ESLT Timelink 4000 Job Costing Manual
Contents
1. 20 LOGGING EMPLOYEES ON AND OFF 8 2 2 2 1 21 LOGGING AN EMPLOYEE 5 21 LOGGING AN EMPLOYEE OFFA 652 21 GENERATING 2 2 2 21111 kitisi 21 5 00 22 5 t tcp eet 23 SUMMARY JOB REPORT 5 Ier ee RD Ee REIR ERE ROUES E NUES se 23 PERTOD JOB REPORT HUE TERRE o ERES re DE dee eerie pre ee 23 EMPLOYEE JOB REPORT er tt OT E WE Re RR TR eee eee 25 AUDIT TRAIL 2 2 hoe Pe p ac G5 e Orr pU Ri rt B tp pr Deb pet ete ien 25 PROGRAM PRINTOUT s reete de eere er iet RE 25 EDITING JOB OPERATION 5 4 1 02442. December 1994 Timelink 4000 Job Costing Supervisor Manual Page 32 JS01256 A JOB NUMBER REFERENCE REPORT The report shown below is an example of a Job Number Reference Report sorted by reference number It relates a job s reference number to its description The report may be sorted by job description rather than job reference JOB NUMBER REPORT CLOCK NUMBER 1 PRINTED AT 09 12 ON TUE 2 AUG 1994 SOFTWARE VERSION V5 0 c MCS 1994 REF DESC REF DESC REF DESC REF DESC REF DESC 001 CONTRACTO1 002 CONTRACTO3 003 CONTRACT20 004 SMITHO1 005 JONES CO 006 ACME WDGET 007 ACME BOLTS 008 ACME SCREW OPERATION NUMBER REFERENCE REPORT The report shown below is an example of an Operation Number Reference Report sorted by reference number It relates an operation s reference number to its description The report may be sorted by operation description rather than operation reference OPERATION NUMBER REPORT CLOCK NUMBER 1 PRINTED AT 09 12 ON TUE 2 AUG 1994 SOFTWARE VERSION V5 0 c MCS 1995 REF DESC REF DESC REF DESC REF DESC REF DESC 01 GRINDING 02 MILLING 0 DRILLING 04 POLISHING 05 PACKING 06 TURNING 07 CLEANING 08 MOUNTING SUMMARY JOB REPORT Shown below is an example of a Summary Report for a single job Operations are printed in reference number order not alphabetical order The date and time when the job total was last cleared are shown after the job reference number The report can be printed for a single job a bat
3. 3 The TIMELINK now prompts for the range of dates for which the records should be printed FROM 0 10 94 TO 17 10 94 The from and to dates default to the previous day but both can be edited Press ENTER to accept the from date and ENTER again to accept the to date A sample report is shown in Appendix B PROGRAM PRINTOUT The program printout report shows how the T MELINK job costing program is configured To print this report take the following steps 1 Select the seventh option 7 REPORTS 2 Select the seventh option 7 PROG PRINTOUT The TIMELINK will now print the current settings of the program Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 25 EDITING JOB OPERATION TOTALS TIMELINK allows you to perform a number of editing functions on job costing data These fall into two main categories namely the zeroing of a job or jobs accumulated totals printed in a Job Summary Report and the editing of the parameters associated with a pair of employee job clockings ZEROING ACCUMULATED TOTALS FOR A SINGLE JOB You may want to zero the accumulated totals for a job for example at the end of a financial year or at the end of a pay period To zero the totals for a single job take the following steps 1 Select the eighth menu option 8 EDIT JOB OPNS 2 Select the second option 2 ZERO JOB TOTAL 3 The TIMELINK now prompts for the job to be zeroed JOB DESCRIPTION 00 If you know t
4. If the option to print new jobs is turned on 9 SETUP 4 PRINT NEW JOBS the job number and reference are now printed CHANGING THE NAME OF A JOB If a job has been added to the system and has been given the wrong name the description of the job can be changed without losing any of the data associated with that job To edit a job description take the following steps 1 Select the first menu option 1 ADD DELETE JOB 2 Select the third option 3 RENAME JOB 3 The TIMELINK now prompts for the job to be renamed Jobs may be selected by reference description or using the browse mode as described in the Job Costing User Manual JOB DESCRIPTION 400 If you know the job reference simply type it in You can cycle through existing jobs in job reference order by pressing the browse key E MMC and then using the arrow keys 4 When the job reference is correct press the ENTER key 5 The screen now appears as shown below OLD CONTRACTO1 Type in the new job description and press ENTER Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 11 ADDING A SINGLE OPERATION d It is not possible to add operations if operations are not enabled 9 SETUP 1 0PERATIONS To add a single operation to the T MELINK take the following steps 1 Select the second menu option 2 ADD DELETE OPN Note that the second line of the display shows the number of operations already added to the system and the capacity o
5. sine 26 ZEROING ACCUMULATED TOTALS FOR A SINGLE JOB 2 26 ZEROING ACCUMULATED TOTALS FOR A BATCH OF JOBS sees eene 27 EDITING EMPLOYEE JOB CLOCKINGS a E a E E trennen 28 APPENDIX A JOB COSTING SUPERVISOR MENU eres cesses tees 30 APPENDIX B SAMPLE 8 00 0 440 024 2 0 tne tasses suse tasse ta sensns tn sesto sees sosta senses 33 JOB NUMBER REFERENCE REPORT essere nre tren nennen 33 OPERATION NUMBER 00000000000 enee trennt trente tene 33 SUMMARY JOB REPORT there ele A A i an a 33 PERIOD JOB REPORT ee ote EH E ECHTE ECL tee RE Eee 34 Ad aes seeders Pet ted neo tdmen e 34 AUDIT TRAIL RBPORT 2 3 PG 35 PROGRAM PRINTOUT REPORT oerte hehe re ERR 35 INDE 36 December 1994 Timelink 4000 Job Costing Supervisor Manual Page 2 501256 INTRODUCTION This manual contains information
6. 6 BATCH ADD DEL 2 Select the first option 1 ADD JOB BATCH 3 The display now changes to the following Start of range of job descriptions End of range of job descriptions Type in the start of the range of job descriptions then press ENTER The description on the second line automatically changes to the same as the top line Use the arrow keys to move the cursor and type in any characters you wish to change for the end of the range Then press ENTER again The following section RULES FOR BATCH ENTRY OF JOBS describes the limitations on the range of jobs 4 f the range of jobs is acceptable the screen changes to the following 134JOBS PROCEED 1 YES O NO Press the 1 key to confirm the range of jobs then press ENTER The TIMELINK then displays a PLEASE WAIT message while the jobs are added If too many jobs have been specified in the range the display shows the following message ERROR ADD 124672 786 AVAILABLE where the top line shows the number of jobs in the range and the bottom line shows the number of free jobs If the start and end of the range are incompatible see RULES FOR BATCH ENTRY OF JOBS in the next section the following message is displayed START AND END DIFFERENT FORMAT If the TIMELINK is set to print new jobs 9 SETUP 4 PRINT NEW JOBS the TIMELINK checks that the printer is on line and ready to print If the printer is off line the jobs are still added but
