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1. exposure i www gwumc edu research home htm gt gt AU toolbox Ordering RAM e Radiation Safety receives quotes from vendors for RAM for agreed prices ORACLE e Your department places order through EAS Oracle or iBuy OLS will approve the order if lab is authorized for product and with in limits annual and on hand s Contact OLS if your lab needs to place an order differently than the above steps Ordering RAM cont e Proper ordering details vs Addressed to Dan HibbingfPI Ross Hall Recv Loacing Dock va Account 54521 Radioactive Lab Supplies DOT Hazard Class 7 Supplier Item Number is included along with a description Proper shipping charges Questions need to be directing to OLS prior to order Inventory Isotopes received by a user and secured locked immediately You will receive a utilization log sheet with the order fridge or binder RAM used must be entered on the utilization log fill in all blanks Stock vials must be kept stored in their container pig and it must be labeled with the 4 digit inventory Inventory cannot be given to other labs without OLS approval Please contact Dan Hibbing if RAM needs to be moved between labs ISOTOPE RECEIPT and UTILIZATION LOG AT res Pkg __29 97 Supplier ferie Elmer Cat _ Rev SETT iti O mCiof 2 E Received on LG 7 gross mrem 1 meter _g cc Surface _g 2 57 per hour Detector _ 9 D H2. oo ere o eee o sron o eee o eee a o rea _ o dere _ Date Sheet Collected Approved by Date HR12 2 Revised 1 12 07 These records must be maintained until the license is terminated Hot Sink Sign HOT Aa SINK NOTICE Maintenance Personnel Contact the Office of Radiation Safety Before Working on Drain Piping Written Records of All Sewer Disposals of Radioactive Material Are Required BY LAW Record date quantity in microcuries and radionuclide for each disposal Disposals May Be Made Only in Conjunction With Projects Approved By Campus Radiological Health Authorities For Further Information Contact The Office of Radiation Safety at 4 2630 RAM Use work areas e RAM is only to be used in designated use areas mark with radiation tape and use plastic backed absorbent paper OLS will help delineate radiation areas from cold areas s Any equipment where RAM is used or stored must be labeled ie hoods refrigerators centrifuges etc 7 f iff pt x i L Vv On CA C ha n hs E a HET A 4 n A Foa kh L b eo Sw A N 4 tu x N ES UN 4 Fs E Ja k d tri h RAM Use surveying As you work survey your gloves to detect any contamination The meter must always be on when working with RAM if detectable When wo
3. Must not exceed monthly disposal limits per isotope Must be sewer disposable no hazardous waste pH 5 9 No liquid disposed direct from stock vial Secondary containment for all radioactive liquids Waste cont e Stock vials e To dispose of a stock vial call Radiation Safety We will collect the vial sign utilization log and give you a copy Do not discard vials in dry waste or pour remaining liquid in hot sink e Vials do not need to be decayed prior to pickup contact OLS as soon as a vial is no longer needed e Scintillation vials e 3H 14C If lt 50 000 cpm discard in cold trash waste Update exempt vial disposal log All other hot vials must be placed upright in trays and labeled Caution Radioactive Material isotope and estimate activity Call for pickup or if large volumes expected e Never discard vials with DSM waste DISPOSAL LOG r Ge 3Hand14C Only Ee Liquid Scintillation Vials Onl AFTER REMOVAL OF ALL RADIOACTIVE LABELING VIALS CONTAINING BIODEGRADABLE LIQUID SCINTILLANTS WITH 111 000 dpm per g of media or less of H 3 and C 14 ONLY MAY BE PUT IN COLD TRASH NORMAL TRASH OR IN MEDICAL WASTE WHEN NEEDED IN A BAG WITH ABSORBENT LOG THE DATA OF EACH DISPOSAL BELOW RADIATION SAFETY WILL RETAIN THIS LOG ROOM 699 AUTHORIZED USER R ONES DEE Please print name ijako AB e aae e 9a Tmt ale 9 wor zo Inu do Ties re ee H nS Em eee
4. e TIME minimize the time spent receiving a dose Plan you experiment and have all materials present before introducing RAM Work methodically and at a good pace but dont rush as this could cause accidents Put stocks away soon after you are finished with them As Low As Reasonably Achievable ALARA e DISTANCE keep as much distance between you and the source as possible e Doubling the distance from the source reduces the dose to one quarter e Set stock vials away from vou when not handling them e Use tongs or tweezers to hold containers when feasible e Store waste in a low traffic area Inverse Square Law i Dose TX TX N ORO R K KTT STK NS As Low As Reasonably Achievable ALARA e SHIELDING block radiation with a suitable material e Use an appropriate material at an adequate thickness to stop radiation e Protects your body when working and protects those nearby from stocks or waste High energy beta emitters 2P plexiglass 1cm Gamma emitters 1251 lead sheets foil or bricks e Put vials back in protective packaging such as plastic vials or lead foil when finished Security Radioactive material is only to be used by those who are authorized by OLS RAM must never be left unattended rooms must be locked and RAM must be locked in a fridge or cabinet Access must be limited to those who have a need to be there and all must wear identification If someone i
