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ZKTeco Attendance Management Software User Manual

1. T 8 1 2012 v X Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserAtt Name Start time End time Department Exception Audited a May 09 00 z Change color May 17 44 Change filter Apple 13 00 Audit exceptions o Restore Cancel all OT oP Promote all Free OT oP Count all QUT to BOUT Cancel all BOUT EP Invalidate selected Audit it to OT In Misc Exception list the default data include department name enroll number AC No start time end time exception Audited Old audited Time long Valid time Date If you want to show much more item just right click columns item of your choice if you want to show anther row put a tick in front of the row you have selected Start time Start time for abnormal statue End time End time for abnormal statue Exception There are 8 kinds of statue free overtime work overtime work business trip approval absence sick leave leave home leave Audited After the verification show that overtime work or is in invalid statue Old audited Unaudited statue Time long The difference value between end time and start time 185 ZKTeco Attendance Management Software User Manual Assigned shift work day The exception situation across the working day which has assigned shift Tool column If the Attendance rule limit the business trip and the overt
2. The data fields in the NoShiftUserAtt page include Emp No AC No No Name Schedule Auto Assign Date Timetable On duty Off duty Clock In Clock Out Normal Real time Late Early Absent OT Time Work Time Exception Must C In Must C Out Department NDays WeekEnd Holiday ATT Time Ndays OT WeekEnd OT and Holiday OT To select more items right click the page and select Column from the context menu All available options appear and the ticked off items are selected fields Report Not only search and modify these Attendance Records in Clock in out log exception List but also able to preview and print these Attendance records these following list include Daily Attendance statistical report 194 ZKTeco Attendance Management Software User Manual Attendance General report Department Attendance Statistical Report Staff s on duty off duty Timetable Daily Attendance shifts Create report for current grid click Report button pop up following menu Daily Attendance Statistic Report Attendance General Report Depart Attendance Statistic Report Staff s On Duty OFF Duty Timetable Daily Attendance Shifts Create report For current grid 1 Daily Attendance statistical report Daily Attendance statistical report is used to list the definite employee daily attendance status in assigned period of time in the table and the statistics absence without excuse coming lately leaves early working overtime
3. Selectal invert Selecta inven an User info Fingerprint ee Face Photos in D8 Photos in folder High rate mode RecordCount 6 Upload 1 Select the employees which need to upload on the employee list Click Select all button select all employees select Invert All button 33 ZKTeco Attendance Management Software User Manual unselect all employees Click J button on the employee list s column name can screen information which display on the employee list For example click 7 button on the ID Column the following list wills popup A Click the id on the list to select and then only display the selected employee s information on the employee list B Click All to select all employees and then display all employees information on the employee list C Click Custom the following window wills popup Show rows where AND or Use _ to represent any single character Use to represent any series of characters Click button under ID select search field on the drop down list and then input value in the box Click single select box chose the custom condition as And or OR After setting click OK button to 34 ZKTeco Attendance Management Software User Manual save and then return Upload window the window in the employee list will display a custom filter is set in the condition corresponding to the user information 2 Se
4. E3 M DateTime 7 5 2012 3 55 45 PM O O Delete System operation log 206 ZKTeco Attendance Management Software User Manual 1 Point Date Click the button at Delete _5 28 2012_v log and then pi select date on the drop down Date List For detail please see 3 1 Set Date 2 Click button to delete the System operation log before the pointed date Export System Operation Log Click button to export all System Operation Log the procedure of export please see 3 6 Export Data 2 4 5 Alarm Event After open the Access Control function then click Search Print gt Alarm Event the following window wills pop up S Alarm event query BEE 7 ama x mm Operator DateTime v Device x Alam Type x EnrolNumber v M 125 52 25 PM 2 Machine Broken a 7 9 2022 9 22 58 AM 2 Machine Broken Temp Supervisor 7 9 2022 9 5218 AM 2 Machine Broken Temp Supervisor 7 9 2022 10 16 54 Ab 2 Machine Broken 207 ZKTeco Attendance Management Software User Manual The user can do the following operations on this window Query Alarm Event Delete Alarm Event Om The method of query and delete Alarm Event is as same as query and delete System Operation Log for detail please see 2 4 4 System Operation log 2 5 Data Management 2 5 1 Initialize System This function can restore system to original installment status the follow is detailed step Click Initial system
5. 125 ZKTeco Attendance Management Software User Manual It is required to set the beginning day for each week or the beginning date for each month Some companies calculate their attendance record from Sunday and other from the 26th after these setup it is convenience for calculation to select time If a shift expires two days it should be defined which workday this shift belong to How many minutes are the longest time zone no more than How many minutes is the shortest time zone no fewer than In order to determine attendance status verify record correctly grant smart schedule demanded so that the least minutes of shift is not litter than few minute Otherwise the system will determine record as invalid E g an interval of five minute there is valid record at 8 10 so among 8 10 between 8 15 records are invalid it is valid record only after 8 15 Out state There are four methods to be selected to handle leaving status gt Ignore the state This status is ignored while attendance statistic to handle gt As Out This out status is signed Normal out gt As Business Out This status is sided on business out gt Audit it make verification for record by hand examine employee whether go out OT state The over time consist of counting over time not counting over time 126 ZKTeco Attendance Management Software User Manual administrator allowing and count over time three status gt Ignore the state
6. Eormats Options Load Export Options Save Export Options Start Export Close 3 Input the filename and choose the saving position Export dialog Export to InOutData xls Destination file Open file after export Print file after export 4 Set the field the format and so on A Field 244 ZKTeco Attendance Management Software User Manual Export dialog Export to InOutData xls Destination file InDutData xls E Select v Open file after export Print file after export Export Type Fields Formats Header amp Footer Caption amp Width Excel Options Available fields Exported fields EB DEFAULTDEPTID Name EBPN E CHECKTIME B checktype EB SENSORID EB SSN B workcode B verifycode B CardNo A EG Save Export Options Start Export Close Chooses field which want to export There are ten fields DEFAULTDEPID Name PIN SSN CHECKTIME checktype SENSORID SSN wokecode verifycode CardNo Load Export Options Note Only the machine have Workcod feature can choose to export the workcode field B Format Set export the field form there are the Common format and user self definite form two formats C Page head and page foot Header amp Footer Here may add the page head foot page for file which Export input the explanation writing i
7. Maintenance from Employee Attendance Records B Management Cominglae O Leaving early B Sales Neglect Clock in record From nday 9 00 00 44 To vv 9 45 00 Clock in time after modification v 8 00 00 A H J OK X Cancel In the department option select the department to which the employee who come late collectively belong and then click the employee of your choice in the employee option box if you want to choose employee more than one you can click the mouse while press Ctrl key Click Select All button to select all employees click unselect all button X to call off all selected employee Selected style consists of Coming late or Leaving early when you select only lift click on item you select Neglect clock in record means to neglect selected employee all clock in record during the time period is defined by the From time box and the To time box Clock in time after modification means the time of the clock in records to be adds in Click OK button to delete all neglect clock in records or add clock in record after modification and to return the main menu 159 ZKTeco Attendance Management Software User Manual Click Cancel to abandon this action and return main menu 2 Leaving early collectively If part or all of the employee of one department leaving early with reason this function can be used to modify employee clock out time the operation process is the same with to handle c
8. ZKTeco Attendance Management Software User Manual If needs to revise the displaying color for the clocking in and the clocking out record with the mouse single click left key on the color code block pop up choice box of the color choose the properly color save it Display Work code Display work code in this row Onote The Work Code is a symbol to differentiate the employee different classes of working only the device has the work code function the machine need to custom made only able to demonstrate the corresponding symbol Support simple calc After selecting a interface be allowed to see that some software simply class process the original record in this interface completely show employee s record by the day search Employee s Attendance Checking Record Condition Dep HQ If you want add edit attendance checking s original records please use bases Advanced Export the functions of Forgetting to clock in out Coming Late Leaving Early Name lt Alb gt xl Collectively or Handle Attendance Checking Records In Advance Time Range In Out From 7 1 2012 w 00 00 00 Preview Design Repott Display Status Support simple calc To 8 1 2020 w 23 59 00 4 Export Modify Log Display Workcode Display Null Records Diplay Image Only Display Null ra isearch Primary Logs Simple Calc AC No Name Department Date May HQ 1 1 2013
9. as leave early xx minute 188 ZKTeco Attendance Management Software User Manual Obtain result from all situations to statistic among the start and end time The default unit is the minute able to change it under the Leaves early statistical rule in the computation of Time Attendance rule page Absence without an excuse Absent 1 According to Absence without an excuse statistical rule under Time Attendance rule if employee does not have the checking in out record who s attendance record regard as absence without an excuse 2 According to the Time Attendance rule in the computation of Time Attendance time hours of late is bigger than xx minute employee record as absence without an excuse hours of leaves early is bigger than xx minute employee record as absence without an excuse Obtain result from all statistical situations between the start and end time The default unit is the working day can not change it Overtime Work OT 1 According to the working overtime statistical rule of Time Attendance rule as well as the computation of the Time Attendance rule employee gets off work after x minute whose work is recorded as overtime work obtain hours of overtime from the accumulation 2 In the Shift management there is a Time Period which directly to be recorded as the overtime work idea the minutes of overtime work is the hours of overtime 3 According to the option situation in the Time Atte
10. 2 5 Data Management eeceseesceseceseeeseeeeeeeeeseeeneeeseeeneeesees 208 2 5 1 Initialize System cceceeceescesececeeceeeeeeceeeeseeseeeeeneeeaes 208 2 5 2 Clear Obsolete Data ee eeseeseeeeesteeeeeeeesteeseeeeeees 209 2 5 3 Backup Database ccececcesesseeseeseeeeeseeeeeseeseeeeeneeaes 210 2 5 4 Import AC Data ec eecesscesceseeeneeeseeeneeeneeeneeeneeenees 211 2 5 5 Export AC Dala rea EEA AREST 213 2 6 Access Control door manage Setup s sssssssessesesseseesesee 215 26 1 Time Zohn aa a a 215 2 6 2 GROUP EE E EE EEE 219 2 6 3 Unlock Combination s ssssseeeeseeeeeeeesesrsrsrsrsseserereees 222 2 6 4 Access Control Privileges ccceccesceeeeseereeteeeseeeeeaes 225 2 6 5 Upload Options i i ccsisedetesvec innnan 233 236 BeN oo Aale Ne A locks A A 236 SES Dates E EEE A EA E E 236 3 2 Select Employeesicn iia cea eens Ree 237 3 3 Select Department nissin nitisi 237 ZKTeco Attendance Management Software User Manual 3 4 Select Employee in Department 0 0 0 0 eceeceeseeseeseeseeeeeeeeeees 238 3 5 Data Table Tool Bar cee eseesceceseeseeseeeeeeeseesceecesseeseeeeeeens 238 IG Esport Dai acennu aa a 239 3 7 Advanced Export mee n nd A aaadanad 242 3 8 Downloading Photos Automatically 0 ccceseeseseseeeeeeees 247 3 9 How to Generate License Files eeeeeeseeseeeeeeeteeseeeeeeens 252 I a 254 4 End user License Agreement fir This Software cesses 254 I ie ie Be Sel Sate 258 S Mrouble SHO
11. 7 9 2022 10 17 00 Aly 779 2022 10 16 46 Aly 7 9 2022 10 16 25 AN 7 9 2022 10 01 25 AN 7 9 2022 9 42 18 AM 7 9 2022 9 38 33 AM 7 9 2022 9 37 26 AM 779 2022 9 37 12 AM 779 2022 9 35 36 AM 779 2022 9 33 27 AM 77972022 9 31 17 AM amp Department List Employee Maintenance amp Clear Obsolete Data Employee Maintenance Employee Maintenance Employee Maintenance Employee Maintenance Maintenance Shift Schedules Download attendance logs System Options System Options Download user info and Fp Employee Maintenance Download user info and Fp The user can do the following operations on this window Query System Operation log Click 7 button after the Column name set the query condition on the drop down list to view the System Operation Log Using the Date Time as example click 7 button then the following drop down list will pop up 205 ZKTeco Attendance Management Software User Manual x all Custom 7 5 2012 3 55 45 PM 7 5 2012 4 32 43 PM 7 5 2012 4 34 54 PM 7 5 2012 4 44 14 PM 7 5 2012 4 47 43 PM 7 5 2012 4 48 05 PM 7 5 2012 4 56 20 PM 7 5 2012 5 01 57 PM 7 5 2012 5 05 22 PM 7 5 2012 5 05 59 PM 7 5 2012 5 08 08 PM 7 5 2012 5 17 12 PM 7 5 2012 5 18 05 PM After click 7 5 2012 3 55 45 PM the System Operation log window shown as bellow x Ig System operation log a a Delete 7 8 2022 v log en 1AE E 7 5 2012 3 55 45 PM Device Edit all device
12. S Associate the user with a SMS List of all users List of selected users Department Registered No J Department Registered No Name OUR COMPANY day b OUR COMPANY Iris F OUR COMPANY Apple OUR COMPANY Pinky 5 OUR COMPANY Crystal lt amp v yf OK X Cancel Select employee in the list of all users use the button on the middle of window to move employee The operator can input search content in the box after search item Click Query button to see the result in he user list on the left side The window button operation is described as follows l Select all users and then move them to List of selected user L Move the currently selected users to List of selected users on the right side of window ia Select users on the List of selected users click this button to move them to the List of all users on the left side of window Cancel associations 55 ZKTeco Attendance Management Software User Manual Le Move all users of List of selected users to List of all users on the left side of window C Click OK button to save click Cancel button to cancel operation For example select users as below o Associate the user with a SMS List of all users List of selected users Department Registered No Name a OUR COMPANY May E Crystal OUR COMPANY Iris OUR COMPANY Apple OUR COMPANY Pinky 5 gt DUR COMPANY Search D Click OK button to return SMS management w
13. The defaults data in the shift exception list include the AC No name date Auto Assign Timetable On duty Off duty Clock In Clock Out Normal Real Time Late Early etc If wants to display more may right click and then select Columns item in the dropdown menu after choose other rows that need to be show put tick in front of the row that will be cancel Item explanation Timetable The employee Clock in clocking out time corresponding Timetable s name 174 ZKTeco Attendance Management Software User Manual Late The difference value between On duty and Real Time if did not clock in and the time when employee go to work without clocking in record will be regard as coming x1 minute late in the Attendance rule asking its item will be able to corresponding display If has set option in the Attendance rule the coming lately time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 coming lately time will not display record it as absenting from work on cause When x2 is bigger than x1 coming lately time correspondingly show the x1 minute Early The difference value between the Off duty and Clock Out if did not clock out and the time when employee gets off work without clocking out record in the Attendance rule the record time will be regard as leave early xl minute then the leaving early time correspondingly display If has set option in the Time Attendance rule the l
14. amp Download Records AC No length 0 4 If less then add 0 in ahead If over then keep its le Status of Record s ZZ Import User s Data a Update the data according to the length setting amp Extend Function Minimize on program startup Use XP style Save Window after exit Max display items When Zero Closing Automatically monitor 1000 X Cancel Partial setting description AC No length Indicates the set length of the AC No Employee ID If the length of the actual AC No length is less than this length add 0 before the AC No length Otherwise it is displayed in the actual length Procedure 1 Enter a value in the input box of the AC No length or click to select a value indicates increasing while indicates decreasing Pa i 2 Click Fa Update the data according to the length setting to up date the data inthe database and then click OK to save the setting After that all AC No must be displayed in the set length in the software If the length of the actual employee is less than the set length add 0 139 ZKTeco Attendance Management Software User Manual before the AC No If longer than the set length the actual AC No length is displayed For example if the employees IDs AC No are 123 and 12345678 and the set length is 4 bits the employee IDs are displayed as 0123 and 12345678 Orne The AC No that the software uplo
15. 07 02 Thu Apple 07 03 Fri Pinky 07 04 Sat Crystal 07 05 Sun 07 06 Mon 07 07 Tue 07 08 Wed 07 09 Thu 07 10 Fri 07 11 Sat 07 12 Sun 07 13 Mon OAA Ton w Day View List View Reason To hawaii D gt Another Way Click Add button from tools column determine Time Range choose the leave type and input Reason in the reason box click OK button to save or click Cancel button to abandon the operation the pop up window is following 151 ZKTeco Attendance Management Software User Manual Add the Item of Leaving on Busin 4 Pinky Time Range From 7 1 2020 vy 00 00 To 8 1 2020 23 59 Please choose the leave type Vacation Reason vx x Edit You can edit one asking for leave time period on the window gt Method one You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right click and hold drag the mouse to edit asking for leave time or move the cursor to the asking for leave bar and when the cursor changes to click left key of mouse hold and drag to move the asking for leave time as a whole Method two If you want to modify accurate time and when the cursor changes to double left click or click st button on the setup window The following dialog box will appear 152 ZKTeco Attendance Managemen
16. 117 ZKTeco Attendance Management Software User Manual Here illustrate change shift method with four shifts three times change a week example there are A B C D four shifts working hours schedule are divided into A M shift P M shift Night shift three Timetable the application beginning date is 1 As before instruction finish the operation the following window appear Shift Timetable Maintenance Timetable Name On duty Time Oif duty Time Beginning C In Ending C In Beginning C Out Ending C Dut Color wor a 08 00 1200 06 00 1000 11 00 23 59 taa s Por _x delete 14 00 18 00 12 00 15 00 17 00 23 59 19 00 22 00 18 00 19 00 22 00 23 59 Timetable Name Night On Duty Time 19 00 Off Duty Time 2200 Late TimefMins Leave Early Time Mins Beginning In 18 00 Ending In 19 00 Beginning Out 2200 Ending Out 23 59 Count as Workday Count as minutefminutel v MustC iIn Must C Out i E Change the Display Color gt Employee working hours schedule list A A M Shift B P M Shift C Night Shift D Rest Date LONO 1 2 3 4 5 6 7 8 1 AJB C IDJ A B C D 2 D Cj ByAdq OD C B A 3 Cc Di A B Cc D A B 4 B C D A B C DIA 5 B D AJIC B Dj AJC 6 D AJB C D A BYIC 7 C DD A B Cc D A B From schedule list the regular are fund cycle of all employee work 118 ZKTeco Attendance Management Software User Man
17. Click Upload Options under the door manage menu on the left tool bar and show following interface Upload Choice AC Options Select the Access control option which you want the two kind of option could to be selected at the same time After success upload it will display the success information on the window show as below 234 ZKTeco Attendance Management Software User Manual Attendance Management Program Temp Supervisor 7 9 2022 Maintenance Options BB Department List Bs Administrator Z Employees amp Database Option Employee Schedule E Maintenance Timetables a Shifts Management GD Employee Schedule Attendance Rule door manage Di Timezone z Group E Unlock Combination amp Access Control Privilege Status Disconnected Connected Disconnected Comm type Baud Rate Serial Port RS485 115200 Ethemet USB Exec vent 7 9 2012 3 1 7 9 2012 3 1 2 Http Server started 1 Http Server started 1 2 Connecting with device pl 15 19 33 07 03 2 2 Succeed in connecting wi 15 19 35 07 09 3 2 Applying for setting please 15 21 28 07 09 4 2 Upload user access contre 15 21 29 07 09 5 2 Operation finished 15 21 30 07 09 235 ZKTeco Attendance Management Software User Manual 3 Appendices 3 1 Set Date In the box of Date click button to select the date and in the box of ated n Time click butto
18. Download all log time Emm v many time priod is divided by semicolon e g 8 00 9 00 1 4 00 Synchronize the time for machine l of OK l X Cancel When program start up activate the monitor Start up all device this program connect with cyclically poll if this option does not is selected after starting this program the device is unable to cyclically polling the monitor Default device polling cycle second While the device continually and cyclically the monitoring because all sorts of reasons can cause some device disconnection temporarily here be able to set a cyclical second number while the device cyclically auto inquire generally decide as 120 Keep the number of device record Total of device record refers to the user data record which each device download from may input a general number to deposit record in here after surpasses over the definite value automatically clear user data record in device For instance here set is 1200 when the recording number downloads to 1201 in the device user recording number will be able the automatic cleared the number to be 141 ZKTeco Attendance Management Software User Manual able to become 0 Times of reconnection due to failure Try connection again the number of times generally to decide as 3 in order to restores the normal the device will automatically reconnect with in the situation Activate monitor in designated time zone May def
19. May HO 1 1 2014 May HQ 1 1 2015 May HQ 171 2016 May HQ 1 1 2017 May HQ 1 1 2018 May HQ 1 1 2019 May HQ 1 1 2020 May HQ 1 10 2013 May 1410 2014 May 1 10 2015 May 1 10 2016 May 1410 2017 1 1 1 1 1 1 1 1 1 1 1 1 pi lt 163 ZKTeco Attendance Management Software User Manual 2 Attendance for photo If the software features is designed to support for attendance photos function when search employee attendance checking records employee s the attendance photos is available to see at the same time in View the attendance records interface Search Employee s Attendance Checking Record ploye g Condition Dep ha xl Name lt All gt z Time Range 2 Search If you want add edit attendance checking s original records please use the functions of Forgetting to clock in out Coming Late Leaving Early Collectively or Handle Attendance Checking Records In Advance Advanced Export In Out From 7 1 2012 00 00 00 CR Preview Design Report Display Status Support simple cale To 8 1 2012 v 2359 00 Export Modify Log Display Workcode Display Null Records Diplay Image Only Display Null Primary Logs Simple Cale Department j Date Time Status Location ID ID Number A 7 5 2012 6 00 29PM_C Out 7 4 2012 11 10 14AM_C in 7 4 2012 11 11 11 AM_C In 7 4 2012 11 11 50AM C Out 7 4 2012 11 33 12AM_C in
20. asking for leave business trip convenience of the checking whether has the discrepancy with the actual situation Note In the table it is only can show detailed attendance status from the inquiry time from the month time the report form may count in the start and end time situation which the user chooses the start and end time scope appear on the right cancer 195 ZKTeco Attendance Management Software User Manual Tio S E hh X Daily Attendance Statistic Ho 2012 07 01 jormal Actuatbsen Late Earl Timet 01 02 03 04 05 06 07 08 09 10 11 12 13 Name JACNO able S M T wiTIFIS SiMITIWITIFIS SimITIWITIFIS SimITlwiTle S S M T hwoaylwDaylwDay Min AM AM AM 1 1 1 1 AM 1 1 1 1 In the table all shifts Timetable which each person uses will be list and illustrate attendance status in the corresponding time and shift with the mark for mark explain and please see at the end of each page In identification mark setting in Attendance computation rule Normal Should arrive The working day of the employee should arrive in the assigned time The working day is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item Actually Actually arrive The working day of the employ
21. between the start and end time The Defaults unit is the working day able to change the statistical rule in the Normal of the Attendance rule calculation page Coming lately Late 1 according to the Coming lately statistical rule in the Time Attendance rule in and the shift manages to record is late x time which in the time establishes to calculate after namely if employee s registration time surpasses x time to record for is late is late when the length is the registration time with the work hours bad value 2 non registration recording according to Time Attendance in the rule Time Attendance computation to go to work the non registration recording time mark to be late xx minute Result which obtains in the beginning and end time all situations statistics The default unit is the minute able to change the statistical rule the Time Attendance rule computation project page Late Leaves early Early 1 According to the statistical rule in the Time Attendance leaves early rule and the time setting in the Shift management record the leaves early time after namely if employee s clock out advance x hours to record as leaves early hours of leaves early is difference value between the Clock out time and the work off time 2 if there is not the clocking out record according to the Time Attendance rule in the computation of attendance statistical when employee get off work without the clocking out record the time regard
22. employee s all information will be hided Columns Show the name of composition rank of employee information in the employee view Move the cursor to the columns of the data as shown in the diagram below the drop down menu popup 82 ZKTeco Attendance Management Software User Manual v AC No v No v Name v Gender v Title v Mobile Pager v Birthday v Date of Employeed v Add Postcode v Office Tel v department v Administrator v Nationality City State v Cardio v Privilege v FaceCount v 9 O0FingerCount v 10 0FingerCount v Password As shown in the figure the drop down menu to display is the employee of all field information the user can click the appropriate field tick show do not hit the hook is not displayed 3 Click Department setting button of it is allowed to set the department setting Its method is the same with the operation in department management 83 ZKTeco Attendance Management Software User Manual 4 Click the pagination label of Addition The windows will appear as follow eS Employee List DER S Import FaceGroup include sub department HQ May Iris Apple Pinky Crystal Basic Information Addition AC Options Record Count 5 Addition page can enter the employee is more important related information select department selected employee in the field column input information content input column type content and then save the i
23. gt Symbol in report is the symbolic representation way of this leaves appears in the report while print report gt Count to leave refers whether set this leaves for asks for leave Attention if put tick in this option then the date of asking for leave which is newly added will statistic as the asking for leave in the this leave computation of Time Attendance report 124 ZKTeco Attendance Management Software User Manual Delete Be allowed to delete a leaves Selects a leave name which needs to be deleted click button to delete it Edit Edit leaves Select the leave name which needs to edit click a button modify the leave in the right side frame 2 2 9 Attendance Rule All attendance computation of statistical comply with attendance rule 1 Select Maintenance Options menu click Attendance rules option and this window will popup Formulate attendance checking rule Basic settings Calculation Statistic items Weekend Set Unit name OUR COMPANY Abbreviation OUR COMPANY Shift expands two days From Monday v start a week 1st day shift 2nd day shift From 1 zi start a month O 2nd day shi The longest time zone under 660 mins The shortest time zone exceed 120 S mins Least minutes of shift interval 5 Si mins Out State OT State Ollgnore the state O lgnore the state OAs Out ea OAs Business Out OAs irectly Audit it aAudit it Zo This interface consists of four pagination pages
24. shown as following figure 96 ZKTeco Attendance Management Software User Manual System Information amp No schedule There is no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedule is prepared to assign to employees Do you want to open the shift schdule window to add some shift schedules A Click Cancel button enter the Shift Timetable Maintenance window Shift Timetable Maintenance _ Timetable Name On duty Time Off duty Time Beginning C In Ending C In Beginning C Out Ending C Out Color __ workda soa _v Pot _ X Delte Timetable Name On Duty Time Off Duty Time _ Late Time Mins Leave Early Time Mins Beainning In Ending In Beginning Out Endina Out Count as Workday Count as minute minute Must C ln Must C Out HH chance the Display Color 3 B Click on OK button start to set Time Period and Schedule the window is following 97 ZKTeco Attendance Management Software User Manual Attendance schedule wizard TER rE F T SRE Times for On Off duty Setting the On Off duty times in this organization On duty time 08 30 Off duty time 17 30 O On duty and Off duty in morning and afternoon Setting the On Off duty times in this organization follow the guide to set Timetable and shift schedule According to the company real condition the method of on duty and off duty