7. 1 PRINTED AT 09 12 ON TUE 2 AUG 1994 SOFTWARE VERSION V5 0 c MCS 1995 TOMLINSON C 105 GROUP 2 MON 04 07 94 RATE 1 RATE 2 RATE 3 RATE 4 RATE 5 RATE 6 QUANTITY SCRAP SMITH10000 999 99 08 58 11 59 3 01 1432 154 SMITH10000 999 MACHINING1 99 12 59 14 03 1 04 376 21 SMITH24 021 TURNING 32 14 03 18 00 2 57 1 00 198 5 EMP DAILY TOTAL 7 02 1 00 2006 180 TUE 05 07 94 RATE 1 RATE 2 RATE 3 RATE 4 RATE 5 RATE 6 QUANTITY SCRAP A CONTRACT 002 TURNING 32 08 57 12 03 3 06 832 8 A CONTRACT 002 TURNING 32 12 59 17 03 4 04 954 4 EMP DAILY TOTAL 7 10 1786 12 EMPLOYEE JOB PERIOD TOTALS QUANTITY 3792 SCRAP 192 RATE 1 14 12 RATE 2 1 00 RATE 3 RATE 4 RATE 5 RATE 6 December 1994 Timelink 4000 Job Costing Supervisor Manual Page 34 JS01256 A AUDIT TRAIL REPORT The report shown below is an example of an Audit Trail Report It shows a list of job costing transactions between two dates JOB AUDIT TRA CLOCK PRINTED AT 09 SOF TWA UMBER RE VERS JOB AUDIT TRA CLOCK PRINTED AT 11 SOF TWA JOB 999 012 013 015 016 UMBER RE VERS DATE 040794 040794 040794 040794 040794 L FROM MON 4 JUL 1994 TO MON 4 JUL 1994 12 ON TUE 2 AUG 1994 ON V5 0 c MCS 1995 L FROM MON 8 MAY 1995 TO TUE 9 MAY 1995 2 29 ON TUE 9 MAY 1995 ON V5 0 c MCS 1995 START 10 10 10 10 10 END EMP NO S RAT 10 56 1234567 1 0 35 17 01 332 2 6 31 18 00 532 T 6 15
8. 1 00 17 01 132 2 6 11 19 00 234 F 6 05 1 00 0 PROGRAM PRINTOUT REPORT The report shown below is an example of a Program Printout Report It shows the settings of the job costing options JOB COSTING PROGRAM CLOCK NUMBER 1 PRINTED AT 09 12 ON SOFTWARE VERSION V5 JOBS OPERATIONS FREE JOB OPERATIONS OPERATIONS QUANTITIES SCRAP PRINT NEW JOBS LOG ON JOB CLK PRINTOUT TUE 2 AUG 1994 0 c MCS 1995 713 999 22221799 12376 13282 Timelink 4000 Job Costing Supervisor Manual JS01256 A 230 E 1 RATE 2 RATE 3 RATE 4 RATE 5 RATE 6 QTY 1342 1545 SCRP 312 December 1994 Page 35 INDEX DAI Adding jobs 11 13 Forgotten clockings 22 Adding operations 12 15 Allocating badges 9 Arrow keys 4 Audit trail 25 35 Grace times 22 Breaks 22 Increments 22 Calculations 22 Job Memory Low 20 breaks 22 Job numbers report 22 33 forgotten clockings 22 Jobs grace times 22 adding 11 increments 22 adding a batch 13 overtime 22 changing the name 11 rates 22 clearing 6 8 Card reader 4 deleting 16 Changing a job name 11 deleting a batch 18 Changing operation name 12 editing 28 Clearing jobs 6 printing new jobs 7 rules for batch entry 14 L Deleting jobs 16 18 Deleting operations 17 19 Logging off a job 21 Disabling operations 6 Logging on a job 21 Disabling quantities 7 Logging on jobs at clock in 7 Disabling scrap 7 Lost
9. 10 94 TO 10 10 94 6 PRINT AUDIT gt FROM 10 10 94 TO 10 10 94 Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 31 8 EDIT JOB OPNS 1 EDIT JOB EMP NO OR INSERT gt DATE 10 10 94 gt CONTRACTO1 143 gt CLOCKING CARD 08 58 11 59 use arrow keys to select job 2 ZERO JOB TOTAL gt JOB DESCRIPTION gt ARE YOU SURE gt PRINT TOTALS 000 NO 1 YES 0 NO YES 1 YES 0 NO If printer gt off line 3 ZERO JOB BATCH 3 JOB gt 134JOBS PROCEED CONFIRM EACH JOB gt TO NO 1 YES 0 NO NO 1 YES 0 NO If start and end gt START AND END If confirm set gt not same format DIFFERENT FORMAT to yes 9 SETUP 1 OPERATIONS gt 1 OPERATIONS ON ON 1 0 2 QUANTITIES 2 QUANTITIES ON ON 1 0 3 SCRAP gt 3 scRaP ON ON 1 0N 0 OFF 4 PRINT NEW JOBS 4 PRINT NEW JOBS ON ON 1 0 5 LOG ON CLK IN 5 106 ON CLK IN ON ON 1 0 6 CLEAR ALL JOB gt ARE YOU SURE CLOCKINGS NO 1 YES 0 NO 7 CLEAR JOB OPNS gt ARE YOU SURE NO 1 YES 0 NO 8 CLEAR ALL JOB gt ARE YOU SURE DATA NO 1 YES 0 NO 9 RE SORT JOBS 0 1 EDIT JOB CONTRACTO1 143 2 EDIT OPERATION MACHINING 21 3 EDIT STRT TIME 08 58 4 EDIT END TIME 11 59 5 EDIT SHIFT 6 EDIT QUANTITY 1543 7 EDIT SCRAP 21 PRINTER OFF LINE PRINT TOTALS YES 1 YES 0 NO JOB CONTRACTO1 0 1 2
10. EACH JOB gt PRINT TOTALS NO 1 YES 0 NO NO 1 YES 0 NO YES 1 YES 0 NO 4 DEL OPN BATCH 21 99 If start and end not same format If start and end not same format gt gt START AND END If confirm set gt JOB CONTRACTO1 DIFFERENT FORMAT to yes 0 1 2 13 OPNS PROCEED gt CONFIRM EACH PRINT TOTALS NO 1 YES 0 NO NO 1 YES 0 NO YES 1 YES 0 NO START AND END If confirm set gt OPN MACHINING DIFFERENT FORMAT to yes 0 NO 1 YES 2 CAN December 1994 Page 30 Timelink 4000 Job Costing Supervisor Manual JS01256 A 7 REPORTS 1 PRINT JOBS gt 1 PRINT JOBS BY REFERENCE 2 PRINT JOBS BY DESCRIPTION 2 PRINT OPNS gt 1 PRINT OPNS BY REFERENCE 2 PRINT OPNS BY DESCRIPTION 3 SUMMARY JOB 1 SUMMARY REPORT gt JOB DESCRIPTION REPORT SINGLE JOB 000 2 SUMMARY REPORT gt JOB If start and end gt START AND END 3 SUMMARY REPORT ALL JOBS 4 PERIOD JOB 1 PERIOD REPORT gt JOB DESCRIPTION gt FROM 10 10 94 REPORT SINGLE JOB 000 TO 10 10 94 2 PERIOD REPORT gt JOB _ gt FROM 10 10 94 JOB BATCH TO TO 10 10 94 If start and end gt START AND END not same format DIFFERENT FORMAT 3 PERIOD REPORT FROM 10 10 94 ALL JOBS TO 10 10 94 5 EMPLOYEE JOB gt 71 EMPLOYEE gt EMP NO OR INSERT FROM 10 10 94 REPORT CARD TO 10 10 94 2 GROUP gt GROUP NUMBER FROM 10 10 94 1 F 1 TO 10 10 94 3 ALL gt FROM 10
11. entered To do this take the following steps 1 Insert the Supervisor Job badge and select the ninth option 9 SETUP 2 Select the 8th option 8 CLEAR ALL JOB DATA 3 The TIMELINK then displays the message ARE YOU SURE 1 YES 0 NO 4 Confirm by pressing the 1 key then press ENTER gis procedure clears all job costing data on the system and should therefore be used with great caution Once data has been cleared it cannot be recovered 5 There will then be a delay while the T MELINK clears job costing memory ENABLING AND DISABLING OPERATIONS Operations may be enabled or disabled If operations are disabled employees will not be prompted to enter an operation when they log on to a job In addition you will not be allowed to perform functions such as adding or deleting operations To change whether operations are enabled or disabled take the following steps 1 Select the ninth option 9 SETUP 2 Select the first option 1 DPERATIONS 3 Press 1 to turn operations on or 0 to turn operations off then press ENTER December 1994 Timelink 4000 Job Costing Supervisor Manual Page 6 JS01256 A ENABLING AND DISABLING QUANTITIES Quantities may be enabled or disabled If quantities are disabled employees will not be prompted to enter the quantity when they log off a job To change whether quantities are enabled or disabled take the following steps 1 Select the ninth option 9 SETUP
