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ELAN Converter

1. Output File Naming Prefix Postfix Extension Hint leave it empty for original extension r After Successful Operation Ze Keep input files Delete input files to Recycle Bin Delete input files permanently Move input files to directory r Failed File Placement Move input files to directory ca I Overwrite if file exists gz The Output File Placement group specifies where the output files will be created This is a kind of root directory It must be an absolute directory with full path No relative directories are allowed here You can eventually place the output files in the same place where the input files are by checking the Keep output in the input folder options However this way you will have to manually separate the input and output files after conversion which could be a lot of work Also that this option is not available in Watch mode can only be used in Batch mode We recommend that with bigger jobs you use an output directory by selecting the Place in output directory option Type in a full directory name or click on the little button to browse The specified directory will be the root for all the output files We suggest that you do not specify a path here that is an input directory in your job because output files might overwrite some of your input files and ELAN Converter will overwrite every existing file without asking Although the output file na
2. Properties Delete Clear BATCH T Once items are added to the Selection List you can double click them to see their properties Each item has several options and in Watch Mode all configuration options belong to the selected directories Optionally you can click the Properties button to see the properties for an item To remove an item from the Selection List click the Delete button or click Clear to remove all items at once You will be asked to confirm the deletion Optionally you can drag and drop items from the Selection List to the waste basket icon C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 19 2 4 3 Viewer ELAN Converter has a built in viewer for raster image files Double click on any image file in the File Browser or right click on a file in the Selection List and choose View to view an image 2 E _conviconv archive MP TIF 19731014b_00007 tif Pe Klernser Bet what dees the phrase low low menn Mz Dou That mene low estimate low demand Auczaiar Schlnalngan Mow much coed the Iranians egene Flveant chat to eight million Ms Dann Oer calculations are for thie wirken G varsor Lova trax coul perbape get 200 000 barrels day mere but Set have already Kicked lh ap Be Klasisser Do peo esemme vrai to the UG ce Burepe Quesciws here H Jopas smi Kmrepe are Vereen into the klapen thet SE dimension We faro looked at the affect ea Enpart levels sy
3. You can terminate the conversion in the middle by clicking the Cancel button After the conversion is completed the following message pops Up C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 35 2 5 2 ELAN Converter 2 Conversion for the selected image files has been completed Please click View Log to see if pou had any errors or warnings during conversion om Here you have a chance to view the conversion log or close this window and go back to the main program window Note that you can see the conversion log anytime you do not necessarily have to do it right after conversion You will not lose your log files by clicking Close Locations and Naming In the previous sections we have discussed the main naming options that govern the output file creation There are however further settings that slightly adjust the output PDF file s name In this section we are going to discuss how to change the extension and add a prefix or ending to the output file name The Locations and Naming options are always file or folder properties in all modes Double click on a folder in the Selection List the lower list on the screen right under the file browser to see the options C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 36 Settings x Locations and Naming M Output File Placement Ze Keep output in the input folder Place in output directory mal
4. You will also learn how to use the file browser to navigate how to filter the list view image files set up typical and non typical settings Watch Mode Watch Mode was designed for the heavy duty users who do not have the time to launch ELAN Converter and set up a job every time they have a directory to convert In Watch Mode the software automatically monitors the specified folders and automatically converts files showing up there In Watch Mode ELAN Converter only has one tab on the main screen Yes that C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 15 is right there is no Settings tab because the settings can be configured for each directory individually jeuanConverterbro U lol x File Help Watch Look in Io conv S fen el E EE Modified fJ BE lt DIR gt 1 12 09 1 55 PM E Sconvarchive lt DIR gt 1 12 09 9 35 PM gt conwfail lt DIR gt 1 12 09 9 20 PM Nes B conin lt DIR gt 1 12 09 9 37 PM Dcon jpg lt DIR gt 1 12 09 9 18 PM z conv out lt DIR gt 1 12 09 9 34 PM conv bit lt DIR gt 1 12 09 9 18 PM Files oftype au files D FG Add Selected Directories O Ki_conviconv in f Properties Clear WATCH jf Like in Batch Mode you can still browse your images in Watch Mode However you can not add individual images to the Watch Selection List which contains a list of directories to be monitored While in Batch Mode
5. 301 301 Brook Trout black and white XBM IBM s X Windows format black and white XPM Groupe Bull s X Windows format color XWD X Consortium s X Windows format 1 4 8 16 24 and 32 bit BXS 1 4 16 24 and 32 bit IMT IMNET Bitonal Image Format NCR NCR Bitonal Image Format SCT Scitex CT Images RGB Grayscale and CMYK PDA Calera PDA CCITT Group 3 and Group 4 DCM DICOM Medical Imaging Standard 1 8 10 11 12 15 16 24 and 32 bit PDF File Formats Depending on which version of ELAN Converter you bought the program might be able to load raster images from PDF files and convert them to PDF or other formats In some cases both the input and the output are PDF files What is it good for The fact is that ELAN Converter can improve the quality of existing PDF files by applying image processing it can downscale PDF files to lower C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 9 resolution optimize them for Web browsing and finally value enhance existing PDF files by adding hidden text layer and making it searchable If you input PDF file already has hidden text but you are not satisfied with the quality ELAN Converter may improve the OCR result Also you will find that every word in the output PDF file will be positioned exactly on top of the raster word so when you highlight a word in Adobe Acrobat Reader it will always be in the correct position Limitation EL
6. The most common convention is to use a prefix then a page number such as Prefix005 tif If the prefix itself ends with a number then you have to use a separator so you can separate the prefix from the number such as Chapterl 005 tif If you have this naming convention where the file name without the extension ends with a number then ELAN Converter can automatically recognize your common prefix The common prefix is the file name without the extension and without the decimal numbers at the end If there is a separator mark such as an underscore a dot ora hyphen that will be chopped off too For example the common prefix in Chapterl 005 tif is Chapter1 and the common prefix in 01 publication 100 tif is O1 publication To use this automatic prefixing choose the Automatic prefix is file name without a trailing number sub option Note that you can not always use automatic prefixing For example if your naming does not contain numbers but there is a separator character you should use that separator to find the common prefix such as in TableOfContents A tif TableOfContents B tif TableOfContents C tif The common prefix is obviously TableOfContents Choose the Use custom separator character sub option in this case If you have the separator character more than once in your file name you should also specify the direction For example if your file is named like Table Of Contents A tif then the common prefix is the porti
7. Version 3 0 ELAN Barcode Printer 66 Design Load Print Data Recreate data table Exit The File Menu The menu items have equivalent icons over the editor window Load Loads an existing template file The template can be attached to a database or can operate without one Design Opens the Barcode Printer Template Designer After finishing the design tha template will be associated with the current view Print Gives assess to the standard Windows system printers Data Opens the the Barcode Printer Database with the database screen Create data Table Creates a new table and erases the existing data values Page Navigation If the template in use is attached to a database the page navigation toolbar is active and you can display the barcode values presented in the database Ia a gt gt j C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Barcode Printer 67 5 2 Barcode Printer Template Designer The Template Designer is supplied for your kind reference but template design considered development work and it is beyond the scope of this manual However advanced users with standard IT and programming training should be able to modify or create templates The main user interface of the Template Designer E Designer First frf u D ER taal Close TEL ER EE ys ae e D e BrulA 4 Pagel Master data w BENN Table FIELD
8. file as a hidden text This text can later be copied to the clipboard The user can C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Console Application 52 also make a search within the PDF file if hidden text is present The OCRTimeout parameter is an integer number usually between 4 and 60 that determines how many seconds you are willing to wait for the result of the OCR If the OCR engine does not return the words within that amount of time the current page will be skipped and no hidden text will be inserted The recommended value is between 10 and 30 Set up 4 if speed is very important and 60 if quality is absolutely essential and you have a slow computer ColorCompression specifies the compression for grayscale and color images It has the following format CompressionType CompressionOption Note that Type and Option are separated by a comma CompressionType is either Deflate or JPEG Specify Deflate if you want to use the deflate compression algorithm which is very fast and provides an absolutely lossless image quality with a very large output file size Specify JPEG to use the J PEG compression which produces very compact output files but the compression takes a little bit more time and the image will lost some quality The CompressionOption is optional If it is specified it must be an integer number between 0 and 100 With the Deflate compression the option means the compactness A value of 0
9. job Should any errors occur during the conversion the engine will generate a log which contains the file name the date time and reason of the error These images can be re converted after the error is corrected The software is able to process virtually any kind of raster image file bitonal grayscale and color alike Single page and multipage images are equally supported In addition to the simple batch processing the software also supports a so called watch mode Pro version only In this mode ELAN Converter monitors the selected directories for changes Whenever a new file appears in one of the directories it will automatically process those images You can use this feature to convert raster images into PDF right after scanning ELAN Converter Barcode Edition is also included as a sperate executable application for supporting scanning with barcode separation sheets and driving PDF creation with the help of the detected barcode values The ELAN Barcode Printer application aides the creation of barcode separation sheets used during document preparation if used with ELAN Converter Barcode Edition For advanced users we provided a command line version of ELAN Converter which can be called from custom applications including Visual Basic and regular batch files BAT The software was designed for the professional market therefore it has an extensive logging capability C 2003 2008 ELAN GMK ELAN Co
10. will produce a bigger file but the conversion will be faster A value of 100 will produces a smaller file but the conversion will be slower The default value is 50 which is a good trade off With the JPEG compression the option means the image quality A value of 0 will produce a very small file but a most likely unacceptable quality A value of 83 will produce somewhat bigger file with a very good quality A value of 100 will produce an even bigger file but with an excellent image quality The default value is 83 which is a great compromise Note that the black and white monochrome images will always be compressed with CCITT Group 4 fax compression which is exceptionally fast and very compact Here are a few sample ecs files Sample 1 Good quality JPEG optimized no OCR Optimize yes OCR no ColorCompression JPEG Sample 2 Perfect JPEG quality optimized OCR timeout 30 seconds Optimize yes OCR yes C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Console Application 53 OCRTimeout 30 ColorCompression JPEG 100 Sample 3 Deflate medium compression no optimize no OCR Optimize no OCR no ColorCompression Deflate 50 C 2003 2008 ELAN GMK ELAN Converter Barcode Edition ELAN Converter Version 3 0 ELAN Converter Barcode Edition 55 4 ELAN Converter Barcode Edition In short this is a barcode driven PDF bookmark outline creation tool for scanned images
