LightNEasy CMS
Contents
1. NEE 7 Ch AS ANON Neo CL U 8 Add a hyperlink to a web page OF Fil cc ce eecccccssecceceeeeeceeseeecesenececeeseceeceeeeeeeueceeeuaneesauaesessegseeeseges 10 Anma NG NO Fr sore cesta TR aaa Pi Add an embedded image or widget eese nennen aiaiai 14 Puce WIR Viel escent tetera eter Finirid E E A sours aoe 15 Create a CCS Sa aecenas vende A E a ERE 18 Bises Vae a OCCU CNC ee a T 19 Bde ap EXIT SEO E E E IM MM TES 20 PO IWS VEC RT T TT Tm 22 Edit a INS ERR 23 Add links to related SITES eisoiissub r a crt Etant E ea avs YR Sx V vU Fa radi dV civ aed tpa ei 24 Menas and SUb mE NU Sree ceaccss acekubie qo desi uade O SC VT Dru E GPs TO PEC iPad Deb OR Nt s 25 nae r engHpe d LSBE eee en ne iei oar E IHRER OMNE Iu Mu ntu epis ERES ME CD HI ee ee 27 Technical Support For any support relating to the CMS manual and website please contact Community IT Support State Library of Victoria 03 8664 7001 Free Call 1800 629 835 support vicnet net au State Library of Victoria Community IT 2013 Page 3 of 27 D34 V1 5 7 13 Logging in to the CMS To log in to the Content Management System click on the login link this is normally located at the bottom of the home page This will take you to a page with a login box Enter your username and password and click the Login button ae Login User name P2. click in the page where you want the link to be placed type Back to Top and highlight the text 5 Click on the Insert Edit Link icon Edit Page ree E Source A L1 amp za C D BA Ps BL E 1 oz ape xt Q A BIN y a Wia aae ie a E a State Library of Victoria Community IT 2013 Page 12 of 27 D34 V1 5 7 13 6 In the Link box that appears select Link type Link to anchor in the text and select the anchor Back to Top press OK Edit Page i r rz co rm c BIEN A 0 1 us 2 U es x LEE S i Fu E Ga tule xi Format Heading 1 Link ink 2 Tw Link Info Advanced Ss Welcome to the new Website Link Type T Link to anchor in the text vj select an Anchor By Ancher Mame By Element Id back to top 7 Click on the green tick icon to save your changes and Generate to update changes on the live website State Library of Victoria Community IT 2013 Page 13 of 27 D34 V1 5 7 13 Add an imbedded image or widget Information from other websites can be embedded into a web page for example embedding a Google map ensures the map image is always current because it is a link to the Google website image You can also add embedded widgets such as the Sun Smart free UV widget To insert an embedded image or widget you need to get the source HTML code To inserted an embedded map from Google Go to Google Maps Australia ht
3. 8 4 3 Style Format Font Size MHE Og HE F o Lorem ipsum dolor sit amet consectetur adipisicing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt mollit anim id est laborum 4 The Image Properties box will appear 5 If you wish to insert an image that s currently saved on your computer click on the Browse Server button State Library of Victoria Community IT 2013 Page 15 of 27 D34 V1 5 7 13 Image Properties Image Info Link Upload Advanced URL Browse Server Alternative Text Preview Lorem ipsum dolor sit amet consectetuer adipiscing elit Maecenas feugiat consequat diam Maecenas metus Vivamus diam purus cursus a commodo non facilisis vitae nulla Aenean dictum lacinia tortor Nunc iaculis nibh non iaculis aliquam orci felis euismod neque sed ornare massa mauris sed velit Nulla pretium mi et risus Fusce mi pede tempor id cursus ac 6 This will open a window which displays the folder where files on your site are stored Click on Browse Server and then browse again to upload a new file this will open another window dis
4. AaB e z 8 Emi in bata em NIRE NE Ly AM amp ss Beg ey bl EB oo Ge stl Ge tis S322 BA Hl miti in M WEB A 4 un My E Format Mormal Font m ke MiG PG un 4 le Author If you wish for your news item to have an author listed enter the author name here Email The author s email address If this is entered the author name will become a link to this email It is recommended to leave this blank in order to keep email addresses private Title The title of your news item This will show up as a heading above the news text Date This date will be stamped on your news item Category The category this news item fits into You can leave this as General or you can create new categories State Library of Victoria Community IT 2013 Page 22 of 27 D34 V1 5 7 13 Edit a News item S 1 In the Administration Panel click on the News icon 2 Scroll down below the main area to the section called All News 3 To edit a news item click on the Edit icon the notepad and pen 4 To delete a news item click on the Delete icon the red cross All news 7 R ia 7 6 nev 7 Edit an existing News item 5 Here is an example of how a news item might look New events now a4 JM scheduled Posted at 08 01 11 11 45 AM bate The new calendar of events has been released To view the full listing an