12. the capacity of the system 21 99 cd Number of Capacity of the system operations added 2 Select the second option 2 DEL OPERATION 3 The TIMELINK now prompts for the operation to be deleted Operations may be selected by reference description or using the browse mode as described in the Job Costing User Manual o DESCRIPTION 0 If you know the operation reference simply type it in You can cycle through existing operations in operation reference order by pressing the browse key gt and then using the arrow keys The bottom line of the display shows the description of the operation corresponding to the reference number for example OPN DESCRIPTION 01 GRINDING 3 When the operation reference is correct press the ENTER key Before the operation is deleted the T MELINK asks for confirmation ARE YOU SURE MO 1 5 0 To confirm deletion of the operation press 1 to select YES then press ENTER This may take a while since the T MELINK must search all existing job records to detect when this operation has been used Once an operation has been deleted employees may no longer log on to it Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 17 DELETING A BATCH OF JOBS TIMELINK allows you to delete a batch of jobs quickly and easily TIMELINK prompts for a start job description and an end job description and then automatically deletes all the jobs in th
13. the following message is displayed PRINTER OFF LINE Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 13 RULES FOR BATCH ENTRY OF JOBS December 1994 Page 14 When adding a batch of job descriptions the following rules apply e Both start and end descriptions must have letters and digits in the same positions For example CONTRACT01 to CONTRACT10 is legal 10 jobs would be created CONTRACTA to CONTRACTD is legal 4 jobs would be created CONTRACT01 to CONTRACTOA is not legal Start description ends in 1 a digit end description ends in A a letter e The start description must be less than the end description For example CONTRACTO to CONTRACTO5 is legal 5 jobs would be created CONTRACTA to CONTRACTF is legal 6 jobs would be created CONTRACT05 to CONTRACTO is not legal start description is greater than end description CONTRACTF to CONTRACTA is not legal start description is greater than end description e Characters other than A to Z must appear at the same position in both the start description and the end description For example CONTRACT A to CONTRACT E is legal appears in the same position in both start and end descriptions 5 jobs would be created CONTRACT A to CONTRAC E is not legal Start description has a T where the end description has Digits increase by 1 for each job added letters change to the next lett
14. 2 Select the second option 2 QUANTITIES 3 Press 1 to turn quantities on or 0 to turn quantities off then press ENTER ENABLING AND DISABLING SCRAP Scrap may be enabled or disabled If scrap is disabled employees will not be prompted to enter scrap when they log off a job To change whether scrap is enabled or disabled take the following steps 1 Select the ninth option 9 SETUP 2 Select the third option 3 SCRAP 3 Press 1 to turn scrap on or 0 to turn scrap off then press ENTER LOGGING ON JOBS AT CLOCK IN The TIMELINK can be programmed to prompt employees for a job operation when they clock in If turned on employees are logged on to a job when they clock in Employees are still logged off jobs when they clock out irrespective of how this option is set To set this parameter 1 Select the ninth menu option 9 SETUP 2 Select the fifth option 5 LOG ON CLK IN 3 Press 1 to turn the option on or 0 to turn the option off then press ENTER PRINTING NEW JOB OPERATION DESCRIPTIONS When new job or operation is added to the T MELINK the TIMELINK can be programmed to automatically print out the reference and the job operation description To change whether job operation descriptions are printed take the following steps 1 Select the ninth option 9 SETUP 2 Select the fourth option 4 PRINT NEW JOBS 3 Press 1 to turn this option on or 0 to turn this op
15. GE 3 Press the ENTER key to select this menu option The display now changes to the following EMP NO OR INSERT CARD 4 Insert the employee s T amp A badge or enter the employee number 5 If the T amp A badge or employee no has already been allocated to Job Costing the following message is displayed JOBCOSTING USEAGE ALREADY IN USE 6 If the T amp A badge or employee no is accepted the display changes to the following JOBCOSTING USEAGE IMPLEMENTED OK 7 If the job badge is allocated to the employee successfully the menu returns to step 3 allowing the next employee to be allocated a job badge Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 9 DELETING EMPLOYEE S JOB BADGE If an employee has been allocated tojob costing they will be prompted to select a job operation when clocking in You may therefore want to delete an employee s job badge to prevent this happening To delete an employee from job costing from the T MELINK take the following steps 1 Select the 5th option from the Job Costing menu 5 ADD DELETE EMP JOB COCTING USEAGE 2 The display now changes to the following 1 ADD EMPLOYEE JOBCOSTING USEAGE 3 Select the 2nd option 2 DEL EMPLOYEE JOBCOSTING USEAGE The display now changes to the following EMP NO OR INSERT CARD 4 Either a Insert the employee s T amp A badge b Type in the employee s number then press ENTER c Cycl
16. LINK the following message is displayed JOB MEMORY LOW CALL SUPERVISOR When this occurs jobs or operations must be removed from the system to make room for more jobs This can be done in one of two ways 1 Delete jobs or operations from the system This will only reduce the number of job operations if time has been accumulated to the jobs or operations 2 Zero some job totals This will only work if time has been accumulated to the job To find out how much memory remains for jobs operations print a program report 7 REPORTS 7 PRINT PROGRAM The FREE JOB OPERATIONS parameter shows how many more job operations can be added to the system See Appendix B for an example of a Program Printout Report RE SORT JOBS MESSAGE When employees log on or off a job and the TIMELINK detects that a memory corruption has occurred the following message is displayed CALL SUPERVISOR RE SORT JOBS When this occurs jobs must be re sorted To do this take the following steps 1 Select the ninth option 9 SETUP 2 Select the ninth option 9 RE SORT JOBS The TIMELINK now corrects the database this may take several minutes December 1994 Timelink 4000 Job Costing Supervisor Manual Page 20 JS01256 A LOGGING EMPLOYEES AND OFF JOBS Employees may be logged on and off jobs using the Job Costing Supervisor menu This may be required because an employee has lost his her job costing card or if employees are not permitted
17. PLOYEE JOBCOSTING USEAGE If operation already exists gt OPN DESCRIPTION 00 gt OPN DESCRIPTION 00 CLOCKING TIME 09 43 CLOCKING TIME 09 43 EMP NO OR INSERT CARD gt EMP NO OR INSERT CARD 6 ADD DEL gt 1 ADD JOB BATCH gt JOB _ 213 999 TO 2 ADD OPN BATCH 21 99 3 DEL JOB BATCH 213 999 If more than 999 jobs If start and end not same format tee If more than 99 operations If start and end not same format gt gt gt gt gt gt gt gt gt gt gt gt gt ALREADY EXISTS ARE YOU SURE gt PRINT TOTALS NO 1 YES 0 NO YES 12 YES 0 NO If printer PRINTER OFF LINE off line NEW CONTRACTO1 OLD CONTRACTO1 If job already gt ALREADY EXISTS exists ALREADY EXISTS ARE YOU SURE gt PRINT TOTALS NO 1 YES 0 NO YES 1 YES 0 NO If printer gt PRINTER OFF LINE off line NEW MACHINING OLD MACHINING If operation gt ALREADY EXISTS already exists JOB DESCRIPTION gt OPN DESCRIPTION 001 CONTRACTO1 01 TURNING QUANTITY 0 gt QUANTITY 0 SCRAP JOBCOSTING USEAG IMPLEMENTED OK If card already gt ALREADY IN USE in use 134JOBS PROCEED NO 1 YES 0 NO ERROR ADD 124672 786 AVAILABLE START AND END DIFFERENT FORMAT 13 OPS PROCEED NO 1 YES 0 NO ERROR ADD 124672 78 AVAILABLE START AND END DIFFERENT FORMAT 134JOBS PROCEED gt CONFIRM