25. 2 and then click OK button to save Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 5 Through the above steps the users will be assigned to the second group shown as following 227 ZKTeco Attendance Management Software User Manual User AC Privilege Set Group Timezone Department RA 1D E Department EJ ID ee Ff Machine Number Rd IP A ae Machine Fa Machine Number v IP Address 1 192 168 1 201 1 192 168 10 88 1 USB 6 Follow the 3 5 steps set up the group those users respective After the setting completed through the tool bar s button a single or all of users will be moved to the right critical areas waiting for the Privilege setting Shown as following move the ID1 user to the right list User AC Privilege Set Group Timezone a _ Department RA ID e ty Group E Department J ID Ea Name 2i HaJI y Ha 2 his HO 3 Apple A i Ha 4 Pinky gt H Move the selected one to right list Hays Crystal gt H Move all to right list Move the selected one to left liste lt Move all to left list lt Ed Machine Number Bd IP A s Machine EJ Machine Number RA IP ddiess BA 1 192 168 1 201 1 192 168 10 88 1 USB 7 In the machine list choose the machine that need to upload Privilege 228 ZKTeco Attendance Management Software User Manual and then move to the critical region
26. 20 07 01 13 50 Sick Pinky 20 07 07 04 45 20 07 07 16 55 Vacation Pinky 20 07 09 01 15 20 07 09 21 00 BL Crystal 20 07 01 03 35 20 07 01 13 50 Sick Crystal 20 07 07 04 45 20 07 07 16 55 Vacation Crystal 20 07 09 01 15 20 07 09 21 00 BL lt Day View List View Add Add a record of business trip asking for leaves for an employee there are two methods to add leaving on business or asking leave gt One way After selecting departments employee and date time left click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar and then loosen the left button of 149 ZKTeco Attendance Management Software User Manual the mouse and the following dialog box of Select Leave Types will pop Add the Item of Leaving on Busin 4 Pinky Time Range From 7 4 2020 v 03 55 To 72 4 2020 16 20 Please choose the leave type BL Reason Choose leave type as Vacation from the selected style box type reason in the cause box or not to do click Cancel button to cancel all action click OK button to save adding leave the window is following 150 ZKTeco Attendance Management Software User Manual e Employee Leaving on Business Asking for Leave Setup Time Range 7 1 2020 From Pink S Mens ais S te 81 2020 v D x x Query Add Delete 3atchDelet 0 41 23 4 5 6 7 8 9 10 31 12 93 14 15 16 17 18 19 20 21 22 2324 07 01 Wed
27. 5 2012 5 45 03 PM FF 9 2 Succeed in connecting wi 17 27 23 07 05 10 2 Begin to Download Log 17 27 26 07 05 11 2 Records downloaded 35 17 27 28 07 05 Employee Schedule TA es Te Ea IB Maintenance Timetables The record of real time monitor l 5 44 48 PM Note some devices do not support this function 2 1 4 U Flash Disk Management In general you can use RS232 Ethernet RS485 and other way to download data When if it is difficult to communication or fail to communicate you can use U flash disk to upload or download employee s information and fingerprint save these downloading data in the software Choose the System Options from the Maintenance Options menu put tick in USB Manage in Function Option pagination so USB Manage in the data menu become valid Because the machine type is different the data construction which has been downloading to U flash disk also is different so before using the USB Disk Manage firstly choose the machine type you use 37 ZKTeco Attendance Management Software User Manual Usb Import Export Please Select the below item by Machine O9 Code OEM O Self Service Reader After choosing press the OK to enter USB Disk Manage maybe the error occur while download data is downloading cause of the mistake choice If multiple USB flash disks are available enter the Select U Disk interface 38 ZKTeco Attendance Management Software User Manual Sele
28. 71512012 11 00 28 VEUT ZKTeco Attendance Management Software User Manual For printing report only need to left click on the Printing button E8 in report left side 3 Export Please refer to appendices 3 6 Export Data 4 Advanced export This function is equipped with exporting data that has the strictly requirement here will be allowed to export attendance record depending on the user setting For detailed operation please see appendix 3 7 Advanced Export 5 Modify Log If the use has revised the original Time Attendance record the system provides a convenient way to inquiry the Time Attendance record which has been revised and reverses the disoperation Click Modify Log button enter Record changing Logs window shown as following interface 166 ZKTeco Attendance Management Software User Manual Record changing logs Condition Den Ha The appended modified deleted records can be ee seached And you can select the missing operated Name lt All gt records and restore them Press Ctrl key can multiply select records Time Range From 72 1 2012 w 00 00 Design Report To 8 1 2012 23 59 EB C N C Out 1 Search The search method and to search the record of user s attendance is similar After choosing the department the employee determined the Time Range single click Search button the result in lower part the window to show the employee of your choice the modified a
29. Attendance Management Software User Manual te Export Attendance Checking Data DAR Esport to Files Conditions and Range for Exporting Data Records Begining Date Thursday 31 2022 ae Saturday July 09 2022 v 1 Export to Files Export four file style secret attendance data abt attendance clock in data txt back up attendance data attbackup mdb and attendance system database file mdb Click E button a file manger menu will pop up confirm the path and file name for the back file and click Open 2 Conditions and Range for Exporting Data Records Export data records during the time range Note You must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will not lead to clean data in database After finish to export data click button to close window and then return main 214 ZKTeco Attendance Management Software User Manual menu 2 6 Access Control door manage Setup Access control setting is to set unlock time and assign privilege for registered users Settings of each user consist of three period time settings and one group setting Relationship between period time and period time is OR Group also consists of three period time settings and by the same token relationship between these three period time is OR Simply put if you want to keep a registered user in unlock status Firstly the group that this user is
30. C Documents and Settings Advertise Pictures E E E New Folder Lal 28 40 KB C Documents and Settings tftp tool ad_3 ipg ngs H O ZKTecoBuildl 44 E o oe a 5 a w fa aA D C o faa wo D Pa note Select picture and click button on the Prepare to upload pictures list to remove the picture namely don t upload this picture C Click Upload the Pictures tag the interface prompts Select the device to upload first please Shown as bellow 27 Upload AD Pictures Select the Pictures Upload the Pictures Select the device to upload first please File Name Prepare to upload pictures list File Size Fle Path Device list Select Connect state Name ZKTeco Attendance Management Software User Manual Communicati a mode 3 ad_7 jipg 4 80 KB C Documents and Setti Disconnected 1 Serial Daunran Ethernet 8 g ad_B ipg MEE ad_10 ipg Connected Upload info Name Device No Memo EA Upload Pictures a Click to select Device on the Device list Can select more than one click button to select all devices click button reverse to select the device didn t be selected right now If Select all Select none click this button then Select none Select all b Click button to upload after succeed upload the detail will be shown in the Upload info box shown as bellow 28 ZK
31. Click the department box to extend the tree type framework and select the department where the employee is then click the employee box to extend the drop down list box and select the employee 3 5 Data Table Tool Bar The Data sheet Process Tool Bar contains the following operation buttons Prior In the data sheet the row marked with symbol is the current row and all operations for he sheet is conducted in the current row Click button to carry out corresponding operation for the data sheet First To move the current row to the first row 238 ZKTeco Attendance Management Software User Manual Previous To move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and the current row is the new row Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel the result of adding a new row or editing the data Under the status of adding or editing the result of moving data will be automatically saved In the data sheet click on the row to select it and select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 3 6 Export Data Following take Attendance Record as example explain to Export Data function 239 ZKTec
32. Personi 7 6 2012 00 0 vish vod ETA May Iris Apple Pinky Crystal Attendance Management Program 3 1 Deletion completed Operations of the selected de Sl Clear all associations Database operations Delete the selected Create messages Edit messages ue messages message Clear all messages Delete messages Send messages HQ HQ HQ HQ HQ Set associations Query associations As shown in Figure the short message list does not display this message means Delete successfully 7 Send messages A Select the message need to send click Send messages button will 63 ZKTeco Attendance Management Software User Manual show the send process on the window and show as below Cancel B After send success popup the following frame Attendance Management Program e 1 Sending completed The SMS is sent successfully 0 Failed to send the SMS 1 Click OK button to close this prompt box Notice The machine must support the short message function or can t use the function 3 Operations of the selected device Clear all associations Click this button clear all associations the device has set Delete the selected message Click this button delete the selected message Clear all messages Click this button clear all messages in the device 64 ZKTeco Attendance Management Software User Manual 2 2 Maintenance Options In order to get correc
33. Size File Path E Desktop File Name irs B My Documents E E E My Computer A ad_2 ipg My Network Places ii Recycle Bin BED Ni Ider tftp tool H O ZKTecoBuild144 w Pi 5 o fad wo 5 ra 25 ZKTeco Attendance Management Software User Manual A Click the Select the Pictures tag and then select the path of Advertise Pictures file catalog Then all pictures in this catalog will be shown on the AD Pictures List shown as above SES Note The advertise picture file name format must be ad_ jpg The stand for Figure E g picture named as ad_1 jpg a A maximum of 200 KB per picture otherwise the following Prompt Box wills pop up Attendance Management Program 1 Picture ad_10 jpg is too large must be small then 200KB B Select picture on the AD Picture List Press Ctrl key to select more and then click button to move the picture to the Prepare to upload pictures list shown as bellow 26 ZKTeco Attendance Management Software User Manual Upload AD Pictures Select the Pictures Upload the Pictures AD Pictures List File name format ad_ ipa Desktop File Name Fit Size Fie Path E My Documents E My Computer adli ad_5 ipg 11 31 KB C Documents and Settings H File Path Prepare to upload pictures list My Network Places ad_6 jpg 10 83 KB C Documents and Settings g Recycle Bin ad_ ipg 4 80 KB
34. This interface is mainly divided into the Holiday List and tool column option of the Holiday List maintenance May add delete and modify the Holiday List through maintenance tool column Add Click L button a blank which is used to add information appears in the holiday list module Input the Holiday Name the Holiday Time and the Holiday Length into the corresponding blank Following figure 120 ZKTeco Attendance Management Software User Manual Lr Holiday Maintenance Holiday Name Holiday Time Holiday Length May Day 1 5 2012 q Note when input holiday time the format you input is 01 01 11 after input the default format 1 1 2011 After correctly input the information that wants to be added click button to save this information Delete Click button to delete the holiday information which does not need to use Edit When need to adjust to the holiday time which has been added may click 4 button to edit holiday information Then click button to save the information which has been edited After adding the holiday list while assign employee shift the system cannot schedule these Timetable Because assign employee shift record does not exist therefore set holiday period in the Time Attendance 121 ZKTeco Attendance Management Software User Manual report form the system cannot count this period of time the Time Attendance If in holiday period had the employee to carry on the Tim
35. add a new Shift the blank Shift Timetable will appear in the right side then click button following window will pop up 105 ZKTeco Attendance Management Software User Manual Add Shift Time Period Select shift category for this time period Select date for adding this period 4 M 09 00 1 2 00 P M 14 00 18 00 Night 19 00 22 00 v Wednesday vi Thursday Friday v Saturday vi Sunday C Record this time period as OT OT minutes fi Select a Timetable which has been setup in down drag menu add shift Timetable directly Which day are you on duty you make a mark on the day you selected At same time sign the day as over time or not then click OK button to save setup click on Cancel button to give up the action Delete Shift Choose a Shift that want to be deleted click button to delete Edit Choose a Shift that want to be edited click to edit 106 ZKTeco Attendance Management Software User Manual Delete Time Period Click on button selected Time Period will be deleted Save After a Shift has been edited or added click button to save related information 2 2 6 Employee Schedule If employee has not been scheduled then at finally system is unable to statistic the Time Attendance records if a employee did not belong to shift the system will be unable to distinguish his Time Attendance record which was goes to work or gets off work and fail to count his Time Attendance After
36. attendance statistic does not count over time gt As OT directly Over time does not need to be examined count it directly gt Audit it Make to verification for record by hand in order to examine whether employees have over time Examine operation Audit it is sub item which attendance exception require and record list other exception require 2 Click Calculation pagination calculation window appear show as below 127 ZKTeco Attendance Management Software User Manual Formulate attendance checking rule Basic settings Calculation Statistic items Weekend Set One workday as 420 mins Clock in over 10 mins count as late Clock out over 5 mins count as early VI If no clock in count as Late 60 1 mins V IF no clock out count as Early Leay w 60 2jlimins _ as late exceed 100 minutes count as absent _ amp s early leave exceed 100 minutes count as absent Interval of leaving count as OT 60 mins This interval count as OT jo 3 Mins C The longest over time after check out Bl ALAISIA Mins _ Interval of check in count as OT Mins This interval count as OT 60 Mins nD oOo o 4 ie al C The longest over time before check in 6 Mins Ny o 4 gt C The longest over time Mins J OK X Cancel You need to set that the work hour account by minutes this value should be the same with on duty hour because statistics result correct depends on this val
37. be iB Finacial A retires added and the changes can be searched e by using lt Modify Log gt from Employee B Hunan Hesounces Attendance Records Search Module Eka Press Ctrl to select multi rows Janagement Sales 8 When part or all of employee from one State Cn Add record time iday August 18 30 i Machine Num 1 Operation Successful The goal which after press the enter key or the left key click on inquiry symbol E appears must search Handle Employee s Forgetting to Clock Out If one employee forgets to clock out due to some special reasons this function of handle employee forgetting to clock out can be used to add a clock out record the operation process is the same with operation of to employee forgetting to clock in See up part 2 3 3 Coming Late Leaving Early Collectively 1 Coming late collectively If part or the entire employees of one department come late this function can be used to modify employee clock in time click Coming late collectively on the down drag of Attendance menu and the following dialog box will pop up 158 ZKTeco Attendance Management Software User Manual Handle Coming Late Leaving Early collectively Employee OUR COMPANY q When part or all of employee from one department come late or leave early with B FAE J reasons employee s clock in clock out iB Finacial time can be changed and the changes 2 Human Resources can be searched by using lt Modify Lag gt
38. employee s entire shift may add and delete change employee s shift Click add key the following interface appear 111 ZKTeco Attendance Management Software User Manual C Arrange Employee s Shifts Shift Time Period Name Beginning Date Cycle Num Cycle a 01234567 8 91011121314 1516171819 2021 222240 A aj w Monday TUW I 7 1 2012 1 Tuesday puso 7 1 2012 Wednesday puso LI Thursday eum Friday euw _ Saturday num Sunday _ uum Monday uum _ Tuesday ps0 Wednesday uuw Thursday _ BUE Friday mw Saturday S Sunday O lt TO Lill fe 11 1tttti l Time Range From 142020 v To 8 1 2020 x Cancel All shifts and the shift Timetable display in this interface Chooses a new shift from these shifts which have been set determine its Time Range single click OK button to confirm the operation single click Cancel button to give up operation returns to the Arrange Employee Shifts window After arranges successfully the corresponding shift name will display in employee s shift column and time list can show on duty Time Period in the interface While an employee shift in Normal work hours you can add a lot of item of schedule E G Starting date Ending date Shift 03 3 1 03 5 30 Spring 03 6 1 03 9 1 Summer 3 Auto assign timetable 112 ZKTeco Attendance M
39. existing time of Asking for Leave Leaving on Business Click OK button the operation is invalid After setting the added asking for leave business trip is invalid currently After you add the record of business trip asking for leave successfully then the shift detailed situation will belong to the exceptional case in the Time Attendance report the situation of business trip asking for leave will display in other unusual situations default business trip asking for leave take effective system can directly compute the Time Attendance record be allowed to business trip and asking for leave in here the verification verifies for invalid then does not count in the report has verified for is invalid the time which business trip asks for leave 154 ZKTeco Attendance Management Software User Manual 2 3 2 Handle Employee s Forgetting to Clock In Out Handle Employee s Forgetting to Clock In If one employee forgets to check in due for some cause this function of Forgetting to Clock In can be used to add a clock in record Click Forgetting to Clock In Out under the menu of Attendance and the following dialog box will pop up Forgot Clock in out Ea Department Employee Y XR OUR COMPANY E FAE Finacial E Human Resources B Maintenance 2 Management B Sales department forgot Clock in out with reasons employee s clock in clock out time can be added and the changes can be searched by using lt Modify Log gt fro
40. identification Concrete step show as below 1 Click Unlock Combination sun item under door manage menu the following window will popup Unlock Combination x Unlock Combir Descnption Group 1 Group2 Group3 Group 4 Group 6 Delete Close 2 Edit Click on the one which need to be edited show as below 223 ZKTeco Attendance Management Software User Manual Group 1 Group 2 Group 3 Group 4 Group 5 Aad __ Save Des Close 3 Select group through the drop down list show as below Unlock Combination Unlock Combir Description o Group 2 Group 3 Group 4 Group 5 ol 4 If forget what you had defined you can click Group Detail button Group Detail _ Group Detail to see the detail Show as below 224 ZKTeco Attendance Management Software User Manual Unlock Combination Unlock Combir Descriptior Group 1 Group 2 Group 3 Group 4 Group 5 Group Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 5 After setting click Save button to save 2 6 4 Access Control Privileges Access Control privilege mainly applies to user access control setting if a user whose personal No is assigned as 1 2 3 4 and is distributed to No 1 device in the default period time likes as follow add user to r
41. in should be defined in unlock combination one group can be defined in one combination together with other group but these groups are required to unlock door together Second current unlock time is in any availability range of user time period and period time of its group Under system default a new registered user is in Group and group combination is Group 1 So new registered user is in unlock status under default If a group that user is in is not defined in group unlock combination setting then the use can only record attendance and cannot unlock door 2 6 1 Time zone Time zone is the smallest time period unit in Access control setting In whole system you can define up to 50 time zones Each time zone defines 7 time intervals i e one week Each time interval is valid time period in 24 hours everyday Each use can set up to three time zones and the relationship between these three time zones is Or which means the user is valid as long as identification time satisfied one of these three 215 ZKTeco Attendance Management Software User Manual time zones Each time zone format of time zone is HH MM HH MM i e in term of 24 hours format and precision to second End time less than start time 23 57 23 56 means all day forbidden End time larger than start time 00 00 23 59 means valid in the time interval Valid time period for user unlocks all day open 00 00 23 59 or time period with end time larger than st
42. in the appear interface double click to find securityflags field delete the identifier with the value as 15 under this filed 2 I forget the password of database how to do Answer Enter maintenance and setting of management program click on the Setting password of database then have no need to verify old password so can set up new password of database 3 How to use the business check in clock out Answer When the employee needs to go out the employee should check out on attendance device When the employee come back select business clock in 258 ZKTeco Attendance Management Software User Manual 4 While inquire attendance record selected the highest department selected all employee why cannot see record but it s true display that has been saved to downloading data Answer 1 It is maybe the data record time expire inquiring range want to view the original record open the attendance database att2000 mdb enter clock in out list can see all original record prove that original attendance record is in the range which you inquire specifically pay attention year 2 It is maybe that add a highest department again after the general company name was canceled installing finish the default highest department general company can not be cancel but it is able to be modify in the attendance rule 5 I have assigned shift why no the result of account and statistics indicate leave comes late gone ea
43. in time is not over 5 minute the B is coming late for 7 minutes because he check in time is over for 2 minute Leave Early Time Mins It is the same as Late Time depend on the difference between the clocking out time and the Off Duty Time Beginning Ending In Must input Within check in range of This Timetable the record regard as validity outside this scope checking record is the invalid record Beginning Ending out Must input Within check in range of This Timetable the record regard as validity outside this scope checking record is the invalid record Begin and End Clocking out time can not overlay Count as workday Refers to each Shift record how many working days if here the value has been set the program will defer to the setting value to statistics working day otherwise according to Time Attendance rule in option statistics Count as minute The period of this Timetable will be recorded how long time in the Report may set it by user For example a Timetable s reality length is 9 hours may record it as 8 hours also records in the Report this Timetable is 8 hours Must C In and Must C Out According to the different post and 103 ZKTeco Attendance Management Software User Manual the different request may definite the Shift Timetable whether has to check out in gt Change the Display Color May change each Shift Timetable color used to differentiate each different Shift Just left click the color wi
44. may install and use an unlimited number of copies of the SOFTWARE PRODUCT Reproduction and Distribution You may reproduce and distribute an 254 ZKTeco Attendance Management Software User Manual unlimited number of copies of the SOFTWARE PRODUCT provided that each copy shall be a true and complete copy including all copyright and trademark notices and shall be accompanied by a copy of this EULA Copies of the SOFTWARE PRODUCT may be distributed as a standalone product or included with your own product 2 Description of Other Rights and Limitations Limitations on Reverse Engineering Recompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation Separation of Components The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one computer Software Transfer You may permanently transfer all of your rights under this EULA provided the recipient agrees to the terms of this EULA Termination Without prejudice to any other rights the Author of this Software may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts Distribution 255 ZKTeco Attendance Manageme
45. menu this pop up window is follow l Initializing the system will clear all registered data Do you want to continue Caution If confirm you selected the system will clear all employee s data and all attendance data Before this operation you must be carefully Click Yes button the system will clear all data and return initial status just system install Click No button the system return main menu without clear data 208 ZKTeco Attendance Management Software User Manual 2 5 2 Clear Obsolete Data After your system has been used for a period of time a big amount of obsolete data are saved in the database which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function Click this item on the menu this pop up menu will appear Clear Obsolete Data AC Clock in out Record Close Date Wednesday J Backupto CheckInOut20220623 txt Attendance Checking Exceptions Records Close Date Thursday J Backup to CheckExact20220609 aex Shift Data for AC Time Close Date Thursday Jv ay Compact Database File When clearing attendance clock in and attendance exception records you are required to back up clock in data to files You can click corresponding input box to type file name and click E button to save your data file s saving path and file name notice that you should 209 ZKTeco Attendance Management Software U
46. record with tool column in the right side page Tool column Change color May change each kind of condition that express color single click the here the following interface appear 180 ZKTeco Attendance Management Software User Manual ox E Invalid E Repeat E Wrong State E out Dot E Fot E AutoSchedule Single click color block in front of each kind of condition may choose the color which you needs in this interface after selecting Be sure to single click OK button to save Change filters status Definite that status record in displaying box click Change filter the following window will appear O Invalid v Repeat v Wrong State v Out v OT v FOT v AutoSchedule Make a check it to show it selected status appear on the display box utilize clicking Y to switch status between selected and unselected Change status Able to make a present status of selected record to become a select status after selected a record click Change state the window is following 181 ZKTeco Attendance Management Software User Manual CH ee Cfout Out Out Back OverTime In OverTime Out Open For Out Because Attendance statue all is clock in record therefore this statue is impossible to use may single click other statue to select Delete selected May sign the attendance record of you select as deletion condition after using this function in the tool column can add two items show as below The
47. record count of processing 1 Appl all Cancel al Apply all After selected this item all setting operation which display in operation column is valid before this Cancel all After select this item all setting operation is invalid before this all operation will disappear in operation column Cancel operation for selected Only cancel current record operation Change records which auto assigned timetable to OT record Make system smart schedule record to overtime Append Clock in Out Log The process is the same as Attendance handling operation 182 ZKTeco Attendance Management Software User Manual View operation history The process is the same as Attendance Record operation of search print gt Right key menu On the Attendance Record window right click the mouse the following menu will appear Export Data Create report for current grid Copy dataffrom first to current Copy dataffrom current to last Columns gt Show all columns Hide all columns Save grid layout Load grid layout Advance Export Export data Is same as Export data button function in the interface for detail please see 3 6 Export Data Create report current grid Is same as Report to establish current data record list function make searched attendance record as record list to export Able to list prints to export save and search for in list etc operation Copy Data from first to current Searched record result copy di
48. setting the Timetable and the Shift Management Select Maintenance Options menu click Employee Schedule open the window of Schedule Employee s AC Here you can maintain data related to employee s shifts 107 ZKTeco Attendance Management Software User Manual Schedule Employee s AC Design Report Ge Arrange Shifts Current Shift Ss Schedule Start Date TempShift Start Date M 1 1 2000 dom n2020 i 127 la 2 1 1 2000 12 31 2999 11 2020 1412000 12 31 2999 1 1 2020 14142000 12 31 42999 1 1 2020 1 1 2000 12 31 2999 1 1 2020 gt Time Range i E Temporary Shifts fb Save x r x Sie 4 12 13 14 15 16 17 18 19 20212223 48S a 07 01 Wed 07 02 Thu 07 03 Fri 07 04 Sat 07 05 Sun 07 06 Mon 07 07 Tue 07 08 Wed 07 09 Thu 07 10 Fri Left side of the page demonstrates that shift schedule depending on the department Click department name with mouse can show all employees and its Shift Schedule in the right side employee module 1 Assign Employee Shift by department According to the different department s characteristic to assign employee shift Single click Department Schedule button Ep on the left angle the following dialog box appears 108 ZKTeco Attendance Management Software User Manual Department schedule Default schedule Select a defualt schedule for a new employee while he was registe
