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1 Welcome to WebUntis

1. f Feb12 2015 Thu MountEverest Fa E Feb9 2015 Mon Mountainsin South Africa FP Jan 29 2015 Thu Fa Jan 26 2015 Mon Fa Jan 22 2015 Thu Fa Teaching method Mumber lt Selection gt T 2 Remark In addition to entering teaching content you can also view the teaching content of preceding lessons and if necessary copy this you can select the teaching method used e g Teamwork assign the lesson a number and add a remark 3 3 5 Enter grades Assessing participation If you for instance want to participate individual students during a lesson you just need to access the class register and click on the button lt Enter grades gt Enter grades e Students in the lesson 21 Click here to enter grades LJ Dennis 4 David J Aylin _ Fabian E cd d Ingo L Kimi C Oliver d d C Marcus C Markus C Patrick cd cd The window for entering grades opens up Entry of grades Andreas WH In this window you can define the type of examination the grading scheme and the grade per student Additionally you can write a remark and put down a time regarding this grade entry Assessing a test Generally test or any other written exams need to be entered into WebUntis as examinations 50 WebUntis Class register Timetable 2b Class Week of Tr 0 1a 1b 1c 2a 2b 3a 3b 4a 4b 4c ASINT MONApr 13 2015 Tue Apr 14 2015 Wedapr 15 2015 8 00 AM 8 30 AM 9 15 AM 10 15 AM g5
2. Absences Class Student Search Period All Y All MI AH 4 8 2015 4 10 2015 Time range Activate class filter Reason of absence Status Sorting Show deleted records All All v Class Student Date Y Selection Type User Student Class Cl Tea Fr Start To End Reason Status Text ARB Ey BJ Andreas 2b Bl BJJ Apr8 2015 11 05AM Apr8 2015 12 40PM Il 2 f R h O be hh Nicole 2b BIB Apr8 2015 9 15AM Apr8 2015 9 35AM Il nicht akzep 2439 2 Elements found showing all Elements 1 Create a report of the absences New Delete Combine Excuse A new absence can be entered by clicking on the lt New gt button at the end of the list of absences First select the class and then the student of the class before entering the time range for the absence and the reason of absence if these are known New absence x Student af Dennis 4c Fr To 418 2015 14 8 2015 Start time End time 8 00 AM 14 15 PM Reason of absence Illness Text phone call from mother Save Close The student in question will now be displayed on the class register page as absent Note Several absent students You can also set several students to absent at the same time 102 WebUntis Entering absences in the school office e Edna 2b a Elias 2a a Marcel 2a FT 482015 New absence Start time End time 8 00 AM 11415 PM Reason of absence Inneracademic Text class repr
3. Adi g ae Alessandro ma OO i aaa Es aa Antonio 0 O A A Example report students in the lesson Class 2b Subject AUF Teacher BJ BJJ ot Ge A de fi lb e Oo 64h 0 di b ba O 19 20 21 ay Surname First name Andreas Aylin Behice Daniel David Dennis Edna Elizabeth Fabian Ingo Kimi Lukas Marcus Maris Therez Markus Nicele Oliver Patrick samra Sarah Simon Test Test i BwmwemhBEBeEes BBE EEee eB BEB Fs B Students in the lesson Class 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b 2b Number of students 22 of which female 3 of which male 13 Example absence time per lesson Reports on lessons 55 Test school DEMO School year 2014 2015 56 3 3 7 WebUntis Class register Absence time per lesson a Mar 1 2015 Aug 7 201 Class 1a 1b 1c Subject REL 1 Student group Teacher AH AH Periods of the lesson 16 12 00 Student Date Per of Time Reason of absence ENr Done Benjamin 17 6 1 3 30 PM 4 15 PM Enfermo A Adi 25 3 1 3 30 PM 4 15 PM Enfermo Joel 4 3 1 3 30 PM 4 15 PM Enfermo Total 3 2 15 Total integrating 3 2 15 Of those 3 2 15 Of those unexcused 3 2 15 Class register entries As the name says class register entries are official entries in the class register They can include for example notes on breaches of discipline during lessons Accordingly it is possible to make s
4. Fr 19 11 2014 Apr 15 2015 Open periods 681 Periods of the lesson 689 Teachers BJJ BJJ Entry AI T Report Selection Class Subject Date Fr To Type Room 2b WIJ Mon Sep 1 2014 8 75AM 8 30 4AM 2bR 2D BIO Mon Sep1 2014 9 75 AM 10 00 AM bR 2D HIS Mon Sep 1 2014 10 15 AM 11 00 AM bR 2b HIS Mon Sep 71 2074 10 15 AM 17 00 AM bR 2b G Mon Sep 1 2014 11 05 AM 11 50 AM bR The list will indicate optically whether absences or teaching content have been entered Click on the class register icon with a warning triangle in order to enter absences and on the book icon with a warning triangle in order to enter teaching content Examinations You can enter and edit examinations in WebUntis An Examination overview provides a summary of how exams are distributed over the various classes Your WebUntis administrator can define a parameter for exams for exam types quizzes test etc grading schemes weighting facts or the number of exams a student can be expected to take in a certain period of time Entering examinations Start entering exams by clicking on the first period in the timetable when an exam is to be scheduled Then click on the button with the question mark icon and the tooltip lt New exam gt and follow the predefined steps using the lt Next gt button 60 WebUntis Class register Timetable 2b Class Week of 2b 14 21 2015 abil la ib ic 2a 2b 3a 3b 4a 4b 4c ASINT Monapr 20 2015 6 00
5. If you are working with WebUntis for the very first time you will find a checklist in chapter Getting started This is followed by chapters on Basic settings Importing student data User administration and the Timetable before modules Class register Agenda and Student are explained The section concludes with User tipsto assist you in using WebUntis Getting started This section is a to do list intended to help you perform the required steps for getting started with WebUntis in the right order Logging in Gruber amp Petters will provide you with the URL of the web server school name user name and password You can use this information to log in immediately Warning Changing your password Y our first step should be to modify the password of user admin To do this click on lt Profile gt and then on lt Change password gt Data transfer First Untis data master data lessons timetable must be transferred to WebUntis Please refer to chapter Data transfer in the section Untis users for more information on this Importing students You now need the students in your system Please read chapter Importing student data for information on importing students Basic settings You can now specify basic settings for WebUntis User groups Users You must create user groups and users and assign rights in user administration in order to enable other people to work with WebUntis Studen
6. The individual Untis schools must be defined as departments with an lt UntisID gt before the first import of master data Several schools 207 Departments Search start search selection i Department Fullname Untisld Department Person in charge Active Key external amp MBM Depta DepartmentA 1 Y 1 s XK Depts DeparimentB 2 2 2 Element found showing all Elements 1 New Sort Delete Report It is important in this process that you enter a unique UntisID for each of these departments Department DepartmentA DeptA Short name Dept F Active Full name DepartmentA Key external 1 Untis ld Department 1 lt Selection gt T Ferson in charge The same ID must be entered in Untis in the field ID under Start Settings Settings School data General 208 7 9 9 WebUntis User tips Settings Er school data ae ee eee General Germany Country ae Test school DEMO Mt aI For demo and test only Ma ee tel Miscell rk hanes School year 123456 School number UN Al To Substitution Planning 1 Course Scheduling 12 04 2015 02 04 2015 i MultiUser H Reports ID 1 Weekly periodicity Type of school st school week 4 B Activate daily time grid C Multi Timegrid OR Cancel Now you can transfer master data lessons and substitutions from Untis to WebUntis as usually Maintenance functions The lt Admini
7. WebUntis must now be informed of which students take which lessons with which teachers in order for the timetables to be output correctly for each individual student and for the class register to be used properly This assignment is effected via student groups for these split lessons The basic principle of student groups is as follows e A unique student group is assigned to each lesson in which not all students of a class participate For example student group Boys PE_5A is assigned to the PE lesson for the boys in class 5A e Individual students are then assigned to this student group for example all male students in class 5A e A student group can only be assigned to a single lesson There are one or two tasks involved in this creating the student group and assigning students to the student group 37 Note Student groups in Untis These student groups should already have been entered in Untis by the timetable scheduler 3 2 1 Creating a student group Each teacher must check at the start of the school year whether the students taking part in his her lessons have actually been assigned to them To do this we recommend that you select the lt My Lessons gt list from the lessons menu If you only see a symbol with three heads student groups in the lesson in column Student groups this means that no student group has yet been created Click on the button and subsequently on the lt New gt button in order to creat
8. Cancel Change of school year A new school year is created when timetable data for a new school year are transferred from Untis to WebUntis No further preparation is required in WebUntis The new school year will be available in WebUntis as soon as you have imported the timetable data for a new school year from Untis 7 9 3 7 9 4 School year 199 Valid student data must now be imported for the new school year in order for the electronic class register to be available This data is primarily required for assigning students to the individual classes The students must then of course be assigned to the individual lessons It is worth mentioning in this context that all master data is valid across school year boundaries with the exception of class and time grid data This means that if room TS1 was created for the 2011 12 school year it will also be valid for the 2012 13 school year Quick launch You can set the URLof your browser in such a way that users automatically find the name of the school already entered They then only have to enter their user name and password To do this simple add school lt your_school_name gt to the end of the address Our example shows the entry for school WU on server urania 3 https 9 Untis Gourmet School name User Password Demo licence Login myschool admin seee Login de For test amp amp demo y og WebUnti Forgot your password zs Today Jul 29 2015
9. Lessons 2b Classes Period y Ab T 462015 4112 2015 Current week p Class Teacher Subject Prd Appointments Students dent groups Reports g 2b BI NM 4 1 MA a 2 a Es A 2a 2b BS SP 2 AA a 2 12 Es 1 IER EA Bh p Student group of the lesson A 2b hs Teacher Bl Bl NM NM Subject A Class 2b Assigned 2 Name Classes Subject Fr To Students Y amp XK BE2bi 2b A Y J XK BE2b 2b A Apr 13 2015 Apr 17 2015 2 New Save Back Students in the student group BE_2b Class 2b Number of students 1 aie 9 EE saci Sumame Firstname Sex Class Catalogue number Fr E 1 2 Andreas 2b D 2 ff Aylin 2 0 3 Behice P d 0 4 Daniel 2b 0 5 Hg i i vem cd 2b If you wish to assign these guest students to another special group for split lessons you must edit the appropriate student group It is now assured that the students unable to participate in the multi day event can still be entered in the class register Several schools In some cases it is necessary to combine several Untis data sets to form one WebUntis school This is the case for example when a the school is organised in departments and the individual departments create their own timetables independently of each other or b various types of schools at one location e g primary and secondary schools schedule their timetables independently of each other and you wish to represent the entire institution in WebUntis
10. P Class La Gauss Class F dd ola e Ta Ten hS ha AFA N EEN A E SA 5 L No Cl Te UnSe Les groups AssiLes Grg Per YrsPrds Teacher Subjegf Student group lassce Subject Home rc Double pers 2 30 00 o A ll if 11 4 4 2 Hugo fe Gec1a1b2a2b OM Ria k aos 2 Ander as DSta a WS Ria 1 1 73 02 2 3 Arist Pegtatb alb SH2 Ria 31 5 Arist Mala a Ria 33 5 Arist EN1a a R a 35 2 Callas MU mua a R a 39 2 Calas AR PaRa a Ria 1 1 46 2 Nobel ita RE1a a R a 53 E 2 5 Rub DE f DE1a a Ria 63 2 cer Bl Beta fa R a Y L No Class F gt Note Automatic student group name Entering a in the Student group field causes Untis to assign a unique student group name of its own This consists of a combination of the classes involved and the subject If you enter however in the field Student group a Untis assigns a student group name made of the combination of subject class and teacher The third possibility is to enter This generates a name made of the combination subject class and room You also can add in order to initiate numbering in a serial change Entering student groups Enter in every lesson which is held for a part of the students of the respective classes a studen group name This has the advantage that teachers see immediately where groups are split up when they access their lessons They only have to choose the participating students When the data is transferred to WebUntis the student groups us
11. Use the excuse status to determine whether excuse for an absence was accepted or not 154 WebUntis Administration Class register Excuse status excused exc Short name exc af Active Full name excused Excuse counts Save Delete Cancel 7 6 1 8 Remark category Class register entries can be assigned to different remark categories which can be specified here A remark category can apply to indivdual students or to an entire class Remark category disorder disorder Short name disorder Fi Active Full name disorder Student T Group for remark categories Behavior T Save Delete Cancel Go to lt Master data gt lt Group of remark categories gt for creating new category groups for remarks in the class register In the example above you see the group Behaviour Group of remark categories In some countries it is usual to combine remark categories to groups in the class register Here an example for groups Master data Class register 155 Groups for remak categories selection O XK Behavior Behavior x O XK Conduct Conduct 2 Elements found showing all Elements 41 Name Full name Active And in the following an example how the individual categories are assigned to the groups Remark categories search Selection J Type Name Full name Active oR oR f X oR O E XK g Fa Bullying Bullying dl Cheating i b Eo Eo Eo E
12. Class register 145 User administration Create users for the students Create user ac counts for the teachers Adopt the foreign key from person to user Copy the person s e mail address to the user 7 6 1 1 Classes This is where you will find information on classes where you can also enter class services as well as access the class register bookcover for classes via lt Report gt 146 WebUntis Administration Class register Class 2b 2b Short name School year Fr To 2b 2014 2015 9 11 2014 711512015 Active Full name Alias name External Id Department 2b lt Selection gt T Class level Number of male students Number of female students g 12 Text Class teac her Class teac her Room Bl Bl Y Bud BJ 2bR v Foreground colour EQU x Background colour EQU x Absence check Teaching content is compulsory Class services Apr 6 2015 Apr 10 2015 Class representative Amila F Class officer Service Class register bookcover Class services Seat map Save Delete Cancel Absence check Specify whether student absences should be checked in this class Required teaching content entry You can also define whether this class required a teaching content entry Class services By clicking this button you can assign student of the selected class to services e g class representative etc Seat map By clicking this button you can administer the seat map of the class
13. Single period 8 30 AM 9 15 AM Period block 8 30 AM 10 00 AM Free rooms Lesson rooms selection Book Room Capacity Full name Text 2bR d dbi 0 1bi al Selection criteria jal 2b o 2b Capacity fl 2ci 0 2 Klasse ci a a rele m T 3b 0 3b election 0 D fil 3bi 0 3bi Type of resource Department A 3ci 0 Jci Frojektoren AbteilungA T 3 4bi 0 4 Klasse bi Building Selection gt 3 Besprechung 0 Besprechungsraum a BIBLIO 0 Bibliothek Room group a EDV1 0 ici lt Selection d EDV 0 EDW2 End date al EDW3 0 EDV3 EEE d FESTSAAL 0 Festsaal E GAJ 0 Gangbereich Apply Py 1 Stock Gangbereich 2 al GA2 Stock Ganabereich 3 al GA3 L Stock Gangbereich al GA 4 Stock r el F E z a y aed le Y SE IE Rat i Klasse 4c ee a E f Technischer al TW Werkraum 3 TW 0 Techn Werkraum 1 3 TW2 0 Techn Werkraum 2 E TX1 o is ler Werkraum E TX 0 Texti ler Werkraum Book Without room Back Note End date If you change the end date you can also perform this room change for a longer period of time If you for instance change the room for the subject BU on Monday then all Monday lessons of the subject BU will also be changed until the end date The room change will be displayed in the timetable and in the bookings list 70 3 4 3 WebUntis Agenda Mon Mar 9 2015 8 30 AM 9 15 AM x Class 2b L No Type Subject Class Studentgroup Teacher Room Rema
14. The situation is the same for students Most users must also be assigned a role The roles teacher student class and unknown are currently available The teacher role specifies e g which teacher the user corresponds to Rights are then derived from this role A user assigned the role of teacher has for example more rights for his her lessons than for the lessons of another teacher 128 WebUntis User administration Users can be created in the navigation menu under lt Administration gt lt Users gt Enter at least a user name and user group for each new user Users User group Untis Y Search Start search Selection User Group e mail address Person Department Active Locked Language Max Booking Last login Z KS Untis Untis 1 Element found 1 New Sort Delete Reports Y User administration de 0 May 19 2011 12 22 00 PM Incidentally user attributes can also be imported from a CSV file under lt Administration gt lt Users gt lt User administration gt However before doint this the users per se must already exist Reports The reports under lt Administration gt lt Users gt lt User administration gt ae also available as Excel tables History of changes The history of changes is now accessible via the respective button under users and user groups e y sacl V4 S BE er j D T A S BJ A y y S Dh Teacher A y History of change
15. bookings Reservations bookingsWebUntis Agenda provides two different ways of making room bookings 1 Reservations 2 Bookings There is a separate line for each of these types of bookings in user rights Make reservation Room et at lt atl at RG1 Book Room A el el ltl e RG2 A reservation is understood to be a temporary booking that still needs to be confirmed This is intended for users who do not have the right to make final bookings The procedure for making a reservation is exactly the same as for making a booking Warning Reservations bookings Please note that a room can be reserved by different users at the same time but it can only be booked once A user who only has the Book right cannot make reservations only bookings The example below shows the room 1S 01 PC reserved on 6 September The icon in the Status column indicate a reservation My bookings Jul 27 2015 Aug 2 2015 Search Start search 7 Selection AE 3 Type Status Type Room Day Date Fr To Periodicity Remark Students Booked on Booking M XR 2 Lesson TW2 INF2 R3b Tue Jul28 2015 3 34PM 4 15PM once nonrecurring 2 Y Jul27 20153 34 32PM 121 A Xx S Lesson TW2 INF2 R3b Mon Jul27 2015 3 34PM 4 15PM once nonrecurring 8 2 Jul27 20153 30 22PM_ 120 2 Element found showing all Elements 1 List of Bookings New Reports Two users reserving a room or resource at the same time will result in a conflict which i
16. Ah Ah AH AR BC BC BE BE Departments DepartmentA AbteilungB Elektrotechnik 2 13 Content Microsoft O Microsoft Office Microsoft Office_E Word cel Participants Powerpoint Full name informatics course Course code Course categories elective subject Kurs module Periods week Period length min 2 45 Grading Is ass project work the gr Editing courses school year 191 2014 2015 Status planned Person in charge hh Max nr of participants 25 Class Participants M4 Waiting Educational objec tves is carried out essed on the basis of a final Creating documez that in Creating presenta Powe You will see a list of participants together with their status registered standby This option allows you to change the list of participants The course lists also show which priority the students have given to the courses they selected Participant of course InfC Max nr of participants 25 Registrations 3 Advance registrations 2 Waiting list 0 lt Selection gt v Selection 3 Surname First name Sex Class FF 1 Dennis g 2b S 2 Alexander ai 2a 3 Anita Q 4b S 4 Simon 2b FF 5 Amila Q 2a fS 6 Andreas co 2b Change status lt Selection gt v Change course category lt Course choice cate Y Exit date registered 1 registered course dropped 1 registered advance registration 1 Jul 31 2016 advance r
17. Excel output 96 Excuse status 153 Excuses 89 Exemptions 95 Extending absences 44 External substitution 137 External user name 129 Form teacher class teacher 88 Free rooms 75 General 161 Getting started 105 Handling lists 106 headmaster 99 Higher priority school events 46 Home page 12 Homework 57 211 https 214 Cal calendar subscription 17 ICS formats 142 import 113 114 Import profile 114 Importing bookings 21 7 Importing student data 113 Importing student images 116 Interrupting absences 44 Inversion 38 Language 11 129 LDAP 132 Lessons 34 Limited change oflessons 203 list 106 list of resources 66 List of rooms resources 66 Lock booking 184 Index 225 Lock unlock access 208 Lock out times 180 Mail server 108 Maintenance functions 208 Master data 123 Master data Class register 143 Mes Student asgnmnt Details period 121 Messages 22 108 110 121 Messages of the day 110 124 messaging system 22 missed days 161 My absences 209 My bookings 86 New 106 New activities 81 New lessons 82 Office hours in Untis 218 Open class register periods 89 Open periods 58 161 partial classes 214 participants 190 Password 11 PDF output 96 Periodicity 75 Person role 129 port 214 prim ID 208 Public 110 140 Read 118 reason ofabsence 42 Reasons of absence 152 Reasons of exemption 153 Register withdraw 212 Registering for courses 193 Registration 212 Registration periods 194 Re
18. FriApr 17 2015 8 30 AM biology history physics inf eJeaming inf eJeaming inf eJeaming 11 55 AM physics 2 45 PM tecnnically ele g apny ti schoo 3 30 PM Status Jun 1 2015 2 413 PM The ICS calendar interface is of course available in this way to you and all system users Note Activate dynamic calendar via user profile For the integration of the timetable in your calendar system including dynamic actualisation please read the chapter iCal calendar subscription User login In order to launch WebUntis please call the appropriate URL in your browser and enter the name of your school your user name and password Your WebUntis administrator will provide you with these details 10 WebUntis User login A Developer licence Limited For internal use only You can navigate by using the buttons on the page H Today Jul 8 2015 Today L Messages Office hours Today 15 a beautiful day Tomorrow Will be even more beautiful Y As harbinger of a general revision of the user interface the Home Screen of the WebUntis 2016 version has already been given a new design Depending on the respective user rights he she can view timetables and office hours as well as the Messages of the day School name User Password hsost admin Forgot your password Please enter your user name and your e mail address lf you have not entered an e mail adr
19. WebUntis user access for every student In this case it is possible to set up one user for the entire class with the person roll class in order to enable the students to access their timetable via Untis Mobile Password Here you can modify the password when the user e g has forgotten it User group The user group must always be defined It is used to assign user rights Department The user can also be assigned to a department User account activated locked The user account will only be locked by the system if a user makes too many invalid login attempts Here you can unlock the account You can however also activate deactivate the account at any time Max number of open bookings Open bookings These fields are only activated for the Agenda module Here you can define the maximum number of open bookings for a user A booking is considered open if it lies in the future If the user has reached the maximum number of bookings a new booking can only be made when an existing booking expires or when a booking is cancelled An entry here overrides the value entered for a user group which is displayed in a greyed out field to the right of the entry field In addition the users current number of open bookings is displayed in the open bookings field Language The language used for the display of WebUntis after the user logs in The user can change the language under lt Profile gt E mail address E mail messages are
20. following term Class register for students You can also grant students rights that allow them to use additional class register functions such as e My absences e Time absent e Class register entries e Homework My absences If the class register right is activated for user group students they can view their own absences under Absences lt Class register gt lt My absences gt 210 WebUntis Class register for students My absences Period Status 9 1 2014 7 015 Current school year Open T selecti ae Type Student Class Fr To Start End Reason Status Text Fd b Amila 2b Jan 28 2015 Jan 28 2015 10 15AM 11 00 AN II Open Fa E Amila 2a Feb 11 2015 Feb11 2015 10 15AM 1100 AM Il Open Fa ES Amila 2a Apr 28 2015 Apr28 2015 10 15AM 11 50 4M I Open 3 Elements found showing all Elements 41 Report absence Create a report of the absences Print letters of excuse Y Students can now also print out a letter of excuse for selected absences by clicking on the button lt Print letters of excuse for selected absences An additional right report absences even allows students to report themselves absent via the button lt Report absence gt This function is of course restricted to the student assigned to the user Mew absence x Student To arrr2015 BF2015 Start time End time 9 33 AM 114 15 PM gt Reason of absence Enfermo Text Save Close 8 1 2 Time
21. of the user via the tab lt Data access gt and click on the button lt Activate data access va apps gt 20 2 9 WebUntis Timetable display For scanning the login data in the smartphone app Profile BJJ General Start page Data access Deactivate data access via apps i Pyblish the calendar For entering the login data in the smartphone app After this once only activation of the access you have two options to register for the first time for the smart phone app e You can manually enter the necessary login data school URL user name and key or e you automatically scan the QR code Quick Response Code via your smart phone camera Tip Use the QR code For your first login to the smart phone app use the QR code in order to avoid any flaws when typing in the login data Substitution lists The WebUntis basic package WebUntis Info allows you to show substitution lists This function needs to be activated in every browser first i e the WebUntis administrator needs to register in the respective browser Under lt Administration gt lt Monitor vews gt lt Substitutions gt the administrator can create new substitution lists Click on lt Show in this browser gt in order to activate this list Monitor views Substitutions Activities Selection Mame J amp substitution Show in this brows iP 1 Bement found 1 New Copy Delete Lock access from this browser 21 In gen
22. y Messages theatrical performance at night in the school A The theater performance of 2b takes place until June 30 every Monday and Friday at 14 30 in the ballroom from 1 Admission 5 EUR from 3 EUR donated to St John Ambulance Data export Under lt Administration gt lt Export gt there are several export options which were created for data exchange with student administration applications especially for SokratesWeb 200 7 9 5 WebUntis User tips Export Period 91112014 P0158 Current school year ri wi z a El E Absenct Times Totals student groups Lessons ESU UntisCentral Hamburg Export Sokrates Student assignments studassignimport ML Exceeding Absence Times calculate Details CmpLessons a E Class change A student occasionally changes class in the course of a school year Proceed as follows in this case Access the list of students via lt Master data gt lt Students gt and click on the lt Edit gt button for the student in question The student s master data sheet will open Class change 201 Student Simon SUMmame Simon E Active First name Short name TrabauSim External Id Upload photo Delete phot Birthdate SEX ba Female Male Entry date Exit date 2b Change class Here click on the lt Change class gt button Select the student s new class and the date he she should be assigned to the class and then click on lt
23. 0 0 0 EE El Conflict details will be displayed as soon as you click on the button in the Appointments column Room clashes Room Book Nr L No Apr 9 2015 ici 5 2800 ici 52801 Back Close Room clashes Apr 16 2015 Apr 23 2015 The following rooms are overbooked on the Apr 30 Apr 30 2015 2 00 PIM 4 00 PM E mu ua Clicking on one of the links coloured in red displays a pop up window with the exact cause of the conflict You can resolve the conflict by clicking on the link to the booking in the conflict details window and changing the booking to eradicate the conflict Tip Worklist The worklist shows conflicts and at the same times offers options to solve the conflict You can find it under lt Book gt lt Worklist gt 186 7 8 7 8 1 WebUntis Administration Agenda Resource conflicts Resource conflicts are managed in exactly the same way as room conflicts We recommend the worklisthere as well Student module The WebUntis Student module enables students to register for certain courses online The following steps should always be followed when working with WebUntis Student Create so called course templates Thesecourse templates serve as patterns for courses that are actually held They are created only once and can be reused again and again Creating courses Actual courses are created from the templates each school year or term For example the Italian course with 2
24. 3 1 Worklist Under lt Book gt lt Worklist gt you will now see all theconflicts and incidents hat need to be processed and which have already been completed with Reservation A reservation can now be confirmed or rejected A third option is changing the room where the lesson takes place 184 WebUntis Administration Agenda To do list Conflicts j Not confirmed Done cancel Reason Date Time Class Subject Teacher Book Nr 2bR Conflict Apr 13 2015 8 30 AM 9 15 AM 2b BIO Bl BJJ a Y 2bR Conflict Apri3 2015 8 30 AM 9 15 AM 2b BIO Bl BJJ a e 4a Conflict Apr 13 2015 8 30 AM 9 15 AM da G KW da af ES K 4a Conflict Apr 13 2015 8 30 4M 9 15 AM da G PX da ay fey x da Conflict Apr 13 2015 9 15 AM 10 00 AM 4a G KW da dea ES x 4a Conflict Apri3 2015 9 154M 10 004M 4a G Px da ay ES KE 4a Conflict Apr 15 2015 8 30 AM 9 15 AM da G KW da ay fy E 4a Conflict Apr 15 2015 8 30 AM 9 15 AM da G PX 4a ay fy y 4a Conflict Apr 20 2015 8 30 AM 9 15 AM da G KW 4a ay fy y 4a Conflict Apr 20 2015 8 30 AM 9 15 AM da G PX 43 ay ES x 4a Conflict Apr20 2015 9 15 AM 10 00 AM 4a G KW da ay fy HE i T e 50 0045 A 0 0 A A Note Reservation is split If a reservation consists of several times the booking will be split into several parts This allows some bookings to be confirmed at some times and rejected at others Conflicts The worklist will show a conflict if a room or resource is booked at the same time by two different even
25. 4 Elements found showing all Elements 4 New Sort Delete 7 7 1 4 Buildings A school may consist of several buildings You should therefore enter the different buildings of your school under lt Master data gt lt Rooms gt in order to be able to limit a subsequent search for rooms to one building New building short name Nb Full name neighbouring building Assigned rooms All rooms Ria Rib GROB PR Ria R2b Ria R3b Rda R4b Save Save amp New Cancel 4 You can also assign individual rooms to a building in this window A further input possibility is under lt Master data gt lt Rooms gt 170 WebUntis Administration Agenda 7 7 1 5 Departments Departments can be entered deleted or modified under lt Master data gt lt Departments gt Departments are always imported from Untis Department DepartmentA DeptA short name DeptA Active Full name DepartmentA Key external Lintisld Department 0 lt Selection gt T Person in charge F Assigned rooms Ria Rib GROB PR Rea R2b R a R3b Rda R4b All rooms O G Save Delete Cancel Rooms can be assigned to the relevant departments in WebUntis Agenda and the room search restricted to individual departments Valid attributes for departments are short name and full name Assigning individual rooms to a