18. TIMELINK 4000 JOB COSTING MANUAL JSO1256 A TABLE OF CONTENTS 3 JOB COSTING SUPERVISOR MENU OVERVIEW 222 2 2 2 4 USING IHESHIET BY peni ee e RR rcu ene peus eco de 5 SETTING UP THE JOB COSTING SYSTEM eee eee ee enses ente tn statutas tatus tn stata 6 CLEARING ALL JOB DATA crises ie oreet ere eee eium et tyes o de EE OEN 6 ENABLING AND DISABLING OPERATIONS eterne neret en 6 ENABLING AND DISABLING QUANTITIES sees nenne trennen een 7 ENABLING AND DISABLING ener E trennen tren nent nest eret enne enne E E 7 LOGGING ON JOBS AT CLOCK IN nnne e db e E PE PR Or ER DERE pepe en 7 PRINTING NEW JOB OPERATION DESCRIPTIONS eene nenne netten trennen nenne 7 CLEARING JOB CLOCKING S eth teet t hi e reU EG be ee o dete reae ege eee ignis 7 CLEARING JOBS AND OPERATIONS sii ciie hosei asesinos tu deuste 8 ADDING AND DELETING EMPLOYEE JOB BADGES cssssssssssssessssessssssessessssessessesessessesessessnsessesees 9 ALLOCATING A JOB BADGE TO AN EMPLOYEE s
19. badges 10 Editing 26 27 Menu 4 5 30 employee job clockings 28 Messages end time 29 Job Memory Low 20 job 28 Re sort Jobs 20 operation 28 quantity 29 Q0 scrap 29 shift 29 Operation numbers report 33 start time 29 Operations zeroing job totals 26 27 adding 12 Employee badges adding a batch 15 allocating 9 changing the name 12 lost badges 10 deleting 17 Employee job report 25 34 deleting a batch 19 Employees editing 28 logging off a job 21 enabling and disabling 6 logging on a job 21 Operations numbers report 23 Enabling operations 6 Overtime 22 Enabling quantities 7 Enabling scrap 7 P End time editing 29 Period job report 24 34 Printing new jobs enabling and disabling 7 December 1994 Timelink 4000 Job Costing Supervisor Manual Page 36 JS01256 A Program printout 25 35 Quantities 21 editing 29 enabling and disabling 7 Rates 22 Reports 22 Audit Trail 25 35 Employee Report 25 34 jobs 22 33 operations 23 33 Period Report 24 34 Program Printout 25 35 Summary Report 23 33 Timelink 4000 Job Costing Supervisor Manual JS01256 A Re Sort Jobs 20 Rules for entry of jobs 14 Scrap 21 editing 29 enabling and disabling 7 Setup 6 Shift editing 29 Shift key 5 Start time editing 29 Summary job report 23 33 Zeroing job totals 26 27 December 1994 Page 37
20. ccept the to date A sample report is shown in Appendix B December 1994 Timelink 4000 Job Costing Supervisor Manual Page 24 JS01256 A EMPLOYEE JOB REPORT The employee job report shows which jobs an employee or employees have been working on between two user specified dates To print this report take the following steps 1 Select the seventh option 7 REPORTS 2 Select the fifth option 5 EMPLOYEE JOB REPORT 3 Select either 1 EMPLOYEE to print a report for a single employee 2 GROUP to print a report for a group of employees or to print a report for all employees 4 If the employee option was selected at step 3 select the employee by typing in the employee s number inserting the employee s time and attendance badge or by browsing through a list of employees using the arrow keys If the group option was selected at step 3 select the group to print 5 The TIMELINK now prompts for the range of dates for which the job totals should be calculated FROM 0 10 94 TO 17 10 94 The from and to dates default to the previous day but both can be edited Press ENTER to accept the from date and ENTER again to accept the to date A sample report is shown in Appendix B AUDIT TRAIL The audit trail report shows all job clockings between two user specified dates To print this report take the following steps 1 Select the seventh option 7 REPORTS 2 Select the sixth option 6 PRINT AUDIT
21. ch of jobs or all jobs SUMMARY JOB REPORT CLOCK NUMBER 1 PRINTED AT 09 12 ON TUE 2 AUG 1994 SOFTWARE VERSION V5 0 c MCS 1995 JOB 5 01 REF 21 LAST ZEROED AT 08 15 ON 01 07 94 RATE 1 RATE 2 RATE 3 RATE 4 RATE 5 RATE 6 QUANTITY SCRAP TURNING 21 210 23 12 05 16324 78 MILLING 45 376 45 3454 GRINDINGO2 65 3543 21 T0v21 23543 POLISHING1 71 287 59 23 45 3543 21 PACKING 87 78 05 05 21 6587 4496 33 12 05 23 45 10 21 05 21 53441 99 Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 33 PERIOD JOB REPORT The report shown below is an example of a Period Report showing the totals for a single job between two specified dates The report can be printed for a single job or for a batch of jobs JOB REPORT FROM MON 4 JUL 1994 TO WED 27 JUL 1994 CLOCK NUMBER 1 PRINTED AT 09 12 ON TUE 2 AUG 1994 SOFTWARE VERSION V5 0 c MCS 1995 JOB SMITHO1 REF 21 LAST ZEROED AT 08 15 ON 01 07 94 RATE 1 RATE 2 RATE 3 RATE 4 RATE 5 RATE 6 QUANTITY SCRAP TURNING 21 105 23 11653 43 MILLING 45 306 45 2745 GRINDINGO2 65 1522 19 1 21 7592 POLISHING1 71 182 01 2 15 1476 16 PACKING 87 EMPLOYEE REPORT The report shown below is an example of an Employee Job Report showing which job an employee has worked on between two specified dates The report can be printed for a single employee a group of employees or all employees EMPLOYEE JOB REPORT FROM MON 4 JUL 1994 TO TUE 5 JUL 1994 CLOCK NUMBER
22. d in the Job Costing User Manual Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 3 JOB COSTING SUPERVISOR MENU OVERVIEW December 1994 Page 4 All job costing supervisor functions are accessed through the Job Costing Supervisor menu To enter the menu insert the JOB SUPERVISOR card in the card reader with the arrow on top and pointing towards the TIMELINK When the card is removed the display changes to the following Job Costing Supervisor Menu JOB SUPERVISOR V5 0 c MCS 1995 L Software Version Copyright Message 1 To View the menu press the keys marked W 2 t Pressing the right arrow cycles to the next option pressing the left arrow cycles to the previous option To select the option press the key marked INTER Timelink 4000 Job Costing Supervisor Manual JS01256 A For example if the right arrow key is pressed immediately after inserting the Job Costing Supervisor badge the display shows the following Number Option text Eu 107 999 At each level of the menu there are up to 10 possible options d Option number 0 is always 0 EXIT If you know the menu number of the option you require the appropriate key can be pressed causing the option to be selected without pressing IENTER For example at any level of the menu pressing the 0 key selects the EXIT option and returns the menu selection to the next highest level o
