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User Manual - University Human Resources

1. Search by any of the following fields e Department e Status e Position Number e When done click Search 33 Faculty Positions Create New Position Open Saved Search Search Hide search options Add Column Add Column AGNR AES Agriculture Expenment Station Associate Dir AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Draft Active Locked Inactive Department Status Position Number 245678 Ad hoc Search Faculty Positions Ad hoc Search 1 Item Found Save this search Actions Actions tl i iti l Fi P Title Functional Tite Tithe Code Position Number Employee FirstName Employee Last Name Unit Status ARHU School Actions 7 Professor Professor 9148510 245678 Active e Click the Title to access the position Positions Titles My Profile Help Sherry Costello you have 1 message Creator Positions Faculty Professor E Position Professor Faculty Current Status Active Print Preview Employee View Position Type Faculty Department ARHU School of Music Print Preview Search Waiver gt IP i Request Change to Existing Faculty Position Summary History Classification Details Classification Details e From the summary page select Request Change to Existing Faculty Position Start Request Change to Existing Faculty Position Action on Professor Once it has been started this action will lock t
2. Applicants ejobs umd edu HR eterp umd edu elerp Customer Service Center phone x55600 email jobs umd edu ir UNIVERSITY OF at W IVI Table of Contents fainge e U aT E E E EEE E E A E T A E 3 PC E E E E N E A E E SE cue E E A A 3 USERS aer E E EE E E A EET 4 eren Termino 2 24 ee AEE 6 LOPIN E T E S 7 OS OVENI N aa E E E A E E teenosenecesane 8 HOMO PIPO E basew occa orouste nea ocuadnamenen nner sinner wench eenemneeuseriearoncants 8 DOK ea A A A E 8 EREE D D A E E E A N A E A E A A E A E 9 BE e E E E E E E AEE EE E E E E E E EE E 10 Module Sele Oien T E E E S 11 POsSiUON MANILEMEH eisene eE ENEA E waturcesertatecoeipies 11 ees Catt NE E E E E EE EEE EE EE AE E E 12 PO ION ra E E E E E E 13 creatine a New FOSO eonenni EE E 13 Creating New Nonexempt and Exempt POSITIONS ccccccssecccseceesecceesceceeceeeeeeeeneeseeeceseueceneneeees 13 Requesting a New Faculty POSITION cccccccssseccceeseccccescceesusececeeececeeesecessuecessunecessunecessenecetsensess 22 Modiiving Existing POSITIONS xccccateaseseceseeia ecncncaatnanesgesiensenetcestitastconnneel ossesnet Gonannesaounesenaneselsanseseedianeseeeaee 26 Modify an Existing Nonexempt Or Exempt Position cccccesseccceeseceeeeecceceuececeeeceeseeeceeseuseeeeseneess 26 Requesting a Change to an Existing Faculty POSition ccccccceccccsecscesececeneceeeneeseeeseseueceseueseeenseeeens 32 Sear CS FOC F OGIO N e E E 37 SC VIN VO CU O
3. 4 tems Found gt Last Name First Name Costello Sherry Cosz Thomas 4 Colbert Kim A McDonald Karen Workflow State Internal UHR Approved List of Eligibles UHR Approved List of Eligibles UHR Approved List of Eligibles UHR Approved List of Eligibles Application Date December 17 2072 at 08 54 pm December 17 2012 at 09 00 pm December 18 2012 at 06 33 am December 18 20172 at 12 14 pm Associated Position More search options Actions GENERAL Review Screening Question Answers Download Screening Question Answers Export results BULK Move in Workflow Download Annlications as POF Create Document PDF per Applicant As the applicants are interviewed their statuses should be changed appropriately until a candidate has been selected Change for all applicants Applicant Current State Sherry Costello UHR Approved List of Eligibles UHR Approved List of Thomas Cosz Eligibles UHR Approved List of Eligibles Kim Colbert Karen McDonald UHR Approved List of Eligibles or Cance New State Recommended for Hire Interviewed Mot Advanced Further Interviewed Mot Advanced Further Interviewed Mot Advanced Further Select a workflow state Reason Due to Job Expernence Due to Job Expenence Please select Please select Due ta Job Expenence Due to Job Skills Due to Interview Performance Due to Recommendations Retferences
4. Program Administrative Specialist Postings J b Tithe Program Acmanes taint Spacia Testy Emerg Cetiteenis TEST HOURLY TESTING FOR POSTER Coonndaio THp TESTI TUESDAY Monee Retest hian 2 nesting hourly Thursday Tesiing 5 Business Manager for TEST hbodity OMce Clerk HA Manager TEST Testing Under Rovira fy Search Comedine Test 2 for Houny haws Test iE t Hiring Proposals Phare are oot my ng mopon n ya wich bet Actions S06 Tithe Coondinator Coonndalor e THp TESTI TUESDAY Hiring Proposals 0 Honciempt Erem P Pie Honexemet Ewen N rh i mpi Hou GA Pog Hongcupmpt Exempt Hour ay Pani Foui Hourin Houra Pond Hury Pa Actions 2 Type Nonexempt Gumeni Staie Sond Approved Engi ienacw List to Hing CATR ia Posted Posed eTerp Serice Canter Equity Finalist Racwed Send to Hiring Criticial Sand bo Creates io Cesira Poste 34 Pied Poe Approved fpr Seach Wane Appetesed for Search Winier Dremi Bemi fo Orear to Desigaie Posting As Pied Posted Posted Current State Ora Mocity Exempt Position Apprmed Crestor to Seat Postion To remove items from the Watch List e Click Actions to display the dropdown box e Select Stop Watching User Roles State Gener Hring Geita Search Chaiiesir a Sabih Chainbesgse LHA Hiring Oficial Sherry Costeic Creator Seati Chained LHF UHR Leela Ler mol Sa Creator Search GhainDesiyt Search Chain Taesignes Search
5. Save UMIVERSITY OF MARYLAND ibea PeopleAdmin den POSTON MANAGEMENT F Positions Tithes My Profile Sherry Costello you hirve 1 massage Creator Actors f Hew Faculty Postion Mew Poakion definition Summary 2 New Faculty Position Professor Faculty Edit Take Acton On Achon Curren Status Dran Poston Type Faculty Created by Sheny Costello Deparment ARAU College of Arts amp Cumi Sherry Costello Humanities Sehngs Title Edit Cirssficahon Delais Title Code From the Summary screen verify all information is correct RR Hover over the Take Action on Action tab to display the drop down box ry Costello you have 1 message Creator Select the appropriate action os e Keep working on this Action saves action sence e Action Cancelled cancels action Keep working on this Acton lt a oc e Send to Faculty Specialist sends action to Academic Affairs Send to Facuty Specaist move to Facumy Position Specialst to create position Cancel move to Achbon Canceled 24 e Add any comments for the Position Specialist becomes part of the historical record e Designate if adding this action to the Watch List Take Action Send to Faculty Specialist move to Faculty Position Specialist e Click Submit Comments optional L 4 Add this action to your watch list Submit Cancel 4a When a position is created by the
6. Take Action e Place any applicable comments Posting Filled move to Filled e Check box to now remove from watch list Comments optional e Click Submit w This posting is currently in your watch list Uncheck this box to remove it Submit Cancel hi 74 Approving Actions Postings and Hiring Proposals Approvers are notified via email when an action posting or hiring proposal in eTerp2 has been sent for approval Only the selected Approver receives the email notification and the item can be found and accessed from the approvers Inbox University of Maryland College Park Access eTerp2 at https eterp umd edu e Login using Directory ID and Password Username Password Dale Anderson you have O messages Chair DeptApprovers logout 104844951 Welcome to your Online Recruitment System Shortcuts ae Inbox 1 items need your attention Displaying items for group Chain Depi Approver Postings 0 Hiring Proposats 0 Actions 1 Verify User Role PeopleAdmin POSITION MANAGEMENT Y To change user role e Click the arrow to display the drop down menu PS Creator a logout SLEDER LEMI e Highlight the User Role Creator Dean P Approver Employee ee ye e Click the Refresh Arrow Faculty Position Specialist Hiring Official Major Unit Head Provost President Approver search Chair Designee search Committee Member Univ Equity Administrator 75
7. From the Summary Page click the down VETEEN ante arrow on Take Action on Hiring Proposa Keep working on this Hiring Proposal Send to Hiring Official move t _ Hiring Official VRON ao e Depending upon the position type see O a a E workflow select the next role to send to Send to Equity Admin move to Equity Administrator Send to Creator 2nd Review move to Creator 2nd Review pake acion j e Select the name of the next user if applicable Send to Chair Dept Approver move to o Enter any comments for the next user the comments Chair Dept Approver are stored in history as part of the permanent record Sherry Costello Comments optional e Click the box to add to watch list e Click Submit The next user will receive a system generated email informing Add this hiring proposal to your watch list them an item in eTerp2 needs attention Submit Cancel 126 Seating the Position Once the Hiring Proposal is routed and approved it will be sent to the Creator to Seat the Position The Creator will receive a system generated email notification and can access the Hiring Proposal from their inbox Below are the instructions for seating the position Access eTerp2 at https eterp umd edu University of Maryland College Park Username Password Login e Login using Directory ID and Password Postings Hiring Proposals My Profile Help Sherry Costello you have 4 megbages C
8. Human Resources 2nd Review Send to Hiring Official move to Hiring Official Action Canceled move to Action Canceled Summary History Settings e From the summary page verify all information is correct e Select Take Action on Action to display the dropdown menu e Select the appropriate action Take Action x e Select the name of the next user to send Send to Hiring Official move to Hiring Official the action to Sherry Costello ial e Add comments for the next user if Comments optional applicable e Check the box to add the action to the watch list e Click Submit z Add this action to your watch list Submit Cancel When the changes to the position are approved by UHR the Creator will receive an email notification 31 Requesting a Change to an Existing Faculty Position PeopleAdmin Watch List POSITION MANAGEMENT Y Help Sherry Costello you have 1 message Creator 7 logout e Login under the user role Creator e Access the Position Management module UNIVERSITY OF MARYLAND Inbox BM TTE A POSITION MANAGEMENT T Positions Titles My Profile Help Nonexempt Sherry Costello you have 1 message Creator Nonexempt Actions Exempt Exempt Actions Welcome to your Online Recruitment Sy Faculty Faculty Actions Shortcuts _ nbox 10 items need your attention Create New Nonexempt Posting Create New Exempt Posting Create New Fac
9. Summary Hiring Proposals Inbox PeopleAdmin APPLICANT TRACKING T My Profile Help Sherry Costello you have 1 message Creator s Posting TEST HOURLY Hourly GA Pool Edit Current Status Draft Position Type Hourly GA Pool Department VPAA University Human Resources Created by Sherry Costello Owner Sherry Costello Summary History Settings Hiring Proposals Please review the details of the posting carefully before continuing After completing the applicable tabs select e Take Action on Posting Postings Postings Hourly GA Pool TEST HOURLY Draft Summary Posting TEST HOURLY Hourly GA Pool Edit l Current Status Draft Position Type Hourly GA Pool Department VPAA University Human Resources Created by Sherry Costello Owner Sherry Costello Summary History Settings Hiring Proposals Hiring Proposals Fake Acton On Posting See how Posting looks to Applicant Li Print Preview Applicant View Print Preview My Profile Help Sherry Costello you have 1 message Creator Take Action On Posting WORKFLOW ACTIONS Keep working on this Posting Send to Creator 2nd Review move to Creator 2nd Review Send to Hiring Official move to Hiring Official Send to eTerp Service Center move to eTerp Service Center Cancel move to Canceled Depending on the position type and the users Divisions Workflow for hourly postings select one of the foll
10. A status message will appear Generating File Status Requesting Documents status will update indicating the file is generating automatically Please do not close this window until the download has started Once the file is generated the documents will open as a PDF To exit the documents page simply use the back button 102 Hiring Officials When the search committee has identified the finalists the Search Chair will forward the list to Equity for review If approved the Equity Administrator will then forward the finalist to the Hiring Official It is at this point that the Hiring Official can begin reviewing the finalists and conduct the interviews The Hiring Official is required to change the applicant statuses appropriately as the search progresses until the final candidate is identified and Recommended for Hire Below are the instructions for reviewing the finalists and their applicant documents To access eTerp2 go to http eterp umd edu University of Maryland College Park e Login using Directory ID and Password Username Password UNIVERSITY OF MARYLAND Inbox Be eTe tT ela leri APPLICANT TRACKING T Postings Hiring Proposals My Profile Help Sherry Costello you have 4 ffessages Hiring Official e Verify user role is Search Chair Designee Inbox BM elle TCT To change role APPLICANT TRACKING 8 e Access the dropdown MyProfile Help e Select Hiring Official Sher
11. Name Action Summary UID Hispanic or Latino Please select Optional Race Category j P t estimate ease selec Gender Please select Is this person a voting member of the Please select r committee Is this person the gt PI i search chair ease select 7 Please select gt Search Chair Designee l Remove Entry Add Search Committee Entry Save lt lt Prey Enter the following information for each member e Name e UID e Email e Race and Gender Information e Committee Information 18 To add additional committee members select Add Search Committee Entry To remove a committee member check Remove Entry and click Save When finished adding all committee members click Next UNIVERSITY OF MARYLAND C PeopleAdmin rat en Watch List O RSEuen big u Gres aa Positions Titles My Profile Help Sherry Costello you have 1 message Creator Actions I New Honexempl Position New Position definition Summary Search Results Previous Next New Nonexempt Position Test Title Nonexempt Edit Current Status Draft Position Type Nonexempt Created by Sherry Costello Department VPAA University Cymer Sherry Costello Human Resources Summary History Settings Title Edit Classification Details Title Code OSHR 100 The Summary screen allows users to review all information prior to sending the action forward UNIVERSITY OF MARYLAND
12. Send to Creator for Hiring Proposal Monexempt Send to Creator to Designate Posting as Filled Faculty Send to Creator for Hiring Proposal Type Current State Nonexempl eTerp Service Center Exempt Nonexempt ba Equity Finalists Reviewed Send to Hiring Official Send to Creator to Designate Posting as Filed l en i ee Owner Creator Creator Creator Creator Creator User not set State Owner UHR Hiring Official Sherry Costello Creator 21 Once transitioned the action will appear in the user s watch list if the action was flagged when sending it forward The Creator will receive an email once the position has been created Requesting a New Faculty Position UNIVERSITY OF MARYLAND CED PeopleAdmin Fer i BOO MANAGEMENT m Positions Titles My Profile Hip Moniin Sherry ostelbo you hme Imessage UHR Hone Arboe 1a Esempi Exempt fucthores Welcome to your Online Recruitment System Facity F n Acton SPs amp Inbox 414 items need your attention Create New Nonemernipl Podinyg Disper ferns for piap Uhr Greate New Exempt Posting Gemer Hew Facuiy Posing Postings 6 Users 104 Hrro Proposes I Arione i2 Resiiched Lists 0 Create New Houh iPad Posmi Type Curent State My Linkg Tr ning Materints Sry Struthnes Heem 05 Soper fac aeons Apphtant fae fi Watch List i items Ummy miy Hanan Resources e Select Positions to display the dro
13. The candidate selected for hire should have the status of Recommended for Hire Other candidates should be set to Interviewed Not Advanced Further or Interviewed Finalist Not Selected 120 Hiring Proposals Once a candidate has been selected and the status changed to Recommend for Hire a hiring proposal should be created and routed for approval Both Creators and Hiring Officials have the ability to begin the Hiring Proposal Below are the instructions for creating the Hiring Proposal Creating a Hiring Proposal Access eTerp2 at https eterp umd edu University of Maryland College Park Username Password e Login using Directory ID and Password UNIVERSITY OF MARYLAND Inbox BN eTe ETNE A eler APPLICANT TRACKING T Postings Hiring Proposals My Profile Help Sherry Costello you have 4 ffiessages Hiring Official Pogout e Verify user role is Hiring Official or Creator 121 Inbox EENT ETT Watch List B Pease ai e e To change user role e Access the drop down MyProfile Help e Select Hiring Official or Creator Sherry Costello you have 4 messages Hiring Official rate e Click the arrow to refresh Chair Dept Approver Creator Dean P Approver Employee Equity Administrator Faculty Position Specialist Hiri q Official ee ee A green message at the top of the screen appears Search Chair Designee Shorts Search Committee Member informing user of new role UHR Univ Eguity A
14. Unit VPAA University Human Resources VPAA University Human O21 5 2013 Resources VPRAA University Human Actons Actions Actions Actions Actions Actions Actions Sherry Costello you have 4 messages Search Committee Member C logout Postings Exempt Testing Exempt Documents Posted Summary Posting Testing Exempt Documents Exempt Current Status Posted See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Search Chair Designee Print Preview Applicant View Human Resources Print Preview Summary History Applicants Reports Please review the details of the posting carefully before continuing Search Results Next To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You ik ACLL mM mer athe nn im ane 2 nade thi LEL inr Dj DELL Waren l DINE Per DCO nat anne Ar T D The Summary Page allows committee members to view the position details such as minimum qualifications position summary etc Sherry Costello you have 4messages Search Committee Member logout Postings Exempt Testing Exempt Documents Posted Summary Posting Testing Exempt Documents Exempt Current Status Posted See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Search Chair Desig
15. inbox MEAE eleri Watch List POSITION MANAGEMENT T Positions Titles My Profile Sherry Costello you have massage Creator logout Actions I Hew Nonexempt Position New Position definition Summary Search Results Previous Next New Nonexempt Position Test Title Nonexempt Edit VAORE LOW ACTOS Current Status Draft Keep working on this Action Achon Canceled move to Action Position Type Nonexempt Created by Sherry Costello Canceled Department VPAA University Owner Sherry Costello Send to Creator 2nd Review Human Resources move to Creator 2nd Review Send to Hiring Official move to E Hiring Official Summary History Settings Cancel move to Action Canceled To move the action forward click Take Action on Action and select one of the following actions e Keep working on this Action saves the action e Action Canceled Cancels the action e Send to Creator 2 review allows users to send to an additional Creator for review if necessary e Send to Hiring Official sends the action to the Hiring Official 19 Take Action e Inthe popup box select the name of the person to send the action to e Enter comments for the user selected These Send to Hiring Official move to Hiring Official comments will appear in the system generated email the user receives Comments also become part of the historical Sherry Costello Comments optional record for this action
16. 4 messages Search Chair Designee Contact the eTerp Service Center at x55600 if unable to access the correct user role 80 UNIVERSITY OF MARYLAND Cl PeopleAdmin der CEE rucan mracne 7 Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Search Chair Designee logout e Verify on the Applicant Tracking module header will appear in blue PeopleAdmin i POSTION MANAGEMENT TO AARE O Peston Manes cincnite APPLICANT TRACKING Applica nt Trackin B My Profile Help e Hover over the arrow to display the Sherry Costello you have 4 messages Search Chair Designee logout dro p down box e Select Applicant Tracking Welcome to your Online Recruitment System i Shortcuts wa Inbox 14 items need your attention Pio group Search Chain Designee Postings 10 Hiring Proposals 0 Actions 4 Job Title Type Current State Owner Chancelor Emeritus University Systemof _ _ Retum Recommended Finalist to Search Faculty i ee My Links Maryland Search Chair Chair Designee Retum Recommended Finalist to Search Chair Assistant Professor Faculty Training Materials 5 PETI Salary Structures Business M ki xem rch Chair Exe pt Sea Cha FrhairiMeciangs Nonexemp Job Specifications Applicant Site fi Watch List items University Human Resources e Items needing attention will appear in the Inbox under the Postings tab The listing is display