5. Alternatively to adding single images to a page you can add a picture gallery with several images that ie can be viewed as a slide show 1 In the Administration Panel click on the Gallery icon 2 Under Create Gallery enter a name for your gallery and then click on Create Gallery 3 Toadd images to your gallery use the Upload Image section Upload image Browse Photo Archive Upload image 4 Click on the Browse button and locate the image you wish to upload from your computer 5 Fill in the Image name box with a name for the image 6 Ensure the gallery you created is selected in the Upload to Gallery drop down box 7 Click on Upload image State Library of Victoria Community IT 2013 Page 18 of 27 D34 V1 5 7 13 Displaying a picture gallery Once your gallery has been created you can insert the gallery into any page of your website You need to add a small piece of code into the page where you want the gallery to show up 1 Navigate to the page you want the gallery on and click on the Edit page button W 2 2 Paste the following code into the page where you want the gallery to appear SgalleryS Padi 3 If you have created more than one Gallery the code is changed to include the name of the gallery Sgallery nameS Your editing screen might look something like this Edit Page dhe i E Source B Bi eimiu 5iBes Event photo gallery Last Fri
6. add a link to a website 1 Highlight the text you want to create the link on This text will become clickable to the user 2 Next click on the Insert Edit Link button World icon Edit Page BR 2 i E Source HUM 52 54 Ha mg BY io c 5 E iE v c Ri 9 EB ps i TE RR ARN stb o gt beset s EE ie amp i iBan e 0 43 e i gw om ec wv Ill il Ill i Style v Format Normal v Font Size aE Ta Oye jG Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium totam rem aperiam eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae dicta sunt explicabo m For more information S 3 151 v 3 Inthe Link box that appears enter the web address you wish to link to in the URL field and Click OK 4 Click on the green tick icon to save your changes Link Link Info Target Upload Advanced 2 zi lt URL URL Protocol htp w Browse Server State Library of Victoria Community IT 2013 Page 10 of 27 D34 V1 5 7 13 To add a link to a document file m Highlight the text you want to create the link on This text will become clickable to the user 2 Click on the Insert Edit Link button World icon 3 Inthe Link box that appears click Browse Server then click browse again to find the file on your computer select the file
7. LightNEasy CMS User Guide ES State Library of Victoria O State Library of Victoria Community IT 2013 State Library of Victoria Community IT 2013 Page 1 of 27 D34 V1 5 7 13 Copyright State Library of Victoria 2013 You can Share copy it or give it to other people Remix change it JJO These are the rules Attribution You must write Copyright State Library of Victoria CN Non commercial You cannot sell it or use it to make money a Share Alike If you change it the new work must have the same license as this work For more information contact Community ICT at the State Library of Victoria P R State Library Phone 03 8664 7001 of Victoria Email info vicnet net au Address 328 Swanston Street Melbourne VIC 3000 Website www vicnet net au 0090 This publication is licensed under the Creative Commons Attribution Non Commercial ShareAlike 2 5 Australia License To view a copy of this license visit http creativecomms org licenses by nc sa 2 5 au State Library of Victoria Community IT 2013 Page 2 of 27 D34 V1 5 7 13 Contents Technical SUDDOLU semet teda IrU ND Dorm EE ED er ae ee ene een em Mrd ER SM eM dE E 3 LIM NO Ban REIS r TEh 4 AUMIA tr We WC OIA S ceca cre ccasectesasveesece aeeecade needy sEac EE qCIS EE UI Re sean II DU SEO IIS IM EDEEEN E Dr E TNMUE 5 EU A OX SEU DB esenmixs ae ida ei isst vati demi medx uir Mas i dimaseN e eM Fm dM Cio MM 6 EEE
8. and click Open 4 Click the Upload button to upload the file to the server 5 Lastly click on the uploaded file and press OK 6 Click on the green tick icon to save your changes and Generate to update changes to the live website B FCKeditor Resources Browser Mozilla Firefox i ED home kindergarten vic gov au webdevl fckeditor editor filemanager browser default browser html Connector http9634 7 i Hesource Type File Te LiahtNEasyOnePageGuide pdt Upload a new file in this folder feces mue ra ears Sa Jpload home kindergarten vic gov au webdevl fckeditor editor filemanager browser default frmresourceslist html SOO Note Files to upload including photos can t have any spaces or symbols in the file name URL and should be no larger than 1MB 1024kb Otherwise they may not upload properly See also Add links to related websites State Library of Victoria Community IT 2013 Page 11 of 27 D34 V1 5 7 13 Add an anchor Similarly to creating a link to another website you can create a link to a place within the current website such as a link from the bottom of the page back to the top of the page 1 Click in the page where you want the destination to be the top of the page for example 2 Click on the Insert Edit Anchor icon Edit Page VW a 3 Inthe Anchor properties box that appears type a name for the anchor Back to Top for example press OK 4 Next