5. Bkgd Q 005 grosscpm Outside 44 Inside _s2 per 300 cm Detector ASC se Bkgd Ea n e Ra E r Chem bio Haz Hazard Ne RSO Tech ABS DATE ACTIVITY ACTIVITY ACTIVITY STORAGE LABELED STAFF REC D mCi USED mCi LEFT mCi PLACE amp INITIALS LOCKED ier log aa r pa an hele io oc a me a VIRE lt 4 ad L Yes No a Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No __ _ vessno Yes No Yes No Yes No xes no No io x Comments This form must be retained for three years after the last date recorded on the form HN2 3 Rev 05 15 96 Waste e Dry Solid Material DSM e Segregate by isotope in separate boxes hat box labeled correctly e All waste added is entered on the DSM log on waste box e Call for pickup when full or 1 yr e NO STOCK VIALS even if empty e NO LIQUIDS e NO HAZ MAT ie lead mercury chemicals NO SHARPS OR BIOWASTE e NO FOOD Waste cont e Liquid radioactive waste non hazardous waste Liquid waste disposed of in a designated Hot Sink which must be marked with rad tape and have a sign posted Run large amounts of water before during and after release Dont splash No contamination on bench around sink Limit contamination in basin Estimate activity and record on the Hot Sink disposal log Logs will be picked up periodically
6. 2 994 2630 The OLS will provide confidential advice to those who are pregnant A pregnant person need not declare their pregnancy in order to recelve this advice Questions
7. GWU Radiation Refresher Training Please sign In Training Refresher Topics License and authorization Ordering radioactive material amp inventory Waste Safe radioactive material use Monthly surveys ALARA Security Exposure response Radiation Exposure Small quantities of radioactive materials are used at GWU Only very small radiation doses are expected for the users of radiation radioactive material No doses are expected for any other personnel No biological effects are expected at these low dose levels License GWU is licensed to use radioactive material RAM by the Nuclear Regulatory Commission NRC Our license is a Broad Scope License and allows us to use a wide range of isotopes within activity limits providing that we conduct our Radiation Safety program in accordance with our license application as submitted to the NRC as well as comply with Federal regulations Some important elements of the program are Radiation Safety Officer e Training with examination RSO e Document RAM use and Radiation Safety waste Committee RSC e Security of RAM Authorized User AU e Conduct periodic surveys Authorization Authorized Users approved by the Radiation Safety Committee RSC Only AUs or those under them can use RAM AU principal investigator with the responsibility for ensuring that his her workers follow procedures Each AU authorization is specific for each isotope activity limits on
8. Lab coat disposable gloves and eye protection are required at all times e Refer to authorization for specific requirements e Do not wear baggy clothing dangling jewelry and cinch up loose long hair e Legs must be covered and close toed shoes worn Survey Meters Survey Meter w pancake GM detector Survey Meter w end window Geiger Muller GM detector survey Meter w low energy gamma detector Ludlum 44 3 125 51Cr y emitters Survey Meters Will not detect H must use liquid scintillation to detect Are calibrated annually Always check batteries to make sure they are in range as well as a physical check for damage Check the meter before each use by holding the probe against the check source It should closely match calibration number on sticker A properly working GM meter has a background count rate of about 40 60 cpm If it is not working contact OLS Wipe Surveys Used to determine if contamination is removable or fixed Use 2 5 cm filter disc for LSC counting Cover at least 100 cm of surface Limits are based on 100 cm Only way to detect H For instructions on LSC counting contact OLS or discuss with your Pl Monthly surveys e A documented survey must be done each month when RAM was used with a meter and LSC swipes e Labs not using that month still must fill out a survey form e Therefore there must be a sheet In the binder for every month of t
9. University research laboratory facilities and is located in Ross Hall Suite 617 PHONE 4 3282 FAX 4 2522 EMAIL safety gwumc edu WEB www gwumc edu research labsafety htm ORSBSEM is on call 24x7 to respond to emergencies Employees are entitled to Material Safety Data Sheets MSDS or other information on suspect hazards Authorization cont Renewals annually you will be sent a renewal form to correct sign and return to OLS Substantial changes to an authorization such as room change new Isotope on hand limit etc will need an amendment form on the website New users Study user manual amp Perkin Elmer guide Complete new user dose eval form Attend training amp exam Schedule as needed Almost everything you need is at the OLS website If anything is amiss on the website please contact Dan Hibbing rsodjn gwumc edu Who We are Contact US Pan En dui AL La pi IT r 1 arr EL teeta r i ae j Er P A Trice OT Laboratory salely Bios a e y n Radiation safety Training Resources To become a new authorized user AU of RAM fill out the new AU application below th e The form will direct you to other forms needed New users must submit a new user form To amend certain items to an existing authorization an amendment form must be completed Ross Bi ate l i i di cai ANAS l New authorized user application for Pls who want to use radioactive isotopes e IATA Shipping Guide an