11. 4 MAC Mac Paint Image Formats black and white MSP Microsoft Paint black and white 301 301 Brook Trout black and white XBM IBM s X Windows format black and white XPM Groupe Bull s X Windows format color XWD X Consortium s X Windows format 1 4 8 16 24 and 32 bit BXS 1 4 16 24 and 32 bit IMT IMNET Bitonal Image Format NCR NCR Bitonal Image Format SCT Scitex CT Images RGB Grayscale and CMYK PDA Calera PDA CCITT Group 3 and Group 4 DCM DICOM Medical Imaging Standard 1 8 10 11 12 15 16 24 and 32 bit The application tries to recognize barcodes present anywhere on the scanned image and interpret id according the barcode rules Multipage files formats are supported however only the first page of a multipage file will be recognized and converted to PDF C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Barcode Edition 57 4 2 Directory and PDF settings ELAN Converter Barcode Edition will create one PDF file for each sub folder placed into the Input folder of a Watched directory set The PDF file name will be the same as the name of the sub folder E ELAN Converter Barcode Edition File Watch Help Directories Barcode Directories to match Log New Edit Delete D D vi _test cony in Settings Directories PDF test converterbarcode Input directory D _test converterbarcode Move input files to direct
12. H B 0001 pdf l 0002 tif B 0002 pdf EO Job 2 DO Job 2 0001 tif E 0001 pdf 0002 tif E 0002 pdf Figure 2 Naming output files the way as the input files are named no merging A Input directory tree B Output directory tree 2 4 4 2 Merge By Subdirectory The second file naming option is Merge all files in subdirectory use directory name as file name Choose this option if you would like to merge image files based on directories You should have a well thought out directory hierarchy in order to use this option All the files in a particular directory will be merged into a single PDF file which will be named the same way as the directory itself When merging by directory name it is probably a good idea to place the output files one level up in the directory hierarchy Remember ELAN Converter is replicating the input directory structure under the output folder However when you merge by directory this replication is almost always unwanted Consider the following example shown in Figure 3 A and B You have an input directory called C Input J ob1 with files 0001 tif thru 0003 tif After processing Converter will merge all of those TIFF files into a PDF named after the parent directory which is Job1 If your output directory is D Output with the full directory replication your output PDF file will be D Output J ob1V ob1 pdf Note that there is a directory created for every single output file and each directory has nothing
13. Mo te taut ener UE pone Ma algo have to Im Am gt Do and that in wiy me bare do Importe H Sea ek es 7 H PT ka ez eat pa pese ET sg ho EN MENN Gorartor Love To n 92 ws alec bare to consider csesultattona em the gt MI pouting the President on TV and dhe timing of whai wo de new We have to be rosty Dr Klaslazer We don t wast to pash the button no and cause a parle We peed te bive the program resty for the day mhon they de Is Seet Lives False In bing about a cut of five percent a moeth Pe Elesieger What seat the Dong term Suppero the Egyptians are kat Geteated Vases ais top wilh be batis je rat beyond the nl of the possible Wwe mighe Jane ail estado and get cat of What if Gey li preductica over she Lg ar ond va vant handle wh diplomacy and other preewares TOP EENES E Dia o Aua File name 19731014b_00007 tif File type TIFF G4 Image size 8 43x11 1678x2189 px at 199 DPI Use the upper toolbar to navigate and zoom your image Go to the first image in the Selection List or the current directory Q Go to the previous image Go to the next image Go to the last image Zoom in Q Zoom out Q Zoom to fit page width Q Zoom to fit entire page C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 20 2 4 4 E Open image in external application default application for the file type Print the image The lower status bar displays important image
14. else but one file named the same way as the directory In most cases this is not what you want it just makes file navigation harder You probably want an output like D Output Jobl pdf where the PDF files are created in the parent directory 1 level up with regard to the input path as shown in Figure 3 C C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 23 2 4 4 3 E D Output CH C nput HO Job 1 E Job 1 B Jobl pdf 0001 tif E Job 2 0002 tif Chapter 1 0003 tif B Chapter 1 pd FD Job 2 Chapter 2 Chapter 1 B Chapter 2 pdf 0001 tf D E Chapter 2 0001 tif 0002 tif E D Output B Job1 pdf E Job 2 B Chapter 1 pdf B Chapter 2 pdf DH mech Figure 3 Merging by subdirectory name A Typical input directory tree B Output Place output into parent is unchecked rare C Output Place output into parent is checked regular It is possible to do the conversion either way depending on your preferences There is an option called Place output into parent directory which is checked by default It means the output files will be placed 1 level up right into the parent directory such as D Output Jobl pdf Uncheck this check box if you want a true directory replication when the output file will be placed into D Output Job1 J ob1 pdf and each directory will have only one file Please take a look at Figure 3 for a sample job that sho
15. for the advanced users The log is very big and it is close to impossible to see if something went wrong Therefore we recommend that you view the log file from inside ELAN Converter which is able to analyze the log file and display any error messages in a human readable format To open the Log Browser choose File View Log or click on the View Log button The Log View dialog box will pop up which is essentially a log file browser C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 39 E Job Log View Log Browser Application Type Notepad Message 12 01 2008 03 30 19 PM Error There was an unexpected error during conversion Output page might ET be improper or the file might be corrupted Details Out of memory input 12 01 2008 03 34 43 PM KA convyconv ini0348163 003 tif page 1 output 12 01 2008 08 52 07 PM KA convyconv outt03 pdf 12 01 2008 08 58 31 PM 12 01 2008 09 02 21 PM 0112 2009 01 49 11 PM 01 12 2009 01 50 09 PM 01 12 2009 01 55 28 PM 01 12 2009 09 19 07 PM 01 12 2009 09 34 35 PM 01 12 2009 09 37 00 PM 01 13 2009 08 04 57 AM 01 21 2009 12 42 54 PM 0172172009 12 51 10 PM 01 26 2009 12 06 37 AM 01 26 2009 12 07 48 AM 01 26 2009 09 32 13 PM On the left of the screen is the list of the available log files Each log file is named after the date and time of the processing For example the same log above was processed on 1 12 2009 at 9 19pm On the right of the screen
16. major modes that ELAN Converter offers The naming mode that you select determines the fundamentals of your output file naming Note that the file naming you select also determines how your input images will be merged You have the choice to create an individual output file for every input file or to combine merge multiple input files into a single output The way the merging is performed depends on the selected file naming convention In most cases ELAN Converter does a full directory replication while converting which means the output folder will retain the directory hierarchy of your input folder Let s say that you have a directory tree as shown in Figure 1 Your output folder is going to maintain the same directory structure except the files under the output directories will be PDF documents C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 21 C Xnput DADutput EH Job 1 EHO Job 1 EHO Chapter 1 D Chapter 1 ADD ti B Apd AD02 tif EH Chapter 2 O Chapter 2 Band A001 H G Job 2 ED Job 2 D DH Figure 1 Directory replication A Input directory tree B replicated output tree Notes In this example we used common prefix type of merging In Batch Mode the file naming options are on the Batch Settings tab In Watch Mode these options belong to the watch folder properties Double click on a folder at
17. naming prefix extension etc e What to do after successful processing keep move delete e Location for failed files Note that these settings belong to a specific file or directory You can do a multiple selection and apply these settings to more than one item at a time but it is possible to configure every item independently We recommend that you select directories in big jobs instead of individual files It is much easier to overlook and understand the job settings that way Only drag and drop files to the selection list if you want to process a couple of them We are going to discuss the individual settings in the Settings chapter It is not important for you to understand everything right away because ELAN Converter has a great deal of options that takes time to get familiar with If this is the first time you have seen the product it is enough to remember what the Batch Mode is for and that some settings apply to the entire job while others apply to the selected items Once you have dragged the directories that you want to convert you are ready to start the batch Click on the Convert button the one with the ec in a yellow circle A progress indicator will show up and you do not have to do anything but wait until it goes to 100 Once the conversion is ready you will have a chance to see the conversion log which contains the errors that might have come up during the conversion You will learn more about the log later
18. running This is not a requirement just a recommendation Watch Trigger Options Watch Options are only available in Watch Mode and the options belong to the watch folder properties Double click on a folder at the Watch Tab to see the options Trigger Begin conversion after the following event 120 seconds A file appears with this name Trigger is a condition or event that stops directory monitoring and starts the image conversion There are two different triggers available in ELAN Converter e No activity trigger Choose the No more files are coming for N seconds option If no files are coming to the watch folder for a predefined amount of time convert everything that is in the watch folder so far Usually if there are no new files coming to a folder for a minute you can be positive that no more files are going to come later and the job is ready for conversion If you want an immediate result you can set up 10 seconds but then the user should not hesitate too much they have to copy all the files they have at once into the watch folder If no files are coming for 10 seconds the monitoring gets frozen and even if additional files arrive later they will not be converted in the first C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 43 2 6 2 session Once the conversion is ready ELAN Converter will resume to the monitoring phase File trigger Choose the given file appears wit
19. the Batch Selection List is white the Watch Selection List is colored yellow to emphasize the fact that this is for directories only You can only select directories because in Watch Mode ELAN Converter monitors directories and automatically converts all images showing up in the watch folder You will understand Watch better if you think of it as a monitored batch You select directories that ELAN Converter is constantly monitoring for arriving files Each directory works like an independent batch having their own settings Although it is enough to set up one directory nothing stops you from setting up multiple watches each with its own options For example C Fax is set up for incoming faxes C Invoices can be set up for converting invoices Finally C Server can be set up as a general purpose conversion server whenever an employee of your company copies or moves a file to that directory it will be converted into PDF right away In Watch Mode you set up all the options by double clicking a directory in the Watch Selection List at the lower part of the screen A dialog box will pop up where you can adjust your settings The settings include the same options as you have in Batch Mode plus more C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 16 The only Watch setting that you do not have in Batch Mode is the Trigger The Trigger determines what event should finish the monitoring phase and initiate t
20. the following operating modes e Batch Mode In this mode you select images or directories containing images ELAN Converter will take all of these images and convert them using the specified options After you start the conversion procedure you do not have a chance to add more images to the batch You can only do that after the batch is finished e Watch Mode In this mode you select directories that contain image files ELAN Converter will constantly monitor those directories and process all the images found there You do not have to specify all the image files because the software will find everything automatically You can create additional C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 11 image files anytime and ELAN Converter will process them all totally automatically e Command Line Mode Pro only There is a command line interface for ELAN Converter designed for the advanced users This way you can open a DOS window and run a conversion from the command line just like in UNIX You can put full conversions in a batch file You can even call ELAN Converter from another program like a Visual Basic C or Delphi application We suggest that you use the Batch Mode when you can specify a list of the images you wish to process Use the Watch Mode when your image files are generated by a third party application and you wish to convert them to a different format on the fly Use the command li
21. where 100 means premium quality 83 is good quality and 50 is low quality Do not go below 60 if quality is important for you The bigger the number the better the quality and the bigger the PDF files will be If your input files are JPEG always choose J PEG compression If you pick a number 90 or higher the lossiness of the compression will not be noticeable the quality will come very close to that of the Deflate compression while the file size will still be considerably smaller As you decrease the quality towards 70 the file size will drastically be reduced without damaging the quality too much Going lower than 60 does not reduce the output size too much but does reduce the quality drastically As you can see there is a threshold after which the file size does not improve but the quality suffers noticeably Unfortunately this threshold is subjective is different for each image and is different for printing and screen quality It is impossible to tell a universal number that will satisfy every user That is why it is so important that you are aware of the JPEG Quality option If file sizes are important to you also take a look at the Processing and Downscale options Most likely a smooth and a downscale will reduce your file size drastically while keeping the quality acceptable Optical Character Recognition OCR is a part of the professional version of ELAN Converter which lets you make your PDF files searchable If you choose to OC