17. Applicant Tracking w Inbox 15 items need your attention The Hiring Official can access the posting and applicants from their Inbox once the eligible candidates have Displaying items for group Hiring Official Postings 10 Hiring Proposals 0 Actions 4 been sent by the Employment Analyst The applicants Job Title Type Current State will not be viewable until this point To access the Program Administrative Send Approved Eligibility Nonexempt Specialist Hiring Official Equity Finalists Reviewed Official Equity Finalists Reviewed Miffirial posting from the Inbox Coordinator Exempt e Click the title link under Job Title Test Exempt Manager 113 Sherry Costello you have 4 messages Hiring Official z logout Postings Nonexempt Program Administrative Specialist Send Approved EligibilityInterview List to Hiring Official Summary Search Results Previous Next E Posting Program Administrative Specialist Nonexempt Edit Current Status Send Approved Eligibility interview List to Hiring Official See how Posting looks to Applicant Position Type Nonexempt Created by Karen McDonald iia i ne Department VPSA University Owner Hiring Official it Print Preview Career Center Summary History Settings Applicants Reports Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Ac
18. Application Date Documents Actions Costello Sherry Recommended for list of eligibles December 17 2012 at 08 54 pm Actions Y Cosz Thomas Recommended for list of eligibles December 17 2012 at 09 00 pm Actions Colbert Kim Recommended for list of eligibles December 18 2012 at 06 33 am Actions T 117 The applicants selected as Recommended for List of Eligibles must be sent to the Employment Analyst for review Applicants should NOT be contacted for interviews until the Analyst has reviewed and approved the selected candidates To send the selected applicants to Employment e Click the down arrow on Take Action on Posting e Click Send Selected Eligibility Interview List to UHR Take Action x Send Selected Eligibility Interview list e Select the Employment Analyst to UHR move to Send Selected e Add any comments for the Analyst Eligibility Interview list to UHR a comments become part of the historical Sherry Costello ir record of the posting Comments optional e Check to add to Watch List e Click Submit Add this posting to your watch list Submit Cancel Once the Employment Analyst reviews the selected candidates they will change the applicant statuses of those selected to UHR Approved List of Eligibles The approved List of Eligibles will be sent to the Hiring Official and can be accessed from the Inbox At this point the applicants can then be contacted Interviewi
19. Chiiir State Camir Sherry Costeta WHR reator Uei nat Ser Click Watch List for a more detailed view of the Watch List Creator karen Si Gonak aheny Comers Sherry Coste Sheny Gosen Shamy Gosie Sheriy Cotia Shen Coray Sheny Gosso Sherry Comet Sherry Comets Sherry Coens Sherry Cisie Sherry Cosieio sherry Cote Creator Sherry Costeic Shere Cosita Shetty Codieto Users can easily see what role they are viewing in the system by looking next to their name Inbox PeopleAdmin Watch List POSITION MANAGEMENT Y Home G e n ii 0 1 e logout Sherry Costello you have 7 messages Creator 10 CD Peopiesdmin The drop down menu will appear if the user has multiple roles To dale toggle between user roles select the new user role from the drop down menu and hit the refresh button a next to the user roles es Hiring Oficial W e Chair Department Approver Creator Dean VP Approver Employee Equity Administrator Faculty Position Specialist Major Unit Head Provost President Search Chair Designee Search Committee Member UHR University Equity Administrator Users will see a green bar at the top of the screen indicating roles have changed successfully Click the X on the bar OR anywhere else on the bar to close the message E You ae ow vering The System 25 a member of the Hiring Official group Fag f teene Poston Tiles My Profiie mp Modu
20. Existing Nonexempt or Exempt Position PeopleAdmin Watch List POSITION MANAGEMENT Y Help Sherry Costello you have 1 message Creator logout e Login under the user role Creator e Access the Position Management module 26 UNIVERSITY OF MARYLAND Inbox PeopleAdmin leri POSITION MANAGEMENT Positions Titles My Profile Help Nonexempt Sherry Costello you have 1 message Creator Nonexempt Actions Exempt Exempt Actions Welcome to your Online Recruitment Sy Faculty Faculty Actions Shortcuts x Inbox 9 items need your attention Create New Nonexempt Posting Displaying items for group Creator Create New Exempt Posting Create New Faculty Posting Postings 6 Hiring Proposals 0 Actions 3 Create New Hourly GA Pool Pasting Job Title Type Current State e Click Positions to display the dropdown box e Select the appropriate position type In this example a new exempt position will be created Positions Titles My Profile Help Sherry Costello you have 1 message Creator Positions Exempt Exempt Positions Open Saved Search Search Search More search options The Exempt positions are displayed at the bottom of the screen To search for position select More Search Options Positions Exempt Exempt Positions Open Saved Search v Search Search Add Coa Add Column AGNR AES Agriculture Experiment Station Associate Di
21. Filled Advertising Efforts The Search and Selection S amp S Plan contains posting information including the Open and Closing dates The S amp S Plan must be routed to the Search Chair prior to posting After entering all required information e Click Next to move to the next tab 57 Postings Exempt Business Manager for eTerp Draft Edit Search Committee Editing Posting Search Committee Save lt lt Prey Position Information Search and Selection Plan Search Committee Search Committee Add Search Committee Entry C The Search Committee tab must be completed prior to posting This tab can be completed by the Creator or the Search Chair To add the members of the Search Committee and to designate the Search Chair and Search Designee e Click Add Search Committee Entry Search Committee Save lt lt Prev 7 Check spelling v Search Committee Name UID Email Hispanic or Latino Please select Optional Race Category estimate Please select Gender Please select Is this person a voting member of the Please select committee Is this person the search chair Please select e Fill in the information for each Committee Member as applicable Is this person the Please select Search Coordinator Remove Entry Add Search Committee Entry Save lt lt Prev 58 To add a new member click e Add Search Committee Entry e Click Nex
22. Open Saved Search Search Add Column Add Column Posted Approved for intemal Search Republished Closed Removed from Web AGNR 4ES Agriculture Business Office AGNR 4AES Agriculture Experiment Station Associate Dir AGNR AES Agriculture Experiment Station Associate Dir AGNR AES CMREC Central MD Department Position Number e Highlight the workflow state being search i e Closed Removed from Web and click Search Exempt Postings search More search options Open Saved Search Ad hoc Search Posted Positions Actions Ad hoc Search 2 Items Found Posting Number Position Number Functional Title Testing 117232 E00004 Exempl Documents Test Exempt Manager To access the posting click the title link Save this search Created Workflow From State Posting Posted Position Active Posting Closing Applications Date Date 2 10122011 0206 2013 01 18 2013 Best Unit Sone bieretion VPAA University Human Resources VPAA University Human Resources 02 15 2013 Actions Actions Actions The summary page displays useful information such as title position number posting number posting closing date unit workflow state and the number of active applicants 105 Posting Test Exempt Manager Exempt Edit Current Status Posted l See how Posting looks to Applicant Position Type Exempt Created by Daniel Gallagher Department VPAA University O
23. Position Specialist the Creator will receive an email containing the position information including the position number 25 Modifying Existing Positions Only Creators have the ability to begin the action to modify an existing position Below are the instructions for modifying an existing nonexempt exempt and faculty position If reclassifying a position across position types i e nonexempt to exempt contact the eTerp Service Center for instructions Remember to add the action to the Watch List to follow the approvals For nonexempt and exempt positions users will have three tabs to navigate through Title Position Description and Action Summary Nonexempt positions include one additional tab Search Committee which is only to be completed if the screening of applicants will be conducted using a search committee The Creator will move the action forward to the Hiring Official or Creator for a 2 Review The initial Creator will receive email notification when the request is approved by UHR The request to modify an existing faculty position contains three tabs Title Position Description and Action Summary The Creator will move the action forward to the Faculty Position Specialist in Academic Affairs or to another Creator for a 2 Review The initial Creator will receive email notification when the action is approved by the Faculty Position Specialist Ux All required fields are indicated with an Modify an
24. Shortcuts a Inbox 10 items need your attention Create New Nonexempt Posting Displaying items for group Creator Create New Exempt Posting Create New Faculty Posting Postings 6 Hiring Proposals 0 Actions 4 Create New HourlyGA Pool Posting Job Title Type Current State See more My Links e Click Positions to display the drop down box e Select the Position Type Positions My Profile Help Sherry Costello you have 1 message Creator i logout Positions Exempt Exempt Positions Open Saved Search Search Search More search options Ad hoc Search Exempt Positions Ad hoc Search 33 Items Found Save this search Last Actions Title Unit Employee Last Employee First Updated Name Name Status Director Actions Y VPAA University Administrative Test Position TEST Ex 16 Active Human Resources Functional Tithe Position Number e Scroll down the page to view all the Positions e Click Next or the Number to move to the next page 38 Create New Position search More search options f e To narrow the search by Position Number or Department click More search options Positions Titles My Profile Help Sherry Costello you have 1 message Creator sitions Exempt Exempt Positions Open Saved Search v Search Search Add ee Add Column AGNR AES Agriculture Experiment Station Associate Dir a __AGNR AES CMREC Central MD Depa
25. Temporary Appointments Fields with the symbol are viewable to applicants Search and Selection Plan y FP Required Information Applicant Documents Guest User Position Details search C SRNO SOE ts this an Internal CE This field is required Online References cinta il Open to Campus or Dept Employees Only Summary G Q we w Ne ua iw Functional Tithe TEST HOURLY Titla Code Bosition Number For Hourly GA Pooled postings all position types have the same tabs Complete each tab as appropriate for the position type being posted Fill in all required information and click Next to move through each tab The tabs should be completed for the following position types Posting Details all position types Temporary Appointments Faculty only Search and Selection Plan Faculty Exempt and GA Applicant Documents Faculty Exempt and GA Guest User All position types if applicable Search Committee All position types Online References Faculty Exempt and GA Supplemental Documents All Position Types Postings Hourly GA Pool TEST HOURLY Drafy Editing Posting Posting Details Temporary Appointments Search and Selection Plan Applicant Documents Guest User search Committee Online References w G w W e te Supplemental Documents summary 65 UNIVERSITY OF MARYLAND cier Postings Postings Hourly GA Pool TEST HOURLY Draft
26. VPAA Procur amp Supply Director s Office VPAA Public Safety VPAA University Human Resources Draft Active Locked Inactive TESTING2 2 Nonexempt Positions Save this search Position Title Functional Tithe Food Service TESTING FOR Ajde POSTING TESTING2 2 Humber Umit y Status VPAA University Human Resources Active To access the position being posted click Title Position TESTING FOR POSTING Nonexempt Current Status Active Position Type Nonexempt Department VPAA University Human Resources Summary History Employee Details No user is currently seated in this position Title Classification Details Are you going to post Last this position Updated Actions a i Actions T Yes Create Posting from this Position Print Preview Employee View Print Preview Modify Nonexempt Position Search Waiver View the position summary by scrolling down the page or begin creating the posting by selecting e Create Posting from this Position 49 Postings Nonexempt New Posting w New Posting Create New Posting Required Information Puncsanal ie TESTING FOR POSTING Organizational Unit Division Default Division Department VPAA University Human Resources Online Applications a Accept online applications Enter the required information and click e Create New Posting Postings Hiring Proposals My Profile Help Sherry Costel
27. Workflow State Internal Costello Sherry UHR Meets Minimum Qualifications 3 Cosz Thomas UHR Meets Minimum Qualifications Colbert Kim UHR Meets Minimum Qualifications MeDeonald Karen UHR Meets Minimum Qualifications 7 Calbert Ryan UHR Meets Minimum Qualifications Application Date December 17 2012 at 08 34 pm December 17 2072 at 09 00 pm December 18 2072 at 06 33 am December 18 2012 at 12 14 pm December 18 2072 at 12 18 pm Actions GENERAL Review Screening Question Answers Download Screening Question Answers Export results eel Download Applications as PDE Create Vocumen Applicant Select Application and All Documents Click Submit Actions GENERAL Review Screening Question j Answers Download Screening Question Answers Export results BULK Move in Workflow Download Applications as POF Create Document PDF per Applicant After reviewing the finalists their statuses should be changed appropriately Applicant statuses can be changed by accessing each applicant separately or by selecting more than one applicant e Select the applicant s being changed e Select Move in Workflow 116 Editing Workflow States for 5 Applicants Change for all applicants Recommended for list of eligibles Applicant Current State New State UHR Meets Minimum 5 Recommended for list of eligibles Qualifications 9 Shery Costello UHR Meets Minimum if i Recommen
28. You are now viewing the system as a member of the Chair Dept Approver group T diern POSITION MANAGEMENT Positions My Profile Help Sherry Costello you have 4 messages Chair Dept Approver C logout The user will receive a green notification message at the top of the screen indicating the new role Welcome to your Online Recruitment System Shortcuts a nbox 1 items need your attention Displaying items for group Chair Dept Approver Postings 0 Hiring Proposals 0 Actions 1 Job Title Type Current State My Links Training Materials Salary Structures Nonexemp Job Specifications Applicant Site fi Watch List 0 items University Human Resources Postings 0 Hiring Proposals 0 Actions 0 Items needing attention can be found in the Inbox The inbox displays e The number of items needing attention e The user role being viewed e The number of items under each module i Shortcuts i Inbox 4 items need your attention Displaying items for group Chairn Dept Aporover Postings 0 Hiring Proposals 0 Actions 1 Job Title Type Current State My Links Training Matenats Salary Structures Nonexempt Job Specifications Applicant Site Fi Watch List 0 items University Human Resources Postings 0 Hiring Proposals 0 Actions 0 Job Title Type Current State State Owner e To view the items requiring attention click the appropriate tab 76 Welcome to
29. all applicant materials or limiting on certain documents To limit on certain documents Select Only These Document Types Select the documents to be viewed To exit the documents page simply use the back button My Degree Search Saved Search My Degree Search 4 Items Found amp First Name Last Name Manning Peyton Thomas Brady Tom Ovechkin Workflow State Internal Under Review By Search Committee Under Review By Search Committee Under Review By Search Committee Under Review By Search Gommittee Application Date February 21 2013 at 12 30 pm February 23 2013 at 04 30 pm February 23 2013 at 04 31 pm February 23 2013 at 04 38 pm 90 Documents Cover Letter Resume Cover Letter Resume Cover Letter Resume Cover Letter Resume Actions GENERAL Review Screening Question l Answers Download Screening Question Answers Export results BULK Move in Workflow Download Applications as PDF Create Document POF per Applicant After reviewing the applicants their statuses should be changed appropriately Applicant statuses can be changed by accessing each applicant separately or by selecting more than one applicant Select the applicant s being change e Select Move in Workflow Editing Workflow States for 2 Applicants Change for all applicants Select a workflow state Select a workflow state Recommended as Finalist
30. for diversity before it goes to the hiring official Approve temporary search and selection plans Monitor the overall search process both general climate and specific processes for equity and diversity at the division level Person who reviews hire actions and approves hiring proposals at the department college division level This unit is a part of the President s Office and has access to the system that reflects the following responsibilities 1 Review the search and selection plan 2 Assign temporary search ID numbers 3 Monitor the overall search process both general climate and specific processes for equity and diversity at the University level Persons in the central University Human Resources office within Employment Classifications Search Chair Designee Search Committee Member Major Unit Head Faculty Position Specialist Person who leads the search committee for a particular hire This person will lead the search committee to screen interview applicants and then make recommendations for further interviews A voting member of the search committee Responsible for screening interviewing applicants This person commits the funds for the open position and approves the Search and Selection Plan Provides a final sign off authorizing the hiring official to make an offer to the finalist This is usually a Dean or VP This person will receive the requests via eTerp to create new faculty positions and make changes t
31. Column Add Column Posted Approved for intemal Search Republished Closed Removed from Web AGNR A4ES Agriculture Business Office AGNR AES Agriculture Expenment Station Associate Dir AGNR AES Agricultture Expenment Station Assoaciate Dir AGNR AES CMREC Central MD Workflow State Department Position Number Ad hoe Search Posted Positions Saved Search Posted Positions 2 Items Found Functional Position Posting Created Workflow Active Posting Closing Title Number Number From State Applications Date Date Hide search options Best Consideration Date e Highlight the Workflow State or Department or enter a Position Number e Click Search SPU Rin FLUO Approved for Later Posting Posted AGNR AES Agriculture Business Office AGNR AES Agriculture Expenment Station Associate Dir AGNR AES Agriculture Expenment Station Associate Dir AGHR AES CMREC Central MD Department Position Number Ad hoc Search Posted Positions Saved Search Posted Positions 3 Items Found Functional Position Posting Created Workflow Active Posting Closing Tithe Number Number From State Applications Date Date Testing Exempt 117232 Eoo004 Pasting Posted 10122011 01 18 2013 cuments st Exempt F Position 0206 2013 Manager Test Position TEST EX 16 Position O2 24 2013 02 28 2013 To access assigned position e Click the title of the position 97 Best Consideration Date
32. Exempt Edit Current Status Search Chair See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Search Chair Designee f Print Preview Applicant View Human Resources i Print Preview Summary History Settings Applicants Reports Hiring Proposals Associated Position e To move the action forward in the workflow click Take Action on Posting If S amp S Plan is complete highlight the appropriate Workflow as determined by position type e Exempt Send to Equity Admin move to Equity Admin Take Action On Posting v e Faculty Send to Hiring Official move to Hiring WORKFLOW ACTIONS Official Keep working on this Posting Send to Equity Admin move to The Return option should only be selected if there was Equity Admin a problem with the S amp S Plan Return move to Hiring Official Keep Working on the Posting Saves the information 83 Take Action Send to Equity move to Equity Comments optional This posting is currently in your watch list Uncheck this box to remove it Submit Cancel e Select a name if moving to Equity A Hiring Official will be prepopulated e Add comments for the next user these comments will be retained in history as part of the permanent record e Check the box to add to Watch List e Click Submit to move forward Reviewing Applicants and Changing Applicant Statuses As applican
33. Hiring Proposals My Profile Help Sherry Costello you have 1 message Creator Create New Posting Search Hide search options Er a liure Experiment Station Associate Dir ral MD 47 If the posting began by selecting the position type under the Positions drop down box click e Create New Posting Create New What would you like to use to create this new posting Create from Position Type Includes only the information that applies across the entire Position Type A new Posting from a Position Type is almost completely blank Create from Position Copies in most of the information from a position Select Create from Position Nonexempt Positions Open Saved Search Search search Hide search options Add Column 24 Column AGNR AES Agriculture Experiment Station Associate Dir AGNR 4AES CMREC Central MD AGNR 4ES CMREC BARG AGNR AES CMREC Forage Research Facility Draft Active Locked Inactive Department Status Position Number Ad hoc Search Nonexempt Positions x Saved Search Nonexempt Positions 2980 Items Found 2 3 4568 7 89 Scroll down the page to view all the Nonexempt positions Narrow the search by selecting or entering the Department Status or Position Number 48 Add Column Department Status Position Number Ad hoc Search g Ad hoc Search 1 Item Found Add Column VPAA Office of Budget amp Fiscal Analysis
