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1. e Define the slots of the conference A slot is a period of a given day that hosts one or several sessions e Define the sessions of the conference You can create sessions including coffee sessions Each session is associated to one of the previously defined slots e Assign accepted papers to sessions This shows a list of all accepted papers Each comes with a select list that allows to choose a session e Conference program An HTML output of the program based on the previous information MYREVIEW also provides support to the registration of attendees and the rpoduction of sev eral documents including the proceedings relating to the content and or the organization of the conference 8 1 Collecting camera ready files When the notification message is sent to authors it contains some instructions to uploading the final version called camera ready CR hereafter Basically the upload procedure is similar to the one already used during the submission phase except that the uploaded files are stored in a distinct directory The files of the camera ready papers are uploaded in a subdirectory named proceedings Once all the paper are uploaded you can get the set of camera ready papers for a given status from there It is possible to check the CR papers which have been uploaded by using several lists of papers one for each status accessible from the administrator interface they are called List of papers with status XXX Eac
2. OK Sometimes everything is not that easy First you probably want some customisation of our default templates Second you will be facing some problems Let s consider these issues in turn 8 3 2 Customizing the BIEX templates Changing a IATEXis just like changing an HTML template edit the tp1 file and modify it There are some difference though A first one is that you must not edit the template via the MYREVIEW form for technical reasons you must use a classical text editor Beware a ETgXtemplate will be corrupted if you edit it via a web form Secondly and more importantly you need some degree of EMIpXexpertise This is where you probably need some help if you are a beginner Look at the following example which shows the EIpXtemplate for the production of proceedings Script 1 texProceedings tpl The HIpXtemplate for the proceedings o Use your own class of Latex document here documentclass report usepackage latin1 inputenc Nusepackage T1 fontenc Nusepackage multicol Nusepackage english babel usepackage final pdfpages Nusepackage margin 2cm includefoot includehead geometry usepackage makeidx usepackage index usepackage bookmarks yes hyperref makeindex oe Declare the index of authors Note the index must be produced with the following command after a first Latex compilation makeindex proceedings ax o proceedings ad newindex authors ax ad Index of auth
3. obtain the best possible assignment The present document describes the installation customization and use of MYREVIEW The system can be downloaded from http myreview sourceforge net The system distribution is based on the GPL licence It is copyrighted by Philippe Rigaux Basically you can use it freely and modify it for your own needs but you cannot claim that you created it and your modifications should be public as well I will appreciate anyway if you tell me when and how the system has been used It will also help if you give us your feedback on the aspects which still need to be improved 11 Acknowledgments Most of the system has been designed and implemented by Philippe Rigaux e Miki Hermann http Avww lix polytechnique fr Labo Miki Hermann proposed the automatic assignment module based on a sophisticated variant of weighted matching in bipartite graphs Miki implemented the algorithm in C and we made the translation in PHP MySQL e Omar Sidikou wrote a first version of PDF documents production o J r me Garnier jeromgarnier wanadoo fr worked intensively on the system starting from july 2004 He implemented many functions including the camera ready support graphics final PDF documents the automatic installation script etc e Bertrand Chardon chardon lri fr has been in charge of the automatic production of pro ceedings and other documents e Since 2008 the system is hosted by SourceForge and several
4. Each creation or update of a submission triggers a mail acknowledgment 5 1 Creating a submission The new submission choice displays a form with the required informations All are mandatory whenever the author submits these informations some controls are performed and if one item is missing the form is displayed again with a message for each error encountered and the values previously entered left as default values in the fields This ensures that minimal effort is required to complete the form and submit it again Generally all the form based submissions in MYRE VIEW follow the same mechanism control error message and re use of the previously submitted values As a chair you are invited to test intensively the submission form before opening the submis sion phase You should in particular be careful to check the size of abstract s and the authors description mechanism Important Each author whether s he is a connected user or simply a companion author is registered in the MYREVIEW system when a submission is created This means that someone can be known from the system even if s he did not explicitly created an account MYREVIEW forbids the creation of two users with the same email It may happen that some one not knowing that s he is already knwon attempts to create an account The system will warn this someone that the email already exists The password recall function is then proposed to send the default password to this so
5. Register php you must provide a link somewhere on your site to this script once everything is ready Users can then choose one option for each 42 9 1 CONFIGURATION 43 registration choice and must provide their personal data name affiliation address etc The validation of the registration form is a link to the PayPal server MYREVIEW transmits to PayPal all the collected informations which are necessary to require the payment the details of options and the total amount User can pay with their credit card and validate or cancel their payment Finally Paypal calls a script of your MYREVIEW server which confirms to MYREVIEW that the registration has indeed been validated or that the registration has been cancelled You can consult the status of the registration from the registration list A paiment with Paypal generates an email to the user so that they can print it as a bill if needed Important The part of the transaction which is handled by Paypal is of course independent from MYREVIEW We made some experiments which show that everything work well see be low but you should refer to Paypal for any question regarding security and the fees that Paypal keeps on each transfer Template Comments TxtRegister tpl The registration page TxtInvoice tpl Summary of the registration choices TxtListRegistrations tpl List of registrations MailConfimPayment tpl Mail that confirms the registration payment MailCancelRe
6. SMTP smtp harry com smtp_port 25 For Win32 only sendmail_from harry msn com 46 A 2 INSTALL APACHE 2 0 5 A 2 Install Apache 2 0 5 47 Typical setting is enough The port number 8080 is used here Type http yourserver 8080 to test your apache installation To enable PHP in Apache Installing as a CGI binary add the following lines httpd conf ScriptAlias php c php AddType application x httpd php php For PHP 5 Action application x httpd php php php cgi exe In order for Apache to load index php automatically to set default index page IfModule mod dir c add the following section DirectoryIndex index html index php IfModule Restart Server A 3 MySQL Install MySQL 4 1 8 Configure the MySQL using standard settings Test the PHP and MySQL installation using the following two files put them in ApacheInstallationfolder htdocs lt hello php gt html head lt title gt PHP Test lt title gt lt head gt lt body gt lt php phpinfo gt lt body gt lt html gt lt mysql php Susername root Spassword yourPassword Shostname yourServerIPAddress Sdbh mysql_connect S hostname username print Connected to MySQL lt br gt mysql close dbh A 4 MyReview Unzip myreview system in Apachelnstallationfolder htdocs e Run the script CreateDB sql e Copy CreateDB sql to MySQL bin Spassword Phili
7. They are each associ ated to notification mails Camera ready is required for accepted papers If you add your own status from the administrator interface you must provide this infor mations according to your needs Beware you are responsible for creating the mail template for any new status that you define MYREVIEW cannot do that for you A good idea is probably to copy one of the existing mails and then to provide your own variations MYREVIEW will complain when you try to send a notification if a mail template is missing It is however a good idea to test all these mail templates before the actual notification Recall that all mails are stored in zmax text see Section 1 page 19 In all cases all the reviews without the name of the reviewers are appended to the mail Notification can be done in batch or on a paper by paper basis e From the Status of papers list you can use the Notify link This leads you to the mail sending form with the actual text that MYREVIEW proposes to send based on the paper s status You can add remove or change part of this text if you wish to personalize the notification e From the administrator interface choose the Send notification to all authors MYREVIEW shows you the list of mail templates which is going to be used Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 8 Camera ready phase This phase includes all the tasks that follow the selection of papers
8. add your own text to explain how the discussion should go on If you do not want to proceed on a paper by paper basis you should switch to the discussion phase by setting appropriately the flag in the configuration form Discussion phase Yes Each reviewer when s he accesses the Review php script can then e pop up a window with all the reviews to see whether her his reviews diverges from others e post messages The messages are mailed to all the other reviewers and stored in the database in table Mes sage Each reviewer can post an answer to the previous message and overall this enables a forum like discussion which can be viewed at any moment by the administrator thanks to the pop up windows associated to papers 7 2 2 Setting the status of papers It remains to set the status of each paper and to send the notification to the authors The status of a paper is either accept or reject or unknown the later being the default In the list that summarizes the papers along with reviews each paper comes with two radio buttons which can be used to mark it as accepted or rejected You can do that in two ways Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 73 NOTIFICATION 35 1 By marking each paper separately This will take a long time if the number of papers is large 2 By marking all the papers of the current selection either as accepted or as rejected To this end you can use one of th
9. is required during the proceedings phase uploading the slides of the submission 16 will create a file files proceedings slides 16 pdf 3 4 Program committee Any user of MYREVIEW must have an account in the system An account consists of a set of information whose precise limit depends on the roles of a user There exists three possible roles non exclusive 1 Authors role A can submit papers manage their profile and follow their submissions through the Author console 2 Reviewers role R can download papers evaluate them through the review form and participate to discussions on the fate of papers 3 Chairs role C is the most important role it covers many task from the configuration of the system to the monitoring of submissions and the final decision on the status of submissions All the possible combinations of roles are allowed A common choice is to have few peo ple who are both administrator and chair but not reviewers They can manage the submission process without having to review papers All other members are only reviewers Roles can be changed at any time but since they are loaded in the profile of a user when a session begins you have to wait for beginning of the user s next session to see the effects of changes Important The initial user myreview lri fr is a chair user You must create at least another chair and remove myreview lri fr Philippe Rigaux p rigaux karmicsoft com The MYREVIEW syst
