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Seavus Project Viewer White Paper

1. Tasks In Progress A list of tasks that are currently in progress showing the months in which the tasks occur Completed Tasks A list of completed tasks showing the months in which the tasks occur Should Have Started Tasks A list of the tasks that should have started by the date you specify Slipping Tasks A list of the tasks that have been rescheduled to finish after their baseline finish dates Costs Cash Flow A table showing costs per task in weekly increments Budget A list of tasks showing the budgeted cost of each task and the variance between budgeted costs and current costs Overbudget Tasks A list of tasks whose costs exceed the baseline cost Overbudget Resources A list of resources whose costs exceed the baseline cost Earned Value A list of tasks showing earned value in particular whether you are ahead of or behind schedule as compared with the actual costs incurred Assignments Who Does What A list of resources showing their assigned tasks the work scheduled for each task the start and finish dates and the resource details Who Does What When A list of resources showing their assigned tasks and the daily work scheduled for each task To Do List A list of tasks with their durations start and finish dates and predecessors broken out by week for a resource you specify Overall
2. See the summary work capacity for each resource See the summary trends that exist between different categories and different parts of the project Find out how many hours each resource is scheduled to work Compare the working hours and work capacity between several resources Evaluate summary resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource Actual Cost Cost Cumulative Cost Actual Work Regular Work Work Cumulative Work Actual Work Work Cumulative Work Actual Overtime Work Regular Work Work Availability Remaining Work Over allocation Cost Actual Cost Cumulative Cost Chapter 2 User Reference Page 64 Seavus Project Viewer User Manual Max Units Peak Percent Allocation Over allocated Tables The tables are not supported in Line Chart Stacked view Filters The filters are not supported Line Chart Stacked view Grouping The Line Chart Stacked view does not support grouping Pie Chart Description The Pie Chart view graphically displays the ratio of work or cost in the project plan The chart is divided into two parts in the left part of the screen you can view the project s parameters that you have chosen and on the right side each selected parameter i
3. Evaluate resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource Actual Cost Cost Cumulative Cost Actual Work Regular Work Work Cumulative Work Actual Work Work Cumulative Work Actual Overtime Work Regular Work Work Availability Remaining Work Over allocation Cost Actual Cost Cumulative Cost Max Units Peak Percent Allocation Over allocated Tables The tables are not supported in Line Chart view Filters The filters are not supported in Line Chart view Grouping Chapter 2 User Reference Page 63 Seavus Project Viewer User Manual The Line Chart view does not support grouping Line Chart Stacked Description The Line Chart Stacked view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part of the screen you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using data points and lines The main difference between this view and the Line Chart view is in the arrangement of the lines In this view every line represents summary data for a resource s costs or assignments Best uses Use the Line Chart Stacked view to
4. Using Seavus Project Viewer and Seavus Add in for Microsoft Project team members are always in control of their updates and can view changes on the project plan in seconds This functionality enables them to be a more valuable participator in the project execution process Page 109 Seavus Project Viewer User Manual Seavus DOOEL 11 Oktomvri 33A 1000 Skopje Macedonia Phone 389 2 3097 400 Fax 389 2 3097 414 Email support seavusprojectviewer com URL www seavusprojectviewer com All documents prepared or furnished by Seavus DOOEL and the copyright therein shall remain the property of Seavus DOOEL Photo Foto Spring
5. Work Cumulative Work Actual Overtime Work Regular Work Work Availability Remaining Work Over allocation Cost Actual Cost Cumulative Cost Max Units Peak Percent Allocation Over allocated Tables The tables are not supported in Bar Chart Stacked view Filters The filters are not supported in Bar Chart Stacked view Grouping The Bar Chart view does not support Stacked grouping Line Chart Description The Line Chart view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part of the screen you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using data points and lines The main difference between this view and the Line Chart view is in the arrangement of the lines In this view every line represents data for a single resource s cost or assignment Best uses Chapter 2 User Reference Page 62 Seavus Project Viewer User Manual Use the Line Chart view to See the work capacity for each resource See the trends that exist between different categories and different parts of the project Find out how many hours each resource is scheduled to work Compare the working hours and work capacity between several resources
6. tasks Gantt Chart view View tasks as rolled up bars or milestones on their respective summary task bars enabling you to see your whole project without losing sight of the tasks Bar Milestone and Milestone Date Rollup views See how tasks progress across time and evaluate the slack and slippage between tasks You can track progress by comparing planned and actual start and finish dates and by checking the completion percentage of each task Detail Gantt view Review changes made to tasks during levelling and the effects of resource leveling on task completion Leveling Gantt view See how tasks progress across time Review progress by comparing planned baseline dates and actual start and finish dates and by checking the progress of each task Tracking Gantt view See the baselines the project manager saved for the project Multiple Baselines Gantt view Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Gantt Chart views in Microsoft Project and saved in the mpp file Layout options options for drawing the links between tasks date format bar height etc Bar styles the styles for drawing the bars and displaying information about bars in the particular view Text styles the font styles for the various texts in the view Bar formatting
7. tasks selected in the top pane along with information about those resources The resource information shown pertains to all assigned tasks for each resource not just to the tasks selected in the top pane When you display any resource view in the top pane and the Task Usage view in the bottom pane the view in the bottom pane shows the resource selected in the top pane with each assigned task along with information about the assigned tasks Timescale formatting Some views such as the Gantt Chart have a timescale at the top By default the timescale displays two tiers but in Seavus Project Viewer you can customize it to show up to three tiers a top tier a middle tier and a bottom tier You can adjust all timescale tiers independently to view your project at the level of detail you need You can also hide any or all timescale tiers The steps to customize the timescale can be summarised as follows 1 On the Format menu click Timescale and then click the Top Tier Middle Tier or Bottom Tier tab 2 On the tab for the displayed timescale tier in the Units box click the time unit you want to use 3 In the Label box click the label you want for displaying the time unit 4 In the Align box click the label alignment you want Chapter 2 User Reference Page 84 Seavus Project Viewer User Manual 5 In the Count box type a number to specify the frequency of unit labels on the timescale ti
8. Additional reading Read more about setting up the default views in Seavus Project Viewer in the Global template section You can read everything about views and related functionality in Seavus Project Viewer in the Views section Deeper coverage of reports and options for working with them is given in the Reports section You can find more information how to use the View Bar in the View bar section Toolbars This menu provides options to manipulate the available toolbars in the application The table below shows the available actions found under this menu Feature Description Standard Toggles between showing and hiding the Standard toolbar in the application Formatting Toggles between showing and hiding the Formatting toolbar in the application Tracking Toggles between showing and hiding the Tracking toolbar in the application Charts Toggles between showing and hiding the Charts toolbar in the application Custom forms Toggles between showing and hiding the Custom Forms toolbar in the application Collaborate Toggles between showing and hiding the Collaborate toolbar in the application Customize Opens up a dialog which provides extensive set of options for customizing the toolbars menus and keyboard shortcuts Additional reading Chapter 2 User Reference Page 11 Seavus Project Viewer User Manual Rea
9. delay duration scheduled start and finish dates successors and resource names Earned Value uses traditional project management categories to compare the relationship between work and costs For example you may want to compare your estimated cost of the work performed BCWP with what the work is actually costing ACWP Entry displays basic information regarding tasks including the task name duration start date finish date predecessors and resource names Export used to display a broad range of task related fields Hyperlink used to show the shortcuts associated with a task Rollup Table used with the Bar Rollup view the Milestone Date Rollup view and the Milestone Rollup view to optimize the display of rolled up tasks Schedule displays scheduling information including scheduled start and finish dates late start and finish dates free slack and total slack Summary provides an overview of basic project information including task duration scheduled start and finish dates percent work complete cost and work Tracking displays actual information about the project as opposed to scheduled information Usage displays project tasks and shows their work duration and start and finish dates Chapter 2 User Reference Page 67 Seavus Project Viewer User Manual Variance emphasizes the variations between ac
10. Additional reading Read more about the progress lines and their options in the Progress Lines section Detailed information about the program options is available in the Program Options section More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Project This menu provides various functions for organizing the project information in the active view and accessing the information dialogs for the project or the selected task resource or assignment The table below shows the available actions found under this menu Feature Description Sort Opens up a sub menu containing various sort options available for the current view See section Error eference source not found for more information Filtered for CurrentFilter Shows the currently active filter and opens up a sub menu containing various filtering options available for the current view See section Error Reference source not ound for more information Group by CurrentGroup Shows the currently active group and opens up a sub menu containing various grouping options available for the current view See section Error Reference source ot found for more information Outline Opens up a sub menu containing various outline options available for the current view See section Error eference source not found for more information T
11. HTML Exports the information in HTML HyperText Mark up Language format This format allows the users to publish the project plan on World Wide Web pages Microsoft PowerPoint Exports project information into Microsoft PowerPoint Once you have exported the information from the active view into a different file format you can use the application associated with that format to further analyse and work with the data e g prepare your own customized status report for the project Send To To manage the project plan effectively and to share information about the project with other team members Seavus Project Viewer provides users with the ability to send the project plan to any all team member s Using this feature user can send project plan and images through Microsoft Outlook In this version Seavus Project Viewer provides two possible options Feature Description Chapter 2 User Reference Page 94 Seavus Project Viewer User Manual Mail recipient As Attachment Opens the Untitled Message window with the project plan attached in the Attachment field Mail recipient As Schedule Notes Gives an opportunity to the users to send messages with an image of the selected task s from the project plan or send the entire project plan as an attachment In addition you can send a particular task to a team member and that task will be placed in the team member s computer in the Task tab in Microsoft
12. Outlook ssv file format Seavus Project Viewer now provides a secure file format that allows the user to lock and hide columns that contain sensitive information which project managers do not wish certain parties to be allowed to see ssv Seavus Secure View File is file format that is generated from Microsoft Project while using Seavus Secure View add in This add in allows project managers to lock and hide columns that contain information which is not appropriate for certain team members Once the project plan is saved in ssv file format team members can open the file and work with the information that the project managers have determined will be displayed Open spp files The SPP file format is the native format of Seavus Project Planner standalone desktop application designed for creating project plans assigning resources to tasks and tracking the progress and budget of the project You can find more info about this application at www seavusprojectplanner com Seavus Project Viewer is now able to open SPP files display and print all project information as shown in the original Seavus Project Planner Open mpd files Seavus Project Viewer now supports Microsoft Project Database format MPD files Import from Project Server 2007 You can build EPM Enterprise Project Management environment in your company by using Microsoft EPM 2003 or 2007 versions Project managers can create tasks assign r
13. This sub menu contains different grouping options They are shown in the table below Feature Description Groups This section of menu items contains a list of groups that are selected to be accessible through the menu as a quick access list Usually i e by default this section contains the same groups as in Microsoft Project when started for the first time Clicking on one of the groups activates the particular group for the currently active view More Groups Opens up a dialog with all available groups regardless if they are visible in the section specified above or not This dialog lets you choose which groups should be accessible through the menu by ticking the checkbox next to the group name or activate a groups by selecting it and clicking the Apply button Additional reading You can read everything about groups and grouping functionality in Seavus Project Viewer in the Groups section In addition you can check which views support grouping functionality in Seavus Project Viewer in the Views section Outline This sub menu contains different outlining options They are shown in the table below Feature Description Show Subtasks Clicking this action expands the subtasks of the selected task in a task view causing them to show on the view Hide Subtasks Clicking this action collapses the subtasks of the selected task in a task view causing them to be hidden from the Chapter 2
14. User Reference Page 23 Seavus Project Viewer User Manual The left side of the status bar displays the description of the menu actions and or toolbar buttons when the mouse is hovering on top of them Charts Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below The following tables lists the commands found in the toolbar Feature Description Bar Chart A chart showing resource s cost or works over time Use this chart view to present data using rectangular about single resource or a group of resources over time Bar Chart Stacked A chart showing summary resource s cost or works over time You can use this chart to display information using rectangular about single resource or group of resources over time Line Chart A graph showing resources cost or works over time using data points and lines for presenting project s information Line Chart Stacked A graph showing summary resources cost or works over time using data points and lines for presenting project s information Pie Chart A chart that emphasize resources cost or works You can use this view the proportion of cost or work between resources in the project plan Chart Timescale In Shows a smaller time increment on the chart s timescale Chart Timescale Out Shows a larger time increment on the chart s timescale Modify Chart Data Chart wi
15. feedback from the Project Manager including reply comments and information whether the update has been accepted rejected or modified described by the color of the task name Recent Changes Displays all collaboration notifications regarding issues wikis Project Manager s updates responses accepted rejected modified and notifications related to appropriate tasks and projects Collaborate Options Opens the configuration window for the Collaborate tool E mail my supervisor Sends email message to the Project Manager or other supervisor Preview changes Highlights the changes on the tasks that the Team member has updated Legend Lists and explains the meaning of each color applied on the updated tasks Help This menu provides you with access to the integrated help system in Seavus Project Viewer and the Live Update functionality for Seavus products The table below shows the available actions found under this menu Feature Description Contents Opens up the Contents menu of the context help which lets you to navigate the entire help through the available categories organized in hierarchy Index Opens up the index of the context help which lets you quickly access information about a particular issue by using a keyword based search of the help index E mail our support Opens a dialog form where user can submit issues Chapter 2 User Reference Page 18 Seavus Project Viewer User Manual team questi
16. main difference between these two views is the size and the detail of the boxes that represent tasks The boxes on the Descriptive Network Diagram view are larger than those in the Network Diagram view and can contain labels for the data elements in the box These larger boxes take up more space and thus fewer boxes fit on a printed page Additional custom views If the project manager creates additional Network Diagram views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Network Diagram view to Review your schedule in a flowchart format Chapter 2 User Reference Page 41 Seavus Project Viewer User Manual Graphically show completed in progress and not yet started tasks Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Network Diagram views in Microsoft Project and saved in the mpp file Layout options options for drawing the order of appearance of the boxes links between the boxes etc Box styles the styles for drawing the boxes in the particular view Data templates the templates for showing information in the boxes Box formatting the specific formatting of a particular box in the diagram in case the project manager intentionally changed the format to make the task stand out from the others by its visu
17. Description Chapter 2 User Reference Page 59 Seavus Project Viewer User Manual The Bar Chart view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using rectangular forms The main difference between this view and the Bar Chart Stacked view is in the arrangement of the bars In this view bars are placed one next to other representing resources costs or assignments on one particular day Best uses Use the Bar Chart view to See the work capacity for each resource Find out how many hours each resource is scheduled to work Compare the working hours and work capacity between several resources Evaluate resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource Actual Cost Cost Cumulative Cost Actual Work Regular Work Work Cumulative Work Actual Work Work Cumulative Work Actual Overtime Work Regular Work Work Availability Remaining Work Over allocation Cost Actual Cost Cumulative Cost Max Units Peak Percent Allocation Over allocated Tables Ch
18. Format menu In any of the Task and Resource Usage views you can change the font and background formatting color and pattern associated with a detail field In addition the Detail Styles dialog allows you to choose which fields should be shown in the usage portion of the view and which fields should be placed in the Details sub menu of the Format menu for quick access Progress Lines To create a visual representation of the progress of your project you can display progress lines on your Gantt Chart For a given progress date or the status date of your project Seavus Project Viewer draws a progress line connecting in progress tasks and tasks that should have started creating a graph on the Gantt Chart with peaks pointing to the left for work that is behind schedule and peaks pointing to the right for work that is ahead of schedule The distance from the vertical line to the peak indicates the degree to which the task is ahead of or behind schedule as of the progress or status date You can display multiple progress lines for different dates in your project and change the way the lines look You can also display progress lines relative to your actual plan or to a saved baseline plan Chapter 2 User Reference Page 86 Seavus Project Viewer User Manual You can manage the progress lines with the help of the Progress Lines dialog accessible when clicking the Progress Lines command on the Tools menu or the