9. assword Login State Library of Victoria Community IT 2013 Page 4 of 27 D34 V1 5 7 13 Administration icons Once you re logged in as an administrator you will see the following three icons on every page ZR Icon Description Edit page allows you to edit the current page X Delete page allows you to delete the current page Note that once pages are deleted you cannot restore them LightNEasy Administration Panel provides access to settings menu options file upload image upload and more State Library of Victoria Community IT 2013 Page 5 of 27 D34 V1 5 7 13 Edit an existing page 1 To edit a page that already exists on the website navigate to that page and then click the Edit page button ZK 2 This will take you to the edit area Edit your text by clicking the cursor inside the main text area and typing as you would on a word processor like Microsoft Word You can use the range of buttons at the top to format your content Note Copying and pasting text If you copy and paste text directly from Microsoft Word it is difficult to format the text in LightNEasy The best way to add text from Microsoft Word is to paste it into Notepad text document this clears any embedded formatting then paste from Notepad into LightNEasy The text will appear in the default font format and will be easier to format in the Edit Page Area 3 To format a heading highlight
10. d to make your bookings we lcr here now CHCA IICI C Author John Smith Author email State Library of Victoria Community IT 2013 Page 23 of 27 D34 V1 5 7 13 Add Links to related sites Make the site useful by adding links to other related sites within the Links Section Remember to periodically check remove or correct broken links 1 Inthe Administration Panel click on the Links icon 2 Onthe next screen you can create categories and add Links fill in the details and click Add Link Links IR z Link Categories Related sites Description links to related sitesl Add Category Links Jame Vicnet htte f Aacnetnat au ION Wwicenet Services Links 3 To edit a link click on the Edit icon the notepad and pen 4 To delete a link click on the Delete icon the red cross See also Add a Hyperlink to a web page of File State Library of Victoria Community IT 2013 Page 24 of 27 D34 V1 5 7 13 Menus and Sub menus When you Create a New Page you can select where that page sits in the menu There can be up to 3 menu levels 1 main menu 2 sub menu and 3 sub sub menu The easiest way to visualise this is to Create a New Page and change it to a sub menu of the Home Page by choosing Menu Level 2 Insert After Home How the sub menus are displayed depends on the website template Beyond that if you wish to edit the order of the menu you can do so by follow
11. day we held an event in the park which brought over 60 people together for a community gathering You an see photos ofthe event by clicking on the gallery below 96 SgalleryS 96 4 Save your changes by clicking on the green tick as normal Your gallery will now appear wherever you placed the gallery code Note The Gallery name can t have spaces or symbols in the file name URL Files to upload including photos can t have spaces or symbols in the file name and should be no larger than 1MB 1024kb Otherwise they may not upload properly State Library of Victoria Community IT 2013 Page 19 of 27 D34 V1 5 7 13 Add an Extra section Your website template may or may not include an Extra section that appears on every page If you have an Extra section you can edit it under the Administration Panel You can add multiple Extra items and display different ones on each page 1 In the Administration Panel click on the Extra icon 4 2 This will bring up the edit page window Extra EF i E Sowce amp E B E E m Hol Be Be c Ri BB EB mos iB z Ue xxiii cid wiles see ae Hrs AH z d Style Format Heading 1 Font Size E Tyr ye HEME AA Extra Content Contact Details Save changes v 3 Fillin the content how you like such as contact details or an announcement To create multiple Extra items select the drop down and choose Save as new these will auto
12. enu Insert After Where in the menu this new page will be added File name The title of the new web page Use all lower case letters no numbers if possible and no spaces in the file name because this forms part of the web page address Menu Label The menu name that is displayed on the website i e this will be the link that appears in the menu Description The purpose of the page this is not mandatory and just for your own records Template What template the web page uses keep this consistent with the rest of the website and use the default Your banner may not work with other templates if your website has a customized template Access Level Extra If the web page is restricted i e this would mean that people need a password to access it Select which piece of extra information you d like to display on your new page 5 Click on the Create Page button Your new page will now be created and a link will appear in the navigation to that page 6 To add content to your page go to it using the new link in the top menu Then click on the Edit page icon as below and you ll be able to add content to your page as normal Zs j Pd D34 V1 5 7 13 State Library of Victoria Community IT 2013 Page 9 of 27 Add a hyperlink to a web page or file You can create a link within your text to either another page of your website an external website or to a file To do this To