10. need some help We already experimented the functionality with some friendly users but we are conscious that it might be sometimes tricky to obtain exactly what you want we shall provide advices if your requirements fall in the scope of the document production Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 9 Registration Contents PayPal 9 1 1 MYREVIEW provides a registration facility The registration is associated to a secure payment with Paypal http www paypal com which allows the attendees to transfer their registration fees admin chair Your conference site PayPat configuration Step 1 setup User User https www paypal com PayPal secure Registration form confirm Registration status Step 2 user registration admin chair Registration list Step 3 registration mngt transaction cancel Figure 9 1 The registration workflow In brief the registration process in organized in three steps see FigureD 1 During the first step you must configure a PayPal account and define your registration choices in MYREVIEW The second step allows users to register using the Register php form and the PayPal transactions The third step is the management of registrations FigureD 1 shows the workflow of the registration operations Once MYREVIEW is configured a form is proposed to users by the script
11. systems namely 1 Paper submission Authors can submit an abstract along with the author s list the list of authors the main topic of the paper and answers to questions which can be defined by the administrator 2 Assignment of papers to reviewers The administrator can use a manual or automatic assignment of papers to the reviewers The automatic assignment relies on the ratings of papers by reviewers expressing their willingness to review or not the submitted papers Reviewers enter their rating via a web form which displays the abstracts submitted to the conference 3 Review submission Reviewers can connect to the system using their email as login and a password They can dowload the papers they have been assigned to submit their evaluation and modify it at any moment The authors names can be hidden blind reviews 4 Discussion on conflicting reviews The administrator can browse the reviews in a synthetic table and ask the reviewers to launch a discussion whenever their evaluations diverge The discussion is supported by a forum like interface and can be either general any reviewer can see all the evaluations for all papers except those for which he declared to be in conflict or restricted the discussion on a paper is limited to the reviewers that provide a review 5 Paper selection Based on the reviews the administrator can mark the accepted papers as accepted or rejected A mail can then be sent to
12. the preference of the reviewer on the paper which is the neutral 2 if no pref erences have been entered By setting or unsetting the check boxes and validating with the commit button you can assign deassigq The problems comes when there are many papers and many reviewers be cause it might then become quite difficult to know to which paper and to which reviewer a cell corresponds In such a case you can restrict independently the papers and the reviewers displayed in the table The restriction functionality relies on research topics The top of the page features two selection lists e the first one lets you select only the papers whose topic as declared by the authors during submission matches the selected topic from the list 1Setting an assignment to N when it was set to Y is a requirement to remove it If the review has already been entered MYREVIEW will refuse to do that Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 6 5 MANUAL ASSIGNMENT 32 e the second one lets you select only the reviewers who declared to be familiar with the selected topic from the list The default value in both cases is Any all papers or reviewers are selected By using ap propriately this functionality you can get a smaller picture of the assignment and choose more accurately the reviewers that are suitable for a given paper from the selected subset Philippe Rigaux p rigaux karmicsoft com The
13. to assign a paper to a reviewer if the ratig for this pair is higher than 2 Running the automatic assignment module is safe in the sense that a proposal is first computed and displayed The proposal consists of a table that shows the paper reviewer assignment with the weight sum of ratings for each paper You can choose to validate or not this proposal Beware that the validation removes any assignment defined so far so think twice Table 6 1 shows the estimated performances of the assignment algorithm with respect to the number of papers and number of reviewers The results have been obtained on a laptop under Linux so it can be expected that the actual performances on a robust server will be better Number of papers reviewers Elapsed time 100 papers 50 reviewers 50 seconds 200 papers 100 reviewers 3 mns 45 seconds 300 papers 150 reviewers 5 mns gt 300 papers You should consider running the C version Table 6 1 Estimated run time execution of the automatic assignment Running the automatic assignment does not prevent you from modifying later on the result with the manual assignment interface 6 4 Running the C version of the automatic assignment PHP is an interpreted language and as such it suffers from severe limitations for intensive com puting applications A MYREVIEW user experiences these limitations for a conference with 350 paper and 150 papers the PHP version of the WMA did not terminate As an altern
14. ASE SETUP 7 mysql gt source CreateDB sql Depending on your environment you might have to ask your system administrator to run the script for you The script creates a database named myreview and two users The first one is the standard user which can do anything the second one is the SQL user which is only authorized to run SELECT queries through the web interface Both users are declared to access the MySQL server on the localhost machine replace localhost by the actual name of the server hosting your MySQL DBMS Of course you can change the database and users names at will Be careful with MySQL login and passwords a user is not considered as the same depending on the client s he uses This leads sometimes to strange behaviors Be aware that the login and password are used by the web server to connect to the MySQL server These accounts corresponds to the following setting in the file config default database ini production adapter Pdo Mysql params host localhost params dbname myreview params password adminPwd params sgl user admin params sqgl password adminPwd db db db db params username admin db db db db enforce conversion 0 Staging production app display errors 1 Change these values if they do not match your installation MYREVIEW attempts to connect to the database at initialization time so the application cannot be accessed if the database envi
15. D format ex 2010 06 03 for the 3rd of June 2010 Enter hours in HH MM format for instance 15 30 Next you can create sessions A sessions refers to a slot so so must respect the creation order A session correspond roughly to a meeting devoted to the presentation of some papers chaired by someone and held in a given room You can indicate all these information There might be sessions e g coffee break without any paper they will just appear on the program Finaly assign papers to sessions When a paper is assigned to a session you can give its position This defines the order of the papers inside a session both for the program and for the proceedings Note that all the documents produced by MYREVIEW are based on the description in slots and sessions so you must ensure that the organisation is fully described The conference program choice shows a simple and clean HTML output as a hierarchy od days one day appears if there is at least one slot sessions of the day order by hours and finally the list of papers for each session 8 3 Producing PDF documents program proceedings and book lets This section explains how MYREVIEW supports the production of the following documents 1 the program of the conference both in HTML and in printable format 2 a booklet of abstract 3 the proceedings 4 any other PDF file for instance a CD ROM with hyperlinks that can be created from the content and information managed by MYR
16. EVIEW The proceedings rely on the camera ready papers which must be sent by the authors The only supported format is PDF so be sure that all the CR papers are uploaded in PDF if you want to produce the proceedings from the MYREVIEW functions Of course you can collect the CR papers without using the MYREVIEW documents production in which case the format is irrelevant It is also your responsability to be sure that all the PDF file are formatted according to the style of the proceedings otherwise the results in terms of document quality are of course un predictable In particular there should be no page numbers in the uploaded files although this does not prevent the proceedings to be obtained there will be a second number added by the automatic procedure Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 8 3 PRODUCING PDF DOCUMENTS PROGRAM PROCEEDINGS AND BOOKLETS 38 8 3 1 Using TEX All the printable documents are organised as MT Xfiles If you do not know IATEX you may encounter some problems in which case you should ask for help IATEXis a very powerful and flexible text processor we put some examples of what we obtain on the MYREVIEW web site If you work under Linux or a Unix like system ZIpXis already probably installed Under Windows we recommend the MikTeX distribution http www miktex org together with the TechnicCenter front end Ittp www toolscenter org which is very powerful and easy t
17. MYREVIEW system 2003 2010 Chapter 7 Review evaluation and notification Contents T howe BS ara E amp x DL 33 vene ioe ea OEUVRE E M EE ane oder esas ERI eaves ae we dd 34 7 2 1 Dealing with conflicts the discussion phase 34 wl aie eat oe oS et a Vg Se ate 34 ROCA beds kaw SUE Gees Deeded ba adhe VA 248 ee 35 Once the assignment is concluded the administrator can launch the review and evaluation phase Reviewers can access their dedicated page download the papers and submit their re views The administrator can send mails with instructions or reminders assign a status to a paper when all the reviews regarding this paper are available and check whether there exist con flicts on some papers In the latter case a discussion can be required from the reviewers This discussion is supported by a forum like interface 7 1 Getting the reviews The reviewer console provides to each reviewer the list of her his assigned papers The page is password protected so as an administrator you must at least send to each member of your PC committee the URL the console her his id and her his password along with any other instructions An invitation to review function is available from the Chair menu When a reviewer accesses the console and logs in with the id and password a list of the papers which have been assigned to him is shown together with the following possible functions for each paper 1 Down
18. Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 42 TEMPLATES 21 41 1 How to change a text with the MYREVIEW Web interface In the configuration menu you can access to a form that lets you access and modify texts Note that at the top of the form fields allow the selection of text based on the namespace the language the code or the content You can edit and modify any text the change will be reported at once in the MYREVIEW interface 4 1 2 How to import and export translations The Web interface is convenient for small changes by if you plan to make a brand new transla tion it is probably better to export the texts in an XML translation file A translation file is tree structured with a first level namespaces a second text codes and a third one which present the text content in two languages English the reference for translation and the target language chosen in the export form available from the Configuration menu Here is the beginning of a translation file where the target language is French lt xml version 1 0 encoding UTF 8 gt lt myreview translations lang fr gt MyReview export for language fr gt myreview namespace id def myreview text id access denied 1 This is the English reference text for this text code Do not change myreview translation lang en You cannot access this page myreview translation This is the cu
19. SourceForge users brought a contribution to MYREVIEW Thanks to all of them Thanks to the following people who contributed to the translation of MyReview V2 in various languages 1 Akimitsu Kanzaki kanzaki ist osaka u ac jp Japanese 2 Daniel Ventura ing ventura myinvent net Spanish Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 2 Getting started Contents 2 1 Preliminaries ca eme eeni germ A RR Oe OR e Rx e OR OY DR E 6 22 Database setup eee hh 6 23 ALG SOUP ua terse P TL Pp 8 8 9 D3T Virtulal hosts s 39 Ow G ese bw ae eA we Rg v er ee a 2 3 2 Looking at initialization files ee ee 2 3 3 How to run multiple sites instances with one MYREVIEW installation 11 2 3 4 The mail sender a 11 This chapter gives a step by step description of the installation and exploration of MYRE VIEW You must first get the compressed packaged file from the SourceForge site Put its content in your htdocs directory This creates a myreview directory Figure 2 1 htdocs Must be writeable by the web server doc library install themes www application config files AN ane Zend zip Zmax myreview vl controllers views models admin Figure 2 1 The MYREVIEW directory layout All the necessary fils are contained there Important Both files and images subdirectories must be writable by the web server pro cess All