19. Overtime Work With Seavus Project Viewer Task Update your project plan is flexible enough so you don t have to worry about missing a day out of work or forgetting to send updates You can report more work than the planned work and planned overtime work for the proper day You can report time or progress for incoming days or for days in the past out of the task s time range You can report overtime work even if your project manager did not planned overtime work You cannot create updates out of project s time range Your updates must be within the start and end date of the project You cannot report Work complete smaller than 0 or bigger than 100 Chapter 3 Seavus Project Viewer Task Update Page 99 Seavus Project Viewer User Manual You cannot report time or progress on an unassigned task or on a Summary task The updates can be created only on work resources Updating via Task Usage and Resource Usage Views After you have opened the project from the shared location you can start making updates Resource and Task Usage views contain two types of fields General assignment fields in the left panel Time phased fields in the right usage panel If using collaborative project file you will be able to edit Work complete in the left panel or Actual Work and Actual Overtime Work time phased in the right usage panel Indicators Column By clicking on
20. URL of the installed solution If you use the following link http www projectoffice net as default URL for your work do not make any changes Proxy Settings button opens a new dialog box where you must make the necessary adjustments in order to access ProjectOffice net You can use this functionality if proxy servers exist in your working environment By default Detect proxy automatically radio button is selected If the IT department provides you with additional information regarding the proxy server in your company you must select the Use the following proxy radio button and enter the parameters Combined views Combination views are views that contain two views The bottom pane view shows detailed information about the tasks or resources in the top pane view Combination views can be created in Seavus Project Viewer by using the Split action on the Window menu Alternatively you can activate the combined view functionality by dragging the split bar up as shown on the figure below which can be found in the bottom down corner of the application window between the horizontal and vertical scrollbars Combination views can be useful when you are interested to view more detailed information about a selection of task or resources in one of the available views By activating a different view in the bottom pane of the combination view window you can select one or more tasks in the top view and view the associated
21. User Reference Page 16 Seavus Project Viewer User Manual view Show Hide Assignments Toggles between expanding and collapsing the assignments in the Resource Usage and Task Usage views When assignments are hidden only summary work grouped by resources tasks is shown in the view Show Opens up a sub menu for choosing the maximum outline level at which tasks should be shown expanded in the view The sub menu contains an option to choose to show all subtasks or select an outline level of 1 9 at which tasks should be shown i e expanded Show Hide Outline Symbols Toggles between showing hiding the and outline symbols in the view Additional reading You can check which views support outlining functionality in Seavus Project Viewer in the Views section Window This menu contains options for splitting the Seavus Project Viewer window in two parallel views or open another window with a different or the same file The table below shows the available actions found under this menu Feature Description Open in New Window Similar to functionality with Open but when you open an mpp file using this action a new Seavus Project Viewer window is opened with the selected file while the currently opened file remains in the old Seavus Project Viewer window Split Remove Split Toggles between activating removing the split views functionality Additional reading You can read
22. as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Task Sheet view allows you to group tasks Relationship Diagram Description Using the Relationship Diagram view users can review the project tasks and task dependencies as a relationship diagram A box also called a node represents each task and a line that connects the boxes represents the dependency between the tasks in the project By default the Relationship Diagram view displays the selected task in the middle of the view colored black and on the left and right side are placed the predecessor s and successor s of the selected task Near the task box under the dependency line the type of dependency is placed Standard default views From the Relationship diagram category Seavus Project Viewer supports the standard Relationship Diagram view available in Microsoft Project by default The boxes in the Relationship Diagram view contain only the name of the task and the ID number Additional custom views If the project manager creates additional Relationship Diagram views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Relationship Diagram view to Review the predecessors and successors of every task In combination with the Gantt Chart with the Split window feature to view predecessor s and successor s of a particular task selected in
23. assigned to them The chart portion displays each task graphically most often as a task bar The bar s length and position on the timescale indicate when that task begins and ends In addition the position of one task bar in relation to another indicates whether the tasks follow one another or overlap Standard default views The following standard Gantt Chart views available in Microsoft Project by default are supported in Seavus Project Viewer Bar Rollup With large projects you may have a number of subtasks grouped under summary tasks to help keep your project better organized The Bar Rollup view when used after the project manager runs the Rollup_Formatting macro in Microsoft Project displays subtasks rolled up and overlaid as bars on top of their respective summary tasks Milestone Rollup Like with Bar Rollup view the Milestone Rollup view displays subtasks rolled up as milestones that are marked with each task s name and overlaid on top of their respective summary tasks Milestone Date Rollup This is a variation of the Milestone Rollup view differing only by the fact that for the subtasks rolled up as milestones it shows not only the task s name but the start date as well Detail Gantt The Detail Gantt view is a variation of the Gantt Chart view and it depicts slack and slippage in your project It does so by portraying slack and slippage as thin bars between tasks These depi
24. bar The bar s length and position on the timescale indicate when that task begins and ends In addition if there Chapter 2 User Reference Page 39 Seavus Project Viewer User Manual is resource overallocation on particular tasks the background on those tasks will be colored red Standard default views Seavus Project Viewer supports the standard Team Planner view available in Microsoft Project by default Additional custom views If the Project Manager creates additional Team Planner views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best Uses Use Team Planner view to View tasks graphically while still having access to detailed information about the assigned resources View the tasks in the project plan that are unassigned View which resource is overallocated and on which tasks the overallocation occur View the unassigned areas and unscheduled areas in the project plan Customization You are able to customize the Team Planner view in Seavus Project Viewer using one of the following opportunities Text formatting the font styles for the various texts in the view Gridlines formatting the formatting of the different gridlines for the sheet and chart portions of the view Styles formatting the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make
25. before the later date In Progress Tasks shows all tasks that have started but have not been completed Incomplete Tasks shows all tasks and assignments that have not finished regardless of whether they have started Late Overbudget Tasks Assigned To interactive filter that prompts you for a resource name and then shows the tasks assigned to that resource that are exceeding the allocated budget or finishing after the finish date in the baseline plan Linked Fields shows only those tasks to which information from other programs has been linked Milestones shows only those tasks that are milestones Resource Group interactive filter that prompts you to enter the name of a resource group and then displays those tasks that are being carried out by the resources that belong to that group Should Start By interactive filter that prompts you for a date and then shows all tasks that should start by that date but have not Should Start Finish By interactive filter that prompts you for two dates the date that a task or assignment should have started and the date that a task or assignment should have finished and then displays those tasks or assignments that have not started and finished within the date range you specified Chapter 2 User Reference Page 70 Seavus Project Viewer User Manual Slipped Late Progress displays tasks tha
26. days weeks months or other time increments Review resource costs Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Resource Usage views in Microsoft Project and saved in the mpp file Detail styles the font and background styles for the various detail fields in the view Text styles the font styles for the various texts in the view Timescale formatting the formatting of the different timescale tiers as well as the calendar and presentation of the working and non working days Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular resource assignment field or value Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Resource Usage views in Seavus Project Viewer using one of the following opportunities Display hide or change the appearance of the detail fields using the Detail Styles dialog and the Details sub menu available under the Format menu Display hide or change the appearance of the timescale tiers Display hide or change the appearance of the nonworking time Chapter 2 User Reference Page 52 Seavus Projec
27. delete information from your project it only filters it from your view Seavus Project Viewer supports all standard task filters available by default in Microsoft Project for viewing specific aspects of tasks and resource filters for viewing specific aspects of resources In addition project managers can create a new filter or modify an existing filter by customising a filter s criteria in Microsoft Project These new filters and customizations of the existing ones can be used in Seavus Project Viewer as well In Seavus Project Viewer you can change the filter in the currently active view by using the Filters sub menu of the Project menu or the More Filters dialog accessible from the same menu In this dialog you can also specify which filters should be available for a quick access through the Filters sub menu Besides using the Filters sub menu of the Project menu you can also quickly change a filter by using the Filters drop down box on the Formatting toolbar Seavus Project Viewer provides you with two options for activating the filters If you apply filters from the quick access menu or the Filters drop down box they will cause only the task resources and assignments satisfying the filter criteria to be shown in the view However when using the More Filters dialog you can also choose to activate a filter in highlight mode by selecting a filter and clicking on the Highlight button This will cause the ta
28. from the installation steps and placed within the application Tools menu Language option Chapter 2 User Reference Page 78 Seavus Project Viewer User Manual With this feature the need of reinstalling the application in order to change the application language has been avoided You can now switch the application language by simple click on the desired language and restarting the application There are five available languages English default German French Spanish and Czech Additional Features Program Options This dialog provides you with several configuration options for the Seavus Project Viewer application as well as the currently opened project file It can be accessed through the Options command on the Tools menu Program Option window contains two tabs View and Calendar View Tab This is the list of all the configuration options you can change in the View tab Date format Specifies the format for displaying dates Some information such as time formats and the date separator are set through the Microsoft Windows Control Panel For more information see your Microsoft Windows documentation This is a global setting for the application Show section Use this section to specify which Project interface elements you want to display or hide View Bar see the View bar section for a description of the view bar interface element Status Bar see the Error Refer
29. of the Resource Sheet views in Microsoft Project and saved in the mpp file Text styles the font styles for the various texts in the view Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular resource field or value Chapter 2 User Reference Page 50 Seavus Project Viewer User Manual Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Resource Sheet views in Seavus Project Viewer using one of the following opportunities Create a combination view for the Resource Sheet view to display additional information about the resources or about the tasks assigned to those resources in a different view Tables The Resource Sheet view displays categories of information about the resources arranged in tables The default table for the Resource Sheet view is the Entry table but you can select any of the resource tables to display information about the project s resources Filters The Resource Sheet view can use any of the resource filters to display only the information you want to see When you select a filter the Resource Sheet view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Resource Shee
30. or months Customization You are also able to customize the Calendar view in Seavus Project Viewer using one of the following opportunities Resize the week rows and or day columns to show more tasks information in the calendar cells Tables The Calendar view does not make use of any tables Filters The Calendar view can use any of the task filters to display only the tasks you want to see When you select a filter the Calendar view displays the information as defined by that filter s criteria To print a calendar with all of the tasks that a specific resource needs to perform you can apply the Using Resource filter Note that only a limited number of task bars will display or print on a given date in the Calendar view depending on the row height To make sure you can review or print the tasks you are interested in you can apply a filter to display only those tasks before you review or print the Calendar The default filter is the All Tasks filter Grouping The Calendar view does not support grouping Gantt Chart Description The Gantt Chart view displays project information in two ways The left side displays information as a sheet and the right side displays information as a chart Chapter 2 User Reference Page 34 Seavus Project Viewer User Manual The sheet portion displays information about the project s tasks such as when they start and end how long they are and the resources
31. project mpp file using the Organizer in Microsoft Project for each project Simplify the use of the product By deploying one or more slimmer global templates for one or more target user groups the organizations can provide only a limited i e well known and easy to understand use set of views and related features to the different user without them having to worry about things like I have no idea what this Network Diagram is here how can should I use it Personalize the views and features in the product Individuals can use their own personal templates with the product by first creating them in Microsoft Project e g financial officer asking one of the project managers to create a template with custom views showing costs and budget information and then using them with Seavus Project Viewer Customizable distribution Since Seavus Project Viewer is distributed as an MSI distributable setup IT administrators can customize the setup and either deploy their own global template or configure Seavus Project Viewer to use a template from a network share thus requiring no work on the user side to customize the product Chapter 2 User Reference Page 82 Seavus Project Viewer User Manual Project Office net amp Proxy Settings This field is reserved for users in companies that have installed ProjectOffice as the intranet solution Your company s IT department should provide you the exact
32. right usage panel will be disabled Updating Via Task Information or Assignment Information Window Another way to update an assignment is by using the Task information or Assignment information window In the Task Information or Assignment information window there is a separate tab Updates You can choose to update either Work Complete or Actual Work and Actual Overtime Work by selecting one of the radio buttons You can reset your updates with clicking the Reset button and you can mark the assignment as completed In addition here you can enter a Comment on your update which will be sent to your project manager In order to prepare your updates for saving you must apply them first using the Apply button Chapter 5 Seavus Project Viewer GApps Integration Page 108 Seavus Project Viewer User Manual Saving Updates When you are finished updating your progress on the assignments assigned to you all you have to do is submitting your updates You can do that by using the top level menu Tools gt Google Apps and clicking Submit Updates or by clicking the Submit Updates button in the Google Apps Toolbar When your updates are saved and submitted your project manager can review and accept or reject them You can always check your update s status on the next project file opening If your updated cell is yellow this means your update is still pending and red color means your update has been rejected
33. task s predecessors and successors Tracking Displays the Tracking window where you can view the information for the task such as Task Name Complete Actual Start Actual Finish Start Finish Duration and Remaining Work Customizing Toolbar A menu displays a list of commands Some of these commands have images next to them so you can quickly associate the command with the image Most menus are located on the menu bar which is the toolbar at the top of the screen Toolbars can contain buttons menus or a combination of both You can customize menus and toolbars yourself you can add and remove buttons and menus on toolbars create your own custom toolbars hide or display toolbars and move toolbars You can customize the menu bar the same way you customize any built in toolbar for example you can quickly add and remove buttons and menus on the menu bar but you cannot hide the menu bar You can use the Customize dialog available on the Tools menu or the Toolbars sub menu of the View menu to customize menus and toolbars yourself It enables you to do the following Chapter 2 User Reference Page 25 Seavus Project Viewer User Manual Create a custom toolbar or menu Rename a custom toolbar or menu Delete a custom toolbar or menu Show or hide a toolbar Add a button menu or a command to a toolbar Move or copy a button menu or menu command Rename
34. the resources assigned in your project plan The resource information is presented in a form format and you can see information only for one resource at time For viewing all resources use the Next and Previous buttons in the upper right corner of the view The Resource Form view presents more resource information compared to the Resource View category such as the Resource Sheet view Standard default Views Seavus Project Viewer supports the standard Resource Form view available by default in Microsoft Project Additional custom Views Project managers can customize the Resource Form view by choosing the combination of information presented in the view Best Uses Use the Resource Form view to Have detailed information about all resources that are assigned in the project plan See how one resource is assigned to tasks in one project plan See how one resource is assigned to tasks in several project plans Master Plan Customization The customization is available in Seavus Project Viewer in terms of selecting the details displayed on the screen Chapter 2 User Reference Page 57 Seavus Project Viewer User Manual Details The default detail used by the Resource Form view is Schedule but you can apply other details by right clicking on the mouse button and selecting the detail you want to apply The following details are available in the Resource Form Schedu
35. the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation Chapter 2 User Reference Page 36 Seavus Project Viewer User Manual Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the sheet portion of the view in case the project manager intentionally applied a different format to highlight the particular task field or value Progress Lines formatting the progress lines activated for the view and formatting options related to them Timescale formatting the formatting of the different timescale tiers as well as the calendar and presentation of the working and non working days Gridlines formatting the formatting of the different gridlines for the sheet and chart portions of the view Drawings the different drawings and text boxes placed on the chart by the project manager in order to place additional information for the tasks or emphasise a certain phase in the plan You are also able to customize the Gantt Chart views in Seavus Project Viewer using one of the following opportunities Change the different Layout options for the active Gantt Chart view Display hide or change the appearance of the timescale tiers Display hide or change the appearance of no