26. 71 121 browser cache 108 Buildings 169 cache 208 Calendar 14 Capacity 166 Change course 190 Change of room for a lesson 6 7 Change of school year 197 Change status 190 Changing the timetable 217 Character set 113 Class change 200 class prefect 92 Class register 40 122 Class register entries 56 92 211 Class register main page 160 Class register page 42 class representative 92 class services 92 159 class teachers 88 class trip 203 Classes 145 Colour settings 136 conflicts 183 connection parameters 214 Course categories 186 Course registrations 125 Course selection categories 193 Course templates 186 courses 186 188 212 Courses per student 193 cover scheduler 214 Create 118 Create users 131 Creating a student group 37 Creating courses 188 Creating several users 131 Creating users 127 CSV output 96 Daily overview 15 Data source 113 Data transfer 214 data update 214 Default reason of absence 161 Delete 106 118 Deleting absences 45 Departments 1 0 Distribution lists 27 Do not import elements 222 due date 86 Duplicating rights 118 Edit 106 Editing absences 89 Editing courses 190 element list 140 e mail address 11 emergency 104 Emergency list 104 Entering absences in the school office 100 Entering examinations 59 Entering new absences 42 Entering teaching content 4 7 Exam calendar 61 Examination lists 61 Examination overview 61 Examinations 59 163 Examples of reports 97
27. AN 0 O ll P Fabian 1b Mon Apr13 2015 11 55 AM 12 40 PM SW SE 5E 0 O Iil P Fabian 1b Mon Apr13 2015 12 45PM 1 30PM SW SE SE 1 45 III P Fabian 1b Mon Apr 13 2015 11 55 AM 12 40 PM TT BP BP 1 45 7 ll P You can find the time absent per student for any desired period under menu item lt Class register gt lt Reports gt 4 4 Class register entries Form teachers can view a summary of entries for the school year under lt Class register gt lt Class register entries gt Classes individual students and or the entry category can be selected and the review period can be set Class register entries Class Student Remark category Group for remark categories Period All Y All Y All All v 4 13 2015 4 17 2015 Current week Show deleted records Selection Type Name Class Day Date Time Subject User Remark category Group for categories Text ORS BW 2 Mon Apr13 2015 10 29AM mk Best Class ever go x T 2 Emma 3b Mon Apr 13 2015 10 27 AM mi emma eats and sleeps constantly go gt 4 E 2 Daniel 2a Mon Apr 13 2015 10 30 AM mk Today Daniel was especially well behaved FA X GF 2 Kimi 2b Mon Apr 13 2015 10 28 AM mk constant gum consumption FA X ra 2 Alessandro 1b Mon Apr 13 2015 10 31 AM mk Alessandro is always disturbing the lesson 5 Elements found showing all Elements 1 New Delete Report Reports You will also find the reports Class register entries per student and Class register entries per class
28. Assigned teaching qualifications Teaching qualifications O Allocated departments Departments Elektrotechnik g SeccioneA Seccioneb Assigned subject groups All subject groups O Foreground colour fanitin titit XK Background colour MOD xX Abs enc e c heck Teaching content is compulsory Save Delete Cancel Furthermore you can assign teaching qualifications departments and subject groups as well as colours to the selected subject 7 6 1 5 Reasons of absence Under lt Master data gt lt Reasons of absence gt you enter the usual absence categories for your school These are assigned to student absences Master data Class register 153 Reason of absence Illness ll Type of element Student 7 Short name Full name Illness w Absence counts Absence is automatically excused with status lt Selection gt T Privilege normal Seve Dee Career You can specify whether an absence with this reason of absence should count or not It is also possible to define reasons of absence that result in an immediate excuse with the selected status of absence 7 6 1 6 Reasons of exemption Under lt Master data gt lt Reasons of exemptio gt you can define reasons for exemptions Reason of exemption release for health reasons release hr Short name release hr F Active Full name release for health reasons Save Delete Canc el 7 6 1 7 Excuse status
29. Delete If you wish to create a new distribution list click on lt New gt You can easily select the recipients for your distribution list using numerous filter functions in the window that then opens 28 WebUntis Messages New distribution list Name Teacher of 2a Public Type User defined Users BC BC BE BE Bl Bl BJJ Bernd BJ BJJ Bernd hhlehrer BP BP BR BR BS BS aia Select all Reset Mo Bement selected Save Save amp New Cancel For example if you require a list with all teachers of class 2a set the filter to class 2a and the user group to teachers Clicking on lt Select all gt adds the users and clicking on lt Save gt creates the distribution list 2 SMS text message With WebUntis SMS you can send text messages SMS to mobile end devices A Recipient 3 a a Benedikt af Benjamin ef Bernadette You can import recipients out of individual mailing lists Ajla Alessandro Alexander Alexander Select all Reset a All recipients have the mobile phone numbers needed For students send to the following persons students Legal guardians Persons entitled to receive information Companies several filters simplifythe manual Input of recipients Decide which people should receive your SMS Further remaining characters 140 Send Cancel You have many options for entering recipients e Use the dynamic
30. ES 6 cic ces checescnccecestchacy ai acceded Masada adenctdegedned ta 44 Merong ADS CINCO cn AS A A eet ENEA 44 Deleting ADS CI CES ii A ek tela eae ded eee ee ac cade ee ee es 45 FIT priority sehnool Si A vase saddens eae ares 46 Entering teaching Content iia 47 Enter grads aeaaea ae S tens AENA AEEA E a a A EE nue avs AEA AEE a AAAG 48 Reports on lessons sviediniai A a a aN A A nana innate RR 52 Inhalt 3 Glass register AOS AR A E sac 56 A oae E E e E E 57 OPEMPEFIO CS nran E E tous tne tectnenscerescussessesdece 58 Bam IATL OINS a a a E a 59 Pnterng examina NOMS csse a a a aaa 59 Examination ISS eA ate a e A E INE 61 REKO mural ds 64 A AENA A A A dido 65 LIS TOE FOOMSIFES OUNCES yuri iio E roto doo oie cios 66 Change of room tor ales SON ini di id 67 BOOKING T OONTS cia dali 70 ROOMS uscar 11 leo MEE OOMS AAA eee see re eee eae ae a he a calere nade daa S 74 RICE TOOMBS at A a 15 BOOKING resources aia alicia 77 PRES OUNCE OV CF VIGW ita a oa 79 New activite S id A A OUR 81 NeW eS SONS ur A A A A AA 82 Additonal PErOAS at taa a ATENa 83 PRD DOMENIC TIES di edad 85 MY DOOKINO Sara taaan 86 ASKS ganora eSEE ie tati 86 Reports 0Nn DOOKINOS iaa 87 IV Form teacher class teacher 88 1 Open Class register Dro Sisi dass 89 2 EANO ASENCIO sl 89 3 TIME AD Sedo A A E 91 4 Class register Ene Sisi ains 92 9 CLASS SO VICO Si e toa 92 6 EXEMPDIUION Sula el ib lio ala 95 IRC DONS untada ida iio 96 Exam
31. LastTest 2b Apri3 2015 8 30AM 9 15AM BIO BIBJJ 2bR Apr7 2015 3 34 PM P X Y SA Bla 2b Apr15 2015 11 05AM 11 50AM E BI BJJBY 2bR Apr10 2015 11 15 AM 10 Elements found showing all Elements 1 Report Exam calendar Exam report with grades Y Examination overview Do not show empty records Hint you can always enter an exam for a lesson directly via the link i E Delete You can use the selection fields above the list to filter according to individual elements and by date Note Entering exams Examinations can be entered either directly by clicking on the affected period in the timetable or va lt Lessons gt lt Today s lessons Teachers gt lt Lessons gt lt My lessons gt or directly in the class register via the field lt Examinations gt Exam calendar The exam calendar shows all examinations of a class listed by subject Examinations 63 Exam calendar for the class 1a in school year 2014 2015 Status Jul 27 2015 Du kannst englischsprachige Sachtexte und Lektiiren verstehen Subject Teacher Sep Oct Nov De Jam F8 Mar Ap May Jm Ja CA AE Pp A A A PA A A Lernzielkontrolle Subject Teacher Sep Oct Nw Dec Jan F Mar Apr May Jn Ad a A E E E A el Pr fung aoe Written Test Examination overview The examination overview is a frequently used report that summarises all exams of all classes on one calendar sheet 64 WebUntis Class register School ye
32. Lessons Lessons BJJ BJJ Teachers Type of activity Period BJJ BJJ lt Selection gt Y 4 27 2015 4 27 2015 Current day o L No Type Class Subject Teacher Per Fr To Appointments Students Student groups Reports 55500 g B 2b BIO Bl BH 2 Sep1 2014 Jul5 2015 M M HAJ 2 FPA de 8100 2 B 2 E Bl BJJ BY 4 Sepi 2014 Jul5 2015 E Af Gg 2 PLE la 4100 4 E 2b G BA PX 4 Sep1 2014 Juls 2015 Mm HGS a PLE a 7800 ff MH 2b GEO BW KL 2 Sep1 2014 Juls 2015 Mm GAL XP de 8600 2 B gt HIS BA BX 2 Sepi 2014 Juls 2015 Mm Ga B Pza E 40703 ff B 2b INF EL BJW 1 Sep1 2014 Juls 2015 E M Gg A PLC 54001 PH B 2b Mm BJJ 1 Sep1 2014 Juls 2015 E mM Ga 2 ap de 54202 ff MW 2 Mm BJJ 1 Sep1 2014 Jul5 2015 Mm Gg ay d 65700 B gt M BJJ i Sep1 2014 Jul5 2015 M M gas 2 3P de 57200 EH MU BJJ 1 Sep1 2014 Juls 2015 M A Gu Za ae 57300 2 B 2b MU BJJ 1 Sepi 2014 Jul5 2015 M A Hgg BB ap 800 B 2b PH BA BY 2 Sep1 2014 Juls 2015 FR mm GAS PP 2 de 62600 g EH 2b TT BJJ 1 Sepi 2014 Jul5 2015 M N HOG 2 ap de 39800 gf MY ASINT ESINT BW 2 Sep 1 2014 Jul5 2015 E M GS A 3 48500 PP EW ASINT GZ BW 1 Sep1 2014 wi5 2015 MM M Ga g 44 de Student groups All students of a class participate in many lessons together There are lessons however in which only part of a class or parts of various classes participate Warning All students in a class If all the students in the class participate in the same lessons it is not necessary to create student groups
33. The distribution of the students is done graphically via drag and drop The print out of the seat map looks the following as of WebUntis 2016 Master data Class register 147 Test school Test Seat map WebUntis 2016 Gruber amp Petters Software www grupet at Page 1 of 2 7 6 1 2 Students You will find a list of students in student master data The class register administrator is responsible for the actual maintenance of this data i e entering details e g starting and leaving dates Under lt Master data gt lt Students gt you can also launch student import and the import of student photos Additionally it is possible to generate reports on the students va the selection box lt Reports gt You can download information on name date of entry and exit date address or telephone numberof the students of a respective class as PDF CSV or Excel table The edit window of the individual student looks the following 148 WebUntis Administration Class register student Aylin sumame Aylin Active cd First name Short name Say ginAy External ld Birthdate Sex Female Wale Entry date Exit date 222014 x Class 2b Change class Text Medic al certificate required Compulsory schooling Of age Catalogue number O Foreground colour UNO x Background colour AN X Address Lessons Save Delete Cancel Exit date If a student leaves the school you can set a
34. The e mail address is required for you to receive notifications va WebUntis Fields Max open bookings and Open bookings are only available with the Agenda module You can combine the messaging system with your e mail application by forwarding messages you receive to your e mail address The prerequisite is that a mail server is in general available for the system 2 2 1 Home page You can also influence the layout of your home page Profile mk General start page Data access security show on the start page My lessons Lessons Classes Show previous lesson af Show the lessons of the next day You can for example specify whether your own lessons for the day or those of the class you are currently teaching should be displayed You can also select whether all lessons of the day should be displayed or only upcoming lessons Thu 05 March 2015 ac 2014 2015 S Today Feb 15 2015 March v M TO WTF E a 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 eee 6 7 8 9 10 2014 2015 2016 Lastlogin Friday Jul 24 2015 9 49 16 AM Tomorrow s periods Selection Type Prd Fr To Class Teacher Subject Room Class register Teaching content Homework G 1 815AM 830AM 2b BJJ MU 2bR O BASXG M a G G 2 830AM 9 15AM 2b BI BJJ BIO 2bR BASXG M E a Bi 9 15AM 10 00AM 2b BI BJJ BIO 2bR BASXG M E E ED 4 10 15AM 11 00AM 2b BJJ BX HIS 2bR BandsxG M a 6 ED 5 11 05AM 11 50AM 2b BJJ PX G 2bR OBASXG M E 6 x D
35. This button can be used to duplicate the row in question This allows users to assign different rights to all elements than to their own students A teacher s own students are for example all students for whom a teacher has been defined as form teacher Another example would be a teachers lessons these are classified as his her data Student assignment wt e Ad of Student assignment me dl e 7 Ep The two rows of student assignment can be interpreted as follows for the teachers own students the members of the user group may read view student right assignments and write modify them this is what the second line means Student right assignments may be read vewed for all students The following groups of rights are explained in more detail e Timetables e Messages Student assignment Details of the period e Bookings e Class register e Master data e Administration rights e Course registrations 7 4 1 1 Timetables You can assign read rights for each of the various types of timetable By checking the All box it is possible to extend available timetables to e g all teachers Otherwise only the timetable of the active teacher will be displayed User rights 121 Permitted access Right selection Yes Rea Wri Cre Del All Timetable Class at m m Timetable Student F m m Timetable Teacher ar n Timetable Room med i Timetable Resource wt Timetable Subjec me Overiew timetable Class me sal Overdew timetable Te
36. aM a Vie lt Details of the period gt just click on the respective period in the timetable and the button lt Edit examination gt you get to the derails of an exam Enter grades 51 Schularbeit E Apr 15 2015 11 05 AM 11 50 AME 2b BI Bl BJJ BJJ BY BY Supervision teachers 11 05 AM 11 50 AM Bl Bl Rooms 2bF Mame BA Text Person in charge hhlehrer Return an Retumed by lt Selection gt Grading scheme SchemasA Gade saute Average grade O Booked on Apr 10 2015 11 15 02 AM from hhlehrer Changed on Jul 28 2015 8 58 07 AM from BJJ Report esa Here you can up date the following information Name of the exam text the responsible teacher date of return the responsible teacher for the returns and the grading scheme The button lt Enter grade gt opens the list of participants 92 3 3 6 WebUntis Class register Entry of grades E Schularbeit Student Grade Remark Areas Ped id Aylin Behice Daniel David Edna Elisabeth Fabian Ingo You can enter here the individual grades per student you can also add a remark if necessary and save it After saving go to the button lt Grades statistics gt which gives you access to a statistics of grade plus a calculation of the average grades Reports on lessons You will find a list of all your lessons under menu item lt Lessons gt lt My lessons gt If you click on the lt Reports gt button you w
37. absence counts from Min or on Max absence minutes per lesson Ignore exams forthe calculation of absence times Admissible days forthe entry of the teaching content Allow the entry of teaching content for future penods Enter the teaching content for all penods of a block the status of an excuse in with a reason of absence You have to cnange combina bon Defauk reason of absence for absent students students who are ate Default eason of absence for Default reason of absence for student absences entered by the students themselves Defaut reason of excuse Automatic excuse a er days Status for the automatic e CUS Text for the written excuse above the signature Text for the written excuse below the s gnature Absence check WebUntis Administration Class register across the classes Start of the current week Start of school year Fred date days beck All Fixed setting for all users 50 50 Y Y lliness T lateness T IIness T lt 5election gt selection T Ihis written apology mast be submitted within one week In case of illness of more than 2 days B50 see 32 of apology is also accompanied by a photocopy of the certificate of disabilit I know that I rework the failed subject matter and has informed me of the dates agreed during my absence etc in time 42015 If this option is activated periods in which student absences were not checked will be listed
38. absent Students can see exactly what lessons they have missed and which status these absences have under the menu item Time absent Time absent 211 Absence times Status Period All 119 2015 y 482015 Time range x student Class Date Time Subject Teacher PerofAbs MinofAbs counts Reason of absence Status Text Amila 2a Wed Feb11 2015 10 15 AM 11 00 AM BIO BE BE 1 45 al Ill Open 2443 Amila 2b Wed Jan 28 2015 10 15 AM 11 00 AM BIO BE BE 1 45 il Ill Open Amila 2b Wed Jan28 2015 10 15 AM 11 00 AM G BJJ BJJ 0 0 Ill Open 8 1 3 Class register entries Class register entries can also be displayed for students provided they have appropriate rights Period 112015 144102015 Time range Type Name Class Day Date Time Subject User Remark category Text Z Amila 2b Thu Jan 15 2015 3 24PM hhlehrer Amila has done a great work today 2 Amila 2a Tue Mar3 2015 10 15AM SP ad Amila has done a great work today 2 Elements found showing all Elements 4 Report 8 1 4 Notenanzeige Under lt Lessons gt lt My lessons gt students can access their grade overview per subject by clicking on the star icon They need to have the reading right for lt Grade entries gt lesend notwendig My lessons Amila Type of activity Period lt Selection gt Y 4 6 2015 412 2015 Current week zi o Type Class Subject Teacher Per Fr To Appointments 2a A BX 1 Sep1 2014 Jul5 2015 E M x 2a BIO BE 2 Sep1 2014 Ju
39. address e mail address alexander alex at Mobile number 4369911213456 0 o hone number Fax number Street Wittmannstrabe 2 2 21 Postal code Cit 02029 IS By clicking the lt Address gt button you can enter contact details of the student such as e mail address telephone number and street You can also add information on parents legal guardians persons entitled to receive information or companies by clicking on the lt New address gt tab Own address New address Selection Type Person entitled to receive information Legal quardian Company Teacher The master data on teachers import the lt Teacher status gt and the lt Target week gt from Untis by default 7 6 1 4 Master data Class register 151 Teacher Aristotle Short name Arist Fi Active Surame First name Anstotle Personnel number External Id Birthdate Entry date Exit date Teacher status Fr To Targetweek Fr 1LL1 19 995 penta In the settings you can define if the colours assigned to the teachers in Untis should also be imported to WebUntis When editing a teacher you can also assign departments and teaching qualifications to this person Subjects You can define in subject master data whether a specific subject requires an absence check and or a teaching content entry 152 WebUntis Administration Class register subject art A Short name Full name Alias name External ld art Text Codes
40. af Bernadette BambBam Bashkim Behice Benjamin Benjamin Benjamin jee eee Select all Reset Rernbard RA y All recipients have the mobile phone numbers needed For students send to the following persons students Legal guardians Persons entitled to rec eve information Companies Message Sending via My messages Sending via class register 31 2 7 2 Sending via class register After activating SMS functionality you will not only see absent students in the class register but also the new additional button showing a mobile phone de Students in the lesson 21 Exemptions 1 _ Daniel e David _ Aylin e e Ingo IU Kmi F e A O Marcus _ Markus f vi Jf ET P lr A a Marie Theres ii Nicole 4 v l FE absent de Absences not yet checked Enter grades Send message Y Absent students 1 Selection LJ Student Fr Start time To End time Reason of absence Status Text _ Z gno Apr 8 2015 1105 AM Apr8 2015 12 40 PM iil xtend Open 32 WebUntis SMS text message SMS Recipient 1 a Users AR Adi Adrian Adrian Ah Ajla Alessandro Alexande Alexander Selectall Reset lerander y All recipients have the mobile phone numbers needed For students send to the following persons students Legal guardians Persons entitled to receive information Companies Sending via class register 2 7 3 Sending via Today s lessons Teachers In addition to all the af
41. can access this list under lt Timetable gt lt Resource overvew gt The lt Advanced search gt button allows you to define a time range All resource types are listed in the right of the mask allowing you to limit the list of displayed resources to a particular type 80 WebUntis Agenda Resource selection for resource overview Overview Formal default Period Fr To 3 8 2015 7 3 15 2015 7 Day of the week D Mon D Tue D Wed D Thu Fn D Sat H Sun Start time End time 8 00 AM 7 8 30 AM 7 Whole day Show pe ods in condensed way Resources Type of resource Instrumente Instrumente LandkanexY Landkarten Landkarte Y Department Selection gt 7 Room lt Selection T Building lt Selection Click on lt Apply gt to activate the filter criteria Clicking on lt Next gt returns you to the resource overview Booking resources 81 Resource selection for resource overview es los a los as a3 3 jii a m m an M Landkarte ARI E arteXY Seas Landkarte Y Legend Free peros iless0na Not contrmed ia Back 3 4 5 New activities School events that are not entered via the timetable in Untis can be entered as activties in WebUntis To do this access menu item lt Book gt lt New activity gt The special feature of the activity is that it does not have to be assigned a class a subject or even a room This makes it possible for example to include extra curricul
42. class Student pictures portrait layout Number of columns in the student list The absence time must fie within the lesson period Default for the end time of an absence Direct entry of absences via the checkbox Display all absences of the day Show class register entries from Sort order Settings Class register 161 e from top to bottom from left to right End of the period End of the day Fired time Start of the current week Start of school year Fined date days back 0 The first few items relate to how students are sorted on this page Absences These are parameters used to capture absences such as end time of an absence or whether it is possible to create an absence by clicking on the green tick next the student name In the latter case no other entries are necessary Display The last few items relate the display of absences and the class register entries 7 6 2 2 General The General section contains settings relating to the handling of the class register such as the definition of the time range allowed for input or texts for written excuses 162 General Absence monitoring Mumberng of excuses Wabd date range Data entry for days in the past Data entry for days into the future Absences Class register entres may only be deleted within hours ay open penods from Display open penods for Missed pernod counts from min or 9 Absence half day counts from min or 9 Day of
43. date in the past Timetable until date into the future Timeta ble until weeks in the past Tim eta ble ul ntl weeks into the future Timetable until days in the past Tim etable until days into the future May change the supervision teacher May change the exam room Shortened booking Wl Allow the specification of teachers in the WebService query ssion Timeout min a Assigned types of activity All types of activity Break supervision Evening Seminar Lesson O Office hour O Standby You can set the following attributes Default user group This user group will be used when a new user is created For this reason only one user group may be the default user group Max number of open bookings only with WebUntis Agenda You can use this field to control the maximum number of open bookings for each member in a user User groups 127 group If for example only 5 open bookings are allowed a 6th booking will only be possible after the earliest booking has expired Bookings possible until days in advance only with WebUntis Agenda You can use this field to prevent users from making bookings on any date they like An entry of 30 for example only allows bookings in the next 30 days from the current date Timetable until time restrictions on the view There are three different options to restrict the timetable views for this user group for the future as well as the past Timetable until dat
44. date here to mark that this person will no longer attend your school from this date on Note An exit date can also be set for temporary absence Master data Class register 149 If a student attends e g a partner school in another country for some months then you can set an exit date here When he or she returns you just delete this date Thus no absences occur during his or her time of inactivity Medical certificate required If you activate this checkbox then a stethoscope icon will be shown next to the student s name in the class register When you click on the blue for information you will see the date on which the medical certificate is required While you are entering and editing the absence of a student you can also set a date when the medical certificate is required Change class Change of class for Alexander New class Start date 4015 Class Start date End date ib Apr 2 2015 Jul5 2015 Next Cancel Here you can make a change of class for a student Set a start date for the new class and then select the necessary student groups in the following step Note Overwriting class affiliation If you want to overwrite the class affiliation in the aforementioned example e g 1b with 1c just use the drop down list select 1c and change the class of this student by setting a start date Address 150 7 6 1 3 WebUntis Administration Class register Own address Mame New
45. days without school from the calculation of the valid time range Confirmation only within 1 365 days before booking This field specifies the number of days before the booked date a confirmed booking can be made If you enter e g 10 here and a user wishes to reserve a room on 20 May the reservation may only be confirmed as a definite booking from 10 May onwards Booking status is confirmed by default If a user is entitled to make bookings and reservations this setting determines whether the option Confirm booking immediately in the Booking window will be checked or not by default Default for the duration of appointments This is where you can set the default length of an appointment You can change the length of an appointment when you create it Room blocking In a similar way to lock out times you can also prevent individual rooms or groups of rooms being available for booking at certain times The necessary input for this is made in menu lt Administration gt lt Room blockings gt 182 7 7 2 5 WebUntis Administration Agenda New blocking Type All rooms T FT To 711282015 7282015 F Start time End time 8 00 AM r 16 00 PM continuous Day of the week every day Y Text save amp New Cancel Cancel a es Room blockings can be made for individual rooms groups of rooms individual resources or all resources Permanent Rooms are blocked permanently i e from the start of the
46. lesson meaning that there is more time available for teaching The teaching content can be accessed at any time and so individual teachers can benefit from what they have entered WEBUNTIS STUDENT Some school systems allow students to select optional courses in addition to normal compulsory courses In general administering these course choices with forms is very time consuming The WebUntis Student module enables students to choose their desired courses online A number of additional functions are available to assist this such as maximum registration time frames course size and waiting lists Individual course selections are then transferred to the Untis timetable system at the press of a button Structure of the manual This manual comprises several sections with individual sections intended for the different users working with WebUntis teachers head office headmaster etc WebUntis Info The first section deals with all the points included in the WebUntis Info module such as user profile timetable display and the messaging system including SMS text message function Teachers WebUntis Structure of the manual This section deals with all functions for teachers such as lessons and the creation of student groups A large chapter is dedicated to each of the modules Class Register and Agenda Class teacher Form teacher This is where those functions are described that a class teacher performs in addition to those of a
47. ples OF TODOS ua ainda dices 97 V Headmaster 99 T Printing the Class re dl iii aos 100 VI School secretary 100 Entering absences in the school OMC siria 100 Bookings for other users teaCherS oooocococccoccccocococecocacacnnnorarararnrnrnnnnrnrararnrnrnrarnnrnrararararanana 102 Emergency ISi crine E ias 104 Vil Administration 105 Ay GOING Starte deresine arcos 105 Alo CAMION TUNCION Sorin a aE aaa EA Eaa a a eE A E e A NAE 106 Hand QUES Ssa aae a ETE E eevevaesschnenccusaemuessersite 106 2 Basie SO TING Si sapesceveutancuecanwacdaautwiencsansaconnetenceonabeaadenseneeueinanetes 108 LEE ER AAA E E E E E E nueeuesiwes 110 WebUntis General selection Of departments occconnnncnccoccconononoconcnnnnnnnoronnnn nana nn rr r nan RR RR ERRE RR nr errar nr rr ran nnne n nenna 112 3 Imporing student data oi A a aeded aes 113 IMPOR Inma aia lada 113 TTI OF UDF OME naini aai a T E EE di ds 114 IMportmag s tUdentiIMades sra taa 116 A SUSE AMINISTA ON ii alcala latas 117 User TIGOES A A A aia 118 o A A hh ele 120 Mes Student asghnmtDetalls period da eee 121 BOOKINGS dd te nd di Sl 121 Teacher selection COR ISS SO e e a O ena eeecee a 122 Gass Todi a teehee toh 122 Master dataset o e id o o e a A 123 o ide eteiee e e E E EE esin ous acer eau i endive 124 COMMS CSC IST ARONA sisal areal cece eee te esac a ings Dee E Atle dara e la 125 User US ie 125 Creating USOS iii dl eds 127 USD alo 129 ej SS AAA A II O 131 O A A heen tases Aa 13
48. protocol from Untis to WebUntis The actual import of data takes place asynchronously i e the connection between Untis and WebUntis is cut as soon as all data have been received on the server before WebUntis writes the data into the database Untis can therefore report transmission errors but not import errors Any import errors are reported by e mail and are sent to the Scheduler e mail address entered under lt Administration gt lt Settings gt Important Short names Please note that master data elements Such as rooms teachers and classes are synchronised with WebUntis using the short name If you need to change the short name you must make the change in Untis as well as in WebUntis This alone will allow the elements to be synchronised subsequently Otherwise the elements with the old short names would be retained in WebUntis and new elements with new names would be created additionally We therefore strongly recommend that you make all changes to short names before you start working 9 2 9 3 9 4 217 with WebUntis Note Time of data update The time of the last data update by Untis is displayed in the WebUntis timetable on the left below the timetable Changing the timetable You create a new term in Untis when the timetable changes For this reason exporting lessons to WebUntis is also dependent on the beginning of a term Warning Changing the past We strongly advise you against exporting lessons th
49. regard to date when making a booking the easiest method is to book rooms using the room list lt Book gt lt Room list gt First select one several using lt CTRL gt Click or all rooms with the button of that name You can filter the display of rooms by department building room group or and or resource type using the options on the right of the window Room selection for room overview Overview format default Extended search gt Rooms Department lt Selection T Building lt Selection gt T Room group lt Selection gt Room type lt 5election gt T Capacity min max Type of resource Projektoren Next All rooms Warning Click on apply Please click on the lt Apply gt button to ensure that your selection criteria are effective 72 WebUntis Agenda Advanced search By default the room list displays a complete week It may be desirable to limit the range displayed You can use the lt Advanced search gt button to define a filter in order to display individual days or times Period Fr To 31er2015 3152015 Day of the week B Mon H Tue H Wed O Thu O Fri H Sat Sun Start time End time jaooam ezoam 7 _ Show periods in condensed way After making the desired settings you will see a an overview of rooms indicating their allocation for the cur
50. scheduler 214 Timetable settings 140 Today s lessons 34 Types of activities 175 Types of exam 155 Types of resource 1 0 U underscore 222 Untis users 214 Upload image 108 URL 9 User administration 117 124 User attributes 129 User groups 118 125 User login 9 User profile 11 User rights 118 W Warning 197 Webserver 214 WebServices 209 WebUntis Info 8 WebUntis Student 186 withdrawal 212 Work report 52 Workflow for examinations 217 Worklist 183 Write 118 Endnotes 2 after index Back Cover
51. sent to this e mail address You can enter several e mail addresses in the e mail field separated by a comma a maximum total of 255 characters Messages will be sent to all these addresses Creating users 131 7 4 3 2 Creating several users WebUntis provides a function to Create users from the teacher or student list You can find this function in the user administration view that you can access wa the lt User administration gt button under lt Administration gt lt Users gt User administration Import Bark Create users for teachers The function goes through all teachers in WebUntis and creates a user for each teacher with the same short name as the teacher abbrewation Users are assigned to the user group that you have selected If an e mail address was defined in the teacher master data it will be copied for the user You can define if the short name first name surname date of birth or personnel number should be used You can also generate user names with delimiter German umlauts can be converted by the respective option e g U is then spelled ue Create users for students This application works in the same way as for teachers You have the additional option here of only creating users for students to whom a class has been assigned Note Creating several times The lt Create users gt function can be selected as often as you wish Existing users will not be affected Assign generated password
