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UnzHazmat® 5.1 User Manual

1. eee ee eee eese eene enses sna sn netus tuse tn seen sets stes sts sesso s suse sa se sa setas tasa tn sens 85 Getting to the Import and Export Menus sssesseseeeeeeeeeeneeeeenen nennen nennen eren rennen eene 86 Identifying Import Errors noted ettet dite ie i ene Eee eerie e Eg ibat 91 Setting up Import Export Templates sesseeeeeeeeeeeeeeeenenenne nennen nennen trennen nennen trennen innen 92 Excel Templates T R ERES 92 R cord Field JDescrIptiohi 4e iia er fi iet etti etti eet Chl ee tette i tet tege e te i ttg Pise i A aR iSt 93 I qood 95 jn 97 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 2 Appendix A Export License Codes ELC eee ee eee esee eese en ense tne tn senta status etn suse ta snae 98 Appendix B Export Identification Codes EIC 4 eee eee ee eee eese ee sentent tn ense tn tuse ta sunu 100 Appendix C Description of UnzHazmat Forms ssssssssssssssssssssssssesssessseessesssesaseesseensessseensceaseesseess 103 Commercial Bin Tor E 103 EASI SLI Exporter s AES amp Shipment Instruction ccsscssscsscssssssssssessessesssessessessecssecsessssssecsseeseeses 103 Emergency Response Information eese ennenren enne nennen trennen enne 103 Inland Bill of Lading Hazmat Non Hazmat eesesssssese
2. Now you will notice within the new worksheet DOCUMENTATION that Row 1 contains header information FIELDNAME DESCRIPTION TYPE DIMENSION etc For the Seller table you will notice for each record there are 15 fields that can be imported They are identified in column A FIELDNAME Each field has a DESCRIPTION of what that field is the TYPE of field Numeric Text Y or N etc the DIMENSION of the field how many positions the field can be and if the field is REQUIRED or not Yes or No NOTE If you are querying an existing database extract the appropriate fields in sequence to match the Excel documentation You can use any tool capable of extracting data from your existing database These include tools already built in to your current application or standard SQL tools such as ODBC and Microsoft Access If your database doesn t have certain information e g EIN number then just insert a blank field there for importing purposes Once you get your Excel file loaded with data and defined as described then you are ready to import your data as described earlier in this chapter NOTE Fields that contain a YES in the REQUIRED column must have data in them or they will be rejected during the import process Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 94 UnzHazmat User Manual Exporting Data From the Main Menu choose the Import and Export button and then select the Export Data button on the Impo
3. Common carrier Individual partnership or corporation that transports persons or goods for compensation Commonwealth Free association of sovereign independent states that has no charter treaty or constitution The association promotes cooperation consultation and mutual assistance among members The British Commonwealth with headquarters in London England is the most notable example Competent authority National agency responsible under its national law for the control or regulation of a particular aspect of the transportation of hazardous materials dangerous goods The Associate Administrator of the Pipeline and Hazardous Materials Safety Administration PHMSA is the Competent Authority for the United States Compound duty Combination of both a specific rate of duty and an ad valorum rate of duty Whereas specific duties are based on factors such as weight or quantity ad valorum duties are based on the value of the goods See Customs duty Conditional free Merchandise free of duty under certain conditions provided they are met Conference Group of steamship companies or shipping lines which have associated to offer regular service on specific routes at publicly announced prices Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 115 UnzHazmat User Manual Confirmed export letter of credit Letter of credit issued by a foreign bank the validity of which has been confirmed by another bank usu
4. To use the classification facility 1 Search for a product or chemical using the ERG Product Locator section of the Product Maintenance screen 2 Click on the down arrow to bring up a list of matching proper shipping names and select from among the matching records found 3 Click on Add New Product then Copy to My Products 4 Edit Add the remaining details What to do if the ERG is missing a UN number Occasionally as you look up a product in the ERG lookup facility you will notice that an entry is missing a UN number This is NOT an error in UnzHazmat Rather it is due to the way the ERG booklet is organized and published Explosives A B and C are good examples of this situation In such cases when you copy the record to your company table the UN number will not be copied You cannot alter the ERG table in UnzHazmat but you can enter any modification needed in your Company Product table Use alternate printed references or locate the UN number via a web search and enter the number in your Company Product table Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 21 UnzHazmat User Manual Non Hazardous Products You may also enter information into your company s product table that does not relate to a Dangerous Goods product In such cases you do not need to use the ERG Product Locator You can search within your company s product table in the same manner as all of the other Master Lists See the
5. Place the UnzHazmat CD in the workstation s CD ROM drive On the Windows desktop click on the Start button and then click on the Run button Use the Browse button to locate your CD ROM drive and then click on that drive Click on the Setup exe file Click on the Open button When the file name appears in the Windows Run dialog box click on the OK button DOO Er Warning UnzHazmat must be installed in the root of your PC s C drive C If you try to install on some other drive your installation may appear to run successfully but you will experience errors when you try to run the program UnzHazmat will begin checking for files that it needs to complete the installation If files are missing or need to be updated to a more current version the installation routine will ask you if it is OK to add or replace the files You should click on OK to answer this question IMPORTANT If your PC is connected in a network your company may have placed restrictions on who may add programs to your PC If this is the case you will receive a message warning you that the installation cannot proceed You will need to contact your System Administrator before going any further with the installation Depending on your operating system you may be asked to reboot the computer so that the new files can be registered Go to the Windows Desktop and click Start gt Run gt Setup exe The UnzHazmat installation routine will install the actua
6. USML See US Munitions List US Munitions List USML Identifies those items or categories of items considered to be defense articles and defense services subject to export control The Dept of State with the concurrence of Defense designates which articles will be controlled http www pmdtc org Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 160 UnzHazmat User Manual V Validated Export License Document issued by the US Government authorizing the export of commodities for which written export authorization is required by law Compare General Export License Value Added Tax VAT Indirect tax imposed on consumption that is reflective of the incremental increases on the value of goods throughout the chain of production from the raw material phase to final consumption A tax which is assessed at each stage of production on the amount of value contributed at each stage to the final product VAT See Valued Added Tax Vienna Convention 1980 Vienna Convention on the International Sale of Goods also known as the United Nations Convention on Contracts for the International Sale of Goods CISG is a treaty offering a uniform international sales law that as of August 2010 has been ratified by 76 countries that account for a significant proportion of world trade making it one of the most successful international uniform laws Turkey is the most recent state to have ratified the Convention Amounts to a v
7. Products The Products Master List is where you will record all of the information related to the products that your company sells For Dangerous Goods products you must complete these steps 1 Locate your product within the DOT ERG list of Dangerous Goods Click the Add New Product button to add a new row to your User Product Table 3 Transfer the found record to your User Product Table by clicking the Copy to My Products button 4 Add the remaining details including the proper shipping name technical name if required the hazard class and the packing group if required 5 You must click the Is Hazardous box for the system to recognize this product as a dangerous good and print it on the dangerous goods documents For Non Dangerous Goods products you must complete these steps 1 Click on the Add New Product button in the User Products Table portion of the screen 2 Add the details for your non hazardous product ERG Product Locator for Dangerous Goods In order to assist you in entering your products UnzHazmat contains built in tables derived from the Emergency Response Guide ERG available from the Department of Transportation DOT This information includes Descriptions of Dangerous Goods UN Identification Numbers Proper Shipping Names of the Dangerous Goods ERG Numbers a reference to the page within the government ERG publication that explains the steps you must take in an Emergency incident
8. HTS See HTSUSA HTSUSA Harmonized Tariff Schedule of the U S Annotated The U S application of the Harmonized System for the classification of imported merchandise The U S adheres to the international classification system to the six digit level and then adds four addition digits for rate of duty assignment and statistical purposes IA See Independent Action IATA See International Air Transport Association IATA Non Restricted Declaration Form provided to freight forwarders and air carriers that declare goods described on the form non dangerous for transport via air Often used by shippers when a product has an ominous sounding description that could lead someone to believe it is dangerous but it is actually not IBCC International Bureau of Chambers of Commerce IBCC Net International data bank for the posting of commercial offers including the purchase and sale of consumer goods and commodities operates through networks of chambers of commerce ICAO See International Civil Aviation Organization ICC See International Chamber of Commerce ICC Arbitration Loose term to refer either to ICC Rules for Conciliation and Arbitration or the process of submitting an arbitral complaint to the ICC Court of International Arbitration ICPO See Irrevocable Corporate Purchase Order ICTF Immediate Container Transfer Facility IFM Inward Foreign Manifest IMDG See International Maritime Dangerous Goods Code Imme
9. Part 740 5 Only allowed Countries of Destination in Country Group D1 EAR99 may NOT be reported as an ECCN Restricted Technology and Software TSR EAR99 may NOT be reported as an ECCN Computers CTP Part 740 7 License Exception CTP has been revised and is now known as License Exception APP License Code C39 is replaced with License Code C53 Temporary Imports Exports and Re exports TMP Part 740 9 Items temporarily in the U S Beta Test Software Servicing and Replacement of Parts and Equipment RPL Part 740 10 Consolidates the following categories One for one replacement of parts servicing and replacement of equipment Government and International Organizations GOV Part 740 11 AES or EEI not required Consolidates the following categories International safeguards shipments to U S agencies and personnel shipments to agencies of cooperating governments Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 98 C43 C44 C45 C46 C49 C50 C51 C53 C54 C55 C56 C57 C58 UnzHazmat User Manual Gift Parcels and Humanitarian Donations GFT Part 740 12 AES or EEI not required Consolidates the following categories Gift parcels Humanitarian donations Technology and Software Unrestricted TSU Part 740 13 Consolidates the following categories Operating technology and software Sales technology and software Software updates General software Baggage BAG Part 740 14
10. Receipt issued by a warehouse listing goods received for storage Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 161 UnzHazmat User Manual Warehouse to warehouse clause Insurance coverage of international cargo from export warehouse to import warehouse coverage may also be substantially extended or limited according to time WFG See Wharfage Wharfage WFG Charge assessed by a pier or dock owner for handling incoming or outgoing cargo Wharfinger Personnel in charge of receiving and registering goods in a port on behalf of the carrier Wharfinger s signature of the shipping note assures the shipper that it can proceed to draw up bills of lading pursuant to the terms of the note Also known as wharf inspector wharf superintendent dock superintendent With Average WA Marine insurance term meaning that a shipment is protected from partial damage whenever the damage exceeds 3 percent or some other percentage If the ship is involved in a major catastrophe such as a collision fire or stranding the minimum percentage requirement is waived and the insurance company pays for all of the damage Without reserve Term indicating that an agent or representative is empowered to make definitive decisions and adjustments abroad without approval of the group or individual represented Compare Advisory capacity W M Weight or Measure World Trade Organization WTO The only global international organizat
11. Ship s manifest Instrument in writing signed by the captain of a ship which lists the individual shipments constituting the ship s cargo Short delivery SD Non delivery of cargo at the intended port When reported will result in ship s agent sending a cargo tracer to see if the cargo has been misdelivered in another port also short landed cargo Short form bill of lading B L Simplified B L which contain s a reference to or an abbreviation of the carrier s full B L or carriage conditions Short Supply Controls Commodities in short supply may be subject to export controls to protect the domestic economy from the excessive drain of scarce materials and to reduce the serious inflationary impact of satisfying foreign demand Items that the U S controls for short supply purposes include petroleum and petroleum products unprocessed western red cedar and shipment of horses by sea The controls are included in the Export Administration Regulations SIC See Standard Industrial Classification Sight draft S D Draft that is payable upon presentation to the drawee Also known as sight bill Compare Date draft and Time draft Sight letter of credit Beneficiary is entitled to present a sight draft or sight bill of exchange which is a call for immediate payment upon acceptance of shipping documents SITC See Standard International Trade Classification SL amp C Shippers Load and Count Shipments loaded and sealed by shippers
12. www unzco com 800 631 3098 page 89 UnzHazmat User Manual Once your selected file is located and identified you are ready to import the file into the database table Click on the Import button for the file that you want to use The software will check the data integrity your import file IMPORTANT e You must have Microsoft Excel installed on your machine e The Excel application should not be open when you click on the import button UnzHazmat will analyze the data within the Excel file and create status report for the import Import Results ee e Successfully imported i Completed importing seller data records O records were successfully imported e Records that had data 5 records had data errors errors identified in the 0 records were previously loaded excel file See column Q in the C _Incoming ExportSellers xls file for details e Duplicate records that were previously loaded To see why records were not imported click on the OK button Open your Excel import file and scroll right until you see the STATUS and ERROR fields Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 90 UnzHazmat User Manual Identifying Import Errors In order to see why records were not imported open your Excel import file and scroll right until you see the STATUS field and ERROR field SELLERS xds Compatibility Mode Microsoft Excel Formulas Data Review View Add
13. 1 1 TRICHLOROE THANE METHYL CHLOR MIXTURES CONTAINING BROMOMETHANE METHYL BROMIDE OR BR POLYMETHYL METHACRYLATE BIS 4 AMINO 3 ME THYLCYCLOHEXYLME THANE JSOPHTHALIC ACID Screen Only Copyright 2011 Unz amp Co Division of WT Highlight an entry by clicking on the small Your results are displayed in arrow to the left of your selection then press the the list Close and Use button Fields on the Schedule B lookup screen Search Term Entry Box To look up a particular Schedule B code enter all or part of a term to search for in the table or leave the search term blank to list all compounds in the table Load the Grid Search Button Click the search button to begin searching Search Result List The drop down box displays the results of your search Click on an entry in the list to select it Close the Screen Only Button Returns to the previous screen without saving your selection Close and Use Button Returns to the previous screen transferring your selection to the data screen Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 35 UnzHazmat User Manual Certifications This screen allows you to enter common phrases or text you can use as certification statements for those forms that require certifications Enter all or part of a term If more than one record is returned to search then press the Search button you can select the desired record from the list UnzHazmat C
14. Gross Weight Net Weight NZLINIJ CIL adi Feo oea Be 7 V LL Transaction _ Transaction Input Basic Info mation i Hazardous Info Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 First click on the Add Product Row Click on the Replace Selected Row Click here to sort button to add a new blank button to copy the results of your search your product rows Item to Ship record to the current Item to Ship row alphabetically Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 59 UnzHazmat User Manual If a product is not in your company table click on the M button to go to the Master List Product Maintenance screen where you can add or edit your existing products Within each product row you must enter information about the product that is unique to this particular shipment You ll need to scroll from left to right and enter information that is unique to this transaction If you have saved a unit price for a product in Item Maintenance enter the quantity skip the unit price field and enter any other data The Unit Price will appear once you press Save NOTE Depending on the items you are shipping your transaction may be subject to regulations governed by IATA or the DOT The Items to Ship screen contains different fields that are used to enter Quantity and Type of package information for the IATA and the DOT See the description in the table b
15. Having checked or unchecked the boxes related to the forms you wish to add to or delete from the transaction you may then click on the Save and Go To Transaction Input button You will be returned to the transaction in which you were working If you have added a form to an existing transaction navigate through the Main Transaction Input screens to complete any data elements required for the added form that may not have been previously enabled for data entry Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 48 UnzHazmat User Manual Main Transaction Input You ve created a new transaction by assigning your reference number and selecting the forms that will be part of that transaction Now you have to complete the detailed information required for you to process and file your transaction UnzHazmat divides your transaction data into a number of display screens each covering a portion of the total information needed The buttons at the bottom of each screen allow you to access the individual screens You do not have to complete the screens in a particular order You can jump from screen to screen entering the fields in the manner most comfortable for you UnzHazmat will keep track of your data and will not let you file your forms until all the required fields are complete The display screens buttons for your transactions are Select Forms Click this button at any time to change the forms you want to include in your
16. Ins N o P FNAME LHAME STATUS ERROR John Brown Data Erro Invalid ISACTIVE O Frank Rawler Data Erro Invalid ISACTI V Lisa Halley Data Erro Invalid ISACTIV Joseph elli Data Erro Invalid ISAC may be entered Anne Data Erro Invalid ISACTIVE O o may be entered may be entered may be entered may be entered w w wv 2 Status of the record after the running Definition of the error the import procedure In our example you can see that the identified record has Data Errors in the STATUS field and the reason for the error is Invalid ISACTIVE Only a Y or N may be entered as shown in the ERROR field NOTE If you are importing a large amount of records you can sort on the STATUS field in order to get all the data errors in one location within the file You should delete any records from Excel that were successfully imported to avoid getting additional rejection messages After you make corrections to the Excel file save the file close Excel and re import any records that were unsuccessful on the first try Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 91 UnzHazmat User Manual Setting up Import Export Templates Excel Templates UnzHazmat asks you for a location directory to place the software during the installation process The default location is C ETFPS If you view that directory you will notice nine Excel files with an xls extension These are the template files fo
17. Section A or B please specify A good listed in Appendix 703 2 B 7 is also exempt from quantitative restrictions and is eligible for NAFTA preferential tariff treatment if it meets the definition of qualifying good in Section A of Annex 703 2 NOTE This criterion does not apply to goods that wholly originate in Canada or the United States and are imported into either country NOTE A tariff rate quota is not a quantitative restriction Primary hazard Hazard class of a material as assigned in the 172 101 table of 49 CFR Private export funding corporation PEFCO A corporation that lends to foreign buyers to finance exports from the United States Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 150 UnzHazmat User Manual Producer Enter the full legal name address country and tax identification number if known of the producer of the goods If more than one producers goods are included on this Certificate attach a list of the additional producers including their legal name address country and tax identification number if known If you wish to keep this information confidential Canada amp Mexico Customs will accept the notation Available to Customs upon request If the producer and exporter vendor are the same enter Same as exporter if the producer is not known enter Unknown Producer Column on NAFTA Certificate You are asked if you are the producer of the particular line
18. Unz amp Co www unzco com 800 631 3098 page 69 UnzHazmat User Manual Fields on the Hazardous Info Screen Quick Link Navigation Buttons Transaction ID The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse This is the identification number you assigned to the transaction UnzHazmat displays this number automatically based on the number you entered on the Select Forms screen The ID number will appear on most screens to help you keep track of which transaction you are working on Fields for Shipment by Ocean Carrier Sailing date Vessel voyage VVD Company of Container Load Name of Container Load Title of Container Load Place of Container Load Date of Container Load Seal Number Hazardous Container Used Y N Container Size and Type Enter the date that the ocean vessel carrying your dangerous goods is scheduled to depart Enter the ship vessel name or voyage number If your goods are part of a containerized shipment enter the name of the company who physically loaded your goods into the container Enter the name of the person signing the dangerous goods declaration Enter the title of the person signing the dangerous goods declaration Enter the place where the container was loaded Enter the date that the contained was loaded Enter the seal number placed on the container or conveyance Check
19. UnzHazmat User Manual Fields on the Mode of Shipment screen Search Term Entry Box Search Button Search Result List Mode of Shipment Description Delete Add Save Save and Return to Transaction Input Version UH5 1 051511 To look up a particular mode of shipment entry enter all or part of a term to search for in the table or leave the search term blank to list all items in the table Click to begin searching The drop down box displays the results of your search Click on an entry in the list to select that entry Enter the code or text for your mode of shipment Click to delete a mode of shipment record code Click to enter a new mode of shipment record code Click to save your changes and remain on this screen Click to return to the previous screen transferring your selection to the data screen Unz amp Co www unzco com 800 631 3098 page 39 UnzHazmat User Manual Downloading Changes for your Master Lists Tables Many of the tables in UnzHazmat are based on information published by United States government agencies This information can change frequently for example when a new port code is added or a new schedule B or SCAC code is released UnzHazmat makes it easy for you to stay up to date with these changes since you can download updates for your entire table rather than having to type in each change manually Note It is up to you to decide how often you want to update your tables Cli
20. Yes if the goods were placed in a hazardous sea container for transport Enter the size and type of the container used Fields for shipment by Air Carrier Company of Haz Signer Shipper Name of Haz Signer Shipper Title of Haz Signer Shipper Place of Haz Signer Shipper Date of Signing Shipper Allowed on Passenger Aircraft Y N Is Radioactive Y N Version UH5 1 051511 Enter the name of the company tendering these goods for shipment Enter the name of the person signing the dangerous goods declaration Enter the title of the person signing the dangerous goods declaration Enter the place where the dangerous goods declaration was signed Enter the date DD MM Y Y Y Y the dangerous declaration will be signed Check Yes if the goods are allowed to be transported on both passenger and cargo aircraft Check Yes if the goods contain radioactive materials Unz amp Co www unzco com 800 631 3098 page 70 Haz Placards Tendered Y N Other Fields Emergency Phone Number Haz Emergency Contact Haz Emergency Contact Contract Number Date Declaration was Prepared Transaction Activity Buttons Version UH5 1 051511 UnzHazmat User Manual Enter Yes to indicate that placards were supplied by you if required Enter an emergency response telephone number that can be reached at any times during the transportation of the dangerous goods For international shipments be sure to enter the
21. and not checked or verified by the carriers Special Customs Invoice Official form usually required by U S Customs if the rate of duty is based upon the value and the value of the shipment exceeds 500 This document is usually prepared by the foreign exporter or his forwarder and is used by Customs in determining the value of the shipment The exporter or his agent must attest to the authenticity of the data furnished S N Shipping note Society for Worldwide Interbank Financial Telecommunications SWIFT Cooperative organized under Belgian law with headquarters in La Hulpe near Brussels SWIFT provides communications services to the international banking industry including payments and administrative messages and more recently securities settlements Traffic in 1991 was about 362 million messages SWIFT is owned by the member banks approximately 1 600 including the central banks of most countries The U S Federal Reserve is not a member but participates in certain types of payments Securities brokers and dealers clearing and depository institutions exchanges for securities and travelers checks issuers also participate in SWIFT SWIFT was organized in 1973 and started operations in 1977 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 155 UnzHazmat User Manual Soft Currency Currency of a nation in which exchange may be made only with difficulty Soft currency countries typically have minimal e
22. cargo to shipside 2 preparation and processing of the Ocean Bill of Lading 3 preparation and processing of dock receipts or delivery Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 129 UnzHazmat User Manual orders 4 preparation and processing of consular documents or export declarations 5 payment of the ocean freight charges on shipments Foreign sales agent Individual or firm that serves as the foreign representative of a domestic supplier and seeks sales abroad for the supplier Foreign Trade Agreement Agreement between countries to reduce and eventually eliminate tariff and non tariff barriers between them Foreign trade zone FTZ U S form of free trade zones These zones are restricted access sites in or near ports of entry which operate under public utility principles to create and maintain employment by encouraging operations in the U S which might otherwise have been carried on abroad Goods brought into a zone for a bona fide Customs reason are exempt from state and local ad valorem tax The zones are licensed by the Commerce Department s Foreign Trade Zones Board and operate under the supervision of the Customs Service Quota restrictions do not normally apply to foreign goods stored in zones but the Board can limit or deny zone use in specific cases on public interest grounds Domestic goods moved into a zone for export may be considered exported upon entering the zone for purposes of excise
23. click the Search button 2 Returned products will display in the field below Click the down arrow button to view and scroll down the complete list Note If you need to add a product that does not appear on the list click the M button to add a product manually This will take you to the Product Maintenance screen 3 Highlight the product you wish to add to the transaction and then click Add Product Row This will add a blank row to the bottom half of the screen Click Replace Selected Row to copy your product into the blank row you just added The product ID ERG ID and ERG Response Number will be copied to these fields automatically You will need to add the remaining fields that are associated with each product row manually a Unit Price Enter the price that applies to the line item b Quantity Enter the number of items listed on this line that you are shipping c Gross Weight Enter the gross weight of each package for this product in KG d Net Weight Enter the net weight of dangerous goods for this product in KG for solids or L for liquids e Freight Class not mandatory Enter the freight class if known f DOT or IMO Number of Packages Enter the number of packages of this product that will be offered in this shipment g DOT or IMO Type of Packages Enter a description of the type of packages being offered Examples include Fiberboard box or Steel Drum Do not use UN specification codes except as sup
24. computer The representative will generate an activation code that matches your computer name Please note that the Unz Representative cannot issue an activate code unless you have already paid for the program Enter the code in the Registration Key box provided then click the register button The program will be registered and you can use it without restrictions from this point on UnzHazmat User Preferences File GoTo Help The International Trade Compliance Experts Since 1879 For Admin User User Preferences Tell the representative this Computer Name lt computer name The computer name for this PC is MyComputerO1 Registration Key Code Register Prompt for Paper Stock Color Printer Option SS Ido nothave a color printer v Enter the code that the representative gives you in the Registration Key code box then press the Register button Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 7 UnzHazmat User Manual Getting Started with UnzHazmat Main Menu The Main Menu is the starting point for the various functions within UnzHazmat The most important features of the Main Menu include e File menu Lets you stop the program and return to the Windows operating system GoTo menu Contains options associated with the screens and activities you are performing The options will change depending on the activity you select Help menu Opens the Help system where you can search for help on the v
25. copy of the UnzHazmat program from our website at http unzco com software unzhazmat htm The demo copy is a fully functional program except that you cannot print mail or transmit a final version of the forms without watermarks 4 Can I copy this software and use it on another machine NO Unz amp Co s software programs are copyrighted Unauthorized copying is piracy You must purchase additional licenses if you wish to use the software on more than one machine at the same time 5 Can I move the software to another machine It is legal to uninstall and reinstall the program on an alternate machine but you may not move the software to a new machine if you leave the copy on the older machine Itis legal to make a disk copy of the installation disks for safekeeping but you may not use the backup disk to install additional copies of the software 6 Iam getting a new PC How do I transfer my data files Note If you still have the original installation disks e Backup your current files e Install the program on the new PC using the original installation disk and codes e Copy the files from your backup to the installation directory on the new PC overwriting the files in the installation directory 7 Ilost or damaged my installation disk Can I get a new one free If your software is covered by a maintenance agreement A maintenance agreement is available for UnzHazmat software A paid maintenance agreement entitles you to any
26. customs cooperation council Customs tariff used by many countries worldwide including most trading nations Compare Standard industrial classification Standard international trade classification Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 144 UnzHazmat User Manual Non circumvention non disclosure agreement NCND Type of contract frequently requested by international broker or middlemen in order to prevent buyers form trying to go around the broker to deal directly with suppliers Although many of these agreements are said to be issued pursuant to ICC Rules such ICC rules are nonexistent Non conference carrier Independent ocean carrier who does not belong to any group or conference of ocean carriers and who establishes their own pricing and policies Non governmental organization NGO Generally applied to private sector nonprofit organizations that contribute to development in developing countries through such activities as development cooperation projects financial aid material aid the dispatch of personnel the acceptance of trainees and development education In this context NGOs are accredited by the United Nations or its specialized agencies and can lobby and do business with them Non negotiable Document that cannot be used to claim title to the cargo Most important Air waybills are always non negotiable Non negotiable B L Copy of original Bill of Lading which cannot be negotiate
27. drive is the S the C ETFPS ETFPS txt file would read as follows e S ETFPS ETFPS mdb e S AETFPS ETFPS mdw e S ETFPS UNZHELP HLP In addition you must call Unz amp Co to receive your keycode see Registering UnzHazmat on page 7 for the server the computer set up to share the database This will then register all computers pointing to the shared database NOTE Since the Help files are installed on each user s system during setup these do not have to have to be shared The benefit of sharing the UNZHELP HLP is that if this file is ever updated by Unz then it will only need to be updated in one place and not on every user s computer During the initial setup of the multi user version the ETFPS mdb ETFPS mdw and UNZHELP HLP files from one of the users computers must be moved to a shared drive Optionally you can run the complete setup on the shared drive The default values for the C ETFPS ETFPS txt file are as follows e C ETFPS ETFPS mdb e C ETFPS ETFPS mdw e C ETFPS UNZHELP HLP Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 6 UnzHazmat User Manual If during the initial setup the default values of this file are NOT changed to a shared drive each user would have their own database and none of the information would be shared Each user would be running the multi user UnzHazmat program as if it was the single user version This is NOT the correct way If this were the case however you wo
28. exports to third countries during the period of investigation In some cases fair value is the constructed value Constructed value is used if there are no or virtually no home market or third country sales or if the number of such sales made at prices below the cost of production is so great that remaining sales above the cost of production provide an inadequate basis for comparison FB Freight bill FCA See Free carrier FCIA Foreign Credit Insurance Association FCL Full container load Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 128 UnzHazmat User Manual Federal Maritime Commission FMC U S Government Agency responsible for overseeing regulatory aspects of all maritime activities Federal Register Government publication that prints rules regulations of federal agencies on a daily basis rules and regulations must be published to become legal in most cases Feeder Service See Connecting Carrier FEU Forty Foot Equivalent Unit 40 container equals 2 TEUS FF Freight Forwarder Federally licensed company that handles documentation details for shipper of export cargo Flat Car Platform rail car on which trailers containers etc are loaded FI See Free in FIO See Free In and Out Floating policy See Open insurance policy FMC See Federal Maritime Commission FO See Free out FOB See Free on board Fob airport No longer a valid Incoterm see FCA Incoterms 2
29. illustration on the next page To enter a non hazardous product into the Product database select the Product Maintenance button from the Master Lists screen or the M button if you are working in a transaction At the Product Maintenance screen simply click on the button labeled Add New Product The remainder of the data entry screen will become visible and you may proceed to enter all data elements relevant to the product that you are adding to your database When you have finished entering relevant data click on the Save button and then at the top menu bar click on the words GoTo to navigate to another area within UnzHazmat If you arrived at this data entry screen by clicking on an M button you may now click on the Save and Return to Transaction Input button Product Catalog Walkthrough See the STEP BY STEP walkthrough at the end of the product section of the manual page 30 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 22 UnzHazmat User Manual Setting up Hazardous and Non Hazardous Products To enter a Hazardous product use the lookup To enter a Non Hazardous product you DO NOT need portion of the screen to locate your product in the to use the ERG product locator Simply enter the details ERG Product Locator then copy the entry to your for your product directly into the User Products Table in User Product table the bottom portion of the screen FT NC Unz
30. is most useful if you frequently process transactions that are similar but differ in one or two details e Prnt Send Forms Prepare the final paper documents e Preview Forms View an image of the forms on the screen e Add Delete Forms Go to the Select Forms screen to add or delete required forms e Transaction Input Go the main data entry screens A pending transaction is one that is in progress and upon which you may still be working A closed transaction is one that has been completed all forms have been prepared printed and or sent You can copy either a pending or a closed transaction NOTE If you have repetitive transactions where very little data from a previous transaction changes try the Copy As New button This will create a copy of the previous transaction permit you to assign new references and dates and then change only that data that is different from the previous transaction from which you copied Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 45 UnzHazmat User Manual Enter dates or a transaction reference number to search for then press the Get Matching Transactions button The grid window displays your results UnzHazmat Select An Existing Transaction m of a transaction number here End Date 4 4 21 2011 Unz Transaction Number Select Closed Your Transaction Number Transactions r z then click on the Get Matching Transactions button Get se Nes Transac
31. item of product on the certificate If you are the answer is YES If you are not the producer then the answer should be NOI I have knowledge that the goods are NAFTA originating NO2 I have some sort of written affirmation from the producer that the goods are NAFTA originating NO3 I have a NAFTA Certificate of Origin from the producer that the goods are NAFTA originating Pro forma invoice Quotation in invoice form provided by a supplier prior to the shipment of merchandise informing the buyer of the kinds and quantities of goods to be sent their value specifications terms of sale and payment Sometimes spelled Proforma invoice Promissory note Unconditional written promise to pay a specified sum of money on demand or at a specified date to or to the order of a specified person or to bearer Promissory notes are negotiable instruments and perform more of less the same function as an accepted bill of exchange PSI See Pre shipment inspection PSV Post shipment verification PU amp D See Pick up and delivery Purchasing agent Agent who purchases goods in his her own country on behalf of foreign importers such as government agencies and large private concerns Q Quantitative restrictions Explicit limits usually by volume on the amount of a specified commodity that may be imported into a country sometimes also indicating the amounts that may be imported from each supplying country Compared to tariffs the protect