36. the task stand out from the others by its visual presentation You are also able to customize the Team Planner views in Seavus Project Viewer using one of the following opportunities Show or hide the unassigned tasks Show or hide the unscheduled tasks Expand or collapse the resource rows Chapter 2 User Reference Page 40 Seavus Project Viewer User Manual Tables The Team Planner view does not make use of any table Filters The Team Planner view can use any of the resource filters to display only the information you want to see When you select a filter the Team Planner view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Team Planner view allows you to group the resources Network Diagram Description Using the Network Diagram view you can review create or edit your project tasks and task dependencies as a network diagram or flowchart A box also called a node represents each task and a line connecting two boxes represents the dependency between two tasks By default the Network Diagram view displays one diagonal line through a task that is in progress and crossed diagonal lines through a completed task Standard default views Seavus Project Viewer supports both standard Network Diagram views available in Microsoft Project by default Network Diagram and Descriptive Network Diagram The
37. the timescale Entire Project Presents entire project plan on the screen Go to selected task Moves to the area on the Gantt Chart containing the bar for the selected task Help Displays the Seavus Project Viewer help window Additional reading Go to the Printing section for more information about printing and printing options You can read everything about views in Seavus Project Viewer in the Views section of this manual Section Information dialogs provides more information about the project task resource and assignment dialogs available in Seavus Project Viewer You can read everything about groups and grouping functionality in Seavus Project Viewer in the Groups section More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Formatting Toolbar This toolbars contains the most common options for formatting the information in the views in Seavus Project Viewer as shown on the figure below Chapter 2 User Reference Page 20 Seavus Project Viewer User Manual The following tables lists the commands found in the toolbar Feature Description Show subtasks Displays the subtasks that are one level below the selected summary tasks Hide subtasks Hides the subtasks of the selected summary tasks Show Hide Assignments Toggles between displaying and hiding the assignments
38. to specific tasks Tracking Gantt A list of tasks and related information and a chart showing baseline and scheduled Gantt bars for each task Use this task view to compare the baseline schedule with the actual schedule Resource Graph A graph showing resource allocation cost or work over time Use this resource view to display information about a single resource or group of resources over time Resource Sheet A list of resources and related information Use this resource view to review resource information in a spreadsheet like format Resource Usage A list of resources showing allocation cost or work information for each resource over time Use this resource view to show cost or work allocation information for each resource Chart View Set of charts that give visual presentation of numerical values from project plan Use these charts to examine the trends that exist in the project plan to analyze the relationships between different project s parts or to analyze the project s costs or resource assignments Status Bar The status bar displays information at the bottom of the Microsoft Project window about the current activity or mode To show or hide the status bar click Options on the Tools menu In the Show box select or clear the Status bar check box The right side of the status bar shows whether the Extend Selection Caps Lock Num Lock Scroll Lock and Overtype modes are turned on Chapter 2
39. with project plans as well as for collaboration with Project managers and other Team members via Google Apps Below is the list of supported options categorized by view types New Features Timeline View New Team Planner View New Open Password Protected Files New Additional Improvements Work with Resource Sort Improved MSP Add in Working with Task Update Improved MSP Add in Work with GApps Improved Benefits of Using Seavus Project Viewer With Seavus Project Viewer users are able to open native Microsoft Project files mpp and read view and print project plans while eliminating the need to purchase the more expensive Microsoft Project suite of products Typically Users can be categorized into three groups Team Members personnel involved in the project implementation Executives executive management supervising the projects and External users vendors distributors sub contractors customers i e all personnel outside the organization involved in project implementation or monitoring Analysis shows that the number of users with project plan viewing needs is significantly greater than the number of users that create project plans Chapter 1 Welcome To Seavus Project Viewer Page 5 Seavus Project Viewer User Manual Due to high cost involved in using a full copy of Microsoft Project for users with occasional need to view project plans many organization
40. you can specify the options you want For example you can print a range of pages defined by page numbers or dates suppress blank pages and print multiple copies You can make changes to the way a printed view or report looks by specifying page setup options such as page orientation scale or paper size The Page Setup dialog for a view is directly accessible through the Page Setup command on the File menu The page setup options for a report on the other hand are accessible through the following procedure 1 On the View menu click Reports 2 Click the report type you want and then click Select 3 Click the report you want and then click Select 4 Click Page Setup Chapter 2 User Reference Page 89 Seavus Project Viewer User Manual Once you open the Page Setup dialog you can follow the steps below to specify the page and other printing options for a view or a report Note that some of the options in the Page Setup dialog available for views may not be available for the reports Some options may differ between different views as well 1 Click the Page tab in the Page Setup dialog 2 To change page orientation under Orientation click Portrait vertical or Landscape horizontal 3 To scale pages under Scaling click Adjust to and then type the percentage at which you want information to appear on your printed pages in the normal size box 4 To adjust page fit some views only
41. 8 Seavus Project Viewer User Manual Contents presents the most commonly reviewed statistic about the project plan such as the start and finish date work and costs and the percentage completed for duration and work consequently The document properties dialogs can only be opened from the Project menu Printing To manage a project effectively you may need to communicate project information to a variety of people With Seavus Project Viewer you can print views and reports that present the exact information you want The process of printing the information you need can be as simple as clicking a button or as refined as customising and previewing the existing views No matter how simple or refined the process printing a view or report consists of essentially the same steps Select the view or report that best presents the information you want If a predefined view or report does not meet your exact needs you can apply different tables or filters or change the way tasks resources or assignments are grouped or sorted Make display changes to the view or report For example you may want to scale information to fit on a single page Preview a view or report before it is printed Previewing a view or report can help you verify content and display changes you made so you can adjust them again if necessary Print the view or report To make printing as efficient as possible
42. By grouping you can categorize and view rolled up tasks resource or assignment information in a variety of ways No group is applied by default Details consist of closely related fields that are displayed either in columns as in a form view or in tables that show information over time as in a usage view Chapter 2 User Reference Page 32 Seavus Project Viewer User Manual Changing tables filters groups or details does not add or delete information stored in mpp file it merely presents a portion of the information in different ways If the project manager in Microsoft Project chooses to present the project information in a particular way he or she can customize and save a view with different default settings for tables filters groups and details Seavus Project Viewer will read the settings as saved by the project manager and show you the view in the same way as it appears in Microsoft Project As discussed above task and resource views appear in several formats including graph chart form and sheet or table formats Assignment views show task cost and work broken down by resource Choose the format you find most suitable For example you can view resource allocation information either in a graph format the Resource Graph view or in a table format the Resource Sheet view or the Resource Usage view Before project managers distribute information about their project in mpp files aft
43. Progress Lines button on the Tracking toolbar In this dialog you can Display the current progress lines by choosing between the project status date or current date as a reference Display progress lines at recurring intervals by specifying the recurrence options from the available settings Display selected progress lines by specifying particular dates at which they should be drawn Set the option to display the progress lines in relation to the actual or the baseline plan Change the line type to be drawn for the progress lines from the available options Change the line style i e line and progress point colors and shapes Set the option to display a date for each progress line at the top right below the timescale Change the format for the date displayed for the progress lines Information dialogs Seavus Project Viewer provides the option to quickly review the scheduling option and other information about the project tasks resources and assignments through the various information dialogs available in the application They match their counterparts in Microsoft Project thus anyone with some experience in Microsoft Project will be able to easily follow the information presented there This is the complete list of information dialogs in Seavus Project Viewer Project Information presents the basic scheduling information for the project like start finis
44. The search option will be performed both in the task and resource text fields Task Search Results Field where search results are presented as links By clicking on the link Task Entry view is opened Chapter 2 User Reference Page 26 Seavus Project Viewer User Manual Resource Search Results Field where search results are presented as links By clicking on the link Resource Form view is opened Back Takes you several steps back until the first searched term Forward Takes you from the first searched term until the last Home Presents the main Search window List of all searched made while Seavus Project Viewer is opened Views Overview Views are Microsoft Project s way of communicating with you Therefore they are fully supported in Seavus Project Viewer They display in a particular format a subset of the information you typically enter in Microsoft Project That subset of information gets stored in Microsoft Project plan mpp file and can be displayed in any view in Seavus Project Viewer that calls for that information You use a view in Seavus Project Viewer to display information about tasks resources or assignments Because a view displays closely related information in a logical and easy to read format you can quickly see and understand the status of a particular aspect of your project For example a bar graph view of resource allocation shows you which of your resources are overa
45. User Manual Seavus DOOEL 2010 THE COMPLETE VIEWER FOR MS PROJECT Contents Page 1 Seavus Project Viewer User Manual INTRODUCTION 3 WHAT S NEW IN USING SEAVUS PROJECT VIEWER 4 BENEFITS OF USING SEAVUS PROJECT VIEWER 4 MENUS 6 TOOLBARS 18 VIEWS 26 CHARTS 57 TABLES 65 FILTERS 68 GROUPS 72 REPORTS 74 SAVE MY SETTINGS 76 LANGUAGES 77 ADDITIONAL FEATURES 78 INTRODUCTION 97 Contents Contents Page 2 Seavus Project Viewer User Manual BENEFITS FROM TASK UPDATE 97 CREATING UPDATES 98 UPDATING VIA TASK USAGE AND RESOURCE USAGE VIEWS 99 INTRODUCTION 101 HOW SEAVUS PROJECT SEARCH WORKS 101 BENEFITS FROM SEAVUS PROJECT SEARCH 102 USING SEAVUS PROJECT SEARCH 102 INTRODUCTION 104 BENEFITS FROM GOOGLE APPS INTEGRATION 104 HOW IT WORKS 105 CREATING UPDATES 105 UPDATING VIA TASK USAGE AND RESOURCE USAGE VIEWS 106 UPDATING VIA TASK INFORMATION OR ASSIGNMENT INFORMATION WINDOW 107 SAVING UPDATES 108 Chapter 1 Welcome To Seavus Project Viewer Page 3 Seavus Project Viewer User Manual In this section you will learn What is Seavus Project Viewer Who can use Seavus Project Viewer Introduction Seavus Project Viewer is a complete viewer for Microsoft Project plans stored in mpp files It facilitates excellent collaboration in those projects where people and teams need to view and share information from p
46. a button menu command or menu Delete a toolbar button or a menu command Change a picture on a toolbar Change the size of the toolbar buttons Display an icon text or both on a menu command or button Group related buttons and menus on a toolbar Assign and or change the keyboard shortcuts for the menu commands Restore original settings for menus buttons commands or toolbars Show or hide shortcut keys in ScreenTips Show or hide toolbar ScreenTips Show or hide menu shadows Personalize menus to show recently used commands first Search The Search Bar appears on the right side of the project window and provides a set of search options that can be used for searching as shown in the Table below Feature Description Search Field Space where the term that is searched in the project plan is entered Start New Search The results from the previous search option as well as search settings and search term are deleted Case Sensitive Search terms in task and resource category that are capitalization sensitive Match Exactly Search the exact name of a task or resource in the project plan Search for Resource Task only Search terms only in the Task Name column and Resource Name column Task Only The search option will be performed only in the task text fields Resource Only The search option will be performed only in the resource text fields Both
47. al presentation You are also able to customize the Network Diagram views in Seavus Project Viewer using one of the following opportunities Change the different Layout options for the active Network Diagram view Tables The Network Diagram view does not make use of any tables Filters The Network Diagram view can use any of the task filters to display only the tasks you want to see When you select a filter the Network Diagram view displays the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Network Diagram view does not support grouping Task Sheet Description The Task Sheet view displays information about each task such as task duration start and finish dates and cost in a sheet format Standard default views Chapter 2 User Reference Page 42 Seavus Project Viewer User Manual Seavus Project Viewer supports the standard Task Sheet view available in Microsoft Project by default Additional custom views If the project manager creates additional Task Sheet views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Task Sheet view to View the list of tasks and task information quickly when you do not need to see the information graphically over time Review progress by comparing planned baseline dates and actual start and finish dates and by checking the pro
48. apter 2 User Reference Page 60 Seavus Project Viewer User Manual The tables are not supported in Bar Chart view Filters The filters are not supported in Bar Chart view Grouping The Bar Chart view does not support grouping Bar Chart Stacked Description The Bar Chart Stacked view graphically displays information about the work or cost of resources over time The chart is divided into two parts in the left part you can view the project s parameters that you have chosen and on the right side the numerical values of the selected parameters are displayed using rectangular forms The main difference between this view and the Bar Chart view is in the arrangement of the bars In this view bars are placed one on top of the other and every bar is summary bar of costs or assignments on one particular day Best uses Use the Bar Chart Stacked view to See the summary work capacity for each resource Find out how many hours each resource is scheduled to work Compare the working hours and work capacity between several resources Evaluate summary resource costs Details This is the complete list of available details in Seavus Project Viewer Task Resource Chapter 2 User Reference Page 61 Seavus Project Viewer User Manual Actual Cost Cost Cumulative Cost Actual Work Regular Work Work Cumulative Work Actual Work
49. ars along the left edge of the Project window and provides a convenient means of changing views by just clicking the icons that appear on the View Bar If the view you want to display does not appear on the View Bar click More Views on the View Bar and then select the view from the More Views dialog box If you do not want Seavus Project Viewer to display the View Bar click View Bar on the View menu Alternatively you can click Options on the Tools menu In the Show box select or clear the View bar check box Chapter 2 User Reference Page 22 Seavus Project Viewer User Manual The views shown on the View Bar are the same as those shown in the View menu i e their appearance in the View Bar is defined by the Show in menu checkbox in the More Views dialog By default the View Bar contains icons for the following views Feature Description Calendar A monthly calendar showing tasks and durations Use this task view to show the tasks scheduled in a specific week or range of weeks Gantt Chart A list of tasks and related information and a chart showing tasks and durations over time Use this task view to the list of tasks and their schedule Network Diagram A diagram showing all tasks and task dependencies Use this task view to view your schedule in a flowchart format Task Usage A list of tasks showing assigned resources grouped under each task Use this task view to see which resources are assigned
50. ask Res Ass Information Opens up the information dialog for the selected task resource or assignment Task Res Ass Notes Just like the previous command it opens up the information dialog for the selected task resource or assignment but it goes directly to the Notes tab of the dialog Project Information Opens up the Project Information dialog Additional reading Section Information dialogs provides more information about the project task resource and assignment dialogs available in Seavus Project Viewer Chapter 2 User Reference Page 14 Seavus Project Viewer User Manual Sort This sub menu contains different sorting options They are shown in the table below Feature Description Sorts Depending on the view type showing tasks or resources this section of menu items contains a list of pre defined sorting options For task views the available options are by Start Date by Finish Date by Priority by Cost by ID For resource views the list contains the following options by Cost by Name by ID Clicking on one of the options the tasks or resources shown in the active view are sorted by the field specified in the options in ascending order Sort by Opens up a dialog for specifying custom sorting criteria where you can choose up to three fields for sorting and choose the direction in which the values in the selected fi
51. assignments you are assigned to You cannot create updates for your colleagues After you have opened the project file you can easily create your updates by using either the Resource or Task Usage views or by Task or Assignment information window in the Updates tab You can report time and progress on working days beginning from the start date of the project till the finish date of the project The updating can be done in Work complete or Actual Work and Actual Overtime Work With Seavus Project Viewer Task Update your project plan is flexible enough so you don t have to worry about missing a day out of work or forgetting to send updates 1 You can report progress updates on assignments only for the logged user 2 You can report more work than the planned work and planned overtime work for the proper day 3 You can report time or progress for incoming days or for days in the past out of the task s time range 4 You can report overtime work even if your project manager did not planned overtime work 5 You cannot create updates out of project s time range Your updates must be within the start and end date of the project 6 You cannot report Work complete smaller than 0 or bigger than 100 7 You cannot report time or progress on an unassigned task or on a Summary task 8 The updates can be created only on work resources Updating via Task Usage and Resource Usage Views After you have ope
52. ater date Group interactive filter that shows all resources belonging to the group you specify In Progress Assignment shows the assignments that have been started but have not been completed Linked Fields shows only those resources to which information from other programs has been linked Overallocated Resources shows all resources that are scheduled to do more work than they can accomplish in the time specified Resource Range interactive filter that shows all resources with ID numbers within the range you specify Resources Material shows material resources like wood nails or cement Resources Work shows work resources like people and equipment Resources With Attachments shows resources that have objects attached or a note in the Notes box Resources Assignments With Overtime shows those resources or assignments that are specified as working overtime Should Start By interactive filter that prompts you for a date and then shows all resources with assignments that should start by that date but have not Should Start Finish By interactive filter that prompts you for two dates the date that an assignment should have started and the date that an assignment should have finished and then displays those assignments that have not started and finished within the date range you specified Slipped La
