search results are ordered by Report Name ID by default Users can reorder the search results by clicking on the following column headings of the table of search results Report Description Module The column of Module will not be displayed if users have selected a certain Module as one of the search criteria Category Creator File Creation Date Status Only a few modules i e Assessment FMP Special Assessment Student and Timetabling provide the function of generating reports and storing the reports in the report repository For Security module only the report Student Parent Account Generation Report is stored in Repository This report is generated by the system automatically after the student or parent accounts have been batch created Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 View Report 71 Function Description Users can generate report and save to the report repository with the use of To File function Reports saved in the report repository can be retrieved in the Repository function in the Report Management Module Pre requisites 1 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installe
30. t Module All Modure Attendance Assessment Category all Categories 7 LS Type all Built In User Defined HKAT Language G C English Chines Report Management aul D j Template Repository Data Management Code Management E Mail Customization Template Maintenance BE Local intranet Z Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 L Notes 1 Delete Template Access Right e Only user defined templates can be deleted e Only the uploader can delete the template uploaded by himself herself The only exception is the user of the SCHOOL_HEAD or SYSTEM_ADMIN group can delete all user defined templates Access Right to Generate Report and Store in Repository e When the user group is granted with Execute right for the five specific modules users are able to generate a report for that module The report will then be stored in the report repository e Users can view and delete only the reports generated by them e Users of the SCHOOL_HEAD group can view and delete all reports stored in the Repository e Users of the SYSTEM_ADMIN group can view and delete all reports stored in the Repository except the reports of FMP e Specific Data Access Control for Reports stored in Repository e Assessment and Special Assessment The users in the group with the right to generate Assessment reports can view all such repo
31. ved WebSAMS User Manual Version 1 1 UI Post effects In order to use the report template in the corresponding module users need to upload the modified template to WebSAMS Refer to 2 1 2 Upload Template LO Notes 1 For modifying the downloaded template a Users can connect to database through ODBC driver b Users will be prompted to enter the password if they access the database c Users can Add Remove text object a text object is a specialized object that can contain text database fields and formula fields in the report template d Users cannot Add Remove parameter field a special kinds of field that prompts the users for a value in the report template 2 In the event of WebSAMS upgrade if there is any change in the database structure where the user defined report template refers to the user defined report template will not function 3 Database views will be built on a need basis to facilitate users to add database fields to a user defined report template 4 Sample reports in PDF format will be provided for all built in report templates Delete Template Q Function Description Users can delete the report template of individual module Only user defined template can be deleted The template uploaded by users is called user defined template Built in template cannot be deleted Therefore there is no checkbox for deletion at the left of each built in template LQ Pre requisites N A JN User Pr
32. y p6 but Cup 2inqeuy Bnut Iu YAGLIAS WILK g bseemwa _perceursaes yusjAele BA anplecs 2enqeug juo Eudo WASLSas WILK b221Na LheLceussae yusjdel2 BA anplecs 4 y2K093 E Howe 2 Y25023 05 yeeceeweuy gt geboy gt yacisdc WILK F h9eewa ketLreurate vuaterg BA enplecs CHLLEUE QCpoo ASSL 5004 8 TSUNSILA 5003 43 353 w rag row Os wWNs003 10 19 Come 1 HB pE J AepeyHe 2 zrew Asrziow 20 BNITD 141 550059 ASt210U 0 30 B91 31 SSO0S9 Hicrozog teuer gxbjorei Copyright 2007 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 1 2 If users are granted with the Execute right for a specific module e g Student module e Check the Execute box in the row of Student Generate Report DB Access Right Microsoft Internet Explorer BEEE S SEC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Access Rights Group ID Group Description Chinese Group Description Module Function Bottom A re Vv D Template Maintain Template Template Upload Template el Repository Si r Assessment Generate Report Timetabling Generate Report M reset LJ save Jl EZ close Note When Execute of this function has been checked the To File button in the Report function of the corresponding module will be enabled for generating report and then storing in Re
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