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Active User Manual

1. Type Writer Document and Markups em OC RU GE Print Range Preview Composite C all Document 8 5 x 11 0in Q Current view Paper 8 5 x 11 0in C3 Current page 1 2 Pages l i Subset All pages in range FT Reverse pages Page Handling Copies Auto Rotate and Center Ri Choose paper source by PDF page size Print En File he Sarre OQ Bei ell EE Printing Tips Page Setup Advanced cancel Figure 44 Print Options Scantron Corporation 39 Copyright Electric Paper GmbH aT i SCANTRON th Class Climate 6 2 2 Scanning Questionnaires Capturing is conducted with the Class Climate Scanstation software After a few configuration settings this software can be used on PCs where a document scanner is connected via SCSI or USB Communication with the scanner takes place via the TWAIN protocol For other settings please refer to the Scanstation Manual or contact our support team Fundamental Guidelines for Scanning Before beginning the scan process please ensure that the following conditions are met It is recommended capturing only those questionnaires from one survey in one scan operation These returns of a survey are known as a batch If there are more forms at hand than fit into the feeder the next part of the bat
2. 34 ps available Sample1 Italian Basic Knowledge mug 2 3 Q itali i DE y 05 02 2011 05 02 2011 1007 3 Figure 75 Subgroup Evaluation in the List of Surveys Scantron Corporation 66 Copyright O Electric Paper GmbH ET j To create a subgroup report with several criteria click on Evaluate subgroup in the details of a report In the window that opens you can click on the link To the selection of several criteria for subgroup reports Evaluate survey by following criteria A B 1 Questions about you CO Which gender do you belong fo 1 male Figure 76 Selecting Multiple Criteria for Subgroup Reports In the following dialog box select the desired criteria for your subgroup report Selection of several criteria for subgroup reports What i ig pain gender What is your age Single Choice What is your age Matrix How many terms have you been studying so far Main subject Do you already have a university degree or a degree of another institute in tertiary educatio Questions about the instructor The instructor is always well prepared The instructor handles the technical equipment video projector etc without amy problems Please grade the instructor for this course Default criteria combination Add new criteria combinatio The criterion will be added to the chosen criteria combination Add criterion Subgroup rame Subgroup 1 from Spanish and Italian Basic
3. Figure 10 Questionnaire Templates After copying the Form Management is opened automatically This contains the questionnaire that has just been copied The reference Template will be automatically attached to the heading indicating that the questionnaire comes from a template Using the icon in the column Edit you can edit the questionnaire in the VividForms Editor e Form Management DemoEva2 1 Sample Evaluation Form 2011 04 28 x Template 11 39 45 Figure 11 Form Management 2 Questions about the instructor T The instructor is always well prepared The instructor explains even complex topics in comprehensible way The instructor handles the technical equipment video projector etc without any problems Please grade the instructor for this course oO very good 0 0 Lira Figure 12 Questionnaire Template The question groups and questions marked with a T Template cannot be altered You can place new question groups between existing ones or only at the end of the questionnaire depending on the administrator s defaults Adding new items at the end of the questionnaire simplifies comparing surveys later Scantron Corporation 13 Copyright Electric Paper GmbH i 3 1 Individual Questionnaires If the administrator has given permission the active user can access the VividForms Editor and Designer in the section Create Questionnaire and can create a completely individual questio
4. amp Ene spss Female and Geology from Dat Spanish and Italian ren i Basic Advanced Knowledge Female from Spanish Basic Data HTML CSV al Knowledge available Sample1 09 02 2011 05 02 2011 002 ope spss Italian Basic Knowledge 04 29 2011 05 02 2011 Ej001 3 34 05 02 2011 05 02 2011 004 34 d di Figure 87 Re calculated Dynamic Subgroup If a survey for which dynamic subgroups exist is to be deleted a message will appear asking what to do with the subgroups The choices available are either to delete these evaluations or alternatively to keep them by removing their dynamic nature X Delete Survey Survey to delete Spanish Basic Knowledge Warning Deleting a Survey causes deletion of all correlative data Note One ore more dynamic subgroup reports exist for this report Also delete dynamic subgroup reports O Keep dynamic subgroup reports Figure 88 Deleting a Survey for which Dynamic Subgroups Exist Scantron Corporation 72 Copyright O Electric Paper GmbH N Py Class Climate COURSE S vil mat SYSTEM O SCANTRON 7 3 Exporting data to CSV SPSS e So as to further evaluate your data these can be exported to CSV and SPSS at any time e They are to be found in the survey list as well as below the survey details by clicking on the survey name you reach the survey details Surveys in Folder Surveys 2011 Spanish Advanced Knowledge Data Lj ny available P train_en
5. All settings must be saved by clicking on the Save button Before saving the email addresses are checked for their correct syntax e g the Q character For technical reasons the actual existence of the email addresses cannot be checked Undelivered emails can be taken from the Class Climate logbook The email addresses are saved in the system for the purpose of reminders Task Reminder Online Survey Implied under the task Reminder Online Survey is the dispatch of a reminder email to all participants who have not yet taken part Access information can also be resent with the reminder email selectively more than one reminder email can be sent In this case select the option Multiple reminders every X day s The system then resends reminder emails until the survey is finally closed After activating this task all the fields of the email such as the senders name subject and the text of the email can be changed Recipients are automatically read out of the system In this way all participants who have not yet completed the survey automatically receive the email Once the start date has been determined the settings of the task have to be saved Task Close Survey This task serves to close the online survey Once the survey is closed no further responses can be accepted The unused PSWDs become invalid and can no longer be used Informing the participants is not included in this task If required the direct submiss
6. Class Climate Paper Based Surveys Show cover sheet questionnaire in a browser Depending on which variation of a survey is being used the cover sheet or the personalized form is retrieved using this function Send cover sheet questionnaire via email This function sends the cover sheet or the questionnaire as an attachment to the email address noted in your user profile Online Surveys Show PSWDs in a browser The PSWD sheets are accessible here Click on the text Show PSWDs in browser If the online survey is already active this function only shows the number of PSWDs not yet used Receive PSWDs by email This function sends an email with a PDF attachment containing the PSWDs to the email address noted in your user profile Send PSWDs by email to respondents Click on this option to send PSWDs by email to target groups J Download PSWDs in CSV file A CSV file with all PSWDs is created and offered for download T Generate more PSWDs Should you require further PSWDs for the survey you can specify the required amount here and create them by clicking on OK The PSWD sheet with all PSWDs is then created With newly generated PSWDs PSWD charge 2 is shown in the header of the PDF document Preview Online Survey Here you can preview the layout of the online survey Scantron Corporation 33 Copyright Electric Paper GmbH Vos SCANIRON AN Class Climate Scheduled Tasks You can control the pr
7. In scaled questions the left pole description is recorded here In open questions you can enter the number of lines available to the survey participant for his response here In grade value questions this field remains empty In single choice single choice extended and multiple choice questions the response options are recorded here Please note the different response options must be separated by a vertical line Pipe In matrix field questions enter the minimum value here Scantron Corporation 80 Copyright O Electric Paper GmbH ET SCANIRON AN Class Climate Right pole In scaled questions the right pole description is recorded here In matrix field questions enter the maximum value here For all other question types this field remains empty Abstention In scaled questions an abstention text can be stored here For all other question types this field remains empty The following ts should clarify the structure of a CSV file for you Personal Grade of Your last Details graduation Personal 14 5 Age Details Personal 2 Gender Male Female Details Course 4 The course provides Agree Disagree n a Planning and a good overview of Presentation the topic Course Your comment on the 3 Planning and course content Presentation Table 2 An Example of the CSV File Structure when Importing and Exporting the Question Library This structure is also valid for the export of the question library as
8. James Hutton Online survey reminder sample 5511 05 12 2011 at 11 16 00 am Finish survey Italian Basic Knowledge 05 11 2011 at 03 00 00 am PSWD to respondents James Hutton 05 25 2011 at 05 00 00 am Online survey reminder train en 5511 06 08 2011 at 11 19 00 am Finish survey Figure 63 Scheduled Tasks For each survey the three tasks are shown in one line The status of the task can be seen in the column Status For some statuses further information is available under the sign 1 The following statuses are possible e Open The task is activated and not yet carried out e Running The task is now running emails are being sent e Deactivated The task is deactivated e Executed The task has been successfully completed e Executed with error The task was completed with error e Executed with warning The task was completed but with a warning e g report could not be created as data was not available e Not completed with error The task is not correctly defined and the settings should be checked You can use these action icons to control the operations you have planned 2 _ Edit the scheduled task tJ Immediate execution of the task a Deactivate task amp Delete all scheduled tasks of the survey Scantron Corporation 56 Copyright O Electric Paper GmbH ET SCANTRON th Class Climate 7 Working with the Data of the Active User This function is available as soon as the first data
9. Mail text This email entitles you to vote in an Please click on t 11 i urvey h DIRECT ONLINE LINE Run now Figure 61 Scheduled Tasks The name and number of the survey can be seen in the header area Directly underneath the header area the three actions of the online survey can be individually activated and controlled With a mouse click on the button Edit you can reach the desired action After generating the survey all actions are by default deactivated By clicking on Activate the action can be activated Task PSWD to Participants The online survey is started with the process PSWD to Participants This means that an email with access information is sent to the participants of the survey After clicking on Activate the following details can be defined for this email e Sender Email e Sender Name e Mail Subject Scantron Corporation 53 Copyright O Electric Paper GmbH ET SCANIRON AN Class Climate e Mail Text e Recipients Email Addresses The number of email recipients is limited to the number of PSWDs available If required additional PSWDs can be generated at any time in the survey details through Generate more PSWDSs You can define the timing of the email process in the field Start Date A click on the calendar icon opens the calendar The date and time when the emails should be sent can be chosen here The handling of the calendar is described at the end of this chapter
10. available Sample1 POF HTML PDF HTML PDF Spanish Basic Knowledge i 04 28 2011 04 29 2011 1002 3 Italian Basic Knowledge 04 29 2011 05 02 2011 001 3 05 02 2011 05 02 2011 Ejooz 3 amp 05 02 2011 05 02 2011 Ej002 34 05 02 2011 05 02 2041 Eoo 34 05 02 2011 05 02 2011 001 a Figure 85 Dynamic Subgroups in the List of Surveys If new data has been captured for the main survey in the example shown Spanish Basic Knowledge the next time the folder is opened an automatic re calculation of the subgroups takes place Re calculation of dynamic subgroups Subgroup Female from Spanish Basic Knowledge is being re calculated 5 95 Figure 86 Re calculation of Subgroups Scantron Corporation 71 Copyright O Electric Paper GmbH FE i s CCANTRON Class Climate Once the re calculation has been completed the re calculated evaluation is immediately available surveys in Folder Surveys 2011 mu gt nh bras sie E 04 28 2011 05 02 2011 Goos a ge ML CSV available i en ds ops Data Sr en he HTML CSV Spanish Basic Knowledge il apie Samnlet 0428 2011 05 02 2011 2003 d amp pF spss Data HTML CSV available trai PDF SPSS Spanish and Italian Data acs 4 HIML CSV Fe qnoi train en 09 02 2011 05 02 2011 3007 amp Ene spss gt Male from Spanish and Italian Data u AE HTML CSV 3 Basic Advanced Knowledge available train en 09 02 2011 05 02 2011 3002