34. Items Found Actions Last First j Application Name Name Workflow State Internal Date Documents Recommended as Finalist Reviewed by February 23 2013 at 04 31 Cover Letter Masters Degree Actions Equity pm Resume Eamed Recommended as Finalist Reviewed by February 23 2013 at 04 38 Cover Letter Bachelor s Degree Actions T Equity pm Resume Eamed Degree Actions Brady Tom Ovechkin Alex This screen displays all the active applicants in the pool e Toview applicants individually click the applicant s last name 106 Postings Test Exempt Manager Equity Finalists Reviewed Send to Hiring Official Applicant Review Alex Ovechkin Recommended as Finalist Reviewed by Equity Search Results Previous Job application Alex Ovechkin Exempt Take Action On Job Application v Current Status Recommended as Finalist Reviewed by Equity l l l Application form UMD Profile view Fosting Applied To W Preview Application Full name Alex Ovechkin Created by Alex Ovechkin Address Owner Hiring Official 1 Capitals Way Washington Uisemame ov Email ovi caps com Phone Primary Phone Secondary Position Type Exempt Department VPAA University Human Resources Summary Recommendations 0 of 0 History Personal Information e Scroll down the page to view the applicant information or click Preview Application to view the information submitted on February 23 2073 af 04 38 pm by Alex Ovechkin Re
35. My Profile Help Sherry Costello you have 4 ffessages Hiring Official e Verify user role is Hiring Official 112 inbox Ma E ITT To change user role Watch List SPOLICANT TRACKING e access the dropdown MyProfile Help e select Hiring Official Sherry Costello you have 4 messages Hiring Official als cl iC k t h e arrow to refres h Chair Dept Approver Creator Dean VP Approver Employee Equity Administrator Faculty Position Specialist Hiring Official Major Unit Head Provost President Approver A green message at the top of the screen appears Search Chair Designee pr ld ahi informing user of new role Univ Equity Administrator D You are now viewing the system as a member of the Hiring Official group x cles APPLICANT TRACKING T Home Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Hiring Official e Contact the eTerp Service Center at x55600 if unable to access the correct user role UNIVERSITY OF MARYLAND inbox vote steel leri Watch Lisl oaaao uante Te Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Hiring Official e Verify on the Applicant Tracking module header will appear in blue To change from Position Management to inbox PeopleAdmin TR POSITION MANAGEMENT Y Applicant Tracking APPLICANT TRACKING e Hover over the arrow to display the My Profile Help drop down box e Select
36. NG oe E sanssoncceenvoeasoncsseuancessedteeasniearessecaess awe 40 POSUNE 5 erica eae tctsecieeeh a tieecanwinnea E E E acieuoieyteriohiyiabeey es 45 Creating a New POSTE visccanesennatierrapasvieesteaenputiseanedennatseatiseryaueipiucewnssepncdennitslsunnoed denslobadencuoeanedcibntseraner deus 46 From an Existing Nonexempt POSITION ccccescceseceseceseceseceseceseceseceseceseetseetsectaeeteeteeesseeseesetseeses 46 From an Existing Exempt or Faculty POSition ccccccesccccssecccsecsceeececeeceeeeeseeeeeeeeuseseueceseueseeeueeeeens 54 FPO Ee How CA FP OO Ie cxsicse cee ceeuecostic EE 63 SOC IS TO POS UE onea eanaeneeeees 68 Designating Postings AS CIC Cc oicckded sss sraconececcanasscvessanvseseusumedsunesase dnptucuasnesssantueaveetareediesenosusuereaseectienree 72 Approving Actions Postings and Hiring Proposals cccccccssseccceseccceenscceeeesececeuseceeeeuecceseeeeessegecetsenes 75 REVICW INE ADDIIGAIICS gsi xc canc a N 79 Exempt and Faculty Searches sjwie tol te acsusticsadnocuauetioadalsnteenansboaned a 79 SEa CMAN S a E TEE E 79 Search Committee Members arretener orna A 94 Hinang OMICIAlS Sensin ann A 103 N nexempt POSUNE S oenen E T A A A 112 HNE OCI aana a E S E ON 112 NE ETOO AIS eaa A E A Oar er ore ee 121 Creating a HIKING Proposdloncernie n a e aoa soaneasate me rueac asians woumcaanuaerenenee 121 Sealine CHE POS tioN eretan pacer nih aed a a label cule Ata Siett oat Geller cali lahat Gull
37. Oehnqushed Professor eo toatl Faculty Faculty ALD Professor Emenius HU tien Faculty Faculty ACLS i Adun Prodessar iisi Faculty Faculty ACs Decangershed Unnversey Professor pias Faculty Faoulty ACIOS F 3O Veg Reseach Presao DHGEZI Faculty Faculty Acton Alime Professor ELE bet Faculy Facully Achat Regents Professor EErEE Faculty Fanulty Achar Professor Ener EEE er Faculty Faculty Anions Dreengosted Professor Brivecta piigi Feculty Faculty Aco Dibia Pralessor Eimeria UE loa Faculty Fatulty ADO 3 Research Professor trageri Faculty Faculty Aiioir o Dishngqueshed Unnersty Professor Emeta nea Faculty Faculty Abioi T Previous 2 3 4 Hert e Select the appropriate title by highlighting the radio button e Click Next 23 UNIVERSITY OF MARYLAND PeopleAdmin l eri POSTON MANAGEMENT F Positions ML BPC ee Sherry Costello you have 1 message Creator Ie logo l Acone Hew Facuby Position Professor Edi Editing Action Position Description Save lt lt Prev Title Position Description Acton Summary Check spelling Fields with the symbol are viewable to applicants Required Information Request Information oa naneetve ttt Date fest Meki is regiired Requestors Name ti tise Requestor s Email i Address CT i tro Action Number Position Details Position Number Tile e Complete the required fields and click Next to save the action click
38. Please select OVOCNRIN Eai Due to Job Experience Due to Job Skills Sa Wa or Cancel Due to Education Due to Interview Performance Due to Presentation Performance Due to Recommendations References Applicant Did Not Show for Interview Tried But Could Not Contact Applicant Withdrew From Consideration e Click the down arrow to display the applicant statuses e Highlight the appropriate applicant status e For Finalist Not Selected select a reason Change for all applicants Select a workflow state Applicant Current State New State Tom Recommended as Finalist Reviewed by Recommend for Hire Brady Equity Alex Recommended as o en Finalist Reviewed by Finalist Not Selected Bue to Job Experience Ovechkin Equity or Cance e Click Save Changes or Cancel to cancel the choices 7 Started the process to transition these applicants This may take several minutes p Eierg a Postings Hiring Proposals MyProfile Help e Notice the green message at the top of the screen 109 Open Saved Search T Search Hide search options Add Column Add Column inactive Activeiinantve Draft Recommended as Finalist Reviewed by Equity Recommend for Hire Hired Workflow State My Degree Search X Saved Search My Degree Search 1 ltem Found Actions Last First Workflow State Application Dana Actions Name Name Internal Date Documents ua February 23 2013 at04 31 Cover Letter Maste
39. Postings 2 Users 0 Hiring Proposals 0 Actions 0 Restricted Lists 0 Title Type Current State State Owner Click Inbox for a more detailed if Inbox 20 items need your attention view of the Inbox Displaying items for group Creator Postings 10 Hiring Proposals 2 Actions 5 Job Title Type Academic Program Specialist Nonexempt Human Resources Supervisor Nonexempt Postings Inbox Report Postings Postings Reports Current State Awaiting Chair Dept Approver 0 Creator 5 Dean VP Approver 0 Employee 0 Equity Administrator 2 Faculty Position Specialist 0 Hiring Official 3 User Roles are displayed on the left side of Major Unit Head 0 E the page and display how many items if Search Chair Designee 1 Committee Member 0 any need atten tion Toggle between Postings Hiring Proposals and Actions to see what items need attention at what User Role category If logged in under the correct User Role items needing attention can be accessed from the inbox Watch List The Watch List is an easy way to keep track of any Postings Hiring Proposals or Actions by flagging items prior to moving them forward fi Watch List 2 items Postings 1 Hiring Proposals 0 Actions 1 Job Title Type Curreng State State Owner Assistant Director Exempt aT Recommended Finalists to Equity Administrator Search Chair Designee fi Watch List 9 items Postings 7 Job Title
40. Required fields are indicated with an 15 men ry een Watch List POSITION MANAGEMENT T Positions Titles My Profle Help Sheny Costello you have 1 message Creator Actions l Hew Honexempt Position Test Title Edit Editing Action Title Saye Title R TEI Titles Filter these results Position Description Supplemental Documents Nonexempt Titles Search Committee Saved Search Nonexempt Titles 282 lems Found Action Summary E DES ers HIE ee ee ee ey Next Title Tithe Code EEO Tithe Class Actions Fock Service Aide O2FS100 Service Mainianance Nenexempt Actions Housekeeper 2ARKWOO Service Maimenante Monerempt Actions hledital Akie O2MLUOG Technical amp Para Professional Homexempt Actions Office Assistant o20Ca00 Secretarial Clerical Nesveempt Actions Park Contra Aide O2PCU00 Service Mainianance Norenempt Actions Food Service Alde li 03F S200 Service Maintenance Nonexempt Actions e Select the appropriate Title by highlighting the radio button on the Title page e Click Next Watch List AKOSO Ile ecru ma Positions Titles My Profile Help Sherry Costello you have 1 message Creator logout Actions New Nonexempt Position Test Title Edit Search Titles Editing Action Title Search Human Resource Associate Title Add Column Add Column Titles Filter these results Position Description Search Cancel Supplemental Documents Search C
41. a email to jobs umd edu User Roles Creator Hiring Official Chair Dept Approver Dean VP Approver Provost President Approver Equity Administrator University Equity Administrator Person who coordinates and begins the hiring and classification actions for a department college This user is responsible for identifying the Hiring Official in eTerp and moves action forward Person who interviews the finalists and makes the hiring decision Gives hiring official charge to search committee This person is usually the immediate supervisor of the open position Please Note Ifthe immediate supervisor is not the hiring official it is strongly recommended that the immediate supervisor be included in the hiring official interview phase and not be a part of the search committee 1st Level of Approval Person who approves hiring and classification actions for a department This level would include Directors Dept Chairs etc 2nd Level of Approval Person who approves hiring and classification actions for a Division as the Executive Authority Dean VP 3rd Level of Approval Person who approves hiring and classification actions as the Executive Authority Provost Pres This person is appointed by their Dean or Vice President They have access to the system that reflects the following responsibilities 1 Review the search and selection plan Charge the search committee at their first meeting Review finalist list
42. ab you may attach and view documents Create New e Choose Existing Follow the instructions on the screen to attach and confirm the Supplemental Documents lt lt Prey PDF conversion must be completed for the document to be valid when applicable Document Type Name Status Actions Advertising Text Actionsy Minutes Upload New document s Optional Document 1 Create New Optional Document 2 Choose Existing Optional Document 3 Actionsy 52 Posting nonexempt testing 2 1 Nonexempt Eait Current Status Draft See how Posting looks to Applicant Position Type Nonexempt Created by Sherry Costello Department VPAA University Owner Sherry Costello Print Preview Applicant View Human Resources Print Preview Summary History Settings Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary cor
43. alifications December 17 2072 at 09 00 pm Actions Colbert Kim UHR Meets Minimum Qualifications December 18 2012 at 06 33 am Actions Me Donald Karen UHR Meets Minimum Qualifications December 18 2072 at 12 14 pm Actions Calbert Ryan UHR Meets Minimum Qualifications December 18 2072 at 12 18 pm Actions This screen displays all the active qualified applicants in the pool e Toview applicants individually click the applicant s last name 114 Postings Program Administrative Specialist Send Approved Eligibilityinterview List to Hiring Official Applicant Review Thomas Cosz UHR Meets Minimum Qualifications Search Resuhts Previous MNext Job application Thomas Cosz Nonexempt Take Action On Job Application Current Status UHR Meets Minimum Qualifications Application form General Application View Posting Applied To Preview Application Full name Thomas Cosz Created by Thomas Cosz Address Owner Hiring Official 123 Who Knows Street College Park Username cosz Email sherrycS8 gmail com Phone Primary Phone Secondary Position Type Nonexempt Department VPSA University Career Center Summary Recommendations 0 of 0 History Personal Information e Scroll down the page to view the applicant information or click Preview Application to view the information No required documents added Optional Documents No optional documents added Recommendation Documents N
44. always display the current posted positions the user has access to view User role determines what information users are allowed to view i e active applicants Exempt Postings Open Saved Search v Search Search Hide search options Add Column Add Column University Equity eTerp Service Center Approved for Later Posting Posted AGNR AES Agriculture Experiment Station Associate Dir AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Workflow State Department Position Number Narrow the search by selecting e The Workflow State e Department e Position Number e Click Search when done 69 University Equity eler Service Center Approved for Later Posting Posted AGNR AES Agriculture Expenment Station Associate Dir AGNR 4ES CMREC Central MD AGNR 4ES CMREC BARG AGNR AES CMREC Forage Research Facility Department Position Number Posted Positions Ad hoc Search x Ad hoc Search 2 Items Found Save this search Workflow State Active Applications Position Number Created From Functional Tithe Rennes Posting Closing Date 3 Title D IT Testing Systems Exempt 117232 E0004 Posting 10 12 2011 01 18 2013 Analyst Documents Test Exempt Manager Exemptz6 E00008 Position 0206 2013 Manager e To view the posting click the Title of the position being viewed Ad hoc Search Posted Positions Ad hoc Search 2 Items Fou
45. ast enone Title Tithe State at IA ams Number Number Name Last Updated New Nonexempt AGHR AES Agrculture December 26 Actions Functional New Position Title 1 t Position Functional MOOO01 1233312 Experiment Station 2012 at 03 49 Tithe 7 Description Approved Titled Associate Dir pm To view the details of the action click Title New Nonexempt Position Functional Title1 Nonexempt Current Status New Position Description Approved Position Type Nonexempt Created by Karen McDonald Department AGNR AES Owner UHR Agriculture Experiment Station Associate Dir Summary History Title Classification Details Title Code Tees Title Te FEO Exec Admin amp Managerial Title Class Exempt Scroll down the screen to view the position summary When done return to the listing of actions by using the back button or accessing the Positions tab at the top of the screen 43 Summary History Action Created System Generated Creator It was in this state for 0 full days Performed Override System Generated Creator Action status changed to Hiring Oficial It was in this state for 0 full days Performed Send to Chair Dept Approver system Generated Hiring Official Action status changed to Chair Dept Approver It was in this state for 0 full days Performed Approved System Generated Hiring Official Action status changed to Dean VF Approver It was in t
46. aterials or limiting on certain documents Application and All Documents Only These Document Types Application Data To limit on certain documents Resume Cover Letter e Select Only These Document Types Letter of Reference e Select the documents being viewed Submit Cancel To exit the documents page simply use the back button My Degree Search Q Saved Search My Degree Search 2 Items Found Actions GENERAL Last First Application Review Screening Question Name Hame Workflow State Internal Date Documents Answers Recommended as Finalist Reviewed by February 23 2013 at 04 31 Cover Letter Download Screening Question Answers Export results a Brady Tom Equity pm Resume Recommended as Finalist Reviewed by February 23 2013 at 04 38 Cover Letter Ovechkin Alex Equity pm Resume BULK Move in workflow Download Applications as POF Create Document PDF per Applicant After reviewing finalists their statuses should be changed appropriately Applicant statuses can be changed by accessing each applicant separately or by selecting more than one applicant e Select the applicant s being change e Select Move in Workflow 108 Change for all applicants Select a workflow state Applicant Current State New State Reason Tom Recommended as Brad Finalist Reviewed by Recommend for Hire y Equity Alex Recommended as aun Finalist Reviewed by Finalist Not Selected 7
47. be A fai oct alt 127 AG CITION AMM TORMIAU ON scenrs avsiedichcecieendeeduvastusiowadenstetshvedetunais E a aR Seu nsduainemasteeseevelvunie 129 Reference IMTONIMALION xisacessjetsdacowseaeesiga sins NN 129 Elera Introduction Welcome to the University of Maryland College Park Online Employment and Classification system This manual is designed to assist with the understanding and use of the eTerp2 system Technical support and training is available through University Human Resources eTerp Customer Service Center For more information or assistance call 301 405 5600 or email jobs umd edu This system is for posting all position types Nonexempt Exempt Faculty and Hourly GA Pooled as follows e Request New Positions e Modify Existing Positions e Request a Waiver of Search e Create Postings e Review Applicant Information e Create Hiring Proposals Access Access to the eTerp2 system for Creators Hiring Officials Approvers and Equity Administrators must first be created and approved on the employees PHR appointment Access is then implemented by the eTerp Customer Service Center and available to the employee the following day Access for Hiring Officials Search Chairs Designees Search Committee Members and Guest Users is individual scope and is assigned to a specific posting at the time it is created Questions regarding access to eTerp2 should be directed to the eTerp Customer Service Center at 301 405 5600 or vi
48. ch All Non Exempt Postings Saved Search All Non Exempt Postings 57 Items Found Posting Humber Position Number Functional Title Non Exempt Active Umit ee Posting Closing Applications Da Date Created From AGNR AES Agriculture Position Creator logout Create New Posting More search options Actions Actions Workflow State Actions Expenment Station Type Associate Dir The initial postings page will display a listing of all Posted positions To search for postings that are closed and removed from the web or at another status e Click More Search Options to display the additional search categories Postings Nonexempt Nonexempt Postings Open Saved Search Search Add Column Workflow State Department Position Number Sherry Costello you have 4 messages Search Add Column Posted Approved for Internal Search Republished Closed Removed from Web AGNR AES Agriculture Expenment Station Associate Dir AGNR 4ES CMREC Central MD AGNR 4ES CMREC BARG AGNR AES CMREC Forage Research Facility The search can be narrowed by limiting on e Workflow State Department or Position Number e Click Search Creator logout Create New Posting Hide search options e Click Hide Search Options to close the additional search categories 123 Position Number Ad hoc Search All Non Exempt Postings Ad h
49. ch Facility Draft o CET Smua Locked Inactive Position Number Ad hoc Search Exempt Positions Saved Search Exempt Positions 4036 Items Found e Scroll down the page to view all the Exempt positions Narrow the search by selecting or entering the Department Status or Position Number 55 Open Saved Search Search Search Hide search oplions Add Column Add Column VPAA Olfice of Budget amp Fiscal Analysis VPAA Procur amp Supply Director s Office VPAA Public Safety ity Human Resources Department Inactive Position Number 101357 Ad hoc Search Exempt Positions Ad hoc Search 1 Item Found Save this search Unit Employee Employee Last Actions Title Functional Tithe Position Number d Last Name First Name Status Updated yelem VPAA University Hurnan March 30 2010 at Act Sysioms None 1013457 Yy Active caren Analyst Resources 03 34 pm e To access the position being posted click Title Positions Exempt Business Manager for eTerp Position Business Manager for eTerp Exempt Current Status Active Create Posting from this Position Position Type Exempt Department VPAA University cia T TOE E Human Resources Print Preview Search Waiver Modify Exempt Position Summary History View the position summary by scrolling down the page or begin creating the posting by selecting e Create Posting from this Position E New Posting Cancel Re