52. those mexo ot L218 Absence time per class Absence time per class Jul 6 2014 Jul 31 2015 Class la Date Student Periods of Subject Teacher Reason of absence ENr Done 9 8 14 Mo Benjamin eae MU BY 9 8 14 Mo Benjamin 1 0 15 TT SE 9 25 14 Th Kamil 1 0 15 MU BY 9 29 14 Mo Karoline eee MU BY 9 29 14 Mo Karoline 1 0 15 TT SE 9 30 14 Tu Karoline 1 0 45 G KG BY 9 30 14 Tu Maximilian 1 0 45 G KG BY 10 1 14 We B sra 1 0 45 REL I AH 10 1 14 We Cihangir Kaan 1 0 45 REL I AH 10 6 14 Mo Valentina 9 eee MU BY 10 6 14 Mo Valentina 1 015 TT SE 10 7 14 Tu Bashkim 1 0 45 G KG BY 10 10 14 Fri Domenic Leon 1 0 15 MU SI Illness 10 10 12 i Nikolas 1 0 15 M SI Illness Class register bookcover Examples of reports 99 1b start Sep 1 2014 Class register End Jul5 2015 Class teacher HN HN Subjects Teachers art A BX BX biology BIO BR BR english E BI BI LJ LJ football FOOTE HN HN german G KG KG KW KW geography GEO KW Kw inf e learning INF EL HN HN maths M SE SE HN HN music education ME BP BP morning unit MU MM MM SE SE HN HN pertorming arts PEAR BC BC religion catholic REC MM MM religion isl REL I AH AH remedial teaching RT BX BX BP BP BR BR swimming Sw SE SE HN HN teamteaching TT MM MM PX PX BY BY BP BP RI RI SE SE HN HN work W PX PX NM NM Class representative Katharina Darco Manuel Lea Antonio Benjamin Le
53. to quickly make identical student assignments to several lessons Class register The most important functions of the electronic class registerare entering student absences and entering teaching content You can open the class register for a particular period via the today s lessons or the timetable Lessons for teacher BJJ BJJ on Apr 8 2015 Teachers BJJ BJJ My next lesson Selection Type Pra Fr To Class Teacher Subject Room as register Teaching content Homework ica 2 amp 30AM S15AM 2b BJJ TT EDS ry H y ay x O E a 3 amp 15AM 10 00AM 2b BJ M EDW3 we H y m XK G A E e re 4 10 15 AM 11 00 AM 2b Bu PX G 2bR El fal ay x G F E Da The class register page shows you which students with or without photo are supposed to be taking part in the lesson You can mark any student who is missing as absent with a few mouse clicks Students in the lesson 22 Exemptions 1 Andreas Danie Dennis dl David e Students in the lesson 22 Exemptions 1 Elisabeth Ingo d i Andreas Daniel Edna Marcus cd dl e e Bohise David Aylin Mane Th w Pt cd cd g Elisabeth Ingo Kimi dl e dl Edna Ane Markus You can also enter the teaching content for the lesson in the section at the bottom of the register The following chapters describe these functions and provide information on additional possibilities such as Class register entries class services homework and student groups Accessing the class regist
54. under open periods If an absence is entered the check performed will be entered for the period If there are no student absences to enter the lt Absences checked gt button below the student list in the class register can be used to confirm that absences have been checked Absences Class register entries may only be deleted within hours This option allows deletion to take place only in a certain time range The administrator can of course delete absences and class register entries at a later point in time The max permissible entry here is 7 6 2 3 Settings Class register 163 999 Open periods Select the time range for open periods as well as whether a missing absence check and or missing teaching content should be displayed Missed lesson missed days This is where you can specify from which point an absence is to be counted as a missed lesson or missed day Default reason of absence You can select default reasons of absence for various scenarios from the reasons of absence you defined These are then entered automatically but can be changed Text for excuses These two text block allow individualisation of excuses see example They will subsequently be shown at all letters of excuses Settings Lessons You will find additional parameters for displaying and entering lessons under menu item lt Lessons gt lt Settings gt General Activities settings Examinations Admissible time range for exam
55. user groups and users Timetable formats This option allows you to create various timetable formats Messages of the day The message of the day is prominently displayed for all users when they log in and is therefore a good way of communicating important information Backup Gruber amp Petters only perform backups for the operational area You can use this right if you wish to archive backups Access va Untis You must enter a user together with a password in Untis if you wish to transfer data from Untis to WebUntis This user must be assigned this right Course registrations The student module provides you with the following options to administer rights Course administration Course templates Course manager Course registtration YQ Ar lr User groups The following user groups are created when WebUntis is installed admin user group for system administrators all rights for setting up and administering the system technically untis user group for users transferring data from Untis user Standard user group for teachers Creating user groups In order to create new user groups open lt Administration gt lt User groups gt and click on the lt New gt button 126 WebUntis User administration New user group Name Sec unity policy Privilege Standard normal Booking format Standard Maxx number of open bookings Booking possible until days in advance 0 Timetable until
56. vel INTERNET Art T Inventarnummer Fl che O Merantyvortlicher Ressourcen VYerfughare Ressoure Full HO 2100 Ang ac ace acs INTERNET F Buchung m glich aus chlief lich Reservierung INTEENET vordergrund aroe EM X Hintergrundtarbe 000000 X i Speichern L schen Abbrechen 7 7 1 8 Resource groups You can assign individual resources to resource groups under lt Master data gt lt Resource groups gt Groups of resources Search Start search selection Group of resources Full name J R Maps Maps 1 Bement found New Soe Deme You can restrict a user group to specific resource groups for booking resources when setting user rights Master data Agenda 175 Book Room MA ES All b Make reservation Resource A i all gt Book Resource A e Hook Resamce poe ae ee A E E Restrict to groups of resources Change rooms in regular lessons e ri AN P Timetable modification for bookings wt E 7 7 1 9 Types of activities Various activity types can be defined under lt Master data gt lt Types of activities gt such as lectures or seminars Activities can be assigned to these activity types Types of activities Search Start search selecti Seek Name Full name Type Key external Active A Lesson Lesson Lessons cl 4 HK Office hour Office hour Office hour sil J XK Standby Standby Standby Y Fa X Break supervision Break supervisi
57. ziik eS poe Le i einmal gew hlt werden Course reg w acceptant elconfirmation by students Save Back Here you set the default settings for e g the maximum number of participants the periods per week or the status You also can define as an option if the students can select the courses with priority The following ecample describes the process As you can see above there are 3 priorities to choose although each individual priority level may only be selected once For the students this means that they can give every selected course one priority In the course lists of the administrator now show which priority the students have given to the different courses This can be used as a criterion for overbooked courses regarding acceptance of pre registered students 7 9 7 9 1 7 9 2 Transferring data to Untis 197 Regstration for cours g3 Max nr of participants 25 Registrations 14 Advance registrations T MVating list Priority 1 Register Cancel User tips This final chapter in the administration section is intended to provide a number of tips to help you in the use of WebUntis Warning Short names The short names of elements are used to synchronise data between Untis and WebUntis For this reason they should not be changed after the school year commences Should it be necessary to change a short name though then you must do this in both Untis and WebUntis to ensure that the element in qu
58. 015 10 15AM Feb 18 2015 11 00AM 2 BS hhlehrer Behice 2b BI BJJ May 4 2015 8 30 AN May 4 2015 10 00AM 2 ES hhlehrer Daniel 2b BI BJJ May4 2015 8 30AM May4 2015 10 00AM 2 BS hhlehrer David 2b BI BJJ Dec 10 2014 11 55AM Dec 10 2014 12 40PM 2 BJJ David 2b BI BJJ Feb 16 2015 11 55AM Feb 16 2015 12 40PM Late 2 Edna BI BJJ Feb 27 2015 8 15 AN Feb 27 2015 8 30 AN 2 BI BJJ Apr22 2015 8 30AM Apr22 2015 9 15AM 2 Call from father Edna is in h BI BJJ Nov 17 2014 11 55 AM Nov 17 2014 12580 PM 2 onirolle Gi Sending via Absences Teachers Teachers are the group which is likely to make the most entries in WebUntis This is why such a long section is devoted to them Besides the basic informational functions that were described in chapter WebUntis Info teachers also have the possibility of vewing lessons and in many cases they need to define e g in the case of split lessons which students will participate in which lesson This is effected via student groups In addition there is also a large chapter dealing with the Class register describing among other things how to enter absences and teaching content The chapter on the Agenda module describes how to perform a room change how to book rooms and resourcesand a whole lot more Lessons My lessons You can display Information on your own lessons using menu item lt Lessons gt lt My lessons gt You can specify here which students actually take p
59. 14 10 15 AM 11 00 AM 23 A 8 E BR 2a E Mon Sep1 2014 10 15AM 11 00 AM 2a la 3 5 Here you can also send a message to all teachers who still have open periods by clicking on Send message Editing absences The class teacher can display a list of all the absences of students in his her class via menu item lt Class register gt lt Absences gt This can be customised using various filters and the individual absences can be edited with a click on the lt Edit gt button Absences Class Student Search Period All Y All T Y 4132015 4 17 2015 Current week Activate class filter Reason of absence status Sorting ES Show deleted records All All hi Class Student Date Y Selecti j pro Type User Student Class Cl Tea Fr Start To End Reason Status Text e 4 E Ei kg hhklassenlehrer Aylin 2b BI BJJ Apr 15 2015 9 15AM Apr 15 2015 12 40 PM Erkrankung P RES Em Lukas 2b BI BJJ Apr15 2015 8 30AM Apr15 2015 9 45AM Erkrankung 2 7 XK El Ey hh Markus 2b BI BJJ Apri5 2015 8 30AM lt Apr15 2015 9 15AM Erkrankung P 7 AEE be on Maximilian 4b BC Apr 15 2015 11 55AM Apr15 2015 12 40PM Erkrankung Y gK XK Ey abt Lukas 4c LA KE Apri4 2015 2 45PM Apr14 2015 4 15PM Erkrankung Y 5 Elements found showing all Elements 1 Create a report of the absentes New Delete comine Excuse Combine You can use the lt Combine gt button to merge two or more absences of the same student to form a single absenc
60. 17 The student list lt Master Data gt lt Students gt also provides the lt Import photo gt function Students Class ASINT T Search Start search Calendar date is the reference date Mothing to display Reports v impor Sowates por phon sereta gt If you click on the lt Import photo gt button a page will be displayed in which you can enter the name of a zip file containing the image data The names of the individual image files must conform to one of the following conventions New Set exit date Y Short name LastName FirstName LastName FirstName DateOfBirth LastName FirstName Note No path information The zip file must not contain any path information to the image files do not use folders You may also specify a maximum image height and width Import photo Data source Attach file E Tipp you can also drag a file on the button Idetific ation Maximum width 200 Maximum height 200 Import Close 7 4 User administration All users must log in to WebUntis so that WebUntis knows what a user may and may not do Rights are not assigned to individual users but to user groups Each user must therefore belong to a user group 118 WebUntis User administration Follow the sequence below in order to create all users with the appropriate rights e Create user groups e Assign user rights to the user groups e Create users 7 4 1
61. 2 Andreas oe 2b 0 3 ff Aylin 9 b 0 4 g Behice Q 2b 0 Y 5 J Daniel o 2b 0 Y 6 g David oe 2b 0 Y 7 Dennis o 2b 0 8 Gf Edna 2b 0 4 9 G Elisabeth e a Y 10 fg Fabian g 2b 0 11 2 _ pgo g 2b 0 A list will be displayed containing the students who can take part in the selected lesson Check all those student names in the selection list who are to take part in the lesson in question and then click on lt Save gt In the fields Fr and To you can define the time range for which the respective students should be integrated in this student group If a student is outside of this ragnge WebUntis will automatically take him her out of the respective student group Selection functions Various selection functions are available to help teachers select student groups as easily as possible The following selection functions are available to you il Selects all students A Deactivates all selected students a Restores the initial status ae Inversion all deactivated elements are activated and vice versa o Deactivates all male students E Deactivates all female students E Copies the selected students to an internal clipboard r Restores the selected students from the internal clipboard Tip Copy and paste 40 3 3 WebUntis Student groups It is not possible to assign student group to several lessons You can however copy the student assignment to the clipboard and then paste it into another student group This allows you
62. 2 SENS arian o to eo Ed A 132 Transfer mail w ith every logon to LDAP cocccccocnnccnccccccconncnncnncoonanononnnnonannnnnnnnnonnnnnnnnnononanannnnonnnnnnnros 135 3 MIME Call A a a a uct en wien uuastieuoteae 136 Colur SENINGS ioc saa eri ewe tan rates detueaua eemee sce uenencuc cei ceceseeyegstnace cawaatuncutenceurasanremecessetudcccsraseune cece tnesaee 136 TmMmetablo tor MaS Accs sass tes neuen sewer decuesteaucs aa rae a e a aa AE AERE a aE ASEE 137 Timetable SeMS AP A E a a a Ea E EENE 140 LIS OL Oil et NOUS a A 142 CSTO 1 E E PA E a a N 142 6 Administration Class re gl uns A ii A a E eates 143 Master data Class register ii t 143 TASS E 145 o ee ee eee E ee eee ee ee eee eee 147 TEAC e A tec suites ES OE E E E oe 150 A A 151 A AE ANRE A A tm asnast needed AAE a IPEE EAR TRENE AA Enori 152 Reasons O Sx CID ON rr An een eee ea 153 PPP EEr aA EE E EETA 153 Remark category nsee a a a a a a a a 154 TYPES Ol AM e A E E A E a A a E a O E E EAT 155 Exam DION OS EN AA A 157 Teachingame MOS sepre Ea diia 158 SOVICO to a ee ra RE E oe O E T cio ee 159 A A RO A E EONO REEN 159 Settings Class FOIS scn ai aa aaa a a A AA a iaa 160 Class register main Page A IS ia 160 Sena O eo O eRe ee eee 161 SOUINGS SSS ON as race eras een oracion crecio adas 163 e Else 11 AAA A PR ey ete an eee eget oP ete ener eee 164 7 Administration AGO ii a seston 166 Master data Agenda oa aaa A A a 166 FROOWIIS A was N N Stee maces E newer ar
63. 2 i 2 Jf 2b ap d E DIS FP ala A de lt gt peo Cit 4 Next Cancel qe BJJ TT 1 MA 2 ap gt G Now select the students who will not participate in the trip and need to assigned to other lessons Then select the target class which the students are to attend in the given time period Temporary course reversal for students Please select the students Temporary course reversal for students Alexander Please select the target class Alexander Class 2a 7 Darna Elias Elisabeth Laura Cancel Now select the lessons that the students are to attend individual assignment to a student group for example in the event of split lessons will take place later Limited change of lessons 205 Temporary course reversal for students Please select the lesson s oe Class Teacher Subject Prd Student groups 2a BA A 1 ap 2p 2a BE BIO 2 TB TE Deel db dc SP NATP 2a BY PH 2 ap YE 2a Wii REG 2 ap 2B 2a 2b BR RT 1 ap E 2a 2b BA RT 1 TE Ip 2a 2b BP RT 1 ap YE 2a BE oP 2 ap 2B 2a 2b BS SP 2 Sp E 2a BE oP 2 ap 2p 2a 2b BS SP 2 SB E Ei 2a oP TT 1 ap lt p Back Save Cancel Each lesson in the target class now has at least two student groups The first without parenthesis contains the usual students of the class while the second with parenthesis contains the student group which is limited exactly to the selected time period 206 7 9 8 WebUntis User tips
64. AH 1b BC BC te BJJ BJJ 2a BE BE 2b BR BR 3a BY BY 3b Course categories From school year Wahlpflichtfach 2014 2015 T Duration Academic year T Periods week Period length min 2 45 From class level To class leve 2 3 Content Grading Educational objec tives Microsoft Office Word ls assessed on the basis of a final Creating documents with MS Word Microsoft Office Powerpoint project work that is carried owt in Creating presentations with MS Microsoft Office Excel the group PowerPoint Creating spreadsheets with MS Fa ES Excel E Remark Costs This course iz designed for both For the course at no additional beginners as well as Office for cost of iice professionals Save Mew course Delete Cancel Course categories It is also helpful to define course categories and to assign courses to the different categories Course categories can be created under lt Courses gt lt Course categories gt Courses and course templates can be filtered by course category Course categories Search Start search selection Course category Full name g XK Es elective subject 1 Element found 1 188 WebUntis Student module Settings You can enter various defaults for creating courses and course templates under lt Courses gt lt Settings gt These defaults can of course be modified for individual courses Default values for new courses General enods week Waiting list Max nr of participa
65. AM Mon Apr 20 2015 8 30 AM 9 15 AM Class 2b New examination om Remark Fr To Type of activity 2bR ail UmL 8 30AM 9 15AM Unterricht Class regi Exam for the lesson in the period Apr 20 2015 8 30 AM 9 15 AM 1 Type of examination aE New examination lt Please select gt Date New examination Students 4202015 bil Start time End time Wiederholung Apr 20 2015 8 30 AM 9 15 AM BIO 2b 8 304M e 9 15 AM Surname Firstname Sex Class Subject g Andreas el 2b w Aylin 2b iv Behice 2b iw Daniel 2b Fi Dawid g 2b Fj Dennis 2b E Edna 2b New examination F AA Q 2h Wiederholung Apr 20 2015 8 30 AM 9 15 AM BIO 2b iv Fabian e 2b Bl Bl BJJ Bu iw Ingo er 2b Denomination A dl Kimi 2b Last test a Fa Lukas ee 2b Text Fj Marcus e 2b CA gt eros Supervision teachers iF 8 30 AM Bl Bl Add a supervision teache ka Besprechung BIBLIO Warning Using the correct subject It is important for an examination to be entered for the right lesson with regard to subject but not Examinations 61 necessarily at the right time The time and date can be changed as desired but the connection to the lesson subject cannot As of WebUntis 2016 it is possible to assign several supervision teachers for a time range at one exam New examination sehularbe t Feb 13 2015 11 05 AM 11 50 AM M 2b BJJ BJJ 4 MA TE
66. Class Entry date Exitdate Grades 1 P Adi y 1b sir Recipient 60 O Users 2 Alessandro o 1b yr 3 P pos qn 1b de peer No available elements 4 Benjamin o 1b r Ah Super 5 f Carola Q 1b sir o aias 6 g Daro g 1b yr Y Bl BI 7 P Fabian o 1b sir eo BI hhklassenlehrer y em 8 Y Fabian e tb te BJ Bemd B3 9 Y Jn og 1 sir ef BJJ Bernd hhiehrer ES 10 Y Jan A 1b siz gt E 11 ZY Jasmin 1b sir Tomonon s atia wad 12 Y Katharina Q 1b yr Hig SIB IUE z Zi A Rei ge a 13 g Lea Q 1b sir Font Times New Roman Size small 14 Y Lea Q 1b z Dear students 15 ZY Manuel o 1b sir 16 Y Marcel 1b sic please don t forget your knitting needles tomorrow 17 Marcel Philipp o 1b tir 18 PF Marcus g 1b sir 19 F Mathias o 1b sir 20 J Oliver o 1b sir 21 P Raphael g 1b sir Further remaining characters 4907 22 Tobias 1b 7 23 A yA 1b bi Attach file 9 Tipp you can also drag a file on the button gt e mail addresses sale Enter grades Final grade Grading schemes for the lessons Reports c BR Back Today s lessons You can display the lessons for a teacher or for a class for the selected day in the calendar via lt Today s lessons Teachers gt and lt Today s lessons Classes gt Provided you have the appropriate rights you can e g open the class register create new exams shift lessons or cancel them create additional periods make room changes etc via the list of displayed lessons 36 3 2 WebUntis
67. Date Fr To Periodicity Remark Students Booked on Booking m X amp Unterricht Fri Mar 13 2015 1 30PM 2 00PM once nonrecurring ap Q Jul27 20151 44 17PM 118 go Q Jf Tue Mar10 2015 1 30PM 2 30PM once nonrecurring Jul 27 2015 1 37 10 PM 116 4 x Y Tue Mar 10 2015 1 30PM 2 30PM once nonrecurring Jul 27 2015 1 37 16PM 117 4 Elements found showing all Elements 1 List of Bookings hd New Reports Use the lt Edit gt button to change the details of a booking cancel the entire booking or create additional periods Here you also have the option to add students to student groups for your bookings Tasks In WebUntis tasks are considered to be general tasks distributed to the teaching staff The range of tasks can for example include checking the contents of the first aid kit or creating an invitation list for the school social Enter the task under menu item lt Book gt lt Tasks gt with title text due date and task type The task types are defined by your administrator The task may be assigned to several users 3 4 10 Tasks 87 Title Task Firstaid Allgemein Text Date due 4 15 2015 Assign to 47 a IK abt gpsupport BP ad hh e admin hhE af AH Ah hhdirektor ef BC BC hhsekretariat 4 BE BE mame ew BI BI me ef BJJ Bernd BJ mk ef BJJ Bernd BJJ mpr W BY BM mo Pending tasks will appear in the opening screen of the user concerned Today Jul 27 2015
68. December as shown in the example Booking rooms 75 Time range gt once nonrecurring CE Lies Time range daily 91112014 ASADAS Current school year Start time End time weekly 11 56 AM Y 245 PM Whole day 6 every other week ee T 3 monthly Mon Tue Wed Thu Fri Sat Sun continuous Ed The list of free rooms found will be displayed when you click on the lt Search gt button 3 4 3 2 1 Free rooms After launching the search a list will be displayed with the rooms that are free at the defined times and the dates The selection criteria will be shown once more above the list Booking Free rooms Selection criteria Sep 1 2014 Jul 5 2015 Tue Fri 8 00 AM 8 30 AM The booking shall be made every 2th week selection Full name Capacity 2 9 Klasse 14 0 Klasse 1b Klasse 2a Klasse 2b Klasse 3a Select a room and click on lt Next gt You can now select additional parameters for the booking such as class or subject 76 WebUntis Agenda Booking Teacher Class BJJ BJJ A The highlighted elements are allready busy at this time F Confirmed bookings are not possible for highlighted rooms Subject lt Selec tion Department lt Selec tion Amount Person in charge 0 BJJ Bernd BJJ Type Selec tion gt Partic ipant Cost centre 0 Remark Remark e mail address Add the teachers e mail addresses An e mail will be sent as soon as the booking status is changed
69. GRUBER amp PETTERS 2 WebUntis Inhaltsverzeichnis Welcome to WebUntis 7 1 SHUCtUre OF the manual simion aaa 7 Il WebUntis Info 8 USC a 9 2 User protesis seated Senses Ea a es 11 Home page na tae 12 Data ACCESS nica 13 Security all usada leido iaa 13 ContactidellalS nai a a r a 14 S Calendar ciem a e ae aae E Ee e aE AE 14 Timetable display aia air adaa 15 Timetable UU A da ci t s 15 Cal calendar SUDS Criar das ica 17 ICS calendar download union in A ies 18 Activate data ACCESS via APPS cccomccccccoconcononconconnnnnn ronca n a rr n nn RRE RRE RR REN RRE ERRE RR REMERA REN ERRE RR Ena ren rnnnnrrrrmaaarens 19 DUDSUTUUION ISIS rural iio 20 MESSAGES innana E A a E AN E A aa aT 22 DIS UE WD ONIS IS oaa E A EEA e e O EAE RE O AAR 27 T SMS text MeESSage usina ada a Ea tel aaia 28 sending Via MY Messages ioni a a a aa aa a a aaa aiai 30 SENGING Via CAS FOSA celda 31 sending via Today s lessons Teachers aii iia 32 Sending Via ADSENCeS usan Ac 33 lll Teachers 34 LESSONS ala 34 2 SWAEN GROUNDS ni iia 36 Creating a Ss tldent group lisina a a 37 PAS SIGHIN OS USES AO A A A AA aa 38 3 Class regla o r eames 40 Accessing the class register c ooonncccconnnncoconcnncoconnnnconnnnnnronnn nan rr nan nn RR RR nn ERRE R RR ERRE RR RRR ERE A RRR RR nRrr mennan ennnen 41 Glass register pag unida de aiusd 42 MULIGE TITAS CNG CS ai ta old 42 Entering NCW ADSCNCES iii a 42 AMES ANI UNG dt Meena 44 Extending ASENG
70. Last login Monday Jul 27 2015 1 53 17 PM 4 Your licence will expire in 5 days Messages Fd No messages for today MWy tasks Status Task Title Text Date due From user F E Open Allgemein First aid Inspection of the expires and Apr 15 2015 BJJ You can set the task to Pending or Completed by clicking on the lt Edit gt button lt will then no longer be displayed and the user who created the task will be informed immediately by a message that the task has been completed Reports on bookings Under lt Book gt lt Reports gt you see the reports on bookings especially resource bookings room occupations and booking statistics 88 WebUntis Agenda Reports Time range Fr To Time range 7 27 2015 7 27 2015 Time range Start time End tine 8 00 AM 6 00 PM Whole day Mon Tue Wed Thu Fn SatSun 2 Bookings Statistics EJ 2 Resource bookings Resource Usage 22 Rooms Booking statistics Room occupation Deparment Rooms User group Selection T Selection T lt Selection gt T Room groups Buildings Users Selection T Selection T Selection T Types of activities Selection T Here you can filter not only the time range but also departments rooms user groups types of activities etc Form teacher class teacher Form teaches class teachers by nature require functions that go beyond those of normal teachers These additional functions can be accessed via menu item lt Class register gt T
71. Next gt Change of class for Simon New class Za T Start date 4 8 2015 hal Class Start date End date 2b sep 1 2014 Jul 5 2015 Finally select the student groups to which the student should be added and click on lt Save gt 202 7 9 6 WebUntis User tips Change of class for Simon New class Simon beginning with Apr 8 2015 Select the new student groups for the student selection Name Classes Subject BE 2a 2a A J BE_2a 2a A J BSP 2a 2a SP BSP 2a 2a SP i BSP _2a a SP A A a ae aa ee dll MS e TI_2a da mo TT_4b la 1b ic 2a 2b 3a 3b 4a 4b 4c TT Back Save Cancel If you click on lt Cancel gt instead of lt Save gt you must add the new student to the relevant student groups at a later point in time under lt Lessons gt lt Lessons Classes gt Withdrawing from a lesson If a student withdraws from a lesson during the school year the student group for the lesson must be modified accordingly Go to lt Lessons gt lt Lessons Classes gt and select the class of the respective student Click on lt Students in the student group gt icon 7 9 7 Withdrawing from a lesson 203 Lessons 2b Classes eriod a 2b T 14 6 2015 1412 2015 Current week Class Teacher Subject Prd Appointments Students Student groups Reports J 2b Bl NM A Es i Temporary course reversal student group alloc ation Report Matrix of absent days atudent le
72. Optionally the password field for the new users can remain empty can be created according to the date of birth or you can generate a random password for each user Newly created passwords are displayed on the screen and can be printed or saved to a file 132 7 4 3 3 WebUntis User administration The passwords will also be sent to you va an internal message You can also make the users change the generated password at their first login due to security reasons Lock the users of inactive or resigned persons Users of former teachers or students who are inactive or resigned can be locked va this function Adopt external key for user If an external key is assigned to a teacher or student it can be adopted for the user as well with this function Copy the person s e mail address to the user lf an e mail address is assigned to the teacher or student it can be copied to the user with this function LDAP WebUntis supports the Lightweight Directory Access Protocol LDAP LDAP principle 1 Authentication of user name and password against an LDAP system 2 When a user provides valid authentication WebUntis checks whether this user already exists in WebUntis If so the user can work in WebUntis as if he she had specifically logged into a user account in WebUntis 3 If the user does not yet exist in WebUntis WebUntis will automatically create an account for the user In the process WebUntis will first try to determine whether th
73. Text A Maths test E E ar a 11 05 BJJ Bud Y BX BX RI RI we Adi AM BJJ BJJ e Ah 4h 5B SB Y Back Save Cancel Prerequisite is the following right May change the supervision teacher 3 3 10 2 Examination lists You can access a complete list of all defined examinations via lt Lessons gt lt Examinations gt 62 WebUntis Class register Examinations Type Class Teacher Subject Period All vy All Y BJJ BJJ v All w 9 1 2014 7 5 2015 Current school year Show deleted records Selection Type Name Class Date Fr To Subject Teacher Room Booked on Return on Text P RS we SA TestNr3 2b Nov21 2014 11 05AM 11 50AM M BJJ Nov 28 2014 3 22 PM go x GF ye WH Mapmaking 2b Nov 26 2014 11 55AM 12 10PM GEO BJJ KL 2bR Nov 22 2014 4 54 PM P 34 36 BO X ye Test AutumnTest 2b Nov28 2014 11 05AM 11 50AM M BJJ Nov 28 2014 3 20 PM Test gO x F Jg WH Mailserver 2b Jan 22 2015 11 05AM 11 50AM INF EL BJJ Jan 21 2015 6 25 PM Wiederholung Mailserver ORS Y ZK E 2b Jan22 2015 11 55AM 12 40PM E BI BJJ 2bR Jan21 2015 12 02 PM f XT SA 4 MA TE 2b Feb13 2015 11 05AM 11 50AM M BJJ WEST Jul27 2015 10 51 AM 4 Maths test oO xXx GF ye SA OD 2b Mar25 2015 10 15AM 11 00AM G BJJ PX 2bR Mar 31 20152 18PM Apr9 2015 gO x FD ye SA E 2b Apr 8 2015 11 05AM 11 50AM E BI BJJ BY 2bR Mar 31 2015 3 05 PM PR p WH
74. User groups gt lt Rights gt 2 3 Calendar Use the calendar below the navigation menu to select the currently vewed day and thus the current week Mon 30 March 2015 2014 2015 Timetable Class la 1b ic 2a Selectan eles Note Selection of calendar in date senstive pages 2 4 2 4 1 15 If the display of a pageis date sensitive e g timetables or booking lists the data for the week selected in the calendar will generally be displayed Timetable display The menu item lt Timetable gt allows you to display the timetables for individual elements To do this select the corresponding element type class room teacher subject from the navigation menu and then select the desired element using the selection field in the main window You can change the displayed week with the calendar Tue 14 April 2015 Ti ed li imetable 3a 4 April d Class Week of 5 MT WTF 8 3a 4 14 2015 TE 13 23 30 31 1 2 3 4 Ws 7 9 10 11 ta 1b 1c 2a 2b 3a 3b 4a 4b 4c ASINT 15 42 43 ia 15 16 417 418 16 13 20 21 22 23 24 25 Monaor 13 2015 Tue Apr 14 2015 Wedapr 15 2015 17 26 27 28 29 30 i 2 18 3 4 5 E T B y 8 00 AM 2014 2015 2016 8 30 AM 9 15 AM 10 15 AM You can see in the figure that the elements involved in the lessons as well as the start and end times of the lessons are shown Furthermore the cells are automatically split when more than one lesson is taking place at the same t
75. User rights User rights are linked to a user group To this end open lt Administration gt lt User groups gt in order to access the list of all user groups User groups search Start search gt User group Privilege Security policy Max Booking Rights 4 K S head of department normal 0 Rights KK lS admin normal 0 Rights amp XI Untis normal D Rights PK user normal 0 Rights 4 X S Teacher normal 0 Rights J R S Klassenlehrer normal D Rights J K Office normal 0 Rights J X lS Head office normal 0 Rights 4 R E Student normal 0 Rights 5 Elements found showing all Elements 4 Now click on lt Rights gt for the desired group Here you can assign rights by checking the appropriate boxes Rights templates We have set up templates with rights for the most common user groups such as teachers headmaster students head office class teacher form teacher that you can select from the combo box These templates are at any rate a good starting point for assigning rights User nghts Teacher User rights template lt Selection gt Teacher Class teacher Timetable Class Student Timetable Studer Mead office Headmaster Timetable Teache Timetable Room Timetable Resource Timetable Subjec Overview timetable Class Overview timetable Teacher Overview timetable Room Overview timetable Resource Daily overview Class additive yr Selection EA Permitted access Yes Rea Wri Cre D
76. a Carola Jan Fabian Adi Alessandro Fabian Jan Jasmin Deputy class representative Oliver Headmaster WebUntis Register s hierarchical system of user rights allows normal teachers to edit their own lessons class teachers form teachers to also edit their own classes and the headmaster to access all this information The headmaster should now have access to all this data but is not usually necessary for the headmaster to change this data Besides use of the internal messaging system our rights template for the headmaster allows the following items to be viewed All timetables Class services Examinations e Exemptions e Teaching content e Homework Absences Class register entries Open periods Reports for the class register 9 1 100 WebUntis Printing the class register Printing the class register If it is necessary to print out the class register at the end of the school year for archiving purposes there are a range of options for this under lt Class register gt lt Reports gt Most schools use the work report Daily overview class report for printing the class register Reports All 6 1 v 4 10 2015 Current week Sm Absences 7 Absence times Ji L ude Absence time per student 3 Per period v All i Absence time per class Mu Per period v All v Seps Absence time per subject aga General overview v All v Absence time per subject group EY General overview All v Absence d