32. listing technologies that the U S Defense Department considers to have current or future utility in military systems The MCTL describes arrays of design and manufacturing know how keystone manufacturing inspection and test equipment and goods accompanied by sophisticated operation application and maintenance know how Military justification for each entry is included in a classified version of the list Minibridge Rate from a city that is a seaport to a foreign seaport via another city that is a seaport with the steamship line of NVOCC issuing a bill of lading from the origin city and taking responsibility for the cargo all the way Minilandbridge MLB Cargo moving port to port via land or rail port destination served overland by rail Minimum B L Minimum amount one can charge per individual bill of lading Ministry of International Trade and Industry MITI Occupies a central position in Japan s economic bureaucracy and is regarded as one of the three most powerful and prestigious ministries of the central government along with the Ministry of Finance and the Ministry of Foreign Affairs In formulating and implementing Japan s trade and industrial policies MITI is responsible for funding most of Japan s export promotion programs although operation of these programs is left to JETRO The Ministry also supervises the export financing programs of Japan s Export Import Bank operates several types of export insurance programs
33. loaded in a container e g weight individual and total measurement markings shipper the origin of goods and destination as well as location of the cargo within the container Container services charges See Terminal handling charges Container yard CY Storage area where full containers are received stored and made available for delivery Contingency insurance Insurance coverage taken out by one party to an international transaction to complement and fill in any gaps in the coverage taken out by the counterparty Containership Ocean vessel specifically designed to carry ocean cargo containers It s fitted with vertical cells for maximum loading discharge efficiency Conventional tariff Tariff established in agreements resulting from tariff negotiations under the GATT See GATT Convertible currency Currency that can be bought and sold for other currencies at will Coordinating Committee on Multilateral Export Controls COCOM Committee of all NATO countries except Iceland plus Japan created to coordinate and control exports of member countries especially regarding high tech equipment Correspondent Bank Customs Broker freight forwarder etc working with others in another city or country to expediate transactions Correspondent bank Bank that in its own country handles the business of a foreign bank Cost and freight CFR Term of sale Incoterm indicating that the international freight is arranged b
34. of IMO Dangerous Goods Declaration and email a Shipper s Letter of Instruction to your freight forwarder 1 Check the Print checkbox in front of the IMO form 2 Enter 3 in number of copies 3 Check the Email column for the SLI form 4 Select the forwarder s email address from the drop down menu UnztHazmal Print Send Forms The International Trade Compliance Experts Since I8 V Transaction 10 Print Send Forms 52 Check the form s desired and click on the Prin Send Checked Forms button below Print Email Copies Print Email Copies Standaed Commescial Invoice JA IATA Dang Goods Dec E fv Shippers Letter of Instruction hn IMO Mutimodal Dang Goods Dec 3 r EAsisu ua IATA NonReshicted Dec 5 Packing List It HaznaDomesicBolLadng M Eme Fea wj ALIE Com Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 75 UnzHazmat User Manual NOTE Only the forms you originally selected will be highlighted and available on the Print Send Forms screen There is an M button associated to the email address in the Print Send Forms screen Clicking on this button will take to you a screen where you can select a different email address from the address book or add and edit email addresses within the address book You can also create and edit email lists so that you can send selected documents to multiple recipients at one time Reminder When you print the IATA Dangerous G
35. of measure o Cubic not mandatory enter the cubic volume if available To add more products to this transaction repeat steps 1 4 as necessary When finished click Save If you are using an overpack then you must add the notation OVERPACK USED Simply add a number of spaces after the last package and then type the overpack notation in this same field For example 2 fibreboard boxes x 1 L 2 fibreboard boxes x 0 5 L Overpack Used If you are shipping different dangerous goods in the same package them simply enter the quantity of each After the last entry insert a number of spaces in the field and then type ALL PACKED IN ONE xxxx notation along with the Q value if required For example 2L IL 5L All packed in one fibreboard box Q 0 4 Click on the Hazardous Info button to enter additional specific regulatory information about the dangerous goods you have added to this transaction Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 63 UnzHazmat User Manual COD and Freight Charges If you have selected the SLI or EASI SLIG form to accompany your dangerous goods shipment the software will determine what data fields you must complete on this screen UnzHazmat Transaction Input COD Other Charges Weights Information The International Trade Compliance Experts Since 1879 Transaction ID Misc Charges 1 Dollars o Misc Charges1Description Domestic Freight Charges Pr
36. of the vessel Refrigerated container Reefer Specialized type of container with built in diesel power generator engineered for the transportation of refrigerated and perishable commodities Revenue ton Tonnage used to calculate freight rates as in ocean cargo Reciprocity Reduction of a country s import duties or other trade restraints in return for comparable trade concessions from another country Reciprocity includes the lowering of customs duties on imports in return for tariff concessions from other countries the negotiated reduction of a country s import duties or other trade restraints in return for similar concessions from another country Red clause Authorization in a commercial letter of credit authorizing the advising negotiating bank to make a limited advance to the seller before the shipment to the buyer is made Such advances can be made up to 10046 of the shipment value These advances enable the seller to procure supplies for manufacturing or shipment Negotiations of Red clause credits are restricted to the bank making the advances in order to assure that proceeds from the shipment are used to repay the advances Reefer box container ship Refrigerated container or ship Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 152 UnzHazmat User Manual Reexport For export control purposes the shipment of U S origin products from one foreign destination to another For statistical reporting purpo
37. on non performance by the principal Unidroit Institute for the Unification of Private Law International governmental organization headquartered in Rome Administrative organization of treaties conventions model instruments and legal guides and research Uniform Commercial Code UCC The codification of American commercial law followed in more or less uniform fashion by the US states Article 5 of the UCC deals with letters of credit United States Department of Agriculture USDA Government agency which regulates functions of specific imported merchandise e g plants and plant products domestic animals serums and by products etc United States principal party in interest USPPI Party in the United States who gains the primary benefit monetary or otherwise from the international transaction Typically but not necessarily this is the party who has sold the goods to a foreign buyer and will be compensated in some manner by that foreign buyer even though the US seller may not be directing the export of the goods Unz Transaction Number Number assigned by the UnzHazmat program to give you yet another point of reference to the transaction and as a database management tool for the software application Usance draft usance bill Time draft written demand for a payment which comes due as a specified future date USDA See United States Department of Agriculture USPPI See United States principled party of interest
38. once it is in production See Countertrade Buying agent See Purchasing agent C C Celsius or Centigrade Cabotage Law which requires coastal and intercoastal movement of goods to be carried aboard ships registered in the country that owns the coast C amp F Older term of sale Incoterm that is no longer in use CAD See Cash against documents CAF See Currency adjustment factor Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 111 UnzHazmat User Manual Call Demand for payment under a loan or guarantee In the case of demand guarantees the abusive resort to the guarantee i e in the absence of non compliance by the principal is sometimes referred to as an unfair call CBD Cash before delivery Cargo aircraft only Aircraft that is used to transport cargo and is not engaged in carrying passengers The terms cargo aircraft only cargo only aircraft and cargo aircraft have the same meaning Cargo NES or Cargo NOS Cargo Not Elsewhere Specified or Cargo Not Otherwise Specified Carrier s tariff description for items not specifically listed in the tariff Usually the highest rate Caribbean Basin Economic Recovery Act CBERA Provides nonreciprocal tariff preference to eligible goods entered into the U S from developing countries in the Caribbean Basin in order to aid in their economic development CARICOM Caribbean Common Market includes 13 English speaking Caribbean countrie
39. other intermediary transfers title documents to the buyer upon payment in cash Cash in advance CIA Payment for goods in which the price is paid in full before shipment is made This method is usually used only for small purchases initial purchases or when the goods are built to order Cash with order CWO Payment for goods in which the buyer pays when ordering and in which the transaction is binding on both parties Category groups Payment for goods in which the buyer pays when ordering and in which the transaction is binding on both parties CBM Cubic meter CC Closed cup CCI Canada Customs Invoice Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 112 UnzHazmat User Manual CCL See Commerce Control List Certificate of free sale Document issued by a government entity stating that the goods specified thereon comply with the exporting country s laws for distribution and sale within that country This document provides assurance to the importing country that the goods meet certain prescribed standards Most often issued for food product cosmetics drugs and medical devices Certificate of inspection Document certifying that merchandise such as perishable goods was in good condition immediately prior to its shipment Certificate of manufacture Documents used with letters of credit when drafts are paid negotiated on presentation of a certificate stating that goods have been compl
40. place within a fixed period of time Ex factory Non standard term a variation of the preferred formulation EXW Incoterms 1990 EX number Number preceded by the prefix EX assigned by the DOT to an item that has been evaluated and classified as an explosive material Exchange permit Permit sometimes required by the importer s government to enable the import firm to convert its own country s currency into foreign currency with which to pay a seller in another country Exchange rate Price of one currency in terms of another that is the number of units of one currency that may be exchanged for one unit of another currency Eximbank Export Import Bank of the United States http www exim gov Export To send or transport goods out of a country for sale in another country In international sales the exporter is usually the seller or the seller s agent Compare Import Export Administration Regulations EAR The U S regulations governing the export of all goods not specifically subject to the control of some other federal agency Example military goods fall under exclusive jurisdiction of the State Department s Traffic in Arms regulations Export Administration Regulations provide specific instructions on the use and types of licenses required and the types of commodities and technical data under control These regulations are found in Title 15 Code of Federal Regulations Parts 730 through 774 Export broker Indivi
41. port Area into which merchandise may legally be moved without payment of duties Free time Storage time allowed at carriers facility without penalties being assessed Free trade agreement FTA Arrangement which establishes unimpeded exchange and flow of goods and services between trading partners regardless of national borders An FTA does not as opposed to a common market address labor mobility across borders common currencies or uniform standards or other common policies such as taxes Member countries of a free trade area apply their individual tariff rates to countries outside the free trade area Free trade area A free trade area is a cooperative arrangement among two or more nations pursuant to the General Agreement on Tariffs and Trade whereby trade barriers are removed among the members The arrangement generally includes a customs union with a common external tariff although there are exceptions in which members maintain individually separate tariff schedules for external countries Free trade zone Area designated by the government of a country for duty free entry of any nonprohibited goods Merchandise may be stored displayed used for manufacturing etc within the zone and reexported without duties being paid Duties are imposed on the merchandise or items manufactured from the merchandise only when the goods pass from the zone into an area of the country subject to the customs authority These are called foreign trade
42. statements using the Master Lists section of the program Select any certification text statement that should appear on your dangerous goods documentation You must have previously created the text statements using the Master Lists section of the program Enter any free form text that you would like to appear under Certifications on various documentation Enter any instructions that should appear on the packing list Enter your exporting company s Directorate of Defense Trade Controls DDTC registration number if applicable Click the activity buttons at the bottom of the screen to move to any other screen that you must complete for your transaction You may move among the various screens in any order that is convenient You do not have to complete the screens in particular order page 67 UnzHazmat User Manual Hazardous Material Transport Information Enter specific information for each dangerous goods product using the Master List for Product Maintenance screen The hazardous materials dangerous goods screen records information specifying whether the shipment is transported by ocean carrier or air carrier The information may be for the whole shipment or any part of the shipment containing dangerous goods You must enter data in this screen only if any of the items in the transaction are dangerous goods If your transaction does not contain dangerous goods you may bypass this screen See the illustration on the foll
43. supports research organizations and facilitates various types of Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 142 UnzHazmat User Manual overseas technical and cooperation training programs Lately MITI has assumed a role in encouraging imports of foreign products into Japan Missile Technology Control Regime Purpose of the MTCR is to limit the proliferation of missiles capable of delivering nuclear weapons to increase regional stability and to convey publicly the firm resolve of the partners to address this issue In April 1987 Canada France Germany Japan the U K and the U S agreed to establish the MTCR The regime expanded to include 23 countries with the addition of Australia Austria Belgium Denmark Finland Greece Iceland Ireland Italy Luxembourg the Netherlands New Zealand Norway Portugal Spain Sweden and Switzerland The MTCR does not have permanent organizations but convenes regular meetings to exchange information and coordinate member country stands Under the MTCR each member administers missile related export controls independently After the MTCR agrees that certain goods and technologies should be controlled for missile proliferation reasons each member must implement the controls in its own domestic legislation There is no international entity that oversees the implementation and enforcement of MTCR controls Items and technology agreed by the MTCR partners to
44. tax rebates and drawback A foreign trade subzone is a non contiguous zone site located at a manufacturing plant Forfaiting Form of supplier credit in which an exporter surrenders possession of export receivables which are usually guaranteed by a bank in the importer s country by selling them at a discount to a forfaiter in exchange for cash These instruments may also carry the guarantee of the foreign government In a typical forfaiting transaction an exporter approaches a forfaiter before completing a transaction s structure Once the forfaiter commits to the deal and sets the discount rate the exporter can incorporate the discount into the selling price Forfaiters usually work with bills of exchange or promissory notes which are unconditional and easily transferable debt instruments that can be sold on the secondary market Three primary differences between export factoring and forfaiting are Factors usually want access to a large percentage of an exporter s business while most forfaiters will work on a one shot basis Forfaiters generally work with medium and long term receivables 180 days to seven years while factors work with short term receivables up to 180 days Payment terms usually reflect the type of product involved forfaiters usually work with capital goods commodities and large projects factors work mostly with consumer goods Most factors do not have strong capabilities in developing regions of the world where lega
45. than retyping the data repeatedly Before you begin entering transactions into UnzHazmat we recommend that you enter as much information as you have available into the various tables found within the Master Lists This will make it easier to complete transactions using the drop down selections on each screen NOTE If you receive an error message No records found when entering a transaction it means that you have not entered any records in the Master List UnzHazmat has no records to display in the drop down boxes on your screen Clicking on the Master Lists button on the Main Menu screen will take you to a screen where you maintain the various tables of UnzHazmat UnzHazmat Master Lists The International Trade Compliance Experts Since 1879 Master Lists Intermediate Consignee Maintenance Sold To Maintenance Mode of Shipment Maintenance Forwarding Agent Maintenance Certifications Carrier Maintenance Product Maintenance Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 10 UnzHazmat User Manual In all Master List screens you can search for the particular record by entering all or part of a name or description and then clicking on the Search button You may also simply click on the Search button and then click on the drop down menu arrow button This will present a list of all records that you prev
46. to Edit New Century 88 Century Way Burlington Employes Identification Numi v Select State EW JERSEY Phone Zipcode 07382 Fax SCAC or IATA Code Perd Delete this Carrier Add New Carrier Save Save and Retuin to Transaction Input Copyright 2011 Unz amp Co Division of WTS Corp wiw unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 19 UnzHazmat User Manual SCAC Code Locator This screen allows you to access the built in code table to identify the correct SCAC IATA code for the carrier involved in your Dangerous Goods transaction Enter all or part of a term to search then press the Load Grid button to search for matching records UnzHazmat Carrier Maintenance Carrier Maintenance 2 w UnzHazmat Select a SCAC wr IATA Number Enter Part of the Description in the box at right NA CARGO AIRLINES LTD THUNTING CARGO AIRLINES ATLANTIC CARGO SERVICES ADAMS AIR CARGO AMERICAN CARGO FORWARDING INC Close the Close the Screen and Use the Screen Only SCAC IATA Number Selected Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Click here to return to the carrier screen Highlight an entry and then click here to save without making a choice your choice and return to the Carrier screen Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 20 UnzHazmat User Manual
47. to help you recall the text Enter any freeform text you want to appear on your dangerous goods transaction forms You will be able to select the text using its description from a drop down list when entering new transactions Click to delete a certification record Click to enter a new certification record Saves your changes and remains on this screen Returns to the previous screen transferring your selection to the data screen Unz amp Co www unzco com 800 631 3098 page 37 UnzHazmat User Manual Modes of Shipment The mode of shipment screens allows you to enter any text that properly describes the mode of shipment used by your company such as Air Ocean Truck Rail Barge Enter a term to search for or leave the box blank to return all choices then press the Search button XY UnzHazmat Mode of Shipment Maintenance Fie GoTo ACCU The International Trade Compliance Experts Since 1879 Mode of Shipment Maintenance Select Mode of Shipment to Edit or Add New Below Enter Part of the Mode of Shipment Description and Click on Search Now use the dropdown to select the Mode of Shipment to Edt Delete Mode of Shipment Add Ng Save Save and Return to Transaction Input opyright 2011 line Co Division of WTS Corp www unzco com 800 631 3098 Click the Add button to add a new V entry in the list Select your choice from the results Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 38
48. to work The file you wish to import must be an Excel file and have a specific layout i e a template explained below Excel will accept most types of data files including comma delimited field delimited text files and a variety of other data formats When importing data the application will not overwrite previously imported records You can add new records not previously imported to the database as many times as necessary using the import function However if you attempt to use the import function a second time and your import data contains any previously imported record s your import will fail To perform a bulk load of a complete unedited database from some other program into UnzHazmat the UnzHazmat database must be empty If you load data but later find errors and want to reload the entire database you must delete all records from your UnzHazmat database If you have only a few records that contain errors it may be more efficient to delete those records from your UnzHazmat database and then create an Excel spreadsheet containing only those records to be re imported On the Export side the data in the UnzHazmat database can be copied into Excel files which you can use to populate your other databases You will need to setup your Excel files before you can import them into the appropriate tables See the section on Setup of Import Templates on page 87 Version UH5 1 051511 Unz amp Co www unzco com 80
49. who facilitates the operation of loading and discharging vessels and other terminal activities Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 156 UnzHazmat User Manual Stripping Unloading goods from a container See devanning destuffing Stowage Placing of cargo in a ship s hold in such a fashion as to assure safe and stable transport Stuffing Loading goods inside a container Subsidiary hazard Hazard of a material other than the primary hazard Subsidy Two general types of subsidies export and domestic An export subsidy is a benefit conferred on a firm by the government that is contingent or exports A domestic subsidy is a benefit not linked to exports conferred by the government upon a specific industry or enterprise or group of industries or enterprises Substantial transformation Item is substantially transformed if it has a new name use or character Once an item has been substantially transformed the country the item was transformed in becomes the new country of origin Surcharge Charges added to ocean freight variously for bunker fuel currency fluctuation congestion port detention or extra risk insurance Surety bond Contract between principal and responsible third party surety that makes surety momentarily responsible for principals fulfillment of obligation to obligee party who is protected Swap Trading of almost identical products such as oil from different locati
50. 0 631 3098 page 85 UnzHazmat User Manual Getting to the Import and Export Menus First from the UnzHazmat main menu click the Import and Export Data button UnzHazmat Main Menu The International Trade Compliance Experts Since 1879 UnzHazmat version s m Create New Transaction Select Forms Select An Existing Transaction Print a Report Setup My Preferences Import and Export Data Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 86 UnzHazmat User Manual Then click here to go to the Import Data screen UnzHazmat import and Export Data Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 87 UnzHazmat User Manual UnzHazmat Import Data The International Trade Compliance Experts Since 1879 Import Data Select Seller Data CAETFPSMyBuyersods impot Select Sold To Daa S dm Select Forwarding Agent Data O d Select Camer Data p C Select Product Data p Select Consignees Data O mot Select Producer Data O dmt Select Transaction Data o Select Shipment Data tpt Copyeighk 2011 Une amp Co Division of WTS Corp wven unzco com 800 531 3088 You can import data into nine tables These tables are Seller Data Sold To Buyer Data Forwarding Agent Data Carrier Data Product Data Consignees Data Producer Data Transac
51. 010 f o c Free of charge f o d Free of damage FOR Free on rail No longer a valid Incoterm Suitable term from Incoterms 2010 is FCA Force majeure Title of a standard clause in marine contracts exempting the parties for nonfulfillment of their obligations as a result of conditions beyond their control such as earthquakes floods or war Foreign assets control Also known as OFAC the Treasury Department s Office of Foreign Assets Control administers sanctions programs involving specific countries and restricts the involvement of U S persons in third country strategic exports Foreign Corrupt Practices Act FCPA Act prohibiting U S individuals companies and direct foreign subsidiaries of U S companies from offering promising or paying anything of value to any foreign government official in order to obtain or retain business Foreign exchange Currency or credit instruments of a foreign country Also transactions involving purchase or sale of currencies Foreign freight forwarder Corporation carrying on the business of forwarding who is not a shipper or consignee The foreign freight forwarder receives compensation from the shipper for preparing documents and arranging various transactions related to the international distribution of goods Also a brokerage fee may be paid to the forwarder from steamship lines if the forwarder performs at least two of the following services 1 coordination of the movement of the
52. 1 The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse This is the identification number you assigned to the transaction UnzHazmat displays this number automatically based on the number you entered on the Select Forms screen The ID number will appear on most screens to help you keep track of which transaction you are working on Enter the name of the person or company offering the dangerous goods for sale Enter the name of the person or company to whom the dangerous goods are sold Enter the person or firm to whom goods will be turned over for delivery i e consigned For export control purposes the documentation differentiates between an intermediate consignee and an ultimate consignee Enter the intermediate person or firm to whom goods will be turned over for delivery i e consigned The intermediate consignee receives goods but will deliver them to other consignees required to deliver the goods to the final destination Enter the person or firm incorporated within the U S to whom goods will be turned over i e consigned for delivery as part of your dangerous goods transaction Enter any customer supplied reference number for this transaction For example the customer may provide you with their purchase order number for this transaction Enter the date associated with the customer reference number Enter the seller
53. 2 COD anid Freight Charges x iret rero iere Pe E Hed Pel ep Ra ER HERE ER ORE ERE Pez SERERE RH 64 Signers and Other Information essere nee nein trennen entente ennt enne enne nnn 66 Hazardous Material Transport Information esee nennen nennen rene nennen trennen 68 Step by Step Hazardous Transport e esse secte tricks aepo noine SEKE EEEE a debo ee RES eb opa E 72 Panting and Filing Your EOrns 212 edle ie etn tI bre Gees esto ei E E e abe ode abren b eL ep Eaei aia 73 lugo om 74 IusnilAT cien 75 Email Address Ma int nance iier re Heer e deceptio Re rb pereo pto o ie oe oae eeu eis 77 Management Reports cccscsscscsccscsssccccssssscscssssessscccccsssscscssessnsssecocsesscsscscssnsscccscssesssscscssnsseccocssoceseees 79 Shipment Management Report cccesscssscesssessesseessecssessescassbaveoersbassesssssesssossenecsseereesssesseersesesesene 81 Customer Management Report eese eee iienaa eo taista tree tese tren testen erinnern enne 81 Product Management Report essere enne eE EEEE E tren ne en eren eren eene EEE R ERa E 81 User Preferentes 82 User Preferences zara PR E E EE Uds e ED ee ks 82 ushirosN OMIM E 83 Printing Color Eorms eie eo REDE N Re e LE ETHER TA THU TERR eee 83 uM m 83 Import and Export Features
54. 631 3098 page 17 Intermediate Consignees This screen permits you to add or edit information about Intermediate Consignee to your database UnzHazmat Intermediate Consignees The International Trade Compliance Experts Since 1879 UnzHazmat User Manual Intermediate Consignees Select Intermediate Consignee to Edi or Add New Below Enter Part of the Consignee s Company Name and Click on Search Id Search Now use the dropdown to select the Consignee to Edt Ce Address Line 2 Ciy Select Country Zipcode Chemsignee 837 Consignee Way Consigneevile NITED STATES v 11002 Contact s First Name Contact s Last Name EIN EIN Type Phone Fax Chester Anderson Employer Identification Numi v 600 555 4444 800 555 5555 Delete Consignee Add New Consignee Save Save and Return to Transaction Input ynight 2011 Unz amp Co Division of WTS Corr Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 18 UnzHazmat User Manual Carriers This screen permits you to add or edit information about Carriers i e air marine or trucking companies who will transport your products to your database UnzHazmat Carrier Maintenance EE The International Trede Compliance Experts Since 1879 Carrier Maintenance r Select Cartier to Edit or Add New Below Enter Part of the Canier s Company Name and Click on Search Search Now use the dropdown to select the Carer
55. 8 page 3 UnzHazmat User Manual Overview of UnzHazmat UnzHazmat is a Microsoft Windows based program that is designed to significantly reduce the time it takes to enter your shipment information assist you in completing the most current regulatory forms and eliminate the need to purchase stock forms if you have a color printer Pre printed IATA and IMO borders are available if you do not have a color printer Efficient Table structure and the ability to modify previous transactions for repeat or modified customer orders significantly reduces the time it takes to enter shipment information The table structure allows you to re use product buyer seller and other information contained in the many tables repeatedly without re entry In addition to saving time UnzHazmat is flexible Start with a new transaction or open a past transaction for a regular customer and use the pertinent information again and again Go back and modify a previous transaction as many times as you like right up to the ship date change shipment details or add or delete forms Regulatory Forms UnzHazmat creates eight different forms needed to ship dangerous and non dangerous goods UnzHazmat forms include the inland bill of lading for Hazmat and non Hazmat shipments IATA Restricted and Non Restricted Declarations IMO Dangerous Goods Declaration as well as a standard commercial invoice packing list Shipper s Letter of Instruction and EASI SLI The EASI S
56. A officials to verify the legitimate end use of the exported materials or equipment IAEA established in July 1957 gives advice and technical assistance to developing countries on nuclear power development nuclear safety radioactive waste management and related efforts Safeguards are the technical means applied by the IAEA to verify that nuclear equipment or materials are used exclusively for peaceful purposes IAEA headquarters are in Vienna Austria International Chamber of Commerce ICC World business organization headquartered in Paris See Incoterms 2010 International Civil Aviation Organization ICAO United Nations specialized agency which promotes international cooperation in civil aviation The ICAO Council adopts standards and recommended practices concerning air navigation prevention of unlawful interference and facilitation of border crossing procedures for international civil aviation Operating since 1947 ICAO includes almost all U N members Headquarters are in Montreal Canada International Emergency Economic Powers Act IEEPA Enacted in 1977 to extend emergency powers previously granted to the President by the Trading with the Enemy Act of 1917 which still authorized the President to exercise extraordinary powers when the United States is at war IEEPA enables the President after declaring that a national emergency exists because of a threat from a source outside the United States to investigate regulate comp
57. ANTITY or LTD QTY DANGEROUS GOODS IN EXCEPTED QUANTITIES HOT RESIDUE LAST CONTAINED Any other information required to supplement the PSN If your item requires an IATA Non Restricted declaration check this box If you have chosen the IATA Non Restricted declaration as one of your documents in this transaction this product item will be recorded on that form Press this button to display the detail page from the Emergency Response Guide on your computer screen Press this button to print the detail page from the Emergency Response Guide ITAR fields Completed if applicable and you have selected the SLI form Is Product DDTC Applicable Version UH5 1 051511 Check this box to indicate that the product is found on the U S Munitions List USML and subject to Directorate of Defense Trade Control regulations If so you must complete the next three fields Unz amp Co www unzco com 800 631 3098 page 28 UnzHazmat User Manual DDTC USML Category Code Select the appropriate category code from the options available List in the list DDTC Unit of Measure List Select the appropriate unit of measure from the options available in the list DDTC Significant Military Check this box if your product is considered significant Equipment Indicator military equipment SME as prescribed by the ITAR After completing the fields as appropriate for your product you may save the data entered or if you have arrived at a mainte
58. Aircraft and Vessels AVS Part 740 15 AES or EEI not required Trans Alaska Pipeline Authorization Act TAPS Part 754 2 Permits the export of Alaskan North Slope crude oil Encryption Commodities and Software ENC Part 740 17 Permits the export and re export of any key length encryption commodities and software after review permits the export and re export of any key length encryption to U S subsidiaries without review EAR99 may NOT be reported as an ECCN License Exception Agricultural Commodities AGR Part 740 18 Authorizes exports and certain re exports of agricultural commodities to Cuba Computers APP Part 740 7 Adjusted Peak Performance APP replaces Composite Theoretical Performance CTP EAR99 may NOT be reported as an ECCN Short Supply Western Red Cedar WRC Part 754 4 EAR99 may NOT be reported as an ECCN Short Supply Crude Oil Samples SAMPLE Part 754 2 EAR99 may NOT be reported as an ECCN Short Supply Strategic Petroleum Reserves SPR Part 754 2 EAR99 may NOT be reported as an ECCN Authorization for Validated End User for Certain Authorized Exports and Re exports of Commerce Control List items to the People s Republic of China and India EAR99 may NOT be reported as an ECCN Free Exchange of Information allows export and re export of consumer products related to communications and exchange of information to Cuba Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 99 UnzHazma
59. Data e Product Data Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 96 UnzHazmat User Manual Appendices Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 97 UnzHazmat User Manual Appendix A Export License Codes ELC License Code C30 C31 C32 C33 C35 C36 C37 C38 C39 C40 C41 C42 Description Licenses issued by BIS authorizing an export re export or other regulated activity The term license does not include authority represented by a License Exception EAR99 may be reported as an ECCN Special Comprehensive License SCL Part 752 No License Required NLR Part 758 The items that are covered by entries on the Commerce Control List which have a reason for control other than or in addition to Anti Terrorism AT No License Required NLR Part 758 All other NLR items filed under the NLR provisions of the EAR Part 756 that are not covered by C32 Use C33 and report the ECCN if the commodity is controlled ONLY for Anti Terrorism AT For Census purposes use C33 for shipments between the U S and Puerto Rico and from the U S to the U S Virgin Islands Limited Value Shipments LVS Part 740 3 Only allowed for Destination in Country Group B EAR99 may NOT be reported as an ECCN Shipments to B Countries GBS Part 740 4 Only allowed for Destination in Country Group B EAR99 may NOT be reported as an ECCN Civil End Users CIV
60. EmailAddresstoAdd FirstUser Add Current View the Current Contents of the List Delete Current Add New Email List Save Save and Return to Print Send Forms Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 77 UnzHazmat User Manual Fields on the Email Maintenance Screen Save and Return to Print Send Click this button to return to the Print Send forms screen Forms Button Fields for Individual Email Addresses Email Account List Name Email Address Add New Email Address Button Save Button Fields for Email Lists Select Email List List Name Select an email Address to Add Button View the Contents of the List Button Add Current Button Delete Current Button Add a New Email List Button Save Button Version UH5 1 051511 Select the email account that you wish to edit from the drop down list Add or edit the name of the person to whom the email address belongs Enter the actual email address for the person Click this button if you want to add a new email address that is not already in the list After adding or editing your data click this button to save the changes permanently Select the email list that you want to edit from the drop down list Enter a name label that will identify this list in the drop down boxes Select an individual email address to b
61. For instance P1D for a product shipped in drums P1B for a product shipped in boxes P1LQ for a product shipped as a limited quantity P1EQ for a product shipped as an excepted quantity Producer List Box Used only for NAFTA forms Not necessary for UnzHazmat Net Cost Method List Box Used only for NAFTA forms Not necessary for UnzHazmat Commercial Unit of Measure The unit used to quantify and sell your products e g box drum each etc Note that this unit should match the unit associated with the Schedule B description code you assigned to this product Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 25 ECCN Number License Number AES License Schedule B button Price Domestic Foreign or Military List Box Is the Product a Vehicle Vehicle State Vehicle Title Vehicle ID Type Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 UnzHazmat User Manual If applicable enter the Export Control Classification Code for your product If you require a license to ship this product to a particular country enter the license number If you require a license for the U S Government s Automated Export system to ship this product enter the license number Click this button to go to the Schedule B screen The Schedule B screen will allow you to search for and classify your product according the U S Government s Schedule B Commodity Codes See page 32 Enter the selling
62. Goods previously imported for exhibition illustrations etc 3 Samples models previously imported for review or for taking orders 4 Goods previously imported for participation in races or contests 5 Animals previously imported for breeding exhibition TE Temporary exports which are not sold or offered for sale and are at the time of shipment definitely intended to be returned to the United States in the same condition as exported 1 Goods for exhibition or demonstration and return to the United States 2 Goods to be tested or evaluated and returned to the United States 3 Goods to be inspected calibrated etc and returned to the United States 4 Goods to be repaired and returned to the United States 5 Goods for participation in races or contests 6 Goods for temporary use in international waters or for temporary use in foreign countries for research exploration construction and similar projects TL Merchandise exported under lease where the leasing period is less than one year UG Single gift parcels as encompassed by Office of Export Administration General License GFT 15 CFR 30 55 g DD Other exemptions 1 Currency both U S and foreign 2 Airline tickets 3 Bank notes 4 Internal revenue stamps 5 State liquor stamps strip stamps are the same as liquor stamps 6 Advertising literature 7 Export of articles imported temporarily for use by representatives of foreign governments of international organiz
