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Dividend User Manual - Oracle Documentation

1. You can monitor as well as update the status of checks issued for dividend payments as well as redemption and fee incentive payments in the system Use the Update Cheque Status screen to do this You can invoke this screen by typing UTDUPCHQ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The screen is displayed Select ene ORACLE New from the Actions menu in the Application tool bar or click new icon to enter the details of the cheque whose status you are updating Update Dividend Check Update i New 73 Enter Query Fund ID ISIN Code Payment Number Cheque Status ALL Show Details Update Check Status 1of1 E UnitHolderiD Check Currency CheckAmount SerialNumber Old Check No Check Number Cheque St Uncleared e Specify the following information in this screen to view or update the status of checks e The ID ofthe fund for which the dividend was declared or the transactions that resulted in a redemption or fee incentive payment were put through You can also specify the ISIN Code of the fund e Inthe case of dividend payments the Payment Number of the dividend for which the payment check was issued e The serial number of the payment check e Inthe Check Status section e If the check information has been extracted and spooled but not printed as yet select READY FOR PRINTING e Ifthe check has been printed a
2. Freeze Holdings Date Dividend Declare Date Freeze Holdings Lead Time The Dividend Declare Date is also defaulted in this screen to be the same as the Dividend To Date You can override this default date if necessary When you override the default date you can specify a past date if necessary i e earlier than the application date Directors Meeting Date Date Format Optional The Directors Meeting Date is the day after the Book Closing To Date It is during the directors meeting that the dividend is declared This date must be earlier than the next date on which a regular dividend is due for processing for the fund and corporate action type The system displays the application date in this field by default You can override it if necessary Dividend Declare Date Date Format Mandatory Specify the date on which the dividend is to be declared The system defaults this date to be the same as the Dividend To Date You can override it if necessary The Dividend Declare Date should be later than the Directors Meeting Date Payment Date Date Format The system defaults the payment date in this field based on the first or previous payment date last day of the month and frequency values Reinvestment Date Date Format The system defaults the reinvestment date based on the Reinvestment Lag and Payment Date values ao ORACLE Exchange Rate as on Mandatory if Dividend Declare Date is specified This fie
3. e Click Show Details button to default the dividend component details For Zero Distribution of Funds you can select Zero Distribution in the Process Type field Once this value is selected the system processes the record with EPU as Zero For multiple distribution of funds appropriate Distribution Type dividend interest property income distribution values as maintained in the Fund Rule Maintenance screen are defaulted in the Distribution Type field of the Fund Dividend Maintenance screen To enable reinvestments on a different date or on the same date as the payment date the payment date and reinvestment date fields are defaulted by the system The payment date is derived using the First Previous date last day of the month value and the frequency The reinvestment date is derived on the basis of the reinvestment lag value Fund Rule Maintenance and the payment date ani ORACLE 2 6 4 Maintaining Stock Dividend for Fund Invoke the Fund Dividend Detail screen by typing UTDFUDIV in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Fund Dividend Detail E New amp Enter Query Fund ID Corporate Action Type Select One Fund Name Dividend Number Fund Base Currency Dividend Type Interim ISIN Code Process Type Normal Distribution Gross orNet Gross Distribution Type Payment Date Description From Date To Date Book Cl
4. Reference Number 20 Character Maximum Alphanumeric Mandatory Enter the Reference Number for the dividend payment Remarks Alphanumeric Optional You can specify any narrative for the dividend payment as free format text in this field Min Amount for Payment Numeric Optional Specify the minimum amount that can be paid out as dividend through the dividend payment that you are processing For a unit holder if the dividend to be paid falls below this amount itis distributed according to the Default Distribution Mode defined for the fund and the Income Distribution options IDS specified for the unit holder is ignored Covering Letter OLE Object Optional To specify the covering letter template word document that is to be completed for the dividend click the Click here to download covering letter link or click Browse to locate the format on the local disk or network Bank Details for the Dividend Payment The bank details are displayed by the system in this section from the details of the fund account to which the dividend payment was made Account Name Display Only The name of the account to which the proceeds due to dividend have been credited for this fund is displayed here This will typically be the fund bank account Account Number Display Only The account number of the account to which the proceeds due to dividend have been credited for this Fund is displayed here This will typically be th
5. Cash The list of values are populated based on the fund maintenance that is if the fund has only dividend distribution type or two to three distribution types maintained then the values are populated accordingly Gross Net Indicator Display The system displays the Gross or Net indicator based on the value maintained in the Corporate Action tab of the Fund Rule Maintenance screen Dividend From Date Date Format Mandatory Display The Dividend From Date is the start date of the period for which dividend is being declared The system defaults this date based on the following criteria e For regular dividends the Dividend Declare Frequency and either the fiscal year for the fund or the First Dividend Declare Date depending upon the specification made in the Corporate Actions profile for the fund and corporate action type You can override this defaulted date if necessary e For interim dividends based on the last dividend payment for the fund You cannot override this defaulted date If overridden the Dividend From Date should be equal to or later than the Dividend Start Period and equal to or earlier than the Dividend End Period Dividend To Date Date Format Mandatory The Dividend To Date is the end date of the period for which dividend is being declared e For regular dividends the system defaults this date to be the next date on which dividend processing is due for the fund based on the dividend declaration frequency
6. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module The subsequent process of authorization is the same as that for normal transactions 2 13 2 8 Copying the Attributes If you want to create a new Mock Dividend record with the same attributes of an existing maintenance you can copy the attributes of an existing Mock Dividend record to a new one To copy the attributes e Retrieve the record whose attributes the new Mock Dividend record should inherit You can retrieve the record through the Summary screen or through the F7 F8 operation explained in the previous sections of this chapter e Click on Copy e Indicate the ID for the new Mock Dividend record You can however change the details of the new record 2 13 3 Executing Mock Processing for Dividend After a mock dividend record has been authorized you can execute the process in the Mock Dividend screen Invoke this screen by typing UTDMCKDV in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Mock Dividend i New 5 Enter Query Mock Dividend Processing Reference Number ETI 1of1 Projection Type Fund ID Corporate Action Type FCIS Payment Number T Specify the reference number of the mock dividend you wish to process and click the Ok button ats ORACLE 2 13 4 2 14 Obtaining Reports for Mock Divide
7. and then close the screen The processing is triggered for all the funds and will go on in the system even after you close the screen You can query about the progress of the processing through the Asynchronous Processing Details screen e If the volume of records is not very high click Execute Now button The system displays a completion message when the processing is complete Fields in Fund Dividend Payments screen Fund ID Display Only The fund for which the dividend payment details are being specified is displayed here from the Process Dividend Payment screen Corporate Action Type Display Only The corporate action type for which the dividend payment details are being specified is displayed here Payment Date Date Format Mandatory Enter the Date on which the Dividend Payment is to be done This must be later than or the same as the application date and must be before the next payment end period The system defaults the payment date for the dividend as follows Dividend Payment Date Last dividend processed date Dividend payment frequency Payment lag if any You can override the defaulted date If you do so the date you specify must not be earlier than the application date Issue Date Date Mandatory Enter the Date on which the Dividend Payment is to be issued This date must be before or the same as the application date By default the application date is displayed here eee ORACLE 2 9
8. by check to the local default bank Specify check in this field If the payment amount exceeds the limit amount for the default bank specify demand draft in this field If the zip code of the unit holder receiving payment is not serviced by the local default bank but by a correspondent bank maintained for the AMC transaction type payment mode and fund ID combination and the payment amount does not exceed the limit amount for the correspondent bank the payment can be made by check to the correspondent bank Specify check in this field If the payment amount exceeds the limit amount for the correspondent bank specify demand draft in this field If the zip code of the unit holder receiving payment is not serviced by the local default bank or by a correspondent bank maintained for the AMC transaction type payment mode and fund ID combination you will need to specify the bank to which the payment must be made Specify outstation check in this field This field is not applicable for pay in slips 20 ORACLE Printing Option Alphanumeric Mandatory Select the mode that you wish to use to print the check for the selected payment type The following modes are available e Online Printing the checks are printed directly as soon as you specify the check information and click on the Start Process button e Offline Printing the check information is spooled into a file that you can use to print the checks
9. Adjustment record 2 17 1 5 An unauthorized Dividend Equalization Adjustment record must be authorized in the system for it to be processed To authorize a record Invoke the Dividend Equalization Adjustment Summary screen from the Browser Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen Double click the record that you wish to authorize The Dividend Equalization Adjustment Detail screen is displayed Select Authorize operation from the Action List When a checker authorizes a record details of validation if any that were overridden by the maker of the record during the Save operation are displayed If any of these overrides results in an error the checker must reject the record Amending Dividend Equalization Adjustment record After a Dividend Equalization Adjustment record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization Invoke the Dividend Equalization Adjustment Summary screen from the Browser Select the status of the record that you want to retrieve for authorization You can only amend authorized records Specify any or all of
10. Based on Allocation Date In case an Unauthorized Mass Reprocess record exists for a Unitholder ID and Fund ID combination then system will not allow amendment of dividend for that Fund through Mass Amendment and Unitholder ID Fund combination through Selected UH Amendment Also you will not be allowed to authorize or edit a Mass reprocess record for the specific unitholder Fund ID combination record through Select UH amendment screen 236 ORACLE 2 13 2 13 1 Mock Processing for Dividends Oracle FLEXCUBE Investor Servicing provides you the facility of mock processing dividends and obtaining projections of dividend payment Through mock processing you can view the projected details of a dividend that has not been processed You can also view the effect of changes in EPU or stock ratio in respect of a dividend that has been processed Note Mock processing does not perform any actual dividend processing the details obtained are projected details for viewing only and are not results of actual dividend processing To perform actual dividend processing follow the sequence of steps explained under the sec tion The Process Dividend Payments screen in this chapter Specifications for Mock Dividend Processing To perform mock processing invoke the Mock Dividend Detail screen by typing UTDMOCKD in the field at the top right corner of the Application tool bar and clicking on the adjoini
11. The default dividend distribution mode for the fund payment by check account transfer or reinvestment e Number of decimals for dividend e Whether the dividend must be rounded off truncated e TDS basis e Exchange rate source for dividend for the fund e Whether NPI is applicable for the fund e The default payment option for the fund for the NPI component e Whether the NPI preferences for the fund should override the preferences setup for the investor e Whether the NPI from un cleared balances must be forcibly reinvested Force reinvestment No preference e Distribution Type as Interest Dividend or Property Income Distribution If no Income Distribution Rules have been defined you can make these specifications for the selected fund for which you wish to mock process a dividend in this screen 238 ORACLE For details about these specifications refer to the chapter Setting up Fund Rules in the Fund Manager user manual You must also provide the following projected details to perform the mock processing just as you would during normal dividend processing e Threshold limit e Date of payment e Value date e Dividend number e Earnings per Unit EPU for cash dividends You can provide the EPU based on components You can also specify any EPU reporting components e Ifthe components are not applicable for EPU and the fund is NPI applicable then value of the NPI portion of the EPU e Stock Ratio for stock divi
12. User Administrator AGY The Agency Branch component of the system AMC Asset Management Company BOD Beginning of Day CDSC Contingent Deferred Sales Charge CGT Capital Gains Tax Ve ORACLE CIF Customer Information File EOD End of Day EPU Earnings per unit FC IS Oracle FLEXCUBE Investor Servicing FMG The Fund Manager component of the system FPADMIN Oracle FLEXCUBE Administrator ID Identification IHPP Inflation Hedged Pension Plan IPO Initial Public Offering LEP Life and Endowment Products LOI Letter of Intent NAV Net Asset Value REG The Registrar component of the system ROA Rights of Accumulation ROI Return on Investment SI Standing Instructions SMS Security Management System URL Uniform Resource Locator VAT Value Added Tax WAUC Weighted Average Unit Cost 1 8 Getting Help Online help is available for all tasks You can get help for any function by clicking the help icon provided or by pressing F1 ra ORACLE 2 1 2 Dividend Maintenance Dividends A fund or an AMC normally shares a portion of its profits with the unit holders by declaring a dividend By way of receiving a dividend the unit holders receive their share of the profits as monetary returns or as increased stock in the funds of the AMC Typically an AMC declares dividends at a regular frequency depending upon the type of fund and its performanc
13. and clicking on the adjoining arrow button The FCIS Process Dividend Payment screen is displayed Select New from the Actions menu in ae ORACLE the Application tool bar or click new icon to enter the details of the dividend payment to be processed FCIS Process Dividend Payment E New amp Enter query Fund ID Fund Name Corporate Action Type Re Calculate FreezeHolding No ProcessedType No Populate Dividend Details 1 of 1 E Fund iD Dividend Number Corporate Action Type Distribution Type From Date To Date Freeze Holdings Date When you open this screen all funds for which processing of any of the corporate actions are due on the application date are displayed The following details are displayed for each fund and corporate action type e The From and To dates for the dividend e The freeze holdings date for the dividend e The reference date e The dividend declare date e The earnings per lot for cash dividends e The stock dividend ratio for stock dividends e Distribution Type for Corporate Action type Cash 2 8 1 Triggering Processing for Cash Dividends involving Payment To trigger the processing of a cash dividend for which any part of the dividend is being distributed through payment Aaa ORACLE e Click the Payment Details button to specify the payment details for the dividend The Fund Dividend Payments screen is opened The payment record for
14. e Select the ID of the unitholder involved in the transaction e Specify the date from which dividend payment needs to be reprocessed e Specify the date up to which dividend payment needs to be reprocessed Fields in this screen Fund ID Alphanumeric Mandatory if ISIN Code is not entered Select the ID of the fund for which the dividend is being reprocessed for the selected corporate action for the specified unit holder or ORACLE ISIN Code Alphanumeric Mandatory if Fund ID is not entered Select the ISIN Code of the fund for which the last processed dividend is being reprocessed for the selected corporate action for the specified unit holder Corporate Action Type Alphanumeric Mandatory Select the corporate action for the selected fund that resulted in the dividend which is being reprocessed for the specified unit holder UnitHolder ID Alphanumeric Mandatory Select the ID of the unitholder for whom the dividend is being reprocessed for the selected corporate action for the specified fund Payment From Date Date Format Optional Specify the date from which dividend payments need to be re processed By default the application date is displayed here However you can modify the defaulted date In case of dividend corrections due to reversal of a subscription in the past you can specify the transaction date of the subscription In case of dividend corrections due to inaccurate information at UH IDS level you can s
15. e Yes e No Grandfathered obligation Optional Select to mark the dividend as grandfathered obligation from the drop down list Following are the options available in the drop down list e Yes e No If you select Yes then the WHT will not be applicable FDAP Income Mandatory Select to indicate dividend being distributed is FDAP income or not from the drop down list Following are the options available in the drop down list e Yes e No Fund Dividend Component Screen You can use this screen to specify the values for each component in the Earnings per Unit Lot which are to be applicable for the cash dividend declaration You can access it by clicking the EPU Lot Component Values tab in the Fund Dividend Detail screen This link is only a ORACLE available if the EPU is designated as defined in terms of components in the Corporate Actions profile defined for the fund and the corporate action type Fund Dividend Detail E New amp Enter Query Fund ID Corporate Action Type Select One Fund Name Dividend Number Fund Base Currency Dividend Type Interim ISIN Code Process Type Normal Distribution Gross orNet Gross Distribution Type Payment Date Description From Date To Date Book Closing From Date Dividend Declare Date Exchange Rate As On Booking Closing To Date Freeze Holdings Date Directors Meeting Date Earnings Lot Stock Dividend Type Select One NPI Value S D Parent Ratio Equa