11. dealt with by the automatic verification a 2 amp selection for automatic verification Mo valid checkbox found invalid One checkmark and correction s found Figure 53 Selection Fields for Automatic Verification The following options are available e No valid check box found Invalid All cases in which no valid check box is found for a question are automatically adopted as invalid e A mark as well as correction s found All cases in which a mark or one or more corrections i e fields where the maximum density is detected are found are automatically adopted with the relevant mark as valid If one or both of the options are selected and the verification is started by clicking on the icon amp the corresponding cases are filtered out of the overall list of elements still to be verified Scantron Corporation 46 Copyright O Electric Paper GmbH EE SCANIRON AN Class Climate 6 2 5 Manual Capturing of Handwritten Comments Answers to open questions i e handwritten texts by participants are usually displayed as images in the PDF report If desired open questions can be captured manually i e typewritten to ensure anonymity as no handwriting is recognizable in the PDF report The data entry can be activated by the administrator at the subunit level i e for all surveys in a subunit entries for open questions must initially be typed before the results can be viewed If the active user s ac
12. list of reports surveys in Folder Surveys 2011 r suena Advanced Data E 2 knowledge Li available Spanish Basic Knowledge Data available sample HTML GSV PDF SPSS HTML CSV PDF SPS3 HIML GSV PDF SPSS HIML GSV PDF SPS3 an 04 28 2011 05 02 2011 ooe amp 04 28 2011 04 29 2011 Ejoo amp Data M available train_en Italian Basic Knowledge 04 29 2011 05 02 2011 E001 Spanish and Italian Data Basic Advanced Knowledge available mr en Male from Spanish and Italian Basic Advanced 05 02 2011 05 02 2011 007 ag HIML GSV PDF SPSS Data I d 05 02 2011 05 02 2011 1002 3 3 Female and Geology from Spanish and Italian Basic Advanced Knowledge HIML CSV PDF SPSS Data i available train en 05 02 2011 05 02 2011 j004 3 Figure 83 Subgroup Report 7 2 7 Dynamic Subgroups The survey need not be closed when the subgroup reports are created this means that data may be still be added For this case the subgroup reports of an active instructor trainer as opposed to those of the report creator will be updated automatically An active instructor trainer can decide whether he she wants to create a dynamic subgroup or not Dynamic sub group reports are automatically updated when new data comes in This avoids having to repeat the creation of subgroups This functionality is especially useful when running longer term surveys and you want to observ
13. progress 358 Spanish Basic In n re IFR t Knowledge progress ad train en DELE 3a Figure 42 Calling Up the Questionnaire in PDF Format You can call up the PDF in the survey overview or in the survey details Survey Details D Survey Spanish Advanced Knowledge LJ Study Surveys 2011 3 Type Paper survey hard copy Questionnaire Status In progress ready for data Survey Created on 04 26 2011 at 16 03 46 Figure 43 Calling Up the Questionnaire in PDF Format Hard Copy Procedure In the hard copy procedure questionnaires personalized for individual surveys are printed from the details of the survey or the survey list or the PDF file is recalled so as to be passed on to the print shop Scantron Corporation 38 Copyright O Electric Paper GmbH P NE a i i CCANTRON Class Climate Document Quality The quality of the paper used as well as the print image itself is a key factor in the subsequent scanning and processing You should refrain from making copies questionnaires should always be printed We advise against using gray recycled paper or colored paper due to the gray shading that occurs When producing questionnaires on non commercial printers or copiers please ensure that the printer driver is set to A4 and there is no page scaling i e options such as fit to page must be deactivated r Print Printer E al Mame Writer Status Ready Comments and Forms
14. recorded here System Info On this page you receive an overview of the address data of the company as well as everything in Class Climate s existing sub areas Scantron Corporation 82 Copyright O Electric Paper GmbH
15. selected as an option when creating the survey After having scanned the questionnaires the status Web Verification appears in the survey status folder surveys in Folder Surveys 2011 james Hun om Co gn Instructor Spanish Advanced E 04 28 2011 04 28 2011 006 3 34 Knowledge id ae ES a a V noe Haa In progress 3 04 28 2011 dl Knowledge POF 3 train 8 Folders ey ee aa in progress A A 04 28 2011 gg 7 D Surveys Knowledge PDF g Surveys 2011 Fanlish Bazi Web i HTML nglish Basic We eof gt 04 28 2011 ER Knowledge Verification train en PDF Quality Management QM Views Create new Survey Additional Reparts Tz Reports central evaluation Questionnaires 4 Questionnaires EA Create Questionnair gt Templates Figure 48 Verification By clicking on the menu entry Verification an overview of the current surveys in the verifier appears f Current surveys in Verifier English Basic Knowledge tram en 1 a 3 P Di Selection for automatic verification No valid checkbox found invalid LC One checkmark and correction s found Search for new batches In Progress Another verifier is currently verifying this batch gt e l B the batch cannot be verified E Display D Status Display questions which still require verification questions P Veri already verified tatal number of questions to be verified NOR 3 Display cover sheets only for cover sheet sur
16. the following templates are available three digit number word underscore number serial number All three examples are based on the following legend L Letter W Word D Digit N Number In addition there is the possibility of using square brackets to label a placeholder as optional In this way the following pattern D D D W means that only input consisting of a number of one to three digits a hyphen and a word in this order will be accepted As well as the common syntax for patterns there is also the possibility of using regular expressions on the basis of Perl syntax to formulate patterns Regular expressions are often used to recognize patterns and offer a high level of flexibility Pattern regular expression The following template choices are available three digit number word underscore number serial number simple serial number complex email address Scantron Corporation 17 Copyright O Electric Paper GmbH Es i Carson QD ass Climate 3 1 3 Required Questions Questions for which an answer is compulsory can be configured as required questions When submitting a questionnaire in an online survey the system checks if all required questions have been answered If this is not the case the survey cannot be submitted unless answers to the required questions have been given Required questions What is your gender What is your age Single Choice What is your age Matrix Wha
17. 0 and more available By means of these PSWDs the one time completion of the survey is enabled Should one waive the PSWDs it would not be possible to avoid participants completing surveys more than once Password Based Online Survey In a password based survey you define a general password for all participants a password consisting of at least 5 and up to a maximum of 25 characters Scantron Corporation 26 Copyright Electric Paper GmbH uM r 5 2 Extra Options 5 2 1 Questionnaire Numbering Using Batch Printing If the option of batch printing is selected every questionnaire receives a unique number This is expedient if the questionnaire consists of more than two pages and where the questionnaire in duplex double sided printing encompasses more than one page of paper In this way the logical cohesion of the quire is guaranteed even if the questionnaires are mixed up whilst being collected Create new Survey Questionnaire Course Evaluation Questionnaire train en Name Type SPaper survey C Cover sheet O Hard Copy Verify data Online survey I PEWD based Needed PSWDs 49 2 Password based Password Figure 31 Use Batch Printing F255U11 P2PLTVO Figure 32 Questionnaire Numbering Scantron Corporation 27 Copyright O Electric Paper GmbH EE SCANTRON AN Class Climate 5 2 2 Verify Data This option is available in both cover sheet and batch printing procedures The v
18. 11 05 02 2011 21006 3 of E Data nS Spanish Basic Knowledge L Pol NITET 04 28 2011 05 02 2041 003 3 Italian Basic Knowledge ntn ble f NN 04 29 2011 05 02 2011 001 3 34 Spanish and Italian Data si Basic Advanced Knowledge available train en 05 02 2011 05 02 2011 1007 3 amp Male from Spanish and Italian Data md Basic Advanced Knowledge available train en 05 02 2011 05 02 2011 1002 amp Female and Geology from Spanish and Italian Basic Advanced Knowledge Female from Spanish Basic xs Knowledge Sampie1 05 02 2011 05 02 2011 002 2 X C e 5j 05 02 2011 05 02 2011 004 3 5 train i en E Figure 89 Possible Exports of a Survey Raw data can be exported in two different formats dil Survey evaluation statistics Eus Results in HTML format Results in PDF format kj Raw data in SPSS format E Raw data in CSV format O Figure 90 Possible Exports from the Details of a Survey Scantron Corporation 73 Copyright O Electric Paper GmbH ET SCANIRON AN Class Climate 7 3 1 Raw Data in SPSS Format Should you wish to continue using the survey data in SPSS the SPSS export function is at your disposal Click on the text and in the dialogue that opens save the file to your hard drive This will create a SAV file which can now be opened using SPSS 7 3 2 Raw Data in CSV Format Should you wish to continue using the survey data in another a
19. AT O T SCANTRON 2011 05 Class Climate COURSE EVALUATION FEEDBACK SYSTEM Active User Manual V5 0 Scantron Corporation 1313 Lone Oak Road Eagan MN 55121 1 800 722 6876 Copyright O Electric Paper GmbH Subject to change without notice EE i x VCANTRON Class Climate Contents A PREPARATION AND GENERAL NOTES munnnnnnnnnnvnvnnnnnnnnnnnnnnnevnnnnnnnnennnnnnnnnnnnnnnnnnnennnnnnnnnennnnnnnuner 4 1 NOTES ON TYPOGRAPHY een 5 MN ERE EE E E E S E E 5 3 FTNENTERN m m 7 As CREATING ACTIVE USERS E 8 B YOUR EVALUATION PROCESS annekskirke CEN EV i RE 10 1 LOGGING INTO GLASS CLIMATE puri tiudren sienna aab Cota dan drent aim dunttn sa dotes bai Sanedaanaanecuanideneomdanueeenns 10 2 ADJUSTING YOUR INDIVIDUAL PROFILE panseret coke 0d0 c5 ak Tuna rio n suada imichn ds ea Ao eanna 11 3 ADAPTING AND CREATING QUESTIONNAIRES ceres nennen nnns nhan nnns inanes rasis a nan nss 12 9 1 System Wide QUSSTONMAINCS seede en k 12 3 2 Using Templates rrrrnnnrornnnrovnnnvrnnnnernnnnvrnnnnvnnnnennnnnennnnnernnnnennnnssnnnnennnnnennnnesnnnnesnnnsennnnene 12 91 Individual Questionnaires eiu cores essepiceremd ceto ptds aaka aapa i aaaea 14 l ENN 15 sta y 13 05 10 EEE EEE eee meer ene re eee 17 On Mo FEN ENN 18 a14 Cross Tabulations Lae E R E E 19 A CREATING FOL ER je 20 9 ENESTE 22 5 1 The Four Types of Surveys cccccssscccccssscecesseeecseseeecee
20. Advar Note Data compilation may take a moment Include answers to open questions Please click the button only once Figure 77 Selecting the Criteria Questions for the Subgroup Report Scantron Corporation 67 Copyright O Electric Paper GmbH i CCANTRON Class Climate In this window you can for example choose all female participants as your first criterion To do this click on the question Gender in the area Available questions On the right hand side select then the value of the criterion that is the desired response to this question In this example you would select female Selection of several criteria for subgroup reports F 2 female ri ws Choice What i is your age Matrix How many terms have you been studying so far Main subject Do ya a hawe a university degree or a degree of 2 female Tu i i The instr mum r is aa wel prepared The instructor handles the technical equipment video pra Please grade the instructor for this course Default criteria combination Add new criteria combinatio The criterion will be added ta the chosen criteria combination Add criterion Figure 78 Selecting the First Criteria Female for the Subgroup Report Finally click on the button Add criterion The criterion will then appear in your Default criteria combination In this example the criterion Gender with the value 2 female was added The condition is that this value mus
21. a CSV file To import a question library click on Browse and select a Class Climate question library file To start the import process click on Import To export click on Export A Save as dialog appears Select a folder and click on Save To integrate question groups and questions from the library into your questionnaire please open the question library in VividForms Editor See also the separate manual Creating Questionnaires with VividForms Scantron Corporation 81 Copyright Electric Paper GmbH Q0 SCANIRON AN Class Climate 3 System Information In the section System Information you are supplied with information concerning the current status of the system as well as different forms of loggings System Information li Utilization Statistics Log Book gt Deliveries o System Info Figure 96 System Information The following menus are available Utilization Statistics The command Utilization Statistics displays your utilization behavior Subsequently you can view the utilization statistics of any colleague as long as their profile allows that kind of access see configuration Logbook The log reflects all processes which can occur when collecting the questionnaire data electronically Deliveries Here you can see all the emails that have been sent from your Class Climate user account Therefore amongst other things the emails to the respondents of the online survey will be