10. d become an authorized user must be a Fl responsible for a lab AU Toolbox New user amp dose evaluation form for those who want to use RAM under the ODE oversight of an AU Protocol submission form completed for each new protocol IBC Registration page Rad lab commissioning form completed for each new room Human Research Home Authorization amendment form to amend significant changes to an Animal Research Home authorization including adding or deleting a room renovating changing a room ERE E ERA SR adding deleting or changing a protocol or increasing an annual or on hand limit Health Research Home Logs and postings Cold trash exempt LSC log to log exempt C14 andHs waste for cold trash Hot sink disposal log to log radioactive liquid activity when drain disposed Hot sink posting Informational posting for radioactive drain disposal Long lived waste log to log dry waste whose half life is 120 days short lived waste log to log dry waste whose half life is lt 120 days Safety practices posting safety posting for all labs Binder Radiation Users Manual details requirements for radiation program PE RAM safety guide a guide published by Perkin Elmer that gives a primer radiation basics EC reg guide 8 13 instruction concerning prenatal radiation exposure NRC reg guide 6 29 instruction concerning risks from occupational radiation
11. hand and annual rooms for use All users of RAM must be trained and pass an examination as well as demonstrate competence in handling RAM Authorizations are renewed by the AU and approved by the RSO annually and include a physical inventory of RAM on nand Authorization cont e Only rooms on the authorization can have RAM storage or use These rooms must have Placard in hall Caution sign on lab door e AU programs must have means to conduct contamination surveys e AUS must maintain the radiation binder which contains at minimum AU guide Utilization logs Protocols Reg guide 8 29 and 8 13 Hall Placard George Washington University Laboratory Hazard Information Sheet Room Department e BioSafety Level Lab Principal Investigator _ Phone C oo 24 Hour Emergency Contact Information Home ____ ___ Cel C Pager __ __ Routine Access Information Housekeeping and Support Services may enter to clean floors and empty trash only Housekeeping and Support Services may enter the lab only when escorted NO ROUTINE ACCESS HEALTH ecial Hazards n AI Ao IRRITANT FLAMMABLE AI AI CORROSIVE OXIDIZER SPECIFIC Si HAZARD N REACTII AU RADIATION TOXIC SJ Oo G BC 7 LAR COAT GLASSES BIOHAZARD CARCINOGEN So Vo SNG STO GLOVES COVERALL MUTAGEN TERATOGEN The Office of Research Safety Bio Security amp Emergency Management is responsible for all
12. he year AU RADIATION SAFETY SURVEY SURVEY DAT E Authorized User Doe U uS L T e FRAM Used in Last 30 d and Since Previous eu as No Sun Isotopes Used 3H 140 a PF 255 1251 SER b Authorized Laboratory Room Numbers 105b Dian TG Nev AR ae RAM Bench Survey beter Readings LAB PRACTICES Each OK FRAM amp n on RAKA areas clearly separate bee Je Assigned dosimetry womistored property Model Gloves and lab wats wom propery P Survey proce dure amp meter work prop All Wipe Test Results 200 dom RA stocks containers amp areas in onder RAM utilization logs in order amp complate BO com gross counts wide window Fadwaste area containers amp logsin dder Yes Ho labels liquids or sharps in radu atA Ho RAM hood Hot Sink amp sink loginord T Attach LSC Print Out Cold trash has no radioactivity or label NT Ho area gt 0 5 mAh amp tta ch LSC Print Out of Post Decon Please note comection of No tems O i Monthly surveys e Take swipes of areas that are likely to have contamination such hot sink rad bench rad area floors door handles floors near exit equipment such as fridges and centrifuges s Be sure to differ swipe locations from month to month ALARA As low as reasonably achievable ALARA To minimize dose from external sources there are 3 primary methods e ime eDistance Shielding As Low As Reasonably Achievable ALARA