23. e following steps 1 Select the seventh option 7 REPORTS 2 Select the fourth option 4 PERIOD JOB REPORT 3 To print a report for a single job selected by its job reference select the first option 1 PERIOD REPORT SINGLE JOB The TIMELINK now prompts for a job reference JOB DESCRIPTION Woo Type in the reference number or use the browse key and the arrow keys to browse through the jobs sorted by reference Then press the ENTER key To print a report for a job or range of jobs selected by their job description select the second option 2 PERIOD REPORT JOB BATCH The TIMELINK now prompts for a job description JOB TONES Type in the description of the first job in the batch When the ENTER key is pressed the job description on the second line automatically changes to the same as the top line for example FROM CONTRACTO1 TO ONTRACTO1 To print just one job press the ENTER key again To print a range of jobs edit the second line then press ENTER The section RULES FOR BATCH ENTRY OF JOBS describes the limitations on the range of jobs To print a report for all jobs on the TIMELINK select the third option 3 PERIOD REPORT ALL JOBS 4 The TIMELINK now prompts for the range of dates for which the job totals should be calculated FROM 0 10 94 TO 17 10 94 The from and to dates default to the previous day but both can be edited Press ENTER to accept the from date and ENTER again to a
24. e of operations 4 f the range of operations is acceptable the screen changes to the following 13 OPNS PROCEED 1 YES O NO Press the 1 key to confirm the range of operations then press ENTER 5 The TIMELINK then asks if you want to confirm the deletion of each operation CONFIRM EACH OPN 1 YES O NO If this option is set to YES the TIMELINK will ask for confirmation before deleting each operation in the specified range Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 19 6 The TIMELINK now asks whether it should print totals for the operations before deleting them PRINT TOTALS MES 1 YES O NO Select YES or NO by pressing either the 0 or the 1 key then press ENTER If the YES option is selected the printer must be on line and ready to print If the printer is not on line the operations are not deleted and the following message is displayed PRINTER OFF LINE OPNS NOT DELETED 7 If the CONFIRM EACH OPN selection was set to YES the TIMELINK displays each operation number on the screen before deleting it OPN MACHINING 0 1 5 2 Press 0 to leave the operation on the system 1 to delete the operation and 2 to cancel all further deletions JOB MEMORY LOW MESSAGE When employees log on or off a job and the number of jobs operations stored is approaching the limits of the T ME
25. e specified range To delete a batch of jobs take the following steps 1 Select the sixth menu option 6 BATCH ADD DEL 2 Select the third option 3 DEL JOB BATCH 3 The display now changes to Start of range of job descriptions JOB To End of range of job descriptions Type in the start of the range of job descriptions then press ENTER The second line automatically changes to show the same job description as the top line Use the arrow keys to move the cursor to any characters you want to change for the end of the range and press ENTER again when the information displayed is correct The section RULES FOR BATCH ENTRY OF JOBS describes the limitations on the range of jobs 4 If the range of jobs is acceptable the screen changes to the following 134JOBS PROCEED 1 YES O NO Press the 1 key to confirm the range of jobs then press ENTER 5 The TIMELINK then asks if you want to confirm the deletion of each job CONFIRM EACH JOB Mj 1 5 0 If this option is set to YES the TIMELINK will ask for confirmation before deleting each job in the specified range 6 The TIMELINK now asks whether it should print totals for the jobs before deleting them PRINT TOTALS MES 1 YES O NO Select YES or NO by pressing either the 0 or the 1 key then press ENTER If the YES option is selected the printer must be on line and ready to print If the p
26. e through a list of all employees on the T MELINK using the two arrow keys then press ENTER 5 If the job facility has already been deleted the following message is displayed INVALID EMPLOYEE an employee is deleted from the Time and Attendance system the employee s job facility is automatically removed from the Job Costing system REPLACING A LOST OR DAMAGED JOB BADGE If an employee loses or damages a badge a new badge can be allocated to that employee Follow all the steps described in the section Allocating An Employee To Job Costing December 1994 Timelink 4000 Job Costing Supervisor Manual Page 10 JS01256 A ADDING JOBS AND OPERATIONS Employees are prevented from logging on to jobs and operations which have not been entered on to the system via the Job Costing Supervisor menu Jobs and operations may be entered individually or in batches ADDING A SINGLE JOB To add a single job to the T MELINK take the following steps 1 Select the first menu option 1 ADD DELETE JOB Note that the second line of the display shows the number of jobs already added to the system and the capacity of the system l ADD DELETE JOB 713 999 Number of Capacity of the system jobs added 2 Select the first option 1 ADD JOB 3 The TIMELINK now prompts for a job description Up to 10 characters or digits may be used for the job description When the job description has been typed in press the ENTER key
27. eference description or using the browse mode as described in the Job Costing User Manual JOB DESCRIPTION 00 If you know the job reference simply type it in You can cycle through existing jobs in job reference order by pressing the browse key 4 gt a and then using the arrow keys The bottom line of the display shows the description of the job corresponding to the reference number for example JOB DESCRIPTION 001 CONTRACTO1 4 When the job reference is correct press the ENTER key Before the job is deleted the 7 MELINK asks for confirmation ARE YOU SURE 1 5 0 To confirm deletion of the job press 1 to select YES then press ENTER 5 The TIMELINK now asks whether it should print the totals for the job before deleting it PRINT TOTALS MES 1 YES O NO Select YES or NO by pressing either the 0 or the 1 key then press ENTER If the YES option is selected the printer must be on line and ready to print If the printer is not on line the job is not deleted and the following message is displayed PRINTER OFF LINE Once a job has been deleted employees may no longer log on to it December 1994 Timelink 4000 Job Costing Supervisor Manual Page 16 JS01256 A DELETING A SINGLE OPERATION 1 Select the second menu option 2 ADD DELETE OPN Note that the second line of the display shows the number of operations already added to the system and
