Tender Notice for the Provisioning & Installation of IP
Contents
1. PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero Ref 084A10025 ee ee To PIA Dear Sirs We are pleased to invite your sealed tenders for the items listed in the attached schedule s In case of more than one schedule separate tender for each schedule should be furnished The terms and conditions of the tender supplies are given below A SUBMISSION OF TENDER 1 You are required to send your tenders addressed to Dy General Manager Commercial P amp L building Karachi Airport by August 02 2010 The tenders may be dropped in the tender box marked Purchases Commercial placed at the entrance of the PIA P amp L building latest by 1030 Hrs on the specified date You may also send your tenders through registered A D mail addressed to Dy General Manager Purchases Flight Kitchen which must reach before the closing date and time mentioned above Tenders will be opened at 1100 Hrs the same day in the presence of tenderers 2 Tenders received after stipulated date and time shall not be considered The corporation will not be responsible for postal delays The decision of Dy General Manager Purchases Commercial in this respect shall be final and binding B SINGLE STAGE TWO ENVELOPE BIDDING PROCEDURE The BID Tender submitted shall comprise of a single package containing two envelopes each envelope shall be marked and will contain FINANC2. PIA P amp L Building Karachi Airport and reference number of the tender with opening date of tender All information about the material proposed to be supplied must be given as required in the schedule to tender These tender forms are non transferable i e only those parties who purchase the tender documents will be allowed to tender The tender will not be considered if complete information required is not given therein Particular attention must be paid to delivery time Authorized signatures of individual signing the tender and other documents connected with the contract must specify whether signing as a Sole Proprietor or his attorney b A registered active partner of the firm or his attorney c As Secretary Manager Partner etc or their attorney in case of firms registered under Partnership Act d The tenderer must indicate whether its firm company organization etc is registered with PIA or not If registered then specify PIA registration number G PRICES a The prices quoted must be net as per accounting unit as shown in the schedule to tender inclusive of all duties taxes packing octroi and delivery charges for free at Karachi Airport However if GST is applicable same should be shown separately b The prices mentioned in the tender will be treated as firm till the completion of Purchase Order Contract c The prices must be stated for each item separately both in words and figures in Pakistani currency Additional
3. We I shall deposit with PIA the amount of SECURITY as specified in the contract which shall continue to be held by PIA until three months after expiry of the contract period 4 That in the event of our my failure to execute the formal contract within the period of seven 07 days specified by PIA the Earnest Money held by PIA shall stand forfeited and we shall not question the same 1 Tenderer s Signature 2 Name in full 3 Designation 4 C N I C No 5 Phone Fax amp Cell Nos 6 Address ra Date
4. information if any must be linked with entries on the schedule to tender d Offers must be valid for 90 days Pre Qualification Forms Pre qualification forms duly filled in along with required documents must be enclosed in the envelope marked as Technical Proposal Pre qualification forms can be down loaded from the following address YYY WV V WV http www piac com pk PIA_Business d_l PRE QUALIFICATION FORM 20Final pdf PIA do not pledge themselves to accept the lowest tender and reserve the right to accept or reject any or all tenders quotations divide business among more than one supplier or accept the tenders at rates on lowest individual items or extend the date of opening without assigning any reason Yours truly For Pakistan International Airlines Dy General Manager Purchases Technical Commercial Encl a Schedule A Schedule A PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero Ref 084A10025 PIA E O Pakistan International Airline Corporation PIAC intends to install and commission a system for Centralized Monitoring and Storage of airport Surveillance Cameras IP Based on its existing IP network at Karachi Lahore and Islamabad Airports The system should be Multi server Video Surveillance System with centralized management of unlimited cameras in numerous locations with full remote access Sea