22. ain subject with the value Geology Your default criteria combination now consists of two criteria Default criteria combination y What is your gender 2 female And wi Main subject T Geology Figure 81 Criteria Combination of All Female Participants with the Main Subject Geology In this example you want to merge all female students studying chemistry This means that both conditions must be met at the same time i e the student is female and majors in chemistry For this reason the two selected criteria are connected by the logical operator And For those experienced in IT You can select the Boolean operators If on the other hand you wish to create a subgroup report containing all the results for all participants who are either female or studying chemistry select the operator OR Your subgroup report will now contain the results of all female students as well as all students male and female majoring in chemistry This means that this subgroup report also contains the results of male students studying chemistry Default criteria combination Figure 82 OR linkage of Two Criteria Scantron Corporation 69 Copyright Electric Paper GmbH QA n i j CCANTRON Class Climate Subsequently as you are familiar with assign a meaningful name opt for or against the inclusion of the open questions in the subgroup report and click on the button Create The subgroup report now appears in the
23. ained errors click on Discard batch to wipe out the data of the current scan process and repeat the capturing as a new scanning process Scanning process completed You have scanned 6 pages iced pane continue scanning pages from this batch release this batch for further processing or discard it Discard batch Finish batch Figure 46 Dialogue to Finish or Discard the Scanning Process Scantron Corporation 41 Copyright O Electric Paper GmbH Ea s i j SCANTRON Class Climate 6 2 3 Reading the Questionnaires The scanned batch is processed using the VividForms Reader The Reader is already usually running on the server and must not be additionally started by the user The processing is fully automatically ltems that have been filled in are recognized by the barcode on the questionnaires and on the cover sheet and also by OMR OMR Optical Markup Recognition The information on the questionnaires and the survey contained in the barcode assigns the scanned questionnaires to the correct survey in the system The check boxes and open questions are processed via OMR recognition To do this the density of shading in a particular reading zone is read Based on predefined thresholds the system decides whether a cross is valid or whether the blacking out of the check box denotes a correction The open question areas are also analyzed for significant density and subsequently saved as an image file These image files ar
24. ances be irrelevant This is especially interesting for online surveys where this prevents invalid questions from being responded to Filter settings 4 Item triggering filter Add question I have already been in 1 the refectory Figure 15 Filter Settings Scantron Corporation 15 Copyright O Electric Paper GmbH i s SCANTRON Class Climate The filter settings defined here are also used for data from paper surveys When analyzing each completed questionnaire a check is carried out whether the filter settings should be applied A question asks about the visit of the refectory If this question is answered with a No then questions about the quality of the refectory will not be asked online surveys or not analyzed paper survey Filter settings ltem triggering filter Value Options have already been in the refectory Field valuen Select items to be skipped 5 Questions about fhe studvina conditions The meals in the refectory are always warm The meals in the refectory are always fresh The meals in the refectory are always tasty e connection to the public transportation is Tine The technical equipment of the university is excellent got access to the technical resources computer center etc very quickly duly got introductions into all the necessary hardware
25. and software components Figure 16 Filter Settings Selection of Items to Be Skipped E In order to create a filter setting select from the list a single choice question and click on Add Now select a response value for which the filter setting should be applied In the lower area you will see a list of all the questions following the filter question You can now highlight all of the questions that should not be displayed or should not be analyzed When you are finished click on Save Repeat this procedure for each additional filter setting The administrator can determine whether deactivated questions in online surveys are to be grayed out or completely hidden Scantron Corporation 16 Copyright Electric Paper GmbH ET SCANIRON AN Class Climate 3 1 2 Validation By defining validations you can test entries to open questions and matrix fields in online surveys with value ranges and regular expressions before a survey participant can send the questionnaire Validation Question to check Range of values Add question What is your age Matrix Figure 17 Validation To create validations select a matrix field or an open question from the list and click on Add Now select which values can be accepted Numbers only Here you can delimit the value range by storing a minimum and maximum value Letters only i e no blanks Letters or numbers only Date Pattern simplified syntax By default
26. arated from one another by a paragraph In order to receive a meaningful response rate later the number of addresses should be identical to the number of PSWDs generated It is also possible however to enter a smaller number of email addresses If the number of email addresses entered is higher than the number of PSWDs then no emails will be sent to the addresses listed after the last PSWD Scantron Corporation 50 Copyright Electric Paper GmbH EFE When all the addresses have been entered click Submit An email text will be displayed which you can adjust according to your needs Edit Email Text Subject Online survey This email entitles you to vote in an online survey Please click on the link below to access the survey DIRECT ONLINE LINE Email List No Email Status 2 jack brown example com Check Emails for Correct Syntax 4 jennifer_higgins example com Check Emails for Correct Syntax Check emails Send Email Figure 59 Adjusting the Email Text and Sending of Emails The email addresses can be checked for correct formatting by clicking the button Check emails the emails are then sent by clicking Send Email 6 3 3 Create and Manage Scheduled Online Surveys Class Climate offers you the ability of conducting time controlled online surveys The following actions can be time controlled e Opening the survey and sending the PSWD by email to participants e Reminding the participants by email includ
27. browser C Receive PSWDs by email 3 Send PSWDs by email to respondents J Download PSWDs in CSV File Generate more PSWDs 0 Preview online survey J Scheduled Tasks Finish Data Collection Close Survey 2 Rename Survey amp Restore Survey Figure 55 Preview of Online Survey in the Details of a Survey In this case you will receive the following warning message The preview of the online survey does not show all the functions of a real online survey It only offers you a visual preview If you want to test temporarily saving or similar please generate a real online survey for testing Figure 56 Warning Message when Calling Up a Preview of an Online Survey This warning message informs you that the preview of your online survey does not represent a real online survey but only offers a visualization of such a survey Scantron Corporation 48 Copyright O Electric Paper GmbH ET SCANTRON AN Class Climate 6 3 2 Distributing and Sending PSWDs The active user has four ways to distribute the PSWDs to the respondents PSWDs are password numbers enabling access to the online survey e With the option Show PSWDs in browser a PDF document can be opened this contains a PSWD card on which the PSWD and the URL to the online survey are printed This card can be cut out and distributed to the participants e With the option Receive PSWDs by email the PDF document with the PSWD cards can be sent to
28. can copy delete edit or export questionnaires e Form Management DemoEva Et Sample Evaluation Form 2011 04 28 Template 11 39 45 L do 35 Figure 14 Form Management Scantron Corporation 14 Copyright O Electric Paper GmbH EEE r In the menu Settings the following options can be found e Filter Settings This is where you define whether certain answers will cause other questions to be suppressed In an online survey suppressed questions will not appear or will be inactive For paper surveys filter settings apply after processing i e retrospectively e Validation By defining validations you can test entries to open questions and matrix fields in online surveys with value ranges and regular expressions before a survey participant can send the questionnaire e Required Questions Those questions for which an answer is compulsory can be defined here e Design of online surveys Here you can define whether the questionnaire is displayed in online surveys as one page i e to scroll down option Complete to browse option Per Chapter or according to the page display in the VividForms Editor option Per Page With the option Per Chapter each question group is displayed in online surveys as one page e Cross Tabulations The cross tabulations shown here will appear in the PDF report 3 1 1 Filter Settings Filter settings allow you to suppress questions which may in certain circumst
29. ccess Class Climate as do administrators via a web browser and as such can theoretically access the system from any PC with internet access except when for security reasons the administrator defines certain restrictions Security of access IS as with the administrator safeguarded by a password protected login as well as the capability of SSL encryption The questionnaires of paper based surveys are captured by de central scanstations operated by the users themselves The scanning process is so simple to manage that no instruction is required Of course it is not possible that active users can see each other s results Only the active user himself and the administrator can gain insight to the data Scantron Corporation 4 Copyright O Electric Paper GmbH ET e 1 Notes on Typography Explanations are visualized through illustrations In more complex windows red eclipses rectangles usually show which elements the comments in the text relate to Menu names are set in quotation marks menu name Buttons are set in angular brackets button Three symbols alert you to important elements in the manual Notes Hints and Examples are important elements of the manual and are highlighted with borders and shading in PDF format through different colors Examples which illustrate explanations are marked with a light blue background 2 Manuals In the section Help the active user can access the active user manual and the man
30. ch is fed in after reading the first and the scan process is continued Place the forms in the feeder as shown in the illustration Figure 45 Correct Placing of the Forms in the Scanner In the cover sheet procedure the cover sheet must be scanned first The quires should be sorted in order and if the forms consist of more than one page each always be scanned on both sides Should multiple page questionnaires get mixed up processing is still possible and the end result remains coherent In this case however correct results of an evaluation based on subgroups can only be achieved by using questionnaire numbering in the batch events Now start the scanning process As a rule capturing is done in duplex so the front and rear of each page is scanned at the same time each being counted as one page Therefore if you scan 12 pages each printed on one side in duplex the following dialog appears reporting that 24 pages have been captured Empty pages are automatically deleted there are no adverse effects to the capturing Scantron Corporation 40 Copyright O Electric Paper GmbH FE l j CCANTRON Class Climate If you wish to capture more batches select Continue scanning If you have finished scanning select Finish batch The scanned forms are transmitted to the Class Climate server further evaluation continues automatically To scan further surveys click once more on Scan in the main window If the scanning process cont