63. Hazmat Product Mainte ance Main Screen aA File GoTo Help PCU The International Trade Compliance Experts Since 1879 Product Maintenance Main Screen ERG Product Locator To find a Product enter the UN number or Part of Product Descrip View ERG Response Select the exact product from the list of matching items Pa flammable LT Print ERG Response Material Product Description Number ERG Response ID Copy to My Pr 2 Search User Products T able Enter Identifier of Pre existing Product Your prgduct number then press Load Load OR Enter Part of the Product s Commercial Description and Click on Search Search and then use e dns ye te Poe to Edt p Add New Product Product Information Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 23 UnzHazmat User Manual Searching for New and Existing Products For a new Hazardous product Enter a A list of matching records is shown Click here to copy the found ERG term to search for then press the ERG _ here Click the down arrow to see the record to your products table Locator Search button full list Select from among the found NOTE You must click the Add records by clicking on your choice New Product button before copying a product UnzHazmat Product Maintenance Nain Screen Fie GoTo Help Lo The Imermatiowal Trade Compliance Experts Since 1879 Product Maintenance Main Screen ERG Product Locator LN To f
64. I minor danger Packing list List showing the number and kinds of items being shipped as well as other information needed for transportation purposes as well as types of packaging Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 147 UnzHazmat User Manual Pallet Flat support of wood or steel on which goods can be stacked and which can be easily moved by forklift trucks Paramount clause Clause in a bill of lading or charter party invoking coverage by the Hague Rules Hague Visby Rules or by the particular enactment of these rules in the country with jurisdiction over the counteract P A Power of attorney PA Particular average Parcel post receipt Postal authorities signed acknowledgment of delivery to receiver of a shipment made by parcel post Parties to transaction Check related if transaction is between a USPPI and foreign buyer when at any time during a fiscal year one of the parties owns 10 percent or more of the other party s voting securities if incorporated or equivalent if unincorporated Otherwise check Non related Passenger carrying aircraft Aircraft that carries any person other than a crewmember company employee an authorized representative of the United States or a person accompanying the shipment PD Port dues PEFCO See Private export funding corporation Performance bond guarantee Bond or guarantee which had been issued as security for one party s p
65. IMO Multimodal Dang Goods Dec EASISU IATA NonRestscted Dec Previk Packing List Hazmat Domestic Bill ol Lading eview Click here to print a DRAFT paper copy of the form that you can review Only the forms that have been checked will be printed Corp www unico com 800 631 3098 A form which is grayed out wasn t selected to be part of the transaction but you can always return to the Select Forms screen and add it if you need to If you ve reviewed your forms and found that information is missing or must be corrected you can click on the Get icon at the top right hand corner of the screen or select Go To from the Menu Bar and select Main Transaction Input from the drop down menu Check each input screen to see what data field you may have overlooked Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 74 UnzHazmat User Manual Print Send Forms If you have reviewed your forms and are satisfied with the results you can e Print the forms e Email an image of the form to someone Select the Menu Bar at the top of the screen and click on the Go To button Select Print Send Forms from the drop down menu You can choose whether you want to print a form to your local printer select the number of copies to print and or email a PDF image of the form to another party involved in the transaction only one copy goes to the email recipient Example If you want to print 3 copies
66. LI provides all the information necessary to file an AES Submission Uniquely UnzHazmat also allows you to print out the relevant ERG emergency response information to accompany your shipping documents Getting Started When you begin using UnzHazmat for the first time go to the master screens and enter your frequently used information The information you enter will appear in numerous drop down boxes throughout the program for easy insertion To get you started Unz amp Co has entered a few dummy entries in each table to allow you to become familiar with the program To create a new transaction select the forms you need for a particular dangerous goods shipment UnzHazmat will present you only the data input fields necessary to complete those forms properly all other data fields will be grayed out and input will not be permitted You can also access populated product seller etc tables on the fly while you are working within a transaction You can enter new data or edit existing data whenever you see a button with the letter M Clicking on M takes you to the master lists Then you can save your changes and return to your transaction and continue entering where you left off Training Although UnzHazmat does provide guidance regarding filling out these forms it can not prevent you from entering erroneous or improper information That is why in order to ensure accuracy it is very important that you carefully revi
67. Lewis Employer Identification Numi v 800 555 8371 800 555 7281 a Delete this Seller Add New Seller Save Save and Return to Transaction Input opyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 The following fields appear on the Seller Maintenance screen Search Term Entry Box Search Button Search Result Drop Down Box Company Name Address Line 1 Version UH5 1 051511 To look up a particular Seller s record enter all or part of a term to search for in the seller table or leave the search term blank to list all sellers in the table Click the search button to begin searching The drop down box labeled Select Sellers will display the results of your search Click on an entry in the list to begin editing that entry Enter the corporate name of your seller Enter the primary address of the company Unz amp Co www unzco com 800 631 3098 page 14 Address Line 2 City Select State Zip Code Country Contact s First Name Contact s Last Name EIN Employer Identification Number EIN Type Phone Fax DDTC Registration Number Delete Button Add New Seller Button Save Button Save and Return to Transaction Input Button Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 UnzHazmat User Manual Enter any additional address information Enter the city for the seller Using the drop down box select the appropriate state for
68. MS M Military code vi Schedule B number vii Quantity unit of measure viii Value page 57 Air or Ocean list Consolidated or Direct list Country of Ultimate Destination Transaction Activity Buttons Version UH5 1 051511 UnzHazmat User Manual ix Upon request from the foreign principal party in interest or its agent the Export Control Classification Number ECCN or sufficient technical information to determine the ECCN and X Any information that it knows will affect the determination of license authority Select Air or Ocean to instruct your freight forwarder to ship your goods via that transport mode Select Consolidated to instruct your freight forwarder to include your goods with those from other exporters shipping to the destination Select Direct to instruct your freight forwarder to ship your goods by themselves using an individual bill of lading or airway bill of lading Enter the end point country where the goods will be delivered to the ultimate consignee Click the activity buttons at the bottom of the screen to move to any other screen that you must complete for your transaction You may move among the various screens in any order that is convenient You do not have to complete the screens in a particular order Unz amp Co www unzco com 800 631 3098 page 58 UnzHazmat User Manual Items To Ship Here is where you list the products that will be part of your transaction You m
69. Military Domestic 7 E MM License Number Schedule B Bp 2 B AES License Ce Commen of Measure Is Hazardous i Yee Hazardous Flash Port n F ae Haz UN o ID Number 1263 Marine Poliutant rl Yes Hazardous Flash PortinC Annolalione Haz Proper Ship Name Paint Harrenable Part on Non Resticted I Yes Technical Name trge Set vende Prefix pv Iz Subsidiary Risk ERG Response No i28 Hazardous Claes er Hazardous PackingGroup aaa View ERG Response Print ERG Response Is Product DDTC Applicable 7 Yes DDTC Significant Mitary Equipement indicabo 7 Yes ODTCUSMLCampm Coe s ert esses zl 2011 Une amp Co Division of WTS Corp www unzco com 800 631 3033 NOTE Pop up screen help is available as you move your cursor over certain data fields to assist in clarifying the field s definition You are also encouraged to review the glossary of terms and abbreviations starting on page 101 for further information about a field or term The following fields are part of the product detail Basic Fields Commercial Description Enter a description or name of your company s products as it should appear on dangerous goods documents Product Number Enter any alpha or numeric code used to identify this product within your company If you have several products which are shipped in different size packagings it may be helpful to assign each one a different product number
70. Print Date 5 11 2009 Customer Reference No 090414 0001 Reference Date 4 1 2009 Sold To Global Products Limited Date of Product Product Description Transaction No Quantity InvoiceNo Unit Price Extended Price 4 30 2009 P 001 045 Total forCustomerReference 0904140001 7 950 00 Grand Total 7 950 00 Product Management Report PRODUCT REPORT for the period 5 11 2007 To 5 11 2009 Print Date 5 11 2009 Product P 001 045 ProductDescription Krylon Clear Coat Date of Quantity InvoiceNo UnitPrice Extended Price Total forProduct P 001 045 7 950 00 Grand Total 7 950 00 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 81 UnzHazmat User Manual User Preferences User Preferences You get to this screen from the UnzHazmat Main Menu by clicking on the Setup My Preferences button Tell the Unz amp Co Representative this machine name when you call for your registration code UnzHazmat User Preferences Fle GoTo Help AC U The International Trade Compliance Experts Since 1879 For Admin User er Preferences Computer Name The computer name for this PC is MyComputer01 Registration Key Code Register Prompt for Paper Stock Color Printer Option Ido nothave a color printey Vv PRN FF PSR He hot have SSPE HE Lemet ies PCL Browse Printers want UnzHazmat to prompt you to enter stock with pre printed borders for IATA and IMO forms r a os to the printer you want t
71. RG Response Button UnzHazmat User Manual Some dangerous goods may belong to more than one class The less serious of the hazard classes is considered subsidiary risk If your product has one or more subsidiary hazard classes assigned to it enter these into this field separated by a comma Check the box to declare the material as dangerous goods If the product or a component of the product is a Marine Pollutant check the box to declare the goods as marine pollutants This will trigger the printing of the Marine Pollutant notation on the shipping documents Enter the packing group for the hazardous material in Roman Numerals Three packing groups relate to the relative degree of danger and the packaging requirements within several of the hazard classes listed in the section above Enter the lowest temperature in degrees Fahrenheit at which the flammable liquid can form an ignitable mixture the closed cup flash point This notation is required for all class 3 liquids shipped by vessel Enter the lowest temperature in degrees Celsius at which the flammable liquid can form an ignitable mixture the closed cup flash point This notation is required for all class 3 liquids shipped by vessel This field is used to enter any information that may be required to supplement the proper shipping description by the transport regulations Examples of notations that should be entered into this field include the following LIMITED QU
72. S they are automatically added by the system The transport regulations use the following conventions to trigger the requirement for a technical name 49 CFR lists the symbol G in column 1 of the HMT IATA lists a star symbol in the List of Dangerous Goods IMDG lists special provision 274 in column 6 For each hazardous material you must provide written emergency response information that includes instructions to follow if a hazardous incident were to occur The ERG response required for a particular chemical is listed in the Emergency Guide Enter the response number associated with your dangerous goods product NOTE You can search for a chemical using the ERG locator on the top portion of the products screen Enter the primary hazard class and division when required that is associated with your product Class 1 Explosives Class 2 Flammable Non Flammable amp Toxic Gases Class 3 Flammable Liquids Class 4 Flammable Solids Spontaneously Combustibles Dangerous When Wet Class 5 Oxidizing Substances and Organic Peroxide Class 6 Toxic and Infectious Substances Class 7 Radioactive Materials Class 8 Corrosive Materials Class 9 Miscellaneous Dangerous Goods Unz amp Co www unzco com 800 631 3098 page 27 Subsidiary Risk Is Hazardous Marine Pollutant Hazardous Packing Group Hazardous Flash Point in F Hazardous Flash Point in C Annotations Print on Non Restricted View ERG Response Button Print E
73. SP scheme is a system of nonreciprocal tariff preferences for the benefit of these countries The U S conducts annual GSP reviews to consider petitions requesting modification of product coverage and or country eligibility United States GSP law requires that a beneficiary country s laws and practices relating to market access intellectual property rights protection investment export practices and workers rights be considered in all GSP decisions Grid Term used by UnzHazmat to indicate a table of records Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 132 UnzHazmat User Manual Gross weight or gross mass Full weight of a shipment including goods and packaging Compare Tare weight GSP See Generalized system of preferences H Heavy Lift Single commodities too heavy to be lifted by the ship s regular equipment H H House to House same as CY CY H P House to Pier same as CY CFS HH Goods Household goods HM Hazardous Materials Hague Rules International Convention for the Unification of Certain Rules relating to Bills of Lading Brussels Convention of 1924 A set of rules for international transport contained in an international treaty first published in 1924 and subsequently implemented by the greater part of the world trading nations Hague Visby Rules Set of rules amending the Hague Rules published in 1968 which have not received as much universal an implementation as thei
74. The good is wholly obtained or produced entirely in the territory of one or more of the NAFTA countries as referred to in Article 415 NOTE The purchase of a good in the territory does not necessarily render it wholly obtained or produced If the good is an agricultural good see also criterion F and Annex 703 2 B The good is produced entirely in the territory of one or more of the NAFTA countries and satisfies the specific rule or origin set out in Annex 401 which applies to its tariff classification The rule may include a tariff classification change regional value content requirement or a combination thereof The good must also satisfy all other applicable requirements of Chapter Four If the good is an agricultural good see also criterion F and Annex 703 2 C The good is produced entirely in the territory of one or more of the NAFTA countries exclusively from originating materials Under this criterion one or more of the materials may not fall within the definition of wholly produced or obtained as set out in Article 415 All materials used in the production of the good must qualify as originating by meeting the rules of Article 401 a through d If the good is an agricultural good see also criterion F and Annex 703 2 D Goods are produced in the territory of one or more of the NAFTA countries but do not meet the applicable rule or origin set out in Annex 401 because certain non originating materials do no
75. This screen was described in detail in the Create a New Transaction and Select a Pending Closed Transaction sections earlier in this document IMPORTANT If you add a new form to your transaction and you click on the Save and Go To button taking you back to the transaction input screens then you must re check ALL of the transaction input screens to see if any new data entry fields are active highlighted but have no data in them Why Because the new form may require data elements that were not required by the forms you originally selected Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 50 UnzHazmat User Manual Transaction Input Your company reference number appears here An asterisk indicates a required field UnzHazmat Main Transaction Input ional Trade Compliance Experts Since 1579 Transaction ID Be Main Transag Seller Vendor M Sold Toy ry ShipTo Consignee rz M Intermed Tee digs Chemsignee TM ef Terms of Sale C TIM TermsofPayment r MI If you need to add a new record for a buyer or consignee etc you can press the M Master List button to jump to the Master list screen for that group tion Input Customer Reference Number t tS Customer Reference Date Invoice Number I Invoice Date EN Shipper Reference Number T3 Currency of Settlement I Transaction Input Basic Information Items to Ship Charges Weights Sig
76. UN hazard classes and divisions Hazardous substance Material including its mixtures and solutions that 1 Is listed in the appendix A to 172 101 of 49 CFR 2 Is in a quantity in one package which equals or exceeds the reportable quantity RQ listed in the appendix A to 172 101 of 49 CFR and 3 When in a mixture or solution is in a concentration by weight which equals or exceeds the concentration corresponding to the RQ of the material as shown in Appendix A to Part 172 101 of 49 CFR Hazmat Hazardous material Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 133 UnzHazmat User Manual House air waybill house AWB HAWB Transport document issued by an air freight consolidator May be acceptable transport documents under documentary credits provided precise conditions of forwarder liability are followed or if the credit expressly authorizes the document House bill of lading house B L Bill of lading issued by a freight forwarder Often covers a consignment of parcels from various shippers that has been grouped or consolidated by the forwarder House to house Terms generally refers to a container yard to container yard CY CY shipment in which case it may be used merely to quote the rental rate for the container itself but is also used in some cases synonymously with door to door a term which more generally refers to overall transport services from seller s premises to buyer s premises
77. Unloading goods from a container Devanning Unloading goods from a container Devaluation Official lowering of the value of one country s currency in terms of one or more foreign currencies For example if the U S dollar is devalued in relation to the euro one dollar will buy fewer Euros than before Direct exporting Sale by an exporter directly to a buyer located in another country DISC Domestic international sales corporation Discount Purchase by a bank or finance house of a bill of exchange at face value less interest Discrepancy Situations where documents do not conform to an L C s terms and conditions Dispatch Money Incentive payment paid by a vessel s operator to a charterer if loading or unloading is completed in less time than stipulated in the charter party Also despatch Distributor Foreign company or person who purchases directly from a supplier and maintains an inventory of the supplier s products Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 122 UnzHazmat User Manual Diversion Change made in the route of a shipment Dk Dock D O See Delivery Order Dock receipt Receipt issued by an ocean carrier to acknowledge receipt of a shipment at the carrier s dock or warehouse facilities Also see Warehouse receipt Document of title Evidence of entitlement or ownership such as a carrier s negotiable bill of lading which allows a party to claim title to the good
78. UnzHazmat DOCUM d be oe edis for the Preparation of Danger s Documentatio USER GUIDE Version 5 1 UNA Division of WTS Corporation www unzco com 800 631 309 UNA Division of WTS Corporation 333 Cedar Ave Building B Suite 2 Middlesex NJ 08846 800 631 3098 WWNW unzco com Copyright 2011 Unz amp Co All rights reserved No portion of this publication may be reproduced by any means in whole or in part without permission of Unz amp Co Table of Contents Overview of UnzHaziat ssscsssssssscsssscsnsscsssscsusssnsccsssccsnscessecessecsnsccssessuecensecssscesuecessecssnccsnscssuscesneesnseesss 4 Installing UnzHazmat Version 5 1 oiu Idco asus td Od uda ue c d ai EFIE CU ra at UE 5 System Requirements 4 a eere nr E Ce er ee cioe Pe eei edge ipte diee b eT Ee Eee esed ege bae Evene e Ren 5 SIENRENSBISEIPIIESDRC m 3 Installing a new copy for the first time sess ennemi nennen eene 5 Upgrading from a Previous Version eeeeseeeeeseeeeeeenrenen eene enne enneteen enne nre enn enr en enne eene 6 Network installation eerte tees corte tiere eere riego ete ese se teet eges ee M eee en ox te ee Pe bee esse oouueeseaeseiensanecbenats 6 Network Multi User Version 5 1 For the first time sss eene 6 Registering nzHazmat Geni menda aa ED etus etn nt anna 7 The Demonstration WT T 7 Registering your copy of UnzHazmat sees eene trennen inneren rennen inn
79. User Manual g Technical Name Enter the technical name if required Technical names are required for entries with a G in Column 1 of the Dangerous Goods Table those with a star symbol in the IATA list of dangerous goods and those showing special provision 274 in the IMDG Dangerous Goods List The technical name will automatically print in parenthesis If you wish to enter more than one technical name separate the entries with commas h Hazardous Class Enter the hazard class or division number for the PRIMARY hazard of this item i Subsidiary Risk Enter the hazard class or division number for any subsidiary hazards This information will automatically print in parenthesis in the proper location on the dangerous goods forms If there is more than one subsidiary hazard separate them using commas j Haz UN or ID Number This field is pre populated for your dangerous good Check to be sure that this number is correct Identification numbers are defaulted to UN numbers If the identification number of your dangerous good is an ID or NA number then you must change the UN in the Set Override Prefix box to ID or NA as appropriate k Hazardous Packing Group Enter the packing group if applicable in Roman Numerals 1 Hazardous Flash Point in F Mandatory for Class 3 flammable liquids shipped under IMDG Enter the closed cup flash point in degrees Fahrenheit This will print on the IMDG declaration form m Hazardous Flash Point i
80. a required field for some transactions None of these fields are required for dangerous goods transactions Reminder UnzHazmat will permit you to enter data only for those fields that are required to complete the forms you have selected Unnecessary fields are grayed out so that you cannot enter data that is not needed Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 56 UnzHazmat User Manual Fields on the SLI Quick Link Navigation Buttons Transaction ID Parties to Transaction List Prepaid or Collect List Insurance Y N Insurance Amount Abandon Return Notify List Point FTZ State of Origin Entry Number Vessel Voyage VVD In Bond code Routed Export Y N Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse This is the identification number you assigned to the transaction UnzHazmat displays this number automatically based on the number you entered on the Select Forms screen The ID number will appear on most screens to help you keep track of which transaction you are working on Check Related if transaction is between a USPPI and foreign buyer when one of the parties owns 10 percent or more of the other party s voting securities at any time during a fiscal year if incorporated or equivalent if uninc
81. accounting practice last in first out Lighter Open or covered vessel which transfers cargo between ship and shore used mainly in harbors and inland waterways Lighters are generally used for shorter hauls than barges Limited quantity Maximum amount of a hazardous material for which there is a specific labeling or packaging exception Dangerous goods in limited quantities must display either LIMITED QUANTITY or LTD QTY on the shipping papers Line Release Part of Customs Automated Commercial System is designed for the release and tracking of shipments through the use of personal computers and bar code technology To qualify for line release a commodity must have a history of invoice accuracy and be selected by local Customs districts on the basis of high volume To release the merchandise Customs reads the bar code into a personal computer verifies that the bar code matches the invoice data and enters the quantity The cargo release is transmitted to the Automated Commercial System which establishes an entry and the requirement for an Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 140 UnzHazmat User Manual entry summary and provides the Automated Broker Interface system participants with release information Liner shipping Services provided by a steamship company or shipping line under which cargo vessels operate according to a fixed schedule and publicly advertised freight rates Liner terms F
82. ace the Shipper s Letter of Instruction SLI The SLI has been around for many years and still maintains the format and some data elements that were required when exporters filed shipment information on paper Shipper s Export Declarations SED The EASI form has removed data elements no longer pertinent to filing Electronic Export Information EEI via the Automated Export System AES and includes data that is now required In all other respects it serves the same functions and for the same reasons as the SLI described above Emergency Response Information UnzHazmat Software includes an integrated electronic version of the 2008 Emergency Response Guidebook ERG which is the industry standard for emergency response information Developed jointly by the US Department of Transportation Transport Canada and the Secretariat of Transportation and Communications of Mexico the ERG provides critical health and safety information to emergency responders shippers and transporters of dangerous goods hazardous materials As a shipper of dangerous goods that require shipping papers you are required to provide emergency response information with each shipment The ERG included with the UnzHazmat software meets all the requirements for emergency response information in 49 CFR 172 602 a With one click the software allows you to print your shipping documents AND the relevant emergency response information directly out of the ERG If you use the UnzHazm
83. all obligations risk and costs to delivers the goods cleared for export and import at the named point in the country of destination Delivered duty unpaid DDU Incoterm for when the seller bears all obligations risk and costs to delivers the goods cleared for export at the named point in the country of destination The buyer arranges and pays for customs formalities upon import into the destination country In Incoterms 2010 this has been replaced by DAP Delivered ex ship DES Incoterm for when the seller bears all obligations risk and costs to delivers the goods cleared for export on board the named vessel in the port of destination not offloaded In Incoterms 2010 this has been replaced by DAP Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 121 UnzHazmat User Manual Delivered ex quay DEQ Incoterm for when the seller bears all obligations risk and costs to delivers the goods cleared for export on the quay in the port of destination offloaded from the delivering vessel In Incoterms 2010 this has been replaced by DAT Delivery verification certificate U S CBP defines a DVC as a form used to track imported merchandise from the custody of the importer to the custody of a manufacturer and is used to substantiate a manufacturing drawback claim The DVC is also known as a Certificate of Delivery Customs Form 331 An export license may be issued with a requirement for delivery verificat
84. allowed by the ship owner to the charterer or shipper in which to load or discharge the cargo May be expressed in days or hours or tons per day Set in running days every calendar day working days excludes Sundays and holidays observed by the port or weather working days in addition excludes days where operations are prevented by bad weather L C Letter of Credit LCL Less than container load Refers to shipments of goods which will have to be packed together with other consignments in order to fill up a container LCL FCL Way of quoting container freight rates in which the carrier agrees to pack the container at the outset LCL but the unpacking at destination must be carried our by the receiver or consignee LCL LCL Way of quoting container freight rates in which the carrier agrees to pack the container on departure as well as unpack the container at destination Idg Loading Legal weight Weight of the goods plus any immediate wrappings which are sold along with the goods e g the weight of a tin can as well as its contents See Net weight Legalization Approval of export documents by a foreign consulate or other entity in the United States Letter of credit L C Financial document issued by a bank at the request of a buyer guaranteeing payment to the seller if certain terms and conditions are fulfilled Normally it contains a brief description of the goods documents required a shipping date and an expiration d
85. ally in the seller s country An exporter presenting conforming documents against a confirmed letter of credit is assured of payment by the confirming bank even if the buyer or the opening bank defaults See Letter of credit Confirming bank In letter of credit transactions the bank which adds its own irrevocable undertaking for payment in addition to that given by the issuing bank Usually located in the exporter s country Conlinebill Liner bill of lading published by the Baltic and International Maritime Conference BIMCO Connecting Carrier Intermediary carrier utilized to connect cargo to from the mother vessel Also known as feeder service Consignee n international export transactions the intended receiver of a cargo shipment The named person or legal entity having the right to claim the merchandise from the carrier at destination and generally recognized as the legal owner for customs purposes n international representation or distributorship relations the holder and reseller of merchandise who receives payment in the form of commission or a discount as and when sales are made but does not have to purchase the goods in advance Consignment Delivery of merchandise from an exporter the consignor to an agent the consignee under agreement that the agent sell the merchandise for the account of the exporter The consignor retains title to the goods until the consignee has sold them The consignee sells the goods for comm
86. an Existing Transaction button from the Main Menu to select any of these samples and modify them as you wish Note that these samples cannot be deleted as the program retains all transactions permanently for auditing purposes When using the program for production you can select a date range that does not include the sample data Create New Transaction Select Forms To start a new transaction click on the Create a New Transaction Select Forms button from the application main screen UnzHazmat will show the screen below When starting a new sale the first task you must complete is to define what forms are required for the particular transaction You will also assign a short description and your company s reference number At times you may forget a particular form or not know you needed one UnzHazmat allows you to add forms to your transaction or remove forms at any time You may return to this screen while you re working in the transaction and change the selected forms When you save your transaction UnzHazmat will adjust all of the data entry screens deactivating or graying out any fields that are not necessary for the forms you select Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 42 UnzHazmat User Manual UnzHazmat Create New Transaction Select Forms File GoTo Help PCU The International Trade Compliance Experts Since 1879 Select F for this T cti ear ata see The Database Index field Sh
87. an open cover policy Also known as broker s cover note to be distinguished particularly as regards presentation under a documentary credit from an insurance policy or insurance certificate CPT See Carriage paid to Credit risk insurance Insurance designed to cover risks of nonpayment Compare Marine insurance Credit Agreement Agreement between carrier and shipper for release of cargo with promise to pay ocean freight within specified time c s Case s CSC Container service charge See Terminal handling charge CST Commodity Specialist Team Cumulative Revolving Letter of Credit Revolving L C under which unused amounts can be carried forward and become available under the next draft Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 118 UnzHazmat User Manual Currency Adjustment Factor CAF Additional charge in carrier s tariff when the currency used for payment is valued low in relation to other currencies Currency future Contract for the future delivery of a commodity currency or security on a specific date Currency option Contractually agreed right to buy call option or to sell put option a specific amount of a foreign currency at a predetermined price on a specific date European option or up to a future date American option Customs broker Individual or firm licensed to enter and clear goods through customs Customs duty Tax levied by the government on goods crossi
88. ardous materials incident 2 Is there a demo of this program I can review to see if it will meet my needs Yes You can download a demo copy of the UnzHazmat program from our website at http unzco com software unzhazmat htm The demo copy is a fully functional program except that you cannot print mail or transmit a final version of the forms without watermarks 3 What is the current version The current version is 5 1 This version enables you to include documentation from the ERG Emergency Response Guide as well as many improvements to the User Interface 4 How dolinstall this program Detailed step by step instructions on installing UnzHazmat are included in the beginning of this manual or may be downloaded from the website at http unzco com software unzhazmat htm Please note if you are upgrading from a previous version you should make complete backup of your current installation before you begin your upgrade 5 I received an error message Database does not support this version What do I do This message appears if the file containing the screens unz exe does not match the file containing your user data etfps mdb You must run the Update exe file which is supplied with your installation disk Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 166 UnzHazmat User Manual 6 Do I need a color printer to use this software Some forms notably the IATA and IMO forms print with red or blue
89. arious screens 1 Click Navigation Icons Let you move quickly between the screens Activity Buttons Let you select the activity you want to perform Version If you need assistance from our help desk you will need to tell the help desk person which version of the software you have GoTo Menu Version 1 Click Navigation Buttons UnzHazmat Main Menu F The International Trade Compliance Experts Since 1879 UnzHazmat version s u want to Setup Master Lists 7 Create New Transaction Select Forms Select An Existing Transaction va Print a Report Setup My Preferences Activity Buttons Import and Export Data Copynght 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3088 You can navigate around the various screens within UnzHazmat by clicking on the GoTo option found in the menu bar at the top left of your screen or by using the 1 click icons in the upper right hand area of each screen Click here to begin entering information into the many database tables in UnzHazmat Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 8 UnzHazmat User Manual UnzHazmat provides pop up notes when you pass the cursor over fields that benefit from additional clarification More detailed help is available for those fields labeled with an asterisk NOTE There is a glossary of trade terms and abbreviations at the end of this manual starting on page 104 This may assist you in
90. ase of specified cargo to a particular receiver Delivered at frontier DAF Incoterm that means the seller s obligations are fulfilled when the goods have arrived at the frontier but before the customs border of the country named in the sales contract The term is primarily intended to apply to goods by rail or road but is also used irrespective of the mode of transport In the U S this term of sale is relevant only to U S persons selling goods to a Mexican buyer Delivered at place DAP Term of Sale ncoterm indicating that the seller bears all obligations risk and costs to deliver the goods cleared for export at the named place in the country of destination possibly the buyer s premises The buyer arranges and pays for customs formalities upon import into the destination country Delivered at terminal DAT Term of Sale Incoterm amp indicating that the seller bears all obligations risk and costs to deliver the goods cleared for export to a named terminal at the country of destination offloaded from the delivering conveyance A terminal may be any facility that is a transportation terminus point such as a port airport rail yard etc where the main carriage of the goods ceases terminates The buyer then bears obligations risk and costs from that point forward to include customs formalities for the entry of merchandise into the destination country Delivered duty paid DDP Incoterm for when the seller bears
91. at software you no longer need to make separate copies of the guidebook or include material safety data sheets with each shipment The information in UnzHazmat has got you covered In addition because we ve integrated the ERG directly into our software the information is always available to you if you need it Having the software in your shipping department or offices helps you to meet the information maintenance requirements under 49 CFR 172 602 c 2 Failure to comply with the requirements in 49 CFR 172 602 can not only result in civil fines ranging from 275 to 55 000 per violation but can also hamper the efforts of emergency responders and delay appropriate actions in response to a hazardous materials incident Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 103 UnzHazmat User Manual Inland Bill of Lading Hazmat Non Hazmat The domestic Inland Bill of Lading serves three very distinct and important purposes It is a contract of carriage between the shipper and the carrier it serves as a receipt of goods by the carrier and indicates condition of the goods at time of receipt and it is a U S Department of Transportation required declaration of the nature type quantity and hazard of the dangerous goods tendered to the carrier Hazardous and non hazardous goods may be combined on the same bill of lading UnzHazmat will print all hazardous goods first followed by the non hazardous goods This is an accepta
92. at the top of the screen The button will take you to the online help file where you can search for information by topic This online help file is an electronic version of this printed user guide with all the latest updates and information UnzHazmat Customizations Unz amp Co often receives requests from users to customize the program to meet requirements specific to a particular company s needs While Unz amp Co does not provide direct customization information in the form of templates and schema documentation is available on request free of charge to aid your development staff in integrating UnzHazmat tables into your enterprise systems Contacting Unz amp Co Customer Service can provide assistance with the UnzHazmat by phone fax or email Toll Free 1 800 631 3098 Fax 732 868 0607 E mail unz unzco com Web www unzco com Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 163 UnzHazmat User Manual Appendix F Frequently Asked Questions General Questions 1 Where can I get information on Unz amp Company software products Go to www unzco com Select Products then Software from the main menu 2 What product or version of the software do I have Please check the main screen or click on Help gt About on the main menu bar for the version number UnzHazmat Versions 5 0 5 1 3 Is there a demo of this program I can review to see if it will meet my needs You can download a demo
93. ate after which payment will no longer be made An Irrevocable Letter of Credit is one which obligates the issuing bank to pay the exporter when all terms and conditions of the letter of credit have been met None of the terms and Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 139 UnzHazmat User Manual conditions may be changed without the consent of all parties to the letter of credit A Revocable Letter of Credit is subject to possible recall or amendment at the option of the applicant without the approval of the beneficiary A Confirmed Letter of Credit is issued by a foreign bank with its validity confirmed by a U S bank An exporter who requires a confirmed letter of credit from the buyer is assured payment from the U S bank in case the foreign buyer or bank defaults A Documentary Letter of Credit is one for which the issuing bank stipulates that certain documents must accompany a draft The documents assure the applicant importer that the merchandise has been shipped and that title to the goods has been transferred to the importer Letter of Credit Advice Communication by the advising bank that a letter of credit has been issued The primary responsibility of the advising bank is to take care in establishing the authenticity of the credit Letter of Credit Revolving Credit which includes a provision for reinstating its face value after being drawn under within a stated period of time This kind of credit