53. avus Project Viewer About the additional features available in Seavus Project Viewer Menus File This menu allows you to open project plans print the opened plan exit the program etc The table below shows the available actions found under this menu Feature Description Open Shows the Open File dialog where you can browse for and select a project plan mpp xml mpx spp mpd ssv or mdb file to open in Seavus Project Viewer Recent Files This is a sub menu that contains a list of files you have recently opened providing a quick shortcut option for opening them again without going through the Open File dialog Close Closes the currently opened file Save Updates Saves the updates on that s that you have entered for the collaborated project available only if Task Update feature is enabled Open Cached Files Opens a list of cached files locally on your PC when there is no connection to the Seavus Project Server Collaboration feature Open File from Server Opens list of files uploaded on the Seavus Project Server Collaboration feature Save Cache Saves opened project from Seavus Project Server locally on your PC Collaboration feature Import from This sub menu contains a list of applications from which Seavus Project Viewer can import entire project plans Export to This sub menu contains a list of formats and applications to which Seavus Project Viewer can export the info
54. ctions serve as visual cues when you are scanning the progress of a project Leveling Gantt The Leveling Gantt view is a variation of the Gantt Chart view where the sheet portion displays a list of tasks and information about task delays while the chart portion shows the before and after effects of leveling Tracking Gantt The Tracking Gantt view displays two task bars one on top of the other for each task The lower bar shows baseline start and finish dates and the upper bar shows scheduled start and finish dates Or if the task has already started meaning that the percent work complete is greater than zero the upper bar shows the actual start and the date through which work has been completed If the task is 100 complete the upper bar shows the actual start and finish dates Multiple Baselines Gantt The Multiple Baselines Gantt view displays different colored task bars for the first three baselines Baseline Baseline1 and Baseline2 on summary tasks and subtasks in the chart portion of this view Chapter 2 User Reference Page 35 Seavus Project Viewer User Manual Additional custom views If the project manager creates additional Gantt Chart views in Microsoft Project they can be viewed in Seavus Project Viewer along with the standard ones as well Best uses Use the different Gantt Chart views to View tasks graphically while still having access to detailed information about the
55. d groups that are found in the mpp file and then adds all of the missing stuff from the global template This way each project plan would always have as a minimum all of the views and related features that are available in the Chapter 2 User Reference Page 81 Seavus Project Viewer User Manual global template while keeping the modified views found in the mpp file i e as saves by the project manager in Microsoft Project As you can see in section Program Options of this manual the Options dialog in Seavus Project Viewer allows you to change the global template to another template mpt file stored either locally on the disk or available on some network share thus you are not limited to the standard template file coming through the Seavus Project Viewer installation The global template opens up for several exciting uses of it in Seavus Project Viewer Enforcing company standards It is common for many if not all organizations to have a standard way of presenting project plans including the selection of data in the task and resource tables different styles and visual options for the views organization of the data using filters and groups etc By setting up one global template on a network share for all users of Seavus Project Viewer organizations will be able to provide the same set of views for everyone without the need to manually copy the views tables filters groups and calendars into the
56. d information in the Task Usage view or a filtered Resource Usage view and once they set up their viewing preferences the preferences can be saved and used for viewing any and all other projects in the future Available Settings The following list of the view settings can be saved in Seavus Project Viewer Columns The following information can be saved for this category Field Name Align Title Align Data Header Text Wrapping Width Views Gantt Chart Task Usage Tracking Gantt Resource Sheet Resource Usage Timescale Chapter 2 User Reference Page 77 Seavus Project Viewer User Manual The following information can be saved for this category Tiers o Tier Type Top Middle Bottom o Units o Label o Count o Align o Use Fiscal Year o Tick Lines o Size o Show o Scale Separator o Field Name Non Working time o Draw o Color o Pattern Align Title Views Gantt Chart Task Usage Tracking Gantt Resource Graph Resource Usage Details The following information can be saved for this category Work Actual Work Cumulative Work Baseline Work Cost Actual Cost Views Task Usage Resource Usage Languages This is new feature that became available in Seavus Project Viewer from version 4 1 build 6610 Now the option for choosing the application language has been removed
57. d more about setting up the default views in Seavus Project Viewer in the Standard toolbar Formatting toolbar Tracking toolbar and Charts toolbar section correspondingly You can read everything about views and related functionality in Seavus Project Viewer in the Customizing Toolbar section Insert This menu provides options to insert fields in the different views The table below shows the available actions found under this menu Feature Description Column Inserts a new field column in the associated table of the currently active view Additional reading You can read everything about tables and related functionality in Seavus Project Viewer in the Tables section In addition you can read everything about views and related functionality in Seavus Project Viewer in the Views section Now you can add and view Enterprise columns Enterprise Custom Fields from you Enterprise Project imported from the Microsoft Office Project Server 2007 For the supported Enterprise fields please see Additional Features Enterprise Custom Fields section Format This menu provides options for formatting different aspects of the currently active view The table below shows the available actions found under this menu Feature Description Timescale Opens up a dialog for formatting the timescale of the currently active view if the view supports this feat
58. e associated by the currently active view by using the Tables sub menu of the View menu or the More Tables dialog accessible from the same menu In this dialog you can also specify which tables should be available from a quick access through the Tables sub menu Chapter 2 User Reference Page 66 Seavus Project Viewer User Manual Besides using the Tables sub menu of the View menu you can also quickly change a table by right clicking on the top left cell on the sheet portion of the active view If you would like to manipulate the tables in Seavus Project Viewer you can use the More Tables dialog to edit or even create tables of your own or you can simply use the Insert menu or the context menu available when you right click on any column in the header row of the sheet portion of the view to insert or remove fields from the current table associated with the view Available Task Tables This is the list of standard task tables available by default in Microsoft Project supported in Seavus Project Viewer Baseline displays estimates for task dates durations work and costs Constraint Dates displays task constraints including constraint type and constraint date Cost displays cost information about your project tasks including cost planned cost variance actual cost and remaining cost Delay shows information that helps you level resources including leveling
59. eavus Project Viewer similarly to Microsoft Project are typically referred to as fields Chapter 2 User Reference Page 29 Seavus Project Viewer User Manual Usage views such as Task Usage and Resource Usage present time phased assignment information in rows and columns They consist of two tables The left table shows the task or resource information at first outline level and assignment information at the second outline level The right table shows the selected details like work and cost information for the task or resources and corresponding assignments time phased in units like days weeks or similar Relationship diagram view displays predecessors and successors of the tasks in the project plan It can be used in the Split feature placed at the bottom of the task view or as single view When it is used with the combined view the relationship diagram shows immediate predecessors and successors for the task that is selected in the top pane Chapter 2 User Reference Page 30 Seavus Project Viewer User Manual Form views such as Task Form view and Task Entry view belong to the non graphical views category They are focused on a single task and provide more detailed information compared with the other views for example Gantt Chart In some cases they can be combined with Gantt Chart for better overview on the project When the Form views are used in combination with Gantt Cha
60. ee how tasks progress across time Review progress by comparing planned baseline dates and actual start and finish dates and by checking the progress of each task combination of Tracking Gantt view and Task Form view Customization You can make a custom Task Entry view using customized Gantt Chart view Details The default detail used by the Task Entry view is Resources amp Predecessors but you can apply other details by right click on the mouse button and select the detail you want to apply This is the complete list of available details in Seavus Project Viewer Hide Form View Resources amp Predecessors Resources amp Successors Successors amp Predecessors Resource Schedule Resource Work Resource Cost Notes Tables You can work with the tables that are available for the Gantt Chart View Filters You can work with the filters that are available for the Gantt Chart View Grouping You can work with the groups that are available for the Gantt Chart View Task Form Description You can use the Task Form view for viewing more detailed information regarding the tasks from the project plan The task information is present in form format and you can see Chapter 2 User Reference Page 55 Seavus Project Viewer User Manual information only for one task at time The Task Format view presents more task information compared with sheet views
61. elds should be sorted Additional reading You can check which views support sorting functionality in Seavus Project Viewer in the Views section Filters This sub menu contains different filtering options They are shown in the table below Feature Description Filters This section of menu items contains a list of filters that are selected to be accessible through the menu as a quick access list Usually i e by default this section contains the same filters as in Microsoft Project when started for the first time Clicking on one of the filters activates the particular filter for the currently active view More Filters Opens up a dialog with all available filters regardless if they are visible in the section specified above or not This dialog lets you choose which filters should be accessible through the menu by ticking the checkbox next to the filter name or activate a filter by selecting it and clicking the Highlight or Chapter 2 User Reference Page 15 Seavus Project Viewer User Manual Apply button AutoFilter Activates the AutoFilter feature for the currently active view Additional reading You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section In addition you can check which views support filtering functionality in Seavus Project Viewer in the Error Reference source not found section Groups
62. ence source not found section for a escription of the status bar interface element These are global settings Currency options Chapter 2 User Reference Page 79 Seavus Project Viewer User Manual Use this section to set options for currency formatting Currency options are local settings and apply only to the active project Symbol Specifies the currency symbol Use caution when changing currency symbols for projects that already have cost information For example if you open a project that has values entered in francs do not change the currency symbol to a dollar sign It could be misleading because the cost values reflect franc prices and changing the symbol does not convert the currency amount By default the currency symbol is Decimal digits Specifies the number of digits after the decimal The default setting is 2 Placement Specifies the position the currency symbol occupies The default setting is 1 with the symbol just before amount Outline options Use this section to specify outlining options Outline options are local settings and apply only to the active project Indent name Indents the names of subtasks in the Task Name column Indenting subtasks lets you quickly see the outline of your project By default this check box is selected Show outline symbol Displays outline symbols next to each task name Project shows a plus sign next to rolled up sum
63. er having selected a view they may want to format the view to better meet their needs or apply an organizational standard for presenting projects To make the project easier to read project managers usually highlight milestones change the colors of task bars to match corporate standards or change field titles to match organization s terminology When the project manager saves the project in an mpp file the formatting information is stored along the project information in the same file Seavus Project Viewer reads this information when opening mpp files showing the same formatting and visual styles as in Microsoft Project Calendar Description Using the Calendar view you can review your project tasks in a calendar format Task bars span the days or weeks that the tasks are scheduled This familiar format enables you to quickly see which tasks are scheduled on particular days weeks or months Standard default views Seavus Project Viewer supports the standard Calendar view available in Microsoft Project by default Additional custom views No additional Calendar views custom created in Microsoft Project are supported in Seavus Project Viewer Chapter 2 User Reference Page 33 Seavus Project Viewer User Manual Best uses Use the Calendar view to Show the tasks scheduled in a specific week or range of weeks Review the tasks that are scheduled on particular days weeks
64. er For example if the unit is weeks and you type 2 then the timescale tier is separated into 2 week segments 6 To display or hide vertical lines between unit labels select or clear the Tick lines check box 7 To base the timescale tier labels on your fiscal year settings select the Use fiscal year check box or clear the check box to base your timescale tier labels on the calendar year 8 To display a horizontal line between the timescale tiers select the Scale separator check box 9 To condense or spread out the columns of the timescale tier type or select the percentage you want in the Size box In addition for some views you can also specify the options for presenting the non working time like the calendar which defines the working and non working days and time the color and pattern that should be used when drawing the non working time and how to draw the non working time in relation to the task bars If the project manager customized the timescale in Microsoft Project the timescale format is saved in the project mpp file and will be displayed as saved by the project manager in Seavus Project Viewer Layout formatting In some views Gantt Chart and Network Diagram Seavus Project Viewer enables you to change the layout of the chart i e the bars boxes laid out in the chart portion of the view You can change the layout options for the active view by using the Layout dialog for the c
65. er you can customize the Task Usage view to display a variety of information about the tasks by applying a different table or about the resources by changing the details displayed in the timescale This view is used by the Collaborate option for entering task update information and its previewing Standard default views Seavus Project Viewer supports the standard Task Usage view available in Microsoft Project by default Additional custom views If the project manager creates additional Task Usage views in Microsoft Project they can be viewed in Seavus Project Viewer as well Chapter 2 User Reference Page 45 Seavus Project Viewer User Manual Best uses Use the Task Usage view to View people and other resources assigned to tasks View task and resource information together such as work start and finish dates cost work allocation and work availability Find out how many hours each resource is scheduled to work on particular tasks Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Task Usage views in Microsoft Project and saved in the mpp file Detail styles the font and background styles for the various detail fields in the view Text styles the font styles for the various texts in the view Timescale formatting the formatting of the dif
66. er in the Charts section Deeper coverage of reports and options for working with them is given in the Reports section You can find more information how to use the View Bar in the View bar section Tables This menu provides options to change the table associated with a view and switch to some of the other available tables or create a completely new table of your own The table below shows the available actions found under this menu Feature Description Tables In this section of the Tables sub menu a list of task or resource tables depending of the view currently active which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group contains the same tables as in Chapter 2 User Reference Page 10 Seavus Project Viewer User Manual Microsoft Project when started for the first time Clicking on one of the tables changes the table associated with the currently active view More Tables Opens up a dialog with all available task and resource tables regardless if they are visible in the Tables sub menu or not You can choose to display a view in the Tables sub menu by checking the checkbox next to the table name in the list or show a view by selecting the view in the list and clicking on the Apply button In this dialog you can also manipulate the tables by editing deleting the existing ones or create new one
67. esources and publish the project plan on Project Server 2007 Team members external stakeholders and anyone with access to Project Server 2007 and using Seavus Project Viewer can connect to it and open the appropriate plan Before using this feature make Chapter 2 User Reference Page 95 Seavus Project Viewer User Manual sure that the administrator has granted you access to Project Server 2007 and you know the exact Project Server s URL Import from ProjectOffice net ProjectOffice net is an online project management solution that allows creation of project plans Project managers can create tasks build project team and assign resources to the tasks Before user connects to the ProjectOffice net he she must create an account and establish access to the appropriate spaces After successful connection to ProjectOffice net user will see window with available spaces and projects When the project plan is imported in Seavus Project Viewer users can view project information using Seavus Project Viewer views filter and group project plan data according their needs or print the entire project plan Enterprise Custom Fields Enterprise fields are custom fields that are created on the Microsoft Office Project Server available only for Enterprise Projects with purpose to apply on a corporate level certain needed customized fields that can contain formulas costs durations dates flags calendars outline code e
68. ferent timescale tiers as well as the calendar and presentation of the working and non working days Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular task assignment field or value Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Task Usage views in Seavus Project Viewer using one of the following opportunities Display hide or change the appearance of the detail fields using the Detail Styles dialog and the Details sub menu available under the Format menu Display hide or change the appearance of the timescale tiers Display hide or change the appearance of the nonworking time Create a combination view for the Task Usage view to display additional information about the tasks or about the resources assigned to those tasks in a different view Details The default detail used by the Task Usage view is Work but you can apply other details by pointing to Details on the Format menu and then clicking the details you want to apply Chapter 2 User Reference Page 46 Seavus Project Viewer User Manual You can also select additional usage details such as actual cost actual work or baseline cost by clicking Detail Styles on the Format menu and t