22. 001 1003 0001 M003 0001 1004 0001 M004 0001 M005 0001 M005 0001 M006 0001 M006 0001 M007 0001 M007 0001 M008 0001 M008 0001 1M009 0001 M009 0001 E S OK Q Cancel Barcode Database Please note that there is one field BARCODE that holds the barcode value You can use 4 addition fields to populate the template with variable labels Note Don t confuse the field labels in this database with the barcode recognition labels that are dynamically are assignable These field labels are only used for beautifying the printed separator sheets C 2003 2008 ELAN GMK
23. 1 Object inspector Barl ThrBarCodeView Band lign Barcode baNone Barcode DataField DataTable BARCODE FillColor FrameColor FrameStyle FrameT yp clTransparent clBlack psSolid 0 12345678 Frame width 1 00 Height 86 FIELD2 Left 224 Memo Memo Name Barl Restrictions Tag Top Visible Width Restrictions Tag 276 True 246 Bart DataTable BARCODE C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Barcode Printer 68 Template Designer The features of this template designer share many of the common capabilities of a report generation application Note the default database is located at the installation directory of your ELAN Converter and it is named BARCODES DB Any time you want to save and change this database it should be copied to or from the default location C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Barcode Printer 69 5 3 Barcode Printer Database The template designer uses an embedded database that is hard wired to installation of ELAN Converter and it is named BARCODES DB In order to change the database you should use the file system to save copy or move the database to the default location Barcodes Erter Add Delete X Clear BARCoDE fre Top retos 3 mo00 0001 M000 0001 M001 0001 Mom 200 M002 0001 M002 0
24. 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 8 2 1 Supported File Formats Raster Image Formats ELAN Converter can read any of the following file formats BMP Windows and OS 2 bitmap 1 4 8 16 24 and 32 bit uncompressed and RLE 8 compressed e RLE Windows RLE file 4 and 8 bit e DIB Windows Device Independent Bitmap 1 4 8 16 24 32 bit JPEG Joint Photographic Expert Group 8 and 24 bit grayscale and color baseline and extended DCT types SOFO and SOF1 TIFF Tagged Image File Format RGB CMY CMYK YCbCr L a b Grayscale Medical Paletted 1 8 12 16 24 and 32 bit Group 3 Group 3 2D Group 4 Huffman PackedBits Uncompressed I ntel Motorola no LZW and no tiled formats e PCX ZSoft Paintbrush versions 0 through 5 1 4 8 and 24 bit e DCX ZSoft Paintbrush Multipage PCX versions 0 through 5 1 4 8 and 24 bit TGA Truevision Targa File 8 16 24 and 32 bit compressed and uncompressed PNG Portable Network Graphics 1 4 8 16 24 32 bit CAL CALS CCITT Group 4 Type I only J EDMICS also known as EDMICS or C4 black and white CLP Windows Clipboard Bitmap Format 1 4 8 16 24 32 bit uncompressed RLE 8 compressed CF_DIB type only PCD Kodak Photo CD Page 0 Page 1 and Page 2 only ATT AT amp T CCITT Group 4 KFX Kofax Scanning Hardware Image File CCITT Group 4 MAC Mac Paint Image Formats black and white MSP Microsoft Paint black and white
25. AN Converter will only handle PDF files with full page image files These files are usually created by scanning applications and are called image PDF format There are many scanning applications on the market and not all PDF files are created equal incompatibilities might exist Please test your input files against Converter for compatibility Tips If you find a PDF file that is incompatible with Converter you might try to use Adobe Acrobat and perform an optimization Save As option and select a more compatible format C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 10 2 2 Product Overview ELAN Converter is an image batch processor and converter program with merging capabilities This means that the user sets up the conversion parameters selects images for processing and ELAN Converter does the job automatically in the background When it finishes the conversion you can visually check the result and see if everything went fine during the conversion The converter engine creates a log of all the converted images and displays a list of warning and error messages separately from the list of the flawlessly converted files The input file can be any raster image or PDF file supported by ELAN Converter A list of the supported file formats is listed in the Supported File Formats section of this chapter PDF output Sub Formats ELAN Converter has two different sub versions the Image Only and the I
26. Converter 44 1 You add one or more image or PDF files to Input Folder just like you would in regular Watch Mode as if you created a PDF output 2 Activate Click on the Generate JPEG output in the J PEG tab Settings Locations and Naming Watch Image Downscale Merging PDF JPEG TEXT r JPEG Conversion Options V Generate JPEG output JPEG Quality 83 Good Quality Iw Downscale to resolution 200 DPI Place files to directory E _conv conv out V Same as output files S OK Q Cancel A progress indicator will pop up showing the progress When it disappears the job is done Your output files will have the same name as the input except with an underscore and a 4 digit number appended to it For example if your input PDF myfile pdf has 5 pages 1 color and 4 black amp white your output files will be named like this myfile 0001 jpg myfile 0002 jpg myfile 0003 jpg myfile 0004 jpg C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 45 2 6 3 myfile 0005 jpg The output will be created in the same directory where the input is Notes e This option works quite different from the image extraction routine of the Batch Mode where the images are extracted or separated from the input files Text Output ELAN Converter is able to generate text output from input image or PDF files and save those images as TXT files This is a special operation only
27. ELAN Barcode Printer 64 1 Barcode Printer Main Application rennnnnnvonnnnnnnvennnnnnvnnnnnnnnvnnnnnnnnvnnnnnnnvnnnnnnnnvennnnnnneenennnn 65 2 Barcode Printer Template Designer rwrnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnenr 67 3 Barcode Printer Database rnnnnnnnvnnnnnnnnvnnnnnnnvnnnnnnnnvnnnnnnnnvennnnnnnnnnnnnnnnnnnnnnnnnennnnnnnennnnnnneenn 69 0 C 2003 2008 ELAN GMK Introduction to ELAN Converter ELAN Converter Version 3 0 Introduction to ELAN Converter 2 1 Introduction to ELAN Converter Thank you for choosing ELAN Converter ELAN Converter is a professional tool for converting raster image files into Portable Document Format PDF For PDF files both the Image Only and Image Text sub formats are supported depending on the version purchased The whole application is built around an image batch processor and converter engine which reads raster images and creates PDF files In a typical case you select a directory where your original images are located This is called the input directory Next you set up the conversion and file format options After that you can initiate a batch conversion by simply clicking on a button ELAN Converter was designed for automatically converting large number of image files without any user interaction After selecting which directories to convert the software can be left alone for hours until it finishes the conversion
28. ETT CONVERTER ELAN Converter Version 3 0 User Manual C 2003 2008 ELAN GMK All Rights Reserved ELAN Converter ELAN GMK SOFTWARE LICENSE AGREEMENT ELAN GMK is willing to license ELAN Converter TM software products to you only upon the condition that you accept all of the terms contained in this license agreement Agreement Read the terms and conditions of this license carefully Your use of the licensed software indicates your assent to be bound by the license terms set forth below DEFINITI ONS The ELAN Converter TM software in binary form hereafter Software is provided to you subject to ELAN GMK s copyright and other intellectual property rights LICENSE GRANT AND NOTICES ELAN GMK and its licensors retain exclusive ownership of the Software ELAN GMK hereby grants to you you a non exclusive license to use copies of the Software in a number equal to the number of licenses purchased by you and make a single copy of the Software for archive purposes No license is granted to you for any other purpose The above license is subject to all terms of this Agreement including without limitation i you agree not to reverse engineer disassemble or modify the Software ii you agree not to remove alter or obscure proprietary notices of ELAN GMK or its suppliers iii you agree not to use ELAN GMK s or ELAN GMK suppliers name logos or trademarks except as necessary to affix the appropriate copyright notices req
29. N Converter Settings If there is no settings file specified the default settings will be used The input file can be any raster image such as TIFF JPEG FAX JEDMICS PNG and many more The output file is always PDF Note that you have to specify at least two file names to ECONV the input file name and the output file name Every file name must be valid and you are not allowed to use wildcards such as or Here is an example that converts 3 TIFF files into PDF ECONV OOT tat 00 Fr 00S CIE out pdf ECONV is also able to read the list of input files from a text file having an extension of Ist In this case you would specify the list file first then the output file and finally the optional settings file ECONV mylist lst out pdf settings ecs Note that any of the input files can be a list file so you can freely combine Ist tif jpg and other files like this C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Console Application 51 ECONV 00l tit mylist lst O02 jog out pair If there is no settings file or it is empty the following default settings will be used 1 Do not optimize PDF file for Web 2 Do not OCR no hidden text in the PDF 3 Use maximum quality JPEG compression in the PDF for color and grayscale images You can modify any of these settings by creating a text file with an extension of ecs and specifying any of the following variables in the format of name valu
30. R your input images the output PDF files will contain a hidden layer of text each word overlapping the word in the raster image After OCRing your output is still raster looking exactly the way the image was scanned but users can select the words copy the text to the clipboard and most importantly search within the document and publish the output PDF files to a full text searchable environment such as ELAN Web Search or ELAN CD ROM Retrieval OCR is something that takes time It makes the conversion significantly slower and the output file size a little bit bigger So if you do not need hidden text do not OCR The PDF Format Type option has two choices Image only or Image C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 33 Text Choose Image only for raster only PDF files and select Image Text if you want to add a hidden text layer and make the output PDF searchable Notes Downscaling and hidden text work perfectly together Moreover we take extra caution to do the OCR before the downscale so the OCR be performed on the high resolution source image even if the output is a very low resolution image Linearization is often called optimization ELAN Converter has the option to optimize your PDF files to make them Web ready Note however that optimized PDF files are not really optimal in terms of size or conversion speed It takes a little bit more time to create an optimized Linearized PDF fi
31. Version 3 0 ELAN Converter 29 Every sharp dot or edge in the image increases the output file size It is not necessarily true that smoothing improves the image quality but it could Generally it makes the quality worse by making the image blurry so be careful with this option A slight smooth actually can improve the quality of grainy images with significantly reducing the file size Clear images can not be improved this will only make them blurry Smoothing always reduces the amount of details in the image e Adjust auto levels This is an automatic histogram based level adjusting filter which usually works well for documents where the background should be white and the text should be black If your scanned images have a gray background or gray text then this is exactly what this filter was created for It automatically adjusts the black white balance making the image more natural It also works for many photos but not all of them For example if you photograph a black train your image will be dark but that is normal you want it to be like that Similarly if you take a photo of a snowy landscape you want it to be very white In both cases this filter will make the image gray and that is not what you want Remember this filter is automatic in terms of doing mathematical calculation and averaging colors not in terms of being intelligent e Convert to bitonal This is a filter that converts grayscale or color image to black amp whi
32. You don t want directories like Batch001 and Batch002 appearing in your output tree so just set the Subdirectory depth to 2 Why 2 Because C V Input is the folder that you selected for batch conversion Underneath are Jobl and Bookl two levels of directory tree nodes that you would like to replicate You have to limit the replication at level 2 in order to include both Job1 and Book1 but not Batch001 or Batch002 You would use level 1 if you only wanted to replicate the Job1 directory C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 27 2 4 5 E C Mnput EE D Output ED Job 1 O Job 1 E O Book 1 CG Book 1 FO BatchO01 E Batch001 paf GO B Batchoo2 pdf E Book 2 100 tif E Batch002 101 tif D 160 tif EHO Book 2 ES DADutput CG CH Batch001 D Job 1 E Book 1 pdf B Book 2 pdf A Figure 6 Merging by subdirectory A Typical input hierarchy B Output tree with Subdirectory depth unlimited or 3 or more C Output tree with Subdirectory depth correctly limited to level 2 Similarly you can merge by subdirectory using a limited Subdirectory depth as shown in Figure 6 Similarly to the previous example we are again scanning in batches with a maximum of 100 files in each batch Note that Bookl files roll over from Batch001 to Batch002 You definitely do not want to break your PDF files at the batch boundaries as batches are created in order to separate