28. er of the alphabet The group of letters or digits at the right of the description is increased first For example CONTRACTA to CONTRACTC9 would create jobs CONTRACTA1 CONTRACTA2 CONTRACTAS CONTRACTAS9 CONTRACTB 1 CONTRACTB2 CONTRACTBS 9 CONTRACTC1 CONTRACTC2 CONTRACTC3 CONTRACTCO a total of 27 jobs Timelink 4000 Job Costing Supervisor Manual JS01256 A ADDING A BATCH OF OPERATIONS If you have a number of operations with similar descriptions T MELINK allows you to add a batch of operations in the same way that batches of jobs can be added TIMELINK prompts for a start operation description and an end operation description and then automatically creates all the operations in the specified range To add a batch of operations take the following steps 1 Select the sixth menu option 6 BATCH ADD DEL 2 Select the second option 2 ADD OPN BATCH 3 The display now changes to the following Start of range of operation descriptions End of range of operation descriptions Type in the start of the range of operation descriptions then press ENTER The description on the second line automatically changes to the same as the top line Use the arrow keys to move the cursor and type in any characters you wish to change for the end of the range Then press ENTER again The rules described in the section RULES FOR BATCH ENTRY OF JOBS apply to the range of operations as
29. ese nne nennen trennen nene trennen nen 9 DELETING AN EMPLOYEE S JOB BADGE eee ener 10 REPLACING A LOST OR DAMAGED JOB BADGE eerte nennen nennen 10 ADDING JOBS AND OPERATIONS reete eese esee tite ti sone suse n statu 11 ADDING A SINGEEJOB 2 2 2e tete ved te Ie et detener tlbi ten steps 11 CHANGING THE NAME OF AJOB o eost ette reete tt ee mereri Tna 11 ADDING A SINGLE OPERA TION 53 5 5 2 3 retenti eee eene ded 12 CHANGING THE NAME OF AN OPERATION sese 12 ADDING A BATCH OF JOBS ite bite aes rettet ert aeter otto la bee dre ie er dee ten 13 RULES FOR BATCH ENTRY OF eere enne tenente 14 ADDING A BATCH OF OPERATIONS tmt ee ert e OO e pr t t bee pel petet ias 15 DELETING JOBS AND 8 2 attain tasse 16 DELETING A SINGLE JOB e epe a ege o a bte ee tee E ERR e E Edge 16 DELETING A SINGLE OPERATION Peer rr tee reet ter tb ei tee eer gd 17 DELETING A BATCH OFE JOBS nre rtt b o ee tei pp e pete ct oet 18 DELETING A BATCH OF 8 19 JOB MEMORY LOW MESSAGE i eriei 20 RE SORT JOBS amp
30. f the system 21 99 Number of Capacity of the system operations added 2 Select the first menu option 1 ADD OPERATION 3 The TIMELINK now prompts for an operation description Up to 10 characters or digits may be used for the operation description When the operation description has been typed in press the ENTER key If the option to print new jobs is turned on 9 SETUP 4 PRINT NEW JOBS the operation number and reference are now printed CHANGING THE NAME OF AN OPERATION If an operation has been added to the system and has been given the wrong name the description of the operation can be changed without losing any of the data associated with that operation Operations are renamed in exactly the same way as jobs To edit an operation description take the following steps 1 Select the second menu option 2 ADD DELETE OPN 2 Select the third menu option 3 RENAME OPN 3 Follow the steps from 3 onwards described in the section above CHANGING THE NAME OF A JOB December 1994 Timelink 4000 Job Costing Supervisor Manual Page 12 JS01256 A ADDING A BATCH OF JOBS If you have a number of jobs with similar job descriptions T MELINK allows you to add a batch of jobs quickly and easily TIMELINK prompts for a start job description and an end job description and then automatically creates all the jobs in the specified range To add a batch of jobs take the following steps 1 Select the sixth menu option
31. for Supervisors using the TIMELINK 4000 Job Costing system The job costing system can be used in conjunction with the Time and Attendance system Employees are allocated a magnetic stripe badge which uniquely identifies them to the job costing system This is separate from the Time and Attendance badge They insert the job costing badge when they wish to log on or off a job The system has provision for up to 999 different jobs and 99 different operations It calculates time at six different rates corresponding to the rates used for time and attendance The system can be programmed to request quantities and scrap when an employee logs off a job The Job Costing Supervisor functions include the following e Addition and deletion of jobs employees may only log on to authorised jobs e Addition and deletion of operations employees may only log on to authorised operations e Allocation of employees to job costing magnetic stripe badges e Logging employees on and off jobs e Generation of management reports e Editing of job clockings e Configuration of options such as Quantity and Scrap The manual is organised into sections dealing with each option in the Job Costing Supervisor menu The Job Costing Supervisor menu is reproduced in Appendix A and sample reports are included in Appendix B Throughout the manual TIMELINK screens are shown as below THU 14 JUL 1994 8 56 40 Instructions for users of the Job Costing system are include
32. he job reference simply type it in You can cycle through existing jobs in job reference order by pressing the browse key pn n and then using the arrow keys The bottom line of the display shows the description of the job corresponding to the reference number for example JOB DESCRIPTION 001 CONTRACTO1 4 When the job reference is correct press the ENTER key Before the job is zeroed the T MELINK asks for confirmation ARE YOU SURE MO 12YES 0 NO To confirm press 1 to select YES then press ENTER 5 The TIMELINK now asks whether it should print the totals for the job before zeroing it PRINT TOTALS MES 1 YES O NO Select YES or NO by pressing either the 0 or the 1 key then press ENTER If the YES option is selected the printer must be on line and ready to print If the printer is not on line the job is not deleted and the following message is displayed PRINTER OFF LINE December 1994 Timelink 4000 Job Costing Supervisor Manual Page 26 JS01256 A ZEROING ACCUMULATED TOTALS FOR A BATCH OF JOBS TIMELINK allows you to zero the accumulated totals for a batch of jobs quickly and easily TIMELINK prompts for a start job description and an end job description and then automatically zeroes the totals of all the jobs in the specified range To zero a batch of jobs take the following steps 1 Select the eighth menu option 8 EDIT JOB OPNS 2 Select the
33. is allocated to jobs while the employee is clocked in irrespective of the penalty break and whether the break is paid or unpaid PRINTING JOB NUMBERS December 1994 Page 22 This report lists job numbers sorted by either reference or description To print this report take the following steps 1 Select the seventh option 7 REPORTS 2 Select the first option 1 PRINT JOBS 3 To print jobs sorted by reference number select the first option 1 PRINT JOBS BY REFERENCE To print jobs sorted by description select the second option 2 PRINT JOBS BY DESCRIPTION A sample report is shown in Appendix B Timelink 4000 Job Costing Supervisor Manual JS01256 A PRINTING OPERATION NUMBERS This report lists operation numbers sorted by either reference or description To print this report take the following steps 1 Select the seventh option 7 REPORTS 2 Select the second option 2 PRINT OPNS 3 To print operations sorted by reference number select the first option 1 PRINT OPNS BY REFERENCE To print operations sorted by description select the second option 2 PRINT OPNS BY DESCRIPTION A sample report is shown in Appendix B SUMMARY JOB REPORT This report prints the totals for a job or jobs broken down by operation since the job was added to the system Note that this total can be zeroed using 8 EDIT 5 see later To print this report take the following steps 1 Select the seventh