5. IAL and TECHNICAL proposal On the given tender opening date only Technical Proposal will be opened in the presence of tenderers available The Financial Proposal shall be shown to the parties but will be retained with PIA without being opened After Technical Evaluation of the received Technical Proposals Financial Proposals will be opened publicly at the date time amp venue to be announced and will be communicated to the bidders in advance PIA will open the Financial Proposals publicly of the parties whose Technical Proposals have been found acceptable Financial Proposals of the technically non responsive bids shall be returned un opened to the respective bidders C EARNEST MONEY The tender should be accompanied by cash receipt for 2 of the tendered value having been deposited with the Finance Officer Cash PIA P amp L Building Karachi Airport or a Pay Order payable at Karachi in lieu thereof in the name of M s Pakistan International Airlines as interest free Earnest Money Refundable Earnest Security Money deposited against a running contact s purchase order s shall not be transferable as earnest money for any other tender All tenders without Earnest Money shall not be considered D SECURITY DEPOSIT The successful tenderers upon award of Contract Purchase Order will be required to furnish a cash deposit in the amount equivalent to 5 of total tender value as interest free Secur
6. accordance with their assigned level of access Specifications for IP Cameras INDOOR FIXED NETWORK CAMERA Total Quantity 120 Estimated 40 units per site Brand CISCO Axis GE Panasonic Philips Bosch Sanyo Sony Pelco Honeywell Motorola or Equivalent Make Origin Japan EU USA or Equivalent Image sensor 1 4 Progressive scan RGB VGA CMOS Lens 4 4 mm F2 0 fixed iris fixed focus horizontal angle of view 47 Minimum illumination 1 lux F2 0 Shutter time 1 5000 s to 1 4 s Video compression H 264 Motion JPEG MPEG 4 Part 2 ISO IEC 14496 2 Resolutions 640x480 to 160x120 Frame rate H 264 30 fps in all resolutions Frame rate Motion JPEG 30 fps in all resolutions Frame rate MPEG 4 Part 2 30 fps in all resolutions Video streaming Multi stream H 264 Motion JPEG and MPEG 4 Part 2 H 264 MPEG 4 Part 2 1 stream in full frame rate and resolution Motion JPEG 2 individually configured streams in full frame rate and resolution More streams in either compression if identical or limited in frame rate resolution Controllable frame rate and bandwidth VBR CBR H 264 amp MPEG 4 Part 2 Image settings Compression color brightness sharpness contrast white balance exposure control exposure zones backlight compensation fine tuning of behavior at low light rotation Text and image overlay privacy mask Security Password protection IP address filtering HTTPS encryption digest authentication user access log Supported prot
7. g and drop ceiling mount kits indoor power supply transparent and smoked domes Windows decoder 1 user license Specifications for Servers XPCOBS XProtect Corporate 3 0 Base Server License Open Source VMS or equivalent Brand IBM or equivalent Intel Xeon or equivalent 3 0 GHz Dual Core or higher 8 GB RAM Management Server Dual Gigabit Ethernet PCI AGP or PCI Express minimum 1024x768 16 bit colors graphics 500 GB Hard disk space 7200 RPM or faster Microsoft Windows Server 2003 32 bit Microsoft NET 3 0 Framework and Internet Information Services IIS 5 1 or newer Brand IBM or equivalent Quad Core Intel Xeon or equivalent minimum 3 0 GHz or higher 8 4 Recording Server SP RAN Dual Gigabit Ethernet 1200 GB Total Hard disk space 7200 RPM or higher 1024x768 16 bit colors graphics Microsoft Windows Server 2003 32 bit Microsoft NET 3 0 Framework or newer Brand IBM or equivalent Quad Core Intel Xeon or equivalent minimum 3 0 GHZ or higher 8 GB RAM 5 Gigabit Ethernet 500 GB Total Hard disk space 7200 RPM or higher 1024x768 16 bit colors graphics DAT tape drive for backup Microsoft Windows Server 2003 32 bit Microsoft NET 3 0 Framework or newer Central Viewing Machine 6 CISCO WiFi AP CISCO Access Point 1300 with long range antenna and power supply 02 or equivalent CISCO WiFi AP CISCO Access Point 1100 with long range antenna and power supply 10 or equivalent Note All ab
8. ity Deposit in the shape of C R Cash Receipt from the Finance Officer Cash P amp L or a Pay Order of an equivalent amount or a Bank Guarantee for an equivalent amount countersigned by Head Office of the Bank and to remain valid for three months after the expiry period of the contract The earnest money already held can be converted into security deposit and balance amount if any shall be deposited as above PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero PIA E PREPARATION OF TENDER TECHNICAL PROPOSAL PIA s requirements with Technical Specifications are given in the schedule A Please give all the available technical details of the items offered by you supported with the technical literature brochure drawings and pictures client list details etc BIDS Tenders Technical Proposal received shall be evaluated in accordance with the given technical specifications in the schedule A F PREPARATION OF TENDER FINANCIAL PROPOSAL The tenders should be enclosed in double cover The inner cover should be sealed having enclosed the following documents a Schedule A duly filled in signed and sealed b Original Pay Order for Earnest Money c Undertaking on Rs 50 above non judicial Stamp Paper duly signed and stamped by a Public Notary Oath Commissioner The outer cover should bear address of the Dy General Manager Commercial