77. a jay 2 2 2 2 2 3 Data access 13 Data access With this tab you can administer your data access The description and the advantages of publishing the calendar is explained in the chapter Cal calendar subscription For a more detailed description regarding data access via smartphone apps please go to the chapter Activate data access via apps Security If you want to have more protection for your user access you can use Google Authenticator Google Authenticator is a program you can install on your smart phone which creates a code which you need to enter when you are logging in addition to your password Activate this addition security measure via lt Profile gt lt Security gt lt Activate Google Authenticator gt Then you only need to follow the installation steps Profile mk Genera Start page Data access Security Google Authenticator Google Authenticator provides additional security for your user account Soogle Authentic ator is an app which you can install on your smart phone It generates a private code which has to be entered additionally to your password You will need a smart phone which is being supported by Google Authentic ator z P j aia i 3 Google Authenticator activation 1 3 se install Google Authenticator on your smart phone An installation guide for Google Authentic ator for Android OS or BlackBerry devices can be found here Google Authentic ator Install
78. absences 45 E isabeth Interrupted absences 2116 2015 2162015 Student Start time i Elisabeth 12 45 PM Feb 16 2015 11 55 AM 1 30 PM Mo interruptions 110 Reason of absence Illness Date Feb 16 2015 Start time 12 45 PM Text Call from father Elli is in bed 9 Je Notified to LJ Legal guardian Elisabeth Fr To 4 8 2015 14 8 2015 Start time End time 11 55 AM 12 40 PM Interruptions a Fd gt 4 Apr 8 2015 12 20 PM 12 35 PM Elli comes to the test and goes back home after Reason of absence IlIness F Interruptions of absences can also be deleted or generally edited directly in the absence 3 3 3 5 Deleting absences Absences of students who are marked as absent in the class register window can be deleted using the lt Edit gt button 46 WebUntis Class register student Elisabeth Fr 4 8 2015 Start time 11 55 AM Interruptions Eza Fa aE Apr 8 2015 12 20 PM 12 35 PM Elli comes to the test and goes back home after Reason of absence Illness Text Anruf von Vater Elli llegt im KH Notified to Legal guardian Booked on Apr T 2015 2 10 45 PM from hhlehrer Changed on Apr F 2015 2 10 45 PM from hhlehrer Warning Deleting only possible for a limited time An absence can only be deleted for up to one hour after it was entered for security reasons This time period can be changed by your WebUntis administrator in the class register se
79. acher mi Overdiew timetable Room m al Overview timetable Resource m 7 4 1 2 Mes Student asgnmnt Details period Messages This right gives permission to use the internal messaging system SMS text message By activating this right the user gets the permission to send text messages Student assignment Activating this right makes it possible to assign students to student groups when lessons are split Details of the period This right allows the user to enter additional text for periods This text can be accessed in the timetable and can serve to inform students about e g special features of the period Details of the period wr AAA A e 7 4 1 3 Bookings The rights shown below can be assigned when using the Agenda module 122 7 4 1 4 7 4 1 5 WebUntis User administration Make reservation Room A All p Book Room RA i AR gt Make reservation Resource ml Al b Book Resource me e AN p Booking in the past me Change rooms in regular lessons wt All a Timetable modification for bookings wr E Timetable modification A p Enable booking for other teachers wh Booking for other users wt a Lock bookings me Administration of bookings wt All P Bookings for other teachers usersare described in chapter head office Teacher selection for lesson By default teachers can only view their own lessons However this right allows teachers to view the lessons taken by other colleagues Class regi
80. achers Appointments InfK Informatik Kurs gt advance registration BJJ Tue 2 00 PM Wahipflichtfach 1 Element found 1 Untis users Data from Untis form the basis for WebUntis Untis users timetable scheduler cover scheduler therefore play a decisive role in the successful deployment of WebUntis It is vital that lessons are represented in Untis exactly as they are held You will find in conclusion a number of tips to ensure that WebUntis operates smoothly Data transfer If you wish to transfer data to WebUntis open menu item File Import Export Untis WebUntis in Untis A dialogue window will be displayed where you can enter connection parameters You will receive these after you ordered WebUntis 215 ean WebUntis Weblntis seminiar po B080 admin Start date 19 09 2016 Beg of school ye Transfer to WfebUntis 19 9 2016 15 9 2016 19 9 2016 Master data Lessons Substitution Only Room D ate changes Ignore course data Retrieve from WwebLintis Bookings Course Students Please enter the name of the host server e g urania webuntis com on which WebUntis runs in the field Webserver Do not enter any protocol such as http port or page name in the Webserver field The port is generally 80 unless you have configured your system differently Warning https Please change the port to 443 if you wish to use the https option The school name is the WebUntis school short name User n
81. achers or students accessing timetables for periods of time that are not yet completely scheduled 7 5 4 List of office hours Via lt Timetable gt lt Office hours gt you can access the office hours of the selected week as a list Under lt Administration gt lt Settings for displays gt lt Office hours gt you can check the box Public list of office hours for making this list public General Public list of office hours Display Period number Rooms For rooms show the For teachers show the Teacher phone numbers Teacher email addresses Save 7 5 5 ICS formats Short name T Full name You can define personal ICS formats under lt Administration gt lt Settings for display gt lt ICal gt and assign WebUntis master data to particular ICS properties You can also specify here that consecutive periods of the same type should be combined to form a block and you can check the bos Mark exams ICS formats 143 New Cal Format Short name mylCalFormat Element Properties Cal property Class Short name T T Teather Short name T T subject short name summary Y Room Short name Location Resource Short name Description Y Combine equal consecutive periods Mark exams cl Set BUSYSTATUS for MS Office 365 Save Save amp New Cancel 7 6 Administration Class register As class register administrator you are responsible for creating and maintaining a la
82. achers take a class in the same room together In this case both teachers in WebUntis should have the opportunity to edit the class register but it should not have to be 222 9 6 3 9 7 WebUntis Student groups in Untis edited twice Please enter the same student group in both coupling rows in Untis in order to represent this situation correctly Class 1a Gauss Class JN tae TERESA ACTO tab Ela RE Jalb EM Se a a Ria EREE ye gt ES bu Student numbers It is possible for Austrian schools to transfer student numbers from their electronic register to Untis at the press of a button The prerequisite for this is that the student groups have already been entered when the data are exported from Untis to WebUntis Do not import elements You may use master data elements and lessons that you do not wish to export to WebUntis You can prevent this by entering an underscore in statistical code column of the element in question Physics lab Workshop Textiles workshop Home Econ room Class Room 1a Rib Class Room 1b Ra Class Room 2a Rh Class Room 2b Ria Class Room 3a Ela Pseudo Room skh Fla Pseudo Room 214 Ra I bi M M M PFP PF AE E wO EE 223 Additionally you have even more options to control the import export of data between WebUntis and Untis under lt Administration gt lt Integration gt lt Import from Untis gt import from Untis Fetch student ma
83. aching method Mumber lt Selection gt 1 Remark The homework section shows you what the students had to complete by the current lesson Click on the lt Homework gt button in order to set new homework In the window that is then displayed first select the period by which the homework has to be completed and then enter the content of the homework before confirming with lt Save gt If you subsequently open the class register for the he period in question you will find your entry in the homework section The homework can also be displayed for students provided they have the appropriate rights Note Coyping of homework If you want to copy a homework text select the respective target date by clicking on the Edit button Now you see the homework for this data In order to copy a homework in here you only need to click on the lt Apply gt button in the left column Open periods You will find periods that still require entries to be made listed under menu item Open period Teachers This list displays periods for which no teaching content has been entered and lessons for which student absences have not been checked 3 3 10 3 3 10 1 Open periods 59 You can use the Entry selection field to limit the list to only those lessons where teaching content is missing or where absences are missing Once teaching content has been entered for a lesson it will no longer be displayed in this list Open periods for teacher BJJ BJJ
84. ages You can now edit your messages by using the many options provided for formatting such as changing the font colour or insert links Alg gt B I Font Times New Roman New message You will be informed of new incoming messages in the start screen immediately after logging in If you click on this notification your inbox will open where you can open the message in question by clicking on the lt Edit gt button 26 WebUntis Messages Today Apr 7 2015 My messages Last login Saturday Nov 22 2014 5 15 00 PM Internal messages SMS Distribution lists Selection Sender Inbox v All v Only unread messages Messages Selection E Sender Subject ds Date Time Status Expiration date Attachment Theaterauffuhrung Nachts in der Schule ad Bitte endlich das Klassenbuch nachtragen Jun 15 2015 4 33PM Read Jun 15 2016 Die Theaterauffuhrung der 2b findet vom 1 bis zum 3 Eintritt 5 EUR davon werden 3 EUR an die Johannit Apr 7 2015 12 00PM Notread Apr7 2016 Dokument01 pdf Maturaball 2015 Message Sender BJJ BJJ BJJ Recipient RI SE KG Subject Mo Message please send me the list of the competitors from the this years MO Thanks Message sent on Apr 7 2015 12 00 00 PM Status of sent messages As soon as a message sent by you has been read by the recipient a appears in front of the recipient s name otherwise you will see a for unread This makes
85. ame and password are the details of a WebUntis user with appropriate rights By default user Untis with password admin is set up in WebUntis This user is assigned to user group Untis which only has the right to access Untis Master data Use the lt Master data gt button to transfer school name school year time grid holidays subjects classes teachers rooms students if you have the student timetable or course scheduling modules and departments to WebUntis Data transfer is independent on a time range that is specified The option Combine partial classes will only be effective if you work with class groups in Untis i e when lessons of an actual class are divided into several logical classes When this option is active such partial classes will be combined to form a single class in WebUntis Aggregation will be performed 216 WebUntis Data transfer according to the entry in the field main class The Ignore course data button is used when you do NOT wish to transfer the student allocation to courses from Untis to WebUntis This can be useful if student allocations in Untis are no longer correct some time after the start of a school term but the data in WebUntis are fully correct You can use the Only room date changes option to transfer non critical timetable changes such as mere room changes for any desired start date from Untis to WebUntis Provided no master data are changed it is sufficient to transfer th
86. ar 2014 2015 Exam calendar 3 3 10 3 Return You can enter when and by whom an exam was returned Click on lt Edit gt for the appropriate examination The fields Return on and Returned by can be edited here which means that the return of an exam can be administered 3 4 Examinations 65 Schularbeit 1 G Test Mar 25 2015 10 15 AM 11 00 AMG 2b BJJ BJJ PX PX supervision teachers 10 15 AM 11 00 AM BJJ BJJ Rooms 2bR Mare li G Test Text Person in charge hh Return on Returned by 4 9 2015 BG PE ea _ EE to Sg a a a Agenda The WebUntis Agenda module assists you with room and resource administration Your WebUntis specifies which rooms and resources you can book and which ones you can reserve Reservations must still be confirmed by the room administrator Room resource list A room or resource list provides information on the rooms and resources available Various parameters can be entered here such as room capacity There are various functions depending on the problem to be solved Change room Use Room change if you need a different room for an existing lesson Book room If you require a room at a specific point in time use Book room to solve the problem A room booking actually creates an activity with the room i e an additional lesson is created Book resource Use Book resource when you require a resource at a particular point in time This function actually only books th
87. ar activities or special tuition in the timetable A new activity is based around a time and date e you must first specify when the activity is to take place and then define which class teacher subject and room are involved 82 3 4 5 1 WebUntis Agenda Mew activity Teacher Class El ef BJJ BJJ Rooms Ml The highlighted elements are allready busy at this time E Confirmed bookings are not possible for highlighted rooms Subject lt Selection gt Department lt Selection gt Amount Person in charge D BJJ Bemd BJJ X Type lt Selection gt Participant Cost centre 0 Remark Remark e mail address Add the teachers e mail addresses An e mail will be sent as soon as the booking status is changed The new activity will be displayed in the timetables and under lt Book gt lt My bookings gt New lessons It is also possible to create a new lesson WebUntis and then schedule periods using the lt Additional periods gt Open menu item lt Lessons gt lt New lesson gt and specify teacher subject and class for the lesson 3 4 6 New activities 83 New lesson Teacher subject Selec tion Fr To FIWA01S FFWS01S rro asco Periods week An e mail wil be sent as soon as the booking status i Back E Save You will find the new lesson under lt Lessons gt lt My lessons gt or under lt Book gt lt My bookings gt where you can sch
88. art in a particular lesson in the event of split lessons The buttons under lt Appointments gt provide an overview of each individual lesson period 35 Lessons BJJ BJJ Teachers Type of activity _ Period BJJ BJJ lt Selection gt v 432015 4g2015 Current week 0 L No Type Class Subject Teacher Appointments Students Student groups Reports m7 Ge me ey 2 nas woas PEO GG a BOO 55500 4 E Bl BJJ 2 Sep1 2014 Juls5 2015 MM ada FPR 8100 Y E 2b E Bl BJJ BY 4 Sep1 2014 Jul5 2015 M M dE mPa e 41100 4 2b 6 BJJPX 4 Sep1 2014 Jul5 2015 M fm H amp G FPR ie 7800 42 E 2b GEO BW KL 2 Sep1 2014 Jul5 2015 M M das A FTPA E s6500 4 E 2b HIS BJJBX 2 Sep1 2014 Juls 2015 M fm B amp S FPA ie 40703 E 2b INF EL BJJ 1 Sep1 2014 Jul5 2015 al dG 2 XP 54001 4 EH 2b Mi BJJ 1 Sepi 2014 Juls5 2015 M M HEA 2 gp T 54202 E 2b M BJJ 1 Sep1 2014 Jul5 2015 M M dG 2 ap E Go to lt My lessons gt in order to send a message to the students attendign your lessons Lessons HN HN Teachers Type of activity Period HN HN v lt Selection gt v llamarzors llarmorzo1s Current week amp L No Type Class Subject Teacher Per Fr Appointments Students Y Student groups Reports 37100 4 EW 1a 1b 1c FOOTB HN 1 Sep1 204 Jul5 2015 FM MM GAN 2 Ed Students in the lesson 1015 AM QG Z Teacher HN HN SE SE Subject M Class 1b 0 oe AAR _9 oe A New message x Surname Firstname Sex
89. artment selec tion Show details for public timetables v You can also set whether details about the lesson in question should be displayed in public timetables or not Element list on timetable page The element list on the timetable page and Display allow you to set whether and how quick links should be displayed above the timetables The setting in the Display column also applies for the element selection fields Standard settings for the timetable Element Public Timetable format Overview format List of elements on the timetable page Details Details Details Class Y classes public Per department Y default Short name Full name Short name Teacher teacher Per department Y default v Ful name Full name gt Full name Short name Subject classes public v Per department default ei Short name Room classes public Per department y default ee Short name External ld Student public Per department default Short name Short name Timetable ASINT Class Week of ASINT y 4 13 2015 4 gt 1c 2a 2b 3a 3b 4a 4b 4c ASINT Restricting to specified time periods Timetable display can be restricted to specified periods of time 142 WebUntis Timetable Sh OW tim eta ble fram d ate to date weeks into the past weekst into the future days into the past days into the future These settings are used to prevent te
90. as pdf csv or xls document using the lt Reports gt button 4 5 Class services As form teacher you can enter the class services for your class Class services include for example class representative and deputy class representative as well as class prefect Note Class services It is up to the class register administrator to determine which class services can be assigned at your school Menu item lt Class register gt lt Class services gt provides an overview of all class services defined for the classes for which you are class teacher M bd de Dos AAA an EGR Eo a f n panera ASIN en 93 Ss services 12 Monitor S Service Period v Klassenordner Y 7 6 2015 w 16 30 2017 19 9 26 9 3 10 10 10 17 10 24 10 Aberfeldy Y Aberlour Ardbeg Arran Auchentoshan Balblair Bladnoc h Bowmore Brackla Bruichladdich Bunnahabain Caollla Cardhu DP J AGN ALIEN daa rr Clynelish Y to the end of the school year 7 11 14 11 21 11 28 11 5 12 12 12 19 12 26 12 2 1 amp Coleburn P You can assigne students to class service by ticking the checkbox next to their name in the respective week You can also select lines students or columns weeks and activate or delete all checks of these columns by ticking the functions _ Alternatively you can also click the button lt Automatic student allocation gt 94 WebUntis Class services Brackla Bowm
91. at are at least partially in the past If a lesson changes position in the timetable any teaching content entries already made can no longer be assigned and must be re entered Workflow for examinations Examinations are entered in WebUntis by the teacher concerned Any teachers and rooms can be selected for examinations lasting several periods The examination is transferred to Untis and displayed in the booking transfer window Any conflict with a teacher or room will be displayed to the cover scheduler The scheduler will make any necessary substitution arrangements and change the teacher and or room for the exam if required The scheduler may not make any other changes to the examination Substitutions and examinations are now exported to WebUntis If any element changes have been made the examination will be synchronised appropriately in WebUntis If tests exist in Untis as special duties the test will also be transferred as examination data records to WebUntis and created there as exams Importing bookings You can transfer booking information back to Untis in order to inform the substitution scheduler of changed room allocation Launch Untis and call the function File Import Export Untis WebUntis and open the interface dialogue window for WebUntis Agenda Click on the lt Bookings gt button in the input block lt Transfer from Untis gt in order to transfer the booking data from WebUntis Agenda to the Untis co
92. ation You can find apps for Windows phone on the internet Activate Google Authentic a RS k Save Cancel A O Bac nede ancel Google Authenticator activation 2 3 pi a Ls gle Authentic ator on your smart phone by scanning the code on this page or by entering the key manually Set up Google Google Authenticator activation 3 3 Authentic ator on your smart phone by scanning the code on this page or by entering the key manually ase enter the confirmation splayed on your phone and click on lt Activate gt Please enter the confirmation splayed on your phone ar lick on lt Activate gt Key KN34300YFUZE4IPH Back a e ie O Back Acad Cancel k Note For this security mechanism you need a smart phone which is supported by Google Authenticator Make sure that your smart phone support Google Authentication For Windows Phone there are also apps you can download from the internet 14 WebUntis User profile 2 2 4 Contact detials For entering your contact details please go to your lt Profile gt and choose the tab lt Contact details gt Own address Mame e mail address Mobile number Telephone number Fax number street Postal code City Here you can enter and save different pieces of personal information The necessar right in order to read this information is called lt Contact details gt and can be found under lt Administration gt lt
93. ays per class 8 Nhole days Exceedance of absence a Ed more 6 Pe ence 4 ee Absence overview Presencees Mm E Absences ag Absences without excuse Eci ongerthan 3 Day Letter of excuse 3 Per period v Grouped by weeks Show excused periods Emergency list 3 23 Class register entries Class register entries per student Y All v Class register entries per class MM All v Sorted by students 2 Work report Nork report per day Y Daily overview class 3 13 q El S El A El Alean ne alaca Weekly overview class su E ALILA amp Examinations Examinations EN Class register Class register bookcover Y amp Teaching methods Teaching methods 08 Statistic of the teaching method Y O mn ce Grades per student 3 _ overview Grade In many cases the Class register bookcover is also printed out School secretary The head office as well as the headmaster should have access to all timetables The school secretary could also centrally enter student absences and bookings for teachers The creation of the emergency listis also probably something that the head office is responsible for Entering absences in the school office Entering absences in the school officeStudent absences can be entered centrally for example by the school secretary 101 In this case absences are not entered via the class register but va menu item lt Class register gt lt Absences gt
94. b 3a 3b 4a 4b 4c ASINT 08 00 08 30 11 55 12 45 14 00 14 45 15 30 Stand 28 07 2015 15 32 14 E E Master data Agenda 177 Woche vom Klassenlehrer BY Mi 03 06 2015 Di 02 06 2015 Mo 01 06 2015 The regular lesson inf eteaming The superior activity performing arts Not all students take part in this excursion some students remain in the regular lessons Teachers who are holding the regular lessons see that some students are taking part in this excursion i g his m O A l l amp i g tes amp neo 4 E 0 De a g fo YE A A O 4 o a lt A 4 a Ala A 2 O mE A A a le 2 a a e For the activity Excursion Haus der Musik there are the respective complementary class register lists 178 WebUntis Administration Agenda With th priority field you can define types of activities in WebUntis which automatically initiate that students are taken out of a lesson of lower priority Type of activity Excursion house of music Excursion Excursion Active Full name Excursion house of music Type Key external a user Untis Teacher Klassenlehrer 7 7 2 7 7 2 1 Settings Agenda 179 Settings Agenda There are three items under menu item lt Administration gt with which you can influence bookings e Lock out times e Bookings restrictions Reservations
95. blic Show expanded This option will display both the subject line and the message Otherwise the message will only be displayed when the user clicks on the subject For Messages of the day originating in cover planning of Untis you can choose where they should be displayed Just go to lt Administration gt lt Settings gt Do not transter open substitutions Notify all teachers after the import of the j lessons Mark Untis Messages of the day public 7 2 2 General selection of departments Under Administration Settings you can activate a global filter for departments Duration the accounts blocked mn 10 session Timeout min 60 Publish news of the day as RSS feed iw Main system for student and teacher contact e la General filter for departments Preselect the department of the user Students may send messages only to their class teachers This filter for departments was created especially for larger schools of higher education 113 7 3 Importing student data A great deal of the data required is imported into WebUntis from Untis However if the student data is not maintained in Untis it must be imported from a different source If you use Untis with the student timetable or course planning modules the existing student and student course assignment data will certainly be transferred from Untis to WebUntis Students in normal classes are not usually maintained in Untis meaning tha
96. blocked period to the end of the blocked period without interruption If you uncheck the option the lock will only be valid for a certain period of time in the specified date range Aktivity lists As of WebUntis 2016 you have the option of Activity lists activity formats similar to the substitution lists You can access the activity lists va lt Administration gt lt Monitor vews gt Monitor views Substitutions e tivities Selection Name Fa x first floor Show on this computer Fa E Lobby show on this computer 2 Elements found showing all Elements 4 ee a 001 eee eee Click on lt New gt in order to generate a new activity format Settings Agenda 183 New activity list Name Lobby Caption What s going on today Standard Actrties Active columns jv Time Rooms jf Type of activity Classes jv Teacher j Denomination Show future messages only yt shift relative to the current date days 0 Interval for paging sec 30 intervall for data retrieval from server sec 600 Number of days 2 Font size 16 Height of the display piel ig Filter for the shown activities Ty pes of activities Please select a Unterricht a Sprechstunde Departments Rooms Save Save amp New Cancel Please note that only activities which were booked in WebUntis can be shown in the activity lists 7 7 3 WebUntis Agenda in practice You will mainly work with the workliston a daily basis 7 7
97. bute in LDAP is entered in the field LDAP ID attributes Example The Untis teacher short name is also stored in LDAP in an attribute called abbreviation abbreviation is therefore entered in the field LDAP ID attributes and name is entered in the field Element data ID field Attribute for surname and first name This method uses the name for identification Surname and first name must exist in different attributes in the LDAP structure Both attributes are entered in the field LDAP ID attributes separated by a blank first the attribute for surname and then for first name lf the names are stored e g in the attributes sn and givenName you would enter sn givenName WebUntis then compares the contents of these fields with the corresponding user name entries Individual attribute wth name fields This method of identification can be used if the name components in the LDAP system are not stored in different attributes but in a single attribute This method is the least secure and should only be used as a last resort In this case it must be possible for first name and surname to be differentiated using a mask entered in the field LDAP ID attributes The attribute name is first entered in the field LDAP ID attributes The identification mask follows a colon The placeholders s for surname and f for first name must be used in the mask lf for example attribute cn holds the user name in the form Ne
98. ces available at your school You can activate various filters as with the list of rooms List of rooms resources 67 List of resources Selection criteria Type of resource Department Instrumente lt Selection gt 7 Landkarten Room lt Selection 7 Buikding lt Selection gt T Person in charge lt Selection gt with current occupancy Search When the option with current occupancy is checked it will show the central administrator in which period of the current day a resource was last booked or in which period of the following day on which bookings are possible the resource is booked Resources Resource Full name Feb 10 2015 Feb 11 2015 Instrument Y Instrument Landkarte Landkarte XY LandkarteXY Landkartexy Back 3 4 2 Change of room for a lesson Proceed as follows if you wish to change the room for an existing lesson 1 1 Click on the lesson for which you wish to change the room 68 WebUntis Agenda Timetable 2b Class Week of 2 AOS el ta ib ic 2a 2b 3a 3b 4a 4b 4e ASINT Montar 9 2015 56 30 AM 9 15 AM The details of the period will be displayed 2 Click on the lt Change room gt button in this window The change of rooms window will be displayed 3 Now select a free room from this window all the filters that you know from normal bookings are of course available to you here Change of room for a lesson 69 Change of rooms Monday Mar 9 2015
99. confirm immediately Ria EJE Clicking on lt Book gt concluded the booking It will appear in the booking list and in the corresponding timetables Periodicity WebUntis Agenda will normally show only rooms which are free at the selected time However the periodicity search might show a room occupied at certain times but not at others The field lt Maximum allocation gt in the advanced search mask allows you to specify in percent on how many days a room may be occupied and still be displayed in the search results This makes sense e g when it was not possible using an initial search to find a suitable room free at all times You can thus display rooms that are not available at all desired times and select a different room for each individual occasion 3 4 4 Booking rooms 77 Booking Free rooms selection criteria Feb 1 2015 Feb 28 2015 Tue Fri 2 00 AM 8 30 AM The booking shall be made every 2th week Kuche Gangbereich 3 Stock Klasse 3ci ja 2a 2b 2 Klasse ci 33 3b da 4 Klasse bi Aci Bibliothek Gangbereich 4 Stock KU Technischer Werkraum Booking resources Resources can either be assigned permanently to a room e g an Internet connection or can be held completely independently of the rooms e g video projector Booking resources works in a similar way to booking rooms Selecting menu item lt Book gt lt Book resource gt gives you access to a search mask which you can use t
100. d admin Ah pc BE Bl BJJ Y Do not export student group Booked on from nik Changed an Jul 24 2015 8 33 58 AM from mk Save Dese Bec 3 2 2 Assigning students If a student group has already been assigned to a lesson you will also see a symbol with only one head next to the three heads in the Student groups column Clicking on this single head allows you to assign students to the student group or to change the assignment Assigning students 39 Lessons BJJ BJJ Teachers Type of activity Period BJJ BJJ lt Selection gt v 4 20 2015 4 26 2015 Current week o L No Type Class Subject Teacher Per Fr To Appointments Students Student groups Reports 55500 Y UY 2 BIO BI BJ 2 Sep1 2014 wi5 2015 FF am GRS A 2 PP 2 de 8100 2 MW 2b E BI BJ BY 4 Sep1 2014 Jul5 2015 FF mm QR 2B PL ES 41100 2 MW 2b G BW PX 4 Sep1 2014 Jul5 2015 FF mm GRS 2 PEPA d 7800 Y 2b GEO BW KL 2 Sep1 2014 Jul5 2015 Mmm QOQ ZB PP 8600 Y 2 HIS BW BX 2 Sep1 2014 Jul5 2015 FM fm GRS A BS pP 40703 Y 2b INF EL BJ 1 Sep1 2014 Jui5 2015 Mmm GR BP g TBI Ne 54001 YS MW 2b M BJJ 1 Sep1 2014 Jul5 2015 FAA GRS 2 ap N 54202 ff 2 M BJJ 1 Sep1 2014 Jul5 2015 A M e 2 ap Students in the lessongroup INF EL_2b 65700 2h hd Car 2014 lu 20 a 5 Pa ra j 57299 Students in the student group INF EL_2b E 57300 Class 2b 8300 Number of students 17 a Hoe oe Surname Firstname Sex Class Catalogue number Fr To Text 1 g Amia 2a 0 Y
101. department can be effected using the standard assignment function Please note that teachers can also be assigned to departments You will find this assignment option under lt Master data gt lt Teachers gt 7 7 1 6 Types of resource You can define any type of resource you like under lt Master Data gt lt Types of resource gt Master data Agenda 171 Type of resource projectors Projectors short name Projectors Fi Active Full name projectors Description Assigned resources All resources Projector Y Map MapxY Instrumentx Y 00 Seve Derete Cancel Explanatory text can be entered in the Description field 7 7 1 7 Resources New resources are created under menu item lt Master Data gt lt Resources gt 172 WebUntis Administration Agenda Short name ProjectorX Y FA Active Full name projectorx Y Type Projectors Inventory number Person in charge BJJ Bernd hhlehrer x F Resource of room Location lt Selection gt T Booking possible Department lt Selection gt T Building lt Selection gt T Groups of resources Available groups of resources Map SAVE Delete Cancel The type describes the resource type of the resource Assignment is effected from a selection field and is optional You can also choose to enter an inventory number and a person in charge of the resource You can make a fixed room assignment for the resource in the Resource