94. ations or members of armed forces of a foreign country Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data page 102 UnzHazmat User Manual Appendix C Description of UnzHazmat Forms Commercial Invoice The commercial invoice document is provided within UnzHazmat particularly for international shippers Setting aside the accounting department s utilization of an invoice in international transactions the commercial invoice is a document required by the foreign buyer consignee to be presented to its country s customs authorities to support entry of merchandise into the destination country An invoice generated by a shipper s business enterprise system may not contain sufficient descriptions or other data required by the buyer consignee for the purpose of customs entry The commercial invoice is the document that tells the story of an international transaction to both the consignee and to the consignee s customs authorities EASI SLI Exporter s AES and Shipment Instruction The EASI SLI may be used by an international shipper exporter as a means to convey regulatory and logistics information to its foreign freight forwarder This Unz amp Co developed form is intended to repl
95. ay want to review the information for product maintenance under the Master Lists section of this User Guide Most often you locate a product using the ERG search tool and then copy that information to your company s product table adding any other data required The search tool on the Items to Ship screen will only find those products that you have previously entered into your company s product table What is it that you are actually shipping as part of this transaction You can find a product record in your company product table by typing in some or all of the product description and then click on the Search button Alternatively you can click on the drop down menu arrow button and scroll through the products in your database Highlight the one you want and click on the Replace Selected Row button Enter all or part of the term to Your results appear in the list box search for and then press the search Click on the small down arrow to button see all the items that match your search An asterisk indicates a required field UnzHazmat Transaction Input Items to Ship A CU The International Trade CompliancNExp Since 18 Your Transaction ID Items o Ship Info Select the Product for the Current Active No To find a Product Enter Part of the Product Description to Search For Search prp eel egre ae 25 P002 Paint flammable MI Add Product Row Replace Selected Row Delete Selected Row Sorted Alphabetically
96. be controlled are listed in the MTCR Annex MTO See Ministry of International Trade and Industry MLB See Minilandbridge MO Money order Most Favored Nation MFN Commitment that a country will extend to another country the lowest tariff rates it applies to any other country All contracting parties undertake to apply such treatment to one another under Article I of GATT When a country agrees to cut tariffs on a particular product imported from one country the tariff reduction automatically applies to imports of this product from any other country eligible for most favored nation treatment This principle of nondiscriminatory treatment of imports appeared in numerous bilateral trade agreements prior to establishment of GATT A country is under no obligation to extend MEN treatment to another country unless both are bilateral contracting parties of the General Agreement on Tariffs and Trade or MEN treatment is specified in a bilateral agreement M T Metric Ton MTCR See Missile Technology Control Regime MTO See Multimodal transport operator Multi Fiber Agreement International umbrella compact authorized by the General Agreement on Tariffs and Trade GATT that allows contracting parties to negotiate bilaterally quantitative restrictions on textile imports which normally would be considered contrary to GATT provisions to the extent the importing country considers them necessary to prevent market disruption The Uruguay Ro
97. ble method to differentiate hazardous materials as authorized in 49 CFR 172 201 A 1 1 IATA Dangerous Goods Declaration The International Air Transport Association IATA requires that a Shipper s Declaration for Dangerous Goods accompany every shipment offered for movement via air whose content s are classified as a dangerous good within the purview of the IATA Dangerous Goods Regulations unless excepted This requirement covers both domestic as well as international movements in the air mode of transport It is the shipper or party offering the dangerous goods or a contracted designee who is totally responsible for the completion of the form and the accuracy of the information it contains There is no substitute for the approved IATA form A forwarder or similar agent may prepare the form on behalf of the shipper if a legal agreement exists and the forwarder or similar agent has been properly trained Regardless of who is completing the form the responsibility for accuracy and completeness of information rests with the shipper The form to be presented to the air carrier must have red border hash marks UnzHazmat software will print the form with a red hash mark border if you send the print job to a color printer see the User Preferences section on page 77 Alternatively Unz amp Co can sell you a supply of paper stock that contains a red diagonal hatched border Request form 030 061L when ordering this form IATA Non Restricted De
98. button to limit the customers included in the report If you selected One customer using the button above select the customer from the drop down list of customers Click either the Screen or Printer radio button to display or print the report as desired Select either the All button or the One button to include all products or limit the report on one product If you selected One product select the desired product from the list After entering your dates and making your selection criteria click this button to print the shipment report After entering your dates and making your selection criteria click this button to print the product report After entering your dates and making your selection criteria click this button to print the customer report Unz amp Co www unzco com 800 631 3098 page 80 UnzHazmat User Manual The following images show examples of the three types of reports based on the sample data used throughout this document Shipment Management Report SHIPMENT REPORT for the period 5 11 2007 To 5 11 2009 Print Date 5 11 2009 Shipper Reference No 090414 5678 Reference Date 4 14 2009 Sold To Global Products Limited Date of Product Product Description Transaction No Quantity Invoice No UnitPrice Extended Price 4 30 2009 P 001 045 Total for Shipment Reference 090414 5678 7 950 00 Grand Total 7 950 00 Customer Management Report CUSTOMER REPORT for the period 5 11 2007 To 5 11 2009
99. by air enter the code for the destination airport Enter any additional special notes or instructions that should be printed on your dangerous goods documentation Click the activity buttons at the bottom of the screen to move to any other screen that you must complete for your transaction You may move among the various screens in any order that is convenient You do not have to complete the screens in a particular order page 54 UnzHazmat User Manual Ports of Export Ports of Destination The POE POD screen allows you to locate the correct code for the ports that are part of your transaction Enter a term to search for or leave the box blank to return all choices then press the Load the Grid button UnzExport Select a Port of Export Enter Part of the Description in pen PHILADELPHIA INTL AIRPORT PA SENTIS Close the Screen and Close the Use the Port of Export Screen Only Selected Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 The results box displays your matching transactions Highlight the record that applies to your transaction by clicking on the small arrow to the left of the record then click on this button to use the code in your transaction Fields on the Port of Entry Port of Destination screen Search Term Entry Box To look up a particular port code enter all or part of a term to search for in the table or leave the search term blank to list all items
100. c document of the traditional export trade Plays three potential roles 1 as receipt for the cargo and evidence that the goods have been received in apparent good order 2 evidence that the terms of the contract of carriage between the shipper and the ocean carrier and 3 an instrument enabling transfer of control over delivery of the goods negotiability which allows the holder of the bill to trade the goods in transit by simple endorsement and physical transfer of the bill Marine Cargo Insurance Insurance covering loss of or damage to goods at sea Marine insurance typically compensates the owner of merchandise for losses in excess of those which can be legally recovered from the carrier that are sustained from fire shipwreck piracy and various other causes Three Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 141 UnzHazmat User Manual of the most common types of marine insurance coverage are free of particular average f p a with average w a and All Risks Coverage Marine pollutant Material which is listed in appendix B to 172 101 of 49 CFR and when in a solution or mixture of one or more marine pollutants is packaged in a concentration which equals or exceeds 1 Ten percent by weight of the solution or mixture for materials listed in the appendix or 2 One percent by weight of the solution or mixture for materials that are identified as severe marine pollutants in the appendix This
101. cense Number Enter the BIS or DDTC export license number if one was required to be issued Or enter the BIS License Exception symbol or DDTC License Exemption citation if this is appropriate for the export of the product Or enter NLR No License Required if product is subject to the EAR but does not require a License or a License Exemption for the export Schedule B Enter the ten digit Schedule B number do not enter dashes or spaces a Or click on the Schedule B button and search for a Schedule B number using the built in search functionality AES License Use the drop down menu to select the AES License Type You must select one from among the options presented if the Unz software will be used to file Electronic Export Information to AES This field is optional if a freight forwarder will file AES on your behalf Commercial Unit of Measure Enter the unit of measure applied to the sale of this product Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 33 UnzHazmat User Manual 1 Summary Group Select a summary group previously created from within the Master Lists menu into which this product may be consolidated for Inland bill of lading printing m Disregard the next section covering information about a product that is a dangerous good hazardous material n Is Product DDTC Applicable Check this box if the product falls under the jurisdiction of the Directorate of Defense Controls and is subje
102. ck on the Update Tables button to open the Online Table Maintenance menu where you can download updates to your tables a UnzHazmat Import and Export Data Copynght 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 40 UnzHazmat User Manual Click on the desired button and UnzHazmat will download the latest data from the US government and update your tables appropriately It is up to you to decide when and how often to download updates Some tables like port codes may change more frequently while others like the ERG table may not need to be updated more than once every 5 7 years UnzHazmat Table Maintenance Online Table Maintenance Please click on the buttons below to download table updates DDTC ITAR Descriptions DDTC Units of Measure Ports USML DDTC SCAC IATA Codes EIC Codes Schedule B Numbers License Types Units of Measure Download ERG Table Updates Zip Codes Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 531 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 41 UnzHazmat User Manual Entering Transactions Using the Sample Transactions In order to make it easy for you to learn how to use the program as a demo version the program ships out of the box with a number of sample transactions already loaded into the database You can use the Select
103. claration Although not a regulated document the IATA non restricted declaration is useful for shippers of goods when the description may appear to be a dangerous goods item but the product is not actually designated as a dangerous goods item The use of this declaration is the shipper s affirmation that the good s being offered for air transport have been properly evaluated and are not subject to the requirements of the IATA Dangerous Goods Regulations IMO Dangerous Goods Form The International Maritime Organization IMO and the United States Coast Guard require that all shipments containing dangerous goods offered for movement via international ocean carrier be accompanied by an IMO Dangerous Goods Form It is the shipper or party offering the dangerous goods who is totally responsible for the completion of the form and the accuracy of the information it contains A forwarder or similar agent cannot prepare the form on behalf of the shipper The shipper must sign the form attesting to its accuracy By convention the form to be presented to the ocean carrier usually has a border showing diagonal hatchings This border may be either black or blue in color UnzHazmat software will print the form with a blue diagonal hatched border if you send the print job to a color printer See the User Preferences section on page 77 A black diagonal hatched border is acceptable but diagonal hatchings are not a regulatory requirement Alternatively Un
104. ct to the International Traffic in Arms Regulations ITAR o DDTC Significant Military Equipment Indicator Check this box if product is ITAR controlled and the regulations consider the product as SME p DDTC USML Category Code If product is ITAR controlled enter the US Munitions List Category in which it is classified q DDTC Unit of Measure If product is ITAR controlled enter the reporting unit of measure as prescribed in the ITAR for this product Save the information you just entered by clicking the Save button in the middle of the screen You then have a choice of adding another product Add New Product returning to transaction input Save and Return to Transaction Input deleting the product you just entered Delete This Product or returning to the main screen HOME button at top of screen Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 34 UnzHazmat User Manual Schedule B Code Locator If you have selected the SLI form to accompany your dangerous goods declaration UnzHazmat provides you with a Schedule B search engine You may type in your 10 digit Schedule B number no spaces no periods or you may click on the Select Sch B Num button to use the search engine function Enter all or part of a term to search then press the Load Grid button to search for matching records UnzHazmat Select a Schedule B Number Schedule B Number Schedule B Descriptio MIXTURES CONTAINING 1
105. d with bank Non tariff barriers Measures other than tariffs imposed by governments which restrict imports with or without the intent to do so Such barriers have become more prevalent since the end of World War II Since that time tariff rates have declined significantly while other forms of protection such as licensing and quotas have risen Non vessel operating common carrier NVOCC Firm which consolidates and disperses international containers that originate at or are bound for inland ports They carry the same obligations and liabilities as traditional steamship lines but do not themselves own or operate ships NOS Not otherwise specified Nostro account Bank account held in by a bank with its foreign correspondent bank in the currency of that foreign country Notify party Name and address appear in a bill of lading who is to be notified by the shipping company of the arrival of goods at the discharge port There is normally a box on the bill of lading where the details of the notify party are inserted N S F Not sufficient funds NSG See Nuclear suppliers group Nuclear suppliers group NSG Organization of nuclear supplier nations which coordinates exports of nuclear materials and equipment with the International Atomic Energy Agency IAEA inspectorate regime The reason for creating the NSG was to allow member states some flexibility in controlling items to non nuclear weapons states The NSG s independence
106. defining what certain data entry fields mean what to enter into them and where they are used NOTE It is highly suggested that you update your Master List Tables located on page39 when first installing the software to ensure that they are current These tables are Country Codes DDTC Units of Measure USML DDTC EIC Codes License Types ERG DDTC ITAR Descriptions Ports SCAC IATA Codes Schedule B Numbers Units of Measure Zip Codes DISCLAIMER Much effort has gone into making UnzHazmat a flexible accurate and easy to use documentation tool It is however just a tool It cannot render complex decisions covering the legality of your dangerous goods transactions Government regulations and codes change frequently You are responsible for understanding the current regulations in effect when filing your documentation and you must complete the forms accordingly It is the responsibility of every exporter to ensure that the content of their transaction is valid and accurate Validate every transaction you file Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 9 UnzHazmat User Manual Master Data Entry UnzHazmat saves information about your buyers sellers consignees products etc in a set of database tables The program uses the information to populate the drop down boxes that appear throughout the program This saves time when completing transactions as you can select stored information rather
107. diagonal hatchings down the left and right margins of the form If you have a color printer UnzHazmat will print the hatchings in color for you If you do not have a color printer then you must purchase blank forms with the diagonal hatchings pre printed on the form Most other forms print in black and white and therefore do not require a color printer 7 What is the Activation code and why do I need one When you install the UnzHazmat software it will operate in demo mode In the demo mode you cannot print final copies of your documents You must enter an activation code to unlock the software so that you can print final copies Contact the Unz amp Co s Help Desk at 732 667 1020 to obtain an activation code 8 Iam getting a new PC How do I transfer my data files If you still have the original installation disks e Backup your current files e Install the program on the new PC using the original installation disk and codes e Copy the files from your backup to the c ETFPS directory on the new PC overwriting the files in the installation directory 9 received an error message Runtime 3012 No current record What do I do This message appears because there are no records in one or more of the Maintenance tables Maintenance tables are used to store the information that appears in the drop down boxes throughout the program Go to the Main Menu Select the Maintenance Button and enter at least one record for each of the
108. diate Delivery Entry See Customs Entries Immediate Transportation Entry IT See Customs Entries Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 134 UnzHazmat User Manual IMO See International Maritime Organization Import To bring foreign goods into a country In international sales the importer is usually the buyer or an intermediary who accepts and transmits goods to the buyer Compare Export Import Letter of Credit Used to finance importation of goods Importer U S CBP defines importer as a person primarily liable for the payment of duties on the merchandise or an authorized agent acting on the importer s behalf The importer may be a a consignee b the importer of record or c the actual owner of the merchandise if the actual owner has filed with Customs a declaration acknowledging ownership along with a superseding bond See 9 CFR 141 20 Importer of Record See Importer Import license Document required and issued by some national governments authorizing the importation of goods into their individual countries Import Quota Means of restricting imports by the issuance of licenses to importers assigning each a quota after determination of the total amount of any commodity which is to be imported during a period Import licenses may also specify the country from which the importer must purchase the goods In Bond Procedure under which goods are transported or warehoused u
109. dual or firm that brings together buyers and sellers for a fee but does not take part in actual sales transactions Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 126 UnzHazmat User Manual Export commission house Organization which for a commission acts as a purchasing agent for a foreign buyer Export Control Classification Number ECCN All commodities technologies and software have an export control classification number formerly Export Control Commodity Number within the Commerce Control List CCL 15 CFR Part 774 Supplement 1 Export credit insurance Exporter s insurance provided either by a private supplier or government agency against non payment by importer and certain other risks depending on the type of policy Export declaration Required by the U S Department of Commerce to control exports and to act as a source document for export statistics It includes complete particulars on the shipment Common abbreviation is Ex Dec Export identification code EIC Code used by the AES to qualify the nature of the export of the particular product For UnzHazmat and UnzExport software a drop down menu from which you must select the qualified nature of the exported product Exporter s identification number often known as Employer s Identification Number EIN For most corporate exporters this number will be their Internal Revenue Service IRS Number If the exporter is a business entity b
110. duct Your Product ID The number your company uses to identify the product on this line ID No The UN number associated with this product ERG Response The Emergency Response Guide designated response This is the key number from the ERG that lists the steps that you must follow in the event of a hazardous accident Quantity The number of items listed on this line that you are shipping Unit Price The price that applies to the line item Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 60 Gross Weight Net Weight Quantity Schedule B Units Quantity Schedule B Units 2 IATA Qty and Type of Packaging DOT or IMO Number of Packages DOT or IMO Type of Packages Haz Qty per package Haz Authorizations Cubic Transaction Activity Buttons Version UH5 1 051511 UnzHazmat User Manual The total weight of goods including all packing and shipping materials etc The weight of the specific goods minus any packing materials The unit of measure quantity as defined within the Schedule B that is to be reported through AES This AES reporting unit of measure quantity may be different from the commercial sales unit Depending on the correct 10 digit classification there are occasions where the Schedule B will require the exporter to report through AES a second Schedule B unit of measure The quantity and type of packages as it should display on the IATA Shipper s Declaration Examples of proper e
111. e inserted into the email list Click this button to see all of the entries in the selected list Click this button to add the individual email address shown to the selected email list Click this button to remove the individual email address from the selected email list Click this button to create a new email list After adding or editing data click this button to save the changes permanently Unz amp Co www unzco com 800 631 3098 page 78 UnzHazmat User Manual Management Reports Management reports provide a quick way to print lists of Shipments Products and Customers based on a series of selections you can make on the screen Use these reports to review or audit your transactions You can select Transactions between specific dates Open or Closed transactions or both Whether to display the report on the screen or print the report Select all Shipment Customers or just a single one Select whether to show all products or just a single one You set your report criteria preview the report on the screen and then print the report to your local printer Enter your report selection criteria here UnzHazmat Reports Report Enter Your Selection Ciiteria Here Stat Date 41 2011 EndDate 4 1 2011 Select Pendo y Select Cored Screen C Pinter v SeNd to Screen or Printer Transactig Transactions Select All Customers Sold To s or Only the One Displayed Select All Products or Only the One D
112. e to the buyer through an intermediary in the domestic market Inherent Vice Insurance term referring to any defect or other characteristics of a product which could result in damage to the product without external cause Insurance policies may specifically exclude losses caused by inherent vice Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 135 UnzHazmat User Manual Inland bill of lading Bill of lading used in transporting goods overland Although a Through bill of lading can sometimes be used it is usually necessary to prepare both an inland bill of lading and an ocean bill of lading for export shipments Compare Air waybill Ocean bill of lading and Through bill of lading Also see Pre carriage and On carriage Inland B L See Inland Bill of Lading Inland carrier Transportation line that hauls export or import freight between ports of entry and inland destinations Inland clearance depot inland dry port Combination transport terminal and customs clearance centre Injury In U S law a finding by the International Trade Commission that imports are causing or are likely to cause harm to a U S industry An injury determination is the basis for a Section 201 case It is also a requirement in all antidumping and most countervailing duty cases in conjunction with Commerce Department determinations on dumping and subsidization Inner packaging Packaging for which an outer packaging is required f
113. e transport regulations Spot exchange Purchase or sale of foreign exchange for immediate delivery Spot rate Rate of exchange quoted for purchases and sales of a foreign currency for immediate delivery and payment Standby letter of credit Akin to a demand guarantee or bank guarantee generally used to assure performance or payment by the counterparty Standard industrial classification SIC Standard numerical code system used by the U S government to classify products and services Standard international trade classification SITC Standard numerical code system developed by the United Nations to classify commodities used in international trade State controlled trading company In a country with a state trading monopoly a trading entity empowered by the country s government to conduct export business STC said to contain STW said to weigh Notations on transport documents by which carriers give notice that they do not wish to accept responsibility for the accuracy of a shipper s declarations as to the content weight or quantity of a particular shipped See Shipper s load and count Steamer guarantee See Letter of indemnity Steamship conference Group of steamship operators that operate under mutually agreed upon freight rates between countries but not in the U S Straight bill of lading Nonnegotiable bill of lading in which the goods are consigned directly to a named party Stevedore Terminal operator
114. eeeee ener nne enne nes 104 TATA Dangerous Goods Declaration eese nennen eene nenne nennen eterne trennen 104 TATA Non Restricted Declaration eecceecceesseceseeeeneeceseeeeseeceseeeenceceseeeeneeceaeeseaeecaceseaeeceaeeseaeeceaeeeeneees 104 IMO Dangerous Goods Form 3 0 titer teet iie ertet eee iesteve tectae agere aei i EUS 104 ID SDABII NICE HR 105 Shipper s Letter of Instruction united eee cb ER as daddies E ER HEURE EIE E Eee EEE Ei i 105 Appendix D Glossary of Terms and Abbreviations eeeee eee essen eene enses tn sensns tenens etn suse ta sonet 106 Appendix E Trouble Shooting and Support eret eee eee ee eese ente seen ense ta suns ta senatus testas ss ens 163 Technical Support 2a e tette ea e eee oie Te ERE e e Doe eus 163 UnzHazoat Help Files iusso cet tests repe erbe ERE HM e Re F pet bRb bete e OH p RU UR eel eee ieri 163 UnzHazmat Cs pn ens hist pc snes tta ie t meti epe beta aa Penta tel due ande 163 Contactine Unz amp GO ooa e e EE a EERE E EE E E TELESE 163 Appendix F Frequently Asked Questions s seseseeessesosoesesecoecosoeoeseseecesososoeseeseseseecesoroeseseeceoesosoeseeeeoesesoe 164 General Q estions srne eaten eds chic EE E EE AEE E EA Maan EE 164 UnzHazmat Questions c cccccccssccsssecssscecssecesscecssecseeeesssecssesecssecseeecsaecesesecsaeceeeesesaecsesecsueceeeesesseeeseees 166 Version UH5 1 051511 Unz amp Co www unzco com 800 631 309
115. el or prohibit virtually any economic transaction involving property in which a foreign country or national has an interest International freight forwarder See Freight forwarder International Maritime Organization IMO Established as a specialized agency of the United Nations in 1948 The IMO facilitates cooperation on technical matters affecting merchant shipping and traffic including improved maritime safety and prevention of marine pollution Headquarters are in London England Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 137 UnzHazmat User Manual International Maritime Dangerous Goods Code IMDG The regulatory standard for the shipment of dangerous goods internationally by vessel International Trade Commission Independent U S Government agency concerned with imports import duties and the effect of imports on U S industry The Commission has six commissioners who review and make recommendations concerning countervailing duty and antidumping petitions submitted by U S industries seeking relief from imports that benefit unfair trade practices Known as the U S Tariff Commission before its mandate was broadened by the Trade Act of 1974 International Traffic in Arms Regulations ITAR Administered by the State Department to control the export of U S defense articles and services The provisions implemented in the ITAR are governed by the Arms Export Control Act Direct commercial sales of U S o
116. elow NOTE UnzHazmat does not maintain a table of weight cube quantity etc These are data elements that change too frequently transaction by transaction or customer by customer UnzHazmat permits you to sort the items both on the input screen and on the printed forms that you selected for the particular transaction By clicking on the Sort button the user can choose to sort items e Alphabetically by product description e Numerically by product number e In the order in which they were entered into this transaction Fields on the Items to Ship Screen The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse Quick Link Navigation Buttons To look up a particular product entry enter all or part of a term to search for in the table or leave the search term blank to list all items in the table Search Term Entry Box Search Button Search Result List Click the search button to begin searching The drop down box displays the results of your search Click on an entry in the list to select that entry Add a Product Row Button Click to enter a new product Replace Selected Row Click on this button to copy the item found from your search to the Button current product row Sort Alphabetically Click on this button to change the way your products are sorted Delete Selected Row Button Click to delete a selected pro
117. embers of the import trade community and other government agencies with the Customs computer Automated export system AES The US Customs amp Border Protection s system for filing and collecting electronic export information EEI See also AESDirect http www aesdirect gov Automated manifest system AMS Module of the CBP Automated Commercial System into which international carriers electronically file cargo manifest data permitting CBP real time visibility to cargoes inbound to the U S Av Average Aval Bank s guarantee to pay a bill of exchange An irrevocable unconditional promise to pay on the due date The use of avals is common in the practice of forfeiting AWB See Air waybill Awkward cargo Cargo of irregular size that is either containerized or un containerized It requires prior approval depending on the circumstances before confirmation of booking Balance of payments Difference between a country s total imports and exports If exports exceed imports a favorable balance of trade exists if not a trade deficit is said to exist Banker s acceptance Draft drawn on and accepted by a bank Depending on the bank s creditworthiness it can be a financial instrument that can then be discounted Back to back credit Commercial device under which a middleman uses a documentary credit to open a second credit in favor of a supplier It should be distinguished from a transferable credit BAF See Bunker adj
118. en enter the following dangerous goods information which is not automatically populated for you a Commercial Description This field is pre populated with the proper shipping name of the material you added but this field can be changed to a trade name or other unique identifier b Product Number Enter a unique product number It may be helpful to enter a unique product number for each product size For instance if you have one product that may be shipped in drums fully regulated but also can be shipped in small bottles in boxes as a limited quantity and also in very small containers as an excepted quantity it should be given three separate product numbers This allows you to enter the required regulatory notations for each shipment type into the annotations field c Is Hazardous Click Yes if the material is a dangerous good regulated for transport d Is Marine Pollutant Click Yes if the material is listed in 49 CFR 172 101 Appendix B is identified as a marine pollutant in the IMDG code or meets the criteria of a marine pollutant in the US or international transport regulations e Print on Non Restricted Check this box to have this product print on the IATA Non Restricted declaration If the product is hazardous do not check this box f Haz Proper Shipping Name will be populated for you Check the entry to be certain it is correct Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 30 UnzHazmat
119. en enne nn enne 7 Getting Started with UnzHazmat s ssssssssesssssssssssssessesssssesssssscsssssesnessssesessscsncessssseenscsnceseseseeneesneeseeees 8 Wu T 8 DISCLAIMER 10e rtr ERE ERR HER TQ ERE Meer OM RE pete cob eap E Re et nial Ede SERE R Pr a 9 Master Data Entry A 10 Searching mm a M ster List SCEeen cue hha p Dp Iu eerie eene ke s deen beads 12 NISUSSENSIEn SNP 14 Sold To CBUy CU Em 16 Forwarding Agents seenen esre ease enra n EE a eae AEE AE E EE Eea hin AE Ne E EE PAESE TESE E 17 Intermediate COMSIQNESS EET 18 S lutem 19 SCAC Code Locator 55 vet RR a aie rbd a eats Rohe SEES A CMS EU 20 PEOGUCUS 1t e iawn eG e dE te DEOR IPSIS Se ec 21 ERG Product Locator for Dangerous Goods eren 21 What to do if the ERG is missing a UN number sssssssesseeeereeeene nennen nennen 21 Non Hazardous Products eee e rite teret Re ree viver idl Mate AS EES EEAS 22 Setting up Hazardous and Non Hazardous Products eese nene 23 Searching for New and Existing Products sessi enne ennemi nnne 24 The Product Detail Sereen MP NESAS e 25 Step by Step Adding a Dangerous Goods Item to your Product Catalog sessesss 30 Step by Step Adding a Non Dangerous Goods Item to your Produc
120. en the U S government and an authorized recipient being shipped on a commercial carrier Shipments of merchandise imported under a Temporary Import Bond TIB for further manufacturing or processing Shipments of merchandise imported under a Temporary Import Bond TIB to be repaired or altered in the United States Report value of repairs only under Schedule B 9801 10 0000 Shipments destined to International Waters Temporary exports of domestic merchandise which are to be processed manufactured or assembled abroad and returned to the United States North American Free Trade Agreements NAFTA duty deferral shipments Customs entry type 08 filed as entry type 06 with correct reporting of FTZ number and entry summary number from entry summary Unz amp Co www unzco com 800 631 3098 Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Include the FTZ Number and the Entry Number page 100 UnzHazmat User Manual or report other OS or OI when no specific type condition applies OS All other exports OI All other exports impel
121. epaid v Misc Charges 2 Dollars fo CODCollection Amount Misc Charges2Description COD Collection Fee Misc Charges 3 Dollars o Misc Charges3Description Charges and Weights Select Forms etm et m su Fields on the Charges and Freight screen Quick Link Navigation Buttons The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse Transaction ID This is the identification number you assigned to the transaction UnzHazmat displays this number automatically based on the number you entered on the Select Forms screen The ID number will appear on most screens to help you keep track of which transaction you are working on Domestic Freight Charges list Select either Prepaid Collect or Third Party Billing as appropriate for your transaction Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 64 UnzHazmat User Manual COD Collection Amount If the payment terms for your transaction are COD enter the amount that the freight forwarder should collect from the receiving party COD Collection Fee If the payment terms for your transaction are COD enter any fee amount charged by the carrier or freight forwarder for this service Transaction Activity Buttons Click the activity buttons at the bottom of the screen to move to any other screen that you must complete for your transaction You may m
122. er is responsible to make the goods available to the buyer at a named place within the seller s country Once delivery by the seller to the named place has been completed the buyer bears all further obligations risks and costs in taking the goods to whatever final destination of the buyer s choosing FCA is applied to all modes of transport Free In FI Pricing term indicating that the charterer of a vessel is responsible for the cost of loading goods onto the vessel Free In and Out FIO Pricing term indicating that the charterer of a vessel is responsible for the cost of loading and unloading goods from the vessel Free of Particular Average FPA Title of a clause used in marine insurance indicating that partial loss or damage to a foreign shipment is not covered Note Loss resulting from certain conditions such as the sinking or burning of the ship may be specifically exempted from the effect of the clause Compare WPA Free On Board FOB named port Under Incoterm FOB the seller bears obligations risk and cost to deliver the goods to a named port of export in the seller s country Once the goods have been loaded aboard a vessel arranged for by the buyer all further obligations risk and cost are for the account of the buyer FOB is applicable only to ocean or inland waterway modes of transport Free out FO Pricing term indicating that the quoted prices include the cost of unloading the goods from the vessel Free
123. erence between the United States price of that entry and the foreign market value of such or similar merchandise at the time the merchandise was sold to the United States Antidumping duty order Notice issued announcing the determination of dumping and providing for the imposition of antidumping duty to be collected by CBP Applicant In the documentary credit process normally the buyer or importer who applies thus the applicant for a letter of credit in favor of the beneficiary the seller Approval Written authorization including a competent authority approval from the Associate Administrator or other designated DOT official AQ Any quantity Arbitrage Process of buying foreign exchange stocks bonds and other commodities in one market and immediately selling them in another market at higher prices Arbitrary Stated amount over a fixed rate to one point to make a rate to another point Arbitration Process of dispute resolution in which a neutral third party arbitrator renders a decision after a hearing at which both parties have an opportunity to be heard Arbitration may be voluntary or contractually required Arrival notice AN Notice sent by the carrier informing the consignee notify party and also notify party of the arrival date of the cargo Other pertinent information for shipment may be included such as bill of lading number weight charges due and location of cargo Asian dollars U S dollars dep
124. erformance if that party the principal fails to perform the beneficiary under the bond guarantee may obtain payment A performance bond may be of either the demand or conditional variety which means that the beneficiary may or may not be required to prove default by the principal in order to obtain payment Per diem Costs per day Charge on containers held by customers for an extended time charges levied upon a trucker due to late return of equipment Perils of the sea Marine insurance term used to designate heavy weather stranding lightning collision and sea water damage Person Individual corporation company association firm partnership society joint stock company or a government Indian tribe or authority of a government or tribe offering a hazardous material for transportation in commerce or transporting a hazardous material to support a commercial enterprise PHMSA See Pipeline and Hazardous Materials Safety Administration of the U S Department of Transportation Phytosanitary inspection certificate Certificate issued by the U S Department of Agriculture to satisfy import regulations for foreign countries indicating that a U S shipment has been inspected and is free from harmful pests and plant diseases P amp I Club Protection and Indemnity Club ship owners insurance association Pick up and delivery PU amp D Freight quote includes service of picking cargo up at shipper s premises and delivering i
125. ertifications Fie GoTo ACCU The International Trade Compliance Experts Since 1879 Certifications Mai Select Certification to Edi or Add New Below Enter Part of the Certification Description and Click on Search t Search Now use the dropdown to select the Certification to E dit tue and accurate v Certification Description true and accurate Certification Text certify that the information contained on this form is true and accurate to the best of my knowledge Delete this Certification Add New Certification Save Save and Return to Transaction Input Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 9098 Enter a tag to identify this text Certification ify ifi Enter any free form text you want to use as a certification on your forms Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 36 Search Term Entry Box Load the Grid Search Button Search Result List Certification Description Certification Text Delete Add Save Save and Return to Transaction Input Version UH5 1 051511 UnzHazmat User Manual To look up a particular Schedule B code enter all or part of a term to search for in the table or leave the search term blank to list all compounds in the table Click the search button to begin searching The drop down box displays the results of your search Click on an entry in the list to select that entry Enter a short description