16. i Fund Name Special Dividend Select One Corporate Action Type Cash Dividend x Round Off Truncate Select One iy ss Dividend Pay Dividend During 7 ER Default Distribution Mode Select One x Number of Decimals for EPU Basedon No v Dividend Components TDS Basis SelectOne Threshold Limit EPU Lot Default NPI Payment Pay To Fund Trust Exchange Rate Source os Force Reinvestment of Force Reinvestment Payment Date 5 Uncleared units i Value Date Project Amendment Nol Payment Number IDR Exists No k Can be overridden at Nofe NPI Applicable Yes paymenttime Override Unitholder Yes Action Hold preference Remarks Minimum Amount to be padi FATCAWHT Amount Nof Dividend Details 1 of 1 c F Dividend Number x EPU Equalization Rate NPIValue Exchange Rate Date Ex Distribution NAV Date Freeze Holdings Date Dividend Declare Date 4 uly r Input by DateTime Mod No Authorized by DateTime Open Authorized 2 45 ORACLE 2 14 0 2 Obtaining Reports for Mock Accumulation Processing 2 15 To obtain the details of projected accumulation as a result of mock processing use the Mock Dividend Report screen You can invoke Accumulation Details screen by typing UTRO0177 in the field at the top right corner of the Application tool bar and click the adjoining arrow The screen is displayed below Accumulation Details Projection Type Reference Number UnitHolder I
17. initiated The transaction date or Value Date for the reinvestment transactions is set by default to be the application date If there is no lag specified for reinvestments in the Corporate Profile the date of dividend payment itself will be the Value Date You can initiate the reinvestment transactions through the Process Reinvestments screen You can access this screen from the Batch menu category in the Browser menu If a reinvestment lag has been specified for the fund and dividend type in the Corporate Actions profile the initiation of the reinvestment transactions is deferred accordingly The End of Day processes will allocate the reinvestment transactions on the date of entry using the prevalent price for subscriptions Reinvestment of stock dividends In the case of stock dividends the unit holder s Income Distribution Setup options are not considered The number of units to be reinvested is arrived at using the units eligible for at ORACLE 2 3 2 4 dividend and the stock ratio This computed number of units is reinvested into the same fund as subscription transactions in units mode with the value date being the application date This will be the same as the dividend payment date provided there is no reinvestment lag specified for stock dividends in the Corporate Profile You can initiate the reinvestment transactions through the Process Reinvestments screen You can access this screen from the Batch menu category in
18. previously entered Invoke the Fund Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for deletion Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen Double click the record that you want to delete in the list of displayed records The Fund Dividend Detail screen is displayed Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database 2 6 6 5 Authorizing Fund Dividend Record An unauthorized Fund Dividend record must be authorized in the system for it to be processed To authorize a record Invoke the Fund Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen Double click the record that you wish to authorize The Fund Dividend Detail screen is displayed Select Authorize operation from the Action List When a checker authorizes a record details of validation if any that were overridden
19. ratified at this meeting Cash Dividend In some funds unit holders receive their dividends as monetary returns which can then be reinvested if desired in any of the funds of the AMC Stock Dividend In some funds unit holders receive dividend in the form of a proportionate number of units holdings rather than monetary returns Such dividend always results in an increase in the holdings balance of the investor and is called a stock dividend It is exempted from tax The dividend units are always reinvested into the same fund for the same unit holder The dividend is usually declared as a ratio For instance if the declared stock dividend is 2 3 then for every two units eligible for dividend on the freeze holdings date from a fund the unit holder receives 3 units as dividend which will be reinvested as subscription transactions in units mode into the same fund for the unit holder el ORACLE 2 2 Regular Dividend Dividends are declared by the company AMC ata frequency that is decided by the directors Such dividends are called regular dividends The board of directors may decide to skip a regular dividend if deemed necessary when they feel that the profits gained do not justify a dividend declaration Interim Dividend An AMC company may decide to declare an ad hoc dividend independent of the regular frequency for the purpose of distributing the profits gained during a period in which the fund has done exc
20. redemption payments in the AGY Bank Branch Details Maintenance e The AMC ID The Payout Bank details The default bank accounts to which the payment will be directed is sorted based on the zip code in the address details of the unit holders cashing the payment and is extracted from the AGY Bank Branch Details maintenance The sorting of payment collection details is based on the following parameters 208 ORACLE 2 18 4 The zip codes in the address details of unit holders cashing the payment instrument The zip codes serviced by the default local and correspondent banks to which the AMC would direct the payment The limit payment amount that can be serviced by each local or correspondent bank to which the AMC directs payment These parameters are extracted from the AMC Bank Branch Details maintenance You can change the payout bank account details and specify any of the other banks maintained in the AGY Bank Branch Details for the AMC redemption or dividend payments and fund ID combination Select from the drop down list For outstation checks you can also specify the relevant commission amount After specifying your sort options select the transaction in respect of which you want to print the payment instrument and click the Print button to trigger printing Printing Pay in Slips To print pay in slips for inflow transactions in respect of which payment has been received from unit holders specify the following i
21. the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen Double click the record that you wish to authorize The Dividend Equalization Adjustment Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record Amend the necessary information and click on Save to save the changes ant ORACLE 2 17 1 6 Authorizing Amended Dividend Equalization Adjustment record 2 17 1 7 2 18 2 18 1 An amended Dividend Equalization Adjustment record must be authorized for the amendment to be made effective in the system The authorization of amended records can be done only from Fund Manager Module and Agency Branch module The subsequent process of authorization is the same as that for normal transactions Copying the Attributes If you want to create a new Dividend Equalization Adjustment record with the same attributes of an existing maintenance you can copy the attributes of an existing Dividend Equalization Adjustment record to a new one To copy the attributes e Retrieve the record whose attributes the new Dividend Equalization Adjustment record should inherit You can retrieve the record through the Summary screen or through the F7 F8 operation explained in the previous sections of this chapter e Click on Copy e Indica
22. the selected fund dividend is displayed FCIS Process Dividend Payment Fund Payment Details Covering Letter Fund ID Issue Date Payment Date Reference Number Corporate Action Type Exchange Rate Source Minimum Amount for Pay Remarks Fund Bank Details Bank Code Fund Base Currency Branch Account Number Account Name e In this screen the system defaults the payment date for the dividend as follows e Dividend Payment Date Last dividend processed date Dividend payment frequency Payment lag if any e You can override the defaulted payment date if necessary If you do the date you specify must not be earlier than the application date e The system also defaults the issue date for the dividend as the application date e The system assigns by default reference number for the dividend payment You can override it if necessary e The accounts to which the payment must be made are displayed in the list in the bottom half of the screen The following details are displayed for each account e Bank and branch where the account resides e The number of the account and the name of the account holder e The account currency e Any applicable remarks as free format text in the Remarks field e Ifa covering letter is required click the Click here to download covering letter link or click Browse to locate the format on the local disk or network e After you have specified the details c
23. this Screen Operation Alphanumeric Mandatory Select the operation that you wish to perform The following operations can be performed through the screen e Reverse Reversal of last processed dividend for selected fund and corporate action for specific unit holders e Amend Amendment of last processed dividend for selected fund and corporate action for specific unit holders e View Viewing reversals or amendments entered through the screen in respect of the selected fund and corporate action e Edit Editing reversals or amendments entered through the screen in respect of the selected fund and corporate action which are yet to be authorized e Delete Deleting reversals or amendments entered through the screen in respect of the selected fund and corporate action which are yet to be authorized e Authorize Authorizing reversals or amendments entered through the screen in respect of the selected fund and corporate action which are yet to be authorized Fund ID Alphanumeric Mandatory if ISIN Code is not entered Select the ID of the fund for which the last processed dividend is being reversed amended for the selected corporate action for the specified unit holders To select the fund you can either indicate the Fund ID or the ISIN Code of the fund When you select the fund and the corporate action the Payment Number and Dividend Reference Number of the last processed dividend are also displayed for the combinatio
24. volume of the Fund Manager User manual is organized under the following chapter sequence About This Manual explains the structure audience organization and Chapter 1 related documents of this manual Dividend Dividend Maintenance explains dividend processing dividend Chapter 2 a maintenance and automation of dividend processing Conventions Used in this Manual Before you begin using this User Manual it is important to understand the typographical conventions used in it 1 1 ORACLE 1 5 1 General Conventions Convention Type of Information Italic type Functional foreign terms Validations for fields on a screen References to related Headings Users Manuals For emphasis Numbered Step by step procedures Bullet 1 5 2 Keyboard Conventions Convention Type of Information Keys All keys of the keyboard are represented in capital letters For example lt CTRL gt Shortcut All short cut keys are contained in brackets For example lt ALT SHIFT gt keys 1 6 Glossary of Icons This User Manual may refer to all or some of the following icons Icons Function Ea Exit F Add Row E Delete Row Pr Option List 1 7 Abbreviations and Acronyms The following acronyms and abbreviations are adhered to in this User Manual Abbreviation Meaning Acronym ADMIN
25. which the instruments are to be printed are displayed in the lower Display section of the screen Cheque Printing la Save Type of Transaction Printing Option Output Type Fund ID Amount Range From Display Records for Selecting Transaction Number Collection Center Bank Name Pay In Number Sort Order Bank Name Check Number Type of Dividend Cheque Cheque Details 1 of 1 7 Depository ID Duplicate Cheque Online Printing v IdentificationNumber Cheques Amount Range To laz Check Status Actual Cheque Number Yes Unit Holder ID Collection Center Branch Name Payment Mode Zip Code Cheque Date Commission Branch Name Covering Letter UnitHolderID Payment Number Fund ID ProductiID Drawee Bank m Invalid Preview Drawee Branch Check Ar The Check Printing Information section is also displayed where you can indicate your sorting specifications for selecting the instruments to be printed In this section you specify the following sorting information 2 57 ORACLE Type of Transaction Optional Select the type of transaction from the adjoining drop down list Following are the options available e Bonus e Dividend e Redemption e Fee Incentive e Subscription IPO e Entity Commission e Trailing Commission The parameters according to which the transactions retrieved by the search function must be sorted The date to be printed on the payment instrume
26. 8 5 7 2 18 5 8 2 18 5 9 e Spool the check information to a hand off file format to be handed off to an external check printing agency data spooling Online Printing When you choose to print checks online you must specify the number of the first check to be printed as the start number for printing Offline Printing If you choose to print checks offline you need not specify start check number The system spools all checks that are in a range of serial numbers into a spool file Serial numbers are internal tags or identifications for the checks Each check number is associated with a serial number At a later juncture you can print the actual checks using the spooled file You must upload the numbers of the actual checks into the system after printing so that the serial numbers and the check numbers may be matched Spooling to a hand off file If checks are to be printed by an external check printing agency you must spool the check information to a hand off file either an ASCII text file or an Excel worksheet You must provide a serial number range for the checks As with offline printing you must upload the numbers of the actual checks into the system after they are printed by the external agency so that the serial numbers and the check numbers may be matched Printing Duplicate Checks You can print duplicate payment checks for a dividend redemption or fee incentive payment if deemed necessary in the Check Printing
27. D You must specify Accumulation as the projection type and the reference number of the mock accumulation for which you need to obtain the report and click Run Report button The following details are displayed in the Accumulation Report for each investor in the selected fund as on the date of mock processing e Unit balance in the fund e EPU e Ex distribution NAV date e Payment Date e Value Date e Accumulation Amount in fund currency and unit holder currency e Exchange Rate Mock Processing for Reversal of Accumulation You can obtain projected details of a reversal of accumulation that has been mock processed if necessary A reversal would mean a rollback of the accumulation projection details The sequence of steps to be followed for mock processing of reversal of accumulation are the same as for mock processing of accumulation mentioned earlier e Make specifications for the mock reversal of accumulation in the Mock Dividend detail screen e Have the mock reversal of accumulation authorized by a user with requisite rights in the Mock Dividend summary screen e Execute the mock reversal of accumulation through the Mock Dividend Processing screen 246 ORACLE Note Mock processing does not perform any actual reversal of accumulation processing the de tails obtained are projected details for viewing only and are not results of actual reversal of accumulation processing 2 15 0 1 Sp
28. Dividend User Guide Oracle FLEXCUBE Investor Servicing Release 12 0 4 0 0 Part Number E57474 01 September 2014 ORACLE Table of Contents About This Manual cccccoscisasecsccceccacecscsecserectncscsucvacecpean aces tta aieiai casini 1 1 LIS Produ ana R tapes teas teat LAA AE scapes A EE ARTERA 1 1 1 2 Related DOCUMENMS eccrine aei i a i A aia 1 1 T AUGEN O ar E E A N S 1 1 Tt Iaa A E A AT ate eet eee 1 1 1 5 Conventions Used in this Manual ccccceeeeeceeeeeeeeeceeeeeeeeaeeeeeeenaeeeeeeenaeeeeseeaaes 1 1 1 5 1 General CONVENTIONS seisis iena aaraa ieina eaaa iaa aa aeiia eaa 1 2 1 5 2 Keyboard CONVENTIONS sssriirirrseiiirnrriiii ani nE EEKE R E ANRE E EE 1 2 TO E E EAEE E E A ca cada edi E A E E OE 1 2 1 7 Abbreviations and ACronys c ccccccceeeeteeeeeeeneeeeeeenaeeeeeeeaaeeeeeeenaeeeseeeiaeeeeeseeaaes 1 2 1 8 Getma aea a E ach avin E E A 1 3 Dividend Maintenance cesscceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseesesseeneoes 2 1 21 Dividends eiaei aiana a aE REANA EA ANTAS EEE ANAE NE EEEE 2 1 2 2 Maintaining and Processing Dividend in System eseeeeesseeeereseeerrsssrrrrrssrrrress 2 2 2 2 1 Maintaining Rules for Dividend Processing for Fund ssseeeeeienneeeennaee 2 3 2 2 2 Maintaining Rules for Withholding Tax for Investor Category 008 2 3 2 2 3 Dividend Cycle fOr FUN rasiri aa E AE T ES 2 3 2 2 4 Generation of Dividend Declaration Record ssesessseeeesn
29. Open Authorized Mass Reprocess Process On authorization system will identify all the dividend payments for the specified unitholder Id and Fund Id combination in the given date range Dividend Reprocessing will happen sequentially in the order of payment numbers payment dates Once a dividend payment record is picked up for reprocessing system will reprocess the dividend reverse the reinvestment transactions generated during initial dividend processing and generate new dividend reinvestments and payments as the case may be If units associated with a particular reinvestment have already been aged out due to a redemption switch out transaction system will log an error and will not continue with reprocessing of UH dividend payments However the system will not rollback the reprocessing of payments which is successfully processed prior to this record Redemption transactions must be reversed and reprocessing must be restarted for the remaining unit holder dividend payments so that underlying reinvestments can be re processed You can alternatively decide to halt the reprocessing due to dependent transactions and then delete the unprocessed aborted UH dividend payment records using mass reprocessing screen Once reprocessing is successfully completed system will allocate the new reinvestment transactions generated Since these new reinvestments will be allotted as of current reprocessing date you can not select the freeze holdings method