49. show as below 170 ZKTeco Attendance Management Software User Manual jew ton ae AR xX OUR COMPANY Employee current on duty 2011 08 23 09 34 ACNo __Name _Last Clock invout_Cutrent__AC No Name Last Clockiniowt Current Department _ OUR COMPANY lucy 0 Noton ey 9 23 2011 9 3416 n dute lan 9 23 2011 9 3417 On duty lulu 812312011 9 3449 On duty aioi 8 23 2011 9 3422 n duty wae 0 Noton eve 0 Noton aiai 0 Noton On dut Noton dutv FAE Ann 0 Not on anna o Noton Abel o Noton On duty Noton dur 3 Department Maintenance 18 Nana o Not on 5 Vin a Noton Preview the report on this window user can print and save file etc Click print button on the leftward of the top tool bar can print report 2 4 3 Attendance Calculating and Reports In attendance management we usually need to search attendance calculation and to print various attendance records Through the Attendance Calculating and Reports to search and modify attendance exception and record list is available there are four operation windows which are Clock Inz Out Log Exceptions Shift Exception Misc Exception and Calculated Items Click exception search on the main window or exception search sub item under Search print and the following window will appear Select department firstly choose the employee who is your choice determine beginning ending time click Search button to view the statistical record of t
50. the item is super than it in the shift schedule 85 ZKTeco Attendance Management Software User Manual Employee Time Attendance setting Click BI Schedle AC button enter employee s Time Attendance setting widows shown as following widows Employee attendance options May Clock In Clock Out V Auto assign timetable O By timetable O By Timetable Must C in Must C Out E OAlow no C in O Allow no C Out 1 2l oa 8 Fl Hourts Least time for Auto assign Attendance Active Count OT Used timetable T Holiday Registry for OT Assigned schedules list Start Date Shift Schedule X Cancel The operation is same as 2 2 6 Employee Schedule Here not restatement 2 2 3 Administrator Setting 1 Set administrator To help protect you system from security to prevent the data are changed by unauthorized personnel this management program provide with the function to set administrator 86 ZKTeco Attendance Management Software User Manual 1 Click the Administrator sub item on the men of Maintenance Options this window will pop up show as following dialog box amp Administrators DER Jacno Name OO Povie D 2 Click on the Administrator button the display is following Add Super Administrator Add Department Administrator Add Level 1 Dep Administrator Add Level 2 Dep Administrator Cancel Administrator 3 Select the admini
51. then select Microsoft Jet 4 0 OLE dB Provider 133 ZKTeco Attendance Management Software User Manual Data Link Properties Provider Connection Advanced All Select the data you want to connect to OLE DB Provider s _ Microsoft Jet 4 0 OLE DB Provider Microsoft OLE DB Provider for Indexing Service Microsoft OLE DB Provider for Internet Publishing Microsoft OLE DB Provider for ODBC Drivers Microsoft OLE DB Provider for Oracle Microsoft OLE DB Provider for SQL Server Microsoft OLE DB Simple Provider MSDataShape OLE DB Provider for Microsoft Directory Services 2 Click Next button to enter next step or click Connection pagination to enter following window 134 ZKTeco Attendance Management Software User Manual Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name KTecoatt2000 mdb 2 Enter information to log on to the database User name Admin M Blank password Allow saving password Test Connection Click button select database filename A For a single computer Through the pop up menu of File Manager attach it in the attendance database file The default file path is C ProgramFiles ZKTeco Att2000 mdb Click Test Connection button if the prompt inform you the connection is successful that means that the software have been create 135 Z
52. waiting for Privilege setting Show as below User AC Privilege Department EJ 1D EJ Name E Group EA Z Depattment ID his 1 Apple 1 Pinky 1 Crystal i Machine Ba Machine Number RJ IP Address BA 1 192 168 1 201 1 USB are Apply Privil 8 After users and machine is selected click on v 00h Pie button the group Time zone which is used by user in the critical periods will be assigned to the selected devices After distribution is successful prompt will appear shown as following Attendance M increased by 1 rights 9 On the User AC Privilege interface click button and return to the AC Privilege option interface and synchronize set up information of user groups will display in the list Show as following machine 2 in the 229 ZKTeco Attendance Management Software User Manual ID 1 user group 1 Time zone Ac Privilege option 3 Edit Privilege x ReneS X Delete All Is Use Group Timezone1 Timezone2 Timezone 3 Doorf AC machine Set up the Access Control Privilege when a user do not use group 1 If a user belongs to the group but she he does not use group Time zone then in the User AC Privilege setting interface select the Time zone to be used shows as below ID 1 user belong to the group 3 but she does not use group 3 Time zone and use the 1 2 4 Time zone 230 ZKTeco Attendance Management Software User Manual User AC Privilege Set Group Tim
53. when the Time Period of the Time Attendance record is smaller than the effective interval of Time Attendance rule the record regard as repetition of record Free overtime The employee has checking in out record within the Time Period which has not been assigned to employee and maintains this employee s Time Attendance setting page in the employee to count working overtime the item to select Overtime there is a statue setting in the device the Time Attendance 179 ZKTeco Attendance Management Software User Manual record the attendance statue as the overtime in the overtime out the demonstration is working overtime in the abnormal state column Business trip there is a statue setting in the device the Time Attendance record the attendance statue as business trip the demonstration is approval absence in the abnormal state column Auto assign employee shift Employee s checking in out record does not exist in the Time Period that has been normally assigned to the employee but the record is in the employee auto assigned the Time Period then this record show as auto assign abnormal state column Corresponding Time period Is one kind of sign in the software interior do not display it has nothing to do with user operation Operation show the operation for record of your choice Department The employee is at department gt Revises the Attendance record Choose the corresponding operation to revise the Attendance
54. will display in result box in low side of windows 161 ZKTeco Attendance Management Software User Manual search Employee s Attendance Checking Record Condition ace Ha x If you want add edit attendance checking s original records ia a Advanced Export please use the functions of Forgetting to clack in out X Name lt All gt Coming Late Leaving Early Collectively or Handle Attendance Checking Records In Advance Time Range In From _7 1 2012 i 1 00 00 00 S eein peene Display Status Support simple To 82 1 2020 v 23 59 00 Export Modify Log Display Workcode Diplay Image Primary Logs Date Time Location ID ID Number 7 4 2012 11 10 12 AM 724 2012 11 11 08 AM 724 2012 11 33 18 AM 7 4 2012 11 33 25 AM 7 4 2012 11 50 08 AM 7 5 2012 9 00 29 AM 7 5 2012 5 10 01 PM 7 5 2012 5 10 13 PM 7 5 2012 5 28 03 PM 7 5 2012 5 44 48 PM 7 5 2012 6 00 29 PM List has the department name Name No Data Time Location ID ID Number etc eight fields The user also may choose the attendance statue and the working code Display Statue The attendance statue will display in list Clock in out so on In order to distinguish the clocking in and clocking out this module give clocking in and clocking out with the different displaying color note When device does not have the Status key then attendance condition completely display as clock in 162
55. you can change the name and decide where to place the program s shortcuts Click Next turn to the next step Select Start Menu Folder Where should Setup place the program s shortcuts f Setup will create the program s shortcuts in the following Start Menu folder To continue click Next If you would like to select a different folder click Browse 7 Click Next button turn to the next step ZKTeco Attendance Management Software User Manual Ready to Install Setup is now ready to begin installing ZKT eco on your computer Click Install to continue with the installation or click Back if you want to review or change any settings Destination location C Program Files ZKT eco Setup type Full installation Selected components Fingerprint reader driver Attendance Management Start Menu folder KTeco 8 Click Install the software start to install and copy the files to the hard disk until the fingerprint sensor driver start to install If you didn t select to install it at step 5 the process will turn to step 10 and end the installation ZKTeco Attendance Management Software User Manual Welcome to the Fingerprint Reader Driver Setup Wizard This will install Fingerprint Reader Driver 2 3 2 on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup 9 This interface will inquire you to select c
56. 29 Sun 30 Mon 31 Tue 01 Wed 02 Thu 03 Fri 04 Sat 07 Tue 08 Wed 09 Thu Iris 05 Thu 06 Fri The most right side row corresponds the shift list the all employee shift which correspond date the time of clocking in out display in the table Above the report tool column is same with Daily Attendance Statistic Report 5 Daily Attendance shifts List the employee s shift which is used in Attendance every day corresponding date provide convenient for the administrator viewing shift and printing tio eH AR x AC No ZKTeco Attendance Management Software User Manual Above the report tool column is same with Daily Attendance Statistic Report 6 Create report for current grid The create report for current gird refers to produce report according to the current screen demonstrated format provide convenient for the administrator reading and printing Clock In Out Log Exceptions current data report page Clock In Out Log Exceptions Time State New State Exception Operation 744 2012 11 10 AM C ln Repeat 744 2012 11 11 AM C In Repeat 744 2012 11 11 AM C ln Repeat 7 4 2012 11 11 AM C Out Invalid 744 2012 11 28 AM C In Invalid 744 2012 11 33 AM C ln Repeat 7 4 2012 11 33 AM C In Invalid 744 2012 11 50 AM C In Invalid 7 5 2012 9 00 AM _ C In OverTime In
57. 33 25 74512012 5 06 48 F 512012 11 00 29 P 7 5 2012 5 45 03 F 71412012 11 50 08 715 201 2 5 07 01 F 74512012 9 00 29 A 74512012 6 10 01 F 71512012 5 07 14 F 74512012 5 07 37 F 71512012 5 10 13 F 715 201 2 5 08 14 F 715 2012 5 28 03 F 71512012 5 44 50 F 715 201 2 5 44 48 F 715 201 2 6 00 29 F Cilin 4 1 Cilin 6 Ciut 1 2 Attendence Records Attandence Records Department HQ May 1 See 2012 07 01 2012 08 01 71412012 11 10 12 74412012 11 11 08 71412012 11 11 32 Cin 71412012 11 28 06 741412012 11 33 1 71412012 11 33 2 Cilin 71412012 11 11 4 C Out 7 4 2012 11 50 0 Clin 7 5 2012 9 00 29 74512012 5 10 01 1 71512012 5 10 131_ Ciln 7 5 2012 5 28 03 1 Ciln Chin 12 7 5 2012 6 00 29 1 clout 2 7 5 2012 6 44 48 Department HO 7 4 2012 11 10 14 Iris Ciln 7 4 2012 11 11 11 2 71412012 11 33 41 Ciln 7 4 2012 11 1 71412012 11 11 5C_C Out 71412012 11 33 12 715 2012 5 06 481__C In _ 7 5 2012 5 07 01 71512012 5 07 14 1 Ciln 7 5f2012 5 07 37 1 71512012 5 08 141__C in 7 5 2012 5 44 50 715 2012 6 00 29 Out Back Ciln 11 CiOut 1 Department HQ Apple 3 71412012 11 10 4 71412012 11 33 3 Ciln 7 4 2012 11 10 54 Cilin 7 5 2012 7 01 Kij 76472012 11 11 14 Cin 71412012 11 11 48 ve
58. 7 4 2012 11 33 41 AM_C in 74 2012 11 50 11 AM C ln 7 5 2012 5 06 48 PM C In 7 5 2012 5 07 01 PM_ C in 7 5 2012 5 07 14PM__C in 7 5 2012 5 07 37 PM__C in 7 5 2012 5 08 14PM C ln 7 5 2012 5 44 50 PM C In 7 5 2012 6 00 23PM Out Back 7 4 2012 11 10 46 AM C In oe eae epee ee pee a fp cai lt 52 If the options Display Images is taken by tick in the Application List click on an attendance record if there is a the corresponding attendance photos the system will be displayed 2 Preview and print The module provide user with convenience to view the time amp attendance report print save and so on Operation step as following 164 ZKTeco Attendance Management Software User Manual Click Preview button to preview report in user s favor shown as following 1 Attendence Records 4 Columns Fix eho A x Attandence Records 4 Columns Department H DepartmentH Ha Department HQ 2012 07 01 2012 08 01 Department HQ May 1 7 4 2012 11 10 12 Apple 714120121 6 Clin Pinky 4 71412012 11 10 58 74412012 11 11 08 71412012 11 10 54 Cn 71412012 11 11 00 7 4 2012 11 11 33 71412012 14 11 14 Can 71412012 11 11 54 71412012 11 11 48 71412012 11 11 45 CiOut 71412012 11 28 13 7 4 2012 11 28 06 7412012 11 33 38 Cain 71412012 11 33 45 7 4 2012 11 33 18 7151201 2 7 00 29 F 715 2012 5 10 09 F 71412012 11
59. 8 AM Invalid om Delete selected co Cancel operation for selectec 7 4 2012 11 33 AM Invalid co Change records which auto 7 4 2012 11 50 AM Invalid imetable to OT record 7 5 2012 5 10 PM C ln Invalid 7 5 2012 5 28 PM C ln Invalid BD hannad Plants tn teh an In the Clock In Out Log Exceptions the default data row includes the Name the register number AC No Attendance time Time the working statue State the correction statue New State the Exception and Operates 7 items if wants to display more may right click on the list then click Columns sub item in the dropdown list put a tick in front of the row that needs to be demonstrated Shown as following figure 177 ZKTeco Attendance Management Software User Manual Export Data Create report for current grid Copy dataffrom First to current Copy data from current to last Show all columns v AC No Hide all columns v No Save grid layout v Name Load grid layout v Time v State Advance Export ss a Stake v Exception v Operation Department After change the setting of Columns displaying save the columns setting later directly write down the columns setting is available Employee serial number Emp No in employee maintained option every time add employees the system will assign a number to the employee Register number AC No number which manager assigns to the employee Checking time Time The employee clock in or clock out by
60. 9 45 BL Iris 71112020 3 35 00 AM 7 1 2020 1 50 00 PM 10 15 Sick 7 7 2020 4 45 00 AM 74712020 4 55 00 PM 12 10 Vacation 7 9 2020 1 15 00 AM 7 9 2020 9 00 00 PM 19 45 BL Apple 71112020 3 35 00 AM 7 1 2020 1 50 00 PM 10 15 Sick 7 7 2020 4 45 00 AM 7 7 2020 4 55 00 PM 12 10 Vacation ET 148 ZKTeco Attendance Management Software User Manual Export Export the related record of all asking for leave in period of time into a folder by the text or the list for detailed operation please sees also 3 6 Export Data Query This inquiry way is to demonstrate the record of all employees asking for leave by the list in period of time this function link with List View tag when click this button system will automatically jump to the page label display the record of asking for leave by list Shown as follow i Employee Leaving on Business Asking for Leave Setup Time Range Dep HQ X Design Report From 72 1 2020 Name lt Alb Pinky fem E 7 0 x x Query Add 3atchDelet Start Time End Time Leave Class Reson a 20 07 01 03 35 20 07 01 13 50 Sick 20 07 07 04 45 20 07 07 16 55 Vacation 20 07 09 01 15 20 07 09 21 00 BL 20 07 01 03 35 20 07 01 13 50 Sick 20 07 07 04 45 20 07 07 16 55 Vacation 20 07 09 01 15 20 07 09 21 00 BL Apple 20 07 01 03 35 20 07 01 13 50 Sick Apple 20 07 07 04 45 20 07 07 16 55 Vacation Apple 20 07 09 01 15 20 07 09 21 00 BL Pinky 20 07 01 03 35
61. Content Manage take effect and may use it Short management SMS 49 ZKTeco Attendance Management Software User Manual SMS management List of currently connect SMS list List of associated persons Hegistered No gt Device name Code No Type star time Dur Content Name Department 2 gt Operations of the selected de Clear all associations Database operations elete the selecte Create messages Edit messages Query messages message Delete messages Send messages ey Clear all messages association 1 List of current connect machine On the left side of the window of the current connection machine list will display the current connection device name Note All of the following about short message operation is directed at the current connection machine 2 Database Operations The database operations of short message of basic information maintenance mainly includes the Create message Edit Query Delete message Send messages Set associations and Query associations 1 Create messages Creat x Click n eate message button on the Database operations bar the 50 ZKTeco Attendance Management Software User Manual following window will popup 00001 P O Public O Preset Set the validity period Content Ao OK X Cancel Code Enter the window is automatically generates a 5 digit code the user may be requi
62. Database Option System Options Connect Download attendance loas 5 Single click each item of front selection box this item is able to switch from select to unselect Y indicated this item has been selected unselect all express that the system give each kind of administrator privilege by default setting After selecting click OK to complete the setting if click Cancel to be allowed to set the privilege in the next time again select the one which will have to revise in administrator interface click Operation Purview button to reset For more detail please see Items that can be authorized Onote Administrator is unable to revise own privilege delete oneself only the upper of administrators is allowed to revise add or delete next level of administrators Be unable to change the privilege or cancel the administrator unless when there is only an administrator 89 ZKTeco Attendance Management Software User Manual 6 Click Modify Password button pop up window as shown below Modify Administrator s Password Old Password New Password Verity New Password T gt Old Password Input old password gt New Password Input new password gt Verify New Password The input must be consistent with the new password 7 The system default administrator s password is this employee s AC No it is better to revises the individual password to guarantee system data security After the administrator ha
63. Department select the department to add new employee in and click OK to transfer the employee or Cancel to cancel this action 5 Employee s layoff Some employees may remain in the company but who don t belong to any department now which is similar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed fa through Employ Employee in Department Management Click 4 button to present this dialog box 78 ZKTeco Attendance Management Software User Manual Attendance Management Program j Do these employees really want to leave their posts Press Yes button to layoff the employee or press No to abandon this action 6 Import user data Import user data from the local disk Click Imet button and the Import User Data interface pops up wm Import User Data JACNo No Name Gender Title Mobile Pager Birth fp Click Import button then the Import data wizard interface pops up 79 ZKTeco Attendance Management Software User Manual Then add the user data stored in the local disk Import data wizard Import from OMS Excel ODEF OXML O Test file OCSV file Comma Quote Source file name Template Options Cl Go to the last page after loading template Save template automatically when wizard closes Load template from file Back Next Execute 7 Face group To use a face device and en
64. FOT 7 5 2012 5 10 PM C In OverTime Out FOT ET If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Shift Exception page s current data report pages 202 ZKTeco Attendance Management Software User Manual 72 Preview Tio ES NP Xx Shift Exception AC No No Name Auto Assign Date Timetable On duty off duty Clock In Clock Out Normal 1 Ma 7 23 2012 AM 09 00 12 00 1 2 Iris 7 23 2012 A M 09 00 _ 12 00 1 3 Apple 7 23 2012 A M 09 00 __ 12 00 1 4 1 Pinky 7 23 2012 A M 09 00 12 00 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Misc Exception page s current data report pages 72 Preview tio Go ARR X Misc Exception Name Start time End time Department Exception Audited otd audited Time long Valid time May 09 00 17 10 HQ FoT 8 9 8 9 May 17 44 18 00 HQ FOT 0 15 0 15 Apple 19 00 23 00 Ha FOT 4 00 4 00 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Calculated items page s current data report page 203 ZKTeco Attendance Management Software User Manual 72 Preview Calcu
65. KTeco Attendance Management Software User Manual link between databases shown as following figure Microsoft Data Link e l Test connection succeeded User may use the password to guarantee databases security if you do not want to input password please remove tick from Blank password put the tick in the password input box click OK to enter next Shown as following figure 2 Enter information to log on to the database User name Admin V Blank password Allow saving password B For a Network For instance three Time Attendance systems are linked together with their computers labeled with Computerl Computer2 and Computer 3 respectively and Computerl is the host First make the installation directory of the attendance system on Computerl to share with other computer and grant Computer2 and Computer3 to read write and access Computer is available The Database link on Computer is pointed to the local Time Attendance database and database link on Computer2 and Computer3 is pointed to the database on Computer1 Thus the three 136 ZKTeco Attendance Management Software User Manual machines are able to share data 2 Link to SQL Server If you want to use a network database first you should establish the Fingerprint Attendance System database on the database server In the installation directory of this Time Attendance system you can find a file with the name of sqlserver sql which is the SQL script for e
66. Level 2 Dep Administrator Level 2 Dep administrator is allowed to add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If only several items have been selected then this administrator who has the operation privilege only can select the corresponding project gt Level 1 Dep Administrator Level 1 Dep Administrator may add this department administrator and same level perhaps the low level of administrators revise privilege delete this department besides oneself who is not allowed to operate other departments any administrators If several items have been selected then this administrator who has the operation privilege can select the corresponding project only gt Department administrator The department administrator may add this department administrator and the same level administrator revise privilege delete this department in besides oneself who is not allowed to operate other departments administrators If several items has been select then this administrator who has the operation privilege to select the corresponding project only 3 Items that can be authorized 92 ZKTeco Attendance Management Software User Manual Clear Obsolete Data Backup Database Export AC Data There are 3 projects under the Data menu the administrator own this privilege t
67. M_OverTime Temp Supervis 7 6 2012 5 22 13PM_ 3 Export 168 ZKTeco Attendance Management Software User Manual Single click Export button may search result to export file the operating procedure and the attendance record to export are completely same 4 Restore records Some times as a result of the disoperation or the actual situation change user has to abolish modified to the Time Attendance record by now through function to restore record the to realize Only select the record list which must be restored single click the restore record to completes then inquire it again may get this record of attendance 2 4 2 Current Employee s On Duty Status Click Current Employee s On Duty Status sub item under Search Print menu The following window wills popup Search Current Employee s On duty Status BEE Dept x SB Query Time 72 9 2022 vy 10 14 h Design Report All C On duty Not on duty TL ose Department JACNo Name Last Clock in out Time d tty 169 ZKTeco Attendance Management Software User Manual After select Department and Time click Query button check the result show as below Search Current Employee s On duty Status Dept HO z Query Time 77 9 2012 Jho amp Preview I Design Report All On duty C Not on duty Jl Close Department JACNo Name Last Clock in out Time Iris Click Preview button preview the style of report
68. Only when the system and the Device are at the connection condition the downloading data is available directly click on Machine the main interface left side the column Download user info and Fp access Device management menu choose download the personnel information from the Device Browse Users in Device Click this button For new users it will display in the Users In Locale Database column Meanwhile it will suggest new users added to the system database Download When the data has to directly download click the button to downloads 31 ZKTeco Attendance Management Software User Manual If there is a new user in New User the column it will prompt whether add the new user to the system database If user on the Device were a user which already existed in the system database then these users could display in There is a user in the local database column S From Device To PC Users In Locale Database New User Not In Locale Database a eT E 1 May Iris Apple Pinky Crystal v HE gt 4 Select All Machines Count 5 Select All Invert Count 0 Select All Invert Ail A 1 2 Browse Users in device 17 27 41 a Browse Users in device 2 2 Reading data 17 33 29 ONew Users 3 2 Operation finished Users Count 5 17 33 43 OAll Users Select Users O Dny Finger O Ony Face Only Password 4 2 Downloaded Fp 5 17 33 43 E o Including Finger Delete Users Including Face High Rate Noti
69. Pass 25 OUR COMPANY lucy id 2017 16 36 A7P7 C Out hal D Pass 28 OUR COMPANY lucy n 1416 36 A7P C in hl b Pass 30 OUR COMPANY lucy K z 16 36 A7P7 C Out K b Pass 31 OUR COMPANY lucy idl 7 22 2011 16 36 A7P7 Out 4 b Pass 32 OUR COMPANY lucy n 7 22 2011 16 36 A7P7 Out Back i h Pass 33 OUR COMPANY lucy fi 7 22 2011 16 36 A7P7 Clin i D Pass 3 8 Downloading Photos Automatically When the PC is connected to an 8 inch color screen device set the server on the 8 inch color screen device and connect the 8 inch color screen device to the Internet Start the attendance management 247 ZKTeco Attendance Management Software User Manual software on the PC and the software automatically detects the device and downloads the photos taken on the device The detailed operation is as follows 1 Connect the PC and the device to the Internet respectively or ensure that both of them are in the same LAN 2 Choose Menu gt Communication device gt Other settings on the device Set the Web server to the IP address of the server where the photos will be saved 3 Open the attendance records on the device Note The device must be configured to Capture and save and take photo of the attendance records 4 Start this ZKTeco attendance management software choose 248 ZKTeco Attendance Management Software User Manual Maintenance Options gt System Options and then select Display Photo in the Regular pagination Syste
70. SMS management List of currently connecte SMS list List of associated persons Hees Name Department a 1 gt 5 Crystal HO Device name Code no Type Start time gt 2 ff oma lt Fuzzy query of codes and contents Operations of the selected de Exact query of numbers Clear all associations Database operations Jelete the selected Create messages Edit messages Rue messages message uery ear atmessanee Belete messages Sena messages t E As shown in the figure short message list shows the number 2 short message List of associated persons shows the short message associated personnel information 6 Delete messages A Select the message you want to delete click Delete messages button the following window wills popup Attendance Management Program ed A re you sure to delete the selected SMS Cancel B Click OK button the following frame wills popup 62 ZKTeco Attendance Management Software User Manual Attendance Management Program A Also delete the SMSs on the attendance record device Click OK button to delete the message in the software and attendance machine click Cancel button only delete the message in the software C Click OK button after complete delete popup the success frame show as below List of currently connecte SMS list List of associated persons Department Device name hn oor Name gt z 00001
71. Teco Attendance Management Software User Manual Upload AD Pictures L Select the Pictures Upload the Pictures ie Prepare to upload pictures list Device list Select All File Name Fie Size Fie Path A Select Connect state Name ke eraen A g ad_B ipg 10 83 KB C Documents and Setting 1 v Disconnected 1 1 Serial DUNCAN 7 ad_7 ipg 4 80 KB C Documents and Settinc w Connected 2 y Ethernet 28 40 KB C Documents and Setting isconnected J 29 44 KB C Documents and Setting 1417 KB KB Eois Panel BS Notice Precisely when the device is connected can succeed upload picture Otherwise the interface prompts Device is not connecting namely failed upload shown as the red box circle area above c Click or button to close the Upload AD Pictures window and return to the main interface of the program 2 1 2 Upload and Download Data This is data exchanging windows for between the management software and Device The exchanging windows utility is used to download or upload recorded data and the user s information The following procedures demonstrate how to use the windows utility to download and upload data Before come to operation connect the device first 29 ZKTeco Attendance Management Software User Manual Download Attendance log from Device Download all records which have pass verification from the Device Download user info and FP from Device Download user
72. U G e E eA EA E AES IERS 258 ZKTeco Attendance Management Software User Manual 1 Install and Uninstall Program 1 1 Before Installation Please install on line fingerprint sensor driver if you want to enroll fingerprint through the Attendance Management software 1 If the 4000 or previous version driver Biokey200 URU4000 URU40000B has been installed before you must uninstall it first the operation steps as below 1 Run Add Delete program in control panel uninstall fingerprint sensor driver 2 Run Regedit exe in Run on the Starting menu and delete the key values of HKEY LOCAL MACHINE Software DigitalPersona if the value exists 3 Delete all DP dll under the directory of windows system32 windows system in win98 4 Delete the folder biokey200 under the directory of Program files ZK Teco if the folder exists Restart your computer after uninstall and then install on line fingerprint sensor driver 2 If fingerprint sensor driver wasn t installed before install the driver directly ZKTeco Attendance Management Software User Manual nets 1 Software environment Windows XP Windows 2000 Windows 2003 Windows Vista 32 bits Windows Vista 64 bits USB Communication does not support Windows 7 32 bits Windows 7 64 bits The Ultimate and Personal Edition do not support USB Communication but Home Premium Edition supports 2 Software support database Access SQLServer 1 2 Install P