69. for example Gantt Chart view Standard default views Seavus Project Viewer supports the standard Task Form view available in Microsoft Project by default Additional custom views Project managers can customize the Task Form view by choosing which combination of information will be presented in the view Best uses Use the Task Entry view to Have detailed information of every task in the project plan Customization The customization is available in Seavus Project Viewer in term of selecting the details that will be displayed on the screen Details The default detail used by the Task Form view is Resources amp Predecessors but you can apply other details by right click on the mouse button and select the detail you want to apply This is the complete list of available details in Seavus Project Viewer Hide Form View Resources amp Predecessors Resources amp Successors Successors amp Predecessors Resource Schedule Resource Work Resource Cost Notes Tables Chapter 2 User Reference Page 56 Seavus Project Viewer User Manual The Task Form view does not support the use of tables Filters You can work with the filters that are available for the Gantt Chart View Grouping The Task Form view does not support grouping Resource Form Description You can use the Resource Form view for viewing more detailed information on
70. ges and specify the number of columns if you wish to have the specified number of leftmost columns printed on every page of the view Chapter 2 User Reference Page 90 Seavus Project Viewer User Manual c Tick the Print notes if you would like to print the notes entered in the notes tab in the Task information window on separate page in the Gantt Chart d Tick the Print blank pages box if you wish to print the pages in a view that contain no data 21 If you are printing a calendar view you can a Select the Months per page option if you want months displayed on your printed calendar Select either one or two months per page b If you selected the above option you can also tick the Only show days in month box to display dates in date boxes for the printed month only and or the Only show weeks in month box to displays dates in date boxes for only the weeks that include days in the printed month c Select the Weeks per page option and then type the number of weeks in the box to print the specified number of weeks per page d Select the Week height as on screen option to print the weeks at the same height as they are shown in the Calendar view 22 In the Legend section choose where to print the legend by selecting Every page Legend page or None 23 In the same section specify the width of the legend in the Width box Before printing a view or report in addition to the page setup options you ca
71. gress of each task Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Task Sheet views in Microsoft Project and saved in the mpp file Text styles the font styles for the various texts in the view Row Column and Cell Font formatting the specific font formatting of a particular row column or cell in the view in case the project manager intentionally applied a different format to highlight the particular task field or value Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Task Sheet views in Seavus Project Viewer using one of the following opportunities Create a combination view for the Task Sheet view to display additional information about the tasks or about the resources assigned to those tasks in a different view Tables The Task Sheet view displays categories of information about the tasks arranged in tables The default table for the Task Sheet view is the Entry table but you can select any of the task tables to display information about the project s tasks Filters Chapter 2 User Reference Page 43 Seavus Project Viewer User Manual The Task Sheet view can use any of the task filters to display only the tasks you want to see When you select a filter the Task Sheet view displays the information
72. h date if the project tasks are scheduled from the start or the end and the base calendar used in the project You can also access the Project Statistics dialog from this dialog as well Project Statistics presents the overall project statistics for start and finish dates duration work and costs Task Information presents detailed information about the selected task like name duration percent completed priority start and end dates constraint information deadline task calendar list of predecessors assigned resources task notes etc Chapter 2 User Reference Page 87 Seavus Project Viewer User Manual Recurring Task Information presents detailed information about the selected recurring task like name duration recurrence pattern task calendar etc Resource Information presents detailed information about the selected resource like name e mail type booking type availability calendar different cost rates resource notes etc Assignment Information presents detailed information about the selected assignment like task and resource name scheduled work and units start and finish dates cost work contour actual work start and finish percent completed assignment notes etc In addition to these dialogs Seavus Project Viewer has an interactive dialog that gives the user the opportunity to enter specific information and send this information to the p
73. he detail styles are described in the Detail styles formatting section Information about configuring the layout options is available in the Layout formatting section Tools This menu provides options for configuring the program options menus language and toolbars or set up one or more progress lines for tracking tasks in Gantt Chart views The table below shows the available actions found under this menu Feature Description Progress Lines Opens up a dialog for configuring the progress line s shown in the currently active Gantt Chart view This feature is not available for other views except Gantt Chart views Links Between Projects Opens up a dialog which provides information regarding the external tasks predecessors and successors in the project plan Customize Opens up a dialog which provides extensive set of options for customizing the toolbars menus and keyboard shortcuts Options Opens up a dialog with configuration options for the application Collaboration Mode Google Apps Save My Settings User Profile Opens a sub menu with features for saving the settings that are made in the application Language Opens a sub menu with languages that are available for Seavus Project Viewer You can switch the application Chapter 2 User Reference Page 13 Seavus Project Viewer User Manual language by simple click on the desired language and restarting of the application
74. hen moving the details you want to the Show these fields list This is the complete list of available details in Seavus Project Viewer Actual Cost Actual Overtime Work Actual Work ACWP Baseline Cost Baseline Work Baseline1 10 Cost Baseline1 10 Work BCWP BCWS Cost CV Fixed Cost Percent Complete Regular Work SV Work Tables The Task Usage view displays categories of information about the tasks arranged in tables The default table for the Task Usage view is the Usage table but you can select any of the task tables to display information about the project s tasks and associated resources Filters The Task Usage view can use any of the task filters to display only the tasks you want to see When you select a filter both the sheet and timescale portions of the Task Usage view display the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Task Usage view does not support grouping Chapter 2 User Reference Page 47 Seavus Project Viewer User Manual Resource Graph Description The Resource Graph view graphically displays information about the allocation work or cost of resources over time By displaying the Resource Graph in a combination view with a resource view in the top pane and the Resource Graph in the bottom pane
75. hen your installation is finished you will see the Seavus Project Search icon on your desktop If you open the application you ll see a set of functionalities that will ease your search inside project files If you want to search all indexed locations just enter the word you are searching in mpp files in the Search field and click Find The search results will be displayed on the screen Chapter 4 Seavus Project Search Page 103 Seavus Project Viewer User Manual You can search a specific location by selecting Choose specific search location radio button and entering the location path If the searched location is not indexed you ll be offered an option to add that location to your index In addition you can include all non indexed locations on your computer to your search this may slow down your search progress Advanced Search Using the Advanced Search option in Seavus Project Search you can easily set different filters by Projects Tasks Resources and Assignment as your search parameters By simple clicking on the check box besides the filter name your search will return a result only if the term you are searching for is located in one of the filtered fields Using Seavus Project Search in Windows Desktop Search and Google Desktop Search Just open your Windows Desktop Search or Google Desktop Search and use it as you normally do You ll notice that the search is being performed inside your m
76. iewer as well There are two types of predefined groups task groups which you can apply to task sheet views and resource groups which you can apply to resource sheet views In Seavus Project Viewer you can change the group in the currently active view by using the Groups sub menu of the Project menu or the More Groups dialog accessible from the same menu In this dialog you can also specify which group should be available for a quick access through the Groups sub menu Besides using the Groups sub menu of the Project menu you can also quickly change a group by using the Groups drop down box on the Standard toolbar Available Task Groups This is the list of standard task groups available by default in Microsoft Project supported in Seavus Project Viewer Complete and Incomplete Tasks categorizes and displays your project s tasks in these three Work Complete groups 0 1 99 and 100 Chapter 2 User Reference Page 73 Seavus Project Viewer User Manual Constraint Type categorizes and displays your project s tasks according to one of the following constraints As Late As Possible As Soon As Possible Finish No Earlier Than Finish No Later Than Must Finish On Must Start On Start No Earlier Than and Start No Later Than Critical displays your project s tasks according to whether the task is critical Duration categorizes and displays your project s tasks accordi
77. ifferent timescale tiers Chapter 2 User Reference Page 48 Seavus Project Viewer User Manual Gridlines formatting the formatting of the different gridlines for the view You are also able to customize the Resource Graph views in Seavus Project Viewer using one of the following opportunities Display hide or change the appearance of the detail fields using the Bar Styles dialog and the Details sub menu available under the Format menu Display hide or change the appearance of the timescale tiers Create a combination view for the Resource Usage view to display additional information about the resources or about the tasks assigned to those resources in a different view Details The default detail used by the Resource Graph view is Peak Units but you can apply other details by pointing to Details on the Format menu and then clicking the details you want to apply This is the complete list of available details in Seavus Project Viewer Peak Units Work Cumulative Work Overallocation Percent Allocation Remaining Availability Cost Cumulative Cost Work Availability Unit Availability Tables The Resource Graph view does not make use of any tables Filters The Resource Graph view can use any of the resource filters to display only the information you want to see When you select a filter the Resource Gra
78. ifies some keywords he she would like to search and the search engine answers the query immediately by looking up the indexing result and responds to the user with all the documents that contains the keywords During Step 1 the search engine itself doesn t understand format of a MPP document Therefore it looks in windows registry for an appropriate MPP index filter and finds Seavus Project Search Chapter 4 Seavus Project Search Chapter 4 Seavus Project Search Page 102 Seavus Project Viewer User Manual Seavus Project Search understands MPP format It filters out embedded formatting and extracts text from the document and return text back to the application Benefits from Seavus Project Search Here is a list of benefits that Seavus Project Search will bring to you Integrates with existing operating system and tools within your company Provides an easy solution to search within mpp files located your computer Increases your ability to accurately locate information Using Seavus Project Search Using Seavus Project Search as a standalone application You can use Seavus Project Search as a standalone application or use the functions in Windows Desktop Search or Google Desktop Search Still you need Seavus Project Viewer in order to use the application The application is installed during your Seavus Project Viewer installation Just select the Install Seavus Project Search check box W
79. in the usage views Show outline level selection Opens up a sub menu for choosing the maximum outline level at which tasks should be shown expanded in the view The sub menu contains an option to choose to show all subtasks or select an outline level of 1 9 at which tasks should be shown i e expanded Filter Displays the name of the filter applied to the active view and lists the filters available for the view AutoFilter Displays or hides the AutoFilter of the column headings which appear in the sheet views Sort By Opens up a sub menu containing various sort options available for the current view Reports Opens up a dialog with selection of reports organized in categories Additional reading You can read everything about views in Seavus Project Viewer in the Views section of this manual You can check which views support outlining functionality in Seavus Project Viewer in the Views section You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Tracking Toolbar This toolbar contains features which are useful when tracking the project progress using Seavus Project Viewer Chapter 2 User Reference Page 21 Seavus Project Viewer User Manual The following tables lists
80. k shows the path to the project file in which the external task is defined and the ID of that task in that project Importing With the new version of the Seavus Project Viewer the users can open view analyze and print project plan created in Microsoft Excel In addition users will receive a special Seavus Project Viewer Template where they will enter their information for their projects This feature allows Project Managers to quickly create project plans in Microsoft Excel and Seavus Project Viewer will be able to import them and provide users with the ability to see all the views created by the Project Manager In addition the users can create their own tasks in the Task tab in Microsoft Outlook and then import them in the Seavus Project Viewer In this version Seavus Project Viewer provides two possible options Feature Description Microsoft Excel XLS Imports the information in XLS format Previously the project information is entered in special Microsoft Excel template and saved in xls format After importing in Seavus Project Viewer the project plan looks like it was created in Microsoft Project Microsoft Outlook Imports the information from the Task tab in Microsoft Outlook into Seavus Project Viewer After importing in Seavus Project Viewer the project plan looks like it was created in Microsoft Project Chapter 2 User Reference Page 93 Seavus Project Viewer User Manua
81. ks or months used when displaying the Work field in the current project The default setting is Hours Template In this section you can change the global template identifying the default views tables filters and groups in Seavus Project Viewer You can click Browse to navigate to your own template on the disk or a template stored on the network You must restart the Seavus Project Viewer application in order for the change to take effect You can read more about the functionality behind the global template in the Template section of this manual Project Office net Settings Use this segment from the Program Option menu to specify additional settings for connection to ProjectOffice net You can read more about this functionality in the Project Office net amp Proxy Settings section of this manual Calendar Tab The following information can be viewed in the Calendar tab Start of the work week Start of the fiscal year Default Start and End time Working hours per day and week Work days per month Template Using the global template helps you standardize the use and appearance of project files when viewed in Seavus Project Viewer within a team or across an organization Information in a template can include views calendars tables filters and groups When a project mpp file is opened in Seavus Project Viewer the application first loads the views calendars tables filters an
82. l Exporting Seavus Project Viewer enables users who wish to analyze project information to export their project plan data into Microsoft Excel and or to export data into Microsoft Outlook for scheduling purposes and or to export data into Microsoft PowerPoint to display project plan data in a more powerfully graphic way Therefore Seavus Project Viewer provides an exporting functionality which can export the task or resource information from the table associated to the currently active view or export the entire project plan Exporting the information from a view into a different format is available through the choice of one of the options found in the Export to submenu of the File menu In this version Seavus Project Viewer provides five possible options Feature Description Microsoft Excel XML Exports the information in an XML Spreadsheet format The exported file can be opened in Microsoft Excel just like any Excel spreadsheet file This format will preserve the outline information and format the data for better viewing Microsoft Excel CSV Exports the information in a textual comma delimited format The exported file can be opened in Microsoft Excel or any text editor This format exports the task or resource information in raw table format with no formatting or outline information Microsoft Outlook Exports the information in the Task tab in Microsoft Outlook HyperText Mark up Language
83. l If for some reason Seavus Project Viewer fails to load some of the subprojects e g the file has been moved to a different location or you do not have permission to open it a warning message appears and only the project summary task for the subproject is shown in the views Inserted projects are indicated in the Indicators icon with the icon Pointing at the icon with your mouse a tooltip with the location of the subproject file appears You can also Chapter 2 User Reference Page 92 Seavus Project Viewer User Manual view the location of the subproject file if you insert the Subproject File column in the table portion of the view Tasks from different subprojects can be linked together forming a predecessor successor dependency When you open one of the subprojects in Seavus Project Viewer all of the predecessor tasks from other subprojects will be shown next to the local tasks in the project being opened They appear with different bar box style and font in the different task views e g in grey color so they can be visually distinguished from the local tasks These tasks are called External tasks By having the external tasks shown in the views Seavus Project Viewer is able to draw the links between them and the local task providing a more realistic view over the whole set of tasks and their dependencies In addition the predecessor or successor field for the local tasks linked to some external tas
84. le Cost Work Notes Tables The Resource Form view does not support the use of tables Filters You can work with any resource filter in the Resource Form view Grouping The Resource Form view does not support grouping Charts Overview Charts graphs are views that give visual presentation of numerical values These values can have different forms and shapes depending upon which chart category you have chosen For example if you choose a Bar Chart the information is presented with rectangular forms in the pie chart category the data is proportional with the area defined with the radius of the pie and the arc and in the line chart the information is presented with data points connected with line You can use Seavus Project Viewer charts to view information about tasks resources and assignments Since all charts display data that is closely related to the project s information and presented in a user friendly format you can quickly see the status of specific phases of your project plan Chapter 2 User Reference Page 58 Seavus Project Viewer User Manual Seavus Project Viewer supports the following types of charts Bar Chart presents project information using rectangular forms It consists of a resource s task window on the left and bars placed in horizontal alignment one next to other showing the work assignment s on the right side Bar Chart Stacked p
85. llocated Views can be displayed one at a time or as a combination view which contains two views When you select a task or resource in the top pane of a combination view the view in the bottom pane shows detailed information about the selected task or resource Seavus Project Viewer supports the following types of views Gantt Chart view presents information graphically It consists of a table on the left and a chart showing the tasks as bars on a timeline on the right Chapter 2 User Reference Page 27 Seavus Project Viewer User Manual Network Diagram view presents information graphically as well However it consists only of a chart showing the tasks as cards on a cardboard Calendar view presents information graphically in a classical calendar display It shows the tasks as bars on a calendar display organized by days and weeks Chapter 2 User Reference Page 28 Seavus Project Viewer User Manual Resource Graph view presents information on a graph It consists of a resource selector window on the left and a graph showing the work i e allocation of the selected resource on a timeline Sheet views such as the Task Sheet and Resource Sheet present information in rows and columns i e they resemble a spreadsheet or table of information Rows contain information about tasks or resources Columns are fields with specific information about tasks or resources Columns in S