102. display New Sort Delete Reports import Sokrates Import photo set exi date Y Import School year 2014 2015 Data source 100 e File successtully uploaded Students tet Character set LITF 8 Call date for the class assignment 9 11 2014 Next Cancel Data source Enter the file as data source that contains the student data Character set The default is the Central European ISO 8859 1 character set If your data exist for example in the Unicode utf 8 format you must change the character set accordingly in order to make a correct import of student master data possible Begin date If class allocation data are also being imported with the students they will apply from the date entered here The default date is the beginning of the school year Now click on lt Import gt to create an import profile as described in the following chapters Import profile When import is launched you can define in the import profile which entry in the text file with the students corresponds to which parameters in WebUntis You can now give this import profile a name and select the separator for your text file In the example above the separator would be the tabulator In the section underneath you will see all the entries available for a student in the export file on the left There may well be entries here that you do not require and so these will not be imported Assignment The left section now sho
103. duals in the school management it can also be used to advantage by all teachers students parents and everybody involved WEBUNTIS AGENDA The Agenda module allows teachers to access information at any time about free rooms and resources and where necessary to book these resources on the spot This relieves central administration and makes it easier for individual teachers to obtain the resources that they require for their lessons Moreover additional lessons that are not scheduled centrally such as irregular remedial teaching can also be entered These types of lessons augment the timetable WEBUNTIS CLASS REGISTER Keeping a class register is usually an inconvenient task that is made more difficult as a result of the paper based class register not always being available where it is required For class teachers form teachers the class register entails additional work because if the information in the class register is not just collected for its own sake it also has to be processed once more at the end of the school term or year so that information required can be extracted from it The Class Register module makes this administrative task easier and it also makes required reports available at all times at the push of a button Since the electronic class register is not just available during lessons in the classroom because it can be accessed at any time wa the internet and or intranet the teaching content does not need to be entered during the
104. e All absences in the selected area will be combined if this is possible If the student was marked absent in the first second and fourth periods but his absence was not checked in the third period these absences will be combined to form a single absence Absences with different reasons or 90 WebUntis Editing absences different Status are not combined Excuses Use the lt Excuse gt button to excuse several absences in one operation Status The status of an excuse can have various states such as open excused etc The class teacher can thus excuse absences The different statuses are defined by your WebUntis administrator If you wish to change the status either click on the entry in the Status column a question mark in the case of open absences or on the lt Excuse gt button You can also enter a reason of absence in this dialogue Excuse for Lukas x Excuse number Date O TRARD15 Status Open entschukdigt nicht akzeptiert nicht entschuldigt Lukas Apr 15 2015 6 30 AM 9 15 AM Reason of absen Krank het Text Save Close Excuse letters WebUntis can print letters of excuse forms for your students times of absence For this select lt Reports gt lt Letter of excuse gt The letters of excuse forms can be handed out to your students completed signed and collected Class filter Under Absences there is the option Activate class filter This function will be described in the foll
105. e in the past Timetable until date into the future Timetable until weeks in the past Timetable until weeks into the future Timetable until days in the past Timetable until days into the future Session timeout min The session timeout is the time after which inactive users will be automatically logged out of the system While the timeout set in the general settings applies to all users you can define different timeouts here for different groups of users The maximum time that can be set is one hour Exam There are two options here as well The teacher supervising the exam or the exam room may be changed by the user Allow the specification of teachers in the WebService query Deaktivieren Sie diese Option ist es zum Beispiel moglich in der Smartphone Applikation die Lehrer Namen zu verbergen You can assign Individual users with the assign functionin the lower section of the page Additionally you can assign different types of activities to user groups 7 4 3 Creating users Every user needs a personal user access Rights for individual users are derived from their rights as users belonging to a user group Note Teachers master data users Teacher master data are imported from Untis and are those data elements of the timetable which are used for working with A user is a real person who works in WebUntis If you wish to allow teachers to work with WebUntis each teacher in the master data must be assigned a user
106. e a student group Lessons BJJ BJJ Teachers Type of activity Period 4 BJJ BJJ lt Selection Y 4 20 2015 4 26 2015 Current week it L Ho Type Class Subject Teacher Per Fr To Appointments Students Student groups Reports 55500 gf B 2b BIO Bl BW 2 Sep1 2014 Jul5 2015 A WM da 2B ES de 80 gf B 2b E Bl BJJ BY 4 Sepi 2014 Jul5 2015 MM GAIA de 41100 B 2b G BJJ PX 4 Sep1 2014 Jul5 2015 MM HEA de 7300 F B 2b GEO BWKL 2 Sep1 2014 Jul5 2015 Mm GAS de 8600 F B gt HIS BW BX 2 Sepi 2014 Jul5 2015 MM Gab i 40703 2 B 2b INF EL BW 1 Sep1 2014 Jul5 2015 Mm GAS de 54001 Y B 2b M BJJ 1 Sep1 2014 Jul5 2015 MM GAS de 54202 2 B 2b M dd T El Jer 2 de sri y Y M Student group of the lesson INF EL dir S 2 amp Teacher BJJ BJJ Subject INF EL Class 2b Mothing to display A A ee ee The newly created student group can now be assign ed students taking part in the lessons It sometimes happens that a lesson exists in WebUntis but not in the student administration e g regligious education supervision groups In the student group you can activate the option Do not export Student group in order to avoid the export of student groups from WebUntis to the student administration system e g SOKRATES 38 WebUntis Student groups Student group INF EL_2b Mame INF EL_2b Fr To 8 1 2014 715 2015 subject INF EL 7 Classes Possible classes 2b la 1b 1c Za 3a 3b da 4b User Possible users BJ abtl a
107. e equal consecutive periods show ac tivity Period header Period window Show horizontal lines Link for the period details Display the legend under the timetable Deactivate custom c olours Show the class teacher in the class timetables Hide details Show unannounced exams Representation of the timetable Daily overview Hide empty columns Display substitution elements 5 AA AA fj C Timetable formats Actvites with the same start and end time Only couplings None Unconfirmed bookings Canceled lessons Foreign substitutions Break supervisions Room blockings standbys Office hours Start time End time Period number Period label Min height of the period pikel Min width of the period pre lt No entry gt New T 139 If this option is activated the timetable will not just display the substitute teacher but also the name of the colleague who would normally have taken the lesson External substitution An external substitution is understood to be one where not only another substitute teacher is allocated bust also a different subject In contrast to a normal substitution the original lesson is cancelled Link for the period details If this option is activated and text about a lesson displayed in the timetable exists an icon will appear in 140 WebUntis Timetable the top right corner of the lesson which can be used to access the text Show the class teacher in the class t
108. e how you can control the substitution lists manually by URL manipulation WebUntis substmonitor do school lt SCHOOL gt amp lt FURTHER PARAMETERS gt lt SCHOOL gt is the name of the school of the WebUntis login lt FURTHER PARAMETERS are further parameters which can be stated An example of such URL WebUntis substmonitor do school myschool amp fontSize 10 Examples for further parameters height The height of the table in pixel O entire free space default O fontSize The font size of the table contents in pixel the size of the headlines etc is automatically adjusted default 16 scrollint The interval for scrolling to the next page in seconds default 30 dateOffset The offset of the query time frame relative to the chosen date e g dateOffset 1 to show the data of the next day default O Messages WebUntis has its own internalmessaging system In order to access this click in the top right corner on My messages You view messages in one of three folders Inbox Sent or Drafts 23 My messages Internal messages SMS Distribution lists _ ri selec tion sender All 7 Oniy unread messages You can choose if you want to see all messages or only the unread messages Furthermore you hawe a selection list where you can select a specific sender Click on lt New gt if you wish to create a new message Click on the button Statistics of unread messages in order to generate a report on u
109. e resource and does not constitute an activity New activity If you wish to schedule an activity at a particular point in time but do not wish to base it on a room then 66 3 4 1 WebUntis Agenda create a New activity A date is set here too New lesson A new lesson assists with planning activities but you do not need to specify a date and time when you create it Additional periods You can schedule Additional periods for all lessons imported from Untis and which have been newly created Appointments You can arrange an appointment which other teachers or perhaps even classes attend Bookings list The Bookings listshows you all the above mentioned activities List of rooms resources The list of rooms or list of resources can be access v a menu item lt Book gt lt allows you to look for rooms or resources according to equipment and features without the allocation plan restricting the search results It is in principle a list to which various filters can be applied Room list You can access the lt List of rooms gt in the lt Book gt menu of the navigation menu Room list selection criteria Type of resource Room type Department Projektoren lt Selection gt lt Selection gt Room group Building lt Selection gt lt Selection gt T Capacity min max 0 0 search List of resources The list of resources lt Book gt lt List of resources gt displays a list of the mobile resour
110. e settings for Active Directory The individual fields are described below Active activates LDAP support LDAP server URL URL for the connection to an LDAP server e g Idap Ildap meineschule at 389 If a BaseDN is specified in the URL the following DN details relative to this BaseDN must be defined In this case the test button cannot be used LDAP user password LDAP user If a user has to be specified for the LDAP query you can enter the user s details here a Authentication of user name and password against LDAP system For the authentication the user name must be found in the LDAP directory structure This can either be effected by specifying the Distinguished Name or via an LDAP search Specifying the Distinguished Name The search mask is entered in the field SampleDN for user search e g with uid 0 ou teachers ou persons whereby 0 is the placeholder for the user name being searched for If the user name is e g Goethe WebUntis will look for the user account with our sample data at uid Goethe ou teachers ou persons dc myschool dc at Several search masks can be entered separated by blanks Please ensure that no blanks occur within a search mask LDAP search 134 WebUntis User administration In this case an LDAP search will be performed for the user account The base structure for the search is defined in the field BaseDN for user search e g the search filter is entered in the Userfilter fi
111. e that when classes are displayed elements involved in lessons at the time in question will be displayed on a red background The booking can also be confirmed immediately if you have the appropriate rights The lt Book gt button is used to complete the booking The input window closes automatically and the room list is updated 74 WebUntis Agenda 3 4 3 2 Search for free rooms If you know the exact time and date of your booking the best way of finding a suitable room is via menu item lt Book gt lt Book room gt You can enter the desired date and time at the top of the page Booking Search for free rooms Time range once nonrecurring ES To Time range 91112014 r PANS Current school year a ty Start time End time a ms 11 55 AM 2 45 PM ee o every other week Tt monthly Mon Tue Wed Thu Fri Sat Sun Continuous k Selection criteria Type of resource Room type Department Projektoren Selertion gt lt Selection gt T Capac ity Building min max lt Selection gt T 0 p Room group lt Selection gt T Maximum allocation 0 search Cancel You can filter the list of free rooms using the selection criteria for certain resource types departments etc If a booking is to be made more than once use the periodicity in the lt time range gt Periodicity Here you cannot just book a room for a single event but for e g every second Tuesday between 11 20 and 12 10 in the period from 18 September 21
112. e user is a teacher or a student and then who the person is This identification process is important since the user needs to be assigned to the correct user group in order to be assigned to the appropriate timetable element teacher or student The password generated has a random value meaning that the user can only log in va LDAP and not directly va WebUntis 7 4 3 3 1 Settings You can find the relevant LDAP settings under lt Administration gt lt LDAP settings gt LDAP settings Active DAP server URL LDAP user LDAP password Referral PatternDn for user search Userfilter BaseDn for user search LDAP mail attribute LDAP user group attibute Transfer mail with every logon to LDAP Create local user after successful authorisation Permit log on of anonymous users Role identific ation LDAP person role attribute Person role Person identific ation LDAP ID attribute ID field Numeric comparison Ignore upper lower case Default user group Save Test Cancel Y Idap 10 0 0 108 389 CN Idap CN Users DC grupet DC local Standard Y amp objectClass user sAMAcc ountName 0 OU SBSUsers OU Users OU MyBusiness mail Distinguished name Y title Teacher Student Teacher Student Attribute for last name and first name Y sn givenName Y Teacher v Single attribute with name fields sn givenName Y Student M Creating users 133 Personnel Office Office v Exampl
113. eacher and student user roles since only they have a timetable stored in WebUntis A timetable cannot be subscribed to for users such as an administrator or school secretary This is why the lt Publish the calendar gt does not appear in their user profiles Warning Subscriptions for students Using this function for students which has to be explicitly ordered increases server traffic considerably For this reason we reserve the right to increase hosting charges Please contact your Untis partner http www grupet at en kontakt partner europa php 18 WebUntis Timetable display 2 4 3 ICS calendar download As an alternative to a dynamic subscription you can choose to export timetable data statically in ICS iCal calendar format You have two basic options for this 1 From the timetable perspective of the teacher In this case calendar entries are exported for a week Timetable BJJ Teacher Week of BJJ 411312015 o y q ThUApr 16 201 FriApr 17 Mon pr 13 2015 TueApr 14 2015 Wedapr 15 2015 8 30 AM biology elementary school 9 15 AM maths ESE 2 Ma lt Lessons gt lt My Lessons gt by calling up reports This view allows you to set the time range to be used for exporting the calendar entries ICS calendar download 19 Lessons BJJ BJJ Teachers Type of activity Period BJJ BJJ Y lt Selection gt Y 4 13 2015 4119 2015 Current week o Type Class Subject Teacher de sin tralia S
114. eas eg 2b Change status o arma ceoppe advance registration Change course Regist registered on waiting list Course selection categories 193 7 8 4 Course selection categories You can define various selection criteria under menu item lt Courses gt lt Course selection category gt that students can choose when registering of a course Course choice categories Search Start search Selection Name Full name J R Es ist elective subject J K Es2 2nd elective subjec 2 Elements found showing all Elements 4 New Sort Delete 7 8 5 Registering for courses Since students themselves can register for courses the process is described in the Students section under Student module for students Courses per student As administrator it is possible for you to select menu item lt Courses gt lt Courses per student gt for a particular student and view which courses he she has selected and what the status of the selection is Courses per student Classes Students Status 2b y Dennis Y registered v Name Full name Subject Per Status Course choice category Adv reg Wait list Reg Max part School year Semester Level Teachers Appointments Category InfC informatics course INF 2 registered ist elective subject 0 0 3 25 2014 2015 2 3 BJJ Tue 2 00 PM Es 1 Element found 1 You will find the above mentioned list a course participants list and a course overvi
115. ebUntis administrator 124 WebUntis User administration Master data Class Master data Student Master data Student group Master data Teacher Master data Room Master data Room group Master data Room type Master data Types of student properties Master data Resource Master data Group of resources Master data Type of resource Master data Task Master data Subject Master data Subject group Master data Department Master data Building Master data Holidays Master data Reason of absence Master data Excuse status 7 4 1 7 Administration rights A Wf wt O Wf O wf O Wf A A A A CI 4 O A CI 4 O Wf O wf O 7 wf O Wf t C The following rights relate to the administration of WebUntis School year Time grid User administration Timetable formats Messages ofthe day Administration Backup Access via Untis Import fom Untis master data Import from Untis timetable Import from Untis cover data School year Time grid The school year and the time grid must match those in Untis in all cases A change is therefore only necessary when the school year of the time grid changes in Untis Otherwise no changes must be made here User administration MO Wf CI w O Wf CI MO wf CI w O Wf LI MO Wf CI MO ld ar ar A S SA A A SA A A A A A A A 5 lt AA A SA SA A A A AS 7 4 1 8 7 4 2 User rights 125 The user administration right allows you to create and edit
116. ed in Untis will be imported along with the other data Indivdual students must then still be assigned to these student groups in WebUntis 9 6 1 221 Students in the student group BU_2a Class 2a Number of students 22 suo BE ey Surname Firstname Sex Class Catalogue number Fr To Text 1 Jf Alexander of 0 y y 2 ff Alexander g 0 y y 3 Y Ama g o A Y 4 Amila Q 0 v v 5 g Anas of 0 y y Y 6 Andreas g 0 v y 7 ff Armando of 0 v v 8 Aylin Q 0 v gt 9 Gf Behice Q 0 v y 10 Jf Bernadette Q 0 Daniel g 0 Daniel o 0 Daria Q 0 g David g 0 Dennis g 0 6 Edna Q 0 Note WebUntis rights for assigning students to student groups Teachers need to have the right Student assignment in order to be able to assigne students to student groups Combining lessons It sometimes happens that a lesson in Untis must be split into sub lessons for scheduling reasons This division however is unnecessary in WebUntis These split lessons can be combined in WebUntis by entering the same student group for both or all sub lessons Lessons will be combined in WebUntis if subject class and student group are identical Class la Gauss Class 4 P rr pS BE ORAS 8108 2 Huga GEC 1a1b 2 a 2b Fila 2 Ander Es la 14 15 g iE E Daa 9 6 2 Team teaching Team teaching occurs when two te
117. ed in the course template and add additional information New course Course template political education Short name PolEdu Subject GEO 7 Teachers Elektrotechnik From class level To class level Content Folicy landscape in Austria world Folitics conflict zones Appointments Appointments Terms Full name political education Course code Course categories Kurs module Feriodsiweek Period length min Grading Is assessed on the basis of a thesis amounting to 10 pages For the course at no additional cost Creating courses 189 School year 2014 2015 Y Status planned Person in charge hh EJEAE 4 Max nr of participants Class Max part la HE la x A gj 4b o oe x J x Please selec Wl Waiting list Educational objectives Understanding of policy and independent judgments Promoting political commitment You can specify whether you work with terms under lt Master data gt lt School year gt 190 WebUntis Student module School year Mame 2014 2015 Activate entry of final grades Semester Start date End date gq 4 wintersemester Sep1 2014 Feb2 2015 J KK summersemester Feb3 2015 Jul 5 2015 Mew semester Cancel c Saw E Delete Standby registration possible This option allows students to enter
118. edule additional periods as described in the next chapter Additional periods Additional periods can be entered very quickly at the click of a button for existing lessons i e transferred from Untis or generally for existing activities You will find the appropriate button under lt Lessons gt lt My lessons gt lt Lessons gt lt Daily lessons Teachers gt and under lt Book gt lt My bookings gt lt Edit gt lt Additional periods gt You need the change timetable right for this WebUntis Agenda Lessons BJJ BJJ Teachers Type of activity Period 7 a BJJ BJJ Y lt Selection gt v ser2015 arsizo15 Current week L No Type Class Subject Teacher Per Fr To Appointments 55500 Ff E 2b BIO Bl BJJ 2 Sep1 2014 Jus 2015 M Ean 10 B 2b E BI BU BY 4 Sep1 2014 Jul 5 2015 E Am 41100 E 2b G BJW PX 4 Sep1 2014 JUS 2015 ica call 7800 2 Lessons for teacher BJJ BJJ on Mar 10 2015 Teachers BJ BJJ 7 My next lesson Selection Type Prd Fr To Class Teacher Subject Room gt Class register Teaching content Homewor DO 2 8304M 9 15AM ASINT BW ESINT ob A E A OHADXE O 3 S15A4M 10 00AM ASINT BJ ESINT Da E Er Rapor Daly over teacher Clicking on the lt Additional period gt button allows you to specify the time for the new period with teacher and or class conflicts being possible Selecting a room can fur
119. egistration Change course Register students Reports v Registration histroy Back Registration status Priority Schwerpunkt Ausstehende Kurse Course choice category 1st elective subject 1st elective subj ist elective sub 1st elective subj ect ject ect 1st elective subject ist elective sub ject Login time Feb 13 2015 12 18 25 PM Feb 13 2015 12 19 48 PM Feb 13 2015 2 25 43 PM Feb 13 2015 2 26 27 PM Feb 13 2015 3 46 44 PM 192 WebUntis Student module This can be used as a criterion for overbooked courses regarding acceptance of pre registered students Change status The upper selection box acts as a filter while you can use the lower box to change the status of students Change course You can reassign students to a different course if a course has to be cancelled Register students You can assign students to the course from the list of students A check is made to ensure that the maximum number of participants is not exceeded Serial change of status In the course lists you also have the option of a serial change of the marked courses via the function lt Change status gt Participant of course InfC Max nr of participants 25 Registrations 3 Advance registrations 2 Waiting list O lt Selection gt T Selection g 2 Surname Firstname Sex Class Exit Y 1 Dennis en 2b Y 2 Alexander g 2a Y 3 Anita 4b fe 4 Simon g 2b Y 5 Amila O 2a ia 6 Andr
120. el cd at a All User rights 119 By checking the box lt additive gt you can link several rights templates and thus extend the rights e g you can link the rights of the headmaster and the head office The following columns are available Yes Rea Read Wri Write Cre Create Del Delete All The right is activated if the box is checked If All is not activated users will only be authorised for their own data Just what users own data are depends on the context A teacher for example only has access to his her own timetable while a class teacher form teacher only has access to the open periods of his her class If All is activated users will be authorised for all data Here are some examples Right Example Yes No Read Write Create Delete All A teacher selection list is provided in the lessons display 1 The class master data may be read viewed 2 Student master data may be written modified 3 Student groups may be created 4 Student groups may be deleted 5 The master data of all classes may be read 6 120 WebUntis User administration Permitted access Right selection Yes Rea Wri Cre Del All Teacher selection for lessons ff Master data Class Ep Master data Student O js Master data Student group O 5d E oir Master data Teacher 0 gt Duplicating rights For some rights the lt gt button in the last column is active
121. eld using LDAP syntax e g amp objectClass person sn 0 WebUntis would again search for an entry for user Goethe where the objectClass property is person whose attribute sn is equal to Goethe The LDAP mail attribute specifies the name of the attribute which supplies the user s e mail address b Identification and automatic creation of a user If you do not wish to have users created dynamically you can deactivate the feature with the option Create unknown user after successful login In this case it is only possible for users to log in who already have an account in WebUntis The user role teacher or student can be determined either by comparison with a part of the user s Distinguished Name or by comparison with a user attribute Comparison wth a part of the Distinguished Name The part of the Distinguished Name that can identify the role must be entered in the role field can be different for teachers and students If the teacher has for example a Distinguished Name such as uid Goethe ou teachers ou persons dc myschool dc at then the data in this case would be ou teachers WebUntis searches for the DN for the entry in the role field and if it is found the role is determined Comparison wth an attribute In this case the entry in the role field identifies the role e g teacher The name of the attribute containing the role designation e g role must be entered in the field LDAP role attribute The user is t
122. em once at the beginning of the school year However you can repeat the export of data as often as you wish without any risk Please note that master data elements in WebUntis can only be modified or created but not deleted Lessons Use the lt Lessons gt button to transfer lessons and timetable i e scheduled lessons and if they exist substitution data to WebUntis The transfer will start with the date displayed above the button You should transfer lessons for the very first time at the start of the school year If the school year has already started check the Start date option and select Beg of school year You can always overwrite the default Start date when transferring lesson data You only need to transfer lessons if the lessons and or timetable in Untis are changed When lessons are transferred real synchronisation takes place in WebUntis Lessons are not only created but also where necessary deleted too For this reason lessons should always be transferred at the latest possible point in time generally from the date when the new timetable comes into effect so that as little data as possible in WebUntis is affected Substitutions Finally you can transfer the substitutions via the lt Substitutions gt button The default date here is always the current date The substitution transfer will probably have to be launched at least once a day Transferring data to WebUntis is effected directly using the http
123. endar subscription Cal is a standard used to exchange calendar information WebUntis supports this standard by allowing every teacher and every student to activate his her own private Cal link that can then be integrated with his her own personal calendar application To this end the iCal link must be activated in the teacher s students lt Profile gt using the lt Publish the calendar gt button under lt Data access gt Profile Andreas Genera Start page paa Cer uri Contact detaik e ee Sa e tee en a General start page Data access SEC TRY ontact details Disable the calendar link lt Standard gt Y by Ho oe pollens y ae Cal ASS DS Activate data access via apps Activate data access v a apps Cal Calendar Use this URL to subscribe to the iCal calendar in your calendar program https kirke webuntis com WebUntis 4 i got 2601019727 6237 86d92 Once the lt Publish the calendar gt button is activated the iCal button will be displayed that you can then use to access the URL of your private calendar You can subscribe to the timetable by adding this link to your calendar application Outlook Google Calendar etc The advantage of this method subscription as opposed to import is that the calendar does not need to be re imported after every timetable modification The calendar is always up to date Note Only for teachers and students The calendar application is only possible with the t
124. entries Permit room conflicts for exams Transfer of exams to Unts until days into the future Only transter those exams affecting the cover schedule Back cc i es Examinations You can specify a date range in which it is allowed to enter examinations Specify whether room conflicts are allowed for examinations or not Examinations are exported to Untis in the same way as bookings You can specify the time period for which you wish to export exams to Untis You can specify that only exams relevant for substitutions should be transferred to Untis 164 WebUntis Administration Class register 7 6 2 4 Settings Grading If the your grading scheme is not predefined when you receive WebUntis your system administrator can define several grading schemes e g 1 5 or under lt Master data gt lt Grading scheme gt Grading scheme Grading scheme for the overall grade scheme percent Y Save Selection Name Active BR scheme points Y ra 2 scheme ex F 4 A scheme pa r J K schemere F A scheme percent gt Elements found showing all Elements New Delete In our example the grading scheme SchemeWH should be applied for oral participation during a lesson using the grades and Grading scheme scheme re Name scheme re Active Grades Grade Value O plus 1 OO tilde 2 Fa minus 3 oir Save Back Settings Class register 165 No
125. er 41 3 3 1 Accessing the class register Home page Your home page will display the day s messages and below this a list of lessons for the current day You can also access this list by selecting the menu item lt Today s lessons Teachers gt from the lt Lessons gt menu Lessons for teacher BJJ BJJ on Apr 8 2015 My next lesson Selection Type Prd Fr To Class Teacher Subject Room Class register Teaching content Homework cae 2 830AM S15AM 2b BW T EDS HMDKG hi E A cae 3 9154M 10 00AM 2b BW M EDV HBAS KG W E a 4 10 15AM 11 00AM 2b BALPX G 2R HAD XG h E A 11 05AM 11 50AM 2b BI BW BY E 2R HBADSKG H E A ET 11 55AM 1240PM 2b BW KL GEO 2bR gan3xG E E O E coa E MORO EA Report Daily overview teacher Click on the lt Class register gt button to open the class register From the timetable If you click on a period in the timetable details on that period will be displayed You will also find the lt Class register gt button here allowing you to open it too Timetable BJJ Teacher Week of BJJ 4 22 2015 4 MONApr 20 2015 TU Apr 21 2015 Wedapr 22 2015 8 00 AM 8 30 AM elementary school interface 9 15 AM Tue Apr 21 2015 8 30 AM 10 00 AM Teacher BJJ L No Type Subject Class Student group Teacher Room Remark Fr To Type of activity Class register Teaching content User Book Nr 39800 MY ESINT afternoon supervison and elementary school interface BJJ 8 30AM 9 15AM Unterricht
126. er data Class register 157 With this option it is possible to prohibit exams on the first day after a certain number of days off for instance on the first day after three days off Grading schemes The grading schemes defined under lt Master data gt lt Grading schemes gt can be assigned to the different types of examinations e g you need a different scheme for an oral review check than for a written test Weighting factor You can decide yourself which global weighting factor the individual type of exam should have in order to weight the individual types differently Exam blockings Under lt Administration gt lt Exam blockings gt you can enter exam blocks for several classes 158 WebUntis Administration Class register New exam blocking Classes Type of examination Classes All examinations T Element selection la 1b Ic Za 2b Ja 3b da Ab Ac ASINT Fr To 44132015 41132015 Start time End time pm 0 00 AM 6 00 PM Af continuous Day of the week every day Y Text Save Save amp New Cancel Define which type of exam is blocked plus you can also define weekdays for recurring exam blockings here 7 6 1 11 Teaching methods Under lt Master data gt lt Teaching methods gt you can define the usual methods of teaching at your school group work chalk and talk etc Reports can subsequently be filtered by teaching method amongst others Master data Class regi