126. eted and are being held for shipment Certificate of origin Document required by certain foreign countries for tariff purposes certifying the country of origin of specified goods C amp F See Cost and freight CFR See Cost and freight CFS See Container freight station CFS CFS Cargo movement delivered loose at origin point devanned by carrier at destination and picked up loose at destination terminal CFS CY Loose cargo received at origin point loaded in a container by carrier then delivered intact at destination Chamber of Commerce Association of business people organized to promote local business interests Charter party Written contract usually on a special form between the owner of a vessel and a charterer who rents use of the vessel or a part of its freight space The contract generally includes the freight rates and the ports involved in the transportation Chassis Wheeled flat bed trailer on which to mount a cargo container for transport CHB Customhouse Broker Chemical Weapons Convention Signed by some 160 nations the CWC prohibits the development production stockpiling distribution or use of chemical weapons Chemtrec Chemical Transportation Emergency Center organization available on a 24 hour basis to provide emergency response information to anyone involved in hazardous chemical accidents 800 424 9300 CIA See Cash in Advance C amp I Cost and Insurance Pricing term ind
127. ew your completed dangerous goods documents prior to use Unz amp Co and WTS Corporation does not in any way guarantee the accuracy of the completed forms We strongly advise that everyone involved in dangerous goods documentation have a thorough and complete training from Unz amp Co the government or other competent sources Purchase of this software program entitles you to 90 days of free technical support starting from Date of Purchase Should you still have questions regarding setup and use of UnzHazmat please call us at 800 631 3098 Additional maintenance agreements are also available Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 4 UnzHazmat User Manual Installing UnzHazmat Version 5 1 System Requirements UnzHazmat has minimal system requirements The program should run successfully on most PCs built after the year 2000 Requirements e A Pentium class processor with 512 K of RAM e A monitor supporting VGA resolution or better e ACD ROM drive to load the software e Enough free space on your hard disk to hold the program and data approx 10 MB UnzHazmat will run successfully on Windows 2000 Windows XP Windows Vista and Windows 7 We suggest that you set the screen resolution to 1024 x 768 or higher so that the screens are displayed fully Standard Installation Installing a new copy for the first t me NOTE The following instructions are for a NEW installation
128. facilitates the financing of on going regular purchases Letter of Credit Standby Issued for the express purpose of effecting payment in the event of default The issuing bank is prepared to pay but does not expect to as long as the underlying transaction is properly fulfilled Letter of Indemnity LOI Document commonly used in international trade to allow a carrier to release goods to a receiver who is not yet in possession of the bill of lading Lex mercatoria Internationally accepted general trade practices the international informal law of merchants License Exception Export Administration Regulations EAR provide that commodities which may be otherwise subject to an export license may not require one under certain circumstances If the export meets the criteria of a particular license exception then an export license will not be required The exporter must make this decision having consulted the EAR Licensing Business arrangement in which the manufacturer of a product or a firm with proprietary rights over certain technology trademarks etc grants permission to some other group or individual to manufacture that product or make use of that proprietary material in return for specified royalties or other payment Li f o In international trade liner in free out referring to a freight charge which includes the cost of loading in the port or departure but does not include unloading coasts in the port of destination In
129. for emergency response information Developed jointly by the US Department of Transportation Transport Canada and the Secretariat of Transportation and Communications of Mexico the ERG provides critical health and safety information to emergency responders shippers and transporters of dangerous goods hazardous materials As a shipper of dangerous goods that require shipping papers you are required to provide emergency response information with each shipment The ERG included with the Unz Hazmat software meets all the requirements for emergency response information in 49 CFR 172 602 a With one click the software allows you to print your shipping documents AND the relevant emergency response information directly out of the ERG If you use the UnzHazmat software you no longer need to make separate copies of the guidebook or include material safety data sheets with each shipment The information in UnzHazmat has got you covered In addition because we ve integrated the ERG directly into our software the information is always available to you if you need it Having the software in your shipping department or offices helps you to meet the information maintenance requirements under 49 CFR 172 602 c 2 Failure to comply with the requirements in 49 CFR 172 602 can not only result in civil fines ranging from 275 to 55 000 per violation but can also hamper the efforts of emergency responders and delay appropriate actions in response to a haz
130. for exports of a precursor chemicals that can be used in making chemical weapons and whole chemical plants to make such precursors b potential chemical and biological weapon related industrial facilities related designs technologies and equipment and c any items to destinations that raise proliferation concerns when the exporter knows or is informed by the Commerce Department of such concerns The initiative also calls for d penalties on U S firms and individuals that promote the spread of chemical weapons and missile technology e control lists of 1 dual use equipment and technologies related to chemical and biological weapons and missiles and ii countries to which exports of such items should be controlled and f multilateral adoption of the initiative s measures Entry Document or set of documents required to be filed with U S Customs to secure the release of imported merchandise The entry is the appropriate Customs document accompanying required supporting documentation The final disposition of the imported cargo will determine the type of entry to be filed EPCI See Enhanced Proliferation Control Initiative ERG See Emergency Response Guidebook Est Estimated ETA Estimated time of arrival ETD Estimated time of departure Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 125 UnzHazmat User Manual Ethnocentrism Belief that the way things are done in a particular person s c
131. foreign country it is used by the country s customs officials to verify the value quantity and nature of the shipment Consular officer Embassy officials who extends to their country s citizens and their property abroad the protection of their country s government Responsibilities include maintaining lists of local attorneys acting as liaison with police and other officials and having the authority to notarize documents Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 116 UnzHazmat User Manual Consularization Approval of export documents by a foreign consulate or other entity in the United States Consumption entry Type of customs entry admitting goods into the commerce of the United States May be formal or informal Container freight station CFS Where less than container load ocean shipments are brought to be loaded into a container export or unloaded from containers and made available for customs clearance import Container Vehicle designed to transport cargo of many types in continuous transportation They are constructed as to not fail under stress or handling over a long period of time Most ocean vessels can accommodate 20 and 40 length ocean containers for below deck storage and any size above deck Containers may be ventilated insulated flat rack open sided reefer refrigerated vehicle rack or open top Container load plan CLP Document prepared to show all details of cargo
132. from the NPT enables NSG to enlist the cooperation of supplier states that are not signatories to the NPT and thus not involved in the nuclear export control activities of the Zangger Committee It requires the imposition of safeguards on exports of nuclear technology in addition to nuclear materials and equipment The NSG developed a multilateral list for national adoption of export controls on dual use commodities with a nuclear application NVOCC See Non vessel operating common carrier Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 145 UnzHazmat User Manual O O A See Open account OBL Original bill of lading Ocean bill of lading B L Receipt for the cargo and a contract for transportation between a shipper and the ocean carrier It may also be used as an instrument of ownership which can be bought sold or traded while the goods are in transit To be used in this manner it must be a negotiable Order Bill of Lading A Clean Bill of Lading is issued when the shipment is received in good order If damaged or a shortage is noted a clean bill of lading will not be issued An On Board Bill of Lading certifies that the cargo has been placed aboard the named vessel and is signed by the master of the vessel or his representative On letter of credit transactions an On Board Bill of Lading is usually necessary for the shipper to obtain payment from the bank When all Bills of Lading are processed a ship s manifes
133. g Select Forms Transaction Input Basic Information e Items to Ship Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 66 Fields on the Signers Screen Quick Link Navigation Buttons Transaction ID First Name of Signer Last Name of Signer Title of Signer Date Signed Telephone Number of Signer Email Address of Signer Package Dimensions Certification 1 Certification 2 Certifications field Pack List Instructions DDTC Reg Transaction Activity Buttons Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 UnzHazmat User Manual The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse This is the identification number you assigned to the transaction UnzHazmat displays this number automatically based on the number you entered on the Select Forms screen The ID number will appear on most screens to help you keep track of which transaction you are working on Enter the signer s first name Enter the signer s last name Enter the signer s title Enter the date that the signer signed the documentation Enter the signer s telephone number Enter the signer s email address Enter the dimension of the package in cubic meters m Select any certification text statement that should appear on your dangerous goods documentation You must have previously created the text
134. ge 157 UnzHazmat User Manual Technical name Recognized chemical name used in scientific and technical handbooks journals and texts Examples of acceptable generic chemical descriptions are organic phosphate compounds petroleum aliphatic hydrocarbons and tertiary amines Unless specifically authorized trade names may not be used as technical names Tenor of a draft Designation of a payment as being due at sight a given number of days after sight or a given number of days after date Temporary Import Under Bond TIB Procedure in which goods are imported without payment of duty by posting a bond to guarantee that they will be exported Tender bond guarantee Guarantee provided by a company responding to an international invitation to submit bids or tenders as for a large construction project the tender bond is submitted along with the tender the tender bond is required with the purpose of discouraging frivolous bids and ensuring that the winning bidder will actually sign and execute the contract Terminal handling charge THC Handling charges assessed for services rendered within container terminals or with respect to containers which will be processed through terminals When delivery or pickup of the goods is expected to be at a container terminal traders are well advised to stipulate precisely which party will pay for all or part of the terminal handling charges Terminal Receiving Charges TRC Loading charges at o
135. ge this information at any time while in the Transaction Menu structure 7 Click Save and Go To Transaction Input Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 44 UnzHazmat User Manual Select Pending Closed Transactions In the real world things change often Perhaps your client wants to add additional items or you must arrange for an alternate consignee or carrier UnzHazmat allows you to recall a transaction you entered previously and change the data associated with the transaction To begin modifying a transaction already on file click on the Select and Existing Transaction button from the application main screen Your first task is to locate the correct transaction UnzHazmat gives you three ways to find it e You can enter a date range during which you created the transaction e You can enter the reference number you assigned to the transaction e You can enter the reference number that UnzHazmat assigned to the transaction Enter your search criteria and then click on the Get Matching Transactions button UnzHazmat will search its database and return all matching transactions in the data window Move the mouse pointer over the small arrow to the left of the transaction you want to work with and click the left button on your mouse to select it Using the buttons at the bottom of the screen you can e Copy as New Duplicate the current transaction and assign a new reference number This
136. icating that these costs are included in the quoted price CIF See Cost insurance amp freight CIF amp C Cost insurance freight and commission also CIF amp I Cost insurance freight and interest and CIF amp CI Cost insurance freight commission and interest These are variants on the standard Incoterms 1990 term CIF and not covered by international standard definitions Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 113 UnzHazmat User Manual CIF amp E Cost insurance freight and currency exchange A pricing term indicating that these costs are included in the quoted price This is a variant on the standard Incoterm CIF and not covered by international standard definitions CIP Carriage and insurance paid to named point CISG U N Convention on the Contract for the International Sale of Goods A U N convention developed to provide uniformity in structure content and application of international contracts between buyers and sellers for the sale of goods When cited within a contract as the governing authority the provisions of the convention are afforded the force of law The CISG applies automatically to all contracts for the sale of goods between traders from two different countries that have both ratified the CISG unless the parties to the contract expressly exclude all or part of the CISG or expressly stipulate a law other than the CISG Claim When used in marine i
137. imate destination is unknown the shipment is credited to the last country in which the shipper knows that the merchandise will be shipped in the same form as when exported Country of origin U S Customs amp Border Protection defines country of origin as the country where an article was wholly grown manufactured or produced or if not wholly grown cultivated or produced in one country the last country in which the article underwent a substantial transformation Duty rates vary according to the country of origin Country of transshipment Name of the country where goods will be discharged from a vessel or aircraft and transit through that country to reach their final country of destination Court of international trade Has jurisdiction over any civil action against the United States arising from Federal laws governing import transactions The court hears antidumping product classification and countervailing duty matters as well as appeals of unfair trade practice cases from the International Trade Commission The court was originally established in 1890 principal offices are located in New York City but the court is empowered to hear and determine cases arising at any port or place within the jurisdiction of the United States The judges are appointed for life by the President subject to Senate confirmation Courtage Fr Brokerage brokerage fee Cover note Insurance document indicating coverage of a particular shipment under
138. in the table Search Button Click the Load the Grid button to begin searching Search Result List The grid displays the results of your search Click on an entry in the list to select it Close the Screen Only Button Closes the screen but DOES NOT transfer the port code to your transaction Save and Return to Transaction Closes the screen and transfers the selected port code to your Input transaction Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 55 UnzHazmat User Manual SLI On this screen you enter information relevant to the Shipper s Letter of Instruction The SLI was historically associated with the Shippers Export Declaration form SED however the SED is no longer accepted by U S government agencies The SLI remains as a means of conveying shipping details to the parties involved in your transaction The AES Confirmation Number and AES ITN Filing Exemption fields are only highlighted if you have selected the EASI SLI form UnzHazmat Shipper s Letter of Instruction Shipper s Export Declaration Info The International Trade Compliance Experts Since 1879 Transaction ID E m SLI Information reser TIM x H Country of Ultimate Destination e p Vessel Voyage VVD Select Forms UnzHazmat activates most data fields on this input screen only if you have selected the Shipper s Letter of Instruction as one of the forms in this transaction An asterisk indicates
139. ind a Product enter the UN number or Part of Product Descriptio part View ERG Response Material Product Description UNN ERG Response ID to My Search User Products Table Enter Idertifier of Pre existing Product Your poduz number then pess Load Load OR Enter Part of the Product s Commercial Zescrption and Click on Search Search and then use the dropdown iSelect the Product to E dit Add New Product Product Infomation For non hazardous product Enter a Click this search button to The matching records will be shown search term here to search within start searching This will search here Select a record to display and your company s product table among the products already in your edit the details User Products Table Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 24 UnzHazmat User Manual The Product Detail Screen Once you have added a new product or made your selection from among existing records in your company product table UnzHazmat displays the product detail screen You can enter all data related to the new product or edit information about an existing product The product detail portion of the screen is shown below Add New Product Save Save and Retum to Transaction Input Delete this Product Product Information Commercial Description Pars Mamasi Product Number s the Product Wes d Checked Produce RZ Price _ a ECON Number es Domestic Foreign or
140. ing in this case SELLERS should be visible The DOCUMENTATION tab is explained next r Pa id a SELLERS 4s Compatibility Mode Microsoft Excel Home Insert Page Layout Formulas Data Review View Add Ins vla fe J K ls N o P ZIPCODE EIN EIN_TYPE PHOHE FHAME LHAME STATUS 19001 11111111111 E 999 999 9999 88 888 8888 John Brown Data Erro 34209 123 22 3333 E Frank Rawler Data Erro 12988 999 99 9999 E lisa Halley Data Erro 8902 E 800 555 8371 800 555 7281 Joseph Wellings Data Erro o 12764 E 800 555 1122 800 555 2918 Anne Parsons Data Erro ja V or N may Click on the DOCUMENTATION tab Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 93 UnzHazmat User Manual SELLERS xls Compatibility Mode Microsoft Excel Home Insert Page Layout Formulas Data Review fi Add Ins A2 M fe CUST SELLER KEY A B E FIELDNAME DESCRIPTION DIMENSION REQUIRED NOTES ISELLER Key from existing system 25 Yes CO NAME Company Name 23 No ISACTIVE Is this Carrier Active No means deleted Y or N No COUNTRY AES Country Code Must be US No ADDRESS1 Address Line 1 No ADDRESS2 Address Line 2 No CITY City No STATE 2 Digit State Abbreviation No ZIPCODE ZipCode No EIN Employer Tax ID Number No EIN TYPE EIN Type D Duns S SSN E EIN T Foreign Yes Required only if EIN is provided PHONE Phone Number No FAX Fax Number No FNAME First Name of Contact No LNAME Last Name of Contact No
141. ing export business on behalf of its clients in return for a commission salary or retainer plus commission Export merchant Company that buys products directly from manufacturers then packages and marks the merchandise for resale under its own name Export trading company Firm similar or identical to an export management company Export quota Restriction or set objective on the export of specified goods imposed by the exporting country s government May be intended to protect domestic producers and consumers from temporary shortages of certain materials or as a means to moderate world prices of specified commodities Commodity agreements sometimes contain explicit provisions to indicate when export quotas should go into effect among producers Export rate Freight rate to be applied to export traffic which is generally lower than the domestic rate Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 127 UnzHazmat User Manual Exporter For purposes of completing the Automated Export System AES the U S principal party in interest that receives the primary benefit monetary or otherwise of the transaction Generally the U S seller manufacturer order party or foreign entity if in the U S when completing the AES EXW See Ex works Ex factory Non standard trade term a variation of the preferred formation EXW Incoterms 2010 E amp OE Errors and Omissions Excepted When appended to a signature
142. inguishable from back to back L Cs because the transferable credit requires the knowledge and authorization of the importer applicant principal Transship To change carriers in a foreign port en route to a third port Also used to refer to a country of transshipment as We are shipping from Canada to Mexico transshipping across the United States TRC See Terminal Receiving Charges Trimming Operation of shoveling and spreading within the ship s hold dry bulk cargoes such as cement ore or grains so as to avoid weight imbalances which might hinder the ship s handling or unloading Trust receipt Release of merchandise by a bank to a buyer in which the bank retains title to the merchandise The buyer who obtains the goods for manufacturing or sales purposes is obligated to maintain the goods or the proceeds from their sale distinct from the remainder of his or her assets and to hold them ready for repossession by the bank U UCC See Uniform Commercial Code UCP 500 Uniform Customs and Practice for Documentary Credits ICC Publication No 500 the set of rules which govern international documentary credit practice UCP 500 is generally considered contractually incorporated into the documentary credit transaction by virtue of a mention in the credit application form the UCP 500 may also have additional force as a trade custom and in some countries Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 159 U
143. instructions etc according to an agreed standard such as EDIFACT Elevated temperature material Material which when offered for transportation or transported in a bulk packaging 1 Is in a liquid phase and at a temperature at or above 100 C 212 F 2 Is ina liquid phase with a flash point at or above 38 C 100 F that is intentionally heated and offered for transportation or transported at or above its flash point or 3 Is in a solid phase and at a temperature at or above 240 C 464 F EMC See Export management company Emergency Response Guidebook ERG The industry standard for emergency response information Developed jointly by the US Department of Transportation Transport Canada and the Secretariat of Transportation and Communications of Mexico the ERG provides critical health and safety information to emergency responders shippers and transporters of dangerous goods hazardous materials A shipper of dangerous goods that require shipping papers is required to provide emergency response information with each shipment UnzHazmat Software includes an integrated electronic version of the 2008 ERG the most current version Enhanced Proliferation Control Initiative EPCI In December 1990 the United States announced a series of measures collectively referred to as the Enhanced Proliferation Control Initiative EPCI to reduce certain proliferation risks Under the initiative the U S requires licenses
144. ion afforded by QR s tends to be more predictable being less affected by changes in competitive factors Quay Solid structure alongside a navigable waterway used for loading and unloading of ships Think pier or wharf Quota Quantity of goods of a specific kind that a country permits to be imported without restriction or imposition of additional duties Quotation Offer to sell goods at a stated price and under specified conditions See Pro forma invoice Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 151 UnzHazmat User Manual R r amp c c Insurance clause riots and civil commotion also s r c c strikes riots and civil commotion Railway consignment note Freight document indicating that goods have been received for shipment by rail See Bill of lading R T Revenue Ton Rates Ocean rates are classified in many ways here is just a sampling e Class Grouping of articles e Commodity Specific articles e Arbitrary Fixed rate according to port to port e Minimum Lowest charge e Heavy lift charge Extra charge for cargo which needs extra or heavy equipment to load or unload charge assessed for cargo over a certain length e Charter Use of an entire vessel e Ad valorem Based on value of cargo e Refrigerated Cargo which requires refrigeration equipment e Dangerous cargo Needs special handling or stowage e On deck cargo Cargo which must be shipped on the deck
145. ion by a governmental authority in the receiving country When delivery verification is required by a foreign government for goods imported into the U S the U S CBP will certify a delivery verification certificate Form ITA 647 A U S export license may require submission of a similar form from an importing country Demand draft See Sight draft Demand guarantee Guarantee usually issued by a bank under which the beneficiary is only required to make a demand in order to receive payment Demurrage Penalty for exceeding free time generally 48 hours allowed for loading unloading under terms of railroad ocean tariffs detention is used to mean the same thing for motor carriers Excess time taken for loading or unloading of a vessel not caused by the vessel operator but due to the acts of a charterer or shipper Also refers to imported cargo not picked up within prescribed time DEQ See Delivered ex quay DES See Delivered ex ship Destination control statement U S exporters are required to place destination control statements on commercial invoices and bills of lading for most export sales These statements alert foreign recipients of goods and documents that diversion contrary to U S law is prohibited Destination control statements are discussed in the Code of Federal Regulations 15 CFR 786 5 and 786 6 Destination Delivery Charges DDC Unloading charges at destination port of a steamship line of NVOCC Destuffing
146. ion dealing with the rules of trade between nations At its heart are the WTO agreements negotiated and signed by the bulk of the world s trading nations and ratified in their parliaments The goal is to help producers of goods and services exporters and importers conduct their business http www wto org Worldscale Scale for quoting freight rates for oil tankers WIG See Warehouse receipt WPA With particular average WP w o p Without prejudice WTDR US government credit report on a foreign firm WTO See World Trade Organization X Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 162 UnzHazmat User Manual Appendix E Trouble Shooting and Support Technical Support Unz amp Co provides trouble shooting and software problem resolution as it relates to the technical aspects of the UnzHazmat documentation software In addition product support entitles the user to the latest upgrades of the software Product support is provided free of charge for the first 90 days after your purchase of the software Thereafter product support is available on an annual subscription basis via a maintenance agreement Customer product support calls that are not covered by an annual maintenance agreement will be charged on a per incident basis Check http unzco com infosource prodsupport htm for current fees UnzHazmat Help Files You can access help within the program by clicking on the Help Button
147. iously saved Highlight the record you want The maintenance screen will display the data From this screen you may add a new record or delete one that is no longer necessary When you are finished with a record click on the Save button To work on another existing record go back to Search and repeat the process You may also add new records to your tables using these screens NOTE You can access all of these tables while you are working within a transaction You can enter new data or edit existing data on the fly wherever you see a button with the letter M Click on the M to make and save your changes and then return to your transaction screen exactly where you left off REMEMBER Populating the Master Lists especially regarding PRODUCT will make UnzHazmat more efficient and easier to use If you have problems with a product not appearing on your forms chances are you have not filled out the complete product listing previously Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 11 UnzHazmat User Manual Searching in a Master List Screen The Master Lists screens permit you to add or edit information about a primary Seller Buyer Consignee or Product etc to your database You can search for a particular record and then select it from the search results or click on the Add New button in order to add a new Seller to the database The search functions are common to all Master List screens and operate i
148. irtual commercial code for international sales transactions but excludes contracts for services securities electricity and some others parties may be able to opt out of coverage by the Vienna Convention by explicitly stating so in the contract of sale VIN Product Number For used self propelled vehicles report the following items of information as defined in 19 CFR 192 1 i Vehicle Identification Number Report the unique Vehicle Identification Number VIN in the proper format ii Product Identification Number Report the Product Identification Number PIN for those used self propelled vehicles for which there are no VINS iii Vehicle title number Report the unique title number issued by the Motor Vehicle Administration and iv Vehicle title state Report the 2 character postal abbreviation for the state or territory of the vehicle title W W Tonne of one thousand kilograms WA See With average War Risk In marine insurance damage or loss sustained as the result of acts of war Usually written in a separate policy against current war like acts as well as former war leftovers such as floating mines not detected etc War risk is not included in an all risk policy but can be added by endorsement Separate premium is usually paid Warehouse entry Customs Entry permitting goods to enter a bonded warehouse Warehouse withdrawal Customs Entry permitting goods to leave a bonded warehouse Warehouse receipt WR
149. isplayed Al Only the One Selected Below All Only the One Selected Below ErenBuerine e Bheeemee r Copynght 2011 Un2 Co Division of WTS Corp www unzco com 800 631 3098 Click on one of these buttons to print the report using the criteria you entered Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 79 Quick Link Navigation Buttons Start Date End Date Select Pending Transactions Check Box Select Closed Transactions Check Box Select All customers Radio Button Customers List Send to Screen or Printer Radio Button Select All Products Radio Button Products List Shipment Button Products Button Customers Button Version UH5 1 051511 UnzHazmat User Manual Fields on the Management Reports Screen include The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse Enter the date for the beginning of the reporting period you want to see Enter the date for the ending of the reporting period you want to see Place a check mark in the box to include pending transaction in the report NOTE You can click both pending and closed transactions in the same report Place a check mark in the box to include closed transactions in the report NOTE You can click both pending and closed transactions in the same report Click either the All button or the One
150. ission and remits the net proceeds to the consignor Consolidator Company who combines small shipments to a common point for convenience and special rate to accommodate the customer Consolidation Air freight forwarder s system of combining many small shipments into one large shipment on a scheduled aircraft Slang Consol Consortium Group of carriers pooling resources in a trade lane to maximize their resources efficiently Constructed Value Means of determining fair or foreign market value when sales of such or similar merchandise do not exist or for various reasons cannot be used for comparison purposes The constructed value consists of the cost of materials and fabrication or other processing employed in producing the merchandise general expenses of not less than 10 percent of material and fabrication costs and profit of not less than 8 percent of the sum of the production costs and general expenses To this amount is added the cost of packing for exportation Consul Government official residing in a foreign country who is responsible for representing the interests of his country and its nationals Consular declaration Formal statement made to the consul of a foreign country describing goods to be shipped Consular invoice Document required by some foreign countries describing a shipment of goods and showing information such as the seller buyer and value of the shipment Certified by a consular official of the
151. itions Irrevocable letter of credit Irrevocable letter of credit once issued cannot be amended or canceled without the agreement of all named parties As such it must have a fixed expiration date ISO 9000 International production quality standards established by ISO International Standards Organization Issuing Bank Bank which opens issues a straight or a negotiable letter of credit This bank assumes the obligation to pay the beneficiary or a correspondent bank if the documents presented are in accordance with the terms of the terms and conditions of the documentary credit instrument ITAR See International Traffic in Arms Regulations Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 138 UnzHazmat User Manual J Japan External Trade Organization JETRO Administers the export programs of the Japanese Government independently MITI subsidizes about 60 percent of JETRO s total annual expenditures and technically has final decision making authority over JETRO management and programs Originally established to help Japanese firms export JETRO also assists American companies seeking to export to Japan and promotes Japanese direct investment in the United States and U S direct investment in Japan Joint Venture Business undertaking in which more than one firm share ownership and control of production and or marketing K L Landbridge Microbridge or a minibridge Laydays laytime Time
152. k if this information is provided elsewhere on the invoice ORM Other Regulated Material Consumer commodities shipped within the U S are classified as ORM D Overland common point OCP Term stated on bill of lading offering lower shipping rates to importers east of the Rockies provided merchandise from the Far East comes in through the West Coast Ports Overpack Enclosure that is used by a single consignor to provide protection or convenience in handling of a package or to consolidate two or more packages Examples of overpacks are one or more packages 1 Placed or stacked onto a load board such as a pallet and secured by strapping shrink wrapping stretch wrapping or other suitable means or 2 Placed in a protective outer packaging such as a box or crate Overseas private investment corporation OPIC Wholly owned government corporation designed to promote private U S investment in developing countries by providing political risk insurance and some financing including project financing P Package Packaging plus its contents Packaging Receptacle and any other components or materials necessary for the receptacle to perform its containment function in conformance with the minimum packing requirements of 49 CFR or the ICAO IMDG regulations Packing group Grouping according to the degree of danger presented by hazardous materials Packing Group I indicates great danger Packing Group IL medium danger Packing Group II
153. l and financial frameworks are inadequate and credit information is not readily available through affiliate factors However since forfaiters usually require a bank guarantee most are willing to work with receivables from these countries FOT Free on truck No longer a valid Incoterm The suitable term from Incoterms 2010 is FCA Forward rate Price of a foreign currency which is bought or sold for delivery and payment at a fixed future time usually 30 60 or 90 days Foul bill of lading Receipt for goods issued by a carrier with an indication that goods were damaged or missing when received Compare Clean bill of lading FPA See Free of Particular Average Franchising System based on the licensing of the right to duplicate a successful business format or industrial process Franco French European shipping Non standard term meaning free delivered shipper pays all charges to a particular point Free Alongside Ship FAS named port of export Under Incoterms FAS the seller bears obligations risk and costs for delivery of the goods alongside a vessel at the port of departure The costs and risk of Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 130 UnzHazmat User Manual loading unloading ocean transportation and insurance are borne by the buyer This Incoterm rule may be used only for ocean and inland waterway transport Free Carrier FCA named place Under Incoterm FCA the sell
154. l application We strongly suggest that you accept all default values When completed the installation routine will tell you that UnzHazmat has been successfully installed Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 5 UnzHazmat User Manual Upgrading from a Previous Version If you are a user upgrading from version 5 0 you will need to use the 5 1 upgrade cd which was sent to you This cd contains 1 A copy of the new version of the program UnzHazmat exe Version 5 1 2 A copy of the new version of the updated manual UnzHazmatUserManual pdf After making a BACKUP COPY of the entire C ETFPS folder you must copy the above two files to CAETFPS overwriting the existing files Network installation Network Multi User Version 5 1 For the first time Warning UnzHazmat must be installed in the root of your PC s C drive C If you try to install on some other drive your installation may appear to run successfully but you will experience errors when you try to run the program When the multi user version of UnzHazmat is started the program looks for the C ETFPS ETFPS txt file The program uses the information from the file as follows e Path to the database e Path to the database security file e Path to the help files for the system When the multi user version is first setup this file needs to be modified on the each user s system to point to the shared database Example If the shared
155. l be the person named as such on an export license If there is no intermediate consignee the word none shall be entered Intermodal More than one mode of transportation is used e g truck and steamship in one shipment and one bill of lading is issued for the entire shipment International Air Transport Association IATA Established in 1945 is a trade association serving airlines passengers shippers travel agents and governments The association promotes safety standardization in forms baggage checks tickets weigh bills and aids in establishing international airfares IATA headquarters are in Geneva Switzerland IATA publishes its Dangerous Goods Regulations which are based on the ICAO Technical Instructions and which governs the movement of dangerous goods in domestic and international transport by air International Atomic Energy Agency IAEA Specialized agency of the UN is the primary international organization that enforces a system of safeguards to ensure that non nuclear weapons states do not divert shipments of sensitive nuclear related equipment from peaceful applications to the production of nuclear weapons Before a supplier state of nuclear materials or equipment may approve an export to a non nuclear weapons NPT Nuclear non Proliferation Treaty signatory state it must receive assurances that the recipient will place the material under IAEA safeguards Subsequent to shipment the recipient state must allow IAE
156. led GS Shipments to U S government agencies and their employees for their exclusive use 15 CFR 30 53 Office furniture equipment and supplies Household goods and personal property Food medicine or related items and other commissary supplies Books maps charts pamphlets and similar articles shipped by U S government offices to U S or foreign libraries government establishments or similar institutions 5 All commodities shipped to and for the exclusive use of the Panama Canal Zone Government or the Panama Canal Company Pewee MS All shipments consigned to the U S Armed Forces for their exclusive use 15 CFR 30 52 including those to 1 Armed services exchange systems 2 Military bases for construction and maintenance CR Goods moving under a carnet international license not entered GP Shipments under U S Government contract for the construction of facilities overseas HH Personal and household effects and tools of trade including usual and reasonable kinds of furniture clothing instruments tools and other effects provided that the articles are 15 CFR Sec 30 56 Owned by the exporter USPPI or his her immediate family In the possession of the exporter USPPI at the time of or prior to departure 3 Necessary and appropriate for the use of the exporter USPPI or his her immediate family 4 Intended for the exporter s USPPT s use or the use of his her immediate family and 5 Not intended for