13. ic ccess Level Public v late Default v Extra 1 J de changes D34 V1 5 7 13 State Library of Victoria Community IT 2013 Page 6 of 27 Generate After making changes to your website you need to click Generate found in the LightNEasy Administration section in order for the changes to update on the live website LH te d TAa a IMPORTANT Generate creates a single file for each page of your website This way instead of getting a url address to a page like index php id 23 you will get a url with the page name of that single page You should always generate when you add remove pages or alter the template for instance State Library of Victoria Community IT 2013 Page 7 of 27 D34 V1 5 7 13 Create a new page 1 Log in as administrator then click on the settings button in the toolbar The settings button has the two tools crossed over 22 2 Inthe Administration Panel click on the New Page icon LightNEasy Administration 4 9 e J amp amp G amp ee Ln 7a 3 You ll now see the following screen New Page 27 remplate Default ess Level Public Extra al v 4 Fill in the New Page form an explanation on each of the sections can be found below State Library of Victoria Community IT 2013 Page 8 of 27 D34 V1 5 7 13 Menu Level Choose level 1 top level and default 2 sub menu or 3 sub sub m
14. ing the steps below z 1 Inthe Administration Panel click on the Menu icon 2 Onthis screen you ll be able to see all of the website menu items and their levels The levels are represented by the three columns of numbers You can see below for example that Current Events is the first sub menu item of Events and Past Events is the second sub menu item of Events Edit Menu 7 X 7 7 X f Sub sub menu Main menu Sub menu 3 To delete a menu item click on the Delete icon the red cross 4 To edita menu item click on the Edit icon the notepad and pen You ll be taken to the following screen State Library of Victoria Community IT 2013 Page 25 of 27 D34 V1 5 7 13 Edit Menu did m1 1 current event Current Events Edit Menu Entry m1 determines where this page sits in the main menu This goes by simple numeric order for example the menu item set to 3 will appear after the one set to 2 If you want your menu item to be a main menu item set both m2 and m3 to 0 m2 m2 can be used to create a sub menu item In the m1 field insert the number of the page you wish to make the parent item Set m2 to 1 if you wish for this to be the first sub menu item under that parent item 2 if you wish it to be the second sub menu item and SO On m3 m3 can be used to create sub sub menu items Set m1 to the number of the main me
15. matically save as Extra 1 Extra 2 Extra 3 which you can edit later under the Extra section 5 Click on the green tick to save your changes To add an Extra item to a page go to the page of choice and selecting the edit page option select the drop down and choose the Extra item e g Extra 2 7 Save your changes by clicking on the green tick as normal State Library of Victoria Community IT 2013 Page 20 of 27 D34 V1 5 7 13 D34 V1 5 7 13 Edit Page dak E Source im iM Le Ex Bs m ee Sy ie cA Boi Breen EA a g a PB Za ae me ot EE E dE 6 iE iO Lr1s5G d il p 0 ek sel Pema lra else iTr ig m Description Access Level Public Template Default a m xtra State Library of Victoria Community IT 2013 Page 21 of 27 Add a News Item Your website template may or may not include a News section If you have a News section you can edit it or add to it using the Administration Panel NEWS 1 Inthe Administration Panel click on the News icon 2 Inthe top area of the screen you can create a new News article When you enter the details and click the green tick to save this item will appear on the News Page and Side Bar of your site Only one News item the latest will appear on the News Page and Side bar with the comments posted underneath SSS SSS cca e i 7 News Write your News item 2013 i 7 10 16 20 General Source Ei d L
16. mmunity IT 2013 Page 27 of 27 D34 V1 5 7 13