34. ity and scrap produced provided these options are enabled QUANTITY SCRAP If the employee is not logged on a job the following message is displayed EMP NOT LOGGED ON JOB OPN GENERATING REPORTS Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 21 TIMELINK is capable of generating a number of reports including reports showing time worked on jobs between two dates and the time worked on each job by a particular employee Job totals are calculated totally independently of time and attendance totals The rules for the calculations of job totals are summarised below e is calculated at six rates rate 0 is unpaid and is not accumulated against jobs e Grace times and increments are not applied e Time is paid at the rate defined for the time of day on the shift the employee is allocated to e Daily and weekly overtime are not applied e f an employee forgets to clock out and is automatically clocked out using the Late Shift End or the Max Shift length parameters no time is credited to the job Job totals can be edited later e Breaks are only deducted if the break duration is the same length as the break band and the penalty duration and the break is unpaid Take the following example Break from 12 00 13 00 duration 1 00 penalty break 1 00 unpaid Time is NEVER allocated to jobs between 12 00 and 13 00 If the break duration is not set to the same length as the break band time
35. on the screen before zeroing it JOB CONTRACTO1 0 1 5 2 Press 0 to leave the job totals unchanged 1 to zero the job and 2 to cancel all further editing Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 27 EDITING EMPLOYEE JOB CLOCKINGS December 1994 Page 28 It is possible to edit a number of parameters associated with a pair of job clockings These include the following e The job e operation e The time the employee logged on to the job e The time the employee logged off the job e The shift the employee was working e The quantity produced e The scrap produced d It is not possible to INSERT a pair of job clockings You can only edit existing clockings To edit a pair of employee job clockings take the following steps 1 Select the eighth menu option 8 EDIT JOB OPNS 2 Select the first option 1 EDIT JOB CLOCKING 3 The TIMELINK now prompts for the employee to edit EMP NO OR INSERT CARD 4 Type in the employee s number insert the employee s card or browse through a list of employees on the TIMELINK using the arrow keys 5 Select the date of the job clockings you wish to edit DATE 0 10 94 then press ENTER The date defaults to the current date 6 The TIMELINK now allows you to browse through a list of the jobs the employee worked on during the specified day CONTRACTO1 143 08 58 11 59 Use
36. option 7 REPORTS 2 Select the third option 3 SUMMARY JOB REPORT 3 To print a summary report for a single job selected by its job reference select the first option 1 SUMMARY REPORT SINGLE JOB The TIMELINK now prompts for a job reference JOB DESCRIPTION Woo Type in the reference number or use the browse key and the arrow keys to browse through the jobs sorted by reference To print the job press ENTER To print a Summary report for a job or range of jobs selected by their job description select the second option 2 SUMMARY REPORT JOB BATCH The TIMELINK now prompts for a job description JOB Oy Type in the description of the first job in the batch When the ENTER key is pressed the job description on the second line automatically changes to the same as the top line for example FROM CONTRACTO1 TO ONTRACTO1 To print just one job press the ENTER key again To print a range of jobs edit the second line then press ENTER The section RULES FOR BATCH ENTRY OF JOBS describes the limitations on the range of jobs To print a summary report for all jobs on the T MELINK select the third option 8 SUMMARY REPORT ALL JOBS A sample report is shown in Appendix B PERIOD JOB REPORT Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 23 This report prints the totals for a job or jobs broken down by operation between two user specified dates To print this report take th
37. r drops out of the menu if at the highest level of the menu Generally repeatedly pressing the 0 key exits from the menu The only exception to this is when editing a text field such as a job description where the 0 then forms part of the job description A diagram of the menu structure is shown in Appendix A USING THE SHIFT KEY To enter shifted characters e g A B C etc press and hold Now press the key with the required letter on it Each press of this key cycles to the next shifted character on the key When the correct character is displayed release the shift key For example to type in hold down the shift key press the 1 key then release the shift key To type in B hold down the shift key and press the 1 key twice for C press the 1 key three times and so on Pressing the 1 key four times cycles the letter back to Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 5 SETTING UP THE JOB COSTING SYSTEM Prior to using the system there are a number of parameters which must be set up This includes the following e Disable Enable Operations e Disable Enable Quantities e Disable Enable Scrap e logging on jobs at clock in e Printing details of new jobs e Clearing jobs CLEARING ALL JOB DATA Before any jobs operations or employee job cards are added to the system it is advisable to clear all the job costing memory to ensure that there are no jobs already
38. rinter is not on line the jobs are not deleted and the following message is displayed PRINTER OFF LINE December 1994 Timelink 4000 Job Costing Supervisor Manual Page 18 JS01256 A 7 If the CONFIRM EACH JOB selection was set to YES step 5 the TIMELINK displays each job number on the screen before deleting it JOB CONTRACTO1 0 1 5 2 Press 0 to leave the job on the system 1 to delete the job and 2 to cancel all further deletions DELETING A BATCH OF OPERATIONS TIMELINK allows you to delete a batch of operations quickly and easily TIMELINK prompts for a start operation description and an end operation description and then automatically deletes all the operations in the specified range To delete a batch of operations take the following steps 1 Select the sixth menu option 6 BATCH ADD DEL 2 Select the fourth option 4 DEL OPN BATCH 3 The display now changes to Start of range of operation descriptions End of range of operation descriptions Type in the start of the range of operation descriptions then press ENTER The second line automatically changes to show the same operation description as the top line Use the arrow keys to move the cursor to any characters you want to change for the end of the range and press ENTER again when the information displayed is correct The section RULES FOR BATCH ENTRY OF JOBS describes the limitations on the rang