33. at condition This way we can identify the exact place where the conversion crashed ELAN Converter has an XML parser built in that is able to parse broken XML files and based on the location of the broken tag determine the exact spot of failure C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 41 2 6 Watch Conversion Settings If you are running ELAN Converter in Watch Mode you do not have an option to do a batch conversion First you have to add at least one directory to the Selection List then double click on it and configure at least the following setting e Place in output directory Specify an output directory where you wish to place your output files This directory can not be empty and it can not be the same as the input directory watch folder You can click on the folder icon and pick a directory instead of typing it in We would not like to discuss more details about the options because this is very complicated and we have an entire chapter called Settings documenting nothing but the configuration of ELAN Converter Right now we just want to get you started with the minimum effort on configuration If ELAN Converter finds a problem with your settings it will report it for you If everything looks valid you will see the following window popping up The eye moves occasionally indicating that the program is monitoring your folder s You can stop monitoring by pressing the Stop bu
34. atch Conversion C 2003 2008 ELAN GMK ELAN Converter Console Application ELAN Converter Version 3 0 ELAN Converter Console Application 50 3 1 ELAN Converter Console Application Command Line Mode The Console Version of ELAN Converter There are two versions of ELAN Converter the GUI version and the Console version The GUI version has a graphical user interface where you can visually set up the job and the processing options On the other hand the Console version does not have a user interface at all You control this version of the program with the command line options For example if you would like to convert img001 tif into PDF open a DOS window and type in ECONV img001 tif img001 pdf Note that it does not mean that the Console version of ELAN Converter is a DOS program It is a true 32 bit Windows application having a Console interface The console version is installed to the same location as the rest of the programs Usually c Program Files ELANVELAN Converter X1 however there are no shortcuts or menu items installed The command line syntax for ECONV is the following ECONV inputfilel inputfile2 outputfile pdf settingsfile ecs First you list the input files in the order you would like them to be converted into the output PDF file Then you specify the output PDF file name Optionally you can specify a configuration file which should have an extension of ecs which is short for ELA
35. ation is successful The files will be moved along with the subfolders On Failure Also called the Fail folder the files that are first placed into the input folder will be moved here if the operation is unsuccessful The files will be moved along with the subfolders PDF Settings Settings Directories PDF Add hidden text OCR Encrypt PDF Owner password aen User password User is allowed to print User is allowed to copy content to clipboard C User is allowed to edit the file The PDF settings screen C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Barcode Edition 59 The PDF creation settings can be controlled using the dialog including OCR encryption and user permissions PDF Encryption The encryption program refuses to encrypt the document if the user password is the same as the owner password There are only two possible cases 1 Specify an owner password leave the user password empty It means the document can be opened freely by anyone without having to type in a password but the document is restricted You must know the owner password in order to edit print and so on 2 Specify an owner password and a different user password The document can t be opened at all without a password If the document is opened with the user password it is restricted You must know the owner password in order to edit print and so on Consider this If the owner passwor
36. aused and on any theory of liability arising out of this agreement These limitations shall apply notwithstanding the failure of essential purpose of any limited remedy ELAN GMK s liability arising out of this agreement and or your use or possession of the software including without limitation any and all claims combined will not exceed the amount of the license fee for the software provided under this agreement This provision shall survive the expiration or termination of this Agreement USA only Some states do not allow the limitation or exclusion of liability for incidental or consequential damages or exclusion of implied warranties so the above exclusion may not apply to you This warranty gives you specific legal rights and you may also have other legal rights which vary from state to state GOVERNING LAW AND GENERAL PROVISIONS This Agreement will be governed by the laws in force in the State of California excluding the application of its conflicts of law rules This Agreement will not be governed by the United Nations Convention on Contracts for the International Sale of Goods the application of which is expressly excluded If any part of this Agreement is found void and unenforceable it will not affect the validity of the balance of the Agreement which shall remain valid and enforceable according to its terms You agree that the Software will not be shipped transferred or exported into any country or used in any manner prohibited b
37. available in Watch Mode The conversion works like this 1 You add one or more image or PDF files to Input Folder just like you would in regular Watch Mode as if you created a PDF output 2 Activate Click on the Generate text output in the TEXT tab C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 46 Settings Locations and Naming Watch Image Downscale Merging PDF JPEG TEXT Text File Placement V Generate TXT output OCR times out if no response within 30 seconds Place files to directory EA conviconv out VW Same as output files A progress indicator will pop up showing the progress When it disappears the job is done Your output files will have the same name as the input and for PDF files they will be appended with an underscore and a 4 digit number For example if your input PDF myfile pdf has 5 pages 1 color and 4 black amp white your output files will be named like this myfile 0001 txt myfile 0002 txt myfile 0003 txt myfile 0004 txt myfile 0005 txt The output will be generated in the folder specified Many times these text files will be used to populate web sites C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 47 2 6 4 2 6 5 Inserting Text You can insert text into the generated PDF pages by placing simple text files into the Input Folder The file names for the image files and the text files should be ide
38. d at 48 C F R 82 101 consisting of Commercial Computer Software and Commercial Computer Software Documentation in paper form or as may be available in electronic form on the Internet as such terms are used in 48 C F R 812 212 or 48 C F R 8227 7202 as applicable Consistent with 48 C F R 812 212 or 48 C F R 88227 7202 1 through 227 7202 4 as applicable the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U S Government end users A only as Commercial Items and B with only those rights as are granted to all other end users pursuant to the terms and conditions herein Unpublished rights reserved under the copyright laws of the United States Manufacturer is ELAN GMK 2346 Bigelow Ave Simi Valley CA 93065 OUTSIDE THE U S If you are located outside the U S then the provisions of this Section shall apply Les parties aux pr sentes confirment leur volont que cette convention de m me que tous les documents y compris tout avis qui s y rattache soient redig s en langue anglaise translation The parties confirm that this Agreement and all related documentation is and will be in the English language You are responsible for complying with any local laws in your jurisdiction which might impact your right to import export or use the Software and you represent that you have complied with any regulations or registration procedures required by applicable law to make this license enf
39. d is the same as the user password there s no difference between ownership and restricted user This situation is ambiguous and is not allowed C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Barcode Edition 60 4 3 Barcode Settings The barcode settings are valid for the whole program With other words any watched directory will use the same settings that are set in this dialog This seems to be a limitation but setting up a large number of barcode values and corresponding hierarchy levels will enable to process many folders with many barcoding bookmarking rules E ELAN Converter Barcode Edition File Watch Help Directories Barcode Log Barcode templates New Delete Ee B00 Settings Barcode string Hierarchy level 1 Bookmark value New Chapter 1 Use the following symbols for numbering 1 numeric 1 2 3 4 4 alphabetic 4 B C A ZZ AAA HI Roman LIL IL MWY Hi lowercase Roman i ii iii HH the character Barcode settings tab When editing a barcode value it is possible to associate a barcode string with a hierarchy level in the output PDF outlining structure Bookmarks It is possible to generate barcode separator sheets using the included ELAN Barcode Printer application Hierarchy labels can be incremented using a pattern described in the dialog C 2003 2008 ELAN GMK ELAN Converter Vers
40. e like in an INI file Name Description Vale Optimize Optimize for yes or no yes Web OCR Create hidden yes or no no text OCRTimeout Timeout after number of seconds seconds ColorCompressio How to compress Deflate or JPEG n color or grayscale images The Optimize parameter tells ECONV whether the output PDF file should be optimized for Web browsing or not If you plan to publish your file on the Web you should optimize An optimized file is not any smaller than a non optimized one Optimization just makes a PDF file ready for on demand download which means only the currently visible pages will be downloaded This way the user does not have to wait for the entire PDF file to be downloaded before he or she can see the first page The user still has to download the entire file if he or she wants to save it to the hard disk though Note that it takes a little bit more time to create an optimized PDF file than a non optimized one and optimization requires a temporary file to be created on the hard disk which has roughly the same size as the output PDF file but it will automatically be deleted when the PDF file is ready This temporary file is always stored in the system s temporary directory usually C TEMP or C Documents and Settings User namel Local SettingsV Temp The OCR parameter describes if you wish to OCR the raster images or not Say yes if you want to OCR the pages and ECONV will put the words into the PDF
41. e processing can improve bad quality input images significantly All image processing and downscale alters the image and its content in a way that might or might not be acceptable for you PDF Conversion Options In Batch Mode the PDF Conversion Options are on the Batch Settings tab In Watch Mode these options belong to the watch folder properties Double click on a folder at the Watch Selection List to see the options PDF Conversion Options Grayscale and color compression C Deflate lossless Compactness 50 Medium compactness amp JPEG lossy Quality 83 Good Quality EI Notes If the input is JPEG or JPEG TIFF the output will remain exactly the same JPEG stream without modification independently from the compression settings PDF Format Type OCR Image Text OCR times out if no response within 130 seconds jw Linearized web ready PDF Notes Linearized PDF files can be optimally byte served from a Web server The PDF Conversion Options govern the output PDF file creation There are three major groups of options Compression OCR and Linearization Compression is one of the most important concepts in document image processing A high resolution color 8 5 x 11 page could easily consume 100 MB of hard disk space if it is not compressed Black amp white images are always compressed with the best available lossless compression algorithm called CCITT C 2003 2008 ELAN GMK ELAN Convert
42. er Version 3 0 ELAN Converter 32 Group 4 Fax which is also used by fax machines However for grayscale and color images you decide which compression to use e Deflate This is a fast and reasonably compact lossless compression format designed for the professional market where the unquestionably flawless image quality is more important than file size This compression produces extremely huge output PDF files with immaculate images if the input images are not JPEG Deflate is a lossless compression which means every single pixel in the output PDF file will be exactly the same as in the input image You can type in a compactness factor between 1 and 100 The higher the number the smaller the output and the slower the conversion will be Numbers above 60 do not significantly improve the compression but tremendously slow down the conversion No matter what number you type in the resulting PDF will be very big files often 10 times bigger than using JPEG compression If the input images are JPEG it is absolutely not recommended to use Deflate compression because if your input images are not perfect the output will be far from perfect even with the best quality compression and your files will be unreasonably large JPEG This is the default and recommended compression It is lossy which means the output image will not look exactly the same as the input but they will be reasonably similar You can specify a quality factor between 1 and 100