31. count is in such a subunit the user can call up the survey s PDF report after scanning but cannot view the open questions The survey receives the status Data entry surveys in Folder Surveys 2011 E ne p Created Processed EERE R5 Del Report Spanish Advanced D E Knowledge available Spanish Basic a Knowledge train 8 apa Italian Basic Knowledge In progress 3 amp ma ge 04 28 2011 EE English Basic i m f HTML A 3 train en 04 29 2011 04 29 2011 1001 I amp PDF HTML s 04 27 2011 04 28 2011 1006 PDF train 8 In progress 3 Wf 04 28 2011 E Bx Create new Survey Figure 54 Waiting for Data Entry The data entry cannot be done by the active user because a separate user role the Data entry assistant is required In this case please contact your Class Climate Administrator so that he can create a suitable user role for you or else assign somebody to conduct the data entry Scantron Corporation 47 Copyright Electric Paper GmbH a n i j CCANTRON Class Climate 6 3 Managing and Conducting Online Surveys 6 3 1 Online Survey Preview It is possible for you to display a preview of your online survey either in the details of the survey or in the VividForms Editor as long as the administrator has set your rights to use the Editor As shown in the following diagram click on Preview online survey in the details of the survey area Actions Show PSWDs in
32. d Manage Scheduled Online Surveys rrrrrrnnrrrrnnnrvrrnnnnrrvrnnrrenrnnnnennnnnsen 51 6 3 4 Overview of Planned Online Surveys ccccccccseeececseeeeeeeeeseeeeeeeeeesseeeeeseeeeeesaeeeeneas 56 Scantron Corporation 2 Copyright Electric Paper GmbH Ea s i j VCANTRON Class Climate 7 WORKING WITH THE DATA OF THE ACTIVE USER rruunnnnnnnnnrnnrnnnnnnrnnrnnnnnsrnnrnnnnnsnnnnnnnernnrnnnnneennrnnnnnee 57 7 1 In the Overview of Surveys in a Folder rrrrannnrnnnnnnrnnnnnnvnvnnnnvnnnnnnrnnnnnnnennnnnnrnnnnnnrnnnnnnnennnn 57 7 2 In the Details of a Survey rrannrrrrnnnnnvrvnnnnvrnnnnnrrrnnnnnvnrnnnnennnnnrnnnnnnsnnnnnnnsnnnnnnrnnnnnnssnnnnuseennnn 58 7 2 1 Survey Evaluation Statistics Only in Paper SurveyS cccccccseeeeeseeeeeeeeeeeeeeneees 58 7 2 2 Results in HTML Format rronnnnanornnnonnnrennnrnnnnennnnnnnnnnnanennnnennnnnnnnnnnanennanennnsennnnnnnnenne 59 2 RENS Im POF FT Vear 61 24 Prone LE OPNA Luse Eee 63 7 2 5 Merging Evaluations rrrnnrrnnnnnrnnnnnrnnnnennnnrennnnrnnnnnrnnnnnennnnrennnnrennnnsnnnneennnsennnnennnnnen 64 26 Evaluate SD Ur 66 120 Dynamic Subyroups uasa vec ctp aspe ot dan onu bna a aub OE im dub ao a dnce d MR dS 70 15 EXPOMING data to CSV SPSS sssini nnsa a aE E aE AEE EAN a 13 7 3 1 Raw Data in SPSS Format ornrnnnnornnnnornnnrvnnnnnvnnnnvnnnnnnnnnnnnnnnnnnnnnnsnnnnnsnnnnnnnnnnnnnnnee 74 252 FRESNO 74 C ADVANCED SETTINGS AND FUNCTIONS runnnnnnnnnnv
33. d circle This view can be helpful for the entire context Cancel Correction is discontinued Important All corrections since the last saving are discarded Save The current status of the correction including the current view is saved You are then automatically lead back to the screen where you were before changing to verification Verification can continue immediately or at a later time Saving the verification is necessary for example if work has to be interrupted At the closing of verification of a batch the results are automatically saved and the overview is displayed However the verification is only truly ended when all NonForms of a batch are deleted To do this use the NonForms view or the button Delete NonForms If the NonForms are deleted after finishing the manual verification the verification must be closed by clicking on the Edit button Now all results of the batch are written to the database and the evaluation can be called up from Class Climate Scantron Corporation 45 Copyright Electric Paper GmbH Q0 SCANIRON AN Class Climate Automatic Verification In order to speed up verification it is possible to have certain cases automatically verified by the WebVerifier The prerequisite for this is that the administrator has switched on this option in the settings A column with the icon Automatic verification appears Under the column you can select via two checkboxes which cases are to be
34. dructor handles the technical equipment dao projector aic wall army PODENA Please grade the instructor for this course por OF O O D O D v r good Please give us your feedback about the instructor as well as suggestions for improvement zo X ox ox moi T Figure 28 Questionnaire of a Hard Copy Survey Scantron Corporation 24 Copyright Electric Paper GmbH QAM s i j STANTROWN Class Climate By means of the automatically filled header area the barcode and the survey ID this questionnaire can be unambiguously assigned to a specific survey You then have to reproduce this questionnaire yourself gt Open the survey details by clicking on the survey name then Show cover sheet form in browser The form is then displayed in the Acrobat Reader and can be printed via the print function Cover Sheet Survey Evaluation Sheet Organization Subunit Instructor study Survey Fom Date 4 28 2011 at 16 05 52 Cover Sheet Pa Le L Figure 29 Cover Sheet Scantron Corporation 25 Copyright Electric Paper GmbH EE i VCANTRON Class Climate The cover sheet procedure is favored when numerous surveys are conducted repeatedly with the same questionnaire In this case a blank version of the questionnaire can be used The personalized areas of the questionnaire remain un filled and the barcode only contains information about which questionnaire it is and the questionnaire page in question T
35. e the active user needs to create a folder so as to work expediently The folder structures the surveys of the user Therefore the structure should reflect the use of this account For example the structure could be ordered by e Evaluation period e g Semester if handling regularly recurring surveys e g Surveys SS11 Surveys WS11 12 Surveys SS12 e Type of survey e g for the case where surveys do not recur regularly Survey research Project XY Survey Empirical Census YZ e Student projects for the cases where you allow access Degree Dissertation John Doe Survey Thesis Jane Doe Survey Conferral of Doctorate Joe Bloggs Of course in the process multiple structures can be combined however tree structures are not possible i e one cannot create a folder within a folder To create a new folder the active user clicks the button Create new Folder J Listing of folders LJ Surveys 2011 1 Survey 0 evaluated 03 23 2009 Rename LJ Surveys 2012 0 Surveys 0 evaluated 03 23 2009 Rename x Create new Folder Figure 20 Creating a New Folder In the dialog which follows the active user is asked for the name of the new folder At this point he enters the name New folder Surveys 2013 Figure 21 Creating a New Folder Naming Scantron Corporation 20 Copyright O Electric Paper GmbH Er Canro GD RS COURSE EVALUATION FEEDBACK SYSTEM After confirming with OK the folder appears in the l
36. e ability to store for future use are some of the advantages of the PDF report By clicking on the button Show a PDF file opens in a separate browser window Hutton Spanish Advanced Knowledge Hutton Result of student survey Spanish Advanced Knowledge No of responses 6 Overall indicators Global Index 2 Questions about the instructor a 0 75 3 Questions about the course a 0 94 4 Questions about the teaching material a 0 99 5 Questions about the studying conditions a 1 Survey Results Leg en d Relative Frequences of answers std Dev Mean Question text Let pole Righi pole iis ey f Dev ao Anstention 1 2 3 4 5 Scale Histogram Figure 68 PDF Report The PDF report can depending on the settings of the administrator include the following elements e A cover letter to the instructor trainer project manager e Histograms of the indicators in the questionnaires and if required with global indicators and or Cronbach s Alpha e A legend for the evaluation of scaled questions e The individual evaluation of the questions appearing on the questionnaire depending on settings with or without open questions e Large scale histograms of the scaled questions e Cross tabulations e A profile line which if a standard is set is presented as a normed profile line Scantron Corporation 61 Copyright Electric Paper GmbH ET SCANIRON AN Class Climate e A presentation t
37. e criteria filtered reports over the course of the survey You can always save the reports as PDFs and as such keep them available after re calculation takes place Dynamic subgroup reports are only available through instructor trainer accounts i e report creators cannot use this function Open the details of a survey and click in the area Survey Data on Evaluate subgroup You can determine the automatic recalculation at a later date by means of the checkbox Automatically recalculate subgroup report under the name of the subgroup Subgroup name NS bgroup 1 from Spanish Basic Knowledge 3 Note Dats compilati tak t Include answers to open questions re ET Please cick the button only once _ Automatically recalculate subgroup report Figure 84 Creating a Dynamic Subgroup Scantron Corporation 70 Copyright Electric Paper GmbH Er Dynamic subgroups are denoted by the symbol L normal subgroups by the symbol A Surveys in Folder Surveys 2011 nish Advanced Knowledge Data p 2 sr en 04 28 2011 05 02 2011 Hoo amp 3 Data available Sample1 Data T available train en Spanish and Italian Data 7 Basic Advanced Knowledge available train_en a Male from Spanish and Italian Data Basic Advanced Knowledge available train en Female and Geology from Dat J Spanish and Italian Table a Basic Advanced Knowledge Female from Spanish Basic Data nes Knowledge
38. e design is not defined by the questionnaire but by online survey templates e On the other hand when creating a survey you will of course receive a specific questionnaire which you can use to distribute to all participants NonForms A NonForm is a scanned page which is not recognized as a form This happens for example if you e scan a questionnaire which is not yet included in the Class Climate recognition set Then the VividForms reader cannot read this form and it will be treated as an unrecognized form e scan a Class Climate form whose barcode has been manipulated This form can no longer be recognized e scan something completely different for example to test the scanner These graphic files will of course be treated as NonForms Survey Survey Procedure In Class Climate a survey is a process based on a questionnaire To generate a survey you must first select a questionnaire which exists in the system and apply it to the Survey The result of this is that a copy of the questionnaire template is created and connected with the survey hard copy procedure or a cover page is created for the survey which completes the standard questionnaire with the survey details cover sheet procedure The corresponding survey process is uniquely marked on the personalized questionnaire or cover sheet with a barcode which is read in during the capturing phase Only the correct identification by means of this code allows for the correct cor
39. e then integrated into the PDF reports d Class Climate Course Evaluation Questionnaire IfcanicoT Evaluation Sheet Mart ea shown LII LI 00 9ieese use tui cort pen or e thin feit tip This form wi be processed automatically Cenectan D 0 BID Pierse totem the exemples shown t help aptimine the reading resut ization Dear Participant Organization we are In your opinion about the course as well as about the university In general Therefore we would Ike to ask you fo take the time read he questionnaire thoroughly and complete It Only your own judgement is Important you Cannot give wrong Of course the Is anonymous Subunit ew Subunit 1 Questions about you Which gender do you belong to maie emale What Is your age 51 15 26 30 39 Has Instructor Jasmine White 150 55 eres 1 Older than 69 2 Questions about the instructor x Surveys 2011 E zxo Study ys The instructor is always well prepared B B H H a c Li mj Survey panish Advanced Knowledge et m B mu Please grade the instructor for this poo LI OD OOO eyga D ae H Please give us your feedback about the Instructor as well as suggestions for Improvement 5 i 04 28 2011 at 16 05 52 m co Cover Sheet Figure 47 OMR Reading Zones Scantron Corporation 42 Copyright Electric Paper GmbH EE i 6 2 4 Verification To correct uncertain marking of boxes the verification module is available as long as verification was
40. ececsegeeessageeeesseeessugeeessageeesseaes 24 5 1 1 Paper Based SUV Sane dero ee eqRLS pH coXEX EU cesa x2tes Pata piax ue arid U DLE M S e E ERE TE 24 o NEG Ie RTI T 26 92 EXN OPIO EE T 27 0 2 1 Questionnaire Numbering Using Batch PYinting cccccecceecseeeeeeseeeeeeeaeeeeeeaeeees 27 VP 28 6 ADMINISTRATING AND CONDUCTING SURVEYS rrrrrrrrrnnnrrrnvrrnnnnnrrnrrnnnnnrrnrnnnsnennrnnnnnsennrnnneneennrnnnsnee 29 Oats AFP NSM 32 6 2 Managing and Conducting Paper Based SurveyS cccccccsecceeceseeeeeneeseeeseeeeeseeeeesaeeeees 38 6 2 1 Printing Questionnaires rrrnnnnrnnnnnnrvrrnnnnvnrnnnnrnrnnnrrnnnnnnennnnnnrnnnnnnsnnnnnnsnnnnnnsnnnnnnsen 38 6 2 2 Scanning Questionnaires rrrrrnnnrrrrnnnrevrnnnrerrnnnrrnnnnnrrnnnnnrenrnnrennnnsesennnnssennnnssennnnssen 40 6 2 3 Reading the Questionnaires rrrrnrnnrrnnrnnnnrnnnnnrrvrnnnrenrnnnrenrnnnrennnnnesnnnnesennnnsnennnnsnsen 42 WINN X 43 6 2 5 Manual Capturing of Handwritten Comments sees 47 6 3 Managing and Conducting Online Surveys rrrnrrnrrnnrnvnrnnnrenrnnnrenvrnnrrenrnnnennnnnnrrnnnserenrnnsne 48 6 3 1 Online Survey Preview rrnnrnrnnnnnnrnnnnnnrnnvannrnnnnnnrnnnnnnrnnnnnnsennnnnnennnnnsnnnnnnsennnnnnsnnnnnnsen 48 6 3 2 Distributing and Sending PSWDS rrrnrnnnnrnrnnnnrnnnnnnnenrnnnenrnnnnrnnnnnnsennnnnsenrnnsnennnnnsen 49 6 3 3 Create an