30. and either the fiscal year for the fund or the First Dividend Declare Date as specified in the Corporate Actions profile for the fund and corporate action type You can override the defaulted date if necessary e For interim dividends this field is enabled for you to enter the To Date for the dividend The Dividend To Date should be later than the Dividend Start Period and earlier than the Dividend End Period It should also be later than the Dividend From Date Book Closing From Date Date Format Mandatory ONLY if Book Closing To Date is specified The Book Closing From Date is the start date of the period during which the books of the fund are closed Any transactions accepted during this period will be allotted only after the book closing period is over ae ORACLE If specified the Book Closing From Date should be the same as or later than the Dividend To Date It should also be the same as or later than the System Application Date Book Closing To Date Date Format Mandatory ONLY if Book Closing From Date is specified The Book Closing To Date is the end date of the period during which the books of the fund are closed If specified it must be the same as or later than the Dividend To Date and the Book Closing From Date Freeze Holdings Date Date Format Mandatory The system defaults the freeze holdings date from the specifications made in the Corporate Actions profile for the fund and corporate action type as follows
31. ast processed dividend Select the corporate action that resulted in the processed dividend that is being amended When you select the fund and the corporate action the payment number of the last processed dividend for the selected combination is displayed The Dividend Reference Number as well as the serial number is also displayed Indicate whether the freeze holdings information in respect of the dividend being amended must be recomputed so that the amendment would come into effect for the selected unit holders 200 ORACLE 2 11 2 2 11 3 e Indicate whether reinvestments in respect of the amended dividend need to be generated for the selected unit holders e To select the specific unit holders for whom the amendment of the processed dividend must apply click on the list box in the Unit Holder Details field The Unit Holder Selection screen is opened where you can select the specific unit holders e After you have made the specifications listed above and selected the specific unit holders save your changes e You can make the necessary amendments in the Fund Dividend Summary screen The dividend amendments would apply only to those specific unit holders selected in the Selected UH Dividend Reversal Amendment maintenance After an amendment of a processed dividend has been entered as described above it must be authorized in order to come into effect Reversal of Dividend Payments for Specific Unit Holders In the S
32. at a later juncture e Data Spooling the check information is spooled to an ASCII file or Excel worksheet that you can hand off to an external check printing agency Fund ID 6 Character Maximum Alphanumeric Mandatory Select the Fund ID for which the cheque is being printed from the list provided When you specify the ID of the fund the ISIN Code of the fund is displayed in the ISIN Code field Amount Range From and To Numeric Optional Specify the amount range within which payment checks are to be processed for the selected fund and check type Display Records for Selecting Optional Select this box to indicate that the check information records extracted for printing must be displayed so as to enable selection of checks If you select this option the extracted information is displayed in the grid portion of the screen The Subscription Details Section Transaction Number 16 Characters Maximum Alphanumeric Optional Specify the unique number assigned to the subscription or IPO transaction for which you are generating a pay in slip in this screen Unit Holder ID 12 Characters Maximum Alphanumeric Optional Specify the ID of the unit holder involved in the subscription or IPO transaction for which you are generating a pay in slip in this screen Collection Center Bank Name 60 Character Maximum Alphanumeric Optional Specify the name of the collection center bank to which the payments would be deposited thr
33. ax refer the chapter Withholding tax is computed in the computation currency specified in the Withholding Tax record The prevailing exchange rate is used to convert the amount into the tax payment currency also specified in the Withholding Tax record The net dividend amount after deduction of withholding tax is then arrived at by the system Payment of cash dividends The Income Distribution Setup maintained for each unit holder determines the manner in which cash dividends are paid out to the unit holders For cash dividends that are to be paid out you must enter the details of the accounts to which the dividend payments must be made in the Fund Dividend Payment screen You can access this screen from the Process Dividend Payment screen itself by clicking the Payment Details button In the Fund Dividend Payment screen the system defaults the payment date as explained earlier If there is a lag specified for payment then it will be deferred accordingly The lag is interpreted as working days For instance if the Dividend Payment Date is 15t January 2002 and the payment is to be lagged by 2 days then the payment will be made on 17 January provided the intervening dates are not holidays in the system Reinvestment of cash dividends For cash dividends that are to be reinvested according to the Income Distribution Setup option for the unit holders subscription transactions by gross amount the reinvestment amount are
34. button Select the Display Records for Selecting box all the transactions in respect of which the pay in slips are to be printed are displayed in the lower Display section of the screen Cheque Printing New Enter Query Type of Transaction Bonus Duplicate Cheque No Printing Option Online Printing IdentificationNumber Output Type Cheques Amount Range To Check Status Invalid Fund ID Amount Range From Actual Cheque Number Display Records for Selecting gt Transaction Number Unit Holder ID Collection Center Bank Name Collection Center Branch Pay In Number Name Payment Mode Sort Order Zip Code v Cheque Date Bank Name Commission Check Number Branch Name Type of Dividend Cheque Covering Letter Cheque Details 1of1 Depository ID Unit Holder ID Payment Number Fund ID Product ID The following pay in details are displayed for each transaction e Pay in Number e Transaction Number e The unit holder involved in the transaction e The number and date of the instrument received from the unit holder as payment for the transaction as well as the bank details e The details of the pay in collection center bank The collection center bank for the pay in is reckoned based from the AGY Bank Branch Details depending on the fund in which the transactions were put through the payment mode and the transaction currencies Note If no collection center details have been
35. by the maker of the record during the Save operation are displayed If any of these overrides results in an error the checker must reject the record 2 6 6 6 Amending Fund Dividend Record After a Fund Dividend record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization Invoke the Fund Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for authorization You can only amend authorized records Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen Double click the record that you wish to amend The Fund Dividend Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record Amend the necessary information and click on Save to save the changes 2a ORACLE 2 6 6 7 2 6 6 8 2 7 2 8 Authorizing Amended Fund Dividend Record An amended Fund Dividend record must be authorized for the amendment to be made effective in the system The authorization of amended records can be done only from Fund Manager Module and Agency Branch module The subsequent process of authorization is the same as that for normal transactions Copying the Attributes If you want to create a
36. cessing for Cash Dividends involving Payment 2 23 2 8 2 Triggering Processing for Dividends involving Reinvestment 2 24 2 8 3 Triggering Dividend Processing for All Funds and Corporate Action types 2 25 2 8 4 Fields in Fund Dividend Payments screen c ccccccceeseeeeeteenteeeeetenneeees 2 25 2 9 Process Dividend Reinvestments Screen 000 0 ce ceeceeeccceeeeeeeeeeeeeeeeeeeneeeeeetnaeeeeereae 2 26 2 10 Reversing Dividends c ccccccesececceceresecneceeenerteceterseteeeeeteesesecedensuseeetennsusieceeenentes 2 28 2 10 1 Reports for Reprocessing or Reversal of Dividends cceee 2 29 2 11 Dividend Reversal Amendment for Selected Unit Holders 2 29 2 11 1 Amendment of Dividend Payments for Specific Unit Holders 2 30 2 11 2 Reversal of Dividend Payments for Specific Unit Holders 00ccce 2 31 2 11 3 Authorizing Dividend Reversal Amendment ccccceetteeeeettteeteeeeenaee 2 31 21TA Fields in this SCrO N crea ooe aE A E beige eee state ead tia 2 32 2 11 5 Processing of Dividend Reversals Amendments ccceeeceeeeeteeeteeeeeaee 2 33 2 12 2 13 2 14 2 15 2 16 2 17 2 18 2 19 Mass Reprocessing for Dividends cccceeseeeeeeeeteeeeeeenteeeeseeeneeeeeeeenaeeeeeeenaes 2 34 2 12 1 FiCldS IN TRIS Sreo Miorre itni AE EE VE a RETRE EE E es 2 34 Mock Processing for Dividends creencia a E aaa 2 37 2 13 1 Specifications for M
37. combination If the payment is being made by an outstation check specify the name of the bank through which the payment is to be directed abr ORACLE 2 19 Branch Name 20 Character Maximum Alphanumeric Mandatory for redemption dividend and fee incentive instruments If the payment is being made by check or demand draft to the local default bank branch maintained for the AMC transaction type payment mode and fund ID combination involved in the transaction the default branch is displayed here You can change it if necessary and specify any of the other branches maintained for the combination If the payment is being made by check or demand draft to any of the correspondent bank branches maintained for the AMC transaction type payment mode and fund ID combination involved in the transaction the correspondent bank branch is displayed here You can change it if necessary and specify any of the other correspondent bank branches maintained for the combination If the payment is being made by an outstation check specify the name of the branch of the bank through which the payment is to be directed Commission Numeric Optional For outstation checks you can mention the relevant commission amount Type of Dividend Check Mandatory only for dividend payments Select the dividend payment document that you wish to print You can choose e Covering Letter e Dividend Check e Withholding Tax Check Updating and Clearing Checks
38. consists of units which have received some benefit income or dividend benefits and units which have not received any so far The former are termed G1 units and the latter G2 units The G1 units could consist of units for which dividend has been declared at least once The G2 units could be as a result of switch in reinvestment or subscription transactions Since the dividend distribution rates for G1 and G2 are different the system will determine the number of units for each group in the fund as on the Freeze Holding Date Effective Date and pay out the dividend accordingly The units are converted or adjusted against a transaction for the Unit Holder and Fund combination The adjusted units are then considered for freeze holding Additionally where dividend equalization is applicable the system will pay out an equalization amount only for the G2 units The following transactions are made available as part of conversion G1 or G2 Units available for Transaction Type transaction Subscription Initial and Subsequent G2 Units until and including the next Freeze Holding Date IPO Subscription subscription during G1 Units Fund Launch Pseudo Switch Subscription G2 Units until and including the next Freeze Holding Date COB transfer in G2 Units until and including the next Freeze Holding Date Normal transfer in Non COB G1 or G2 or combination of G1 and G2 Units Merger Conversions G1 or G2 units in proport
39. creen You can query about the progress of the processing through the Asynchronous Processing screen If the volume of records is not very high click Execute Now button The system displays a completion message when the processing is complete 2 10 Reversing Dividends You may need to reverse a dividend that has been processed Invoke the Mass Amendment Detail screen by typing UTDMASAM in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The Mass Amendment Detail screen is invoked Select New from the Actions menu in the Application tool bar or click new icon to enter the details of the dividend to be amended Mass Amendment Detail E new enter query Serial Number Process Fund ID Corporate Action Type Dividend Details Old Payment No Old Dividend No Old EPU Old Equalization Rate Old Process Type From Date To Date Status Stock Dividend Type S D Parent Ratio S D Resultant Ratio Report Component Values 1 of 1 Fund ID ComponentID Input by Authorized by Mod No Status ISIN Code Old Payment No Gross or Net Select Payment Number Dividend Number Earnings Lot Equalization Rate ProcessedType Process Type Distribution Type EPU Lot Component Values 1 of 1 Component Value Fund ID ComponentID DateTime DateTime Open Authorized Reverse x No Normal Distributio
40. creen to extract the payment information You can invoke this screen by typing UTDDTEXT in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button 205 ORACLE The Data Extraction screen is displayed Select New from the Actions menu in the Application tool bar or click new icon to trigger the data extraction process Data Extraction i New 7 Enter Query Data Extraction For Check Printings 2 18 1 1 Data Extraction for Pay in Slips The extraction of data for the generation of pay in slips on a given date retrieves all transactions in a fund Subscriptions or IPO for which a payment has been received from the unit holder as on the given date 2 18 1 2 Data Extraction for Redemption Fee Incentive or Dividend Payments The extraction of date for redemption transactions fees incentives or dividend payments in the Data Extraction screen extracts all transactions in respect of which a redemption or dividend payment or fee incentive payment has been received on the given date for the fund Note You must perform the data extraction for any kind of payment check or pay in slip before you attempt to actually print the instrument For details about the AGY Bank Branch Details screen refer the chapter Maintaining Reference Information in Reference Information User Manual 2 18 2 Check Printing Screen To initiate the printing of c
41. ction for which a pay in slip is being generated If the pay in slip is being generated for a set of transactions with different modes of payment you can choose All Modes in this field Check Printing Information section Sort Order Alphanumeric Mandatory Select the parameter according to which the extracted check information must be sorted in the displayed list The options available are e Unit Holder the check information is sorted unit holder wise e Zip Code sorted according to the zip code of the unit holder mailing address Cheque Date Date Format Mandatory Specify the date of issue that is to be printed on the checks that you have selected for printing Bank Name 20 Character Maximum Alphanumeric Mandatory for redemption dividend and fee incentive instruments If the payment is being made by check or demand draft to the local default bank maintained for the AMC transaction type payment mode and fund ID combination involved in the transaction the default bank is displayed here You can change it if necessary and specify any of the other banks maintained for the combination If the payment is being made by check or demand draft to any of the correspondent banks maintained for the AMC transaction type payment mode and fund ID combination involved in the transaction the correspondent bank is displayed here You can change it if necessary and specify any of the other correspondent banks maintained for the
42. date Cheque Status Details Section Unit Holder ID 12 Character Maximum Alphanumeric Display The ID of the Unit Holder whose check details are to be retrieved based on the selection criteria is displayed Check Currency Display Only The currency in which the specified check amount is to be reckoned is displayed here This is typically the fund account currency Check Amount Display Only The amount of the check is displayed here This amount is reckoned in the fund account currency Serial Number Numeric Display This is the Serial Number of the check for a particular Unit Holder Select the status of the check You can choose from any of the following statuses e READY FOR PRINTING This status indicates that the check information has been extracted and is ready for printing e ACTIVE This status indicates that the check has been printed and mailed e SENT This status indicates that the check information has been spooled for offline printing e LOST INVALID This status indicates that the unit holder has reported the loss of the check e CLEARED This status indicates that the check has been cleared and payment has been made e UNCLEARED This status indicates that the check has not been cleared as on the application date e REJECTED This status indicates that the check has not been approved e DUPLICATE This status indicates that a duplicate check has been requested and printed Payment Number The Payment N
43. defined for the AMC transaction type payment sub payment mode and fund ID combination you can extract the data for pay in slips through the Data Extraction screen but you cannot print any pay in slips in the Check Printing screen You can change the pay in collection center and specify any of the other banks maintained in the AGY Bank Branch Details for the AMC subscription or IPO transactions and fund ID combination Select from the drop down list 200 ORACLE 2 18 5 2 18 5 1 2 18 5 2 2 18 5 3 2 18 5 4 Select the transaction in respect of which you want to print the pay in slip and click the Print button to trigger printing You can automate the cheque printing process through the scheduler To do this you can invoke the Job Set Up screen and maintain a job for cheques to be printed automatically post EOD For further details on the scheduler refer the chapter titled Interfaces with External Systems under Interfaces module Retrieving Transaction Information for Printing Selecting Type of Check to be Printed You can use the Check Printing screen to print checks for any of the following types of payments e Dividend e Redemption e Fee Incentive When you print dividend checks you can print the following documents too e Covering Letters e Mailing Labels e Withholding tax checks You can also use the Check Printing screen to print pay in slips containing details of payments made towards sub
44. dends e Exchange rate date e EEx distribution NAV date e Freeze holdings date e Dividend declare date e Any applicable remarks as free format text in the Remarks field Note If the fund is a dividend equalization fund you can specify an Equalization Rate that would be applied to the G2 units Refer the section Maintaining G1 G2 conversion Details in this User Manual for more details on dividend equalization If you are maintaining the specifications for mock processing of a dividend that has already been processed the exchange rate date ex distribution date freeze holdings and dividend declare dates of the dividend payment number that you indicate are defaulted To specify EPU in terms of components check the EPU Based on Components box You can specify the EPU in terms of components in the Fund Dividend Component screen just as you would for a normal dividend For details about these specifications refer to the section Fields in the Fund Dividend Maintenance screen found earlier in this chapter Report Components Component Id Specify the id of the component Component value Specify the value of the component NPI Component Specify the NPI component as ORACLE 2 13 2 2 13 2 1 Report Components Component ID Specify the id of the component Component Value Specify the value of the component You can also specify any EPU components that would be used for reporting purposes b