86. mary tasks and a minus sign next to summary tasks showing their subtasks By default this check box is selected Show outline number Displays the outline number next to each task name By default this check box is cleared View options for time units This section sets the default labels that Seavus Project Viewer uses to indicate time units Minutes Sets the label for minutes The default setting is min Hours Sets the label for hours The default setting is hr Days Sets the label for days The default setting is day Weeks Sets the label for weeks The default setting is wk Months Sets the label for months The default setting is mon Years Sets the label for years The default setting for this check box is yr Add space before label Adds a space between numbers and time unit labels By default this check box is selected Chapter 2 User Reference Page 80 Seavus Project Viewer User Manual Show that tasks have estimated durations Adds a question mark next to the time unit of the duration field if the task duration is marked as estimated Duration is displayed in Specifies the unit of time minutes hours days weeks or months used when displaying the Duration field in the current project The default setting is Days Work is displayed in Specifies the default unit of time minutes hours days wee
87. more about split views functionality in section Combined views Collaborate This menu contains options that enable the Seavus Project Viewer user to collaborate and exchange task updates information with the Project Manager The table below shows the available actions found under this menu Feature Description Log in to Server Log Out Logs in to or Logs out from the Collaboration Server Chapter 2 User Reference Page 17 Seavus Project Viewer User Manual Upload Changes Submit Updates Uploads the changes to the Collaboration Server submits them to the Project Manager The changes will be uploaded on the server and they will have pending status until the Project Manager approves rejects or modifies them Get My Tasks Team member gets all of his tasks within the selected period of time current day date range current week current month or all available tasks Get Projects Lists the projects on which the Team member has been assigned by the Project Manager The Team member from here opens the desired project by selecting it from the list and clicking Open My Updates Shows all changes that the Team member has made on the tasks on which he has been assigned to that are still not submitted to the Project Manager Pending Updates Shows the submitted updates that are still waiting for approval from the Project Manager Updates History Shows reviewed updates along with the task details and the
88. n avoid useless e mail communication with your project manager Chapter 5 Seavus Project Viewer GApps Integration Chapter 5 Seavus Project Viewer GApps Integration Page 105 Seavus Project Viewer User Manual How it works Your project manager creates a project plan using Microsoft Project and assigns you and your colleagues to work on that plan Contacts from Google Apps can be imported into Microsoft Project s Resource Sheet Next using Seavus Add in for Microsoft Project he uploads the project plan to Google Docs or Google Sites In addition a project calendar in Google Calendar is created and shared with all team members All tasks from the project plan are added as events in the newly created project calendar This way you can receive notifications about your upcoming tasks When you want to update progress on a project you ve been assigned to all you have to do is 1 Open Seavus Project Viewer 2 Log in to Google using your Google Credentials 3 Update task progress in Work Complete or Actual Work Time 4 Save and submit your updates Your updates are saved on the same place where the source project file is located When your project manager opens again the project plan she he must check if there are any updates available If there are updates for the project they can be handled by simple Accepting or Rejecting assignment by assignment or make a bulk accept or reject on all assignment
89. n specify print options such as the printer and its properties the print range for pages the number of copies and the date range 1 On the File menu click Print 2 Under Printer Print range and Copies select the print options you want 3 To change printer properties click Properties select the options you want and then click OK In addition users can print the project plan using the Print with Seavus Project Viewer feature with the following procedure Open the Window Explorer Select the mpp file that you want to print Click on the right mouse button and select the Print with Seavus Project Viewer feature After performing this procedure the Print window will open You may then make changes to print the document the way you want Chapter 2 User Reference Page 91 Seavus Project Viewer User Manual Resource Pools One resource can be a part of individual resource lists for several different projects or the resource can be a part of a single shared resource pool Many organizations have the same resources assigned in more than one project or have shared resources in more than one project In Microsoft Project project managers can combine all the resource information into a resource pool The resource pool is a special project mpp file whose resources are shared across projects When a project whose resources are shared in a resource pool file is opened in Seavus Pr
90. name type group maximum units standard rate overtime rate cost per use and accrual method Export used to display a broad range of resource related fields columns Hyperlink used to show the shortcuts associated with a resource Summary provides an overview of the project resources including the resource name group standard and overtime rates maximum units and peak units Usage displays the project resources and shows how much work is assigned to each of them Work displays work information including baseline work work variance actual work overtime work and remaining work Chapter 2 User Reference Page 68 Seavus Project Viewer User Manual If the project manager created one or more custom resource tables in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Tables menu or the More Tables dialog Filters Overview There are times when you want to view only a particular type of information in your project For example you may want to view only the milestones of your project or see tasks that have not started If your project has many tasks and involves many resources filters can be very useful for viewing a specific range of information Filters allow you to display only the information you are interested in and hide the rest Selecting a filter does not
91. ned the project from Google Docs or Google Sites you can start making updates Resource and Task Usage views contain two types of fields General assignment fields in the left panel Time phased fields in the right usage panel Chapter 5 Seavus Project Viewer GApps Integration Page 107 Seavus Project Viewer User Manual If you are assigned to a project which has been shared through Google Apps you will be able to edit Work complete in the left panel or Actual Work and Actual Overtime Work time phased in the right usage panel Just enter the value for your update in the appropriate field If you enter bigger value than the one your project manager has planned the excess hours will be reported as overtime work Indicators Column By clicking on the icon in the indicators column you can Reset to referent values Your updates will be reset to the referent values they had before making any changes Clear all values All of you updates that you made but did not saved will be cleared and you will have the possibility to create new updates Mark assignment as completed If you finish you task earlier you can always mark it as completed This option will not add hours or percent complete to you task but will notify your project manager that your task is finished Change update method If you started to update an assignment with Work complete the editing fields in the
92. ng to the number of days they should take to complete Duration then Priority categorizes and displays your project s tasks first according to the number of days they should take to complete and then by priority in intervals of 100 within each duration group Milestones displays your project s tasks according to whether the task is a milestone Priority categorizes and displays your project s tasks by their priority in intervals of 100 Priority Keeping Outline Structure categorizes and displays your project s tasks first by their outline numbers and then by their priority within the outline If the project manager created one or more custom task groups in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Groups menu or the More Groups dialog Available Resource Groups This is the list of standard resource groups available by default in Microsoft Project supported in Seavus Project Viewer Assignments Keeping Outline Structure categorizes and displays the resource assignments first by resource name and then by task outline number Complete and Incomplete Resources categorizes and displays your project s resources in these three Work Complete groups 0 1 99 and 100 Resource Group categorizes and displays resources by their resource group field S
93. nual Text formatting the font styles for the various texts in the view Styles formatting the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation You are also able to customize the Timeline views in Seavus Project Viewer using one of the following opportunities Show or hide the project s tasks Tables The Timeline view does not make use of any table Filters The Timeline view does not support filtering Grouping The Timeline view does not support grouping Team Planner View Description The Team Planner view belongs to the resource assignment category of views presenting the assigned tasks as well as the tasks that are not assigned to anyone such as milestones or ordinary tasks The Team Planner view is split in two frames arranged vertically in the view In the upper frame of the view are presented all assigned tasks in the project plan while in the lower portion of the view are presented the tasks that missed resources In each frame the project information is presented as a sheet on the left side of the view and as a chart on the right side of the view The sheet portion presents resource information in a sheet format in which you can review information about each resource The chart portion displays each task graphically most often as a task
94. nworking time Create a combination view for the Gantt Chart view to display additional information about the tasks or about the resources assigned to those tasks in a different view Tables The sheet portion displays categories of information about the tasks arranged in tables The default table for the Gantt Chart views depends on the view For example the default table for the standard Gantt Chart view is the Entry table for the Bar and Milestone Rollup the Rollup table for the Tracking Gantt the Tracking table etc You can also select any of the task tables to display information about the project s tasks Filters The Gantt Chart view can use any of the task filters to display only the tasks you want to see When you select a filter both the sheet and chart portions of the Gantt Chart display the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Gantt Chart view allows you to group tasks Chapter 2 User Reference Page 37 Seavus Project Viewer User Manual Timeline View Description The Timeline view presents high level overview of the date range of your project plan All project assignments and tasks can be presented in one or several horizontal lines depending from the combination of the selected tasks Tasks and milestones can be added on the timeline for highlighting their importance or to mark the deliverables in the pr
95. ocated Resources A list of overallocated resources and the tasks to which they are assigned Workload Task Usage A list of tasks showing assigned resources and the amount of work scheduled work in weekly increments Resource Usage A list of resources showing the tasks to which each resource is assigned and the amount of scheduled work in weekly increments Chapter 2 User Reference Page 76 Seavus Project Viewer User Manual Custom Resource Usage material or work A list of resources showing the tasks to which each resource is assigned and the amount of scheduled work in weekly increments Task A custom report showing task information Resource material work or both A custom report showing resource information Crosstab A custom tabular report with task and resource information in rows and time increments in columns Save my Settings Overview Save My Settings User Profile functionality will remember the view preferences you wish to see when displaying project plan information so you will no longer need to adjust your views when you open a new mpp file Additionally it will allow you to standardize your Seavus Project Viewer interface to see only the information you want in a format that you prefer Users can change the settings such as the timescale they can insert or hide specific columns in the Gantt Chart or view detaile
96. oject Viewer it loads the task information from the project file and resource and assignment information from the resource pool file Commonly the project itself contains its own local resources specific to the project in question In that case Seavus Project Viewer loads the local resources not matching the shared ones from the project file However the local resources may have the same name as some of the shared resources In Seavus Project Viewer you can choose whether to load the resource pool or not and the precedence of the shared resources over the local ones with the same name This is enabled through the Open Resource Pool Information dialog shown when opening a project using shared resource pool In case Seavus Project Viewer fails to open the resource pool for some reason e g the file has been moved to a different location or you do not have permission to open it a warning message appears and only the project file with its local resources will be loaded Master project subprojects and external tasks By consolidating related projects into a master project project managers can organize and manage complex projects or multiple related projects more effectively Commonly master projects consist only of inserted subprojects but in some cases the master project can have tasks own tasks as well When opening a master project file in Seavus Project Viewer all of its inserted subprojects are loaded as wel
97. oject plan To improve the collaboration inside the team or between the teams and the stakeholders the timeline can be copied and send via e mail or placed inside PowerPoint presentation Standard default views Seavus Project Viewer supports both cases for showing Timeline view available in Microsoft Project by default Timeline view as stand alone view and in combination with Gantt Chart view which is default view in Microsoft Project 2010 When it is in combination with Gantt Chart view or with any view that has timescale the timeline can be used to pan and zoom around tasks dates Pan and zoom functionality is missing when the timeline view is applied alone Additional custom views If the Project Manager creates additional Timeline views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best Uses Use the Timeline view to View the timeframe of the entire project plan along with all summary tasks assignments and milestones View the milestones in the project plan when important are scheduled Improve communication inside the team and or with the external stakeholders by sharing the project s timeline using some of the Microsoft Office applications Customization You are able to customize the Timeline view in Seavus Project Viewer using one of the following opportunities Chapter 2 User Reference Page 38 Seavus Project Viewer User Ma
98. ons or comments regarding Seavus Project Viewer to the Seavus support team Propose a feature Opens a dialog form which allows user to email suggestions on a new feature or feature s improvement to the Seavus support team Chat with your support angel Opens a page that allows user to chat with the Seavus support officer Related solutions Opens the official Seavus web page where user can see other Seavus products Run Live Update Runs a check of available upgrades of the program and downloads them through the Seavus Live Update system Customer Support Opens the Customer Support dialog where you can find information how to contact the Seavus Customer Support center About Seavus Project Viewer Opens up the About dialog for the product Additional reading Section How to get new upgrades with Live update provides detailed description about using the Live Update functionality and program upgrade options in Seavus Project Viewer Toolbars Standard Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below The following tables lists the commands found in the toolbar Feature Description Open Open recent Displays the Open dialog box so that you can open an existing project file In addition when clicking on the arrow a sub menu that contains a list of files you have recently opened is shown providing a
99. orresponding view by clicking on the Layout command on the Format menu Gantt Chart In any of the Gantt Chart views you can change the following layout options for the active view in Seavus Project Viewer The style in which links between tasks should be drawn The date format for the date fields shown around the bars The option to always roll up Gantt bars to the summary bars regardless of the task setting The option to hide the roll up bars from the summary bars when they are expanded Chapter 2 User Reference Page 85 Seavus Project Viewer User Manual Network Diagram In any of the Network Diagram views you can change the following layout options for the active view in Seavus Project Viewer The arrangement of the box layout The alignment spacing height and width of the boxes in the rows and columns The option to show summary tasks The style in which links between boxes should be drawn The link color The background of the diagram Detail styles formatting In some views Task and Resource Usage Seavus Project Viewer enables you to change the formatting of the detail fields i e change the detail styles Task and Resource Usage for the different detail fields shown in the view You can change the detail styles for the active view by using the Detail Styles dialog for the corresponding view by clicking on the Detail Styles command on the
100. pe of file is open with Seavus Project Viewer a dialog will pop up asking the team member to insert the right password for opening the project file In case when wrong password is inserted the team member is notified that the password is mistaken and the project file will not be opened Chapter 3 Seavus Project Viewer Task Update Page 97 Seavus Project Viewer User Manual In this section you will learn Detailed features of the entire application Introduction With Task Update option in Seavus Project Viewer the users now have the ability to collaborate with project managers so they will have up to date information about the current status of the project tasks and track if all assignments in the project plan are finished on time Team members that are using Seavus Project Viewer and Project Managers using Microsoft Project can collaborate with only shared location in their company s network In order to use task update you must have Seavus Project Viewer with Task Update feature installed on your computer Microsoft Project and Seavus Add in for Microsoft Project installed on Manager s Computer file previously marked as collaborative by project manager located on a shared location Read write permissions to the shared location Benefits from Task Update Since collaboration between the Project Manager and his Team members is essential for successfully running projects Seavu
101. ph view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping Chapter 2 User Reference Page 49 Seavus Project Viewer User Manual The Resource Graph view does not support grouping Resource Sheet Description The Resource Sheet view displays resource information in a sheet format in which you can review information about each resource Such information includes the payment rate the number of work hours assigned and the planned baseline and actual cost A resource can be an individual a company or department a piece of equipment a room or any other resource used for the project Standard default views Seavus Project Viewer supports the standard Resource Sheet view available in Microsoft Project by default Additional custom views If the project manager creates additional Resource Sheet views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Sheet view to View the resource information Compare a resource s planned costs and work against actual costs and work Review the number of work hours assigned to each resource Review resource costs Evaluate the effectiveness of a person on the project Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each
102. pp files The search results returned to you will contain mpp files with the searched term inside them Chapter 5 Seavus Project Viewer GApps Integration Page 104 Seavus Project Viewer User Manual In this section you will learn The benefits from the GApps integration and how to work with this feature Introduction With the Google Apps integration Seavus Project Viewer users with Google Apps accounts now have the ability to collaborate with project managers so they will have up to date information about the current status of the project tasks and track if all assignments in the project plan are finished on time In order to use the benefits resulting from Seavus Project Viewer s integration with Google Apps you must have Seavus Project Viewer with Google Apps feature installed on your computer Microsoft Project and Seavus Add in for Microsoft Project installed on Manager s Computer Google Apps Premier account Benefits from Google Apps integration Since collaboration between the project manager and his team members is essential for successfully running projects the integration between Seavus Project Viewer Microsoft Project and Google Apps can be a great tool for reaching this goal The Google Apps integration feature in Seavus Project Viewer can help companies to decrease their costs easily track their projects and have better overview of their projects Moreover you ca