50. cuments separately click the link next to the document type To view all documents in one PDF click Application and attached documents 89 Summary History Open Saved Search Y My Degree Search Saved Search My Degree Search 4 lems Found amp First Name 5 Last Name A Manning Peyton 7 Cosz Thomas 4 Brady 4 Ovechkin Settings Search Applicants Reports Workflow State Internal Under Review By Search Committee Linder Review By Search Committee Under Review By Search Committee Under Review By Search Committee Hiring Proposals Application Date February 21 2073 at 12 30 pm February 23 2013 at 04 30 pm February 23 2013 at 04 31 pm February 23 2073 at 04 38 pm To view multiple applicants and documents at one time Place a check in the box next to Last Name Hover over the Actions tab to display the menu options Select Download Applications as PDF Select the document type s to use Application and All Documents Only These Document Types Application Data Resume Cover Letter Letter of Reference Submit Cancel Associated Position Search Documents Cover Letter Resume Cover Letter Resume Cover Letter Resume Cover Letter Resume More search options Actions GENERAL Review Screening Question Answers Download Screening Question Answers Export results Creare Applicant User has the option of viewing
51. dd comments for next user Add this action to your watch list Submit Cancel Select the name of the next user from the drop down box Add comments for the next user if applicable Add to watch list to follow optional Click Submit The next user will receive an email notification an item needs their attention 78 Reviewing Applicants The review of candidate applications is perhaps the most important function in the search process Search and Selection guidelines are available and are designed to ensure that for all position types each search conducted encourages a diversity of participants from the beginning of the process the development of the search committee if applicable to the end the selection of a diverse group of finalists and employees The official Search and Selection Guidelines for all position types at UMD are available on line at http www provost umd edu diversity publications Equity Charge pdf Exempt and Faculty Searches Searches for regular faculty and exempt positions require the appointment of a Search Committee Each Search Committee will have a Search Chair The Search Chair may designate a Search Chair Designee to provide administrative support Search Chairs are required to sign off on the Search and Selection Plan and complete the plan if applicable The S amp S plan should describe the ways in which candidates will be recruited for the position as well as special efforts to a
52. ded for list of eligibles Qualifications ed Tor igi Thomas Cosz UHR Meets Minimum Qualifications Recommended for list of eligibles Kim Colbert Karen UHR Meets Minimum McDonald Qualifications Recommended for Est of eligibles UHR Meets Minimum aie dtionk Not Recommended List of Eligibles Please select Please select Que to Job Experience Due to Job Skills Ryan Calbert Sees of Cancel e Click the down arrow to display the applicant statuses e Highlight the appropriate applicant status e For Finalist Not Selected select a reason e Click Save Changes Started the process to transition these applicants This may take several minutes Z erg APPLICANT TRACKING Y e Notice the green transition message at the top of the screen Posting Program Administrative Specialist Nonexempt Edit WORKFLOW ACTIONS Current Status Send Qualified Candidates to Hiring Official Keep working on this Posting Sel i Eligibilitwinterview ii Position Type Nonexempt Created by Karen McDonald to UHR move to Send Selected Department VPSA University Owner Hiring Official _Fligibtlityiinterview list to UHR Career Center Summary History Settings Applicants Reports Hiring Proposals Associated Position Open Saved Search Search More search options Non Exempt Job Applications Saved Search Non Exempt Job Applications 4 Items Found Actions Last Name First Name Workflow State Internal
53. dit Position Information The Summary page allows users to view all the tabs from one page If the user has left any required fields out it will be indicated on this page To move the posting forward select Take Action On Posting v WORKFLOW ACTIONS Keep working on this Posting Send to Hiring Official move to Hiring Official Cancel move to Canceled Send to Creator 2nd Review move to Creator 2nd Review Take Action on Posting To move an Exempt posting forward in the workflow select e Send to Hiring Official e Send to Creator 2 Review To move a Faculty posting forward in the workflow select e Send to Creator 2 Review e Send to Search Chair Designee From the Hourly GA Pool University of Maryland College Park e Login using directory ID and Password Username Password Inbox Bai t te oJ ell APPLICANT TRACKING e Verify this is the Applicant Tracking side of eTerp2 e Verify the user role is selected as a Creator sage Creator Iz logout UNIVERSITY OF MARYLAND PeopleAdmin eler APPLICANT TRACKING Postings hing Proposals My Profile Help Nonexempt Sherry Costello you have 1 message Creator Exempt Faculty Hourly GA Pool Welcome to your Online Recruitment S Shortcuts a Inbox 12 items need your attention Create New MNonexempt Posting Create New Exempt Posting Create New Faculty Posting Create New Houi GA FoG Posting Displayi
54. dministrator D You are now viewing the system as a member of the Hiring Official group 4 l en APPLICANT TRACKING Y Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Hiring Official e Contact the eTerp Service Center at x55600 if unable to access the correct user role UNIVERSITY OF MARYLAND PeopleAdmin Eler QIN APPLICANT TRACKING Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Hiring Official logout e Verify on the Applicant Tracking module header will appear in blue inbox BAE TTC a To change from Position Management to Watch List POSITION MANAGEMENT Y Applicant Tracking APPLICANT TRACKING 7 e Hover over the arrow to display the dropdown box e Select Applicant Tracking My Profile Help UNIVERSITY OF MARYLAND inbox MM TE aan ae ers APPLICANT TRACKING Postings Hiring Proposals My Profile Help Nonexempt P Sherry Costello you have 4 messages Creator Exempt Postings Nonexempt Facit aculty HourlyiGA Pool Nonexempt Postings Open Saved Search Y H Search More search options Ad hoc Search All Non Exempt Postings x 122 To access the postings e Hover over the Posting tab at the top of the page e Highlight and click the position type Postings Nonexempt Nonexempt Postings Open Saved Search Search Ad hoc Search Sherry Costello you have 4 messages sear
55. e Check the box to Add the action to the watch list e Click Submit to send the action Add this action to your watch list Submit Cancel D Action was suc cessfully transitioned and it was added to your watch list Eleri POSITION MANAGEMENT T Home Positions Titles My Profile Help Sherry Costello you have 1 message Creator k logout Actions New Nonexempt Position New Position definition Summary Search Results Previous Next New Nonexempt Position Test Title Nonexempt Take Action On Action Edit Current Status Hiring Official Position Type Nonexempt Created by Sherry Costello Department VPAA University Owner Hiring Official Sherry Human Resources Costello Summary History Settings Check for the green message at the top of the screen to verify the action was successfully transitioned 20 Inbox 21 items need your attention Displaying Items far group Creator Postings Sits Hiring Proposals 2 Job Title Academic Program Specialsst Human Resources Supervisor Functional Tithe Exempt Nonexempt Retest Modify 2 Assistant Professor g Proposais 0 Job Title TESTING FOR POSTING Coonndater eTerp2 TESTING TUESDAY Nonexempt Retest Modify 2 Actions 6 Type Current State Monexempt Send to Creator to Designate Posting as Filled Honexempt Send to Creator to Designate Posting as Filled Exempt
56. e applicants click the Applicants tab Summary History Settings Applicants Reports Hiring Proposals Associated Position Open Saved Search Search More search options Non Exempt Job Applications Saved Search Non Exempt Job Applications 4 Items Found Actions GENERAL Last Name First Name Workflow State Internal Application Date Review Screening Question Answers Download Screening Costello Sherry UHR Approved List of Eligibles December 17 2012 at 08 54 pm Cosz Thomas UHR Approved List of Eligibles December 17 2012 at 09 00 pm Question Answers Colbert Kim UHR Approved List of Eligibles December 18 2012 at 06 33 am Export results McDonald Karen UHR Approved List of Eligibles December 18 2012 at 12 14 pm BULK Move in Workflow Download Applications as PDF Create Document PDF per Applicant To view multiple applications at one time e Place a check in the box next to Last Name 119 e Hover over the Actions tab to display the menu options e Select Download Applications as PDF Select the document type s to use Application and All Documents Only These Document Types Application Data Letter of Reference Career Center Summary History settings Open Saved Search F Non Exempt Job Applications Applicants Reports e Select Application and All Documents e Click Submit Hiring Proposals Search Saved Search Non Exempt Job Applications
57. earch Committee Applicant Documents Online References supplemental Documents Summary Applicant Documents Applicant documents can be included in the application process Selecting Included will make the document s optional Selecting Included and Required makes the document s mandatory to complete during the application Process Order Name Included Required Resume Cover Letter Curriculum Vitae Research Examples Research statement Research The Applicant Documents tab is where it indicates what application materials will be required or optional when applying Users can indicate in which order the documents will open when viewing as a committee member i e Cover Letter Resume or List of References etc 59 e To select the required applicant documents place a check in both the Included Box and the Required Box next to the name of the document type Warning if required is checked but included is unchecked the document will not be included e To select optional documents place a check in only the Included box next to the name of document type e To indicate the order in which to view applicant documents place the number 1 for the first document to be viewed 2 for the next etc e Click Save when done Applicant Documents Save lt lt Prev Applicant documents can be included in the application process Selecting Included will make the document s optional Selecting Inc
58. ect Modify Exempt Position or Modify Nonexempt Position if applicable 28 UNIVERSITY OF MARYLAND inbox BMG rele Telit dle POSITION MANAGEMENT T Positions Titles My Profile Help Sherry Costello you have 1 message Creator Positions Exempt Modify Exempt Position Start Modify Exempt Position Action on Coordinator for eTerp Service Center Once it has been started this action will lock the position fram other updates until the action has completed Stan e Click Start to begin the action cep Positions e Tochange the title of the current position scroll down the page to Actions Modify Exempt Position Coordinator for eTerp Service Center Edit search and view all titles Editing Action Title e If not changing the title click the ce Please review the current title information ora ng e i n ext b utton to move to Position Description the bottom of the page Supplemental Documents Selected Title the next ta b Action Summary Classification Details Classification Details Titles Filter these results Exempt Titles e If changing title highlight the new title by clicking the radio button Saved Search Exempt Titles 252 Items Found 2 31 4567 8 9 Next pe Code Class Qsan to the Director 213035 Professionals Exempt Actions n ext to t h e t l t e e Production Assistant 9213058 Professionals Nonexemp
59. ed by Job Title Type of Position The Current State and who is the current Owner of the Posting 81 Welcome to your Online Recruitment System inb Shortcuts aaa INDOX 14 items need your attention Displaying items for group Search Chair Designee Postings 10 Hiring Proposals 0 Achons 4 Chancellor Emeritus University System of Faculty Retum Recommended Finalist to Search Maryland Search Chair Chain Designee Retum Recommended Finalist to Search My Links Assistant Professor Faculty i p i search Chair Chain Designee Search Training Materials Business Manager for eTer Exempt Search Chair s ChainDesignee Salary Structures Nonexemp Job Specifications e Click the Title to access the posting requiring approval Posting Business Manager for eTerp Exempt Edit Current Status Search Chair See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Search Chair Designee Print Preview Applicant View Human Resources f Print Preview Summary History Settings Applicants Reports Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears Whe
60. ed for the document to be valid when applicable id Choose Existing Document Type Name Advertising Text Minutes Optional Document 1 Optional Document 2 Optional Document 3 Status PEE Follow the instructions on the screen Actionsy to attach and confirm the document s Upload New Create New Choose Existing Actions Save lt lt Prey Next gt gt Posting Business Manager for eTerp Exempt Edit Current Status Draft See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Sherry Costello Print Preview Applicant View Human Resources Print Preview Summary History Settings Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow Position Information E
61. ed to Create New Exempt Posting create postings Create New Faculty Posting Create New Hourly GA Pool Posting My Links Training Materials The My Links section provides quick Salary Structures access to user resources Nonexempt Job Specifications Applicant Site University Human Resources 12 Positions Creating a New Position Only Creators have the ability to begin the action to request a new position Below are the instructions for creating a new nonexempt exempt and faculty position Remember to add the action to the Watch List to follow the approvals For nonexempt and exempt positions users will have three tabs to navigate through Title Position Description and Action Summary Nonexempt positions include one additional tab Search Committee which is only to be completed if the screening of applicants will be conducted using a search committee The Creator will move the action forward to the Hiring Official or Creator for a 2nd Review The initial Creator will receive email notification when the request is approved by UHR The request to establish a new faculty position contains three tabs Title Position Description and Action Summary The Creator will move the action forward to the Faculty Position Specialist in Academic Affairs or to another Creator for 2 Review The initial Creator will receive email notification when the request is approved by the Faculty Position Specialist Creating N
62. elected as a elif eto as be Creator sage Creator z logout UNIVERSITY OF MARYLAND inbox B TT ETT aa Watch List APPLICANT TRACKING Postings Hing Proposals My Profile Help Monexempt Sherry Costello you have 1 message Creator Exempt Faculty Houny GA Pool Welcome to your Online Recruitmen System amp Inbox 10 items need your attention Shortcuts Create New Honexemet Posting Displaying tems for group Creator Create New Exempt Posting Gresie New Facully Posting Creaie New Hourly iGA Pool Posting Postings 6 Hiring Proposals 0 Actions 4 Job Title Type Current State See more e Begin the posting by selecting the position type under Postings or from the Shortcuts box 54 If the posting began by selecting the have 1 message Creator position type under the Positions drop down box click e Create New Posting Create New Posting arch Hide search options Create New What would you like to use to create this new posting Create from Position Type Select Create from Position Create from Position Copies in most of the informaj Postings Exempt Create from Position Exempt Positions Ogen Saved Search Search Hide search options Add Add Column Column AGNR AES Agriculture Experiment Station Associate Dir _ AGNR AES CMREC Central MD Department A GNR AES CMREC BARC AGNR AES CMREC Forage Resear
63. empt Posting Create New Faculty Posting Postings 10 Hiring Proposals 1 Actions 6 Create New Hourhy GA Pool Posting Job Title Type Current State Owner Posting Testing Nonexempt Send to Creator to Designate Posting as Filled Creator ay Links y Lin See more Training Materials Salary Structures Nonexempt Job Specifications e To access the posting from the inbox click the Title of the position UNIVERSITY OF MARYLAND PeopleAdmin ral erp Watch Lit Caa oa e Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Creator Posting Posting Testing Nonexempt Take Action On Posting Current Status Send to Creator to Designate Posting as Filled See how Posting looks to Applicant Position Type Nonexempt Created by Sherry Costello Department VPAA University Owner Creator Print Preview Applicant View Human Resources Print Preview Summary History Settings Applicants Reports Hiring Proposals Associated Position e Click Take Action on Posting e Select Posting Filled move to Filled Take Action On Posting v WORKFLOW ACTIONS e Keep Working on this Posting saves Keep working on this Posting information Posting Filled move to Filled Return to Hiring Official move to 7 Send Approved Eligibility Interview e Return to Hiring Official only if List to Hiring Official there is a problem designating the posting filled 73
64. eview By Search Committee Search Results Previous Job application Alex Ovechkin Exempt Current Status Under Review By Search Committee Application form UMD Profile View Posting Applied To W Preview Application C Full name Alex Ovechkin Created by Alex Ovechkin Address Owner Search Chair Designee 1 Capitals Way Washington Usemame ov Email ov caps com Phone Primary Phone Secondary Position Type Exempt Deparment VPAA University Human Resources Summary Recommendations 0 of 0 History Personal Information e Scroll down the page to view the applicant information or click Preview Application to view the information 100 Submitted on February 23 2073 at 04 38 pm by Alex Ovechkin Required Documents Document Type Name Conversion Status Cover Letter Cover Letter 02 23 13 15 35 36 22 9 KB PDF complete Resume Resume 02 23 13 15 36 39 46 4 KB PDF complete Optional Documents No optional documents added Recommendation Documents No recommendations submitted PDF Documents Document Type Application Recreate PDF Application and attached documents Recreate POF At the bottom of the screen users will find multiple ways to view the required applicant documents such as cover letter and resume e To view documents separately under the Required Documents click the link next to the document type e To view all documents in one PDF click Application and attached documen
65. ew Nonexempt and Exempt Positions PeopleAdmin Watch List POSITION MANAGEMENT Y Help Sherry Costello you have 1 message Creator logout e Login under the user role Creator e Access the Position Management module 13 UNIVERSITY OF MARYLAND inbox MEE Eli erp Wateh List O EE e nd Positions Titles My Profile Honexempt gt lu Sherry Costello you have 1 message Creator Homewempt Actions Exempt Exempt Acbons Welcome to your Online Recruitment System Faculty Faculty Actions amp inbox 20 items need your attention os Create New Nonexeampl Posting Displaying Meme for group Creator Create New Exempt Posting Create New Faculty Posting Postings 104 Hiring Proposals 2 Actions 5 Create New Hourly GA Pon Posting Job Title Type Current State Owner Academic Program Specialist Nonexempt Send to Creator to Designate Posting as Filled Creator Human Resources Supervisor Nonexempt Send to Creator to Designate Posting as Filled Creator Functional Title Exempt Exempt Send to Creator for Hiring Proposal Creator Nonexempt Retest Modify 2 Nonexempt Send to Creator to Designate Posting as Filled Creator Assistant Professor Faculty Send to Creator for Hiring Proposal Creator Salary Structures My Links Training Materials Nonexempl Joo Specifications e Select Positions to display the dropdown e Select the appropriate position type Nonexempt or Exempt In this
66. example a new nonexempt position will be created UNIVERSITY OF MARYLAND Cr PeopleAdmin elen Watch List il EE les Titles My Profile Help Sherry Costello you have 1 message Creator i logout Positions Nonexempt Nonexempt Positions s Open Saved Search T Ad hoc Search Nonexempt Positions o Saved Search Nonexempt Positions 2979 Items Found 3 4 5 29 100 Next Title Are you going to post Last b 3 this position Updated 1 2011 Service Worker None VPSA SU Facilities sitar 2011 at e Select Create New Position 14 Create New Choose the action you would you like to start New Nonexempt Position e Select New Nonexempt Position if the user had chosen Exempt in the beginning the screen would display select New Exempt Position UNIVERSITY OF MARYLAND Inbox PeopleAdmin lers Watch List ERAON MAU ce Home Positions Titles My Profile Help Sherry Costello you have 1 message Creator Positions Nonexempt New Nonexempt Position New Nonexempt Position Cancel Functional Title Test Position Organizational Unit Division VPAF VP Administration amp Finance Department VPAF University Human Resources 7 e Enter the Functional Title if there is no a Function Title enter the System Title e Select the Division e Select the Department e Click Start Action to begin Cancel to Cancel the action Ux