127. eral it is now possible to show or hide all existing columns individually in the substitution lists Another new feature is the option to also show the break supervsions in the substitutions New substitution list me Aula Active co J Pe A Time Y asses Y ect A R A Teacher Y Y b Combine b e 2 Y nty show future bstitut Y N bre ervis Y Do not show cance o f su tutions e y re ent date da 0 nie for paging se 5 etre server sec 600 mber of d 2 Font size 6 Height of the display pixel 0 Selectio Do not show absent eleme e e e Department sele Sala Depa Header Caption Today s Sick List Standard Substitutions Show messages of the day Y Show blocked rooms iv Show absent elements 4 Class 4 Teacher Show affected elements Y C Teacher Ticker Show news ticker Y F ze 16 Save Save amp New Cance Moreover as you are used to with Untis substitution lists you now can activate a header in which absent or affected classes and teachers are shown You also have the option to show the Messages of the day Daily texts originating in Untis are imported to WebUntis as Messages of the day For every individual message of the day you can specify if it should be shown in the respective substitution list or not The following illustration shows an example for typical substitution lists which can be displayed at different school monitors 22 2 6 WebUntis Substitution lists Subst
128. esentative discussion Save Close Warning Student absence authorisation Entering absences is valid for all students at the school and is coupled with the user right Student absences 6 2 Bookings for other users teachers At some schools it is customary for the head office to make bookings These bookings can be performed explicitly for other teachers with the appropriate right not included in the template for the head office Enable booking for other teachers ar R Booking for other users 103 Booking 87 Activity This user booked Status Confirmed Date Time EDV J Ko Apr24 2015 3 30PM 4 15PM Rese ae Additional periods i mhi Booked on Apr 24 2015 11 16 26 AM from tes Changed on Jul2 2015 11 43 58 AM from BJJ Confirmed on Jul 27 2015 11 41 12 AM from BJJ Teacher Class JE JE a BJJ BJJ a Ib Subject AUF Y for teacher BJJ Department Department A d Amount E Person in charge 0 BJJ Bernd hhiehrer e Person in charge for this booking Type Lesson Participant Cost centre 0 Remark e mail address Add the teachers e mail addresses W An e mail will be sent as soon as the booking status is changed U Has been exported to Untis Cancel reservation Back Booking for other teachers possible A user with this right can also enter other teachers in the booking The advantage is that the entered teachers are
129. ess in your user data please contact your system administrator Reset your password User e mail address Reset password automatically If you forgot your user password you now can automatically reset it Just click on the respective button below the password input field 2 2 11 Note Your e mail address must be in your user profile For resetting your password you need to have entered an e mail address in your user profile If this is not the case please contact your WebUntis administrator at your school User profile After logging in you will see the menu items that are available to you based on the user rights assigned to you You can modify your user profile by clicking on your user name at the top right General tab Profile mk K information r General start page Data access Security LO User group admin Max number of open bookings O Language English Forward all messages to the e mail address Change password can be edited Save Cancel First change the password that was assigned to you by clicking on the lt Password button The user group assigned to you your Untis teacher name department and the maximum permitted number of open bookings can only be changed by an administrator The data is displayed for information purposes only 12 WebUntis User profile Now select the language in which you wish to use WebUntis and enter your e mail address
130. essagesof the day There are several settings for the messages of the day such as publication as RSS feed or the designation as public message that come from Untis Additionally you can specify if messages of the day originating in Untis should be displayed on the substitution monitor or not e mail address administrator The e mail address administrator field is where you enter the e mail address that WebUntis will use as the sender s address 110 WebUntis Basic settings e mail address timetabler In the field e mail address timetabler you enter the e mail address of the person to be notified if an error occurs while transferring the data from Untis Data transfer from Untis to WebUntis runs in part asynchronously which is why the mail function is important to ensure that you are notified of any import error messages Mail server You must enter the IP address or hostname of your SMTP mail server here with authentication details where necessary if you wish to send e mail notifications when bookings are made and in order to integrate e mail addresses with the internal messaging system If you do not enter anything then a Gruber amp Petters mailserver will be used SMS text message When sending a text message you can choose which group of persons should receive the message when there are students amongst them In vocational schools for instance the group may include the instructors in the companies they are working in
131. estion has the same short name in both systems Time grid Please note that you may not modify the Untis time grid in the course of a school year School year data WebUntis takes the information about the start and end of the school year from Untis data This information is transferred with the initial data import for the school year in question Please note that from this point in time school year data in Untis and in WebUntis must be identical This means that you may not make any arbitrary change to the school year in Untis School year Terms The school year can be divided into several terms under lt Master data gt lt School year gt This is of particular benefit for reports e g the school exam calendar 198 WebUntis User tips School year Mame 2014 2015 Fr To 9 11 2014 17152015 Activate entry of final grades semester start date End date Fa X wintersemester Sep 1 2014 Feb2 2015 Fa X summersemester Feb 3 2015 Jul5 2015 Mew semester Save Delete Cancel School holidays School holidays under lt Master data gt in the navigation menu are always imported from Untis but can be amended in WebUntis If you use WebUntis Agenda you should if possible specify with the Booking option whether bookings are allowed during the school holidays or not New date Short name AD Full name autonomously day Fr To 4113 2013 4113 2015 Activity possible Save Save amp New
132. ew under menu item lt Courses gt lt Reports gt These reports can be filtered by various criteria 194 7 8 6 WebUntis Student module Reports School year Class level Class Student All All All All E Courses Course overview E Course overview Registration figures E List of participants ea El Es No courses without registrations Course list per student mS El Es Registrations withdrawal period You can specify specific registration periods for students va menu item lt Courses gt lt Registration periods gt Registration periods apply to the whole school The entire course registration process will be inactive if there is there is no active registration period The same applies to advance registration and withdrawals for which separate periods have to be defined Time frame for course registrations short name RE2015 Full name registration 2015 Permitted registration status Drop course Register in advance Register Department Selection T Number of selectable courses 0 Fr To 21112015 182015 Start time End time 8 00 AM 1110 00 AM Changed on Jul 29 2015 10 00 24 AM from hh Save Delete Canc el Registrations withdrawal period 195 As of WebUntis 2015 you now can activate several registration statuses in the time frames for course registrations 7 8 7 Transferring data to Untis Course registration data can be exported from WebUntis to
133. g eaten 166 A AA as scat ott has ashi Bie O A O eh Miah 168 Inhalt 5 PROOM DS Sd ema N cansa 168 US cee eae at oes acct Set race cece ele tei es E Lee cece ee 169 TDG AN LING TOMS ce atic eens ad saeco is 170 TYPES OF TES OUNC Coates a ll cd da O 170 PRES OUNC CS 9 2cee7c A o casreaeteatoceue R 171 General TeSOURCS Sis is ii re i a ae A tes ENS 173 RESOU E CROWS a cectiecnn sts 3 ceeded erence ata tt ias 174 WY DOS Or aCi MG Su a ee ee ee aa eee 175 SCUInNOS ADC Ai iii aia 179 RES SrVAONS A DOOKINO cost 179 LOCK OU TINS Se O 180 BOOKING FESIMGIIONS ites es a a A tli ee eli ae eee 180 ROOM DION e db eos 181 AVI a eat ee 182 WeEDUNTIS Agenda in practice ii A a Raras 183 O e 183 LOCK DOOKINO cantar o o dat 184 ROOM COMMMIC S a O A a N o O 184 o DSWIGENUMOGUIC israel cnica 186 COUrSe templates unicidad id EAEE 186 CRE UIC COUS ES vss cal di ici oo caida 188 EGNING COMAS OS ii A sve EEEE AE AAN RA 190 Course selection cate goOres anidar ra 193 Register ind TOM COURS OS aia e iS 193 Registrations withdrawal period ooooocccccccononcncococccnnonnrocononnnonnnoronnnn nana nn rn nn nan nan nr rn nn rn nana rr rr rana nar rrrrnannnarerrrnanan 194 Transferring data to OMS isiad aa aana tA ae a a aa ie aerea eaa aE aY 195 Course Sening td a iii 195 9 USO UPS lt te leal 197 Warming A 197 ICAC A dadas 197 Quick atunes ds 199 DAA A a AA nd 199 Class Change ini id 200 Withdrawing roma les SON aan ias 202 LiMited chan
134. ge of lessons unica AA 203 DE VEPAlSCNOOS cc 206 Mamtenafice TOM CUO NS tuna a 208 WEDSCE VICES a ade 209 VIII Students 209 T Class register fOr Student aa 209 MY ADSENCO atleti iaa ere ina A Ei 209 TIME ADS Ci oie 210 Clas SV OGIS te ONIS ii eee sono a canas vance eueavstanenescaseasuncec a 211 NOLEN AlN ZC lge ii a A EEEE a Ea EEE E E EEO EA 211 A vao O E S AA 211 O A E 212 2 smaentmoqule Tor SUIGE IIS ai A 212 IX Untis users 214 t Data Ta SA aaa 214 ao oa fF O N WebUntis Changing the tine ta BiG usais ici 217 Workflow for exaMinatiONS ocooccccccoccocnncoconcnccnnnncncnncncnnrnnrnrn cnn cnn nnrnrn cra rana nnrnrnnrnrnnanennrnnan 217 IMPOrUINO DOOKINOS oia 217 OMICS hours IR Unica as 218 Student groups in UNS tata 219 COMDINING IESSONS ari dde 221 TERMAS ACI A A A A A 221 Student NUMDETS a as 222 DO NOU Import CIO mentido das as a 222 Index 224 1 1 Welcome to WebUntis Life in a school centres on the school timetable Students teachers and parents must be kept informed about the timetable and changes that are made to it each and every day Until fairly recently school timetables were published exclusively in paper form As the World Wide Web becomes more prevalent this type of publication is increasingly being replaced by electronic publishing WebUntis not only continues electronic publishing it opens up whole new possibilities because it represents a tool that is not confined to just a few indivi
135. gistrations withdrawal period 194 Remark category 154 Reports 96 Reports on lessons 52 Reservation 183 Reservations bookings 1 79 Resource conflicts 184 Resource groups 1 4 Resource overview 79 Resources 171 Return 64 Rights templates 118 226 WebUntis room and resource administration 65 Room blocking 181 Room conflicts 163 184 Room groups 168 Room list 71 Room type 168 Rooms 166 school administration 114 school event 203 School holidays 197 school logo 108 School secretary 100 School year 124 197 Search 106 Search for free rooms 74 selection functions 38 separator 114 Sequence 110 Services 159 Session timeout 125 Settings Lessons 163 Several schools 206 Short names 197 skiing course 203 Sort order 106 160 standby registration list 188 Start date 214 Status 89 student absences 42 100 122 Student assignment 121 Student data 113 Student groups 36 Student groups in Untis 219 student import 113 Student module 186 Student module for students 212 Student numbers 222 Students 147 209 Students arriving late 44 Subjects 151 synchronisation 214 a task type 86 Tasks 86 Teachers 34 teaching content entry 145 151 Teaching methods 158 Team teaching 221 Terms 188 197 Test import 113 Time absent 91 210 Time grid 124 137 197 Time range 110 time restrictions 125 Timetable 136 timetable cell 137 Timetable display 15 Timetable formats 124 137 Timetable overview 15 timetable
136. he day 111 Messages of the day All school years Show only current messages Selecti a Subject Fr To Day of the week Start page Header Ticker Public Some other text May 22 2015 May22 2015 every day a text only for the monitorhead May 21 2015 May21 2015 every day students action Apr 14 2015 Jun30 2015 Tuesday theatrical performa pssst night in the ye Jun 30 2015 When creating or editing the message you can enter both a subject line as well as the actual message Furthermore you can confine their display to user groups and departments You can select individually for each message of the day where it should be shown Display range The options Monitor Ticker and Monitor Header refer to the substitution lists New message Fr To Day of the week 2 24 2015 2262015 7 everyday Ey Public Show expanded Display range Start page Monitor Ticker 4 Monitor Header show only User group Department Al SIBI Font Times New Roman As a beautiful day Further remaining characters 4078 112 WebUntis Basic settings Time range Specify here when you wish the message to be displayed Sequence If more than one message has been created for a day you can use this option to determine the order of the messages Public You can specify here that a message should be public In basic setting you can choose whether students are allowed to see all messages or only those marked as pu
137. he time range in which appointments can be created is set using administrator rights under Administration Booking restrictions Search for possible appointments Duration in mins 30 Select the class teachers with class selection Teachers Classes Rooms la a Ria ia ic R2a 2a R2b 2b Ria 3a R3b 3b Ria da R4b 4b INF2 Teacherlk IK KE KE KG KG Room Start time Duration in mins 1 30 PM 30 Subject PWW2 a lt Selection gt Ric RL Department Person in charge Y GA2 lt Selection gt BJJ Event on the Mar 13 2015 Blaha i Type lt Selection gt tons COCA AAA HUTTE Remark Optional text e mail address Add the teachers e mail addresses An e mail will be sent as soon as the booking status is changed Confirm booking immediately Clicking on lt Book gt completes the input The appointment will now appear in all affected class teacher and room timetables You will also find it in the bookings list 86 3 4 8 3 4 9 WebUntis Agenda Note Display of holidays As of WebUntis 2015 this window will also highlight holidays in a different colour My bookings The lt My bookings gt list in the lt Book gt menu of the navigation menu displays your bookings in the selected week My bookings Mar 9 2015 Mar 15 2015 Search Start search Y Selection Type Status Type Room Day
138. hus identified as a teacher if the designation teacher is found for a user in the attribute called role The identification of the role means that the default rights can be defined For this to happen user groups must be set up for teachers and students When attributes are being compared the user groups must have the same name as the entry in the field person role When part DNs are being compared the user groups must have the same name as the value part of the entry If ou teacher then also teacher If no matching user group is found in WebUntis the user group defined as default user group will be allocated Additional details are required in order to identify the person These details may be different for teachers and students Identification means that the system searches for an appropriate timetable element teacher or student for the user There are three ways in which identification can be effected Individual attribute This method is usually the most effective since it does not have to use name comparison However it will not be possible in all cases This method compares a unique value from a WebUntis field of the user with a value in the personal Creating users 135 attributes in LDAP Possible fields in WebUntis are id Internal ID in WebUntis name Short name longName Surname text Text field externKey External key One of these fields is entered in the field Element data ID field The name of the attri
139. ill be able to display and print various reports for the chosen lesson Most reports can be output as pdf file csv file or as Excel file Reports on lessons 53 Reports of the lesson Class 2b Teacher BJJ BJJ Subject AUF Period 43 2015 14712015 Current week x Work report A Work report with teaching method pa Work report with homework q Work report with absences pa Daily overview teacher S Ed Ed Without page breaks Absence time per lesson per student a E Absence time per lesson per period a En Matrix of absence periods RS El EN 0 Free Students in the lesson MM E El Students in the lesson with picture EE Grades per student AS Ed EN Notennamen verwenden ICS Calendar ExampleWork report Work report for the lesson sep 1 2014 Aug 7 2015 Class 1a 1b 1c Subject religion isl Periods of the lesson 40 30 00 Pee Pa Prd Teacher Topic i g sep2 2014 Tue j0 am SSCS Sep9 2014_ Tue 10 AM Sepa re e mo 7 SSS 10 AH 1 Eds a Krankheit des Lehrers entfallen Cocta 2014 wed 10 an opfertest O PS AH Jelger nach Mekka Hac rat A oF Example 54 WebUntis Class register Matrix of absence periods The latter report generates a table showing all students and periods This report can be used to record missing students if there is no PC available in each classroom Matrix of absence periods Subject REL I Teacher AH AH Class 1a 1b 1c Student group
140. ime these settings can be changed in the timetable formats You can also change the colour settings and can adjust the timetable settings The daily overview can comfortably be subscriedor imported to other electronic calendaring systems for more information please go to the chapter Cal calendar subscription Timetable overview Overview timetables are available for classes teachers and rooms which can be accessed va menu item lt Timetable gt 16 WebUntis Timetable display Teacher selection for teacher overview hs 00 45 pRO 20 15 i5 A iS bs 00 45 po po i5 18 E 1000 PE a PL A a kes 000 PA E E O oUt ho eee ees ee MES ES Legend Free peros lessons Not confirmed Aem Blocked period Halays Holidays not bookable Examination SUBO Daily overview classes Via the menu item lt Timetable gt lt Daily overvew classes gt you can access an overview class timetable for the current day You can also access daily overviews for teachers and rooms by going to the respective menu item Timetable Class Mar 5 2015 Current day 3 5 2015 db 9 15 AM history 10 15 AM fini inf etes music ed history The daily overviews for classes and teachers can be activated and deactivated by a special authorisation 2 4 2 Timetable overview 17 Tagesubersicht Klasse Tagesubersicht Lehrer cal ages bersicht Raum Cal cal
141. imetables The class teacher form teacher can be printed on the class timetables Timetable 2b Class Week of Class teacher Bl BJJ 2b 46 2015 T la 1b ic 2a 2b 3a 3b 4a 4b 4c ASINT MonaApr6 2015 Tueapf7 2015 6 00 AM show the class teacher in the class timetables Class teacher Full name 7 7 5 3 Timetable settings Use menu item lt Administration gt lt Timetable settings gt to decide whether you wish to make timetables publicly accessible without a password whether an element list should assist timetable selection and whether the timetable display time period should be restricted Public timetables Activating the public field allows the timetable to be displayed in WebUntis without login being necessary This makes sense for example when you wish to make the latest changes available to students and parents without having to create users for them Please note that only those timetable formats can be displayed for which the option Available for public access has been checked Timetable settings 141 standard settings for the timetable Element Public Timetable format Overview format Class wa classes public Per department v default k Teacher ria Per department v default Subject classes public Per department v default sd Room classes public Per department y default bd Student Classes public Per department Y default y Resource Glasses pubit z Per department Y default Dep
142. is best to import a unique student ID Every school administration system normally has such an ID You will now find the imported students under lt Master data gt lt Students gt 116 WebUntis Importing student data 7 3 3 Importing student images An image can be stored for each student This can be effected for each student individually or automatically for all students Student images manual assignment One possibility of assigning an image direct in the master data sheet for the individual student Select lt Master Data gt lt Students gt and click on the lt Edit gt button for one of the students The student s master data sheet will open Now click on the lt Upload image gt button Import photo Data source Andreas Attach file E Tipp you can also drag a file on the button Maximum width 200 Maximum height If necessary enter the maximum width and height for the image and select the appropriate image file from the usual Open file dialogue The student s picture will now be displayed in his her master data sheet and if desired in the class register Upload photo Delete photo Warning Repeated import If you import new student images for students who already exist in the system and they are not displayed your browser might have cached the old ones In this case please clear the cache of your browser Student images adding automatically Importing student images 1
143. it very easy to see if a message has already reached the recipient or not My messages Internal messages SMS Distribution lists Seler tion Recipient Sent Y All T Selection oe 3 h i Recipient Subject Date Time Expiration date Attachment G e D S N Ma Bor 2045 OEM Ar 2016 ee Sender New Statistics of BJJ BJJ BJJ gi AA subject ho Message Thanks Reply to addresses If a user has an e mail address in his her profile internal WebUntis messages can be forwarded to this e mail address 27 As of the 2016 version the entered e mail adress is used as reply to address If there is no e mail address added to the proifle but the respective user is a person e g a teacher the e mail address entered in the master data is used The entry of a reply to address can be deactivated under lt Administration gt lt Settings gt You can globally enter a sender e mail address which usually will be a do not reply schule eu address Note As of the WebUntis 2016 version file attachments can also be forwarded by e mail 2 6 1 Distribution lists In order to edit a distribution list click on the lt Distribution list gt button under lt My messages gt My messages Internal messages SMS Distribution lists Search Start search Selection E E s Distribution list Public A Teacher 4 J amp Classteacher 4 A Students 4 3 Elements found showing all Elements New Sort
144. itutions Wednesday February 15 2017 Substitutions poesia rl 15 2017 Status Jul 7 2015 5 19 06 PM Status Jul 7 2015 5 19 06 PM Today Tomorrow is a beautiful day will be even more beautiful Teachers Bach Buck Colu Curie Foss Nobel Pas Shak Stan Classes 12 13 Teachers Bach Buck Colu Curie Foss Nobel Pas Shak Stan Classes 12 13 Abs teachers Ander Colu Foss Mich Pas Shak Stan Abs teachers Ander Colu Foss Mich Pas Shak Stan Period Time Classes Subject Room Teacher Info Substitution text Period Time Classes Subject Room Teacher Info Substitution text BB 4 10 45AM 11 30AM 13 biot r13 Bach Foss Bach 4 10 45 AM 11 30AM_ 13 biol r13 Bach Foss Buck 1 8 00 AM 8 45 AM 12 E2 Buck Shak Buck 1 8 00 AM 8 45 AM 12 EZ Buck Shak E 5 onmeizsem 42 2 2 Cel Cancellation ORs soamaizzsom 42 2 2 Geli Caneellation Curie 8 55 AM 9 40 AM 12 ru1 Curie Pas Curie 2 8 55 AM 9 40 AM 12 ru1 Curie Pas FS 2 essamosoAm 12 bio2 r12 Nobel Foss E 2 855AM940AM_ 12 bio2 r12 Nobel Foss ES 4 1045AM11 30AM_ 13 biot r13 Bach Foss E 4 10 45AM 11 30AM 13 biot r13 Bach Foss FS o 220PM4O5PM 42 biet Foss Gancellatien Nobel 2 8 55 AM 9 40 AM 12 bio2 r12 Nobel Foss E 2 essamosoam 12 un Curie Pas Shak 1 8 00 AM 8 45 AM 12 E2 Buck Shak Shak 4236742 Rt 42 E He Shak Gancelaton E 5 H40AMI225PM 43 le Stan Caneellatien 9 445PM500PM 43 geet 43 Stan Ganeellation In the following you will se
145. k reportperday MY Daily overview class 3 Without page breaks Weekly overview class MN A With absences m Examinations Examinations Class register bookcover MY 22 Teaching methods Teaching methods All v Statistic of the teaching method Notennamen verwenden Grades per student Grade overview You can limit a report to a certain period using the date fields The filters lt class gt and lt student gt give you the option to better filter the content of the reports For some reports you have additional filter options stated in the respective line of the report An example for the report lt Absence time per class gt you have the filter option lt Sorted by students gt The following options are available for most reports pe lt PDF output gt generates the report in PDF format den Bericht im pdf Format lt CSV output gt saves data in CSV comma separated values format lt Excel output gt creates a Microsoft Excel file You will find further reportsunder lt Lessons gt lt My lessons gt when you click on the lt Report gt button for a particular lesson Examples of reports There are numerous reports available to evaluate data in the class register for example 98 WebUntis Reports Absence time per student Student Alexander Text Class la pate Periods rd subject Teacher Reason ofatnence ene bone sans 4 sonas 1 pos mo a ears tness won eat ra Of
146. l Elements 1 Office hours in Untis Mark office hours in Untis under lt Subjects gt lt Master Data gt by ticking the respective checkbox S Office hour 9 6 219 Cookery Subject Group Alias name M Main subject Department F Fringe period 2 More than once a day a 0 Optional subject 6 Not a fringe period a Double periods 0 Respect double periods E Double pers span breaks UPL No break supervision before after Tv 5 Consultation hour W z Subject mo Student groups in Untis Student groupsmust already be defined in Untis This has the following advantages in WebUntis e Lessons can be combined e Team teaching can be recorded correctly e Austrian state schools can import student numbers into Untis Entering student groups in Untis Student groups required in WebUntis need to be created in Untis first lt is the responsibility of the timetable scheduler to create these student groups in Untis You will find the Student group field in Untis lessons windows You can enter a suitable group name in this field when dividing students into groups Warning Distinct user group The names of student groups must be unique throughout the school You cannot enter the student group name Group 1 for English and French lessons even though the same students assigned to both of them 220 WebUntis Student groups in Untis
147. l recipients have the mobile phone numbers needed For students send to the following persons students Legal quardians Persons entitled to rec eve information ci mpanigs Message Sending via Absences Another possibility to send a text message is to access lt Class register gt lt Absences gt provided that you have the respective rights As a class form teacher you can send a text message to the students or the partents who do not have sent an excuse for their absence yet 34 WebUntis SMS text message Absences Class Student Search Period 2b Y All A 911 2014 5 7 2015 Time range Activate class filter Reason of absence Status Sorting Show deleted records All v All Y Class Student Date Selection Type User Student Class Cl Tea Fr Start To End Reason Status Text ES hh Amila 2b BI BJJ Jan 28 2015 10 15AM Jan 28 2015 11 00AM 2 BS hh Amila 2a BX Feb 11 2015 10 15AM Feb 11 2015 11 00 AM 2 By hh Amila 2a BX Apr 28 2015 10 15AM Apr28 2015 11 50AM 2 by BJJ Andreas 2b BI BJJ Aprs 2015 11 05AM Aprs 2015 12 40 PM be hh Andreas 2b BI BJJ May6 2015 8 30AM May6 2015 9 15AM 2 BS hhlehrer Andreas 2b BI BJJ May7 2015 8 30 AN May 7 2015 9 15 AM 2 by hhklassenlehrer Aylin 2b BI BJJ Apr 15 2015 9 15AM Apr 15 2015 12 40PM 2 bes hhlehrer Aylin 2b BI BJJ May 4 2015 8 30 AN May 4 2015 10 00AM 2 BS hhE Behice 2b BI BJJ Feb18 2
148. l the resources assigned to the room in the selection field Resource The selection list All resources displays all resources of the type of resource set Room groups 168 7 7 1 2 7 7 1 3 WebUntis Administration Agenda Rooms can also be assigned to one or several room groups Booking rights can be restricted for each user group to individual room groups You can create room groups under lt Master data gt lt Room groups gt and assign the individual rooms to them You can also assign individual groups to existing room groups under lt Master data gt lt Rooms gt Room groups Rooms can also be combined to form room groups under menu item lt Master data gt lt Room groups gt Individual user groups can them be granted the booking right for these room groups instead of school rooms New room group Short name RG1 Name room group 1 Assigned rooms All rooms Rib GROB Ria PR PHYS Ria R2b O Ria R3b Rda R4b Kl GR1EG gt SAVE save amp New Cancel You can also assign rooms to room groups under lt Master Data gt lt Rooms gt Room type You can define the room type under lt Master data gt lt Room types gt Room type can subsequently be used as a selection criterion for bookings Master data Agenda 169 Room type Search Start search Selection Name Full name J K Lab laboratory J X Clar classroom 7 K XK SYM gym KK Mr musicroom
149. l5 2015 MM 2a E BLBR 4 3ep 1 2014 Jul 5 2015 a El de 2a ECDL HN 1 Sep1 2014 Jul5 2015 MM sir 2a G KL BX 4 Sep1 2014 Jul5 2015 EM M slr 2a GEO KL 2 Sep1 2014 Jul5 2015 MM yir 2a HIS BX 2 Sep1 2014 Jul5 2015 M M slz 2a INF EL HN 1 Sep1 2014 Jul5 2015 EM M Jir Ea 2a M SB db asen 1 2814 J gl il 2015 8 15 Homework When a teacher enters homework in the class registers it is also possible to give students the right to view it 212 WebUntis Class register for students Homework Subject Period All Y 91 2014 715 2015 Current school year Aufgabedatum Date due Subject Teacher Homework Mon Feb 16 2015 Mon Feb 23 2015 MU BJJ BJJ Write an essay about music in history The tool tip then displays the entire text entered for the homework item 8 1 6 Student exemptions The right lt Exemption gt enables the students to view their exemptions under lt Class register gt lt Exemptions gt My exemptions Period 9 11 2014 FI52015 Current school year Student Class Subject Fr To Day of the week Start End Reason of exemption Text Andreas PB Jul 1 2014 Jul 27 2015 every day 1200 AM 1200 AM Release HR Release for health reasons 1 Element found 1 Create a report of the exemptions 8 2 Student module for students With appropriate authorisation students can register for courses for the following year following term Courses You will now find all the courses for which registration might be possible under me
150. lect the desired rooms with lt CTRL gt click and then click on the button with the left arrow Removing a room from the Assigned rooms list right arrow deletes its assignment to this room group Room group Roomgroup 1 RG1 Short name RG1 Mare roomgroup Assigned rooms All rooms R3b PC Rc Ric Rici Ria O Rb O mobi R2ci R3a R3bi R3cl x Save Delete Cancel Cancel Cancel 7 1 2 Handling lists Master data elements as well as users user groups lock out times etc are initially displayed in a list Handling lists 107 Teachers Search Start search Selection ae m n Teacher Surname Firstname Title Text Active Anh An af HL AR AH 3 BC BC 7 X BJ BJJ Bernd Jabjulani Via the links 1 2 3 4 at the end of the list you can go from screen to screen The number of lines that are to be displayed on one screen can be adjusted in under item lt Administration Settings gt Edit The details of each element will be displayed on their own page when you click on lt Edit gt in this list New If you wish to add a new element click on the lt New gt button This displays a special page where you can enter the attributes for the new element After confirming your input with lt Save gt you will be returned automatically to the list view Delete You can delete elements by checking them in the Selection column and clicking on the lt Delete gt button Search You can search fo
151. lt Selection gt Start time End time 0 00 AM Reason of exemption lt Selection gt Text Save Cancel Reasons of exemption can be entered in master data by the WebUntis administrator Reports You can create a large number of reports via menu item lt Class register gt lt Reports gt You can access reports on absences class register entries work reports examinations and teaching methods For many reports you can select either the entire class or individual students in the class 4 7 1 97 Reports Class Student Period All v All v 7 27 2015 7 31 2015 Current week om Al Si Absence times A Latenesses Onty counting absences All students Absence time per student A Per period v All v Without page breaks Absence time per class A Per period h All Y Sorted by students Separate absence days and times 4 Activate class filter Absence time per subject a General overview v All v Absence time per subject group MB General overview v All v Absence days per class A Whole days Exceedance of absence more than 16 Periods of absence 4 Neeks Absence overview X Presencees A Absences a Absences without excuse GS El ES longer than 3 Days Letter ofexcuse A Per period v Grouped by weeks Show excused periods Emergency list A 2m Class register entries Class register entries per student Y All v Class register entries per class MB All v Sorted by students 22 Work report Wor