157. ll in Freight quotation including all charges often in one lump sum rather than broken down All risk clause Insurance condition stating that all loss or damage to goods is insured It is the broadest kind of standard coverage but it excludes damage caused by war strikes riots or inherent vice Alongside Side of a ship Goods to be delivered alongside are to be placed on the dock or barge within reach of the transport ship s tackle so that they can be loaded aboard the ship Alternative dispute resolution ADR General term for a variety of dispute resolution mechanisms which may be used as alternatives to traditional litigation before governmental courts or tribunals May be said to include such techniques as conciliation mediation arbitration re negotiation and mini trial Amendment Proposed change to a letter of credit Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 107 UnzHazmat User Manual American Arbitration Association A A A Perhaps the world s largest arbitration forum and institution the great bulk of cases handled under its rules and procedures are domestic US cases although the A A A does have specific rules for international cases AN Arrival notice Antidiversion clause See Destination control statement Antidumping duty Duty assessed on imported merchandise that is subject to an antidumping duty order assessed on an entry by entry basis in an amount equal to the diff
158. llection Collection papers All documents commercial invoices bills of lading etc submitted to a buyer for the purpose of receiving payment for a shipment Commerce Trade or transportation in the jurisdiction of the United States within a single state between a place in a state and a place outside of the state that affects trade or transportation between a place in a state and place outside of the state or on a United States registered aircraft Commerce Control List CCL List of dual use goods and conventional arms established within the Industrial List of the Wassenaar Arrangement This list is found in Title 19 U S Code of Federal Regulations Part 774 Supplement 1 Classification of a prospective export of commodity technology or Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 114 UnzHazmat User Manual software within the CCL will determine the degree of export control the U S will exercise over the shipment Commercial attach Commerce expert on the diplomatic staff of his or her country s embassy or large consulate Commercial invoice Priced list of goods shipped identifying seller and buyer and including sales and payment terms Commercial officer Embassy officials who assist U S businesses through arranging appointments with local business and government officials providing counsel on local trade regulations laws and customs identifying importers buyers agents distributer
159. mp Co www unzco com 800 631 3098 page 158 UnzHazmat User Manual Tramp vessel Freelance seagoing cargo vessel available on a contract basis to carry cargoes to any given port To be distinguished from liner ships operating according to advertised routes schedules and rates Tramp steamer Ship not operating on regular routes or schedules Trailer Interchange Receipt TIR Interchange receipt between trucker and carrier document showing condition of container equipment at the time of interchange Trailer on flat car TOFC Containers with chassis loaded onto rail cars Transmittal letter Contains a list of the particulars of the shipment a record of the documents being transmitted and instructions for disposition of these documents Any special instructions are also included Transportation and exportation entry See Customs entries Transshipment Transfer of cargo from one carrier to another Transaction statement Document that delineates the terms and conditions agreed upon between the importer and exporter Transaction value Value of the imported merchandise as determined by U S Customs officers for statistical purposes as well as to determine the amount of import duty This is the purchase price subject to certain additions and subtractions Transferable letter of credit Allows the beneficiary to make part of all of his credit payable to another supplier used in middleman brokerage contexts dist
160. n C Mandatory for Class 3 flammable liquids shipped under IMDG Enter the closed cup flash point in degrees Celsius This will print on the IMDG declaration form n ERG Response No This is pre populated for you by the software and can be used to help meet your emergency response information requirements Check to verify the number is appropriate for your dangerous good o Annotations Enter any additional information for this dangerous good that is required by the DOT regulations or the IMDG Code This field can contain any information you deem appropriate or which may be required by regulation Examples of information which should be entered into this field which prints on the DOT bill of lading and IMO dangerous goods declaration only are the notations for limited quantities and dangerous goods in excepted quantities You may also use this Annotations field for any customer notes or non regulatory product information At the bottom of the product entry screen you have the option of viewing or printing the Emergency Response Guide information by clicking the appropriate button Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 31 UnzHazmat User Manual Save the information you just entered by clicking the Save button in the middle of the screen You then have a choice of adding another product Add New Product returning to transaction input Save and Return to Transaction Input deleting the product you just e
161. n the same manner 0r click on the search button without Enter all or part of the seller s name and then press the entering a name and then click on the h but isti search button to find an existing seller dp du wm USO skeal galeis UnzHazmat Seller Maintenance Fie GoTo LACT The International Trade Compliance Experts Since 1579 Seller Maintenance Select Seller to Edit or Add New Below Enter Part of the Seller s Company Name and Click on Search Now use the dropdown to select the Seler to Ed C F Add New Seller opyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 To add a new seller to the database click here first Your search results appear in this drop down box Click on a record to select it Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 12 UnzHazmat User Manual When you have either clicked on Add New button or selected an existing record the screen will change and display the maintenance screen for that primary Complete each field as appropriate for your transaction NOTE You cannot type information directly into data entry fields that have a drop down menu and or and M button You must use the drop down feature to select your choice If you need to add or edit information contained within one of these fields click on the M button to go to the Master Lists After you complete your additions or edits simply close the Master list screen and return
162. nance screen by coming in from a transaction input session you can click on the save and return directly back to the input screen using the Save and Return to Transaction Input button REMEMBER The more products you enter into the Master Lists now increases the time you save later filling out the forms Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 29 UnzHazmat User Manual Step by Step Adding a Dangerous Goods Item to your Product Catalog 1 Click Setup Master Lists 2 Select Product Maintenance 3 Search for a pre loaded product by entering either the UN number or proper shipping name in the first search field and press Search 4 All products matching your search criteria will be displayed in the next field Click on the down arrow button to view all returned matches When you locate the one you want to add highlight it Its description UN number and ERG response ID number will be automatically added to those fields on the screen 5 Click on Add New Product at the bottom of the screen 6 Click Copy to My Products to add the information to your product database Some but not all fields in this section will be automatically populated for you The chemical name will be added to the commercial description field and to the proper shipping name field The UN number will also be automatically entered Mandatory fields are shown in XXXX type 7 In the Product Detail scre
163. national transport of goods The party receiving the goods the importer or buyer may be called the receiver or the consignee Depending on the Incoterm chosen either the exporter or importer or middleman can be the shipper Shipper s Export Declaration Form formerly required for most shipments It was prepared by the shipper and indicates the value weight destination and other basic information about an export shipment It is no longer accepted by the U S Government for the purpose of reporting export information Use of the Automated Export System AES is mandatory Shipper s load and count SL amp C Carrier s notation disclaiming responsibility for the quantity of the cargo s contents the quantity declared is thus purely the shipper s statement If there is a dispute because Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 154 UnzHazmat User Manual less than contract is delivered the carrier wishes to be free from liability and the receiver will have to claim directly against the shipper or insurer Shipping paper Shipping order bill of lading manifest or other shipping document serving a similar purpose and prepared in accordance with the transport regulations Shipping Weight Shipping weight represents the gross weight in kilograms of shipments including the weight of moisture content wrappings crates boxes and containers other than cargo vans and similar substantial outer containers
164. nder customs supervision until they are either formally entered into the customs territory of the United States and applicable duties are paid or until they are exported from the United States Incoterms 2010 Set of eleven internationally standard trade rules also known as delivery terms or terms of sale which define the obligations risks and costs of buyer and seller for the delivery of goods subject to their contract Incoterms are issued by the International Chamber of Commerce Terms of Sale do not specify where the title or ownership of the goods passes from seller to buyer We strongly recommend that you limit your input to the accepted eleven rules and always designate a point or place where obligations risks and costs will transfer from Seller to Buyer Example FCA Newark Liberty Intl Airport Or FOB Port of Boston Maersk Sea Land Terminal The current eleven accepted rules are Rules for any Mode or Modes of Transport e EXW Ex Works FCS Free Carrier CPT Carriage and Insurance Paid DAT Delivered At Terminal DAP Delivered At Place e DDP Delivered Duty Paid Rules for Sea and Inland Waterway Transport e FAS Free Alongside Ship e FOB Free On Board e CFR Cost and Freight e CIF Cost Insurance and Freight Independent Action IA Carrier can take an independent action within a conference resulting in a unique rate for that carrier ability to file a rate independently of other carrier s action Indirect Export Sal
165. ners Other Info Hazardous Info Click on these buttons to E among the different sections of your transaction Here you can enter the fundamental data buyer seller etc for your transaction You can also move to the other input screens for your transactions using the buttons at the bottom of the screen s You can navigate from screen to screen within UnzHazmat e Using the navigation buttons found on the bottom of each screen e Clicking on the Go To button in the menu bar at the top of each screen e Using the navigation icons in the upper right of each screen Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 51 UnzHazmat User Manual Depending on the forms you select for a transaction certain data fields will not be active because the field is not required for the forms you chose In the above example the field Domestic Consignee is not active It has been grayed out to indicate that you do not need to enter data in this field Fields on the Transaction Input screen Quick Link Navigation Buttons Transaction ID Seller Vendor List Sold To Buyer List Ship To Consignee List Intermediate consignee List Domestic Consignee List Customer Reference Number Customer Reference Date Invoice Number Invoice Date Shipper Reference Number Shipper Reference Date Terms of Sale Terms of Payment Currency of Settlement Transaction Activity Buttons Version UH5 1 05151
166. new versions of the software released within that year free of charge Requests for a replacement of lost or damaged media would be available under the maintenance agreement If your software is NOT covered by a maintenance agreement You will have to purchase new installation media we reserve the right to evaluate requests on a case by case basis Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 164 UnzHazmat User Manual 8 Can I use this software on a network server You must have a Multi user copy of the software 9 Do I have to buy paper forms in addition to this software NO All forms are printed by the software However if you do not have a color printer you may wish to purchase forms with the red border required by IATA that can be used with a black and white printer 10 What forms work with my software All forms are printed by the software 11 My software works when logged on as administrator but not when logged on as user Why This is usually a permissions issue Contact your system administrator and ask them to review the permissions on the files in the installation directory Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 165 UnzHazmat User Manual UnzHazmat Questions 1 Whatis the ERG and why do I need it UnzHazmat software includes an integrated electronic version of the 2008 Emergency Response Guidebook ERG which is the industry standard
167. ng the customs border usually a tax imposed on imports Customs Authorities designated to collect duties levied by a country on imports and exports The term also applies to the procedures involved in such collection Customs entries Custom entries are classified in several ways e Consumption Entry Form required by U S Customs for entering goods into the U S The form contains information as to the origin of the cargo a description of the merchandise and estimated duties applicable to the particular commodity Estimated duties must be paid when the entry is filed e Immediate Delivery Entry I D Entry Procedure used to expedite the clearance of cargo It allows up to ten days for the payment of estimated duty and processing of the consumption entry In addition it permits delivery of the cargo prior to payment of the estimated duty and then allows subsequent filing of the consumption entry and duty e Immediate Transportation Entry I T Entry Allows the cargo to be moved from the pier to an inland destination via a bonded carrier without the payment of duties or finalization of the entry at the port of arrival Cargo must clear Customs at the inland destination point e Transportation and Exportation Entry T amp E Entry Allows goods coming from or going to a third country such as Canada or Mexico to enter the U S for the purpose of Trans shipments Customhouse broker Individual or firm licensed to enter and clear go
168. nsurance means a demand made by a shipper or insurance company upon a carrier for payment of a loss sustained through its negligence Class National motor freight classification NMFC of the product being shipped This classification is used only on the domestic Uniform Straight Bill of Lading form Claused bill of lading Claused or foul bill of lading contains notations or remarks as to defects in the goods and or packaging See Bill of lading and Clean bill of lading Cld Cleared through customs Clean bill of lading Receipt for goods issued by a carrier that indicates that the goods were received in apparent good order and condition without damages or other irregularities Compare Foul bill of lading Clean draft Draft to which no documents have been attached Clean report of findings Certificate of inspection of goods and verification of selling price issued by an inspection company usually required by the buyer s country CLP See Container Load Plan CMR International road transport convention COD Collect Cash on deliver Carried on docket pricing Change of destination COFC Container on flat car Containers moving on articulated flat cars without chassis Collecting bank In a documentary collection the bank acting as an agent for the seller s bank in collecting payment or acceptance of a time draft from the buyer to be forwarded to the seller s bank the remitting bank See Documentary co
169. ntered Delete This Product or returning to the main screen Home button at top of screen Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 32 UnzHazmat User Manual Step by Step Adding a Non Dangerous Goods Item to your Product Catalog 1 At the Main Menu click on Setup Master Lists 2 At Setup Master Lists menu select Product Maintenance 3 Disregard the top section of the Product Maintenance Main Screen as this relates to the addition of a hazardous material dangerous good product 4 At the Product Maintenance Main Screen click on the button Add New Product at the bottom of the screen In the Product Detail Screen enter the following a Commercial Description Enter the commercial description or trade name of the product Product Number Enter a unique product number your part number SKU etc Is Product a Vehicle check this box if the product is a motor vehicle Producer Select from the drop down menu This field relevant only if product is NAFTA eligible Price in dollars and cents per unit of sale ECCN Number The Export Control Classification Number determined from classifying the product from within the Commerce Control List of the Export Administration Regulations Domestic Foreign or Military Select from the drop down menu whether the product is of domestic or foreign origin or whether the product is part of a Foreign Military Sales transaction Li
170. nterest authorizes a U S forwarding or other agent to prepare and file the export documents The exporter USPPI must maintain documentation to support the information provided to the forwarding or other agent for preparing the documents and provide such forwarding or other agent with the following information to assist in preparing the export documentation e Name and address of the USPPI e US principal party in interest s EIN e Point of origin State or FTZ e Schedule B description e Domestic D foreign F or FMS M code e Schedule B Number e Quantity unit of measure e Value e Upon request from the foreign principal party in interest or its agent the Export Control Classification Number ECCN or sufficient technical information to determine the ECCN e Any information that it knows will affect the determination of license authority Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 153 UnzHazmat User Manual S S A Abbreviation after names of corporations in French and Spanish speaking countries Soci t Anonyme Fr Sociedad Anonima Sp SAD Single Administrative Document European administrative document for intra European trade S amp C See Shipper s load and count S amp T Shipper s load and tally S R amp C C Strikes Riot and Civil Commotion A type of coverage that may be added as an amendment to marine cargo insurance policies SCAC code Standard Carrie
171. ntries include 10 fibreboard boxes x 1 L 2 plastic jerricans x 5 L 22 steel cylinders x 40 Kg Enter the quantity of packages as it should display on the DOT bill of lading and IMO shipper s declaration Enter the type of packages as it should display on the DOT bill of lading and IMO shipper s declaration Examples of proper entries include Fibreboard boxes Plastic jerricans Steel cylinders Enter number of hazardous items per package Enter any information required to print in the IATA shipper s declaration Authorizations column This can include special provision numbers or other information required to be printed on the IATA shipper s declaration The volume where applicable usually in cubic meters Click the activity buttons at the bottom of the screen to move to any other screen that you must complete for your transaction You may move among the various screens in any order that is convenient You do not have to complete the screens in a particular order Unz amp Co www unzco com 800 631 3098 page 61 UnzHazmat User Manual Step by Step Items to Ship This screen is used to add products from your database to the transaction Only products that have been added using Product Maintenance can be added from this field 1 Enter all or part of the product description into the search field and click Search To return a complete list of all products that have been loaded to your database leave this field blank and
172. number including the country and area codes Enter the name of the person or third party emergency response provider who should be contacted in the event of a hazardous event emergency The contract account number that this shipment is connected with your Emergency Response Provider Enter the date the declaration is prepared and offered accepted by the initial carrier If the shipping paper is being prepared in advance of being offered to the initial carrier enter the date the shipment will be accepted by the initial carrier Click the activity buttons to move to any other screen that you must complete for your transaction You may move among the various screens in any order that is convenient You do not have to complete the screens in a particular order Unz amp Co www unzco com 800 631 3098 page 71 UnzHazmat User Manual Step by Step Hazardous Transport An asterisk indicates a required field The required fields are 1 10 11 12 Company of Haz Sign Shipper Enter the full name of the company that is offering the dangerous goods or is the shipper of the dangerous goods Name of Haz Signer Shipper Enter the name of the person who will be signing the dangerous goods declarations shipping papers Ensure this person has been adequately trained and certified on dangerous goods regulations Title of Haz Signer Shipper Enter the title of the person signing the dangerous goods declaration shi
173. nzHazmat User Manual UCP is even recognized as having legal effect generally In other countries the UCP 500 is complementary to national law and jurisprudence on documentary credits Ultimate Consignee Person located abroad who is the true party in interest receiving the export for the designated end use UNCITRAL United Nations Commission on International Trade Law UN Agency based in Vienna specializing in the development of model legal instruments and conventions in the area of international trade law Most notable success is perhaps the so called 1980 Vienna Convention the Convention on the International Sale of Goods CISG Also UNCITRAL Rules for Arbitration which provides a procedural framework for international commercial arbitration but which unlike the ICC Rules do not provide direct administrative supervision of the arbitral process UNCTAD United Nations Commission for Trade and Development UN Agency based in Geneva which has developed numerous international instruments as regards trade with developing or transition economies Notably UNCTAD house the ITC International Trade Center a developer of useful guides and manuals for small to medium sized exporters UNECE United Nations Economic Commission for Europe Unfair calling insurance Insurance coverage to protect principals who have issued demand guarantees or bonds against an unfair or abusive call of the bond guarantee i e one which is not truly based
174. o make payment whether or not the shipment is made After date A d Payment on a negotiable instrument such as a bank draft becomes due a specified number of days after presentation of the draft After sight Phrase indicating that the date of maturity of a draft or other negotiable instrument is due a specific number of days after presentation of the draft to the drawee or payee Compare At sight Agent agency agreement Agent is an independent person or legal entity which acts on behalf of another the principal In international transactions generally refers to a sales representative who prospects on behalf of a foreign principal earning commission on sales eventually concluded between the principal and the ultimate client See Foreign sales agent Agio Extra amount over and above the market price which is paid in countertrade transactions and results from the particular costs of countertrade AGR imports American goods returned AI All Inclusive Rates Air waybill AWB Bill of lading that covers both domestic and international cargo transported via air freight This is a nonnegotiable instrument of air transport that serves as a receipt for the shipper indicating that the carrier has accepted the goods listed and as a contract of carriage obligating the carrier to deliver the cargo to the airport of destination according to specified conditions as outlined on the lading itself and within the carrier s own tariff A
175. o use as your default Signatures printer here AInclude digital signature on hazardous forms Signature path and file name Select File Save Copyright 2011 Unz amp Co Division of WTS Corp weww unzco com 800 631 3098 Check this box to tell You can scan and save an image of your UnzHazmaf that you want to signature to be used on your forms Enter the include an image of your path to a file containing an image of your signature on the forms signature here Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 82 UnzHazmat User Manual Printer Settings In this section you can set the default printer Once you select a printer all UnzHazmat reports print to that printer You can change your default printer by going back into the Setup My Preferences screen and making another printer selection Printing Color Forms The only form in UnzHazmat that requires color is the IATA Dangerous Goods Declaration This form requires RED hash marks down the left and right edges of the form If you have a color printer UnzHazmat will print the required red hash mark borders on the form as it is being printed If you do not have a color printer check the box labeled I do not have a color printer By checking the button UnzHazmat will prompt you to place pre printed stock paper with colored borders into your printer before the form begins to print You can obtain stock paper for the IATA forms with a red bo
176. ods through customs Customs bonded warehouse Authorized by Customs to store or manufacture goods while deferring payment of duties until goods are moved into Customs territory These goods are not subject to duties if reshipped to foreign ports Customs import value U S Customs appraisal value of merchandise Customs tariff Charges imposed by governments on imported and or exported goods Customs union Association between two or more countries whereby they eliminate tariffs and other import restrictions on each other s goods and establish a common tariff on the goods from all other countries Customs Valuation Code Formally known as the Agreement on Implementation of Article VII of the General Agreement on Tariffs and Trade this MTN agreement provides detailed rules for the Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 119 UnzHazmat User Manual determination of value for customs purposes These rules are designed to provide a fair uniform and neutral system of valuation based on transaction value and preclude the use of arbitrary or fictitious values Cut off Last possible date cargo may be delivered to vessel or designated point cw Commercial weight CWO Cash with order cwt Hundredweight unit of measurement CY See Container Yard CY CES Cargo loaded in a full container by a shipper at origin delivered to pier facility at destination and then devanned by carrier for l
177. of exchange that the drawee has accepted and is unconditionally obligated to pay at maturity The draft must be presented first for acceptance the drawee becomes the acceptor then for payment The word accepted and the date and place of payment must be written on the face of the draft 2 The drawee s act in receiving a draft and thus entering into the obligation to pay its value at maturity 3 Broadly speaking any agreement to purchase goods under specified terms An agreement to purchase goods at a stated price and under stated terms Acceptance credit Documentary credit which requires amongst the documents stipulated provision of a term bill of exchange The bill is then generally accepted by the bank on which it is drawn or discounted The practical result is that the beneficiary is paid promptly at a discount ACH See Automated clearinghouse Act of God Marine insurance term meaning an act beyond man s control e g lightning flood earthquake etc The carrier is not legally responsible under most circumstances for such damage Act wt Actual weight Actual total loss Marine insurance term For insurance purposes a missing ship is usually considered an actual total loss Ad valorem duty According to value a rate of duty based upon a percentage of the appraised value of the imported merchandise See Duty ADR See Alternative dispute resolution Advance against documents Loan made on the sec
178. old To Maintenance Select Sold To to Edit or Add New Below Ente Past of the Sold To s Company Name and Click on Search g sos Now use the dropdown to select the Sold To to Edi DenBweie E Company Name Chem Bop Buyer Inc Contact s First Name Address Line 1 8372 Pelican Isle Contact s Last Name EIN ampa EIN Type Employer Identification Numi v Fone LL far LI NN pom 5 Delete this Sold To Add New Sold To Save Save and Return to Transaction Input Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3038 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 16 UnzHazmat User Manual Forwarding Agents This screen permits you to add or edit information about Forwarding Agents to your database UnzHazmat Forwarding Agent Maintenance T The International Trade Compliance Experts Since 1579 Forwarding Agent Maintenance Select Forwarding Agent to Edit or Add New Below Enter Part of the Agent s Company Name and Click on Search Search Now use the dropdown to select the Agent to Edit Forwarders Intemational Contact s First Name 102 Waterfront Or Contact s Last Name paa s7373 7 NewYok EINType Employes Identification Numd UNITED STATES 7 Phone 2128749000 5 NemYok Fax 2128749208 hono elete this Agent Anton m ACIE Soe nd etante Tomer oe Version UH5 1 051511 Unz amp Co www unzco com 800
179. on a shipping document indicates a disclaimer of responsibility for spelling typographical or clerical errors Ex works EXW EXW named place Incoterms rule for when the seller is required to make the goods available at seller s premises which commonly is at his factory or warehouse but may be any place on the seller s side of the transaction All other obligations risk and costs are borne by the buyer including export formalities from the origin country F F Degree Fahrenheit F amp D Freight and demurrage FAS See Free alongside ship Factor Agent appointed to sell goods on commission also known as a commission merchant Factoring Factoring is the discounting of a foreign account receivable that does not involve a draft The exporter transfers title to its foreign accounts receivable to a factoring house for cash at a discount from the face value Factoring is often done without recourse to the exporter Export factoring allows an exporter to ship on open account by which goods are shipped without guarantee of payment that is a letter of credit The factor assumes financial ability of the customer to pay and handles collections on the receivables FAK See Freight of all kinds Fair market value Reference against which U S purchase prices of imported merchandise are compared during an antidumping investigation Generally expressed as the weighted average of the exporter s domestic market price or prices of
180. on to save transportation coasts See Countertrade SWIFT payment International electronic funds transfer via the system known as SWIFT Society for World Wide Inter bank Financial Telecommunications offered by most major banks T Table of Denial Orders List of individuals and firms that have been disbarred from shipping or receiving U S goods or technology Firms and individuals on the list may be disbarred with respect to either controlled commodities or general destination across the board exports The list is published in the Export Administration Regulations Tare weight Weight of a container and packing materials without the weight of the goods it contains Compare Gross weight Tariff Tax assessed by a government in accordance with its tariff schedule on goods as they enter or leave a country May be imposed to protect domestic industries from imported goods and or to generate revenue Types include ad valorem specific variable or some combination Tariff barrier Customs duties which are one possible barrier to imports into a country by making them more expensive Tariff quotas Application of a higher tariff rate to imported goods after a specified quantity of the item has entered the country at a lower prevailing rate Tariff schedule Comprehensive list of the goods which a country may import and the import duties applicable to each product Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 pa
181. ons Prepaid B L Freight paid prior to movement money to be paid prior to issuance of bill of lading P H Pier to House same as CFS CY P P Pier to Pier same as CFS CFS Ppd or P P Prepaid Pre carriage Inland freight movement and cost on the seller s side Pre license check Conducted to determine that dual use items on an export license application are destined for a legitimate end use by a reliable end user Firms or individuals representing the licensee the applicant the consignee the purchaser the intermediate consignee or the end user may be subject to inquiries pertaining to the pre license check As part of the process BIS forwards a cable to the U S embassy or consulate in the respective geographical location to conduct an inspection or meet with company representatives to conduct inquiries on behalf of BIS Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 149 UnzHazmat User Manual Pre shipment inspection PSI Inspection of contract goods prior to shipment to ascertain their quality quantity or price Preference criteria For each item enter the applicable NAFTA origin preference criterion The NAFTA Rules of Origin may be found in the Agreement in Chapter 4 Annex 401 Annex 703 2 agricultural Annex 300 B Appendix 6A textiles and Annex 308 1 data processing At least one of the following criteria must be met for an item to receive preferential tariff treatment A
182. oods Declaration the paper MUST have the required RED border hash marks You can e Print using a color printer UnzHazmat will print the red borders e Obtain paper with red border hash marks that you can use in a non color printer Supplies of this paper Item 030 062L can be obtained from Unz amp Co 800 631 3098 There is no substitute for the red border hash marks on this form Your shipment will be rejected otherwise Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 76 UnzHazmat User Manual Email Address Maintenance Email Address Maintenance allows you to enter new addresses for individuals or create lists of people to whom you can send your forms To add a new email address to the database first click on the Add New Email Address button in the individual email addresses section of the screen To edit an existing email address click on the arrow button to see a list of all existing addresses in your database Click on your selection to edit the data When finished adding or editing click on the Save button The same process applies to creating or editing email lists UnzHazmat Email Maintenance The International Trade Compliance Experts Since 1879 Email Maintenance i Individual Emal Addresses Select the EmalAccounttoEdt Fesser iy Name First User Emal Address Add New Email Address Save Select the EmalListtoEdt Frst List v Name stt SelectAn
183. oose pick up CY CY Cargo loaded by shipper in a full container at origin and delivered to carrier s terminal at destination for pick up intact by consignee Cylinder Pressure vessel designed for pressures higher than 40 psia and having a circular cross section It does not include a portable tank multi unit tank car tank cargo tank or tank car D D A See Documents against acceptance DAF See Delivered at frontier Date draft Draft that matures in a specified number of days after the date it is issued without regard to the date of acceptance See Draft Sight draft and Time draft D C Documentary credit See Letter of credit D D Delivered ddc also DDC Sometimes said to be delivered destination charges referring to various miscellaneous charges in the port of destination alternatively said to refer to dispatch money at discharge DDP See Delivered Duty Paid DDU See Delivered Duty Unpaid Deadfreight Freight charge to be paid even when shipment was not made owing to failure by shipper or charterer to actually ship goods in the shipping space for which a reservation was made Deadweight DWT Total carrying capacity of a vessel Deck cargo Goods shipped on the deck of a ship rather than in its holds Defense trade controls Directorate of Defense Trade Controls at the Dept of State administers licenses for the export of defense articles and services including arms ammunition and implement
184. or printing UnzHazmat documents Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 83 UnzHazmat User Manual Include digital signature on Check this box to tell UnzHazmat to include your signature hazardous forms image on your forms Signature path and file name Enter the full path to the directory and file where your signature image is stored Select File button Click this button to browse to the directory and file you want to use for your signature Save button Click this button to save the file you selected permanently You can reselect and resave a different file whenever you need to change the signature included on your forms Computer Name Your registration code is matched to your machine name When you call Unz amp Co to get your registration code give the representative this machine name so they can generate the correct registration code Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 84 UnzHazmat User Manual Import and Export Features One of the advanced features of UnzHazmat is the ability to import data from other systems The Import feature lets users take data from existing legacy CRM or export programs and bring it into the UnzHazmat database This section will explain how to use the Import and Export features UnzHazmat import and export functions are based upon Microsoft Excel You must have Excel loaded on your machine in order for the import function
185. or transport It does not include the inner receptacle of a composite packaging Inner receptacle Receptacle that requires an outer packaging in order to perform its containment function The inner receptacle may be an inner packaging of a combination packaging or the inner receptacle of a composite packaging Inspection certificate Some purchasers and countries may require a certificate of inspection attesting to the specifications of the goods shipped usually performed by a third party Inspection certificates are often obtained from independent testing organizations Institute clauses Standard international transport insurance clauses published by the Institute of London Underwriters The Institute Cargo Clauses are three sets of clauses providing different levels of protection The A Clauses correspond to the general notion which is referred to in the trade as all risks coverage while clauses B and C indicate a lower level of coverage and a greater number of exclusions Instruments of international traffic Lift vans cargo vans shipping tanks skids pallets caul boards and cores for textile fabrics arriving whether loaded or empty in use or to be used in the shipment of merchandise in international traffic are designated as instruments of international traffic IIT within the meaning of section 322 a Tariff Act of 1930 as amended Upon Customs acceptance of a type 3 bond covering these IIT types such instr
186. orporated Otherwise check Non related Select Prepaid if you will pay the international shipping charges Select Collect if the buyer will be paying the international shipping charges Check Y if you wish to insure the shipment above the carrier s stated limit Enter the amount of insurance for the transaction Select from the list to declare what should be done with the goods if your freight forwarder cannot deliver the goods Enter the state code or the Foreign Trade Zone state from which goods commenced their journey Enter the entry number for goods imported into the U S if the export is subject to duty drawback Enter the name of the ship or vessel voyage number for the ship transporting your goods Enter the code for bonded goods if any under which the goods will be exported from the US A routed export transaction is where the foreign principal party in interest buyer authorizes U S forwarding or other agent to facilitate export of items from the United States In a routed export transaction the foreign principal party in interest authorizes a U S forwarding or other agent to prepare and file the export documentation The exporter USPPI must maintain documentation to support the information provided to the forwarding or other agent i Name and address of the USPPI ii U S principal party in interest s EIN iii Point of origin State or FTZ iv Schedule B description v Domestic D Foreign F or F