9. ity Password protection IP address filtering HTTPS encryption IEEE 802 1X network access control user access log Supported protocols IPv4 v6 HTTP HTTPS QoS Layer 3 DiffServ FTP SMTP Bonjour UPnP SNMPv1 v2c v3 MIB II DNS DynDNS NTP RTSP RTP TCP UDP IGMP RTCP ICMP DHCP ARP SOCKS Application Programming Interface Open API for software integration Intelligent video Video motion detection active tampering alarm audio detection Alarm triggers Intelligent video and external input Alarm events File upload via FTP HTTP and email Notification via email HTTP and TCP External output activation Video buffer 9 MB pre and post alarm Casing Tamper resistant casing Processors and memory 32MB RAM 8MB Flash Power 4 9 5 1 V DC max 3 6 W Power over Ethernet IEEE 802 3af Class 1 Connectors RJ 45 10BASE T 100BASE TX PoE DC jack Terminal block for 1 alarm input and 1 output 3 5 mm mic line in 3 5 mm line out Operating conditions 0 50 C 32 122 F Humidity 20 80 RH non condensing Approvals EN 55022 Class B EN 55024 EN 61000 3 2 EN 61000 3 3 FCC Part 15 Subpart B Class B VCCI Class B ICES 003 Class B C tick AS NZS CISPR 22 EN 60950 1 Power supply EN 60950 1 UL CSA Included accessories Power supply mounting and connector kits Installation Guide CD with installation tools recording software and User s Manual Windows decoder 1 user license Indoor PTZ Camera Total Quantity 15 Estimated 05 units
10. led quotations are invited on turnkey basis including hardware software setup installation commissioning and interfacing Vendors are required to submit proposals for the supply and support of the total solution and not individual elements The proposed solution must meet PIA s requirements for a converged video surveillance network initially for three major cities of Pakistan i e Karachi KHI Lahore LHE and Islamabad ISB Bidders are advised to quote both Rental as well as Purchase option In rental option PIAC will make no investment and only pay a fixed monthly recurring charge for equipment and bandwidth Selection Criteria e Proposals will be evaluated on the basis of following Criteria e The proposed solution must meet the technical requirements as outlined in the section Technical Requirements e Bandwidth Usage e Cost effectiveness based on forecast return on investment over period of five years e Planned project time from the initial signing of the contracts to completion e The vendor s capability to provide a full support model across all geographical locations and technologies e The vendor s financial stability e Level of compliance with technical requirements e Vendors shall be preferred having expertise in the given solution as well as Product Training Certifications which shall be submitted along with the Technical document e A clear demonstration of the vendor s experience in deploying intelligen
11. ocols Pv4 v6 HTTP HTTPS QoS Layer 3 DiffServ FTP SMTP Bonjour UPnP SNMPv1 v2c v3 MIB II DNS DynDNS NTP RTSP RTP TCP UDP IGMP RTCP ICMP DHCP ARP SOCKS Application Programming Interface Open API for software integration Intelligent video Video motion detection active tampering alarm Alarm triggers Intelligent video Alarm events File upload via FTP HTTP and email Notification via email HTTP and TCP Video buffer 16 MB pre and post alarm Processor and memory 64 MB RAM 32 MB Flash Power 4 9 5 1 V DC max 7 5 W Connectors RJ 45 10BASE T 100BASE TX Auto MDIX DC jack Operating conditions 0 50 C 32 122 F Humidity 20 80 RH non condensing Approvals EN 55022 Class B EN 55024 EN 61000 3 2 EN 61000 3 3 EN 60950 1 FCC Part 15 Subpart B Class B VCCI Class B ICES 003 Class B C tick EN301489 1 EN301489 17 EN300328 EN 60950 1 FCC Part 15 Subpart B and C Class B RSS 210 C TICK TELEC KCC Power supply EN 60950 1 cCSAus Included accessories Power supply stand and clamp Installation Guide CD with installation tools recording software and User s Manual Windows decoder 1 user license Indoor Fixed Dome Camera Total Quantity 15 Estimated 05 units per site PIA PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero Brand CISCO Axis GE Panasonic Philips Bosch Sanyo Sony Pelco Honeywell Mot