73. ZKTeco Attendance Management Software User Manual Version 1 0 Date July 2012 Software version Build 144 About this Manual This manual provides ZKTeco software operation instruction for example install and uninstall program collect data assign shift and output report etc ZKTeco Attendance Management Software User Manual CONTENTS ocr 1 1 Install and Uninstall Program s sssesseseesesessesessesesstsssrssesesesessesesseses 1 1 1 Before Installation cccccccccseeceeseeseeeececeeseeseeeeeeeeseeseeeeeeseesees 1 1D Install Programin neler satin ace teentlon eee tate angie ncetts 2 1 3 Uninstall Progratn ecceccecccecceseeseeseeeeceseeseeseceeeeseeseeeeneeeseeas 10 1 3 1 Uninstall the Software cceccceseseeeceeceeseeteeeeeeeeeaes 10 1 3 2 Uninstall Fingerprint Sensor Driver eee 10 1 4 Work Flow of the Software ecceccsceeseeceeseeeeeeseeseeeeseeneeeeees 10 o 12 2 Program Management ensnare a EE 12 2 1 Exchange Data between Device and Program sees 12 2 1 1 Device Management sssssssssssesesseseseeseseesesessesesreseseee 12 2 1 2 Upload and Download Data ecececceeseeceeteeeseeeeeseees 29 2 1 3 Real Time Monitor ccececcesceeseeceeseeseeeeeeseeeesreneeeseens 36 2 1 4 U Flash Disk Management escecceeseeseeseeseeeeeeseees 37 2 1 5 Short Message Management csceeseeseeseeseeeseeseees 49 2 2 Maintenance OPtions escceceeseeseeseee
74. ads to the machine is without preamble 0 For example if the AC No is displayed as 000123 in the software it is displayed as 123 on the machine after it is uploaded to the machine If the AC No displayed as 123 on the machine and the set length is 4 bits the No is displayed as 0123 in the software after it is downloaded to the software For the first use of the software the default value of the Length of the AC No is 0 that is the registered ID is the ID without preamble 0 that set by the user Monitor Provide administrator with convenience to view Time Attendance record or open the gate the condition in the first time After the system connects with the device when through the device the user verification is successful its transaction wills real time transfer to software and display in the demon region of the software main interface 140 ZKTeco Attendance Management Software User Manual System setup lt TE BR Fonction Option Default device polling cycle second 5 A aes gt Start Please Setting Monitor Time Ranage amp Download Record s Keep the number of device record 30000 first i Status of Record s 5B Import User s Data amp Extend Function ctivate monitor in designated time zone B Regular Automatically monitor 8 Times of reconnection due to failure 1 the start end of a time priod is divided by subtraction sign the many time priod is divided by semicolon E g 8 00 9 00 11 00 14 00
75. agement Software User Manual Management gt Download record data Press OK and the window will inform that download data successfully Take out U flash disk from Device then plug it into USB slot of PC click Data gt USB Disk Manage and select Record data import pagination shown as following interface B U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo Require Export Data DevID Download Time Size Name Ac_No Time 1 2012 07 04 11 5 1350 Bytes gt Import the rec from U Disk Del Data From U Disk Clear List Refresh Import from Local Disk size 15983MB Free Space 15616MB Used 364MB File Time 201 2 07 04 11 52 16File Size 0 Bytes The information of user data which has been saved in U Flash disk will display in the left side Require Export Data list Choose this file Click Import the rec from U Disk button system will import data these data will display in the middle list to inform that download data successfully gt Del Data From U Disk Erase all data from the U flash disk gt Clear List Clear short message in the current list 42 ZKTeco Attendance Management Software User Manual gt Refresh Refresh Employee s information in the current list gt Import from local Import user data from other disk of PC Import Short Message Plug U flash disk in
76. ages In no event shall the author of this Software be liable for any damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use this product even if the Author of this Software has been advised of the possibility of such damages Acknowledgement of Agreement I have carefully read and understand this Agreement Radiate Inc s Privacy Policy Statement IF YOU ACCEPT the terms of this Agreement I acknowledge and understand that by ACCEPTING the terms of this Agreement IF YOU DO NOT ACCEPT the terms of this Agreement I acknowledge and understand that by refusing to accept these terms I have rejected this license agreement and therefore have no legal right to install use or copy this Product or the Licensed Software that it incorporates 257 ZKTeco Attendance Management Software User Manual 5 Trouble Shooting The following is a list of typical troubles you may be annoyed of at the beginning of working with program and their solution as well 1 Due to the personnel changed fail to enter the management program what will I do Answer The PC needs to be configured with Office2000 or a later version and the Access software at first Then enter the attendance program installing directory look for the att2000 mdb file double click and find the userinfo list
77. ail please refer to corresponding User Manual the using method please view the explanation below Add User may newly add device input the corresponding connection parameter of Device save it the device name will display on the left side list Name named the device which machine has been connected with system Communication Type which way is used in communication between the device and computer Baud rate the baud rate is same with it in the machine Here IP Address device IP address Communication Key if there is the communication password to be set in the machine option you must fill the same one password otherwise not need to fill in Device number Device identity number Port The port is used by computer The RS232 RS485 mode is com port the default port number of Ethernet is 4370 Delete If the Device will not be in use any more single click the device of your choice in the left side list click on Cancel to delete this Device from the system Save If after selecting and modifying connection parameter of the Device of your choice click Save to save the information 14 ZKTeco Attendance Management Software User Manual Note Some machine does not support the Ethernet communication It is unable to use the Ethernet mode to connect the machine 2 Connection Device The Device which reside in the system will display in the My Device list single click the Device to choose i
78. al SMS Content Manage Time Attendance The Time Attendance function is must select USB Manage It is option under Data menu USB flash disk management is available SMS Content Manage Under the Data menu SMS Content Manage is available Access Control Add the function of Access Control software Time Period and group setting and so on in this software when machine mainly is used in Time Attendance field and it with Access Control the function may use this function After selecting this option Access Control the management menu will appears in the software main to show the detailed menu of Access Control interface single click management For detailed setting please see also Access Control Software Manual 143 ZKTeco Attendance Management Software User Manual Attendance Management Program Temp Supervisor 7 6 2012 Data Attendance Search Print Maintenance Options Device management Help oO m m x 0 Employees ACLog Report Device DelDevice Connect Disconnect Exit system Maintenance Options ables ie tit E Department List Device Name Status MachineNo Comm type Baud Rate IP Address G Administrator Si Disconnected 1 Serial Por RS485 115200 B Employees S2 Connected 1 Ethemet 192 168 10 88 Database Option S3 Disconnected 1 USB Employee Schedule ID Maintenance Timetables B Shits Management Employee Schedule Attendance Rule door manage a Exec v
79. anagement Software User Manual If assignment employee shifts or changing shifts schedule is too frequently and there is not the rule to follow auto assigning employee shifts is available auto assign employee shift refers to employee does not has fixed shift schedule in the definite time but he she has the Time Attendance record the system may automatically judge the Time Period which record belong to After choosing the auto assigning employee shift the following interface appears Employee attendance options May Clock In Clock Out M Auto assign timetable O By timetable O By Timetable Must C ln Must C Out Oallow no C in O Allow no C Out 1 2l bas 2S Hours Least time for Auto assign Attendance Active Count OT Used timetable T T Holiday Registry for OT Assigned schedules list Stat Date EndDate Shift Schedule 1 1 2000 12731 2999 A M X Cancel The auto assignment employee s shift function is that while employee who does not assign shift to Time Period but he she has attendance record the system will can define automatically the Time Period This function main use in more changes shifts Least time for Auto assign Choose the least time for auto assign the 113 ZKTeco Attendance Management Software User Manual least time for auto assign employee shifts refer to after you have set the time for instance 1 day the system only could not carry on the judg
80. anual many unlock combinations System has defined 5 groups Group 1 Group 2 Group 3 Group 4 and Group 5 Under system default new registered user is in Group 1 and can be re assigned to other group Under system default a new registered user uses time period of Group 1 After the user is re assigned to other group the user uses default time period of the corresponding group So please make sure to define default time periods for each group Group Setting 1 Click Group sub item under the door manage menu on the left tool bar enter the Group setting interface shown as following figure Group Description Timezone Timezone2 Timezone3 1 ly a ay 2 oy Oy ay 3 oy Oo 0 4 ox oy Oy 5 Oy Oy ay Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Add 2 Group editing left click item that need to edit with cursor to enter the editing state 220 ZKTeco Attendance Management Software User Manual Group Description Timezone Timezone2 Timezone3 Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Save Delete Close 3 Through drop down box to choose the Time zone Group Description ne nezonez Timezone3 Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this Save Delete Close Set up is completed click on Save button to sa
81. arch Module E eines Press Ctrl to select multi rows anagement B Sales State C In v If need to handle all employees to forget clocking in click Select All button w shown as following figure 156 ZKTeco Attendance Management Software User Manual Forgot Clock in out Department Employee Select AO Se ect None When part or all of employee from one i OUR COMPANY department forgot Clock in out with reasons i FAE employee s clock in clock out time can be i Finacial added and the changes can be searched by using lt Modify Log gt from Employee B ruman aesouces Attendance Records Search Module Maintenance Press Ctrl to select multi rows Management B Sales State C In Press Unselect button X the cursor to return to the previous condition before clicks Select All with mouse If there are lot of employee this module has provided with the function to inquiry to the employee the operating procedure is in the employee view directly input employee s register number the name the name Pinyin as well as the name Pinyin first letter press the Enter key or left click E with the mouse If want to inquiry employee named Simon with name Pinyin first letter method inquiry shown as following figure 157 ZKTeco Attendance Management Software User Manual Forgot Clock in out Employee 3 OUR COMPANY department forgot Clock in out with reasons i FAE employee s clock in clock out time can
82. are User Manual Device manage Machine List Device Info Power Advanced Function Comm Set Machine Name n D Information User Count Log Count Fingerprint Count Super log count 75 Face Count 1 Administrator Count 0 Password count 1 Product Name iFace701 Manufacture time 2012 02 17 15 52 42 Firmware version Ver 6 60 Apr 20 2012 Serial Number 4153412070079 Fingerprint Face Note it is unable to modify this information view these only b In odder to guarantee machine reliability run for long time some machines support power management function such as hibernate Power Off etc Click Power pagination Device manage Machine List actin Nane pE Idle Option f Idle minutes 17 ZKTeco Attendance Management Software User Manual Click Read Options the machine idle setting will appear on the main interface Device manage Machine List Device Info Power Advanced Function Comm Set Idle Option hibernate Idle minutes Read Options c Click Advanced Function pagination view advanced function of Device Device manage c Machine List Device Info Power Advanced Function Comm Set Machine Name Restart Device Power off Device Initial Device Clear admin privilege Capture Image Syne time Date Format Voice 18 ZKTeco Atten
83. art time Concrete Step show as below 1 Click Time zone from Drag down menu of door manage window of AC Time zone option will pop up show as below AC Timezones option add eat _ Dette Sunday Monday Tuesday Wednesday Thursday Friday Satday Descriptio RY Stat End Start End 2 Click Add button and system will pop up a timetable from Sunday to Saturday Here you can define any time zone you may use show as below 216 ZKTeco Attendance Management Software User Manual Timezone option select time zone ID 1 v Description Sunday Monday r Tuesday wednesday thursday Friday cSatday T o0 00 00 00 00 oo 00 oo 00 0000 ooo 23 59 2H 23 59 23 59 23 59 2359 2359 2369 3 Then click OK button to save the time zone automatically and return AC Time zone option window the new zone will display in he list show as below AC Timezones option x Edit Delete Sunday Monday Tuesday Wednesday Thursday Friday Satday Descriptio RJ Start End Start End Start End Start End Start End Start End Start End Tam 06 30 1200 06 30 1200 06 30 1200 06 30 1200 06 30 1200 06 30 1200 06 30 1200 4 If you want to use several time zones continue to click Add and then repeat step 2 and 3 In addition time zone can be edited and deleted 5 Edit Time zone select time zone on the list then click Edit but
84. asurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item BLeave Leave for business The employee business trip in the assigned period time The working day is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item Report upper tool column 1 Scale Click mF 100 n button and then choose the displaying proportion preview report form 2 Opens report Click amp button to open the report file which has 197 ZKTeco Attendance Management Software User Manual saved before 3 Save Click fel button to save the current report to the directly of your choice 4 Prints report First connect with the printer then click ES button to print the report form 5 Find text Click button pop up the search text dialog box input the text you look up click OK button the cursor will locate to the text which you search Find text Text to find Options Origin Case sensitive 1st page C Current page Cancel 6 Close preview Click X button to close preview 2 Attendance General Report Attendance General Report The sum total of the Attendance statistical result table is used to show the definite employee attendance statistical status in the assigned time carry on the sum computation of employee attendance
85. atus column weather the link success or not will inform you If fail to connect please check 1 Whether the communication parameters of the menu option Device connecting parameters equipped with 15 ZKTeco Attendance Management Software User Manual 2 Whether the communication line linking well 3 Disconnect When the system and Device continue to upload and download data the Device is in a work status so it is unable do other operating at this time After uploading and downloading data disconnect Device and click Disconnect to disconnect the Device communication note On the device click with the right mouse button move the cursor to appear in the menu display mode in the menu pop up menu display options can choose Large Icon Small Icon List or Report The default display mode is Report 4 Device Management Only when the system and the Device are at the connection condition the downloading data is available directly click AC Manage in the column Machine on the main interface left side or choose the AC Manage access Device management menu choose machine from the left list Connect Machine of Fingerprint and Face a this page describes the fingerprint machine information though this page you can view the information about this product type product module serial number firmware etc click Read Options you can know detail about the device 16 ZKTeco Attendance Management Softw
86. ble to changes the Sick leave statistical rule under leaves setting Affair According to the leave statistical rule under leaves setting as well as for the leave is effective in other exception situation list to by the leave verification carry on the computation of the statistics Obtains Result from all situations statistical between the start and end time The default unit is the hour be able to changes the leave statistical rule under leaves setting Workday NDays Depending on the clock in out record statistic 191 ZKTeco Attendance Management Software User Manual employees actually work day from Monday to Friday beyond holiday between the time ranges the default unit is working day ability to make a change under Normal statistical rule in the Attendance statistical rule page Weekend Depending on clock in clocking out record statistical employees actually from Saturday to Sunday beyond holiday between the time ranges the default unit is working day ability to make a change under Normal statistical rule in the Attendance statistical rule page Holiday The holiday in which day employee actually takes work the default unit is working day ability to make a change under Normal statistical rule in the Attendance statistical rule page Working Hours Att_Time Depending on clock in and clock out record total of employee s hours of on duty between the time range the default unit is hour accurate figure inher
87. ce the only user information be deleted by deleting operat af lt Count 5 High Rate When the device was connected with Ethernet and the data is rather much you can use the high speed download function to increase the transmission speed Delete Choose user who want to be canceled from the list area also can choose all users Delete fingerprint face or password only just need to put the tick in front of the corresponding item then click Delete button if want to select many item record may hold down Ctrl key and click with mouse at same time 32 ZKTeco Attendance Management Software User Manual 3 Upload user info and FP to device When it was careless of user to cancel personnel information or many Device are in use together at same time for convenient use reduce the enrolling work the software provide to upload personnel information from the database to machine The upload data operation is unable to execute till system and Device is in connection status Directly click Upload user info and FP in the Machine column Select employee by department E g there are mare many departments in a company if some employees of the department need to be uploaded you can click this department with mouse the all employee in this department will display in the list Shown as following figure From PC To Device OUR COMP OUR COMP OUR COMP OUR COMP OUR COMP 4
88. condary development to transfer the data in our software When needs to export the data choose in here need to export the data the item and its setting attribution Single click Advance Export button on Attendance Record interface shown as following figure 242 ZKTeco Attendance Management Software User Manual Export dialog Export to InOutData xls Destination file Z Open file after export Print file after export Export Type i Fields Formats Header amp Footer Caption amp Width I Excel Options Export to MS Excel ODBF O SYLK File OMS word OPDF O LaTex ORTF O Test File Osa OHTML OCSY File O Windows Clipboard OXML ODIF File OLog Formats Options Load Export Options Save Export Options Start Export Close Here we take the Excel table to export as the example explain advance export the function 1 Choose Export file format on the Export Type label of Formats pagination as MS Excel 2 Set the parameters in the Options pagination Show as below 243 ZKTeco Attendance Management Software User Manual Export dialog Export to InOutData xls Destination file Open file after export Print file after export Export Type Fields ll Formats Header amp Footer Caption amp Width Excel Options Constraints Go to the first record C Curent record only VJ Allow export empty data source Skip 0 records Espot all records O Export only
89. ct U Disk Select an U disk please If only one USB flash disk is available enter the USB flash disk management interface directly Import user data to PC Select put U flash disk into the USB slot of the fingerprint device choose Menu gt U flash disk management gt Download User Data Press OK when the window inform that system copy data successfully take out U flash disk and then plug it into PC USB slot Start software then click Data gt USB Disk Manage choose Import user data Following interface will appear 39 ZKTeco Attendance Management Software User Manual WB disk data management Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo check rec Info Devid 1 Download Time Size Ac_No Name CardNumber 2012 07 04 11 5 360 Bytes gt Import user data Delete data from U disk Remove list Refresh Import from local disk lt Disk size 15983MB Free Space 15618MB Used 364MB The current user data file which have been in U flash disk will display in check rec Info left column after choose this file click Import user data button system will import data this data will display in the middle list to inform that download data successfully gt gt gt gt Delete data from U Disk Erase all data from the U flash disk R
90. dance Management Software User Manual Restart and Power off Device remote restarting and shutdown of the device Initial Device System will clear all data in the device include fingerprint and record Notice if you clear up all data the data will be damage and unable to be restored To help avoid possible lost download all data and keep in system before performance this operation Clear admin privilege if the operator forget the name and password in the device and fail to enter the option menu you can use this order to eliminate old administrator then re register the administrator Sync time Synchronize Device time to PC keep that the Device represent time is same as PC Capture Image Capture the fingerprint image which present by you currently press finger on the machine sensor face Note Some machine doesn t support this function d Click Comm Set pagination view the device communication setting click Read Options to lookup all communication setting 19 ZKTeco Attendance Management Software User Manual Device manage Machine List Device Info Power Advanced Function Comm Set IZ Communication options IP Address E Subnet mask 255 255 255 0 Net Speed Auto v Gateway address Serial port setup Baud Rate 115200 bps ___ MEthemet Connect setup Communication key Device Number Connecting the access control device When the sys
91. e 1 1 2000 12 31 2999 A M Clock In Out May set whether employee has to Clock in out according to the corresponding time Period to judge whether need to Clock in out the setting privilege in this project is higher than one in Shift Timetable setting Attendance Active Refers whether Time Attendance is effective or not after choosing this item according to the Time Attendance rule and the shift schedule total of Time Attendance record is available otherwise this employee will not participate in Time Attendance whose records 110 ZKTeco Attendance Management Software User Manual regard as normal work For example some leaders do not need to count the Time Attendance for normally go to work Count OT After choosing this item ability to calculate this employee s working overtime Holiday After choosing this item this time the employee who has been assigned shift will rest in the holiday if he she will go to work his her record will regard as working overtime otherwise this time the employee who has been assigned shift have to go to work in the holiday if he she does not go to work his her record will regard as absence from work without an excuse records Registry for OT Refers to employee s all working overtime which is this time to assign employee shift must pass through the registration or the verification only then it take effective In current arrange shift under the option to be allowed to examine this
92. e Attendance registration counted in the Time Attendance report form for this employee freely working overtime 2 2 8 Leave Setting It is possible that when employee encounters the serious problem and needs to ask for leave cause the different reason asking for leave can be automatic statistic in the system This system provides with the leave kind of maintenance function click Leaving Class in down drag menu of Maintenance Options following window pop up Establish Normal Leave Class Leave Class Name Sick A Statistical rule Min unit Round off control 1 00 a O Round down 55 Round off Hour Round up _J ce by times Round at Acc Symbol in report Count to leave The system provides three kinds of ordinary default leave Sick Vacation Other they can be deleted and edited Click button to add the new common kind of leave 122 ZKTeco Attendance Management Software User Manual Add Click button to add the new common kind In the right side module may define Leave Class Name Statistical rule and performance way of this leaves in the report and whether counts for asking for leave After filling this blank click Y button to save or click X button to abandon current operation While this process the information which needs to add as follows Leave Class Name A name which takes for this kind of leave Statistical rule The certain rule in the Time Attendance report for c
93. e User Manual 2 Program Management 2 1 Exchange Data between Device and Program 2 1 1 Device Management Before downloading or uploading data from the Device with software ensure that the communication between Device and PC has established So connect the device to the system firstly input the related parameter after create connection successful uploading or downloading data is available 1 Device Maintenance Click Device in the main interface or right click Device in My Device List and then click Device sub menu on the dropdown list enter the Select device to maintenance window 12 ZKTeco Attendance Management Software User Manual Select device to maintenance 8 Hint Edit Device will disconnect to the device Please select edit mode O Add new device O Edit current device O Edit all device Click Edit all device to enter the Device manage window in here you are able to complete to add cancel and modify Device Device manage Machine List Device Edit Machine Name _ BE Communication parameter Name 2 Device Number Communication type Ethemet IPAddress 192 168 1 201 Communication key There are two default communication modes provided in the system one is RS232 RS485 another is Ethernet Some specify machine is 13 ZKTeco Attendance Management Software User Manual designed with USB communication mode such as H2 for more det
94. e after point two digital Overtime work NDays_OT Depending on the overtime work statistical rule in the Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours from Monday to Friday beyond holidays between the time ranges Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Attendance rule page Weekend overtime work Weekend_OT Depending on the overtime work statistical rule in the Attendance rule as well as the overtime and free overtime take effective in other exception situation list carry on the computation of the statistical working hours from Saturday to Sunday 192 ZKTeco Attendance Management Software User Manual beyond holidays between the time ranges Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Attendance rule page Holiday Overtime Holiday OT Depending on the Overtime work statistical rule in the Attendance rule as well as the overtime and free overtime is effective in other exception situation list carry on the computation of the statistical working hours in holidays between the time ranges OT Reports Obtain result fro
95. e has the same AC No three choices of ways are available 1 Skip 2 coverage 3 warned Import file code Set the encoding format to import user data files used by 2 3 Handle Attendance 2 3 1 Employee Leaving on Business Asking for Leave When an employee business trip or ask for leave are unable to attend Normal attendance in order to ensure end statistic result is correct it is required that utilize the function to set Click Employee leaving on business Asking for leave sub menu on the dropdown menu of 146 ZKTeco Attendance Management Software User Manual Attendance the following window wills pop up i Employee Leaving on Business Asking for Leave Setup DEAR Time Range Dep HQ v Report Design Report From 7 1 2020 v lt All gt Name To 87 1 2020 ER Export 1i May a pa i 9 0 x x a Pky Quey Add 3atchDelet 5i Cystal Me a 11 12 13 14 15 16 17 18 19 20 21 22 2324 4 07 01 Wed a amp 07 02 Thu 07 03 Fri 07 04 Sat Crystal 07 05 Sun 07 06 Mon 07 07 Tue 07 08 Wed 07 03 Thu 07 10 Fri 07 12 Sun 07 13 Mon 07 14 Tue N75 Wed Reason Day View List View The option page of Employee Leaving on Business Asking for leave may be divided into two pages that are the Day View and List View The situation of Employee Leaving on Business Asking for leave is able to be set i
96. e list it is unable to upload the SMS or reselect the SMS to upload Clear Selected List Choose this record which doesn t need to be 45 ZKTeco Attendance Management Software User Manual uploaded and then click this button to clear the record from this list and then this SMS will be deleted from the right side list Note this function is valid only for the machine with U flash disk function Import Att Photo Download the attendance checking photo contained by the U flash disk to the software only the attendance photo is available to download that is all the photos in a passed folder Attendance blacklist photos all the photos in the bad folder can only be read through the U flash disk Bu disk data management Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo Devid Download Time Size M1 2012 07 04 11 5 Import Att Photo Delete data from U disk Disk size 15983MB Free Space 15618MB Used 364MB File Time 201 2 07 04 11 52 16File Size 0 Bytes gt Import Att Photo downloaded the attendance photos in the U flash disk to software to view 46 ZKTeco Attendance Management Software User Manual gt Delete Data from U disk delete passed attendance checking photos in the U flash disk Note The software supports attendance cameras can use this feature Export User s Photo Export the user s phot