45. down list ae ORACLE 2 6 6 2 6 6 1 Yes No Fund Dividend Summary Screen You can perform the following operations in this screen Retrieving Record in Fund Dividend Summary Screen You can retrieve a previously entered record in the Summary Screen as follows Invoke the Fund Dividend Summary screen by typing UTSFUDIV in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details The status of the record in the Authorization Status field If you choose the Blank Space option then all the records are retrieved The status of the record in the Record Status field If you choose the Blank Space option then all records are retrieved Fund ID Dividend Number Dividend Type Corporate Action Type Dividend Declare Date Earning Lot Dividend Status Stock Dividend Type Click Search button to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen Note You can also retrieve the individual record detail from the detail screen by querying in the following manner Press F7 Input the Fund Id Press F8 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanum
46. e For money market funds for instance there may be daily declaration of dividends For equity funds dividends may be declared once a year or every quarter Unit holders can receive dividends as payment or choose to reinvest the dividend in the same fund or different funds A few important terms must be understood clearly about dividends Record Date Freeze Holdings Date When a dividend is declared a record date is also announced Any unit holders that hold shares of the company as on this announced record date are eligible to receive dividend The holdings balance of the unit holder that is considered for eligibility for dividend on the record date could be the entire holdings including provisional units and blocked units or it could be only the confirmed balance as on the record date depending upon the specification made for the fund The non permissible income NPI portion of the earnings is identified if NPI is applicable for the fund Book Closing Dates When a dividend is declared the company also identifies a period during which no transactions will be accepted and the financial books will be closed During this period an inventory of the holdings of the unit holders is taken and those that are eligible to receive dividend based on their holdings on the record date are identified Directors Meeting In an AMC the decision to declare dividends is made at a meeting of the board of directors of the AMC The dividend is also
47. e Date Ex Distribution NAV Date Freeze Holdings Date Dividend Declare Date 4 mH Input by DateTime Mod No Authorized by DateTime Open Cancel Authorized 2 15 0 2 Obtaining Reports for Mock Reversal of Accumulation Processing To obtain the details of projected reversal of accumulation as a result of mock processing use the Accumulation Details Report screen You can invoke this screen by typing UTRO0177 al ORACLE 2 15 1 in the field at the top right corner of the Application tool bar and click the adjoining arrow The screen is displayed below Accumulation Details Projection Type Reference Number UnitHolder ID You must specify Reversal of Accumulation as the projection type and the reference number of the mock reversal of accumulation for which you need to obtain the report and click Run Report button The following details are displayed in the Accumulation Reversal Report for each investor in the selected fund as on the date of mock processing e Unit balance in the fund e EPU e Ex distribution NAV date e Payment Date e Value Date e Reversed Accumulation Amount in fund currency and unit holder currency e Exchange Rate Fields in Mock Dividend Detail Screen As mentioned under the section that explains the specifications for mock dividend some of the entries to some fields in the Mock Dividend detail screen are defaulted from the Income Distribution fund rule For
48. e dividend to date e The freeze holdings date It is arrived at based on the dividend declare date and the Lead Time for Freeze Holdings specified in the Corporate Actions profile as follows Freeze Holdings Date Dividend Declare Date Freeze Holdings Lead Time oe ORACLE 2 2 5 2 2 6 2 2 7 Maintaining Details of Dividend Declaration On the next date on which the dividend declaration is due you must specify the following details for the declaration in the Fund Dividend Maintenance screen e For cash dividends the EPU component values if applicable e For cash dividends the NPI value if the EPU is non components based e For stock dividends the stock dividend ratio e The book closing dates for the dividend e The board of directors meeting date As explained in the previous section the system defaults the dividend period the dividend declare date and the freeze holdings date when it generates the dividend record This defaulted information is displayed in the Fund Dividend Maintenance screen but it can be overridden For Zero Distribution of funds you can select the process type as Zero Distribution if the fund is processed for G2 G1 movement This option is applicable for equalization funds only You can access the Fund Dividend by clicking on Detail under the Fund Dividend menu in the Browser Authorizing Dividend Declaration in System After a dividend declaration record has been maintained for
49. e fund bank account Account Currency Display Only The currency of the account to which the proceeds due to dividend have been credited for this Fund is displayed here This typically is the fund base currency Bank Name Display Only The name of the Bank through which the payment is done is displayed here Process Dividend Reinvestments Screen You can use this screen to trigger the processing of any reinvestment transactions resulting out of dividend processing for both cash and stock dividends Invoke the Process Dividend Reinvestments screen by typing UTDPRRIN in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The Aab ORACLE Process Dividend Reinvestments screen is displayed Select New from the Actions menu in the Application tool bar or click new icon to enter the details of the dividend reinvestment to be processed When you open this screen the funds and corporate action types for which reinvestments are due to be processed as on the application date are displayed The system defaults the Value Date for the reinvestment transactions as the application date if there is no lag specified for reinvestments in the Corporate Action profile If alag is specified then the Value Date is defaulted accordingly You can override the defaulted date if necessary Process Dividend Relnvestments i New 3 Enter Query Process Reinvestment
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51. e resultant which represents the number of units that is gained by the unit holder as dividend for the specified number of parent units eligible for dividend For instance if you specify 2 in the S D Parent Ratio field and 1 in the S D Resultant Ratio then for every two units eligible for dividend the unit holder receives one unit as dividend Equalization Rate Mandatory for Dividend Equalization Funds Specify the dividend equalization rate to be applied for the units that have not yet received any benefit income or dividend so far You can input a value only if the fund for which you are maintaining dividend is a Dividend Equalization Fund In case of other funds the system will default null here and will not allow any change in the value Stock Dividend Type Select the type of stock dividend from the drop down list Following are the options available in the drop down list e Select One e Positive e Negative 216 ORACLE 2 6 5 1 This field is mandatory if the dividend type is stock dividend Whenever a negative stock dividend is declared a redemption transaction should be passed at current NAV TXNBP 03 based on maintenance The number of units that has to be redeemed will depend on the negative stock dividend ratio Override FATCA WHT Optional Select if FATCA WHT for that particular dividend cycle has to be overwritten or not from the drop down list Following are the options available in the drop down list
52. e results of the reprocessing The following details are displayed e The pre processing and post processing values for EPU e Pre processing and post processing payment numbers e Pre processing and post processing payment amounts in fund base currency e Pre processing and post processing tax amounts in fund base currency e Pre processing and post processing reinvestment amounts in fund base currency If a reversal has been executed the Reversal Advice is also printed containing negative values for all details to indicate the reversal Dividend Reversal Amendment for Selected Unit Holders When a dividend that has been processed is reversed through the Dividend Reversal Reprocess screen it is reversed for all unit holders for whom the dividend was processed If you require reversal of processed dividend for specific unit holders you can perform the reversal through the Selected UH Dividend Reversal Amendment screen Similarly if amendment of processed dividend is required for specific unit holders you can perform the amendment through the Selected UH Dividend Reversal Amendment screen Invoke the Selected UH Detail screen by typing UTDSELUH in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The Selected UH Detail screen is invoked Select New from the Actions menu in the Application tool bar or a0 ORACLE click new icon to enter the de
53. e the Fund Dividend Detail screen by typing UTDFUDIV in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Fund Dividend Detail E New amp Enter Query Fund ID Corporate Action Type Select One Fund Name Dividend Number Fund Base Currency Dividend Type Interim ISIN Code Process Type Normal Distribution Gross orNet Gross Distribution Type Payment Date Description From Date To Date Book Closing From Date Booking Closing To Date Dividend Declare Date Freeze Holdings Date Exchange Rate As On Directors Meeting Date Earnings Lot Stock Dividend Type Select One NPI Value S D Parent Ratio S D Resultant Ratio Grandfathered obligation No Equalization Rate Override FATCAWHT No Reinvestment Date Dividend Status New Show Details Ree AEE EPU Lot Component Values Report Component Values 1 of 1 ComponentID Component Value To maintain details of declaration for a cash dividend for a fund in this screen e Select the ID of the fund in the Fund ID field If you are entering a regular dividend the following information is displayed by default in the screen The Fund Base Currency The Dividend Status New if you are entering a new dividend record The Dividend Number The Dividend Type Regular The Dividend From Date e The following information is also defaulted by the system using the specifications made i
54. eart nre tier AEREA E EE PE ERE E AEE ERRAN 2 59 2 18 5 Retrieving Transaction Information for Printing sseeeeeieseeeeeeeeeeennneee 2 61 2 18 6 Sorting Options for Payment INStrUMENTS ccc eee eee teettee tee teeeateees 2 63 2 18 7 Fields in Check Printing Screen cccccccccsteeeeceennteeeeceeenneeeeeeeenaeeteeesenaes 2 65 Updating and Clearing CHECKS 0 00 0 cee eeeecceeeeceeeeeeeeeneeeeeeeeaeeeeeeeenaeeeeeeenaeeeeenenaaes 2 68 2 19 1 Fields in Update Dividend Check Status screen cccccccceeeeeeteetteees 2 69 Function ID Glossary raii feccaceceusanctececstecacsteceawccseccecetapasviacxeieesazevaceeces 3 1 1 1 1 2 1 3 1 4 1 5 1 About This Manual Introduction Welcome to Oracle FLEXCUBE Investor Servicing a comprehensive mutual funds automation software from Oracle Financial Servicing Software Ltd This Oracle FLEXCUBE Investor Servicing User Manual helps you use the system to achieve optimum automation of all your mutual fund investor servicing processes It contains guidelines for specific tasks descriptions of various features and processes in the system and general information Related Documents The User Manual is organized in to various parts each discussing a component of the Oracle FLEXCUBE Investor Servicing system Audience This Fund Manager User Manual is intended for the Fund Administrator users and system operators in the AMC Organization This
55. ecifications for Mock Processing of Reversal of Accumulation In the Mock Dividend detail screen select Reversal of Accumulation in the Projection Type field and specify a unique reference number for the mock reversal of accumulation Specify the reference number of the mock accumulation process that you wish to reverse in the Old Reference Number field Mock Dividend Detail 2 5 H save Mock Dividend Projection Type Select l Old Reference Number Reference Number lt Default IDR Fund ID ISIN Code Fund Name Special Dividend Select Onel Corporate Action Type Cash Dividend v Round OffTruncate Select One x 2 r Dividend Pay Dividend During RENA Default Distribution Mode Select One iy Number of Decimals for EPU Basedon Noj v Dividend Components TDS Basis SelectOne w Threshold Limit EPU Lot Default NPI Payment Pay To Fund Trusty Exchange Rate Source _ _ H Force Reinvestment of Force Reinvestment Payment Date mA Uncleared units Project Amendment Nofe VASE 3 Payment Number IDR Exists No Can be overridden at No x NPI Applicable Yes paymenttime Override Unit holder Yes v Action Hold preference Remarks a Minimum Amount to be paid out FATCA WHT Amount No v Dividend Details 1 of 1 Go E Dividend Number EPU Equalization Rate NPIValue Exchange Rat
56. ed again for the amendment to the dividend to come into effect in respect of the selected unit holders When you enter a reversal in this screen recalculation of freeze holdings is performed by the system as a mandatory process when the reversal is processed Check the box to indicate recalculation of freeze holdings Generate Reinvestments Optional You can use this field to indicate whether reinvestments resulting from the dividend amendment are to be generated when the amendment is processed in respect of the selected unit holders Check the box to indicate generation of reinvestments Reference Number The reference number is defaulted by the system Unit Holder Details Click the list box to select the specific unit holders for whom the reversal amendment of dividend is to be applicable The Unit Holder Selection screen is opened In this screen you can either specify the ID of the unit holder or click on the Find link After you have specified the unit holder number click on Add Each unit holder you select in this fashion is displayed in the text box Click on Remove to remove a selected unit holder number from the list Processing of Dividend Reversals Amendments When a dividend reversal amendment for specific unit holders is processed the following operations are performed by the system e Freeze holdings calculations are done again if specified for the amendment For reversals recalculation of freeze holdings is
57. elected UH Dividend Reversal Amendment screen you can reverse a dividend payment for specific unit holders as follows e Select Reverse in the Operation field e Select the ID or ISIN Code of the fund for which you are reversing the last processed dividend e Select the corporate action that resulted in the processed dividend that is being reversed e When you select the fund and the corporate action the payment number of the last processed dividend for the selected combination is displayed The Dividend Reference Number is also displayed The freeze holdings information in respect of the dividend being reversed is recomputed for the selected unit holders e Toselectthe specific unit holders for whom the reversal of the processed dividend must apply click on the list box in the Unit Holder Details field The Unit Holder Selection screen is opened where you can select the specific unit holders e After you have made the specifications listed above and selected the specific unit holders save your changes e You can effect the reversal through the Dividend Reversal Reprocess screen The dividend reversal would apply only to those specific unit holders selected in the Selected UH Dividend Reversal Amendment maintenance After a reversal of a processed dividend has been entered as described above it must be authorized in order to come into effect Authorizing Dividend Reversal Amendment After a processed dividend has bee
58. ence i Date Type and Confirmed Date Number S1 2 1 2001 Subscription 1000 3 1 2001 S2 3 1 2001 Subscription 2000 4 1 2001 R1 4 1 2001 Redemption 1000 6 1 2001 Therefore the confirmed units balance for Mr Werker would be as follows Unit balance on 2 1 2001 0 assuming there is no brought forward balance from the previous working day Unit balance on 3 1 2001 1000 units Unit balance on 4 1 2001 1000 2000 3000 units Unit balance on 6 1 2001 3000 1000 2000 units The effective freeze holdings date specified for the Banco Italia is 5th January 2001 The total unit balance on the freeze holdings date 2000 units Since only confirmed units are ORACLE considered for dividend eligibility the total confirmed units balance on freeze holdings date 3000 units since the redemption units have not been confirmed as on 5 January Therefore the total number of confirmed units eligible for dividend as on the freeze holdings date 3000 units Computation of dividend and withholding tax After the units eligible for dividend have been identified the system computes the dividend payable During this process any applicable withholding tax is also calculated and deducted Withholding tax is computed only for cash dividends according to the rules set up for the investor category and country of domicile in the Withholding Tax Setup record For a fuller understanding of the rules maintained for withholding t
59. eptionally well This is called an interim dividend Dividend Declaration Frequency and Dividend Payment Frequency This is the frequency at which the board of directors decides to declare dividend for a fund The board may not actually decide to process and pay out dividends when they are declared but may decide on a different frequency for payment The frequency at which the board of directors decides to process and pay out dividends that have been declared is known as the Dividend Payment Frequency Example Let us suppose that for the Malcolm Green Income Fund the board of directors for the fund decides to declare dividend every quarter and the first declaration is made on 24th January 2002 The board of directors also decides to process and pay out dividend to its shareholders twice each year The declaration and payment would occur in the following pattern Dividend Declaration Dividend Dividend Payment Dates Number Payment Dates Number 24th January 2002 0 24th April 2002 1 24th July 2002 2 24th July 2002 0 24th October 2002 3 24th January 2003 4 24th January 2003 1 Maintaining and Processing Dividend in System Oracle FLEXCUBE Investor Servicing enables the maintenance of dividend for funds as well as the computation and payment of the same The sequence of events that enable the maintenance of dividend is explained below under the following sequential heads e Maintaining t