41. emplate which includes the indicators e Answers to open questions handwritten or typed the latter in the case of online surveys or where a data capturing assistant was used e Survey notes You can display the added notes of the different user types in the PDF report The elements of the PDF report will depend on the system wide settings and the properties of the questionnaire Via the button Email the PDF report can be sent directly to the active user The Class Climate server sends an email to the address stored in your profile This email contains the PDF analysis and if enabled and has the CSV file attached Since producing the files takes a few seconds you should exercise a little patience until the relevant message appears Clicking again causes the generation of further emails Scantron Corporation 62 Copyright O Electric Paper GmbH EE i STANTRON Class Climate 7 2 4 Profile Line Optional This function creates a profile line representation of the scaled questions of the relevant survey The other question types will not appear here Select Profile Line from the list then click on Show Profile Line pa J Automatic Manual Figure 69 Profile Line from the Details of a Survey To compare this profile line with one from another survey choose from the selection list drop down menu one of the comparison surveys Only evaluated surveys appear in this list Click on Show the profile line compar
42. er options or the pole texts etc can be made W Question Wizard Please choose a question type Scaled Question Open QFPWeTTETS TR rea Question text BI Ul I got access to the technical resources computer center etc very quickly Question Wizard Define Options Abstention deactivated Checkboxes 4 OU 0 o o Individualize pole labels Left Pole Right Pole Disagree Set this scaled question as mirrored question Figure 95 Question Library Editing Questions To edit a question group use the mouse to mark the group or any question within the group and click on the green pencil in the area Group Here too the Question Wizard opens and enables editing To delete or copy a group or a question mark the desired element and select the relevant action Please observe when deleting a question group all questions contained therein are also deleted If you want to create a new question or question group click on the corresponding icon in the category Group or Question The wizard opens with which you can undertake the required settings Finally click on Apply The group or question is now displayed in the library Please observe that the new question is always created in the library group which is currently marked Scantron Corporation 79 Copyright Electric Paper GmbH E udi SCANIRON AN Class Climate Import and Export The im
43. erification serves to enable the checking and if needed the correcting of contentious reading results from the VividForms Reader A reading result is contentious for instance when several items have been marked though only one answer is allowed to a question or when an answer item has only been slightly darkened etc If this option is not activated the VividForms Reader decides on unclear ticks in boxes by means of the threshold settings Create new Survey Questionnaire Course Evaluation Questionnaire train_en Name Type 3 Paper survey Cover sheet Use batch printing 4 Online survey O PSWD based Meeded PSWDs 49 O Password based Password Finish Cancel Figure 33 Use Verification For the exact carrying out of verifications see chapter 0 Scantron Corporation 28 Copyright Electric Paper GmbH EE i 6 Administrating and Conducting Surveys In the folder view all surveys are displayed Here you already have fast access to several functions A mouse click on the survey name takes you straight to the survey details where you have access to all functions concerning this survey surveys in Folder Surveys 2011 Spanish MC Figure 34 Folder View Survey Details Spanish Advanced Knowledge J Study Surveys 2011 3 Type Paper survey hard copy 2 Survey Questionnaire train_en Q Status In progress ready for data 19 Survey Created on 04 26 2011 at 03 53 26 p
44. hand when in progress no evaluation can be shown When the questionnaires of a survey have been filled out and scanned in or when votes have been submitted in online surveys this is shown by the status Data available The raw data gained by form capturing is transferred by Class Climate into the database and initial statistical calculations have already been conducted However this is only the case if verification was not activated for this survey Should the correction function have been activated the status is set to Verification The raw data is transferred to Class Climate after completion of the verification Scantron Corporation 30 Copyright Electric Paper GmbH ET SCANIRON AN Class Climate After evaluation you can have the data automatically deleted To do this go to the menu Configuration on the left and under Keep survey data alive after automatic reporting select the option No In this case after evaluation the status of the survey is shown as Data deleted The results of the survey are no longer available on the Class Climate server You have automatically received an email of the evaluation after the scanning process Survey created on The date on which the survey was created Last data collection on The date on which data was last received E No of collected questionnaires The number of captured questionnaires is displayed here A multiple paged questionnaire is valued as 1 In o
45. herefore in this case the correlation of the survey must follow by means of a cover sheet which is automatically generated when creating cover sheet surveys This cover sheet contains all relevant information to this specific survey It must be scanned as the first page together with the respective batch of questionnaires This is because during capturing the cover sheet serves as a reference to the survey process 5 1 2 Online Surveys AN Class Climate iw COURSE EPALDATIDK FEEDBACK TSTEM Example University James Hutton Geoscience Evaluation 2011 Dear Participant We are very interested in your opinion about the course as well as about the university in general Therefore we would like to ask you to take the time read the questionnaire thoroughly and complete it Only your own judgement is important you cannot give wrong Of course the data is anonymous 1 Questions about you What is your gender Please select What is your age Single Choice Please select Figure 30 Online Surveys Online surveys are only possible as HTML surveys When creating an online survey the HTML questionnaire is automatically generated according to the layout of your questionnaire You are able to change the appearance of the online survey by using online survey templates PSWD Based Online Surveys With PSWD based surveys you can define a specific number of PSWDs based on the expected number of participants There are from 1 to 100
46. ick on the folder containing the survey you wish to move Then click on the name of the survey you wish to move You will automatically be directed to the details of your survey There click on the option Move Survey Now the survey can e either be moved to an existing folder by selecting the relevant folder from the drop down list in the area Folder e Or you create a new folder Enter the name of the new folder in the area Create in a new folder In both cases confirm moving the survey by clicking on the OK button Scantron Corporation 34 Copyright O Electric Paper GmbH ous E SCANTRON AN Class Climate Delete Survey This command deletes all data connected with the selected survey Before executing this command you should ensure that the raw data and the evaluation file of the survey are saved on your computer Deleting a survey in Class Climate is irrevocable and cannot be restored M Request certificate for evaluation This command shows a PDF document in a new window which can be used as a certificate for conducting an evaluation This option is only displayed if the administrator has activated the function in the system settings Request certificate of results This command displays a PDF document in a new window that can be used to certify that an evaluation has been carried out In contrast to attendance certificates this document also shows the average values for the question groups located in the questionnai
47. in the system this function is available You can merge surveys using same questionnaire as well as surveys with partially similar questionnaires Automatic and manual question mapping are available for comparing different questionnaires After clicking on Merge Evaluations a selection list of surveys ready to be merged appears Merge Survey Italian Basic Know With Surveys Spanish Advanced Knowledge Surveys 2011 uu Subgroup 1 from Spanish Basic Knowledge Surve Compilation name Spanish Basic Knowledge Surveys 2011 Compilation 1 af Italian Basic Knowledge Question mapping of different questionnaires Automatic with text comparison Manual Include answers to open questions Combine surveys unweighted Please note For this combination the mean values of the single surveys are averaged Merge Figure 71 Merge Evaluations These are presented in a Survey Name Folder name manner By holding ctrl and using the mouse you can make multiple selections from the list Enter a name for the resulting compilation Select whether you want to include open questions in the report and whether question mapping in differing questionnaires should be conducted manually or automatically The last option allows you to determine whether the surveys are merged weighted or unweighted Unweighted compilations do not include open questions Unweighted reports are not available for export Scantr
48. ing PSWD e Closing the online survey and where necessary the email submission of the evaluation report to instructors trainers These actions are managed separately in the so called Scheduled Tasks Scantron Corporation 51 Copyright O Electric Paper GmbH D annonse COURSE EVALUATION FEEDBACK SYSTEM The activation and settings of scheduled tasks is survey dependent This means that the progress of each online survey can be individually controlled An overview of all scheduled tasks can be found under the menu System Settings Scheduled Tasks The time control of an online survey can be activated in the details of a survey mes Show PSVWDs in browser Receive PSWDs by email _ Send PSWDs by email to respondents Download PSWDs in CSV File C Generate more PSWDs 0 t8 Preview online SU Scheduled Tasks j Finish Data Collection Close Survey Rename Survey amp Restore Survey Figure 60 Activating Scheduled Tasks Scantron Corporation 52 Copyright O Electric Paper GmbH EN i x CCANTRON Class Climate After generating the survey the scheduled tasks can be defined one after the other in the following screen Scheduled Tasks Deactivated E dit Start date Ki Mote Please note that due to the execution of additional tasks there could be small delays in processing Sender email Sender name Recipient max 48 hutton example com James Hutton Reference Online survey
49. ion of the evaluation document to the survey owner can be activated In this case the owner of the survey i e the active user automatically receives an email with the results of the online survey This task too is time phased with a start date and secured with Save Scantron Corporation 54 Copyright O Electric Paper GmbH QAM Using the Calendar The calendar serves to select the date and time of a scheduled task EN April 2011 ox pal e Today fr wk Mon Tue Wed Thu Fn Sat Sun 4 5 6 F 11 12 13 144 15 18 19 20 21 22 25 26 27 28 29 3 wmm rn Select date Figure 62 Calendar All changes to the calendar are automatically adopted in the input template behind it For this reason there is no save button in the calendar itself once the date and time have been selected it can be closed with the x With a click on help for using the calendar can be displayed By means of the arrows you can change to the required year and required month Hold mouse button on any of the above buttons for faster selection You subsequently select a day in the calendar and in the line below that a time Scantron Corporation 55 Copyright O Electric Paper GmbH ET SCANTRON AN Class Climate 6 3 4 Overview of Planned Online Surveys In this menu all scheduled tasks for online surveys are clearly displayed 3 Scheduled Tasks Spanish Basic Knowledge 04 30 2011 at 11 14 00 am PSWD to respondents
50. is ready i e as soon as the questionnaires have been scanned and evaluated by the Reader or as soon as the online survey participants have voted The survey data can be accessed in two places in the survey overview and in the details of a survey 7 1 In the Overview of Surveys in a Folder surveys in Folder Surveys 2011 ir Mss Advanced ps I K led In progress of train pe 04 26 2011 Thy Spanish Basic Data Sp Knowledge i available Italian Basic c 4 TA ds STi BNE K led In progress LJ A train en 04 29 2011 aa AL PD HTML 04 28 2011 04 29 2041 020 3 choose pdfreport T Sample1 Figure 64 Survey with Data The survey overview enables rapid access to each survey s data The following columns are important e Forms Number of captured questionnaires e RS Delete data If you wish to test a questionnaire in a survey you can delete the data before starting the survey again e Del Deletes the survey and the data the questionnaire however remains preserved e Report as soon as data from participants are included in the survey a report is displayed To view the report click on the appropriate survey The report is generated from the current datasets each time you click and can be displayed as a PDF or HTML page Scantron Corporation 57 Copyright O Electric Paper GmbH SCANTRON AN Class Climate 7 2 Inthe Details of a Survey ft Results in HTML format Results i