43. fferent shades that carry a lot of information alone So downscaling a grayscale image will not be as clearly visible as downscaling a B amp W image A B amp W image becomes unreadable below 200 DPI and unprintable in professional quality below 300 DPI On the other hand grayscale images are readable even at 72 DPI on the screen and look extremely good at 200 DPI Color images are even better because the color code carries a lot of information as well so a digital photo can be significantly downscaled for screen reading Gray color For the above mentioned reasons you might want to use a higher downscale factor or lower resolution for grayscale and color images than for B amp W images e Anti alias B amp W images Anti aliasing is an interpolation that makes B amp W images lower resolution grayscale Anti aliasing only works for B amp W images you can not use them for grayscale Note that anti aliasing increases the output file size drastically and therefore it is not recommended if you thrive for small output files Interpolate gray color images Interpolation is currently only available for grayscale and color images Interpolation makes the image quality much better without increasing the output file size but with the price of a very computing intensive process that slows down the conversion significantly If there is no interpolation downscale simply throws away pixels If you downscale to the half every other pixel will be
44. h this name option and specify a file name The specified file appearing in the watch folder triggers the conversion If the timeout does not work for you you can instruct ELAN Converter to monitor the watch folder until a file with a specified file name shows up in the folder then start converting the contents of the directory How do you decide which more is good for you If you want an automatic trigger you really have to choose the No activity trigger because only time can tell your intentions The amount of time you choose depends on the way you put files in the watch folder If you use Windows Explorer to copy files there you can set up an extremely short amount such as 5 seconds because you can be sure that Windows does not halt the copy operation for a long time The disadvantage is that you do not give yourself a margin to change your mind and make corrections If you plan to copy files to a watch folder from many different places give yourself enough time to complete the job before ELAN Converter starts the conversion If you use a 3rd party application to create files in the watch folder you know how much time you usually need between two files being created in the watch folder Make yourself enough time so ELAN Converter does not start converting your folder before all the necessary files are there Sometimes you can not estimate the amount of time you need between two files because time can not make a difference between
45. he conversion You have two options e No activity triggers the conversion If no files are coming to the watch folder for a predefined amount of time convert everything that is in the watch folder so far Usually if there are no new files coming to a folder for a minute you can be positive that no more files are going to come later and the job is ready for conversion If you want an immediate result you can set up 10 seconds but then the user should not hesitate too much they have to copy all the files they have at once into the watch folder If no files are coming for 10 seconds the monitoring gets frozen and even if additional files arrive later they will not be converted in the first session Once the conversion is ready ELAN Converter will resume to the monitoring phase A given file appearing in the watch folder triggers the conversion If the timeout does not work for you you can instruct ELAN Converter to monitor the watch folder until a file with a specified file name shows up in the folder then start converting the contents of the directory Note that in Watch Mode ELAN Converter can only work on one watch folder at a time If the program is busy converting one folder it can not start the conversion of another folder before the current one is completed It can however monitor several folders at the same time The first folder where a trigger event occurs will be converted first C 2003 2008 ELAN GMK ELAN C
46. hers don t If your images have the wrong orientation turned 90 or 180 degrees or mirrored or flipped toggle the Use Orientation tag option and try to convert again If your images show up inverted white text on black background toggle the Use Photometric Interpretation option and they should look normal Sometimes the TIFF image itself contains instructions to invert or rotate the image and it is not needed to be performed On the other hand sometimes you want to perform these operations but it s hard to tell without the help of the user of ELAN Converter Note that this only happens if you are opening existing files If you use an ELAN product to scan images you will never have this issue Processing and Downscale Options In Batch Mode the Processing and Downscale options are on the Batch Settings tab In Watch Mode these options belong to the watch folder properties Double click on a folder at the Watch Selection List to see the options The Process group contains the image processing options Currently you can only process grayscale and color images You can request any of the following filters Process grayscale or color images only M Smooth image 40 Adjust auto levels Convert to bitonal v Auto tum to portrait e Smooth image Make the images smoother You specify the amount from 1 to 255 The reason you want to make images smoother is the output file size C 2003 2008 ELAN GMK ELAN Converter
47. ike you would in regular Batch Mode as if you created a PDF output 2 Click on the Extract Image Split button E A progress indicator will pop up showing the progress When it disappears the job is done Your output files will have the same name as the input except with an underscore and a 4 digit number appended to it For example if your input PDF myfile pdf has 5 pages 1 color and 4 black amp white your output files will be named like this myfile 0001 tif myfile 0002 jpg myfile 0003 jpg myfile 0004 jpg myfile 0005 jpg The output will be created in the same directory where the input is Notes e None of the options on the Batch Settings tab apply It is not important what those options contain e The file settings that you see if you double click on a file in the Selection List do not apply either do not care about them e In other words there are no options settings or image extraction C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 38 2 5 4 e Note that the Watch mode hotfolder operation can generate JPG output form existing PDF files that is slightly different then the option described in this chapter Logs for Batch Conversion ELAN Converter generates log files listing every activity Virtually everything that happens to your files is logged into an XML like format Although you can see the log file for yourself by opening it with a text editor it is only recommended
48. ion 3 0 ELAN Converter Barcode Edition 61 Barcode string Hierarchy level Bookmark value Hierarchy settings C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Barcode Edition 62 4 4 Logs for Barcode Conversion The ELAN Converter Barcode Edition produces extensive logs for error conditions E ELAN Converter Barcode Edition File Watch Help Log History Errors 02 11 2008 14 00 47 Error Directory Namer Could not assign output file name for input file Error Internal error There is no output file specified Error Directory Namer Could not assign output file name for input file Error Internal error There is no output file specified Error Directory Namer Could not assign output file name for input file Error Internal error There is no output file specified Error Directory Namer Could not assign output file name for input file Error Internal error There is no output file specified Error Directory Hamer Could not assign output file name for input file Error Internal error There is no output file specified Error Unknown input file type Error Unknown input file type Error Unknown input file type Error Unknown input file type lt Logs Support for uninterrupted operation is very important in an automated conversion work flow For this reason ELAN Converter Barcode Edition will not stop on errors rather t
49. is a report created from the log The report tells exactly what type of conversion it was batch or watch If everything went fine you only see an OK message However if there were any warnings or errors during conversion you can see them itemized including the exact file name and page number where it happened For example if there is a power outage and your computer goes down during conversion the report will display exactly what file failed and you can reprocess that one and all files after that Sometimes the error applies only to one file and you only need to reprocess that one Also if ELAN Converter is unable to open an input image you will get an error log entry about that Notes for the advanced users ELAN Converter keeps the log files in the C Documents and Settings All Users Application Data ELAN GMK Converter Logs under Windows 2000 and XP We always create two logs at a time a binary file with a binlog extension and an XML file with a log extension The log file is human readable but ELAN Converter can analyze the binlog files 3 times faster C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 40 than the log files Logging is based on a very simple principle The opening XML tags are streamed to the log file before an operation begins and the closing tags are streamed right after that If there was a failure in between them the XML tag will be corrupt and the log analyzer detects th
50. le and the output files will be slightly bigger about a few hundred bytes per page bigger Also linearized PDFs are not going to download any faster from an FTP site than non optimized files The real advantage of linearization is online browsing when your users do not plan to download your PDF files but browse them on the Web If a PDF file is not linearized the visitors have to download the entire file before the first page appears on screen which could take minutes or even an hour If a PDF file is linearized Web servers are able to work together with Adobe Acrobat Reader to serve the file page by page meaning the first page appears in seconds and any page where the visitor navigates appears in seconds Only the visited pages will be downloaded Instead of downloading the entire document you only download a fraction of it on demand If you are interested about Web hosting you want to linearize your PDF files which takes little extra time and extra file size so it is worth it Check Linearized Web ready PDF to do so uncheck it if you never plan to host your PDF on Web Note that if you create a non linearized file it will not be east to linearize them later so think it over carefully We recommend that you linearize your files if you are in doubt C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 34 2 5 2 5 1 Batch Conversion Settings When you start up the application the first time you
51. lowing color coding white for TIFF files blue for J PEG files B green for PNG files B yellow for BMP Windows Bitmap and other raster image files B red for PDF files The easiest way to navigate between your files is to use the mouse Double click on a folder to go into it Double click on the folder the first one to go back to the parent Double click on an image to view it The fastest way to navigate is of course the keyboard Use the cursor keys to C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 18 2 4 2 move the highlight hit Enter to go into a subdirectory You can quick search by simply typing the first or first few characters of the file or directory name Use the Files of type selection to filter the file list based on extension file type Selection List Right under the File Browser is the Selection List where you add your files and directories to be processed in Batch Mode or your watch folders in Watch Mode To add a file or directory to the Selection List just drag and drop it from the File Browser to the Selection List underneath or use the Add button Batch Batch Settings Look in CiTest S out Qwatch2 pdfout 1 tif C 200_0001mf Scannedimages B 1c 17a 15 pdf 2nd tif TN 1c 17a lstag B adobe pdf TN2 1input tif approved tif tr 1out tif barsheet if watch Ai binarize tif ZS Files of type Fi Add SelectedFiles
52. lt DIR gt 1 12 09 9 20 PM O convin lt DIR gt 1 12 09 9 37 PM O conw jpg lt DIR gt 1 12 09 9 18 PM SC conv out lt DIR gt 1 12 09 9 34 PM ga conve lt DIR gt 1 12 09 9 18 PM Files of type fan files Selected Files O Ki com convw in P Add EY Properties Delete Clear i The conversion is governed by several conversion options most of which are located on the Batch Settings tab The settings include e Merging and file naming options e PDF conversion options e General input image options e Image processing settings e Downscale options C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 14 2 3 2 These settings are applied to all the files you convert in a single batch You can not use different settings for some of the files and others for the rest If certain files need different options you have to convert them separately then change the settings then convert the rest of the files or simply use Watch Mode which is much more flexible with the settings There are however some directory and file specific settings that you do not set up on the Batch Settings tab but on the Batch tab Drag and drop a few images or directories to the Batch Selection List and double click on one of the items to change its settings A dialog box will pop up where you can configure some file related settings like e Output directory e Adjustment to output file