60. eric value Example You can search the record for Fund ID by using the combination of and alphanumeric value as follows Search by A System will fetch all the records whose Fund ID starts from Alphabet A For example AGC17 AGVO6 AGC74 etc Search by 7 System will fetch all the records whose Fund ID ends by numeric value T For example AGC17 GSD267 AGC77 etc alg ORACLE Search by 17 System will fetch all the records whose Fund ID contains the numeric value 17 For example GSD217 GSD172 AGC17 etc Fund Dividend Summary Authorized Open Fund ID ae Dividend Number Dividend Type az Corporate Action Type Select Advanced Search Reset Records per page 15 v 1 of 1 Authorized Open Fund ID Dividend Number Dividend Type From Date To Date Dividend Declare Date E 2 6 6 2 Editing Fund Dividend Record You can modify the details of Fund Dividend record that you have already entered into the system provided it has not subsequently authorized You can perform this operation as follows Invoke the Fund Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for modification in the Authorization Status field You can only modify records that are unauthorized Accordingly choose the Unauthorized option Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified Click Search butto
61. generated for a pay in slip for a single transaction or a set of transactions is unique It can be generated for a transaction or a set of transactions included in printing a pay in slip only once Subsequently you can print the pay in slip again as a duplicate copy The pay in number is a number comprising 12 numerals The first six numerals represent the date of printing of the pay in slip and the remaining six numerals represent a running serial number For instance the pay in number 060602000001 represents the first pay in slip printed on 6 June 2002 Sorting Options for Payment Instruments Sorting Extracted Check Information In the extracted information list you can sort the checks you want to print as follows e Unit holder wise e According to the zip code of the unit holder mailing address You can select the required sort option in the Sort Order field in the Check Printing Information section Specifying Starting Check Number If you choose to print the checks online you must specify a starting number for the checks For offline printing or spooling the system will spool data with serial numbers for the checks which can be assigned to the check numbers at a later juncture In the case of spooling when the checks are printed by an external agency the numbers of the printed checks must be uploaded back into the system so that they can be tracked Specifying Check Date You can specify the date of issue
62. he detail screen by querying in the following manner Press F7 Input the Fund Id Press F8 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value Aao ORACLE Example You can search the record for Fund ID by using the combination of and alphanumeric value as follows Search by A System will fetch all the records whose Fund ID starts from Alphabet A For example AGC17 AGVO6 AGC74 etc Search by 7 System will fetch all the records whose Fund ID ends by numeric value T For example AGC17 GSD267 AGC77 etc Search by 17 System will fetch all the records where the Fund ID contains the numeric value 17 For example GSD217 GSD172 AGC17 etc Mock Dividend Authorized Open Fund ID a3 Reference Number ISIN Code a Projection Type X Advanced Search Records per page 15 v 1 of 1 Authorized Open Fund ID Reference Number ISIN Code Projection Type Corporate Action Type Special Div 2 13 2 2 Editing Mock Dividend record You can modify the details of Mock Dividend record that you have already entered into the system provided it has not subsequently authorized You can perform this operation as follows Invoke the Mock Dividend Summary screen from the Browser Select the status of the record that you want to retrieve fo
63. he rules for dividend processing for a fund e Maintaining the rules for withholding tax for an investor category e Dividend Cycle for a fund e Generation of the dividend declaration record e Maintaining details of dividend declaration e Authorizing the dividend declaration in the system d ORACLE 2 2 1 2 2 2 2 2 3 2 2 4 e Processing the declared dividend Maintaining Rules for Dividend Processing for Fund In the Corporate Actions screen you can define the rules for each type of dividend that must be processed for a fund cash or stock If both types need to be processed for a fund you can maintain two corporate actions profiles for each type To understand how you can maintain rules for dividend processing through the Corporate Actions screen refer the chapter Setting up Funds in Volume One of the Fund Setup User Manual Maintaining Rules for Withholding Tax for Investor Category You can maintain the withholding tax parameters applicable for an investor category and country of domicile in the Withholding Tax Setup screen To understand how you can maintain rules for withholding tax processing through the Withholding Tax Setup screen refer the chapter Maintaining Reference Information in the Reference Information User Manual Dividend Cycle for Fund The system reckons the dividend processing cycle for the fund and dividend type from the dividend declaration frequency and the dividend pay
64. hecks for any of these payments use the Cheque Printing screen You can invoke this screen by typing UTDCHKPR in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button To recall you must perform the data extraction for any kind of payment instrument or pay in slip in the Data Extraction screen before you attempt to actually print the instrument in this screen 206 ORACLE 2 18 3 Printing Redemption Dividend or Fee Incentive instruments To print redemption dividend or fee incentive checks in the Check Printing screen specify the following information The name of the fund in which the transactions were put through in respect of which the payment instrument is being printed You can also specify the ISIN Code of the fund Whether the payment instruments must be printed online spooled for printing at a later juncture or to be handed off to an external agency for printing The payment instrument check demand draft or outstation check as applicable An amount range within which payment instruments must be printed If you wish to display and sort the transactions in respect of which you want to print the payment instrument select the Display Records for Selecting box After you have specified this information click Ok button If you have selected the Display Records for Selecting box all the transactions in respect of
65. heryl Warren the payment is directed to the correspondent bank Fina Bank Leeds and since the Zip Code is only serviced by that branch and not by the default bank Also the payment amount exceeds the limit amount for that branch and therefore a demand draft payment must be made In the case of Ms Karen Taylor the Zip Code is not serviced by the local default branch or the correspondent branches Therefore the payment is not directed to any of the branches and will be made through an outstation check Fields in Check Printing Screen Duplicate Check Optional Select this box to indicate that you are printing a duplicate check The Duplicate Printing screen is displayed You must specify the Check Status as Duplicate and the number of the original check Type of Check Alphanumeric Mandatory Select the type of payment for which you wish to print a check from the list In this screen you can print checks for any of the following types of payment e Dividend e Redemption e Fee Incentive Output Type Alphanumeric Mandatory for redemption fee incentive or dividend payments Specify the mode in which the payment instrument will be made available to the unit holder If the zip code of the unit holder receiving payment is serviced by the local default bank maintained for the AMC transaction type payment mode and fund ID combination and the payment amount does not exceed the limit amount for the bank the payment can be made
66. ick the record that you want to view in the list of displayed records The Mock Dividend Detail screen is displayed in View mode 2 13 2 4 Deleting Mock Dividend record You can delete only unauthorized records in the system To delete a record that you have previously entered Invoke the Mock Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for deletion Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen Double click the record that you want to delete in the list of displayed records The Mock Dividend Detail screen is displayed Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database 2 13 2 5 Authorizing Mock Dividend record An unauthorized Mock Dividend record must be authorized in the system for it to be processed To authorize a record Invoke the Mock Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for authorization Typically choose the unauthorized option Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lowe
67. in this screen you must provide a unique identification reference number You can execute the mock processing and obtain projection reports based on the reference number Details for Dividend Mock Processing Fund Identification and Corporate Action Type When you select the fund for which you wish to mock process a dividend you must also specify the type of dividend for which mock processing is required whether a cash dividend or a stock dividend Mock Processing for Processed Dividends You must also specify whether the mock processing is for a dividend in respect of which payment has already been processed or one for which it has not been processed To mock process a dividend for which the payment has been processed check the Project Amendment box You must also specify the payment number of the dividend for which the changed values of EPU or stock ratio would apply for the mock processing in the FCIS Payment Number field FATCA WHT Amount Optional Select to deduct the FATCA WHT amount from the drop down list Following are the options available in the drop down list e Yes e No Dividend Details If Income Distribution Rules have been defined for the fund that you have selected the following specifications for the dividend are defaulted and displayed e Whether dividend must be paid out during redemption for the selected fund for the dividend e Whether the dividend being mock processed is a special dividend e
68. ings AMC Units as of price date All units settled provisional with price date earlier than or on the freeze holdings date Distributor Units as of transaction All units settled provisional with transac date tion date earlier than or on the freeze holdings date AMC Units as of transaction All units settled provisional with transac date tion date earlier than or on the freeze holdings date as specified in the Corporate Actions profile for the fund and corporate action type In a distributor installation if the units to be considered for dividend are specified as Confirmed Units in the Corporate Actions profile only the units confirmed to the AMC as on the effective freeze holdings date are considered eligible This can be understood from the following example Let us consider a distributor Carling Finance For the fund Banco Italia Income Fund marketed by Carling Finance only units of unit holders that have been confirmed to the AMC for which Carling Finance is a distributor as on the freeze holdings date are to be considered for dividend eligibility The confirmation lag that has been specified for the fund is 1 for subscription transactions and 2 for redemption transactions A unit holder Mr Alfred Werker has entered into the following transactions in the Banco Italia Income Fund Transaction Transaction Transaction Units Allocated Confirmation Refer
69. ion Switch In G2 If you wish to enter additional adjustments for the number of G1 and G2 units that a Unitholder holds in a fund you can do so in the Dividend Equalization Adjustment screen The system i ORACLE 2 16 1 will factor the conversions maintained here while computing the total G1 and G2 units for the Unitholder You can invoke the Dividend Equalization Adjustment screen by typing UTDDIVEQ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button A Dividend Equilization Adjustment E New 5 Enter Query Unit Holder ID Unit Holder Name Fund Identification Number Fund ID Transaction Date Transaction Number Effective Date G1 Units G2 Units Total Units Outstanding Units Actual G1 Units Actual G2 Units Input by DateTime Mod No Authorized by DateTime Open Authorized Fields in the Dividend Equalization Adjustment Screen You can specify the following details here Unit Holder ID Alphanumeric Mandatory Specify the ID of the unit holder for which you wish to maintain G1 G2 conversions You can also select the ID from the adjoining option list The list contains all unit holder IDs maintained in the system Unit Holder Name Display The system displays the name of the unit holder based on your choice of the Unitholder ID Fund ID Alphanumeric Mandatory Specify the Fund ID You can also select the ID fro
70. its for all block transactions and the total unit balance excluding provisional units for uncleared transactions During the freeze holding process the identification of holdings for dividend eligibility is done based on the following criteria e Whether the installation is a distributor or an AMC installation e The specification made for the fund and dividend type in the Corporate Actions profile Depending upon this specification either all units or only confirmed units are considered as eligible for dividend as follows Installation Units to be T considered for Units considered for dividend eligibility ype freeze holdings Distributor All units All units Unit balance Provisional units blocked units as on the effective freeze hold ings date AMC All units All units Unit balance provisional units blocked units as on the effective freeze hold ings date Distributor Confirmed units Units confirmed to the AMC as on the effec tive freeze holdings date AMC Confirmed units All units except provisional units available as on the effective freeze holdings date Unit balance blocked units as on the effective freeze holdings date Distributor Units as of price date All units settled provisional with price date earlier than or on the freeze holdings date 28 ORACLE Installation Unite tobe considered for Units considered for dividend eligibility Type aed freeze hold
71. ld is applicable only if the Exchange Rate Basis specified for the fund is Reference Date In such a case the exchange rate to be considered is the rate on the reference date specified here Corporate Action Type Alphanumeric Mandatory Select the type of corporate action for which the dividend is being declared cash dividend or stock dividend Earnings Per Unit LOT Numeric Mandatory if Dividend Declare Date and Exchange Rate As On are specified and only for cash dividends Specify the Earnings per Unit per Lot announced during dividend declaration in the case of cash dividends You must specify this value only if the Earnings per Unit are not to be defined in terms of components but as a single value If the EPU is to be defined in terms of components as specified in the Corporate Actions record for this fund and the System Parameters at the Agency Branch this field is locked for data entry and you must specify the EPU in terms of its components To do so click the EPU LOT Component Values link to invoke the Fund Dividend Component screen where you can specify the values for each component S D Parent Ratio Numeric Mandatory for stock dividends For stock dividends specify the stock dividend ratio that is to be applicable for the dividend declaration This field is the parent which represents the units eligible for dividend in the ratio S D Resultant Ratio Numeric Mandatory for stock dividends This field is th
72. lick Ok button to save your changes and exit the Fund Dividend Payment screen e Back in the main Process Dividend Payment screen select Yes in the Process field for the fund for which you want to trigger the processing e Click Execute Now button to trigger the processing The system displays a completion message when the processing is complete 2 8 2 Triggering Processing for Dividends involving Reinvestment e Inthe row of the dividend record that you want to trigger the processing for select Yes in the Process field e Click Execute Now button to trigger the processing The system displays a completion message when the processing is complete 2 24 ORACLE 2 8 3 2 8 4 After the processing is complete you must process the reinvestments for the dividend using the Process Reinvestment screen You can access the Process Reinvestments screen from the Batch menu category of the Browser menu Triggering Dividend Processing for All Funds and Corporate Action types In the Process Dividend Payment screen you can trigger the dividend processing for all funds and corporate action types together e f any of the dividends involve payment save the payment details through the Fund Dividend Payments screen as explained above e Inthe main Process Dividend Payment screen select the Process Alll link e Ifthe volume of records for processing is very high it is recommended that you click Submit button
73. lization Adjustment record that you have already entered into the system provided it has not subsequently authorized You can perform this operation as follows e Invoke the Dividend Equalization Adjustment Summary screen from the Browser e Select the status of the record that you want to retrieve for modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the Unauthorised option e Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified e Click Search button All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen e Double click the record that you want to modify in the list of displayed records The Dividend Equalization Adjustment Detail screen is displayed e Select Unlock Operation from the Action list to modify the record Modify the necessary information e Click Save to save your changes The Dividend Equalization Adjustment Detail screen is closed and the changes made are reflected in the Dividend Equalization Adjustment Summary screen 2 17 1 2 Viewing Dividend Equalization Adjustment record To view a record that you have previously input you must retrieve the same in the Dividend Equalization Adjustment Summary screen as follows e Invoke the Dividend Equalization Adjustment Summary screen from the Browser e Select the status of the record that you
74. lization Rate S D Resultant Ratio N NO Cane FATCAWAT E Grandfathered obligation No Reinvestment Date Dividend Status New Show Details Report Component Values AoE aoa EAEE EPU Lot Component Values 1 of 1 ComponentiID ComponentValue FDAP income Component ID Display Only Each row in this field displays the ID of an EPU component as defined in the System Parameters set up for the AMC Component Value Numeric Mandatory Specify the portion of the EPU that is made up by earnings from each component The value indicated here must be a per unit figure Once you have entered all the EPU component values in this screen click Ok button The system performs a sum of all the EPU component values that have been entered If the sum is a negative value an error message is displayed and you must alter the values till a positive sum is obtained Once this is done the Fund Dividend Component Screen is closed and the sum so obtained is populated in the Earnings Per Unit LOT field Note The Earnings Per Unit should always be greater than zero Negative EPU components can be specified only if your installation has specifically requested for this feature An exhaus tive note on negative EPU components is found in the Annexure FDAP Income Mandatory Select to indicate component being distributed is FDAP income or not at component level from the drop down list Following are the options available in the drop