103. quick shortcut option for opening them again without going through the Open dialog Close Closes the currently opened project file Save Updates Chapter 2 User Reference Page 19 Seavus Project Viewer User Manual Import from ProjectOffice net Opens dialog boxes for assigning and opening project plan published on ProjectOffice net Import from Project Server 2007 Opens a dialog box with project plans that are published on Project Server 2007 Page Setup Displays the Page Setup dialog where you can set different print configuration options for the currently active view Print Displays the Print dialog where you can choose a printer to print the active view Print Preview Displays each page of the active view as it will look when printed The status bar at the bottom of the screen shows the current page number and the total number of pages in the selected view Task Res Assign Information Displays task resource or assignment information in the standard Information dialogs Task Res Assign Notes Displays the Notes tab in the Information dialog box of the task resource or assignment Group by Displays the name of the grouping applied to the active view and lists the groupings available for the view View Search Opens a search bar that allows searching various terms in tasks and resources Zoom in Shows a smaller time increment on the timescale Zoom out Shows a larger time increment on
104. r User Manual next to the view name in the list or show a view by selecting the view in the list and clicking on the Apply button Table CurrentTable This item shows the currently associated table with the view currently active in the display It also opens a sub menu with options to change the associated table See section Error eference source not found for more information Reports Opens up a dialog with selection of reports organized in categories Toolbars Opens up a sub menu with options to manipulate the application toolbars See section Error Reference source ot found for more information View Bar Toggles between showing and hiding the view bar i e the left bar showing the most frequently used views as they are setup to appear under the View menu as well Search Toggles between showing and hiding the search bar i e bar located on the right side for searching various terms in tasks and resources Zoom Opens up a dialog with different options to zoom the information shown in the view e g zoom to 1 week 2 weeks 1 month entire project etc Additional reading Read more about setting up the default views in Seavus Project Viewer in the Global template section You can read everything about views and related functionality in Seavus Project Viewer in the Views section You can read everything about charts and related functionality in Seavus Project View
105. r finish after a date you specify and before another date that you specify Using Resource interactive filter that prompts you for the resource whose tasks you want to view Work Overbudget shows all tasks with scheduled work greater than the baseline work If the project manager created one or more custom task filters in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Filters menu or the More Filters dialog Available Resource Filters This is the list of standard resource filters available by default in Microsoft Project supported in Seavus Project Viewer All Resources shows all resources regardless of their characteristics Chapter 2 User Reference Page 71 Seavus Project Viewer User Manual Cost Greater Than interactive filter that prompts you for a cost amount and then shows those resources with assignments that cost more than that amount Cost Overbudget shows all resources that have a scheduled cost greater than the baseline cost Created After interactive filter that prompts you for a date and then shows resources that were created in your project on or after that date Date Range interactive filter that prompts you for two dates and then shows all resources with assignments that start after the earlier date and finish before the l
106. resents project information using rectangular forms It consists of a resource s task window on the left and bars placed in vertical alignment one over another showing the work assignment s on the right side Line Chart presents project information through data points It consists of a resource s task window on the left and continuous lines showing the work assignment of every resource on the right side Line Chart Stacked presents project information through data points It consists of a resource s task window on the left and continuous lines showing the summary work assignment s of the resources on the right side Pie Chart presents project information using sectors that are integral part of the project s pie It consists of a resource s task window on the left and pie areas showing the work assignment s on the right side By selecting different charts you can visualize any project s information For example using the pie chart you can see the relative proportion between the resources assignments line chart can enable you to observe the project data over time and with the bar chart you have the ability to present a particular set of data Using Seavus Charts to display project data can help you to examine the trends that exist in the project plan to analyze the relationships between different project s parts or to analyze the project s costs or resource assignments Bar Chart
107. rint information about tasks resources costs and progress in a report that suits your needs Seavus Project Viewer includes many predefined task resource and crosstab reports and categorizes them by overview current activities costs assignments workload and custom reports Several of these reports such as the Project Summary Top Level Tasks or Budget reports are especially useful for printing project status information Available Reports Overview Project Summary A summary of the number of tasks and resources project cost start and finish dates and total amount of work Top Level Tasks A list of the highest level tasks and summary tasks showing the scheduled start and finish dates duration percent complete cost and work Critical Tasks A list of critical tasks showing the scheduled start and finish dates and the predecessors and successors of each task Milestones A list of milestones sorted by start date Working Days A list of working times for each day of a week in the base calendar Current Activities Chapter 2 User Reference Page 75 Seavus Project Viewer User Manual Unstarted Tasks A list of tasks that have not yet started their durations predecessor tasks start and finish dates resources and assignments all sorted by start date Tasks Starting Soon A list of tasks starting within a time period that you specify
108. rmation Chapter 2 User Reference Chapter 2 User Reference Page 7 Seavus Project Viewer User Manual from the currently active view i e its associated table Page Setup Opens the Page Setup dialog for the currently active view Print Preview Shows the Print Preview window for the currently active view Print Shows the Print dialog where you can choose a printer to print the currently active view Send to This sub menu contains a list of features that allow users to send the project files trough Microsoft Outlook Properties Opens the File Properties dialog for the currently opened file where you can find information like document title author and company name file name location and size Exit Closes the main windows and exits the program Additional reading Go to the Printing section for more information about printing and printing options Importing functionality is described in the Import section Exporting functionality is described in the Exporting section Sending functionality is described in the Send To section Go to the Window menu reference for information about opening multiple files in Seavus Project Viewer at once Edit This menu allows you to search through the task and resource information or directly go to a task or a position on the timeline in the selected view The table below shows the available actions found
109. roject manager Task Update presents a dialog box where a user can enter specific information regarding the task such as its own e mail the e mail of the person to whom these updates will be sent usually the project manager and the Actual working hours The information dialogs can be opened from the Project menu the Standard toolbar or by double clicking the selected task resource or assignment Document properties The Document Properties in Seavus Project Viewer has four tabs which contain information that describes the project plan The General tab is the default This is the complete list of document properties tabs dialogs in Seavus Project Viewer General presents statistics about the project file such as name type size and the location of the file Users can also see the date when the file was created last modified and last opened Summary presents descriptive information about the project plan and the resources associated with it as well as the author of the project file his her manager and the name of the company where the project plan is created Statistics presents detailed information about the project plan such as date of creation when the project plan was last modified and accessed It also shows who last saved the plan how many times the document was revised and total amount of computer time spent on editing the file Chapter 2 User Reference Page 8
110. roject managers Seavus Project Viewer is a lightweight and fast standalone application that reads the native mpp file format and does not require a previous installation of Microsoft Project on the user s computer It is capable of reading project information from project plans created in 2002 2003 2007 and 2010 and displays an extensive set of views over the project information The new version of Seavus Project Viewer 5 3 closely matches the capabilities of Microsoft Project 2003 Microsoft Project 2007 and Microsoft Project 2010 when working with read only project plans It also provides a very close look amp feel implementation of the features in Microsoft Project and requires no additional training for those users with previous Microsoft Project experience If you would like to read about the new enhancements in version 5 3 see section What s New in Using Seavus Project Viewer in this manual Chapter 1 Welcome To Seavus Project Viewer Chapter 1 Welcome To Seavus Project Viewer Page 4 Seavus Project Viewer User Manual For additional information about the benefits of Seavus Project Viewer that individual users and organizations can gain by using Seavus Project Viewer see the section titled Benefits of Using Seavus Project Viewer in this manual What s New in Using Seavus Project Viewer Seavus Project Viewer 5 3 contains an extensive set of additional features for working
111. rt usually they are placed in the bottom pane of the split screen Timeline View presents the project information in horizontal linear diagram It consists of horizontal bars organized according the selection the viewable tasks as well as from selected features for displaying the tasks Chapter 2 User Reference Page 31 Seavus Project Viewer User Manual Team Planner view combines the information about the resources assignments in the project plan and the tasks that missed resources It consists of tasks presents as bards in the Gantt Chart combined with resource s assignment information Tasks that missed resources are presents only with bars in the Gantt Chart Views are made up of individual components such as tables filters groups and details To focus on specific task resource or assignment information in a view you can display a different table and change the filter or group that is applied In some views you can also change the set of details that is applied A table is a set of fields displayed in the sheet portion of a view as columns and rows The default table displayed differs by view A filter is a set of criteria for displaying specific tasks resources or assignments The default filter applied to a view is either the All Tasks filter for task views or the All Resources filter for resource views A group displays a specific category of project information
112. s presented with one square of the pie which is proportional to the information through the project plan Best uses Use the Pie Chart view to See the work capacity for each resource Compare the working hours of the resources Compare work capacity between several resources Details This is the complete list of available details in Seavus Project Viewer Task Resource Actual Cost Actual Work Chapter 2 User Reference Page 65 Seavus Project Viewer User Manual Cost Cumulative Cost Actual Work Regular Work Work Cumulative Work Work Cumulative Work Actual Overtime Work Regular Work Work Availability Remaining Work Over allocation Cost Actual Cost Cumulative Cost Max Units Peak Percent Allocation Over allocated Tables The tables are not supported in Pie Chart view Filters The filters are not supported in Pie Chart view Grouping The Pie Chart view does not support grouping Tables Overview In Seavus Project Viewer you can use the predefined Microsoft Project tables to show only the fields you want or create your own tables There are two kinds of tables task tables which you can apply to task views and resource tables which you can apply to resource views In Seavus Project Viewer you can change the tabl
113. s Project Viewer Task Update can be great tool for reaching this goal Chapter 3 Seavus Project Viewer Task Update Chapter 3 Seavus Project Viewer Task Update Page 98 Seavus Project Viewer User Manual Seavus Project Viewer Task Update can help companies to decrease their costs easily track their projects and have better overview of their projects Moreover you can avoid useless e mail communication with your project manager Creating Updates When you are opening a project file from a shared location if collaboration is enabled on it you should get a popup asking you how you would like to open the file You have two options Collaboration mode if you choose this option you ll be able to create you updates Standard mode if you choose this option your project plan will be opened without editing options If you have opened the project file in one mode and you want to change the mode while working you can always select or unselect the Collaboration mode option in the Tools menu After you have opened the project file in Collaboration mode you can create your updates by using either the Resource or Task Usage views or by Task or Assignment information window in the Updates tab You can report time and progress on working days beginning from the start date of the project till the finish date of the project The updating can be done in Work complete or Actual Work and Actual
114. s decide to provide project information to them by using exported files or static copies pictures of the plans These static views often leave out critical information that can only be seen by looking at several different views of the same project For example a user might need to look at the Gantt chart and then look at the task information for a selected task and then look at the resources assigned to that particular task This information is often missing when static views are given to users There is a more productive way for companies to share this information By using Seavus Project Viewer with its complete viewing capabilities organizations can improve their project execution control and monitoring processes by providing the same information to all users involved in a project Seavus Project Viewer enables project managers to communicate with the rest of the project users by showing all formatting drawings highlighting grouping and data organization in general as defined in Microsoft Project Finally Seavus Project Viewer displays project information and views with 100 accuracy presenting the same project views as the project manager created them in Microsoft Project Chapter 2 User Reference Page 6 Seavus Project Viewer User Manual In this section you will learn About the menus and toolbars in Seavus Project Viewer About the filters groups tables and reports in Se
115. sk resources and assignments satisfying the filter criteria to be highlighted with different color in the sheet portion of the active view In addition to standard filters Seavus Project Viewer features AutoFilter option which is visible in most sheet views Each field in a sheet view has its own AutoFilter By default Chapter 2 User Reference Page 69 Seavus Project Viewer User Manual AutoFilter option is turned off but you can turn it on by clicking on the AutoFilter button on the Formatting toolbar Available Task Filters This is the list of standard task filters available by default in Microsoft Project supported in Seavus Project Viewer All Tasks shows all tasks regardless of their characteristics Completed Tasks shows only those tasks that have been finished marked as 100 complete Cost Greater Than interactive filter that prompts you for a cost amount and then shows those tasks that cost more than that amount Cost Overbudget shows all tasks that have a scheduled cost greater than the baseline cost Created After interactive filter that prompts you for a date and then shows tasks that were created in your project on or after that date Critical shows all tasks that are on the critical path Date Range interactive filter that prompts you for two dates and then shows all tasks that start after the earlier date and finish
116. st apply them first using the Apply button Saving pdates When you are finished updating all you have to do is to save your updates You can do that by using the File menu and clicking Save Updates or by clicking the Save button in the Standard Toolbar When your updates are saved your project manager can review and accept or reject them If this option is disabled it means that you do not have any newly created updates Chapter 4 Seavus Project Search Page 101 Seavus Project Viewer User Manual In this section you will learn Introduction Seavus Project Search is tool for searching through project files created in Microsoft Project mpp files If you spend lot of time searching through your mpp files and never knowing if the project file is the one you re searching for Seavus Project Search is the perfect tool for you Seavus Project Search is a standalone application which can be installed together with Seavus Project Viewer It operates like most of the known desktop search applications How Seavus Project Search works Seavus Project Search acts as a meta search engine for full text search engines A search engine usually works in two steps Step 1 the search engine goes through a designated place and indexes all documents or newly modified documents including MPP documents in the background and creates internal data to store indexing result Step 2 a user spec
117. t Viewer User Manual Create a combination view for the Resource Usage view to display additional information about the resources or about the tasks assigned to those resources in a different view Details The default detail used by the Resource Usage view is Work but you can apply other details by pointing to Details on the Format menu and then clicking the details you want to apply You can also select additional usage details such as actual cost actual work or baseline cost by clicking Detail Styles on the Format menu and then moving the details you want to the Show these fields list This is the complete list of available details in Seavus Project Viewer Actual Cost Actual Overtime Work Actual Work ACWP Baseline Cost Baseline Work BCWP BCWS Cost Cumulative Cost Cumulative Work Overallocation Overtime Work Peak Units Percent Allocation Regular Work Remaining Availability SV Unit Availability Work Work Availability Tables Chapter 2 User Reference Page 53 Seavus Project Viewer User Manual The Resource Usage view displays categories of information about the resources arranged in tables The default table for the Resource Usage view is the Usage table but you can select any of the resource tables to display information about the project s reso
118. t allows you to group resources Resource Usage Description The Resource Usage view lists for each resource the assigned tasks and the total amount of work that the resource is scheduled to perform on each task whether per day week month or other time increment If you are more interested in cost than work you can use the Resource Usage view to display the cost of a resource s tasks over time or you can display both cost and work at the same time This view is also used by the Collaborate option for entering task update information and its previewing Standard default views Seavus Project Viewer supports the standard Resource Usage view available in Microsoft Project by default Additional custom views Chapter 2 User Reference Page 51 Seavus Project Viewer User Manual If the project manager creates additional Resource Usage views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Usage view to View information on a resource s task assignment such as cost work allocation and work availability See which resources are overallocated and by how much Find out how many hours each resource is scheduled to work See the work capacity in terms of a percentage for each resource Determine how much time each resource has available for additional work assignments View each resource s work progress in