187. ort Description basic shipment is assigned by the system Transaction ID 2 Ae You cannot access or Database index alter this field Please check the forms you want to print fox this transaction Invoices v Standard Commercial Invoice Dangerous Materials Iv IATA Dang Goods Dec Iv IMO Mulimodal Dang Goods Dec v LATA Non Restricted Dec lv Hazmat Domestic Bill of Lading Other Documents Iv bhippers Letter of Instruction EASI SLI v Packing List Add New Transaction Savi opyright 9 2011 Unz amp Co Division of WTS Corp www To begin a new transaction Add a description and a reference click on the Add New Transaction button number that you can use to recall the to activate the check boxes and transaction ID transaction and then save your fields then check any forms your sale will require transaction Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 43 UnzHazmat User Manual Step by Step Creating a New Transaction 1 On the Home Screen select Create New Transaction Select Forms 2 Ignore the check boxes next to the forms names and click on the Add New Transaction button at the bottom of the screen 3 Enter a short description for your transaction 4 Enter a unique transaction ID 5 Database Index is pre populated for you by the software 6 Place a check mark next to each document you will use for this transaction You can select as many as necessary and update chan
188. ose used self propelled vehicles for which there are no VINs iii Vehicle title number Report the unique title number page 26 Dangerous Good Fields UN or ID Number Haz Proper Shipping Name Technical Name if required ERG Response No Hazardous Class Version UH5 1 051511 UnzHazmat User Manual issued by the Motor Vehicle Administration and iv Vehicle title state Report the 2 character postal abbreviation for the state or territory of the vehicle title The identification number for dangerous goods as found in the Emergency Response Guide ERG The default prefix for all identification numbers is UN This can be changed by the user to NA or ID as required NOTE You can search for a chemical using the ERG locator on the top portion of the products screen The proper shipping name associated with the UN number for the product as listed in the Emergency Response Guide ERG or the applicable transport regulation NOTE You can search for a Proper Shipping Name using the ERG locator on the top portion of the products screen Certain chemicals listed in the Emergency response guide usually designated N O S require the addition of at least one technical name in parenthesis to fully describe the product It is the user s responsibility to identify which proper shipping names require the addition of a technical name in parenthesis and to enter this information into this field DO NOT TYPE THE PARENTHESI
189. osited in Asia and the Pacific Basin Compare Eurodollars ATA carnet Admission Temoraire Temporary Admission An international customs document for the temporary duty free admission of goods into a country for display demonstration or similar purposes ATA Carnets are issued by national chambers of commerce which guarantee the payment of duties to local customs authorities should the goods not be ultimately re exported See Carnet At sight Phrase indicating that payment on a draft or other negotiable instrument is due upon presentation or demand Compare After sight and After date Automated broker interface ABI Part of the CBP Automated Commercial System permits transmission of data pertaining to merchandise being imported into the United States Qualified participants include brokers importers carriers port authorities and independent data processing companies referred to as service centers Automated clearinghouse ACH Function within the CBP Automated Commercial System that combines the elements of bank lock box with electronic funds transfers replacing the payment of customs duties by either check or cash Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 108 UnzHazmat User Manual Automated commercial system ACS Customs amp Border Protection s Automated Commercial System is a joint public private sector computerized data processing and telecommunications system linking customhouses m
190. ove among the various screens in any order that is convenient You do not have to complete the screens in a particular order Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 65 UnzHazmat User Manual Signers and Other Information In this screen you enter information related to the person who is responsible for the accuracy of the prepared documentation This information is used to complete fields within selected forms where a preparer s name title etc is necessary You will also be able to place any certification statements that you want to see on certain forms where certifications are appropriate such as the U S Diversion Statement or the invoice is true and correct type of statements Choose any text statements that you want to use as a certification on your forms Note that you must have previously created your certification statements using the Master Lists section of the program An asterisk indicates a required field UnzHazmat Transaction Input Signers Other Information Se Fle GoTo Heb ppm x eg rz Ed haus EMES Lisf ReportHome The International Trade Compliance Experts Since 1879 Transaction ID po Signers Other Info First Name of Signer Certification er M Last Name of Signer Certification sd YM Title of Signer Certifications Date Signed Telephone No of Signer Email Address of Signer Pack List Ins Package Dimensions DDTC Re
191. owing page Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 68 UnzHazmat User Manual An asterisk indicates a required field Completed by the company person who has Completed by the person who has prepared the loaded and sealed a sea container to be offered IATA or IMO dangerous goods declaration for ocean movement lt a UnzHazmat Transaction Input Hazardous Materials Information m X Transaction ID H azardous Transport p Emergency Response Contact Provider Company Company of Signer Shipper ChemBuyerLid Contract Number CNNgme of Signer Shiipper Beyan Emergency Phone Number 800 5551212 Title of Signer Shipper Logistics Manager Date DeclerationwasPrepafed Place of Signer Shippe Del Louisiana USA DateofSigning Shippe Bason Ocean Shipments Air Shipments Sailing Date Allowed on Pass Aircraft Check for Yes Vessel Voyage VVD Is Radioactive Check for Yes Company of Container Load Placards Tendered Check for Yes Name of Container Load Title of Container Load Place of Container Load Date of Container Load Seal Number Hazardous Container Used J Check for Yes Container Size and Type Select Forms Transaction Input Basic Information SLI Items to Ship Charges Weights Signers Other Info Hazardous Info Save opynight 2011 Unz amp Co Division of WTS Corp www unzco com 800 531 3098 Version UH5 1 051511
192. pegial PackegeMerks Ipzfructions Select Forms Transaction Input asic Information SLI Items to Ship Charges Weight 4 Signers Other Info Hazardous Info Save opyright 2011 Yinz amp Co Division of WTS Corp www unzco com 800 631 3098 These two buttons provide official port codes and port names An asterisk indicates a required field for some transactions None of these fields are mandatory for dangerous goods transactions Fields on the Basic Information Screen Quick Link Navigation Buttons The shortcut buttons in the upper right hand corner of the screen allow you to move to other parts of UnzHazmat with a single click of the mouse Transaction ID This is the identification number you assigned to the transaction UnzHazmat displays this number automatically based on the number you entered on the Select Forms screen The ID number will appear on most screens to help you keep track of which transaction you are working on Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 53 International Carrier List Inland Carrier List Freight Forwarding Agent CHB List Mode of Shipment List Pro Number Route Containerized Yes No References Other Package Marks Estimated Ship Date Ship Date Bill of Lading Number Vehicle or Car Initial Port of Export Ocean Port of Disch Airport of Destination Special Instructions Transaction Activity B
193. plementary information Fiberboard box 4G h IATA Packing Instruction Enter the appropriate packing instruction from the IATA list of dangerous goods column G I or K as appropriate i Haz Authorization Information entered into this field will print on the IATA Authorizations field For IMDG and DOT notations you must enter information such as LTD QTY into the Annotations field on the Add Product screen j Qty and Type of Packaging This quantity information will appear on the DOT and IMDG documents only Enter the number and type of packaging such as 12 plastic drums or 22 fiberboard boxes k IATA Qty and Type of Packages Enter the quantity and type of packages as it should display on the IATA Shipper s Declaration Examples of proper entries include 10 fibreboard boxes x 1 L 2 plastic jerricans x 5 L 22 steel cylinders x 40 Kg l Haz Qty Per Package Enter number of hazardous items per package Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 62 UnzHazmat User Manual m Quantity of Schedule B Units Enter the unit of measure quantity as defined within the Schedule B that is to be reported through AES This AES reporting unit of measure quantity may be different from the commercial sales unit n Quantity of Schedule B Units 2 Depending on the correct 10 digit classification there are occasions where the Schedule B will require the exporter to report through AES a second Schedule B unit
194. pound combination of ad valorem and specific rates DWT See Deadweight E EAR See Export Administration Regulations EAR99 Provision within the Commerce Control List CCL for any item subject to the EAR but not specifically provide for within a particular ECCN In essence a basket provision for all items not otherwise defined in the CCL ECCN See Export Control Classification Number ECE See UNECE Export Identification Code EIC Code used by the AES to qualify the nature of the export of the particular product For UnzHazmat software a drop down menu from which you must select the qualified nature of the exported product EDI Electronic data interchange EDIFACT Electronic Data Interchange for Administration Commerce and Transportation EDIFACT is an international syntax used in the interchange of electronic data Customs uses EDIFACT to interchange data with the importing trade community Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 124 UnzHazmat User Manual EIC See Export Identification Code EIN See Exporter s Identification Number often known as Employer s Identification Number EIN Type When export data is submitted electronically via AES this field of data identifies the nature or type of the identification number being submitted Electronic data exchange EDI Computer to computer transmission of business messages such as purchase orders invoices booking
195. pping papers Place of Haz Signer Shipper Enter the location city and state where the dangerous goods declaration is prepared and signed Date of Haz Signing Shipper Enter the date DD MM YY YY the dangerous declaration will be signed Allowed on Passenger Aircraft Check this box if the consignment is within the limits specified for passenger aircraft and have been prepared in compliance with passenger aircraft packaging requirements If this box is not checked then Cargo Aircraft Only will display on the shipping document Is Radioactive Check this box if the shipment contains Class 7 radioactive materials If no radioactive material is present in the consignment leave this box unchecked Haz Placards Tendered Check yes if your facility will offer or provide hazard class placards for this consignment This is not a mandatory field and is provided solely for your convenience in documenting that placards were offered Emergency Phone Number Haz Emergency Contact Enter an emergency response telephone number that can be reached at any times during the transportation of the dangerous goods For international shipments be sure to enter the number including the country and area codes Contract Number Enter the contract account number that this shipment is connected with your Emergency Response Provider Date Declaration was Prepared Enter the date the declaration is prepared and offered accepted by the initial carrier If the
196. price of each unit of this product The data you enter for the price field is the default price for the product that is saved in the database If the price for a particular transaction is different from the default price in the database you can override the price on individual lines when you enter the Items To Ship data Select from the choices in the list e Domestic The goods are primarily manufactured in the U S or with some imported parts that were substantially altered by producers e Foreign Goods are manufactured overseas imported and re exported in substantially the same condition as imported e Foreign Military Goods are sold to foreign military organizations Check the box to declare the product as a vehicle If your exported item is a self propelled motorized vehicle check the box Once checked UnzHazmat activates the data entry fields associated with a vehicle If this box is not checked then the Vehicle State Title and ID Type will not be accessible Enter the U S state where the vehicle is licensed Enter the U S state where the vehicle is titled Select from the list to designate VIN product number For used self propelled vehicles report the following items of information as defined in 19 CFR 192 1 i Vehicle Identification Number Report the unique Vehicle Identification Number VIN in the proper format ii Product Identification Number Report the Product Identification Number PIN for th
197. production between Mexico Canada or the U S enter JNT for co production NCND See Non circumvention non disclosure agreement NCV No commercial value ne Not exceeding Negotiable instrument Written document that can be used to transfer the rights embodied in it by mere delivery in the case of instruments made out to bearer or by endorsement and delivery in the case of instruments made out to order Some instruments such as the bill of exchange and the cheque are negotiable unless their negotiability is explicitly excluded while the bill of lading is negotiable only if made negotiable by the shipper Negotiable B L Original Bill of Lading endorsed by shipper that is used for negotiating documents with bank Net Cost For each item that is subject to a regional value content requirement RVC enter NC if the RVC is calculated according to the Net Cost method enter NO if the RVC is calculated by some other method Net weight Weight of the goods being shipped not counting packaging Compare gross and tare weight Neutral body Neutral party used to police the practices of members of the conference N F No funds NGO See Non governmental organization No license required NLR Based on classification of item within the EAR the exporter has determined that the export may be conducted without the need for an export license or the need for a license exception Nomenclature of the
198. r Alpha Code Used to identify transportation companies Schedule B Refers to Schedule B Statistical Classification of Domestic and Foreign Commodities Exported from the United States All commodities exported from the United States must be assigned a ten digit Schedule B number Note the first 6 digits of the Schedule B number are harmonized SD Short delivery S D See Sight draft SDN See Specially Designated Nationals Sea waybill Transport document for maritime shipment which serves as evidence of the contract of carriage and as a receipt for the goods but is not a document of title Seals on containers Attached to locking device on container to prevent pilferage and to certify no tampering made of steel by customs or carrier Service contract As provided in the Shipping Act of 1984 a contract between a shipper or a shipper s association and an ocean carrier or conference in which the shipper makes a commitment to provide a certain minimum quantity of cargo or freight revenue over a fixed time period and the ocean common carrier or conference commits to a certain rate or rate schedule as well as a defined service level such as assured space transit time port rotation or similar service failures The contract may also specify provisions in the event of nonperformance on the part of either party Shipper Export trade The party as between exporter and importer who enters into a contract of carriage for the inter
199. r or polygonal faces made of metal wood plywood reconstituted wood fiberboard plastic or other suitable material Alternate meaning Slang term for an ocean container for cargo Breakbulk BB Non containerized cargo which is grouped or consolidated for shipment and then later broken down subdivided or distributed at a further destination point Brokerage Fee paid to freight forwarder by the carrier for services performed Brussels tariff nomenclature BTN See Nomenclature of the Customs Cooperation Council Bulk cargo Cargo that is not packed in any way as it is loaded and carried aboard a ship It is neither marked nor counted by number It is in a loose unpackaged form E g crude oil coal iron ore grain Bulk freight Not in packages or containers shipped loose in the hold of the ship Grain coal and sulfur are usually bulk freight Bunkers Ship s fuel carried in the ship s tanks to power the engines Bunker adjustment factor BAF Surcharge levied in addition to the freight rate to compensate the carrier for differentials in the cost of purchasing fuel bunkers to power the ship s engines Bunker surcharge BSC Extra charge by carrier to adjust for temporarily higher fuel costs Also called fuel surcharge Buy back compensation Form of countertrade under which exporters of e g heavy equipment technology or plant facilities agree to purchase a certain percentage of the output of the new facility
200. r predecessors Hard currency Currency of a nation which may be exchanged for that of another nation without restriction Sometimes referred to as convertible currency Hard currency countries typically have sizeable exchange reserves and surpluses in their balance of payments Harmonized System Schedule of tariff nomenclature arranged in 6 digit codes allowing all participating countries to classify traded goods on a common basis Beyond the 6 digit level countries are free to introduce national distinctions for tariff or statistical purposes The Harmonized System was implemented by the United States and other major GATT countries after Jan 1 1988 In the United States the Harmonized Tariff Schedules of the U S and the Schedule B employ the Harmonized System Hazard class or UN hazard class Category of hazard assigned to a hazardous material under the definitional criteria of part 173 of the DOT regulations A material may meet the defining criteria for more than one hazard class but is assigned to only one hazard class Hazardous material Substance or material that the DOT has determined is capable of posing an unreasonable risk to health safety and property when transported in commerce The term includes hazardous substances hazardous wastes marine pollutants elevated temperature materials materials designated as hazardous in the Hazardous Materials Table and materials that meet the defining criteria for one or more of the nine
201. r the import feature and contain the field descriptive information that the import program will look for NOTE You should copy these files to a directory of your choice so as not to overwrite the originals f L Computer OS C ETFPS gt Search p ae ur n re err my Organize aaa V BB New Folder Name Date modified Type L PDFS EH CARRIERS xls BI FORWARDAGENTS xls BE Desktop BI INTERMEDIATECONSIGNEES xls More B PRODUCERS s Folders BI PRODUCTS xls Downloads FE SELLERS s i EH SHIPMENTS ds BI SOLDTOS xs BI TRANSACTIONS Favorite Links j Documents 4j Recently Changed ETFPS CHNQS File name SamMI Cancel Location of the files This is where you Select the template file you want to installed the program The default use from among the xls files in the location is c NETFPS directory Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 92 UnzHazmat User Manual Record Field Description Let s look at how you can determine the record field descriptions for the Excel files All the Excel Template files are set up the same way We will use the Seller file as our example To set up data to populate the Seller Data Table we will need to open the SELLERS xls file in Excel Row 1 contains the fields that can be imported into UnzHazmat Looking at the bottom of the Excel window you will see two worksheet tabs A tab for the particular file you are us
202. r without promise of payment The obvious risk this method poses to the supplier makes it essential that the buyer s integrity and the buyer s country s stability be unquestionable Open account trading Exporter allows buyer to pay a specified time after receiving the shipment Open insurance policy Marine insurance policy that applies to all shipments made by an exporter over a period of time rather than to one shipment only Opening bank Bank that opens a letter of credit as the request of an importer OPIC See Overseas private investment corporation Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 146 UnzHazmat User Manual Order bill of lading B L Bill of lading made out to the order of the shipper also called a negotiable bill of lading Original bill of lading B L Bill of lading that bears the original signature of the master of a ship or his agent OR Owner s Risk ORB Owner s risk of breakage ORF Owner s risk of fire ORL Owner s risk of loss or leakage Origin receiving charges Loading charges at origin point See 7RC Originator name amp address Where the invoice is completed on behalf of a company the name and address of the company must be indicated The name of the person completing the invoice may also be indicated Invoices completed on behalf of individuals must indicate the name and address of the person completing the invoice This field may be left blan
203. rder from Unz amp Co as Item 030 061L You can also obtain stock paper for the IMO Dangerous Goods forms that has blue borders preprinted on the forms Unz amp Co s product number is Item 030 086L Signatures UnzHazmat allows you to use an image of a script signature on those forms that require a signature Enter the full path to a file on your computer s disk drive that contains the image file in the field provided for that purpose Example c ETFPS JohnDoe bmp NOTE For best quality you should scan and size your signatures as closely as possible to the space required on the form Fields on the User Preference Screen Quick Link Navigation The shortcut buttons in the upper right hand corner of the screen Buttons allow you to move to other parts of UnzHazmat with a single click of the mouse Use this color printer Enter the path to a printer that UnzHazmat will use to print all of your forms whether it is a color printer or not NOTE If you do not check the box for I do not have a color printer but do not have a color printer set as the default printer UnzHazmat will print the borders using standard black ink I do not have a color printer Check this box if you want to receive prompts to insert red checkbox hashmarked IATA blank forms into your printer Browse Printers button Click this button to see a list of all printers that your computer can use to print documents Select the one you want to use f
204. rehouse Bill of exchange B E See Draft Bill of lading B L Document that establishes the terms of a contract between a shipper and a transportation company under which freight is to be moved between specified points for a specified charge Usually prepared by the shipper and actuated by the carrier it serves as a document of title a contract of carriage and a receipt for goods Also see Air waybill Inland bill of lading Ocean bill of lading and Through bill of lading It may also be used as an instrument of ownership which can be bought sold or traded while the goods are in transit To be used in this manner it must be a negotiable Order Bill of Lading e Clean B L is issued when the shipment is received in good order If damage or a shortage is noted a clean bill of lading will not be issued e On Board B L certifies that the cargo has been placed aboard the named vessel and is signed by the master of the vessel or his representative On letter of credit transactions an On Board B L is usually necessary for the shipper to obtain payment from the bank When all bills of lading are processed a ships manifest is prepared by the steamship line This summarizes all cargo aboard the vessel by port of loading and discharge e Inland Bill of Lading is also known as the Waybill on rail or the Pro Forma B L in trucking It s used to document the transportation of the goods between the port and the point of origin or destina
205. reight rates which include loading unloading charges according to the custom of the respective ports which varies widely Liner terms therefore is not a standard designation ICC currently working on establishing a standard liner term Liquidation Final determination of the duties due Lkg amp Bkg Leakage and breakage LOI See Letter of indemnity LT Long Ton 2 240 pounds LTL Less than truck load M3 Cubic meters M amp R Maintenance and repair Main carriage Freight movement and cost from the seller s side to the buyer s side Usually considered to be the international portion of the transport movement Manifest See Ship s manifest Maquiladora Also known as in bond industry this program allows foreign manufacturers to ship components into Mexico duty free for assembly and subsequent reexport Industry established under the maquiladora program is Mexico s second largest source of foreign revenue following oil exports The maquiladora programs was established in 1965 in December 1989 the Mexican government liberalized the maquiladora program to make this a more attractive and dynamic sector of the economy As a result maquiladora operations may import duty and import license free products not directly involved in production but that support production including computers and other administrative materials and transportation equipment Marine Bill of Lading also ocean bill of lading Classi
206. rels or bulk packaging D S Days after sight DST See Double Stack Train Dumping Generally seen as an unfair trading practice It occurs when a good is sold for less than its fair value generally meaning it is exported for less than it is sold in the domestic market or third country markets or it is sold for less than production cost Article VI of the GATT permits the imposition of special anti dumping duties against dumped goods equal to the difference between their export price and their fair value in the export market if dumping causes injury in the importing country Dumping Margin Amount by which the imported merchandise is sold in the United States below the home market or third country price or the constructed value that is at less than its fair value For example if the U S purchase price is 200 and the fair value is 220 the dumping margin is 20 This margin is expressed as a percentage of the United States price In this example the margin is 10 percent Duty Tax imposed on imports by the customs authority of a country Duties are generally based on the value of the goods ad valorem duties some other factor such as weight or quantity specific duties or a combination of value and other factors compound duties Duty Rates Tax imposed by U S Customs on imported merchandise There are three basic types 1 ad valorem based on the entered value 2 specific an amount per unit of quantity 3 com
207. rence Number ro Terms of Sale T Mj ShipperReferenceDete TemsofPaymet rz M Currencyof Settiement I E Transaction Basic Information St 1 _ItemstoShip Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 73 UnzHazmat User Manual Preview Forms You can preview the forms that make up your transaction Only the forms that you originally selected for this transaction will be highlighted and available for preview Click on the Preview button to display the form If you want to review a paper copy of the forms click on the Print Draft for All Checked Forms button at the bottom of the screen The forms checked will print to your printer NOTE Occasionally your form may fail to preview In the majority of cases this is because a required field is empty If this happens return to the transaction screens and carefully review each enabled field for the appropriate data For certain fields you may have to enter the term none rather than leave the field empty Click on the Preview button to see a copy of your completed form displayed on the screen UnzHazmat Preview Forms The lntermatiomel Trade ommnpliam e Experts Smee 879 Transaction ID i Preview Forms Click the preview button next to the form you want to see check the form s desired and click on the Print Draft F Standard Commercial Invoice Shippers Letter of Instruction
208. rigin defense products components technologies and services are controlled under the ITAR by the State Department s Directorate of Defense Trade Controls International transportation Transportation 1 Between any place in the United States and any place in a foreign country 2 Between places in the United States through a foreign country or 3 Between places in one or more foreign countries through the United States Intransit IT entry Customs entry permitting goods to move between ports under bond Inv Invoice Immediate Transportation Entry IT Type of customs entry declaring goods for transportation by a bonded carrier from a port of entry to a bonded warehouse at an inland port or another customs port where entry will be filed Inland Point Intermodal IPI Inland carriage by another mode of transportation after port discharge cargo moving to from an inland point IPI See Inland Point Intermodal Irrevocable Most common designation of an instrument of credit in international trade It carries an irrevocable obligation of the issuing bank to pay the beneficiary when drafts and documents are presented in accordance with the terms of the letter of credit An irrevocable letter of credit once issued cannot be amended or canceled without the agreement of all named parties As such it must have a fixed expiration date Irrevocable Corporate Purchase Order Offer to buy stated goods under specified terms and cond
209. rigin port of a steamship or NVOCC Terms of Sale Used to describe the Incoterms 2000 terms Now replaced with word rules See Incoterms 2010 TEU Twenty foot equivalent units a means of measuring the carrying capacity of container ships e g a ship can be said to be capable of 3000 TEU s which is roughly equivalent to saying it could carry 3000 standard containers THC See Terminal handling charge Through bill of lading Single bill of lading converting both the domestic and international carriage of a shipment Compare Air waybill Inland bill of lading and Ocean bill of lading TIB See Temporary Import Under Bond Time draft Draft that matures either a certain number of days after acceptance or a certain number of days after the date of the draft Compare Date draft and Sight draft TIR See Trailer interchange receipts TIR carnets Transport documents used to cover international transport shipment on road vehicles such as trucks lorries TIR Carnets issued pursuant to the 1949 TIR Convention allow the truck or other vehicle to pass through all TIR member countries without having to go through customs inspection until reaching the country of destination T L Total loss TL Truckload TOFC See Trailer on flat car Trade acceptance Bill of exchange drawn by the seller exporter on the purchaser importer of goods sold and accepted by such purchaser See Bill of exchange Version UH5 1 051511 Unz a
210. rsions are designed to run as stand alone program on a single PC They contain no protection to prevent multiple users from over writing each others changes Each user with a stand alone copy will have his her own set of buyers sellers consignees products etc 14 Ireceive an error message The Product ID you entered is not found in the Product Table Your edit has been cancelled This message appears if you are trying to add an item to a transaction that does not appear in your Product Maintenance Table To correct this go to the Main Menu and go to Setup Master Lists screen Proceed to the Product Maintenance table and add the product you are trying to include on your transaction Once the product is added you can proceed to finish your transaction Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 168
211. rt and Export Menu UnzHazmat import and Export Data Copyright 2011 Ure amp Co Division of WTS Corp wwe unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 95 UnzHazmat User Manual The Export Data screen will appear and the first thing you will have to select is where you want to place your exported files Select the drive and folder where you want to put the exported spreadsheet UnzHazmat Export Data Experts Since 1879 Export Data n Export Sold To Data Export Forwarding Agent Data Downloads 23 957e6753e64c13ec51e826c7e310 Export Carrier Data C Config Msi ON Export Product Data C Documents and Settings m CJDRNERS EM Enter Excel fle name without extension ls Export Producer Data Export Transaction Data Export Shipment Data Copynght 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Enter a file name for your spreadsheet Be careful to name the file appropriately for the button you select the table of data that will be exported so that you know what type of data the file contains e g sellers buyers etc Press one of these buttons to export that particular table type of data You can export data from nine different tables in your UnzHazmat database These tables are e Buyer Data e Consignees Data e Sold To Data e Producer Data e Forwarding Agent Data e Transaction Data e Carrier Data e Shipment
212. s This common market was formed in 1973 See Common Market Carnet Customs document permitting the holder to carry or send merchandise temporarily into certain foreign countries for display demonstration or similar purposes without paying duties or posting bonds or undertaking the usual customs formalities typically required for the entry of goods Cartel Organization formed to regulate or control the production pricing or marketing practices of its members in order to limit competition and maximize market power Carriage and insurance paid CIP named point Exporter s price includes the cost of the merchandise all shipping costs to the named point inland city and insurance Carriage paid to CPT and Carriage and insurance paid to CIP Incoterms indicating that carriage or carriage and insurance are paid by the seller to the named place of destination With either term the buyer bears the risk of loss and damage while goods are in international transit They may be used in place of CFR and CIF respectively as they accommodate all modes of transport Carrier certificate and release order Carrier certificate Used to advise Customs of the details of the shipment its ownership port of lading etc By means of this document the carrier certifies that the firm or individual named in the certificate is the owner or consignee of the cargo Cash against documents CAD Payment for goods in which a bank commission house or
213. s and joint venture partners for U S firms and other business assistance At large embassies this position is filled by the International Trade Administration at smaller embassies this position is represented by State economic officers Commission agent See Purchasing agent Commodity jurisdiction Export jurisdiction of products is administered by the State Department s Office of Defense Trade Controls DTC if the commodities are defense articles technical data and services or by the Commerce Department s Bureau of Export Administration if the commodities are dual use items An exporter may request DTC to conduct a commodity jurisdiction CJ review if the exporter is uncertain as to whether an item is covered by the United States Munitions List USML or believes it has been inappropriately placed on the list CJ procedures include deadlines for making a determination and the use of criteria assessing a performance b significant military or intelligence applicability and c significant civilian applicability Common external tariff Uniform tariff adopted by a customs union e g European Community to be assessed on imports entering a region from countries outside the union Common market Common market as opposed to a free trade area has a common external tariff and may allow for labor mobility and common economic policies among the participating nations The European Community is the most notable example of a common market
214. s in question Documentary collection Method of payment under which the shipping documents relating to a particular cargo are released to the importer on payment documents against payment D P or acceptance documents against acceptance D A of a documentary draft drawn on him by the exporter Documentary draft Draft to which documents are attached Documents against acceptance D A Instructions given by a shipper to a bank indicating that documents transferring possession rights and or title to goods should be delivered to the buyer or drawee only upon the buyer s acceptance of the attached draft Documents against payment D P In the case of a sight draft the documents transferring title to goods are released to the buyer importer only against cash payment Documentary credit D C See Letter of credit Domestic Consignee Normally the U S consignee on a domestic Bill of Lading For instance you may prepare a short form Straight Bill of Lading to send your goods to your Freight Forwarder s warehouse In this case your Freight Forwarder would be your domestic consignee Domestic transportation Transportation between places within the United States other than through a foreign country Door to door Transport service covering carriage from the seller s premises to the buyer s premises Note that this term refers to a freight charge in a carriage contract between a carrier and a shipper and thus is distinct from the iss
215. s invoice number for this transaction Enter the seller s invoice date for the transaction Enter any reference number the shipper assigns for this transaction Enter the date associated with the shipper s reference number Enter the Incoterm being used e g EXW Incoterm 2010 Enter type of payment e g cash sight draft letter of credit Enter national currency being used e g Euros U S Dollars Click the activity buttons at the bottom of the screen to move to any other screen that you must complete for your transaction You may move among the various screens in any order that is convenient You do not have to complete the screens in a particular order Unz amp Co www unzco com 800 631 3098 page 52 UnzHazmat User Manual Basic Information You now can move on to entering more information about the transaction The Basic Information screen provides fields for additional information especially transportation and shipment data UnzHazmat Transaction Input Basic Information Fle GoTo Help y AC J 2 The International Trade Compliance Experts Since 1879 Transaction ID Basic Information Int Carrier M Estimated Ship Date Inland Carrier M ShipDate FF Agent CHB M BillofLading Number Mode ofStipment E M Venice or Cerinte Pro Number DOCOSO415239 Port of Export mo pute Jcean Port ofZiisch Sel POD Containerized Check for Yes Airport of Zestination NEN ye EM o S
216. s of war These Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 120 UnzHazmat User Manual items are listed in the International Traffic in Arms Regulations ITAR and the U S Munitions List DTC is involved in the commodity jurisdiction CJ process The CJ process is used to determine whether a particular item should be transferred to another control list primarily whether an item may be subject to the ITAR or considered either dual use and subject to the Commodity Control List See International Traffic in Arms Regulations Deferred air freight Air freight offered at cheaper rates for non urgent shipments Deferred payment credit Type of letter of credit providing for payment some time after presentation of shipping documents by exporter del Delivery del credere As relates to international commercial agency relationships a del credere agent is one who guarantees the ability to pay of prospective clients he has brought to the principal in exchange the del credere agent is usually accorded a higher percentage commission than is a regular agent Delivery instructions These instructions provide specific information to the inland carrier about the merchandise to the particular pier or steamship line This term is not to be confused with Delivery Order which is used for import cargo Delivery order D O Order commonly addressed to a terminal superintendant or warehouse manager directing the rele
217. sale Ne HV Personally owned vehicles being exported as household effects provided that the vehicles are 15 CFR Sec 30 56 a3 1 Owned by the exporter USPPI or his her immediate family In the possession of the exporter USPPI at the time of or prior to departure 3 Necessary and appropriate for the use of the exporter USPPI or his her immediate family Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Report complete shipment and commodity data Do not report the following data elements Foreign Domestic Indicator Schedule B HS Number Unit of Measure 1 Quantity 1 Unit of Measure 2 Quantity 2 The following data elements are always required Value of Goods Shipping Weight Report complete shipment and commodity data Include VIN Title Number and US State of Title page 101 UnzHazmat User Manual 4 Intended for the exporter s USPPT s use or the use of his her immediate family and 5 Not intended for sale IS Shipments of merchandise imported under a Temporary Import Bond TIB for return in the same condition as imported 1 Goods previously imported for testing experimentation demonstration review etc 2
218. ses exports of foreign origin merchandise which have previously entered the United States for consumption or into Customs bonded warehouses for U S Foreign Trade Zones Remitting bank Bank that sends a draft to an overseas bank for collection Representative See Foreign sales agent Retention of title reservation of title clause ROT Contract clause whereby a seller declares his intention to retain title or ownership over the contract goods until payment by the buyer is complete Revocable letter of credit Letter of credit that can be canceled or altered by the applicant buyer or its bank after it has been issued Compare Irrevocable letter of credit Revolving letter of credit Credit which can be drawn against repeatedly by the beneficiary can take a variety of different forms depending on whether the credit is limited in terms of time number of possible drafts maximum quantity per draft or maximum total quantity Roll on roll off RoRo Combination of road and sea transport where loaded road vehicles are driven on to a ferry or ship roll on roll off ship and off at the port of destination RoRo See Roll on roll off ROT See Retention of title Routed export transaction Routed export transaction is where the foreign principal party in interest buyer authorizes a U S forwarding or other agent to facilitate export of items from the United States In a routed export transaction the foreign principal party in i