20. The MYREVIEW System Version 2 00 00 Warning this document is still incomplete Help is appreciated Philippe Rigaux p rigaux karmicsoft com August 26 2010 Contents 1 Introduction 13 Acknowledgments edens dhe a 9 oe wed depen eate p mote ae 2 Getting started 21 Preliminaries si 20e v9 RR ue eb ee beta Se Sk eae EE BUR E PORUM Ax 2 2 Database setup 2 3 Site setup 2 3 1 Virtual hosts 2 3 2 Looking at initialization files 2 3 4 The mail sender 3 Prepare your event 3 1 The Configuration Form 3 3 Required files 3 4 Program committee 3 5 Invitation to reviewers 3 6 Abstractstructure ess 37 Evaluation criteria spoe oe RR Rm RE GU a Eom VUE Y mox d 3 8 Paper and review questions 3 9 Status codes 4 1 1 How to change a text with the MYREVIEW Web interface 4 1 2 How to import and export translations T3 Mails x rend ur arma a ad ce A MEM E RA ce RU SUL 5 Paper submission 5 1 Creating a submission en 52 The Author Console ls 5 3 Listing the submitted papers the current selection 23 3 How to run multiple sites instances with one MYREVIEW installation 5 2 Research topics s sm sb SS ek ee c RS e E A WO EUR e x Reda CONTENTS 6 Submission Assignment 6 1 Preferences and conflicts olere 6 2 Asking for reviewers preferences ses
21. al assignment on an accurate view of the reviewers preferences then you need first to collect the 6 2 ASKING FOR REVIEWERS PREFERENCES 29 preferences or ratings of the PC members on papers A conflict in MYREVIEW is represented by a preference 0 MYREVIEW proposes an action to pre compute preferences and conflicts This action takes the submitted papers and tries to determine whether there is a conflict or whether a paper matches a reviewer s expertise An estimated preference level is then assigned to each pair paper re viewer The automatic detection of conflict relies either on the affiliation or on names More specifi cally e if one of the paper s authors name first name last name are equal to a reviewer s name there is a conflict e if one of the paper s authors affiliation are equal to a reviewer s affiliation there is a conflict Needless to say this does not guarantee that all conflicts are detected No system can do that Also the tests described above are not fully robust If a person name or an affiliation are misspelled there will be no matching You must let your PC members browse the list of papers and refine the automatic preferences see below And finally you can correct the assignment using the manual interface if some hopefully few problems remain Note that e Any paper whithout conflict or matching topic gets the neutral default value of 2 e A rating value of 0 means that the paper will neve
22. apers is sorted in descending order on the average overall rate Best papers appear first Important You can export a MITEX file with all the submissions and their reviews This can be convenient in particular in case of a physical PC meeting The exported IAIEX exists in both aninymzed and non anonymized form We recommend a compilation with the xelatex utility which is much more robust to weird characters that the standard latex command Since reviews and abstracts sometimes contains fragments copied and pasted from external text processing tools the result may be locally strange 7 21 Dealing with conflicts the discussion phase It is unavoidable that some reviewers diverge on their evaluations In most cases the administra tor will launch a debate among the reviewers This can be done as follows First from the Status of papers page you can search all the papers with conflicting reviews Two reviews are deemed conflicting if there is a gap larger or equal 3 between their overall rates You can then pop up a new window which presents all the data related to a given paper in order to estimate whether a discussion is necessary The pop up shows the reviews as well as the messages exchanged during a discussion Next you can send a mail to the reviewers of a paper thanks to a link associated to each paper The mail contains all the reviews so that everyone can take account of the opinions of the other reviewers and you can
23. ase i e before reviewers assignment you should only use full text search and topic selection Note that once some criteria are used to select a subset of papers they remain in effect until you change them explicitly i e your choices are stored in the database So be aware that depending on the current setting displayed at the top of the page the page shows Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 5 3 LISTING THE SUBMITTED PAPERS THE CURRENT SELECTION 27 only a selection called the current selection hereafter of all the submitted papers A selection criterion can be disabled using the Any choice If you wish you can delete non uploaded papers from the database note that their isUploaded attribute is set to N From the List of papers page select the papers not yet uploaded using the form at the top of the page and remove them or ask authors whether they plan to upload something MYREVIEW does not take the responsability to remove automatically all the non uploaded papers Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 6 Submission Assignment Contents 6 1 Preferences and conflicts lee 28 DC Sa hits ng dm ee we ewe 29 29 6 4 Running the C version of theautomaticassignment ls 30 65 Manualassignment eee 31 When the submission phase is closed you can assign the submissions to the revi
24. ative we propose now a C version of the algorithm The C program is named assign c You must compile it and run it independently from the PHP application It is written in ANSI C but must be linked with the MySQL client library We provide a Makefile that should help let us know if you have problems The program connects to the MySOL database takes the list of papers the list of reviewers and the preferences and computes the assignment It works quite fast with respect to the PHP version about 30 seconds for assigning 600 papers to 200 reviewers The result of the assignment can be stored either in a text file or in the database For instance the command Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 6 5 MANUAL ASSIGNMENT 31 assign u adminReview p mdpReview db myreview s localhost o myassign will store the assignment in the myassign text file You can then check with excel or any other tools whether you are happy or not The command assign u adminReview p mdpReview db myreview s localhost commit will store the result of the assignment in the MySQL database You can then return to the PHP in terface for manual adjustments Please read the comments in assign c for further information 65 Manualassignment The manual assignment can be perfomed globally and or at each paper s level The first option is probably the most useful one because you can get a global view of the assignment and m
25. bmit choice The following rules applies to the submission forms access a for abstract submission both the is submission open is abstract submission open must be set to Y and the is camera ready open must be set to N b for paper upload the is submission open or the is camera ready open must be set to Y All these choices can be modified in the configuration form Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010
26. ce e XHTML pages layout e mails sent from the system We provide an English French version of the system and several translations in other lan guages MYREVIEW also comes with a decent HTML layout and neutral mail messages so that you can probably use the system without any modification However we expect that you will probably want to modify at least the texts of the mails This chapter explains how you can cus tomize all the above components 41 Multi language support in MYREVIEW One of the most important features of MyReview V2 with respect to V1 is its support for multi language presentation The translation mechanism can be summarized as follows First all the texts are stored in the zmax_text table 19 41 MULTI LANGUAGE SUPPORT IN MYREVIEW 20 CREATE TABLE zmax text namespace VARCHAR 20 NOT NULL lang VARCHAR 10 NOT NULL text code VARCHAR 40 NOT NULL the text TEXT PRIMARY KEY namespace lang text code FOREIGN KEY lang REFERENCES zmax_lang lang A text is a character string possibly containing XHTML tags stored in the column the text of zmax_text A text is identified by three key attributes 1 namespace is a mean to group texts 2 lang is the language of the text 3 text code identifies a text in a namespace for a given language MYREVIEW uses several groups or namespaces In order to choose the group a text belongs to the following priorities hold 1 the db namespace contains the tran
27. de differently the text collected from web forms For instance if an author user a Macintosh computer and sends a paper abstract with this computer it seems that the encoding is not the expected one No problem with basic ASCII codes but less used characters e g 6 in french for instance are sensitive This may gives rise to some problems at 4TEXcompilation time the compiler complains and shows the line which raises the problem Note that this can not happen with CR papers because they are already encoded in PDF files However we found that abstracts may sometimes con tain problematic characters This may happen also with author s name which contain exotic characters Currently there is no other solution than a manual editing and correction of the tex file Any idea is welcome Incidently any textual content included in a IATpXfile must comply with the IATEXsyntax In particular the reserved characters and must be used as required by MITEX Packages The main specific package required by MYREVIEW is pdfpages We found that it is installed in most LTpXenvironments If it is not the case then you must install it yourself Note that when using the TeXnic Center front end under Windows the missing packages are automatically installed from the Internet when needed Anything else We hope that the document production will help you The examples given can be easily adapted to a large range of needs Please tell us if you
28. dize the security of your system 3 1 The Configuration Form The system comes with a set of parameters with default values which must be updated to reflect the configuration of you own installation This can be done with the Web Configuration Form accessible from the Configuration menu Here is a list of the configuration parameters e Conference acronym Used as a short identification of the conference sent in mail subjects for instance e Conference name Full name of the conference e URL of the submission site This is the URL of your installation of MYREVIEW It is used as a base URL in several mails and HTML links so it is very important to give it the correct value e URL of the conference site URL of the main conference site e Conference mail Used as the From and Reply to value for mails e Chair mail Used to send copies of mails see below e Password generator A character string used as a seed to generate automatically the user passwords when this is required A password is automatically generated in two cases 1 either when a PC member is created in that case a default password is assigned and s he must change it at her his first connection 2 or when a user forgot her his password in that case a default password is generated and sent by email Security you must change the password generator this will prevent anyone to guess the generated password of a user e Workflow status The submis
29. e a MYREVIEW page is loaded it inspects a set of initialization ini files to determine the value of several parameters We already described the database ini file The other important one is application ini located in config default Here is its iniial content production i Site configuration app name MyReview app base url app display menu 1 app display errors 0 app admin mail p rigaux karmicsoft com app use database 1 app default timezone Europe Paris app cookie lifetime 3 Define the document root path It is the sub dir name of the MyReview installation directory The defaut is www app document root www i Define the layout of the MyReview application This must be the name of a xml file located in www themes app layout myreview2 Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 2 3 SITE SETUP 10 Define the uploaded files directory a relative path w r t the MyReview installation directory Default is files default app upload path files default i Default lang app default lang en Number of authors initially shown in the submission form app nb authors in form 4 staging production app display errors 1 You can probably left these parameters unchanged in the early steps of MYREVIEW explo ration The following description should help you to decide on any change appropriate for your needs 1 admi