97. e setting in the Employee maintenance through sub item Department list Employee maintenance under the Maintenance Options menu Administrator Under the Maintenance Options menu set up the administrator and assign the privilege Maintenance Timetables Maintenance Shift Schedules Click this sub item under the Maintenance Options menu create the working Timetable in the Maintenance Timetables manages the shift schedule chooses properly working timetable or the timetable combines to establish the different shift schedule Employee Schedule Under the Maintenance Options menu assign the Shift Schedule which already set to employee Holiday List Set the holiday under the Maintenance Options menu Leave Class Under the Maintenance Options menu go on a leaves setting and leaves statistical rule in report form Attendance Rule Set up the Attendance rule and statistical rule for Attendance project in report Database Option Set up the database connection through this sub item under the Maintenance Options menu System Option Be able to carry on the setting to software some options under the Maintenance Options menu 94 ZKTeco Attendance Management Software User Manual gt Connect Be able to connect with Device through this sub item under the Device Management menu gt Download attendance logs To download the data record is available through the Device Management menu gt Upload user info and FP Ability
98. eaving early time is bigger than a x2 minute time will be regarded as absence from work when x2 is smaller than x1 leaving early will not display record it as absenting from work on cause When x2 is bigger than x1 the leaving early time correspondingly show the x1 minute OT Time In the Attendance rule option put a tick in front of item that clocking out after getting off work xx minute will recorded as OT Time then difference value between after getting off work xx minute to clock out time in clocking out record and the working off hour record is the OT Time If the shift has a period of time to count as working overtime in the shift schedule management while add shift Time period just put a tick in front of this Timetable and record it as OT Time also setup has counted a working overtime minute total of working overtime minute is the OT Time 175 ZKTeco Attendance Management Software User Manual ATT_Time The difference value between Clock In and Clock Out Work Time The difference value between On duty and Off duty if there are coming lately or leaving early time use the difference value to reduce the coming lately or leaving early time Exception Record exception Sick leave business trip and so on For other item please refer to item explanation about Time Attendance statistical table Tool column Change color In order to better distinguish each kind of displaying statue be able to change various statues ap
99. ee actually arrive in the assigned time The working day is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item Absent Absence without an excuse The day of the employee in the assigned time who is absence from work without an excuse The working day is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item 196 ZKTeco Attendance Management Software User Manual Late Coming lately Minute Total hour of the employee in the assigned time come late the minute is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item Early Leaves early Minute Total hours of the employee in the assigned time leave early the minute is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item OT Working overtime Hour Total hours of the employee in the assigned time overtime work The hour is the unit of measurement Recommend able to make a change in the Attendance rule According to result in Attendance statistical table output this item AFL Ask for leave Hour Total hour of the employee in assigned time ask for leave The hour is the unit of me
100. eed this software anymore you can uninstall it from computer as below Close the attendance management program Run Add or Remove program in Control Panel choose ZKTeco and uninstall it Alternatively choose Start gt All Programs gt ZKTeco gt Uninstall to uninstall the attendance management software For clear all the software you need to enter directory to delete the folder where the software installed 1 3 2 Uninstall Fingerprint Sensor Driver If you do not need to use the fingerprint sensor anymore you can uninstall it Run Add Delete program in control panel uninstall fingerprint sensor driver 1 4 Work Flow of the Software 1 Downloads user s fingerprint or the card which have been enrolled in the Device to software Connect Device gt Download user info and Fp 2 Upload employee s name and other materials which have been modify 10 ZKTeco Attendance Management Software User Manual in Device in the Employee maintained Connect Device gt Upload user info and Fp 3 Assign Employee to department enter Department management 4 Setup Shift Schedule and Timetable enter Maintenance Timetable 5 Setup Shift Schedule enter Management Shift Schedules 6 Assign the employee Schedule enter Employee Schedule 7 Download attendance data to software in Connect Device gt Download Attendance Logs 8 Examine Attendance report form enter Attendance report ZKTeco Attendance Management Softwar
101. eeeceeseeeeeeeeseeseeeenseeaees 65 2 2 1 Department Management eeseeseeseeeteeeteeeneeeneees 65 2 2 2 Employee Maintain ececesceeseeseeseeseeeeeeeeeseeseeneeeseens 68 2 2 3 Administrator Setting 0 00 cesceeeseeseeseeeeeeeeeeeseeneeeseees 86 2 2 4 Maintenance Timetables cceceseseeeeeeseeeeeeeeeseens 95 2 2 5 Management Shift Schedules cceeceseeseereeeeees 104 2 2 6 Employee Schedulle cecccceeseeseeseeeeeeseeeeeseeeeeeeeesees 107 2 2 7 Holidays Maintenances ccceccecesceseeeeeseeseeeeeeeeeaes 119 2 28 Leave Sete S ne neaei rnae paiese 122 2 2 9 Attendance Rl nncs ana 125 ZKTeco Attendance Management Software User Manual 2 2 10 Database Option ecceseseeeeseeseeeeeeeeeseeeeneeneeeaes 131 2 2 11 System Options cceceeceeseeseeeececeeeeeeeeceeseeseeeeenseeaes 138 2 3 Handle Attendance eeseseeesesseeseecseecsesseeeceeeeesaeeseeeeeees 146 2 3 1 Employee Leaving on Business Asking for Leave 146 2 3 2 Handle Employee s Forgetting to Clock In Out 155 2 3 3 Coming Late Leaving Early Collectively 158 2A Search Print senenn aa e E E E a aanas 160 2 4 1 Attendance Record s ssseeeeeesereeeserstsrsrersrsessereeeses 160 2 4 2 Current Employee s On Duty Status eee 169 2 4 3 Attendance Calculating and Reports c eeeereee 171 2 4 4 System Operation 1Og ececceeseeseeseeeeeeceeeeteeneeneeeaes 204 24 5 Alarm Eventeo chin een aden a aA 207
102. emove List Clear employee s information in the current list Refresh Refresh employee s information in the current list Import from local disk Import user data from PC other disk Export User Data to U flash disk Export user data in the software to U flash disk for saving it or transferring other Device here you can select user you want to upload shown as following figure 40 ZKTeco Attendance Management Software User Manual Bu disk data management apr SSp SENS Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo Browse employee information number of employee 5 Export User Data OUR COMPANY AC NO May gt Iris Apple Pinky Crystal gt A R J G lt Export user data to U disk Export user data to U disk You can view all employee information in the left employee brown column click the button for moving data in the middle area to import data Export User data area Move all record in the left side Export User Data area Move the employee that has been selected to Export User Data area Remove all record in right side from Export User Data area Remove the employee that has been selected to Export User Data area Import the record data to PC Plug U flash disk into Device select Menu gt U flash Disk 41 ZKTeco Attendance Man
103. en the start and end time Should checking in times Times According to the Timetable total of the Clocking in out times between the time range Clock In VIn Actual clock in times between the time range Clock Out VOut Actual clock out times between the time range 190 ZKTeco Attendance Management Software User Manual No clock in N In No clock in times during the time range No clock out N Out No clock out times during the time range Asking for leave AFL Accumulate all kinds of vacation and statistics result The default unit is hour able to change it under the Leave setting statistical rule in the computation of Attendance rule page Approval Absence BLeave According to Approval absence statistical rule in the Attendance rule as well as the approval absence take effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations between the start and end time The default unit is the working day able to change it under the Approval absence statistical rule in the computation of Attendance rule page Sick leave Sick According to the sick leave statistical rule under kind of Leave setting as well as the sick leave take effective in other exception situation list by verification carry on the computation of the statistics Obtain result all from statistical situations between the start and end time the default unit is the hour be a
104. ent jo 2 Http Server started D Timezone T1 Http Server started 7 2 Connecting with device pl 14 11 30 07 06 Status Time 8 2 Succeed in connecting wi 14 11 34 07 06 G a Pea Control 9 2 failed in connecting with d 16 25 55 07 06 A Unlock Combination 10 2 Connecting with device pl 16 25 55 07 06 Bs Access Control Privilege 11 2 Succeed in connecting wi 16 26 00 07 06 Upload Options 4 54 32 PM Write the card by the fingerprint machine after this option is selected able to write the card and eliminate the card button under the employee maintenance after it connects with PC the device is available Support 9 digital When software connects with the machine that support 9 digital codes put tick in this option then this software will support 9 digital codes Start When start up window starts up this program Put tick in front of the option when next time windows will start this program will automatically will start up When program starts activate automatic monitor Put a tick in the option when next time windows will start this program will automatically will connect to device that has been added Download Record 144 ZKTeco Attendance Management Software User Manual Download all Logs Download new Logs Select any one option when anyone item is selected press here to download record Show Progress when downloading logs When downloads the data from the device the downloading
105. er Access Control Mifare Advanced Function Comm Set Wiegand T N Threshold High 1 1 Threshold Very high v Only 1 1 verify No Only verify ID card Yes Register Mifare card only Yes The Biometric tab page displays the verification mode 1 N threshold and 1 1 threshold values of the device gt Access Control tab page Device manage Machine List Device Info Biometric Power Access Control Mifare Advanced Function Comm Set Wiegand Machine Name D Lock Control Delay 20ms 150 The Access Control tab page displays the Lock Control Delay value of 22 ZKTeco Attendance Management Software User Manual the device gt Mifare tab page Device manage Machine List Device Info Biometric Power Access Control Mifare Advanced Function Comm Set Wiegand Fae a Sar pee meinen Se ete Sane FP count 1 E Start sector Number for FP 0 Sector countforFP 10 Card key write only The Mifare tab page displays the settings of the Mifare card in the device including FP fingerprint count sector count for FP and card key gt Wiegand tab page 23 ZKTeco Attendance Management Software User Manual Device manage K Machine List Device Info Biometric Power Access Control Mifare Advanced Function Comm Set Wiegand mr gt E Input Setup Custom Format wie
106. eriod The operation 116 ZKTeco Attendance Management Software User Manual method is the same in Maintenance Shift Schedules to add period of time Click OK button to save Time Period or click Cancel to cancel the action If select Night 19 00 22 00 select all date then click OK button to save and return Schedule Employee s AC window The temporarily schedule will appear in the shift schedule list Show as below chedule Employee s Schedule Employee s AC Employee Design Report Go Current Shift Schedule Start Date End Date TempShift Iris 1 1 2000 12 31 2999 1 1 2020 Apple 1 1 2000 12 31 2999 1 1 2020 Pinky l 17172000 12 31 2999 11 2020 Crystal 1 1 2000 12 31 2999 1 1 2020 Time Range From 7 1 2020 To 8 1 2020 E E Save 0 yaaa Olen E 07 01 Wed Q 07 02 Thu O7 03 Fri 07 04 Sat 07 05 Sun 07 06 Mon 07 07 Tue 07 08 Wed 07 09 Thu O74 0F i Before saving this Temporary Shift be allowed to select the Time Period press key to delete it Press EK button to delete all Time Periods click ni Save button to save it If this temporary shift you add have been saved press button to cancel temporary shifts during this period 5 Shift schedule regularly change There shift schedule regularly change that exist in most company how to arrange the shift schedule regularly change To handle various Shift schedule regularly change is a software s strong function
107. erlf 2 OUR COMPANY lucy id 7 22 2011 18 13 ATP Clin i 0 Pace 3 OUR COMPANY lucy id 2011 15 14 A7P7 Clin u k Pass 4 OUR COMPANY lucy fi 1 18 14 AP Clin a b Pass 5 OUR COMPANY lucy i 115 14 ATP Clin hl i Pass 6 OUR COMPANY lucy id 5 14 ATP C in 4 b Pass 7 OUR COMPANY lucy n 1415 14 A7P7 Cin hi b Pass 8 OUR COMPANY lucy n 1 15 14 A7P7 Clin aj b Pass 9 OUR COMPANY lucy n 1 15 14 ATP Clin 4 b Pass 10 OUR COMPANY lucy K 115 23 A7P7 Clin lil D Pass 41 OUR COMPANY lucy fi 115 23 A7P7 Clin 7 ki Pass 12 OUR COMPANY lucy 4 1 16 12 A7P7 Clin 4 b Pass 13 OUR COMPANY lucy id 1 16 12 A7P7 Clin jal 0 Pass 14 OUR COMPANY lucy id 116 12 A7 7 Clin hi ko Pass 45 OUR COMPANY lucy id 1 16 14 A7P7 Clin h D Pass 16 OUR COMPANY lucy id 1 16 14 A7P C Out K D Pass 17 OUR COMPANY lucy id 7 22 2011 16 15 A7P7 C Out 71 b Pass 18 OUR COMPANY lucy K 7 22 2011 16 15 A7P Cin hl b Pass 19 OUR COMPANY lucy fi 7 22 2011 16 15 A7P7 Out jal D Pass 20 OUR COMPANY lucy idl 7 22 2011 16 15 A7P7 Out 4 b Pass 21 OUR COMPANY lucy K 7 22 2011 16 15 A7P7 Clin a h Pass 22 OUR COMPANY lucy fi 7 22 2011 16 15 A7P7 Out Back I b Pass 23 OUR COMPANY lucy id 7 22 2011 16 15 A7P7 Out Back I b Pass 24 OUR COMPANY lucy id 7 22 2011 16 15 A7P7 Out Back i ko Pass 25 OUR COMPANY lucy i 7 22 2011 16 36 A7P7 Out Back i v Pass 26 OUR COMPANY lucy id 1 16 36 A7P7 Out Back i b Pass 27 OUR COMPANY lucy fi 2011 16 36 A7P7 Clin 4 b
108. essage Export short message in the software to U flash disk or upload this message to other Device here may select this short message you want to upload shown as following figure 44 ZKTeco Attendance Management Software User Manual Bu disk data management Leoal Sms Data list Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo l Select all to List Select To List Rec l Clear List Clear Selected List SMs Wish you have a wonderful day type Sms Id Timeleng minute Start time gt notimelimit Sms Id Start time Timeleng minute type gt 1 2012 07 06 06 00 700 lt Sms Browse Condition Sms Id Export sms to U Disk Input Browse refresh Export sms to U Disk Disk size 15983MB Free Space 15618MB Used 364MB You can view all short message in the software from the left side column this short message still exist in the SMS after it is selected when if there are lot of short message to search for you many utilize following way to find it such as short message serial No content Public short message User short message Select To List Choose the SMS that want to be uploaded click Select To List button the record will be move to right side list Select all to List Choose and remove all SMS in the system to right side list Clear List Erase all record in the right sid
109. ezone 1 Department BZ ID Eq Name Ea Group Ra JES Department JID EA Name 9 Group Eq 1 Iris Apple 1 Pinky 1 Crystal 1 So Apply Privilege Machine Fl Machine Number RJ IPAddress Machine EJ Machine Number A IPA s 1 192 168 1 201 1 192 168 10 88 1 US8 2 After complete setting click ol seer Piven button and then click amp button on the User AC Privilege interface Return to the AC Privilege option interface and synchronize set information of user groups will display in the list Show as ID 1 user belongs to group 3 non use group Time zone but use 1 2 4 Time zones 231 ZKTeco Attendance Management Software User Manual Ac Privilege option 2B Edit Privilege g Date ag X Delete All Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machine Delete the User Access Control Privilege 1 After choose the user who will ready to be deleted and his group move their to the critical areas and moved equipment whose the Privilege will be deleted to the critical shown as below delete the ID 2 user who use the Group Time zone Ac Privilege option 2 Edit Privilege nate X Delete All Group Is Use Group Timezone 1 Timezone 2 Timezone 3 Doorf AC machine 4 gt Nomal 2 0 2 232 ZKTeco Attendance Management Software User Manual Delete All 2 Click on the EE button the group Time zone the user use will be deleted in critical area
110. f OK X Cancel 001 a The backup data of employees witch select from FAE department display on the left up corner if the new added employees and selected employees own the same the shift and attendance setup left click Copy selected employee att options and schedule if there are other same field select relating to fields from the Select fields to be copied list AC No batch increase that department on adding batch employee Through the Number pattern it is easy to add employee s AC No Number pattern That means AC No s format for example the employee s AC No of this department is the figure 1 at the first and its pattern is 1 input 1 to the Number pattern box and input 3 to the Wildcard length box The window display following 75 ZKTeco Attendance Management Software User Manual Add a batch of employee Copy datas from Ann 3 Select fields to be copied v Eopy selected employee att options and schedul AC No No Number Gender Title Wildcard length Mobile Pager Birthday From 1 To Date of Employeed Add Office Tel department Administrator Nationality CardNo Privilege FaceCount J OK X Cancel Wildcard length That is mean how many figure the Number pattern has E g the forward section of the AC No is 1 its Wildcard length is 3 if the AC No is 1 so its Wildcard length is 2 After the Wildcard lengt
111. fingerprint the time Checking Status State there are six kinds of status check in check out overtime check in the working overtime check out business trip Business returns Note If the device has the status option the checking status will show corresponding statue in the Time Attendance record If the 178 ZKTeco Attendance Management Software User Manual device does not have the statue option all show as checking in in attendance this row the system depend on the Time Period setting in management program to judge the Time Attendance statue display in the correction status Correction Statue New Statue When the Time Attendance machine has option setting this rank is in empty Otherwise in the correction statue system depend on the assigned employee the shift Timetable and the fingerprint verification time to judge whether the employee is in clock In clock Out late or early system computation of the statistics by this status Exception There are 8 kinds of situations The normal record the invalid record the duplicate record the statue is wrong frees working overtime working overtime business trip the auto assign employee shift Invalid record the clocking in clocking out beyond shift Time Period the time scope the record completely regard as invalid The invalid record will be regarded as this record does not exist during Time Attendance statistician it will not to be count Repetition of record
112. from the selected equipment After deleted successfully the system will prompt Show as below Ac Privilege option 20 Edit Privilege x penal X Delete All Group Is Use Group Timezone1 Timezone2 Timezone 3 DoorfAC machine 2 gt p m 4 gt Normal 2 2 6 5 Upload Options 1 Connect device Choose upload device Click icons to choose the device with mouse right click mouse select Connect item and show as below 233 ZKTeco Attendance Management Software User Manual Attendance Management Program Temp Supervisor 7 9 2022 Data Attendance Search Print Maintenance Options Device management Help 2 oR m xX OC Oo O Employees ACLog Repot Device DelDevice Connect Disconnect Exit system Maintenance Options Device Name Status Comm type Baud Rate BB Department List Si Disconnected Serial Port AS485 115200 G Administrator Eines hemet 3 Employees T Database Option Employee Schedule L id fAc No Name __ sTime Machine Status Time WZ Maintenance Timetables 14 Pinky 7 9 2012 319 32 PM 2 1 2 Connecting with device pl 15 19 33 07 09 Shifts Management 25 Ciystal 7 9 20123 19 36PM 2 2 2 Succeed in connecting wi 15 19 35 07 09 I Employee Schedule B Attendance Rule door manage ExecE vent z 12 Htto Server started I Timezone 1 Http Server started T Group J Unlock Combination gt Access Control Privilege Upload Options Options xil 3 19 55 PM 2 Upload information
113. gand26 Pulse Width ms 100 Default Pulse Intervallms 1000 Default Bits Count 0 Input type OAC No CardNumber Output Setup Custom Format wiegand26 v Pulse Width ms 100 Default Pulse Intervalfms 1000 Failed ID JEnabe o Site Code 7 Enabe 0 Output Type ACNo OCardNumber The Wiegand tab page displays the Wiegand input setup and output setup of the device including the custom format pulse width pulse interval Bits count and input type of the input setup and the custom format pulse width pulse interval failed ID site code and output type of the output setup 5 Upload Advertise Picture When the device is connected to the program then you can use Upload AD Picture function to upload Advertise Pictures to the device The specific steps are as follows 1 Click Device Management menu on the main interface of the program the pop up the following sub menu 24 ZKTeco Attendance Management Software User Manual Device management b Connect X Disconnect amp Download attendance logs Upload user info and FP amp Download userinfo and FP X Delete AC Log 88 AC Manage Upload 4D Picture 3 Sync Time 2 Click the Upload AD Picture sub menu the following window pop up a Upload AD Pictures Se lect the Pictures Upload the Pictures DER File Path File name format ad_ ipg AD Pictures List Prepare to upload pictures list File
114. h column corresponds to the sum of the values The first column show total number about employee gt The lower half part is the currently selected employee s various information and can be modified Have three paginations click the page tag at the bottom can enter different page User can use Search function to search employee when the employee are excessive Input query condition into the box click Search button to see the result Note Click each column name can sort list by it 1 Employee Maintenance Must fill the blank of the employee s information list with the employee s name enrolling number according to the actual need you can add other information about employee Note it is different with old software we have increased a new function in Maintenance Options item the User number distinguish from enrolling number the enrolling number is suit for Device and according to normal Device the enrolling number don t more than 65535 but the user number have not limit to its size number 1 Add New Employee When usual execute this management program at first time after registering the user in the Device than directly downloads it to software and revise name as well as save it upload it the machine to use again 69 ZKTeco Attendance Management Software User Manual If have to directly add the employee in software in order to guarantee the user information and the fingerprint or the card one to one corresp
115. h has been defined by use the From box To box to create AC No range E g create the AC No range from 106 to118 input 6 to From box import 18 to To box the Wildcard length is 2 but from 6 to 9 width is one figure At this condition the system will add zero automatically Shown as following interface 76 ZKTeco Attendance Management Software User Manual Add a batch of employee Copy datas from Ann 9 Select fields to be copied OEopy selected employee att options and schedul AC No No Number patteri Gender Title Wildcard J length Mobile Pager Birthday o TE Date of Employeed Add a v Office Tel department Administrator Nationality CardNo Privilege FaceCount v Za Click on the OK button add employees and click on the Cancel button return the Employee List interface 3 Modify Employee Do not modify Employee s AC No Avoid there information don t match corresponding information in the Device Select the employee enter new data in the corresponding input box and then press Save button to save 4 Transfer Employee cm gt Click the T button to transfer employees from one department to another department and this dialog box will pop up 77 ZKTeco Attendance Management Software User Manual Employee Transfer Please choose a department OUR COMPANY FAE Finacial Human Resources Maintenance Management Sales In the box of Fold
116. hu Fri Sat yf oe 2 45 oo 16 E S g wid IE T2 13 14 15 16 1 18 E gt 20 21 22 23 24 25 26 27 28 29 30 lt Today 8 23 2011 D After selecting click Calculate button the record of attendance is available Shift Exception 173 ZKTeco Attendance Management Software User Manual The Shift Exception mainly view coming lately leaves early the absent no cause and the working overtime working on off hour and Clock in clock out time may relaxed carry on the computation of each month statistical checkup and calculates whether has error And handle employee business trip forgetting the clocking out in this page setting Shift Exception shown as following interface i Attendance calculation DER Time Range HQ Calculate From 72 1 2012 m lt Alb T v Ba EG Report fi Export deta I Report Designer Sort I Departmer M User Num Name Time M Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserAtt 8 1 2012 Emp No _ AC No No Name Auto Assign Date Timetable On duty Off duty Lau 1 May 7 23 2012 Al 03 00 12 00 Change color 2 Iris 7 23 2012 0300 1200 Eiter by exception 8 Apple 7 23 2012 A 0300 1200 Fiter by timetable Pinky 7 23 2012 09 00 12 00 Maintenance AL BL Crystal 7 23 2012 A 0300 1200 Avvend Cock In Out Append Clock In Out
117. ight list first then add device to right side list Click Allows passing Set up the Access Control Privilege when a user belong a group 1 Click Access Control Privilege sub item under the door manage menu on the left tool bar Enter the Access Control privilege interface such as shown 225 ZKTeco Attendance Management Software User Manual Ac Privilege option X it Privil Delete All 3 Edit Privilege x mares X Delete All ID Name Group Is Use Group Timezone 1 Timezone 2 Timezone 3 DoorfAC machir rr 2 Click on Edit Privilege button and enter the Access Control Privilege to edit the interface shown such following User AC Privilege Set Group Timezone s Department RA ID EEB Machine E Machine Number Machine Fa Machine Number v IP Address 1 192 168 1 201 StTS2 161082 1juse 3 Default users belong to Group 1 if need be assigned to other user 226 ZKTeco Attendance Management Software User Manual groups the need for users to re allocation group Here we illustrate ID 1 user assigned to Group 2 First selected ID 1 user shown as following User AC Privilege Set Group Timezone z Ej Department EA D EA Name EA Group EA Machine le Machine Number v IP Address 1 192 168 1 201 1 192 168 10 88 1 USB 4 Click on the Set Group button and enter the group setting interface select group
118. ime amp attendance 171 ZKTeco Attendance Management Software User Manual A View the department through drag down box Dep OUR COMPANY Name FAE Finacial Human Resources Maintenance Management lt B Select employee There are two way to select employee one way is to select employee through drag down box if you need to search a lot of employees at same time you can put tick in front of employee of your choice show as below Den OUR COMPANY 7 Name lt All x 1 lt All gt 111 lucy 21 lily 31 lan v A lulu 7 v 6l wave 7I eve 8l aiqi 31 Ann Another way is to search employee by enrolling number name and click button to search show as below 172 ZKTeco Attendance Management Software User Manual Se Attendance calculation Time Range Dep H Calculate PM From 7 1 202 v 7 Name lt All gt Fala a2 E port Fak r Report Designer Sort 1 Maw I Depattmer User Num Name Time P Descend ris i 3 pide Exception Calculated items OTRepatts NoShiftLUsendtt i 51 Crystal 11271 1127 Change color 20251 2025 3 30071 3007 Filter by exception 30101 3010 Filter by timetable Maintenance AL BL Append Clock In Out C Determine the Time Range show as below Time Range j E Calculate From 10 11 2010 7 Ta 9719 2011 el eee lt September 2011 Sun Mon Tue Wed T
119. ime work statue must through verification then verified statue column is empty if has regulated the statue of verification the corresponding statue column will appear in the verified column Restore This operation does not take effective unless the record has been audited return record statue to initial verification state After the return to original status be sure to re inquire and compute Cancel all OT Exception list shown that the overtime work record all regard as invalid record Promote all Free OT The system regard personnel s who has not assigned to Timetable Time Attendance record who must own clocking in clocking out record simultaneously as free OT if this item in choice systems judge all free overtime work will be showed as overtime work Count all OUT to BOUT All employees out record regard as business Cancel all BOUT All the business trip record will be canceled this record will be generally egresses or according to the actual situation handle it Invalidate selected Change the record statue of your choice to be invalid On the displaying window of Attendance Calculation right click to be 186 ZKTeco Attendance Management Software User Manual possible to operate is same as the Clock In Out Log Exceptions Calculated items The calculated items pagination is the page which commonly used count all item in the employee assigned time to produce report is easy to examine and settleme
120. indow show as below 56 ZKTeco Attendance Management Software User Manual SMS management List of currently co SMS list List of associated persons Hegistered No Device name code no Type Star time bur Content 2 4 00001 1 Person 7 6 2012 600 Wish you 5 Crystal OUR COMPANY Operations of the selected de k FT 3 Clear all associations Database operations Delete the selected Create messages Edit messages buw messages Set associations message nuen Clear all messages Delete messages Send messages associations As shown in Figure The window on the right association list shows the employee has been selected in steps C 3 Query associations A Click Query associations button the following window wills popup 57 ZKTeco Attendance Management Software User Manual SMS associated with the user List of associated users Associated SMS Department ewes Name Code No Type Content Start time po Iris Apple Pinky Crystal M S As shown in the figure the window is divided into two lists the left list is List of associated users and this list shows the associated user branch department registered number name and number of associations Number of associations is associated with the total number of short message the user associated The right list is Associated SMS display the selected user associat