219. shipping paper is being prepared in advance of being offered to the initial carrier enter the date the shipment will be accepted by the initial carrier Provider Company Haz Emergency Information Provider If using a third party provider for emergency response information enter the name of the provider in this space along with the name of the shipper or the entity that holds the contract with the third party provider Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 72 UnzHazmat User Manual Printing and Filing Your Forms You ve finished entering data for your transaction It is time to review the information you entered for completeness and accuracy before printing your final forms You can access the Print Preview screens using either the navigation buttons at the top right corner of the screen or by clicking on the GoTo option of the menu bar and selecting Preview Forms Click GoTo Preview Forms or click the View icon to open the Preview Forms screen UnzHazmat main Transaction Input Preview Forms Print Send Forms Create New Transaction Select Forms Select An Existing Transaction Master Lists Report Selection i Additional User Functions in Transaction Input Main Merry Customer Reference Number it t S Sold To Buyer M CustomerReferenceDate Ship To Consignee 7 M Invoice Number e Intermed Consignee M Invoice Date Domest Consignee hemsignee y M ShipperRefe
220. t User Manual Appendix B Export Identification Codes EIC Choose a specific applicable type condition CH CI FS FI IR IW TP ZD Version UH5 1 051511 Shipments of goods donated for relief or charity provided for in Chapters 1 through 97 of Schedule B Specific goods listed below should be reported under the appropriate Schedule B Chapter 98 numbers as follows 1 Commingled food products Schedule Bst 9802 10 0000 Medicinal and pharmaceutical products Schedule B 9802 20 0000 Wearing apparel Schedule B 9802 30 0000 4 Other goods donated for relief or charity Schedule Bst 9802 40 0000 W Impelled shipments of goods donated for relief or charity provided for in Chapters 1 through 97 of Schedule B Specific goods listed below should be reported under the appropriate Schedule B Chapter 98 numbers as follows 1 Commingled food products Schedule B 9802 10 0000 Impelled 2 Medicinal and pharmaceutical products Schedule Bst 9802 20 0000 Impelled 3 Wearing apparel Schedule B 9802 30 0000 Impelled 4 Other goods donated for relief or charity Schedule B 9802 40 0000 Impelled Foreign Military Sales program conducted on the basis of formal contracts or agreements between the U S government and an authorized recipient being shipped on a commercial carrier Impelled Foreign Military Sales program conducted on the basis of formal contracts or agreements betwe
221. t Catalog 33 Schedule B Code LO CAtOr C M 35 UOCE IDIOT RIEN OLI LN 36 Modes f Shipment MED M 38 Downloading Changes for your Master Lists Tables eese eee 40 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 1 Entering Transactions R 42 Using the Sample Lr nsactions o ote e e PO S p D e e ies 42 Create New Transaction Select Forms essere nennen trennen rennen enne eene enne 42 Step by Step Creating a New Transaction sesseesseeeeseeeeee trennen eene en rennen ene terree 44 Select Pending Closed Transactions seen enne nnne enne nein nrenne tenerent nnne 45 Adding or Deleting a Form in an Existing Transaction sseeseeeeee eee 46 Main Transaction Input rentre PRO EO ERE RE Fe Eher PO tet Ee te RH PESE ERE Fe cant AERE ERE ERRARE ERE PUES 49 Kidd 50 Transaction UM PUL P TES 51 Basie Infott idtiOf 2 00 ie rere EA eesti obs ado co ae voces voveo uoce Mian asda 53 Ports of Export Poits of Destination eoe Te teretes ni neret op rp e Fab koe LEES abo RR pape DERE Dg 55 SLI 56 Themis LO E 59 Step by Step Items to Ship eoe tbe mtt o m erbe Pee ne Pre rea RE re er PE EOE NEEESE 6
222. t at consignee s premises Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 148 UnzHazmat User Manual Pier to pier quay to quay Freight quote which only covers from export pier to import pier excludes handling charges to bring cargo to and from piers Pilferage The act of stealing cargo Pipeline and Hazardous Materials Safety Administration of the U S Department of Transportation PHMSA PHMSA is responsible for writing and enforcing the hazardous materials regulations in the United States P N Promissory note POD Pay on delivery POD See Port of discharge Also an acronym for Proof of delivery POR Port of origin POL Port of loading Political risk In export financing the risk of loss due to such causes as currency inconvertibility government action preventing entry of goods expropriation or confiscation and war Port of arrival Location where imported merchandise is off loaded from the importing aircraft or vessel Port of departure In export the final ocean port of aircraft where the shipment in the vessel or aircraft departs from the United States Port of discharge Port where goods are unloaded from vessel Power of attorney Legal authorization from a principal party given to a forwarding agent to act on their behalf to facilitate the export of merchandise out of the U S specifying the responsibilities to be carried out in accordance with U S laws and regulati
223. t is prepared by the steamship line This summarizes all cargo aboard the vessel by port of loading and discharge An Inland Bill of Lading a waybill on rail or the pro forma bill of lading in trucking is used to document the transportation of the goods between the port and the point of origin or destination It should contain information such as marks numbers steamship line and similar information to match with a dock receipt OCP See Overland common point Offset Type of countertrade transaction In an offset contract which may be required by importers governments as a condition for approval of major sales agreements the exporter makes an additional agreement to buy goods and services from the importer s country In a direct offset transaction an exporter may be required to establish manufacturing facilities in the importing company or to use a specific percentage of the components in the product sold from the importer s country In an indirect offset an exporter may be obliged to buy goods or services from the importing country without any link to the product sold See Countertrade O N Order notify O o Order of OP Open policy On board bill of lading B L Ocean bill of lading in which a carrier certifies that goods have been placed on board a certain vessel On carriage Inland freight movement and cost on the buyer s side Open account O A Trade arrangement in which goods are shipped to a foreign buye
224. t undergo the required change in tariff classification The goods do nonetheless meet the regional value content requirement specified in Article 401 d This criterion is limited to the following two circumstances D1 The good was imported into the territory of a NAFTA country in an unassembled or disassembled form but was classified as an assembled good pursuant to H S General Rule of Interpretation 2 a or D2 The good incorporated one or more non originating materials provided for as parts under the H S which could not undergo a change in tariff classification because the heading provided for both the good and its parts and was not further subdivided into subheadings or the subheading provided for both the good and its parts and was not further subdivided NOTE The criterion does not apply to Chapters 61 through 63 of the H S E Certain automatic data processing goods and their parts specified in Annex 308 1 that do not originate in the territory are considered originating upon importation into the territory of a NAFTA country from the territory of another NAFTA country when the most favored nation tariff rate of the good conforms to the rate established in Annex 308 1 and is common to all NAFTA countries F The good is an originating agricultural good under preference criterion A B or C above and is not subject to a quantitative restriction in the importing NAFTA country because it is a qualifying good as defined in Annex 703 2
225. tables e g buyers sellers products etc 10 Can I import data from my database program UnzHazmat has a bulk import facility to load data from an existing Excel spreadsheet However the facility is designed to work with empty tables It cannot update data already in the tables You will usually use this facility to copy your existing data into the program when you first set up UnzHazmat If you have already loaded data into the tables and wish to import additional new records that do not appear in the table the import facility will work correctly However if your import file contains records that already appear in the table the import will fail because the import will not know which record the one in the table or the one in the import file contains the most correct data If you have already loaded a great deal of data into the tables and wish to replace records that already exist you must 1 export the current table to an excel file 2 delete the records in the table 3 add the records to an Excel file to import making sure there are no duplicate records and then 4 import the file back into the empty UnzHazmat table 11 Can I export data to my database program UnzHazmat does allow you to export data to an Excel spreadsheet or csv file in a pre formatted layout Once you have exported the data you can modify Excel files to Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 167 Un
226. term also includes those materials that meet the defining criteria in chapter 2 9 of the UN Model Regulations or the IMDG Code Marking or marks Letters numbers and other symbols placed on cargo packages to facilitate identification Master document form Central document in export administrative systems under which all necessary information is entered into a single master document or computer file which is then used to generate all shipping and export documents also known as aligned export documentation systems Mate s receipt Documents issued by the carrier to the shipper indicating receipt of the goods but not loading on board Mercosur An economic and political agreement between Argentina Brazil Paraguay and Uruguay Its purpose is to promote free trade and the fluid movement of goods people and currency The official languages are Portuguese and Spanish It has been updated amended and changed many times since It is now a full customs union Bolivia Chile Colombia Ecuador and Peru currently have associate member status Venezuela signed a membership agreement on 17 June 2006 Metric Ton M T 1 000 kilograms 2 204 pounds Microbridge Rate from a city that is not a seaport to a foreign city via another city that is a seaport with the steamship line or NVOCC issuing a bill of lading from the original city and taking responsibility for the cargo all the way Military Critical Technologies List MCTL Document
227. the seller Enter the seller s zip code Enter the seller s country Enter the first name of the primary contact at the seller s company Enter the last name of the primary contact at the seller s company Enter the identification number of the seller Most often this is the EIN or Tax ID of the seller s company You can use other types of identification but you must select the appropriate EIN type field as well Select the type of identification number based on the data you entered in the EIN field The following types are available e DUNS e EIN Employer Identification Number Tax ID FOREIGN Enter the seller s primary phone number Enter the seller s fax number If required enter the Directorate of Defense Trade Controls number Click this button to remove the seller s record permanently Click this button to add a new seller record Click this button to save your data and continue to work on the seller s record If you arrived at this screen by clicking on the maintenance M button from a transaction you were entering Click on this button to save your changes and return to that transaction page 15 UnzHazmat User Manual Sold To Buyers This screen permits you to add or edit information about customers buyers i e the person or company ultimately receiving the dangerous goods to your database m UnzHazmat Sold To Maintenance The International Trade Compliance Experts Since 1879 S
228. the box or boxes for the forms that you wish to delete UnzHazmat Select An Existing Transaction m BR Enter your selection criteria here StatDale 4 21 2000 Select Pending Transactions e Inc Chem Buyer Inc Transaction 2 LIMITED QUAM 3 Chem Buyer Ltd Transaction 3 NOS EXAMPLE 3 Chem Buyer Ltd Transaction 4 MARINE POLL 4 Chem Buyer Ltd Transaction 5 ALL PACKED 11 5 Chem Buyer Inc j Transaction 6 OVERPACK Chem Buyer Inc basic shipment 7 Copy as New Print Send Forms Preview Forms Add Del Forms Transaction Input Copynght 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 47 UnzHazmat User Manual UnzHazmat Create New Transaction Select Forms File GoTo Help ACU The International Trade Compliance Experts Since 1879 Select Forms for this Transaction Short Description basic shipment Transaction ID 52 Database Index Please check the forms you want to print for this transaction Invoices v Standard Commercial Invoice Dangerous Materials lv IATA Dang Goods Dec Iv IMO Mulimodal Dang Goods Dec v LATA Non Restricted Dec v Hazmat Domestic Bill of Lading Other Documents Iv Shippers Letter of Instruction EASI SLI v Packing List Add New Transaction f Save and Go To Transaction Input D 2011 Unz amp Co Divisi n of WTS Corp www unzco com 800 631 3038
229. tion It should contain information such as marks numbers steamship line etc to match with a dock receipt BIMCO Baltic and International Maritime Conference BIS Bureau of Industry and Security within the U S Department of Commerce It is the agency responsible for regulatory control over the export of dual use goods and conventional arms It publishes and enforces the Export Administration Regulations of the U S Blocks 23 25 These blocks of information on the Canada Customs Invoice ask the preparer questions related to transport and packing charges for the shipment to Canada the amount of the charges and whether they have been included in the price value of the goods or if they are being included separately in block 24 BOLERO Originally a system for transmission of electronic bills of lading In the process of being expanded by SWIFT into an electronic platform for transmission of all trade documents Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 110 UnzHazmat User Manual Bonded warehouse Warehouse authorized by a customs authority for storage of goods on which payment of duties is deferred until the goods are removed for entry into the commerce of the country or exported from the country Booking Arrangement with a steamship or air line company for the acceptance and carriage of freight on a common carrier The equivalent of a reservation for cargo Box Packaging with complete rectangula
230. tion 1 CARGO AIR Of 1 Transaction 2 LIMITED QUAM 2 Transaction 3 NOS EXAMPLE 3 Transaction 4 MARINE POLL 4 Transaction 5 ALL PACKED II 5 Transaction 6 OVERPACK basic shipment E Print Send Forms Preview Forms Add Del Forms Transaction Input Copyright 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Select an entry by clicking on the small arrow to the left of the line Use the buttons at the bottom of the screen to proceed If you use a date range criterion for your search you may select just pending transactions just closed transaction or both by checking the box under the date fields If you need to add a form to an existing transaction click on the Add Del Forms button To close a transaction so that it does not reappear as pending when you perform a search uncheck the box in the column titled Pending Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 46 UnzHazmat User Manual Adding or Deleting a Form in an Existing Transaction If you need to add a form not previously selected for a current transaction or to delete a form that is unnecessary for the transaction you should click on Go To in the Menu bar at the top of the screen Then click on Select An Existing Transaction The screen shown below will be presented Click on the Add Del Forms button and you will be able to check a box or boxes for the forms that you wish to add or uncheck
231. tion Data Shipment Data Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 88 UnzHazmat User Manual On the Import Data Screen you must identify the location of the Excel files you wish to import See the section on Setup of Import Data Files on page 87 You may choose files for any of the tables that allow data to be imported Click on the appropriate Select Table Button For example we will use the Sellers Data Table The standard windows dialog will allow you to locate and select the file you want to import All the table import functions work the exact same way When you click a Select button the Windows file Select Sold to Buyer Data by clicking here dialog will open to allow you to locate and select the file you want to import LinzHazmat Import Data GoTo Help Heo e International Trade Compliance Experts Since 1579 Import Data Select Seller Data a CNETFPSNImport T emplatesNSOLDTOS xis Select Forwarding Agent Data 0 Select Carier Data Select Product Data Select Consignees Data Select Producer Data Select Transaction Data 0 Select Shipment Data Fmt Copynghk 2011 Unz amp Co Division of WTS Corp www unzco com 800 631 3098 Then click the Import button to begin transferring data to UnzHazmat NOTE It is important to name your files in such a way that you can recognize which files go to which databases Version UH5 1 051511 Unz amp Co
232. to your transaction where you left off You can add additional records edit existing data displayed on the screen or delete the record permanently When you are finished you can click on the Save button and navigate to another screen If you ve come to this screen while working in a transaction you can click on Save and Return to Transaction Input You will return to your transaction where you left off All tables in UnzHazmat that contain data such as Buyers Sellers Consignees Carriers Forwarders and Intermediate Consignees operate in the exact same manner as described above The data entry fields on each of these maintenance screens are identical On the following pages we will use the Sellers screen to illustrate how the maintenance screens operate Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 13 Seller Maintenance UnzHazmat User Manual The Seller Maintenance screen allows you to enter data about the primary company offering the dangerous goods for sale Most often this will be about your company UnzHazmat Seller Maintenance Seller Maintenance Select Seller to Edit or Add New Below Now use the dropdown to select the Seller to Edit Company Name Address Line 1 Address Line 2 Chem Seller Inc 7382 Hayes Court Piscataway EW JERSEY vl 08302 Bse O Contact s First Name Contact s Last Name EIN EIN Type Phone Fax DDTC Registration Joseph
233. transaction Transaction Input Includes the buyer seller and reference numbers for your transaction Basic Information Includes agent carrier and port information SLI Information associated with the Shipper s Letter of Instruction SLI Items to Ship Actual items products that will be included in your shipment Charges and Weights Charges and weight information Signers and Other Info Name titles and details of persons responsible for the transaction as well as any certifications you want to include Hazardous Info Information associated with the dangerous goods that you are shipping along with their Emergency Response Guide references Save Click on this button to save the current data If you do not have enough time to complete an entire transaction you can save the data and then recall and finish the transaction later as described in Select a Pending Closed transaction Warning If you try to enter information on one of the display screens and receive an error message that says No Records Found it means that UnzHazmat has no data to use in one or more of the drop down list boxes on that screen Go back to the Master Lists and enter at least one record for the lists included on that screen Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 49 UnzHazmat User Manual Select Forms This button takes you to the screen where you can add or modify the forms included in your transaction
234. truction The Shipper s Letter of Instruction SLI may be used by an international shipper exporter as a means to convey regulatory and logistics information to its foreign freight forwarder This is especially important if the forwarder is filing the AES record on behalf of the shipper It provides a document trail of what the shipper asked its agent to do and to submit in its behalf to the U S government The filing of timely and accurate data within AES is a regulatory requirement for all export shipments This software allows you to update all the AES related data tables so that you are always conveying the correct and most current information contained within these tables See Updating Tables on page 37 Should a government regulatory agency at some future point challenge the shipper as to destination or disposition of the international shipment or the accuracy of the AES record filed the retained copy of the SLI will be the exporter s evidence of its intentions for the shipment and the information that was supposed to be conveyed on its behalf Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 105 UnzHazmat User Manual Appendix D Glossary of Terms and Abbreviations A A A A See American Arbitration Association A d See After date AAR Against all risks ABI See Automated broker interface Acc See Acceptance Acceptance Acc This term has several related meanings 1 A time draft or bill
235. ue of the Incoterm chosen in the contract of sale an agreement between seller and buyer DOT Department of Transportation Double Stack Train DST Rail car train capable of carrying two forty foot equivalent containers one on top of each other D P See Documents against payment Draft or Bill of Exchange Unconditional order in writing from one person the drawer to another the drawee directing the drawee to pay a specified amount to a named drawer at a fixed or determinable date See Date draft Sight draft Time draft Drawback Articles manufactured or produced in the United States with the use of imported components or raw materials and later exported are entitled to a refund of up to 99 percent of the duty charged on the imported components The refund of duty is known as a drawback Drawee Individual or firm on whom a draft is drawn and who owes the stated amount Compare Drawer Also see Draft Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 123 UnzHazmat User Manual Drawer Individual or firm that issues or signs a draft and thus stands to receive payment of the stated amount from the drawee Compare Drawee Also see Draft Drum Flat ended or convex ended cylindrical packaging made of metal fiberboard plastic plywood or other suitable materials This definition also includes packaging of other shapes made of metal or plastic but does not include cylinders jerricans wooden bar
236. uld have to run the UnzUpdate exe on every computer to update each user s database Registering UnzHazmat The Demonstration Program When you install UnzHazmat for the first time the program will function as a demo program for 30 days While using the program as a demo all of the program s functions will work normally You will be able to add and save transactions run reports etc However all of the reports will print with the word DRAFT printed across the page The program will operate in demo mode for a period of 30 days from the date that you install it After two weeks you will be reminded that you have not registered your program After 30 days all buttons on the main menu will be locked except for the Setup My Preferences button where you can enter the registration code In order to remove the DRAFT logo and or re activate the menus after they have been locked you must register your copy of the program Registering your copy of UnzHazmate In order to register your copy of UnzHazmat you must call the help desk at 1 800 631 3098 and supply the representative with the name assigned to your computer You can find the name by opening the Setup My Preferences screen from the Main menu Your computer name is listed at the top of the screen Be sure to give your Unz Representative exactly how the name appears Caps dashes spaces etc If you purchased a multiuser version you must provide the name of the hosting
237. ulture is automatically the correct way for everyone Anyone who deviates is wrong ETS Estimated time of sailing ETC See Export trading company EU European Union EURO European Currency Unit previously called ECU Eurodollars U S dollars placed on deposit in banks outside the United States usually refers to deposits in Europe European Commission One of the five major institutions of the European Community the Commission is responsible for ensuring the implementation of the Treaty of Rome and Community rules and obligations submission of proposals to the Council of Ministers execution of the Council s decisions reconciliation of disagreements among Council members administration of EC policies such as the Common Agricultural Policy and coal and steel policies taking necessary legal action against firms or member governments and representing the Community in trade negotiations with non member countries European Community EC One of the three pillars of the European Union EU created under the Maastricht Treaty 1992 the customs union of countries in Europe organizing freedom of movement for goods services capital and people Ex From When used in terms of sale such as ex works it signifies that the price quoted applies only at the point of origin at the seller s factory In practice this kind of quotation indicates that the seller agrees to place the goods at the disposal of the buyer at the specified
238. uments may be released without entry or the payment of duty subject to the provisions of 19 CFR 10 41a Insurance certificate Assures the consignee that insurance is provided to cover loss or damage to the cargo while in transit Integrated carrier Carriers that have both air and ground fleets or other combinations such as sea rail and truck Since they usually handle thousands of small parcels an hour they are less expensive and offer more diverse services than regular carriers Intellectual property rights Generic phrase encompassing intangible property rights including among others patents trade and service marks copyrights industrial designs rights in semiconductor chip layout designs and rights in trade secrets Interchange Transfer of a container from one party to another Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 136 UnzHazmat User Manual Interchange Agreement Contract between carrier and trucker that legally permits interchange of equipment Interline service Routing from origin to destination involving more than one carrier Intermediate Consignee Intermediate consignee is the bank forwarding agent or other intermediary if any that acts in a foreign country as an agent for the exporter the purchaser or the ultimate consignee for the purpose of effecting delivery of the export to the ultimate consignee For exports to foreign countries the intermediate consignee shal
239. und Agreement on Textiles and Clothing contains an agreed schedule for the gradual phase out of quotas established pursuant to the MFA over a ten year transition period after which textile and clothing trade will be fully integrated into the GATT and subject to the same disciplines as other sectors Multilateral Agreement International compact in which three or more parties participate Multimodal transport bill of lading Bill of lading used for carriage whenever there are at least two different forms of transport such as shipping by rail and by sea Multimodal transport operator MTO Carrier who concludes multimodal transport contracts i e contracts involving transport by more than one mode of carriage and for which the MTO accepts liability as a carrier Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 143 UnzHazmat User Manual Multiple exchange rate Several countries operate systems by which different exchange rates are used for different transactions M V Motor vessel N N A Not applicable NAFTA Origin Enter MX CA or US for textile and agricultural goods exported to a NAFTA country For all other items enter MX CA or US if the goods originate in that NAFTA country per Annex 302 2 and if subsequent processing in another NAFTA country does not increase the transaction value of the items by more than seven percent If the item results from a joint
240. urity of the documents covering the shipment Advance payment guarantee bond Guarantee that advance payments will be returned if the party having received such payments does not perform its part of the contract Advised letter of credit Credit the opening of which the beneficiary is informed by a local bank Advising bank Bank operating in the exporter s country which handles letters of credit for a foreign bank by notifying the export firm that the credit has been opened in its favor The advising bank fully Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 106 UnzHazmat User Manual informs the exporter of the conditions of the letter of credit without necessarily bearing responsibility for payment Advisory capacity Term indicating that a shipper s agent or representative is not empowered to make definitive decisions or adjustments without approval of the group or individual represented Compare Without reserve AESDirect The US Census Bureau internet based system for filing electronic export information EEI to the Automated Export System AES This application is free of charge to filers of EEI EEI via AES replaced the Shipper s Export Declaration form 7525V Affreightment Contract of Agreement between a steam ship line or similar carrier and an importer or exporter in which cargo space is reserved on a vessel for a specified time and at a specific price The importer exporter is obligated t
241. ustment factor Bag Flexible packaging made of paper plastic film textiles woven material or other similar materials Bank guarantee Assurance obtained from a bank by a buyer that the bank will pay the seller the stated amount of the guarantee should the buyer default on payment A bank guarantee may not be issued in the U S by U S banks See Letter of Credit Bank release Negotiable time draft drawn on and accepted by a bank which has added its own credit to that of the buyer Banker s draft Draft drawn by or on behalf bank itself Regarded as cash it is payable on demand and cannot be returned unpaid Barratry Negligence or fraud on the part of a ship s officers or crew resulting in injury or loss to the ship s owners Barter Trade in which merchandise is exchanged directly for other merchandise without use of money Barter is an important means of trade with countries using currency that is not readily convertible Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 109 UnzHazmat User Manual Basic points One thousandths 1 100 of 196 i e 100 basis points is equal to 1 B B Breakbulk cargo B D Bank draft Beneficiary The person in whose favor a letter of credit is issued or a draft is drawn Berne Union International Union of Credit and Investment Insurers Berth Location alongside a quay pier where a ship ties up to load or discharge cargo B G Bonded goods See Bonded wa
242. ut does not have an IRS assigned number then it may be the company s DUNS number if the company is a D amp B subscriber However there must be some kind of identification number A person s social security account number SSAN can no longer be used as a means of exporter identification Export Import Bank of the United States Eximbank was chartered in 1934 as an independent agency to finance the export of U S goods and services Eximbank offers four major export finance support programs loans guarantees working capital guarantees and insurance Eximbank undertakes some of the risk associated with financing the production and sale of American made goods provides financing to overseas customers for American goods when lenders are not prepared to finance the transactions and enhances a U S exporter s ability to match foreign government subsidies by helping lenders meet lower rates or by giving financing incentives directly to foreign buyers Eximbank s information hotline number is 1 800 424 5201 See Commercial Risk Political Risk Private Export Funding Corporation Export license Required document issued by the U S Government authorizing the export of specific commodities This license is for a specific transaction or time period in which the export is to take place Export management company Private firm that serves as the export department for several producers of goods or services either by taking title or by soliciting and transact
243. uttons Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 UnzHazmat User Manual Enter the name of the company with whom you have signed a contract to transport dangerous goods between the U S and a foreign country Enter the name of the company with whom you have signed a contract to transport dangerous goods within U S borders Enter the name of the company you use as your freight forwarder for this transaction Enter the manner in which the goods will be transported ocean air etc Enter the domestic carrier s shipment identification number Generally the name of the carrier on a domestic bill of lading Check the Yes box if the goods are shipped in commercial shipping containers Enter any miscellaneous references you want to add to the transaction documentation Enter any descriptive marks imprinted on the package materials Enter the date the goods are expecting to be shipped Enter the date the goods will be shipped Enter the international carrier s bill of lading number Enter a sea container truck trailer or rail car number Enter the code for the city port where the goods will leave the US You can use the lookup function to find the correct code for your Port of Export POE Enter the code for the city port where the goods will be offloaded in the country of final destination You can use the lookup button to locate the correct code for your Port of Destination POD If shipping
244. xchange reserves and deficits in their balance of payments See Hard Currency Special permit Document issued by the Associate Administrator of PHMSA permitting a person to perform a function that is not otherwise permitted under 49 CFR Specially Designated Nationals SDN Office of Foreign Assets Control OFAC Department of the Treasury implements and enforces financial and trade sanctions FAC has the authority to include within the definition of the sanctioned government those individuals and entities that FAC has determined are owned by controlled by or acting directly or indirectly on behalf of the target government Parties so identified are known as Specially Designated Nationals or SDNs In practice an SDN is a target government body representative intermediary or front whether overt or covert that usually is located in a third country and functions as an extension of the sanctioned government An SDN may also be a third party company that otherwise becomes owned or controlled by the target government or that operates on its behalf No criminal linkage is necessary Ownership by control by acting on behalf of or profiting from trade with the target government or country would suffice to qualify a person for designation Specific duty Duty based on some measure or quantity such as weight length or number of units Specification packaging Packaging conforming to one of the specifications or standards for packaging in th
245. y Principal airport domestic or international with many flights offering maximum service and connections Sometimes used to refer to a truck or trail border crossing to Canada or Mexico GATT General Agreement on Tariffs and Trade now called the World Trade Organization WTO A multilateral treaty intended to help reduce trade barriers between signatory countries and to promote trade through tariff concessions http www wto org General Average GA Coverage for loss resulting from voluntary sacrifice e g jettison or the act of expending cargo to prevent loss of vessel crew passengers or total cargo The value of such a loss is averaged among all interested parties General Export License Any of various export licenses covering export commodities for which Validated Export Licenses are not requires No formal application or written authorization is need to ship exports under a General Export License General Order GO Cargo seized by customs due to failure on part of consignee to make customs entry within allotted free time GO See General Order GRI General Rate Increase Generalized system of preferences GSP Framework under which developed countries give preferential tariff treatment to manufactured goods imported from certain developing countries GSP is one element of a coordinated effort by the industrial trading nations to bring developing countries more fully into the international trading system The U S G
246. y and charges for same are borne by the seller of the goods The buyer bears the risk of loss and damage while goods are in international transit Applies to only ocean and inland waterway modes of transport Cost insurance amp freight CIF Term of sale Incoterm indicating that the international freight is arranged by and charges for same are borne by the seller of the goods The seller also arranges and purchases insurance for the goods while in transit The buyer bears the risk of loss and damage while goods are in international transit Applies to only ocean and inland waterway modes of transport Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 117 UnzHazmat User Manual Counterpurchase Agreement of an exporter to purchase a quantity of unrelated goods or services from a country in exchange for and approximate in value to the goods exported Countertrade Sale of goods or services that are paid for in whole or in part by the transfer of goods or services rather than money See Barter Countervailing duty CVD Duty levied on an imported good to offset subsidies to producers or exporters of that good in the exporting country GATT Article VI permits the use of such duties if material injury to the importing country s producers occurs Country of export destination Country where the goods are to be consumed further processed or manufactured as known to the shipper at time of export If the country of ult
247. z amp Co can sell you a supply of paper stock that contains a border of blue diagonal hatchings Request form 030 084L when ordering this form Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 104 UnzHazmat User Manual Packing List A Packing List is an invaluable document in the conduct of both international and domestic trade Although the Packing List is not a document required by any U S government export regulation it may be required by your foreign customer as a requisite document for customs clearance of the goods into the customer s country From a business perspective the customer may need to document that what the shipment contains is what the customer did order from the seller shipper A well prepared packing list is a valuable map of a shipment particularly if the shipment contains multiple articles in multiple containers In which container do we find which article in what quantity This may also assist the customer when processing goods through its own customs clearance if inspection of some part of the shipment is required Finally a packing list may serve the exporter well if at some point in the future a U S Government agency challenges the export shipment as to its true contents Prepared in the normal course of business the packing list will affirm that what was stated on the invoice and bill of lading is an accurate description of what the exporter shipped abroad Shipper s Letter of Ins
248. zHazmat User Manual arrange the data in any layout needed by your Database program Note this is a manual procedure for use when you have an occasional need to transfer data to an external database program There is no facility in UnzHazmat to automatically transfer data or sync with your ERP external database programs 12 Can UnzHazmat exchange transactions with my ERP system in real time Out of the box UnzHazmat limits data exchange to what can be achieved using the batch import and export facilities described in the import and export section of this manual To preserve the integrity of your data tables cannot normally be written to directly You may contact Unz amp Co and request a copy with writable tables This will allow a programmer who is familiar with SQL and your ERP system to create the code and triggers needed to exchange data between the two systems in real time Unz amp Co does not provide data translation services 13 Can more than one person use this software at the same time If more than one person needs to use the program at the same time you can purchase several copies of the single user version or buy one copy of the multi user version of the program The multi user version of the program is designed to be run on a server and ensures that changes made by one user are not over written by another user All users share the same set of buyers sellers consignees products etc Single user ve
249. zones in the United States Freight all kinds FAK Freight rate applicable to all types of goods Freight bill receipt See Freight release Freight brokerage Commission paid to a licensed Freight Forwarder or Custom House Broker by the steamship line concerning export transactions Commission is paid either as a percentage or the freight charges or as a lump sum amount per container depending on the carrier and or trade lane Version UH5 1 051511 Unz amp Co www unzco com 800 631 3098 page 131 UnzHazmat User Manual Freight forwarder Independent business that handles export shipments for compensation A freight forwarder is among the best sources of information and assistance on U S export regulations and documentation shipping methods freight costs and foreign import regulations Freight release Evidence that the freight charges for the cargo have been paid If in writing it may be presented at the pier to obtain release of the cargo Normally once the freight is paid releases are usually arranged without additional documentation FSC See Fuel surcharge FTA See Free Trade Agreement Fuel surcharge FSC Additional charge in a carrier s tariffs when the price of fuel increases G GA See General Average Gas Material which has a vapor pressure greater than 300 kPa 43 5 psia at 50 C 122 F or is completely gaseous at 20 C 68 F at a standard pressure of 101 3 kPa 14 7 psia Gatewa

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UnzHazmat® 5.1 User Manual