13. or external radiation utilize time distance and shielding to reduce exposure whenever possible Wear your radiation badge around radiation amp ring if using isotopes store these in office areas Dispose solid radwaste in an approved radwaste container in one labeled with the isotope Dispose bulk liquid radwaste in the hot sink nonflammable iue solutions lt monthly limits Record promptly all receipts all dispensing for use and all disposals and transfers of isotopes Each isotope transfer to or from another GWU user or off campus requires RSO approval Label ail isotopes as required except containers attended or posted deface labels upon disposal Lock all isotope storage areas freezers etc whenever possible and always at the end ofthe day Always lock the doors of any isotope lab at the end of each day and whenever leaving a lab when isotopes are in use or unlocked Report any lost stock Report all isotope ingestion spills and losses to your supervisor and to the Radiation Safety Office Before using isotopes all lab staff must know all radiation safety rules and all relevant protocols must pass the Radiation Safety Office Hazards Exam Review radiation safety rules frequently Always comply with NRC regulations University radiation safety rules and approved protocols In any emergency involving isotopes call the Radiation Safety Office 4 2630 10MP24 1 42897 Personal Protective Equipment e
14. rk is finished benches clothing floors and other equipment should be surveyed to detect any contamination Move the detector slowly Contamination e gt 2X background meter e gt 150 cpm wipe test RAM Use contamination No contamination should be present outside of rad use areas If contamination is discovered it should be cleaned up immediately If you suspect contamination with H do wipe tests to survey S or 14C may need wipe tests if low activity SP Sne RAM Use contamination Contamination inside radiation areas should be avoided if discovered clean as soon as work is complete contaminated bench paper goes in DSM Small amounts of contamination may persist in work areas due to residual in equipment and may be unavoidable but must be below following levels when measured at the edge of the bench e For 1 and Cr using a 44 3 meter lt 15000 cpm e For all other isotopes using a GM meter lt 1500 cpm Dose rate limit at radiation area boundary is 0 5 mRem hr The above count rates are designed to keep doses well under this level RAM Use clean up Contamination should be cleaned with bubbling spray such as Count Off or Dow cleaner and paper towels Clean small areas at a time to avoid spreading any contamination The area should be surveyed until no removable contamination is detected and discarded in DSM For more than incidental contamination contact Radiation Safety for as
15. s not wearing a badge ask if you can help them and direct them and escort them to the front desk for assistance Report any suspicious activity to security Procedure if Individuals are Contaminated If you find personnel contamination take the following steps 1 Have someone call OLS 4 2630 2 Remove clothing that is contaminated take measures for modesty if someone must disrobe 3 Start washing area 4 Complete a GWU incident form and submit it to MC safety Medical treatment is available if necessary Decontamination To decontaminate skin 1 If a large area wash with mild soap and water right in the sink 2 If only a small area use a wet towel and mild soap to start decontaminating 3 Check towel with meter 4 Avoid spreading the contamination to other areas Decontamination Don t scrub contaminated area Your skin turning red is a way of letting you know to stop DO NOT USE ANYTHING EXCEPT MILD SOAP Emergency Contacts Office of Laboratory Safety 4 2630 Radiation Safety Officer 682 551 2424 Also check NRC Notice to Employees posted in the radiation use and storage areas More Information Refer to the NRC REGULATORY GUIDE 8 29 on Instruction Concerning Risks from Occupational Radiation Exposure and NRC REGULATORY GUIDE 8 13 on Instruction Concerning Prenatal Radiation Exposure These documents are available from the Office of Laboratory Safety call 20
16. sistance and inform your AU Mistakes will happen but please get help Safe Lab Practices No eating drinking chewing gum etc in rad labs Never store food in rad storage areas e g fridges Wash your hands promptly after handling any radioactive material Wear prescribed dosimeters Dosimetry will not be prescribed when using tritium or extremely low doses expected LA fd JB Ww K ka 48 CAUTION 3 RADIOACTIVE MATERIAL eS oe eS ee a P LABORATORY SAFETY PRACTICES Never eat drink smoke efc and never pipette by mouth in isotope use areas 4 Never store isotopes with food or drink or cups eic incompatible items or bulk flammables Never leave items related to food etc in any isotope work area e g in any waste receptacle A laboratory coat and gloves latex etc should be worn when using isotopes button the coat Wash your hands promptly after isotope use before eating and before leaving the lab Hands shoes and clothing should be surveyed after isotope use before leaving the workplace Use isotopes in a hood unless benchwork is approved for the isotope activity and protocol used Use isotopes on a tray or on any impervious surface fora few ml cover it with absorbent paper When using isotopes survey the area whenever contamination is suspected always survey at least daily unless weekly survey is approved for the isotope and activity used Clean up any hot spots F
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