121. ine some the Time Period to start the monitoring If the polling is uninterruptedly then the entire monitoring network will bear very big load so define a Time Period to begin using the monitoring like this can reduce the load for the monitoring network Attention writing format for example 06 00 22 00 Images taken into machine U will be preserved after the attendance photos downloaded to the software download only the attendance by the photo that is after the U pass in a folder of all the photos Attendance blacklist photos bad folder of all the photos can only be read after the U Import machine photographs U session will be kept by the attendance through the photos download software to view U Data delete U intraday attendance through the preservation of the photos Orr The software supports attendance cameras can use this feature Synchronize the time for machine May define time to complete the computer synchronize up all devices which have been added When this time arrived the auto synchronize the entire device those connect with the system Attention writing format for example 10 00 142 ZKTeco Attendance Management Software User Manual Function Option System setup Ye Regular Function configuration Monitor S Time attendance p Start Download Record s Access control Status of Record s SSB Import User s Data v Usb Manage amp Extend Function Support 9 digit
122. information the employee s fingerprint can be download at same time Upload user info and FP to Device upload the user information and fingerprint together at same time 1 Download attendance log from Device It is unable to download data from the Device unless the system and the Device are at the connection condition Directly click on Machine in the main interface left side to Download attendance logs Attendance Management Program Temp Supervisor 7 5 2012 Data Attendance Search Print Maintenance Options Device management Help A mMm xogo o Employees ACLog Repot Device DelDevice Connect Disconnect Exit system Data Maintenance amp Import Attendance Checking Device Name Status MachineNo Comm type Baud Rate IP Address Export Attendance Checking Sl Disconnected 1 Serial Port RS485 115200 2 Backup Database Connected il Ethemet Disconnected 1 USB 192 168 10 88 amp Download attendance logs Q Download user info and Fp Upload user info and FP AC Manage Maintenance Options E Department List a Status Time gt Administrator 3 Employees E Database Option Employee Schedule E Maintenance Timetables 7 5 2012 5 07 01 PM_ 2 7 5 2012 5 07 14 PM 75 2012 5 07 37 PM 7 5 2012 5 08 14PM 2 7 5 2012 5 10 01 PM 7 5 2012 5 10 09PM 2 7 5 2012 5 10 13 PM Record Area FP PW RF FAI FP PW RF FAI FP PW RF FAI FP PW RF FAI FP PW RE FAI FP PW RE FAL FP PW RE FAI gy gt 2 C
123. ion of short message B Click to the user in List of associated users and then the list on the right will automatically display the user associated short message If the selected users to Crystal this time on the right of the window list will show its associated short message as shown below 58 ZKTeco Attendance Management Software User Manual 5 SMS associated with the user List of associated users Associated SMS i Registered No Name of if Start time 1 May Person Hpayy 7 6 2012 6 00 00 AM 2 Iris Person Wish you 7 6 2012 9 00 00 AM 3 Apple 4 5 Department HQ HQ Pinky Crystal v A Query E Reset C When there is too much for associated users users can input user information into the search box click Query button to see result For example input Apple into the search box and click Query button show the result as below Se SMS associated with the user List of associated users Associated SMS Person Wish you 7 6 2012 9 00 00 AM Search Apple 59 ZKTeco Attendance Management Software User Manual At the left of the window list will only show the user Win s information On the right of the window will show the user associated with the short message Click Reset button empty query results and returning to the step A is shown in the window 4 Edit messages Click the short message on the list to select it click Edit
124. is selected is twice attendance On duty in morning Off duty in afternoon or is four times On duty and Off duty in morning and afternoon input correspond to on duty and off duty time click Cancel button return Shift Timetable Maintenance window click Next button to continue setting If chose twice attendance click Next button to continue setting the window is following 98 ZKTeco Attendance Management Software User Manual A Attendance schedule wizard TER P r Clock In Out The time range of allowing employees clock in out Outside this range is invalid 03 00 18 00 Start C ln 07 00 End Cn 12 00 Must Cain V Start C Out 15 00 End C Out 23 59 Must C Out V al Cancel This windows may set the Start End time for C In and C Out and whether at this time employee must be C In and C Out if want to select this item just put tick in the selection box also can set different option depending on different department and employee click Next the window is following 99 ZKTeco Attendance Management Software User Manual amp Attendance schedule wizard ee ag Att Rule Set the attendance rules of the whole organization CAR How many minutes after on duty time will be counted as Late 5 2l How many minutes before off duty time will be counted as Leave Early 5 a Cancel On the window set regard as coming lately time and regard as leaving early time click on Next b
125. king Records In Advance ae 2 Search p Time Rang In Out ere P i From 7 1 2012 00 00 00 CR Preview Meana a Z Support simple calc To glei 8 1 2012 w 23 59 00 EB E Modify Log ae Workcode pey a ee z iplay Image isplay bl4pple 3774 2012 11 11 45AM C Out 3 9 How to Generate License Files There are two algorithm versions to enroll the user fingerprint in employee maintenance Finger9 0 and Finger10 0 252 ZKTeco Attendance Management Software User Manual 6 Employee List S i x amp weal L Search Import FaceGroup include sub department 1 1 Name fienad Title Mobile Pa HQ May Iris Apple Pinky Crystal AC No 3 Name Apple Fingerprint manage Gend N Finger 9 0 O Finger 10 0 ender o Nationality Office Tel gt OFingerpiint device sensor Tite Privilige User Date of Birth fE Date of Employment CardNumber Mobile No Home Add Basic Information Addition AC Options Record Count 375 How to choose Finger9 0 or Finger10 0 1 Enroll with a single color LCD fingerprint sensor choose Finger9 0 algorithm version 2 Enroll with a TFT fingerprint sensor you can choose both options Each algorithm version provides corresponding FP sensor to enroll Note View the device algorithm version in the system pa
126. lated items Name Normal Actual Late Early Absent OT WTime Vin VOut N In May Iris Apple Pinky Crystal 1127 2025 3007 3010 3012 If need to show much more rows may right click the data row of your choice in the statistical result detailed situation page Export data Export the data you inquire to Excel or the text file backup and save it in order to consult in the future For detail operation please see also appendix 3 6 Export Data 2 4 4 System Operation log There provide with complete record about all operator operate trip and event when this software is apply to maybe view the log in the future Click Search Print gt System Operation Log the following window wills pop up 204 ZKTeco Attendance Management Software User Manual o System operation log DEK Delete 7 8 2022 v Delete export D io Operator DateTin ime Device Description TA 1 1 Temp Supervisor 1 o0 Temp Supervisor 99 Temp Supervisor 98 Temp Supervisor 97 Temp Supervisor 96 Temp Supervisor 95 Temp Supervisor 94 Temp Supervisor 93 Temp Supervisor 92 Temp Supervisor 91 Temp Supervisor 90 Temp Supervisor 89 Temp Supervisor 88 Temp Supervisor 87 Temp Supervisor 86 Temp Supervisor 22 AN SESE Schedule 7 9 2022 1 0 18 22 Al Employee Maintenance 7 9 2022 10 17 31 AW 7 9 2022 10 17 24 Aly 7 9 2022 10 17 13 Ab
127. lect machine on the Device list on the right of window User info Fingerprint Face Photos Select the information need to upload High rate mode When if these machine hookup by Ethernet and have large quantity of data to upload Delete Choose this user which want to be canceled and then choose Cancel button Note Please check the Finer Version 9 0 or 10 0 Must ensure that the upload fingerprint type same with the device fingerprint version otherwise unable to successfully uploaded employee information 3 After complete setting click Upload button to start It will display the upload process at the button of the window and show the operation records in the list Show as below 35 ZKTeco Attendance Management Software User Manual 6 From PC To Device OUR COMPANY User m lt Device Pcie Machine 1 May OUR COMP his OUR COMP 356241921 Apple OUR COMP Pinky OUR COMP Crystal OUR COMP D Selectall iver ll Select at veran User info 1 Transfering data 17 42 31 a Fingerprint 2 2 Concentrated uploading the data do not operate 17 3 2 Operation finishedlUploadUser 5 17 42 34 ace Photos in DB Photos in folder High rate mode 2 1 3 Real Time Monitor The real time Monitor function makes management software to known employee attendance or door controlling status in time May find and deal with the exceptio
128. lick the superior department of the new department click on the Add button input the name of new department in the dialog box click OK to save Add Hew Department Input name of the department to add Zo In deleting department you only firstly left click the department selected click the Delete button and select Yes in the display caution box OK If you want to modify a department s subordination relationship first 66 ZKTeco Attendance Management Software User Manual selected the department to modify by left click hold and drag the name within the new superior department Then follow the instruction to operate Click on the Employed button The following appear Eaploy Employees Employee Our Department s Employees acne Name ACNo Name gt gt Employees in the Employees list are those who don t belong to any department that is who have left their posts This is the same as on leave No salary In the list of employees select those employees that your department wants to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click Remove button and the 67 ZKTeco Attendance Management Software User Manual select employees will leave your department leave their posts After operations click Close button or to retu
129. m Employee Attendance Records Search Module Press Ctrl to select multi rows 8 When part or all of employee from one State C In vi Add record time day QUE v 18 30 al Machine Num 1 You first select department and employee and choose the record style you add Set record the date and time click Add button to add a new clock in record When a new record has been added the Add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another one or the clock out time has been changed Click the close button EJ to close this dialog box and return to the main menu 155 ZKTeco Attendance Management Software User Manual There are many select statuses of not only clock in and clock out but also other option in select box The type of choice box is allowed to choose the condition that not only has clocking in and clocking out but also includes other options if had to operate other types only to need to choose the different type other types step of operation and handle the employee forget checking the sequence of operation to be same interface as follows Forgot Clock in out Employee When part or all of employee from one OUR COMPANY department forgot Clock in out with reasons B FAE employee s clock in clock out time can be iB Finacial a an e hango ca eee y using lt Modify Log gt from Employee b Humen Mesones Attendance Records Se
130. m all statistical situations in the time range The default unit is the hour able to change it under the Overtime Work statistical rule in the computation of Attendance rule page e Attendance calculation Time Range HQ E Calculate From 72 1 2012 od lt All gt T Report Export data I Report Designer Sort J Departmer User Num Name J Time M Descend 8 1 2012 Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserAtt l AC No No Name Date on duty Off duty Clock In Clock Out N a gt May 7 5 2012 03 00 18 00 0 3 Apple 7 5 2012 13 00 23 00 0 193 ZKTeco Attendance Management Software User Manual NoShiftUserAtt The NoShiftUserAtt page facilitates the manager to view unscheduled employees and schedule for them eS Attendance calculation Time Range HO fz Calculate From 7 1 2012 nt aw To 87 1 2012 M Report Export data I Report Designer X Sort Departmer User Num Name Time M Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUsertt Emp No AC No No Name Date Clock Ind Clock Qut1 Clock In2 Clock Out 2 ClockIn3 Clock Ou A 5 5 Crystal 7 4 2012 11 11 11 11 11 28 5 5 Crystal 7 5 2012 17 10 j5 5 Crystal 7 6 2012 17 25
131. m setup Sf Regular Main Window Monitor Show GridLine E Function Option gt Start amp Download Record s AC No length 0 pA If less then add 0 in ahead If over then keep its le i Status of Record s I5 Import User s Data a Update the data according to the length setting Extend Function Minimize on program startup Use XP style Save Window after exit Max display items When Zero Closing Automatically monitor 1000 Jo OK X Cancel 5 Select Transaction Photo Record of using Http in the Extend Function pagination Ensure that the port settings are consistent with Web port settings on the device Finally click OK button to save as shown in the following figure 249 ZKTeco Attendance Management Software User Manual System setup Be Regular re Monitor Transaction Photo Record of using Http E Function Option only for device of http serverjnot supported Rs232 485 gt Start amp Download Record s i Status of Record s 3 Port 80 FZ a M Add Machine To System Automatic Transaction Real Time O Interval 5 Ml UnitMin O Transaction Log Times 6 The attendance management software automatically detects the online device and displays the latest attendance records and photos in the main interface as shown in the following figure 250 ZKTeco Attendance Management Software User Manual Attendance Management Program Temp Supe
132. ment by the shift Time Period until the time which the employee has not arranged in groups is more than day otherwise did not judge Used timetable This employee possibly shift Timetable single click button the choice shift Timetable appears these shift Timetable are the name list of the set shift which have already been set in shift management Interface as follows Employee attendance options May Clock In Clock Out Auto assign timetable O By timetable O By Timetable Must C ln Must C Out Least time for Auto assign O Allow no C ln O llow no C Out 1 2 Dais 0 Hour s V Attendance Active M Count OT Used timetable V Holiday Reaistry for OT Assigned schedules list Start Date EndDate Shift Schedule 1 1 2000 12 31 2999 A M X Cancel Left click shift names that select from display shift name list add selected shift If want to cancel shift where there are used period of time first define period of time click on button it will be canceled Show as below 114 ZKTeco Attendance Management Software User Manual Employee attendance options May Clock In Clack Qut M Auto assign timetable O By timetable O By Timetable Must C ln Must C Out OAlow no Can Odllow no C Out 1 2l days 9 Fl Hours Least time for Auto assign Attendance Active Count OT Used timetable Mv K Holiday V Registry for OT Assigned sched
133. messages button the following window wills popup Type V Set the validity period Start Friday Jv 00 00AM Duration 600 Minutes Content Wish you have a wonderful day J OK 26 Cancel User can modify for need Type can t be changed The operation is same with create messages 5 Query messages A Click Query messages button the window will automatically pop up Query bar show as below 60 ZKTeco Attendance Management Software User Manual 6 SMS management List of currently connecte lis List of associated persons Department I JHegstered Device name J a hee a Name pl2 j i i wishi May Zz 2 Person 7 6 2012 6 00 00 AM 240 Hpa 2 Iris 3 Apple la Pinky 5 Crystal lt gt Fuzzy query of codes and contents 2 Reset p Operations of the selected de Exact auer of numbers Clear all associations Database operation Delete the selected Create messages Query messages message Cleat all wessages Delete messages Send messages HQ HQ HQ HQ HQ Set associations juery B User can Fuzzy query of codes and contents exact query of numbers Click Query button to query click Reset button to clear query result and then return the default window For example input 2 into the box click Query button the result show as below 61 ZKTeco Attendance Management Software User Manual eS
134. n status Run this function It is need to open this software only and attach the fingerprint machine to the network if there are many fingerprint machine you connect just need to hookup all fingerprint machine after normal user verify successfully its verification record will appear in the displaying area 36 ZKTeco Attendance Management Software User Manual Attendance Management Program Temp Supervisor 7 5 2012 Data Attendance Search Print Maintenance Options Device management Help 8 a H x 0O Employees Repot Device DelDevice Connect Disconnect Exit system Data Maintenance a Machine List Import Attendance Checking Device Name Status MachineNo Comm type Baud Rate IP Address Export Attendance Checking S Disconnected 1 Serial Porl AS485 115200 Backup Database Kaz Connected 1 Ethemet 192 168 10 88 Machine x3 Disconnected 1 usg The device has connected Download attendance logs Download user info and Fp Upload user info and FP E AC Manage Maintenance Options BB Department List 3 Aen i Machine ver ID Status Time G Adminiiiator 7 5 2012 5 28 03PM 2 FF 5 2 failed in connecting with d 17 24 59 07 05 82 Employees Crystal 7 5 2012 5 44 43 PM FF 6 2 Connecting with device pl 17 24 59 07 05 Database Option May 7 5 2012 5 44 48 PM FF 7 2 failed in connecting with d 17 25 39 07 05 es Iris 7 5 2012 5 44 50 PM FF 8 2 Connecting with device pl 17 27 14 07 05 Pinky 7
135. n the Day View pagination Department Through this drag down box user can examine and to choose each department the default department in the system is the main corporation Employee Through this drag down box user can examine and choose the employee from each department default employee by the system is Completely When view the lot of record may set option for employee business trip employee ask for leave by a department 147 ZKTeco Attendance Management Software User Manual in The employee is in All by default be unable to add the employee business trip asking for leave Employee list The employees selected from the Employee option box are displayed in the employee list Leaves view Through the view all leaves name which exist this system will be shown Double click name of leaves may choose the color to distinguish the leaves Time Range Is same with the majority module in beginning and ending time all is used to determine some Time Period provide user with convenient to inquiry Report Determined beginning and ending time click this button to produce the employee business trip asking for leave data sheet which display by the report Business Leave AfL List 2020 07 01 2020 08 01 Start Time End Time TimeLeng Leave Class Reson May 74112020 3 35 00 AM 74112020 1 50 00 PM 10 15 Sick 71712020 4 45 00 AM 71712020 4 55 00 PM 12 10 vacation 7 9 2020 1 15 00 AM 7 9 2020 9 00 00 PM 1
136. n the page head foot these writing will be able to 245 ZKTeco Attendance Management Software User Manual display in the start and the ending of exported the file D Caption amp Width There are ten fields which Export Department Name No Data Time Status Location ID ID Number Workcode Verify Code CardNo label it with the easy memory the title and defines each field the display width E Excel Options Set the Fields and Styles to export 5 Save Export Options After setting the field the format and so on for provide the convenience to export next time will be allowed to save this setting in the file next time will export this setting instead to set again 6 Load Export Options Directly import setting file before save then was allowed to transfer the setting before you setup directly export the data again 7 Start Export After all options set finished Click Start Export button the following window will popup 246 ZKTeco Attendance Management Software User Manual Exporting i Exported Zz Time 0 00 00 Status Exporting Speed When indicator inform you completes download data then may confirm and gets down the data to directly which the examination Export Show as below a BE Department A B c D E G H z L1 Department Namo No Date Time Staus Location ID ID Number Workcode V
137. n to select the time or directly change the time In y g the drop down box of Date click 4 or gt button to move the date one month upward or downward Time Range From 10 11 2010 00 00 H To 9419 2011 v 2359 Es EI September 2011 Sun Mon Tue Wed Thu Fri 1 2 a amp 2 9 TE 2 T3 fa 15i 16 18 BE 20 21 22 23 25 26 27 28 29 30 Today 8 23 2011 Click the year number to change the year directly or click button to move the date one year upward or downward Click on the date you want to select it 236 ZKTeco Attendance Management Software User Manual 3 2 Select Employee The option box of Employee is like this Employee PiE Vivi J20 Win Ja Pinky E 22 Weir v lt gt Move the mouse to the row the employee to select is in left click the mouse and this row will turn blue To select more than one employee hold down Ctrl key to select 3 3 Select Department The option box of Department is like this Dep OUR COMPANY Al FAE E Finacial Human Resources Maintenance 1 v 237 ZKTeco Attendance Management Software User Manual With the mouse left click the department name Wait for the department name to change blue It shows chooses successfully Choice department employees Single click department open a drag down box chooses department which the employee is at then single click the employee box 3 4 Select Employee in Department
138. nd period of attendance status may know the sum attendance of department 199 ZKTeco Attendance Management Software User Manual facilitates reduces the scope carries on the detail inquiry Fino S W ahr X Depart Attendance Statistic ua lUserc Normal Actual Absent Late Early BLeave Niin N Out Times acatior Other ount WDay WDay WDay Min Min WDay Count Count Count Hour Hour 269 4 4 4 8 4 4 4 8 Departmenti The computation of should arrive actually arrive absence without an excuse coming lately leaves early working overtime asking for leave business trip sick leave leave home leave same with daily Time Attendance statistical table Only completely accumulate each department s personnel s situation Above the report tool column is same with Daily Attendance Statistic Report 4 Staff s On Duty Off Duty Timetable The time in which each employee actually come and go to work produce report corresponding date and shift Convenient for the administrator viewing and may print 200 ZKTeco Attendance Management Software User Manual Staff s On Duty Off Duty HO 2012 07 01 2012 08 01 HQ 1 May 01 Sun 02 Mon 03 Tue 04 Wed 05 Thu 08 Sun 09 Mon 10 Tue 09 00 17 10 17 44 18 00 11 Wed 12 Thu 13 Fri 14 Sat 15 Sun 18 Wed 19 Thu 20 Fri 21 Sat 22 Sun 23 Mon 24 Tue 25 Wed 28 Sat
139. ndance setting maintenance the employee s work record as overtime work in 189 ZKTeco Attendance Management Software User Manual other exception situation list the overtime work and the free overtime is verified as effective work to statistic obtains two results among the start and end time all accumulation situations The default unit is the hour able to make a change under the Overtime work statistical rule in the computation of Time Attendance rule page OUT According to OUT the statistical rule in the Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the OUT statistical rule in the computation of Time Attendance rule page Business Trip BOUT According to Business trip the statistical rule of it he Time Attendance rule as well as the approval absence is effective in other exception situation list carry on the computation of the statistics Obtain result from all statistical situations in the start and end time The default unit is the hour able to change it under the Business Trip statistical rule in the computation of Time Attendance rule page Hours of work WTime The computation of attendance depends on the time of employee clock in out Obtains the result from completely accumulation betwe
140. ndance Management Software User Manual Fingerprint registration y a BS Attention You can choose to enroll duress fingerprint but it is only effect when the device supports the function otherwise it is just a general fingerprint Follow prompts or press fingerprint on sensor face of the fingerprint device or fingerprint scanner after press 3 times prompt inform you registers successfully then fingerprint registration finish If want to backup fingerprint for system chooses a finger registration After the registration complete press OK to return add the employee interface continue to add the employee B Registration card Under Fingerprint device drag box choose the Device with radio 72 ZKTeco Attendance Management Software User Manual frequency card function after connects successfully and starts to add the employee Selects department which the employee is at Click button wave the card which want to be registered on the radio frequency card machine after waving the card this employee s register number and the card number can display the corresponding card the information according to needs to change the serial number and the name the card number do not change at random The card number s length is 10 The cursor locates in the name column e Employee List x t X d g i Delete z b Search y Import FaceGroup AC No Name _fierad Title MobiezPac HQ May 2 Iis Apple Pi
141. nky Crystal Fingerprint manage Finger 9 0 OFinger 10 0 Name Iris Gender No Nationality Office Tel O Fingerprint device sensor Title Privilige User Date of Birth Fs Date ot Employment CardNumber 3562419200 Mobile No Home Add Basic Information Addition AC Options Record Count 5 If want to add new employee press button to repeat above this operation 2 Add a Batch of Employees When some departments enroll a lot of employee you can use this function to add employees lighten an operator work E g a lot of employees want to be added to the FAE department first select FAE 73 ZKTeco Attendance Management Software User Manual department click on the Patch button the adding batch employees window appears A If there are not employees in this department the following appear Add a batch of employee AC No Number pattern il Wildcard length From n ale S OK B If there are employees in the department the following appear 74 ZKTeco Attendance Management Software User Manual Add a batch of employee Copy datas from Ann 9 Select fields to be copied ACNo 5 JO No Number pattern Gender Title Wildcard length 3 ai Mobile Pager 7 Birthday From 1 To 1 31 Date of Employeed Add Office Tel department Administrator Nationality CardNo Privilege FaceCount v y
142. nput information can be 5 AC Options Attendance rule option Click the pagination label of AC Options The windows will appear as follow figure 84 ZKTeco Attendance Management Software User Manual i Employee List Somo too i AN T L Add Import FaceGroup include sub department HQ 1 May Iris Apple Pinky Crystal Active AC Count OT gi Schedule AC Rest on Holidays Check Clock Irr Check Cleok Out O By Time Zone O By Time Zone Must Clock In Must Clock Out ODon t Check O Dont Check Basic Information Addition AC Options Record Count 5 Active AC The item means weather the attendance is valid if this item is defined the employee will be accounted and statistic attendance in accordance with the attendance rule and other select item otherwise this employee doesn t need to keep the attendance record and regard his record as normal on duty E g A leader of the department doesn t go to attendance but his attendance is accounted on normal duty Count OT Sign this item counted by the employee over time Reset on Holidays Sign this item the employee will have a rest on holiday if the employee is on duty it will be signed to over time Otherwise the employees have to be on duty if the employee is off duty he will be accounted to absent Check Clock In Check Clock Out This item can control the employee must check in or check out the setup privilege in
143. nt i Attendance calculation Time Range Calculate 7 1 2012 From Report Export data J Report Designer Sort Departmer User Num Name J Time M Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUsertt Normal Actual Late Absent OT BOUT WTime Times VIn Zi 8 1 2012 x Apple Pinky Crystal 1127 2025 3007 3010 3012 3013 lt BLeave WDay Normal WD ay Late Min Early Min AfL Hour Absent wWDay OT NDays_OT Holiday_OT AWeekend_OT Hour Rest Hour N In Count N Out Count ROT Count BOUT Count QUT Hour FOT Hour Sick Count Vacation Hour Other Hour In the Calculated items pagination the default data include name attendance number AC No late early sick leave etc If you want to show much more may right click on Columns the option in the table show other rows of your choice there is a tick in front of the row Normal Should arrive Depending on the employee shift count the employee s working day which should go to work between the start and end time The defaults unit is the working day may change the statistical rule in the Normal of the Time Attendance rule calculation page Actual Actual arrive According to The Clocking in Clocking out 187 ZKTeco Attendance Management Software User Manual record statistic the employee working day which actually goes to work
144. nt Software User Manual The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to receive benefits through the inclusion of the SOFTWARE PRODUCT The SOFTWARE PRODUCT may be included in any free or non profit packages or products 3 Copyright All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Therefore you must treat the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT on a single computer provided you keep the original solely for backup or archival purposes Limited Warranty No Warranties The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT The SOFTWARE PRODUCT and any related documentation is provided as is without warranty of any kind either express or implied including without limitation the implied warranties or merchantability fitness for a particular purpose or no infringement The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you 256 ZKTeco Attendance Management Software User Manual No Liability for Dam