53. mage Text The Image Only version of the software is included in the Light version and can only produce Image Only PDF files which means the created PDF file will only contain a raster image without any text information The Image Text version of ELAN Converter however which is included in the Pro version can produce both Image Only or Image Text PDF files Image Text PDF files contain a raster image with a hidden text in front of them This way the text will be selectable transferable to a word processor and most importantly the files will be searchable In the Image Text PDF files the document itself is a scanned image and the user can only see the image because the text is not visible However the text is there written on the top of the image with a hidden ink therefore the user can select it and search for words in the full document Note that ELAN Converter uses an OCR engine for creating the hidden text information OCRing is a very time consuming task it might take as much as 2 or 3 seconds per image The OCR engine might fail for some words especially if the text is difficult to read The OCR engine is not a human so it does not really understand what the text actually means However it looks up each OCR ed word in a dictionary and automatically finds the correct spelling of the words It has difficulties with reading handwritten text unless the letters are very precisely formed Operation Modes ELAN Converter has
54. mage file and automatically converts them with logging To switch between these modes you have to exit and restart ELAN Converter Notes The Command Line Mode application is not available as a menu item Please see Command Line Mode The ELAN Converter Barcode Edition is delivered and installed as a separately available from the Start menu of your installation C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 13 2 3 1 Batch Mode Use Batch Mode if you already have a predefined set of files neatly named and organized into directories and you want to manually select the directory where they are or the files individually In Batch Mode the screen is divided into two tabs Batch and Batch Settings Go to the Batch tab to browse your images and set up the files to be converted The upper part of the Batch tab is a file browser where you can navigate on your computer and the network To view an image file double click on it To select files or directories for batch conversion you have to add them to the Batch Selection List Simply drag and drop the selected files from the browser to the lower list on the screen The lower list contains all the raster images that you are going to convert into PDF alo xi E File Help Batch Batch Settings Lookin o gt da el el ele Modified fd P DIR gt 1 12 09 1 55 PM z conv archive lt DIR gt 1 12 09 9 35 PM conv fail
55. might be overwhelmed by the large number of settings you will see over fifty different buttons tabs drop down lists and check boxes Although it seems to be a very complex product ELAN Converter is in fact quite a simple tool that does nothing else but takes the input files and converts them into PDF In this Chapter of the Users Manual we are going to guide you through the numerous options explaining each of them in a great detail We will also discuss some typical scenarios that service bureaus encounter on a daily basis and will show you how to handle those chores with ELAN Converter In general the settings described here apply to both Bach and Watch Hotfolder operation except where noted Batch Conversion Once you have added items to the Selection List you are ready to start the conversion if you accept the default settings In Batch Mode you initiate the batch conversion by clicking on the Convert button on the left side of the screen Alternatively you can choose File Convert to initiate the conversion If ELAN Converter finds a problem with your settings it will report it for you If everything looks valid the conversion starts right away During the conversion a progress indicator is shown on the screen where you can see the current file name and the percentage of the conversion job done an Converting Files Currently processing file EA convyconv inyMP TIFY39b 00101 ut ERETTA AAN SAREE wes
56. ming is totally automatic and is based on the input file C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 37 2 5 3 path you have an option to adjust the automatically generated file name You can add a prefix a postfix or change the extension in the Output File Naming group You can leave any of the edit boxes empty for the default option It is possible to delete or move the input files after successful conversion The After Successful Operation group contains these options Be careful with the deletion especially with the permanent deletion as that operation can not be undone We recommend that you select Keep input files or Move input files to directory Note that Keep input files can only be selected in Batch mode That option is not available in Watch mode as the watch directory will always has to be cleaned after conversion in order to make room for other files The Failed File Placement handles files that were not processed successfully The user should check the log files and this folder for irregularities Extracting Images ELAN Converter is able to extract images from input PDF files and save those images as TIFF if black amp white or JPEG if grayscale or color This is a special operation only available in Batch Mode Watch mode also provides a fully automatic image extraction of PDF files The conversion works like this 1 You add one or more PDF files to the Selection List just l
57. mmon prefix The order in which the input files are added to the PDF file is based on the alphabetical order of the input file names Subdirectory Depth There is one more option in the Merging and Output File Naming group that we did not discuss namely the Subdirectory depth Remember that ELAN Converter is always replicating the input directory structure into the output folder So far in our discussion we assumed that the directory replication had an unlimited level which is the default option for Subdirectory depth The unlimited replication means that no matter how deep your input directory structure is the entire directory tree will be replicated You can however limit the number of levels by typing a limiter number in the edit box Specify a number of 1 for example if you only want to replicate the first subdirectory under the input folder that you selected for processing Entering 2 in the edit box will limit the replication to 2 levels A number of O means that no directory replication will take place in other words everything will be merged as if all the input files were right under the input folder C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 26 GO CH CYnput EH D Output ED Job 1 OH Job 1 EH Book 1 EHO Book 1 EHO Batch001 EHO Batch001 Chapter 001 tif B Chapterl pdf B Chapter2 pdf Chapter1 020 tif E O Batch002 Chapter 001 tif B Chapter2 pdf B Chapter3 pdf Cha
58. nd Web publications when the images will not go to a professional printing shop If you turn on downscaling you have the following options C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 30 Downscale Options V Downscale Images To resolution Downscale quality and speed B amp W images 300 DPI Anti alias B amp W images Gray color images 200 DPI Interpolate gray color images e Downscale images Choose To resolution or By percentage o To resolution downscales every image to a specified resolution unless the image already has a lower resolution than that Choose this if you have a specific resolution requirement in your mind For example if you want to downscale 600 400 and 300 DPI images to 200 DPI alike o By percentage in contrast always downscales by a given factor Choose this option if you want to resize all images by a certain factor to save output file size For example you can downscale every image to half size Note that downscale never changes the physical inch or millimeter size of the image it only reduces the pixel size thus the number of pixels per inch DPI value resolution e B amp W images Specify the downscale resolution or factor for B amp W images You have a choice to downscale B amp W images less aggressively as grayscale and color images In B amp W images you only have black and white pixels do no color shades In grayscale images you have at least 256 di
59. ne tool when you are integrating ELAN Converter with your own application For example you can write a batch file that converts all files in a directory into PDF and calls a ZIP creating tool that packs them all into a single ZIP archive Use the command line tool when you are integrating ELAN Converter with your own application For example you can write a batch file that converts all files in a directory into PDF and calls a ZIP creating tool that packs them all into a single ZIP archive C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 12 2 3 Operation Modes Every time you launch ELAN Converter you have to choose one of the two operation modes ELAN Converter Mode Selection x Version 3 0 C 2008 ELAN GMK All rights reserved ES Batch Mode lt gt Watch Mode cof Exit Program Batch Mode This is the simplest mode when you manually select which directories and files to convert We recommend that you run ELAN Converter in Batch Mode the first time because it is much easier to understand and learn it Also if you quickly want to convert a few files you are better off doing it the easy way e Watch Mode Watch makes ELAN Converter an industrial strength conversion tool It is slightly harder to configure the product this way but once you set it up it works totally automatically without ever touching a button In Watch Mode the product monitors specific folders for raster i
60. ntical except for the file extension If Converter find a text file named as described it will automatically insert the content of the text file into the corresponding page of the generated PDF file Example In the Input Folder myimage001 tif myimage001 txt myimage002 tif myimage002 txt myimage003 jpg myimage003 tif Generated output with Common Prefix option Output Folder myimage pdf The text placement in the PDF file is rather unusual by placing all the text entities in the same location but is a valid PDF file The main usage of this technique is providing search capability of keywords and being able to locate the word at page level Please check with your content management application for compatibility of this unique solution Logs for Watch Conversion After stopping the folder watch process there is quick and convenient way to validate your PDF output right after the watch conversion is finished stopped a PDF conversion log will be displayed This is a clickable list where you can view the generated PDF files with the default PDF viewer application of your operating system C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 48 7 PDF File View E _conv cony out 03 03 paf E _conv cony out ImagePDF ImagePDF pdf E _conv cony out MP TIFAMP TIF pdf To open the Log Browser choose File View Log or click on the View Log button For details please see the chapter Logs for B
61. nverter Version 3 0 Introduction to ELAN Converter 3 1 1 ELAN Converter Editions ELAN Converter comes in the following product editions e ELAN Converter Pro Professional use unlimited OCR and barcode recognition This version is recommended for service bureaus and if you need integration with other system e ELAN Converter Light Same as Pro but no OCR and barcode recognition Recommended for service bureaus and if you need integration with other system and don t need OCR e ELAN Converter Acrobat Plugin Integration with Adobe Acrobat including user initiated batch OCR and merging The following table serves as guideline for comparison of the different editions ELAN Gonverter Pro Acrobat Pugin Light EE wsom v Text extaraction and insertion Earn In this manual we will refer to ELAN Converter as the main conversion application including the OCR enabled Pro and the image only Light editions The portions of the manual discuss text conversion and extraction techniques but those are not available in the light version please disregard if you have purchased the light version The ELAN Converter Acrobat Plugin has it s own user manual C 2003 2008 ELAN GMK ELAN Converter Version 3 0 Introduction to ELAN Converter 4 1 2 ELAN Converter on the Web This documentation is rather static It does not contain any news about ELAN Converter Therefore we suggest that you visit our Web site to
62. on before the last separator Table Of Contents not the one before the first separator which would be Table You can specify this option by selecting either from the beginning before the first separator or from the end before the last separator from the drop down list Sometimes you just do not have any separator character at all For example you could have a rule that the first 4 characters are the common prefix and the rest is the page numbering such as 0034001 tif 0034002 tif and so on If this is the case you should choose the last option that reads Use first N characters as a common prefix and specify a number such as 4 for the first 4 characters Please see Figure 4 for a sample job Notes We assume that Subdirectory depth set to unlimited which we will discuss a little bit later C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 25 2 4 4 4 3 3 C Anput S DAOutput I Job 1 EG Job 1 Chapter 001 tif E Chapterl pdf Chapter1 002 tif E Chapter2 pdf Chapter 001 tif EI Job 2 Chapter 002 tif B And Chapter2 003 tif B B pdf FD Job 2 AO ti BON ti BOZ ti D BD Figure 4 Merging by common prefix A Typical input directory tree B output tree merged by prefix To summarize Choose the common prefix based merging if you have a file naming convention that describes which files belong together The output PDF file will be named like the co
63. onverter Version 3 0 ELAN Converter 17 2 4 2 4 1 Common Features In this chapter we are going to discuss the common user interface elements and settings how to how to use ELAN Converter to view and select files directories start a batch or watch conversion and investigate the conversion log Please see separate chapters for further discussion of program settings in different operating modes Batch Conversion Settings and Watch Conversion Settings File Browser ELAN Converter has a built in file browser so you can navigate in your file structure The file browser is located on the upper side of the screen You have to go to the Batch tab to see it in Batch Mode Batch Batch Settings Look in CaTest amp out Qwatch2 harsheettif ibt 0047lines tif pdfout 1 tif binarize tif ibt 0091 gray tif Scannedimages 1input tif 0001 tif input tif TN 1 outtif Am JOB 0000 tif TN2 1 out2 tif CTAPTBCAAL tif mesh tif tr 2nd tif dp grid tif ocr tif watch approved tif flat tif OD 2001 tif lt gt Files of type TIFF CTIE D The screen looks like the Windows File Open dialog box except that there is a special directory entry called which is used to go to the parent directory Unlike in Explorer there is no directory tree here and files and directories are listed together Directories have a yellow folder icon while files are associated with distinctive icon used by ELAN Converter only We use the fol