152. ng2 E 39800 MY ESINT afternoon supervison and elementary school interface BJ 9 15AM 10 00 AM Unterricht on 2 E Close 42 WebUntis Class register 3 3 2 Class register page The open class register page contains various section that you can display and hide by clicking on the small arrows And D Y Y Y 5 vid Ay me A Y ng am o bg AY Y 7 Y Edna M Mara Om UJ Lukas v Y Y A CA Marie Tne Nicole Samra A Y Y st Test A Sa absent Y Absences already checked Enter grades Send message v Absent students 1 Selection Student Fr Start time To End time Reason ofabsence Status Text FE Elisabeth Apr 22 2015 8 30AM Apr 22 2015 9 15AM Ill Open Teaching content 5 amp Homework 2 Class register entries 0 N Class services 2 d 20 Students wim pictures Back You will see the following sections from top to bottom Lessons Examinations Students in the lesson Absent students Teaching content Homework Class register entries Class services 3 3 5 Student absences Student absences can be entered in the school register either centrally in the school secretary or direct by the relevant teacher Students can even enter report their own absencesprovided they have appropriate rights 3 3 3 1 Entering new absences If you wish to enter a new absence for a student check the box to the left of the relevant student s name and click on the lt absent gt button St
153. nread messages Create a message After writing the message and entering the subject select one or more recipients If you wish to add a recipient click on the user in question in the centre section who will then be displayed in the recipient section left If you wish to remove a recipient click on the user in the left section You can restrict the users displayed in the centre section with the help of a number of filters such as departments class user group or person role and then add all users to the recipients if necessary 24 WebUntis Messages New message Recipient 3 a a KG KG AH Ah af SE SE Ah Super a RI RI Alexander test BC BC BE BE Bl Bl Bl hhklassenlehrer BJJ Bernd BJ BJJ Bernd BJJ Gelert al Reset ALL Bernd bhlebrer dl Select all Reset Subject Message ale BB I U Avy Mv 7 Font Times New Roman Ste small ld please send me the list of the competitors from the this years MO Thanks Further remaining characters 4916 If you regularly send messages to a particular group of users we recommend that you create distribution lists File attachments to messages You can also attach files to your messages Just click on the button lt Attach file gt and select the file you want to attach 25 Further remaining characters 5000 a Tipp you can also drag a file on the button L Send Save Cancel Formatting internal mess
154. nt Zimmerman during the time she was a part of class la is not displayed anymore Time absent An absence is always used in WebUntis Class register to denote a student s absence The student is absent for example on Wednesday 8 April Time absent result from a student s absences and timetable Those periods are counted in which the student would have had lessons The above mentioned absence on Wednesday 8 april could have resulted in e g 2 actual missed lessons key gt i e time absent of 2 teaching periods Time absent for a day can be accessed using the lt Class register gt lt Time absent gt function Here you also can search for class students and status 92 WebUntis Time absent Absence times Class student Status Period All All All Y 4132015 4113 2015 Current day Absence times 4 Latenesses Student Class Date Time Subject Teacher PerofAbs Min of Abs counts Reason of absence Status Text Fabian 1b Mon Apr13 2015 10 15AM 11 00AM G KW KW 1 45 x Iil P Fabian 1b Mon Apr 13 2015 11 05 AM 11 50 AM INF EL HN HAN 1 45 Iil 2 Fabian 1b Mon Apr13 2015 8 30 AM 9 15 AM Ml SE SE 1 45 7 lll P Fabian 1b Mon Apri3 2015 9 154M 10 000AM M SE SE 1 45 HI P Fabian 1b Mon Apr13 2015 8 15 AM 8 30 AM MU HN HN 0 0 lll P Fabian 1b Mon Apr13 2015 8 00 AM 8 15 AM RT BP BP 1 15 lI P Fabian 1b Mon Apr 13 2015 11 55 AM 12 40PM SW HN HAN 0 0 Iil 2 Fabian 1b Mon Apr 13 2015 12 45 PM 1 30PM SW HN
155. nts rh ir Status planned T Anmeldungen f r Sch ler sichtbar machen e Course registtration Number of selectable course priorities 3 The priority cannot be selected more than once Ep You can only chose each priority only once per module LL Course reg w acceptance e contirmation by students Save Back 7 8 2 Creating courses In contrast to course templates courses are restricted to a school year since students select actual courses and are therefore assigned to the selected courses You will find a list of all course offered under lt Courses gt lt Courses gt Click on lt New gt in order to create Courses School year Semester Class level Course templates Subject Course categories Status 2014 2015 All vw All v All v All v All v Al v Selection i A ts i Name Full name Subject Per Adv reg Wait list Reg Max part School year Semester Level Status Teachers Kursmodule Category Appointments Activity z Mon 8 00 AM 5 14 2015 celle r x amp 22 LB LB INF 2 0 0 0 25 2014 2015 2 3 cancelled Ah Tue 8 00 AM 72 Z R A BW inc informatics course INF as le 0 3 25 2014 2015 2 3 planned BJJ Es Tue 2 00 PM 2 Elements found showing all Elements 1 New Copy Sort Delete Change status Y Kursmodule ndern Create courses from lessons Transfer the registrations A mask is then displayed in which you can change all the attributes that were defin
156. nu item lt Courses gt lt Courses gt The list can be filtered by various criteria Courses Registration amp My courses orschau Subject Course categories My courses All All Information Clicking on the lt Edit gt button for a course will display information on that course 213 Politische Bildung 0125 not registered x Info GEO Wahipflichtfach BJJ BJJ 2 2014 2015 planned hh Content Educational objectives Grading Costs Remark Registering Withdrawing Registration for withdrawal from a course can be accessed can be accessed by clicking on the lt Register withdraw gt either direct in the course list or from course information You have the option here of selecting by Course selection categories and different priorities provided that the administrator has set these up Click the lt Register gt button to actually register Course registration Politische Bildung not registered lt Selection Register in advance Cancel My courses The lt Courses gt lt My courses gt list is exactly the same course list described above with the exception that it is restricted to the courses that for which the student is registered pre registered or registered on standby 214 9 1 WebUntis Student module for students Courses Registration amp My courses orschau School year Semester Subject ourse categories All All All All Name v Per Status Priority Te
157. o Eo 6 Elements found showing all Elements Full name Bullying SS Student Group for remark categories Conduct T Combining the individual categories only is relevant in statistical analyses 7 6 1 9 Types of exam You can enter different types of exam under lt Master data gt lt Types of examinations gt 156 WebUntis Administration Class register New type of examination short name EX Fi Active Full name Exam Type of examination Announced exam Foreground colour 0 14 x Background colour x Maximum number of exams per student Per day Per week LL ti ian if 1 2 Per time range 0 within 0 0 Grouping No exam after free days including weekends l Grading scheme lt Selection gt Weighting factor 0 Save save amp New Cancel Announced exam If this option is checked examinations with this exam type will appear in the timetables Uncheck the option if you wish to suppress the display in the timetables Maximum number You can specify the maximum number of exams a student can be expected to take in each time period Entries for grouping allow you to combine various types of examinations Enter the same number into the respective field of the different examination types which you wish to combine This number has nothing to do with the number of examinations It merely serves to combine examination types No exam after n free days 7 6 1 10 Mast
158. o search for free resources 78 WebUntis Agenda Booking Search for free resources Time range Date 3110 2015 Start time 8 00 AM once nonrecurring daily weekly every other week monthly continuous Selection criteria Type of resource Department Instrumente lt Selection gt Room lt Selection gt Buikding lt 5election gt Maximum allocation 0 Search Cancel All available resources will be displayed after defining your search criteria and clicking on lt Search gt Booking Search for free resources Selection criteria Mar 10 2015 8 00 AM 8 30 AM Selection Resource Text Person in charge Instrument Back Next Cancel Activate the resource that you wish to book and click on lt Next gt 3 4 4 1 Booking resources 79 Book resource Rooms A The highlighted elements are allready busy at this time E Confirmed bookings are not possible for highlighted rooms Department lt Selec tion gt Amount Person in charge 0 BJJ Bernd BJJ x Remark Remark e mail address af An e mail will be sent as soon as the booking status is changed confirm immediately Instrument Save Back You complete the booking by clicking on the lt Book gt button As with a room booking it will now be displayed in the My bookings list Resource overview As with teachers there is a resource overview available listing which resources have been allocated You
159. oday Timetable Lessons Book Class register entries Class student la All Show deleted recon Nothing to display New Report Reports Class register Courses Master data Administration Open periods Teacher Open periods Class Absences Period 4113 2015 Group for remark categories All T My absences Time absent Class register entries Homework Class services Exemptions Reports Settings gt 14 17 2015 1 gt f 4 f P y The following menu items are available in addition to lt Open periods Teacher gt described above Open periods Class Absences Time absent Class register entries Class services 4 1 4 2 89 e Exemptions e Reports Open class register periods In addition to his her own open lessons absences and or teaching content not entered a class teacher can also view and where necessary edit all open lessons of his her class Open periods in class 2a Fr 1911 2014 Apr 13 2015 Open periods 1279 Periods of the lesson 1279 Classes 28 T Teachers BJJ BJJ Entry All T Report send message Selection Teacher Class Subject Date Fr To Type Room Class register Bx 2a 2b RT Mon Sep 1 2014 8 00 AM 8 15 AM FESTSAAL MA S amp S ea BR 2a MU Mon Sep1 2014 8 15AM 8 30 AM 2a hs 5 BY 2a PH Mon Sep 1 2014 8 30 AM 9 15 AM PHYS A En BY Za PH Mon Sep 1 2014 9 15 AM 10 00 AM PHYS A En BI BR 2a E Mon Sep 1 20
160. of room field Furthermore resources can be assigned to specific departments or buildings A resource can also be assigned to one or more resource groups You can restrict a user group to specific resource groups when booking resources As of WebUntis 2015 you can filter user groups and departments in the field lt Person in charge gt Master data Agenda 173 Importing resource types and resources Resource types and resources can be imported from text files The procedure is very similar to the one used to import student master data For the import field Booking possible and Reservations only please enter 1 for yes and 0 for no Types of resource Search Start search selection n Type of resource Full name Description Active F R Prict projectors 4 KK Maps maps maps Fa Y Projectors projectors v J AR Instruments instruments 4 Elements found showing all Elements 1 Sort Delete E Report New 7 7 1 7 1 General resources Resources which are bound to the location and where the option Booking possible is not active can be assigned to as many rooms as required since due to this function it is e g not necessary to create the resource internet to every single room 174 WebUntis Administration Agenda Raum Aula Sula Kurzname Langname Alias Aula aktis Aula Abteilung Geb ude lt Auswahl gt Rauman ES Kurzname Internet aktiv Langname Text
161. om Untis master data lessons substitutions available SMS text messages if activated or activated modules Maintenance functions 209 WebUntis 2016 Ver 10 0 20 Jul 3 2015 murr rar E i Copyright c 2005 2015 by Gruber amp Petters GmbH 2000 Stockerau Austria This product includes software developed by The Apache Software Foundation http www apache org This product includes software developed by the Spring Framework Project http www_ springframework org server time Jul 2015 1 56 PM Expiry date Day Month Year Jul 31 2015 modules BOOKING CLASSBOOK TIMETABLING PRESENT COURSEREG STUDENTSTPL MS Sent 44 Disposable 44 f Last master data import 6 2015 10 37 00 AM Last timetable import 6 2015 10 30 32 AM ast cover data import 6 2015 10 30 34 AM 7 9 10 WebServices 8 1 1 WebUntis also provides you with the WebServices module This optional module allows you to exchange timetable data with external programs via WebServices If you are interested in this option please contact your Untis regional partner WebServices Students You may also create a user for each individual student This allows every student to view his her personal timetable together with all substitution data Using the Class register module students can view the contents of the class register and even report absences Using the Student modulestudents can register for courses for the following year
162. on Break supervision cl Fa w ES Evening Seminar Other bl gt Elements found showing all Elements 1 New sort If you create a type of activity anew you can define if you want these activities to be transmitted to Untis or not Furthermore there is the option to assign user groups or to set this type of activity as default Only after an activity type has been assigned to a user group the respective users can create activities of this type Delete g i 176 WebUntis Administration Agenda New type of activity short name Active Full name Type Lessons T Key external Priority normal Transmit activities of this type to Untis Assigned user groups Available user groups admin user Untis O Teacher Klassenlehrer Save Save amp New Cancel Priorities of activity types Aktivity types which are created in WebUntis can be assigned priorities The basic ideas is borrowed from Untis events and can be described the following Students can be displaced from a lesson of normal priority by a lesson of higher priority The teacher of the original lesson of regular priority needs to be informed that the respective students are not absent but participating in a school event of higher priority In the following example some students of class 1a and 1b attend the school event Excusrion Haus der Musik which is of higher priority tundenplan 1a 4 Klasse 1a 1b 1c 2a 2
163. ore e Bruichladdich T Caollla LJ 0 Clynelish LJ Coleburn LJ Dallas Dhu lan 4 Dalmore LJ Dalwhinnie LJ a Deanston Dumbarton Just enter the number of students needed every week for class service and the duration of the class service It is important that entries which have been done manually are not deleted but taken into account during the automatic allocation Students can also be exempted from class service 4 6 students required Duration weeks Allocation by Sorting Start with student Exceptions Alexander Bashkim Benjamin B sra Cihangir Kaan Domenic Leon Exemptions If a student is exempted from a lesson it can be entered under lt Class register gt lt Exemptions gt Student Subject group lt Selection gt lt Selection gt Start time End time 95 96 4 7 WebUntis Exemptions The exemption will be displayed in the class register with a plaster and crutches icon for the student in question If you click on the blue i icon you will see the details of the exemption If you now mark an exempted student as absent the period will be added to absence time but in the non counting category i e non relevant absence time 4 257 Xa Exemptions can be entered that apply to all lesson periods at particular times New exemption Class atudent af Daniel Period Day of the week TEI 4 8 2016 14 30 2016 Ej every day Y Subject Subject group Selection
164. orementioned possibilities to send a text message there is also the option to send a text message we the Today s lessons function This can be useful when a lesson needs to be cancelled in order to inform the students and their parents on the change on short notice Lessons for teacher BJJ BJJ on Apr 8 2015 Teachers BJJ BJJ v My next lesson Selection Type Prd Fr To Class Teacher Subject Room Class register Teaching content Homework a 2 8 30AM 9 15AM 2b BJJ TT EDV3 B md XG M E 5 a 3 9YI5AM 10 00AM 2b BJJ M EDV3 Bads XG B En E a 4 10 15AM 11 00AM 2b BJJ PX G 2R ABADXEG da En Ss a 5 11 05AM 11 50AM 2b Bl BJJ BY E 2R BmMDXEG M ER GS S q a 11 55 AM 12 40PM QX G am Lo A Report Report Daily overview teacher Internal message SMS Activate the column lt Selection gt of the lesson which is cancelled by ticking the checkbox Click the button lt Send message gt and choose lt SMS gt aus Now the window opens which was described in the 2 7 4 Sending via Today s lessons Teachers 33 chapter SMS text message The only difference is is that in this case all student of the respective class are already listed as recipients SMS Recipient 21 a Users A a Marie Theres Y if ag Oliver AR En AG a Sarah Samy af Lukas Adrian e Aylin Ad rian A a Daniel Ah Ajla a Elisabeth af Samra Alessandro Alexande EE af Dennis Alexander select all Reset oe Alev ander AAA a Al
165. owing examples 4 3 91 Student Zimmermann was in class 1a until 15 march then she attended class 1b Absences of the student which were in the time when she was still in her original class are shown by default also in the new class The class 1b is selected Absences Class Student Search Period 1b T All T Te P 111 2015 131 2015 Time range Activate class filter Reason of absence Status Sorting Show deleted records All Y All T Class Student Date Y Selection Type User Student Class Cl Tea Fr Start To End Reason Status Text ia x Ea Ti E mk Adi 1b HN Mar 25 2015 8 00AM Mar25 2015 4 15PM ill P BY Mar 9 2015 8 00AM Mar9 2015 4 15PM ill P RBIS E mk Zimmerman Greta 2 Elements found showing all Elements 41 Create a report of the absences Since student Zimmerman was in the class 1a until the 15th of the month her absence is displayed New Delete Combine If you check the option Activate class filter such absences are not shown Absences Class Student Search Period 1b All T Te a 3112015 3131 2015 Time range si Activate class filter Reason of absence Status Sorting E Al All T Class Student Date Selecti ddr Type User Student Class Cl Tea Fr Start To End Reason Status Text Fa K Ea ni kg mk Adi 1b HN Mar 25 2015 8 00AM Mar25 2015 4 15PM Il P 1 Element found 4 Create a report of the absences The absences of the stude
166. periods for students in years 10 12 Specifying registration periods A time period must be defined during which students may register for the courses Registration Students can register for the planned courses online within the defined period A difference should be made between advance registration registration and standby registration Data transfer to Untis The transfer of course registrations to Untis in order to first create the clusters with the courses module and finally to set up the timetable Please refer to the course planning manual for detail of the work involved in Untis Course templates Course templatesYou will find a list of course templates already defined under lt Courses gt lt Course templates gt Click on the lt New gt button if you wish to create a new course template Course templates From school year All Y Subject All Y Course categories All T selection Name Full name Subject Per From school year Level Category XK Inic informatics course INF 2 2014 2015 2 3 Wpf g X PolEdu political education GEO 2 2014 2015 A Wot 2 Elements found showing all Elements 4 New Sort Delete The general features that the courses being generated from the template are to have can now be saved in the course template Course templates 187 Course template short name Full name Inf informatics course Subject Person in charge INF hh y Teachers Classes Ah Ah la AH
167. r a specific element by entering its short or long name in the Search field It is sufficient to enter a part of the name in the Search field The system will list all results containing the value entered Sorting Clicking on the header changes the sort order temporarily For a permanent sort order click on the lt Sort gt button and click the box User defined sort order Then click on the column heading once more by which you wish to sort When you confirm with lt Save gt the elements will be output in this sequence each time they are accessed in a screen a report or a selection 7 2 108 WebUntis Getting started Rooms Sorting User defined sorting Sequence Room Full name 1 Ria Class la 2 R1b Class 1b 3 GROB Group room old building A PR Physics room 5 R2a Class 2a Person in charge Room type Department Building Capacity Bookable AbteilungA AbteilungA AbteilungA AbteilungA AbteilungA a ee 0 E oo oo CJ ill Lal If a general sort order is defined individual elements such as the assembly hall can still be displayed at the top of the list by rearranging the sort order using the Sort order field Basic settings Basic settings are made in the navigation menu under lt Administration gt lt Settings gt As a matter of principle these basic settings apply to all users but they can be adapted to match the special requirements of a group or user with in the user group e g ses
168. rent week or for the selected time range Normal lessons reservations bookingsand rejected bookings are displayed in different colours Note Navigating with the calendar You can change the week displayed using the calendar in the navigation menu The start and end dates of the selected week are displayed in the header Room selection for room overview PEPE Be PEPE BPE PEEE orden fe ROFL oe fe of EN aed fs af oN T Clicking on an occupied period will display the details for that period Rooms which you are not allowed Booking rooms 73 to book due to missing rights assigned by the administrator are marked completely grey Book Clicking on a free period shows a window in which you can book the room in question Besides the start time and duration of the booking you can also enter additional details for the booking such as the teacher in charge remarks or type of booking e g lesson office hour stand by Booking of room 3b on the Mar 9 2015 6 00 AM 6 30 AM Teacher Class JE BJJ BJJ A The highlighted elements are allready busy at this time O Confirmed bookings are not possible for highlighted rooms Subject lt Selec tion gt Department lt Selec tion gt Amount Person in charge 0 BJJ Bernd Bu Type Selec tion Participant Cost centre 0 Remark Add the teachers e mail addresses wf An e mail will be sent as soon as the booking status is changed Save Back Please not
169. rge quantity of master data and you are also responsible for specifying numerous settings 7 6 1 Master data Class register As a general rule the class register administrator is responsible for maintaining the following master data elements Classes Students Subjects Reasons of absence Exemptions Excuse status Entry category Type of examination Teaching methods Inactive master data All master data can now be set continuously inactive e g teaching methods 144 WebUntis Administration Class register Teaching methods Search Selection oR a oR a oR a oR a rca Teaching method Full name Active reading matter reading matter individually ndividually work il partner partner work teamwork team Teaching method reading mgtter reading matter play Short mame Pe reading matter l 4 Active projecte oroject cg FU den reading matter projec i external BALIN al EXPE w excursion excursion frontal frontal teaching 14 Elements found showing all Elements 1 Create example teaching method As described in the chapter User administration there is a comfortable function to define unsers as inactive if the assigned teachers or students left the school For this function go to lt Administration gt lt User gt lt User administration gt Master data
170. rk Fr To Type of activity Class register Teaching content User Book Nr 55500 E BIO 2b BU_2bi BI BJJ BIBLIO 2bR 3 UntL 8 30AM 9 15AM Unterricht 3 ll 2 P Da En Close Note Room change via Today s lessons Teachers You can also perform a room change via lt Lessons gt lt Today s lessons Teachers gt again using the lt Search for free room gt button Booking rooms There are various ways of booking rooms depending on requirements If you have specific demands on the room but are flexible as to time it is best to book via menu item lt Timetable gt lt Room list gt If you however know the exact time we recommend that you use menu item lt Book gt lt Book room gt Time range once nonrecurring CE Lo Time range daily 911 2014 F52015 Current school year ag hy Start time End time PA SN 11 55 AM 2 45 PM Whole day every other week a monthly Mon Tue Wed Thu Fri Sat Sun Continuous s x In both cases you can restrict the rooms available using the following selection criteria Selection criteria Type of resource Projektoren Department lt Selection gt Room ty pe lt Selection gt Capacity Building i max lt Selection gt 0 0 Room group lt Selection gt Maximum allocation 0 Search Cancel Booking rooms 71 The types of resource are the ones that your WebUntis administrator has defined for your school 3 4 3 1 Room list If you are flexible with
171. s User y amp T e e j f T o Field Current Content New Content Date User j F H a z UserGroup languageCode de en Jul 7 2015 10 48 21 AM HC Va Si IK T Close 7 y e e Parral J y LA Teacher J 5 T 4 5 Creating users 129 7 4 3 1 User attributes The following attributes can be set for a user New user User External user name Person role Unknown User group Department lt Selec tlon gt Y Activate user access User access locked Max number of open bookings Unattended bookings Language e mail address English E Last login Jan 1 1970 1 00 00 AM Password Retype password Google Authentic ator key Deactivate Google Authentic ator Activate data access via apps Save cance User name The name used when logging in to WebUntis External user name The field External user name is exclusively used in connection with third systems e g with Single Sign On via SAML and is usually not needed Person role 130 WebUntis User administration New user User External user name Andreas erson role Class student 2b Student Andreas The user can be assigned to a teacher a student or to an entire class If you choose this option additional fields will be displayed allowing selection If none of these options applies head office headmaster select unknown Person roll class Some schools of higher education and universities of applied sciences do not set up an individual
172. s best resolved using the worklist Restriction to room group The right to reserve rooms as well as the right to book rooms can be restricted to individual room groups 180 WebUntis Administration Agenda Office hours Messages SMS Contact details student assignment Student assignment 54 5 4 4 4 4 AP te ie A Details of the period Teachers working hours Lehrerabwesenheiten anzeigen Make reservation Room Book Room All Book Room Wake reservation Resource i AN Restrict to room groups A Pease 2 gt m All room group 2 Book Resource Booking in the past Change rooms in regular lessons Timetable modification for bookings AP Ae Timetable modificatian Enable booking for other teachers QS RNA RARA HR RRKRRNREKRRERRREKNREKE Booking for other users 7 7 2 2 Lock out times You can use lock out times lt Administration gt lt Lock out times gt to prevent bookings being made at certain times This is useful for example when you do not wish bookings to be made when work is in progress on cover planning which is when room changes have to be made Once you have finished cover planning you can transfer the latest timetable modifications from Untis to WebUntis and WebUntis Agenda can be available once more for users The entry is made with the day of the week and the start and end times The booking system can be locked for instance on Monday and Tuesday be
173. search e Use Individual distribution lists e Use filters for department class user group or person role With WebUntis you can sent text messages SMS to students but also to responsible persons such as e Parent or legal guardian of the student e Persons entitled to receive information e Companies e g at vocational schools Note Mobile phone numbers must be entered prior to sending any text message The mobile phone numbers of the respective persons need to be entered via lt Master data gt lt Student gt 30 WebUntis SMS text message lt Address gt lt New Address gt including the country code in order to be able to send text messages to different persons you have 140 characters for the text message WebUntis provides you with several options to get to the window in which you can send text messages SMS In the following chapters we will introduce some scenarios 2 7 1 Sending via My messages If you want to send a text message spontaneously just click on lt My messages gt and go to the lt SMS gt tab My messages Internal messages SMS Distribution lists Message Date i Status a Dear parents your son Alessandro has again skipped the lessons today Best wishes the Directorate Jul 27 2015 10 18 00 AM ready 1 Element found 1 New SAS TiC s a TL Here you see all sent text messages including their sending status Recipient 3 e Users a BS Pa a Benjamin er BX af Benedikt BY
174. select a new colour in the dialogue that is then displayed The lt Default colours gt button allows the original colour selection to be restored Settings for the displays General Colours Timetables Overview timetables Type Foreground Background Free period x eceded X Blocked period x Holidays not bookable x 7 5 2 Timetable formats 137 Timetable formats You can create various timetable formats under the menu item lt Administration gt lt Settings for displays gt lt Timetables gt This option allows you to specify what should and should not be displayed in the timetable Name default Timetable cell Class Teacher Break supervision Subject Room O 00 Click on one of the four arrows to enlarge or reduce the timetable cell Clicking on one of the placeholder icons class teacher subject room when enlarging the timetable cell opens another window in which you can select the type of displayed element and further display details Selecting Text means that the Untis row text will be displayed in the timetable period Timetable element Type of element h Details short Name Foreground colour Background colour Font size Delimiter between elements of the same type Macsimum number of elements 2 of the same type E Delete Close You can for example specify whether the Untis time grid or a freely defined time grid should be used for each format which days in the timetable
175. should be displayed and a lot more Most setting options for the timetable format are self explanatory The following section contains a few additional remarks about individual options 138 WebUntis Timetable Available for public access available for students Show timetable for Show timetable h mm a Time grid Display start and end time of each period Show lesson text Show user Show shift details Show period information Available for public access All days of the time grid Mon Tue Wed Thu Fri Sat Sun Start time 8 00 AM FLL d Untis time grid Time Above Below Above and below Do not display Above Below Do not display Above Below Do not display Above Below Do not display Above Below Do not display 6 00 PM End time Here you can specify if individual timetables should be displayed when no user is logged in This makes it possible for example to make current timetables available to students and parents who have no user account of their own It is only possible to make those timetable formats publicly available i e without login which have this option checked Display users The user can also be displayed in the timetable where this makes sense for example when booking resources show lesson text if no subject is specified Display elements which are to be substituted Max No of activites in one cell next to each other 1 12 Combine activites in one cell fists Combin
176. sion timeout or in the user profile e g language 109 Settings County Germany T Language English T Time zone T Time 12 25 PM Phone number of the school 071 234 5676 Humber of login fa ures before account is blocked B Duration the account amp blocked mn 0 ine esson Timeout min H Publish news of the day as RSS feed v Main system for student and teacher contact faf details only to their class teachers Students may only see public news a Block the users of nactve students only after the end of the school year Default date for the student import Beginning of the school year Ci urent date Cancel the activity fa single room is declined e mail address administrator e mail address timetabler Mail server Tesima i e mail address sender Use the e mail address of the user in the replyto fie SMTP User hh SMTP Password jeer Lise TLS for mall transmissions SMS provider SMS Test Available Own address Legal guardians Persons entitled to receve information Companies Disposable cd Pre selected Save Back In the following several settings are explained Session Timeout The session timeout is the time after which inactive users will be automatically logged out of the system The maximum time that can be set is one hour Display names You can choose the name for teachers students and subjects which should be displayed in the reports list and timetables M