17. nu item and m2 to the number of the sub menu item you wish for this page to sit under Then set m3 to where in the sub sub menu you wish this page to sit Alert Always assign an existing page in the first column m1 Assigning zero 0 to the first column breaks the menu tool D34 V1 5 7 13 State Library of Victoria Community IT 2013 Page 26 of 27 Add or change a User The User with Webmaster level has full access edit permissions You can create Users with Member level and then Create a new page with Access Level amp Member only that is only visible to the Member user when they log in Note the Member area is a hidden area that is not designed to be a secure area but merely a hidden area with minimised public access In the Users area you can change passwords add new users or remove old ones 1 In the Administration Panel click on the Users icon this will bring up the users window Users 7 HL E 2 From here you can add users by filling in the information selecting the User Level then click Create User 3 Youcan go back later and edit users by clicking the edit button next to their username as show 7 4 You ll then get a screen similar to the one you just had up it will have all the stored information make the adjustments and click Save Changes 5 You can delete users by clicking the delete icon next to their username State Library of Victoria Co
18. playing your computer files select the image and click Open FCKeditor Resources Browser Mozilla Firefox e home kindergarten vic gov au webdey 1 Fckeditor editor Filemanager browser default browser html Type Image amp Connector http9 3A 2F92Fhome kindergarte f Resource Type Image v EJ email BMP image JPG ise settings 1 jpg settings ipg Upload a new file in this folder o Lene reaa State Library of Victoria Community IT 2013 Page 16 of 27 D34 V1 5 7 13 1 Click on the Upload button in the lower right the image will now be uploaded to the server 2 Click on the uploaded image file In the Image Properties box you can change the image dimensions and other properties and you will see the image preview Once you are happy with the image placement select OK 3 Click on the green tick icon to save your changes and Generate to update changes on the live website Note Files to upload including photos can t have any spaces or symbols in the file name URL and should be no larger than 1MB 1024kb Otherwise they may not upload properly Image Properties Image Info Link Upload Advanced wt Browse Server Awebdew fusertiles image email JPG rowse Server Alternative Text Preview Width 14i Height 190 Border Hpace Wopace Align dl State Library of Victoria Community IT 2013 Page 17 of 27 D34 V1 5 7 13 Create a picture gallery
19. the text and choose the Heading style from the Format drop down list Save 4 Click on the green tick icon to save your changes or the green back arrow to abandon your k Style Format Normal M t ABOUTUS Praesent nan lea eu lorem consequat facilisis a at turpis Sed egestas purus at scelerisque ullamcorper nisi lacus bibendum arcu sit amet cursus augue arci vestibulum lea Pellentesque vel ultricies lorem In sed arcu urna Pellentesque tristique justo ut auctor pulvinar erat mi sagittis arcu nec tempor mauris tortor eu lectus Sed ornare magna egettincidunt adipiscing risus mi rhoncus erat ut gravida felis odio a odio Pellentesque tristique sem lacinia adia rhoncus sit amet aliquet massa consectetur Integer varius lectus at arcu auctor in facilisis nibh eleifend Ut consectetur purus vitae vulputate mollis libero libera faucibus eras nec varius leo dui id risus Vivamus sed erat luctus tortor euismod lobortis Donec sodales justo sed aliquet adipiscing turpis erat consequat est quis suscipit mi risus quis sapien Duis leo sem ullamcorper ut condimentum at semper in sapien Cum sociis nataque penatibus et magnis dis parturient mantes nascetur ridiculus mus Mulla congue pasuere fringilla Donec nec justa sapien sed sit amet lacus sapien Fusce non erat adipiscing nunc porta semper Morbi id nisl enim at consectetur arci Fusce eget sem aliquam elit ullamcorper convallis ultrices eget tellus Jescript
20. tp maps google com au Type the address you want into the search bar and hit the search button Check that the map is showing the correct location In the top right hand corner click on the Link icon Se i Eo EZ mm cuum ars L 5 Under where it says Paste HTML to embed in website select and copy the code Faste link in email or IM Short URL htte maps google com_au maps q 320 Swanstor Paste HIML to embed in website aframe width 425 height 350 frameborder 0 Customise and preview embedded map 6 In LightNEasy Edit Page area click on the Source icon E dit Page Zx 5 3 cL Style Format Heading 1 Font m nmm prm MET HIE 2 7 Paste the HTML Code at the end after the existing Source code text the embedded map will appear at the bottom of the web page Click to green tick to save your changes and Generate to update to the live website State Library of Victoria Community IT 2013 Page 14 of 27 D34 V1 5 7 13 Add an image To insert an image into a page on your website 1 Navigate to the page you want to inset the image on and click on the Edit page icon im P 3 4 2 Click the cursor in the edit box in the place where you wish the image to appear 3 Next click on the Insert Edit Image button This is the yellow icon with a picture of mountains Edit Page didis Hoe Se BOR Bii mmm BY Z A g iB Z ape EE i E EE c iE ME ME mie 4t MOM E
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