67. for Equity Review Meets Min Quals Not Advanced Further Applicant Current State Selected for Screening Interview Phone Airport Etc Not Advanced Further Reason Selected for formal interview Not Advanced Further i Applied after best consideration date ee g E SR Does not Meet Minimum Qualifications Remains In Progress i Send On Line References Thomas Under Review By Cosz Search Committee Select a workflow state e Click the down arrow to display the applicant statuses e Highlight the appropriate applicant status y Editing Workflow States for 2 Applicants Change for all h Meets Min Quals Not Advanced Further Due to Job Experience applicants P Iz a Current Applicant State New State Reason Under Peyton Review By Manning Search Committee Meets Min Quals Not Advanced Further z Due to Job Experience i Under Thomas Review By Cosz Search Committee See or Cancel e Click Save Changes or Cancel to cancel selected choices Meets Min Quals Not Advanced Further Due to Job Experience D Started the process to transition these applicants This may take several minutes dlerp2 APPLICANT TRACKING Postings Hiring Proposals My Profile Notice the green message at the top of the screen 91 Open Saved Search Search Search Hide search options Add Column Add Column Activelnactive Draft Under Review By Search Committee z Recommended as Finalist for Equ
68. ght the workflow state being searched i e Closed Removed from Web and click Search Exempt Postings Open Saved Search search More search options Ad hoc Search Posted Positions Ad hoc Search 2 Items Found Save this search Actions 5 3 Best Actions Functional Position Posting Created Workflow Active Posting Closing Unit Consideration Title Number Number From State Applications Date Date Date Testing VPAA University Actions Exempt 117232 E0004 Fosting Posted 2 10122011 01 16 2013 Human Documents Resources VPAA University Actions Pasition O2 06 2013 Human 02 15 2013 Resources Test Exempt Manager e To access the posting click the title link e The summary page displays useful information such as title position number posting number posting closing date unit workflow state and the number of active applicants 8 Posting Test Exempt Manager Exempt Edit Current Status Posted l See how Posting looks to Applicant Position Type Exempt Created by Daniel Gallagher Department VPAA University Owner Search Chair Designee m Print Preview Applicant View Human Resources Print Preview Summary History Settings Applicants Reports Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the
69. he position from other updates until the action has completed Start e Click Start to begin the action 34 UNIVERSITY OF MARYLAND Inbox PeopleAdmin leri POSITION MANAGEMENT Y Positions Titles My Profile Help Sherry Costello you have 1 message Creator Actions Request Change to Existing Faculty Position Professor Edit Editing Action Title Title T tx Please review the current title information if you wish to change the title you must select from the title list at Action Summary Selected Title Classification Details Classification Details Title Code 9148510 If not changing the current title click Next l Exec Admin amp Actions v m Assistant Executive Vice President 9003702 Faculty Managerial i Exec Admin amp Actions v Acting Administrative Dean 9008402 Faculty Managerial l i l Exec Admin amp Actions v Professor amp Acting Assistant Vice President 9003704 Faculty Managerial ae l Exec Admin amp Actions v Administrative Dean 9008401 Faculty Managerial l l PON l Exec Admin amp Actions v Assistant Vice President Institutional Advisory 9003703 Faculty Managerial Exec Admin amp Actions Dean 9008503 Nonexempt Managerial Associate Professor amp Acting Chair 9123504 Faculty Faculty Actions v Exec Admin amp Actions Provost 9005001 Faculty Managerial Exec Admin amp Actions v Acting Head A
70. he possible workflow actions available to users The workflow actions displayed will depend on the role the user is logged in under Move in Workflow This is used to change applicant statuses When selected will display the applicants statuses available to the user Keep Working on Action Selecting this option will save the user s work Login To access eterp2 go to http eterp umd edu University of Maryland College Park Username scmi0769 Password Login To Login enter Directory ID and Password and click Login Guest Users should enter the ID and Password provided to them by the Search Chair For trouble logging into the system please contact the eTerp Service Center at x55600 or via email at jobs umd edu System Overview Home Page Once logged in users will come to the Home Page On this page users will find the Inbox Watch List User Role and links to training materials USTs Y MAR LAPSE Hame Prier Ties bey Prodiie Heip Sherry Cobia piu Mii Triisgti Crater Welcome to your Online Recruitment System Cumont Shape Cunera Sore Some Dwm Seed Recommended Pina ste to Equty Admenestratoc Search haneng Inbox The Inbox gives users an initial view of any Postings Hiring Proposals and Actions that require attention Once action has been taken on items they will be removed from the inbox Welcome to your Online Recruitment System E x Inbox 2 items need yur attention
71. his state for 0 full days Performed Approved System Generated Dean VP Approver Action status changed to Provost President Approver It was in this state for 0 full days To view the history of the action click History To exit the screen use the back button or select Positions from the top of the page 44 Postings Postings are created by the Creator for all position types including Hourly GA Pooled from the Applicant Tracking module or by selecting the posting type under the Shortcuts box The Creator will enter all necessary information and send forward for approval or to the eTerp Service Center for posting No changes can be made to the existing position descriptions The workflow and tabs vary depending upon the position type with the final step being the eTerp Service Center for posting Nonexempt and Exempt Regular or Contingent II postings should only be created after UHR has approved the action for the position i e create a new position modify request target hiring range etc Nonexempt postings have the following tabs to view complete e Position Information e Posting Details e Search Committee if applicable e Supplemental Documents e Summary Exempt Postings have the following tabs to view complete e Position Information e Search and Selection Plan e Search Committee e Applicant Documents e Supplemental Documents e Summary Faculty postings are also created by the Creat
72. ile Help Sherry Costello you have 1 message Creator logout Actions Modify Exempt Position Coordinator for eTerp Service Center Edit Editing Action Supplemental Documents Save lt lt Prey amp Title PDF conversion must be completed for the document to be valid when applicable Position Description Supplemental Documents Document Type Name Status Actions Organizational Chart Actions Justification for Waiver Search Waiver Actions Only Upload New Optional Documentation 1 Create New Action Summary Choose Existing Optional Documentation 2 To add Supplemental Documents e Select the document type being added e Hover over the Actions button to display the dropdown box e Select the method being used to upload the document and follow the instructions for attaching e Select Next to move to the next tab 30 UNIVERSITY OF MARYLAND inbox PeopleAdmin eler POSITION MANAGEMENT Y Positions Titles My Profile Help Sherry Costello you have 1 message Creator Actions I Modify Exempt Position Coordinator for eTerp Service Center Summary Modify Exempt Position Coordinator for eTerp Take Action On Action service Center Exempt Edit SRI LOWAG HONS Current Status Draft Keep wording on tis Acton Acton Canceled move to Action Position Type Exempt Created by Sherry Costello Canceled Department VPAA University Owner Sherry Costello Send to Creator move to Creator
73. in Alex Under Review By Search Committee pm Resume Earned This screen displays all the active applicants in the pool To view applicants individually click the applicant s Last Name 88 Job application Peyton Manning Exempt Current Status Under Review By Search Committee Application form UMD Profile View Posting Applied To W Preview Application Full name Peyton Manning Created by Peyton Manning Address Owner Search Chair Designee 1 Football Street Denver Username pdiddy Email pdiddy email email Phone Primary Phone Secondary Position Type Exempt Department VPAA University Human Resources Summary Recommendations 0 of 0 History Personal Information Personal Information e Scroll down the page to view the applicant s information or click Preview Application to view the information Submitted on February 27 2073 at 12 30 pm by Peyton Manning Required Documents Document Type Name Conversion Status Cover Letter Cover Letter 01 02 13 09 05 37 138 KB PDF complete Resume Resume 01 02 13 09 06 00 4 44 KB PDF complete Optional Documents No optional documents added Recommendation Documents No recommendations submitted PDF Documents Document Type Application Recreate PDF Application and attached documents Recreate PDF At the bottom of the screen users will find multiple ways to view the required applicant documents such as resume and cover letter To view do
74. ity Review Recommended as Finalist Reviewed by Equity Workflow State My Degree Search o Saved Search My Degree Search 2 Items Found Actions First Workflow State Application ee Actions Internal Date m i f February 23 2073 at 04 31 Cover Letter Actions Under Review By Search Committee Mast agree Earned As the applicant statuses are changed throughout the search the remaining Active applicants will display on the screen Accessing the Inactive can be done at any time e Select More Search Options e Highlight Inactive and click Search UNIVERSITY OF MARYLAND Inbox PeopleAdmin eles APPLICANT TRACKING 7 Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Search Chair Designee iz C logout Postings Exempt Test Exempt Manager Posted Applicant Review Posting Test Exempt Manager Exempt Edit Current Status Posted WORKFLOW ACTIONS Position Type Exempt Created by Daniel Gallagher ERP NOTENG Ad ec Send Recommended Finalists to Department VPAA University Owner Search Chair Designee Equity Administrator move to Send Human Resources Recommended Finalists to Equity Administrator Summary History settings Applicants Reports Hiring Proposals Associated Position Open Saved Search Y Search Search Hide search options Once all applicants are reviewed statuses are updated and finalists have been selected they must be sent t
75. le Selection inbox PeopleAdmin At the top right side of the screen is the module drop down Hover the mouse over the down arrow POSITION MANAGEMENT to switch modules Position Management All Nonexempt Exempt and Faculty positions and actions are located in the Position Management module of eTerp2 Users can easily identify Position Management by the orange header Inbox PeopleAdmin Watch List POSITION MANAGEMENT FY Home Positions Titles My Profile Help e Position Management is where users will e Search for Positions e Search for Actions e Create New Positions e Modify Existing Positions 11 e Request a New Faculty Position e Request a Change to an Existing Faculty Position e Request a Waiver of Search Applicant Tracking All information related to a Posting Applicant or Hiring Proposal is locataed in the Applicant Tracking module of eTerp2 Users can easily identify Applicant Tracking by the blue header Inbox PeopleAdmin Watch List APPLICANT TRACKING Y Home Postings Hiring Proposals My Profile Help Applicant Tracking is where users will e Search for Postings e Create New Faculty Exempt and Nonexempt Postings e Create New Hourly GA and Pooled Postings e Review Applicant Materials e Begin Hiring Proposals e Designate Postings as Filled Shortcuts The Shortcuts section displays quick Create New Nonexempt Posting links for Creators that can be us
76. lled This step can only be done by the Creator Once the Hiring Official has identified a candidate for hire their final step will be to send the posting to the Creator to designate as filled After the posting is sent it can be found in the user s inbox There cannot be any active applicants and the posting must be closed and removed from the web Below are the steps to follow to designate a posting as filled University of Maryland e Login using Directory ID and Password College Park Username Password Verify this is the Applicant Tracking module Verify the user role is Creator Inbox Ja eTe Ie tala APPLICANT TRACKING Y z logout PeopleAdmin To change user role APPLICANT TRACKING e Click the down arrow to display the drop down box with all user roles assigned Creator ple Chair Dept Approver e Select Creator Dean VP Approver hn a e Click the refresh arrow to change roles Equity Administrator Faculty Position Specialist Hiring Official If successful the user will receive a green notification at the Major Unit Head Provost President Approver Search Chair Designee top of the page Search Committee Member vorte UHR Univ Equity Administrator 72 Sherry Costello you have 4messages Creator Welcome to your Online Recruitment System i Shortcuts Inbox 18 items need your attention Create New Nonexempt Posting Displaying items for group Creator Create New Ex
77. lo you have 1 message Creator Postings Nonexempt TESTING FOR POSTING Draft Edit Position Information Editing Posting Position Information Position Information en Check spelling F Posting Details diiin E 5 Search Committee Fields with the symbol are viewable to applicants Supplemental Documents Position Details Summary UHR Approval Date 01 16 2013 Title Food Service Aide Functional Title TESTING FOR POSTING Title Code O2FS100 Pay Range Band Position Number TESTING2 2 The Position Information tab displays the approved position details Click Next to move to the next tab 50 Postings Hiring Proposals My Profile Help Sherry Costello you have 1 message Creator 2 logout Postings Nonexempt nonexempt testing 2 4 Draft Edit Posting Details Editing Posting Posting Details lt lt Prev Position Information aa Posting Details Check spelling Search Committee Posting Details Supplemental Documents is this an internal search ne is Summary Hiring Official sherry Costello Sherry Costello Posting Date 02 9 2013 Closing Date 02 28 2013 Posting Details is where the posting closing date and any special posting or advertising instructions for UHR is entered Postings Hiring Proposals My Profile Help Sherry Costello you have 1 message Creator Postings Nonexempt no
78. luded and Required makes the document s mandatory to complete during the application process Order Name Included Required Cover Letter Resume List Of References Curriculum Vitae In this example the required documents are a Cover Letter Resume and a List of References When committee members review the application material they will open in the following order Cover Letter Resume and List of References Note the Curriculum Vitae is not checked as included or required and will not appear as part of the applicant documents 60 Editing Posting Online References Save lt lt Prev Position Information l Check spelling Online Reference Letters on this tab you can indicate whether you would like to require one or more Reference Letters for each applicant who applies to this posting Please note that the reference letters are Applicant Documents confidential and applicants do not have access to read them Note that you can write detailed instructions to the applicant instructions to the reference providers and completion message to the reference providers Online References Please note that the language below is a suggestion be sure to input the deadline date in the Instructions to Reference Provider field if you plan to use this language Search and Selection Plan Search Committee Supplemental Documents Summary Tips on using On Line References Required Informati
79. n Canceled move to Action Position Type Faculty Created by Sherry Costello Canceled Department ARHU School of Music Owner Sherry Costello Send to the Faculty Position specialist move to Facully Position specialist Summary History setings Cancel move to Action Canceled e From the summary screen select Take Action on Action to display the dropdown menu e Select Send to the Faculty Position Specialist to move the action forward e Select Keep Working on this Action to save information and exit or Action Canceled to cancel the action When the position has been modified the Creator will receive an email notification 36 Searching for Positions To search for positions or to see a listing of all positions by position type follow the instructions below Access eTerp2 at www eterp umd edu University of Maryland College Park Username Password e Login using directory ID and Password PeopleAdmin POSITION MANAGEMENT Y message Creator B logout e Verify this is the Position Management side of eTerp2 e Verify user role Search Chair Designee and Committee Members cannot view the listing of positions 37 UNIVERSITY OF MARYLAND Inbox BG T A eler POSITION MANAGEMENT T Positions Titles My Profile Help Nonexempt P Sherry Costello you have 1 message Creator Nonexempt Actions Exempt Exempt Actions Welcome to your Online Recruitment Sys Faculty Faculty Actions F
80. n you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow Position Information Edit e Scroll down the page to view a summary of the position Search and Selection Plan Edit E Posting Details Is this an Internal Search Posting Date e Click Edit to access the Search and Selection Plan 82 Editing Posting search and Selection Plan Position Information F Check spelling Search and Selection Plan Required Information Search Committee Applicant Documents Posting Details Online References i is this an internal No Supplemental Documents Search Open fo Campus or Dept Employees Only Summary Posting Date Closing Date Best Consideration Date Open Until Filled e Enter required information if the information is not completed and click Next e Continue until reaching the Summary screen Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Search Chain Designee logoul Postings Exempt Business Manager for eTerp Search Chair Summary E Posting Business Manager for eTerp
81. nd Save this search Workflow State Active Applications Position Number Functional Title Posting Number Posting Date Closing Tithe Date IT Testing Systems Exempt 117232 E0gog4 Posting 1012 2011 01 18 2013 Best Consideration Unit Date VPAA University Auman Resources VPAA University Human Resources Best Unit Date VPAA University Human 0215 2013 Consideration GENERAL Actions Actions Actions Actions Actions Actions Actions T Documents Resources VPAA LUiniversity Human Analyst View Posting View Applicants 02 TRACKING Watch Test Exempt Manager Exempt Eo00ds Position 0206 2013 Manager Resources There are additional view options under the Actions drop down menu Postings Hiring Proposals My Profile Help Sherry Costello you have 1 message Creator logoul Postings Exempt Tasting Exempt Documents Posted Summary Search Results Naxt Posting Testing Exempt Documents Exempt Current Status Posted See how Posting looks to Applicant Position Type Exempt Department VPAA University Human Resources Created by Sherry Costello Owner Search Chair Designee Print Preview Applicant View Print Preview History Applicants Reports Hiring Proposals Associated Position Summary The Summary page is the first tab users will see after selecting to view the posting 70 Po
82. nee Print Preview Applicant View Hur R uman Resources Print Preview Summary History Applicants To access applicants click Applicants Summary History Applicants Reports Open Saved Search Search Search More search options My Degree Search Saved Search My Degree Search 2 Items Found Last First Workflow State Application Name Name Internal Date Documents Degree January 09 2013 at 12 11 Cover Letter Bachelor s Degree Sherry Under Review By Search Committee Resume Earned February 14 2013 at 11 19 Resume Cover Associates Degree Micco Under Review By Search Committee am Letter Earned The applicant page displays relevant applicant information such as name application dat workflow state 98 Search Results Next Actions Actions Actions Actions e and Summary History Applicants Reports Open Saved Search Search Search More search options My Degree Search x Saved Search My Degree Search 2 Items Found Actions Last First Workflow State Application Actions Name Name Internal Date Documents aeree January 08 2013 at 12 11 Cover Letter Bachelor s Degree Actions Costello Sherry Under Review By Search Committee pm Resume Earm d February 14 2073 at 11 19 Resume Cover Associates Degree Actions Fay Micco Under Review By Search Committee ar Letter Eamed This screen displays all the active applicants in the po