51. ison is opened Hutton talan Basic Krovwiedge Profile Suburitt Genteng Name of the Instructor James Hutton Name of the course allan Basle kKnowedge Mame of the survey Comparative Ine James Hutton Name of the course Spanish Advanced Knowledge k Name of the survey Th instructor 15 stays vell prepared The nirud Fesridiez Hye chnal exuipment video projector etr without am problems Please grade the haerai for tis course The course tocuses on he current protessional discussion The course perfecty prepares me for my pro ezsional He Pism grade ihe courte aliogstrer Figure 70 Profile Line Comparison If you have used different questionnaires for your surveys but would like to compare them anyway an automatic or manual text comparison is available Activate the option Automatic if the questionnaires hardly differ Class Climate then matches the character strings of the question texts on each form Activate the option Manual if your questionnaires have greater differences i e when the character strings are too different because you may want to compare a German and an English form or if the order of the questions on the form is different The individual questions on both forms must now be manually compared and collated Scantron Corporation 63 Copyright Electric Paper GmbH gt E i s VCANTRON Class Climate 7 2 5 Merging Evaluations As soon as you have more than one survey
52. ist Listing of folders Figure 22 The New Folder in the Listing of Folders e Any amount of folders can be created e Folders can be renamed at any time e Folders can be deleted at any time Scantron Corporation 21 Copyright O Electric Paper GmbH m sud n 9 Creating Surveys By clicking on the folder name you get into the folder Listing of folders Surveys 2011 Surveys 2012 U Surveys 2013 0 Surveys 0 evaluated 04 26 2011 Rename Figure 23 Accessing the Folder Here you can create a new survey by clicking the button Create new Survey Surveys in Folder Surveys 2011 Create new Survey Figure 24 Creating a New Survey Once you have clicked on the button you will be guided by a wizard which prompts you on the following points e Select the questionnaire to be used System wide questionnaires Figure 25 System Wide Questionnaires Select the questionnaire you want to use for your survey then at the bottom of the list click on Continue gt gt Scantron Corporation 22 Copyright Electric Paper GmbH EE e Enter the name of the survey Create new Survey Questionnaire Course Evaluation Questionnaire train_en Name Evaluation 2011 Type E Paper survey Cover sheet Hard Copy Use batch printing Verify data 4 Online survey O PSWD based Meeded PSWDs 43 Password based Password Finish Cancel Figure 26 Create New Sur
53. layed in a separate window In the next figure you can see a scaled question in which the fill value of the marked box is below the threshold for positively recognized markings The cross is therefore marked as uncertain and shown in the verification Reader errors and warnings amp No valid checkbox found Do you already have a university degree or L yes a degree of another institute in tertiary education E ned Question Revision Single Choice Do you already have a university degree or yes no a degree of another institute in tertiary education Figure 51 Correcting a Scaled Question As no clear marking or shading density was detected the VividForms Verifier suggests rating the answer to this question as invalid Scantron Corporation 44 Copyright Electric Paper GmbH ET SCANIRON AN Class Climate Now you can correct this suggestion by selecting another box or marking the answer to this question as invalid By clicking on the Next button at the bottom of this page your correction is adopted and you are automatically led to the next question By clicking on the Back button you can navigate back through the batch being verified so as to process questions that have already been corrected ENESESEIS Figure 52 Navigation in the Verifier In addition the following buttons are available Sheet Display the complete sheet in a new window The question just processed is marked with a re
54. m Show cover sheet form in browser English J Shoe Finish Data Collection Close Survey Rename Survey J Move Survey dl Delete Survey ij Edit Show notes Figure 35 Details for Survey Scantron Corporation 29 Copyright O Electric Paper GmbH EE COURSE ss Cli mat SYSTEM Some functions can only be reached via this details view Depending on the status of the survey e g ready data available the type of survey and properties specific to this questionnaire or survey e g language PSWD status different details of the survey are provided as well as different functions are shown The header data of the survey is displayed in the upper area of the details screen Survey The name of the survey appears here LJ Folder The name of the folder to which the current survey is assigned Type of Survey There are two types of surveys which are again divided into two sub types Online surveys using the PSWD procedure and those using the password procedure D Paper surveys also called paper and pencil with the sub types cover sheet and batch printing procedure T Questionnaire The name of the questionnaire used Click on the questionnaire name to display it when dealing with a cover sheet survey Status Surveys can have three statuses A newly generated survey receives the status In progress This means that Class Climate is waiting for the forms to be captured As no result data is at
55. n PDF format ku English Show Email E amp Raw data in SPSS format Ol ES Raw data in CSV format O Profile Line O Automatic O Manual 4 j Merge evaluations Evaluate subgroup Figure 65 Details of a Survey with Data You gain access the survey s details by clicking on a survey s name in the survey overview Different data access is available in the section Survey data The individual options will be explained in the following chapters 7 2 1 Survey Evaluation Statistics Only in Paper Surveys In the evaluation statistics the header data of all scanned batches of a survey are displayed From this data the timing and extent of the scanning process can be traced Scantron Corporation 58 Copyright O Electric Paper GmbH m Lund en 7 2 2 Results in HTML Format The interim results of your survey are available as an HTML version Click the text to open a new browser window with the evaluation COURSE EVALUATION FEEBBLLCR STATEN survey Spanish Advanced Knowledge James Hutton Number of evaluated questionnaires 6 Question What is your gender male female What is your age Single Choice 18 23 30 33 40 49 50 53 50 63 Older than 69 Figure 66 HTML Report Scantron Corporation 59 Copyright O Electric Paper GmbH EE i i CCANTRON Class Climate On the evaluation page you are able to click on the result bar A small window then opens in which the histogram belonging to a questi
56. nennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnevnnnnnnnennnnnnnnneenennn 75 1 PROCESS DEFAULTS IN THE MENU CONFIGURATION isses eene enhn enn nnne nnne 75 2 ETNE 77 3 SOO TEM IN TN 82 3 Scantron Corporation Copyright Electric Paper GmbH ET SCANIRON AN Class Climate A Preparation and General Notes This manual addresses the specific questions of active users who work either parallel to the central evaluation or exclusively in de central evaluation Active users can in accordance with access rights conduct all steps of a survey through their user account themselves This regards e Creating questionnaires The right to create questionnaires is assigned by the administrator to each user individually In this way some users can setup surveys but only with the questionnaires designated by the administrator Others can edit these central questionnaires but not create new ones etc e Conducting paper based and online surveys With the existing questionnaires active users can create surveys at will e Evaluating a survey After reading the data an active user automatically receives the results of the survey which can be processed further i e consolidate it with other reports form sub groups of specific criteria i e by age gender etc etc e The export as a CSV file and in statistics tools such as SPSS Active users can further process the results of their surveys in other programs Active users a
57. nge for users After this a welcoming screen is shown Welcome to Class Climate the Faculty Evaluation Feedback System First of all please change your user name password combination Click on My profile in the left navigation menu In order to return to this window click on Folders You can set up your first folder a directory for surveys by clicking on Create new folder For further information please consult the online manual We wish you success Figure 7 Welcome Screen Scantron Corporation 10 Copyright Electric Paper GmbH EF aa 2 Adjusting your Individual Profile To begin with the login data can be individually adjusted To do this click the entry My profile in the left menu bar in the System Settings section An input mask opens where the user s personal data can be adjusted and the log in name and password changed To commit the changes click OK System Settings 2 User profile Title System Information EE E Last name White Phone Utilization Statistics Log Book Deliveries Email 9 Se Language Default language Help Login name white Send Email Password i enter password to commit Manual the changes Manual for Creating New password Questionnaires Confirm new password Figure 8 Adapting the User Profile Scantron Corporation 11 Copyright Electric Paper GmbH ET SCANIRON AN Class Climate 3 Adapting and Creating Questionnai
58. ngle choice multiple choice or scaled questions for example a report for male and a report for female students After clicking on Evaluate subgroup a list of all the closed questions in the questionnaire appears Evaluate survey by following criteria To the selection of several criteria for subgroup reports 3 A B 1 Questions about you e Which gender do you belong to oe 1 i Ses What is your age 2 female How many terms have you been studying so far 1 1 Figure 74 Subgroup Evaluation i e All Male Participants On the left side select one of the questions from the relevant selection box Then on the right side open the corresponding list and select one of the answer options The list contains the valid responses to the question Then at the bottom of this screen enter a name for the resulting survey and click on Create The subgroup report will now be displayed in the list of surveys surveys in Folder Surveys 2011 Spanish Advanced p BEN HIML CSV Knowledge i aa train en 04 28 2011 05 02 2011 1006 2 PDF SPSS HTML CSV PDF SPSS HTML CSV train en 04 29 2011 05 02 2011 Eo 3 X DDE SPSS Spanish and Italian Data HIML CSV Basic Advanced KnowledgeW available E PDF SPSS Male from Spanish and Italian Data us Te EAN in HTML CSV Basic Advanced Knowledge available train en 7 02 2011 05 02 2011 E1002 amp poe spss A Basic Knowledge Data 04 28 2011 04 29 2011 1002
59. nline surveys the number of responses appears behind this number Scantron Corporation 31 Copyright O Electric Paper GmbH EEE i j SCANTRON Class Climate 6 1 Actions in a Survey In the bottom left area different actions regarding surveys are available and on the bottom right you can as soon as data is available select reports and export formats urvey Details 3 Survey Spanish Advanced Knowledge LJ Study Surveys 2011 Type Online survey using PSWDs A No of PSWDs 19 of 25 PSWDs are still available Questionnaire train 8 Q Status Data available report available 7 Survey Created on 04 27 2011 at 17 32 31 3 Last data collection On 04 28 2011 at 10 45 22 No of collected questionnaires am T generated PSWDs Contingent of feedback Actions Survey data Show PSWDs in browser tux Results in HTML format Receive PSWDs by email Results in PDF format 3 Send PSWDs by email to respondents uj JJ Download PSWDs in CSV File Generate more PSWDs 0 Raw data in SPSS format O Preview online survey E Raw data in CSV format 9 J Scheduled Tasks Finish Data Collection Close Survey Rename Survey amp Restore Survey L Move Survey dl Delete Survey v Request certificate of participation v Request certificate of result for evaluation id Edit Show notes Figure 36 Details of an Online Survey Scantron Corporation 32 Copyright O Electric Paper GmbH ET SCANIRON AN