12. orola or Equivalent Make Origin Japan EU USA or Equivalent Image sensor 1 4 Progressive scan RGB CMOS Lens Varifocal 2 8 10 mm F1 3 DC iris Angle of view 20 73 horizontal Minimum illumination 1 lux F1 3 Shutter time 1 15000 s to 1 4 s Camera angle adjustment Pan 360 tilt 170 rotation 340 Compression MPEG 4 Part 2 ISO IEC 14496 2 Motion JPEG Resolutions 160x120 640x480 Frame rate MPEG 4 Up to 30 fps in VGA Frame rate Motion JPEG Up to 30 fps in VGA Video streaming Simultaneous MPEG 4 and Motion JPEG Controllable frame rate and bandwidth VBR CBR MPEG 4 Image settings Compression color brightness sharpness white balance exposure control rotation fine tuning of behavior at low light Text and image overlay Privacy mask Video compression MPEG 4 Part 2 ISO IEC 14496 2 Motion JPEG Resolutions 160x120 640x480 Frame rate MPEG 4 Up to 30 fps in VGA Frame rate Motion JPEG Up to 30 fps in VGA Video streaming Simultaneous MPEG 4 and Motion JPEG Controllable frame rate and bandwidth VBR CBR MPEG 4 Image settings Compression color brightness sharpness white balance exposure control rotation fine tuning of behavior at low light Text and image overlay Privacy mask Audio streaming Two way half duplex Audio compression AAC LC 8 kHz G 711 PCM 8 kHz G 726 ADPCM 8 kHz Configurable bit rate Audio input output Built in microphone external microphone input or line input line level output Secur
13. ove items must include Installation Setup and Commissioning Support Pre implementation consultation and on site implementation consultation Quotations are invited on turn key basis including hardware software setup installation commissioning and interfacing Vendors are required to submit proposals for the supply and support of the total solution and not individual elements The proposed solution must meet PIA s lt BsPIA PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero requirements for a converged video surveillance network initially for 3 major cities of Pakistan i e Karachi KHI Lahore LHE and Islamabad ISB Vendors are advised to quote both rental option as well as purchase option In rental option PIA will make no investment and only pay a fixed monthly recurring charge for equipment and bandwidth Bandwidth shall be provided by the vendor Vendors are advised to quote Bandwidth charges for both rental and purchase option Bandwidth must be capable of meeting the requirement of solution being offered without any congestion and degradation of service Terms amp Conditions Tenders will be called on Single Stage Two Envelope basis Technical Proposals will be opened on August 02 2010 1100 Hrs N WJ All participants are required to mention all taxes amp GST separately Payment term net thirty days All par
14. per site Brand CISCO Axis GE Panasonic Philips Bosch Sanyo Sony Pelco Honeywell Motorola or Equivalent Make Origin Japan EU USA or Equivalent Image sensor 1 4 interlaced CCD Lens 3 8 46 mm F1 6 F2 7 automatic day night autofocus Angle of view horizontal 4 4 51 6 Minimum illumination Color 1 lux at 30 IRE F1 6 B W 0 3 lux at 30 IRE F1 6 Shutter time NTSC 1 50000 to 4 3 s PAL 1 50000 to 8 5 s Pan Tilt Zoom 20 preset positions Auto flip E flip 170 360 via Auto flip pan range 180 s pan speed 180 tilt range 140 s tilt speed 12x optical 4x digital zoom Control queue image freeze sequence mode Support Windows compatible joysticks Designed for operator control Video compression MPEG 4 Part 2 ISO IEC 14496 2 Motion JPEG Resolutions NTSC 704x480 to 176x120 PAL 704x576 to 176 x144 Frame rate MPEG 4 Up to 30 25 NTSC PAL in 2CIF CIF QCIF Up to 26 22 NTSC PAL in 4CIF 2CIFExp PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero PIA Frame rate Motion JPEG Up to 30 25 NTSC PAL in all resolutions Video streaming Simultaneous MPEG 4 and Motion JPEG Controllable frame rate and bandwidth VBR CBR MPEG 4 ISMA compatible Image settings Compression color brightness sharpness white balance exposure control backlight compensation day night Rotation 0 180 Aspect ratio correction Text and image ove
15. profile triggered by events or schedules in the rule system PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero PIA The Proposed system should ensure that uninterrupted access both live and recorded video even if a server shall fail User access rights should be strictly managed so that authorized staff has the access to system functions and sensitive stored data The Proposed system should give a high level of security and reliability required by the true Enterprise Class IT environments The Failover service ensures maximum uptime and tight integration will Microsoft Active Directory provides strict user authorization and management The proposed software must support IPv4 and IPv6 with management servers management Client recording server and failover server and smart client support Both IPv4 and IPv6 addressing The system shall be capable of managing bandwidth over LAN and WAN to optimize the performance of the video streams The proposed solution must use compression techniques to minimize the network bandwidth usage A complete and fully operational centralized video management system should be provided at PIA head office for viewing of all cameras recall of video from storage servers of all the airport and configuration and programming of the entire system The client software shall authenticate and manage access to the system by authorized users in