64. orceable Contents Table of Contents Foreword Chapter 1 Introduction to ELAN Converter 2 1 ELAN Converter Editions Dead ENNEN 3 2 ELAN Converter on the Web rrrsnvrnnnvnnnnnnnnnnnnnnnnnvnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 4 3 Technical Support 2 2 2 eden gies endt 5 Chapter 2 ELAN Converter 7 1 Supported File Formats 2 22 anal EE de akdskenne 8 2 Product Overview ee ee Ee Ee 10 3 Gperation Modeg setoeegee eeeegete Eeer 12 Batch Mode i ccsssscscnaisissascesesesndtassecsceseoatadontbedecseonacssnsteasesednadosdsadecdsendnevbevsedaedsedudadseneocsoabadbacranenideutnnucasdone 13 Watch Mode E 14 4 Common Features czoeasaicingistessacoaaac es vn annan nt denote esieececboe stone ven ntedno coesa cita ale snana cade 17 el 17 Selection List er ee Eder o ain E erea aE S 18 VT 19 Merging and Output File Naming rsenanvrnvnnnvnnnennvnnnvnnnennvnnnennvennnnnnnnnnnnnvnnnennvnnnvnnnnnnnnnnennnnnnnnnnennnnnnennnenee 20 Do Not Merge venwvecsciscnitenscnssicceescsubeasanavancuacseceicrventeusestycatendetesechvend cutetivcuceperseuyueaunbensthotetcerdarenneateati s 21 Merge By SubdirectoryLain snarare ni nua seiere 22 Merge By Common Prefik usann dead 23 S bdirect ry RT EE 25 General Input Image Options ssennnvnnnnnnvnnnnnnvnnnnnnvnnnnnnnennnnnnennnnnnnnnnnnnnennnnnnennnnnnennnennnennnnnnennnnnnennnnnnnennene 27 Processing and Downscale Options nr
65. ory On success D _test converterbarcode archive On failure D _test converterbarcode fail Output directory D A testyconverterbarcode out Start conversion after no new files are coming for 5 seconds The application window Before any conversion can occur one or more directories need to be defined and watched folders Each watched folder will also have other folders associated to dispose the processed and generated files Once a Watch directory is defined the following settings can be applied specific to each set of folders thus providing various processing parameters with the same application running Directory Settings C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Barcode Edition 58 Settings Directories E PDF Input directory D _test conv in Move input files to directory On success D A testyconv archive On failure D _test conv fail Output directory D _test cony out Start conversion after no new files are coming for 20 seconds The Directories settings screen Input Directory The hotfolder for the set Only files that are placed into a sub folder will be recognized and converted Output Directory The converted PDF files will be created in this folder There are two more settings providing housekeeping functions On Success Also called the Archive folder the files that are first placed into the input folder will be moved here if the oper
66. physical files not to build a logical structure Also you do not want to name your output files Batch001 pdf and Batch002 pdf see Figure 6 B Again you would like to replicate Jobl and Book1 but not Batch001 or Batch002 So you have to set up a Subdirectory depth of 2 in order to achieve the expected result shown in Figure 6 C General Input Image Options In Batch Mode the input image options are on the Batch Settings tab In Watch Mode these options belong to the watch folder properties Double click on a folder at the Watch Selection List to see the options C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 28 2 4 6 General Input Image Options Use these if resolution tag is not present Interpretation of TIFF tags For B amp W images 150 DPI Use Orientation tag For gray color images 150 DPI w Use Photometric Interpretation tag Sometimes the resolution tag in an input image is missing or zero In that case ELAN Converter has to use a valid resolution number to replace the missing or invalid value Specify the default resolution values for black amp white and grayscale color images Usually black amp white images are 300 400 or 600 DPI and color images are 200 DPI but there is no strict limitation regarding this number TIFF files have two notorious tags the Orientation tag and the Photometric Interpretation tag Some imaging applications interpret and use these tags while ot
67. properties such as name type and size The following keyboard shortcuts are available e Arrow keys Scroll the image e Zoom in out e Esc Close the viewer e Home Go to the first image e PgUp Go to the previous image e PgDn Go to the next image e End Go to the last image Note that you do not have to close the Viewer every time you need to see another image in the same place You can simply navigate with the first previous next last buttons or keys The viewer is capable to display image PDF files first page only Merging and Output File Naming ELAN Converter s core functionality is to take a batch of input files and convert them into PDF For this to happen you have to let the application know the exact name of the input and output files It would be boring and very time consuming to type in an output file name for every single input file therefore the file naming is automatic in ELAN Converter All you need to do is specify what type of naming convention you would like to apply There are three main naming conventions that you can choose from Your output files can be named the same way as your input files Or you can use the subdirectory name as an output file name Alternatively you can use the first few characters in the input files to name your output file In addition it is possible to make further adjustments and customizations to the file naming as we will show you later but these are the three
68. pter2_080 tf D E Batch002 EI Chapter2 081 tif B EE DADutput Chapter1 100 tif Level O A E CH Job 1 Chapter3_001 tif Level 1 SO Bock 1 B Chapterl pdf Chapter3 040 ti Level 2 B Chapter pdf A E G B Chapter3 pdf CG Figure 5 Merging by common prefix A Typical input hierarchy B Output tree with Subdirectory depth unlimited or 3 or more C Output tree with replication level limitation Subdirectory depth 2 Note that the Subdirectory depth also affects how your files will be named and merged Consider the directory structure shown in Figure 5 You have a C Input folder selected for conversion with a directory named C Input J ob1 Bookl where images are being scanned Scanning is often done in batches which means images are scanned into numbered subdirectories each directory containing not more than 100 files For example Batch001 is a subfolder with 100 files and Batch002 is another subfolder with 60 files in it The files have an intuitive naming convention with a clearly recognizable common prefix Note however how Chapter2 files roll over from Batch001 to Batch002 In this case you would not like to include the Batch001 and Batch002 directories into the directory replication Instead you would like to treat your files as everything was directly scanned into C Input J ob1 Bookl If Subdirectory depth is set to unlimited your output files will be placed too deep into the directory tree as shown in Figure 5 B
69. r laser printer The application is available from your Program Files menu where your ELAN Converter is installed lt 4 ELAN Barcode Printer A ELAN Converter ELAN Converter Barcode Edition Si Uninstall ELAN Converter Barcode Printer Application The ELAN Barcode Printer has a three main components e Barcode printing main application This application will be opened up when clicking on the Barcode Printer hyperlink This is essentially a report screen that uses a template and an optional database e Designer the barcode template designer application The Barcode printing application will use the design template to generate the separator sheets e Database A proprietary database holding barcode value and barcode label pairs of information C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Barcode Printer 65 5 1 Barcode Printer Main Application ELAN Converter ships with a few barcode templates and also PDF files generated based on these templates BM Data lod Erin A Zomm ZoomOu Q Zoom100x ia 4 gt gt De not ACOR print Tom origina w Do not POD prt Tom orginal BWO AA001 The main barcode printer interface The main application is designed to quickly open a template and print one or more barcode separator sheets A good practice is to generate a PDF file by writing to a PDF printer Adobe Acrobat for re use of the same file C 2003 2008 ELAN GMK ELAN Converter
70. rd protected with a value determined by the operator C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter Barcode Edition 56 4 1 Supported File Formats Raster Image Formats ELAN Converter Barcode Edition can read any of the following file formats BMP Windows and OS 2 bitmap 1 4 8 16 24 and 32 bit uncompressed and RLE 8 compressed e RLE Windows RLE file 4 and 8 bit e DIB Windows Device Independent Bitmap 1 4 8 16 24 32 bit JPEG Joint Photographic Expert Group 8 and 24 bit grayscale and color baseline and extended DCT types SOFO and SOF1 TIFF Tagged Image File Format RGB CMY CMYK YCbCr L a b Grayscale Medical Paletted 1 8 12 16 24 and 32 bit Group 3 Group 3 2D Group 4 Huffman PackedBits Uncompressed I ntel Motorola no LZW and no tiled formats e PCX ZSoft Paintbrush versions 0 through 5 1 4 8 and 24 bit e DCX ZSoft Paintbrush Multipage PCX versions 0 through 5 1 4 8 and 24 bit TGA Truevision Targa File 8 16 24 and 32 bit compressed and uncompressed PNG Portable Network Graphics 1 4 8 16 24 32 bit CAL CALS CCITT Group 4 Type I only J EDMICS also known as EDMICS or C4 black and white CLP Windows Clipboard Bitmap Format 1 4 8 16 24 32 bit uncompressed RLE 8 compressed CF_DIB type only PCD Kodak Photo CD Page 0 Page 1 and Page 2 only ATT AT amp T CCITT Group 4 KFX Kofax Scanning Hardware Image File CCITT Group
71. read more about the latest news regarding the software You can also read tips and tricks download the latest bug fixes send bug report to us or put a question to our technical support team The address of our Web site is http www elan gmk com Users with maintenance contract have access to more content and software updates C 2003 2008 ELAN GMK ELAN Converter Version 3 0 Introduction to ELAN Converter 5 1 3 Technical Support Technical support for ELAN Converter is provided through many channels e Through the World Wide Web visit site http www elan gmk com for latest product information case studies and references e Through e mail Send your questions to support elan gmk com e Telephone support Monday Friday 9 AM to 5 PM PST at 805 577 0288 Technical support is provided free of charge for 60 days from the date of purchase or according to your maintenance contract C 2003 2008 ELAN GMK ELAN Converter ELAN Converter Version 3 0 ELAN Converter 7 2 ELAN Converter ELAN Converter is the main converter application with many options but without the ability to recognize barcode separator pages If you whish to use that feature please run the ELAN Converter Barcode edition application We will discuss the following chapters e Supported File Formats e Product Overview e Operation Modes e Common Features e Batch Conversion Settings e Watch Conversion Settings C
72. ries to continue the conversion operations until there are any subfolders the input Please check with the error log after a conversion session Good indication for error conditions is the presence of folders files in the Fail folder s C 2003 2008 ELAN GMK ELAN Barcode Printer ELAN Converter Version 3 0 ELAN Barcode Printer 64 5 ELAN Barcode Printer ELAN Converter is supplied with an application that is used to generate user defined barcode separator sheets The ELAN Barcode Printer can generate these barcodes using a template based visual editor This editor works with templates that can be saved loaded and changed in the visual editing environment The template editor is designed to be used by integrators or advanced users and presumes the basic understanding of property control dialogs used mainly in visual programming environments The that can print to a system printer preferably PDF driver for creating physical printed barcode separator sheets that can be scanned with the source documents to aide file creation or other bookmarking metadata data automation A set of starter barcode sheets are provided for different scenarios When you need to create barcode separators you should know that the barcode images are very precise and most photocopiers cannot reproduce them very well So rather than photocopying more sheets please use the barcode image or PDF files to print more separator sheets with you
73. rsvnnnvnnnvnnvnnnvnnnennvnnnennvnnnnnnnnnnnnnnvnnnennvnnnnnnnnnnnnnnennnennnnnnennnnnnennnenen 28 PDF Co nversion Options geseet 31 5 Batch Conversion Settings rrrnsrrnnnnvnnnnvvnnnnvnnnnnnnnnnnvnnnnvennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 34 Batch Gonversion 2 22 2 20 2020 aaa een SEENEN 34 Locations and Naming runnvnnnnvnnnnvnnnnvnnnnvnnnnennnnnnnnvennnvnnnnnnnnnennnnvnnnnennnnennnennnnnnnnnennnnennnnnnnnnennnnnnnnnennnnennne 35 Extracting RO GE 37 Logs for Batch Gonversion gege ss a 38 6 Watch Conversion Settings rrrsrrnnnavnnnnvvnnnnvnnnnnnnnnnnnnnnnvennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 41 Watch Trigger Options 2 22 0 22 2 0z022 SEELEN 42 SPG OU Ut ae 43 Text Output isainatn eege dE 45 Inserting WC EE 47 Logs for Watch Conversion cette SCeENER e ra p saaran aa aA o dna ee a TASTE araoe EEN 47 Chapter 3 ELAN Converter Console Application 50 1 Command Line Mode 22 22 ass 50 Chapter 4 ELAN Converter Barcode Edition 55 1 Supported File Formats rrnnnvrnnnvnnnnnvnnnnnvnnnnvnnnnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 56 2 Directory and PDF settings rrrnnnnnvnnnnnnnnvnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnenn 57 C 2003 2008 ELAN GMK ELAN Converter KER TN E le CN 60 4 Logs for Barcode Conversion rrnssvrnnnvvnnnnvnnnnnnnnnnnnnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 62 Chapter 5