30. e electronic payment mechanism For information here is a short list of the small problems met sor far by MYREVIEW users with using Paypal e You can choose a language in the configuration say french but then the persons who register also see the PayPal pages in french You can to change it back to say english later on Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 9 2 THE REGISTRATION PROCESS 44 e at some point when the amount that went on the account becomes important say 6500 Euros with our exp Paypal asks to fax a passport and some electricity bill It seems that you are given a number which works only from USA is it related to the language choice The collected money stays in the Paypal account until you ask for a transfer to your bank account 9 1 2 MYREVIEW configuration In the configuration form of MYREVIEW you must enter the PayPal business account This is the email that PayPal uses to identify your account You must also provide the currency for your transactions The default currency is Euro A blank field will be considered by PayPal as U S Dollar Please refer to PayPal codification if you wish to use another currency A registration can be paid with several payment modes MYREVIEW provides a pre defined payment mode PayPal You must define the other modes During the registration process if a user chooses the PayPal payment mode s he will be routed to the PayPal site f
31. e in the status definition form You should probably copy mailaccept txt and make the necessary modifications in the text 3 10 SOL queries You can use a form as an administrator to enter an SOL query execute it and consult the result Note that you can only issue SELECT queries and no UPDATE DELETE or INSERT because the MySQL user that access the database to execute queries has restricted rights This is to prevent mistakes Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 4 Presentation translations templates styles and mails Contents PUE deuce OM REUNIR gers ere aces 19 4 11 How to change a text with the MYREVIEW Web interface 21 oct MD PS 21 sid era G te rage Gwe Sew Winer a ver ao Ay een ered IT 21 421 Whatisatemplate lt a ecce at om a ea a or d ead Seb ce shah 22 TA e 4 de Send aie ey etc ean tee e a a E 22 eS ong Say tes Oe ieee eee cas ae ee ED Mca ata ga dion ec tye Nesta Far eat sate 23 43 Mails 5 is 2 santos re eee reo Sk ek real de are Seal et wl Pa an AUR wry wl QUE 23 MYREVIEW is designed to separate the PHP code from all the texts and graphical parameters which impact the presentation This allows you to modify all the visible parts of the system without having to open a single PHP file The presentation covers the following aspects e translation in several languages e the look and feel of the HTML interfa
32. e two buttons at the top of the page Be aware that in both cases nothing is validated until you use the Commit button which appears at the top of the list A typical scenario is therefore as follows select the papers whose average rate is say above a given value mark this selection as accepted change manually the status of some specific papers if you whish to commit Then select the papers which are below this value and so on 7 3 Notification From the administration interface follow the Close the selection phase link This will check that the following conditions are satisfied e all the reviews are submitted e all the papers have a final status e all the templates for notification mails exist You must ensure that these conditions are met Papers with missing status or with missing re views can easily be found using the criteria for setting the current selection If necessary remove the assignment for reviewers who did not submit their reviews If the controls are successful the system switches to the camera ready phase You can then send the notification mail to the authors and ask for camera ready versions A mail must be sent to the contact authors to notify the status of their papers Two informa tions are associated with each status 1 the notification mail template and 2 whether or not a camera ready version is required for this status MYREVIEW comes with two pre defined final status accept and reject
33. em 2003 2010 3 5 INVITATION TO REVIEWERS 16 PC members can be created and modified with a web form accessible from the administrator page At this point you just have to enter a few informations including the user email Based on this email a message will be sent to all PC members inviting them to complete their profile see next section Choose whether the member is an administrator or not any user declared with the administrator priviledge can run all the administrative functions You can if you wish to register a list of research topics for each member Each member can update his her list of topics via the Profile form 3 5 Invitation to reviewers This choice lets you send a mail to each PC member asking him her to select his her preferred topics This is a first occasion to use the mail utility and to manipulate your first template This action first displays a form with the following text Dear User first name You are invited to participate to the program committee of Config gt confAcronym please let us know if you accept or not this invitation In case you prefer to decline you just have to use the following link a href Config gt submissionURL index decline email User gt email amp amp password User gt default_password gt I decline this invitation lt a gt We are glad if you accept In that case the following link will lead you to our submission site The reviewer console lets y
34. er Is submission opened to Y in the configuration form 6 A PHP script stops without explanation For very large settings hundreds of papers and reviewers some functions might use a large amount of memory This is typically the case for the assignment manual or auto matic when you try to display the entire HTML table PHP sometimes stops te script execution and claims sometimes that the memory size limit is raised or that the maximum execution time is exceeded The memory size limit when used is usually set to 8M and the max execution time to 30s You can upgrade it in the php ini configuration file 7 The mail function does not work First check that the sendmai1 utility is properly installed on you server Some users found that the f option which enforces the return path for mail that are rejected raises prob lems You try to replace the following line in php ini mail Sto Ssubject Smail Sheader f Sfrom 50 51 by the following one mail Sto Ssubject Smail S header Also try to run independently the sendmail program on your server to see if it really works 8 How can I initialize the paper id number Run the following command under your favorite MySQL utility ALTER TABLE Paper AUTO_INCREMENT new_value The will set the initial value of the paper id sequence to new_value 9 The message Abstract submission is closed appears when an authors accesses the Su
35. ewers This is a difficult and time consuming task but the functionalities of MYREVIEW will hopefully make it quite easier In short the sequence of actions is the following one 1 First execute the compute preferences and conflicts functionality MYREVIEW tries to deter mine conflicts and preferences based on authors and reviewers names and affiliation 2 Next collect reviewers preferences by sending a mail to each member of your PC asking them to browse the list of papers and enter their preferences or conflicts This action is optional if you assignment mode is based on topics you do not need to collect preferences 3 Now you can run the automatic assignment that computes an assignment proposal with the automatic algorithm 4 Finally you can use the manual assignment through a web form When you are satisfied with the assignment you can send a mail to the reviewers with reviewing instructions and let your PC members to the job Important You can create or remove assignments using the functionalities below However MYREVIEW will never allow the removal of an assignment for which an evaluation has already been entered by the reviewer An error message is produced if you try to do that Note that this should normally not happen because assignments are made before reviewers begin to enter their reviews 6 1 Preferences and conflicts If you want to run the automatic assignment algorithm or if you wish to base your manu
36. g evaluation sort the papers on their overall marks in descending order SELECT rl idPaper sum rl overall as total sum rl reviewerExpertise as total expertise count rl overall as nb reviewers FRO Review rl GROUP BY idPaper ORDER BY total desc total expertise DESC nb reviewers ASC 49 Appendix C FAQ Here is a list of frequently asked questions with answers 1 What is the required configuration of PHP MYREVIEW works with recent versions of PHP gt 4 2 and does not require the register_globals parameter to be on Also magic quotes gpc can be on or off without affecting MYRE VIEW 2 Does MYREVIEW support a one step submission Yes Just set the appropriate choice in the configuration form Then MYREVIEW will pro pose the file upload button in the abstract submission interface 3 I cannot upload files larger than 2MB This can be set with the PHP configuration parameter upload max filesize which is restricted to 2MB by default php ini config file 4 How can I send a reminder to authors or reviewers There is no specific function use the free mail option in the administrator menu to send a mail to each reviewer or to each author You are free to enter the text of your choice in the form 5 How can I extend the submission deadine Just change the submission date in the configuration form If you already used the Close the submission phase function you must also reset the paramet
37. g tpl Mail that confirms the registration cancellation Table 9 1 Templates used for registration 9 1 Configuration You need to open a business account at Paypal Your registration choices must also be defined in MYREVIEW 9 1 1 PayPal First you need to open an account at Paypal You have the following choices personal premier and business You must choose the 3rd one because personal does not permit to collect money from credit cards and because in a premier account the associated bank account has always a person name attached to it To open the account you need an email suggestion take the one used for the conference a name address and a business address Then add the bank account so that every transfer called withdraw on the Paypal page goes to that account It is necessary to validate the PayPal account by paying to PayPal a first tiny amount say 1 50 Euro The validation consist of entering the 4 digit code which appears on the account list from the bank If you do not validate there is a limit on how much money you can collect Be sure to activate the Paypal Account Optional option This allows users to make a pay ment without having to create an account on Paypal This option is normally set to On with business accounts You must also activate instant payment notification IPN in Paypal which makes PayPal call a page on your server each time a transfer is done PayPal is known as a secure and reliabl
38. ganize the content extracted from the database according to these templates and put the result in the FILES subdirectory For instance the texProceedings tpl is the template for the production of proceedings see below The pro duction results in a proceedings tex file in FILE Currently the following TpXfiles are cre ated pc tex contains the list of members of the program committee er tex contains the list of external reviewers program tex contains the program slots sessions papers abstract tex contains the list of abstracts gh qms oo a proceedings texisacomposed document containing several chapters the PC members list the external reviewers list the PDF camera ready papers and an index of authors Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 8 3 PRODUCING PDF DOCUMENTS PROGRAM PROCEEDINGS AND BOOKLETS 39 6 booklet tex is a booklet containing the program of the conference and the abstracts 7 CDROM tex is the main document of a set of hyperlinked PDF files intended to be put on a CD ROM It remains to run the pdflatex compiler over one of these files For instance under Linux pdflatex proceedings makeindex proceeding ax o proceedings ad pdflatex proceedings pdflatex proceedings The makeindex command produces the index The pdflatex must then be run twice in or der to obtain all the links table of contents and index Look at the proceedings pdf document and enjoy
39. h list comes with two possible presentations e a simple presentation with by default the authors names and the paper s title You can customize it via its template save it somewhere and make it publicly available when the time has come e A more complete presentation intended to the administrator so that s he can check when camera ready papers ar uploaded send mails to authors etc 36 8 2 THE CONFERENCE ORGANISATION SLOTS AND SESSIONS 37 So there is a list for papers with status accept a list for papers wit status reject and a list for each of your own status if any You can send a reminder to the authors who are in late if necessary Once all the CR papers are uploaded you can close the camera ready phase from the config uration form everything is now ready for the preparation of the conference 8 2 The conference organisation slots and sessions Th next step consists in organizing the sessions of your conference This is done in MYREVIEW as follows 1 the period of the conference is divided in slots each slot covers a period say 1 2 3 hours of a particular day You can also define slots for coffee breaks dinner social event etc 2 the conference is then organized in sessions a session is allocated to a slot there may be several parallel sessions for a same slot 3 each accepted paper is assigned to exactly one session You need first to create the slots Enter the date in YYYY MM D