145. o Attendance Management Software User Manual search Employee s Attendance Checking Record Condition Dep HQ If you want add edit attendance checking s original records ee Advanced Export please use the functions of Forgetting to clock in out Coming Late Leaving Early Collectively or Handle Attendance lt Alb Name Checking Records In Advance Time Range From 77 1 202 v 00 00 00 Boren Hepat Display Status z To 8 1 2012 v 23 59 00 a Modify Log Display Workcode v Primary Logs Simple Cale C Diplay Image Date Time 7 4 2012 11 10 12AM_C In 7 4 2012 11 11 08 AM_C In 7 4 2012 11 11 33 AM C ln 7 4 2012 11 11 48 AM C Out 7 4 2012 11 28 06 AM C In 7 4 2012 11 33 18 AM_C In 7 4 2012 11 33 25 AM CeIn 7 4 2012 11 50 08 4M C In 7 5 2012 9 00 294M C In 7 5 2012 5 10 01 PM_ C ln 7 5 2012 5 10 13 PM C ln 7 5 2012 5 28 03 PM C In 7 5 2012 5 44 48 PM C In 7 5 2012 6 00 29 PM C Out As shown in the above picture click Export button to pop up the following window 240 ZKTeco Attendance Management Software User Manual Export Fields Options Please select the fields that you want to export Predetined Items List v No v Date Time v Status v Location ID ID Number You may v Workcode lt Save Current Option gt Input a name in the above v VerifyCode Predefined Items List and then press OK v Ca
146. o in the software to the USB disk for storage or upload the user s photo to other device Select the user s photo to be uploaded as shown in the figure below Bu disk data management Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo User list that have photo 7 Export User s Photo to the usb disk OUR COMPANY AC NO Name AC NO Name Lau May gt Export User s Photo to the usb disk Disk size 15983MB Free Space 15618MB Used 364MB Fie Time 2012 07 04 11 52 16File Size 0 Bytes On the left of the employee information view column in the User list that have photo select employees by department Click the move buttons on the middle to transfer the user s photo to be exported to the Export User s Photo to the usb disk area on the right 47 ZKTeco Attendance Management Software User Manual transfer all the selected records from the left to the Export User s Photo to the USB disk area J transfer the selected record from the left to the Export User s Photo to the USB disk area iJ remove all the selected records from the Export User s Photo to the USB disk area LJ remove the selected record from the Export User s Photo to the USB disk area Import User s photo Import the user s photo stored in the USB disk to the software Bu disk data management Import user data User data exp
147. o save and examine the data Import AC Data It is able to import recording data in the file to the system through Import AC Data under the Data menu Employee leaving on _ business Asking for Leave Click Employee leaving on business Asking for leave sub item under Attendance menu may set the employee leave on business asking for leave condition and produce the corresponding data sheet Forgetting to clock in out If the employees forget to clock in out add clock in out record for this employee Through Forgetting to clock in out sub menu under Attendance menu Coming Late Collectively If employee have forget collectively to clock in out then neglects assigned time clock in out record or add the clock in out record again this sub item under Attendance menu Attendance record May search employee s attendance record and revises the diary through this sub item under Search Print menu Current Employee s On Duty Status May search the employee current time in the At post not At post situation through Sub item Attendance Calculating and Reports Under Search Print menu also may click on Report icon to enter may inquire each kind of exception statistics the Time Attendance produce report and print the report 93 ZKTeco Attendance Management Software User Manual Department List Employee Maintenance May set the department in the department management revises the employee information and employee s Time Attendanc
148. oming late collectively it is only to select leaving early collectively 2 4 Search Print 2 4 1 Attendance Record This module is used to inquiry all employee attendance record which is downloads from the device the computation of all attendance statistical bases on this record Click Attendance Record sub item on the main window of Search Print and the following window will pop up 160 ZKTeco Attendance Management Software User Manual Search Em ployee s Attendance Checking Record 5 DE Condition D Ha If you want add edit attendance checking s original records please use i the functions of Forgetting to clock in out Coming Late Leaving Early Name Pinky Collectively or Handle Attendance Checking Records In Advance Time Range i Out From 7 1 2020 o0 00 00 Design Hepat Display Status EEE To 8 1 2020 v 2358 00 Mody Lag Display Workcode _ Diplay Image Primary Lags 1 Search 1 Only search attendance record Dep Department Display all departments in this unit Name Employee Display all employees in this unit through drag down box choice needs to inquire sub item Time Range Determine time scope that needs to inquire Search Choose the department employee and determine the time range then single click Search button the result in lower part the window to show the employee s of your choice attendance record in period of time
149. omponents to install we recommend selecting them all then clicking on Next entering the next step ZKTeco Attendance Management Software User Manual Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue ull llation v Windows xP Vista Server Driver Current selection requires at least 17 0 MB of disk space 10 The fingerprint sensor driver start installing when the process is completed the dialog box will inquire you to restart the computer now or later The driver will work when the computer restarted ZKTeco Attendance Management Software User Manual Completing the Fingerprint Reader Driver Setup Wizard To complete the installation of Fingerprint Reader Driver Setup must restart your computer Would you like to restart now Yes restart the computer now Ono I will restart the computer later 11 Click Finish to complete the installation Completing the ZKTeco Setup Wizard Setup has finished installing ZKTeco on your computer The application may be launched by selecting the installed icons Click Finish to exit Setup ZKTeco Attendance Management Software User Manual ZRTECG The shortcuts will appear on the windows click this icon on the desktop to enter software 1 3 Uninstall Program 1 3 1 Uninstall the Software If you do not n
150. ondences connect with Device to go on the real time registration fingerprint and the card is available in this interface After connects the Device every time while add an employee the corresponding person s fingerprint or the card will be registered simultaneously Avoids the trouble which the fingerprint or the card and the personnel does not correspond appears A Registration fingerprint gt Fingerprint device Register the fingerprint with the standalone fingerprint Machine Under in Fingerprint manage drag down box choose the fingerprint device that have attached to system after connects successfully starts to add the employee Select the department which the employee is at after click button input employee s AC No name and other related information Single click Enroll button to start the fingerprint registration gt Sensor Register the fingerprint through the on line fingerprint device BS Attention When you choose fingerprint sensor to enroll there are two choices Finger9 0 and Finger10 0 for the operation detail refer to Appendices 3 9 How to Generate License Files Sensor Registration flow Single click Enroll button shown as figure 70 ZKTeco Attendance Management Software User Manual Fingerprint registration Start to register click any finger in the interface with the mouse the fingerprint Device that has been connecting with is in the registration condition 71 ZKTeco Atte
151. onnecting with device pl 17 08 01 07 05 2 2 Succeed in connecting wi 17 08 04 07 05 3 2 Begin to Download Log 17 08 08 07 05 4 2 Records downloaded 35 17 08 09 07 05 I Shits Management 5 08 07 PM The system could prompt Saving data by now please wait for moment after the completion of data downloaded the prompts will appear in the right side of table below informing you that the to download data was successfully the communication between the Device 30 ZKTeco Attendance Management Software User Manual and the software already has disconnected The downloaded data should be added to the system if data is too bigger it is possible need to take much more time The downloading record can completely display in the circle record region like as above figure At the same time the new data record will be stored in the employee s record data list in the system you will be allowed to view it from the attendance record the new user will be stored in the employee information table of the system it is allowed to view through the employee s maintenance After downloading data the system still cannot automatically clear data which is stored up in Device Under this Maintenance Options gt System Options gt Downloads record gt you choose item as that Delete Logs in device after downloading system can automatically remove data record from Device 2 Download the User Information and Fingerprints from the Device
152. ort Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo AC NO User s Photo Del user s Photo in thej usb disk Disk size 15983MB Free Space 15618MB Used 364MB File Time 2012 07 04 11 52 16File Size 0 Bytes The left column of the page displays the user s information and photo 48 ZKTeco Attendance Management Software User Manual stored in the existing USB disk Select the photo and click Import The system starts to import the photo gt Refresh update the display of the USB disk drive and the user s photo in the list gt Import import the user s photo in the USB disk to the computer gt Del user s Photo in the disk delete user s photo in the disk 2 1 5 Short Message Management Some type product provide a function which can send a message to appointed person through public to person way before using the function it is need to setup short message customize the short message according to employee Then upload the short message into the device The device fully supports two ways to upload the message One is to directly upload by connected attendance device anther way is to utilize the U flash disk to upload it follow us take an example to illustrate how to upload it Enter the attendance software and click System Options under Maintenance Options menu put the tick in front of SMS Content Manage in Function Option pagination then SMS
153. ounting the leave gt The kind of leave statistics rule Min unit Round off control Acc By times Round at Acc The min unit is the smallest unit of measurement for leave The common unit is Workday Hour Minute there are several kinds of units of measurement in the working day Shown as following figure Hox Tal Hour Workda gt The Round off control refers to if the hour of the leaves is not integer in the attendance report while we calculate Time Attendance record in order to get convenience in the computation of the Time Attendance statistics provides with one computing mode Round up round off Round down gt Acc by times refers to this leaves statistics way in the Time Attendance report The employee asks for leave in a period of time 123 ZKTeco Attendance Management Software User Manual by the number of times which asking for leave takes the computing mode If chooses this option then the computation of the Time Attendance calculation does not comply with min unit and the round control in the statistical rule Shown as following figure Establish Normal Leave Class gt et vox l Leave Class Name Sick Statistical rule Min unit Round off control 2 Acc by times Symbol in report Count to leave gt Round at Acc is to accumulate all time of this project and converts it into the corresponding statistical unit then depending on the smallest unit to setup the method for rounding off
154. pearance Filter by Exception Single click the here the choice menu appears which exception may be selected to demonstrate which didn t display Put the tick in the item which is selected Filter by Timetable Single click the here the choice menu appears may choose the Timetable will display which Timetable is in exception when there is tick in front of the Timetable name that the express this Timetable is selected and in exception Maintenance AL BL The operations of Employee Leaving on Business Asking for Leave are same with handle Attendance Clock In Out Log Exceptions The page of Clock In Out Log Exceptions is to examine original record statue which download from the equipment and revise to the Time Attendance record states gt View the Attendance record 176 ZKTeco Attendance Management Software User Manual After searching and calculating chooses the Clock In Out Log Exceptions pagination shown as the following figure Attendance calculation Time Range Dep HQ X Calculate From 72 1 2012 v Name lt All gt Tole va ES Report E Export data I Report Designer Sort I Departmer User Num Name Time M Descend Clock In Out Log Exceptions Shift Exception Misc Exception Calculated items OTReports NoShiftUserdtt New Statej Exception Operatior A Change color Chanae fiter Processing 724 2012 11 11 AM Invalid o Change state 7 4 2012 11 2
155. progress indicator strip appear Save To File after downloading logs When chooses this item download the record at the same time save the data record to file which has been assigned States of Record System setup Be Regular me For TFT Machine The Setting should bi TFT Machi Function Opt or achine The Setting should be as same as jachine s a ie For Other Machine you are not allowed to modify digital amp Download Record s i Status of Record s SS Import User s Data amp Extend Function CAln C Out Out Out Back OverTime In OverTime Out Open for Out oon nee oo Edit Delete J OK X Cancel If the device connect with FTF screen machines assign the meaning of state to the number of symbols here the setting information must be same with the definition of TFT screen machine that is the definition of the work code otherwise the confusion record arise If the device is connected to other machines do not allow changes to the number before 145 ZKTeco Attendance Management Software User Manual Import User Data Set some parameters for Import of user data System setup Me Regular Monitor Function Option gt Start amp Download Record s i i i Status of Record s OSkip O Overwrite PA import Users Data Extend Function When Import File has the same AC No Import File Code ans Jf OK X Cancel When Import Fil
156. rameters How to generate Finger10 0 verification license If choosing the Finger10 0 you need a license to conduct fingerprint sensor enrollment Click on the Registration button it will automatically created id txt file in the software installation directory you need to send this file to our company to get the license file finger lic then put the license file in system32 folder under the system disk such as C WINDOWS system32 directory 253 ZKTeco Attendance Management Software User Manual 4 End user License Agreement fir This Software Important read carefully This End user License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the SOFTWARE PRODUCT identified above which includes computer software and may includes associated media printed materials and Online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA can not install or use the SOFTWARE PRODUCT SOFTWARE PRODUCT License The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold 1 Grant of License This EULA grants you the following rights Installation and Use You
157. rdNo lt Import Previous Options gt Choose one name that have been saved before in the above Predefined Items List and then press OK X Cancel Predefined Item List The current definition of your choice will be a name when the next time export will be allowed to directly select and save name but not need to choose the field to export in the left box Put tick in font of the fields to export If next time you want to select the same fields to export data you can input an item name in the box of Predefined Item List and click OK to save the selected fields in this item If you want to call your previous choices select a name saved in the box of Predefined Item List and click OK to enter the following window 241 ZKTeco Attendance Management Software User Manual Save in a My Documents E My Music f My Pictures 2 My Recent Documents G Desktop My Documents My Computer Ca My Network File name w Places 5 Save as type Microsoft Excel File xls Microsoft Excel File xls Dbase Table dbf Text Filef txt Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in three formats Excel files Microsoft Excel File xls DBF formed database files right justified text files 3 7 Advanced Export Advanced Export is mainly used in se
158. record specifically some independence equipment set time is not real result in attendance record time isn t correct 9 Why I attendance normally but it is show I stay away from work without leave or good reason Answer Examine your period time setting first confirm your attendance record is among the range of clock out time example you setup the clock out time is from 17 00 to 18 00 you clock out time record is16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no clock out is neglect next examine you attendance time is correct or it s not 10 Why there are come late and gone early in the attendance account and statistics shift but there aren t their records in inquiring record 260 ZKTeco Attendance Management Software User Manual Answer Please examine the setting of attendance account in attendance tule see if on duty clock in record come late gone early have been sign or have not if it has been labeled so that the neglect system will indicate come late gone early 11 Leaders of company don t require clock in out but their attendance demand account how do it to set Answer 1 Enter attendance setting under employee maintenance cancel valid attendance 2 Set up a period time of unnecessary to clock in out produce a schedule the schedule is used to account with employee 261
159. rectly form duplicating to current position and can patch in Excel list directly Copy Data from current to last Searched record result copy from current copying position to ending and can patch to Excel list directly 183 ZKTeco Attendance Management Software User Manual Columns Data row Select item name on the searching window appearing click pop up menu is following Show all Columns All item name of data row display on search window Hide all columns All item name of data row except surname and name hide on the search window only show surname and name Save grid layout The item name on which the search window appears can be saved load data row setting to use Load grid layout According to store data row to show item Advance Export Export the list as file See also 3 7 Advance Export Misc Exception Misc Exception is used to verify and appraise employee hour of overtime and business trip default leave sick leave home leave are effective overtime free overtime business trip approval absence are invalid by default it need a calmer appraisal of whether effectively writes down in the statistical report Mise Exception interface show as follow 184 ZKTeco Attendance Management Software User Manual Attendance calculation Time Range Calculate 7 1 2012 From EJ Report fi Export data Report Designer Sort Departmer User Num Name J Time M Descend
160. red eT May used schedules Select the schedules may be used for employees in the department Jf OK X Cancel Default schedule Select a shift from down drag menu make it as default Shift which is used for enrolling new employee after enrolling new employee it will give new employee a shift May used schedules Able to display name of current setup shift in the shift schedule list when arrange department shift the shift will not display list until selected shift 2 Normal Assign employee Shift The part of the page in right side is the assignment employee shift the module Assign employee shift not only individual all but also by the batch Click Select All button to assign all employees shift in the employee s list interface hold down the Ctrl key and with the mouse single click the employee to complete the multiple choice choose the 109 ZKTeco Attendance Management Software User Manual employee who needs to be assigned to shift then click Arrange Bs Arrange Shifts Employee s shifts button the following interface appears Employee attendance options May Clock In Clock Dut Auto assign timetable O By timetable O By Timetable Must C ln Must C Out OAllow no C In O Allow no C Out 1 2l days 0 2l Hous Least time for Auto assign V Attendance Active Count OT Used timetable a Holiday Registry for OT Assigned schedules list End Dat
161. red to amend Type Click the button to select type Can choose Personal Public or Preset gt Public For public short as soon as the attendance machine start the short message will be saw it will appear for ever gt Personal For a personal short message it will not show until the user verification is positive Set the validity period After choose the item a line will add on the interface define the Start and Duration time 51 ZKTeco Attendance Management Software User Manual Type Personal O Public O Preset Start Friday Jv 10 24 57AM 4 Duration I Minutes Content JS OK X Cancel Start The user can set the short message display starting time set up time please refer to Appendices 3 1 Set Date Duration Click l button to set duration the unit is minute user also can input value in the box Content Input content of the message For example set as below 52 ZKTeco Attendance Management Software User Manual 00001 Type Personal O Public O Preset 7 Set the validity period Start Friday Joy S 00 00AM Duration 600 Minutes Content Wish you have a wonderful day JA OK X Cancel Click Cancel button to cancel operation click OK button to save and then return the SMS management window The message will be displayed on the window Show as below eS SMS management List of currently connect SMS li
162. rly Answer First enter management to check the setup shift in normal condition the name of shift corresponding time period display that appear in blue color in right time box if there isn t any problem enter employee shift list view the starting date of employee shift the starting date is beyond the account and statistics time range isn t it if it isn t assign shift again fix new starting date 6 How to cancel the schedules which have been set up Answer You can add an empty schedule firstly then use the empty schedule replace the schedule which will be canceled in employee assignment enter schedule management to cancel corresponding 259 ZKTeco Attendance Management Software User Manual schedule OK 7 Why the data which is stored record is fewer than loaded down data while in the process to download all data Answer While loaded down and record the attendance program can determine loaded down record the repeat record will be cancel automatically the stored record will not be store again 8 Why the loaded record appear but cannot find it while inquire it Answer Confirm time range you inquire is accord with attendance time of loaded record or it s not can check attendance record day month year after loaded down record or open database att2000 mdb enter check out clock in can see all origin record confirm time of attendance original record is within the range of acquirement pay attention years
163. rn to Department Management main Window 2 2 2 Employee Maintain Select the Maintenance Options click Employee Maintenance item and open Employee list within this window maintenance employee s various information and attendance setting Through the employee list you can view the department the employee belongs to here to view and modify employee s information is available at here attendance setting privilege is superior to Assign Employee Schedule S f x roid x n T b Add Delete batch Search Import FaceGroup include sub department sh AC No No Name enad Tite Mobile Pac HQ May Iris Apple Pinky Crystal 5 v ja gt AC No 2 Name lis Photo Fingerprint manage Gender _ w No Nationality Office Tel Fingerprint device Osensor Title Privilige User a Date of Bith 5 Date of 5 Employment CardNumber 3562419200 Mobile No Home Add te A ey Basic Information Addition AC Options Record Count 5 The window of Employee List divided into two parts gt The upper half part is employee list list columns show employees all information including the registration number AC No name title No Finger Count V9 0 Finger Count V10 0 and so on The 68 ZKTeco Attendance Management Software User Manual 9 0 and 10 0 are the algorithm version number The bottom of the employee list has a line of statistics the statistics of eac
164. rogram You had better turn off all the other programs before installing to avoid collision during the installing process Note the following demonstration software version may be not identical with your CD contents please follow the CD installing process 1 Insert the CD into your CD ROM the installation program will run automatically 2 The software supports Simplified Chinese Traditional Chinese and English select the language you want to install and click Next ZKTeco Attendance Management Software User Manual Select Setup Language Select the language to use during the installation C Tips click Cancel button to abort installation 3 The next step is License Agreement dialog please read carefully Select the I accept the agreement and click Next button to enter the next installing process License Agreement Please read the following important information before continuing Please read the following License Agreement You must accept the terms of this agreement before continuing with the installation END USER LICENSE AGREEMENT FOR THIS SOFTWARE Important read carefully This End User License Agreement EULA is a legal agreement between you either an individual or a single entity and the mentioned author of this Software for the software product identified above which includes computer software and may include associated media printed materials and online or electronic doc
165. rvisor 7 9 2022 Data Attendance Search Print Maintenance Options Device management Help 222 5 0 Status MachineNo Comm type Baud Rate Disconnected 1 Serial Port AS485 115200 Department List Connected 1 Ethernet Q Administrator Disconnected 1 Z Employees Database Option Maintenance Options Name sTime a Crystal 7 9 20123 1 Name E Maintenance Timetables May 7 9 2012 3 3 an I Shits Management Apple 7 9 2012 3 3 G T Employee Schedule IL sages gt GExeckvent Sheet 13 Http Server started 2 Http Server started Use Employee Schedule No door manage 1 Http Server started BD Timezone z Group I Unlock Combination 3 36 06 PM 7 You can also query the latest records and photos from the attendance records 1 Connect the device first 2 Download the attendance records 3 Open the Attendance Record window 4 Finally select Display image Then you can see the details of each record including the images In the image list you can click an image to view the enlarged image 251 ZKTeco Attendance Management Software User Manual search Employee s Attendance Checking Record Condtion Ha If you want add edit attendance checking s original records please Dep Coming amp Advanced Export use the functions of Forgetting to clock in out Name lt All zl l Late Leaving Early Collectively or Handie Attendance Chec
166. s been set in the system the Login window will appear unable to enter the system until input the right User Name and Password 90 ZKTeco Attendance Management Software User Manual Login to system To login to the system Please input your username and password or press your finger on the fingerprint sensor Login Account User Name Password 2 Administrator s privilege and classification 1 Administrators classifications There are four kinds of administrators in the system depending on the privilege height Sequence Super Administrator Department Administrator Level 1 of Dep administrator Level 2 Dep Administrator 2 Administrator s privilege The Super Administrator may manage all employees the Department Administrator only can manage this department employee gt Super Administrator The super administrator is highest level of administrators in the system the super administrator own privilege to add revise delete administrator besides oneself it is allowed to initialize the management system and set the database His her 91 ZKTeco Attendance Management Software User Manual default privilege is allowed do any operation for the system If unselect all in the interface of Set Administrator s Purview then the default privilege will be used If only several items has been selected then this administrator who has the operation privilege can select the corresponding project only gt
167. ser Manual choose a new filename if the name has existed in the system it will reminder you to define a new filename Note You must choose the new name of file if the file exists in the system the system will inform you select a new name of file Shift data for AC Time Delete the expired employee shift data select the cut off date for deleting such data and click OK For example the time range of a shift record is 1999 01 01 to 2011 12 12 When the cut off date for deleting such data is 2011 01 01 the record is not deleted The employee shift data is deleted only when the cut off date is later than 2011 12 12 Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will clear the corresponding data after clicking OK and prompt messages will display Attendance time setup data means to clear obsolete employee s shift schedule data select close data for clearing record click OK and you will clear obsolete employee s shift schedule data In the terms of Microsoft Access database can click Compact Database File button to compact the database After clearing data click to return the main menu 2 5 3 Backup Database In order to make sure data security and to restore we suggest you backup database in regular time click command on the menu pop up following window 210 ZKTeco Attendance Management Software User Manual Please inpu
168. st List of associated persons z i Hegistered Device name ode No ne time i Name Department hi Operations of the selected de Clear all associations Database operations Delete the selected Create messages l Edit messages Que messages Set associations message Delete messages Send messages Clear all messages associations 53 ZKTeco Attendance Management Software User Manual 2 Set associations DM Only the type for personal of the short message can set associative amp Set associations purpose is distribution of the corresponding view permissions only selected association employee can see the short message A As shown in Figure click the SMS which type is personal i SMS management List of currently connect SMS list List of associated persons a Hegistered No Name Department Device name Code No Type stan time bu Content p2 1 00001 1 Person 7 6 2012 600 Wish you have u i 2 Person 7 6 2012 240 Hpayy Birthday Operations of the selected de lt Clear all associations Database operations elete the selecte Create messages Edit messages Query messages Set associations message Delete messages Send messages Tuery Clear all messages association B Click Set associations button the following window wills pop up 54 ZKTeco Attendance Management Software User Manual