83. nexempt testing 24 Draft Edit Search Committee Editing Posting Search Committee Save lt lt Prev Position Information Posting Details Search Committee Search Committee Name Sherry Costello Supplemental Documents UID Summary Email Hispanic or Latino No Optional Race Category teatimatey American Indian or Alaska Native The Search Committee tab is view only for Nonexempt positions this was completed in the original action 51 Postings Hiring Proposals My Profile Help Sherry Costello you have 1 message Creator Postings Nonexempt nonexempt testing 2 1 Draft Edit Supplemental Documents Editing Posting supplemental Documents lt lt Prey Position Information On this tab you may attach and view documents Posting Details PDF conversion must be completed for the document to be valid when applicable Search Committee P pp Supplemental Documents Document Type Name Status Actions Advertising Text Actions Minutes Optional Document 1 Actions Optional Document 2 Actions Optional Document 3 Actions Summary Actions To add Supplemental Documents such as Advertising text etc click the Actions tab to display the drop down box Postings Hiring Proposals My Profile Help Sherry Costello you have 1 message Creator Draft Edit Supplemental Documents Select the method used to upload the document e Upload New On this t
84. nforming user of the new role gt APPLICANT TRACKING T My Profile Help Sherry Costello you have 4messages Search Chair Designee Contact the eTerp Service Center at x55600 if unable to access the correct user role UNIVERSITY OF MARYLAND eler Postings Inbox PeopleAdmin Watch Lis APPLICANT TRACKING 7 Hiring Proposals My Profile Help Sherry Costello you have 4 messages Search Chein Designee kle logout e Verify the Applicant Tracking module header will appear in blue My Profile Help PeopleAdmin Watch List POSITION MANAGEMENT Y APPLICANT TRACKING Sherry Costello you have 4 messages Search Chair Designee aie logout 85 To change from Position Management to Applicant Tracking e Hover over the arrow to display the dropdown box e Select Applicant Tracking UNIVERSITY OF MARYLAND inbox MM TET ann lers APPLICANT TRACKING Postings Hiring Proposals My Profile Help Nonexempt P Sherry Costello you hawe 4 messages Search Chain Designee logout Exempt ih eee Faculty Houny GA Pool Welcome to your Online Recruitment System Shortcut Inbox 44 items need your attention niche Displaying items for group Search Chair Designee Postings 10 Hiring Proposals 0 Actions 4 e Click Postings to display the dropdown box e Highlight and click the position type being accessed Exempt Postings Open Saved Search search More
85. ng Proposal Sherry Costello Nonexempt Take Action On Hiring Propose Current Status Creator to Seat Position gt Print Preview Pasition Type Nonexempt Created by Sherry Costello Department VPSA University Owner Creator Sherry Costello Career Center Applicant Sherry Costello Posting Program Administrative Specialist Summary History Settings Hiring Proposal To Seat the position e Click the down arrow on Take Action on Hiring Proposal To seat the position select og yarar a ry e Creator Seats Position move to Hiring ake Action On Hiring Proposal v Proposal Approved WORKFLOW ACTIONS Keep working on this Hiring Keep working on this Hiring Proposal saves the action Proposal Creator Seats Position move to Hiring Proposal Approved Res to Hirine Official ifch drot Return to Hiring Official move to a a a oa Hiring Official made Once the Hiring Proposal s have been approved and seated the Creator should access the posting and designate the posting as filled This is the final step of the posting process and can only be completed by the Creator 128 Additional Information Reference Information Requesting reference information can be required or optional in the system The Creator Hiring Official or Search Chair has the option to select how they wish to receive the applicant s references There are 3 separate features in the eTerp2 system List of References Let
86. ng from the Approved List of Eligibles Inbox Ba lela etl Verify user role APPLICANT TRACKING y e access the dropdown Midi e select Hiring Official Sherry Costello you have 4 Hiring Official Rr Sooners airDeot Approve 3 e click the arrow to refresh Jfeator Dean P Approver Employee Equity Administrator Faculty Position Specialist Hiring Official Major Unit Head aoe A green message at the top of the screen appears Search Committee Member Shorte WHR Univ Equity Administrator informing user of new role D You are now viewing the system as a member of the Hiring Official group x APPLICANT TRACKING 7 Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Hiring Official e Contact the eTerp Service Center at x55600 if unable to access the correct user role 118 The Hiring Official can access the posting and applicants from their a amp Inbox 15 items need your attention Inbox once the approved list of Displaying items for group Hiring Official eligibles has been sent by the Postings 10 Hiring Proposals 0 Actions 4 Employment Analyst To access the Job Title Type Current State Owner posting from the Inbox RF Administrative s iat eer List to Hiring Official Equity Finalists Reviewed Send to Hiring Hiring Official Sherry Official Costello Equity Finalists Reviewed Send to Hiring Hiring Official Sherry Official Cnctalin Coordinator Exemp
87. ng items for group Creator Postings 8 Hiring Proposals 0 Actions 4 LLLE e Begin the posting by selecting the position type under Postings or from the Shortcuts box 63 inbox MMM Tre velit APPLICANT TRACKING T If beginning the posting from the Postings drop down box click pstello you have 1 message Creator m logout e Create New Posting j Create New Posting Create New What would you like to use to create this new posting Create from Position Type Includes only the information that applies across the entire Position Type A new Posting from a Position Type is almost completely blank Create from Position Copies in most of the information from a position For Hourly Postings select Create from Position Type q E E New Posting Cance Required Information Functional Title Test Hourly Organizational Unit Division Default Division Department VPAA University Human Resources Online Applications a Accept online applications Special offline application instructions Fill in all required information and select e Create New Posting 64 Accepted Application Forms For Nonexempt hourly postings use the General Application For Hourly Faculty and Exempt postings use UMD Profile Postings Hourly GA Pool TEST HOURLY Draft Edit Posting Details Editing Posting Posting Details Save Posting Details Check spelling
88. o Equity for review The only applicants that should be Active at this time are the finalists with the applicant status of Recommend as Finalist To forward the finalist to Equity e Attach the minutes under Supplemental Documents e Click the down arrow on Take Action on Posting e Select Send Recommended Finalist to Equity Administrator e Keep Working on This Posting saves work to send at a later time 92 NOTE For open until filled positions the action of sending the finalists to Equity will close and remove the posting from the web Contact the eTerp Service Center to have it reposted To remove a posting from the web prior to sending the finalist to Equity contact the eTerp Service Center 93 Search Committee Members As applicants apply to the posting Committee Members will have access to the applicants and their associated documents Access eTerp2 at https eterp umd University of Maryland College Park Username Password e Login using Directory ID and Password UNIVERSITY OF MARYLAND f inbox PeopleAdmin diern APPLICANT TRACKING 7 Postings My Profile Help Sherry Costello you have 4 mesages Search Committee Member C logdut Welcome to your Online Recruitment System e Verify user role is Search Committee Member 94 PeopleAdmin APPLICANT TRACKING v My Profile Help Sherry Costello you have 4 messages Search Chair Designee Ka C a Chair Dept Appro
89. o existing faculty positions prior to the Creators or Hiring Officials starting an action eTerp2 Terminology eTerp2 The eTerp system is the official campus system of record for position management and applicant tracking It is used to create and route position descriptions as well as position actions such as reclasses within band adjustments or just job description changes It is the mechanism for posting all campus jobs faculty and staff and routing hiring proposals Position Management Module The side of the eTerp2 system that houses all positions and position descriptions Requests to create new positions or modify existing positions are created from Position Management Users will know they are in Position Management if the header appears orange Applicant Tracking Module The side of the eTerp2 system that houses all postings open closed and filled as well as applicants and hiring proposals Requests to post positions are created from Applicant Tracking Users will know they are in Applicant Tracking if the header appears blue Inbox The Inbox is a notification area where the system will display any items upon which action is needed They will only appear in the user s inbox if the items were sent directly to the user Watch List The watch list displays any item that the user has flagged to watch prior to sending forward Take Action on Action When selected will display a dropdown menu containing all t
90. o recommendations submitted PDF Documents Document Type Application Recreate POF Application and attached documents Recreate POF e To view the application in another format click Application e To exit the application simply use the back button 115 Draft Under Review by UHR UHR Meets Minimum Qualifications Recommended for list of eligibles Workflow State Non Exempt Job Applications Saved Search Non Exempt Job Applications 5 Items Found First Name Workflow State Internal Sherry UHR Meets Minimum Qualifications Thomas UHR Meets Minimum Qualifications 4 Colbert Kim UHR Meets Minimum Qualifications McDonald UHR Meets Minimum Qualifications Calbert UHR Meets Minimum Qualifications To view multiple applications at one time e Place a check in the box next to Last Name Application Date December 17 2012 at 08 54 pm December 17 2072 at 09 00 pm December 18 2072 at 06 33 am December 18 2072 at 12 14 pm December 18 2072 at 12 18 pm e Hover over the Actions tab to display the menu options e Select Download Applications as PDF Select the document type s to use Application and All Documents Only These Document Types Application Data Letter of Reference Submit Cancel e Toexit the documents page simply use the back button Non Exempt Job Applications Saved Search Non Exempt Job Applications 5 Items Found Last Name First Name
91. o the Creator to designate as filled 110 Posting Test Exempt Manager Exempt Current Status Equity Finalists Reviewed Send to Hiring Official Position Type Exempt Deparment VPAA University Human Resources summary History Settings Open Saved Search F My Degree Search LX Saved Search My Degree Search 1 ltem Found Last First Name Name Brady Tom To send to the Creator Workflow State Internal Take Acton On Posting WORKFLOW ACTIONS Keep working on this Posting send to Creator to Designate Posting as Filled move to Send to Creator to Designate Posting as Filled Created by Daniel Gallagher Owner Hiring Official Sherry Costello Applicants Reports Hiring Proposals Associated Position Search More search options Actions Application He Actions Date Documents te et February 23 2013 at 04 31 Cover Letter Masters Degree Actions Y Recommend for Hire e Click the down arrow on Take Action on Posting e Select Send to Creator to Designate Posting as Filled move to Send to Creator to Designate Posting as Filled Take Action send to Creator to Designate Posting as Filled move to Send to Creator to Designate Posting as Filled Comments optional Add this posting to your watch list Submit Cancel E Enter any comments for the Creator These comments will be stored in history as part of the permanent record Check the box to add
92. oc Search 8 Items Found Save this search Actions o Active r Actions aoe Posting Created Applications Posting Date Closing Date Workflow State Number Number From ee Non VPAA FM CMP Project Closed Removed Actions CAD Specialist 911113 Posting 11 09 2012 11713 2012 Exempt 0003367 Management from Web Non VPSA Res Facilities Closed Removec i Cashier 112230 i Position 1441412012 11730 72012 iad acilives Close ved Actions Program i Actions Non SVPAAP IIP Confucius Closed Removed Management 117470 Position 1114 2012 11 30 2012 Exempt_O003369 Institute at Maryland from Web Functional Title Specialist Non VPSA Res Facilities Closed Removed Acti housekeeper 117535 j Position 11142012 11212012 vai cei Exempt_O003370 Night Programs from Web Administrative Non CMNS Chemical amp Life Closed Removed Actions 117482 Position 07115 2011 Oreo Assistant Il Exempt 0003376 Sciences from Web Program Actions Y VPAA University Closed Removed Administrative NOOO03 itle 01 04 2013 01 18 2013 irae ella i ELIE To access the posting and the applicant e Click the title of the position Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Creator logout Postings Nonexempt Program Administrative Specialist Closed Removed from Web Summary Search Results Previous Next Posting Program Administrative Specialist Nenexempt See how Posting looks to Applican
93. ol e Toview applicants individually click the applicant s Last Name Search Search Hide search options Add Column Add Column x Selected for Screening Interview Phone Airport Etc Not Ac Selected for formal interview Not Advanced Further Applied after best consideration date Finalist Not Selected Workflow State To view Inactive and Active applicants e Click More Search Options e Highlight Inactive e Highlight both Active and Inactive to view all applicants 99 Current Status Posted See how Posting looks to Applicant Position Type Exempt Created by Daniel Gallagher Department VPAA University Owner Search Chair Designee Print Preview Applicant View Human Resources Print Prewiew Summary History Applicants Reports Open Saved Search Search More search options My Degree Search Saved Search My Degree Search 2 Items Found Actions Last First Workflow State Application Tears Actions Name Name Internal Date Documents gaa f February 23 2013 at 04 31 Cover Letter Actions Y Brady Under Review By Search Committee Masters Degree Eamed pm Resume 3 February 23 2013 at 04 38 Cover Letter Bachelor s Degree Actions Ovechkin Under Review By Search Committee pm Resume Earmed e Toview applicants individually click the applicant s Last Name Postings Test Exempt Manager Posted Applicant Review Alex Ovechkin Under R
94. omatically UNIVERSITY OF MARYLAND Inbox BN T E Eier APPLICANT TRACKING 7 Postings My Profile Help Nonexempt ers mor sherry Costello you have 4 messages Search Committee Member logout Exempt Faculty HourlyiGA P eal Welcome to your Online Recruitment System Ka Inbox 0 items need your attention Shorui Displaying items for group Search Committee Member Postings 0 Job Title Current State To access the posting a user has been assigned Click Postings to display the position types Highlight and click the position type i e Exempt Fostings Exempt Exempt Postings Open Saved Search T Search Search More search options Ad hoc Search Posted Positions Saved Search Posted Positions 2 Items Found aciona Best lt Actions Consideration Functional Posting Created Workflow Active Posting Closing Unit Number From State Applications Date Date VPAA University Actoans E00008 Pasition Posted 0206 2013 Human 02152013 Resources VPAA University Actions Y Test Position TEST EX 16 E00011 Position ost O224 2015 02262013 Human Resources Test Exempt Manager This page displays positions that are currently posted and as a Search Committee Member the user has access to To Search for postings that are closed and removed from the web More search options e Select More search options 96 Exempt Postings Open Saved Search Search Search Add
95. ommittee Saved Search Nonexempt Titles 282 Items Found Action Summary 2 3 5 6 Z 8 9 10 Next Title Title Code EEO Title Class Actions Food Service Aide 02FS100 Service Maintenance Nonexempt Actions Housekeeper 2HKW00 Service Maintenance Nonexempt Actions w Users can narrow the search for titles by e Selecting Filter these results e Inthe popup box next to Search enter the title being searched e Click Search e Highlight the radio button next to the appropriate title e Click Next 16 Positions Tithas My Protile Sherry Costello you have 1 message Actions i New Nonexempt Position Test Title Edit Editing Action Position Description Title T Check spelling Position Description TER Supplemental Documents Fields with the symbol are viewable to applicants Search Committee Required information Action Summary Reason for Action Reason for Action Flease select This field is required eee Gee tot i this position Fiease select This field is required Justification for Creating this Action This field is required Action Number e Fill in all the required fields e Click Next UNIVERSITY OF MARYLAND Inbox Macys ETN aa Eier Watch List EROSO NUAN N Positions Titles My Profile Sherry Costello you have 1 message Creator e logout Actions New Nonexempt Posi
96. on Online References Yes Will this position Please provide us with the required number of reference letters which are needed in accept reference order for you to be fully considered for this position by entering the names and letters email addresses of your reference writers below The system will email your references and you will be able to track the status of your reference letters online Email reminder days Online References tab should only be completed if using this feature Postings Exempt Business Manager for eTerp Draft Edit Supplemental Documents Editing Posting Supplemental Documents lt lt Prey Ee Position Information On this tab you may attach and view documents Search and Selection Plan PDF conversion must be completed for the document to be valid when applicable search Committee Applicant Documents Document Type Name Status Actions Advertising Text Actions Online References Minutes Actions Supplemental Documents Optional Document 1 Actions summary Optional Document 2 Actions Optional Document 3 Actons lt lt Prey To add Supplemental Documents such as Advertising text etc click the Actions tab to display the dropdown box 61 p Draft Edit Supplemental Documents supplemental Documents On this tab you may attach and view documents Select the method being used to upload the document e Upload New e Create New PDF conversion must be complet
97. opleAdmin Eeler APPLICANT TRACKING Ff Postings Hiring Proposals My Profile Help Nonexempt Sherry Costello you have 1 message Creator Exempt Postings Exempt ae Faculty Houry GA Pool Exempt Postings Open Saved Search Search search Hide search options Add Column Add Column University Equity eTerp Service Center Approved for Later Posting AGNR AES Aagriculture Experiment Station Associate Dir AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Department Position Number e From the Postings dropdown menu select the position type being searched Nonexempt Exempt Faculty or Hourly GA Pooled positions 68 Exempt Postings Open Saved Search Search search Hide search options Add Column Add Column University Equity _ le rp Service Center Approved for Later Posting Posted AGNR 4E5 Agriculture Experiment Station Associate Dir AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Department Position Number a Ad hoc Search Posted Positions 3 O Saved Search Posted Positions 2 Items Found Actions Best Actions Consideration Date Testing VPAA University Actions Functional Position Posting Created Workflow Active Posting Closing Title Number Number From State Applications Date Date ae After selecting the position type the first page the user lands on will
98. or Any changes to the position should first be routed as an action to the Faculty Position Specialist Faculty Postings have the following tabs to view complete e Position Information e Search and Selection Plan e Search Committee e Applicant Documents e Supplemental Documents e Summary Below are the instructions for creating a new nonexempt exempt and faculty position 45 Creating a New Posting From an Existing Nonexempt Position University of Maryland College Park Username Password e Login using directory ID and Password PeopleAdmin APPLICANT TRACKING sage Creator ix logout e Verify this is the Applicant Tracking side of eTerp2 e Verify logged in as a Creator 46 UNIVERSITY OF MARYLAND cier inbox BM TE a Watch List 1 aan e e Postings Hh ng Proposals My Profile Help Nonexempt Exempt Faculty HourlyiGA Pool Welcome to your Online Recruitment a Inbox 10 items need your attention Displaying items for group Creator Postings 6 Hiring Proposals 0 Actions 4 Job Title Type Current State See more Sherry Costello you have 1 message Creator Shortcuts Create New Nonexempt Posting Create New Exempt Posting Create New Faculty Posting Create New HournlyiGad P ool Posting My Links Begin the posting by selecting the position type under Postings or from the Shortcuts box inbox Ma rele Neil APPLICANT TRACKING
99. owing options to move the posting forward e Send to Creator 2 Review e Send to Hiring Official e Send to eTerp Service Center 66 Take Action x Send to Creator 2nd Review move to r 2nd Review Daniel Gallagher aument tio Add this posting to your watch list Submit Cancel Take Action x Send to eTerp Service Center move to eTerp Service Center Comments optional zZ Add this posting to your watch list Submit Cancel If moving to the Creator 2 Review e Select the name of the Creator to send the posting to e Enter any applicable comments e Check the box to add to watch list e Click Submit to move the posting forward If sending to the Hiring Official or the eTerp Service Center e Enter any applicable comments e Check the box to add to watch list e Click submit to move the posting forward The Creator will receive an email when the position has been posted 67 Searching for Postings Postings are displayed by position types in the system Users have the ability to search for postings at any stage i e posted closed removed from the web and filled etc Below are the instructions to follow when searching for postings University of Maryland College Park Login using Directory ID and Password Username Password Inbox BA o7 EY ani APPLICANT TRACKING Verify the Applicant Tracking module sage Creator UNIVERSITY OF MARYLAND Pe