39. the arrow key to cycle through the list and press ENTER to select a pair of job clockings 7 Now that you have selected the pair of job clockings you can edit all the associated parameters l EDIT JOB CONTRACTO1 143 Edit the job description 2 EDIT OPERATION MACHINING gt Ail Edit the operation description only if operations are enabled Timelink 4000 Job Costing Supervisor Manual JS01256 A 3 EDIT STRT TIME 08 58 Edit the time the employee logged on to the job 4 EDIT END TIME 11 59 Edit the time the employee logged off the job 5 EDIT SHIFT 1 Edit the shift the employee was allocated to affects rates of pay breaks etc 6 EDIT QUANTITY 1543 Edit the quantity produced only if quantities are enabled 7 EDIT SCRAP 21 Edit the scrap produced only if scrap enabled 0 Finish editing this pair of employee job clockings Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 29 APPENDIX JOB COSTING SUPERVISOR 2 DELETE JOB 713 999 3 RENAME JOB If job already exists gt JOB DESCRIPTION 000 gt JOB DESCRIPTION 000 2 ADD DELETE OPN gt 1 ADD OPERATION gt 21 99 21 99 3 LOG EMPLOYEE ON JOB OPN 4 LOG EMPLOYEE OFF JOB OPN 5 ADD DELETE EMP JOBCOSTING USEAGE 2 DEL OPERATION 21 99 3 RENAME OPN EMP NO OR INSERT JOB CARD EMP NO OR INSERT JOB CARD 1 ADD EMPLOYEE JOBCOSTINGUSEAGE 2 DEL EM
40. third option 3 ZERO JOB BATCH 3 The display now changes to JOB ToO Type in the start of the range of job descriptions then press ENTER The second line automatically changes to show the same job description as the top line Use the arrow keys to move the cursor to any characters you want to change for the end of the range and press ENTER again when the information displayed is correct The section RULES FOR BATCH ENTRY OF JOBS describes the limitations on the range of jobs 4 If the range of jobs is acceptable the screen changes to the following 134JOBS PROCEED 1 YES O NO Press the 1 key to confirm the range of jobs then press ENTER 5 The TIMELINK then asks if you want to confirm the zeroing of each job CONFIRM EACH JOB NO 1 YES 0 NO If this option is set to YES the TIMELINK will ask for confirmation before zeroing each job in the specified range 6 The TIMELINK now asks whether it should print totals for the jobs before zeroing them PRINT TOTALS MES 1 YES O NO Select YES or NO by pressing either the 0 or the 1 key then press ENTER If the YES option is selected the printer must be on line and ready to print If the printer is not on line the jobs are not zeroed and the following message is displayed PRINTER OFF LINE 7 If the CONFIRM EACH JOB selection was set to YES step 5 the TIMELINK displays each job number
41. tion off then press ENTER With this option set to ON if a job or operation is added to the T MELINK the reference and description are printed on the default printer If the printer is off line the following message is displayed when a job is added PRINTER OFF LINE CLEARING JOB CLOCKINGS Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 7 If you want to clear all employee job clockings but NOT the jobs and operations select 6 CLEAR ALL JOB CLOCKINGS from within the 9 SETUP option d Once data has been cleared it cannot be recovered CLEARING JOBS AND OPERATIONS If you want to clear all jobs and operations from the system but NOT the information which allocates an employee to a job card select 7 CLEAR JOB OPNS from within the 9 SETUP option gj This procedure clears all jobs and operations from the system and should therefore be used with great caution Once data has been cleared it cannot be recovered December 1994 Timelink 4000 Job Costing Supervisor Manual Page 8 501256 ADDING AND DELETING EMPLOYEE TO JOB COSTING ALLOCATING AN EMPLOYEE TO JOB COSTING Employees log on and off jobs using their T amp A badge To allocate an employee to job costing take the following steps 1 Select the 5th option from the Job Costing menu 5 ADD DELETE EMP JOBCOSTING USEAGE and press ENTER 2 The display now changes to the following 1 ADD EMPLOYEE JOBCOSTING USA
42. to change jobs without the Supervisor s permission LOGGING AN EMPLOYEE ON TO A JOB To log an employee on to a job take the following steps 1 Select the third menu option 3 LOG EMPLOYEE ON JOB OPN 2 The TIMELINK now prompts for the employee EMP NO OR INSERT CARD 3 Either type in the employee s number insert the employee s T amp A card or browse through a list of employees using the arrow keys 4 TIMELINK now asks for the time of the clocking This defaults to the current time but can be edited Once the time shown is correct press the ENTER key 5 TIMELINK now prompts for the job and operation to log the employee on to Data is entered in exactly the same way as described in the section entitled SELECTING A JOB in the Job Costing User Manual If the employee is already logged on a job the following message is displayed ALREADY LOGGED ON JOB OPN LOGGING AN EMPLOYEE OFF A JOB To log an employee off a job take the following steps 1 Select the fourth menu option 4 LOG EMPLOYEE OFF JOB OPN 2 The TIMELINK now prompts for the employee EMP NO OR INSERT CARD 3 Either type in the employee s number insert the employee s job costing card or browse through a list of employees using the arrow keys 4 TIMELINK now prompts fo rthe clocking time This defaults to the current time but can be edited When the time displayed is correct press the ENTER key 5 TIMELINK now prompts for the quant
43. well as to the range of jobs 4 f the range of operations is acceptable the screen changes to the following 13 OPNS PROCEED 1 YES O NO Press the 1 key to confirm the range of operations then press ENTER The TIMELINK then displays a PLEASE WAIT message while the operations are added If too many operations have been specified in the range the display shows the following message ERROR ADD 124672 78 AVAILABLE where the top line shows the number of operations in the range and the bottom line show the number of free operations If the start and end of the range are incompatible see RULES FOR BATCH ENTRY OF JOBS in the previous section the following message is displayed START AND END DIFFERENT FORMAT Timelink 4000 Job Costing Supervisor Manual December 1994 JS01256 A Page 15 DELETING JOBS AND OPERATIONS As well as adding jobs and operations to the T MELINK you can also delete them This may become necessary because the T MELINK is running out of memory or because the job has been completed DELETING A SINGLE JOB 1 Select the first menu option 1 ADD DELETE JOB Note that the second line of the display shows the number of jobs already added to the system and the capacity of the system 713 999 LL UJ Number of Capacity of the system jobs added 2 Select the second menu option 2 DELETE JOB 3 The TIMELINK now prompts for the job to be deleted Jobs may be selected by r
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