40. have been declared to be in conflict The discussion mode should probably be set set to No during the reviewing phase This prevents a reviewers from being influenced by other reviews You can switch to Local or Glogal when you want to enable a discussion phase on conflicting reviews Note that the latter choice assumes that you are confident in the declaration of conflicts This declaration occurs when the reviewers express their preferences a level of 0 is interpreted as a conflict So be careful e Nb reviewers per paper Number of reviewers which must be assigned to each paper Default is 3 e Max words in abstract This defines the maximal number of words in an abstract See Section 3 6 page 16 for details e Mail on abstract submission If Yes a copy of the acknowledgment mail to the contact author is sent to the PC chair when an abstract is submitted e Mail on paper upload If Yes a copy of the acknowledgment mail is sent to the PC chair when a paper is down loaded e Mail on review submission If Yes a copy of the review is sent to the PC chair when a review is submitted e Submission deadline The date is for information purposes It will be displayed in templates associated to the paper submission process Note that the submission is not automatically closed when the deadline is over e Review deadline The date is for information purposes It will be displayed in templates associated to the review s
41. ig newConf That s all When the new Virtual Host is requested it executes the index php script in newConf which in turn looks in the specific configuration directory config newConf to find the site specific parameters Note that you can upgrade MYREVIEW by changing the application directory without affecting the set up of your existing sites 2 3 4 The mail sender Since MYREVIEW sends many mails it is of first importance to check that a mail send has been correctly configured on the machine that hosts your PHP environment Usually the sendmail utility is used and it does a good job in most cases In case of troubles please look at the PHP mail documentation php net Congratulations You are ready to use MYREVIEW Read the next chapter to learn how the system can be configured as well as Chapter 4 to learn how you can choose the translations proposed to the user and change the the layout of your site Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 3 Prepare your event Contents TICPIPPPOPUUPPP 13 ETT 15 UE PCT ow ESO lees ee tee 15 Sere We We ee whee Gwe Bec be ak He a Se es 15 Sin E digit au WS ines arie EUR ARCU Ww Reels 16 v C 16 3 7 Evaluationcriteria eee 17 Tr 17 3 9 Statuscodes si x omo 9 yero e y RURSUS ORO ew Rh i e 18 m 18 The system must be configured with all the informations related to your own co
42. ippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 42 TEMPLATES 22 4 2 1 What is a template A template is a parameterized fragment usually in XHTML format but we also use I4TRX tem plates for proceedings Parameters are called entities references and consists either in texts code or in database or computed values In both cases entity references are surrounded by curly braces Texts are referred to as entities references of the form namespace text_code The view system takes care of finding the value for these entities Database or computed values are referred o as entities references of the form Table field for database value or simply as value for computed values The system takes care of finding the value for these entities Here is an example The following template is instantiated when an author edit one of his her submissions hl author ack edit header hl author submission modified ol lt li gt lt b gt db paper_title lt b gt Paper gt title lt li gt lt li gt lt b gt db paper_authors lt b gt Paper authors li lt li gt lt b gt db paper_topic lt b gt Paper gt topic_name lt 1li gt lt li gt lt b gt db paper_email_contact lt b gt Paper emailContact li lt ol gt author confirmation_sent lt p gt author recall_submission_deadline lt p gt The entity author ack_edit_header refers to the text with code ack_edit_heade
43. ire more than one file and Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 3 7 EVALUATION CRITERIA 17 choose the format and finally you can structure an abstract as a list of sections The abstract structure form lets you define these sections For each you can tell 1 thesection name it is a code which must be entered without white space of numeric charac ters the code corresponds to a name in the author translation namespace see the section devoted to translations page 19 2 the position an integer used to sort the sections in ascending order 3 a flag telling whether the section is mandatory or not 4 the number of lines in a the submission form The section are presented as text areas in the submission form The size of the whole abstract i e the sum of the sizes of the abstract sections is limited to the number of words specified in the configuration form At this moment it is not possible to limit the size of a specific section 3 7 Evaluation criteria The list of criteria used to evaluate a paper is customisable A default list is proposed originality quality relevance presentation and recommendation you if this suits you you have nothing to do Moreover a weight an integer is now associated to each criteria and the overal mark of a re view is the weighted average of the marks given to the criteria If C4 w1 C2 w2 Cn Wn is the list of criteria along with thei
44. ith the PayPal payment mode and the N paid status You can remove them or requires some other payment from the user if you wish Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Appendix A Windows install The following instructions have been kindly provided by Harry Wang a MyReview user Many thanks to him This is the installation menual for the following setting e Windows 2000 Advance Server e Apache 2 0 3 as the Web Server e MySQL 4 1 8 as the Database e PHP 5 0 3 A 1 PHP Install php 5 0 3 to C PHP You must download the zip package not the windows installer be cause the mysql extension dll is needed e Unzip the package rename the folder to PHP and put it at C e Add C PHP to Windows PATH environment variable e In C PHP there should be a file named php ini recommended change it to php ini e Make the following changes in php ini file 1 Change to the following line extension_dir ext Enable php_mysql dll in php ini uncomment that line magic_quotes_gpc On file uploads On upload max filesize 5M this is the max size of the uploaded file Ov Ob OM In order for the mail function in myreview to work Change the following SMTP settings You should enter the corresponding SMTP server address and the send mail from email address Remember you must specify sendmail from value other wise mail function won t work mail function For Win32 only
45. lies on the mail PHP function If you have any doubt or inquiry regarding this function please refer to the PHP documentation www php net A mail consists of the following parts e The sender it is always set to the Conference mail configuration parameter To ensure that mails can be replied to easily each mail header contains a Reply to parameter set to Conference mail see Section B 1 e The subject it is always set to the Conference acronym plus some specific info e The To field set to one or several email addresses separated by commas e The Cc field set to the PC chair mail if it is required by the configuration e The message body Mails are sent automatically as consequences of the following actions abstract submission paper download and review submission Mails can also be sent explicitly using a form which displays all the parts above The form allows to modify manually all its parts and to check that everything is OK before calling the mail function The message body often consists of a template Two cases must be distinguished 1 If the message is the same for all recipients the template entities are instantiated before being shown in the mail form Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 CSS 4 3 MAILS 24 2 If the mail instantiation depends on personalized information regarding each recipient the template is shown without instantiation of its entities The entitie
46. load The paper can be downloaded 2 Submit update the review This gives access to the review form The evaluation criteria along with their weight are customizable from the configuration form The reviewer can access and modify his review at will 3 Show my review This choice displays the review 4 Show all reviews This choice is only visible when the discussion phase is opened you can switch to this phase using the configuration form and the reviewer has submitted her own review It allows each reviewer to consult the other reviews for a specific paper and permits also to consult create or answer messages if a paper gives rise to evaluation disagreements See below 33 7 2 STATUS OF PAPERS 34 All these functions are quite intuitive and your PC members are certainly quite familiar with this kind of reviewing procedure so you probably do not need to send very detailed explana tions Recall that there exists a free mail function by which you can send a message to each PC member This function can be used for instance to send a reminder before the dealine 7 2 Status of papers The administrator can consult the reviews for all the papers and assigns a status reject or accept to the papers which have been evaluated by all their reviewers The papers shown in the page are those in the current selection see Section 3 pageDe A form at the top of the page allows to modify the current selection Note that the selection of p
47. meone and lets her him access the profile management function The list of submitted abstracts and papers is available from the administration interface Each 25 5 2 THE AUTHOR CONSOLE 26 paper comes with a link to pop up a new window that contains all the informations related to a paper title authors abstract main topic etc 5 2 The Author Console A submission once created appears in the Author console If required see page 15 the author must upload the file of the paper from the console From the console the list of submission can be seen and any paper information can be mod ified The contact author can upload his paper as many times as s he wants until the closure of the submission phase A mail is sent to the contact author to acknowledge the successful upload of the paper Both the mail and the confirmation page contain a link which allows the author to check that the file has been properly uploaded Note that neither the reviewers nor the authors can access the directory storing the files which is outside the public web site tree Downloads can only be handled by MYREVIEW that hides everything and prevents unauthorized access When the submission phase is over close it using the action accessible from the configuration form This will prevent any further access to the submission form All assignments will be removed for the papers not uploaded at this point 5 3 Listing the submitted papers the current selec
48. n change the default environment in environment ini This allows to switch easily from production to staging and conversely Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 2 3 SITE SETUP 11 2 3 3 How to run multiple sites instances with one MYREVIEW installation You can run many sites with a single MYREVIEW installation The MYREVIEW directory organi zation makes it easy to separate the application part from the site specific files Here is a short list of the actions that must be carried out to enable a new site named say newConf 1 create a new MySQL database named newConf and run the myreview sql script to instan tiate the MYREVIEW tables 2 copy the files default content to files newConf check that the access right on the new directory alow the Web server to write there 3 copy the www directory to newConf and create a Virtual Host newConf lt yourDomain gt refer ring to this new directory 4 copy the config default directory to config newConf edit the initialization files in newConf to refer to your new database and set any parameter specific to newconf to its proper value In particular in config newConf application ini set the app document root parameter to newConf 5 finally edit newConf index php and change the configDir value it should contain the path to the configuration directory config newConf Define the config directory from the root path SconfigDir conf