100. pdown e Select the position type Faculty Inbox Ba ToT aaa POSITION MANAGEMENT age Creator lt Select Create New Position Create New Choose the action you would you like to start New Faculty Position lt Click New Faculty Position 22 UNIVERSITY OF MARYLAND PeopleAdmin gle i POSTON MANAGEMEN Tithes My Prete Help Positions Faculty Mew Faculty Position New Faculty Position Shirl Aban Functional Tithe Organizational Unit Division ARHU College of Arts amp Humanities Department ARHU College of Arts amp Humanities Fill in the required fields Functional Title Division Department Click Start Action UNIVERSITY OF MARYLAND GD se sn PORTION MANAGEMENT Tithes My Profile Heip Sharry Costello yau have 1 message Creator EE bgu Acdona J Now Faculty Posion Professor Edt Editing Action Title soe EES Title K ETA Select fram the titles below Position Description Titles Filter these results Action Summary Faculty Tiles Ad hoc Search 6 Ad hoc Search Previews z 3 4 Next Tithe Tithe Code EEG Tithe Class Actions Prolegser A Preseders UGP oOo IOS Erer Admin amp itanagenal Honexempe Adios Piega A Actng VP Acidum Aflers A Prowse PIO Exec Admin amp Managerial Faculty ACs 2 Piera A ice Present adena Afters A Provo atiti Exec Admin amp Mansganal Fatully ADIOS E E Professor gt4eg10 Faculty Fany Actors
101. posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow Position Information Edit All information related to the posting is now available for the Search Chair Designee e To access applicants click the Applicants tab Summary History Settings Applicants Reports Hiring Proposals Associated Position Open Saved Search v Search More search options My Degree Search Saved Search My Degree Search 4 Items Found Actions Last First Workflow State Application Name Name Internal Date Documents Degree Actions February 21 2013 at 12 30 Cover Letter Bachelor s Degree Actions Manning Peyton Under Review By Search Committee pm Resume Eamed February 23 2013 at 04 30 Cower Letter Bachelor s Degree Actions Cosz Thomas Under Review By Search Committee pri Resume Eamed February 23 2013 at 04 31 Cover Letter Actions Brady Tom Under Review By Search Committee Masters Degree Eamed pm Resume February 23 2013 at 04 38 Cover Letter Bachelor s Degree Actions Ovechk
102. quired Documents Document Type Name Conversion Status Cover Letter Cover Letter 02 23 13 15 35 36 22 9 KB PDF complete Resume Resume 02 25 13 15 36 39 46 4 KB PDF complete Optional Documents No optional documents added Recommendation Documents No recommendations submitted PDF Documents Document Type Application Recreate PDF Application and attached documents Recreate POF At the bottom of the screen users will find multiple ways to view the required applicant documents such as resume and cover letter e To view documents separately click the link document link under e Toview all documents in one PDF click Application and attached documents 107 My Degree Search Saved Search My Degree Search 2 llems Found amp Actons GENERAL First Workflow State Internal Application Review Screening Question Name Date Documents AnSWeTSs Recommended as Finalist Reviewed by February 23 2013 at 04 31 Cower Letter Download Screening Question Answers Export results Tom 2 Equity pm Resume Recommended as Finalist Reviewed by February 23 2013 at 04 38 Cover Letter Equity pm Resume BULK 4 Ovechkin Alex To view multiple applicants and documents at one time e Place a check in the box next to Last Name e Hover over the Actions tab to display the menu options e Select Download Applications as PDF Select the document type s to use Users have the option of viewing all applicant m
103. quired Information Functional Title Business Manager for e Terp Organizational Unit gt J p E Division Default Division Department VPAA University Human Resources Create New Posting Cancel 56 Fill in all required fields and click e Create New Posting Postings Miia tut kae elt a ee a Sherry Costello you have 1 message Creator Postings Exempt Business Manager for eTerp Draft Edit Position Information Editing Posting Position Information Position Information Fields with the symbol are viewable to applicants search and Selection Plan Search Committee Position Information Applicant Documents ATitle Business Manager Online References Functional Title Business Manager for eTerp EE 7 Supplemental Documents Title Code 9359005 Summary Pay Band 1 Position Number Applicant Search Category The Position Information screen displays the position details from the approved action and cannot be edited e Click Next to move to the next tab Editing Posting Search and Selection Plan Save lt lt Prev Position Information Check spelling Search and Selection Plan Required Information search Committee Applicant Documents Posingis Online References _ Is this an Internal This field is required supplemental Documents search Open to Campus or Dept Employees Only Summary Posting Date Closing Date Best Consideration Date Open Until
104. r AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Department Draft Status Locked Inactive Position Number e Enter the Position Number or Title and click Search 27 Open Saved Search Search Search Hide search options Add Column Add Column VPAA Office of Budget amp Fiscal Analysis VPAA Procur amp Supply Director s Office VPAA Public Safety Z VP44 University Human Resources Draft Status Locked Inactive Department Position Number 101338 Ad hoc Search Exempt Positions Ad hoc Search 1 ltem Found Save this search Actions k Last Actions Title Functional Title Position Number Unit Employee LastName Employee First Name Shis Updated VPAA Universi March 30 2010 at Act Coordinator None 101338 ty Active 5 Ene Human Resources 03 33 pm e Click the Title of the position to be modified UNIVERSITY OF MARYLAND inbox MUG TT E Watch List POSITION MANAGEMENT Positions My Frofile Help Sherry Costello you have 1 message Creator Positions Exempt Coordinator for eTermp Service Center Position Coordinator for eTerp Service Center Exempt Current Status Active Print Preview Employee View ha j ie Position Type Exempt rint Preview Department VPAA University Search Waiver Human Resources Modify Exempt Position Summary History Employee Details e From the Summary page sel
105. reator e Verify user role is Creator Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Creator logout Welcome to your Online Recruitment System Shortcuts amp Inbox 17 items need your attention Create New Nonexempt Posting Displaying items for group Creator Create New Exempt Posting Create New Faculty Posting Postings 10 Hiring Proposals 1 Actions 5 Create New Hourly GA Poo l Posting Job Title Oppaan Type Current State State Owner ame HAE My Links Program Administrative Creator to Seat Creator She y 9 Sherry Costello Nonexempt eee Specialist Position Costello e Click the Hiring Proposal tab on the Inbox to display awaiting items 127 Shortcuts a Inbox 17 items need your attention Create New Nonexempt Posting Displaying items for group Creator Create New Exempt Posting Create New Faculty Posting Postings 10 Hiring Proposa ls ih Achons 5 Create Hew Hourly GAPool Pasting 5 Applicant Job Title Nama Program Administrative Creator to Seat Creator Sherry My Links peep aaa Sherry Costello Nonexempt Eheny Specialist Position Costello Type Current State State Owner Training Materials e Click the Job Title to access the Hiring Proposal Home Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Creator Nonexempt Sherry Costello Recommended for Hire Hiring Proposal Summary Hiri
106. recruited for the position as well as special efforts to attract a diverse pool of candidates It should also define the methods by which applicants will be evaluated and the procedures for selecting finalists Below are the instructions for reviewing the S amp S Plan Access eTerp2 at https eterp umd edu Login using Directory ID and Password UNIVERSITY OF MARYLAND Eler Postings Hiring Proposals Sherry Costello you have 4 fiessages Search Chair Designee University of Maryland College Park Username Password inbox MM T Ea APPLICANT TRACKING Y My Profile Help amp logout e Verify user role is Search Chair Designee inbox PeopleAdmin APPLICANT TRACKING My Profile Help Sherry Costello you have 4 messages Search Chair Designee Iz Cc eee Chair Dept Approver Creator Dean VP Approver Employee Equity Administrator Faculty Position Specialist Hiring Official Major Unit Head Provost President Approver Search Chair Designee Search Committee Member Shortc UHR Univ Equity Administrator You are now viewing the system as a member of the Search Chair Designee group ler Postings Hiring Proposals To change role e Access the drop down e Select Search Chair Designee e Click the arrow to refresh A green message is displayed at the top of the screen informing users of the new role 4 APPLICANT TRACKING T My Profile Help Sherry Costello you have
107. rections before moving to the next step in the workflow Position Information Edit Position Details The Summary page allows users to view all the tabs from one page If any required fields are omitted they will be indicated on this page To move the posting forward select e Take Action on Posting Posting nonexempt testing 2 1 Nonexempt Edit Current Status Draft WORKFLOW ACTIONS a K k this Posti Pasition Type Nonexempt Created by Sherry Costello Ce eens ae send to e Terp Service Center for Department VPAA University Owner Sherry Costello Posting move to eTerp Service Human Resources Center Summary History Settings Hiring Proposals Associated Position To move the posting forward select e Send to eTerp Service Center for Posting To save the information and move forward later select e Keep working on this Posting Take Action e Enter any comments for the eTerp Service Center eat pie dipping Eana e Check the box to Add the Posting to the Center Watch List Comments optional e Click Submit The Creator will receive email notification when the position has posted 3 Add this posting to your watch list Submit Cancel 53 From an Existing Exempt or Faculty Position University of Maryland College Park e Login using directory ID and Password Username Password e Verify this is the Applicant Tracking side of Inbox BBM eTe Ven eTerp2 e Verify the user role is s
108. roposa August 17 2071 at Actions OF 48 am August 17 2071 at Actions 07 48 am August 21 2012 at Actions 08 18 am August 17 2011 at Actions 0T 48 am Driver Bus None 117595 VPS4 Transportation Services Active Driver Bus None 117596 VPSA Transportation Services Active Driver Bus None 117587 VPS4 Transportation Services Active Driver Bus None 117600 VPSA Transportation Services Active Yes 2 3 4 5 6 78 9 99 100 Next Select Position e lf appointing to the same position number that was posted scroll to the bottom of the page and click Select Position e To appoint to a position number other than the one that was posted scroll to find the position and select by clicking in the radio button click Select Position Editing Hiring Proposal Hiring Proposal Hiring Proposal gt Check spelling Supplemental Documents Speuing 3 Required Information Hiring Proposal Summary Position Description Title Functional Title Position Number Posting Number Non Exempt_0003363 Category Status Title Class EEO Job Family 125 e Fill in all required information such as Proposed Hire Date and Salary then click Next e Attach any documents relevant to the search under Supplemental Documents Note the applicant documents appear in the hiring proposal at the bottom of the summary screen click Next e Continue to the Summary Page and verify information is correct
109. rs Degree Actions Y Brady Tom Recommend for Hire m n 4 pm esume arne As the finalists statuses are changed throughout the search the remaining Active applicants will display on the screen Users can access the Inactive at any time e Select More Search Options e Highlight Inactive and click Search Posting Test Exempt Manager Exempt Take Action On Posting v Current Status Equity Finalists Reviewed Send to Hiring Official See how Posting looks to Applicant Position Type Exempt Created by Daniel Gallagher Department VPAA University Owner Hiring Official Sherry Print Preview Applicant View Human Resources Costello Print Preview Summary History settings Applicants Reports Hiring Proposals Associated Position Open Saved Search Search More search options My Degree Search x Saved Search My Degree Search 1 Item Found Actions Last First Workflow State Application Name Name Internal Date Feet Degree Actions February 23 2013 at 04 31 Cover Letter Masters Degree Actions Brady Tom Recommend for Hire pmi Resume Earned The remaining finalist should be the candidate that is recommended for hire Once the approval is given to hire the candidate a Hiring Proposal should be created and routed for approval Both the Creator and Hiring Official have the ability to create the Hiring Proposal The final action of the Hiring Official is now to send the posting t
110. rtment GNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Draft Status Locked Inactive Position TER 123456 Hide search options e Enter Position Number or select Department e Click Search e To hide the search fields click Hide Search Options 39 Searching for Actions Users also have the ability to search for any actions that are approved canceled or in progress in the system Follow the instructions below to search for actions Access eTerp2 at www eterp umd edu University of Maryland College Park Username Password e Login using directory ID and Password PeopleAdmin POSITION MANAGEMENT Y message Creator logout e Verify this is the Position Management side of eTerp2 e Verify user role 40 UNIVERSITY OF MARYLAND inbox Ba rele itil ler POSITION MANAGEMENT T Positions Titles My Profile Help Nonexempt Sherry Costello you have 1 message Creator Nonexempt Actions Exempt Exempt Actions Welcome to your Online Recruitment Sy Faculty Faculty Actions E Inb Shortcuts wa INDOX 10 items need your attention Create New Nonexempt Posting Displaying items for group Creator Create New Exempt Posting Create New Faculty Posting Postings 6 Hiring Proposals 0 Actions 4 Create New Hourhy GA Pool Pasting Job Title Type Current State See more My Links e Click Positions to display the dropdown box e Select the Po
111. ry Costello you have 4 messages Hiring Official iz _ e Cl ick the arrow to refres h TTT TT TT Ts ChairDept Approver Creator Dean P Approver l Employee Ey administer A green message appears at the top of the screen Faculty Position Specialist Hiring Official informing user of new role Major Unit Head Provost President Approver Search Chair Designee Search Committee Member Sharte WHR Univ Equity Administrator D You are now viewing the system as a member of the Hiring Official group 4 leri APPLICANT TRACKING T Home Postings Hiring Proposals My Profile Help Sherry Costello you have 4 messages Hiring Official Contact the eTerp Service Center at x55600 if unable to access the correct user role 103 UNIVERSITY OF MARYLAND Glens Postings Hiring Proposals Sherry Costello you have 4 messages My Profile Inbox Peo pleAdmin FWatch Lisl APPLICANT TRACKING Help Hiring Official e Verify on the Applicant Tracking module header will appear in blue POSITION MANAGEMENT Y PeopleAdmin APPLICANT TRACKING My Profile Help UNIVERSITY OF MARYLAND Clerp Postings Hiring Proposals Nonexempt Exempt Faculty Houny GA Pool Welcome to your Online Recruitment System amp Inbox 14 items need your attention e Click Postings to display the dropdown box e Highlight and click the position type being accessed Exempt Posting
112. s Open Saved Search Ad hoc Search Posted Positions x Saved Search Posted Positions 2 Items Found Position Number Created From Workflow Functional State Posting Number Active Applications Posting Date Testing 117232 E00004 Posted 2 1012 2011 Exempt Posting Documents _ Test Exempt Manager My Profile To change from Position Management to Applicant Tracking e Hover over the arrow to display the drop down box e Select Applicant Tracking inbox PeopleAdmin APPLICANT TRACKING 7 Help Hiring Official Sherry Costello you have 4 messages Shortcuts More search options Search Actions Best p Actions Consideration Date Unit Closing Date VPAA University Human Actions Y 01 18 2013 Resources VPAA University Human Resources Actions 02 15 2013 After selecting the position type a summary page is displayed with all currently posted positions The summary page displays useful information such as title position number posting number posting closing date unit workflow state and the number of active applicants 104 e To access postings on a different workflow such as closed and removed from the web select More search options Postings Hiring Proposals My Profile Help Sherry Costello you have 4messages Hiring Official logout Postings Exempt Exempt Postings Search Hide search options
113. search options lt ___ Ad hoc Search Posted Positions Lx Saved Search Posted Positions 2 Items Found Actions Best Actions Consideration Date Testing VPAA University Actions Y Exempt 117232 E00004 Fosting Posted 2 1012 2011 01 18 2013 Human Documents Resources VPAA University Actions Position 02 06 2013 Human 02152013 Resources Unit Functional Position Posting Created Workflow Active Posting Closing Humber Number From State Applications Date Date _ Test Exempt Manager After selecting the position type a summary page is displayed with all currently posted positions Additionally the summary page displays useful information such as title position number posting number posting closing date unit workflow state and the number of active applicants To access postings at a different workflow such as closed and removed from the web select More search options 86 Hiring Proposals My Profile Help Sherry Costello you have 4 messages Search Chair Designee logout Postings Exempt Exempt Postings Open Saved Search Search Search Hide search options Add Column Add Column Posted _ Approved for Internal Search Republished Closed Removed from Web AGNR AES Agriculture Business Office AGNR AES Agrculture Expenment Station Assoaciate Dir AGNR AES Agriculture Expenment Station Assoaciate Dir AGNR AES CMREC Central MD Department Position Number Highli
114. sition Type Actions e g Nonexempt Actions Actions Nonexempt Nonexempt Actions Open Saved Search T More search options Nonexempt Actions x Saved Search Nonexempt Actions 97 Items Found Actions Actions Functional Action Action Name Action Position i Employee Last Last U d Title Title Workflow State Number Number Name ponte Modify Nonexempt N November 12 Actions on None Action Canceled Position Unnamed 117445 VPSA SU Facilities Dews 2012 at 03 48 Exempt_o09064 Position pm AGNR AES CMREC January 25 Acti Chair Dept New Nonexempt Position wary ections Y Office Clerk No0026 411111 Tilara Research Se ee Approver Office Clerk fg es Facility pm Human New Position New Nonexempt Position AGNR AES CMREC October 24 Actions Scroll down the page to view the complete listing of all positions Click Next or the page number to view the next page of actions 41 UNIVERSITY OF MARYLAND inbox Eierg Positions Titles My Profile Help Sherry Costello you have 1 message Creator Actions Nonexempt Nonexempt Actions Open Saved Search search More search options Nonexempt Actions Lx Saved Search Nonexempt Actions 97 tems Found To narrow the search by Position Number or Workflow State e Click More search options Actions Nonexempt Nonexempt Actions Open Saved Search T Search search Hide search options Add Column Add Col
115. ssociate Proffesor 9123501 Faculty Managerial Associate Professor amp Area Chair 9123702 Faculty Faculty Actions v Previous 2314151617189 Next Save If changing the titles scroll to the bottom of the page e Highlight the radio button next to the appropriate title e Click Next 35 Positions Titles My Profile Help Sherry Costello you have 1 message Creator Actions Request Change to Existing Faculty Position Professor Edit Editing Action Position Description Title a gt Check spelling 7 Position Description Fields with the symbol are viewable to applicants Action Summary pE t Required Information Request Information Date Requestor s Name Jennifer Zachmann Requestor s Email Address jenzach umd edu Action Number e Fill in all the required fields e Click Next to advance to the next tab Note If moving the position from one department to another type the new department name in the box UNIVERSITY OF MARYLAND Inbox MG rey fell eier POSITION MANAGEMENT T Positions Titles My Profile Help Sherry Costello you have 1 message Creator Actions Request Change to Existing Faculty Position Professor Summary g Request Change to Existing Faculty Position Take Action On Action v Professor Faculty Edit Ser EC Sees Current Status Draft Keep working on this Action si Actio