75. m G2 and added to G1 upon freeze holding G1 units 400 G2 units 400 Note The amount received by each unit holder on the basis of their G1 and G2 units will be cal culated as shown below Gross Income Total unit balance Gross Group 1 rate Group 2 units Equalization rate 1 std tax rate Tax deducted Gross income tax applied Net Income Gross Income Tax deducted Equalization amount Group 2 units equalization rate Total Payment Net Income Equalization Amount The unit conversion is effective from the authorization of the record On conversion a reference number is generated and is available in the audit trail 201 ORACLE 2 17 2 17 1 Dividend Equalization Adjustment Summary Screen Retrieving Record in Dividend Equalization Adjustment Summary Screen You can retrieve a previously entered record in the Summary Screen as follows Invoke the Dividend Equalization Adjustment Summary screen by typing by typing UTSDIVEQ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding fields e The status of the record in the Authorization Status field If you choose the Blank Space option then all the records are retrieved e The status of the record in the Record Status field If you choose the Blank Space option then all records are retrieved e Uni
76. m the adjoining option list The list contains all Fund IDs maintained in the system Transaction Number Alphanumeric Mandatory 50 Characters Select the transaction number for the Unit Holder and Fund ID combination from the adjoining option list G1 Unit Alphanumeric Mandatory 255 Characters Specify the G1 unit for adjustment These units are converted against a transaction for the UH Fund Combination 200 ORACLE Total Units Display The system displays the total transaction units against the transaction number selected earlier Outstanding Units Display The system displays the available units as on the application date Fund Identification Number Display The system displays the fund identification number based on your choice of the Fund ID Effective Date Date Format Mandatory Specify the date on which the conversions should be considered The effective date entered is considered to be equal to the transaction date of the selected transaction G2 Units Numeric Mandatory Enter the number of G2 units that should be converted to G1 units or vice versa For instance if a Unit holder UH1 has 300 G1 units and 500 G2 units as determined by the system based on the Units for Freeze Holding preference If you specify 100 units for adjustment the system will convert 100 G1 units to G2 units during freeze holding G1 units 200 G2 units 600 If you maintain it as 100 then 100 units will be reduced fro
77. ment frequency specified in the Corporate Actions profile The system automatically updates the next date upon which a regular dividend is due for a fund This is based on either of the following bases e If the date of the first dividend declared for the fund First Dividend Declare Date is specified in the Corporate Actions profile for the dividend type The system uses the First Dividend Declare Date and the declaration frequency specified for the fund to update the next dividend declaration date e If the First Dividend Declare Date is not specified the system updates the next dividend declare date based on the Fiscal Year for the fund and the declaration frequency Generation of Dividend Declaration Record The system automatically generates a dividend record for declaration during the Beginning of Day process on the next dividend date using the dividend cycle for the fund and dividend type If the fund is a multi distribution fund then the system generates a dividend record for each distribution type When the dividend record is generated the system also defaults the following dividend information using the specifications in the Corporate Actions profile for the fund and dividend type e The dividend period the dividend from and to dates The holiday rule specified for the fund and dividend type in the Corporate Actions profile is used in case of intervening holidays e The dividend declare date this is reckoned to be th
78. more information refer the chapter Setting up Fund Rules in the Fund Manager user manual Also some of the specifications are the same as those made for actual dividend processing in the Fund Dividend Maintenance screen For more information refer the section on the Fund Dividend Maintenance screen in this chapter for these details Only those fields related to mock processing are listed in this section Projection Type Indicate the business action for which you want to perform mock processing dividend processing accumulation processing or reversal of accumulation processing 246 ORACLE 2 16 Reference Number 16 Characters Maximum Alphanumeric Mandatory Specify a unique identifier for the mock processing record that you are setting up in this screen You can execute the mock processing obtain projection reports and perform all subsequent operations based on the reference number Old Reference Number 16 Characters Maximum Alphanumeric Mandatory In the case of reversal of accumulation specify the reference number of the accumulation that was mock processed for which you wish to perform the mock reversal Project Amendment Check this box to indicate that you are maintaining the specifications for mock processing of a dividend that has already been processed You must specify the payment number of the dividend in the FCIS Payment Number field Maintaining G1 G2 Conversion Details A fund typically
79. n Component Value In this screen you must specify the following details for the dividend you wish to reverse The system will display the following details The Stock Dividend Type Negative or Positive The SD Parent Ratio The SD Resultant Ratio Gross Net Value for calculation of distribution as maintained in the Corporate Actions tab in the Fund Rule Maintenance screen 2 28 The ID and ISIN code of the fund in respect of which the dividend was declared The dividend type cash or stock ORACLE 2 10 1 2 11 e Distribution Type if cash is the corporate action type Select the Reverse option in the Process field in this screen to signify reversal The details of the last processed dividend for the selected fund are displayed in the list portion of the screen If required you can change the values for the New EPU and the New Equalization fields Click Ok button to execute the reversal The reversal of the dividend can be authorized by selecting the Authorize option in the Actions list After authorization the reversal is processed by reversing the dividend and reinvestment entries passed and posting the applicable adjustment entries The system will reverse the normal and negative stock dividends Reports for Reprocessing or Reversal of Dividends On the day of execution of reprocessing of dividend the system prints the Income Advice as part of the End of Day processes displaying th
80. n ISIN Code Alphanumeric Mandatory if Fund ID is not entered Select the ISIN Code of the fund for which the last processed dividend is being reversed amended for the selected corporate action for the specified unit holders To select the fund you can either indicate the Fund ID or the ISIN Code of the fund When you select the fund and the corporate action the Payment Number and Dividend Reference Number of the last processed dividend are also displayed for the combination Corporate Action Type Alphanumeric Mandatory Select the corporate action for the selected fund that resulted in the dividend which is being reversed amended for the specified unit holders aoe ORACLE 2 11 4 1 2 11 5 When you select the fund and the corporate action the Payment Number and Dividend Reference Number of the last processed dividend are also displayed for the combination Payment Number Choose the payment number generated by the system from the option list Dividend Details Section Fund ID Select the Fund Id of the fund for which dividend has been processed Payment Date The date on which the payment has been processed is displayed Status Choose the status of the dividend from the option list here Processed Type The status of the reversal whether processed or not is displayed here Recalculate Freeze Holdings Optional You can use this field to indicate whether the freeze holdings calculation must be perform
81. n All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen Double click the record that you want to modify in the list of displayed records The Fund Dividend Detail screen is displayed Select Unlock Operation from the Action list to modify the record Modify the necessary information Click Save to save your changes The Fund Dividend Detail screen is closed and the changes made are reflected in the Fund Dividend Summary screen 2 6 6 3 Viewing Fund Dividend Record To view a record that you have previously input you must retrieve the same in the Fund Dividend Summary screen as follows Invoke the Fund Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for viewing in the Authorization Status field You can also view all records that are either unauthorized or authorized only by choosing the unauthorized Authorized option Specify any or all of the details of the record in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen 220 ORACLE Double click the record that you want to view in the list of displayed records The Fund Dividend Detail screen is displayed in View mode 2 6 6 4 Deleting Fund Dividend Record You can delete only unauthorized records in the system To delete a record that you have
82. n Zero Distribution the Earning per Unit EPU will be zero hence if G2 units are converted into G1 units the unit holder is not financially benefited This is applicable for equalization funds only e Multiple distribution of a fund on the same day In this case the system allows to maintain the distribution type Invoke the Fund Dividend Detail screen by typing UTDFUDIV in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button The Fund Dividend Detail screen is displayed Select New from the Actions menu in the Application tool bar or click new icon to enter the details of the fund dividend Maintaining Regular Dividends In the case of dividends that are declared according the dividend cycle and the declaration frequency the system generates the dividend record for declaration during the Beginning of Day process on the next dividend date To maintain the details for this record you must 1 Retrieve it through the Fund Dividend Maintenance Summary screen ea ORACLE 2 6 2 2 6 3 2 Perform an Edit operation through the Fund Dividend Maintenance Detail screen and save your changes Maintaining Interim Dividends In the case of dividends that are declared apart from the normal dividend cycle and declaration frequency you can maintain the details through the Fund Dividend Maintenance Detail screen Maintaining Cash Dividend for Fund Invok
83. n defined for the fund ISIN association will be considered For details refer the chapter Interfaces with Depositary Systems in the Agency Branch user manual e You can initiate the dividend processing from the Process Dividend Payment screen You can access this screen from the Batch menu category of the Browser at ORACLE You can the reference number for the dividend payment in the Fund Dividend Payment screen which you can access from the Process Dividend Payment screen by clicking the Payment Details button The Dividend Payment Date In the Fund Dividend Payment screen the system defaults the payment date as follows Dividend Payment Date Last dividend processed date Dividend payment frequency Payment lag if any Here the holiday rule specified for the fund and dividend type in the Corporate Actions profile is used to arrive at the payment date Freeze Holdings Process The freeze holdings process identifies the unit holders that hold units that are eligible for dividend as on the freeze holdings date The manner in which the system identifies the effective freeze holdings date has been explained under the section Generation of dividend declaration record earlier on in this chapter In case of Uncleared or Blocked transactions the Uncleared and blocked transactions are tracked separately during dividend processing The total cleared balance will be the difference between the sum of all blocked un
84. n reversed or amended for specific unit holders the reversal or amendment must be authorized in order to come into effect The authorization can be effected through the Selected UH Dividend Reversal Amendment screen as follows e Select Authorize in the Action List e Select the ID or ISIN Code of the fund for which the reversal amendment entered for the last processed dividend for specific unit holders is being authorized e Select the corporate action that resulted in the processed dividend for which a reversal amendment is being authorized e When you select the fund and the corporate action the payment number of the last processed dividend for the selected combination is displayed The Dividend Reference Number is also displayed Aal ORACLE e The details of the amendment reversal such as whether recalculation of freeze holdings was opted for as well as whether generation of reinvestments in respect of the amended reversed dividend was opted for are also displayed e The specific unit holders for which the reversal amendment is applicable can also be viewed through the Unit Holder Selection screen which you can invoke by clicking on the list box in the Unit Holder Details field e To authorize the reversal amendment select the Authorize option Click on Execute Now to execute the authorization online or click on Submit to execute the authorization as an asynchronous process 2 11 4 Fields in
85. n the Corporate Actions profile for the fund The Freeze Holdings Date The Dividend To Date The Book Closing From and To Dates The Dividend Declare Date a0 ORACLE For an interim dividend only the fund base currency dividend status dividend number dividend type interim and the Dividend From Date are defaulted e Select the Cash Dividend option in the Corporate Action Type field e If necessary override any of the defaulted information and make your won specifications e Specify the exchange rate applicable for the dividend e If necessary specify the Directors Meeting Date e lfapplicable specify the applicable Earnings Per Unit Lot If components are applicable for the EPU click the EPU LOT Component Values link The Fund Dividend Components screen is opened Specify the components as is applicable e Back in the Fund Dividend Maintenance screen you can specify any EPU components that would be used for reporting purposes by clicking on the Report Component Values link The Reporting Components screen is displayed The list of EPU reporting components is pre shipped for your installation according to your requirements and you can specify the EPU values for each reporting component e If the components are not applicable for EPU and the fund is NPI applicable then specify the NPI portion of the EPU in the NPI value field e Specify the Equalization Rate for Dividend if it is applicable for the fund
86. nces separately The un cleared portion of the dividend will be reinvested Tax will be computed on the total balance if any If the dividend is not based on components then apportioned tax for the NPI portion is arrived at as follows Tax on NPI Total Tax Total EPU NPI EPU This amount is deducted from the total NPI amount to arrive at the net NPI amount that is to be paid out to the investor While processing reinvestment transactions system generates separate subscription transactions for cleared and un cleared portions if the preference for un cleared balance is Force Re investment However if the IDS option is to be considered then system will not generate separate reinvestment transactions After computation of the NPI portion and the un cleared portion the Income Distribution options IDS specified for the unit holder will be applicable for the remaining dividend amount zs ORACLE 2 5 2 6 2 6 1 Dividend Processing for Beneficiaries Dividends that a unit holder is entitled to can be distributed among the beneficiaries maintained for the unit holder provided the beneficiaries are existing unit holders and not third party beneficiaries To facilitate this you are required to check the Dividend Payout option in the Unit Holder Maintenance Detail screen and subsequently maintain at least one existing unit holder as a beneficiary along with the percentage of dividend to be awarded The foll
87. nd Processing To obtain the details of projected dividend as a result of mock processing use the Mock Dividend Report screen You can invoke Mock Dividend Projection screen by typing UTRO0178 in the field at the top right corner of the Application tool bar and click the adjoining arrow The screen is displayed below Mock Div Projection Reference Number You must specify the reference number of the mock dividend for which you need to obtain the report and click Ok button The following details are displayed for mock processing of dividend that has not been processed e EPU specified for the processing New EPU e Payment numbers e Payment amounts in fund base currency e Tax amounts in fund base currency e Reinvestment amounts in fund base currency The following details are displayed for mock processing of dividend that has been processed and for which new values have been specified for EPU e Old and new values for EPU e Old and new payment numbers e Old and new payment amounts in fund base currency e Old and new tax amounts in fund base currency e Old and new reinvestment amounts in fund base currency Mock Processing for Accumulation When a dividend is declared for a fund the AMC typically informs investors about the dividend distribution through the Income Advice which would contain the distribution details for each investor based on the Income Distribution Setup defined for the inves
88. nd mailed select ACTIVE e Ifthe check has been spooled for offline printing select SENT For such checks no check numbers are necessary to be specified in this screen e Ifthe unit holder has reported the loss of a check select LOST INVALID e Ifthe check has been cleared choose the CLEARED option to view the clearing details e If the check has not been cleared select UNCLEARED You can update the status of such checks if they are cleared e If the check has been rejected select REJECTED e Ifa duplicate check has been requested you must mark the old check as DUPLICATE and the new one as ACTIVE e Click Show Details button The details of the check are displayed in the grid portion of the screen e For uncleared checks you can update the clearing status if they have been subsequently cleared If you do so click Ok button to save the update 2 19 1 Fields in Update Dividend Check Status screen Fund ID 6 Character Maximum Alphanumeric Mandatory Select the Fund ID for which the cheque is being printed from the list provided When you specify the ID of the fund the ISIN Code of the fund is displayed in the ISIN Code field 200 ORACLE 2 19 1 1 ISIN Code 12 Characters Maximum Alphanumeric Mandatory Select the ISIN Code of the fund for which you want to process payments from the options provided If you specify the ISIN Code of a fund the ID of the fund is displayed in the Fund field Up
89. neerrnnreeeeennnee 2 3 2 2 5 Maintaining Details of Dividend Declaration cccciccccccetieeeeeentieeeeeeees 2 4 2 2 6 Authorizing Dividend Declaration in SYStOM 0 cccccececeenteeeeeenteeeeeeeeaes 2 4 2 2 7 Processing Declared Dividend sssirreerriiisretrirreneriiii eerie esir nena 2 4 2 3 Dividend Processing Automation sssseeserrseseerrressrsnrreertnnneeeninnesstnnnnnetnnnneenenanaennt 2 8 24 Dividend Processing for NPIFUNAS areira ataei 2 8 2 5 Dividend Processing for Beneficiaries 1 0 0 0 ec ceeccceeceseeeeeeeenneeeeeeeenaeeeeeeeenneeeeeeeaas 2 9 2 6 Fund Dividend Maintenance screen seesseseeeissseerrresstrrssstttrttstttnrnssttnnsnstten nent 2 9 2 6 1 Maintaining Regular DividendS eesssenssrrnnrerrrnnnnrnrnnnnnnnrinnrrernnnnrnnnnnnne 2 9 2 6 2 Maintaining Interim Dividends c cece en tee cette eee eettneeeetttnaeeeenenae 2 10 2 6 3 Maintaining Cash Dividend for Fund 000 cccceccceeeeteeeeetetteeeeeetneeeeenenae 2 10 2 6 4 Maintaining Stock Dividend for FUN sscscccecsesseeeeeceenteeeeeeeentaeteeenenaas 2 12 2 6 5 Fields in Fund Dividend Maintenance Screen cccccccccteeeeeesteeeeeeeeaes 2 13 2 6 6 Fund Dividend Summary SCION ccccccecieceeeeen tne eeeeeenneteeeeenaeeteseeaaaes 2 19 2 7 Skipping Dividend e ee aa ae a a a aa aa a a aan a eE aE 2 22 2 8 Process Dividend Payments Screen sessssseccssrreesrrrrseseiinneesrrnnnedennnnesitennneerinnnee 2 22 2 8 1 Triggering Pro