60. nnaire r Create Questionnaire Please choose between the VividForms Editor and the VividForms Designer James Hutton Instructor VividForms Editor VividForms Designer Surveys g Folders e Surveys 2011 Surveys 2012 Surveys 2013 Quality Management QM Views Web based questionnaire editor for quick and easy design A professional questionnaire designer offering multiple Additional Reports of questionnaires with limited layout options layout options When first executed the application will be ff Reports central transferred to your local system This may take a few re minutes Should your browser present a file open that file to start the designer Questionnaires Note Please note that questionnaires created with the VividForms Designer cannot currently be used for module evaluation or the Questionnaires instructor s optional questions process Create Questionnaire amp Templates wf Verification Figure 13 Accessing the VividForms Editor and Designer Exact instructions on creating a questionnaire with the VividForms Editor can be found in the manual Creating Questionnaires with VividForms accessed in the Help section Exact instructions on creating a questionnaire with the VividForms Designer can be found in the manual which is available in the VividForms Designer You can find all the questionnaires that have already been created in the menu Questionnaires In this view you
61. ocess of the online survey with Scheduled Tasks There are three actions which can be chronologically controlled e Start the survey and send PSWDs to participants by email e Send participants a reminder by email incl PSWD e Close the online survey and where necessary submit the evaluation reports by email to the user All survey types 3 Data collection A small padlock appears Data collection closed Data collection permitted With a mouse click on the text the respective status can be switched If data collection has been closed you can consider the survey finished as the results can no longer change Any further form data which is received marked for this survey is ignored and deleted If you again open the padlock further forms can be scanned or in online surveys further responses can be captured The data is accumulated amp Restore Survey If for whatever reason data for a survey was captured incorrectly this command allows you to delete the result data already present in the database In this way you bring the survey back to its original state Rename Survey You can rename the survey if for example you realize you have already created a survey with the same name Simply click on Rename Survey and enter the new name Confirm the new name by clicking on the OK button J Move Survey At any time you can move surveys you have created from one folder to another To move a survey cl
62. on Corporation 64 Copyright O Electric Paper GmbH EE e t amp Finally click on Merge Questionnaire Comparison Result Which gender do you belong to male female What is your age 18 29 30 39 40 49 50 59 60 69 Older than 69 What is your age 18 39 Figure 72 Questionnaire Comparison In the next window you can deselect individual questions which are not to be included in the report By default all questions are activated In surveys of various questionnaires only questions of the same textual content are automatically activated By clicking on Request the compilation is generated surveys in Folder Surveys 2011 r Bonn Advanced 7 CSV 2 knowledge gt Li La train en 04 28 2011 05 02 2011 1006 at E SPSS HIML CSW PDF SPSS HTML CSV SPSS 04 28 2011 04 29 2011 002 3 amp Lii Basic Knowledge Data available Data r available train en Data p e HIML CSV Samplet Italian Basic Knowledge 04 29 2011 05 02 2011 001 um UJ ELT T SLT available gt train en 05 02 2011 05 02 2011 23007 I amp SPSS Figure 73 Merged Survey in the Folder View Scantron Corporation 65 Copyright O Electric Paper GmbH i B CCANTRON Class Climate 7 2 6 Evaluate Subgroup If data is available from the survey of an active user the active user can create subgroup reports of the surveys This means that separate reports can be created for each of the options of si
63. on is displayed graphically The hand written image areas are also clickable You can then view the corresponding image in its original size which is if in doubt easier to read The instructor is always well prepared OR OR LODE The instructor handles the technical equipment 1 OR 66 72 33 32 video projector etc without any problems Please grade the instructor for this course OE BOR 502 av 5 5 dev 0 56 n 4 1 2 3 4 5 6 ab 0 Oe On Og og Bog HOR poor very good Question Please grade the instructor for this course Figure 67 a b Scaled Questions in the HTML Report The result bar shows the percentage distribution of answers to the checkboxes On the right hand side of the line the number of each of the captured responses is displayed This number can vary downwards from the number of captured questionnaires as abstentions or invalid crosses e g by multiple markings are not counted The red vertical bar represents the mean The horizontal H shaped marking behind the average value is the value range for standard deviation The histograms belonging to the respective result bar show the percentage distribution graphically additionally the mean and the standard deviation are presented numerically Scantron Corporation 60 Copyright Electric Paper GmbH EE i j VCANTRON Class Climate 7 2 3 Results in PDF Format Here the PDF version of the evaluation is at your disposal The high level of detail and th
64. opened and the elements contained therein are displayed By clicking on a question group or question the corresponding properties and available actions are displayed in the right hand window Scantron Corporation 77 Copyright Electric Paper GmbH AN Py Class Climate COURSE EVALUATION FEEDBACK SYSTEM EE SCANIRON In the upper area it is defined whether the question group or question is a public or non public one Public questions and question groups are available to all users subunit administrators active instructors non public only to the relevant owner of the question group By activating or deactivating this option the public status can be changed at any time For each question group and question four actions can be undertaken e Edit enables the retrospective editing of a question group e Delete deletes the question group from the library e Copy copies a question group e New Group Question creates a new group or question in the library Public Group KI Question F a E P d New Grou p Question Delete COPY Figure 94 Question Library Actions To edit a question use the mouse in the editing view to mark the desired question and then click on the green pencil in the area Question The Question Wizard known from work with the VividForms Editor opens Scantron Corporation 78 Copyright O Electric Paper GmbH EE n i 7 Here the desired changes e g changes to the question text the answ
65. port into the question library as well as the export is achieved via a CSV file When importing the question library as a CSV file the following structure must be adhered to Column Column Column Column Column 5 Column Column 7 1 2 3 4 6 f Question Question Number Question Left Right Abstention Group type O text pole pole Title options Table 1 Structure of the Question Library CSV File The question types are assigned numbers the following schema is valid 0 Scaled Question 2 Open Question 4 Grade Value Question 6 Single Choice Question with up to 11 answer options answer options located next to the question text all answer options are displayed in the report 8 Multiple Choice Question 10 Single Choice Question with any number of answer options answer options located beneath the question text only selected answer options are displayed in the report 14 Matrix Field Question Note Please note that for scaled questions neither mirroring nor dual scale functions can be imported or exported Number of options In scaled questions the number of checkboxes is stored here In grade value questions and open questions this field remains empty In single choice single choice extended and multiple choice questions the number of response options is recorded In matrix field questions the number of groups in the PDF report is recorded here Left pole
66. pplication such as Microsoft Excel the CSV export function is at your disposal A mouse click opens a dialogue box that notifies you that you can open the file directly or save it Scantron Corporation 74 Copyright Electric Paper GmbH EE i SCANTRON Class Climate C Advanced Settings and Functions 1 Process Defaults in the Menu Configuration Via the menu entry Configuration you can define process defaults to enable a further automation of your work with Class Climate system Settings My Profile E Question Library scheduled Tasks Figure 91 Menu Configuration v3 Configuration General Automatically send email with cover sheet questionnaire PSWDs on survey creation Scanning Automatically send a message or the report by email after the survey has been analyzed paper surveys only Close survey after first scan process Closed surveys block further data Keep survey data alive after automatic reporting OK Cancet Figure 92 Content of the Menu Configuration Scantron Corporation 75 Copyright O Electric Paper GmbH ET SCANIRON AN Class Climate The following options are available When creating surveys automatically send emails with cover sheet questionnaire PSWDs This option sends the cover sheet or personalized form for your new survey immediately after creation of the survey to the email addresses given in your profile Make own utilization
67. re i e the indicators This option is only displayed if the administrator has activated the function in the central system settings id Edit Show Notes This function is particularly expedient in the context of the QM views The instructor is able to make a response to the calculated results Deans or subunit heads can then see these notes as well as supplying their own To add a note to a Survey call up the survey details by clicking on the survey name Then click on Edit Show Notes Show cover sheet form in browser es En TE Fy Finish Data Close en 2 Rename Survey LJ Move Survey rd a Delete Survey id Edit Show notes Figure 37 Survey Details Edit Notes Scantron Corporation 35 Copyright O Electric Paper GmbH EE j After this click on Add note All notes of the survey Spanish Advanced Knowledge Nr Je Figure 38 Add Note An input dialog appears where the note can be entered Add Note Survey Spanish Advanced Knowledge u gt Some experiments could only be carried out theoretically because of power failures Figure 39 Editing a Note After clicking on Save the input is saved Now the symbol i appears in the survey details next to the survey name If the mouse is rolled over the symbol the most recent note appears in a window next to the mouse pointer Spanish Advanced 2 Knowledge i HS train en 04 28 2011 5 sh B a Spanis Notes experiments co
68. relation of the data captured to the corresponding Class Climate survey Scantron Corporation 7 Copyright Electric Paper GmbH EN i SCANTRON Class Climate 4 Creating Active Users The administrator can assign different rights to the active user These rights can only be changed by the administrator not by the active user himself herself The following rights can be assigned e Can an active user create new questionnaires extend administrators templates or can he only use central templates to create his own surveys VmdForms Editor Unrestricted access Unrestricted access Extension of templates only Cancel No access Figure 3 User Access to the VividForms Editor e After evaluation can an active user see as to how far his surveys fulfill quality guidelines or even those of his subunit or possibly additional subunits or even those of the complete system QM Views No QM Views No OM Views Only own surveys Only own subunit Unrestricted access Figure 4 User Access to the QM Views Scantron Corporation 8 Copyright O Electric Paper GmbH Class Climate COURSE EVALUATION FEEDBACK SYSTEM Depending on which rights the active user has received only the allowed functions are displayed in the left menu bar If he is allowed to create his own questionnaires the options Questionnaires Create Questionnaire Templates and Verification are displayed if he is only allowed to u
69. res A basic component of a survey is the questionnaire The active user can use edit and create questionnaires to various degrees depending on the rights the administrator has allowed 3 1 System Wide Questionnaires The system wide questionnaires are created and made available by the administrator No changes configurations or extra options can be added or undertaken by the active user The active users only have access to the system wide questionnaires when new surveys are being generated 3 2 Using Templates In the Templates section you can find all the questionnaires that the administrator subunit administrator has made available for individual additions How far these can be expanded is limited by the maximum page numbers and the maximum number of elements that have been set by the administrator Jasmine White Instructor Surveys d Folders Quality Management QM Views Questionnaires E Questionnaires A Create Questionnaire al Verification Figure 9 Select Questionnaire Templates Scantron Corporation 12 Copyright Electric Paper GmbH EE First copy this template by clicking on the icon in the column Template Form Templates Abbreviation Tile Pages 2011 04 28 11 37 27 Note Please bear in mind that required questions cross tabulations and online survey designs cannot be copied when copying the template into the form management Sample Evaluation Form 1