49. n mail is the mail address of the site administrator exception and errors raised by the system in production mode are sent there 2 base url is the path between the Apache document root directory and the MYREVIEW root directory If MYREVIEW is accessed via a Virtual Host that directly points to www the default the base URL must be left blank 3 document root is the name of the document root directory of MYREVIEW www is the default it should be changed only when several sites are hosted with a single MYREVIEW installation layout is the name of the layout file see Chapter 4 upload path is the name of the directory where uploaded files are stored default langis the code of the default language English being the default N29 9 e nb authors in formis the number of author rows shown by default in the submission form Important MYREVIEW follows the Zend Framework approach with init files and in particular it uses the ability to inherit from parameters from one environment to define a new environment For instance the production environment above defines a set of parameters which are inher ited by the staging environment except display errors which is set to 1 by staging It means that errors will be displayed in staging but hidden in production a polite and neu tral message is shown instead In production errors are sent by mail to the administrator of the site referref to by admin mail in application ini You ca
50. nference This includes e managing the languages and translations proposed to the MYREVIEW users e set all the parameters that determine the specific behavior of your setting configuration form see Section B 1 page 13 e the list of research topics used to classify papers Section 3 2 page 15 e the list of required files that must be uploaded by authors at specific phases of the submis sion workflow Section3 3 page 15 e the members of the program committee see Section 4 page 15 e the structure of an abstract in sections see Section B 6 page 16 e the list of evaluation criteria relevance quality presentation etc as well as the formula based on these criteria to evaluate the overall mark given by a reviewer see Section B 7 page 17 e questions that can be added to the submission and review forms 8 e the list of possible status for papers accepted rejected short or long papers etc Sec tion 9 page 18 e and finally a form to enter and run directlty SOL queries over the MYREVIEW database Section page 18 12 3 1 THE CONFIGURATION FORM 13 Important This chapter describes the functionalities of the Configuration menu item You need to connect to MYREVIEW using the default user account Login myreview lri fr Password myreview During the configuration steps you must create a new admin Once this is done remove the default user myreview lri fr If you forget to do so this can jeopar
51. nitially set to N All the registrations paid or not appear in the registration list MYREVIEW displays a summary of the user s choices and checks the payment mode If it not PayPal the registration ends there the user is expected to pay using a payment mode which is outside the scope of MYREVIEW You have to set the status to y once the payment is actually received If the payment mode is PayPal the summary comes with a button inviting to make the payment with PayPal The user can then access the PayPal system which uses the information transmitted by MYREVIEW to collect the required amount of money At this point the following events can be envisaged 1 the user completes the payment as required PayPal sends then to MYREVIEW a payment confirmed messagq Technically PayPal sends a message by calling the Register php script on your MYREVIEW site with the appropriate information Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 9 2 THE REGISTRATION PROCESS 45 2 the user cancels the payment PayPal provides a button to do so PayPal sends sends then to MYREVIEW a payment cancelled message 3 for unknown reason the PayPal transaction does not come to its end no message is re ceived by MYREVIEW In the first case MYREVIEW sets automatically the payment status to Y In the two other cases the registration remains in a pending status These registrations appear in the list w
52. o all the criteria and text area fields you can define some review question Again MYREVIEW comes equipped with a sample question Candidate for the best paper award The forms accessible from the administrator menu let you create modify or remove either paper questions or review questions Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 3 9 STATUS CODES 18 Important Because MYREVIEW V2 supports multi languages a question cannot be directly entered as plain English text Rather you must enter the code of of a question and provide a translation for this code Note that 1 submission questions code must be translated in the author namespace 2 review questions code must be translated in the reviewer namespace Please refer to the section devoted to translations page 9 3 9 Status codes The list of status used to classify papers is customizable The default list consists of two status accept and reject Extending this list allows you to define several levels of acceptance poster short or long papers etc Each status must be associated with a mail template that will be sent to the authors Again the two standard status accept and reject come with two pre defined mail templates mailaccept txt and mailreject txt If you add another status you must create a new template in the applica tion admin views templates mail subdirectory and you must provide the name of this templat
53. o use Once again if it is your first experience with ATEX we recommend that you ask for support A IATgXdocument is just like an HTML document the content is separated from the presen tation In the case of TEX the wonderful presentation is obtained thanks to a very rich set of commands whose description is far beyond the scope of the present manual It suffices to know that just like for HTML pages MYREVIEW extracts the contents from the database and put this content following some IATpXtemplates We propose a set of pre defined templates that you can just customize to your own style of document MyReview program tex booklet tex d er tex produce E lt templates T FILES p proceedings tex 7 Pe tex 7 papers tex compile CR papers LaTeX templates po M texProceedings tpl x texBooklet tpl pdflatex i proceedings pdf i booklet pdf aE pl i makeindex Figure 8 1 Organisation of IZTEXfiles The process is illustrated on Figure 8 1 The right part shows the MYREVIEW directory organ isation e the myreview root directory contains all the PHP scripts e the templates sub directory contain the templates including the TEXones e finally the FILES sub directory or whatever you named it contains at least one other subdirectory with CR PDF files From the administrator interface you can trigger the Latex production function It takes the l4TgeXtemplates from the templates directory or
54. odify this assignment very quickly The second option reduces the view to a single paper but provides all the information known on this paper so it helps to better decide which reviewers are suitable Important If the numer of papers and or reviewers is very large hundreds you might reach a memory usage limit set on some PHP installations when displaying the entire table of paper s reviewers assignment In such cases PHP might complain and stop the execution The memory limit can be overriden at compile time or run time for instance ini set memory limit 15M It is probably unnecessary to display the entire assignment table anyway Use the possility to re strict the view of the current assignment to some chosen topics both for papers and for reviewers The manual assignment is accessible from the Manage submissions menu It consists mainly of a table based form with the following information 1 A row for each paper with the first cell giving some infos on the paper its id the number of reviewers it has been assigned to so far a pop up window to show the abstract and other information etc 2 A column for each PC member with a header showing the email of the reviewer and the number of papers assigned to him her so far 3 Each cell of the table corresponds to a pair paper reviewer and contains a choice Yes No which can be used to set or unset the assignment of the paper to the reviewer The cell contains also
55. oft com The MYREVIEW system 2003 2010 2 3 SITE SETUP 8 e the upload max filesize sets the maximal size of uploaded files It is limited to 2MB by default php ini config file Note that the magic_quotes_gpc option does not affect the behaviour of MYREVIEW So magic_quotes_gpc canbe On of Of f indifferently the Off value will be slighlty more efficient 23 Site setup Once the database is created you can set up the rest of your environment This involves the definition of a Virtual Host and optional some changes in the initialization parameters 2 3 1 Virtual hosts You must create a virtual host for the web site and set the document root directly to the public folder named www It is of particular importance to ensure that most of the files are kept out of the web root directory so that a malicious client cannot access anything beyond the files that can be referred to by an URL Here is an example of the Vi rtualHost directive that creates a myreview virtual host lt VirtualHost 80 gt ServerName myreview DocumentRoot Applications MAMP htdocs myreview www ServerAdmin your_email your_address com lt Directory Applications MAMP htdocs myreview www gt Allow from all AllowOverride All lt Directory gt lt VirtualHost gt The Virtual Host setting has to do with the Zned Framework that tries to rewrite URLs Imag ine you have the following URLS http myserver foo1 foo2 Zend interprets this a a foo2 ac
56. or an on line payment For all other modes the registration is simply kept in the database with a pending It is you responsability when you get the payment say a check to mark the registration as paid This can be done from the registrations list Important the pre defined PayPal payment is identified by the id 1 If you remove the PayPal payment mode on line payment are no longer proposed to users If you want to repair that run the following SOL query INSERT INTO PaymentMode id mode VALUES 1 PayPal A registration choice consist of a list of options each associated with a cost For instance the conference registration itself might consist of the member non member student options If you wish to make a choice optional simply add a 0 cost option with an appropriate text e g I will not attend the banquet The position field is used to sort the option in the registration form If you do not give a position the options will be presented in insertion order 9 2 The registration process MYREVIEW creates a registration form based on a list of registration choices e g registration dinner social event shuttle service etc The form also requires a list of personal data name affiliation special requirements When the user validates the form all the information are first stored in the database tables Person and PersonChoice The field payment received in Person gives the status of the payment It is i
57. ors oe Some pdfpages parameters includepdfset pages pagecommand o OK here begins the document begin document The title page title textbf Proceedings CONF NAMEJ Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 8 3 PRODUCING PDF DOCUMENTS PROGRAM PROCEEDINGS AND BOOKLETS 40 author date today maketitle The table of contents tableofcontents Foreword add your own text Nchapter Foreword addcontentsline toc chapter Foreword textit Please write your foreword here The program committee Nchapter Program committee Naddcontentsline toc chapter Program committee begin multicols 2 input pc end multicols The list of papers automatically generated in papers tex input papers o Print the index of authors addcontentsline toc chapter Index of authors printindex authors end document Scared Please dont Here are some explanations First each 4Tpxfile begins with a preamble which defines both the style of the document and the packages required to implement this style The style used above in the standard report style If you are to publish the proceedings then probably you want something more sophisticated Ask to you publisher who is probably able to provide a 4TpXxstyle file Replace then report by the style name and change the packages accordingly if needed Important MYREVIEW use
58. ou complete your profile and obtain detailed instructions lt a href Config gt submissionURL index accept email User gt email amp password User gt default_password gt I accept this invitation lt a gt We thank you in advance for your cooperation Best regards Config gt confAcronym program chair This is a template It comes from the file invitation txt stored in the application ad min views templates mail directory As you can see it contains plain text and entities like Config gt submissionURL and User email which will be replaced by the proper value when the actual mail is sent The point is that you can modify the text at will by editing the invitation txt file change the language reorganize the text add some informations etc Of course you should keep the core information contained in the message and in particular the entities Validating the message form sends the mail to all PC members They receive an invitation to participate that they can either decline or accept in which case they can access the Profile console with their default pasword 3 6 Abstract structure A submission may take several The default definition is a title a of authors an unstructured abstract completed by one or several files typically a PDF file MYREVIEW makes it possible to customize this basic definition You can add one or several questions each associated to a list of pre define choices you can requ