90. new Fund Dividend record with the same attributes of an existing maintenance you can copy the attributes of an existing Fund Dividend record to a new one To copy the attributes e Retrieve the record whose attributes the new Fund Dividend record should inherit You can retrieve the record through the Summary screen or through the F7 F8 operation explained in the previous sections of this chapter e Click on Copy e Indicate the ID for the new Fund Dividend record You can however change the details of the new record Skipping Dividend A dividend that has been declared can be skipped and not taken up for processing This is true for cash and stock dividends as well as for regular or interim dividends The decision to skip a dividend is typically taken by the board of directors based on the performance of the fund To authorize a fund dividend use the Fund Dividend Maintenance Summary screen Access this screen by selecting the Summary option from the Fund Dividend menu in the Maintenance menu category of the Browser menu Process Dividend Payments Screen You can use this screen to trigger the processing for a declared dividend either for a single fund and corporate action type or a group of funds and corporate action types as well as for all funds and corporate action types Invoke the FCIS Process Dividend Payment screen by typing UTDDIPMT in the field at the top right corner of the Application tool bar
91. nformation in the Check Printing screen The name of the fund in which the transactions were put through in respect of which the pay in slip is being printed You can also specify the ISIN Code of the fund Whether the pay in slips must be printed online spooled for printing at a later juncture or to be handed off to an external agency for printing An amount range within which the pay in slip must be printed If you wish to display and sort the transactions in respect of which you want to print the pay in slip select the Display Records for Selecting box You can specify any or all of the following details to display details for pay in slips in the Subscription Details section The transaction number of the IPO or subscription transaction in respect of which a pay in slip is being printed The ID of the unit holder involved in the IPO or subscription transaction in respect of which a pay in slip is being printed The details of the collection centre bank where the payments are being deposited through the pay in slip The number of the pay in slip The payment mode specified for the transaction The payment for more than one transaction can be deposited through the pay in slip You can for instance specify the collection centre details for all transactions in respect of which payment is being deposited through the pay in slip 208 ORACLE After you have specified the search information mentioned above click Ok
92. ng arrow button Select New from the Actions menu in the Application tool bar or click new icon to enter the details of the mock dividend being performed Mock Dividend Detail X B New 9 Enter Query Mock Dividend Projection Type Select od Old Reference Number Reference Number Default IDR Fund ID ISIN Code Fund Name Special Dividend Select One Corporate Action Type Cash Dividend ha Pay Dividend During Select v Redemption Number of Decimals for Dividend TDS Basis Select One EPU Lot Exchange Rate Source Payment Date Project Amendment Nol IDR Exists No NPI Applicable No Override Unitholder Yes Preference Minimum Amount to be paid out Dividend Details 1 of 1 E Dividend Number Distribution Type Round Offffruncate Select One Dividend g Default Distribution Mode Select One x EPU Basedon No Components Threshold Limit Default NPI Payment Pay To Fund Trust Force Reinvestment of Force Reinvestment Uncleared units Value Date Payment Number Can be overridden at No payment time Action Hold Remarks FATCA WHT Amount No NetGross EPU Equalization Rate NPIValue Exchange Rate Date Ex Distribution NAV Date Freeze Holdings ui Input by Authorized by DateTime Mod No DateTime Open Authorized Aar ORACLE Reference Number for Dividend Mock Processing For each dividend for which you perform mock processing
93. nk Bank GBP Check Fina Bank Lon Yes No 10000 don Check Fina Bank Shef No Yes 5000 field Check Fina Bank No Yes 5000 Leeds Check Fina Bank Bir No Yes 5000 mingham Further the zip codes serviced by each branch of Fina Bank are as follows Branch Zip Codes Serviced Fina Bank London 330456 330457 330459 Fina Bank Sheffield 440100 440200 440300 Fina Bank Leeds 300323 300423 300523 Fina Bank Birmingham 500111 500222 500333 On the 24 of January 2002 you need to make redemption payments to your unit holders as shown below The details of the bank account to which the payment will be directed and the payment instrument is also shown Zip Payment Amount Unit Holder Code GBP Instrument Payment Bank Mr Edwin Saun 330456 5000 Check Fina Bank Lon ders don Ms Alice Howard 330456 15000 Demand Fina Bank London Draft Mr Walter Ward 440300 2500 Check Fina Bank Shef field Ms Cheryl Warren 300323 6000 Demand Fina Bank Leeds Draft Ms Karen Taylor 700190 2500 In the case of Mr Edwin Saunders the payment is directed to the local default bank Fina Bank London and since the Zip Code is serviced by that branch Also the payment amount 2 64 ORACLE 2 18 7 falls well below the limit amount for that branch and therefore a check payment may be made In the case of Ms C
94. nt For online printing the starting instrument number The transactions are now displayed sorted according to your sorting options For dividend checks the following information is displayed e The ID of the Unit Holder who is the recipient of the dividend e The payment number of the dividend e The ID of the fund for which the dividend was declared and the product under which the fund is classified e The corporate action type that resulted in the dividend declaration i e either Cash or Stock dividend e The payment details such as the bank and branch check amount and currency The payout bank is reckoned from the sorting options specified and the payout bank details specified for the module ID fund ID and payment mode combination maintained for dividend payments in the AGY Bank Branch Details Maintenance e The AMC ID For redemption or fee incentive checks the following information is displayed e The number of the transaction that resulted in a redemption or fee incentive payment e The ID of the Unit Holder who entered into the transaction that resulted in a redemption or fee incentive payment e The ID of the fund in which the transaction was put through e The payment details such as the check amount and currency and the payout bank details The payout bank is reckoned from the sorting options specified and the payout bank details specified for the module ID fund ID and payment mode combination maintained for
95. ny programs installed on the hardware and or documentation shall be subject to license terms and license restrictions applicable to the programs No other rights are granted to the U S Government This software or hardware is developed for general use in a variety of information management applications It is not developed or intended for use in any inherently dangerous applications including applications that may create a risk of personal injury If you use this software or hardware in dangerous applications then you shall be responsible to take all appropriate failsafe backup redundancy and other measures to ensure its safe use Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted to be error free If you find any errors pleas
96. ock Dividend ProCe SSing ccccccseiteeceeenteteeeeeeaes 2 37 2 13 2 Mock Dividend Summary SCreen ee ssseeeiinnneeeeenseenrnnnreerrrnreerrnnnneerennnee 2 40 2 13 3 Executing Mock Processing for Dividend ccccccececeeeetntteeeettnnteeeeeetee 2 43 2 13 4 Obtaining Reports for Mock Dividend Processing ccccccesteeeeeeneee 2 44 Mock Processing for Accumulation eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeaeeees 2 44 Mock Processing for Reversal of Accumulation eeeeeeeteeseereeeeeteetnteeeeteeeaeees 2 46 2 15 1 Fields in Mock Dividend Detail SCOCN ccccccccitteeeeetntteeeetetnteeeenteae 2 48 Maintaining G1 G2 Conversion Details cceeccceeeeceeeeeeeeeeeeneeeeeeeeeeaeeeeeeenaeeees 2 49 2 16 1 Fields in the Dividend Equalization Adjustment Screen ccccceee 2 50 Dividend Equalization Adjustment Summary Screen ececeeeeeeeeeeeeeeetttteeeeeees 2 52 2 17 1 Retrieving Record in Dividend Equalization Adjustment Summary Screen 2 52 Printing Checks and Pay in SLIPS eee cceeeeeeeeeeeeeneeeeeseenaeeeeeeeetaeeeeeeeenaeeeeeeeaaas 2 55 2 18 1 Extracting Data for Printing sissies insien skeni iaiia inkarikat iea kiiin iEnd 2 55 2 18 2 Check Printing Scre n sssseerrererrnrrerrirrnrrrrrnnerrrnnnnrrrnnnnernnnnnerrennnee eaa 2 56 2 18 3 Printing Redemption Dividend or Fee Incentive instruments 2 57 2 18 4 Printing PAy in SHIPS ccccccceecce te e
97. osing From Date Dividend Declare Date Exchange Rate As On Earnings Lot NPI Value Equalization Rate Override FATCAWHT No Booking Closing To Date Freeze Holdings Date Directors Meeting Date Stock Dividend Type Select One S D Parent Ratio S D Resultant Ratio Grandfathered obligation No Reinvestment Date Dividend Status New Show Details Report Component Values SuU Ma dela tae EPU Lot Component Values 1 of 1 ines ComponentValue FDAP income To maintain details of declaration for a stock dividend for a fund in this screen e Select the ID of the fund in the Fund ID field You can also specify the ISIN Code of the fund If you are entering a regular dividend the following information is displayed by default in the screen The Fund Base Currency The Dividend Status New if you are entering a new dividend record The Dividend Number The Dividend Type Regular The Dividend From Date e The following information is also defaulted by the system using the specifications made in the Corporate Actions profile for the fund The Freeze Holdings Date The Dividend To Date The Book Closing From and To Dates The Dividend Declare Date For an interim dividend only the fund base currency dividend status dividend number dividend type interim and the Dividend From Date are defaulted e Select the Stock Dividend option in the Corporate Action Type field e If necessary over
98. ough the pay in slip being generated Collection Center Branch Name 60 Character Maximum Alphanumeric Optional Specify the name of the branch of the collection center bank to which the payments would be deposited through the pay in slip being generated 206 ORACLE Pay in Number 12 Characters Maximum Numeric Running Serial Number The system generates a unique pay in number for each pay in slip that you print for a transaction or a set of transactions Therefore when you are printing the pay in slip for a transaction or a set of transactions for the first time this field is not available for data entry If you are retrieving the record of a slip that has already been printed you can specify the pay in number in this field as search criteria The pay in number generated for a pay in slip for a single transaction or a set of transactions is unique It can be generated for a transaction or a set of transactions included in printing a pay in slip only once Subsequently you can print the pay in slip again as a duplicate copy The pay in number is a number comprising 12 numerals The first six numerals represent the date of printing of the pay in slip and the remaining six numerals represent a running serial number For instance the pay in number 060602000001 represents the first pay in slip printed on 6 June 2002 Mode of Payment Alphanumeric Optional Specify the mode of payment or sub payment mode specified for the transa
99. owing are the salient points for the processing e The percentage for the beneficiaries can be modified the system will pick up the latest rule and pay out the dividend accordingly e Incase of multiple beneficiaries if the sum of the percentages awarded to the beneficiaries is not equal to 100 the system will credit the residual dividend to the primary unit holder e The dividend will be net of tax maintained for the beneficiary country and will be paid out in the unit holder preference currency and used for check and transfer payment mode e Acheck for minimum threshold limit for the dividend payment will be done at the primary unit holder level e The dividend amount available to be distributed to the beneficiaries will depend on the IDS setup for the main unit holder For instance if the IDS for the main unit holder has 60 as dividend and 40 as re investment only the part pertaining to dividend 60 will be distributed among the beneficiaries the rest 40 will be re invested in the funds for the main unit holder Note You can also perform Mock Dividend processing Interim Dividend processing Dividend Re processing Dividend Amendment and Reversal on the dividend paid out Fund Dividend Maintenance screen You can use this screen to maintain the dividend declaration details for a fund for either a cash dividend or a stock dividend This maintenance also supports the following e Zero distribution of all funds I
100. pecify the date for which changed UH IDS information should be effective Payment To Date Date Format Optional You can specify Date up to which dividend payments need to be re processed By default the application date is displayed here However you can modify the defaulted date In case of dividend corrections due to reversal of a subscription in the past you can specify the system application date in this field In case of dividend corrections due to inaccurate information at UH IDS level you can specify the system application date in this field On clicking Ok button all dividend payments processed for the specified Unit holder Id and Fund Id combination in the given date range are displayed Check the Select option associated with each record to select that record for reprocessing Recalculate Freeze Holdings If you select Yes then system will recalculate freeze holdings for all the records 29 gt ORACLE Generate Reinvestments If you select Yes then system will generate reinvestments for all the records Mass Reprocess Detail B New amp Enter Query Mass Process Detail Serial Number Corporate Action Type FundiD Payment From Date ISIN Code Payment To Date Unit Holder ID Recalculate Freeze Holdings Generate Reinvestments Dividend Details tort ID Reference Number PaymentNumber PaymentDate RecalculateEreeze Holdings Generate Reinvestments input by DateTime Authorized by DateTime Mod No
101. performed as a mandatory process e The dividend payment and tax amounts are computed for the specific unit holders 228 ORACLE 2 12 2 12 1 e The previous dividend calculations are marked as history data and the recomputed dividend information is updated e Previous reinvestments are reversed and new reinvestments are generated if specified for the amendment Mass Reprocessing for Dividends Oracle FLEXCUBE Investor Servicing provides you the facility of reprocessing multiple dividends for a combination of unitholder and fund You can also specify the dividend that needs to be reprocessed To perform mass reprocessing you can use the Mass Reprocess Detail screen You can invoke this screen by typing UTDMASRE in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button Mass Reprocess Detail E new amp Enter Query Mass Process Detal Serial Number Corporate Action Type FundiD Payment From Date ISIN Code Payment To Date Unit Holder ID Recalculate Freeze Holdings Generate Reiwestments Dividend Details Tort ID Reference Number PaymentNumber PaymentDate Recalculate Freeze Holdings Generate Reinvestments input by DateTime Authorized by DateTime Mod No Open Authorized To perform mass reprocessing for dividends in this screen e Select the ID or ISIN Code of the fund for which you are mass reprocessing dividend e Select the corporate action
102. r modification in the Authorized field You can only modify records that are unauthorized Accordingly choose the Unauthorised option Specify any or all of the details in the corresponding fields to retrieve the record that is to be modified Click Search button All unauthorized records with the specified details are retrieved and displayed in the lower portion of the screen Double click the record that you want to modify in the list of displayed records The Mock Dividend Detail screen is displayed Select Unlock Operation from the Action list to modify the record Modify the necessary information Click Save to save your changes The Mock Dividend Detail screen is closed and the changes made are reflected in the Mock Dividend Summary screen 2 13 2 3 Viewing Mock Dividend record To view a record that you have previously input you must retrieve the same in the Mock Dividend Summary screen as follows Invoke the Mock Dividend Summary screen from the Browser a ORACLE Select the status of the record that you want to retrieve for viewing in the Authorized field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option Specify any or all of the details of the record in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen Double cl
103. r portion of the screen Double click the record that you wish to authorize The Mock Dividend Detail screen is displayed Select Authorize operation from the Action List When a checker authorizes a record details of validation if any that were overridden by the maker of the record during the Save operation are displayed If any of these overrides results in an error the checker must reject the record 2 13 2 6 Amending Mock Dividend record After a Mock Dividend record is authorized it can be modified using the Unlock operation from the Action List To make changes to a record after authorization Invoke the Mock Dividend Summary screen from the Browser Select the status of the record that you want to retrieve for authorization You can only amend authorized records Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified details that are pending authorization are retrieved and displayed in the lower portion of the screen AA ORACLE e Double click the record that you wish to authorize The Mock Dividend Detail screen is displayed in amendment mode Select Unlock operation from the Action List to amend the record e Amend the necessary information and click on Save to save the changes 2 13 2 7 Authorizing Amended Mock Dividend record An amended Mock Dividend record must be authorized for the amendment to be made effective in the system