177. sson matrix Y Now enter a To date for the respective student and click on the lt Save gt button This means that the student will cease to take part in the respective lessons Students in the student group BSP_2a2b Class 2a 2b Number of students 47 aie og AL Selecti i a Surname Firstname Sex Class Catalogue number Fr To Text 0610 Alexander d 2 0 a 7 2 Alexander 2a 0 z m Y 3 Alma 9 2a 0 4 4 Amia 2a 0 z Z 5 A i sip 2a Limited change of lessons It sometimes happens that an entire class participates in a school event over several days such as a skiing course or a class trip with the exception of a few individual students who do not participate and are thus assigned to different lessons for the duration of the event where they can be supervsed The procedure is described below Untis The Untis cover scheduler makes the necessary entries in the Untis file absences or events and transfers the data to WebUntis Time period In WebUntis the class in question is accessed via lt Lessons gt lt Lessons Classes gt Click on the 204 WebUntis User tips lt Limited change of lesson gt button and set the time period Lessons 2b Classes Period a 2b 4 6 2015 14 12 2015 Current week e Class Teacher Subject Prd Appointments Students Student groups Reports f D amo oA 1 Aim 2 SPa d 2a 2b Als Temporary course reversal for students 21
178. ster All teachers with the authorisation Yes in the row Class register can input student absences class register entries and teaching content for their own lessons This right is therefore sufficient for the day to day use of the class register among teachers User rights 123 Class register Class services Examinations Examinations af la la ll Exam statistics Exam blocking Grade record AP A pe ie e Exemption Teaching content Homework Student absentees administration Notification of absence Entry of absence reason on one s own account Excuses Class 1egister entry Reports for the lessons Reports for the class register XSREKRKRERKRRERRKRRERREERRKEK Open periods You can use the other rights to extend the rights of the affected user groups e g Teaching content This right allows teachers to view the teaching content entries of other colleagues Administration of student absences This right is intended for e g the head office and activates the menu item lt Class register gt lt Absences gt lt allows student absencesto be entered centrally for the entire school Entering absences is not limited to a teacher s own students it extends to all students at the school 7 4 1 6 Master data Class teacher room and subject master data are created when data is transferred from Untis You can create other master data here when required Generating and editing master data is normally the task of the W
179. ster 159 Teaching method reading matter reading matter Short name reading matter F Active Full name reading matter Save Delete Cancel 7 6 1 12 Services A class teacher form teacher will generally assign class services such as class representative or class prefect to each class service Class officer Cl officer Short name Cl officer Fl Active Full name Class officer Type 4 Cl officer T Upload photo Standard Period weekly Under lt Master data gt lt Services gt you can create different class services Under lt Class register gt lt Class services gt you can subsequently assigne these services to students 7 6 1 13 Reduction reason Under lt Master data gt lt Reduction reason gt you can define reasons for reduction 160 WebUntis Administration Class register New redution reason short name Ph r th ra mi Hii E Full name External ld chi Qu ha a el Save Save amp New Cancel 7 6 2 Settings Class register General class register settings are made via menu item lt Class register gt lt Settings gt They can be divided up into the following categories e Class register main page e General 7 6 2 1 Class register main page These settings relate to the main page of the class register where absences are noted and teaching content entered Class register main page Sort the student list Sort students by
180. ster data Fetch the studentgroup assignment Do not import student groups with a leading underscore Assign all students of a class to a student group with only one class Do not import lessons with this statistic al code in Untis Use the teacher colours from Untis Do not transfer open substitutions Notify all teachers after the import of the lessons Mark Untis Messages of the day public Show Untis Messages of the day r lua e Monitor Header Monitor Ticker If you want to mark lessons which should not be exported to WebUntis in the future you can decide on a statistical code by checking the box lt Do not import lessons with this statistical code in Untis gt 224 WebUntis Index entry categories 56 _S selection criterion 168 Abences 42 About WebUntis 208 absence categories 152 Absence check 145 151 161 Absence time per class 97 Absence time per student 97 absences 89 160 209 Access va Untis 124 Accessing the class register 41 Active users 208 Additional periods 83 Administration 105 Administration Class register 143 Administration rights 124 advance registration 194 Advanced search 71 Agenda 695 All 118 Allocation functions 106 Announced exam 155 appointments 85 180 Area 166 Assigning students 38 Assignment 38 114 Backup 124 208 Basic settings 108 Booking resources 77 Booking restrictions 180 Booking rooms 70 booking time period 180 Bookings
181. stration gt menu contains several WebUntis maintenance functions Active users This function displays a list of users currently logged in to the system This is particularly useful when you wish to ensure that all users have actually logged out before you perform maintenance work on the system Backup You can use the function lt Backup gt in the lt Administration gt menu of the navigation menu to archive all contents of the underlying database The backup process will provide you with all WebUntis data in a zip file You can in principle use these data to recreate the entire WebUntis data set Warning Backup Gruber Petters only perform backups for the operational area We therefore recommend that you create and archive your own backups Lock unlock access Access to the system should be locked while timetable data is being imported from Untis or during similar significant maintenance work Normal users without administrator rights can no longer log in to the system when access to the system is locked Please note that users already logged into the system will not be automatically logged out when access is locked You should therefore use function lt Active users gt to check that no other users are working in WebUntis before you lock the system About WebUntis This function provides information on the WebUntis version in use You can also clear the cache and the prim ID here You also see the dates of the last imports fr
182. t groups must be created for e g split lessons in order for all students to be assigned to the correct lessons The Note Rights student allocation master data student group Any teacher wishing to assign rights to his her lessons independently requires student allocation rights The master data student group right is generally not required It authorises a user to change the name of a Student group or of a class from which students can theoretically be assigned Any teacher wishing to assign students to his her lessons independently requires student allocation rights The master data student group right is generally not required It entitles a user change the name of the student group or class from which students can be assigned 106 WebUntis Getting started Class register administration There are additional settings and master data that require editing if you use the class register module see chapter Class register administration Agenda administration The agenda module also has its own settings and master data that require editing see chapter Agenda administration Student administration In this chapter you learn more about how to manage courses in WebUntis 7 1 1 Allocation functions In several windows it is possible to assign various attributes to an object from a list The example below shows how various rooms are being assigned to the object Room group RG1 Follow the procedure described below Se
183. t these students must be imported from your student administration application You must have the Master data Student rights in order to import student data You will find the lt Import gt button on the lt Master data gt lt Students gt page 7 3 1 Import Importing students is simple convenient and straightforward Student data must exist in a text file or CSV file with individual data fields being separated by one of the usual separators e g comma semicolon or TAB Mandant STUDENT_ZID Name Longname Forename Class 7082 201 Albrecmax Albrecht Max 26 m 7082 101 arnolcdEmmn arnold Emma da W 7082 102 Bauercha Bauer charlotte dc W 7082 202 BauerDay Bauer David la m ZOB2 203 BaumanJu Baumann Julian zg IT 0 7O8 2 103 BeckCar Beck Carla 2C w 0 702 2 Cel BeckerBen Becker Benjamin la m 7OB2 104 Beckercar Becker ara Ab W 0 7082 205 Bergerosk Berger Oskar 2c m 2 7082 206 Ber qmac l Bergmann Elias 4a m Warning Test import If you are performing a student import for the first time import only a small number of students initially where possible with a special character in some of the names These can then be easily deleted again if necessary Take an import file with only a few rows Select the import function from the lt Master data gt lt Students gt page 114 1 3 2 WebUntis Importing student data Students Class All T Search Start search Calendar date is the reference date Nothing to
184. te You do not necessarily need to assign values to the grades of a grading scheme If there are no values assigned subsequently no average grades are shown in this scheme If the administrator defines a grading scheme under lt Master data gt lt Types of examinations gt then this scheme must be applied for the respective types of exam Type of examination Exam EX short name EX Fi Active Full name Exam Type of examination Foreground colour d1iit4 x Background colour fittit x Maximum number of exams per student Per day Per week a Co gi 1 2 Per time range within O 0 Grouping No exam after 0 free days including weekends 7 Grading scheme scheme ex Weighting fac tor Gave Delete Cancel In our example this is the case with the exam type Test using the grading scheme 1 5 166 WebUntis Administration Agenda 1 7 7 7 1 7 7 1 1 Administration Agenda Administration of the Agenda module can be divided into three areas e Master data e Settings e Daily operations Master data Agenda The following master data elements play a role in administering rooms and resources with the Agenda module Rooms Room groups Room types Buildings Departments Resource types Resources Resource groups Types of activities Rooms Basic room information is generally imported with the timetable data from Untis You can set a room to be inac
185. teacher Headmaster School secretary Separate chapters are also dedicated to the user groups headmaster and school secretary Administration In addition to the aforementioned sections this chapter describes all the functions that are relevant for the WebUntis administrator If you are starting to set up WebUntis you will find an outline for this with the most important points in chapter First steps Untis users In order to ensure that you can work efficiently and easily with WebUntis it is necessary to import data cleanly from Untis This is why we have dedicated an entire chapter to Untis users Scheduling and cover planning Students Studentscan log in to WebUntis with corresponding rights too The final section provides information on functions for students WebUntis Info You can also use WebUntis without the Agenda Class Register or Student modules in order to provide timetable information It is a dynamic up to date timetable information system with user rights that can be set individually 2 1 A 2 gt Mo 13 April 2015 2014 2015 Timetable 2b 4 April v gt Class Week of PA pen eet pee ee eee 43031 1 2 3 4 5 2b r 4 13 2015 cer T 15 6 7 8 S 2 11 12 16 43 14 15 16 47 18 19 1a 1b 1c 2a 2b 3a 3b 4a 4b 4c ASINT 17 20 21 22 23 24 25 26 18 27 22 2 20 1 2 Mon pr 13 2015 TueApr 14 2015 Wedapr 15 2015 ThuApr 16 2015 2014 2015 2016 8 00 AM POAN gn omen nant maths
186. the Untis course scheduling module via the Untis WebUntis interface As of WebUntis 2015 it is possible when transferring data to Untis to import the numbers of students in the courses and any time restriction WeblUntis er seminarpo 8080 admin C Start date 19 05 2016 Beg of school ye Transter to WrebUnitis 19 59 2016 Master data 13 9 2016 Lessons 13 9 2016 Substitution O Only Room D ate changes Ignore course data Retrieve from Web ntis Booking Course Students Vear 12 Class og Le A TAE EA E P LMS Ls ae unsaras Pr Ve rete Sie One Suenan ron o les ones Lo mens 5 Nobel BI rch 34 09 31 12 3 Foss bioi 12 12 H2 3 Foss bio 12 ri E 19 5 Curie CHI 12 rch F g 3 Mend cht 12 rot ri F 25 3 Mend ch2 12 rekri E 16 4 Goethe gi 12 ri2 E 18 4 Bach g2 12 thi r12 E 25 4 Ander g3 12 12 E 12 5 Shak El 12 riz El 18 5 Shak Ez 12 ri2 F B Class 7 8 7 1 Course settings Under lt Courses gt lt Settings gt you have the option to set the default values for your courses 196 WebUntis Student module Default values for new courses General Periods Meek Waiting list Max nr of participants 2 an Status planned T Anmeldungen fir Schuler sichtbar machen e Course registtration Number of selectable course priorities The priority cannot be selected more than onte
187. their names in a standby registration list waiting list if the course has already reached its maximum number of participants If a student registered on the course withdraws the name at the top of the standby list will be automatically registered instead Class level You can use the class level to restrict which students may register for a course Create the coming school year in Untis and transfer the students into the next class level Then export the master date to WebUntis The correct class level will now be entered for all students Warning Entering class level in Untis Please note that for this purpose the class level must be entered in Untis under Master data Classes Content etc The entries for content assessment learning aims comments and costs can be viewed by students when registering Times You can specify the time and date for the planned course if you already know it It will then be displayed as information during registration When you click on lt Save gt you will create an actual course for specific school year 7 8 3 Editing courses If you wish to edit a course click on the lt Edit gt button the course list You can now change or supplement all the fields that were available when you created the course In addition to these fields you will also find the lt participants gt button Course Inf Course template informatics course Short name InfC Subject INF 7 Teachers BJJ BJJ
188. then displayed in the appropriate timetables 104 6 3 WebUntis Bookings for other users teachers Booking for other users A user with this right can also make a booking for another user The booking will then be displayed for the user entered as the responsible user under lt Book gt lt My bookings gt All reservations Apr 20 2015 Apr 26 2015 Search Start search Y Selection Type Status Type Room Day Date Fr To Periodicity Remark Students User Booked on Booking L a 4 j 4 4 ve Apr24 3 30 4 15 once Apr 24 2015 c W x E Y nterricht EM Fri 2015 PM PM nonrecurring 2 2 e 11 16 26 AM showing all Elements 1 Emergency list Emergency listIn anemergency for example when the school building has to be evacuated it may be important to have an exact overview of who is currently in the school building and who is not The emergency list which you can call under lt Class register gt lt Reports gt va lt Emergency list gt displays absent students and their last period for the current day Klasse 2b Letzte Stunde BJJ M EDV3 SE SB M 2bR 7 1 105 Note Off site data Since all data is stored outside the school they will also be available in an emergency You only require an internet enabled device such as a smartphone or a tablet to be able to access all the information in the class register Administration The following section deals with the administration of WebUntis
189. ther restrict the times available Click on the desired start time for the additional period Additional period Class 2b TeacherBl 81 8 BJJ Subject BIO 2b J Allow teacher clashes TeacherBl B1 B JJ BJ l Allow class clashes Subject BIO Room Rooms o Duration i NA mins Please select lo Additonal period on the Tuesday Mar 10 2015 awos Additonal pernod on the E TTT TTT i k i a adil iti i Hide Ana rra E The selected elements are available at these times The selected elements are not avallable at these times Back Additional periods 85 Confirm the booking for the additional period It will be displayed in all the relevant timetables as well as in the lt My bookings gt list 3 4 7 Appointments Appointments allow shared appointments to be made for several teachers classes and rooms when all elements involved are available Appointments can be access via menu item lt Book gt Appointments gt For example if Albrecht Durer and Albert Einstein wish to arrange a project with class 1a in the library simply choose the corresponding elements and click on lt Search gt Free time slots will now be shown in green in the time grid below Clicking on a green area in the time grid will display a window prompting additional information to be entered for the appointment Note Length of appointment The default duration of appointments and t
190. tive if for example it is no longer available and therefore should no longer be displayed in selection lists but you wish to retain past booking data To do this uncheck active Master data Agenda 167 Room technical workroom TW short name Buikding Capac ity TW Fi Active lt Selection gt T 0 Full name Department apar ity for exams technical workroom lt Selection gt T 0 Alias name Room type Area lt Selection gt T 0 External ld Foreground colour Book no later then min bef app time Person in charge Background colour Booking possible F x Reservations only Text F Supervisi n area Type of resource All Y Resources Available resources Room groups Available room groups Save Delete Cancel Additional attributes can however be added to room master data which can then be used as search criteria These data include e g Department Building Room type Capacity Area and person responsible You can also specify whether the room can be booked or whether it can only be reserved Some rooms should not be booked ad hoc They may need to be set up and cleared before they can be used The entry Book no later than min bef app time allows you to enter how many minutes a room must be booked latest prior to its actual use Resources and or room groups can be assigned to every room using the familiar assignment functions Resources One or more resources can be assigned to every room You will see al
191. ton in the field lt Absent student gt This reduces the end time of the absence to the current system time No further input is required a David Feb16 2015 11 55 AM Feb 16 2015 ya 240 PM Late Open shorten absence Alternatively you can click on the lt Edit gt button and change the time manually Extending absences Student absences do not have to be entered again for each new period If the teacher of e g the first period has already entered a student absence it only needs to be extended in the second period In this case click on the lt Extend absence button in the lt Absent students gt section The absence will then be prolonged accordingly This is both faster and also means that the entry does not need to be repeated for double periods or blocks of periods fe David Feb16 2015 11 55AM Feb16 2015 12 40 Piff A ate Open extend absence Alternatively you can click on the lt Edit gt button and change the time manually Interrupting absences Student absences can be interrupted This may make sense for example if a student has reported in ill but still comes into school just for the one period to write an important class test To do this go to the lt Absent students gt area and click on the editing button next to the respective student Then click on lt New interruption of the absence gt and make the necessary changes such as start and end time in the window that is then displayed Student
192. ts There are three options available here as well You can change the room of the lesson shift the lesson or cancel the lesson If team teaching takes place at your school this should be entered back in Untis Please also see the chapter Team teaching under Untis users 7 7 3 2 Lock booking Situations may arise where you do not wish normal users to be able to book rooms for example when as room administrator you are busy with cover planning for the following day and you first wish to arrange the required room substitutions In this case you can lock the system using the lt Lock bookings gt function in the lt Book gt menu Even when WebUntis Agenda is locked for bookings all other system functions e g timetable display can still be used 7 7 3 3 Room conflicts You can display the conflicts for the current week under lt Book gt lt Room conflicts gt Click on the lt Search gt button to activate the list Room clashes Period 4 1 2015 14 30 2015 Room Date 1ci Apr 9 2015 1ci Apr 9 2015 1ci Apr 13 2015 1ci Apr 13 2015 1ci Apr 14 2015 1ci Apr 16 2015 1ci Apr 16 2015 1ci Apr 20 2015 1ci Apr 20 2015 Current month Fr 8 30 AM 9 15 AM 8 30 AM 9 15 AM To 9 15 AM 10 00 AM 9 15 AM 10 00 4M 10 15 AM 11 00 AM 8 30 AM 9 15 AM 8 30 AM 9 15 AM 9 15 AM 10 00 AM 9 15 AM 10 00 4M WebUntis Agenda in practice 185 Nr Book Appointments 2 2 2 2 2 2 2 2 2 E E 0 E
193. ttings 3 3 3 6 Higher priority school events If a student participates in a higher priority school event e g an event from Untis he she may be marked absent for a less important school event taking place at the same time Example A number of student in class 2b participate in a school event between 8am and 6pm 3 3 4 Student absences 47 Lessons Class 2b BI Bl BJJ BJJ in Activity 8 00 AM 6 00 PM 2b MM Teacher Bl Bl BJJ BJJ Subject BIO de Students in the lesson 21 These students now appear crossed out from the normal lesson taking place in parallel for class 2b and are marked with a symbol which means will probably not participate in this lesson and therefore does not need to be marked as absent Entering teaching content Entering teaching content There are several ways of entering teaching content Quick input Click direct in the Teaching content section and enter the teaching content Input in dedicated window Click on the lt Enter teaching content gt button at the bottom of the page or on the lt Edit gt button in the Teaching content section A window will open in which you can enter the teaching content 48 WebUntis Class register Teaching conten 5 The alps Teaching content X Class 2b Teacher BJJ BJJ BY BY Subject PH Date Feb 16 2015 11 55 AM 12 40 PM Teaching content Here you can carry over the reaching content of the lesson before
194. tudents Student groups Reports Bl BJJ 2 2014 Jul 5 2015 a de fi 2b E BI BJJ BY 4 Sep1 2014 Juls 2015 M M dG 3g E 2 G E FPA ie a 2b ceo A Reports of the lesson FP z HE 2b HIS Class 2b Y RP a 2b INF ES Teacher Bl Bl BJJ BJJ BY BY 4p P a de e subject E Period 4 13 2015 4117 2015 Current week Work report X Work report with teaching method Work report with homework ig Work report with absences Daily overview teacher BE Y ES Without page breaks Absence time per lesson per student Ka X Absence time per lesson per period Xx Matrix of absence periods a E 5 Free Students in the lesson students in the lesson with picture Grades per student ee E E Notennamen verwenden ICS Calendar me Back Some calendar applications allow data to be imported into a separate calendar This is the recommended approach since you will not have any synchronisation problems if you import modified timetable data a second time Warning Static import Timetable changes that appear in WebUntis after the calendar import will not automatically be communicated to the user You must use the calendar_subscription method va the user profile if you wish to have data synchronised automatically 2 4 4 Activate data access via apps In order to be able to use the official Gruber amp Petters smart phone applications for Android or iOS you need to activate the data access va apps just once Go to the lt Profile gt
195. tween 7 50 am and 8 15 i e the time when urgent cover planning changes are being made Blocked times for bookings Selecti maria Day of the week Starttime End time J BR Monday 7 50 AM 8 15 AM AR Tuesday T50AM 8 15 AM 2 Elements found showing all Elements 1 New Delete Report 7 7 2 3 Booking restrictions The lt Administration gt lt Booking restrictions gt function allows you to restrict bookings as you think fit 7 7 2 4 Settings Agenda 181 Booking restrictions Only time grid c ompliant bookings I El El Booking possible h mm a Start time End time 9 00 AM 6 00 PM Mon Tue Wed Thu Fri sal Sun Bookings possible on 4 44 1414 Bookings possible until date MMM d Possible booking period days 1 365 9 Confirmation only within 1 365 days of the book ing ooking status is confirmed by default Ww Default lenght for appointments mins 30 Need identification attrib for activity Save Cancel Booking only according to time grid allowed Bookings can only be made in accordance with the time grid when this option is activated Booking allowed This is where you define the hours of the day and the days of the week when bookings may be made as well as a fixed date by which bookings must be performed Permitted booking time period Maximum number of days starting with the current day during which bookings can be made Here you can optionally exempt
196. uch entries for the entire class or for individual students The window for class register entries opens after you click on the lt Class register entries gt icon in the class register window or after clicking on the symbolin the field lt class register entries gt 3 3 8 Class register entries 57 Class register entry Teacher BJJ BJJ Date Time 4 8 2015 10 08 AM Student Andreas Aylin Behice Daniel Dawid Dennis Edna Elisabeth Fabian Ingo Group for remark categones Behavior x Remark category Class register entry Further remaining characters 1000 In this window you can select individual students using lt CTRL gt click or the entire class Select a suitable remark category and enter your remarks in the field intended for that purpose Please do not forget to lt Save gt your input The entry categories are determined by your class register administrator and cannot be changed by individual teachers Homework Clicking on the lt Homework gt button will display the homework that was to be completed for this lesson i e this entry was made in one of the preceding lessons as well as allow you to enter what the homework is for the next lessons 58 3 3 9 WebUntis Class register Class 26 TeacherBl B BJJ BJJ BY BY Subject E Date Apr 2015 11 05 AM 11 50 AM Teaching content Previous prd s Mar 26 2015 Mar 25 2015 Mar 24 2015 Mar 24 2015 Mar 19 2015 Te
197. udent absences 43 Marcus Fr ANZ212015 ARAS m start time End time 8 30 AM 9 15 AM m Reason of absence Illness Text You can now enter the details of the absence You will generally not change the preset start and end times of the period If there is a suitable reason of absence enter it You can leave the field empty if you do not know why the student is absent You also have the possibility to enter an explanatory text Absent students 2 Selection Extend The students entered will now also be displayed in the list of absent students Furthermore you have the possibility in WebUntis to mark in the editing mode if the absence of a student has been reported to a parent or legal guardian or not Just click on the editing symbol under lt Absent students gt and then choose the option lt Notified to gt Alternatively you can enter an absence for a single student by simply checking the box to the left of the student s name Note Abences need to be checked If no students are absent or all absent students have been entered click on the lt Absences checked gt button The system notes that the lesson has been edited and it is no longer displayed in the Open lessons list 44 3 3 3 2 3 3 3 3 3 3 3 4 WebUntis Class register Students arriving late If a student arrives late for the period you can reduce the length of the absence entered Press the lt Reduce absence gt but
198. ver planning module Bookings are imported into Untis as special duties and room changes as room substitutions 218 9 5 WebUntis Importing bookings mE Bookings from Weblntis Agenda Eno ID Impored Type Date Fes Per Teacher Subiect Classes Room Room Tek Spec duties 22092016 1 a 7 1 Select bookings Select exams You can now decide whether bookings and room substitutions should be imported into Untis as special duties or not Note Import or ignore bookings You should always import or ignore bookings in order to avoid future errors Importing bookings more than once Each booking is imported into Untis only once Should it prove necessary for some reason to import bookings again you must uncheck the option lt exported gt for the bookings concerned in WebUntis under lt Book gt lt Bookings gt and then click on the lt Save gt button Now the respective bookings can be sent once again to Untis All reservations 9 2016 Sep 25 2016 Search Start search Y Selection Loeke Type Status Type Room Day Date Fr To Periodicity Remark Students User Exported Booked on Booking CBX Jf Event Thu Sep22 2016 8 00AM 6 00 PM once nonrecurring 22 mk Aug 7 2015 10 28 28AM 139 AX OD Y Evn Thu Sep22 2016 8 00AM 6 00PM once nonrecurring 2 2 m Aug 7 2015 10 31 55 AM 142 MDX f amp Event R2b INF2 Thu Sep22 2016 8 00AM 8 45AM once nonrecurring a D mk Aug 7 2015 10 30 33 AM 141 3 Elements found showing al
199. with minor students it may include the parents Under lt Administration gt lt Settings gt you can pre select default settings e mail address sender E Mailadresse des Benutzers imreply to yt eintragen SMTP User admin SMTP Password lennon Use TLS for mail transmissions SS Prode anaes SME Provider SMS Test Available Own address Legal guardians Persons entitled torecenve information Companies Dis posable cd cd cd Pre selec ted T eon TE Upload image Use this function to integrate your school logo into WebUntis It will then always be displayed in the top left section of the screen after logging into Untis Note Clear browser cache Images are probably cached in your local browser This could by the reason why your new image may not be displayed immediately when you upload it For this reason clear your browser s cache explicitly after an upload in order to see the current image 7 2 1 Messages of the day The messages of the day serve to display general messages to WebUntis users It is displayed in the main windows after users log in The messages of the day can either be entered directly in WebUntis or can be transferred from Untis when they have been entered as a daily text in cover planning You can create this type of message via lt Administration gt lt Messages of the day gt by clicking on lt New gt or administer them by clicking on the lt Edit gt button Messages of t
200. ws the entries in the first row of the text file i e the first student or the header row Use the selection lists to identify the individual fields You know for example that the surname of the student displayed is Muller Click on the selection box next to this name and set the parameter to surname Import profile 115 Import Profile ProfibName Standard Y save Delimiter Space Field assignment Alexander First name T Mueller Surname 7 M SEX T 01 10 2011 Birthdate 7 la Class T Catalogue number 7 1 ignore first line automatic Student identification Import Cancel Make this assignment for all parameters that you wish to import into WebUntis Clicking on the lt Save gt button will save this import profile so that you do not have to perform assignment for a subsequent import This does not yet import the student data Note Headings If you use headings in the text file please check the option Ignore first row This will prevent the headings from being imported as a student If the alias name of the class is used in the text file you can also assign students to classes when the option is activated Import Clicking one final time on the lt Import gt button imports the student data Note Existing students Existing students are synchronised with the import data For this to happen WebUntis must be able to uniquely identify a student For this reason it
201. wton Isaac the entry in the field LDAP ID attributes would be cn s f You can specify whether the comparison should be case sensitive or whether a numeric comparison should be made The latter option can be important if the identifier is strictly speaking numeric but is stored in one system as a string with leading zeroes and as a number in another system 7 4 3 3 2 Transfer mail w ith every logon to LDAP By checking this box LDAP can now be the leading system in e mail addresses 136 WebUntis User administration Ort ER e yl N d LDAP mail attribute rail LDAP user group attibute Create local user after successful authorisation e Permit log on of anonymous users A Role identification Distinguished name Y LDAP person role attribute 7 5 Timetable The timetable can be customised in WebUntis to match your requirements You can create different timetable formats and select in these what should be displayed In addition you can publicly display timetables and restrict the time period of the published timetables You can also change colour settings and edit ICS formats 7 5 1 Colour settings You can define various colour settings for the display of individual periods in the timetable using the function lt Administration gt lt Colour settings gt in the navigation menu If you wish to change a colour setting click on one of the coloured areas next to the foreground or background columns You can then

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