16. rlay De interlace 4CIF resolution Audio streaming Two way full or half duplex Audio compression G 711 PCM 8 kHz 64kbit s G 726 ADPCM 8 kHz 32 or 24 kbit s Audio input output External microphone input or line input line level output Security Password protection IP address filtering HTTPS encryption IEEE 802 1X network access control Supported protocols IPv4 v6 HTTP HTTPS QoS Layer 3 DiffServ FTP SMTP Bonjour UPnP SNMPv1 v2c v3 MIB II DNS DynDNS NTP RTSP RTP TCP UDP IGMP RTCP ICMP DHCP ARP SOCKS Application Programming Interface Open API for software integration Intelligent video Video motion detection audio detection Alarm triggers Intelligent video and external input Alarm events File upload via FTP HTTP and email Notification via email HTTP and TCP External output activation Video buffer 9 MB pre and post alarm Processors and memory 32 MB RAM 8 MB Flash Power 12 V DC 5 max 14 5 W Connectors RJ 45 for 10BASE T 100BASE TX Terminal block for 1 alarm input 1 output and power out for I O 3 5 mm mic line in 3 5 mm line out Operating conditions 0 45 C 32 113 F Humidity 20 80 RH non condensing Approvals EN 55022 Class B EN 55024 EN 61000 3 2 EN 61000 3 3 EN 60950 1 FCC Part 15 Subpart B Class B ICES 003 Class B C tick AS NZS 3548 Power supply UL CSA CE Included accessories Installation Guide CD with User s Manual recording software installation and management tools hard ceilin
17. t converged networks by the quality and relevance of the chosen reference customers A client list must be provided along with Proposals Technical Requirement Basic requirement of this project is to be able to centrally monitor and store video from surveillance cameras installed at various airports locations The monitoring will be real time from the cameras installed at PIA designated locations initially at the 3 majors airports of Pakistan LHE KHI ISB along with the monitoring mainly at the central site i e PIA Head office Karachi and storage at their respective Airports The critical requirement of this project is that monitoring should also be available to mobile and roaming users at intranet sites and remote locations via internet Another important requirement is that this surveillance system should have online storage facility for at least 7 days and archiving of older data on Other HDD DVD Tape Drives The system should offer multi server and multi site IP Video solutions with unlimited recording of MJPEG and MPEG 4 video from IP Cameras and IP Video Encoders with analog Cameras The system should also support Centralized Management device management device groupings configurable flexible archiving and built in motion detection The proposed system must generate system event and audit rule and alerts logs in a centralized database at regular intervals The system should notify users by email as configured in notification
18. ticipants must quote one rate and best delivery period ee 8 Quotation must be valid for 90 days Extendable 9 Please note that quoted rates must be firmed and final in all respect 10 Delivery must be made at PIA Procurement amp Logistics Building Karachi Airport 11 Successful bidders shall also be required to submit professional tax NOC DGM Purchases Technical Authorized Signature of Supplier with seal and Designation PL amp F Department Purchases Technical PIA Logistics Building Karachi Ph 9221 9904 4101 E Mail dgmpc piac aero ByPIA Pakistan International Rupees fifty non judicial stamp paper General Manager Procurement amp Logistics P amp L Department Karachi Airport Pakistan International Airline Karachi Subject Undertaking to execute the contract Dear Sir We the undersigned tenderer do hereby confirm agree and undertake to do the following in the event our my tender for to PIA is approved and accepted 1 That We I will enter into and execute the formal contract a copy of which has been supplied to us me receipt whereof is hereby acknowledged and which has been studied and understood by us me without any change amendment revision or addition thereto within a period of SEVEN days when required by PIA to do so 2 That all expenses in connection with the preparation and execution of the contract including Stamp duty will be done by me us 3 That
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