104. ride any of the defaulted information and make your won specifications e Specify the exchange rate applicable for the dividend e lf necessary specify the Directors Meeting Date ale ORACLE 2 6 5 e Specify the dividend ratio applicable for the stock dividend in the Stock Dividend Ratio field e Click Ok button to save your changes Fields in Fund Dividend Maintenance Screen Fund ID 6 Character Maximum Alphanumeric Mandatory Select the Fund ID for which the dividend is being set up from the list provided The list will display all the funds that have been authorized along with their latest rule enabled When you specify the ID of the fund the ISIN Code of the fund is displayed in the ISIN Code field ISIN Code 12 Characters Maximum Alphanumeric Mandatory Select the ISIN Code of the selected fund If you specify the ISIN Code of a fund the ID of the fund is displayed in the Fund field Fund Base Currency Display Only After you select the Fund ID the base currency for the selected fund is displayed in this field Dividend Status Display Only The system displays the status of the dividend based on the status of the fund The dividend could be a new one or the fund could be in its book closing period or after the directors meeting This information is displayed here by the system Dividend Number Numeric Display The serial number of the dividend being declared generated by the system is di
105. s 1of1 Fund ID Corporate Action Type Payment Number Payment Date Value Date Process You have the facility to change the reinvestment date to a previous date called backdating In the payment date field you have the option to specify the date here you may enter a previously specified date in case you receive a delayed instruction from the client on the reinvestment For example A dividend period from 1 July to 318t July has the date of Dividend Payment processing as 15t August You can change the date to the 1 of August which is accepted by the system The following details are displayed for each reinvestment record e The ID of the fund e The Corporate Action Type e The Payment Number of the dividend that resulted in the reinvestment transaction e The Payment Date of the dividend e The Value Date for the reinvestment transactions To process the reinvestment e Inthe row of the reinvestment record that you want to trigger the processing for select Yes in the Process field e Click Execute button to trigger the processing The system displays a completion message when the processing is complete To process all the records at the same time Aar ORACLE Select the Process All link If the volume of records is high it is recommended that you click Submit button and then close the screen The processing is triggered for all the funds and will go on in the system even after you close the s
106. screen Select the Duplicate Check box to indicate that you choose to print duplicate checks The Duplicate Printing popup screen is displayed You must specify the status of the check as Duplicate and also specify the original check number Specifying Transaction Number for Pay In Slips To print a pay in slip for a single subscription or IPO transaction you can specify the number of the transaction Specifying Unit Holder ID for Pay in Slips To print a pay in slip for all subscription or IPO transactions of a specific unit holder you can specify the ID of the unit holder Specifying Collection Center Details for Pay In Slips To print all pay in slips that will be paid to the collection account of a specific collection center bank specify the name of the bank and the branch You can print duplicate pay in slips or pay slips for offline spooled pay in numbers in this way Specifying Payment Mode To print pay in slips for all subscription or IPO transactions with a specific mode of payment specify the mode of payment as search criteria 2 18 5 10 Pay in Number for Pay in Slips The system generates a unique pay in number for each pay in slip that you print fora transaction or a set of transactions If you are retrieving the record of a slip that has already been printed you can specify the pay in number as search criteria abe ORACLE 2 18 6 2 18 6 1 2 18 6 2 2 18 6 3 2 18 6 4 The pay in number
107. scriptions and IPO transactions Specifying Output Type You must select the type of instrument that must be printed for the payment which will be given to the unit holder as an encashable instrument For payment amounts that fall below than the limit amount for the default payment bank or correspondent bank as applicable you can select the instrument type as Check For payment amounts that are greater than the limit amount for the default payment bank or correspondent bank as applicable you can select the instrument type as Demand Draft For unit holders that cannot be serviced through either the default payment bank or the correspondent banks you can select the instrument type as Outstation Check The output type is not applicable for pay in slips Specifying Amount Range You can specify an amount range within which the check amounts must be found during printing Use the From and To Amount Range fields to specify an amount range Only those amounts that fall within the specified amount range will be printed Setting Your Check Printing Options In the Check Printing screen you can select the printing options that suit your requirement in the Printing Options field Accordingly you can e Directly print check information onto the check stationery online printing e Spool the check information to a file to be printed at a later juncture offline printing ap ORACLE 2 18 5 5 2 18 5 6 2 1
108. splayed In generating this number the dividend number of the last most recent declaration is incremented by 1 Dividend Type Display Only If the dividend being entered is part of the dividend cycle for the selected fund it is a regular dividend If it is an ad hoc declaration it is an interim dividend Process Type 1 Character Maximum Alphanumeric Mandatory The specification in this field indicates whether the dividend being entered has been processed By default the Non Zero Distribution option is selected here if you are entering a new dividend If the dividend is to be skipped select Skip If Zero Distribution is selected then the system processes the record with the Earnings per Unit EPU as Zero Also the income equalization field will be systemically set to zero Dividend reversals are also enabled for the zero distribution process This amendment process supports the following e Reversals to the original bucket e Reprocessing of zero distribution process to non zero distribution process and non zero distribution process to zero distribution process ORACLE Distribution Type Alphanumeric Mandatory if corporate action type is Cash The system displays the following options based on the values maintained in the Corporate Action tab of the Fund Rule Maintenance screen e Dividend e Interest e Property Income Distribution The system validates whether the distribution type is of Corporate Action type
109. t holder ID e Fund ID e Effective Date Click Search button to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen Note You can also retrieve the individual record detail from the detail screen by querying in the following manner Press F7 Input the Fund Id Press F8 You can perform Edit Delete Amend Authorize Reverse Confirm operations by selecting the operation from the Action list You can also search a record by using a combination of and alphanumeric value Example You can search the record for Fund ID by using the combination of and alphanumeric value as follows e Search by A System will fetch all the records whose Fund ID starts from Alphabet A For example AGC17 AGVO6 AGC74 etc e Search by 7 System will fetch all the records whose Fund ID ends by numeric value T For example AGC17 GSD267 AGC77 etc abe ORACLE e Search by 17 System will fetch all the records where the Fund ID contains the numeric value 17 For example GSD217 GSD172 AGC17 etc Dividend Equilization Adjustment Summary n Authorized v Open X Fund ID E Unit Holder ID ad Effective Date e Records per page 15 v 1 of 1 Authorized Open Fund ID Unit Holder ID Effective Date G2 Units es m 2 17 1 1 Editing Dividend Equalization Adjustment record You can modify the details of Dividend Equa
110. tails of the selected UH for whom the dividend to be amended or reversed E Unit Holder ID Find Selected UH Detail E New Enter Query Operation Select Serial Number Fund ID ISIN Code Corporate Action Type Payment Number Status Payment Date Recalculate Freeze Holdings Yes Reference Number ProcessedType No Generate Reinvestments No Unit Holder Details 1 of 1 Input by DateTime Authorized by DateTime Mod No Open Authorized In this screen you can Reverse and or amend a dividend that has been processed Select the specific unit holders for whom the reversal or amendment of dividend must be performed For amendment indicate whether the freeze holdings computation must be processed again with the amendment in effect as well as whether appropriate reinvestments in respect of the amended dividend must be generated For reversal the freeze holdings recalculation is done as a mandatory process Perform operations such as editing viewing or deleting a reversal or amendment which has not been authorized Have users with requisite rights authorize a reversal or amendment of dividend 2 11 1 Amendment of Dividend Payments for Specific Unit Holders In the Selected UH Dividend Reversal Amendment screen you can amend a dividend payment for specific unit holders as follows Select Amend in the Operation field Select the ID or ISIN Code of the fund for which you are amending the l
111. te the ID for the new Dividend Equalization Adjustment record You can however change the details of the new record Printing Checks and Pay in Slips After a corporate action dividend of any type is declared and authorized in the system you can initiate the printing of dividend checks You can also print covering letters for the dividend When a redemption transaction in the system has been allocated you can also initiate the printing of the check for the redemption payout Also you can initiate printing checks for payment of fees or incentives that would be levied You can also print pay in slips containing details of payment made towards subscription or IPO transactions to be sent to appropriate collection centers Extracting Data for Printing To print checks for dividend redemption or fee incentive payments or pay in slips you must first extract the necessary information for printing from the system database For check printing on any given application date you need to extract the following payment information from the database e All redemption payments due on that date e All dividend payments that fall due on that date e Any fee incentive payments due on that date For printing pay in slips for payments made towards subscription or IPO transactions you must extract details of all transactions in all funds for which a payment has been received as on the application date You can use the Data Extraction s
112. that is to be printed on the checks in the Check Date field Payment Bank Details After you have specified the sort options for the checks the system displays the payment bank details The bank to which the payment will be directed from which the unit holder would cash the payment instrument is the payment bank The system displays the payment bank details from the AGY Bank Branch Details maintenance for the AMC transaction type payment sub payment mode and fund ID combination involved in the transaction You can alter the payment bank displayed by the system and specify the appropriate bank details by choosing from the list The example given below explains how the drawee bank account is reckoned Example Your AMC which is based in London directs all redemption and dividend payments to local unit holders to your payment account at Fina Bank London For unit holders of your AMC in Sheffield Leeds and Birmingham you maintain correspondent account relationships with Fina Bank s branches in each of these cities for the purpose of directing redemption and dividend payments For each branch an amount limit is maintained aba ORACLE Therefore in the AGY Bank Branch Details maintenance the following details are maintained for your AMC for redemption and dividend payments to unit holders in the Citadel Growth Fund For your AMC Payment Payment Bank Local Default Correspondent Limit Amount Mode y Ba
113. the Browser menu If a reinvestment lag has been specified for the fund and dividend type in the Corporate Actions profile the initiation of the reinvestment transactions is deferred accordingly The reinvestment transactions in the case of stock dividend are allocated online with the price being taken as zero Dividend Processing Automation If your installation requires it the whole process of dividend declaration computation and payment can be automated in the system In such a case all data required for the declaration and processing of dividend is defaulted by the system based on the specifications made for the fund and dividend type in the Corporate Actions profile The process of defaulting is as explained above without any user intervention In such a case for cash dividends an interface with an external system must be maintained for the purpose of uploading the EPU component values The automation feature is not available unless your installation has requested for it Dividend Processing for NPI Funds As per Shariah laws the non permissible portion of the dividend earnings NPI can not be reinvested Even if the customer has opted for reinvestment the NPI portion will either be paid out to the customer or to a fund trust whichever is applicable and only the remaining portion will be reinvested If NPI is applicable for a fund during the Freeze Holding Process system identifies the cleared and un cleared bala
114. the fund in the Fund Dividend Maintenance screen it must be authorized by another user for it to be effective in the system After authorization the dividend is ready to be processed To authorize a declared dividend use the Fund Dividend Maintenance Summary screen You can access this screen by clicking Summary under the Fund Dividend menu in the Browser Processing Declared Dividend After the declared dividend is authorized you can begin the processing for the dividend The computation and payment of dividend involves the following processes in the system e Identifying the holdings for each unit holder as on the record date upon which the unit holder is eligible to receive dividend This process is called the Freeze Holding Process e Computing the dividend payable based on the identified holdings for each unit holder Withholding tax wherever applicable is also computed and deducted The whole process is first done for non depositary unit holders i e those unit holders for whom the dealing type is not depositary After this the process is repeated for all depositary unit holders based on the positions uploaded into the system in the BENPOS file For details about depositaries refer the chapter Interfaces with Depositary Systems in the Agency Branch user manual e Payment of dividend and the initiation of resulting reinvestment transactions In the case of depositary unit holders the income distribution optio
115. tor When dividend declaration for the fund is not envisaged the AMC would inform the investors about the projected income distribution through an accumulation report at ORACLE Just as you would simulate and mock process a dividend for a fund you could also mock process income distribution accumulation details in respect of a fund to obtain the projections You process a mock accumulation in the same manner as you would a mock dividend Make specifications for the mock accumulation in the Mock Dividend detail screen 1 Make Have the mock accumulation authorized by a user with requisite rights in the Mock Dividend summary screen 2 Execute the mock accumulation through the Mock Dividend Processing screen Note Mock processing does not perform any actual accumulation processing the details ob tained are projected details for viewing only and are not results of actual accumulation pro cessing 2 14 0 1 Specifications for Mock Accumulation The specifications that you could indicate in the Mock Dividend detail screen for accumulation are similar to those you would make for mock dividend processing except that you must select Accumulation in the Projection Type field Mock Dividend Detail al Save Mock Dividend Projection Type Select X Old Reference Number Reference Number Default IDR Fund ID a isiNCode
116. umber of the dividend for which the payment check was issued will be displayed at ORACLE 3 Function ID Glossary U UTDCHKPR 0 ee 2 56 UTDDIPMT nosses 2 22 UTDDIVEQ ou ee 2 50 UTDDTERAT ee 2 55 UTDFUDIN naen 2 10 2 12 UTDMASAM oneen 2 28 UTDMASRE 0 ee 2 34 UTDMCKDYV ee 2 43 UTDMOCKD osainen 2 37 UTDPRRIN sisser 2 26 UTDSELUH ee 2 29 UTDUPCH osise 2 68 UTRO0177 aeaiee 2 46 2 47 UTRO0178 iisen 2 44 UTSDIVEQ wee 2 52 I ORACLE Dividend User Guide September 2014 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashtra 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2007 2014 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners U S GOVERNMENT END USERS Oracle programs including any operating system integrated software any programs installed on the hardware and or documentation delivered to U S Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency specific supplemental regulations As such use duplication disclosure modification and adaptation of the programs including any operating system integrated software a
117. want to retrieve for viewing in the Authorization Status field You can also view all records that are either unauthorized or authorized only by choosing the Unauthorized Authorized option e Specify any or all of the details of the record in the corresponding fields on the screen e Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen 208 ORACLE Double click the record that you want to view in the list of displayed records The Dividend Equalization Adjustment Detail screen is displayed in View mode 2 17 1 3 Deleting Dividend Equalization Adjustment record You can delete only unauthorized records in the system To delete a record that you have previously entered Invoke the Dividend Equalization Adjustment Summary screen from the Browser Select the status of the record that you want to retrieve for deletion Specify any or all of the details in the corresponding fields on the screen Click Search button All records with the specified fields are retrieved and displayed in the lower portion of the screen Double click the record that you want to delete in the list of displayed records The Dividend Equalization Adjustment Detail screen is displayed Select Delete Operation from the Action list The system prompts you to confirm the deletion and the record is physically deleted from the system database 2 17 1 4 Authorizing Dividend Equalization
118. y clicking on the Report Component Values link The Reporting Components screen is displayed The list of EPU reporting components is pre shipped for your installation according to your requirements and you can specify the EPU values for each reporting component Click Ok button to save the mock processing dividend record You must have it authorized by a user with requisite authorization rights After authorization you can execute the mock processing in the Mock Dividend Processing screen Mock Dividend Summary screen Retrieving Record in Mock Dividend Summary Screen You can retrieve a previously entered record in the Summary Screen as follows Invoke the Mock Dividend Summary screen by typing UTSMOCKD in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding fields e The status of the record in the Authorized field If you choose the Blank Space option then all the records are retrieved e The status of the record in the Open field If you choose the Blank Space option then all records are retrieved e Fund ID e ISIN e Reference Number e Projection Type Click Search button to view the records All the records with the specified details are retrieved and displayed in the lower portion of the screen Note You can also retrieve the individual record detail from t

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