116. sting Testing Exempt Documents Exempt Current Status Posted See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Search Chair Designee Print Preview Applicant View Human Resources Print Preview Summary History Applicants Reports Hiring Proposals Associated Position To access any of the other tabs associated with the posting simply click the name of the tab to be viewed The user s view of the information on each tab will depend upon their user role Home Postings Hiring Proposals My Profile Help ee Sherry Costello you have 1 message Creator C logout Exempt Documents Posted History Search Results Next z Posting Testing Exempt Documents Exempt Current Status Posted See how Posting looks to Applicant Position Type Exempt Created by Sherry Costello Department VPAA University Owner Search Chair Designee Print Preview Applicant View Human Resources Print Preview Summary History Applicants Reports Hiring Proposals Associated Position To return to the listing of posted positions e Click the position type i e Exempt at the top of the posting To exit the posting screen completely select any of the navigational tabs at the top of the page Home Postings Hiring Proposals My Profile Help 71 Designating Postings as Filled The last step in the posting process is to designate the posting as fi
117. t e Click the title link under Job Title Test Exempt Manager Exempt Sherry Costello you have 4 messages Hiring Official logout Postings Nonexempt Program Administrative Specialist Send Approved Eligibilitynterview List to Hiring Official Summary Search Results Previous Next z Posting Program Administrative Specialist Nonexempt Edit i a hicie Posti ioidei tiaia Current Status Send Approved Eligibility interview List to Hiring Official ee ee rem eee en a a y 3 Position Type Nonexempt Created by Karen McDonald ee Department VPSA University Owner Hiring Official i Print Preview Career Center Summary History Settings Applicants Reports Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow e To access th
118. t when all members have been added to move to the next screen To remove a member check e Remove Entry and click Save Editing Posting Position Information Search and Selection Plan Temp Faculty Appointments search Committee Applicants Documents Online References Supplemental Documents Summary Temp Faculty Appointments Save lt lt Prev F Check spelling This tab should only be completed if you have already received a Temporary Search and Selection ID number from the Office of the President for the upcoming fiscal year Please note Your Temporary Search ID number should only be used for the non tenured faculty titles listed on the form you submitted to the Office of the President If you have any questions please call x50805 or email jess2008 umd edu Temp Faculty Appointments Is this temporary appointment covered under an existing Note If you do not have a temporary search ID contact University Equity at temporary search ID x50805 number F lf yes please enter the temporary search ID if you are posting a position after July 1 2072 your Temporary ID number should be of the format 7 oxxxx Save lt lt Prev Faculty postings will have one additional tab Temp Faculty Appointments which should only be completed if the posting is a position being filled under the temporary search ID number Editing Posting Position Information search and Selection Plan s
119. t Current Status Closed Removed from Web a Na EA Pp l Position Type Nonexempt Created by Wallace King ESI rete USREOEEIS VIEW Department VPAA University Owner UHR Print Preview Human Resources Summary History Applicants Reports Hiring Proposals e Click Applicants to access the candidate i j TT Position Type Nonexempt Created by Wallace King Bre Resview pecan yew Department VPAA University Owner UHR Print Preview Human Resources Summary History Applicants Reports Hiring Proposals Open Saved Search Search More search options Non Exempt Job Applications Saved Search Non Exempt Job Applications 1 Item Found Actions Last Name First Name Workflow State Internal Application Date Documents Actions King Wallace Recommended for Hire January 07 2013 at 09 16 am Actions 124 The only applicant s on the screen should be those that are at the status of Recommend for Hire To begin the hiring proposal e Click the Last Name of the applicant Postings Program Administrative Specialist Closed Removed from Web Applicant Review Wallace King Recommended for Hire Job application Wallace King Nonexempt Current Status Recommended for Hire Application form General Application View Posting Applied To x lii ai Full name Wallace King Created by Wallace King Address Owner Hiring Official Start Hiring Proposal e Click Start Hiring P
120. t Actions Y Project Assistant 9213062 Professionals Nonexernpt Actions e C j C k t h e O ra n ge af n ext Research Assistant 8213201 Professionals Nonexempt Actions T Administrative Assistant to the Dean 9213403 Professionals Nonexempt Actions Y b u tto n to move to t h e Telecommunications Systems Administrator 9311203 Professionals Nonexempt Actions Comptroller 9314702 canine Nonexempt opioid n ext ta b 7 Managerial Assistant Comptroller 9374601 Professionals Honexempt Actions Y Director Administrative Services 332024 Professionals Nonexempt Actions T Exec Admin amp Actions Director Institutional Research 9332031 i Monexempt Managerial Exe c Admin amp ii Actions 29 Achons Modify Exempt Position f Coordinator for eTerp Service Center Edit Editing Action Position Description lt lt Prev Ey Title F Check spelling Position Description Fields with the symbol are viewable to applicants Supplemental Documents j i Required Information Action Sum mary Employee Details Employee First Name Employee Last Name UID Reason for Action Reason for Action Please select This field is required Are you going to post this position i e Complete each tab paying close attention to all the required fields e Click Next to move to the next tab UNIVERSITY OF MARYLAND inbox PeopleAdmin eler POSITION MANAGEMENT Positions Titles My Prof
121. ters of Reference and an On Line Reference Feature To avoid confusion for applicant s only one form of obtaining references should be used On Line Reference Feature This feature allows the Search Chair to send a system generated email to the providers that were entered by the applicant at the time they applied This feature can be optional or required The reference letters are confidential and applicants do not have access to read them The applicant will enter as part of the application package the names and email addresses of their providers The Search Chair Designee has the responsibility of changing the applicant status to Send On Line References in order for the email to be sent to each provider Prior to sending the Search Chair can write detailed instructions to the reference providers as well as a completion message List of References This feature is selected as part of the applicant documents It can be required or indicated as an optional document The applicant will attach a list of their reference providers The Search Chair Designee will contact the providers outside of the eTerp system to obtain reference information Reference Letters This feature is selected as part of the applicant documents It can be required or optional and is attached by the applicant Using the Ranking Criteria coming soon Sending System Generated Emails coming soon 129 130
122. this posting to watch list Click Submit 111 Nonexempt Postings Hiring Officials Nonexempt positions are posted for two weeks Applicants submit a general application for each position of interest Resumes are not accepted in eTerp for nonexempt positions Once the posting has closed the employment analyst will review the applications of the candidates for the minimum qualifications Applicants meeting the minimum qualifications will be sent to the Hiring Official for review The Hiring Official will review the candidates and select which applicants they wish to interview These applicants should have their statuses changed to Recommend for List of Eligible and those not selected should be changed to Not Recommended List of Eligible Once statuses are changed the applicants should be sent to the employment analyst for review Once reviewed the employment analyst will send the approved List of Eligible to the Hiring Official It is at this point that the applicants can be contacted for interviews For information regarding the nonexempt search process contact the Employment Office at x55679 Below are the instructions for the reviewing applicants for nonexempt positions University of Maryland Access eTerp2 at https eterp umd edu College Park Username e Login using Directory ID and Password Password UNIVERSITY OF MARYLAND Inbox Be Teja tT eal eler APPLICANT TRACKING Postings Hiring Proposals
123. tion Test Title Edit Editing Action Supplemental Documents lt lt Prev Title PDF conversion must be completed for the document to be valid when applicable Position Description Supplemental Documents Document Tyne Name Status Actions Search Committee Organizational Chart Actions v Justification for Waiver Search Waiver Actions Only Actions v Action Summa j Optional Documentation 1 Actionsy Optional Documentation 2 Actionsy lt lt Prey Next gt gt If the user is not attaching any Supplemental Documents click Next To attach Supplemental Documents e Next to the document type select Actions 17 From the dropdown box select the appropriate method to use e Upload New Actions e Create New Actionsy Upload New e Choose Existing Create New Choose Existing Positions Titles My Profile Help Sherry Costello you have 1 message Creator logout Actions New Nonexempt Position Test Title Edit Editing Action Search Committee Save lt lt Prev Title R Search Committee Position Description G Supplemental Documents Add Search Committee Entry lt lt Pr 5 Search Committee Saye rev Action Summary Only Nonexempt Positions will have the Search Committee Tab available when routing the position description To add committee members select Add Search Committee Entry Supplemental Documents Search Committee Search Committee
124. tion by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow All information related to the posting and the qualified applicants are now available for the Hiring Official e To access the applicants click the Applicants tab Current Status Send Approved Eligibility interview List to Hiring Official Position Type Nonexempt Created by Karen McDonald Print Preview Applicant View Department VPSA University Owner Hiring Official Print Preview Career Center Summary History Settings Applicants Reports Hiring Proposals Associated Position Open Saved Search Search Search More search options Non Exempt Job Applications Saved Search Non Exempt Job Applications 5 Items Found Actions Last Name First Name Workflow State Internal Application Date Documents Actions Costello Sherry UHR Meets Minimum Qualifications December 17 2072 at 08 54 pm Actions Cosz Thomas UHR Meets Minimum Qu
125. ts Summary History settings Applicants Reports Hiring Proposats Associated Position Open Saved Search Search search More search options My Degree Search Saved Search My Degree Search 4 lems Found amp Actions GENERAL Last First Workflow State Application Review Screening Question j Name Hanne Internal Date Documents Answers x February 21 2013 at 12 30 Cover Letter Downoad Screening 7 Manning Feyton Under Review By Search Committee Question Answers pm Resume eral y February 23 2013 at 04 30 Cover Letter Thomas Under Review By Search Committee pm Resume BULK February 23 2013 at 04 31 Cover Letter iat Under Review By Search Committee pm Resume Download Applications as POF February 23 2013 at 04 38 Cover Letter Export results Ovechkin i Under Review By Search Committee Greate CAIN pri Resume Applicant To view multiple applicants and documents at one time e Place a check in the box next to Last Name e Hover over the Actions tab to display the menu options e Select Download Applications as PDF 101 Users have the option of viewing all Select the document type s to use applicant materials or limiting on certain Application and All Documents d ocuments Only These Document Types a To limit on certain documents C Lett Letter of Reference e Select Only These Document Types e Select the documents to be viewed e Click Submit 7 Submit Cancel
126. ts apply to the posting Search Chair Designee and Committee Members will have access to the applicants and their associated documents The Search Chair Designee is the only role that has the ability to change the applicant s status It is required that ALL applicants have their statuses changed as the search progresses Below are the instructions for reviewing applicants applicant documents and changing statuses University of Maryland College Park Access eTerp2 eterp umd edu Username Login using Directory ID and Password Password UNIVERSITY OF MARYLAND Inbox Ba eTe Pye Eier APPLICANT TRACKING Y Postings Hiring Proposals My Profile Help Sherry Costello you have 4 fhessages Search Chair Designee iz e Verify user role is Search Chair Designee 84 My Profile Help inbox BAE TCS APPLICANT TRACKING Sherry Costello you have 4 messages Search Chair Designee Ka You are now viewing the system as a member of the Search Chair Designee group Eder Chair Dept Approver Creator Dean VP Approver Employee Equity Administrator Faculty Position Specialist Hiring Official Major Unit Head Provost President Approver Search Committee Member Shortc UHR Univ Equity Administrator Postings v Hiring Proposals To change role e Access the drop down e Select Search Chair Designee e Click the arrow to refresh A green message will appear at the top of the screen i
127. ttract a diverse pool of candidates It should also define the methods by which applicants will be evaluated and the procedures for selecting finalists Before evaluating applicants the committee should discuss and come to consensus about the standards for evaluating the applicants These standards must be followed consistently for all candidates and throughout the search process It is required that the Search Chair or Search Chair Designee change the applicant statuses for each applicant that has applied as the search progresses As part of an initial review all resumes curriculum vitae CV should be reviewed to determine which candidates meet the minimum qualifications for the position At the next level all resumes or CVs should be reviewed in detail against a pre determined set of objective criteria related to the position description and job duties Once the Search Committee has completed its review of the candidate pool it will identify a group of candidates to be interviewed From the interviews a list of finalists will be identified which in eTerp will be sent to Equity for approval If approved by Equity these candidates will then be sent in eTerp to the Hiring Official for further consideration 79 Search Chairs Signing off on Search and Selection Plan Search Chairs are required to sign off on the Search and Selection Plan and complete if applicable The S amp S plan should describe the ways in which candidates will be
128. ulty Posting Create New Hourly iGA Fool Posting Displaying items for group Creator Postings 6 Hiring Proposals 0 Achons 4 Job Title Type Current State See more My Links e Select Positions to display the dropdown e Select Faculty 32 Positions Titles My Profile Help Sherry Costello you have 1 message Creator logout Positions Faculty Faculty Positions Open Saved Search Search search More search options Ad hoc Search Faculty Positions Saved Search Faculty Positions 8521 Items Found Acton ee Se Me ee ae SE d Last Actions Functional Position Employee First Employee Last Unit Ui sd Title Title Code Number Name Name pana ARAU Art History amp August 12 2012 Actions Professor i Mene 8148510 103893 at 08 22 am Listings of the Faculty positions appear at the bottom of the screen Faculty Positions Open Saved Search Y Search More search options Ad hoc Search Faculty Positions x Saved Search Faculty Positions 8521 Items Found Actions To narrow the search click More Search Options Faculty Positions Open Saved Search v Search Search Hide search options Add Column Add Column AGNR AES Agriculture Experiment Station Associate Dir AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Draft Active Locked Inactive Position Number 245678 Department Status
129. umn AGNR AES Agriculture Experiment Station Associate Dir AGNR 4ES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Department Draft Nonexempt New Non exempt Position Workflow Draft Non Exempt Search Waiver Workflow Creator Non Exempt Search Waiver Workflow Creator Nonexempt New Nonexempt Position Workflow Narrow the search by selecting or entering e Department e Workflow State Position Number PeopleAdmin POSITION MANAGEMENT lt Actions After entering all or any of the above click Search To hide the search option fields click Hide Search Options To select more than one Dept or Workflow State hold the Shift key and highlight all the fields to be searched To remove highlighted fields hold the Ctrl key and click on the highlighted field 42 Add Column AGNR AES Agriculture Experiment Station Associate Dir AGNR AES CMREC Central MD AGNR AES CMREC BARC AGNR AES CMREC Forage Research Facility Add Column Department Action Canceled Non Exempt Search Waiver Workflow Workflow UHR Director Nonexempt New Nonexempt Position VWorkflc State UHR Analyst Nonexempt Modify Nonexempt Position Workfl iNew Position Description Approved Nonexempt New Nonexa Position 4533319 Number Ad hoc Search Nonexempt Actions Ad hoc Search 1 Item Found Save this search Actions Functional pea Workflow a Acton Position Unit Employee L
130. ver Creator _Dean VP Approver Employee Equity Administrator Faculty Position Specialist Hiring Official Major Unit Head Provost President Approver Search Committee Member Shortc UHR Univ Equity Administrator D You are now viewing the system as a member of the Search Committee Member group X eierg Postings Welcome to your Online Recruitment System My Profile To change user role access the drop down select Search Chair Designee click the arrow to refresh APPLICANT TRACKING T Watch List Help Sherry Costello you have 4 messages Search Committee Member igat A green message appears at the top of the screen informing users of new role Contact the eTerp Service Center at x55600 if unable to access the correct user role UNIVERSITY OF MARYLAND elerg Home Postings Hiring Proposals Inbox waten Lis PeopleAdmin APPLICANT TRACKING T My Profile Help Sherry Costello you have 4messages Search Chair Designee logout e Verify on the Applicant Tracking module header will appear in blue e User must be in Applicant Tracking to access postings PeopleAdmin POSITION MANAGEMENT Y APPLICANT TRACKING My Profile Help Sherry Costello you have 4 messages Search Chair Designee 95 To change from Position Management to Applicant Tracking e Hover over the arrow to display the drop down box e Select Applicant Tracking the page will update aut
131. wner Search Chair Designee j Print Preview Applicant View Human Resources Print Preview Summary History Settings Applicants Reports Hiring Proposals Associated Position Please review the details of the posting carefully before continuing To take the action select the appropriate Workflow Action by hovering over the orange Take Action on this Posting button You may add a Comment to the posting and also add this posting to your Watch List in the popup box that appears When you are ready to submit your posting click on the Submit button on the popup box To edit the posting click on the Edit link next to the Section Name in the Summary Section This will take you directly to the Posting Page to Edit If a section has an orange icon with an exclamation point you will need to review this section and make necessary corrections before moving to the next step in the workflow Position Information Edit All information related to the posting is now available for the Search Chair Designee e To access the applicants click the Applicants tab Position Type Exempt Created by Daniel Gallagher Department VPAA University Owner Hiring Official Sherry Print Preview Applicant View Human Resources Costello l i Print Preview Summary History Settings Applicants Reports Hiring Proposals Associated Position Open Saved Search Search More search options My Degree Search Saved Search My Degree Search 2
132. your Online Recruitment System Shortcuts a Inbox 4 items need your attention Displaying items for group ChainDept Approver 7 Postings 0 Hiring Proposals 0 Actions 71 Title Type Current State State Owner Coordinator for e Terp Service Modify Exempt Chair Dept Chair Dept Approver Dale My Link Center Position Approver Anderson x ne e To access the item click the Title Actons Modify Exempt Position Coordinator for eTerp Service Center Summary Modify Exempt Position Coordinator for eTerp service Center Exempt Edit Current Status Chair Dept Approver Position Type Exempt Created by Sherry Costello Department VPAA University Owner Chair Dept Approver Dale Human Resources Anderson Summary History Settings Position Description Edit Employee Details Employee First Name Employee Last Name UID e Verify from the summary page that all information is correct To approve or move the action forward Take Action on Action WORKFLOW ACTIONS i Ra Select the appropriate action based on user role in Keep working on this Action Approved move to Dean VP the position type workflow Approver Send to Chair Dept Approver 2nd Review move to Chair Dept Approver 2nd Review Return move to Hiring Official Keep working on this Action saves the action 77 Take Action Approved move to Dean VP Approver John Farley Comments optional a

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