74. te The black amp white output will use two colors only 100 black and 100 white no shades of gray The algorithm automatically calculates a value of threshold and considers every pixel darker than the threshold black and every pixel lighter than the threshold white Even if your image has a gray background and dark gray text the output image will have a perfect black text in white background unless the input image has almost no contrast and it is impossible to separate the text from the background For the best quality do not mix Adjust auto levels and Convert to bitonal because the combination will probably be worse than what you expect Adjust auto levels is an automatic brightness correction which Convert to bitonal is an automatic contrast correction and often the two things do not mix well Convert to bitonal was engineered to work well even if the background is dark gray and the text is black or if the background is light gray and the text is dark gray and it never works well with photos or halftones no matter what you do Convert to bitonal drastically reduces the output file size The Downscale Options group contains the downscale related settings Check the Downscale images box if you want to perform a downscale uncheck otherwise Downscale can significantly reduce the output file size by reducing the resolution of the image thus reducing the amount of details This feature is especially good for screen reading such as CD ROM a
75. the Watch Selection List to see the options Merging and Output File Naming C Do not merge single output for each input output named as input C Merge all files in subdirectory use directory name as file name 7 e Merge files based on common prefix use prefix as file name How to Detect Common Prefix e Automatic prefix is file name without a trailing number C Use custom separator character fromthe end v Use the first 4 characters as 4 common prefix Subdirectory depth unlimited e In the following sections we are going to discuss the available options in detail You can find the naming convention options in the Merging and Output File Naming group of the settings screen 2 4 4 1 Do Not Merge The first naming option is called Do not merge single output for each input output named as input Choose this option if you do not wish to merge input C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 22 files just to keep the input file names and use them directly as output file names This means if you have single page TIFF files the output will be single page PDF files If an input image has multiple pages a multipage PDF file will be created out of it but there will always be strictly one output PDF created for every single input image This option is not used that often as the two others Please see Figure 2 for an example C Anput B D Output EG Job 1 EH Job 1 0001
76. tossed away If you had a dot there you will lose it In general you lose a tremendous amount of detail during a non interpolated resize On the other hand if you downscale with interpolation nothing will be thrown away pixels will just get smaller or lighter but they will not disappear unless they were extremely small and light on the input image With downscale you always lose details no question about that but without interpolation you lose a great deal of detail you can even lose the periods at the end of the sentences also the smooth edges and C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 31 2 4 7 lines in your input images will become extremely jagged and pixel like With an interpolated downscale you lose a minimal amount of detail only not a single sharp dot will be lost and smooth edges and lines in your input images will remain smooth actually even smoother than before It also means that the image will be darker and more blurry after a resize but that is not noticeable unless the downscale goes to the extreme something like 10 times or more Notes Downscaling and hidden text work perfectly together Moreover we take extra caution to do the OCR before the downscale so the OCR be performed on the high resolution source image even if the output is a very low resolution image Note that every processing and downscale makes the quality of very good quality input images worse Some imag
77. tton Note that the directory watch stops immediately after this window is closed You can switch tasks in Windows without any problem but can not close ELAN Converter if you want the directory watch to be running Once a trigger condition occurs ELAN Converter goes into Batch Mode automatically and starts processing files in your watch folder During this time all directory monitoring stops Directory watch resumes after the conversion is finished During batch conversion you can see the same progress indicator as you would see during batch conversion C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 42 2 6 1 an Converting Files Currently processing file EA convyconv inyMP TIFY9b 00101 ut peer dg wes Note that you can let ELAN Converter watch a network directory in which case you can run the program on a dedicated computer and copy files to the watch folder from another computer In this case we recommend that you make the watch folder a local drive on the computer where ELAN Converter is running because the conversion is much faster on a local drive For the copying it does not matter because you would have to copy files to a network drive anyway However the conversion runs significantly faster and more reliably just think about losing network connection on a local directory than on a network drive Let be the network drive a local drive on the computer where ELAN Converter is
78. two files arriving and two independent jobs arriving to the watch folder Sometimes you know a safe time margin would cause too much of a delay For example files are coming to the watch folder 1 40 minutes apart you don t know you can not predict but you know you don t want to wait 40 minutes for the conversion to start You want to start the conversion manually In this case you have to reserve a special file name such as ready txt that you manually create or copy to the watch folder when you are ready The contents of the file is irrelevant it can even be empty but it must show up in the watch folder In this case ELAN Converter can detect that file within 1 second and start the conversion immediately This is a good example for the File trigger You also want the File trigger if you are using a 3rd party package to create images but you do not actually want to start the conversion until the job is released by the 3rd party program If that program can create a certain file when the job is released you can make ELAN Converter monitor that file and start the conversion when that file is ready This is another typical example for the File trigger JPG Output ELAN Converter is able to extract images from input PDF files and save those images as JPEG grayscale or color This is a special operation only available in Watch Mode The conversion works like this C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN
79. uired in this Agreement TRANSFER RESTRICTIONS You may permanently transfer the Software and all licenses and rights in the Software granted to you under this Agreement to a third party provided that i such transferee agrees to accept the terms and conditions of this Agreement and ii you transfer all Software to such transferee and retain no copies Except as provided in this Section you may not transfer or assign this Agreement or any of your rights or obligations under this Agreement in whole or in part STORAGE NETWORK USE You may store or install a copy of the Software on a storage device such as a network server used only to install or run the Software over an internal network however you must acquire and dedicate a license for each individual who will use the Software A License for the Software may not be shared or used concurrently on different computers If the Software is installed on a network server or other system that physically allows shared access to the Software you agree to provide technical or procedural methods to prevent use of the Software by individuals not specifically licensed to use the Software pursuant to this Agreement YOU MAY NOT i copy the documentation which accompanies the Software ii sublicense rent or lease any portion of the Software iii reverse engineer decompile disassemble modify translate make any attempt to discover the source code of the Software or create derivative
80. with encryption support ELAN Converter Barcode Edition is a separate application that is designed to recognize barcodes and use that information to create PDF files with bookmarks The generated PDF files can be encrypted and are searchable if the OCR option is selected The conversion process operates using a watch or Hotfolder process Certain directories folders will be designated as Input directories that the application once initiated will monitor for newly arrived files and perform the conversion according to the settings The application is controlled by the following settings e Directories These are a set of folders used to hold input output fail and archive files e PDF settings Controls the creation of PDF files e Barcode settings Settings related to the barcodes values and bookmark creation Operation Mode Create PDF bookmarks outlines based on barcode recognition of scanned images The barcodes can be located on an existing page to be scanned or can be inserted as a separator sheet s in a scanning job The separator sheets will be scanned together with the original content The bookmarks PDF outline will be created in a hierarchical manner The hierarchy levels are associated with certain values of the barcodes present and recognized by the conversion process The rules for hierarchy levels can be set up by the operator and will be applied to the conversion job The created PDF file can be passwo
81. works from the Software or iv use a previous version or copy of the Software after you have received a replacement set or an upgraded version as a replacement of the prior version unless you donate a previous version of an upgraded version to a charity of your choice and such charity agrees in writing that it will be the sole end user of the product and that it will abide by the terms of this agreement Unless you so donate a previous version of an upgraded version upon upgrading the Software all copies of the prior version must be destroyed EXPORT RESTRICTIONS You may not export or reexport any Software except in full compliance with all United States laws and regulations executive orders and the like including in particular Parts 740 742 and 744 of the Export Administration Regulations of the U S Department of Commerce No Software may be exported or reexported into or to a national or resident of any country to which the U S embargoes goods or to anyone on the U S Treasury Department s list of Specially Designated Nationals or the U S Commerce Department s Table of Denial Orders DISCLAIMER OF DAMAGES In no event shall ELAN GMK or it licensors be liable to you for any special consequential incidental or indirect damages of any kind including without limitation the cost of cover damages arising from loss of data use profits or goodwill whether or not ELAN GMK has been advised of the possibility of such loss however c
82. ws the difference between the two modes Notes The sample assumes that Subdirectory depth is set to unlimited which we will discuss a little bit later To summarize Choose the subdirectory merging mode if you have a good directory structure where the files are well organized and all the images in each directory can be merged into a single PDF file where the output file name will be the input directory name The names of the input images are not important Note however that the order in which the input files are created in the PDF file is based on the alphabetical order of the input file names as shown in Windows Explorer or your favorite file manager Merge By Common Prefix The third file naming option is Merge files based on common prefix use prefix as file name Use this merging mode if your input files already have a naming convention where the file name contains a prefix and a page number such as Chapterl 001 tif thru Chapterl 099 tif All the input files having the C 2003 2008 ELAN GMK ELAN Converter Version 3 0 ELAN Converter 24 same common prefix will be merged into a single PDF file that will be named the same way as the common prefix It is possible that a directory has files with different common prefixes In this case multiple output PDF files will be created in the same directory as many of them as many different prefixes you have in your input folder Different people use different naming conventions
83. y the United States Export Administration Act or any other export laws restrictions or regulations This Agreement shall automatically terminate upon failure by you to comply with its terms This Agreement may only be modified in writing signed by an authorized officer of ELAN GMK Should you have any questions concerning this Agreement or if you desire to contact ELAN GMK for any reason please write ELAN GMK 2346 Bigelow Ave Simi Valley CA 93065 LIMITED WARRANTY ELAN GMK warrants that the media on which the Software is distributed will be free from defects for a period of sixty 60 days from the date of delivery of the Software to you Your sole remedy in the event of a breach of this warranty will be that ELAN GMK will at its option replace any defective media returned to ELAN GMK within the warranty period or refund the money you paid for the Software ELAN GMK does not warrant that the Software will meet your requirements or that operation of the Software will be uninterrupted or that the Software will be error free The above warranty is exclusive and in lieu of all other warranties whether express or implied including the implied warranties of merchantability fitness for a particular purpose and noninfringement This warranty gives you specific legal rights You may have other rights which vary from state to state NOTICE TO GOVERNMENT END USERS The Software and Documentation are Commercial Items as that term is define

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