119. t have either slipped behind their scheduled finish date in the baseline plan or have not been progressing on schedule Slipping Tasks shows all tasks that have been delayed from their original baseline plan and have not yet been completed Summary Tasks shows all tasks that are summary tasks Task Range interactive filter that prompts you for two ID numbers and then shows all the tasks between and including those two numbers Tasks With A Task Calendar Assigned shows tasks that have a calendar assigned Tasks With Attachments shows tasks that have objects attached or a note in the Notes box Tasks With Deadlines shows all tasks that have a specified deadline Tasks With Estimated Durations shows all tasks whose duration is an estimate and their summary tasks Tasks With Fixed Dates shows all tasks that do not have the As Soon As Possible constraint or that have an actual start date Tasks Assignments With Overtime shows those tasks or assignments that are specified as overtime work Top Level Tasks shows only the highest level summary tasks Unstarted Tasks shows tasks that have not yet started Using Resource In Date Range interactive filter that prompts you for three different pieces of information the name of a resource and two dates and then shows the tasks assigned to a resource you specify that start o
120. tandard Rate categorizes and displays your project s resources according to their standard rate their rate of pay for regular non overtime work Work vs Material Resources categorizes your project s resources according to whether each is a material resource or a work resource If the project manager created one or more custom resource groups in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Groups menu or the More Groups dialog Chapter 2 User Reference Page 74 Seavus Project Viewer User Manual Reports Overview To manage a project effectively you may need to communicate project information to a variety of people With SPV you can print views and reports that present the exact information you want Even though views provide extensive information about the project using even graphical presentation in charts and graphs sometimes the information presented in the view may not be sufficient or easy to use when reviewing and analysing a project by the company management Therefore in Seavus Project Viewer beside the printing capability for views you are also able to print the project information using the reports feature Reports provide a specially formatted and ready to print descriptive overview over the project and project tasks resources and assignments With Seavus Project Viewer you can p
121. task resources or assignments in the bottom view Here are few useful examples when you can use combination views to help you better analyse the project information and schedule When you display any resource view in the top pane and the Calendar view in the bottom pane the view in the bottom pane shows the assigned tasks for the Chapter 2 User Reference Page 83 Seavus Project Viewer User Manual resources selected in the top pane presenting them as they are scheduled on particular days weeks or months When you display any resource view in the top pane and the Gantt Chart view in the bottom pane the view in the bottom pane shows the assigned tasks for the resources selected in the top pane along with information about those tasks When you display any task view in the top pane and the Network Diagram in the bottom pane the view in the bottom pane shows the network diagram boxes for the tasks selected in the top pane When you display any task view in the top pane and the Resource Graph view in the bottom pane the view in the bottom pane shows allocation information for the first resource assigned to the tasks selected in the top pane You can scroll to see information about additional resources assigned to the tasks When you display any task view in the top pane and the Resource Usage view in the bottom pane the view in the bottom pane shows the resources assigned to the
122. tc Seavus Project Viewer besides presenting the standard columns now supports displaying Enterprise custom fields from Enterprise Projects imported from Project Server 2007 Following fields are supported Enterprise Project Text Enterprise Project Cost Enterprise Project Duration Enterprise Project Date Enterprise Project Number Enterprise Project Flag Advanced Search Beside the standard search options with the Find and Go To functionalities Seavus Project Viewer has an advanced search option that allows for a detailed project plan search You can search any type of term or name in the Tasks and Resources text fields If you know the exact name you want to find in the project you can restrict the search by selecting Match Exactly feature or you can search entire project plan Chapter 2 User Reference Page 96 Seavus Project Viewer User Manual The search result is presented in Task Form view or Resource Form view depending on the settings that you made in the Search Options These forms can help you to view detailed information on the searched term as well as other information that is directly or indirectly related to the search result Open password protected files In order to avoid unauthorized editing of the project plan project manager can insert password that will protect the information that is inserted inside the mpp file When this ty
123. te Progress displays assignments that have either slipped behind their scheduled finish date in the baseline plan or have not been progressing on schedule Slipping Assignments shows all assignments that have been delayed from their original baseline plan and have not yet been completed Unstarted Assignments shows those assignments that have not yet started Chapter 2 User Reference Page 72 Seavus Project Viewer User Manual Work Complete shows all completed assignments and resources that have completed all their assigned tasks Work Incomplete shows all resources with an amount of scheduled work that is less than the amount of baseline work Work Overbudget shows all resources with scheduled work greater than the baseline work If the project manager created one or more custom resource filters in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Filters menu or the More Filters dialog Groups Overview In Seavus Project Viewer you can use the standard groups available by default in Microsoft Project to categorize and view rolled up task resource or assignment information in a variety of ways In addition project managers can also create custom groups that are stored in the mpp file when saving the project You are able to use those groups in Seavus Project V
124. the Gantt Chart Tables The Relationship Diagram view does not make use of any tables Chapter 2 User Reference Page 44 Seavus Project Viewer User Manual Filters The Relationship Diagram view can use any of the task filters to display only the tasks you wish to see When you select a filter the Relationship Diagram view displays the information as defined by that filter s criteria The default filter is the All Tasks filter Grouping The Relationship Diagram view does not support grouping Task Usage Description The Task Usage view lists for each task the resources assigned to it and the amount of work that each resource has performed over time whether per day week month or other time increment If you are more interested in cost than work you can use the Task Usage view to display the cost of each resource assigned to a task over time You can also display multiple pieces of information simultaneously such as work and actual work so that you can compare the various sets of information The sheet portion of the Task Usage view displays tasks with the resources indented underneath the task to which they are assigned By default the information displayed in the sheet portion is more oriented toward the task work duration start and finish The timescale portion of the view is more oriented toward the resources displaying information about work effort per resource or cost per resource Howev
125. the commands found in the toolbar Feature Description Project Statistics Displays the Project Statistics dialog box which shows the project start and finish dates duration work and cost Progress Lines Opens up a dialog for configuring the progress line s shown in the active Gantt Chart view Progress lines connect those tasks that are currently scheduled to have started but are not yet finished to a vertical line on the Gantt Chart that represents the progress date Add Progress Line Allows you to add a progress line to one of the Gantt views The pointer becomes a Drag the pointer and click the desired date in the chart portion of the view to set the progress line Using Resource Filters your view with the Using Resource filter which is an interactive filter that prompts you for the resource whose tasks you want to view This filter is especially helpful for evaluating the progress of a specific resource Additional reading You can read everything about views in Seavus Project Viewer in the Views section of this manual Read more about the progress lines and their options in the Progress Lines section You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section View The View Bar appe
126. the icon in the indicators column you can Reset to referent values Your updates will be reset to the referent values they had before making any changes Clear all values All of you updates that you made but did not saved will be cleared and you will have the possibility to create new updates Mark assignment as completed If you finish you task earlier you can always mark it as completed This option will not add hours or percent complete to you task but will notify your project manager that your task is finished Change update method If you started to update an assignment with Work complete the editing fields in the right usage panel will be disabled Updating via Task information or Assignment information window Another way to update an assignment is by using the Task information or Assignment information window In the Task Information or Assignment information window there is a separate tab Updates You can choose to update either Work Complete or Actual Work and Actual Overtime Work by selecting one of the radio buttons You can reset your updates with clicking the Reset button and you can mark the assignment as completed In addition here you can enter a Comment on your update which will be sent to your project manager Chapter 3 Seavus Project Viewer Task Update Page 100 Seavus Project Viewer User Manual In order to prepare your updates for saving you mu
127. tual start and finish dates and baseline start and finish dates Work displays work information including baseline work work variance actual work overtime work and remaining work If the project manager created one or more custom task tables in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Tables menu or the More Tables dialog Available Resource Tables This is the list of standard resource tables available by default in Microsoft Project supported in Seavus Project Viewer Cost displays cost information about your project resources including cost planned cost variance actual cost and remaining cost Earned Value uses traditional project management categories to compare the relationship between work and costs For example you may want to compare your estimated cost of the work performed BCWP with what the work is actually costing ACWP Entry displays basic information regarding resources including the resource type group standard rate overtime rate cost per use and accrual method Entry Material Resources displays basic information about material resources including the resource name group standard rate cost per use and accrual method Entry Work Resources displays basic information about work resources including the resource
128. u can read everything about views in Seavus Project Viewer in the Views section of this manual View This menu provides options for the user to switch between the different views switch the tables associated with a view view reports zoom the current view etc The table below shows the available actions found under this menu Feature Description Task Views In this section of the View menu a list of task views views showing tasks in different ways which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group of views contains the following views Calendar Gantt Chart Task Usage Network Diagram and Tracking Gantt Resource Views In this section of the View menu a list of resource views views showing resources in different ways which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group of views contains the following views Resource Graph Resource Sheet and Resource Usage Chart View Opens up a dialog with selection of charts organized in 3 categories Bar Charts Line Charts and Pie Chart More Views Opens up a dialog that lists all available views regardless if they are visible in the menu or not You can choose to display a view in the View menu by checking the checkbox Chapter 2 User Reference Page 9 Seavus Project Viewe
129. under Scaling click Fit to and then specify the number of pages you want in the pages wide by and tall boxes 5 To change the paper size click the paper size you want in the Paper Size box 6 Click the Margins tab 7 In the Top Bottom Left and Right boxes type or select the new margin settings 8 To display or hide page borders under Borders around click Every page or None 9 Click on the Header tab 10 Select the type of the header in the Choose Header frame 11 To select the font of the Custom header click on the Font button 12 To insert an image in the Custom header click on the Image button 13 To select the alignment of the header s text or image click on the Right Center or Left button 14 Click on the Footer tab 15 Select the type of the footer in the Choose Footer frame 16 To select the font of the Custom header click on the Font button 17 To insert an image in the Custom footer click on the Image button 18 To select the alignment of the footer s text or image click on the Right Center or Left button 19 Click the View tab gantt sheet and calendar views only 20 If you are printing a gantt or a sheet view you can a Tick the Print all sheet columns box if you would like to print all columns in the sheet portion of the view even though they are not visible on the screen e g hidden behind the chart portion of the view b Tick the Print first N columns on all pa
130. under this menu Feature Description Find Provides an opportunity to search through the tasks or resources in the currently active view by using different criteria Go To Provides an option to directly go to a task by its ID or position on a timeline by date in the currently active view Hyperlink Opens a sub menu with options to work with the associated hyperlink if any of the selected task or resource from the current view See section Hyperlink for more information Additional reading You can read everything about views in Seavus Project Viewer in the Views section of this manual Chapter 2 User Reference Page 8 Seavus Project Viewer User Manual Hyperlink This sub menu provides several options to work with hyperlinks associated with tasks and resources The table below shows the available actions found under this menu Feature Description Open Opens the hyperlink associated with the selected task or resource in the current view Open in New Window Like the previous action this one opens the hyperlink as well but in a new window Copy Hyperlink Copies the hyperlink e g the URL it points to associated with the selected task or resource in the current view to the clipboard so it can be pasted in other applications Add to Favorites Adds a link in the favorites list to the hyperlink associated with the selected task or resource in the current view Additional reading Yo
131. updates sent from all team members working on the same project When done with updates handling the project plan is automatically updated and the project manager must publish the new project version on the same place Creating Updates If you want to use the Google Apps integration you must first login to your Google Apps account You can find the Login form by clicking the Login Logout to Google Apps on the Google Apps toolbar or Google Apps menu In the Login form enter your Google Apps credentials and click Ok You are now logged in to your Google Apps account and can download the latest project versions shared to you by Google Apps After logging in you can open all projects that are shared with you using Seavus Add in for Microsoft Project To view list of available plans and open them in Seavus Project Viewer you have to select the Projects button in the Google Apps toolbar in Seavus Project Viewer or you can Chapter 5 Seavus Project Viewer GApps Integration Page 106 Seavus Project Viewer User Manual use the top level menu gt Tools gt Google Apps gt Projects When the Open dialogue appears just select Google Docs or Google Sites and a list of projects available shall appear To open the desired project file just select the Project Name and click Ok At first glance you will notice that only fields that are opened for editing are the fields in Task and Resource Usage views for the tasks
132. urces Filters The Resource Usage view can use any of the resource filters to display only the information you want to see When you select a filter the Resource Usage view displays the information as defined by that filter s criteria The default filter is the All Resources filter Grouping The Resource Usage view does not support grouping Task Entry Description Task Entry view is combination of two views Gantt Chart view placed in the top pane and the Task Form view placed in the bottom pane Using the Task Entry view you can see different types of information in the top pane you can view how the task is presented over the timescale and in the bottom pane you can view detailed task s information Standard default views Seavus Project Viewer supports the standard Task Entry View available in Microsoft Project by default Additional custom views If the project manager creates additional Task Entry views in Microsoft Project they can be viewed in Seavus Project Viewer along with the standard ones as well Best uses Use the Task Entry view to Have better overview of the project plan See how resources are assigned to different tasks Review changes made to tasks during leveling and the effects of resource leveling on task completion combination of Leveling Gantt and Task Form view Chapter 2 User Reference Page 54 Seavus Project Viewer User Manual S
133. ure Timeline Tasks Opens a dialog with a task list for showing hiding tasks on from the timeline in the Timeline view Detail Styles Opens up a dialog for formatting the detail styles of the currently active view if the view supports this feature This feature depends on the active view Details Shows a sub menu containing a list of detail fields that can be shown for the currently active view if the view supports this feature Depending on the view the sub menu will be populated with time phased fields supported by the view to be shown in the usage table or graph and selected for Chapter 2 User Reference Page 12 Seavus Project Viewer User Manual quick access in this sub menu More detail fields can usually be accessed using the Detail Styles action described above This feature depends on the active view Layout Opens up a dialog for configuring the layout of the currently active view if the view supports this feature This feature depends on the active view Additional reading You can read everything about views and related functionality in Seavus Project Viewer in the Views section This section also gives you an overview of the supported layout formatting and styles options as well as supported detail field for each view type The options for formatting the timescale are covered in details in the Timescale formatting section The options for formatting t
134. you can review the resource information for one resource at a time for the selected resources or for a single resource and the combined selected resources simultaneously When you display a task view in the top pane the Resource Graph shows resource information for each task or selected tasks and for each resource assigned to those tasks Standard default views Seavus Project Viewer supports the standard Resource Graph view available in Microsoft Project by default Additional custom views If the project manager creates additional Resource Graph views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Graph view to Evaluate which resources are overallocated and by how much See the work capacity in terms of a percentage for each resource Find out how many hours each resource is scheduled to work Determine how much time a resource has available for additional work assignments Review resource costs Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Resource Graph views in Microsoft Project and saved in the mpp file Bar styles the bar styles for the various detail fields in the view Text styles the font styles for the various texts in the view Timescale formatting the formatting of the d
135. zard that allows you to change the project s parameters task attributes or resources that are presented in the graph Custom Forms Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below Chapter 2 User Reference Page 24 Seavus Project Viewer User Manual The following tables lists the commands found in the toolbar Feature Description Entry Displays the Entry window where you can view the main task s information such as Name Duration Start and Finish Date Cost Tracking Displays the Cost Tracking window where you can view the cost information for the task such as Total Cost Baseline Cost Variance Fixed Cost Actual Cost and Remaining Cost as well as the task s Duration Work Complete and Work Complete Work Tracking Displays the Work Tracking window where you can view the progress information for the task such as Total Work Actual Work Baseline Work Complete Remaining Work and Variance as well as the Task Name Resource Name Duration and Complete Schedule Tracking Displays the Schedule Tracking window where you can view the schedule information for the task such as Baseline Start Schedule Start Variance Baseline Finish Baseline Schedule Variance as well as the Task Name Resource Name Duration and Complete Task Relationship Displays the Task Relationship window where you can view the

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