70. se templates only the options Questionnaires Templates and Verification are displayed if he has no access at all none of the options are displayed EE SCANTRON James Hutton Instructor James Hutton Inztructor Surveys Ja Hutton natructor Folders Surveys LJ surveys 2011 LJ surveys 2012 g Folders LJ Surveys 2011 LJ Surveys 2012 Quality Management Quality Management QM Views QM Views Additional Reports T Reports central Additional Reports TE Reports central evaluation Questionnaires Ei Questionnaires Questionnaires E A Questionnaires S Templates v Verification Create Questionnaire T Templates Et dl Verification Figure 5 a c Possible Access to Questionnaires or Templates Scantron Corporation Copyright O Electric Paper GmbH Surveys y Folders LJ surveys 2011 LJ surveys 2012 Quality Management QM Views Additional Reports ped Reports central evaluation System Settings Configuration EE B Your Evaluation Process 1 Logging into Class Climate You receive access rights from the administrator The web address looks something like this lt classclimate serveraddress gt indexeva php Version 5 0 User name Password Figure 6 Access for Active Users User name and password are requested When applying access restrictions access to this page is only possible from computers which are included in the defined IP address ra
71. se you must deactivate this option In this case you have to activate the option Automatically send a message or the report by email after the survey has been analyzed paper surveys only Scantron Corporation 76 Copyright Electric Paper GmbH gt E SCANT RON AN Class Climate 2 Question Library For your work with the VividForms Editor you can use a question library i e a pool of predefined questions which can be complemented by your own questions The question library can be found in the menu System Settings Different editing functions as well as functions for import and export are available here Also a print preview of all question groups and questions can be accessed B User Defined question library Editing View of the Question Library f Peter Brown Fo Jasmine White 1 General Questions qot access to the technical resources computer center etc very quickly Public Group Juestian R R Your Age 3 Print view 3 Import Browse Figure 93 Question Library Editing View In the editing view the current content of the question library is displayed in the form of a tree structure consisting of three levels e User which means the Owner of the question groups questions Administrator Subunit Administrator or Active User e Question Groups e Questions By clicking on a user a question group or on the open close symbol in front of the entry the entry is
72. statistics available for other instructors The information contained in the utilization statistics concerning for example the number of scanned questionnaires and number of surveys can be viewed by your colleagues if you permit it Otherwise only the administrator can view the utilization statistics After the scanning operation automatically generate email with message or report only paper survey You can automatically send emails also with reports after the forms have been scanned The email will be sent to the email address given in your profile If the email does not have a report file then it is a matter of system configuration A message text or in addition a PDF report and or CSV raw data can be sent This setting is made by the administrator Close the survey after the scanning operation Surveys can be highlighted as either ended or not yet ended This function allows you to collect data in a number of scanning operations in different periods of time e g when returns come in waves If you are sure that you will not need further scanning operations after the first scanning operation then you can answer this question with yes Keep survey data after analysis in the system only paper survey The survey data is stored in the Class Climate database after it has been captured The survey data can be deleted manually at any time If however you would like to delete the survey data before it enters the databa
73. t be met exactly indicated by the sign in the column operator Default criteria combination What is your gender Figure 79 Criteria Female Was Successfully Selected Depending on what question type the selected question belongs to you can select a in the column Operator or select other operators too In scaled and matrix questions as well as the there is lt gt and s and 2 Scantron Corporation 68 Copyright O Electric Paper GmbH AE SCANTRON AN Class Climate You can change the value of the criterion here at any time select for example all male participants instead of all female participants Simply click on the arrow of the drop down menu for the value of your selected question Default criteria combination What is your gender 2 reme Figure 80 Changing the Value from Female to Male Furthermore you can delete the selected criterion at any time by clicking on the red cross in the column Options You can also create a subgroup report for all female respondents with a simple subgroup there is no need to combine criteria You can however combine this criterion with others for example with the major subject In this way you can create a subgroup report on all female participants who have entered chemistry as their main subject As described above first select the criteria Gender with the value Female In a second step select the criteria M
74. t is the grade of your last school graduation How many terms have you been studying so far Main subject lg ie sg have university degree or a degree of another institute in tertiary education instroctor Figure 18 Required Questions To define the required questions select one or multiple questions and click on Save The selected questions will be displayed with a blue background Scantron Corporation 18 Copyright Electric Paper GmbH QA s i j STANTROWN Class Climate 3 1 4 Cross Tabulations In order to use cross tabulations this function must be activated by the administrator Select from both lists the variables you would like to use You can use scaled questions as well as single choice questions with as many as eleven choices Cross tabulations Matrix 1 Question 1 What is your gender Change Question got access to the technical resources computer center etc very quickly Remove New cross tabulation Add Question 2 Question 1 Figure 19 Create Cross Tabulations The upper question is displayed in the X axis while the lower question is found in the Y axis of the matrix The number of cross tabulations possible is unlimited In the PDF report two cross tabulations per page will be displayed Scantron Corporation 19 Copyright O Electric Paper GmbH EE SCANTRON th Class Climate 4 Creating a Folder After changing access data and possibly creating a questionnair
75. the email address in the active user s profile e With the option Download PSWDs in CSV File a list of PSWD numbers can be accessed in CSV format e With the option Send PSWDs by email to respondents the active user can send the PSWDs by batch email directly to the survey participants To do this click in the survey details the option Send PSWDs by email to respondents Show PSWDs in browser 3 Receive PSWDs by email 3 Send PSWDs by email to ERES J Download PSWDs in CSV File Generate more PSWDs 0 Preview online survey Scheduled Tasks Finish Data Collection Close Survey Rename Survey amp Restore Survey Figure 57 Send PSWDs by Email to Respondents Scantron Corporation 49 Copyright Electric Paper GmbH EE An input mask appears into which the participants email addresses can be entered Send PSWDs by email to respondents Survey Spanish Advanced Instructor Prof Dr Hutton Note After clicking on send and sending the email please do not use the browser function REFRESH or RELOAD F5 as this results in the submission being repeated There are 25 PSWDs available Recipient peter smith example com jack brovwnfexample com mary philips example com jennifer higgins example com john miller example com Sender name Prof Dr James Hutton sender email hutton example com Figure 58 Entering of Participants Email Addresses The addresses must be sep
76. ual on creating questionnaires with VividForms Help J Send Email Manual Manual for Creating Questionnaires Figure 1 Manuals Scantron Corporation Copyright Electric Paper GmbH FEE j In addition to this the Scanstation manual is available on the start page of the Scanstation dialog EvaSys Scanstation V3 2 AD Class Cli male 5 ca ri 3 ta ti O n Var Status information ready Processed batches Processed pages Stopped batches Created Pages Status Figure 2 Main Window of the Scanstation Scantron Corporation 6 Copyright Electric Paper GmbH ET SCANIRON AN Class Climate 3 Fundamental Terms Quire Questionnaires can be made up of multiple pages The complete exemplar of a questionnaire including all its pages is called a quire AS soon as more than one page is required ONE quire enfolds multiple pages of paper Questionnaire The term questionnaire can have two meanings in Class Climate e On the one hand it describes the file in Class Climate that serves as a questionnaire template and determines the appearance of the questionnaire which is used for numerous surveys In this case it is a PDF file which contains the questionnaire and determines the questions and answer possibilities to be included in the questionnaire and how they appear You can create paper based and online surveys with this template In the case of online surveys with VividForms questionnaires th
77. uld only be carried out theoretically because of power failures 04 28 2011 at 04 41 02 p Figure 40 Survey with Note Scantron Corporation 36 Copyright O Electric Paper GmbH AN Ty Class Climate COURSE EVALUATION FEEDBACK SYSTEM ET SCANTRON In the case of the QM views two variations of the symbol can appear next to the survey name e dl oymbol Notes are present e d oymbol No notes are present Post entry editing of the notes is only possible by the original author Additionally these notes can be shown in the PDF report if the administrator has activated the option Show notes in the PDF report under System Settings Report Settings Configuration All notes of the survey James Hutton 04 28 2011 at 04 45 17 pm Some experiments could only be carried out theoretically because of power failures Figure 41 All Notes of a Survey in the PDF Report Scantron Corporation 37 Copyright O Electric Paper GmbH um SCANIRON AN Class Climate 6 2 Managing and Conducting Paper Based Surveys 6 2 1 Printing Questionnaires Cover Sheet Procedure When using the cover sheet procedure the questionnaires can be produced in a print shop and called up on demand for surveys You can call up the PDF in the survey overview or in the survey details Surveys in Folder Surveys 2011 R Del Report Spanish Advanced In mes Knowledge progress 38 Spanish Advanced In n Knowledge
78. vey e Select type of survey Paper based survey Cover sheet procedure Hard copy procedure Additional option Use batch printing only hard copy procedure Additional option Use verification Online survey PSWD based online survey and number of PSWDs required Password based online survey with indication of password Choose one of the survey types and if required one or more additional options Click on the button Finish Following this the survey is shown with the status In progress The questionnaire or the PSWD document can be recalled and printed or distributed Also the batch mailing of emails to online survey participants is possible i 1 mim Evaluation ui 9 2011 e ad train en ocn i PDF Figure 27 Newly Created Survey in the Survey List Scantron Corporation 23 Copyright Electric Paper GmbH EEE 5 1 The Four Types of Surveys 5 1 1 Paper Based Surveys Hard Copy Surveys In this case you get a personalized questionnaire in PDF format Mart at shown DE LILIL Fe mx 2 pelos cer or 2 fis ete Tra te all 52 processed uDmakoriy Correction D Of OF Pease tice tre rmm shower on S et Hand 508 fo hep cota the reading resuti Dear Participant We are y terested in your oprson about the course as well as about the university in general Therefore we would ike to take the time EEE EE AR DHNUEBE RC MSN aia oii i you cannot oti thts n itay clean O yes The en
79. veys Verify automatically Fe Je CC Ra Delete batch in verification Please note that the entire batch Fat complete verification induding all raw data will be permanently deleted Figure 49 Surveys in the Verifier Scantron Corporation 43 Copyright Electric Paper GmbH EE i 7 SC ANTRON Class Climate By clicking on the Edit icon you are automatically directed to the correction screen The correction screen always shows one question to be verified You can comfortably process one question after the other until the verification of all questions in the survey has been completed Reader errors and warnings 28 No valid checkbox found Figure 50 Status Progress Bar The current status is shown in a progress bar in the upper right The green area denotes questions already verified the red area those still to be corrected Additionally the number of these questions is shown too On the left of the status bar the status reports from the VividForms reader are shown The three most common warning messages are e The filling degree of a check box is border line e No valid check box was found e The filling degree of a check box exceeds the allowed value Check mark discounted In the top area a view of the original scanned question is shown with the revision view below that In the revision view you can see the solution suggested by the VividForms Reader By clicking on the image it is enlarged and disp

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