169. stablishing the Fingerprint Attendance System database on Microsoft SQL Server 7 0 If you are using other database server please refer to this document to establish the Fingerprint Attendance System database Provider Select Microsoft OLE DB Provider for SQL Server click Next button or click Connection pagination to enter the following window 137 ZKTeco Attendance Management Software User Manual Data Link Properties Provider Connection Advanced All Specify the following to connect to SOL Server data 1 Select or enter a server name Po Refresh 2 Enter information to log on to the server Use Windows NT Integrated security Use a specific user name and password User name Password F Blank password Allow saving password 3 Select the database on the server z Attach a database file as a database name Test Connection Defined Name of the server which store up the database severs information and database you login Click OK button to complete setting 2 2 11 System Options Set system Monitor Function Option and mainly window display Regular User can change the display mode and the style of some interfaces 138 ZKTeco Attendance Management Software User Manual depending on his her favor a Only need to put tick in front of item System setup Ye Regular Main Window Monitor v Show GridLine Function Option gt Start Show Photo
170. status convenience of paying wages depending on the Attendance situation 198 ZKTeco Attendance Management Software User Manual EER tio amp E dh X Attendance General Report Ha ormajActualAbsen Late Early OT IBLeave Niln_ N Out Normal Sick acatior Other Name AC No WDay WDay WDay Min Min Hour WDay Count Count Count Count Hour Hour Iris Pinky TI Apple 4 __ Crystal Page 1716 Kil si The computation of should arrive actual absence without an excuse come late leaves early working overtime asks for leave business trip the sick leave leave home leave same with daily calculating in the Time Attendance statistical table Work Time hours Depending on daily employee clock in out time Count the employee working hours Obtains result from all accumulation between the start and end time Att Rate Attendance rate divide the employee actually goes out on duty the number of times by employee should go out on duty the number of times Above the report tool column is same with the Daily Attendance Statistic Report 3 Department Attendance Statistical Report Department Attendance Statistical Report The sum total of the Department Attendance statistical result table take the department as the unit sum total of all employees in the assigned department a
171. strator type you want to add it is better to add supper administrator first after click following interface appear 87 ZKTeco Attendance Management Software User Manual a Department Employee List Department Employee 2 HO Iris Apple Pinky Crystal Choose the administrator you want to add in the interface all administer must be the company s employee Attendance Management Program i The 1 administrator has been successfully added J administrator s initial password is his her own attendance checking number 4 Administrator s initial password is himself herself AC No click OK to enter the administrator privilege interface may set this administrator is allowed to software in this interface be allowed to software 88 ZKTeco Attendance Management Software User Manual Set Administrator s Purview Items that can be authorized Select All A Select none AA Initialize System Clear Obsolete Data Backup Database Export AC Data Import AC Data Usb Disk Manage SMS management Disconnect Employee Leaving on Business Asking for Leave Forgetting to Clock in out Coming Late Collectively Attendance Record Current Employee s On Duty Status Attendance Calculating and Reports System operate log Alarm Event Department List Employee Maintenance Administrator Maintenance Timetables Maintenance Shift Schedules Employee Schedule Holiday List Attendance Rule Leave Class
172. t then click Connect button or right click the Device that want to be connected select the Connect from the dropdown menu appeared Attendance Management Program Temp Supervisor 7 5 2012 Data Attendance Search Print Maintenance Options Device management Help A o mn im x ooo Employees ACLog Repot Device DelDevice Connect Disconnect Exit system Machine List Data Maintenance R amp Import Attendance Checking Device Name Status MachineNo Comm type Baud Rate Export Attendance Checking Backup Database Machine Download attendance logs Download user info and Fp Upload user info and FP AC Manage Maintenance Options Department List G Administrator ZS Employee Database Option Employee Schedule E Maintenance Timetables Shits Management G1 Disconnected S3 Disconnected lt id___ Ac No Name Time 1 Serial Port RS485 pe v Select All gt t Disconnect amp Download Log Export file configure H vevice X Delete 4 32 51 PM X Delete OP Log Sync Time B5 Refresh Disabled S Enabled Property ViewStyle X Delete AC Log 115200 Status Time ja T 2 Connecting with device pl 16 3252 07 05 2 2 failed in connecting with d 16 33 33 07 05 3 2 Connecting with device pl 16 33 33 07 05 When the system connect with Device the prompt Connecting with device please wait will appear on below right side st
173. t Software User Manual Add the Item of Leaving on Busin x 4 Pinky Time Range From 72 4 2020 M 03 55 To 72 4 2020 16 20 Please choose the leave type Vacation Reason To hawaii Choose the date time leave style then type into asking leave reason click OK button to save setup click Cancel button to cancel the action After saving the window appears as before way x Delete If you want to delete one item setup e g just click ee button asking for leave will be deleted Shown as following figure Attendance Management Program 5 2 2011 5 2 2011 11 59 00 PM Vacation May Day Do you want to delete this item 153 ZKTeco Attendance Management Software User Manual Click Yes button to delete this item or click No button to abandon the action or you can left click on the Asking for leave bar which wants to cancel then click Del key on the keyboard to delete Batch deletion Delete the leave records of employees in batches Click this button and the system displays a dialog box about the time range of batch deletion Select a time range for batch deletion and click OK button When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear Attendance Management Program Xx You can t add modify this item of Asking For Leaving Leaving on Business New Time Period will overlap with
174. t and accurate Time Attendance result you must configure Maintenance Options in the main windows here you can set up Database Option and System Options Firstly enter Department List setting and assign employee to department then performance First set up database password then set up Holiday List Leave Class and Attendance Rule Employee List and Administrator setting at the finals Maintenance Timetables Maintenance Shift Schedule and Employee Schedule Note unless the employee has been assigned shift schedule the system don t produce Time Attendance report This system provide with enrolling fingerprint or card by after connecting with PC it is avoid the trouble that personnel don t match the fingerprint please see 2 2 2 Employee maintain 2 2 1 Department Management This module provide with convenient to manage each department mainly add cancel department enroll employee for more detail as following Click on the Department list sub item on the menu Maintenance Setup the windows appear 65 ZKTeco Attendance Management Software User Manual Department Management o Rename Employeed FOUR COMPANY Q row If you want to edit department names what you need to do is just to click on the department name twice or to press F2 If you want to modify departments subordinate relationship you can drag the department to modify to a new superior department name In adding department you first left c
175. t as minute minute a Must C In Must C Out HH Chance the Display Color The Shift Timetable Maintenance interface may be divided into two parts left part mainly are the Shifts Timetable list right side is the Shift Timetable management May Add Delete and Post Shift Timetable gt Add Single click Add button to add a new Timetable then input the Timetable name On Duty Time Off Duty Time recording the time as coming lately Late Time Mins recording the time as leaves early Leave Early Time Mins etc The Time Attendance record is the effective record only within the hour of Clocking in out take these recording as standard to statistics logs Simultaneously definite this Timetable whether employee must Clock in out or not The input time format is hh mm which separately corresponds the hour the minute gt Delete Selects the Timetable which has already existed single click Delete button to delete the Timetable which has been selected gt Post Single click Post to renew when revised or add a Timetable clicks this button to save the Timetable setting information 102 ZKTeco Attendance Management Software User Manual The field of meaning in Timetable settings gt Late Time Mins As above figure show the setting value is 5 minutes Illustration s On Duty Time is 09 00 E g A Clock In at 09 03 B Clock In at 09 07 so the A is not coming late because he check
176. t backup data file Save in D ZKTeco 7 E attdatas Logs My Recent photos Documents E att2000 Desktop My Network File name attBackup Places Save as type Microsoft Access Database Select position to save file input filename maybe defined filename click Save button When original database was damage it need to restore you should change back up filename as ATT2000 mdb copy the file under attendance install directory to cover same name file but the action only restore these data to before back up E g you back up data in March 31 so that these data is restored is only one before March 31 2 5 4 Import AC Data To import attendance record to another machine or old record to the current attendance software click this command on the menu and this operation window will pop up 211 ZKTeco Attendance Management Software User Manual A Import Attendance Checking Data E Import from Files O Import from database Link Database Quickly Choose DB gt Before V1 2 After V1 2 Provider Microsoft Jet OLEDB 4 0 Data Source D Documents and Setti N 1 Import from Files All information of original database can be import to Attendance system database file to import attendance clock in employee attendance data is imported Select import from USB flash disk click Import following windows pup up 2 Import from database Import from database means to import attendance data from at
177. tem connects the access control device click Maintenance Options on the menu bar of the main page The System Options page appears as shown in the figure below Click Function Configuration and tick off the Access control item to enable the Access Control function 20 ZKTeco Attendance Management Software User Manual System setup Ye Regular Function configuration Monitor Function Option Time attendance gt Stat lt Download Record s Status of Record s ZZ Import User s Data Usb Manage amp Extend Function Support 9 digital SMS Content Manage Re enter the Device Manage page and the Biometric Access Control Mifare and Wiegand tabs are added in the page The following respectively introduces the functions and usage of these tab pages Device manage Machine List Device Info Biometric Power Access Control Mifare Advanced Function Comm Set Wiegand Machine Name D Information User Count Log Count 85 Fingerprint Count Super log count 75 Face Count Administrator Count 0 Password count Product Name iFace701 Manufacture time 2012 02 17 15 52 42 Firmware version Ver 6 60 Apr 20 2012 Serial Number 4153412070079 Capacity User 10000 Fingerprint Log 100000 Face gt Biometric tab page 21 ZKTeco Attendance Management Software User Manual Device manage Machine List Device Info Biometric Pow
178. tendance database backups and the data include employee information shift information clock in records etc You can import the data from databases of previous version or databases of the same version For the data format of database files of versions previous to 1 2 differs from that 212 ZKTeco Attendance Management Software User Manual of Version 1 2X if the version of the database file that you want to import is below 1 2 Not including 1 2 please select versions before1 2 option Otherwise please select 2 2 x options Note Before importing data if it is unnecessary to remain the data in your system please first select initialize the system This is because if some data remaining in the current system overlap with the data that will import errors will appear when importing data and data s importing speed will slow down Click versions1 2 or version 1 2x button and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click to go back to the main menu 2 5 5 Export AC Data This function is mainly used to back up all attendance data in the current attendance system or clock in data click this command on the menu and the following operation window will pop up 213 ZKTeco
179. ter a face group proceed as follows Click FaceGroun and select the users who have registered faces for grouping For the users who have not registered any face do not perform this operation 80 ZKTeco Attendance Management Software User Manual Face group Dept Name Name AC No group gt i Hint press the Shift or Ctrl key to multiple select EES group 1 ET 2 Right shortcuts key operation Right click a region of the Employee List to Export Data export employee s basic information production report is available entire rank data also can be hideaway or showed in the current interface Shown as following figure Export Data Create report for current grid Save grid layout Show all columns Hide all columns Columns Import User Data Advanced Export 81 ZKTeco Attendance Management Software User Manual Export Data Export all employees information of the current department Operation step like as Time Attendance port Create report for current grid All employees information in current department will display by report form The operating method likes to export the data in Time Attendance report Save Grid layout After change setting of data rank save the data rank setting it is allowed to use after through directly write down the data rank setting Show all columns After click this option employee s all information appears Hide all columns After using this option
180. th the mouse the color will be modified 2 2 5 Management Shift Schedules After setting Timetable Be able to set Shift Schedule Select Maintenance Options menu click Maintenance Shift Schedules sub item and then you can enter Shift Management window shift Management Shift Time Period Beginning Date Cycle Num Cycle Unit 0123 45 6 7 8 9 10111213 1415 1617 1819 20 21 22 2 24 DIETE D monos TTT ew TREEREN _ Tuesday EDU ik Wednesday _ Thursday Friday Saturday Sunday w lt gt tad vy save C Edt X Dette Add time x This interface may be divided into Shift name and Shift Timetable the Shift name box include Shift Name Beginning Data Cycle Num and Cycle Unit gt Name The shift name can t be repeated and all the fields in the form can t be empty 104 ZKTeco Attendance Management Software User Manual gt Beginning Data Application Beginning Date is in the form of yyyy mm dd for example November the 15 2003 is recorded as 2003 11 15 and March the 6 2003 is recorded as 2003 03 06 gt Cycle Num Shift cycling periodicity Cycle Num Cycle Unit gt Cycle Unit Cycle unit consist of day week months Shift Management Tool Bar to Add Delete and Edit shift Under the status of adding or editing shifts when button is valid you may Add Edit Delete Shift Time Periods Add Single click button to
181. the pagination label Freely over time FOT Over time work is not registered in schedule employee attendance is regard as freely overtime Oioi The system default setup only qualify with attendance situation which one day is divided into two Time Periods if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation Group by time periods This item will define whether attendance record will be distributed into their corresponding shift Time Period E g select all items that are without clock in item and group them then you will get the total of time without clock in and clock out item Acc by times Only count the times how many times are to display on the record list No time record Round up when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation result of 1 land 1 9 work hour will be record 2 work hour Round off If the left value which after point figure excess 5 the value add 1 otherwise the left value is abandon Round Down Abandon the value No matter how many it is E g min unit is 1 work hour so that the calculation result s 1 land 1 9 count as 1 work hours 130 ZKTeco Attendance Management Software User Manual 4 Click the Weekend Set tab and the tab page appears as below Formulate attendance checking r
182. to Device select Menu gt U flash Disk Management gt Download SMS Press OK the window will inform that download data successfully Take out U flash disk from Device then plug it into USB slot of PC click Data gt USB Disk Manage and select Import SMS pagination shown as following interface B U disk data management Import user data User data export Record data import Import sms Export the sms Data Import Att Photo Export User s Photo Import User s Photo Choose type Id Start time TimeLeng Content m gt Import Sms From U Disl Add new rec to Local Overwrite the Local Data Del Data From U Disk Clear list Refresh Disk size 15983MB Free Space 15615MB Used 364MB File Time 2012 07 04 11 52 16File Size 0 Bytes Click Import SMS from U Disk the data will be imported system after import data successfully this total of data will display in the following prompt all content of short message which has been imported will display on the list 43 ZKTeco Attendance Management Software User Manual gt Add new rec to Local Add the short message which has not existed in the software into the software gt Overwrite the Local data Use the imported data to overlay the data in software gt Del Data From U Disk Cancel the short message data in the U flash disk gt Clear List Clear the short message in current list gt Refresh Refresh Short message in the current list Export short m
183. to upload the user information through the Device Management menu gt Downloads user info and FP Under the Machine menu can download the user fingerprint information gt Delete AC Log eliminates the Time Attendance data recording in machine through sub item Delete AC log under the Device management menu gt AC Manage Be able to examine the Device information and carries on some operations to the Device through this menu gt Device Del Device Can add delete and revise the Device the communication information through this sub item under the Device Management menu gt Syne Device Synchronize Device time with Computer time through Under Device Management menu 2 2 4 Maintenance Timetables Before Maintenance Shift Schedules the Timetables must be set up to complete select Maintenance Options menu click on the Maintenance Timetables in the main menu can set Timetable which is used to arrange employees shift the interface is following 95 ZKTeco Attendance Management Software User Manual Maintenance Options 2 Department List 2 Employee Maintenance CtrltE Administrator py Maintenance Timetables a Maintenance Shift Schedules a Employee Schedule Holiday List Attendance Rule Leave Class Database Option Poy System Options If you has not set the shift schedule while set the Timetable the system will auto prompt you should go on shift scheduled management setting
184. ton 217 ZKTeco Attendance Management Software User Manual the edit window will popup Show as below Timezone option select time zone ID Description a m y Sunday a Monday gt Tuesday f wednesday thursday Friday Satday E30 06 30 0630 08 30 06 30 1200 12 00 4 1200 1200 12 00 24 1200 24 1200 24 After modify click OK button to save and return AC Time zone option window the time zone s information will display as after edit Show as below AC Timezones option 12 00 6 Delete time zone Select the time zone need to be deleted then click Delete button the following window will pop up 218 ZKTeco Attendance Management Software User Manual Do you want to delete this item E Click Yes button to delete it Click No button to cancel operation 7 After delete operation the AC Time zone option window will not display the time zone Show as below AC Timezones option E3 Add Edit Delete C ee Worn Tuesday Worhenday Thursday Fite Say _ 1D Ee v Stat End Start End Start End Stat End Stat End Stat End Start End 2 6 2 Group Group function can divide users into groups and combine different groups to different unlock combinations which make group management of Access control more convenience So user can define 219 ZKTeco Attendance Management Software User M
185. ttendance record in period of time will display in result box in low side of windows 167 ZKTeco Attendance Management Software User Manual Record changing logs Condition Dep H The appended modified deleted records can be seached And you can select the missing operated Name lt All gt records and restore them Press Ctrl key can a M multiply select records menig A Preview From 7 1 2012 00 00 4 Design Report To 821 2012 y 2359 4 Epai CAN C Out Clock 1 0 Time i Operator 7 5 2012 9 00 294M C In Forgot Clock in out Temp Supervisor 745 2012 6 00 29PM C Out Forgot Clack in out _Temp Supervisor 7 5 2012 6 00 29PM QutBac i Forgot Clock in out Temp Supervisor 7 5 2012 7 00 29PM OverTin i Forgot Clock in out Temp Supervisor 7 5 2012 11 00 29PM OverTin Eg Forgot Clock in out Temp Supervisor 2 Preview The content of list to preview and print is available Click Preview button to view the report style shown as following History Record of Attendance Log Dept Name AC No___Clock 0 Time Type Operator Date ModifiedType HQ May 1 715 2012 9 00 29 AM C In Temp Superis 7 6 2012 6 21 46PM BAGS F HQ May 1 715 2012 6 00 29 PM_ C Out Temp Supervis 7 6 20125 21 54PM F HQ Iris 2 7 5 2012 6 00 29PM_ OutBack Temp Supervis 7 6 20125 22 02PM F HQ Apple 3 7 5 2012 7 00 29PM_ OverTime Temp Supervis 7 6 2012 5 22 22PM_ F HQ Apple 3 F 7 5 2012 11 00 29P
186. ual hour is four day so A B C D four shifts s four day working hours are divided into four shifts Other shift follows the instruction Se Shift Management Shift Time Period Cycle 4 01234567 8 9 1011121314 1516171819 20 21 22224 11 2020 4 Wi Monda ae 7 1 2012 4 Wi Tuesday Wednesday _ Thursday Friday Saturday _ Sunday Monday Tuesday Wednesday Thursday Fiy Saturday Sunday Monday Tuesday merce O I ELI lt gt tad v Save E Eat x Dette TRE lE Clear All Time Range Refers to show all employees schedule time which day start and which day end Timetable in the below rolling region 2 2 7 Holidays Maintenances In the legal holiday according to the related laws and regulations the employee will take the leave the employee will be unable to Attendance for this period in usually situation if employee has not checked record these employee will be regard as absent from work without an excuse by the system moreover also the employee holiday working overtime will be unable to take effective in the computation according to this kind of situation properly set management system Choose the Holiday List sub item under Maintenance Options menu opens the Holiday maintenance window show as below 119 ZKTeco Attendance Management Software User Manual amp Holiday Maintenance
187. ue In the step how many minutes will be recorded as coming late after expire on duty time how many minute will be recorded as leaving early before near off duty the definition of time period must be the same with time period of the maintenance setup otherwise the statistics result is Not correct For the clock in record how many minute means coming late of neglect work for the clock out record how many minute means leaving early or 128 ZKTeco Attendance Management Software User Manual neglect work If you re coming late or leaving early is over to definite minutes there will be regard as absent work Can set overtime which are how many minutes it exceeds clock off time so this will be record overtime It can restrict the max Overtime OT hours and total OT hours before or after the on duty time 3 Click Statistic Item pagination and following window will pop up Formulate attendance checking rule Basic settings Calculation Statistic items Weekend Set No C In on Leaving Post ae Statistical rule BLeave Normal Min unit Round off control Late 050 3 O Round down Early 0 50 z Round off Workday v O Round up _JAcc by times Cl Group by time periods Round at Acc Symbol in report Zx You can set statistical rules and symbols for employee leave on business 129 ZKTeco Attendance Management Software User Manual BLeave coming late Late and leaving early Early etc on
188. ule Basic settings Calculation Statistic items Weekend Set select the date as weekend C Sunday Cl Monday Cl Tuesday C wednesday C Thursday C Friday Cl Saturday C weekend count as OT Ww Weekend symbols in the reports Weekend color in the reports of OK X Cancel Set the date of weekend for instance the weekends of different countries are different and the weekend display symbols and color in the reports according to actual requirements 2 2 10 Database Option The system adopts Microsoft ADO database interface default single Access2000 database filename is att2000 mdb and you can set up database link according with real situation When system appear following error prompt you need modify you 131 ZKTeco Attendance Management Software User Manual database link setup Attendance Management Prograr xi x Authentication failed 1 Connect Microsoft Access databases 1 Select Maintenance Options menu click Database Option sub item the following window pop up 132 ZKTeco Attendance Management Software User Manual Data Link Properties Provider Connection Advanced Al Specify the following to connect to Access data 1 Select or enter a database name Teco att2000 mdb 2 Enter information to log on to the database User name Admin Pas sword l IV Blank password Allow saving password Test Connection Chose Provider pagination
189. ules list Click this button End Date 1 1 2000 12731 2999 A M x Cancel After set up click on OK to save setup click on Cancel to give up action return Schedule Employee s AC 4 Employee temporary shifts If one or several employee needs to change his her work hours temporarily his her shift can be arranged temporarily Select employee if you want to select a lot of employees can hold down Ctrl key simultaneously click employee or use all choice button click Employee Temporary Shifts temporary arrangement button pop up dialog box window is following 115 ZKTeco Attendance Management Software User Manual Attendance Management Program You selected 1 employee s May Arrange temporary scheduler for them from 7 1 2020 to 8 1 2020 Cancel Click OK button enter temporary schedule click Cancel button return Schedule Employee s AC window First definite schedule hour then click on Add Time Period button popup the following window Add Shift Time Period Select shift category for this time period 4 M 09 00 1 2 00 P M 14 00 18 00 Night 19 00 22 00 RKIKIKIKIKIKIKIKIKIKIKD lt D era S a O O eT e PHNNNNNNANNNN C Record this time period as OT OT minutes vo v0 vo 0 0 vo v0 vo 0 vo vo voo v0 vo vo 0 vo Select shift category for this time period on the window of Add Shift Time Period and select data for adding this p
190. umentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT accept the agreement O I do not accept the agreement 4 In this interface you can select the installing directory of the software Click Next enter the next step ZKTeco Attendance Management Software User Manual Select Destination Location Where should ZKTeco be installed CJ Setup will install ZKTeco into the following folder To continue click Next If you would like to select a different folder click Browse Browse Atleast 0 7 MB of free disk space is required 5 In this step you can choose the component which you want to install such as fingerprint sensor driver attendance management program and user manual Click on L if you need it recommend selecting all components except it has been installed then click on Next go to the next page ZKTeco Attendance Management Software User Manual Select Components Which components should be installed Select the components you want to install clear the components you do not want to install Click Next when you are ready to continue Ful installation Fingerprint reader driver Attendance Management Current selection requires at least 14 5 MB of disk space 6 In this interface
191. utton to enter next window 100 ZKTeco Attendance Management Software User Manual Attendance schedule wizard DER er eS g P OK System will add a timetable named Daytime and a shift schedule named Normal And after that you can assign this new shift schedule to employees jsi this schedule shift to employees who has not assigned any schedule g ssion this shift schedule to every department as default schedule Click Finish to commit this operation On the window the system prompt that it will add a timetable named Daytime and a shift schedule named Normal If before operation had chosen On duty and Off duty in morning and afternoon System will add two new Timetables each is A M and P M User can chose Assign this schedule shift to employees who has not assigned any schedule or Assign this shift schedule to ever department as default schedule click on Finish button enter period of Shift Timetable Maintenance window 101 ZKTeco Attendance Management Software User Manual Timetable Name On duty Time Off duty Time Beginning C In Ending C In Beginning C Out Ending C Out Color Workda gt j 09 00 18 00 06 00 10 00 17 00 23 59 1 Add J yP I X Delete Timetable Name Daytime On Duty Time 99 00 Off Duty Time 18 00 Late TimefMins 5 Leave Early Time Mins 5 Beginning In 06 00 Endina In 10 00 Beginning Out 17 00 Endina Out 23 59 Count as Workday 1 Coun
192. ve 4 According to your needs you can repeat step 2 and 3 to edit other Time zone 5 Add group click Add button can add a group show as below 221 ZKTeco Attendance Management Software User Manual Description Timezone Timezone2 Timezone3 New Group Attention when setting time zone of group time zone 1 can not be 0 otherwise time zone of this 6 Delete group select the group you want to delete and then click Delete button to delete it 2 6 3 Unlock Combination Definition of unlock combination function Unlock combination is the direct expression for controlling unlock For example if you want that all registered users cannot unlock door then set Unlock Combination to null Definition of unlock combination is defined to different combinations that can unlock door and each combination consists of different groups Unlock combination directly uses group number and does not consider order for identifying user between each group For example 123 means door will only be unlocked when at least one user in each group of Group 1 Group 2 and Group 3 passes identification together with other two users 4 means door will be unlocked when one user in Group 4 passes identification together with other two users System can define up to 10 unlock combinations at the same time and door will be 222 ZKTeco Attendance Management Software User Manual unlocked as long as one of these 10 unlock combinations passes

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