59. ppe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 A 4 MYREVIEW 48 e Replace Localhost to your MySQL server s ip address e Run source CreateDB sql or you can just load the script using MySQL Query Browser e Make sure DBInfo php and FILES should be writable by Web Server e Proceed with the automatic installation by open the following page http yourServer 8080 myreview Setup php Done Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Appendix B Useful SOL queries The following queries have been found useful to users If you find other ideas please let me know 1 Which reviewers did not yet choose their preferred topics SELECT firstName lastName FROM PCMember p WHERE NOT EXISTS SELECT FROM SelectedTopic s WHERE p email s email 2 Which reviewer did not express any preference SELECT email firstName lastName FROM PCMember WHERE email NOT IN SELECT email FROM Rating 3 During assignment papers which don t have an expert reviewer The topic of the paper does not match a selected topic of a reviewer SELECT DISTINCT p id p title FROM Paper p WHERE OT EXISTS ELECT ROM Review a SelectedTopic s HERE p id a idPaper D a email s email D a idPaper p id D p topic s idTopic Doppia ORDER BY id 4 Durin
60. r be assigned to the reviewer at least during the automatic assignment 6 2 Asking for reviewers preferences When the preferences and conflicts have been estimated send a mail to each member asking her him to access the bidding interface This allows each reviewer to browse the list of submitted papers and to express his her preferences on each paper In order to collect preferences you can send the mail via the administrator interface 63 Running the automatic assignment algorithm The assignment algorithm exists both in PHP and C The easier is to run the PHP version but it turns that PHP is limited for large datasets If you experience problems with PHP the limits seems to be around 200 papers you should consider running the C version which is much more efficient Let us now outline the automatic assignment function It is based on an optimal weighted matching algorithm WMA for bipartite graphs that delivers the best possible assignment More precisely the WMA applies to a bipartite graph G V E with V U U W Every edgein G is of the form u wj where u U and w W Further its is assumed that G is complete an edge exists for each pair u w and weighted i e we are given a number wt gt 0 for each edge u w A matching M of G is a subset of the edges with the property that no two edges of M share the same node The weight of M denoted wt M is 5 wt e A weighted matching M of G is op
61. r in the namespace author The database entity Paper title refers to the title attribute value of table Paper A template describes the structure of the XHTML interface You don t have to change any thing since the content distinct from the structure is fully parameterized by translations and database content 4 2 2 Layouts The layout in MYREVIEW is a template which describes the whole presentation of an XHTML page It contains two entities 1 title is the title of the page 2 content is the content of the page MYREVIEW is completely agnostic regarding the layout The system just replaces the content and title entities with an appropriate template instantiation depending of the user actions This means that you can provide any layout of your own In particular you can get any of the numerous HTML layout found on the Web see the FreeCssTemplates site for instance Specifi cally e put the yourLayout xml file in the themes subdirectory add the content entity ref erences where appropriate in the layout and change the menu to refer to the MYREVIEW actions e copy the necessary CSS Javascript and image associated to your layout in respectively css js and images subdirectories of www Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 4 3 MAILS 23 e edit the config application ini configuration file and change the layout parame ter to yourLayout That s all MYREVIEW will use
62. r weights and m1 m m are the marks of a review then the overall evaluation is given by iwi xmi Ma Wi The default configuration is to give a weight of 1 to the Recommendation criteria and 0 to the others In other words the overall mark is equal to the recommendation mark MYREVIEW assumes that the list of criteria is fixed when the review phase begins therefore each time a reviewer submits or updates a review the overall mark is computed and stored in the database This means that you should not modify the definition of criteria when reviews have been entered Changing the label is safe but adding or removing criteria of changing their weights is not The review form as well as all the output take account of the list of criteria 3 8 Paper and review questions It is possible to customize the submission and the review forms by defining questions which must be asked to the author that submits a paper A question in MYREVIEW is closed since it comes with a pre defined set of possible answers Questions appear as radio boxes in the submission form the first choice being the default one The choices are ordered by their position value For the sake of illustration MYREVIEW is installed with one paper question Does one of the authors belong to the PC and two possible choices yes or no You can get rid of it or add your own questions The same mechanism applies to the review form In addition t
63. rights to create users databases and tables Throughout this documentation we assume that the database server is MySQL that the database name is myreview with a MySQL user admin adminPwd For your convenience here are the MySQL instructions CREATE DATABASE myreview DEFAULT CHARACTER SET utf8 Note that the database stores alphanumeric values with UTF 8 encoding The user is created with GRANT ALL PRIVILEGES ON myreview TO admin IDENTIFIED BY adminPwd or if the web server and the database server are both hosted on the same machine GRANT ALL PRIVILEGES ON myreview TO admin localhost IDENTIFIED BY adminPwd We provide a script named install CreateDB sql with the following content CREATE DATABASE myreview CHARACTER SET UTF8 Create a MySQL user Change localhost to the name of the server that hosts MySQL GRANT ALL PRIVILEGES ON myreview TO adminReview localhost IDENTIFIED BY mdpAdmin Create a MySQL user with restricted right for SQL queries GRANT select ON myreview TO SQLUser localhost IDENTIFIED BY pwdSQL It can be run either via the phpMyAdmin utility or with the MySQL command source under the MySQL command line utility For instance Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 2 2 DATAB
64. ronment is not properly configured Do not worry about the enforce conversion parameter for the time being Now you can create the MYREVIEW tables by running the following SQL scripts 1 install myreview sql creates the MYREVIEW tables the syntax is that of MySQL You must make the few necessary changes if you use another DBMS 2 install Country sgl populate the Country table with the list of countries In addition MYREVIEW is provided with a list of translations which must be inserted right away in the zmax text table The initial translations are contained in a CSV file named zmax_texts csv stored in install You must import its content in the zmax_texts table using the import tool of your system With MySQL the simplest way is to use phpMyAdmin 1 go to the myreview database 2 select the zmax text table in the left bar 3 select the Import tab 4 choose the zmax texts CSV file and run the import Once this is done your database is initialized and ready Regarding PHP versions higher than 5 2 are required It is a good idea to check the following points in the PHP configuration Note that all these parameters can be modified in the php ini file if necessary e file_upload must be on otherwise authors will simply not be able to upload their papers Also check the upload_tmp_dir and upload max filesize values By default PHP does not accept files whose size is greated than 2MB Philippe Rigaux p rigaux karmics
65. rrent translation for language fr gt myreview translation lang fr Vous ne pouvez pas acceder a cette page myreview translation myreview text ors You can edit this file with your favorite XML editor and change the content of the lt myreview translation gt elements that corresponds to the target language take care to preserve the XHTML tags the file must remain a well formed XML document From the configuration menu you can then import back the modified file MYREVIEW comes witha set of translation lang xml translation files in the install directory at the time of writing French is available Japanese and Spanish are in progress If you want to add a language in your interface this is pretty simple 1 create the language lt lang gt in the zmax_lang table using the edit form from the config uration menu this will show the language in the list of available translations and let users choose it 2 import the translation file that corresponds to the new language If you create a new translation of the MYREVIEW texts in a non yet existing language we would of course appreciate to get the translation file to enrich the MYREVIEW collection 42 Templates MYREVIEW uses PHP templates This means that the HTML code is completely separated from the PHP code You can therefore modify everything related to the presentation change the lan guage for instance without being burdened with PHP code Phil
66. s 3 Running the automatic assignment algorithm 4 Running the C version of the automatic assignment 65 Manual assignment 7 Review evaluation and notification Getting the reviews 2 Status of papers 7 2 1 Dealing with conflicts the discussion phase 7 2 2 Setting the status of papers 7 3 Notification eL Aid nadie 3 1 UsiglEq res 3 2 Customizing the MEX templates 8 3 3 Troubleshooting ON Oo N co co Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 1 Introduction MYREVIEW is a web based conference management software which has been implemented in may july 2003 and initially used for managing the ACM conference on Geographic Information Systems ACM GIS A lot of functionalities have been added to the system since The system is now widely used see the home page for a list of sites The present document is the administrator and user manual of MYREVIEW version 2 Version 2 still provides a complete list and functionalities In addition it relies on a better organized architecture and on advanced tools i e the Zend Framework which makes its development and evolution much easier and reliable The main goals of the system are to provide and easy to install and easy to manage software based on the most up to date and widespread technologies It proposes the traditional function alities of such
67. s a package name pdfpages which allows to include the PDF files of the camera ready papers in the proceedings Depending on your environment you may have to install this package Next you can change the content of the document For instance you may want to write down a foreword in place of the small sentence introduced for illustration purpose Actually you can change the content at wil providing that it remains 4TEX compatible Finally you can decide on which components are included in the proceedings In the example above the following components are included command input 1 the pc tex file which contains the program committee 2 the paper tex file which contains the list of papers to be included 3 some commands to index the authors The sub files pc tex and papers tex are themselves produced after the texPC tp1 and texProcPapers tpl templates Change these templates as well if needed You can control all the I TEXcommands with this mechanism Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 8 3 PRODUCING PDF DOCUMENTS PROGRAM PROCEEDINGS AND BOOKLETS 41 8 3 3 Troubleshooting Here is now a list to be extended from your own experience of the most commonly met problems Text encoding Our ETpXtemplates expect a textual content with characters encoded in utf 8 So this does not support other character sets sorry we shall fix that somedays A potential problem is that some browsers enco
68. s will then be instantiated for each recipient when the mail is actually sent In such a case the To shows a conven tional value such as ALL REVIEWERS which must NOT be changed This conventional value is used to detect that a loop has to be performed on the list of recipients with a specific template instantiation at each iteration Note that all mail templates are stored in zmax text in the mail template If you want to modify a mail do it as for any other message in MYREVIEW Mails referred to by the system and stored in zmax text are sent in HTML encoding which allows a more pleasant layout Free mails are sent in plain texts Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 Chapter 5 Paper submission Contents TDI 25 52 The Author Console lt e sa ascesa sasea eea eE a nn 26 ENAKA 26 An author is simply user holding an account in your MYREVIEW setting that chooses to pro pose a submission Before being able to submit anything authors muts create an account using the dedicated form Once their account is created they dispose of a login and password that allows them to connect to the system and access to the submission form Any user including PC members can also acces to their Profile and modify their personal information In addition authors can access the Author console which shows the list of their submission in progress invite them to upload additional files etc
69. sion process is divided in several phases For maximal flexibility phases can be opened closed independently from one another 1 Is submission open When No the submission form is no longer accessible Switch from Yes to No to close the submission phase Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 3 1 THE CONFIGURATION FORM 14 2 Is reviewing open When No reviewers cannot access their assigned papers or the review form 3 Is selection open Not used at present 4 Is proceedings preparation open When Y authors of accepted submissions can upload their camera ready files e Blind review When this option is set Yes authors names are hidden from all the output shown to the reviewers However names are never hidden to administrators e Assignment mode Submissions are assigned to PC members for evaluation The assignment process can be driven by the topics or by the preferences bids of reviewers when they are allowed to browse the list of submissions default mode See Section page for details e Discussion mode Three possibilities None the default A reviewer cannot see the other reviews Local Each reviewer can see the other reviews for the papers that s he has to evaluate a nd a forum is opened for each paper Global Each reviewer can see all the other reviews including those that s he did not evaluate excepted the papers that
70. slation of all the database fields such translations are useful for instance as header of HTML tables or as labels of form fields For instance the database attribute email appears in the db namespace as a text code email andtranslations Email addressinEnglish Addresse de courrier lectronique in French etc 2 the form namespace is specifically dedicated to the labels of form fields when then are not found in the db namespace For instance the text code email in the namespace form would be translated as Enter your email in English and Entrez votre adresse lectronique in French 3 author reviewer and admin namespaces contain texts specific to repectively the Author Reviewer and Admin controllers a controller is a set of functions 4 finally a text of general interest which does not belong to one of the above is put in the def namespace The last namespace is mail which contains all the message texts The graph of priorities is summarized in Figure 41 def A author reviewer admin mail et form db Figure 4 1 The graph of namespace priorities That s all When MYREVIEW runs a language is chosen either as the default one English or through an explicit choice of the user in the list of available languages proposed by the inter face Now given the language MYREVIEW loads all the related texts and dynamically replaces entities found in templates by the actual text value Philippe
71. the contact authors giving the status of each paper together with the anonymous reviews 6 Preparation of the conference Since version 1 8 MYREVIEW supports the organisation of a conference in slots and ses sions Moreover this information is used to produce automatically several documents 1 1 ACKNOWLEDGMENTS 4 e the proceedings including the PC members list the external reviewers list the index of authors etc e the program e a booklet of abstract e etc Beyond these functionalities commonly found in other popular systems MYREVIEW pro poses in addition some unique features 1 Full presentation logic independence MYREVIEW relies on the PHP templates mechanism Basically it means that the presen tation is independent from the logic of the application In particular you can implement freely your own graphical design and plug the MYREVIEW functionalities in your HIML pages very easily All the mails sent to the various actors can also be modified completely independently from the PHP code 2 Powerful tools for assigning papers to reviewers The assignment of papers is the most time consuming task when managing the submission phase of a conference MYREVIEW proposes an automatic assignment which relies on a variant of weighted matching algo rithms for bipartite graphs Reviewers are required to rate the submitted papers based on the title abstract and authors informations and these ratings are used by the algorithm to
72. the uploaded or generated files will be stored in iles MYREVIEW cannot stored uploaded files if you do not ensure that this directory enjoys the appropriate access rights Also and MYREVIEW lets the administrator upload some images to customize the site layout Check with you system administrator if you are not sure The structure of the file directories may seem complicated It follows the guidelines of the Zend Framework which is intensively used as a support For simplicity MYREVIEW is shipped with a copy of the Zend Framework code as an archive file Zend zip in the library directory First thing to do uncompress this archive It will produce a new directory library Zend 2 1 PRELIMINARIES 6 2 1 Preliminaries It is assumed that you are running PHP 5 2 or higher with an Apache server Apache must have the mod rewrite extension installed and configured Check in your httpd conf file that the following line is uncommented LoadModule rewrite module modules mod rewrite so You must also ensure that Apache is configured to support htaccess files Look again at your httpd conf file for the following line AllowOverride All Check with your distribution s documentation for exact details This is an absolute require ment since we use a hitaccess file to re route pseudo URL to a single bootstrap file which han dles all the incoming requests 22 Database setup You must have a database server running with access
73. timal if every other matching M of G is such that wt M gt wt M In MYREVIEW U is the set of papers W the set of reviewers and the ratings represent the weights The WMA computes a matching M which assigns one paper to each reviewer so as to optimize the sum of the ratings in M This is illustrated in Figure 6 1 which shows the graph G together with the rating weight on each edge The matching M is represented by thick lines it can be verified that its weight is wt M 3 4 4 1 8 and that any other matching yields a lower value Note that if no ones like a paper for instance Paper 2 it will get reviewers with low ratings but this is unavoidable Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 6 4 RUNNING THE C VERSION OF THE AUTOMATIC ASSIGNMENT 30 Figure 6 1 The weighted matching algorithm The assignment module performs k steps where k is the number of reviewers to assign to each paper the default is 3 Each step runs the WMA and results in the assignment of a new reviewer to each paper When a reviewer has been selected during a step he is no longer considered as a candidate for the papers that remain to be assigned The automatic assignment can only be used if the graph is complete so a value must be provided for each pair reviewer paper The default value i e when a reviewer did not rate a paper is 2 Considering only default values can yield good results because the WMA will tend
74. tion The List of papers functions allows to examine the abstracts and papers which have been sub mitted The number of papers can be quite large and some criteria can be used to restrict the papers which are examined The subset of papers obtained using these criteria is called the cur rent selection Since it is used in many places it includes several criteria related to reviews and reviewers that are not useful in the early phase of paper submission Here is the full list of criteria Full text search on title and authors names Papers which are uploaded or not The average overall rate You can select the papers which are above or below a given value The status Possible values are accepted rejected or without status Missing reviews You can find papers with or without missing reviews Reviewer This allows to find all the papers assigned to a given reviewer Topic This allows to find all the papers associated to a topic Conflicts This allows to find all the papers with conflicting reviews See below Oo 00 N QO Gi dH CQ N Answers to paper questions You can for instance select the paper for which an author belongs to the PC if you kept the paper question installed with MYREVIEW c Answers to review questions You can select the papers which are candidates for the best paper award again this is just an example you are fre to define your own questions During the submission ph
75. tion in a fool controller and looks for a Foo1Controller php file OK so if you have http myserver myreview_v2 index Zend will search for a Myreviewv2Controller php The MyReview default installation setting assumes that the Virtual Host directly leads to the myreview_v2 www directory If this is not the case you must define the base_ur1 configuration parameter in config application ini app base_url myreview_v2 There should be a mapping that associates myreview to 127 0 0 1 if you work on the lo cal machine Change the host file in etc Linux Unix Mac OS c windows system32 drivers etc Windows 127 0 0 1 myreview OK now everything is ready and you should be able to load the front page of the application at the following URL http myreview This should display the output of Figure 2 2 Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 2 3 SITE SETUP 9 eoo MyReview 10 5 e Lp unto myreview locat e Wa c OQ BH Math matiqu Versailles Gmail MyReview Banque Postale Dictionnaire P leinfo3 france inter Informations 579 Divers Welcome to the MyReview web based conference management system What is MyReview Home l Connection status ly not connected tc Try it Create an account a 1 Authors As an author y Authors menu Reviewers menu onsole Figure 2 2 Home page of MYREVIEW 2 3 2 Looking at initialization files Each tim
76. ubmission process Philippe Rigaux p rigaux karmicsoft com The MYREVIEW system 2003 2010 3 2 RESEARCH TOPICS 15 e Camera ready deadline The date is for information purposes It will be displayed in the notification mails 3 2 Research topics Topics are used to classify submissions and PC members A submission is associated to a sin gle topics A PC member can be associated to several topics which described his her area of expertise The list of research topics must be created during the configuration of the system 3 3 Required files A submission is essentially a title a list of authors and an abtract In addition authors can be invited or required to upload one or several files to complement a submission This can be de scribed by the following information 1 The phase of the conference during which the file is required as soon as the phase opens authors can access an upload form and send their file 2 The file code an identifier of the file used to name it in the file system The code must not contain blanck spaces or even numbers Think of it as a file name 3 The format A list of format is pre defined in the FileType database table 4 A flag that tells whether the file is mandatory or not Authors can upload their files from their console MYREVIEW stores all the uploaded files in a sub directory of files named after the phase during which a file is required Example if a file with code slides of type PDF
77. your layout The system comes with a few pre defined layouts myreview2 xm1 is the default layout It is convenient as a default presentation since you just have to bring your own image which can be uploaded from the configuration form to adapt it to your conference The old MYREVIEW layout is still available as myreview xml You can also look at espr xml to see how MYREVIEW can be adapted to a completly different presentation than the default one 4 23 CSS styles The default HTML interface st andard tp1 is associated with a CSS stylesheet names styles You can change the content of the file at will or even remove it if your own HTML style does not rely of CSS classes In general the PHP code is completely independent from the CSS classes with the following exception colors are alternated in HTML tables one color being assigned to even lines and another to odd lines This is a classical way of claryfying the layout of HTML tables The choice of colors is not hardcoded but depends on the following CSS classes tr header background color 000099 color white text align left tr odd background color feeeeee tr even background color dddddd So if you wish to use the alternating feature you must provide your own tr odd tr even and tr header classes in your CSS stylesheet It is harmless if these classes are undefined the browser will use a simple white background for all the HTML tables 4 3 Mails Mail sending in MYREVIEW re

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